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Advanced Advert Manager Product Guide - Support

1. You can elect whether to allow either or both of these options by ticking the appropriate box The Notes Tab The Notes Tab allows you to add some additional text information about an advert To add notes to an advert click on the Notes Tab and type in to the white box provided 27 els Fred The Baker Campaign Advert 1 General Collisions Notes Play History Notes Fred has offered to sponsor the breakfast show crew with Tree bacon sandwicns every morning in return for a daily plug for his shop THIS option has not been taken yet but is bsing considered The Play History Tab The final tab on the Advert Record Card is the Play History Tab which as the name suggests allows you to look at the history of an advert to see when it has been played by your Myriad system ea Fred The Baker Campaign Advert 1 General Collisions Notes Play History Date Time Range Select Start Date and Time Wednesday 11 September 2002 oo oo Select End Date and Time Thursday 12 September 2002 z3 53 Terminals MWorkstations GEORGINA2000 WILLOW 2000 DEBBIE AENA ANTA DRUSILLA GERI LIBBY Cancel 28 Date Time Range The top section of the Play History tab allows you to set the date and time range that you want to look between to see how often the advert was played Clicking on the Select Start End Date and Time buttons open the standard Myriad time and date selection windo
2. all the information will be lost for all eternity so BE CAREFUL Adding Your First Advert To The System 20 Once we have added our first Client to the system we are ready to start to add some adverts to the system Before we get started in this example the advert has already been produced and added to the Myriad system The Cart Number that the advert has been recorded in to is known and the advert is complete and ready to play on air It is not necessary to do it this way round you could add the advert in Advanced Advert Manager first select a blank Cart Number from the Audio Wall and record the advert in to that Cart Number at a later date To get started adding an advert to the system click on the New Ad button on the Clients Tab E Squared Ltd Advert Manager Peter Test File Adverts Carts Settings Window Help ampayaso e spez o Add or view an adverts details Aduerks This will open a blank Advert Window to allow us to create a new advert The General Tab Advert Details The first thing that we have to do is select the Client that we want the advert to be for Selecting the unique Client Reference from the drop down list does this In this example we want to add in a new advert for Fred The Bakers so we select fredbake for the Client Reference Next we need to give the advert a unique reference of it s own As this is the first advert for Fred s Bakery we need to type in a new
3. glazing firm adverts and we tick the double glazing Hard Collision option on all of them The system will attempt to keep them all in separate advert breaks If is can not do that then it will try to shuffle the advert breaks so that none of the double glazing adverts are played next to each other If is can not do that then because it is a Hard Collision then it will actually drop on of the adverts rather then let then collide You would then have to intervene to manually sort out the problem Soft Collisions In the case of Soft Collisions the same process as with Hard Collisions applies but at the final stage if it cannot keep two colliding adverts apart it will leave them in the schedule next to each other Soft Collisions are usually used for adverts that should be kept apart but must also be played In the example screen shot above the same names have been used for both Hard and Soft Collisions but this does not have to be the case Once you have finished click on the OK button to save your Collision Names Clients Clients are the people who buy air space on your station In Advanced Advert Manager you have a database of Clients and for each Client you can have one or more adverts The Client database contains all the adverts for a Client past present or future and every advert you want to run on your station must be attached to a Client Adding Your First Client Although Clients are fundamental to the Advanced
4. i Options More Options Cc Cart Range Start Cart i Browse End Cart 20000 Browse Compression Options f Show all carts regardless of compression C Only show carts that are compressed C Only show carts that are linear not compressed C Only show carts that aren t 44100 Fi wr F a y it a a il Cart Length Options E Only show carts with extro lengths greater thar 51 a Only show carts trom fa Eo 30 seconds long E Only show carte whose tle lengths dont match the cart lengths Automatically fe these scarts bywupdating the cartlenath OK Cancel Cart Range You can select which area of the Audio Wall you want to search by using the Cart Range settings and typing in the numbers of the Carts that want to search between inclusively If you are not sure of the exact number then you can use the Browse button to open the familiar Cart Browser window which you can use to select the Cart Numbers by double clicking on the desired Cart As with other areas of Myriad you can use the Cart Browser in the same way you use the main Audio Wall to find the Carts you are looking at The J key or J button will 53 allow you to Jump to a specific Cart Number whilst the F Key or the F button will allow you to search the Audio Wall for a specific Cart name Jump to Cart il Find _ J May Find It A Bi To Cancel A Tip You
5. 1 Catt Number fer Play Edit Fred s Bakery Traditional Campaign Advert 1 Start Date IE do September 2002 alll Wed Thu pri ki Sun In the example above the advert has been set to play every hour of the week at least once but between the hours of 6 00 10 00 and 16 00 19 00 throughout the week the advert will be scheduled twice in each hour Now I am sure at this point you are thinking that it will take ages to fill in every box on the grid and you would be right but luckily you can use the left mouse button to select several hours at once and then type in the number you want to be added to each box Give it a try and you will soon see that it is dead simple At this stage we have added enough information for the system to start scheduling the advert all we need to do 1s click on the OK button to save the information to the database The Collisions Tab 25 The Collisions Tab allows you to specify what type company or product this advert 1s for so that the system can attempt to keep 1t separate from other adverts for similar products or services Click on the Collisions Tab to view the Collisions screen for the advert ety Fred The Baker Campaign Advert 1 Hard Collisions Sot Collisions The scheduler will try not to put this advert inthe The scheduler will try not to schedule this advert same break as another advert with the same In the same break as another advert with the collisi
6. Allows you to limit the report to Carts that have not been played recently Report Results Once you have selected the criteria for your report the Advanced Advert Manager will take a few seconds before collating the results in the Report Results window 56 Cart Report 750 carts found 1 Fred s Bakery Traditional Campaign Advert 1 02 Fred s Bakery Traditional Campaign Advert 2 E Fl HHMHEMHE MME MEE MMEEME Hew Audio i Fil HEMMER MMMMEERMMERMERE 1 0 ES 10 Carphone Warehouse Free Repair Replac Ay 1000 Adverts 1001 Pepperami Hardcore Version e 1002 Pepperami Hunting for Meat 2 1003 Pepperami Hokey Cokey 2 1004 Kit Fat Directory Enquires 3 1005 Kit Kat Dutch For Beginers 37 1006 Kit Kat Asserting ourself 03 1004 Kit Kat Rugby Match 3 1008 Kit Kat Chart Rundown a 1009 Kit Kat Telephone On Hold 03 1010 Kit Kat Front Page News 03 1011 Kit Kat Railway Ticket 3 1012 Natwest Trendy Winebar AY 1013 Natwest Telephone On Hold AY 1014 Natwest Personal Banker Ay 1015 RAB 4 Times 4 1016 RAB Intamacy 4 1017 HAB More Powertull AY 1 carte selected E The Report Results are displayed initially in Cart number order although you can sort the results by clicking on the column titles Just like in Windows Explorer If you double click on one of the results 1t will open the Edit Cart screen for that Cart allowing you to adjust the title Intro amp Extro times Notes Internet hyperlinks etc For more inf
7. Bakery Adverts Hoje ofe Length 00 00 30 Once the Pad is open Carts can be dragged in to it directly from the Cart Browser or the Find Cart results window The Pad can then be used to play the Carts back in order or to save a list of Carts to be loaded in the Pad in Myriad for playback in a studio To save a list of Carts click on the ring binder button at the top of the Pad and select Save from the list that drops down You can then select the location that you want to save the list to For full details on how to use the Pad and the features that it offers please consult The Pad section of the Myriad Manual Run A General Car t Report The Run A General Cart Report option on the Carts menu allows you to search the Myriad Audio Wall for a specific Cart or a range of Carts and also to cross check with which Carts are also listed as adverts in the Advanced Advert Manager database You can also press Ctrl R to start a new Cart Report When you select the Run A General Cart Report option the first thing you will be asked 1s whether you wish to look for all Carts only the Carts that are in the database or only Carts that are not in the database 52 gt Limit Cart Search Results x CEA ee LL O ee re Only report carts that are NOT in the database Only report carts that SAE in the database Select the option that you want to use and click on OK to continue 7 Cart Report Options
8. Collisions Notes Play History Client Reference tredbake Advert Reference fredbakead2 Description Fred The Baker Campaign Advert 2 Cart Number 202 Play Edit Fred s Bakery Traditional Campaign Advert 2 Start Date 30 August 2002 ne End Date 19 September 2002 f lor 2 3 4 s e 7 e a rofra 12 13 14 15 16 17 18 19 20 21 22 23 fk Cancel Tip Once you have finished if you want to look up another advert click on the Clear button to clear all the details and get a blank Advert Record Card You can then start the procedure again 35 Deleting An Advert From The S ystem You can delete an advert from the system at any time using the Delete button that is located on the Advert Record Card To delete an advert first find the advert you want to delete using any of the three methods described previously and open the Advert Record Card for the advert ca Fred The Baker Campaign Advert 2 iz TE m x General Colisions Notes Play Histor Client Reference fredbake Advert Reference fredbakead2 Description Fred The Baker Campaign Advert 2 Cart Number 202 Play Edit Fred s Bakery Traditional Campaign Advert 2 Start Date 30 August 2002 End Date 18 September 2002 ala Delete Clear ik Cancel Once you are sure that you have the correct advert and that you definitely want to delete the advert click on the Delete button Advert Manager 4 Y
9. Options wiew Please select the database that you want to use from the following and click OF E Re Database 2 6 DEB FM l s Database Version 2 10 Database F Se To select a database either double click on the desired icon or highlight it and click on the OK button In addition to selecting the Q NXT Database you wish to work with you can also use this window to create a new Q NXT database copy en existing one or even remove a database from the system 48 select Q Nxt 2 6 Database Options view Create a New Databasae Change the Database Description y ni n 7 F irid Ae c Be Ah irid E al ik cel ea Beal O NxT Peter Test Purgatory NXT Mx Re tabase 26DE Fl It s Database Wersion 2 107 a Copy this Database Change the Database s Filename Delete this Database The options menu allows choose from the following options Create A New Database Creates a new Q NXT Database Change The Database Description Alters the text below the icon Copy This Database Copies the highlighted database Change The Databases Filename Alters the actual file name for the database Delete This Database Deletes the highlighted database Select Q Nxt 2 6 Database x Options view i a beef 1 aol I a mo mE ES Saat ae ES D A DRETS H EETA TEA MERA Daves Test FM Do Hot Fit NexT Peter Test Purgatory E H T Mt A ESE Data
10. a E a T a a ida 54 Cart LONT ODIO eaen ideo lis 54 MOTE OPU ON eraa a id N 55 Report Resu Morren aE ES 56 The Repor Tool B aiia aaa 57 Play Catia dad 58 Edit Cav eaen altars gecGeasteautdehibedadeang a atts 58 O 58 A ns Meare E T aat erro Neen yen earnest Trent sree 58 BlOCkE MOVE oa saca 60 Mass Colour C Caa a oncas 60 Update Cart Chunk Into Maa E E Meleladoey 60 EXPO NO Pad sica iii Aa 6l Erase Last Play Histor Var A 62 Mass Deltoya Odio 62 The Reports Menlaisnantian daa aaa 62 Copyreht Repo idas 63 YA cn eect ted san E dora etnenincanliens 63 Description of the Reports Profiles ccccooooooonncncnnnncnnnnnnonnncncnnnnnnnnnannnnnos 64 General Myriad Copyright Information oocccccncccnnnnnnonnnnnnnnnnononononnnnnnnnnnnnnnannnnnss 64 Commercial Return Music Return Profiles occcccccccnonnoonnnnnnnnnnnnonanononnos 64 UK PRS M s C Roo ri 65 UK PRS Commercial Reta iio 65 Adding the Copyright Information to a Calt ooooonnnnnnncnoncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnos 66 Rutinas a Report AA 67 Obtaining Information from Terminals ccccccnnnononcnnnnnnnnononononnnnnnnnnononnnannnnnss 69 Start End Cart Umberto 69 Prints Rut MERCON asis o ias 69 The Sem mS Mental cdta 70 OPIN AT Database etnia de oy oan eats ilar ia Bae edie Si eee 70 SCMCGUIC AAA cece E A E incites tutciaeasaee 71 LOSS DIETON sra yl aladennaue wien pandencauesteeteldiudesaauesuamentansenacuesateds 71 Eos Filename ea Ba lb pet
11. address 15 385 P Squared Ltd Advert Manager Kit Q NXT Database File Adverts Carts Settings Window Help fe Fred The Bakers General Addresses More Detals Notes Client Address M Use adifferent invoice address Freds Bakery 13 High Street Hull HUS 1D PESA sueno Reference Current Adverts Old Adverts Pending Adverts All Adverts The More Details Tab allows you to add in the Clients Company and VAT number as well as the date of your last contact with them and when you should contact them next P Squared Ltd Advert Manager Kit Q NXT Database Ele Adverts Carts Settings Window Help Fred The Bakers General Addresses More Detaile Notes WAT Number 4977171171 Company No 2222222222222 Last Contacted 29 August 2002 y Next Contact 05 September 2002 PRESO sueno Finally the Notes Tab allows you to add some text notes about the Client you are adding to the system 16 280 P Squared Ltd Advert Manager Kit Q NXT Database File Adverts Carts Settings Window Help Fred The Bakers General Addresses More Details Notes Notes Fred s dad started the business 0 years ago and his advert campaigns have all had a traditional feel to thern a i E DI pEi are T Reference Description Current Adverts Old Adverts Pending Adverts All Adverts Find Dese Clear ok Cancel That s it Click on OK to save your new Client s details o
12. adverts each break contains once the adverts have been scheduled Scheduling Importing Adverts Once we have added your adverts to the database and checked to see that Advert Breaks exist in the selected Q NXT Log then we are ready to actually schedule the adverts To do this click on the Schedule button on the AutoSchedule tab to open the Schedule window 38 o gt p Squared Ltd Advert Manager Peter Test File Adverts Carts Settings Window Help Schedule Adverts For an existing G NXT Lag e i E F E The Schedule window allows you to enter the date and time range within which you want the system to schedule advert for you It also allows you to generate a diagnostic report to track down any problems and gives you the option to have the system force all adverts in to the available Advert Breaks regardless of collisions should this be necessary 28 Schedule Adverts Current Information Schedules have been created up until 10 September 2002 23 59 Date and Time Range lect Start bate and Time J Tuesday 10 September 2002 foo oo Select End Date and Time Tuesday 10 September 2002 23 53 Options Diagnostic Report Force non scheduled Ads into Lag Begin Scheduling Date And Time Range The first thing that we need to do in order to schedule some adverts is to select a start and end date and time using the Select Start End Date and Time buttons a 238503 pS y 002 E Mam PM
13. adverts in to Most stations will only have one Q NXT database because they will only be using there Myriad system for one station but 1f you are running more than one station from the same system 1 e FM and AM sister stations etc then you may have multiple Q NXT Database to choose from 2 Select O Nxt 2 6 Database ES x Options view Please select the database that you want to use fram the following and click OF Daves Test FM DoNot iMARAREAE Peter Test Purgatory CH abase 2 6 DE Fld It s Merion 2 Sound South la ceca In the example above there are a number of databases to choose from To select a database either double click on 1t or highlight 1t 1t goes blue and click on the OK button Database Use Database If you are not sure which Q NXT Database you want to work with or you have several databases that you will need to use don t worry the Change Working Database option on the File menu allows you to select a different Q NXT Database at any time Once you have selected the Q NXT Database then the Advanced Advert Manager will finish loading and we are ready to start playing Scheduling Adverts v s Importing Adverts From A 3 Party System At this stage the Advanced Advert Manager has been started successfully but it will look very different depending on whether you plan to use the Advanced Advert Manager to schedule the adverts for you or you wish it to import the adve
14. at the bottom of the Advanced Advert Manager rrr rp a rere Ths 201 Fred s Bakery Th Fred s Bakery Traditional Campaign Advert 1 AR La MN 0014 OOOO 000015 Ha A Advert Manager by P Squared Ltd 30 08 2002 13 16 While the Cart is playing in the Cart Player you can jump around with the audio of the Cart by clicking on the progress bar to jump to that point in the Cart You can also use the transport controls located to the right of the Cart Player to control playback of the audio The Edit button opens the Edit Cart screen from Myriad which allows you to edit the details for the Cart that appear on the Myriad Audio Wall 23 Cart Details for Cart 201 using Player 1 x General More Timing Notes Copyright Internet Ficture Other Appearance Descnption gt Timing Information gt Intro Start 00 00 00 00 Set e Intro End 00 00 00 010 Set E lAdvert 1 E stro 00 00 20 00 Set Back Colour Text Colour Lenath n0 00 30 30 Space O Record Import Zz Playback Recording and Editing E a How does the cart end A Delete IY Auto Preview Cancel Apply From here you can add any additional text or picture information the copyright details and information that you want Myriad to display on your web site You can also set the Extro for the Cart and even use the Record button to record the advert on to the Audio Wall using the audio input
15. can use Cart Ranges to narrow the results of your Reports Say for example you want to look for uncompressed Adverts on the system if you limit the Cart Range to just the area of the Audio Wall where your adverts are stored and select the Compressed Carts only option then you will get the Report that you want Compression Options You can use the Compression Options to prepare Cart Reports based on whether Carts are compressed for instance using IMA ADPCM 4 1 compression or linear un compressed or PCM Show all Carts regardless of compression lists all the Carts in the Cart Range regardless of whether they are compressed or not Only show Carts that are compressed only list Carts in the Cart Range that are compressed Only show Carts that are linear non compressed will only list Carts in the Cart Range that have no compression at all Only show Carts that aren t 44100 Stereo will only show Carts that are not of the audio quality and format that you specify Cart Length Options Only show Carts with Extro lengths greater than XX seconds This option allows you to list all the Carts in the Cart Range that have an Extro length greater than the time you set This is really useful when you want to check the Audio Wall for Carts that have overly long Extros that you feel will not sound great on air Long Extros 54 usually make for sloppy sounding automation so it is useful to be able to keep on top of 1t with this rep
16. i T WwW oT z 3 o 5 z gt e 3 10 11 12 13 14 t 16 12 Te 19 20 21 22 23 4d 25 26 2 0 Time ae Hour 39 Use the calendar located to the left of the window to select the date and the click to the right to select the time The inner green circle represents the AM hours whilst the outer red circle represents the PM hours Once you have set the time and date range the dates will appear in the main Schedule window N B The date that adverts have been scheduled up to is displayed at the top of the window and the start of the next advert time date range defaults to the next hour 82 Schedule Adverts LEN fre x Curent Information Schedules have been created up until 10 September 2002 23 59 Date and Time Range Select Start Date and Time Tuesday 10 September 2002 foo foo E FATE es Select End baie and time isha a Friday 13 September 2002 23 59 r Options Diagnostic Report Force nor scheduled Ads into Log Begin Scheduling We are now ready to begin scheduling advert but there are a couple of other settings which we could use if we wanted to Diagnostic Report The Diagnostic Report option generates a report at the end of the advert scheduling session to show the processes that the Advanced Advert Manager went though to schedule the valid adverts in to the advert breaks in your schedule log The Diagnostic Report is not really of an practical
17. oie E E ATE 21 The Notes Labs a a a ios 21 The Pay Misy ec Ducado tr earn ae nC nat er a nt bi 28 Dette Time Kad iii a bars 29 Terminals Workstation a aa don 29 VIEW IEA SOL A RN tat aiads 30 Save Results As Reconcilaton File canas 31 Finding Adverts That Are Already On The SysteW ccccccccccooocncnnnnnnnnnnonanonnnnnnnnnnos 32 Finding Adverts For A Specific Metu diia 32 Emdine A SPECE AVE a a T A 33 Find An Advert Using The Client And Advert Reference Number 34 Deleting An Advert From The System ooocccncccccnonooocnnnnnnnnononnononcnnnnnnnnnononannnnnnnnnnos 36 The AutoSchedule Tab For Scheduling amp Importing Adverts oooonncccnnnccnnnnnn 37 Checking That The Q NXT Log Includes Advert Breaks To Schedule In To 37 Scheduling Importing Adverts ii di liinda 38 Date And Time RI sos 39 Diasnostio IR CD OR iio 40 Force Non Scheduled Ads In To Log muii 41 Bes Scheduling Impor i A 41 Post Advert sehen lino PO ua A 42 Remove ACV CIS so O 43 VieWwins The Advert Schedule ia 45 WB sg eH AA EU na E err Td II oo va Oe 46 DN detaches E RO 47 A 4 PENES CU aia 4 A Ree nr rere TA ener ne ern Pre eee Sere EE E Sere Meera Mena renee 48 Change Workne Database tundra 48 O AEE SE ea E E E TE 49 TAE A E E e ees a ne ny eee 50 CONSON S asseris E idabissbds 50 A AA a o T 50 COMIDO cabrio iaa 50 Carn Peace ct Satna O ee a 51 Run A General Cart Repo ita 92 CANES A N E T 53 Compression OC PONS sorsra
18. the last five times it has been played so that the User can quickly see when a Cart was last played and who played it this information is also used to mark Carts as recently played if that option is enabled The Erase Last Play History button allows you to select a range of Carts and then erase the record of the last five times that they were played This does not affect the record in the Myriad Play Logs so you can still get the information through Myriad Manager if you have to Mass Delete The final tool on the tool bar is the Mass Delete function which allows you to select a range of Carts and then delete them from the Audio Wall CAUTION Use this feature with care you will be asked to confirm several times but if you do proceed with the Mass Delete process then there is no way to recover the deleted Carts so BE CAREFUL The Reports Menu 62 The Reports menu allows access to the Copyright Report Generator which produces a played Cart report for a specific Cart or range of Carts including the Copyright Information for the Carts if the information has been entered on to the Audio Wall Copyright Report The Copyright Report option on the Reports and Statistics menu opens the P Squared Copyright Report Generator which is a sub program that generates logs of played Carts based on Myriad s Play Logs in a format suitable for a number of copyright protection bodies Use of the Copyright Report Generator is outlined below Over
19. to alter the adverts scheduled in a particular break you could either manually alter then in the Q NXT Log using Myriad or simply remove the hour in question and reschedule it again although it may schedule them exactly the same the second time around The File Menu The File Menu is used to allow you to open and close windows within the Advanced Advert Manager to print items where applicable and to select the Clients database that you want to work with 46 io Pp Squared Ltd Advanced Advert Manager Kit Q File Adverts Carts Reports Settings Window Help Mery Ctr Close Ctrl Fa Print Setup Print GFF Change Working Database New Selecting the New option from the File Menu opens a new blank Client Record card to allow you to add a new Client to the system The keyboard shortcut for New is Ctrl N Close The Close option closes whichever floating window is active in the Advanced Advert Manager 1 e the one that is highlighted Pressing Ctrl F4 on the keyboard will also do the same thing Print Setup The Print Setup option on the File Menu allows you to set up the printer that you want Advanced Advert Manager to use when printing information VwenriquesE pson EPL 500 Properties Status Ready Type Epson EPL 5700 Where LPTI Comment Paper Orientation Size Ad o e Portrait ke Source Automatically Select Landscape 47 User the drop down
20. to your computer s sound card Start And End Dates The next thing that we need to set for our new advert is a Start and End date for the advert to run between Using Advanced Advert Manager you must specify a start and end date for each advert in the system so that the Advanced Advert Manager can schedule adverts that are current when it is generating the advert schedule To set the start and end dates use the drop down list to select the respective dates a September 2002 30 E t 13 19 4 bb e qu 1d 2 3 3 Today 30 08 2002 Once you have selected a date range the advert will automatically be included in all advert scheduling that occurs between and including those dates The Rotation Grid 24 The final element that MUST be completed on the General Tab of the Advert Record Card 1s the Rotation grid The Rotation Grid is the grid of 168 squares that 1s located at the bottom of the Advert Record Card Each square is used to represent a single hour in a week and the number that is entered in to the hour square is the number of time within that hour that the advert will be scheduled to be played Initially the Rotation Grid will be empty white but we need to put a number in to each hour of the week that you want the advert to be played E Fred The Baker Campaign Advert 1 i E l0 xi Client Reference F y Advert Reference fredbakead gt Descr iption Fred The Baker Campaign Advert
21. use on day to day scheduling but is worth running if you are having difficulties scheduling adverts and are considering contacting P Squared for technical assistance 3 Print Preview xj Print Save OF 4st 2 2002 12 06 26 Deleting renaming existing Advert Logs 041 2 2002 12 06 26 Opening Client Database 041 22002 12 06 26 041 22002 7 206 26 Scanning G N3T for 4d Breaks 044 22002 12 06 26 04 1 222002 12 06 26 Found 3 ad breaks on day 21 Jul 2002 Hour 0 00 044 22002 12 06 26 04 1 2 2002 06 26 Found 6 contracte with 8 plays to be scheduled 041 22002 12 06 26 044 22002 12 06 26 8 advert slots allocated for 6 Adverts 044 22002 1206 26 3 in break 1 044 22002 12 06 26 3 in break 2 044 22002 12 06 26 2 in break 3 044 22002 12 06 26 041 22002 12 06 26 Start Pass 1 041 22002 12 06 26 Contract NATWEST BANK Trendy Wine placed into break 2 044 22002 12 06 26 Finish Pass 1 044 22002 12 06 26 UnA 2 2002 12 06 26 Start Pazz 1 A eae eee d e a a 1 memme ko eee 1 MON 1 to 40 Once Advanced Advert Manager has finished scheduling the adverts it will display the Diagnostic Report in a window before sending the adverts to the Playout system You can then print the report or save it as a text file for viewing at a latter date Force Non Scheduled Ads In To Log The final option on schedule adverts window allows you to instruct the Advanced Advert Manager to schedule all valid adverts in to available breaks ev
22. xl e Are vou sure vou want to delete this Adwert You will then be asked 1f you want to delete the advert from the system If you click on Yes then the advert will be deleted from the system CAUTION Deleting an advert from the system is permanent and cannot be undone If you delete an advert by mistake you will have to enter the advert back in to the system manually Deleting adverts from Advanced Advert Manager only deletes them from your advert database The Cart which the advert was recorded in to on the Myriad Audio Wall remains intact until you manually deleting using either Myriad or the Myriad Manager 36 The AutoSchedule Tab For Scheduling amp Importing Adverts The AutoSchedule Tab has all the tools that you need to actually schedule or import adverts in to your Q NXT Database ready to be played out by your Myriad system Before we get started 1t would be worth checking that the Q NXT Database that we selected to work with at the beginning of the session has a schedule generated for the time and date range that we want to generate adverts for and that the Running Orders in AutoTrack for the scheduled period have advert breaks in them 2865 P Squared Ltd Advert Man File Adverts Carts Settings _ Breaks Checking That The Q NXT Log Includes Advert Breaks To Schedule In To We can check the selected Q NXT Database to ensure that the schedule that has been generated includes advert bre
23. 3 separated by a comma These details are unique to the Cart and are saved in a file in addition to the audio Therefore if you delete the audio you also delete the file with the details in For example Your PRS Sweep runs from Mon 1 December to Fri 5 December you generate your report on Mon 8 December and go off in search of details By that Friday you have found all the music details entered it onto the Audio Wall and decided to have a couple of days off However the evil traffic manager has decided to tidy up and delete some Carts before you get back off holiday Therefore when you next run your report all the details are missing because the carts have been deleted So it is vitally important that no one deletes the Carts before you have completed your PRS returns Running a Report 67 F Myriad Copyright Report Generator General Myriad Copyright Information File Log Help Composer Publishes Arranger When you launch the Copyright Report Generator for the first time 1t will default to the General Myriad Copyright Information section described earlier in this guide This is a good starting point as it will show you all of the information associated to the Carts and you can change the profile at any point during this process to become a UK PRS Commercial Return or a UK PRS Music Return by clicking on the File and Select Profile buttons as shown above Start End Time of Report Press the Start Tim
24. Advanced Advert Manager Manual Last Updated 02 06 2004 Table Of Contents Advanced Advert Manager essa 5 Bore Wes tdi E a 5 Getin Srei ae i 5 A EN E OS 6 Selecting The Q NXT Database You Want To Work With ccccccccnnnonccccnnnncnoo 6 Scheduling Adverts v s Importing Adverts From A 3 Party SySteM oonicinininincnncns 7 How Advanced Advert Manager Looks If You Are Scheduling Adverts 9 How Advanced Advert Manager Looks If You Are Importing Adverts From A 3K NS TN 9 Using The Advanced Advert Manager To Schedule AdvertS cccoooooonnnncccnnncnnnnnnno 11 The Advanced Advert Manager Interface ooooooonnnccnnnncnononononnnnnnnnnnonnnnnncccnnnnnnnnnnnns 12 Before We Add Our First Client We A Should Set Up Collisions eee 13 DEMING YoUr COMISIONS 0 ie oia 13 Hard C ONISIOMS y dan 14 SOFC ONIONS e e a 14 CHED onir ica 14 Addins Your First Cetina a E E a 14 Searchin For A CUEN ai 17 Alternative Method Of Locating A Client Using The Find Button 19 Deleting A Chent Prom Te SYM a 20 Adding Your First Advert To The System cccccccccsssssssseeeeccceeseeesseseeeceeessaes 20 The General Tab ios 21 AUVO Da ik 21 CADA tao 22 Playing Edite Recording Cardin 23 Start And End Dates lie dario 24 Te Ota Om Grid a ats a sete eet eee 24 Tre ola Tai ito 29 Fard COINS ONS aiaee a N a aN 26 SOC OSIO ar A A a ah taoaatetetene 26 Usmo COINS ON a O AAA 26 Other COlMsi ns
25. Advert Manager adding and managing them is pretty straightforward Throughout this manual we will use a number of made up Clients These are for demonstration purposes only and are not intended to be representative of real companies To add a new click click on the New button on the Client Tab 14 285 P Squared Ltd Advert Manage File Adverts Carts Settings Win add oF view a Clients details e This will open a blank Client Record Card to allow you to start to add the details for your client The first thing to do is to add in the general details for your chent on the General tab The only thing that you need to make sure is the Client Reference is a unique reference you cannot use the same Client Reference for two different clients 285 P Squared Ltd Advert Manager Kit Q NXT Database Ele Adverts Carts Settings Window Help E Fred The Bakers G eneral Addresses More Details Notes Reference redbake E Their Reference Pag Company Name Fred The Baker SOS C S lt S CStSSS Contact Name ia Fax Number 01482111666 00 E Mail address fred fredbarkers co uk ESE sels Reference Description i Current Adverts Pending Adverts Das In the example the general details for a new Client have been added You must give each Client a Reference and a Company Name the rest of the information fields are optional Next click on the Addresses Tab to add in the Clients
26. Advert Reference in this case fredbakead1 but in future if we add more adverts for Fred s Bakery we will be able to select an Advert Reference using the drop down list and then modify it accordingly 1 e fredbakead2 can be added by selecting fredbakead1 from the list and changing the last number Finally we need to give the advert a descriptive title that can be used to identify the advert when we need to work with it in the future 21 SP Squared Ltd Advert Manager Peter Test 2 6 DB m xl File Adverts Carts Settings Window Help 3 The Fred The Baker Campaign Advert 1 General Collisions Notes Play History Client Reference tedas y Advert Reference hedbakead y iption The Fred The Baker Campaign Advert To eof ea Em End Date a tf ees gt _ A as Advert Manager by P Squared Ltd 30 08 2002 11 23 A Cart Details Once we have added the basic details for the advert we need to tell the Advanced Advert Manager where the advert is on the Myriad Audio Wall This is done by specifying the Cart number that the advert has been recorded in to To add a Cart Number to your advert either type Cart Number directly in to the Cart Number box or click on the Cart Number button to open the Cart Browser which allows you to browse the Audio Wall for the Cart you are looking for vp Squared Ltd Advert Manager Peter Test 2 6 DB 5 le x File Adverts Carts Settings Windo
27. General Myriad Copyright Information Ly ho set as Default profile UK PAS Commercial Return aenema UKPRS Muse tun ar PO 18 06 2001 23 59 Print Setup kation Product Title Play Count Music Title Code Performer Composer Publishes Arranger Exit N B The Copyright Report Generator also allows you to save the report out to a file this is a particular file type that can be imported into other software for example 64 Microsoft Excel or Lotus123 This is known as Comma Separated Variables or CSV UK PRS Music Return Myriad Copyright Report Generator UK PRS Music Return File Log Help i gt i Start Terminal P Squared HO y Start Cart 3000 A 3 Start Time End Time 04 Teminat P Squared HQ Ene oat EE Run Print Date Time range 11 06 2001 00 00 to 22 06 2001 23 59 Cart Music Title od Performer Composer Publisher Record Record ing aratic gt Number Aranger abel Number 3078 Quit D HEPBURN Columbia 6674012 3 52 a 3079 Drinking In LA D BRAN VAN 3000 Capitol 724388755627 3 40 3077 Sitting down there D Lene Marlin Lene Marlin EMI Virgin CDWIR83 3 51 3088 we will rock you D Five Brian May Queen Music RCA 74321713922 2 55 3095 D 3 93 3096 Breathless D The Corrs RJ Lange The Zomba Atlantic PRO2009 3 25 3105 Spinning around Ds Kylie Minogue Shickman Osbourn Funktional What Parlophone CDRS6542 3 26 3114 turn to you D Melanie C Chisholm Nowels S Wirgin Vir
28. You may want to ensure that the adverts for each company do not appear next to each other in your Q NXT Log This would be done by setting up a Collision called double glazing and ticking the double glazing Collision option on the advert for each company The system will then treat them as similar and attempt to keep them in separate advert breaks or when this 1s not possible apart in a single advert break Off course 1f you started running an advert for a third double glazing company ticking the double glazing Collision for that advert would instruct the system to keep all three separate Setting Your Collisions You do not have to set all the Collision before you get started but it would help to set a couple so that you can see how to use them when we come to adding our first advert to the system To set your Collisions click on the Adverts Menu and select Collisions from the menu list Collisions Soft Collision barnes urea Cancel This will open up a small window with two sections The Hard Collision Names section allows you to set up to eight Hard Collision Names the Soft Collisions Hard Collision Hames namas 13 sections allows you to set up to eight you guessed it Soft Collision Names But what is the different Hard Collisions Hard Collisions are Collision that the system WILL NOT allow to happen under any circumstances Lets say that we have several double
29. aks for the Advanced Advert Manager to schedule the adverts in to This is important because when scheduling adverts the Advanced Advert Manager first checks the Client Database to compile a list of all the adverts that are valid and scheduled to be played in a given hour Once it has that it then looks at the Q NXT Log to see how many Advert Breaks have been scheduled for that hour and uses this information to decide how many adverts to place in each Advert Break Lets say for the 6 7pm hour on a Tuesday there are nine valid adverts that 37 should be scheduled and the Q NXT Log for that hour includes three Advert Breaks then the Advanced Advert Manager will place three adverts in each break in order to spread the adverts evenly over the hour If you are not sure how many Advert Breaks have been included in the Q NXT Log that has been generated by AutoTrack then you can check it clicking on the Breaks button located at the bottom of the AutoSchedule tab The Advanced Advert Manager will check the Q NXT Database for you and show you how many Advert Breaks 1t finds in each hour pade Break Finder BRER 3 z DO HAD CAA DNANAU ele alafelaloja PEER EE EEE 313 3 3 1 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 soils 213 312 3 313 213 3 213 3 312 In the above example there are three Advert Breaks per hour throughout the entire week Remember this only tells you how many Advert Breaks there are in an hour it does not show how many
30. artments consignment notes This can be identified on the CD sleeve notes or from IMD or your commercial production departments consignment notes This is the duration of the music contained in the advert A 30sec ad may only have a 10 second piece of music at the end This is the duration of the entire advert e g 30sec Adding the Copyright Information to a Cart To be able to generate a report the program needs the copyright information to begin with There is no way around it you or someone you know will have to fill this information in manually When you edit a Cart on the Audio Wall you may have noticed the Copyright tab This is where the information is entered 66 2 Cart Details for Cart 5004 using Player 4 Product Title Copy Music Title Dance Into The Light Copy Fecording Mo F1 Ma Composert rr PCA Pertormer PHIL COLLINS Copy Publisher pc Pubs Record Labet GEN Copyright Code Ip Dis Total Duration 263 Copy Music Duration Delete I Auto Preview OK Cancel Apply This is where you enter the details you have found out from the CD LP sleeve notes The Copy button next to the Product Title field will copy the information you have added onto line 1 of your Cart Description within the General tab of Edit Cart This is also the case for the Music Title field The Performer field s Copy button copies the information entered onto Cart Description lines 2 and
31. arts Menu The Carts menu on Advanced Advert Manager offers a range of options related to the Carts on you re your Myriad system s Audio Wall 25 P Squared Ltd Advanced Advert Manager Kit Q NXT Data File Adverts Carts Reports Settings Window Help Chril F 1 SHiFE Ctr F i Cart Browser Cart Pad Run a General Cart Report Ctrl R a z a T nE G sayasopa spars Cart Browser 50 The Cart Browser option on the Carts menu opens the Myriad Cart Browser to allow you to browse the Myriad Audio Wall and drag Carts in to the Cart Players You can also open the Cart Browser by pressing Shift Ctrl Fl on the keyboard Once the Cart Browser 1s open you can use the Jump button to jump to a specific Cart number or the Find button to search the Audio Wall for a particular Cart For more details on using the Cart Browser please refer to the Myriad User Manual Tip If you have recorded an Advert on to your Audio Wall you can dragit directly from the Cart Browser on the Advanced Advert Manager main background and a new Advert Record Card will automatically be created using the details for the Cart itself Cart Pad The Cart Pad option on the Cart menu of Advanced Advert Manager opens the standard Pad which is used in Myriad to play lists of Carts from the Audio Wall You can also open the Pad by pressing Shift Ctrl F1 on your keyboard 51 rs fix PREPARAN Fred s Bakery Traditional Cam Fred s
32. at pymmdd Sample 021209 L0G Amountto add to Cart Numbers lo Only use adverts marked for Transmitter Chain DE Cancel 70 The bottom half of the screen is dedicated to the settings needed to import advert logs from the Advanced Advert Manager or from third party advert scheduling systems such as Broadnet Schedule Adverts The first option is a tick box marked as Schedule Adverts Ticking this option will instruct the Advanced Advert Manager to actually schedule the adverts in the database rather than just import a pre scheduled advert log generated by a third party advert scheduler such as Broadnet Once this option is selected the Select button becomes enabled which allows you to select the advert database that you want to schedule the adverts from Logs Directory The Logs Directory setting allows you to specify the drive and directory where the advert log file is located This option is only enabled if the Schedule Adverts option is not ticked as it is only used to locate advert log files that have been generated by a third party advert scheduler To select the database you want to use click on the Browse button and double click on the desired database Log Filename Prefix The Log Filename Prefix allows you to set a text character prefix to the advert log file name Typically advert log files have a unique prefix and the date of the log embedded in the actual filename so an example might be AD110402 log f
33. baze Use Database 26DE FM Its Database Version 2 Database Cancel The View menu allows you to alter the way in which the listed databases are displayed The options are Large Icons Shows the databases as large icons as in the screen shot List Displays the databases as a simple text list no icons Details Shows additional details such as file name for each database Please note for more information on the Q NXT Database Browser please consult the Myriad documentation Exit Closes the Advanced Advert Manager You will be prompted to save any unsaved information before the program shuts down completely 49 The Adverts Menu Collisions The Collisions option on the Adverts Menu allows you to configure both the hard and soft collisions that you want to use when scheduling adverts Collisions i xl Hard Collision Mames Soft Collision Hames Motor Dealers Motor Dealers 00 Double Glazing Double lang Furniture Stores fFumiture Stores Fast Food Outlets Fast Food Outes 00 Opticians pican lt s sS Bankina Bak There are eight hard collision and eight soft collision slots and to alter one simply select it with the mouse and type in the new collision name For details on the difference between hard and soft collisions and also how to use collisions when scheduling adverts Please refer to the Collision section of this manual The C
34. bove shows the basic layout of the Advanced Advert Manager when it 1s being used for scheduling adverts The most important sections are the Clients Tab which is used to add clients adverts to the system and the AutoSchedule Tab which is used to actually schedule the adverts in to advert breaks for your station The Cart Player is used for auditioning Carts on the Myriad Audio Wall and the Menu bar offers a range of menu options for configuring and using the system All of these elements are explained in greater depth in this manual 12 Before We Add Our First Client We A Should Set Up Collisions The vast majority of settings for Advanced Advert Manager are automatically detected from the Myriad system when the program is installed Even if you do not have Myriad installed on the PC you are using for Advanced Advert Manager then it may well still detect all the appropriate settings If the settings are not automatically set then you will be prompted to add the settings the first time you run the program For details on how to do this please refer to the Settings Menu section of this manual for information on manually configuring your system One of the settings that will not automatically be set is the Collisions list Collisions are used by the Advanced Advert Manager to keep adverts for similar products apart in your advert breaks Lets say for example that your station is running adverts from two rival double glazing firms at the same time
35. ce lredbake Their Reference Purg Company Name Fred The Bakers Contact Name Fred Haris Phone Numbers 01482 111555 Ei Fax Number 01482111666 t E Mail address lned fedbakers couk Reference Description Cat Dates fredbakeadz Fred The Baker Cam 202 lt 30708 2002 gt 18 09 20 fredbakead Fred The Baker Cam 201 30057 2002 1 8709720 Curent Advens Old Adverts Pending Adverts All Adverts Find Delete Clear GK Cancel In the example above the Fred The Bakers has two current adverts that are displayed at the bottom of the Client Record Card To view the details for either of those adverts all we would need to do would be to double click on them a2 Note There are four tabs located along the bottom of the Clients Record Card that allow you to look at the Current Adverts the adverts that have expired Old Adverts any future adverts that have been added to the system but are not currently running Pending Adverts or All Adverts regardless of status Finding A Specific Advert If you know what advert you are looking for but do not really care about the Client it 1s attached to then you can view a list of all of the adverts on the system by using the Adverts button on the Clients Tab 285 P Squared Ltd Advert Manag File Adverts Carts Settings W Display All the adverts This will display a list of all the adverts on the system 33 7 Adverts k ojx Curent Adv
36. d tools you use support Cart Chunk because although the theory is that non compliant software will ignore the extra information it is always worth checking because the info can not be removed from the header once in Our tests indicate that Cool Edit works fine with Cart Chunk enabled WAV files 60 Myriad Manager a xj 7 Are you sure you want to update the Cart Chunk Information stored in the selected carts I Although this has been Fully tested with most audio editors including the Cool Edit range you should try it with 1 cart to ensure your Audio Editor supports Cart Chunk properly Export To Pad The Export To Pad button will add the selected Carts from your report to a Pad run just like in the Audio Wall This Pad can then be used to listen to the Carts in order or to save the entire list as a single Cart on the Myriad Audio Wall EZE x ererereey LU May Find lt A Bit Hot Ever Wondered What Hell ls Li Pura Fe Ever Wondered What Hell nines aj Pad Length 00 00 39 If the PC that is running Advanced Advert Manager is equipped with either a multi channel sound card or multiple sound cards then you will have two Cart Players at the bottom of the screen In this case you can listen to the Pad by clicking on the Play triangle button on the Pad to load the first item in to Cart Player 1 You can then press play on Cart Player 1 to start the Pad running through the items in the list 61 80 P Sq
37. duling system documentation for details on how to do this Finally you need to have pushed the music schedule in to Myriad s Q NXT Log before you attempt to schedule or import adverts In AutoTrack this happens as part of the scheduling process but if you are using a third party music scheduling system then you will need to use the separate P Squared Log Import program Now that the warnings about what you need to have done before starting are out of the way lest get started by running the Advert Scheduler Getting Started The Advanced Advert Manager should be installed on a PC that has access to your Myriad network Take a complete copy of the Ad Manager folder from the installation CD onto the myriad machine where it will finally live It can only be installed on a licensed Myriad Terminal and then create a shortcut to the Ad Manager exe on your desktop Once installed the Advanced Advert Manager icon will like an orange on a P Squared logo background Double click on this icon to start Advanced Advert Manager for the first time P Squared Ltd Advert Manager Version 2 6 6 Windows 2000 Service Pack 2 kaning Tals computer program ls protected ander Internationa copyright iaw Unauthorised reproduction of this program or any pan of itis expressly forbidden and any such actions may result n chi and criminal prosecution to the maximum extent of the few Opening Users Database In the majority of cases you
38. e OK button to start the search Once the search has completed the results will be displayed in the Client Search Results window In the example below only Fred s Bakery matched the criteria but if more than one Client meets the search criteria then the results are displayed as a list in the Client Search Result Window F5 Client Search Results FS HOMES TI O 1 calls selected 18 To open the actual Client Record Card double click on it in the Client Search Results Window 295 P Squared Ltd Advert Manager Kit Q NXT Database File Adverts Carts Settings Window Help rredtheBakers lol General Addresses More Details Notes Reference tredbake Their Reference Purgr Company Name Fred The Bakers Contact Name Fred Haris Phone Numbers o 482111555 Fax Number o 482 111666 E Mail address fred ifredbarkers ca uk Reference E o ta E oo de para F F Adverts Current Adverts Old Adverts Pending Adverts Delete Clear OK Cancel And here we are again with the contact details for Fred the Baker Alternative Method Of Locating A Client Using The Find Button As an alternative to using the Search button if you are already in the Client Record Card screen and you want to find the specific details about a Client on the system you can do so by selecting the Client s Reference from the drop down list and then clicking on the Find button 19 ca P Squar
39. e all the information about the clients and adverts in the system and the Q NXT database which is used to push the adverts in to the studio The Cart locations are used to store all the files that make up the Myriad Audio Wall Caution Changing settings on this screen can affect your entire station Do not alter these settings unless you are full familiar with configuring Myriad and have read all the documentation on Myriad Configuration Program Settings The Program Settings section of the Settings menu allows you to configure the way Avert Manager works 285 P Squared Ltd Advanced Advert Manager local kit database File Adverts Carts Reports Settings Window Help O NXT Database Settings 2 e E Myriad Settings eee Program Settings Riv When Ad Manager starts open the database that was last used schedule Users must Login before they can use Ad Manager 73 When Advanced Advert Manager Starts Open The Database That Was Last Used If this option 1s ticked then the Advanced Advert Manager will automatically open the last database you were working with whenever you restart the program If this option 1s not ticked then you will be prompted to select a Q NXT database each time you start the program Even if this option is ticked you can still switch databases once the program has started by using the Change Working Database option on the File Menu Users Must Login Before They Can Use Advanc
40. e button to select the beginning of the PRS Sweep This will launch a now familiar screen Date Ti June al 2001 saa ES A ES a 1 ST oo CR OE 8 10 11 12 13 14 15 1 17 19 20 21 22 23 24 25 26 27 28 29 30 won O mn Time 0 00 24 Hour caos Press the End Time button to select the end of the PRS Sweep Date T fune F 7 2001 E ee a ee 1 2 4 8 ROR eS 10 11 12 13 14 15 16 17 FR 19 20 21 2 23 24 25 26 27 28 29 30 PM i Time 23 59 24 Hour Cancel This will now display the PRS Sweep duration in the information banner at the top of the window prefixed by Date Time range 68 Obtaining Information from Terminals F Myriad Copyright Report Generator General Myriad Copyright Information File Log Help Start Terminal lt n TEE Start Cart fi Eb gt i StattTime End Time 04 Tema lt Any Locatiom y End Cat asss Composer Publishe Aranger Use the Start End Terminal boxes to select which PC s to include in your report If you only used one studio On Air during your PRS Sweep then select the Terminal name from the drop down menu and make sure the End Terminal displays the same location Start End Cart Numbers To select the played Carts that you wish to display information for enter the numbers in the Start End Cart boxes Most radio stations have assigned Cart groupin
41. e the way you use Advanced Advert Manager 285 P Squared Ltd Advanced Advert Manager local kit databas Settings Window Help Fil Adverts Carts Reports O NXT Database Set Myriad Settings ea Program Settings Schedule iE 5 rere Q NXT Database Settings The Q NXT Database Settings gives you direct access to the settings for the Q NXT database that you opened at the beginning of the Advert Scheduling session CAUTION The Q NXT Database Settings include advanced setting for your main playout system and should not be touched unless you know what you are doing Even if you do know what you are doing you should only alter settings on the Ads Logs Import tabas they are the only settings that have any relevance to advert management Altering other settings can seriously affect your stations output MP Q NXT Database Settings xl e Pas Ps General GAE Settings Log Entries Log Layout General Colours OCFYSTS Ads Log Import SonadJingle Log Files Logs last sent Logs Directory C AMYRIADSSYSTEMSLOGS Browse Log Filename Prefix My Filename Date Format mmda sample My021209 L0G Amount to add to Cart Numbers lo M Use the Log Importer Cart Ranges when adding carts NOTE You do not need to use these settings if you are using AutoTrack Advert Log Files T Schedule Adverts Select Logs Directory CxMYRIAD SYSTEMALOGS Browse Log Filename Prefix Filename Date Form
42. ed Advert Manager As the name suggests ticking this option will force you to log in to the Advanced Advert Manager before you can use it If this option 1s enabled then the standard Myriad Users database is used and you will have to log in using the same name and password as you use to get in to Myriad Caution Make sure you or at least somebody around has either User rights to generate Logs Advert or User rights to go in to Myriad Manager to and alter User rights to allow you to gain access to the Advanced Advert Manager Otherwise you may spend a frustrated night locked out of the system until somebody who does have access rights turns up The Windows Menu The windows menu offers a range of options for positioning and displaying the various windows that Advanced Advert Manager opens The Help Menu The Help Menu offers access to product up date information and the About box which displays the exact version number of the product that you are using You will need to know this before you contact P Squared for any technical assistance And That s lt The Advanced Advert Manager is designed to be a simple program to us so chances are you have not had to read too much of this manual As long as you remember the basics Clients had adverts your station has advert breaks and Advanced Advert Manager combines the two and hopefully makes you some money It is hoped that you have found this documentation informative and in places entertain
43. ed Ltd Advert Manager Peter Test 2 6 DB File Adverts Carts Settings Window Help 2 Unnamed Client General Addresses More Details Notes E Reference Their Reference T Company Name FEPPFERAFI i E EIT KAT a a Contact Name ROWER dere CARPHONE WHS Phone Numbers FREESERYE WARNER VILLA Fax Number tab New Ad Adverts Current Adverts Old Adverts Pending Adverts All Adverts fed Delete clear ell Eee This will then fill in all the rest of the details for you from the Clients Database If you want to look up a new Client but you are already looking at Client s details clicking the Clear button will clear all the current Client s details for you allow you to select a new Reference and Find the details using the Find button Deleting A Client From The Sy stem To delete a Client for the system all you have to do is use either the Search button on the Client Tab or the Find button inside the Client Record Card screens to open the details of the Client you want to delete Once you have the Client Record Card open the Delete button becomes enabled at the bottom of the screen To delete the Client from the system click on the Delete button Advert Manager 7 t x 2 Are ou sure you want to delete this Client You will then be asked to confirm that you want to delete the Client CAUTION You will be given one warning only and once a Client has been deleted there is no going back
44. en doing so breaks some Hard Collisions see The Collisions Tab section for more details on collisions This option is not available if you are importing adverts from a gr party scheduling system as the adverts have already been scheduled Begin Scheduling Importing Once you have selected the time and date range that you want to schedule adverts in to and selected whether you want to force or adverts or generate a diagnostic report you are ready to schedule the adverts To schedule the adverts click on the Begin Scheduling button 2 Advert Manager Progress l x Current Task Selecting Valid Adverts Current Process Finding Advert Breaks in G N amp T LL lt i Uverall Process Creating Advert Lags lt _ lt Advanced Advert Manager will check the Q NXT Log to find the advert breaks that it can use then look at all the adverts in your database to see which ones are valid Finally it will fill the advert breaks with an even distribution of adverts taking care to keep colliding adverts in separate breaks or apart from each other in the same advert break The whole process should only take a few seconds and progress is displayed as it performs each stage of the scheduling process If you are importing a list of adverts then instead of generating the advert lists Advanced Advert Manager checks the pre generated list 4 Once Advanced Advert Manager has finished scheduling importing t
45. en have to select the Q NXT Database that you want to work with The reason for this is the location that the reconciliation file needs to be saved in is stored as part of this database To select a database either double click on it or highlight it and click on OK Select O Nxt 2 6 Database _ x Options view Please select the database that you want to use fram the following and click OK Daves Test Fbl DoNot MAA sie 35 Peter Test Purgatory Myt Swansea The Wa Database Use Database EDE FM Its Version2 Sound South Cancel The reconciliation file will then automatically be generated and you will receive confirmation before you continue using the Advanced Advert Manager 31 Advert Manager L x P am 5 Your reconciliation File s have been generated Finding Adverts That Are Already On The System Once adverts have been added to the system there are three main methods for finding them again 1f you want to view their details or make amendments to them Finding Adverts For A Specific Client Probably the most obvious method to find a particular advert is to look at the Client Record Card for the client that placed the advert All you have to do is open the Client Record Card see Searching For A Client and you will see a list of adverts that the Client has placed located at the bottom of the record card E Fred The Bakers i ie x General Addresses More Details Notes Referen
46. eparately from the music returns Traditionally this has involved printing reports from several computer systems lasing with different departments and often getting the returns in late The P Squared Ltd Copyright Report Generator interfaces directly with the audio played within Myriad and Q NXT allowing all returns to be quickly and accurately generated from one user friendly program At a glance you can check on whether your presenters have accurate copyright information for their personal jingles or sweepers 63 Description of the Reports Profiles Within Copyright Report Generator you can view but not alter copyright information which is entered into the Audio Wall see Adding Copyright information to a Cart later in this guide This information is displayed for viewing and printing from different Profiles The Copyright Report Generator has a General profile where all the possible information for played Carts can be viewed as shown below the Performing Rights Society however will never require this type of report In a PRS Sweep the Performing Rights Society requires 2 different types of information a Music Return and a Commercial Return which have different fields of information that need to be supplied General Myriad Copyright Information This report outputs all the possible available information on played Carts from the Audio Wall F Myriad Copyright Report Generator General Myriad Copyr
47. er meen Reece inaitn 71 Ene Date Lora ii 71 Amount To Add To Cart Numbers oooccnocnonnncnncnnnconcnnoconcnnocnononcnnocnnconccnocos 72 Only Use Adverts Marked For Transmission ChalM cccccccnnnnonocncnnnnnnnnnnnnnnnnnnss 12 Myriad Setungs 7 File Locations 0 iio 72 Prostam etnia 73 When Advanced Advert Manager Starts Open The Database That Was Last WSCC IP mn btucnencee in eri deisedosian acon N 74 Users Must Login Before They Can Use Advanced Advert Manager 74 PHEW AIO WS Memi 74 The Hein Meni pesen co 74 And Thar Mit 74 Advanced Advert Manager Before We Start The P Squared Advanced Advert Manager is used to either generate lists of adverts that need to be played or to take a list of adverts already generated by a third party advert scheduling system like Broadnet and push them in to your Q NXT Log ready to be played back by Myriad Whether you are using the Advanced Advert Manager to generate a list of adverts or to simply import a list from a third party system the import process is basically the same Before you get started with the Advanced Advert Manager you should ensure that you have created a music schedule for the time period you want to push adverts in to using either AutoTrack Pro or a third party music scheduling system such as Powergold or Selector and that your music schedule contains Advert Breaks that the Advanced Advert Manager will use to fill with adverts see sche
48. erts Expired Adverts Pending Adverts 5 All Adverts E E T pi e EERTE a CARPHONE WHS Nokia 3310 1019 O01 42002 30101 2003 CARPHONE WHS Repair q020 0101200250101 2003 fredbake fredbakead1 Fred The Baker Campai 201 30 08 2002 gt 18 09 2002 fredbake fredbakead Fred The Baker Campar 02 30 08 2002 3 18 09 2002 FREESERWE Freetime 1024 01 01 42002 30101 2003 House Accoun 4 Times 1015 O01 42002 30701 2003 House Accoun lntamach 1016 O 401 42002 30100 2003 House Accoun Powerfull TF 0101200207 401 2003 KIT KAT Assert Yours 1006 010120020707 2003 KIT KAT Chart Aundow 1008 017 01 2002 01 01 2003 KIT KAT Directory 1004 01401 2002 gt 01 07 2003 KIT KAT Dutch 4 Beg 1005 0101 2002 gt 07 401 2003 EIT KAT Front Page 1010 O01 42002 30701 2003 KIT KAT Railway Tick 1011 O01 42002 30701 2003 EIT KAT Rugby Match 10 01 01 42002 0101 2003 EIT KAT Tel On Hold 1009 01012002207 401 2003 NATWEST BANE Personal Mar 1014 0101200201707 2003 NATWEST BANK Tel On Hold 113 0101200201201 2003 NATWEST BANK Trendy Wine 1012 O1 01 42002 0101 2003 PEPPERAMI Hardcore 100 O01 42002 3017 401 2003 PEPPERAMI Hokey Kokey 1003 O01 2002 201 01 42003 5 DCODCOALAlL Lab ea ale aD THA A aS o dr 4 F You can use this list to look for the advert that you are interested in You can alter the order in which the adverts are displayed by clicking on the column titles like a spread sheet You can also switch between Current Adverts Exp
49. generate a report identify which carts need the information entering and regenerate the report UK PRS Commercial Return 65 jik Myrad Copyright Report Generator UK PRS Commercial Return File Log Help Hi Start Time End Time Start Terminal Pp Squared HO Start Cart 1000 F Squared HG End Catt 2000 End Terminal Date Time range 18 06 2007 00 00 to 18 06 2007 23 59 Product Title ce Music Title Composer Publisher es Le Duration Humber Count Arranger Humber Dir Cart 1001 1002 fatises Current Progress Overall Progress No Music EFM CODES en 2 No Music Used 2 An trish Diddty No Music Used De Wolf Ho Music Zomba For a Commercial Return PRS require the following information in addition to a copy of your advert logs Cart Number Product Title Play Count Music Title Composer Arranger Publisher Record ing Number Music Duration Duration This number is referenced against your advert logs which you will have to supply to PRS for the duration of the sweep Normally this is the Client of the advert for example Vodafone How many times this ad was played over the report duration This is the title of the music used in the advert This can be identified on the CD sleeve notes or from IMD or your commercial production departments consignment notes This can be identified on the CD sleeve notes or from IMD or your commercial production dep
50. gin YSCDJ1772 4 10 3094 Long way around D Eagle Eye Cherry No details promo 2000 Ploydor LCO00309 3 28 3249 D 5 02 3057 Ive Been Thinking D LONDON BEAT 4 03 3134 D 3 47 3144 D 3 44 3258 D 4 30 3233 D 4 05 3254 D 3 48 3047 Whatever D EN YOGUE 3 56 3268 D 3 36 3123 OnANightLike This D KYLIE MINOGUE 3 32 3262 D 3 48 3256 D 4 14 3263 D 2 43 IRA n 2 29 Current Progress Overall Progress For a Music Return PRS require the following information shown in the left hand column of the diagram below the example being Sitting Down Here by Lene Marlin which is the 3 song from the top on the screen shot above Music Title The title of the song Sitting Down Here Code Is 1t a D Disc C Commercial P Promo S Station ID L Live or Local Performer Lene Marlin can be identified on the CD LP sleeve notes Composer Lene Marlin can be identified on the CD LP sleeve notes Arranger Publisher EMP can be identified on the CD LP sleeve notes by a PY symbol Record Virgin can normally be identified on the CD LP sleeve by a logo Label Record ing CDVIRS3 is a unique number assigned to each CD LP produced by the record Number company and is found on the sleeve Duration 3 51 is the exact duration played on air N B Although a Cart Number field is displayed on screen it is not needed by PRS and 1s therefore not included in the final printout It 1s there to allow you to
51. gs to various Cart types for example Adverts start at Cart 1000 and end at Cart 1999 Songs start at 3000 and go to 7999 it all depends on how you have organised your own Audio Wall Now you need to collect the information from a certain Cart range obviously if you are about to prepare the UK PRS Commercial Return report you don t want to search through all of your songs just the adverts Just type the Cart number you want the report to start at in the Start Cart field and type where the report will end in the End Cart field Print Run the Report If you have been a good boy amp or girl and entered complete copyright details every time you have recorded audio onto the Audio Wall then all you need do now is press the Print button take the printed report and put it in an envelope Send it to PRS and sit back and wait for 6 years until the next PRS sweep However mostly for one reason or another the information is incomplete Therefore you need to amend it To do this press the Run button this will generate the report on screen Now you can go through the list and spot which Carts need the information adding and add it via the Audio Wall see instructions above for adding copyright information to a Cart You can run and re run a report as many times as you like to get it right 69 The Settings Menu The Setting menu is used to configure Advanced Advert Manager to work with your stations Myriad system and also to configur
52. he adverts you will be asked if you wish to push the adverts in to your Q NXT Log Click on Yes to merge the advert breaks with your Q NXT Log Your Done Your adverts have been scheduled and automatically inserted in to the blank advert breaks in your Q NXT log All you have to do now is sit back and watch the money roll in Post Advert Scheduling Report Once Advanced Advert Manager has finished scheduling the advert and pushed them in to the Q NXT Log you will be given a brief summary of the amount of adverts that have been scheduled and the amount of advert breaks that they have been pushed in to Advanced Advert Manager In addition to this the Advanced Advert Manager also flags up any potential problems with the scheduled advert breaks in the form of a report on any complete scheduled hours that fall short of containing an hours worth of content 42 A Print Preview i EF a a Y 044 2 2002 16 31 01 The following hour is only 00 56 21 minutes long so may underrun 22 July 2002 21 00 Advanced Advert Manager will also include any adverts that have been scheduled to play Carts that do not exist on the Myriad Audio Wall This allows you to keep track of any copy that is missing from your playout system ahead of the first scheduled play of an advert You can print or save the post advert schedule report Removing Adverts Lets say you have scheduled all your adverts for the entire week you are
53. ight Information File Log Help Start Terminal Start Cart 7 4 gt i P Squared HO y A 3 Start Time End Time JENS Terminal P Squared HO End Catt 9999 Run Print Date Time range 14 06 2001 00 00 to 15 06 2001 23 59 Cart Air Date Air Sir Location Product Title Play Count Music Title Code Performer Composer Publisher Record scordfir Number Time Arranger Label Numbe n a El 34 14 06 2001 00 00 P Squared CATATONIA 4 00 14 06 2001 00 01 P Squared n a RoadRage D 14 06 2001 00 05 P Squared n a D 3 35 14 06 2001 00 08 P Squared n a We llHave 5 l 14 06 2001 00 08 P Squared n a D 4 37 14 06 2001 00 13 P Squared n a Naked D LOUISE 3 11 14 06 2001 00 16 P Squared n a Get Ready D 2 3 57 14 06 2001 00 20 P Squared n a Sure D TAKE THAT 3 42 14 06 2001 00 23 P Squared n a 6 14 06 2001 15 54 P Squared n a Purgatory 6 14 06 2001 15 54 P Squared n a Purgatory A 14 06 2001 15 54 P Squared n a Purgatory 6 14 06 2001 15 54 P Squared n a Purgatory S 6 14 06 2001 15 54 P Squared n a D 4 19 14 06 2001 15 57 P Squared n a D 4 25 TAIN JON 15 52 P Conrad nia n Current Progress Overall Progress Commercial Return Music Return Profiles The File menu is where you can select the different report profiles and which profile is displayed when you launch the program e g Default RE Myrad Copyright Report Generator General Myriad Coppighi Information Fle Log Help Select Profile
54. ing Feedback is an important part of the development process and that 74 includes documentation so if you have any questions or comments please direct them to info psquared net and we will endeavour to get back to as soon as possible This documentation and the pictures and text that it contains remains the intellectual property of P Squared and should not be altered or expanded upon without express permission 75
55. ingly Mass Colour Change The Mass Colour Change utility allows you to select a range of Carts from the Report window and then change their background and text colours on the Audio Wall to the colours of your choice To use this facility select a range of Carts as before and then click on the Mass Colour Change button You will then be asked to select the colour that you want to change the selected Cart s background to Select a colour from the standard Windows colour palette and click on OK You will then be asked to select a colour for the description text to appear on the Audio Wall Once you have selected the text colour you will be asked to confirm your changes before the Audio Wall is automatically updated Update Cart Chunk Information Cart Chuck is a new international standard for embedding Artist Title Intro Extro and additional information about songs adverts and jingles in to the actual file header of a WAV file The theory is that it will make audio transferable between different playout systems and make the distribution of audio easier Myriad is now fully Cart Chuck compliant but as it is a new standard Carts created with older versions of Myriad do not include the Cart Chunk information This tool allows you to select a range of Carts and then have the system go through them and stamp the Cart Chunk information in the file headers Before performing this conversion you should check that all the audio editors an
56. ired Adverts Pending Adverts or All Adverts regardless of status by using the tab strip at the top of the window To view or amend the details for any of the adverts listed double click on them to open the Advert Record Card Find An Advert Using The Client And Advert Reference Number The final way of finding an advert that has been added to the system is to use the unique Client and Advert Reference numbers that is assigned to each advert on the system To do this click on the New Ad button on the Client tab as 1f you were about to add a new advert to the system Once the blank Advert Record Card has appeared use the Client Reference drop down list to select the client reference you want to work with Next use the Advert Reference drop down list to select the reference for the advert that you are looking for 34 Untitled Advert 5 x General Collisions Notes Play History Client Reference tredbake y Advert Reference fredbakead Description fredbakead Cart Number Plat a Edil I Start Date 12 September 2002 End Date 19 September 2002 y 4 a HH aa E on thor H Li Fri FHH E H a 111 1 1 1p 1 7 sun Once you have selected both the Client Reference and the Advert References from the lists click on the Find button bottom left hand corner to call up the details for the advert ch Fred The Baker Campaign Advert 2 Ja la x General
57. licking on this button opens the Advert Schedule Viewer window which allow you to select a day and view the adverts that have been scheduled 45 View Advert Log 22 July 2002 E ioj x Display Log From Monday 22 July 2002 23 joo KIT EAT Front Page ea es pe 1021 CARPHONE WHS New Facias 002072221 000000 1003 PEPPERAMI Hokey okey 0020210000003 21 30 1003 PEPPERAMI Hokey Koke 002072221 0000007 1004 KIT EAT Directory 2002072221 000000 21 57 1012 NATWEST BANK Trendy Wine 2002072221 0000007 1007 KITEKAT Rugby Match 2002072221 000000 1015 House Accoun 4 Times 002072227 0000003 2215 1008 EIT KAT Chart Aundow 4002072222 0000001 TO16 Houze Accoun Intamacy U020 22220000002 2230 1013 NATWEST BANK Tel On Hold 20020 22220000001 1007 PEPPERAMI Hardcore 00207 2222000000 bro 7005 KIT KAT Dutch 4 Beg 20020 722220000001 1020 CARPHONE WHS Repair e020 22220000002 iil 2315 T006 EIT KAT Assert yours 40020 22230000001 1019 CABPHOKIE WHS hakis 2910 andan ndnanna Y To select a particular date and time either click on the Display Log From button and select date and time in the usual way see Scheduling Adverts or type the time and date in to the white boxes to the right of the button Once you are happy with the date and time click on the View button to display the advert breaks for that day N B You cannot alter the advert logs from this window the View Logs window is purely for reference If you want
58. list to select the local or network printer that you wish to use and alter the printer setting by clicking on the Properties button Once you are happy with your printer settings click on OK to close the Print Setup window Print The Print option on the File Menu in Advanced Advert Manager 1s only enabled when certain printable items are selected in the Advanced Advert Manager In general all reports or lists can be printed by either selecting the Print option from the File Menu or pressing the Ctrl P button the selected item will then be printed using the printed selected in Print Setup or the default printer for the PC of you have not specified a particular printer Change Working Database Advanced Advert Manager can be used to generator or import advert breaks for multiple Myriad systems When you have multiple Myriad systems each system has a unique Q NXT database and it is in these databases that the settings that Advanced Advert Manager s settings are stored This means that if you have two stations say an FM and an AM station each would have a separate Q NXT database and inside each database would be information about the Advanced Advert Manager configuration for the station In the Advanced Advert Manager you can select the Q NXT database and therefore the Clients and Advert Databses that you want to work with by using the Change Working Database option on the File Menu Select Q Nxt 2 6 Database TR x
59. mentation Myriad Settings File Locations The File Locations section of Myriad Settings allows you to alter the location of the Myriad data and Audio files that Advanced Advert Manager uses to get databases and Cart information from These settings are automatically configured when you first run the Advanced Advert Manager based on your Myriad settings and should not be altered unless you are told to by a P Squared support engineer CH Squared Ltd Advanced Advert Manager local kit database Fie Adverts Carts Reports Settings Window Help MST Database Settings O le i Myriad Settings File Locations ia Frogram Settings Schedule Ei g J aa Selecting this option allows you to select the new data and audio file locations by clicking on the browse button 72 Myriad File Locations Data Location CAMYRIADASYSTEM F Use one directory for all the carts on the Audiowall Carts 1 to 1000 MMAUDID Browse Carts 1001 to 2000 Cn Browne Carts 2001 to 3000 A O Browse Carts 3001 to 4000 AO Browse Carts 4001 to 5000 MMAUDIO Browse Carte 5001 to 6000 AR Browse Carts E001 to 7000 A O Browse Carts 7001 ta B000 AO O Browse Carts 8001 to 3000 A O Browse Carts 9001 to 10000 A Browse Carts 10001 to JMMAUDIONAUDIONY O O00 Browee OK The Data location is the base folder that all Myriad data is stored in This includes the Clients database that is used by Advanced Advert Manager to stor
60. o the system any hardware lines that were triggered and which Cart Player was used You can change the order of the search results by clicking on the heading for each column like a spread sheet There are also four buttons located at the top of the Play History Log Reports 30 pa Cart Play Logs Report In order these buttons are used for Play Plays the advert in the Advanced Advert Manager s Cart Player Edit Allows you to alter the Carts information on the Audio Wall using the standard Edit Cart screen from Myriad Print Print the Play History results to the computers default printer Pad The final button opens up the Pad which can be used to stack a number of adverts for back to back playback See the Pad section of the manual for more details on using the Pad Save Results As Reconciliation File Once you have the history for the adverts that you are interested in you can save the results as a special reconciliation file that is used by external gr party advert scheduling systems to confirm to customers that their adverts have been played and that they will be billed accordingly Currently the Advanced Advert Manager outputs reconciliation files that are compatible with Broadnet but compatibility with other systems could be added in future so please check with P Squared for more details To generate a reconciliation file click on the Save Results As Reconciliation File button You will th
61. on 24 Hour il Cancel Alternatively you can type in the date and time in a variety of formats in the white date and time boxes to the right of the Select Start End Date and Time buttons N B The latest date that adverts have been scheduled up to is displayed at the top of the Remove Advert Breaks Window Once you are happy that you have select the correct date and time range click on the Remove Logs From Playout System button to begin the removal process You will be asked to confirm the date and time range one final time before Advanced Advert Manager starts to remove the advert breaks Myriad Q NXT Interface x Curent Task Found Break 22 07 2002 10 00 n n Once it has finished removing the advert breaks from the Q NXT Log you will see a brief summary of what it has done 44 Advanced Advert Manager CAUTION Once an advert break has been removed you can not re insert it You must re schedule the adverts for this time period see Scheduling Adverts and push them back in the Q NXT Log The adverts will be re scheduled as normal but the exact order may be different from the advert breaks that you removed Viewing The Advert Schedule The View button on the AutoSchedule tab allows you to review the adverts that have been scheduled in to each advert break in any given day 285 P Squared Ltd Advanced Advert Manager Kit Q NXT Database Ele Adverts Carts Reports Settings Window Help C
62. on ticked If it has to be in the same break same collisions if it has to though tail try ta they won t be placed together i avoid putting them nest to each other C Mobile Phone Shops C Double Glazing Supermarkets Furniture Stores C Fast Food Outlets Opticians Banking C Mobile Phone Shops C Double Glazing Supermarkets C Furniture Stores Fast Food Outlets C Opticians Banking Other Collisions Allow this advert in the same break as another from the same client Allow this advert to appear in the same break more than once if nescessany Find Delete Clear Or Lancel Hard Collisions Hard Collisions are set up using the Collisions option under the Adverts Menu in the Advanced Advert Manager Hard Collisions are used by the system to keep adverts for similar products or services in separate advert breaks within any given hour If this 1s not possible the system will put them in the same advert break but will shuffle the order of the adverts within the advert break to ensure that the similar adverts are not scheduled to play back to back If you are using Hard Collisions then should the system not be able to shuffle the order of the adverts to keep similar adverts apart it will drop one or more of the colliding adverts in order to stop the collisions from occurring Soft Collisions Soft Collisions do exactly the same as Hard Collisions
63. or the adverts fir the 11 of April 2002 In this example the Log Filename Prefix would have to be set to AD N B The overall filename format needs to tally with the filename format generated by your advert scheduling system File Date Format As outlined in the Log Filename Prefix advert log files usually include the date that the file covers in the actual filename and you have one file per day The File Date Format allows you to select the format that this date follows N B This needs to tally with the date format used by your advert scheduling system 71 Amount To Add To Cart Numbers This option allows you to set an off set on the numbers that come from the advert log generated by a third party advert scheduling system and the adverts that are stored as Carts on the actual Audio Wall If the first advert on your advert scheduling system is number one but the adverts start at 4001 on your Audio Wall then you would put 4000 in to this setting to make it work It is common practice to put the correct Cart numbers in to your advert scheduling system in which case then this setting can be left blank Only Use Adverts Marked For Transmission Chain The final setting is concerned with the use of Transmission Chains Codes which are used by some third party advert scheduling systems when scheduling adverts for multiple transmission chains For details on the use of transmission codes please consult your advert scheduling system docu
64. ormation on Edit Cart please see the Myriad Manual 2 Cart Details for Cart 5 using Player 1 x General More Timing Notes Copyright Internet Picture Other Timing Infomation Intro Start 00 00 00 00 Set Intro End o0 00 00 00 O sewo Extra 00 00 05 11 Se Length 00 00 05 36 Space 903 2254 Appearance Description E How does the cartend a MA See a Playback Recording and Editing Delete iW Auto Preview Cancel Apply The Report Tool Bar You may have noticed that the Report Results window had a number of icon buttons along the top These perform a range of tasks which are outlined below 57 Play Edit Print Block Block Mass Update Export Erase Mass Cart Cart Report Copy Move Colour Cart Chunk To Pad Last Play Delete Change _ Information Logs E Cart Report AA A TEE CR TE _ Y da x pre A Bit Hot 2 14 3 Ever Wondered What Hell le Like Purgatory FM 6 4 Purg FM 6 5 Welcome 2 Purg Hel Ol a Stab 6 E Ever Wondered What Hell Samples 17 ri Purgatory FM Another Music 5 6 Pires Play Cart The Play Cart button will load the last selected Cart from the report in to the Cart Player so that you can listen to it Edit Cart This button will open up the Myriad Edit Cart screen for the last selected Cart from the report see above Print Report This allows you to get a hard copy of an
65. ort Only show Carts from XX to XX seconds long Allows you to limit the report results to Carts within a specific running time range Only show Carts whose file lengths don t match their Cart lengths When you first record or import a Cart in to Myriad Myriad works out the Carts length based on the length of the file at that time Once it has done this 1t will only check the length again if you go in to Edit Cart on the Audio Wall otherwise it assumes that nothing is different Now lets say we imported a Billie Piper song some time ago and Myriad worked out correctly that the track was 3 minutes and 20 seconds long We have not edited it since so Myriad still knows that the length is correct Now lets say that last week our troublesome breakfast jock was playing around with Cool Edit but instead of opening it through Edit Cart gt Edit Audio on the Audio Wall he just ran Cool from the Start menu Say he then trims 20 seconds off of the end of the track Because he did not do it through Edit Cart gt Edit Audio Myriad doesn t know that the length has changed Myriad still thinks it is 3min 20 seconds long even although it is now only 3 minutes long Later that day the same track is due to be played in an automated show and of course Q NXT thinks it is 20 seconds longer than it actually is so when it comes to play it it will end 20 seconds early which momentarily confuses Q NXT Q NXT will recovers by recalculating any Auto Fading to ensu
66. ot 1s determined by the Schedule Logs setting in the Q NXT Database that you have opened located on the Ads Logs tab of Q NXT settings and determines how the Advanced Advert Manager looks when 1t starts up Create an Adverts Database Run the program goto the settings menu then choose Q NXT Database Settings finally click on the Ads Log Import tab as shown below On the bottom section of this window you need to put a tick in the box for Schedule Adverts this will enable the select button x Mb Q NXT Database Settings General QAE Settings Log Entries Log Layout General Colours OCF 5T5 f Ads Log Import Sona Jingle Log Files Logs last sent F Squared Autot rack 26 11 on 28 08 2002 16 38 48 Logs Directory C Documents andSettings pete Desktop Browse Log Filename Pref Mvriad Filename Date Format y Sample Miia LOG Amount to add to Cart Numbers fo geo do not peed to use these settings if you are using AutoT rack W Schedule Adverts KIT Client F Select l Logs Directory fer MALOGS Browse Filename Date Format vymmad Sample 020823106 Amount to add to Cart Numbers lo Only use adverts marked for Transmitter Chain OK Cancel Click select this will then open the database chooser from the Options menu of this window create a new database Make sure that you give it an obvious filename and description so that you don t get confused with the
67. other databases you are storing Now you have specified a client database the full functionality of the Advanced Advert Manager is enabled How Advanced Advert Manager Looks If You Are Scheduling Adverts gt P Squared Ltd Advert Manager Peter Test 2 6 DB of xj Ele PS Carts Settings Window Help ee gt 11 gt 22412 1age 29 08 2002 1557 How Advanced Advert Manager Looks If You Are Importing Adverts From A 3 Party System red Ltd Advance d Advert Manager local kit database IS lex File savers Carts Reports Settings Window Help Select Start Date and ps Select Stat Date and Time M onday 09 December 2002 foo oo Select End Date and Time aera 09 December 2002 23 53 Options I Diagnostic Report IF Force non scheduled Ads into Log A E LT 2 SS SSF gt EEE Advert Manager by P Squared Ltd 09 12 2002 16 10 Astar 690 op adve Besc Er sto Ep sa Qymyo BE 16 10 If the Advanced Advert Manager 1s being used to import lists of advert breaks from a gr party advert scheduling system then the Clients tab appears to be greyed out as you will not be needing to add any Client s to the system The Autoschedule tab remain valid for both modes of operation If you are not planning on using Advanced Advert Manager to generate advert breaks then you can skip straight ahead to the AutoSchedule tab All of the operations on the A
68. r Cancel if you want to discard what you have just done N B The bottom half of the Client Record Card shows the adverts that the Client is currently running adverts that have ran in the past and any that are pending in the future We will cover this in more depth in the Adverts section of the manual but as this is a new Client there are no adverts listed in on the Client Record Card You can also use the Find button to look up a clients details based on their Reference but the Search option on the Client Tab offers a more comprehensive search facility Searching For A Client Once you have added a few Clients to the system you may well want to go back to a particular Client Record Card to look at their contact details or see what adverts they are running The easiest way of doing this 1s to use the Search button on the Client Tab to search for a Client Click on the Search button on the Client Tab 17 28 P Squared Ltd Advert Manager Peter Test 2 6 DB File Adverts Carts Settings Window Help ainpayssoyty swag This will open the Client Search window which allows you to select a Client Reference Their Reference Company Name or Contact Name to search for You can do this by either typing in the appropriate boxes or selecting an a name from the drop down list on each option ifs Search for a Client Basie Details Their Reference Ty Company Name Fred The Bakers When you are happy click on th
69. re that any Absolute Time Markers are hit correctly so other than a sloppy segue no harm is done Unless you spot the problem though it will happen every time the song is scheduled to play This Report Option allows you to track down rogue problems like this by comparing Myriad Cart lengths with the actual file lengths and reporting any Carts that show discrepancies You also have the option to automatically fix these problems as Myriad Manager runs the report If you select this option then you will get a list of incorrect Carts but they will all be fixed before the report is produced It is unlikely that you will get many situations like this but if you do this Report is your only way of tracking it down short of listening every to every Cart on the Audio Wall More Options The More Options tab allows you to refine your Report by specifying in greater detail what it is you are looking for 55 Cart Report Options E x Other Options Pacartis empty but now has a WaA file import the information Only show carts that have not been played in fan days If a Cart is empty but now has a WAV file import the information This option searches through the Myriad Audio Wall and finds any Carts that have a valid wave file e g Myr03000 wav but do not appear on the Audio Wall itself Selecting this option automatically adds any Carts it finds to the Myriad Audio Wall Only show Carts that have not been played in XX days
70. rts from a list created by a third party advert scheduling system such as Broadnet If you are not sure then answer this simple question Have you purchased an advert scheduling system from a company other than P Squared Yes Then you will want to use the Advanced Advert Manager to import the list of adverts that the third party system has generated To do this you will need to configure the third party to output a file to a specific format that the Advanced Advert Manager can understand and have that file available either on your computer or a floppy disk For information on configuring your third party advert scheduling system to work with Myriad contact P squared initially for details and then be prepared to contact to the supply of the third party software to make any necessary modification No If you have not purchased a third party advert scheduling system but want to include adverts on your station then don t panic As part of the standard Myriad package we have included the Advanced Advert Manager which has the ability to schedule adverts for you The Advanced Advert Manager is not intended to be any more than a basic advert scheduling system and as such 1f 1t does not meet your requirements you may have to consider investing in a third party product but why don t we wait and see before you spend any more of your stations heard earned money Whether you are using the Advanced Advert Manager to schedule adverts or n
71. s say that in this case we are only interested in every time the advert has been played in the last two days on workstation called Kylie 3 long story behind that name All we have to do is set the start and end date and time accordingly and tick the box next to Kylie 3 in the list 29 els Fred The Baker Campaign Advert 1 General Collisions Notes Play History Wednesday 11 September 2002 foo foo Thursday 12 September 2002 23 E Date Time Range Select Start Date and Time Select End Date and Time Terminals workstations E 11 Enrique View Play History Find Delete Clear We are now ready to look at the results by clicking on the View Play History button View Play History The View Play History button displays the results of the Advert Play History search based on the criteria that you have specified on the Play History tab The results are displayed in a new window Cart Play Logs Report Y jul x arr Tine L Duation Catt Description tocan Login____ _ Retence Peyer Active Hardware 12 September 2002 14 10 36 30 201 Fred s Bakery Traditional Campaign 4 KYLIE3 PSQUARED 12 September 2002 14 11 17 30 201 Fred s Bakery Traditional Campaign KYLIE3 PSOUARED 1 play s selected AAA AAA AA A A AI A A AA AAA AS A The results are displayed in chronological order with a number of additional items of information such as who was logged in t
72. see above but with the exception that if it cannot keep tow similar adverts from colliding the system will allow them to be scheduled together In general Soft Collision should be used for most adverts unless you specifically do not want a collision between particular adverts to occur Using Collisions 26 To use the Collisions simple tick the box next to the Hard or Soft Collision that you wish to add to the advert You can tick as many Hard and Soft Collision Names for an individual advert as you wish N B You set the Collision Names when you first get the system They can be altered by access the Collisions option on the Adverts menu In our example we have been adding a new advert for a local bakery called Fred s Bakers We do not have a Collision set up for bakers but we do have one for the Fast Food so we could tick the Soft Collision option so that the system would attempt to keep Fred s the Baker s ad separate from the McDonald s advert but if it has to it will allow them to play together Other Collisions There are two more options on the Collisions Tab both of which are fairly self explanatory Other Collisions U E M Allow this advert inthe same break as another from the same client The first allows the system to schedule different adverts from the same Client in to a single advert break The second allows the system to schedule the same advert twice in a single advert break should it be necessary
73. sitting back enjoying a nice cup of coffee and a chocolate hob knob when the phone rings with you biggest client screaming that the phone number on their latest advert is wrong Ok don t panic The first thing to do 1s swear profusely about the production department Once that is done head straight for the Auto Schedule Tab on the Advanced Advert Manager and click on the Remove button Ewn p Squared Ltd Advanced Advert Managel File Adverts Carts Reports Settings Windo EHaD Schedule Remove Logs from the Playout Systems The Remove button allows you to pull all of the advert breaks from a particular time and date range from the Q NXT Log allow you to re schedule them and push them back in at a later date Clicking on the Remove button opens the Remove Advert Breaks window 43 28 Remove from Playout 5ystem s Current Information Schedules have been created up until Bae and Time Range Select End Date and Time ix Monday 22 July 2002 i 3 E Remove Logs from the Plapout Systems To complete remove the advert breaks from the Q NXT Log for a specific time and date range click on the Select Start End Date and Time buttons respectively and select the time and date that you want to remove advert between Fi Date Time ae 2002 EJ AM PM E H a y 5 1 z 3 4 45 6 6 3 10 12 13 14 Tf 18 19 20 21 22 23 24 25 b 7 20 sai g m Time jo J
74. the Block Copy button and the Cart Browser will appear x Choose the first destination Cart Jump to Cart Ips Find Purgatory A Bit Hot Cyberman Purgatory Jingles Ever Wondered What Hell ls L New Audio Recorded By P Sq y a Cancel A Use the Cart Browser to find the position on the Audio Wall that you want to copy the Carts to then double click on it You will be asked to confirm the position you want to copy to click on Yes to confirm Next you will be asked if you want to overwrite any existing Carts that are in the range you are copying to If you say yes then Myriad Manager will overwrite them If you say no then Myriad Manager will work around existing Carts ensuring no loss of data Whatever you decide a progress bar will appear to tell you how the copy is preceding and when it is finished you will get a confirmation message 59 Block Move Block Move works in exactly the same way as Block Copy see above but instead of copying the Carts the Carts are actually moved from the original position to the destination CAUTION If you Block Move Carts that have been added to AutoTrack as either Songs Adverts or Jingles then AutoTrack will not know that they have been moved and so will continue to schedule them using their old Cart Numbers This will have major consequences on the reliability of your scheduling and automation If you move Carts on the Audio Wall you must update AutoTrack accord
75. uared Ltd Advance d Advert Manager local kit database File Adverts Carts Reports Settings Window Help o Schedule z Cart Report 750 carts found anpayasopy SSID Fred s Bakery Traditional Campaign Fred s Bakery Traditional Campaign A Fred s Bakery Traditional Cam New Audio 501 panes qe 0 e s s Baron I raditional Cam Free Repair Replac povococococococsos News Audi oS Warehouse Free Hardcore Version Pepperami Hardcore Version Hunting for Meat Pepperami Hunting for Meat Hokey Cokey Directory Enquires Pepperami Hokey Cokey Dutch For Beginers Asserting Yourself Rugby Match Chart Rundown Telephone On Hold Front Page News Railway Ticket Trendy Winebar Telephone On Hold Personal Banker 4 Times Intamacy 41 a More Powerfull 5 8 carts selected _ AAA 4 0 6 E Pad Length 01 00 20 SS ESS EES 222 gt 11 a Ma gt HA Advert Manager by P Squared d EE 71272002 15 33 Asat ESA 2 I Bj o thetp fi Advert E asc pa calenda tP Squar A My Doc S o re M Myriad Dd Bas 15 33 For full details on using the Pad and the facilities that 1t offers please consult the Myriad User Manual Erase Last Play History Whenever a Cart is played in Myriad it is noted down in two separate places Firstly the Play Logs are maintained by Myriad and are a definitive list of all Carts played on the system Secondly each Cart on the Audio Wall keeps track of
76. utoschedule tab are the same if your are importing a list the only difference is that instead of making it s own list Advanced Advert Manager will use the list you have already generated using a third party product 10 Using The Advanced Advert Manager To Schedule Adverts If you are reading this part of the manual hopefully you have already flicked through the first section of and have come to the conclusion that you want to use the Advanced Advert Manager to generate your stations advert breaks for you as opposed to importing a list of adverts from a 3 party system You should also have generated a music schedule that contains advert breaks pushed this schedule in to Myriad so it appears on the Q NXT screen and have configured the Ads Logs section of Q NXT Settings to Schedule Adverts if the answer is yes then well done we are ready to begin 11 The Advanced Advert Manager Interface Menu Bar Access to the Advert Manager menu options iewi u opti Cart Player Used for reviewing adverts on the Myriad Audio Wall Fil Al z i i f HA iclizidzic an The Clients Tab The The AutoSchedule Tab buttons on this tab The buttons on this tab allow you to add or allow you to actually search through the schedule the active clients on your system adverts in to your advert and also to add or breaks for a specified search through the time frame adverts for each client The picture a
77. view The P Squared Ltd Copyright Report Generator is a solution to the problem of PRS Sweeps Basically it does exactly what it says on the tin It generates copyright reports However the reports generated are only as good as the information you put into them If you take the time and trouble to put complete copyright information into Myriad then this program will make the dreaded nightmare of PRS returns a breeze For those of you who don t know PRS Sweeps are the checks made periodically by the Performing Rights Society which require just about every piece of copyright information you have on what you play On Air PRS Sweeps can last from as little as 24 hours to a few weeks at a time It all depends on your TSA Transmission Service Area and how accurate your last returns were The more accurate the information you supply the shorter the Sweep will last However it is not always that easy to supply accurate information at a moment s notice You may have the constant problem of chasing up DJs to make sure they supply you with the details of any music beds they decided to play on their shows Furthermore you can spend days talking to agencies most of whom don t even know that their 26 week 7 different ads a day campaign was heard outside of London You have to do a lot of work collating how many times jingles were played what different ads were transmitted and also you have to collate the commercial returns s
78. w Help The Fred The Baker Campaign Advert 1 General Colisions Notes Play History Client Reference tredbake y Advert Reference tredhakead Description The Fred The Baker Campaign Advert 1 Ez E Fred s Bakery Traditional Cam Stat Date 30 August 2002 y End Date 06 September 2002 y ae A NORTE eRsemsnER Find Delete Clear Sn SSIES Advert Manager by P Squared Ltd 30 08 2002 12 01 Mie a OOO OOO NAAA A Asa ESA l y o tmpwnaz M AdvertMana limbo micro W jasc Paint Sh CHP Squared tt cart Browser HAD ess 12 01 22 Once you have found the Cart that you want to use in the Cart Browser click on it to select it Tip You can use the Jump function on the Cart Browser to jump to a specific Cart Number or the Find F key to search the Audio Wall for a specific Cart E gt Fred The Baker Campaign Advert 1 General Collisions Notes Play History Client Reference lfredbake gt Advert Reference tredbakead Description Fred The Baker Campaign Advert 1 201 Play Edit Fred s Bakery Traditional Campaign Advert 1 30 August 2002 End Date 06 September 2002 y 20 21 22 25 Playing Editing amp Recording Carts Once you have selected a Cart from the Audio Wall the Play and Edit buttons become enabled The Play button is used to review the Cart you have selected by loading in to the Cart Player located
79. w which you can use to select the date and time range you want 2 Select Time SS x Date T Time September 2002 EJ aM EE EA A a ade a E T 3 10 12 13 14 8 16 17 18 19 20 21 22 23 24 25 26 af 28 29 30 co pa Time jo Jon 24 Hour j i Cancel Tip The clock on the right hand side of the screen allows you to select the time that you want The inner green section represents the AM hours whilst the out red section presents the PM hours Terminals Workstations Once you have selected the time and date range that you are interested in you can use the Terminals Workstations section to restrict the Advert Play History results to only display when the advert was played on a certain Myriad workstations on your network The Terminal list is a list of all the Myriad workstations that you have set up on your Myriad system see PowerNet Set up in the Myriad Configuration Manual for more details on how to set these up Usually you would see names like Studio 1 Studio 2 and Myriad Admin but in the example system that has been used to write this manual all of the Myriad workstations on the network have been given girls names To select the Terminal s that you want to be included in the Play History search results simply tick the box next to the Terminal name If you do not want to restrict the search at all then do not tick any of the boxes and all Terminals will be included in the search results Example Let
80. will see the splash screen above for a few seconds while the system loads up If your Myriad system 1s configured to run with multiple configurations you will first have to select which configuration you wish to use by clicking on the appropriate icon If you do not have multiple configurations set up or have no idea what we are talking about then don t worry chances are you can forget about this paragraph Logging In Myriad has a built in security system in which users of the system are given a Login Name and Password which determines how much access they have to the system As part of the Myriad family Advanced Advert Manager 1s no exception so assuming that you are using User Security and that you have added some users to your system with Myriad Manager you will have to Login to Advanced Advert Manager before you can proceed any further Myriad User Login B Please type in your Myriad User Name and Password Cancel User Marne Password Options Po It may seem obvious but you must Login with a Login Name and Password that includes adequate User Rights to allow you to use the Advanced Advert Manager see Myriad Manager Manual for more details Selecting The Q NXT Database You Want To Work With The first time that you run the Advanced Advert Manager you will be asked to select the Q NXT Database that you wish to work with This is the database that contain s the music schedule that you want to schedule push
81. y reports you run If you click on the Print Report button you will then have the option to select a printer if you have more than one set up on your computer if not it will use your default printer Block Copy You can select multiple Carts from within the report window by either using the mouse to drag a rubber band around the Carts you want to select or using the Alt key on the keyboard and clicking on several items Once you have selected the items that you want to work with the Block Copy button will allow you to copy those Carts to a new location on the Audio Wall To do this the first thing you need to do is select more than one Cart from the results 58 PCat Lined EA EA TEE Purgatory Jingles O May Find It amp Bit Hot Ever Wondered Hb 4 Furg Ft E A Welcome 2 Purg Hell Of a Stab E B Ever Wondered What Hell Samples VF i Purgatory Fil Another Music Sweep cb a Purgatory Music Sweep How Stab 6 J Purgatory High Energy Stab Hg 10 Welcome To Purgatory Fd 76 11 Ever Wondered What Hell Stab cb q2 welcome 2 Furg Stab E 13 Murderers Over Here Stab 17 14 Purgatory Soon Get Used Stab 14 15 Purgatory Music Sweep How Stab E 16 Purgatory High Energy Stab 3 18 Purgatory A Bit Hot Cyberman Hg 25 Short Sweeper Furg Fe 2 2r Purgatory Fil Sweeper 2 28 Purgatory Fil Quick Sweep dE 23 Quick Stab Sweeper 2 30 Purgatory Fil Mid Sweeper 2 31 Purgatory Fil Mid Sweeper 2 2 cart s selected ae Next click on

Advanced Advert Manager Product Guide - Support

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