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NAEIS Industry User`s Guide

1. South African Weather Service gay RE SIE environmental affairs GS Zo Department Y Y Environmental Affairs A A IN REPUBLIC OF SOUTH AFRICA ISO 9001 Certified Organisation Earn National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Version 2 0 08 November 2013 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Revision History 2 0 Nov 2013 Sindisiwe Mashele Version Notes Version 1 0 note that all dates in the system are still in US Format of MM DD YYYY This will be changed to DD MM YYYY in the near future Page 2 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Table of Contents INTRODUCTION uu ocres aca 5 11 OVERVIEW COR INAE sas ERROR BOOKMARK NOT DEFINED 12 NABIS GOALS AND BENEFITS ia tias 6 13 El REPORT SUBMISSION PROCESS ccccccssscsccsesescsesesuevencuavenccavenavessnuereuauavencuavancuaranaeeesnueressuarensers 6 2 MINIMUM SYSTEM REQUIREMENTS ccoccccocccccncnccnnnnccnnnoncnanoccnnnnoconanonanancnnnnrrnnnnr conan arananerananrnaanarnnana 7 3 SYSTEM FEATURESOVERVIE Wasi tiara ia 8 4 HIGH LEVEL SYSTEM OVERVIEW cccccccsssecccsseecsseeecsseeceneeenseeeeenseeeeseeeeaseeneaseenaseeeseeseeseeenesens 9 AN THE BG PICTURES ura E aa 9 A2 EMISSION INVENTORY DATA MODE Loiola senenticca laeincktaetetedia ino chensidlcss Sinead avaledar wee 10 Bio PROCESS O
2. 6 8 7 This form is required for all submittals The Accounting Officer of the NAEIS Report submission will need to fill in his ner contact information here certify the data entry forms and make the submission Form Completion Instructions 1 Accounting Officer Contact Information Enter the Accounting Officers name title mailing address telephone fax number and e mail address 2 PIN Enter the PIN number The PIN number can be retrieved in the My Account module 3 Security Question amp Answer A randomly picked security question will display for the Primary Preparer to answer Enter the user defined answer to this question The security questions and answers will be set when the user logs into the NAEI system for the first time They can be accessed in My Account module as well 4 Submission When everything in the data entry form is verified click the checkbox Based on the information and belief formed after reasonable inquiry the statements and information in this submittal are true accurate and complete Click the Submit button to submit the NAEIS Report Completeness Check Executed by the System When an El Report is Submitted When an El Report is submitted a completeness check will be executed by the system on all data entry forms If the completeness check failed the error message s will display in the upper portion of page Upon seeing this message go to the NAEIS Report Site Map on the left navigation
3. These fields are not required for portable sources 13 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the facility s latitude use the Get Lat Lon function by clicking the Get Lat Lon button in the source form 14 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the facility s longitude use the Get Lat Lon function by clicking Get Lat Lon button in the source form When clicking Get Lat Long the map location will default by pointing to the address supplied in the source form in Section 5 1 If no address is provided the default drop pin will be the center of South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location Johannes Ramokhoa ses lt Stanza Bopape St 18 Madiba St KE RIA 2 e D o Pretorius St E e Nkomo St Us Caledonian Stadium Pretonus St ygeBUINYAS oqeul A 15 uAnug ap ados Mincis Baard St A Park St ita St o ana Sita St Skinner St Nana Sit sagie St gt 2 Securicor Loftus Stadium as ys uewsog amp gt gt w D gt Spuy St S Versfeld E x Spuy j D Puy St AS se z d ss d x Kock Sy rt yett Masemola St o y q a
4. An emissions record must be completed for each emission unit or reporting group identified on the emission unit and reporting group forms Click the Emissions tab to display the emission list Figure 6 30 Activity Detail Emissions Attachment Emission List Annual Emission Emission Factor Control Efficiency NAGS Calculated GWP co2 Use NABS Calculated gt e Emission tt panes nee Factor Epoannni Unit Value Eq Value e AMMONIA Y 0 71 KG NAEIS EmissionFactor V 5 j KG TONNE 0 71 KG NA 0 ar cov 750 KG NAEIS EmissionFactor v i KG TONNE 750 00 KG NA e LEAD V 11 13 KG NAEIS EmissionFactor 8 KG TONNE 11 13 KG NA r Nox V 22500 2 KG NAEIS EmissionFactor v 1 KG TONNE 22 500 20 KG NA g PM10 FLTRBLE Y 14375 13 NAEIS EmissionFactor V 2 KG TONNE 14 375 13 KG NA p Y PM2 5 FLTRBL Y 3750 03 NAEIS EmissionFactor 4 KG TONNE 3 750 03 KG NA ar 4 s02 Y 97500 88 NAEIS EmissionFactor V 3 eee 97 500 88 KG NA ig voc Y 87 5 NAEIS EmissionFactor V A KG TONNE 87 50 KG NA Figure 6 30 Emission List 6 6 6 What Emissions Must Be Reported When a new activity is created or when an activity having been reported in previous years is accessed for the first time this year all the criteria pollutants are listed in the emission list These pollutants are required to be reported To report more pollu
5. Code From the drop down list select the point that best describes the location where the latitude and longitude were taken For instance if using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Point where substance is released may be used If using a GPS choose the point closest to where you were standing when reading the GPS Bypass Stack Only From the drop down list select Yes if this stack is used only when emissions are bypassing the emission control equipment Otherwise select No No is the default selection If Yes Main Stack ID If Yes was selected for Step 16 select the Stack ID of the stack that this vent bypasses Otherwise leave this field blank Adding a Stack Follow the steps below to add a stack to your NAEIS report 1 2 3 Click Add New Stack in the stack list Figure 6 8 A new stack form will be displayed for you to complete Figure 6 9 Follow Steps 1 21 in the Form Completion Instructions Deleting a Stack If you have stack information that you would like to delete follow the steps below 1 2 In the stack list click the Delete icon to delete a stack If this stack is newly added this year the stack will be directly deleted If this stack has been reported in a previous reporting year follow the instructions in the pop up window to delete this stack Page 2
6. Figure 6 32 Pollutant Annual Unit Fmission Basis Emission Exponent NABS Calculated Lee NAHS Calculated Emission Factor Walue Value En Ed Y NIA KG NAEIS EmissionFactor w 5 65 A 0 71 KG Figure 6 32 Use System Calculated Value for Emission Beside each pollutant name in the emission list there is an A icon Click this icon to enter emission form for each emission Figure 6 33 6 6 7 Emission Form Completion Instructions The emission form consists of emission details No fields on this form have been carried over from the previous year s submittal Annual emissions values of all required pollutants must be completed Following is an explanation of each section of the emission form as well as step by step instructions on how to complete the required fields Page 38 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Emission Details Form Type E 101 Pollutant Code Annual Emissions Unit Code Emission Basis NOx KG NAEIS EmissionFactor Emission Factor Exponent Emission Factor Unit Code Control Efficiency 1 4 2 KGL 25 by Mass Control Device DEA Calculated Emission GWP CO Eq Use NABS Calculated Value Uv 3 41 KG NIA N A a Comment Calculate Emissions Figure 6 33 Emission Form 6 6 8 Emission Details Complete this section for each criteria pollutant that is emitted from the material identified in correlated activity form 1 Pollutant Code T
7. If errors are encountered in the Completeness Check this message will display Failed Completeness Check ES Failed Completeness Check Please go to NEIS Report Site Map for details To view printthe Completeness Check results go to the Other Reports Menu Option Note In order to remove the completeness check error messages indicators from all the forms you must address the error and then rerun the completeness checker Figure 6 35 Completeness Check with Error s If no error is generated from the Completeness Check this message will display Passed Completeness Check a E v Fassed Completeness Check Your data is ready to be submitted Figure 6 36 Completeness Check without Error There are three ways of viewing error or warning message details 1 Goto the NAEIS Report Site Map and hover the mouse over the data entry form with an error or warning icon Figure 6 37 The error message is indicated by the use of Red icon The warning message is indicated by the use of Yellow icon The error or warning message will appear in the tooltips A Expand All wf Source Contacts stack Count 1 4svo0001 Emission Unit Count 13 Ed Activity SCC Code 10200602 Material Code NATURAL GAS Ed Activity SCC Code 10200501 Material Code DISTILLATE evoooos a e v00007 a a m y be e cannot a blank or negative number can be 0 Errors are found E eEvo00008 on the Emission Form Please se
8. List shows the current preparers who have contributed to the NAEIS reporting of this source Click Add New Preparer to add any preparer that is not in this list but has prepared the data entry forms Click the View Edit icon to access the preparer form 6 8 4 Preparer Information Section Form Type Submit Preparer Information The person identified as a preparer below has contributed to the completeness and accuracy of this submittal Check this box if this preparer is a consultant and enter the company employer name in the field below First Name Last Name Title Peter Huang Company Employer Name Street Address 1 enfoTech test Street Address Country Province District Municipality Local Municipality South Africa w hi City of Johannesburg Metropolitan Municipality W City of Joha urg Metr Email Address huangpeteri gmail com AreaCode Phone No Extension UTZ 231234 Emission Unit s Preparer worked on OAL Select Specific Units from list below w EUOODO3 w EU00004 EU00005 RGDRYER Group Figure 6 42 Preparer Form Complete the fields in this section for each preparer Follow the steps below refer to the form in Figure 6 42 Page 45 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 1 Company Name Enter the company name with which the preparer is associated 2 Preparer s Information Enter the preparer s name t
9. S De Kock st m Ca E 2 l sae St A gt a e gt pda au J t s rs Jorissen St 5 Jori me E a 315 cnr Pretonus amp Lilian Ngoyi Street City of Tshwane Metropolitan Municipality Gauteng 0001 South Africa Match Address use exsiting lat long Match Confidence N A Y ersity of ES Lynnwood Rd Q G A 2013 Microsoft orporation AND a Input Address X Y 28 20665941 25 75191159 Figure 6 10 Get Latitude Longitude by Map Stack Page 23 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 3 4 6 3 5 After you are comfortable with the location of the drop pin click the update button Figure 6 10 You will then see the latitude longitude pre filled on the source form 15 16 17 18 19 20 21 Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and longitude listed Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude Reference Point
10. Substance Code El Year 2013 v Unit Code Search Result 76 90 of item s Security Management Unit Code Unit Name Unit Description 100 KILOGRAMS 100 KILOGRAMS E2 KG 4 100 KILOGRAMS X ASH WT 100 KILOGRAMS X ASH WT E2 KG 5 100 KILOGRAMS X SULFUR WT 100 KILOGRAMS X SULFUR WT Ge Manage Users Figure 8 5 Reference Data of Units Page 55 of 55
11. als 38 669 EMISSION Detal ii o es 39 0 7 COMPLETENESS CHECK a e e dd Ei 41 6 8 CERTIFICATION AND SUBMISSION vta nos 44 6 8 1 Preparer FOMTOV VIEW sesde e ds ici 44 6 8 2 Preparer Form Completion Instructions ccccccccssseecceecseseeeeeeeseeeeeeeeeeeeeeeeeesaeeeeeeeessageeees 44 6383 Preparer OSt SOCHO I sis sce o ieee 45 6 8 4 Preparer Information Section ccccccsseseccecceeeeeceecceeeseceescaeseeeeeecseueeeeessaaeceeessaaseeeessaaaeeees 45 60 0 Primary Preparer Form OvervieW iieis ei 46 686 FORMMGOMPIEIION INSIUICHOMS ka a a a A 47 6 8 7 Completeness Check Executed by the System When an El Report is Submitted 47 O O E E 47 7 SECURITY MANAGEMENT FOR ACCOUNTING OFFICERS AND EMISSIONS CONTROL OFFICERS ONLY sitost nd een tec 49 TA GREATE MODIFY A USER nnnnnennnoannrenrornnrnrenrnresrnnnnrerenrererrnnnrrornnnarerrannrerrenntrerennnrerrannrrerenenrerennne 49 7 2 ASSOCIATE USER WITH FACILITY siGaetancesSdavarcogeseussns eedsonn sense sadiceass 51 9 REFERENCE DATA LOOK UP siscuisicntacati a ia 52 9 1 EMSSION FACTON menade ico 52 9 2 MATERIAL CODE AN 52 9 9 SUBSTANCE CODE 53 Oe NAEIS SOUR CE ODE 54 09 WNTFGODE teclado 54 Page 4 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 1 Introduction Overview of NAEIS The national department has established an internet based National Atmospheric Emission Inventory Syste
12. also provide guidance and methodologies for the compilation both air pollutants and greenhouse gases emission inventories following best international practices These tools will be available for emission inventory compilation by all soheres of government The NAEIS will also serve as a platform for current and future emissions estimations The SAAQIS will include the following with regard to emission inventories e Details of emissions from all source types e g point mobile area line volume e Details of emissions by pollutant and greenhouse gas type e Norms and standards for emission inventories compilation e Examples of emission inventories compiled in South Africa e Search tools to interrogate the inventories e Details of licensed emissions e Adatabase of emission factors for various activities e Documentation on Best Available Techniques BAT NAEIS Goals and Benefits There are a number of beneficial goals that have been considered and which have guided the development of the NAEIS Among them are e Support online availability of up to date NAEIS reporting requirements and tracking status of submitted El Reports e Improve the accuracy of data by eliminating potential errors that would otherwise be introduced through manual data entry e Improve the security of El Report submissions from regulated facilities e Reduce the regulated facility s costs by offering a streamlined reporting method using readily availabl
13. completeness for relevant source Certify and Submit Re Submit Emission Data for relevant source Create Associate Facility Users Confirm e mail for source Enter or Revise Emission Data for relevant source Check and edit Emission Data completeness for relevant source Facility ECO Facility Enter or Revise Emission Data for relevant source Preparer Consultant Check and edit Emission Data completeness for relevant source A View Emission Data for relevant sources Facility Reviewer ane Check Emission Data completeness for relevant sources Page 11 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 5 User Login This module is used by industry users to maintain their own account information For industry users with either an Accounting Officer or Emissions Control Officer role he she will also be able to associate Reviewer and Preparer industry user s to the facility 5 1 NAEIS Website Login By using an Internet connection and Internet Explorer version 6 0 or higher an industry user can log into the NAEIS website After entering the appropriate website address the participant is greeted by the login screen To enter the System the industry participant will have to enter a valid user ID and password on the NAEIS Login screen shown below Y Republic of rr EN A 0H National Atmospheric Emissions Inventory System RY Tiai SAE NAEIS Home Contact NAEIS D
14. for errors The Completeness Check edit must result in zero errors before the database can be submitted This completeness check ensures that there are reasonable responses in required data fields If something is missing or incorrect the system will generate an error report to show the error messages The error report will describe the problem and indicate which form and field must be corrected Note that this report is only applicable to Industry type sources In each pop up report window you will see an option of view print export at the top of the report Figure 6 44 To export select a file format from the drop down list then click export Choose the file path you want to save and then save the file UY National Air Emissions Inventory System XML file with report data NAEIS CSV comma delimited PDF Completeness Check Error Report MHTML web archive Source Name A QA Demo 40098 Excel TIFF fil Source Location 5614 Wessel Road Breede Valley Local Municipality WC a 3444 Word Total Errors Found f Figure 6 44 View Export a Report Page 48 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 7 Security Management for Accounting Officers and Emissions Control Officers Only This module is used by Accounting Officers and Emissions Control Officers to maintain facility Reviewer and Preparer users accounts and security settings 7 1 Create Modify a Us
15. panel to review the form errors and make applicable corrections to ensure the validity of submitted data Then submit the El Report again If the completeness check passes an El Report submission successful message will display in the upper portion of page Please see Section 5 7 for more information on Completeness Check 6 9 Reports The use of reports within the NAEIS is a feature that allows authority users to view data about specific El Reports in a presentable format Reports can be exported into several different formats excel word pdf and can be printed upon command These are very helpful when authority users need to perform further analysis on the emission data for a particular source Because of the reports flexibility it can show comparison between the current year data and previous years data This is helpful in allowing auditors to draw comparison between different years The following list contains pre defined reports that exist in the NAEIS 1 Source Summary Report lists user entered source contact emission unit stack activity and emission data presented in a summarized table formats 2 NAEIS Data Entry Forms prints the user entered Source Contact Emission Unit Stack Activity Emissions Preparer and Certifier data in the format of paper El forms This report has the look and feel of a traditional paper El Report 3 Additions Report displays all Stacks Emission Units Reporti
16. the data entry form Step 3 Complete the Source Form Contact Form Stack Form If necessary Emission Unit Form Reporting Group Form If necessary Activity amp Emission Form Preparer Form and Submit Form Step 4 Perform the Emission Calculation and Completeness Check as needed Step 5 Enter the PIN number and answer the security question in the Submit Form Step 6 Submit the El Report Please follow the step by step instructions in the NAEIS User s Guide to submit a report to the NAEIS Page 6 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 2 Minimum System Requirements Participating industries will need to have the ability to access NAEIS web site through the Internet Typically such access is available either through a dedicated connection through the facilities local area network or through a connection to an Internet Service Provider To ensure that all of the features of the NAEIS are available Microsoft Internet Explorer web browser version 6 0 or higher is required The performance of the NAEIS will vary based on the computer s internet connection speed CPU Operating System and available memory The following are recommended configurations Broadband Internet Connection or higher Pentium II processor or higher Microsoft Windows XP or higher 256 MB of RAM or higher Microsoft Internet Explorer 6 0 or higher Y Y VV Y Page 7 of 55 National Atmospheric Emissions
17. the information entered on this form in this field If you have to submit calculations or other data to support your emissions estimate click on the Attachment tab to upload your supporting documentation to system 6 7 Completeness Check Once you have completed all the forms use the Completeness Check function to scan the forms for possible warning error message The Completeness Check ensures that there are reasonable responses in required data fields If fields are incomplete or incorrect the System will generate warning or error messages The error report and messages will describe the potential problem and indicate on which form and field must be corrected The completeness check does not verify whether the information you have entered is correct but rather if the information you have entered is adequate for a complete submittal Errors generated from the Completeness Check must be corrected before the forms are submitted while warnings will not hold back the El Report submissions After the corrective actions are taken running the Completeness Check again will then re assess the result of these actions If you encounter any Completeness Check error messages that appear to be irresolvable please contact the appropriate Authority accordingly Completeness Check A Completeness Check Figure 6 34 Completeness Check Function Page 41 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide
18. unique ID for this emission unit Emission unit IDs must begin with an EU prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the emission unit ID specific and easy to associate with the emission unit s it represents e g EUPAINTBOOTHS EUBOILER 2 2 SIC Code From the drop down list select the Source Identification Code SIC that best describes the major product produced or service provided by your source Users can elect to 4 click the icon to search and select appropriate SIC Codes 3 Installation Date Enter the date that the emission unit was first installed using the date format provided MM DD YYY Y 4 Dismantle Date If the emission unit was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the emission unit has been dismantled the remaining fields must still be completed If this is a portable source the dismantle date should be left blank Do not complete this field if it is not applicable to the emission unit 5 Emission Unit Description Enter a brief narrative description of the emission unit Make sure that this description is specific and will help to identify the emission unit especially if there are several emission units that are alike Page 27 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 4 5 Capacity Information Secti
19. 4 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Confirmation Message for Deletion of a Stack ls this a STACK that has been physically removed or rendered permanently inoperable this reporting year OYes O No Figure 6 11 Pop up Window 1 when deleting a stack Confirmation Message for Deletion of a Stack ls this a STACK that has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES this stack should not be deleted from the system in this manner Enter a dismantle date in the dismantle date field on the stack form Figure 6 12 Pop up Window 2 when deleting a stack Confirmation Message for Deletion of a Stack Is this a STACK that has been physically removed or rendered permanently inoperable this reporting year C Yes e No You chose NO this stack will be deleted from your NAEIS report You will not be able to retrieve the data Are you sure you want to delete this stack Yes Delete Record Figure 6 13 Pop up Window 3 when deleting a stack 6 4 Emission Unit Form The Emission Unit Form identifies and describes a facility s emission units Emission units that were entered during previous reporting periods will be pre filled If you have an emission unit at your facility that is not already included on the emission unit form it may need to be added Use the guidelines on the following pages to help you determin
20. EA Home Overview SIGN IN Welcome to the Republic of South Africa National Atmospheric Emissions Inventory User Name System NAEIS DEA s web based application used in the collection of emission data from the permitted sources facilities The Department Environmental Affairs DEA maintains NAEIS reports for commercial industrial and governmental sources of air pollution in South Africa The NAEIS System offers new ways to report Emissions Inventory El 24 hours a day seven days a week all from a single website Password Help The NAEIS Internet Home Page serves as a Clearinghouse for NAEIS information Forgot Password This site provides an overview of the DEA Emissions Reporting Program up to Self Registration date NAEIS news information on where to go for help as well as access to all the Need Help NAEIS Forms Instructions and other guidance documents You can access the z NAEIS Home Page at http Avww environment gov za NAEIS Internet Home Page Release Date June 19 2013 NAEIS System Users Guide Version 1 0 4918 27507 The NAEIS System Users Guide provides instructions on using the NAEIS System under the Help Menu You can also access the guide via the NAEIS Home Page see above A A od opportunities to meet business needs through the ease and convenience of DEA s s S vU gt a r As NAEIS services continue to expand the system will provide increasing A T Sed Ys Y 4p online servic
21. Inventory System NAEIS Industry User s Guide 3 System Features Overview In the NAEIS industry users will be able to maintain user account profile submit El Report and view reference data used in El Report Industry users with an Accounting Officer or Emissions Control Officer role have the additional feature to add update the association of Reviewer and Preparer industry user s to the facility For the User Account Management Module industry users will be able to e Self register a facility user account e Request for a new password e Modify account profile e Update PIN and Security Questions for Accounting Officer only e Associate Viewers and Preparers to the facility for Accounting Officers and Emissions Control Officers only For the El Report Data Entry Module industry users will be able to e Complete the Source Form Contact Form Stack Form If necessary Emission Unit Form Reporting Group Form lf necessary Activity amp Emission Form Preparer Form and Submit Form e Perform an Emission Calculation e Perform a Completeness Check e Certify and submit El Report online For the System Utilities Module industry users will be able to e Search view reference data used in El Report e g emission factor substance code material code SCC code and unit code In the following sections all the features in the NAEIS listed above will be described in details Page 8 of 55 Nationa
22. NAEIS report for the first time this form will be partially completed Follow the instructions for completing the required fields on the Source Form 6 1 1 Source Form Completion Instructions This form consists of two sections the Source Identification section and the Owner Information section Make sure that all the pre filled information is correct If all required fields are completed continue to the Contact Form If this form needs to be completed or fields need to be edited follow the instructions below for completing the Source Identification and Owner Information Sections Required fields are marked with asterisks 6 1 2 Source Identification Section Complete the required fields in this section if information needs to be updated or new information needs to be entered Follow the steps below Source Name Testing Industry Source N SIC Code if different from 5 101 0191 General farms primarily crop Source Type Portable Industry v No v Street Address 1 315 cnr Pretorius amp Lilian Mgoyi Street Street Address Province District Municipality Local Municipality Postal Code Gauteng vw City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 00041 Figure 6 1 Source Identification Section 1 Source Name Enter the name of the source For portable sources enter the name of the company that owns the portable source 2 SIC Code From t
23. PER COMPOUNDS COPPER SCRAP COPPER SCRAP COPPER SCRAP COPPER LESS THAN 10 MICRONS CORE OIL CORE OIL CORN GLUTEN CORN GLUTEN CORN GLUTEN Figure 8 2 Reference Data of Material Codes 8 3 Substance Code To view Substance reference data in the NAEIS database go to the System Utilities module Substance Code You can use the search function to find the specific substance codes The search criteria include e Search by El Reporting Year Home MAEIS Report System Utilities My Account F System Utilities gt System Maintenance gt Material Code System Maintenance Substance Code 33 Emission Factor Substance Code 4 Material Code iy SCC Code y Unit Substance Code Search Result 1 15 of 270 item s Security Management Substance Code Substance Name Grouped Substance AMMONIA AMMONIA ASBESTOS ASBESTOS CRESOL MX IS CRESOL MX IS Es Manage Users DICOD TOT DICOD MOT DICOF TOT DICO TOT A AA A AAA e a a a a Lr Figure 8 3 Reference Data of Substance Codes Page 53 of 55 National Atmospheric Emissions Inventory System 8 4 NAEIS Source Code To view NAEIS Source Code reference data in the NAEIS database go to the System Utilities module NAEIS Source Code You can use the search function to find the specific NAEIS Source codes NAEIS Industry User s Guide In the tree view Figure 8 4 click the icon to see all the child NAEIS Source codes After clicking the botto
24. Reviewer cannot access the El data belonging to their source until after the Accounting officer has assigned the Reviewer s user account to the source Account Information First Name Last Name User Name Employer Name Job Title Email Address Line 1 Address Line 2 Country Province District Municipality Local Municipality Postal Code South Africa W Gauteng v city of Johannesburg Metropolitan Municipality Y city of Johannesburg Metropolitan Municipality V Area Code Phone No Ext Figure 5 3 Data Entry of Self Registration Before completing the self registration please read the NAEIS Terms of Service in the Agreements and Policy section and click on the checkbox to confirm the reading and acceptance of the agreements Step 3 Click on the Create Account button to submit the self registration National Atmospheric Emission Inventory System NAEIS Terms of Service Acceptance of Terms Welcome to the new National Atmospheric Emission Inventory System NAEIS The services thatthe South Africa Department of Environmental Affairs DEA provides on the NAEIS web site Site are subject to the following Terms of Service The DEA reserves the right to update the Terms of Service at any time Any updates enhancements new features and or the addition of any new Web properties are subject to the Terms of Service Please read the Terms of Service carefully before using this website By accessing and
25. VERVIEW sities touch id ill dida lidia 11 AA ACTORS AND ROLES Sd a 11 5 USER LOGIN cout is a a ios 12 5 1 NAEIS WEBSITE LOGIN cuca od 12 dz SELPF REGISTRA NON oasis ici 12 3 FORGOT PASS WORD a io i Gewnstantanadoes 14 S4 MYACCOUNT orea atado Oda ei 14 REPORI DAIA RENTA Viana A 16 0 1 SOURCE FORM A ba tac 16 6 1 1 Source Form Completion INStruCtiONS ccccoooonncnncccconnconccononncnnnnononnconononannnnnnnnnnnrnnnonnnanennnnss 16 662 Source ldentificatlon Seco ica 16 Go XOWNERINIOMMAHOM Seco Nr eit Salada 19 62 CONTACT FORM crea imaa ltd 19 6 2 1 Contact Form Completion InsStructiONS oooccnnccccooncnnccononncnnnnononcnnnononanconnnnnnnncnnnnnnnanennnnss 19 62 2 Emission Inventory Contact Selona Na 20 ee TS lr Moca 21 6 3 1 Stack Form Relationship to Other FOrMS oocccccncccccccoonccnnnnccnonononncnnnnnnnononanncnnnnnonononanncnnnnnnnss 21 6 3 2 Stack Form Completion InstructiONS cccccocoonccnnccononnnnnononancnnnnnnnnnnnnnnnnnancnnnononanennncnnnnncons 21 6 3 9 Stack Identification SECHON siii dina 21 E e CK sorire R E Osos ade E a es 24 oye Sto Mme io AAPP nn o EA 24 64 EMISSION INIT RO Mon talla 25 6 4 1 Emission Unit Form Relationship to Other FOrMs cccccsseecceeeceeeeeeeeeeeeeeeeeeeseeeseeeeeaaeeeees 25 6 4 2 Emission Unit Form Completion Instructions cccooonncnncccnonnconcconooncnnnnononnnnnononancnnnnnnnnennnoss 26 6 4 3 Emission it LIST SOCOM Nada idad 26 6 4 4 Emis
26. a report group is blank there is currently no activity in this emission unit or reporting group To add an activity for this emission unit or reporting group click the View Edit icon to enter Activity and Emission Details Figure 6 24 and then click the Add New Activity button to add an activity Emission Calculation Click Calculate Emissions in this view to calculate emissions for all emission units and reporting groups in this source 6 6 3 Activity Information Section Activity List 4 1 0f1 temis Emission Unit Installed NAETS Source an Desc Date Code Activity Desc Export to Excel Activity amp Emissions Information Activity Detail Emissions Attachment Saved successfully Activity Details NAFIS Source Code 54010100101 HAEIS Source Description 5401 840101 Solid fuels excuding biomass combustion installations used primarily for steam raising or electricity generation 540101001 Anthracite Coal Combustion 54010100101 Pulverized Coal Antracite Coal SCC Code 10100101 Pulverized Coal w Source Classification Code Description 1 External Combustion Boilers 101 Electric Generation 101001 Anthracite Coal 10100101 Pulverized Coal Activity Description 1 External Combustion Boilers 101 Electric Generation 101001 Anthracite Coal Figure 6 24 Activity and Emission Details Part a Page 33 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User
27. ck Report Click the View icon next to Completeness Check Report to view the details of the report The report will list the basic information of this source and the error and warning messages in Page 43 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide each form This report will be useful in the correction of relevant forms based on the Completeness Check results A sample of the Completeness Check Report is shown in Figure 6 40 National Air Emissions Inventory System NAEIS Completeness Check Error Report Source Name A QA Demo 40095 Reporting Year 2013 Source Location 5614 Wessel Road Breede Valley Local Municipality WC 3444 Total Errors Found 7 mission Unit ID EU00004 SCC Code 3 05 002 02 Material Throughput must be entered cannot be blank or negative number can be 0 Material Unit Code must be entered Figure 6 40 Sample of Completeness Check Report 6 8 Certification and Submission 6 8 1 6 8 2 Preparer Form Overview The Preparer Form is an optional form which displays information about the person s responsible for the individual Emission Units in the NAEIS Report Some companies have different people responsible for emissions from different processes at the facility Therefore instead of making one person responsible for all of the emissions each person can list their respective data If a facility has more than one preparer listed on t
28. e Stack Form With Completeness Check Warning Error Displayed 3 All of the Completeness Check errors and warnings are compiled into a report Completeness Check Report The Completeness Check Report can be accessed in NAEIS Report Module gt Report Management gt Other Reports gt Completeness Check Report See Figure 6 39 Home NAEIS Report System Utilities My Account ka NAEIS Report gt Report Management gt PreAudit Report Current El Report A QA Demo A0098 SRN A0098 El Year 2013 EE Current Year NAEIS Report PreAudit Report List NABS Report Management NAEIS Report History 1 7 of 7 tems Description NABS Report Data Entry a ma Additions Report Additions Report 3 Source Removed Report Removed Report ij Contact al Stack Emission Comparison Source Totals Report Emission Comparison Source Totals Report al Emission Unit Emission Comparison Emission Unit Totals Report Emission Comparison Emission Unit Totals Report Ei Reporting Group Emission Comparison SCC Detail Report Emission Comparison SCC Detail Report El Activity amp Emission Material Unit Comparison Report Material Unit Comparison Report 3 Submit 3 Completeness Check 3 NAEIS Report Site Map Report Management L Print NAEIS Report Figure 6 39 Completeness Che
29. e Emission Form for evooo1s details Euo0016 eEvo0019 Gevooos1 Yevoo063 eEvoooes evoooss YEU PRINTING YEU SUGAR MINT wf Reporting Group Count 0 E y Submit DE Frror 2 Error in Sub Form wanina wanina in Sub Form Figure 6 37 NAEIS Report Site Map Completeness Check Error Warning Message 2 Inthe Site Map click the entry with an error or warning icon The system will lead you to the specific source contact stack emission unit reporting group activity preparer or Accounting Officer form The warning error message generated from the completeness check will display in the upper portion of the specific form shown below The error message is indicated by the use of Red background The warning message is indicated by the use of Yellow background Page 42 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide ES e Actual Stack Height Above Ground must be entered and mustbe gt 0 e Actual Exit Gas Flow Rate must be entered Stack Identification Stack ID Dismantle Date 500001 Stack Description AGGREGATE DRYER Actual Stack Height Above Ground inside Stack Diameter Building Height Building Length Building Width meters meters meters Exit Gas Temperature Actual Exit Gas How Rate Exit Velocity of Gas 150 degrees Celsius cubic meters per second 12732395447352 meters per second Stack Orientation Vertical Figure 6 38 Sampl
30. e Emissions form must be completed at the reporting group level Reporting Group Form Completion Instructions If a reporting group was created during a previous reporting year the fields in this form should be pre filled Check to ensure that all the information is accurate If any information needs to be changed follow the instructions below and edit the appropriate fields If you would like to add or delete a reporting group see the instructions below Reporting Group List Reporting Group List 1 107 1 temis Figure 6 21 Reporting Group List This section lists all the reporting groups in this source Click the View Edit icon to edit a reporting group the Delete icon to delete a reporting group or the Add New Reporting Group button to add a new reporting group Click the View Edit icon to access other sections of this reporting group form Reporting Group Identification Complete the fields in this section for new reporting groups or to make changes to the previous year s report Follow the steps below Reporting Group Identification Reporting Group ID RGDRYER Reporting Group Description Dryer Emission Unit s Associated with the Reporting Group se Emission Unit 1 Jevo0001 1 Jevoo002 Save Reporting Group Figure 6 22 Reporting Group Form Page 31 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 1 Reporting Group ID Enter a unique ID for t
31. e computer tools Page 5 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide e Save the authorities costs by reducing and eventually better utilizing resources required for managing paper based El Reports The NAEIS Facility System includes the following three 3 modules e User Account Management e El Report Data Entry e System Utilities 1 1 NAEIS Goals and Benefits There are a number of beneficial goals that have been considered and which have guided the development of the NAEIS Among them are e Support online availability of up to date NAEIS reporting requirements and tracking status of submitted El Reports e Improve the accuracy of data by eliminating potential errors that would otherwise be introduced through manual data entry e Improve the security of El Report submissions from regulated facilities e Reduce the regulated facility s costs by offering a streamlined reporting method using readily available computer tools e Save the Department of Environmental Affair s costs by reducing and eventually better utilizing resources required for managing paper based El Reports 1 2 El Report Submission Process The typical El Report submission process performed by a facility Accounting Officer is shown below Step 1 Log into the NAEIS Facility System via the Internet with an assigned user ID and password Step 2 Select a source in the NAEIS Report List Click the View Edit icon to enter
32. e which emission units at your facility need to be reported 6 4 1 Emission Unit Form Relationship to Other Forms For each emission unit entered on the emission unit Form an activity form is automatically generated In addition the user may link stack IDs that were created on the stack form to the emission unit in the Emission Unit Stack s Section Page 25 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 4 2 Emission Unit Form Completion Instructions The Emission Unit form consists of six sections e Emission Unit List section e Emission Unit Identification section e Capacity Information section e Permit Applicability Section e Control Device s section e Emission Unit Stack s section If an emission unit was added to your facility during the reporting period and it must be reported add it to the emission unit form by clicking the Add New Emission Unit button For emission units that were added in previous years the information will already be pre filled If any information has changed or needs to be updated edit the appropriate fields If no emission units were added during the reporting period and if all the information that is pre filled is still accurate you do not have to complete this form and you may proceed to the reporting group or activity form Section 5 5 and 5 6 Following is an explanation of each section of the emission unit form as well as step by step instruc
33. elect the role with which this user will be associated Currently the facility administrator can only assign the role of preparers After the three sections are completed click Save User Info to save the web page 7 2 Associate User with Facility Click the Associate User button Figure 7 1 to display the Associate User window Figure 7 3 Associate User Search for User Please type in new user s email address to associate with your facilities Email Address Cancel Figure 7 3 Pop up Window of Associating Users Enter the email address of the Reviewer or Preparer user you want to associate then click the Associate Found Users button to associate this user with all the facilities linked with the facility Accounting Officer Page 51 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 8 Reference Data Look up Industry users will use this module to find specific emission factors substance code material code SCC code or unit code 8 1 Emission Factor To view Emission Factor reference data in the NAEIS database go to the System Utilities module Emission Factor You can use the search function to find the specific emission factors The search criteria include e Search by El Reporting Year e Search by SCC code Home NAEIS Report System Utilities My Account n System Setting gt System Configuration gt Emission Factor System Maintenance i 4 Em
34. er Facility Accounting Officers and Emissions Control Officers can manage facility Reviewer and Preparer user accounts by accessing the Manage Users function in System Utilities module In this web page there are three functional areas Figure 7 1 1 Search for specific users 2 Edit an existing Reviewer and Preparer user 3 Associate Reviewer and Preparer user with facilities Home NAEIS Report System Utilities My Account System Utilities gt Security Management gt Manage Users system Maintenance Manage Users y Emission Factor a 4 Material Code Search for User ig Substance Code User Name First Name Last Name ty SCC Code 3 Unit ser Account Accepted an sv i Associate User Security Management De Es Manage Users Search Result 1 6of6 tems View Edit User Name First Name Last Name Company Name E FacAD John John Non Industry Test Source 1 A Account Status Es huangptest Peter Huang enfoTech E preparer preparer preparer SOM E Figure 7 1 User List in NAEIS 1 Search for specific users The user list can be searched with the following criteria User Name First Name Last Name User Account Accepted Enter one or more searching criteria and then click on the Search button The searched results will display in the grid view Figure 7 1 In the grid view the following fields will be displayed Page 49 of 55 National Atmosph
35. eric Emissions Inventory System NAEIS Industry User s Guide User Name First Name Last Name Account Status A Active I Inactive User Account Accepted Y Yes N No Account Type 2 Create a new user or edit an existing user Click the New User button or the View Edit icon in the grid view to display the User Entry web page Figure 7 2 There are three 3 sections in the User Entry web page General Information e Other Information e User Roles The fields marked with are required fields General Information Y First Name Last Name Employer Job Title Address Line 1 Address Line 2 Country Province District Municipality Local Municipality Postal Code Area Code Phone No Extension Email Other Information Username LJ Check this box if this preparer is a consultant Mote 1 2 of 2 items Description Facility_ Preparer Facility ECO Save User Info Figure 7 2 User Entry Web Pages in NAEIS Page 50 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide General Information Enter the user s First name Last name Employer Job Title Contact Address Phone Number and Email Other Information In this section enter the user s account name username and select User Status and Account Approval Status from the drop down list User Roles In this section s
36. es Pr v Figure 5 1 NAEIS Website Login Page 5 2 Self Registration To establish a new user account in the NAEIS click on the Self Registration link to begin the registration process Figure 5 2 Help Forgot Password Self Registration Need Help Figure 5 2 Link of Self Registration Step 1 Select one of the following applicable roles e Accounting Officer e Preparer Consultant Page 12 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide e Emissions Control Officer e Reviewer Step 2 Fill in all required fields in the Account Information section Select a Role Accouting Officer The Accounting Officer can create new users or manage user accounts for their own air emission source This Accounting Officer can also edit and submit their source s E report Each source must have ONE and only one Accounting Officer Preparer Consultant The Preparer Consultant user can view and edit their source s El Report The Preparer Consultant user cannot access their source s data in NAE S until the Accounting Officer of the source has associated their user account s with the source O ECO The ECO can create new users or manage user accounts for their own air emission source This ECO can also edit their source s El Report They cannot submit their source s El report Reviewer The Reviewer has read only privileges for El data belonging to their source The
37. f South Africa You may choose to drag the drop pin around to get a more accurate latitude longitude location johannes Ramokhoase j m18 gt 5 0 Stanza Bopape St i St A S Madiba x ARCADIA gt T gt a 3 g N4 Pretorius StE a dia a Francis Baard St st i rd Caledonian Stadium Francis Baa Pretorius St 1gaunyas oqeul 15 uAnug SP ados wo Arcadia A Francis Baard St lt 3 Park St Park Arcadia St Y ncis Baard St Park St z Nana Sita St CE Trevenna 7 Cn t P Vert St ana Sita St Skinners i rA f 3 z ett Visagie St tze S y amp Fy sagie St gt Jeff Masemola St A a 2 Securicor Loftus Stadium 5 yon Burgers Park w e a 3 w 3 YA yg 126n191 Ned 15 1A06N Ueur 2 d gt D gt Spuy St SL E Versfeld s Spuy S a University of Pretoria Red y Ko E a E co g Ock St 5 co D 5 S az gt ES ax Scheding St 7 Fx a Ps EA gt a A t y A Jorissen St 2013 Microsoft orporation AND Meyl Pretoria E m rm gt De Kock st Lynnwood Rd gan a Jori n Z Reit A ssen st Z Input Address 315 cnr Pretonus amp Lilian Ngoyi Street City of Tshwane Metropolitan Municipality Gauteng 0001 South Africa Match Address use exsiting lat long Match Confidence N A X Y 28 20665941 25 75191159 Figure 6 4 Get Latitude Longitude by Map Source After you are comfortable with the location of the dro
38. ference Datum 30 meters 02 North American Datum of 1983 v Source Map Scale Reference Point Code 106 Point where substance is released point where substance is directly released into the environment v Bypass Stack Only Vv Figure 6 9 Section of Stack Identification Complete the fields in this section for new stacks or to make changes to old information Follow the steps below 1 Stack ID This is the Stack ID Enter a unique ID for each stack that must be reported Stack IDs begin with an SV prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Stack IDs may have already been established in a Section 21 Permit If so be sure to use the ID that is in the permit If a stack ID does not already exist create an ID that is easy to associate with the stack that it represents e g SVSTACK 1 SVBOILER 3 Dismantle Date If the stack was dismantled or rendered permanently inoperable during the reporting year enter the date that this occurred Although the stack has been dismantled the following steps must still be completed If a dismantle date is entered do not delete this stack from the stack list because a dismantled stack may still require emissions reporting for this year If this is a portable source the dismantle date should be left blank Stack Description Provide a brief description of the stack Actual Stack Height Above Ground Enter the he
39. field that must be updated every reporting year If any other information needs to be updated edit the proper fields If no other information needs to be added and if all the information that is pre filled is still accurate all you have to do is enter the proper material throughput information for each activity and move on to the emission form discussed in later sections in this page Following is an explanation of each section of the activity form as well as step by step instructions on how to complete the required fields 6 6 2 Emission Unit and Reporting Group List Section Emission Activities Sorted by Emission Unit and Reporting Group Items per page 100 v 1 5 of Sitems Did Not Operate This Year View Edit Emission Unit Desc Material Code 2000003 BURNER FOR DRYER 05 15 1996 39990003 DRYER BURNER NATURAL GAS 2000004 ELEVATORS SCREENS BINS 05 15 1996 30500202 ELEVATOR OPERATIONS Hot Mix Asphalt EL00005 Yard Activities storage piles and vehicle travel 05 15 1996 30500203 STORAGE PILES MATERTAL FUO0005 Yard Activities storage piles and vehicle travel 05 15 1996 30500290 Haul road travel Asphaltic Concrete Figure 6 23 Activity List This section lists all the activities in this source Click the View Edit icon to edit an activity or the Delete icon to delete an activity Page 32 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide If the SCC Code for an emission unit or
40. from the American Petroleum Institute The TANK software can be accessed via the Internet at www epa gov itn chief gt Landfill Model This US EPA model was developed by the Control Technology Center CTC The Landfill Air Emissions Estimation Model can be used to estimate emission rates for methane carbon dioxide non methane organic compounds and individual toxic air pollutants from landfills The Landfill software can be accessed via the Internet at www epa gov ttn chief Page 39 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide gt NAEIS Emission Factor SCC code emission factors that are in the NAEIS reference table If you are using an emission factor not provided in the emission factor table at the bottom of the screen you should select Other as the emission basis gt Other lf not previously identified select Other and attach supporting documentation 3 Emission Factor Exponent These fields must be completed only if you are using an emission factor to estimate emissions for the pollutant If you are using another method to calculate your emissions e g Mass Balance TANKS etc leave these fields blank If NAEIS Emission Factor was entered for Step 2 these fields will be pre filled List the proper emission factor using scientific notation The emission factor unit code will be pre filled with the unit code pounds divided by the unit code for the material en
41. fter control can be calculated by multiplying the actual uncontrolled emissions by a control factor Calculate the control factor by subtracting the percent control efficiency entered for Step 4 from 100 and then dividing that number by 100 Overall control efficiency is calculated by multiplying the capture efficiency by the control efficiency For example if you have a control device with a capture efficiency of 85 and a control efficiency of 95 the overall control efficiency would be 0 85 x 0 95 0 8075 80 75 Use the overall control efficiency to calculate the control factor 100 80 75 100 0 19 Using the control factor we can estimate the annual emissions after control Using the control factor above if an emission unit has actual uncontrolled emissions of 129 600 kg year the actual emissions after control would be 129 600 kg year x 0 19 24 624 kg year or 24 62 ton yr You would enter 24 62 tons into the Annual Emissions Unit Code fields see step 5 5 Annual Emissions Page 40 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide To use the emission calculator click the Calculate Emission button in this form You can enter user calculated annual emission in this field Otherwise if you agree to use the system calculated value click the Use System Calculated Value checkbox and this field will automatically populate 6 Comment If needed enter any explanation or description of
42. he icon in the grid view b Another field will appear Select another Stack ID Adding an Emission Unit Follow the steps below to add an emission unit to your NAEIS report Click Add New Emission Unit in the emission unit list Figure 6 14 2 A new emission form will be displayed for you to complete Figure 6 15 Figure 6 17 3 Follow Steps 1 12 in the Form Completion Instructions Deleting an Emission Unit If you want to delete emission unit information follow the steps below In the emission list Figure 6 14 click the Delete icon to delete an emission unit Page 29 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 2 If this emission unit was newly added this year it will be directly deleted If this emission unit has been reported in a previous reporting year follow the instructions in the pop up window to delete this emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unitthat has been physically removed or rendered permanently inoperable this reporting year O Yes No Figure 6 18 Pop up Window when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unitthat has been physically removed or rendered permanently inoperable this reporting year Yes No You chose YES This emission unit should not be deleted from the system in this manner Enter a dismantle date in the d
43. he drop down list select the Source Industrial Classification code SIC that best describes the major product produced or service provided by your source Figure E 6 2 Users can elect to click the icon to search and select appropriate SIC Codes Page 16 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 4 SIC Code if different from 5 101 0191 General farms primarily crop Figure 6 2 SIC Code on Source Form 3 Portable From the drop down list select Yes if the source is portable e g asphalt batch plant Select No if this is a stationary source 4 Source Address Street Address 1 This is the street number and name where the source is located Enter the address of the source where the equipment is located For portable sources enter the address of the home or main office District Metro Municipality From the drop down list select the District Metro Municipality where the source is located For portable sources select the District Metro Municipality where the home or main office is located Local Municipality From the drop down list select the Local Municipality where the source is located For portable sources select the Local Municipality where the home or main office is located Postal Code Enter the Postal code The postal code must represent the Local Municipality where the source is located For portable sources enter the postal code of the Loca
44. his form the reporting groups and emission units that the preparer is responsible for must be listed on the Emission Unit s Preparer worked on section of the form Preparer Form Completion Instructions Completion of this form consists of three sections the Preparer List section the Preparer Information section and the Emission Unit s Preparer worked on section If you submitted a NAEIS report during a previous reporting period all of this information should be pre filled If any information has changed or needs to be updated edit the proper fields If all the information that is pre filled is still accurate you do not have to complete this form Following is an explanation of each section of the preparer form as well as step by step instructions on how to complete the required fields Page 44 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 8 3 Preparer List Section Preparer Info Submittal Authorization Form Type Submit Preparer Information Preparer List 1 2 of 2 item s View Edit FirstName LastName Title Address i Postal Code Phone Delete City of Johannesburg Metropolitan Municipality GT City of Johannesburg Metropolitan Municipality 0122 1231234 MR 315 cnr Pretorius Lilian Ngoyi Street City of Johannesburg Metropolitan Municipality GT City of Johannesburg Metropolitan Municipality 0001 1111111 Add New Preparer Figure 6 41 Preparer List The Preparer
45. his is non editable field The pollutant has been selected in the emission list page 2 Emission Basis If this field has been pre filled with NAEIS Emission Factor and you would like to use the factors provided skip this field After you have identified the pollutants that need to be reported in the pollutant code field you will need to enter the basis on which you will calculate your annual emissions for that pollutant Click on the field and a drop down list with your options will appear Select the basis on which you will estimate emissions for this pollutant Emissions should be estimated using the best available site specific data according to the hierarchy below gt CEM Continuous Emissions Monitoring gt Site Specific Stack Test Stack test protocol Results from the most recent stack test generally conducted less than five years previous should be used gt PEM Parametric Emissions Monitoring gt Mass Balance The method that allows estimation of emissions by analyzing inputs of a material to a process minus consumption accumulation and loss of that material during a process gt Tank Model The TANKS model is an US EPA computer software program that computes estimates of volatile organic compound VOC emissions from fixed and floating roof storage tanks TANKS are based on the emission estimation procedures from Chapter 7 of US EPA s Compilation of Air Pollutant Emission Factors AP 42 plus recent updates
46. his reporting group Reporting Group IDs must begin with an RG prefix plus any combination of up to 14 letters numbers or keyboard characters Spaces are not allowed within the ID Make the reporting group ID specific and easy to associate with the reporting group it represents e g RGBOILERS 2 Reporting Group Description Provide a brief narrative description of the reporting group 6 5 4 Reporting Group Emission Units Section 3 Emission Unit ID To add an emission unit to this list click the sign in the grid view the select the emission unit 1D to be included in this reporting group Repeat this step to add more emission units Click the x sign to delete an emission unit from this reporting group 6 6 Activity and Emission Form The Activity Form describes operating schedules and material information for an emission unit or reporting group One activity form must be completed for each reporting group and each emission unit that is not part of a reporting group 6 6 1 Activity Form Completion Instructions The activity form consists of three sections the Emission Unit and Reporting Group List section the Activity Information section and the Material Information section For portable sources the form also includes a section of Portable Material Usage Schedule All activity information that was entered for emission units in previous years will be pre filled except the material throughput information This is a required
47. ight of the stack in meters from the ground up to the discharge point Building Height Enter the height of the building in which the stack resides Building Length Enter the length of the building in which the stack resides Building Width Enter the width of the building in which the stack resides Page 22 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 8 Inside Stack Diameter If the stack is circular enter the inside top stack diameter If the stack is rectangular convert the area inside of the stack to a circular diameter using the following procedure a Obtain the length and width in meters b Calculate the area by multiplying the length times the width c Divide the area by 3 14 d Take the square root of the value from step c to obtain the radius e e Calculate the diameter by multiplying the radius from step d by 2 f Enter the diameter from step e in item 5 9 Exit Gas Temperature Enter the stack exit gas temperature in degrees Celsius 10 Actual Exit Gas Flow Rate Enter the stack exhaust volume in actual cubic meters per second at actual operating load and temperature 11 Stack Orientation From the drop down list select the most appropriate orientation 12 For steps 15 through 19 smaller sources can use the same coordinate information that was entered on the source form Larger sources should enter the specific coordinates for each stack
48. instructions on how to complete the required fields Stack Identification Section Click the stack form option on the left panel to display the stack list web page Figure 6 8 This page lists all the stacks in this source Click the View Edit icon to edit an existing stack the Delete icon to delete an existing stack or the Add New Stack to add a new stack for this source Stack List tems per page 100 v 1 10f1 tems View Edit Stack ID Description Dismantle Date Delete Ei voog i AGGREGATE DRYER Figure 6 8 Stack List If you choose to edit an existing stack or add a new stack the stack detail page will display Figure 6 9 Section of Stack IdentificationFigure 6 9 Page 21 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Stack Identification Stack ID Dismantle Date SV00001 Stack Description AGGREGATE DRYER Actual Stack Height Above Ground inside Stack Diameter 30 meters 5 meters Building Height Building Length Building Width meters meters meters Exit Gas Temperature Actual Exit Gas Flow Rate Exit Velocity of Gas 150 degrees Celsius 25 cubic meters per second 1 2732395447352 meters per second Stack Orientation Vertical v Latitude 32 18448996 Longitude 1870832088 Horizontal Collection Method 001 The geographic coordinate determination method based on address matching house number bal Horizontal Accuracy Measure Horizontal Re
49. inum 14 Company Registration Number Enter the source s Company Registration Number that is tied to your Section 21 Obligations Page 18 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 1 3 Owner Information Section Complete the required fields in this section if information needs to be updated or new information needs to be entered Owner Information Owner Name Peter Huang Street Address 1 315 cor Pretorius amp Lilian Ngoyi Street Street Address 2 Country Province District Municipality Local Municipality Postal Code South Africa vw Gauteng City of Tshwane Metropolitan Municipality city of Tshwane Metropolitan Municipality vw 0001 Figure 6 5 Owner Information Section 15 Owner Name Enter the name of the owner of the source or the parent holding company 16 Contact Address If the owner s address is different than the source address complete these fields Fill out the name and address exactly as it should appear on all correspondence 6 2 Contact Form The Contact Form collects information for the emission inventory contact person primary and secondary The emission inventory contact person is the person who the Authorities will call if they have questions about the submitted NAEIS information In addition the annual mailing in January will be sent to the emission inventory contact person who is also the Accounting Officer Information f
50. ion for the process that best represents this activity You may use the description that is provided in the read only field Source Classification Code Description 4 Seasonal Material Usage Schedule Enter the percentage of material used per season The total of all four seasonal percentages must equal 100 5 Hours per Day Enter the hours this emission unit or reporting group normally operates per day based on an annual average 6 Days per Week Enter the days this emission unit or reporting group normally operates per week based on an annual average Page 35 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Ye Days per Year Enter the days this emission unit or reporting group operated over the reporting year 6 6 4 Material Information Section Complete this section for the material identified for the NSC and SCC in Step 1 6 6 5 8 10 11 12 13 14 15 Material Code This field is automatically pre filled if the NSC SCC Combination selected has a material associated with it If this field is not pre filled it means the NSC SCC Combination selected does not have a material associated with it Click on the field and a drop down list with a selection of material codes will be displayed Select the most appropriate material for the NSC SCC Combination To make your search easier you may want to refer to the Material Code section in System Utilities Module Material Thr
51. ion in megawatts Page 28 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 4 6 Control Device Section Control Device s P Control Device Code NON_EPA CYCLONE vw X NON_EPA FLTR FAB vw Emission Unit Stack s w Emission Unit Stack 1 svoo0001 Figure 6 17 Control Device and Emission Unit Stack Section 11 Control Device Code lf there is a control device associated with the emission unit select the most appropriate control device from the drop down list If there is more than one control device additional control device codes may be added Follow the steps below to add a control device a After the first control device code has been selected click the icon in the grid view b Another drop down field will appear Select another control device 6 4 7 Emission Unit Stack Section 6 4 8 6 4 9 12 Stack ID Click on this field and a drop down list will appear containing the Stack ID s that were created on the stack form If a stack that was reported on the stack form is associated with the emission unit select the appropriate Stack ID Every Stack ID that was created on the stack form must be listed on at least one emission unit form If more than one reported stack is associated with the emission unit additional Stack IDs may be added Follow the steps below to enter additional Stack IDs a After the first Stack ID has been selected Click t
52. ismantle date field on the Emission Unit form Report any pollutants that were emitted during the reporting year on the Activity and Emissions Forms If the unit did not operate you should report the throughput as 0 and any associated emission as 0 Figure 6 19 Pop up Window 2 when deleting an emission unit Confirmation Message for Deletion of an Emission Unit Is this an emission unit that has been physically removed or rendered permanently inoperable this reporting year O Yes No You chose NO this emission unit will be deleted from your NAEIS report and all associated activity and emissions records will also be deleted You will not be able to retrieve the data Are you sure you want to delete this Emission Unit Justification Yes Delete Record No Cancel Figure 6 20 Pop up Window when deleting an emission unit Page 30 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 5 Reporting Group Form 6 5 1 6 5 2 6 5 3 The Reporting Group Form is used to combine emission units into reporting groups to simplify emission calculations THIS IS AN OPTIONAL FORM facilities are not required to create reporting groups However for some facilities reporting emissions at the reporting group level may be easier than at the emission unit level if multiple emission units have common emission limits and record keeping requirements If this form is used the Activity form and th
53. ission Factor oy Material Code y Substance Code El Year 2012 scc 4 3J SCC Code 22 mes Emission Factors Search Result rl Emission Factors Configuration Emission Factors 1 15 of 17507 item s Security Management Factor Type Pollutant Name Pollutant Unit i i a ee a i Throughput Material Name Throughput Material Unit a Generic PM10 FLTRBLE KG COAL ANTH TONNE A if Manage Users T 7 Generic AMMONIA TONNE Generic AMMONIA KG COAL ANTH Generic PM2 5 FLTRBL COAL ANTH TONNE A Generic PM1O FLTRBLE kG cCOALBIT TONME A A RARAP BIT A CAA BIT TARNE Figure 8 1 Reference Data of Emission Factors 8 2 Material Code To view Material reference data in the NAEIS database go to the System Utilities module Material Code You can use the search function to find the specific material codes The search criteria include e Search by El Reporting Year Page 52 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Home MAEIS Report System Utilities My Account System Utilities gt System Maintenance gt Material Code System Maintenance Material Code Sy Emission Factor Material Code 3 Substance Code El Year 2013 iy SCC Code Material Code Search Result S Unit 1 25 of 2100 temis Security Management Material Code Material Name Material Description COPPER COPPER E ci COPPER CMP COPPER CMP COP
54. issions Inventory System NAEIS Industry User s Guide 6 3 6 3 1 6 3 2 6 3 3 Stack Form The Stack Form collects information about stacks that are connected to emission units listed on the Emission Unit Form If an existing stack that was entered during a previous year becomes decommissioned it can be removed from NAEIS by clicking the Delete icon of this stack see instructions below However this means that only the stack form does not have to be completed all of the other NAEIS forms are still required The emissions coming from the emission unit that was once linked to the stack must still be reported on the Emission form because the emissions are reported at the emission unit level not at the stack level Stack Form Relationship to Other Forms The stacks created in this form will be displayed as a selection in the drop down list in the Emission Unit Stack s Section on the emission unit form Stack Form Completion Instructions This form consists of one section the Stack Identification section If the stack was added during a previous year this information will be pre filled If your source does not contain any stacks you do not need to complete this form and may proceed to the Emission Unit form If any existing pre filled information about any stack is incorrect enter the correct information in the Stack Identification Section Following is an explanation of each section of the Stack form as well as step by step
55. itle mailing address telephone fax number and e mail address Every source must have at least one preparer 3 Emission Unit s Preparer worked on e lf there is only one preparer in this source select the All radio button e When there is more than one preparer in this source select the radio button Select Specific Units from list below and check the applicable emission units and reporting groups 6 8 5 Primary Preparer Form Overview Click the Certification tab and enter the Accounting Officer Form Accounting Officer This account information is editable by Accounting Officer only First Name Last Name Title certifier certifier Street Address 1 Constitution Hall Street Address 2 525 W Allegan St 4N Country Province District Municipality Local Municipality Postal Code South Africa Y The Western Cape Vv Cape Winelands District Municipality v Breede Valley Local Municipality Y 4890 Email Address naeistester gmail co Area Code Phone No Extension 012 3212322 Submit NAEIS Report PIN Question What is the first and last name of your oldest sibling Answer O Based on the information and belief formed after reasonable inquiry the statements and information in this submittal are true accurate and complete Figure 6 43 Accounting Officer Form Page 46 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 8 6
56. l Municipality selected in the previous field Latitude 25 74949070 Horizontal Collection Method 001 The geographic coordinate determination method based on address matching house number Horizontal Accuracy Measure Horizontal Reference Datum 10 Meters 03 World Geodetic System of 1984 Source Map Scale Reference Point Code 10 102 Center of a Facility System Principal Product Number of Employees Company Registration Number Candy 2000 323442333 Line Source Start Point Latitude Longitude Line Source End Point Latitude Longitude Figure 6 3 Source Identification Section continued 5 Latitude Enter the source s latitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s latitude longitude use the Get Lat Lon function by clicking the Get Lat Lon button 6 Longitude Enter the source s Longitude in decimal degrees or in Degree Minute Second format Use the Use Deg Min Sec Format button to toggle the formats If you do not know the source s longitude use the Get Lat Lon function by clicking the Get Lat Lon button Page 17 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide When clicking Get Lat Long the map location will default by pointing to the address supplied in the same source form Step 4 If no address is provided the default drop pin will be the center o
57. l Atmospheric Emissions Inventory System NAEIS Industry User s Guide 4 High Level System Overview 4 1 The BIG Picture The NAEIS is an all in one data reporting and management system that aims to achieve the following goals by providing a user friendly platform for e Authority to add remove and manage facilities e Data Providers to report necessary El Reports e Quality Assurance Staff to check and verify prepared El Reports e Authority to audit submitted El Reports e Authority to view reports that break down emission information by different categories NAEIS Facility El Reporter Air Emissions Report El submitted online NAEIS Authority Emission Report based on previous year obtained from NAEIS Source Management Annual Master List Prep Emission Report Audit User Account Management etc NAEIS Facility NAEIS Authority El Report submissions sent to NAEIS Figure 4 1 NAEIS High Level Overview e The NAEIS has the capability to track emissions for Industrial as well as Non Industrial sources Examples of Industrial Sources are factories plants drill sites etc Examples of Non Industrial Sources are Residential Areas Sea Ports Vehicle Emission etc e The NAEIS will include Stack Emission Unit Reporting Group Activity and Individual Pollutant Reporting e The reported data can assist the National Air Quality Department with further emission analysis The NAEIS includes some a
58. m NAEIS as a component of the South African Air Quality Information System SAAQIS Phase II The system serves as an electronic file cabinet to manage emissions inventory El reporting forms and to receive store El reports submitted by regulated facilities The original scope of NAEIS was to provide a reporting platform for a Reporting of atmospheric emissions both greenhouse gasses and air pollutants by regulated industries as is required by the Air Quality Act b Reporting of atmospheric emissions from other sectors towards the compilation of National Emissions profiles in line with air quality management plans as well as South Africa s reporting obligations to the United Nations Framework for Climate Change Convention UNFCCC NAEIS scope has now being widened to include c GHG reporting verification for monitoring evaluation as well as measuring mitigations plans d Industry GHG reporting and verification for carbon tax purposes e Envisaged reporting of energy data to support the Department of Energy requirements The system will provides an emission inventory reporting platform for non listed activities including all sector categories from the Intergovernmental Panel for Climate Change IPCC such as Energy Industrial Processes and Product Use IPPU Agriculture Forestry and Other Land Use AFOLU and Waste Emissions can be estimated inside NAEIS or outside the system depending on the emission sources types The NAEIS will
59. m layer of the NAEIS Source Code the system will display all SCC Codes associated with it NAEIS Source Code Search Result 5401 1 Combustion Installations 5402 2 Petroleum Industry 540 201 2 1 Combustion Installations E 540201001 Process Heaters El E E E E E amp amp amp E 54020100102 Gas fired 5CC_Code 30600102 Gas fired O 54020100106 Process Gas fired 54020100107 LPG fired O 54020100108 Landfill Gas fired O 54020100109 Oil fired No 6 Oil gt 100 Million Btu Capacity 54020100110 Other Not Classified A020100104 0il fired O 54070100103 0il fired 54020100104 Gas fired O 54020100105 Natural Gas fired 540201002 Reciprocating Engine Compressors 540201003 Process Heaters 540201004 Furnaces Process Heaters 540201005 Furnaces Process Heaters 540201006 Furnaces Process Heaters SA0201007 Furnaces Process Heaters 8 5 Unit Code Figure 8 4 Reference Data of NAEIS Source Codes To view Unit Code reference data in the NAEIS database go to the System Utilities module Unit You can use the search function to find the specific Unit codes The search criteria include e Search by El Reporting Year Page 54 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Home MAEIS Report System Utilities My Account F System Utilities gt System Maintenance gt Unit Code System Maintenance rr Unit 3 Emission Factor Unit Code 4 Material Code iy
60. n 012 1232121 Area Code Fax Number Figure 6 6 Primary Emission Inventory Contact Section If existing information needs to be updated or new information needs to be entered complete the required fields in this section Follow the steps below 1 Primary Contact Information A source contact the Facility Accounting Officer must be identified The address entered is where future NAEIS correspondence will be sent Enter the name mailing address telephone number including extension and fax number and e mail address Emissions Inventory Contact Secondary First Name Middle Initial Last Name Thomas Anderson Title Plant Manager Street Address 1 315 cnr Pretorius Lilian Ngoyi Street Street Address 2 Country Province District Municipality Local Municipality Postal Code South Africa Gauteng v City of Tshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 0001 Email Address tand generalfac com Area Code Phone No Extension 012 3155511 Figure 6 7 Secondary Emission Inventory Contact Section 2 Secondary Contact Information A secondary contact may or may not be identified This person must be a source contact This address is where future NAEIS correspondence will be sent when the primary contact cannot be reached Enter the name mailing address telephone number including extension and fax number and e mail address Page 20 of 55 National Atmospheric Em
61. nalysis features such as the GHG Data Analysis Report and the Emission Search by GIS Page 9 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 4 2 Emission Inventory Data Model The below diagram shows the emission inventory data model This outlines the hierarchical relationship of facilities their emission units and stacks and processes and emissions Modules Facility Emission Unit and or Reporting Group Stack Process Activity Emissions Relationship e Reporting Year e Data Hierarchy Figure 4 2 Emission Inventory Model Page 10 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 4 3 Process Overview NAEIS Process Overview Generate Review and Publish Master List Authority Review is Complete No further action needed Send Report Back Perform Pre Audit ae for Revision NAEI System Create AO Account Login to Prepare AO Only and Submit Report Reviewer Facility Reporter AO ECO Preparer Figure 4 3 NAEIS Process Overview 4 4 Actors and Roles The table below lists all the possible facility actors and roles within NAEIS Their task description and permissions are also listed Actors and Roles Facility Create Associate Facility Users Confirm e mail for source Facility Accounting Officer Enter or Revise Emission Data for relevant source Check and edit Emission Data
62. ng Groups SCC Code Activity and Preparers Operators that have been added to the source in this reporting Page 47 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide year For example if you add a new stack to the Stack form then that stack will appear on the Additions report Removed Report displays all Stacks Emission Units Reporting Groups SCC Code Activity and Preparers Operators that have been removed from the source in this reporting year For example if you delete a stack from the Stack List then that stack will appear on the Removed Report All Emission Units and Stacks that have a Dismantle Date entered will also be listed on the Removed Report Information that is dismantled or deleted from the system will not appear in the blank report in the following year Emission Comparison Source Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emissions calculated by DEA This is for the whole source in general Note that this report is only applicable to Industrial sources Emission Comparison Emission Unit Totals Report Shows the comparison between the emissions calculated by the reporting facility and the emissions calculated by DEA This is sorted by emission unit Note that this report is only applicable to Industrial sources Completeness Check Report uses the administrative completeness check to edit the entered data
63. nswers PIN 123 Guestion 1 What is the first and last name of your oldest sibling w Answer sibling Question 2 what is your favorite book Answer book Question 3 what is the name of the hospital where you were born w Answer born Question 4 what is your best friend s last name w Answer name Question 5 what is the last name of your favorite teacher w Answer teacher Save My Account Info Reset Security Questions Figure 5 9 My Account Pin and Security Questions Once the three sections are completed click the Save My Account button to save the data Page 15 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 Report Data Entry To access the Source Form click the NAEIS Report link at the top menu Click the View Edit icon for a source and then click Source on the left panel 6 1 Source Form The Source Form collects basic information about the facility which includes location and ownership All sources both stationary and portable should complete only one Source Form For facilities that submitted a NAEIS report during a previous year this form should be entirely pre filled with the most recent previous year data If information has changed or needs to be updated edit the appropriate fields If all the information is accurate and no editing is necessary continue to the next form the Contact Form For facilities submitting a
64. on Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Capacity Information ls this a combustion source Yes vw ed Design Capacity Design Capacity Unit Numerator Design Capacity Unit Denominator 644 Kw HRI ls this combustion source used to generate electricity Yes vw 17 Maximum Nameplate Capacity 500 Megawatts Figure 6 16 Capacity Information Section 6 Is this a Combustion Source If the emission unit is a combustion source choose Yes from the drop down list If No is chosen please ignore steps 7 10 7 Design Capacity Only complete this field if the emission unit is a combustion source Enter the design capacity 8 Design Capacity Numerator and Denominator Only complete these fields if you completed the Design Capacity field in Step 7 e Design Capacity Unit Numerator Choose the appropriate code from the Unit Code drop down list e Design Capacity Unit Denominator Choose the appropriate code from the Unit Code drop down list 9 Is this combustion source used to generate electricity Choose Yes if this emission unit is used to generate electricity If No is chosen please ignore step 10 10 Maximum Nameplate Capacity Only complete this field if this emission unit is used to generate electricity Report the electric generator s rated design capacity at 100 maximum operat
65. or a secondary contact person may be provided It will be used by Authorities in case the primary contact person may not be available For facilities that submitted a NAEIS report in a previous year this form should be entirely pre filled If information has changed or needs to be updated edit the appropriate fields If all the information is accurate and no editing is necessary continue to the Stack Form 6 2 1 Contact Form Completion Instructions This form consists of two sections one for the primary contact and one for the secondary contact Make sure that all the pre filled information is correct If all required fields are completed continue to the Stack form If this form needs to be completed or fields need to be edited follow the instructions below for completing the Emission Inventory Contact Form Page 19 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 2 2 Emission Inventory Contact Section Emissions Inventory Contact Primary First Name Middle Initial Last Name Pater Huang Title Accounting Officer Street Address 1 315 cor Pretorius amp Lilian Ngoyi Street Street Address 2 Country Province District Municipality Local Municipality Postal Code South Africa v Gauteng v City ofTshwane Metropolitan Municipality City of Tshwane Metropolitan Municipality 00041 Email Address peter_huang enfotech com AreaCode Phone No Extensio
66. oughput Enter the amount of material identified in Step 8 that was processed produced applied or combusted during the reporting year For example if Coating is identified in the Material Code field enter how many liters L were applied during the reporting year Be sure that the throughput entered in this field matches the unit code pre filled or selected in Step 10 Unit Code This field should be pre filled if Step 1 and Step 9 were completed Material Description Provide a brief description of the material that is processed produced applied or combusted VOC Content This field is only required if the material is a coating or solvent Enter the weight percent of the volatile organic compounds VOC contained in the throughput material as applied As applied refers to the composition of the throughput material at the point of application If thinners are added to the throughput material the VOC content of the thinner must be considered when calculating the weight percent of VOC as applied Density Density is required for materials that have a mass throughput In the first field enter the density of the throughput material at standard temperature and pressure Click on the second field and a drop down list with unit options will appear Sulfur Content This field is required only if the material identified in Step 8 is a fuel Enter the sulfur content in mass percent Please consult the National DEA Air Quali
67. p pin click the update button Figure 6 4 You will then see the latitude longitude pre filled on the source form 7 Horizontal Collection Method From the drop down list select the collection method used to determine the latitude and longitude listed 8 Source Map Scale Enter the scale of the map used This field is only required if the horizontal collection method code entered is The geographic coordinate determination method based on interpolation map 9 Horizontal Accuracy Enter the accuracy measure of the collection method and report in meters based on the map or GPS used If you are using a website enter 25 meters 10 Horizontal Reference Datum From the drop down list select the datum code used to determine the latitude and longitude 11 Reference Point Code From the drop down list select the point that best describes the location where the latitude and longitude were taken For instance if you are using horizontal collection method code The geographic coordinate determination method based on address matching house number reference point code Entrance of a facility or station may be used If you are using a GPS choose the point closest to where you were standing when reading the GPS such as code Center of a facility or station 12 Number of Employees Enter the average number of people employed at this location 13 Principal Product Enter the principal product produced at the source e g Plat
68. r each of the activities that take place at the emission unit reporting group To add a new activity simply click the Add New Activity button Figure 6 24 X NAEIS Source Code HAEIS Source Description Figure 6 26 NAEIS Source Code Information Page 34 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Add NAEIS Source Code Cancel SCC Code 5401 1 Combustion Installations 5402 2 Petroleum Industry 5403 3 Carbonization and Coal Gasification 4044 Metallurgical Industry 5405 5 Mineral Processing Storage and Handling 5406 6 Organic Chemicals Industry SA07 f Inorganic Chemicals Industry 5406 6 Disposal of hazardous and general waste 5409 9 Pulp and Paper Manufacturing Activities including By Products Recovery 5410 10 Animal Matter Processing 5499 99 Non Industry 5400 60 Uncategorised Figure 6 27 NAEIS Source Code List 2 SCC Code Once a NSC is selected a sub set of Source Classification Codes SCC will appear The Source Classification Code SCC is an eight character code linked to the NAEIS Source code and may or may not further describe the process selected in step 1 NAEIS Source Code 54010100204 NAEIS Source Code 54060100102 y SCC Code 10100204 Spreader Stoker Bituminous Coal SCC Code 40700402 Acetic Anhydrides Working Loss Figure 6 28 NSC to SCC Code Relationship 3 Activity Description Provide a brief descript
69. s for Accounting Officers Only General Information Enter your First name Last name Employer Job Title Contact Address Phone Number and Email Modify them as needed if the fields have been previously populated Note that The fields marked with are required fields General Information First Name Last Name John John Employer Name Job Tithe Non Industry Test Source 1 Accounting Officer Address Line 1 Address Line 2 315 cnr Pretorius Lilian Ngoyi Street Country Province District Municipality Local Municipality South Africa vw Gauteng v City of Johannesburg Metropolitan Municipality City of Johannesburg Metropolitan Municipality Area Code Phone Ho Ext Email 012 2056485 peter_huang enfotech com Figure 5 7 My Account General Information Page 14 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Change Password To change your password type in the old password and the new password Retype the new password to confirm Old Password Mew Password Confirm New Password Figure 5 8 My Account Change Password PIN and Security Questions for Accounting Officers Only PINs and security questions are primarily used for Accounting Officers to submit NAEIS reports If you make changes to this section keep them secure for future submissions To choose new security questions and answers click the Reset Security Questions button to remove the a
70. s Guide Seasonal Material Usage Schedule if Throughput is gt 0 then Seasonal Percentages Must Total 100 Winter Jun Aug Spring Sep Nov Summer Jan Feb Dec Autumn Mar May 25 25 25 25 Operating Schedule X Hours per Day Days per Week A Days per Year 5 T 50 aterial Information Material Code Material Throughput Unit Code Net Calorific Value 5000 dt 10 TIJ KG Material Description COAL ANTH VOC Content Coatings or solvent Density by Mass v Sulphur Content fuel Ash Content fuel 2 by Mass 5 by Mass Range 0 02 7 Range 0 01 11 Save Activity Info Figure 6 25 Activity and Emission Details Part b Every source must complete one of these sections for each activity associated with the emission unit or reporting group displayed in the emission unit and reporting group list Figure 6 23 1 NAEIS Source Code The NAEIS Source Code is a set of codes developed by the South African Department of Environmental Affairs that contain and describes the process for creating emission in an emission unit or reporting group For licensed sources these will be your Section 21 codes For a new activity Click on the icon Figure 6 26 and a listing of all NAEIS Source Codes NSC will appear Figure 6 27 Select the NSC that most accurately describes the activity from the drop down list If more than one activity takes place at the emission unit or reporting group select an NSC fo
71. sion Unit identticalon Seco Nada aaa aaasio 27 6 45 Capacity Information Section ccccccccccccscceseeeecccceseeceescceeneceessceesceessouseecenseceseneensseeseeess 28 646 Control Device Sec iaa di did 29 6 4 7 EMISSION UNIL Stack Seccion aa tdi 29 648 Addn am EMISSION Un lacio a aaa 29 649 Deleting an EMISSION Ulsa ca 29 Page 3 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 5 REPORTING GROUP FORM isis 31 6 5 1 Reporting Group Form Completion InStructiONS oocccccconnnncononnnncconcnnnnnnnoncnnanonnonanennnnnnos 31 6 5 2 FICDOMING Arousa rro 31 65 3 Reporting Group Id Mica MOM A A A 31 6 5 4 Reporting Group Emission Units Secti0N ooonccnccccconccnncnoconnnnncnnnancnnnononancnnncnonancnnnnnnnancnns 32 6 6 JACTIVITY AND EMISSION FOR Mini 32 6 6 1 Activity Form Completion InStruCtiONS ooccccccccocncnnccononncnncnononnnonononancnnnonnnanennnonnnancnnnnnnnns 32 6 6 2 Emission Unit and Reporting Group List Section ooonccccconnnnccconcnnononcnnoconnnnconanonnonanennnnnnos 32 600 ACUVIMIAO NAO SN adi laidass 33 664 Material Information Seconds 36 6 6 5 Portable Material Usage Schedule oocccccccconnccnncccconncnnnoconnnnnnnononnnnnnnonnnnnnnnnnnnnnnnnnnononnnnns 36 6 6 6 What Emissions Must Be Reported oncccccocccccccoccnccconconocnnconconononnonnncnnnonanonconannnnonancnnnnnos 37 667 Emission Form Completion Instructions coiis a
72. tants for this activity in the Emission List Figure 6 30 click the icon next to Emission List label in the white area NOT in the gray area to load the emission factor window Figure 6 31 Page 37 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 5CC Pollutant List 1 10 of 16 item s Control Device 1 Generic Generic Hox ni Generic PM10 FLTRBLE Pe Baghouse Generic PM10 FLTRELE Multicy clone Generic Hlectrostatic SELENIUM Precipitator Generic Vor F Generic O PM10 FLTRBLE 2 3 0 Generic 502 Genenic AMMONIA Generic Figure 6 31 Emission Factor Table with SCC Code and Pollutant List In the SCC Pollutant List see Figure 6 31 some of the criteria pollutants have additional emission factors that do not have a radio button These are controlled emission factors which are used to calculate default control efficiency These entries will be pre populated if you select a control device on the emission unit level The system will not allow you to select a controlled emission factor To calculate emissions for this process click the Calculate Emission button in the emission list When the calculation is completed the System Calculated Value column will be populated in the grid view If the system calculated value is verified to be correct click the checkbox under Use System Calculated Value to auto fill the other fields of each emission
73. tered on the activity form Scientific Notation The emission factors are expressed in scientific notation which means that the decimal point has been moved If the exponent is negative move the decimal point to the left If the exponent is positive move the decimal point to the right If the exponent is zero the decimal point does not move For example if a number is expressed as 2 0E 1 move the decimal point one place to the left to get 0 20 If a number is expressed as 2 0E2 move the decimal point 2 places to the right to get 200 If anumber is expressed as 2 0E0 the decimal point does not move the number is 2 0 4 Control Efficiency Enter the control efficiency percent of the control device s for the pollutant being reported this could be a combination of capture and destruction efficiencies Control efficiencies may be listed on the equipment in the equipment documentation or by contacting the equipment supplier If you are using NAEIS emission factors after control efficiency is entered you can run the Emission Calculation by clicking the Calculate Emission button to automatically calculate your actual controlled emissions If you are not using NAEIS emission factors to calculate your actual emissions see the Control Efficiency Discussion below to calculate your actual emissions after control Using the Control Efficiency to Calculate Actual Emissions If a facility has control equipment the actual emissions a
74. tions on how to complete the required fields Emission Unit List Items per page 100 v 1 50f5 items View Edit Emission Unit ID Emission Unit Desc Installed Date Dismantle Date Delete EUDO001 AGGREGATE DRYER 05 15 1996 EUDOOO2 ASPHALT HEATER 05 15 1996 EUQOO03S BURNER FOR DRYER 05 15 1996 EUDOO04 ELEVATORS SCREENS BINS 05 15 1996 EUOODOS Yard Activities storage piles and vehide travel 05 15 1996 Figure 6 14 Emission Unit List 6 4 3 Emission Unit List Section This section lists all the reported emission units in this source Click the View Edit icon to edit an emission unit the Delete icon to delete an emission unit or the Add New Emission Unit button to add a new emission unit Click the View Edit icon to access other sections of this emission unit form Page 26 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 6 4 4 Emission Unit Identification Section Complete the fields in this section for new emission units or to make changes to the previous year s report Follow the steps below Emission Unit Identification Emission Unit ID EWOOO01 Emission Unit Type Other combustion 4 SIC Code if different from 5 101 2619 Industrial inorganic chemicals nec Installation Date Dismantle Date 05154996 Emission Unit Description AGGREGATE DRYER Figure 6 15 Emission Unit Identification Section 1 Emission Unit ID Enter a
75. ty and Climate Control Office for a list of ranges Ash Content This field is required only if the material identified in Step 8 is a fuel Enter the ash content in mass percent Please consult the National DEA Air Quality and Climate Control Office for a list of ranges Portable Material Usage Schedule If this is a portable source the activity form will have an additional section Portable Material Usage Schedule Figure 6 29 Page 36 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide Portable Material Usage Schedule Totals 100 ap DistrictiMetro Municipality Percentage of Throughput Es Central Karoo District Municipality v 40 El 1 Entanzeni District Municipality v 60 Figure 6 29 Portable Material Usage Schedule Section 16 District Metro Municipality Click the icon to add a new District Metro Municipality or click the x icon to delete a District Metro Municipality from the list 17 Percentage of Throughput Enter the percentage of throughput for each District Metro Municipality for the process listed above The totals of these percentages must equal 100 Emission Calculation Click the Calculation Emissions button in Figure 6 24 to calculate all emissions under this emission unit or reporting group depending on which activity is selected The Emissions Form is used to report all emissions of criteria pollutants and any other pollutants relevant to the process
76. using this website in anyway including without limitation browsing the website using any information using any content using any services downloading any materials and or placing an order for products or services you agree to and are bound by the terms of service described in this document IF YOU DO NOT AGREE TO ALL OF THE TERMS AND CONDITIONS CONTAINED IN THE TERMS OF SERVICE DO w NOT USE THIS WEBSITE IN ANY MANNER Privacy Policy have read and accept the agreements Create Account Return to Login Figure 5 4 Data Entry of Self Registration Page 13 of 55 National Atmospheric Emissions Inventory System NAEIS Industry User s Guide 5 3 Forgot Password If you forget the login password for the NAEIS click the Forgot Password link in the login page to request a new password Help el Forgot Password 6 Self Registration W Need Help Figure 5 5 Link of Forgot Password Enter the user name and email address to which the new password should be sent Then click the Submit button to send the request The system will reset the password and send it to the indicated email address Request New Password Information X User Name Email Address Figure 5 6 Request a New Password 5 4 My Account The My Account module allows users to manage their own account information The main features of this module consist of three sections e General Information e Change Password e Pin and Security Question

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