Genesys3 User Manual - Psychometric Tests, Psychometric Training
Contents
1. GENESYS LoS SAU a PL LENA USER MANUAL for Windows CONTENTS Chapter 1 GENESYS3 INTEGRATED ASSESSMENT SOFTWARE 5 INTOAUCION EO a ES 5 Entering GENESYS secan a ri Re RE dons Shun alte ees ose dd Ee e 5 Overview Of GeneSys3 Control Screen eee 6 Chapter 2 GENESYS3 RESPONDENT GROUP SCREEN 0000005 7 The Respondent Mode 23s esse wna aia Cag adc adi 7 Overview of the Respondent Screen 0 0c cece cee eee 7 Creating a New Respondent Record 0 cc cece eee eee eee 8 Searching for an Existing Respondent EG ee ee 9 Delete a Respondent from the System ccc eee 9 Moving through the Master Table ce eee 9 Extended Details seis ER fact Atel th RD ER nate AE es ae ta 10 NOIES saws RR ths Ahearn tas Aa eN reine ates ashing 11 SUMMARY Data RE RE EE BEDE RA EE EE hae 11 TEST EMIN ieii ie tdi Sede St ed be ch ee dd Band Me a Sede 12 Answer Seel EE ee ase an sce abe N Seah GR GE obec ot 12 RW COTOS io EE ed RE tiated Gai eons EE EA 13 ONES Ba GR ER ER EER AE GE ER AG RE RD cea 13 ATIMIDUILOS 2 tid ER RE eta EE erk De BEE Ee Eed b4 AR Dade 13 AA tak Ik Sak Ge O EE ER eg 14 TRE Group MOde as se SE a BEE Ee ER EE Ee DR REED RE y Ek ER wane 15 Greating d GEOUP ERA SE nee a ao alada 15 Adding Members to a Group ww ketene 15 Deleting members from a Group et ees 18 Deleting d Group vce se RE las da oS RE N 18 Batch Data lnput 2 ee ESE NE ic dic2. Status Did the respondent complete the assess ment as an applicant e g for selection or a non applicant e g for guidance Career Area Select one of the categories to indicate the broad career or vocational area in which they are working NVQ Choose from 5 possible National Vocational Qualification levels Disability Enter one of the generic disability categories learning visual auditory physical speech and language or other Use user attributes to specify further details if you need them Educational Level Choose from 5 pre defined educational levels or state if educational level is Unknown Ethnic Origin Indicate the respondent s ethnic origin The ethnic origin categories used in GeneSys3 are those recommended by the Commission for Racial Equality CRE 1991 Group Membership When creating a record you will be given the option to add to a group This box will indicate which group s the respondent belongs to To skip entering any item press TAB when the cursor is beside it or use the mouse to click on another field Additional details are automatically saved to the database fanaSue leer Manual Notes It is possible to attach notes containing any text to a respondent record To enter text select Notes from the side toolbar and click on the Add button This will bring up a text editor from which you can edit your notes Once you have finished entering editing text Clic
3. Note No credits are required for the remote administration of a test The credits Will be deducted when the test results are imported into GeneSys3 47 Ganaeve 2 leer Manual IMPORTING TEST RESULTS INTO A GENESYS3 DATABASE Once you have selected the location of your Remote Administration data files e g C pro gram files gs3rqa the Import button will become active Before initiating the import you have the option to add the respondents to an existing group This will allow you to access all respondents in group mode and produce one or more reports for the group as a whole rather than each of the respondents individually The import wizard will then be loaded and you will then be prompted with each of the names of the respondents who have com pleted the remote assessment GeneSys3 imports all the details and item responses of the respondent s whose file s are found in the folder you have selected 48 Ganaeve 2 lleer Maniial APPENDIX A GENESYS3 WINDOWS INSTALLATION GUIDE System Requirements Processor P166 or above RAM 32MB recommended Disk Space 25MB will depend on amount of tests reports etc installed Operating System Windows 95 98 Me NT 2000 Installing GeneSys3 Genesys3 will install by default to directory nm C Program Files Genesys3 This can be TRA biis ARE cat eres changed by the user H re Emmer N Vlg kms med EE dbe pas me res emf Press the
4. Start button and choose Run Type d genesys3 exe where d denotes the letter assigned to your CD Rom drive The CD Rom may have been assigned a different drive letter such as e in which case replace the d drive letter with e Follow the on screen instructions Installing GeneSys3 Remote Questionnaire GS3RQA amp GS2RQC The GS3 remote software will install by ma default to directory C Program l Files GS3RCA This can be changed by the Vans dig bene ad anga i Ln ARE ES rm ar NE ges EAS user Mimi iist eae 3 Press the Start button and choose Run a pa po Type GeneSys3 exe where D denotes the letter assigned to your CD Rom drive The CD Rom may have been assigned a different drive letter such as e in which case replace the d drive letter with e Once installed use the default username ADMIN and the pass word SYSTEM to gain access to GeneSys3 for the first time 49 Ganaeve 3 lleer Manual HEI Add Remove Programs Properties Install Uninstall Windows Setup Startup Disk El To install a new program from a floppy disk or CD ROM drive click Install The following software can be automatically removed by Windows To remove a program or to modify its installed components select it from the list and click Add Remove Jungle E Printing v1 2 0 4 LANDock driver 1 00 LiveReg Symantec Corporatio
5. l lear Manual GENESYS3 RESPONDENT GROUP SCREEN The Respondent Group Management screen has two modes In each mode you have access to a specific set of functions When you enter the Respondent Group Management screen you are in Respondent mode You can switch between Respondent Mode and Group Mode by clicking on the Group or Respondent button on the side tool bar The functions available in each mode will be described below THE RESPONDENT MODE In Respondent Mode you can perform actions relating to single respondents You can insert personal data alter and view personal and test data enter test data administer tests and print reports on one respondent at a time Respondents on your system are held in order of surname and the respondent screen will automatically start with the first respondent listed Overview of the Respondent Screen At the left of the respondent screen six main options are displayed Extended Notes Summary Details Add notes to the Data Displays all the respondents Inspect all the main respon record respondent data dent details held in the data including the base including system attrib the user attrib utes utes and the activity log To leave the GeneSys3 respondent screen and return to the GeneSys3 control screen click on the Exit button mi BET aea man arem Test Entry Capture test data by entering raw scores or item responses or administering tests on screen 7
6. reports etc to your system or if your GeneSys3 supplier updates your existing sys tem In either event you will be supplied with an update file either on disk or by email The procedure for doing this is entirely taken care of by the GeneSys3 installation procedure Full on screen instructions are then provided to ensure the update procedure is carried out correctly 40 Ganaeve 2 lear Manual CUSTOM OVERVIEW OF CUSTOM The Custom features within GeneSys3 include the specification of new report styles and questionnaire batteries based on report sections and questionnaires that are resident within the system Thus a battery of meas ures can be constructed to address specific work relevant demands and a single associ ated report compiled that provided the specific information that is sought When the Custom option is selected from the main GeneSys3 menu select either customi sation of reports or questionnaires by clicking the relevant icon CUSTOMISATION OF REPORTS Reports contained within the GeneSys3 sys tem have mostly been designed in a modular manner based on sections which can be organised to your own requirements Sections may include the main narrative sec tion the profile charts interview prompts and the various derived styles such as manage ment team roles Most measures are provided with an extended report which con tains most available sections for that measure In addition many include a feed back st
7. s or a number of PC s connected via The GeneSys3 Remote Questionnaire a network If the administration program is Administrator allows users configure one of run on a network it can be copied into a your GeneSys3 on screen questionnaire bat directory that is accessible by all network teries to be run as an external program users Individual data files will in that case entirely separate from your GeneSys3 sys be stored in this same directory making col tem This external program will administer the lection of the data and import into GeneSys3 specified questionnaire battery and save a an extremely simple process f the adminis respondent s data in a user specified data ration program is used on a number of file No dongles are required to run this exter stand alone PC s then it will be necessary to nal program as the external program does physically remove the individual data files not score the questionnaire Instead data files from these machines in order to present created by the questionnaire administration hem to GeneSys3 for import ee by ported noite eee Two programmes are required to use the system Credits for scoring the questionnaire gt 59 Remote Questionnaire Administrator one to are deducted from the GeneSys3 system dur set up the battery for use and the other to ing the inport stage administer the selected battery Both pro The GeneSys3 questionnaire administration grammes are installed from the main progra
8. tai all who are in one of the Constabulary ET ap groups then it will select those records vel me that have one of the rank attributes set Ed MEd Note If you don t use brackets the keywords combined by the AND operator will be evaluated first If you don t use brackets the keywords combined by the OR operator will be evaluated last You cannot use the AND NOT operator before bracketed terms You can combine exact phrases with other keywords using a boolean operator The boolean operators are not case sensitive i e they do not have to be capitalized 17 Gana ve lear Manual Deleting Respondents from a Group Dells selected epokens ivan Respondents may be deleted from a group in dasse heer dealer lote the main Group screen First select the group MOTE T he cennol be undone and then highlight the names from the group for deletion By default the record will be removed from the group but will be retained in the database Optionally the names can be permanently deleted from the database as well by ticking the option box opposite l If there is any chance of unintentionally deleting valid records first make a backup of your database as this process is irreversible Deleting a Group To delete a group that has been saved select the Delete icon trash can from the top menu BATCH DATA INPUT If you have data on a group of respondents you can process them as a batch First create the Group Managem
9. first select the category by clicking one of the options in the Filter By box Once selected the filter properties that relate to this category will be displayed in the Property list box Highlight the filter property and select the filter operation and value If the filter property value consists of pure text instead of numbers or dates it will be necessary to enter the required search text in the Value box Gana ve lear Manual Complex Filters A complex query can be set using a Boolean Expression A Boolean expression is a query that uses boolean operators to combine key words The boolean operators set the conditions for a search The three boolean operators you can use in GeneSys3 are gt D e g Test done 15FQ AND Age gt 50 AND NOT e g Sex male AND Education NOT Special Needs o R e g Ethnic Origin Unknown OR Ethnic Origin Other The boolean operators are most useful when combined to produce a more complex spe cific query Use brackets parentheses to group parts of the boolean expression togeth er that must be evaluated first To set brackets highlight the first statement to be a ae Ses A grouped and then click the bracket button Next highlight the last statement and click aS the bracket button to close the brackets aa Ed eee A OS Example Te In the example opposite GeneSys3 will O first search through the database finding
10. the facility to create subsets of the data held on your master table These subsets are called Groups Group functions provide the user with the ability to perform a number of things on a whole group of people at once saving time and trouble Groups also help you to keep your data organised in a logical man ner for later analysis Enter the Group mode of the Respondent Group Management area by clicking on the Group button at the bottom of the side toolbar hi m Displays all the Allows reports to be group members generated for a allows creation or group as a batch deletion of groups Creating a Group To create a new group click on the Add Group icon Enter the name to describe the group and click on the tick to register the group or on the cross to abandon Once cre ated you will be placed in the Members mode and from here you will be able to assign respondents to the group Adding Members to a Group You can add respondents to the group by simply selecting the names from a list or by using filters specifying particular values to include or exclude respondents in the main data base Allows Data input in Permits the assign either item or raw ment of certain score form for all the values to all the members of a group members of a group aid E Mad op me voe im TT ET N Utii marked beeper de par TEE or per HOTE Tias breed berde 15 fanaQue leer Manual ee a ee eee N rote An
11. Ganaeve l leer Manual Attributes Manage system or user defined bio data for the current respon dent Reports Produce reports on the respon dent s results Move to the Add a new record Delete current first record to the GeneSys3 record in the database NB This is GeneSys3 irreversible database ove Select the search forward one parameter i e Family record Name First Name etc mo o mk Hy Family Name ie Move back Search for one one record or more Move to the last records Enter text for the record in the search database Creating a New Respondent Record T Homem To create a new respondent record click on the Plus button on the top You will be pre sented with a clear screen and will be able to enter the following details ods ann ie First you have to enter the respondents Family Name Type the Family Name as you 1 1 would wish to see it printed in a computer iy 5 generated report and press the TAB we key to move to the next input box You must then EEC enter the respondent s First Name Again type the First Name as you would wish to see it printed in a report and press TAB um Alternatively by choosing a field and clicking on it you can gain access to that field The following data is also requested and may be entered using the same procedure Age A whole number Use 99 as a missing value Sex Click on the down arrow to select one of M for male F for female or U f
12. It is recommended that you keep at least two backups of your main database in different locations 37 Ganaeve 2 lear Manual Restore To restore a previously backed up database click on the Restore button and use the browse facility to find the backup file Unless you selected another location this will reside in the default GeneSys3 working directory When you execute this option your entire database will be over written by the backup and therefore should only be considered when the current database is either unusable or unstable DATA LOCATION GeneSys3 will allow you to connect to a database at another location This facility may be useful in a multi user environment with more than one user independently col lecting assessment data The other location needs to be a GeneSys3 implementation complete with subfolders You will need user rights to access a database that was not cre ated by your local system When connecting to a database that is not resident on your machine do take care as you may be able to make irreversible changes to another users database and or lock resident users out of their own systems To connect to another database use the browse window to locate it and click on Update Location f the data location you have selected is valid you will be connected 38 Ganaeve 2 lear Manual UTILITIES Anonymise Data In line with good practice and data protection principles which
13. Skip Continue or Abort If a duplicate name is found in the database a further set of choices will be offered to you This split screen presents details of the respondent record being imported at the top of the screen and details of the first duplicate in the database below If there is more than one duplicate in the current database click on the down arrow next to the existing respon dent name to display further matches The details presented should usually be sufficient to determine whether the records belong to the same respondent or simply to two respon dents with the same first name and surname Merge with selected record If the records belong to the same respondent but they rep resent results of different measures perhaps completed at different times Replace selected record If it is your judge ment that the record being imported is more up to date than the existing record on the database Create as new record If the duplicate pre sented corresponds to a different respondent Skip record If there is an exact match and you decide against importing the record If you wish to proceed with the entire import using the same options check the box Do the same This process is irreversible Always backup your database before importing fresh data 35 Ganaeve 2 lear Manual EXPORT GeneSys3 supports a wide range of export formats providing very flexible
14. aie PLA system ee ie E ppa Credits Check and update the credits on SEE EE E REN your system vad 51 25 fanacue 2 lleer Manual REPORT OPTIONS When selecting System you will first be pre sented with the Report Options that will allow you to set various options concerning the way in which reports are displayed Customer The client name is the one used to head the produced reports and is typically the compa ny name Font Size The preferred font size it is advisable to leave this as the default or smaller as report graphs may not fit on a single page Should you want to change the font size please test print or print preview to ensure that the for matting is OK Font Name The preferred font type Should you want to change the font please test print or print pre view to ensure that there are no formatting problems Margins Allows you to set the Left Right Top and Bottom margins displayed in either metric or imperial measurement whichever is set The defaults are advisable Should you want to change the margins please test print or print preview to ensure that there are no format ting problems Logo Allows you to specify your own logo which will then appear on each report Logo Width Height Align Allows you to adjust the size and alignment of your logo Please test print or print preview to check size Word Processor Provides the option to set the respondent name and page number in the header and foote
15. for any Frequency norm Viewing the Details For norms created within the GeneSys3 sys tem further details are available Details include a breakdown of the norm group by age sex and any other biographical data that may have been set for the members of the norm group Delete a Norm If you wish to delete a user defined norm from your system first select the test and then the name of the norm that you want to delete Click on the Delete button You will be asked to confirm that you really want to delete this norm lf yes the norm will be deleted permanently from your system NOTE only user defined norms can be deleted from your system and not the system norms supplied by Psytech International Ganaeve 2 lleer Maniial CANA The GeneSys3 Setup contains the functions that allow you to view and edit various options and settings of the system When you select Setup from the main menu a submenu will display a number of options to choose from Reports Passwords Attributes Picklist System Credits and Remote Admin OVERVIEW OF SETUP FUNCTIONS Reports Set customer name font logo and display options etc ee Passwords Change passwords and set ak access levels Attributes Set up user defined attributes Pick list Set up user defined pick list con tents oS Bie n I System Displays information concerning PR aan N N Us system iniormation ae WE ri Remote Unlock the remote administration EO
16. of functions for creating and managing your own norma tive data Two different methods of storing normative data are available on GeneSys SDNorms and Frequency Norms SD Norms These norms are based on means and Standard Deviations such as are commonly found in norm tables supplied in a tests tech nical manual If a GeneSys3 user has a set of means and standard deviations for a particu lar test these can be easily entered into GeneSys3 through an input table NORIS Nom El ETTER A e ve Lem pe Bel Sample Size Mean SD El EXA 1297 5 05 21455 1214 125 21455 320 405 21455 1248 3 05 21455 EET 5 08 21455 1094 515 21455 13 28 ET 2155 TE 566 21455 1217 5 00 21455 TEG 145 21485 1235 so 21455 34 183 Es 853 461 21455 140 500 21455 ast 149 21455 14 32 5 42 a Frequency Norms These norms are based on the actual fre quency of a particular test score found in a specific normative group Thus unlike the case of standard norms where only summary data for a normative group is required actual test scores must be available before a fre quency norm can be constructed GeneSys3 is able to take the test scores held in the master table or scores for a particular group of people and form a frequency norm from them Both normative methods will result in the same mean and standard deviation For SD norms held only in mean a
17. state that data should only be processed for limited purposes and not kept longer than is necessary GeneSys3 allows you to anonymise respondent records once they are out of date This option may be preferred over deleting respondent records as it would still retain all the associated test scores for use in later validation The Anonymise function will either apply to the entire database or to a group of respondents created in the group area described above This function replaces the first and family name of all the selected respondents with the word ANON Other identifying data fields e g employee or National Insurance number will be retained but may be replaced in the using Group Assignment function described above Once executed this process is irreversible so ensure that you have backed up a you database if there is any possibility of unintentionally erasing records that are needed in their entirety Optimise Database Files This procedure reformats the GeneSys3 database to make sure they are in the most efficient format for access leading to an increase in performance l This process should not be carried out if there are any other users logged on to the database 39 fanacue 2 lear Manual UPDATING YOUR SYSTEM Your GeneSys3 system will be supplied with tests already installed The update option will only be required if at a future date you decide to add further facilities tests norms
18. By default the data folder will be set C Program files GS3RQA Data Once the questionnaire and data directories are have been set click on the SAVE button to register your choices 46 Ganaeve 2 lear Manual REMOTE QUESTIONNAIRE ADMINISTRATION The Remote Questionnaire Administration GS3RQA software will administer the ques tionnaire or test battery that has been set up in the configuration program f you are using GS3RQA for the first time you will be prompt ed for a release code The release code is available from the main GeneSys3 Setup menu and for security reasons is also required every 60 days or after 50 respon dents have completed the battery or whichever comes first The process of gen erating this release code is detailed in the Setup section of this manual F DE SAA Hage gesteel Fi erpa ml E Once a valid release code has been entered Fi you will only be prompted for the main pass word which is shared with the GeneSys3 Remote Questionnaire configuration program Once the password has been entered the respondent can now enter his her details and seerde Heel User ii Click on the Proceed button to commence Hama Sa y the test ja pen On finishing a screen appears requesting that the administrator be called Tata dl E The administrator will then press lt Alt gt F1 Tea ju E and the respondent s details and test results are saved in an individual file on disk
19. T SOFTWARE ENTERING GENESYS3 To start GeneSys3 double click the GeneSys3 icon in the GeneSys3 group that was created by the installation routine The screen will present you with the logo and prompt you for your user name and password Note at this point the system is case sensitive i e it will only accept the user name and password with capitals and lower case letters in the correct places When you type in the password and click on OK the main menu will be displayed in the format illustrated on page 7 The main screen contains 6 icons that repre sent the main categories of activities on the system and it is only from this screen that you can exit from the system by clicking on Exit To select an item from the menu screen click once on the desired option Each of the icons leads to its own submenu which we shall discuss later in this user guide Ganaeve 2 leer Manual OVERVIEW OF GENESYS3 CONTROL SCREEN In brief the main sections of the system are Respondent Group This is the area of GeneSys3 in 4 which you create respondent El records enter alter and view per sonal and test data administer tests and print reports on either individual respondents or respondent groups Profile This screen contains the functions Be used for managing information collected on jobs It is used for creating new job profile records entering altering and viewing the associated data administering profile ques
20. ain menu and click System If you select a test under the Tests category and a manual is available a View Manual button will appear T View Manual Once located the reader will be launched and the manuals loaded in to it for you to browse Ganaave 2 lleer Manual
21. al 32 Ganaeve 2 lear Man al GENESYS3 DATA MANAGEMENT FUNCTIONS OVERVIEW OF DATABASE FUNCTIONS Import data and updates from a GeneSys3 or GeneSys2 system a remote administration file new norms and questionnaires etc Export data norms and questionnaires to be used by another GeneSys3 sys tem or in text or excel format Backup and restore the GeneSys3 main database beria Connect to an alternative GeneSys3 database on the local machine or Oa across a network server LE Fr Utilities to optimise and anonymise respondent records IMPORT GeneSys3 allows you to import data user defined norms custom questionnaires and reports and attributes that have been created in another GeneSys3 system lt will convert the GeneSys2 data into GeneSys3 format GeneSys3 Export File gse This file contains respondent records from a remote GeneSys3 system How to generate a gse file is explained in the Export section below First locate the gse file by selecting the drive letter and folder in which the file was saved Once found the Import box appears As there may be more than one Export file for importing once the import but ton is clicked you are given an opportunity to select the file you require 33 Ganaeve 2 lear Manual Once the file is selected the GeneSys3 merge wizard appears This is described in the section Merging databases below Only results for
22. destina tion system First select GeneSys norm file from the menu and select the norm cate gories to import GeneSys2 database GeneSys2 users can transfer their entire GS2 database to GeneSys3 Select the option and locate the folder that contains the GeneSys2 database files GS2M DB GS2M PX and GS2M MB This will usually reside in a folder called C GS2 Once located the IMPORT button will become active allowing you to process the database As there may be many records for importing once the import button is clicked you are given an opportunity to select those records you require using the GeneSys3 merge wiz ard This is described in the section Merging databases below In importing the GS2 database GeneSys3 momentarily passes control to the Paradox database to verify the integrity of the data to be imported If for any reason this process halts or returns an error this indicates that there may be a fault in your GeneSys2 data base This will need to be fixed from within the GeneSys2 system by deleting the offend ing records before the import can take place If in doubt contact Psytech for assistance Ganaeve 2 lear Manual Merging Databases When importing respondent records from external remote or satellite systems GeneSys3 import wizard will guide you through the process When entering the wiz ard you will be presented with the first record of the batch to be imported and a choice of Accept
23. ease note that some SD norms provided with the system may be closed and can therefore not be edited Norms created using the Frequency format cannot be edited S 0 00 0 00 EC CA URE dl He ld e E i Ta Tr Ganaave 2 l leer Manual z 01 234567 8 8 1011 1213 14 15 16 17 18 19 2021 22 2324 Raw Score ep A To Dim tara pa o 14 s7 810 nas 1516 17 1819 7 03 45 67 1810 1142 1314 1516 1748 Non rra E li Random samp Type G Siei C Stanine 04 2 34 57 89 1011 1213 1415 or 2a oy 89 1042 1315 16 17 1819 o 13 as 68 911 1214 1516 1718 0 12 35 68 911 1244 1516 1718 02 35 67 810 149 1416 1719 2021 o 12 34 56 79 1092 1216 1719 01 24 55 79 1012 1344 1517 1819 01 28 45 78 910 143 145 1617 o 24 56 79 1012 1945 1617 1019 0 t2 a sg 78 1041 1214 1547 o 1 23 as 68 910 113 1416 oz 35 69 1012 1315 1617 1819 20 a 12 34 sg 78 911 1213 14168 ST Bek VER nan Ferdi Barrel te Viewing the Frequency Histogram GeneSys3 can generate a frequency his togram for a specific test norm group in relation to a particular dimension To view this histogram select the Frequency Histogram view and select a dimension Viewing the Norm Table By selecting the Norm Table view GeneSys3 will create a sten or stanine norm table
24. ent records possessing that item set SYSTEM Click on the to see the details of all the tests batteries reports and norms that are resident on your GeneSys3 system Batteries Reports Norms Use the scrollbar to the right of the display screen to display more information Where available you can display the technical man ual for a test by clicking the View Manual button You will need to have Adobe Acrobat installed 29 Ganaeve 2 lear Manual CREDITS The use of tests on the GeneSys3 system may require credits This is a royalty payable for the use of the particular application and is deducted from one or more counters held on the software key called a dongle installed on either the printer or USB port of the com puter The number of credits that are required by each test is displayed in System section of the Setup screen described above To update credits click on the Update Credits gt gt button select the counter you wish to update if it is not already selected and enter the number of credits required Click on Next gt gt to proceed to the next stage as follows At stage two you will need to contact Psytech International or an authorised distributor who will ask you for these codes and will issue you with a credit update authorisation code to transfer the required number of credits Enter these six letters int
25. ent screen as described above From the Group screen click on the Respondent tab to enter the respondent screen When you create a new respondent you have the option to add the name to an existing GROUP before creating the record You do this by selecting the group on the drop down list at the top of the screen Once the record has been created the only way to add the respondent to the group will be by using the simple filter method described above ee ll trae Era ir EP A Hades Peery A HAA de Ae Gr Once all the records have been created and assigned to a group return to the Group Screen and select the DATA ENTRY option Once selected you can enter test scores in either raw or item response form Highlight the test s for which you have results and click on the Proceed button You can now enter the results for each respondent in the group and once completed you will be pre sented with a transaction summary 18 GanaGve leer Manual REPORTS Once you have collected or entered data on the same measures for a group GeneSys3 can produce reports for all the members of the group simultaneously These reports can be standard individual or dedicated group reports A group report is a single document that combines the results from a number of respondents in a group An example of a group report might be a listing of all appli cants rank ordered by their test results weighted if necessar
26. est questionnaires GeneSys3 comes in two parts M The system M The tests and associated files You may expand the range of tests you use on GeneSys3 as and when you require by contacting your supplier To use GeneSys3 you will require a Dongle a user name and a password to enter the system A Dongle is a security device that prevents unauthorised persons from using GeneSys3 This helps to protect your data The Dongle fits into the printer port of your computer and con tains a number of credits that are gradually used up when you score tests Dongles remain the property of Psytech International and credits can be purchased and added to the Dongle over the telephone A default user name and password to enable you to enter the GeneSys3 system is installed on your system when purchased see installing GeneSys3 If you attempt to enter information into GeneSys3 in an incorrect format you will not do any harm to the system but the machine will beep at you For example you may try to enter a score value that is out of range for the test you have selected and GeneSys3 will not accept it Simply re enter the data correctly While GeneSys3 has been designed to be easy to use with easy to understand menus icons and buttons it is essential that you spend some time reading this User Guide before using GeneSys3 in order to make the most of the system 5 GENESYS3 INTEGRATED ASSESSMEN
27. he sample size will not be accepted for Frequency Norms as these are generated from data held in the GeneSys3 system Clicking on the OK button will create an entry in the norm list for the norm category you have specified Cancel will exit without saving your work Once created you will be given different options depending on whether you selected frequency or SD norms Ganaeve 2 lear Manual Creating SD Norms Once the norm information has been entered you will be presented with a table displaying the dimensions sample size mean and SD as follows Lim WAL VACATT If you have already entered the sample size it will be displayed For each dimension the val ues for the specified sample should be entered Highlight the box and enter the value You can move to the next box either by clicking it with the mouse or by using the arrow keys once you have entered the appro priate value Creating Frequency Norms Frequency norms can only be created from data that is resident within the GeneSys3 database Once a blank norm table has been created it will be displayed in the general view To add cases to the norm click on the Add to Norm button Scores can be added to a norm either from the entire database or from a specific group already specified within the Group Area of GeneSys3 Editing a Norm When you select the general view you will be able to edit SD norms in the same manner as they were entered Pl
28. ing your System 2 SEE eed ne ER RR ER da N oe DERE EE ake 40 Chapter 6 CUSTOM ie eee cece Overview of Custom es ee 41 Customisation of Reports gt es saasaa ee tenet eens 41 Customisation of Questionnaires o oooooooooooomommmooo ro oo 43 Chapter 7 REMOTE QUESTIONNAIRE ADMINISTRATOR Overview of RQA Functions o ooooccoccocccc GE Ee ee ee ee ee 45 Configuring the Remote Administration of a Questionnaire 46 Remote Questionnaire Administration 0 2 00 0 ccc eee 47 Importing test results into a Genesys3 Database o ooooomoo oo o 48 Chapter 7 APPENDICES 00cc cence ak ER ae RE Rae RR AR RE AN Appendix A GeneSys3 Windows Installation Guide 49 System Requirements 22 0 0 0 bee ee eevee ete E EE ee bes 49 Installing GeneSys3 Remote Questionnaire o ooooo ooooo o 49 Uninstalling Genesys3 s o s e oa eiia a a teens 50 Appendix B Keyboard User s Guide SS eens 51 Appendix C Psytech Manuals and Acrobat Reader o oo oo o o o 52 Getting Hold of Acrobat Reader cee 52 What is Acrobat Reader eee 52 Accessing Psytech Manuals from within GeneSysB3 o o 52 ll Ganaeve 2 lear Manual 33 41 49 IV fanacue 2 lleer Manual INTRODUCTION GeneSys is a software system capable of administering scoring and producing reports on a wide range of ability tests personality questionnaires and inter
29. ist of all tests which are available in the chosen data entry mode Highlight the test or test battery and click on the Proceed button Answer Sheet SSS you select item data entry an on screen ETT ri answer sheet appears Either the number keys on the top of the keyboard or those on aa the numeric keypad can be used to enter i data If the numeric keypad is chosen the Num Lock key must be on before these aema keys will work You can also enter the data ein with the letter keys with A 1 B 2 C 3 etc nae If you make a mistake in data entry use the EER EE up amp down cursor keys can be used to move backwards and forwards within the answer sheet Once the cursor is on the mistake simply press the correct key to fix it When you have finished entering the data click on the Yes button to save your items Clicking on the No button will abandon the screen without saving and clicking on the Cancel button will revert to the data entry screen for you to make further changes Credits will only be deducted if the data is successfully saved 12 GanaGve leer Man al Raw Scores If you select raw score entry a list of the dimensions for the chosen test appears and you have to enter the raw scores against these dimensions Only raw scores within the acceptable range can be entered When you have finished entering the data click on the Save button to save your items Clicking on the Cancel b
30. king on any option will save the entry with a record of the date and time The Delete button will allow you to remove any text record Summary Data You can view all the information held on the current respondent by clicking on the Summary Data option from side toolbar The view screen displays in a scrollable window the personal data of a respondent the raw scores for all tests taken by that respondent plus the notes attached to the record Enlarge the summary data screen to full height by clicking on the enlarge icon Click on the icon again to return it to its original size The Summary data screen can be printed out directly to printer saved to a disk file or out put to your word processor To view the scores on a particular test double click on the test name in the results box senate miaz ee AE E N Maar eu Medios isitma ME manag ysa s Fin om ad fm e fanalue2 leer Manual Test Entry 9 IN Respondent mode you can enter data into Seay st 5 GeneSys3 from paper amp pencil administered o E tests or you can administer tests and ques j tionnaires on screen Select Test Entry form the side toolbar You have a choice between three methods of data entry Answer Sheet Raw Scores or l On screen You can display complete test batteries or elements of batteries by check ee cer ing the Show All Battery Elements box Whichever option you select you will be pre sented with a l
31. leted all the tests that are called by any section 42 Ganaeve 2 lear Manual CUSTOMISATION OF QUESTIONNAIRES GeneSys3 is supplied with an extensive range of tests and test batteries Many of the batteries include a number of sub tests which while originally designed to operate within the battery to provide a more rounded assessment of characteristics relevant for a broad career area may be unbundled and combined with others to form a highly focussed assessment to address specific job demands Once you have selected the Questionnaire Battery option you will be presented with two list boxes The list box on the left presents all the questionnaires available on your system and the box on the right the contents of the new battery you are defining To add a new battery click the Add button and enter your new battery name As this is the name that will be displayed on the selec tion list for on screen questionnaires to avoid confusion make the name as mean ingful as possible Select the questionnaire by highlighting it from the list box of available questionnaires and click the li button to add it to your new battery Once you have added all your questionnaires save it by clicking on Save Se el EE Emil Ai 1 Es a ME al En ETE ke ed aj 43 fanacue 2 lleer Manual 44 Ganaeve 2 lleer Manual CVIOTE QUESTIONNAIRE ADMINISTRATOR OVERVIEW OF RQA FUNCTIONS alone PC
32. ll personal and test data relating to this respondent will be deleted irretrievably from your system Moving through the Master Table You can move through the respondents held on your system one at a time in order of sur name Click on the forward or backward arrows on the top toolbar of the respondent screen to do this You can also press Page Up and Page Down to do this 9 Gana ve leer Manual Extended Details When you first enter the Respondent mode or create a new respondent you will be presented with the extended details of the current respondent These details may vary from system to system and the list below is what you would typically expect for systems supplied in the U K Reference Any unique identifier such as a National Insurance number or a candidate reference Password Level Level refers to the password level that is required to access the details of the respon dent You can change the access level by clicking on the down arrow and selecting Low Medium or High by highlighting the desired level and clicking once more The level will be set to Low unless you change it Pick List Pick List items can be used to identify a particular group of respondents for exam ple by location position etc Each respondent can be identified with one pick item Respondents can be identified with a more advanced selection of characteristics by using the Attributes function
33. m can be used to administer a ques GeneSys3 CD directly on to the remote tionnaire battery to a number of individuals machine Installation instructions are provided simultaneously either on a number of stand in the Appendix 45 Ganaeve 2 lleer Manual CONFIGURING THE REMOTE ADMINISTRATION OF A QUESTIONNAIRE LIE TE aa The first step in configuring the remote oath CONFIGURATION administration of the questionnaire is to run the GS3RQA programme by clicking its icon 4 SI from the desktop or program group E Cama The Configuration like the actual remote administrator itself is password protected The default or factory setting is SYSTEM all in uppercase which should be changed immediately A tes Parral eats J If you are using GeneSys3 Remote Questionnaire Administrator for the first time you will need to change the password Click on the PASSWORD button and enter and then repeat your new password before regis tering it by clicking on the OK button This password will be required both for the con figuration and the Administration programs Indicate the questionnaire you wish to administer by clicking the down arrow on the list of available questionnaires Next select the location for the item response files that are generated for each respondent This location could be a network server fold er into which item response files from a number of workstations could be stored to facilitate the import process
34. mported into the satellite system unwanted norms may be deleted if they are not required Ganaeve 2 lear Manual EXPORT WIZARD The GeneSys3 export wizard allows you to specify the exact information that is to be exported First provide a name for the export file or click on the Browse button to be assisted in this process Four categories of data may be exported Personal details Raw scores Item responses and User Attributes The system attributes are contained within the Personal detail options First use the mouse to check the Personal details you want to export You may select as many items as you wish When you have ticked all that are required click on the next category to select the tests for which you want to export the raw score data Continue with the same process for the item responses and User attributes Once all the information has been selected for export click on the Export button to begin the process BACKUP RESTORE Backup The GeneSys3 respondent database is at the basis of the system s operation If the data becomes corrupt or are accidentally deleted the system will not be able to function prop erly It is for this reason that you are advised to back up your databases regularly To backup a database choose Backup from the side menu and indicate the name and location by clicking on the browse button By default GeneSys3 will save the backup file to its working directory
35. n LiveUpdate 1 6 Symantec Corporation 50 Uninstalling GeneSys3 Both GeneSys3 and the GeneSys3 Remote Questionnaire Administrator software may be uninstalled completely using the windows Add Remove Programs facility which is avail able from the Control Panel Ganaeve 2 lleer Maniial APPENDIX B KEYBOARD USER S GUIDE This manual assumes that the GeneSys3 sys tem is being used with a mouse and that the respondent completing a test on screen will be using the keyboard However it is possible to access all GeneSys3 options using the keyboard alone In addition it is assumed by default that respondents completing ques tionnaires on screen will use the keyboard This is to maintain standardisation which is not possible given the variety of mouse con figurations that exist Consequently instructions for mouse use are omitted from instruction screens for all Psytech tests Should you or your organisation wish to stan dardise your testing practices using the mouse as the primary input device alterna tive instructions screens can be supplied 51 To use GeneSys3 without m will notice that by pressing the keyboard different optio active Once active you can press the lt ENTER gt key to perform the command In addition most GeneSys3 functions buttons have one letter that is underlined In order to select the function hold down the lt Alt gt key and press the underlined letter of whichever menu you wa
36. nd standard devi ation format it is only possible to produce a normalised percentile i e a percentile based not on the true distribution of scores but one that assumes the normative group is normally distributed Frequency norms on the other hand produce accurate percentiles based on a respondent s actual position with n the true distribution for that normative group Ganaeve 2 lear Manual There are four views in the Norms screen Histogram view pro vides a frequency histogram for all the dimension of a test This is only available for frequency norm data Available for both Standard and Frequency norms the general view provides detail of the sample size mean and stan dard deviations for all the dimensions of a test Norm Table view pro vides either a sten or stanine norm table on frequency data Alternatives will be The details where available provides a breakdown for each norm on a number of biographical variables available in the future such as age sex ethnic origin etc Note that norms developed prior to GeneSys3 may not have details CREATING A USER NORM To create a new norm click on the test you wish to create edit a norm for Select Frequency if you plan to use GeneSys3 resi dent data and SD if you have external information in the form of mean scores and standard deviations for the test dimensions Add the sample size at this stage to avoid having to enter it later T
37. nt to access E g To create a new norm from the Norm area press lt Alt gt N To exit from any screen press lt ALT gt X ouse support you he lt TAB gt key on ns will become To select an item from a list box use the cur sor keys to highlight the item and press enter In GeneSys this is the equivalent of double clicking the item For list boxes where you can select more than one item e g extended group details use the cursor keys to select the first item and then hold down the lt SHIFT gt key while using the cursor keys to select further items Ganaeve 2 lear Manual APPENDIX C PSYTECH MANUALS AND ACROBAT READER Getting Hold of Acrobat Reader Adobe Acrobat Reader is freeware and you can obtain a copy from the cover CD of the vast majority of computer magazines You can also download the Reader from Adobe s web site If you cannot access the Internet and do not have a CD Rom drive call Psytech for advice What is Acrobat Reader The reader is basically an advanced file viewer for the Adobe compressed format PDF files the format chosen by Psytech to present its test manuals lt allows you to browse the contents of the file much as you would browse the contents of a magazine Specific pages can be viewed in any number of sizes and printed as desired Accessing Psytech Manuals from within GeneSys3 To access the Psytech test manuals from GeneSys3 select the Setup option from the m
38. o the Authorisation Code box and click Update If you made a mistake in entering the code you will be asked to type it in again In the unlikely event that you enter the code wrongly three times the update operation will be aborted and you will need to go through the above procedure again Should your system contain applications that use another counter for credits you will need to resume the credit procedure this time indicating from the first screen the counter you wish to update 30 Ganaeve 2 lear Manual Your supplier keeps an automatic log of the number of credits that have been transferred and received and once the credit update has been successfully completed you will be sent an invoice for the appropriate amount You should ensure that a stock of credits is always kept in the event that you are unable to reach your supplier REMOTE ADMIN SCREEN To continue functioning the GeneSys3 Genesys 3 remote questionnaire administration system described in below will periodically require a AN an unlock code which is generated in the a 74820NT Remote Admin section of the Setup menu Enter the code issued by the Remote Administrator software and click on the Unlock Code button This unlock code must now be entered into the remote question naire administrator to release further use Should the code have been entered incor rectly you may repeat the process 31 fanacue 2 lleer Manu
39. or unknown Title e g Mr Ms Dr Organisation The relevant organisation You can add further details to the respondent record These are described under Extended Details below 8 Ranacue lear Man al You can amend the details that have been recorded for a particular respondent at any time by selecting the appropriate field and making the changes Searching for an Existing Respondent You can find respondents on the basis of their Family Name First Name Organisation or Reference To search for a particular respon dent record first click on the down arrow to the right of the search field and select one of the criteria Next enter the search text and click on the binoculars icon to complete the process Once the requested respondent is found the person s details will be displayed on the respondent screen The number of match es will be displayed to the right of the search field in which case the system will produce the first match in alphabetical order It is now left to you to find the next match by clicking the arrow keys on the right hand side to find the desired record s Delete a Respondent from the System To delete the current respondent from GeneSys3 click on the Delete icon You will then be asked to confirm the delete To pro kr terrains tier ceed with deletion of the current respondent GEJ click on Yes to quit click on No Note This is a destructive function and once used a
40. output possi bilities GeneSys3 Export gse The gse is the GeneSys3 native format and will contain a complete set of necessary database files including respondent s attributes raw and item scores notes and group data lt is pos sible to export the entire database or a selection of records associated with a group Delimited Text File This function allows you to export selected portions of your GeneSys3 master table to a comma separat ed text file On selecting this function the GeneSys3 export wizard will appear which is used for both export to text and to Excel files and is described below Microsoft Excel xIs This export function creates an xls file that can be read by Microsoft Excel and many other proprietary software systems On selecting this export option the GeneSys3 export wizard will appear which will guide you through the export process GeneSys3 Attribute Definition file gsa User defined attributes may be exported so that they may be shared by different GeneSys3 systems within one organisation GeneSys3 Battery File gsb All the cus tom questionnaire batteries within a GeneSys3 system may be exported to satel lite systems Once imported into the satellite system unwanted batteries may be deleted if they are not required GeneSys3 Norm file gsn All user defined norms within the geneSys3 system may be exported to satellite systems Once the user defined norms have been i
41. r respectively Respondent Reference Allows you to set the form of address for the respondent within Psytech reports For a for mal address i e Ms Smith tick both title and Family name To address the respondent by their first name only tick the First name box only For First name and family name tick both boxes By default this is set to First and Family name Should you wish to change these settings preview a test page to ensure that the correct form has been set Ganaeve 2 lleer Man al PASSWORDS Inevitably the testing of individuals involves the collection of strictly confidential informa tion Such information has to be subject to security restrictions therefore the allocation of passwords is necessary In addition to sim ply assigning passwords for each user added security is achieved by linking each password to a specified access level Access to the var ious GeneSys3 functions and records depends on the password level set for the individual who has logged onto the system The combination of these security elements results in a secure and confidential system Passwords are set by choosing the Passwords option from the Setup menu This selection will display a list of Users into which the names of the users who are to be assigned passwords are added To complete the process add the password itself and the user access level High Allows users access to all GeneSys3 functions without exception Medium U
42. ributes to the respondent s record One all attributes have been added exit the Select Attributes screen to display the attributes that have been selected At this stage it is possible to deselect attributes by highlighting a previous ly chosen attribute and clicking on the Remove button This will remove the attrib ute from the Currently Assigned Attributes box Reports Choosing Reports from the respondent screen will display all the available reports For a list of all available reports see System Information from the main Setup menu option Select the report you require by dou ble clicking on the mouse Once a report has been selected a list of norms available for the tests that belong to the chosen report will then be displayed Select the appropriate norm for the respondent Click on the Generate button to complete this process Once the report has been generated it will display in your rtf compatible word proces sor Once the report or reports are displayed you can edit or print them Printing is carried out in the usual manner by clicking on the File menu then Print or by clicking on the printer icon both options are standard print func tions On exiting your word processor you will be returned to the GeneSys3 report screen and you can then generate additional reports as required fanalue2 leer Man al THE GROUP MODE A powerful feature of the GeneSys3 system is
43. sers assigned to this level have the following restric tions not permitted access to the password function not allowed to install new tests reports etc not allowed to clear down the master table not allowed to import or export data 27 Ganaaeve 2 lleer Manual Low Provides access to a limited number of GeneSys3 options Users at this level are able to access any function available on the respondent screen or on the batch menu of the main screen Basically this level allows data input test administration and report generation Once you have finished mak ing alterations to Passwords Click on OK to save or Cancel to quit i p ope kh me Espn TEETE Eme res a n MEE Ley Lia raplem Hede Beare mm my Hep ay a r Ley ed jies USER ATTRIBUTES GeneSys3 attributes are categories of informa tion that may be assigned to a respondents record Once set attributes are used for the purpose of finding individual respondents or groups of respondents with particular speciali sations or combinations of skills For example you may want to search in the future for all people who can offer a foreign language or who have a PhD and so choose to specify these attributes You may choose to create a norm of all graduate recruits who successfully completed the graduate training programme To set up an attribute header highlight Attributes in the attribute displa
44. tionnaires and print ing reports on job profiles which can be compared to appropriate respondent data held in the GeneSys3 database Norms This option provides the facility to view create and add to norm tables Norms will almost always be used and are an integral part of the sys tem enabling you to compare a particular respondent s test score to an appropriate comparison group of people who have sat the test This has the advantage of setting an individual s score in context Some norms are provided with the system and users can add and edit their own norms Setup m This allows you to define and review a number of settings that customise the way the system works e g report options setting passwords and user security levels setting user defin able respondent attributes and viewing all the tests questionnaires and reports on the sys tem Data Management gt This allow you to back up data E that have been collected on the system restore the system to a previously backed up database import data and export data to and from various file for mats and clear all data from the current system t also allows you to anonymise all or a sub set of the respondent records and Optimise the performance of the database Custom This allows you to create your own test batteries from individual questionnaires within the system and customise your own report styles from sections of existing reports Ganaeve
45. ton LTT EI er Bes ETE Mee ds E i dring reper IE ET ae me om saga Bereik tare t mza Liras s Param mmy i i p ii Has tom SS EE A EE EE ar EEN an rd Add by Simple Selection If you select the simple selection you will be presented with a list box as below containing all respondents names in the database pre sented in alphabetical order Build your group by highlighting names in the list box and transfer the names to the current group box by clicking on the Update button Names can be removed from the group in the main Group screen see Deleting respondents from a list below Add by using a Filter The filtering process provided with GeneSys3 allows you to use almost any information contained within GeneSys3 to find respon dents to make up the group There are five categories of information on which the GeneSys3 database can be filtered including main details additional details attributes tests and groups Within each filter category there are several filter properties sub categories that can be used On each filter property there are a number of possible filter operations e g equal to greater than like Only those filter operations that pertain to the filter property will be available A filter can be built up using several categories properties and operations allowing very spe cific queries to be created In setting up a filter
46. ts ng Re at ge de 8 SA A ese ee aah Bae debt 19 GOUD ASSION a a ES ER ni 19 Data Input from a Bitmap Scanner 1 Ee ee ee ee ee 20 Chapter 3 NORMS sa es aak Ka RR ER RR ER AR ER AREA RR ER RE RA N 21 Overview of Norm Functions asussa 21 Gr ating a User NOT io Ses ge es GE ha Re a a hele SEE 22 Greating SD NOMS EE ES ER EE EE EER DEE veda BE RE RE aes 23 Creating Frequency NOS 0 ee ee ee ee ee ee 23 Edifing a NOFm EE EE ER a vie en 23 Viewing the Frequency Histogram tees 24 Viewing the Norm Table cette eee eens 24 Viewing the Details is EE ER ceed ae ed cea bata ri dea ees 24 Delete NOM RE EE EE ii EE EE OK 24 ll Ganaaeve 2 lleer Manual Chapter 4 GENESYS3 SETUP ee sae aak RR a ERK R RARR RR EER E Overview of Setup Functions 0 ccc Ge ee ee ee see 25 Report Op Ses AE atra BE EES RE RASSE a 26 VER AR A N EE OR OE EE EE 27 User Attributes Gere be kore EN ER tal a SE Kage Bal 28 dIE EE TEL RE DOE EE 29 EA EE RA EE AO IE as 30 BEE AA RE N ER N EE EE N EN 30 Remote Admin Screen eect se es ee ee ee 31 Chapter 5 GENESYS3 DATAMANAGEMENT FUNCTIONS Overview of Database Functions 0 0 0 ccc cette as 33 DOELE sae se ene ole le Vee Nase A ta Sue tet HEES tice eM 33 BR EO AE OE OE N KOEN 36 EXBOrPWIEad is a2 cts rd OS Ne ES RE EA Eg 37 BaCkup Rest0re o oo ee a ER ER eee ee Ee cd EE a 37 A OE RE OE SEA IE Bas EE abies AE 38 Vra EE EN EL LERE DE FI EEUE OK 39 Updat
47. utton will abandon the screen without saving will appear Credits will only be deducted once the results have been saved successfully On screen All tests published by Psytech International can be administered by on screen presenta tion Select the On Screen option to administer a questionnaire A list of the tests on your system that can be administered on screen will appear Double click on the test you want to adminis ter The computer software from this point carries out the administration of the chosen questionnaire or battery automatically All the instructions necessary for a candidate to complete the questionnaire s are provided on screen When the candidate has complet ed the questionnaire the system is locked until the administrator presses lt Alt gt F1 Attributes Attributes are additional user definable data a fields that can be added to the respondent record These attributes are defined in the ine Attributes section of the Setup menu Fe To assign user defined attributes to the techie respondent record click on the Select button Eden e If user defined attributes exist on your sys ps tem an attribute screen will appear into es which you can highlight the attributes that apply to this respondent 13 Ganave leer Manllal A dem me add ESA Select attributes by clicking on the desired attribute and clicking on the Add button This will assign these att
48. which tests exist on your cur rent system will be imported Remote Administration File gsi The GeneSys3 Remote Administration system generates item response gsi files which can then be imported into the main system for scoring and reporting First locate the gsi files by selecting the drive letter and folder in which the files have been saved Once found the Import box becomes active allowing the import to pro ceed As there may be many gsi files for importing once the import button is clicked you are given an opportunity to select the records you require using the GeneSys3 merge wizard This is described in the section Merging databases below GeneSys3 Attribute Definition User defined attributes described in an earli er section may be shared by different GeneSys3 systems within one organisation to maintain consistency Once created by one user they can be exported to other users to form part of an organisation s data collection system GeneSys3 Battery File While standard questionnaires and batteries form part of any GeneSys3 install set custom questionnaire batteries do not Therefore when installing or reinstalling an additional GeneSys3 system it may be necessary to import any user defined batteries in use 34 GeneSys3 Norm File User defined norm files can be made avail able to other GeneSys3 users by first exporting see below from the source system and importing them from within the
49. y according to the per ceived relative importance to the role requirements GeneSys3 will only give you the option to generate a specific report if one or more respondent records in the group contain the necessary scores If in generating the report the required data is not found for a given respondent you will be prompted to skip the record with the missing data or abort the report generation GROUP ASSIGN In the group management screen you may assign biographical information to the entire group This could be a user or system defined attribute organisation name reference or notes It is even possible to assign the same name to the entire group as part of the archiving process for the purpose of anonymising individual records 19 Se ir fanaSue leer Manual DATA INPUT FROM A BITMAP SCANNER This facility once implemented will enable GeneSys3 to accept data read from specially developed answer sheets scanned by com patible Bit map scanners It also provides the facility to add data from additional tests to existing records For details about installing your scanner mod ule please refer to the suppliers documentation Once successfully installed it should be possible to drive your scanner directly from within the GeneSys3 system 20 Ganave leer Manual OVERVIEW OF NORM FUNCTIONS Although your GeneSys3 system may be sup plied with a number of norms for each test you are provided with a number
50. y window and click on the Add button Enter the Attribute header and click on OK To add the attribute content highlight the attribute header in the attribute display box and click on Add Click on the first empty cell in the matrix and type up to a maximum of twenty characters It is advisable to restrict the length of the attribute category as it may not be visible on the display When you have finished making alterations to the attribute list click on OK to save or Cancel to quit Attribute headers and attributes may be renamed or deleted by highlighting the item to be deleted and clicking on the delete button When you delete an attribute it will be removed from all respondent records possessing that attribute If you rename an attribute it will be reassigned to all records possessing the attribute in its original form Ganaeve 2 lleer Man al PICK LIST The Pick list has a similar function to the user defined attribute but for any given respondent record only a single parameter may be assigned Pick List items can be used to identify a particular group of respon dents for example by customer location department cost centre etc Pick list items are added and deleted in the same way as attributes described above MAREE an ape pl Gee ma me HE Varia parada Petri Pra mm ag When you delete a pick list item it will be removed from all respond
51. yle report which is written in the second person in a form that is designed for respondent use You can combine the sec tions of these reports to construct a special report to suit the circumstances Once you have selected the Report Definition option you will be presented with two list boxes The list box on the left presents all the reports available on your system and the box on the right the sections of the new report you are defining 41 fanacue 2 lear Manual To add a new report click the Add button and enter your new report definition name As this is the name that will be displayed when prompted for reports on respondents to avoid confusion make the name as mean ingful as possible Click the to the left of the existing report name to reveal the associated sections that you can choose from to define your new report Once it appears highlight the report section you require and click the button to add it to your new definition Click on the Generate Contents page box if you want to start with a header page which includes the contents of the report Once you have added all your report sections you should review where you would like line or page breaks Should you require a line or page break after A ltima UUSEE a section highlight the section and click the Ano Ahm button of your choice Your new report definition will only be displayed for those respondents who have comp
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