Alcatel OmniPCXOffice Alcatel 4018/4019
Contents
1. 21 On vacation back on 5 8 Use paging 22 External meeting 9 Please fetch your fax 23 External meeting back on __ 10 Please fetch your mail 24 lam in room nr __ 11 Please cancel your forwarding 25 in a meeting do not disturb 12 Visitors are waiting 26 At lunch 13 You are expected at reception 27 Indisposed 14 Meeting at _ _ Messages to be completed using numeric keypad E 31 Send a voice message copy display number of new and gt old messages o heo personal code R De 8 o Se select message to copy by consecutive presses S ae DE Record number to send message record a comment be called ofE De BEDE add a correspondent send message To record a comment BE Do start recording the comment recording o eo end of recording replay comment o eo gt Ge re record a comment send message Sharing J 2 12 Sending a recorded message to a number a distribution list o BES iE De personal code o h eo number to be other correspondents if necessary called of o gt start message recording recording Stop Q Listen Q o jeo o c end of recording replay message o gt re record a message apply E 2 13 Broadcasting a message on the loudspeakers of a station group BA A message not reguiring an answer can be broadcast on the loudspeakers within your broadcast group gt gt sp2. 1 5 Calling your correspondent by name company directory 00eeeea ee p 7 16 Makea cal using the personal phone boele s ss ss SE EE SI Se SE Ge RE re iit p 8 1 7 Filtering calls using the voice fallbo iss SEERDE DE ESE GR trupesti HER EER Di p 8 Le Redialligass ss De oe Pre ee Gr De ee Ge Ee ar ir EE Be De p 8 1 9 Make a call back request to a busy number ss ss se see ee ee ee ed ee nekada p 8 LIG Answering an internal call in intercom moden se 6005 GE KA ee ee ne Hee ee p 8 all Sending DTME sinali oes dee SS NS ER DS aes tame DE Gee Re ES We cs p 9 1 12 Mute so that your correspondent cannot hear YOU 2 ee ese ee es Ee Ee eee ee ee p 9 During a conversation siese seeks gs RES K SHE SES RD De SEERDE ed DAG p 10 2 1 Making a second call during a conversation 00 EE EE EE EE eee eens p l0 2 2 Answering a second call during a conversation sise ceresc es Ee cece cece eee eens p 10 2 3 Switching between calls Broker call ccc SEE cas eas ba eee N ENE p 10 24 Mransterring aie E eo oe DS HE donde no ER EE pe p 10 2 5 Three way conference with internal and or external correspondents conference p ll 2 6 Placing acall on hold hold os sees DES ER KS ERK AN SE EDE DE PER pl 2 7 Placing ansbutside esll n held parking ses ses DER ES EE DE EE NR ige GED pl 28 Intrusion into an internal conversation reise vie ence BA SEEN ee KEES N HA E BOE KNIE RE pl EA EE EE EE OE EE p 12 D0 Adjustaudi velurse si bi
3. You can configure your telephone so that you receive notification of the message on another telephone Activateldeactivate message notification o O Enter the number of the set where the notification is to be received o Change the time slot The time slot during which notification is activated can be changed a OO enter the number apply change times apply Managing your charges At the end of the call you are called back and you can E 5 1 Charging your calls directly to business accounts v Read information concerning call cost duration number of units You can charge the cost of your outside calls to business account numbers A Q gt name of internal user and cost of Business enter the number password for this enter number for R a account code of the terminal to internal telephone correspondent Q t oe programmed key receive the message 2 Print a charge ticket 3 Terminate consultation Adding or changing a business code during a call a Business account code during call programmed key Finding out the cost of an outside call made for an internal user from 52 your terminal gt gt the call is placed on hold programmed key Meter Total Recall oso outside transfer call to your number correspondent on hold called 21 6 Programming your telephone E s1 _ Initializing your voice mailbox enter your personal code then record
4. Intercom Mute key To adjust the loudspeaker or handset volume up or down Function keys Messaging key to access various mail services if the key flashes a new voice message or a new text message has been received Redial key B e To access the Redial function short press e Call back on the last 10 number dialled long press Q e During a conversation press this key so that your correspondent can no longer hear you e Terminal idle press this key to answer calls automatically without picking up the receiver m Navigation l Up down navigator used to navigate around the home page through the menus or in a text zone Who am I when entering characters The home page consists of e Information on the status of the set set locked call forward etc e Date and time e Set programming and configuration functions y Lock Settings Jo Functions accessible set in idle position Features accessible in conversation Identify the terminal you are on Hold Placing a call on hold hold Rediallist Call back on the last 10 number dialled mEcode Sending DTMF signals Store the number in the personal phone Lock Lock unlock your telephone Sauetorep book F P P A A ind Call a second correspondent using call by na Appointment rogramming an appointment reminder Dial by name m Divert your calls to another number imme Forward diate forwarding forward to voice mail forward to ble
5. light flashes your name according to voice guide GE Your personal code is used to access your voice mailbox and to lock your telephone E 62 Customising your voice greeting You can replace the greeting message by a personal message 8 Des 6 ED gt recording recording During consultation of a message pressing the i key provides access to the following functions To stop the recording To pause recording To record the message again 22 E s3 Modifying your personal code Your personal code is used to access your voice mailbox and to lock your telephone C0 Ce EZ Deo SO ee OS old code new code display requests 4 digits 4 digits confirmation of new password GE As long as your voice mailbox has not been initialized personal code is 1515 P 64 Configuring the telephone ringer BED EDe EO SS Choose the tune A Melody Q select the melody of apply your choice your choice 16 tunes Adjusting the ringer volume aeoo 38 6 select the volume of your apply your choice choice 12 levels Programming your telephone Activate disable meeting mode progressive ringing Progressive i On OFF a Select the language apply your choice of your choice to activate to deactivate apply your choice Acti d i di i de EE Oo E s7 Make a call using the personal phone book o EED 8 to activate to deactivate apply your choice Adjust ring
6. tomorrow 16 Meetingon at _ _ 3 Call me back at 17 Out for a while 4 Callback 5 18 JAbsent for the rest of the day 5 Call the attendant 19 JAbsent back at 6 Call the secretary 20 Absent back on at 7 Iwill call back at 21 On vacation back on 5 8 Use paging 22 External meeting 9 Please fetch your fax 23 External meeting back on __ 10 Please fetch your mail 24 lam in room nr __ 11 Please cancel your forwarding 25 in a meeting do not disturb 12 Visitors are waiting 26 At lunch 13 JYou are expected at reception 27 Indisposed 14 Meeting at Messages to be completed using numeric keypad E 41 Consulting written messages The light indicates that messages have been received gt aka gt ised name of sender with gt jate time and ranking of message During the display of the information PD qD 0 Call back the message sender the message is erased automatically after the call Next message Previous message 20 During consultation of a message pressing the i key provides access to the following functions Clear Erase message Call Call back sender of message Sendmessage Sending a written message to an internal correspondent Savetorep Save the sender s number in your directory Terminate consultation j i E at Message notification A message is left in your mailbox but you are not at your desk
7. Alcatel OmniPCX Office Alcatel4018 4a9 J gt 7 bhfir sooo Making Communication Easy ai 1 800 8 DO D1 4 Sydney Melbourne Brisbane Adelaide Perth User manual E Introduction Thank you for choosing a telephone from the 4018 4019 range manufactured by Alcatel Your terminal has a new ergonomic layout for more effective communication p How to use this guide N TE GD G9 oo Lift the receiver Line key Hang up Specific key on numeric keypad Numeric keypad Partial view of display Means that the function is subject to programming If necessary contact your installer Adjustment reduce lt gt Fixed key Adjustment increase MENU key oo Voice mail access key Move the navigation key up or down To go back one level press and release or to return to the welcome page press and hold during a conversation can be used to access the different pages and to return to the telephone screens These symbols can be supplemented by small icons or text Contents Getting to know your telephone ses sesse see se see see ETE p 6 Using your telephone iss este edremit then we ead RES es p 7 EA ER EE ME ER RI IE Be 2 Reeeiving a Call ius EER ER ee Go NEGE ee RI GE ei ge EE Ag De p 7 1 3 Using the telephone in Hands free mode 6 cece eee eee teen ee ee p 7 1 4 Activating the loudspeaker during a conversation receiver lifted p 7
8. Ek EE at o Eaa EEn ER adele p 12 Sharing ss set ose DERS ES VERRAS EDE EE ED EN Pld 3 Receiving supervised CalMNINgING ie oe EE DE EE oe DE RS Dee ED DE waa EE p 13 32 Answering the general bel is as EERS EE EES SE E GESE SERE ENE EE p 13 3 0 Wrahagerisecretary Moringa sc oe De oe DEER RENE DNE Osean DRR SEER EE teases p 13 Ke EE seme been ica dee eal tenes Fase N DE or p 13 35 Answering briefly in place of the operator 1 sce nese ce ne DNE ER meen EN p l3 36 Hunting GROUPS sw oie ake dene HE ei De DR Aa EE AE DE IG Ie ME Ge p 14 3 7 Calling an internal correspondent on his her pager EE Ee ee ee ee e eee p 14 38 Answering a call On your pager cass acess EER EE EER EER DE EE BERE nies ER EE OE eg p 14 3 9 Calling a correspondent on his her loudspeaker 1 2 6 0 000 e eee eee eee eee p l4 3 10 Sending a written message to an internal correspondent esse ees EE Ee ees p l4 Sul Senda voice messag EOPY de Eg id ge MNRE ode Mules elegie bY p 15 3 12 Sending a recorded message to a number a distribution list p l6 3 13 Broadcasting a message on the loudspeakers of a station group 205 p 16 Keep in touch 0 AAT EENAA E ENT owwa Pelt 4 1 Selecting calfste Be diverted ses or bedie RE BREER DE Era AKE ETENEE EES p 17 42 Diverting calls to another number immediate diversion 2 0000005 p 17 4 3 Diverting your calls to your voice message service
9. ain when you hang up If you are in conversation the display flashes and an audio tone is generated After three calls without reply a temporary reguest is cancelled but a permanent reguest GE remains in memory If youn calls are diverted to another terminal the diversion is not applied to the E 6 2 Lock unlock your telephone reminder call To cancel your temporary reminder call request a m SS AE De 8 move to the end of enter the reminder password the line time your telephone is gt lodkedjunlocked enter your personal To cancel your permanent reminder call request C eee o o move to the end enter the of the line reminder time 24 Programming your telephone E 6 13 Activating deactivating forced headset mode Forced headset mode must be activated as soon as a headset is installed instead of the receiver a o EED N gt 8E o 0 activating deactivating forced headset mode 25 Guarantee and clauses Independently of the legal warranty that covers this appliance it is guaranteed for year parts and labour counting from the date indicated on your invoice The invoice will be demanded if making a claim under the warranty The warranty does not however apply in the following cases in the event of use that does not comply with the instructions given in this user s manual faults or damage caused by natural wear damage resulting from a cause external to the appl
10. e Ps gere of direct calls A specific telephone within a group can always be called by using its own number The number called does not answer and you know that the person called has a pager EO gt your page programmed E 3 1 Sending a written message to an internal correspondent correspondent key does not reply you are connected to the loudspeaker on your correspondent s gt phone if he she has the hands free function gt Go number to be called Sharing Predefined message o o 0 leo select the message to be sent i a Lansuase Q change language of message Personal message ofE eo Create a temporary personal message create a temporary personal message Position the cursor in the entry field Q Erase last character entered Enter a digit keys 0 to 9 enter the no of the message to be sent 01 to 27 send message SE Enter the text the number pad keys have letters that you can display by successive presses The 27 standard messages are shown below send message apply your choice I Call me back I5 Meeting on 2 Call me back tomorrow 16 Meeting on at _ _ 3 Call me back at 17 Out for a while 4 Call back 18 Absent for the rest of the day 5 Call the attendant 19 Absent back at _ _ 6 Call the secretary 20 Absent back on at 7 L will call back at
11. eak you have 20 seconds d a F number of broadcast group The message will only be broadcast on terminals not in use and which have a loudspeaker Keep in touch E 41 Selecting calls to be diverted J 43 Diverting your calls to your voice message service When a diversion is applied you can select the types of call to be diverted outside internal all Q Immediate 0M Q diversion is acknowledged j type of call diverted is i vm gt displayed select the Diversion select the Diversion select the type of Out Int function function call E 4a When you return consult recorded messages if the type of call is not EA o The light indicates that messages have been received all calls a display number of new and old messages the new type of forwarded Ss Miss personal code internal or outside calls apply display name of sender with date time and Q a gt ranking of message select message o SE DOER listen to message erase message o DO o amp oe O a Q diversion is acknowledged call back sender of message Send a copy of a message 42 Diverting calls to another number immediate diversion The number can be your home portable or car phone voice message or an internal extension operator etc leoo amp Deo select the Diversion number to be function called select the number of your choice E as Activate disable the personal assistant You can make calls but o
12. ed ke i eee y conversation Hang up on all correspondent ii p To recover the parked call o amp De lt After the conference to leave your two correspondents talking together number of telephone from which call was lt lt parked cancel the conference transfer programmed key If the parked call is not recovered within a preset time default value 1 min 30 it is transferred to the operator E 2 Placing a call on hold hold rw Exclusive hold E 28 Intrusion into an internal conversation rw During a conversation you wish to place the call on hold and recover it later on the same telephone BE OO gt mass during a conversation Intrude on a call programmed key Your correspondent s line is busy If the number is not protected and if authorised you can intrude into the call During a conversation Protection against intrusion 2 10 Adjust audio volume During a call to adjust the volume level of the loudspeaker or receiver protection of a call enter the number programmed key gt ooo ED Protection is cancelled when you hang up j during a adjust audio volume conversation E 2 9 Store a number During a call to save the number onto a call key ED BED G eo during a select the key to conversation programme 0 to 9 Ss Q gt display number Q enter the name of apply apply your correspondent enter the name of your correspondent En
13. ems vV Easy Finance Options JY VoIP V Hassle Free Installation YW Ongoing Support V Wholesale Call Rates V Messages on Hold
14. eper 3 Configure the set personal assistant display Settings ring tone voice mail etc Dial by name Using call by name Other features can be accessed depending on the configuration of the system Q OK key used to validate your choices and options while programming or configuring Back Exit key to return to previous menu short press or return to first screen long press You can also use this key to correct a a character you entered Mm Function keys and programmable keys Guide key use to obtain information on the pre programmed keys or to access the set programming or configuration Phone book key phone book key to access your personal phone book short press or to make a call by name long press or press twice Pre programmed function keys and programmable key Lit when the function associated with the key is activated The 6 key block consists of two line keys goo one immediate forwarding or cancel call forward key one conference key one transfer key one direct call key to programme Using your telephone Call in progress cony d GP during a press and release E 1 Making a call N B20 conversation dial directly lift the number hands free number the number receiver required Alcatel 4018 required During a conversation you can lift the receiver without terminating the call for your call fi only D cor Activating the loud
15. er volume while a call arrives press and enter the name enter the number release Enter the name gt E Enter the text the number pad keys have letters that you can display by successive presses your telephone adjusting the ringer volume rings Position the cursor in the entry field E es Adjusting screen brightness Q Erase last character entered a 6 a E ss Programming direct call keys adjusting screen brightness 6 mm gt a 66 Selecting language one direct call key to Enter the number programme A 23 Programming your telephone E 69 Programming an appointment reminder 6 10 Identify the terminal you are on You can define the time of a temporary reminder one in 24 hours or a permanent reminder every day at the same time Program a temporary reminder call Who am I Q o Ko a Appointment Q Q press twice enter time of apply the i appointment appointment 6 11 Broadcasting background music on your loudspeaker v time Program a permanent reminder call You can broadcast background music on the loudspeaker of your telephone depending on configuration I eo ee eo Q gt when telephone is not in use background music is played enter time of apply the long press appointment appointment time At the programmed time your telephone rings same key to cancel long press GE The music stops when a call is made or received and starts ag
16. erver an automated attendant or a remotely consulted answering machine during a to activate conversation GE The function is automatically cancelled when you hang up E 12 Mute so that your correspondent cannot hear you You can hear your correspondent but he she cannot hear you gt gt mowe during a disable microphone conversation gt The key is no longer lit resume the conversation During a conversation E 21 Making a second call during a conversation o gt the first call is on hold during a number of call back the last conversation second number dialled correspondent short press Other methods for calling a second correspondent O Call back on the last 10 number dialled long press 8 O os A Gat by name Using call by name Calling from your personal directory PersSpDial long press or press twice Programmed line key To cancel your second call and recover the first D gt SS gt a key for the line whose light is flashing during a conversation ED If yog make an error hang up your telephone will ring and you will recover your first call 22 Answering a second call during a conversation A second correspondent is trying to call you e during a name or no of the caller conversation displayed for 3 seconds gt D light flashes Answer call displayed the first call is on hold line key for which icon is flashi
17. hone ringing telephone call pick up programmed key ED The system can be configured to prevent call pick up on certain telephones E 35 Answering briefly in place of the operator v Outside calls to the operator will ring on your telephone and you can answer the call your telephone will ring at the gt same time as the switchboard Operator help programmed key same key to cancel Sharing Calls to the switchboard paging in progress is displayed calls to the switchboard will ring on he i your telephone ee gt f C lt Operator help programmed key GE Your correspondent can answer from any telephone in the system E 3 Hunting groups v Hunting group call Certain numbers can form a hunting group and can be called by dialling the group number E 38 Answering a call on Your pager Ka A call on your pager can be answered from any telephone within the system no of group to be called your pager beeps gt lt gt Temporary exit from your hunting group Return into your group answer page your group programmed key number eki group ES E 39 Calling a correspondent on his her loudspeaker Ww programmed key Your internal correspondent does not answer If authorised you can remotely activate your correspondent s phone CID gt iS De your E 37 Calling an internal correspondent on his her pager Ka correspondent does not reply lan to a group does not affect th
18. iance e g impact fall exposure to dampness etc noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or retailer Warning never place your telephone in contact with water To clean your telephone you may however use a damp soft cloth Never use solvents trichlorethylene acetone etc which may damage the plastic parts of your telephone Never spray it with cleaning products Earpiece may retain magnetic objects The wording is not contractual and may be subject to change Some functions of your telephone are controlled by a software key and the configuration of the unit Declaration of compliance EC We Alcatel Business Systems hereby declare that we assume the Alcatel 4018 or 4019 product to be compliant with the essential requirements of Directive 1999 5 CE of the European Parliament and Council A copy of the original of this declaration of compliance can be obtained from your installer Alcatel Business Systems in keeping with its policy of constant product improvement for the customer reserves the right to modify product specifications without prior notice Copyright Alcatel Business Systems 2005 All rights reserved MU 19002BSAA 0400ed01 1105 26 8 amp WITA Lt Making Communication Easy 1800 850 214 Sydney Melbourne Brisbane Adelaide Perth Phone systems made easy amp affordable V Latest Phone Systems J Pre loved Phone Syst
19. na Dee SG ES RO EER ORE OS p 22 6 2 CUstomising your Voice greeting asse sr Bes n tid ES SEER GE De IG RE Did p 22 63 Modifying your personal code sier ase Ee bead tue Be ER ew DE DEE p 22 6 4 Configuring the telephone ringe sus sa ee ER EER tito rE ashen ea was seen Me Hd 4 p 22 65 Adjusting screen Brightness sie MA Ese EG DA GE EE Ee oe Re EE p 23 iG Selecting lan ORE ee EE EE DE GE EG Chk DR IS EE Eb A p 23 6 7 Make a call using the personal phone book ii ie ee ee EE eee cece Ee ee rtas p 23 68 Programming direct call keys oes ir EE DEE SE SG a A p 23 6 9 Programming an appointment reminder ees see ee ee se ee EE EE ER EE ee ee p 24 610 Identify the terminal voere AA ee De RE ER GED N Ed eg ae DE DE DE p 24 6 11 Broadcasting background music on your loudspeaker siese EE Ee ee ee ee ee p 24 627 Locks unlockyour telephehe is circ cdngohbe weanide DEE SU BE ER SE GE Bord p 24 6 13 Activating deactivating forced headset mode eie ese cece ee ee ee ee ee ee p 25 Guarantee and clauses sesse sesse sae se ese see se ese see sesse p 26 Getting to know your telephone Handset Alphanumeric keypad touch co o g a a lt M Audio keys 6 Hang up key to terminate a call Hands free Loudspeaker Key to make or answer a call without lifting the receiver Alcatel 4018 d e Lit in hands free mode or headset mode short press e Flashing in loudspeaker mode long press
20. ng To return to your first caller and end the conversation in progress gt E gt N T key associated with the incoming call icon during a conversation E 23 Switching between calls Broker call During a conversation a second call is on hold To accept the second call gt _ your first call is placed on hold light flashes E 24 Transferring a call To transfer your call to another number GE gt during a conversation If the number receiving the transfer answers gt the first call is on hold no of the 2nd terminal transfer programmed key You can also transfer your call immediately without waiting for the number to answer using either of the two methods described above Transfer between two outside calls is not generally possible depends on country concerned and system configuration During a conversation Recover the call on hold Three way conference with internal and or external correspondents 25 conference M R ms During a conversation a second call is on hold key for the line whose light is duringa Conerence programnied E 27 _ _ Placing an outside call on hold parking v conversation key Cancel the conference and remain with your second correspondent your first call is placed on hold T i ETE E keai ae ou can place an outside call on hold and recover the call on another telephone A Gl 8 EDE Conference during a rogramm
21. nly the destination number can call you i f i Display of personal assistant a EERS Ree EDL ED Keep in touch E as Personal assistant reaching you with one number only E as Forwarding your calls from the receiving terminal Follow me BA You wish to receive your calls in your present location Use the Follow me function o rae a o o select the Diversion your extension InternalNr Q ExternalNr Q function number dial number of a colleague dial an outside line number ee or your secretary lt gt de EE ON dae forward calls your extension MobileNr Q Operator Q programmed key number dial number of your mobile activate deactivate transfer eee gelede E as Applying a selective diversion wv You can selectively divert calls according to the caller s identity E 47 Diverting calls to your pager Ba Callers will thus be able to contact you while you are moving around the company gt diversion is acknowledged selective Q Torasina Q diversion EE o a lt programmed key select the Diversion function a E at Diverting all group calls BA D diversion is acknowledged You can divert all your group calls to another internal number divert to pager programmed key gt gt diversion is acknowledged divert group calls number receiving programmed key diversion Keep in touch E am Cancelling all diversions J 4m _ _ Leaving a recorded message fo
22. orrir s ee ee ede EEEE ESA p 17 4 4 When you return consult recorded messages see cece ee ee ee eee eee ee p 17 4 5 Activate disable the personal assistant ss esse 00 cc in EEE eee E Ee p 17 4 6 Personal assistant reaching you with one number only 00eseeeeeeee p l 47 Directing calls ta your BASS sis ser eER SEKER EE SE ERGE DR Oe DERE EE EER DOE SE p l8 48 Forwarding your calls from the receiving terminal Follow me ee esse ee ee p l AD Applying a selective diversion ee ee ves ord le BEL Gee De Gauss ed ie ds Ee p l8 10 Diverting all group es coi re se We BE ed ED de ek DR Rad gs Kak SI de Ki Hd p l8 duld Eaneellingalfdiversi nS EE DE DNE GE De p 19 4 12 Diverting calls when your line is busy divert if busy 0 0 0 cc cece ee eee p 19 413 DO hotdistUb sis ss sede DEERE GR SIE EG DE oa ea ED ED ELS GR RE N p 19 4 14 Leaving a recorded message for internal callers 00 eee eee EE ER EE p 19 A 8 Consulting written Messages icc ink od Ed RAAR odes Mod bide NR OREO Bk p 20 Ale Message notiicationes 4 4c wissen ts RD GE GR eee mea ewe DE ASE p 20 Managing your charges SPAR REG ga ss ate des arakat pl 5 1 Charging your calls directly to business accounts iss sesse N GEREKEN ER EE p 21 5 2 Finding out the cost of an outside call made for an internal user from your terminal p 21 Programming your telephone TE RE TE EN EE Syl moane your voicemail bOna arre
23. programmed key call directly 0 to 9 Redial key short press s Call back on the last 10 ber dialled E 17 _ Filtering calls using the voice mailbox Alcatel 4018 only v GE EG This service lets you filter incoming calls to your voice mailbox When your caller leaves his message you can choose to communicate with him O Rediallist Q Activating call screening Redial key select the No in the start the call long press last ten issued voice mailbox enter your personal same key to stop listening and screening password deactivate the screening E 19 Make a call back request to a busy number programmed key the number you are calling is i R g gt a mall back 2 When you receive a call you hear the message left by your gt ace name or number of the caller 110 Answering an internal call in intercom mode Alcatel 4018 only ge of You can answer without lifting the receiver When you receive an internal call your telephone rings and you are connected directly in hands free mode The screen shows the caller s identity to take the call to stop listening only To activate Terminal idle Q gt corresponding LED lights up S When your caller hangs up intercom mode remains active Using your telephone To deactivate Terminal idle QO The corresponding LED goes out E 111 Sending DTMF signals During a conversation you sometimes have to send DTMF signals such as with a voice s
24. r internal callers You can leave a message on your terminal which will be displayed on the screen of the terminal calling you o o EDS SS N lt SS press the call select the Diversion forward function function select the Diversion key function Predefined message P 412 Diverting calls when your line is busy divert if busy Aooof o Callers can be diverted to another telephone if you are already on the line e select the enter the no of apply your message to be the message to choice amp 6 sn be sene l N 01 to 27 select the Diversion number function receiving ee o o change language of message send diversion is acknowledged message Personal message create a temporary send message You can make your terminal temporarily unavailable for all calls personal message a DoHotDisturb Q diversion is acknowledged select the Diversion function Create a temporary personal message Enter the text the number pad keys have letters that you can display by successive presses Position the cursor in the entry field Callers wishing to contact you will see the Do Not Disturb message displayed on their sets when they try to call Q Erase last character entered 4 Enter a digit keys 0 to 9 Keep in touch The 27 standard messages are shown below Call me back 15 Meeting on___ 2 Call me back
25. speaker during a conversation receiver lifted gt ey 14 Loudspeaker programmed line during a conversation key cony the loudspeaker key flashes To make an external call dial the outside line access code before dialling your d gt pS y correspondent s number 9 is the default code for an outside line conversation long press For the operator dial 0 by default during a activate loudspeaker 0O o0 8 d gt The key is no longer lit adjust volume deactivate E 12 Receiving a call 7 levels loudspeaker long press 4 press and release the loudspeaker key to switch to hands free mode light steady q i N lift the hands free press the key for receiver Alcatel 4018 the line that is lit Calli d b di only up E 1 5 ing your correspondent by name company irectory E 13 Using the telephone in Hands free mode Alcatel 4018 only Ee o 8 fe long press first letters of your select the name from or press correspondent s the displayed list you are in hands free twice name gt mode You enter your contact s name in predictive text mode In this mode enter each letter of the name by pressing only once on the x key with this letter press and release Using your telephone E 1 Make a call using the personal phone book E 18 Redialling Redialling the last number dialled redial od press and press the select the contact to start the call gt last number redial release
26. ter the text the number pad keys have letters that you can display by successive presses Position the cursor in the entry field Erase last character entered SS n Enter a digit keys 0 to 9 3 Sharing E 31 __ Receiving supervised call ringing Ba To receive the special ringing for calls to another number Supervised call ringing programmed key same key to cancel E 32 Answering the general bell Ba When the operator is absent outside calls to the operator are indicated by a general bell To answer gt lt eo amp oe N during a conversation P 33 Manager secretary filtering v System configuration allows manager secretary groups to be formed so that the manager s calls can be directed to one or more secretaries From the manager s or secretary s telephone incoming calls are filtered by a chosen person secretary etc lt lt gt Filter programmed key same key to cancel Filtering is indicated on the manager s telephone by the icon corresponding to the filtering programmed key 3 4 Call pick up Ka You hear a telephone ringing in an office where no one can answer If authorised you can answer the call on your own telephone If the telephone ringing is in your own pick up group group call pick up programmed key If the telephone ringing is not in your pick up group o Ee number of telephone ringing a number of telep
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