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Questionnaire Development System Version 2.1 User`s Manual

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1. Indicate whether the branch instruction will be displayed to right default to left or below Response Set For written values use Specify the format of the response field underscores _ three sided box _ or four sided box O Underscores is the default Indent this Data Element Specify the level of indentation for Response Sets Select default indentation to let QDS control the indentation Select None to indicate that there should be no indentation Or specify a specific indentation level 1 3 Calculations Tab The Calculations tab dictates how Special Codes Don t Know Refused Not Applicable should be handled when using this Data Element in a calculation or a conditional test For each Special Code there are three choices ZOO E Evaluate as if this Data Element had a value of zero Allowable range Evaluate as if this Data Element had an unknown value somewhere within the allowable range Data Elements 43 Limited range Evaluate as if this Data Element had an unknown value somewhere within a more restricted specified range The default value for Don t Know and Refused is Allowable range and the default value for Not Applicable is Zero These instructions affect only the value used in performing internal calculations and do not alter the value stored in the raw data for this interview If Skipped Tab The If Skipped tab specifies how a Data Element
2. To change how QDS Special Values are exported select an option from the Special Value Recodes Recode to box Select to have all Special Responses converted to their Special Codes as defined in the Design Studio Special Responses include Don t Know default 9 7 Refused default 9 8 Not Applicable default 9 9 and Skipped default 9 9 This is the default setting Select to have all Special Responses converted to SAS System Missing Select to have all Special Responses converted to the minimum allowable value for the corresponding Variable as defined in the Design Studio Select to have all Special Responses converted to the maximum allowable value for the corresponding Variable as defined in the Design Studio Select to have all Special Responses converted to the midpoint of the allowable range for the corresponding Variable as defined in the Design Studio Exporting Data 147 Specified Values Select to have all Special Responses converted to the values specified in the boxes to the right The suggested values in the boxes may be modified with one exception You cannot modify the specified value for Missing These data will always be exported to SAS as a value for missing After you have finished updating and reviewing your options click OK Click the Save button to re create your file for export Data for all Standard Version interviews will be copied t
3. 2 cccccccccccecetececececeteneseeeeeenseeeeeeecaeeedunevenedensceeedeneveneeenecnoes 176 Question Numbering in Tables ccccecceseseseeeeeseseeseeeeeeeeeseeeeeeseeesesseseeeeeeseesseseeenseeaes 177 Skips Within Tables sess scsesceccicascvescvecsesevnscwesssedscxtstvacevdanessusadstscuetaneececedcsseusieuedeseavesseneeaceres 177 d ae EE 178 A toma ti NEE 179 Character String E 181 Numeric CalCulation sticccccccccccscccsccssccssccsccnsscesscerscasccatecasscereceeccesaceeacteaceeacetaceesstcesccesccescasszacs 181 String EXPreSsiOM ccssccdeccscecseececcescecedercaeeaderscceaderecetnaeecaseaceesteraaeeescraceeescedsacezanesacesaczsecevacs 182 Creating an Automated Subject Vartable eccecceeeeeneeereeereenreenreseresieesresereeeneeas 183 REENEN 185 What IS RESPOnSC Cal sescscaceciscce cscs cescsvesanisdescecsscnssentecacivnstavsansvevccedecedesatereeeceasseeeeenense 185 Adding R sponse Cans isis sci scecsctsiecsseeescexseecern sce ENSANSE EAA KANAANA AANA RAAEN ARAKERE AENA 185 Editing Response Cards EE 186 Removing Response Cards ccccscccsccssceesecseeeeeeeeaeenaeenaeseaesaeseaeseaeeeenenenesenenenenenenes 186 Copying Response Card iii ccscccscccssccssccssccssccnecnstecsecnsescseensecctesnctcacecececacecsctesceasstasceseceseais 186 Response Card Response Tab SettingS ccscceseseeneeeenseseeesseesseesseeseeeeeeenseenseensents 187 Working With Multiple Languages eeeeeeeeeeeeeeeeeeeeeeeeeeeeees
4. Note The dereconcilation process does not undo changes to the Standard Version made as a result of reconciliation For example the LINE Variable in our example will remain a part of our Standard 2 after Version 1 has been dereconciled Dereconciliation does not revert cases that have already been converted to the Standard to their original version Therefore it is very important to make sure that your rules are correct before converting eee SS a Converting Cases to the Standard Version Once you have completed the reconciliation process and backed up your Warehouse and checked your rules you must still convert the cases to the Standard The reconciliation process merely tells QDS how to convert from one version to another but it does not actually conduct the conversion process To convert a version to the Standard highlight the case s to be converted from the Local Warehouse and select Edit Convert to Standard Version It is strongly recommended that you back up your Warehouse data and carefully review your reconciliation rules before actually converting data to a Standard Version Once cases are converted you CANNOT undo the conversion Remember only Standard Versions are included in data Exports from the Warehouse This may include cases that were originally conducted using the Standard as well as those conducted using older versions that have been converted to the Standard This restriction is necessary so that the result
5. Question Number This box displays the current question number including Prefix and Suffix Because question numbers are generated renumbered only when specifications are validated changes made to question numbering are visible only after revalidating specifications Select Tools Validate from the List View or select the Validate button from the toolbar Audio File Name The Audio File Name box is used to enter the filename for a manually recorded WAV file for the question To suppress audio for an Element enter No Audio This is an instruction to QDS not to use the Text to speech engine for this item This option is applicable only for ACASI applications Audio Filenames are limited to 8 characters and may not contain blanks or the following characters lt gt Do not enter the WAV file extension as part of the Audio File Name See Using Audio for more information on working with WAV files and other Audio options Audio Interruptible Check this box to allow the respondent to enter a response before the entire question has been read If the box is not checked the respondent will be prevented from answering until the question has been read in its entirety This option is applicable only for ACASI applications Branch to The Branch to box specifies the Element to be processed following a Data Element By default QDS will proceed to the next item in sequence However you can use this option to specify an alterna
6. c lookup mdb Name and full path location of Access file TblLocations Name of the Access Table to be used for lookup ID Name of MS Access match field must include equal sign SUBJECT Name of QDS match field Note only argument not in quotes StreetAddress Name of the ACCESS field to return and store This function looks in the TblLocations Table of the MS Access database lookup mdb for a record where ID matches the value of the QDS Variable SUBJECT If a match is found the value of the MS Access field StreetAddress will be returned to QDS If no match is found an empty string is returned DBSTATUS Str1 Str2 Str3 Str4 String Expression Performs a database lookup and returns an error message if an error is found e g Access file does not exist Table does not exist No match found Str1 Full name of database file Str2 Name of Table Str3 Selection of record criteria specifying names of matching identifiers Str4 Name of field whose value is wanted Example DBSTATUS C lookup mdb TblLocations CONCAT ID SUBJECT Autos 204 QDS Questionnaire Development System DBCOUNT Str1 Str2 Str3 Numeric Expression Performs a database lookup and returns the number of records that match specified criteria Str1 Fully qualified name of database file Str2 Name of Table Str3 Selection criteria specifying names of matching identifiers Example DBSTATUS C lookup mdb TblLoc
7. Each partially or completely keyed verified interview will be written to a Paper Interview Data File QPD these files can be brought into the QDS Warehouse Manager Module for further processing and export see Working With Collected Data Each new Batch Code prompts the creation of a new Data File For example Control File Batch Code Output Data File s First Questionnaire Example DE QDE A01 First Questionnaire Example DE A01 QPD A02 First Questionnaire Example DE A02 QPD B01 First Questionnaire Example DE B01 QPD CAPI 83 ComMPUTER ASSISTED PERSONAL Interviews CAPI Building a CAPI Control File Before you can start collecting data using the CAPI Module you need to build a CAPI Control File QPI This file is used by the CAPI Data Collection Module to administer a CAPI interview or form Interviewing staff do not need access to the Specifications File of the Design Studio to conduct interviews To create a CAPI Control File l Select Build CAPI Application from the Design Studio Menu Any validation errors identified during the Build process must be resolved before proceeding See Validating Your Specifications In the Save In drop down box select the folder in which you would like your file saved The default is the folder where the Specifications File resides The default filename is the name of the Specifications File plus en CAPI QOPI Click on the Options button to refine settings for your applicatio
8. Haur E Minutes Cnky IT Mango Minutes IT Weng Seconds IT Usg krypad ior AGA Standard Components Format for hour Allow Missing Minutes Substitute Missing Minutes Allow Missing Seconds Poured for hour Ze 24 Hour 12 Hour Freed Hour Eaniastime alleng Laasi ime allowed F Enforce mage All Time Elements must include at least the hour Optionally they may also include the minute s or minute s and second s Select Full Time if most Time Elements will include the hour minute and second The hour component of the time may be entered using a 12 hour clock with an a m p m indicator or a 24 hour clock With a 24 hour clock 1 00 p m is represented by 13 00 Check this box if the respondent will be allowed to answer with incomplete times that are missing the minute Enter the value to be substituted for the minutes component of the time when the minute is not provided e g 30 This should be an allowable value 0 59 so that the full time will be valid for analysis Check this box if the respondent will be allowed to answer with incomplete times that are missing the second 164 QDS Questionnaire Development System Substitute Missing Seconds Use keypad for ACASI Earliest time allowed Latest time allowed Enforce range Time Spans Tieng Spans F hean M Manihs T Weeks M Deye T Houn T hanes F Seconds Units of
9. Range Top The upper limit of the QDS range for this value Exporting Data 155 Save As Options Relational Database Relational Database Options F bch Zeien abia P eiua arare Cong table P breet mble D haet kg pret Le 1 ee After selecting MS Access Relational Database from the Save As box the Options box will open The following options may be set Include Values table Check to include a Table of data responses entered for each question of each interview The default setting is checked Include Interviewer Comments Check to include a Table of interviewer comments entered for each interview The default setting is checked Include Hits table oo Check to include a Table showing the number of times each question was encountered and the total number of seconds spent on it for each automated interview A question may be encountered more than once through the use of the Previous Question button or via loop backs triggered by edit checks The default setting is checked Include empty value rows Check to include a row in each Values Comments and Hits Table for questions that were never reached during an interview If this box is not checked empty rows will be excluded The default setting is not checked The sample file First Questionnaire MDB contains the exported data for the example The default settings were used to create this file Exporting the Int
10. Variable Label Check this box to restrict the Find function to the variable label field of a Data element or Automatic variable Section Header Check this box to restrict the Find function to Section Header elements 16 QDS Questionnaire Development System Response Card Check this box to restrict the Find function to the response card list Go To To access the Go To function select Edit Go Ki Ei To from the menu bar To use the Go To feature enter the Element Number for the item to which you want to go and click Go To The e Cancel Element Number is displayed in the bottom status bar of the Design Studio window Copying Elements Between QDS Specifications Files To copy or move Element s between QDS Specifications Files open both files simultaneously within the Design Studio and follow the steps described earlier for copying and moving Elements You can toggle between files by using the Window Menu item This is particularly useful when you want to reuse a set of questions that you have already defined for QDS Data Elements 17 DATA ELEMENTS Generally most Elements in your Specifications File will be Data Elements Data Elements are used to ask questions or other types of information e g laboratory results and record responses Each Data Element must be designated as a specific data or Response Type e g numeric or text QDS supports the following Response Types Yes No Date Numeric Rati
11. a ub ught ar ATAT i tia ee manta halis sians ASEO r remani Ousrton Warahi Hama vanah Lahat Dor Bioeng in bei Em ALEN Audio Files Hama Branch to N dk e Auction kipmat ble lued lirin aan mela a i ba RSC Hale Ee Sample Table1 QDS contains the shopping example 176 QDS Questionnaire Development System Excluding Categories From Tables For elements in tables By default QDS will ask all questions for each C All Table Gaingorins Category If you would like to skip certain e Exclude tom categories uestions for one or more categories this can be specified on the Data Element Applicability eet tab You may specify that a given question be Saltese applicable for all questions except the one s P listed or that it be applicable only for the question s listed All Table Categories 0 0 0 0 The Element is applicable for all Table categories default Exclude from categories The Element is not included for all categories of the Table and you prefer to list the categories for which this Element is excluded In the box below this item list the categories to which this Element does not apply Include only in categories The Element is not included for all categories and you prefer to list the categories for which this Element is included In the box below this item list the categories to which this Element applies Variable Names in Tables Se
12. Default is checked Check this box to bypass this Variable during key verification This option is applicable for Data Entry only and allows the verifier to skip reentry of open ended text Elements The default is checked Check this box to allow respondents to use the keyboard to enter text responses a ZIP Code 5 digits response pattern for printed and automated interviews No other options are available at this time De Elamm Probes Appiesbity Siei Calculators W Stippad Nowa Pepzng Se Faem w tel i g g E 7 AP Code 6 digan r Data Elements 39 Using the Other Data Element Tabs In many cases the Data Element and Response Set tabs may be the only ones that require input However the remaining Data Element tabs provide more specialized control for your QDS form and are often useful as you begin to use more advanced QDS features Probes Tab On the Probes tab you may enter any text into the Text of probe s box and use character formatting Bold Italic Underline options from the Edit Menu This text information will be made available upon request to assist the interviewer during an automated CAPI interview The interviewer can select Help For this Question or Ctrl Q and a dialog box will be displayed showing the Probe text Doin Element Probes Appicabilty Stes Colcwatons H Skipped Motes Response Set Tmi cf proken a F Binon qansiionnein following teed of garria The
13. For a Yes or No question the response area has two buttons one for Yes and one for No QDS provides standard versions el D of these buttons which appear at right CAPI 91 You may select buttons by Pressing the appropriate button using the mouse or touchscreen Using the Tab key on the keyboard to navigate through each button on the screen and hitting Enter when the appropriate button is highlighted Using the keyboard shortcut indicated on the Response Set tab in the Specifications File Gender Response Gender responses work in the same manner as Yes No questions see above Nominal Pick One Response Cards Each choice will have a separate button The buttons may contain plain text or pictures A button may be selected by clicking on it with the mouse or pressing it on a touchscreen If a button has an associated letter key see Response Set tab settings that key may be pressed to select the button You may also use the Tab key to navigate through buttons until the desired one is in focus and then press Enter Nominal Check Each Response Cards A Check List Response allows you to select one or more of the displayed choices Each choice is a separate text button Picture buttons are not permitted for Check Lists When you press a choice button or key its corresponding letter a checkmark appears inside the button to indicate that it has been selected Press the button again and the checkmark will disappear C
14. If the named bitmap file could not be found it may be that the wrong folder was specified To change folders press the Options button on the dialog for saving your product file To change the name of the bitmap file update the specifications for all Data Elements that reference this button or use the Global Changes command If the named bitmap file is invalid it was not written in standard BMP format Try opening the file with a graphics program such as MSPaint and resaving it as BMP System Error Resources This message indicates that a major system failure has occurred It may be due to a shortage of memory or a hardware error Exit the Design Studio restart the computer then try again If the problem persists contact the QDS vendor Select About QDS under the Help Menu for instructions on how to contact the vendor Appendix B 217 Table Applicability Outside a Table Table applicability settings have been entered for a Data Element that is not part of a Table To correct this problem 1 Adjust the scope of the Table to include this Element 2 Reset the applicability for this Element to All Table Categories Table Category Question Not In a Table The Question Number Suffix for this Data Element includes a Table Category Substitution Token amp C implying that this Element is part of a Table Yet it is not within the scope of any Table The scope of a Table is specified by the Elements per category value a
15. MDB Warehouse Manager QWM EXE Access Database RTF Design Studio QDS EXE Rich Text Format paper questionnaires codebooks and change history SAV Warehouse Manager QWM EXE SPSS System File XPT Warehouse Manager QWM EXE SAS Transport File TXT QDA EXE Data to ASCII utility ASCII File Appendix D 223 APPENDIX D CREATING BITMAP FILES QDS provides a picture button used in automated interviews for responses of Yes No Male and Female These pictures are taken from standard bitmap files BMP that can be produced or updated using basic graphics software such as ClarisDraw Adobe Photoshop Paint Shop Pro or Microsoft Paint If you want to create your own versions of these picture buttons there are a few basic rules you need to follow Each button requires a set of four bitmap files One file shows how the button looks in its normal Up state A second shows how it looks when depressed A third shows how it looks when it has the focus The fourth shows the button when it is disabled and not selectable By convention the focus state usually looks the same as the normal Up state but with a dotted rectangle drawn inside the border For QDS the set of four bitmap files must all share the same filename except for the final letter which indicates the state U for Up D for Down F for Focused and X for Disabled The Yes button supplied with QDS uses files YES U BMP YES D BMP YES F BMP and YES X BMP Up Down Focused Disabl
16. NOVA Research Company was founded in 1986 and provides professional services in health research education and communications NOVA s business areas include Behavioral Research Studies Medical Scientific and Health Policy Writing and Editorial Services Health Education and Communication Services Conference and Meeting Planning and Logistics Publications Support Services Community Outreach and Recruiting Software Design Development and IT Support and Data Coordination and Analysis For more information about NOVA Research Company s programs and services please visit our Web site at http www novaresearch com or contact NOVA Research Company 801 Roeder Road Suite 700 Silver Spring MD 20910 Tel 301 986 1891 Fax 301 986 4931 General Inquiries info novaresearch com Sales Inquiries sales novaresearch com Technical Support Inquiries support novaresearch com Peggy L Young President CEO Paul A Young Executive Vice President Research Director Steven Kohn Director Customer Support and Business Development QDS is a registered trademark of NOVA Research Company for its proprietary computer software No material describing such software may be produced or distributed without written permission of NOVA Research Company QDS was developed with funding from the National Institutes of Health provided through Small Business Innovation Research Grants R43 DA10134 and R44 DA10134 Microsoft Word MS Access MS Win
17. Number of Elements box indicates how far back to go or how many reconciliation Elements follow This option has the potential disadvantage of introducing an infinite loop into the questionnaire if the inconsistency is not resolved in an earlier Element 5 If Loop back to prior Element was selected specify the number of Elements to loop back Number of Elements Market Additional options include evaluates to maybe Audio File Name Audio Interruptible Select Skip n Elements 1 5 or Marker When deciding how many Elements to loop back remember that all Elements including Skips Section Headers etc must be counted Enter the name of the destination Marker This box is enabled only when Marker is selected for Number of Elements With QDS calculation of a logical condition may evaluate to TRUE FALSE or MAYBE An evaluation of MAYBE for this skip condition can be treated as TRUE or FALSE Check this box to treat a MAYBE evaluation as TRUE Leave the box unchecked to treat MAYBE as FALSE The filename without the directory or file extension for the audio WAV file with the text for this message To suppress audio for this Element enter No Audio in the Audio File Name box File names are limited to 8 characters and may not contain the characters lt gt or blanks Check this box if you would like to allow the Subject Respondent to interrupt the Audio Fil
18. Numeric Expression Returns the midpoint of a numeric value rounding up Example MIDHIGH CIG_DAY 48 where CIG_DAY is equal to the range 0 95 String Functions SUBSTRING Str Skip Len String Expression Returns the substring of the string Str created by skipping the number of characters specified by the second argument Skip and returning the number of characters specified by the third argument Len Example SUBSTRING Dallas 0 1 gt D Note Typo in QDS Help file Example lists function as SUBSTR Appendix A 203 CONCAT Str1 Str2 String Expression Returns the concatenation of Strings Str1 and Str2 Example CONCAT Dallas CONCAT TX returns Dallas TX LENGTH String Numeric Expression Returns the length number of characters in a string expression Example LENGTH Dallas returns 6 Database Lookup Functions DBVALUE Str1 Str2 Str3 Str4 Numeric Expression or String Expression determined by type of field to be returned Looks up values from a preexisting database and returns the value of a specified field The returned value is stored in a QDS Automatic Variable and becomes part of QDS Data File Str1 Full name of database file Str2 Name of Table Str3 Selection criteria specifies name of matching identifiers Str4 Name of field whose value is wanted Example DBVALUE c lookup mdb TblLocations CONCAT ID SUBJECT StreetAddress
19. 2 s cccsecceeeeeeeseeeeseeeeseeeeneeenseeenseeeeeseeens 103 Using DECtalk Text to Speech cccseccceeseeeseeeeseeeeseeeeseeeeseeeeseeenseesesaeeesseeesseeensaeensaaes 104 Creating a Custom DiCtiOMALY cccceseeeeeeeeeeeeseeeseeeseeeeeeeseeeseeeseesseeseeeseeeeseeteeeteeateeeteees 104 Table of Contents v Using WAV TE 106 Naming le Te Me TEE 106 Spt UE 107 Location Of Audio FilGS 2 cc cccccccecccecetecceecestesetesteeectescteseneenaeehsvensvenevenecehevebeseeveertuecv ies 108 Recording WAV EE 109 Starting an ACASI Interview ccccscsseeseessnessesseeeseeeseesseesseesseesseeseeasseesseessateeaseeeteenseaes 109 ACASI Open Dialog EK E 110 Entering ACASI Response nccsicistisccissececciectesccecetiactesctesctetesractestueiaceestesaevadectouesssesseevaueds 110 Saving ACASI Interviews 02 siicsciecctecciccssescivcuceseceeecsncrsucesdececcecdesantscerseetysodesedsveseestensersats 110 Interrupting an ACASI Interview cccescsseseesenseenseesseesseesseesseesseeseeasseesseesseenseeneeeneaes 111 Resuming Prior ACASI Interviews cesceeeeeeeeeeesseesseeeeeeseeeeseeneeeseeeneeeesensenseeneeets 111 AGAS Application Output svscvisecvcisscccscseceasveisnsciedecassevsssstesccessstessanecevecedscedesteteserssseeetcenes 111 Renaming ACASI Output Data Files OAI 111 Working With Collected Data The Warehouse Manager 113 Warehouse Manager OVEerview cescceeceeseeseeeeeeeseneeeeeseeeseee
20. Although you need a separate Warehouse for each data collection instrument i e each Specifications File data collected via different methods e g Data Entry and CAPI using Control Files built from the same Specifications File may be added to the same Local Warehouse You may also combine data collected from different versions or different languages of your same Specifications File see Working With Multiple Versions 4 Select the Data File to add 5 Click Open You will now see the empty Warehouse window as well as a new Data window containing the data for the file you selected The Status Bar across the top of the Source Data window displays the following fields for each data record or case Status Complete Incomplete Duplicate Deleted Resumed Transferred Shipped etc Version ceeceeeeeeeeeeeeeeteeeeteeeenees Version number for form Recorded nnnneeieeeeeee ernennen Date and time of automated interview or data entry Subject Te E Based on Variables specified in Interview Options in the Design Studio 1 Select the case s you would like to copy from the Source File to the Warehouse To select all interviews in your Source File go to Edit Select All To select a group of interviews click on the first case in the group then hold the Shift key down while clicking on the last case in the group The Warehouse Manager 117 You can rearrange the list of interviews through the View Sort Menu opti
21. Note Do not enter WAV file extension See Using Audio for more information Description Variable label will be exported to SPSS SAS and Access This information will also be used to identify the Variable in the Design Studio list view and will be included in the Codebook Button Text Text to be displayed on response buttons for an automated interview optional If left blank the Description will be used Click OK when you have completed these options Continue adding Check Each items until your list is complete You may revise and add to this list at any time For Nominal Check Each Response Types you may also want to specify Value if not checked Modify the code values in the Value if Checked default 1 and Value if not Checked default 0 boxes Special Code eeen Indicate whether Don t Know Refused and or Not Applicable are allowable responses for this item The default setting is not checked In none checked branch to Specify a branching option to skip one or more Elements or skip to a specified marker if no items are checked See Skip Data Elements 29 Response Set Tab Date Instructions and Markers To require at least one category select Disallow When the response for your Data Element is a Date you will use this Response Type Key options to review and possibly modify on the Response Set tab include Dera Eloment Probes Applicability Sins Calcutesons H Skipped Notes Fes
22. Questionnaire Interviewer Sample EN Qx RTF Questionnaire Self Admin Sample EN Self RTF Data Entry Application Sample DE QDE CAPI Appltcatton een Sample EN CAPI QPI ACASI Appltcatton besse Sample EN ACASI QSI You can rename QDS files However keep in mind that the QDS naming conventions make it easy for you to keep track of which data collection and documentation files are associated with each Specifications File Note You cannot change the file extensions e g QDE QPI QSID of the Control Files The sections that follow examine each product individually starting with the paper forms the Codebook Change History and Paper Questionnaires Building Study Documentation 63 BUILDING STUDY DOCUMENTATION Building a Codebook The Analytical Codebook lists question numbers Variable Names Variable labels code ranges and item length Once you have started analysis the Codebook will be an invaluable tool Variable Names Contents of Variable Name box on Data Element tab Variable Labels 0 cee Contents of Variable Label box on Data Element tab Code Ranges eeeeeeeeeeeenees Numeric ranges from Data Element and Response Set tabs Item Length ee eeeeeeeeeeees For numeric Variables code range i e a range of 1 to 100 will have a length 3 from Data Element and Response Set tabs for Text Elements length is set on the Response Set tab To bui
23. The expression 1 3 5 X is invalid See Functions and Expressions for more information Minimal Recovery QDS has attempted to recover a corrupted Specifications File and was only partially successful More than 25 of the file has been permanently lost This was either a new Specifications File to which no Element had yet been added or the file was badly corrupted The file is unusable by QDS Carefully examine the state of the recovered file to determine whether you might be better off returning to a recent backup Missing Date Time Variable The Variables specified for Start Date Time or End Date Time on the Options Interviews Study Configuration tab were not found in the Specifications File You must delete the Date Time Variables the Study Configuration tab or change the Variable Name on the Study Configuration tab or the Data Element tab so they match Missing Interviewer ID The Variable specified for Interviewer ID on the Options Interviews Study Configuration tab was not found in the Specifications File You must delete the Inteviewer ID Variable from the Study Configuration tab or change the Variable Name on the Study Configuration tab or the Data Element tab so they match Missing Site ID The Variable specified for Site ID on the Options Interviews Study Configuration tab was not found in the Specifications File You must delete the Site ID Variable from the Study Configuration tab or change the Variable
24. Uncheck the boxes for method s for which the Data Element does not apply Styles Tab The Styles tab controls positioning and layout styles for printed questionnaires These settings do not apply to the screen layout for Data Entry CAPI or ACASI Dain Elemem Probes Applicability D ng Cedculetions H Skipped Notas Response Ge Position response sot to righi od question KH Hetoeg 6 pzpongpg by F Display halal values FF Include speciel codas m litt Display salud ligt enca Pasiboan walna labels ti ng Gv kag D Podbon beprsch mskuchoe DuG ciresponze ce Por wien valuee uen unciarscores Inder this data elecnge Lisch The following options may be changed Position Response Set Indicate if the Response Set will be positioned to right of question default or below question Record a response by Indicate whether responses will be recorded by circling a value default writing the value or by circling a label Include Special Codes in list Indicate whether the Special Codes should be included in the response list Default is checked 42 QDS Questionnaire Development System Display value let Indicate whether the value list will be displayed vertically default or horizontally Position value Labele Indicate whether the value labels will be displayed to right default or to left of values Position branch instruction
25. 132 Changing Reconciliation Rules cccsceseesneesnenseenseenseesseesseesseesseesseaseeeeseseeesseeseeeteaes 133 Dereconelng 5 ccccisccccccecescececcscecceccresecttendeeasters sect sctes sacs cesceessceeeseeecssuessctacssateescaeasaceessccestaets 133 Converting Cases to the Standard Version ccsscsseseesneesenseensesseesseeseenseneeeneeeneees 134 vi QDS Questionnaire Development System Converting Multiple Versions to the Standard scccscceseeseeesneneeeseeessenseneeeneeeneeenees 134 Exporting Reconciliation Rules ssnsssnssnnnsnnnnnnnnunnnunneunnennneunnnannnannnnnnnnnnnnnnnnnnnannnnnnnnnna 135 Applying Reconciliation Rules ccceceseesseeesseeeeeeeseseesnseesaseeeaseeassceasaseesaseesaseeensneaeas 135 Working With Multiple Sites REENEN 137 Shipping dn E E 138 Receiving Data 138 Generating Receipt Files ee ceeeeceeeeeeeecneeseeeeneeseeseesaeeseeseeeseeseesneeseeesereseneseeeeeas 139 Posting RECEIPES 0 eee cence cence eeene eects eeseeeesaeetsaeeseaeeeeeeesaeeseaeeseaeeseseeeesaaeseeaeeseeeeeaes 139 Multiple Sites Example ccccccecesceeseceeeeneeceneeceaeeesaeeeeeneessaeecsaceeseneessneesseeeesneeeeeaes 140 Exp iting ATA oc cecedccscccpdectenspdectorsnieniennp dni dnrepdendmnminaanes 143 Exporting to SPSS ccisscccsccssccssccssccssccsssesssesecesenesscasscasecasescsscteccacdcacccacccacececsaaccsccesscescceasazscezs 144 SPSS Save AS Options cinched NENNEN ENEE E E a ee
26. Applicable in the Data Entry program Select Code Don t Know Refused Not Applicable Missing Click appropriate toolbar button 0 R NT e Select appropriate Function key The Function key assigned to each Special Code is specified in the Data Entry Build Options Default values are F8 Don t Know F9 Refused to Answer and F10 Not Applicable Only Special Codes that are allowed based on Data Element Response Set tab settings will be enabled You do not need to record skip codes for correctly bypassed questions The Data Entry Module will automatically fill items skipped as a result of branching and Skip Elements with S Special codes are displayed in the Data Entry program as follows D Don t Know PR Refused to Answer N Not Applicable S Skipped Missing See Entering Missing Values Entering Missing Values By default missing values are not allowed However if you select the Allow Missing Value for all Non ID Fields Build Option you will be allowed to enter a missing value for any item that is not an Identifier Variable To enter a missing value code select Code Missing click the Missing toolbar button L J or enter a period into the data field The Code Missing command and button will be enabled only if missing values are allowed A period will be written to the Data File for all missing data items The Data Entry Module 77 Entering Interviewer Comments While entering data you may en
27. By default all Table Elements apply to all Table categories See Tables for an explanation of Elements and Categories in Tables You may exclude specified categories for any Element in your Table by choosing one of the following options in the For Elements in Tables box All Table Categories 0 Select this option to indicate that this Element is applicable for all Table categories Exclude from categories Select this option to indicate that this Element should be excluded from one or more Table categories List the categories for exclusion for example B E F For help creating this list select Tools Tables Categories This Data Elements 41 provides a list of categories and allows you to build the list by double clicking on the category to be inserted Category Suffixes may be separated using spaces or commas Include only in categories Select this option to indicate that this Element should be included only for a subset of Table categories List the categories for inclusion for example B E F For help creating this list select Tools Tables Categories This provides a list of categories and allows you to build the list by double clicking on the category to be inserted Category Suffixes may be separated using spaces or commas Applicability Interview Method Applicability may also be based on the Interview Method By default all Elements are applicable for all Interview types
28. CAPI Application 0 000aa0aaaeaaaaaa Builds a QDS Control File for administering a CAPI Computer Assisted Personal Interview interview In a CAPI interview an interviewer reads the questions from the computer Bl and enters the respondent s answers into the computer 62 QDS Questionnaire Development System ACASI Application 0 000a00aaaaan Builds a QDS Control File for administering an ACASI Audio assisted Computer Administered Self Interview interview In an ACASI interview respondents read are read the questions directly from ee the computer and enter their answers directly into the computer Codebook Builds an RTF file containing question numbers Variable Names Variable labels code ranges and item length for each item in your Specifications File Change History Builds an RTF file documenting changes that were made to your QDS Specifications File Individuals administering the survey collecting data or performing data entry need access only to the Control File and the corresponding data collection module They do not need to have access to the Design Studio or Design Specifications File Default Naming Conventions QDS employs default naming conventions for each data collection documentation product The list below shows default filenames for a Specifications File named Sample QDS Codebook cccsseccessseeeessseeesseeees Sample Codebook RTF Change Historie Sample History RTF
29. CAPI Wa Bay 2000 ae yy En CAR Win SNTI IA If you go back into SS SS SS o o oooaoaouououuwam 0o3 View Versions you will see that the bull s eye has moved to the new Standard Version eT Understanding How QDS Defines Reconciliation Rules Now that a Standard Version has been selected define the rules for reconciliation Working With Multiple Versions 127 There are many types of changes you might make once data collection has begun that would result in substantively different versions you might add and or delete items reword a question or add new response categories for an item During reconciliation QDS will evaluate the differences between versions and prompt you for some decisions QDS will always try to find the best possible match for each Variable The criteria used by QDS to determine if a Variable in a non Standard Version matches a Variable in the Standard are Creation Time 0 00100aa The date time that the Element was inserted into the Design Studio Note Internal information accessible only to QDS Variable Name The Variable Name from the Data tab on a Data Element Question Text The Question text from the Data tab on a Data Element Response Type The Response Type from the Data tab on a Data Element Code List The Code list from the Response tab on a Data Element 128 QDS Questionnaire Development System Reconciliation Ru
30. Design Studio Build a Control File from Design Studio Collect data using your Control File in conjunction with one or more Data Collection Modules e Export data for analysis using the Warehouse Manager Now let s learn more about getting started and creating a questionnaire using the QDS Design Studio Module The Design Studio 7 DESIGNING YOUR QUESTIONNAIRE THE DESIGN STUDIO MODULE All QDS applications begin in the Design Studio The Design Studio module is the QDS design development interface the place where questionnaire specifications are input Note While we discuss the Design Studio in terms of questionnaires QDS can be used to design and implement many types of data collection instruments including clinical trial forms laboratory data forms and diagnostic assessment forms QDS views each data collection instrument as a linear sequence of data components These components are called Elements in QDS and may include Questions or Data Input Fields Data Elements Instructions Information Elements Skips Skip Elements Consistency Checks Edit Elements Calculated Created Variables Automatic Variable Elements 0 gt gt gt gt Formatting Administrative Elements Section Headers Comments and Format Elements Opening the Design Studio The first step is to open the Design Studio Like many Windows applications the Design Studio may be opened through the Windows Start Menu o
31. Entry in an Existing Batch File 2 Select Interview Select Interview Index Identifier s 3 From the Interviews dialog box 1 85 Fully verified right select the interview you 2 77 Partially verified would like to complete 3 75 Partially entered 78 QDS Questionnaire Development System 4 Click OK 5 Complete data entry You will return to the incomplete interview at the item where you left off Viewing Editing Previously Entered Interviews While in the process of Data Entry you may navigate between records with the following commands Interview Next Intervieuw Go to next record Interview Previous Interview Go to previous record Interview Last Interview Go to last record in current Data File Interview First Interview Go to first record in current Data File Interview Select Interview Shows a list of all records in current Data File and allows selection of a particular case Data entered using the QDS Data Entry Module are written out to QDS Paper Interview Data QPD Files There is no limit to the number of interviews that may be stored in a single QPD file or to the number of QPD files that may be created for a single questionnaire QDS Filenames for Data Ent Data Entry Module QDE EXE Data Entry Control File QDE Data Entry Data File QPD Deleting Undeleting Interviews If you need to delete an
32. For example if you had the following question and responses for the Data Element FRUIT Of the fruits listed please select those you have eaten during the past week vA Apples B Bananas YC Grapes D Pears v E Strawberries F Oranges In this example the respondent has selected Apples Grapes and Strawberries This will result in the following Variables values being written to the Data File FRUITA 1 FRUITB 0 FRUITC 1 FRUITD 0 FRUITE 1 FRUITF 0 28 QDS Questionnaire Development System FRUIT 3 three items were selected Notice that we have six new Variables for the one question one for each category of fruit The Variable Name Suffix letters A through F were added to FRUIT to make the six new Variable Names As with the Pick One Response Type you will need to define the Response Set kr to be used Double click where indicated to open the Check Item box to enter EES categories for the current Data Element Bation Ted opona L al ee Variable Name Suffix 0 The letter that will be appended to the Data Element Variable Name For example if the Variable Name for the Data Element is FRUIT and the Variable Name Suffix for this checklist item is A then the corresponding Variable will be FRUITA Note that QDS suggests a unique suffix to be assigned to each check item but you may change the suggested suffix to any single letter Audio File Name of associated Audio File optional
33. For example if you wanted to begin numbering again at 1 for the next Data Element enter 1 in the box Page break 00 ee eeeeeeeeeeeeeeeeees Check this box to insert a page break in paper questionnaires This option has no effect on computer administered interviews Format Elements Format Elements allow you to insert a page break or reset question numbers without starting a new section To insert a new Format Element 1 Select Edit Insert 2 Choose Format and click OK 3 Select the appropriate options IS DT Check this box to insert a page break in paper questionnaires This option has no effect on computer administered interviews Reset Question Number Integer Check this box to reset the question numbers If checked the new question number should be entered in the New Integer box NoteS cssacacesusudanadnuscadacnines Enter information to be displayed in the Design Studio List view Validating Your Specifications 57 PREPARING TO BUILD VALIDATING YOUR SPECIFICATIONS Once you have completed entering the specifications for your questionnaire or any time you want to test review your specifications during development you will need to build the appropriate QDS product e g a paper questionnaire or a CAPI Control File However before you can build anything you must Validate your specifications Your Specifications File will automatically be validated each time you try to build an
34. Generate Receipt File At Field Site Post Receipt File If multiple versions Reconcile and convert multiple versions 114 QDS Questionnaire Development System Warehouse Manager Files Extension Description QDW Data Warehouse contains Warehoused data and reconciliation rules QSR Data Receipt File used to confirm receipt of data e g confirmation that a central coordinating location has received data from a field site QTD Data Shipment File used to transport data from one Warehouse to another e g a field site submitting its data to a central coordinating location QVR Reconciliation File used to export reconciliation rules from one Warehouse to another e g a central coordinating location sends standardized rules to all study sites Warehouse Manager Basics Once you have begun data collection you can begin processing data within the Warehouse Manager Opening the Warehouse Manager You can open the Warehouse Manager Module QWM EXE either of the following ways From the Windows Start Menu select Programs QDS v2 0 Warehouse Manager Double click on the Questionnaire Design Studio icon in the Data folder in your QDS directory typically C Program Files ODSv2 Data Creating a New Warehouse To create a new Warehouse 1 2 3 Select File New Warehouse Enter the name for the new Warehouse File e g the name of the corresponding Control File QDS will add the QDW extens
35. History Select Build Change History from the Design Studio Menu In the Save In drop down box select the folder in which you would like your file saved The default location is the folder where the Specifications File resides In the File Name box specify a name for the Change History File Default filename is the name of your Specifications File plus History RTF Click Save You will then be prompted Would you like to open the RTF document now e Ifyou click Yes QDS will launch your default word processor eg Word WordPerfect and open the newly created Change History File Ifyou respond No you will return to the Design Studio but the Change History File will still be created EE Building a Printable Questionnaire Even if you plan to conduct the bulk of your data collection via computer assisted interviewing you will most likely still want a paper copy of your interview This can be useful for reference when the power is out or if you do not have access to a computer for any other reason To build a paper questionnaire 1 Select Build Questionnaire Interviewer or Build Questionnaire Self Admin from the Design Studio Menu In the Save In drop down box select the folder in which you would like your file saved Default is the folder where your QDS file resides In the File Name box enter the filename for your questionnaire file Default name for Interviewer Administered questionnaires is the name
36. Interview Options gt Identifier Variables property page With identifier variables of SITE TODAY and VISIT the resulting filename for the example would be First Questionnaire v2 en CAPI 1 100 06 03 2003 Baseline RTF where 1 SITE 100 SUBJECT 06 03 2003 TODAY and Baseline VISIT The report files are saved into the same folder as the CAPI QAD data files CAPI 89 Opening a CAPI Application To launch a CAPI Application 1 Locate the CAPI Control File using My Computer or Windows Explorer The default Control File name is Specifications File name En CAPI QPI 2 Double click on the Control File 3 You will now see the CAPI Open dialog box CAPI Open Dialog Box Demo En CARLOFA Op OOS CAP Control Files FOE Gang The CAPI Open dialog box displays the following LOOK EE Displays the Control File location File Name nnan Displays the Control Filename Files Of type o Displays QDS CAPI Control Files QPI Begin a new interview Select to start a new interview default Resume a prior interview Select to resume a previously interrupted interview 90 QDS Questionnaire Development System If necessary navigate to the correct folder and file Once you have confirmed that all information is correct select Open to launch your CAPI application After clicking Open on the CAPI Application dialog box your application will open in a separate win
37. Mathematical and Relational Operators In conditional expressions or calculations you can use any combination of values and the following mathematical and relational operators Operator Description Addition Subtraction Multiplication Division Equal to lt Less than lt Less than or equal to gt Greater than gt Greater than or equal to lt gt Not equal to QDS Functions IF Expr Num1 Num2 Num3 Numeric Expression or String Expression determined by type of field to be returned Evaluates a logical expression and returns one value if the expression is TRUE Num1 another if the expression is FALSE Num2 and optionally a third value if the expression evaluates to MAYBE If the third value is omitted a result of MAYBE is treated like a result of FALSE Example IF 3 lt 5 x y returns x IF VAR gt 20 High IF VAR gt 10 Moderate Low You can specify multiple conditions by nesting an IF field inside an IF field Example In this example special rates are offered only to residents of California and Washington If the State field specifies any other state no additional text is printed because no alternative text has been specified in the second IF field IF STATE CA 10 Discount Available IF STATE WA 15 Discount Available 71 Appendix A 201 TRUNCATE Numeric Numeric Expression Returns the integer portion of a numeric value Ex
38. QDS default specifies that this text will be printed on a paper questionnaire following the question text 40 QDS Questionnaire Development System Applicability Tab Use the items on this tab to restrict applicability of the Element based on the respondent s gender interview method or specific categories in a Table Des Elaman Probes Apphcabdity Jaen Calculations 8 Sueeadl Notes Faaponse Set Fari prehen inher euros Lihi P Ren D miare Arbrueupered Duniane E ieergn E Sebderet nrgd Dr gb rogeeg Em ibirit o lobed F Compie appie Penna apri CAPT T AR Table Comegered ER Compuapracreneid Selinger CAST T Edui bro osiga T biede gaby ia coigear Comper G Applicability Respondent s Gender By QDS default all Elements are applicable for all respondents To restrict a Data Element based on respondent s gender uncheck the Men or Women option box For example if the Men box is unchecked the Data Element will be asked only for female respondents In order to use Gender Applicability you must have at least one Data Element with Response Type set to Gender Additionally the Determines Gender Applicability option box must be checked on the Response Set tab on the Gender Element Since there may be multiple gender Variables in a single Specifications File it is the Determines Gender Applicability setting that allows QDS to know which Variable will be used for gender applicability Applicability Table Categories
39. Reference Guide for a complete list of phoneme codes The Reference Guide is available on line at http fonix com downloads dectalk manuals For example a sample Source File for a study of sexually transmitted diseases might include F windic C Program Files QDS 2 Admin User_us tab OF x File Edit Translate Language Help Pronounce Word Previous Next ID ay diy HIV eych ay viy STD ehs tiy diy Gonorrhea gaon or aal 1 To check phonemic strings place the cursor on the line to be tested and select Pronounce Word 2 Correct your phonemic strings as needed and save your updated Source File 3 Move to the next line of the Source File and repeat steps 4 through 7 until all words have been defined 4 To create the Custom Dictionary File select File Compile Dictionary 5 Ifthere are any problems with your Source File e g a phoneme code that DECtalk does not recognize you will receive an error message If no errors are found the Custom Dictionary will be saved in a file named 106 QDS Questionnaire Development System USER_US DIC This file should be copied to the QDS Admin folder for any computers using your ACASI application See the Fonix Web site at http fonix com products dectalk for more information on how to correct pronunciation errors select different types of voices and use DECtalk Commands Using WAV Files If you decide to use human voice recordings you wil
40. Spin Controls Response Set Tab Time of Day Data Elements 31 The Response Set tab options for Time of Day responses are similar to those for Dates Components oa aoaaaaennaaeeaaeaaa Select Full Time if the Element will include hour minutes and seconds QDS default setting All Time Elements must include at least the hour Format for hour You may select from 24 hour i e 1 00 p m is represented by 13 00 12 hour will include an a m p m indicator or Fixed Hour formats If you select Fixed Hour enter the fixed hour in this box Special Codes You may choose Allow Don t Know Refused and Not Applicable by checking these boxes default setting is not checked Allow Missing Minutes Check this box if the respondent will be allowed to answer with incomplete times that are missing the minute s In the box to the right enter the minutes value to be substituted This should be an allowable value 0 59 so that the full time will be valid for analysis Allow Missing Seconds Check this box if the respondent will be allowed to answer with incomplete times that are missing the second s In the box to the right enter the seconds value to be substituted This should be an allowable value 0 59 so that the full time will be valid for analysis Earliest time allowed Enter the default minimum value for Time Elements You may leave this field blank for
41. Studio If a value entered is outside the allowed range an error window will be displayed Press OK to return to the keypad and enter a new value If the Enforce Range box has not been checked on the Response Set tab you will be allowed to override the range In these instances a warning message will still be displayed however you will be given options to accept or reenter the value If the Enforce Range button has been checked you will be required to enter a value within the valid range in order to continue Decimals may or may not be permitted again this is determined in the Specifications File on the Response Set tab If decimals are not permitted the decimal point button at the lower right will be disabled grayed out If negative values are permitted use the key to change the sign of the value you have entered Press the Clear button to erase any value you have entered and start over Scale Response Scale Responses consist of a linear scale with a fixed number of points displayed vertically or horizontally Text is displayed at each end of the scale describing the extreme endpoints anchor points of the scale Specifics regarding the display CAPI 93 and labeling of intermediate points and display and keyboard entry of numeric values are set on the Response Set tab in the Specifications File For any of these variations responses may be entered by selecting the appropriate position along the scale using either
42. Text and Response Type of each question Vartable The Name Label and Value Type of each Variable Interview eee Identifying characteristics for each collected interview Start Time End Time Subject ID Language etc VII The value of each Variable for each interview optional Comments Interviewer comments optional Hils cces cect es caches thee The number of times each question was encountered and the total amount of time in seconds spent on each item optional The Tables are linked by identifiers created by the Warehouse Manager QuestionID VariableID and InterviewID The identifier values are arbitrary and may change with each export They serve only to link related information within a single export file The Value Table uses five fields to express the value of a Variable Value Get A code indicating whether a value has been set and the type of value Value A single normal response value was entered DK The special value Don t Know was entered Refused The special value Refuse to Answer was entered NA The special value Not Applicable was entered Skipped This Variable was skipped by a branching instruction Empty This Variable was never reached or was not in the source version Numeric Code The numeric value or code representing this response Text Display 0 0000000 A text description display of this response Range Bottom The lower limit of the QDS range for this value
43. The prefix must be a single letter A unique integer will be appended to this prefix by the Audio Files tool in the Design Studio Check this box to prevent QDS from automatically changing any Question Number integers For example this option allows you to delete a question without changing the Question Numbers for subsequent questions Note This feature will be implemented in a future release Select a Response Type to use as the default for new Data Elements Press the down arrow to display the possible choices Highlight the appropriate selection Check this box to allow the Subject Respondent to interrupt Audio Files by responding before the file has finished playing QDS Default Settings 159 Styles Dein Einmonts Ses Standard Codes Numbors Tox Datos Times Fosilon nsponsar sm fic right of question 7 Herrog a nmspanst iy ginting amp wakit fF Gresley lisia values E ingude special codes i list e 7 Bede rumene code values il Display valsa kat varicaly m stadninie Position walur Inbiods fo right of weluns Paitin branch isinin b night G ipo app For yntan Wahoos usg Position response set Indicate whether response items should be placed below the text of the question or to the right of the question for paper questionnaires Record a response by Indicate whether code responses should be recorded by circling one of a list of possible codes or by writing the cod
44. a keypad display to enter the value Ge Check this box to prevent an entry outside the allowable range for a Data Element If this box is not checked a warning will be issued for out of range items but they will be allowed Data Elements 35 If zero branch to You can specify a branching option to skip one or more Element s or skip to a specified Marker if the response is equal to zero See Skips and Markers Click OK when you have completed these options Response Set Number Dieta Eemer Probes Applicability Sydes Celculetions Skipped Motes Response Set Tay Decimal places pounds p knmmum value binamu waksa D i W kw Don t Enger g Waken F Penaed fee Wie F Not Applicable g For ACASI use og Enforce aT Range Enio Bench tn Marker Lista for element E Dont Know branch arte ae 1 Detna dem H ielueed branch same os 1 Dein dem E Mat Aaptcapie bennch span pr T Dedauli R Zem The following options are available for numeric responses Decimal places Special Codes Minimum value Maximum value Enforce Range If zero branch to A short descriptor to appear beside the value For example a question about how many times the respondent did x might have a tag of TIMES This descriptor will appear beside the response blank on the data collection screen The Tag is optional and may be left blank The number of decimal places to be used for this Data Element The de
45. a part of branching instructions on the Response Set tab of a Data Element les To add a Skip Instruction using the NEXTCAT Marker ES 1 Select Edit Insert and choose Skip Instruction Branch to 2 Enter the appropriate skip condition remember that the epes arKer Sc Variable Names for Table Elements must include the amp C Substitution Token Marker NEXTCAT 3 Select Marker in the Branch to box 4 Enter NEXTCAT in the Marker box The sample file NEXTCAT Example QDS illustrates the use of the NEXTCAT Marker This Table includes a series of questions about different types of exercises running or jogging cycling aerobics weightlifting any other exercise If respondents indicate that they do not partake in a specific type of exercise the remaining questions for that category will be skipped Automatic Variables 179 AUTOMATIC VARIABLES Automatic Variable Elements are used to calculate a value to be stored in your Data File For example an Automatic Variable can use the system date time to store the current date and time in your Data File automatically i e without manual entry This saves time and ensures accuracy as long as the system date is correct There are several types of calculated values Today s Date cessseseeeseeenee Date record was recorded i e interview date for CAPI ACASI data entry date for DE Current Time een Time record was recorded i e interview time for CAP
46. all audios eaae This option will assign a new Audio Filename to all Data and Information Elements You can suppress audio for any given text by typing No Audio in the Audio File Name box on the Data Element Information Element or Edit Element tab When audio is suppressed in this way the ACASI Control File assumes that the question is intended for staff use and allows keyboard input Script Files Each time you build an ACASI Control File QDS creates a Script File The Script File is designed to help in the creation and management of voice recordings It is built directly from the Specifications File and contains the exact text to be recorded If you plan to use TTS exclusively you may ignore the Script File 108 QDS Questionnaire Development System Text corresponding to items from the Response Set tab for Data Element are not included in the Script File This is a current limitation that should be corrected in a future release For now Audio Files for response items including Response Cards must be managed separately i e outside of the Script File As part of the ACASI Build process you will be prompted A Script File has been produced Would you like to open the RTF document now If you select Yes QDS will open the Script File using your default word processor The default name for QDS Script Files is lt Specifications Filename gt En Script RTF The Script File contains three columns Status File and T
47. and or not Working with Multiple Languages 193 Keyboard Specify the characters that should appear on the standard keypad Default is To use language other than the system default you may edit the English translations For example if you wish to use Decline rather than Refuse to Answer Select Language Translations and edit the English translations a Es E pa Se GW D Ri W GG WW Bee WE ES Alt Keyboard Specify the characters that should appear on the alternate keypad Default is Once errors are corrected you have completed the translation process A language does not represent a separate file only a different portion of the same file In your file listing you will see only one copy of your Specifications File 194 QDS Questionnaire Development System E Deleting a Language To remove a language from your Specifications File 1 Select Language Select 2 Select the language you would like to delete this language should now appear in the Interview Language box on the toolbar 3 Select Language Delete Once the language has been deleted it will not longer be displayed under Language Select Deleting a language does not delete existing translations for that language If the language is later restored those translations will be restored as well Why would I want to delete a language Your specifications will not validate if any languages a
48. are the only types allowed for a Subject ID Variable Change the Response Type to Number or Text If this Data Element is not the Subject ID either change the Variable Name for this Data Element or the named Subject ID Variable on the Study Configuration tab Appendix B 211 Inappropriate Time Span Units You have 1 The set of timespan components conflict with the specfied range a The shortest Unit of Time that you selected cannot be represented within the range using the chosen Value Units Either deselect the shortest Unit of Time change the Value Units selection or change the minimum allowable value to zero b You have selected a set of timespan components that conflict with the range you specified The longest Unit of Time component even with a value of one would exceed the range using the chosen Value Units Either deselect the longest Unit of Time change the Value Units selection or expand the range 2 You have selected one or more timespan components that cannot be represented with the Value Units you have selected The Value Units must be one of the selected units of time Invalid Audio File Name Prefix QDS can provide suggested filenames for all Audio Files needed for an ACASI or ACATI interview File names provided by QDS always begin with a single letter the Prefix followed by a unique number for the file Invalid Category List Enter a list of Category Suffixes to be included excluded The
49. automatically keep this Variable PARK will have a System Missing code for interviews that were not conducted in Version 1 You can view the Warehouse File following reconciliation in Example Transportation Reconciled ODW Go to View Versions highlight Version 2 click Details and select the Variables tab It contains the data after they were reconciled and converted to the standard Version Version 2 We chose to keep the LINE Variable so the final Variables are as follows Transportation Study Form Reconciled Variable Label Variable Name Subject SUBJECT Do you take the subway SUBWAY Do you own a car OWNCAR Do you ever carpool CARPOOL Do you have to pay to park PARK What line do you ride LINE Reviewing Reconciliation Rules To view and print details about your reconciliation select View Versions to open the Questionnaire Versions dialog box Next highlight a Version that has been reconciled These are marked with a blue arrow to the left of the Version number in the list box Questionnaire Warsions Version Dated Administration S pg En CARA Win S8 NT 2000 GER OFA En CAPT Win S8 NT 2000 Working With Multiple Versions 133 Select Details to open the Version Details property sheet Select the Variables tab to view and print a list of Variables and their conversion mapping In our example you would view the following for Version 1 Wersion Details Maps To Conversion SUB
50. basis CAPI 87 Reports Tab available as of v2 1 The Reports tab allows you to produce a Rich Text File RTF report that will list all responses for each CAPI interview The following options can be specified Enable Case Reports 00 0010n Check this box to enable the production of a report listing all responses at the end of each interview Prompt to View Report Check this box if you would like the program to display a message box at the end of each interview asking whether or not you wish to view the report File Name Prefix 00008 Enter a prefix for the report filename The complete filename for each report will contain this prefix text plus the interview identifiers defined on the Options gt Interview Options gt Identifier Variables property page When you enable reports for a CAPI interview QDS produces an RTF file containing question number variable name variable label and response including applicable value labels for that individual interview You will have a separate report file for each CAPI interview If you also select the option Prompt to View Report a message box will pop up after the interview has been saved reading Interview Data has been written to the file First Questionnaire Example En CAPI 100 RTF Would you like to open the document now If you select Yes the report will open up in your default word processor The sample below contains the report generated f
51. be resumed following the same procedures as those used for CAPI See Resuming an Interrupted CAPI Interview ACASI Application Output Each complete or incomplete interview will be written to an Automated Interview Data File QAD these files can be brought into the QDS Warehouse Manager Module for further processing and export QDS File Names for ACASI ACASI Module QSI EXE ACASI Control File OS ACASI Datatie QAD Renaming ACASI Output Data Files QAD See Renaming CAPI Output Data Files QAD The Warehouse Manager 113 Working With COLLECTED DATA THE WAREHOUSE MANAGER Warehouse Manager Overview The Warehouse Manager s major functions include Adding collected data to a single storage Warehouse Tracking data shipments between field sites and a data Coordinating Center Viewing and editing data Deleting data Identifying cases with duplicate identifiers 5 gt A gt gt Reconciling multiple form versions into a single Standard Version e Exporting data to SPSS SAS or MS Access file formats Using the Warehouse Manager as your data management tool creates the following data flow Create a Warehouse for data collection instrument Copy case s from Data File s to Warehouse If multiple data collection sites At Field Site Create Shipment File new cases to be sent to Coordinating Center At Data Coordinating Center Receive Shipment File Copy Shipment File to Local Warehouse
52. cause of this error is insufficient memory Try exiting and restarting QDS then repeat this operation If the problem persists contact the QDS vendor Select About QDS under the Help Menu for instructions on how to contact the vendor Clipboard Paste Error While trying to copy the selected Elements from the clipboard QDS encountered an unusable Element The most likely cause of this error is a cut copy paste operation between two different versions of the QDS software Cut copy paste operations should be performed within a single execution of the Design Studio If this is not the case try repeating the cut use Undo or copy operation then repeating the paste operation If the problem persists contact the QDS vendor Select About QDS under the Help Menu for instructions on how to contact the vendor Code Conflict Standard responses e g Yes and No must have mutually exclusive codes If Yes has a code value of 1 No cannot also have a code value of 1 This applies to Male Female and Checked Not Checked as well Special codes Don t Know Refused Not Applicable do not need to be mutually exclusive Condition ends prematurely The expression is incomplete For example A B C would produce this message See Functions and Expressions for more information Confirming Always Discard You are changing the Undo Information option for this Specifications File This message is asking you to confirm that you n
53. e SEI De Poe ieeg DR CC Column F Ceiumn feeg In the shopping example the categories are Furniture Clothing Toys Books Electronics The second step is to insert the Table Elements These may include Data Elements Edit Elements and Skip Elements In the shopping example the Elements are Have you bought any in the past 6 months If No go to next category skip next three questions Were any of those purchased over the Internet If No go to next category skip next two questions How satisfied have you been with purchased over the Internet 0 Not at all satisfied 1 Somewhat satisfied 2 Completely satisfied Would you purchase over the Internet again ee Inserting a Table Element To add a Table Element 1 Select Edit Insert 2 Select the Element Type Table 3 Click OK 4 Enter the Number of elements in Table in that box The shopping example includes 6 Elements 4 questions plus 2 skip instructions Remember to include all Elements i e not just Data Elements in your count You can change this number at any time 5 Designate whether each Element represents a apse row or column of the Table This setting G Row determines how the Table will be printed for c Coun paper forms The sample questionnaire has one Element per row Tables 173 6 Choose the appropriate button from the Automated Interviews box This setting determines whether Elements will be processed by a completing the top row first
54. error accomplishes the same purpose as selecting Fix i e it will also take you to the item that requires correction You will need to correct all validation errors before you will be able to build most QDS products The only product that can be built from specifications containing validation errors is the Change History After correcting any problems run the validation step again to confirm that all errors have been resolved and that no new errors have been introduced Validation Error Messages While the QDS validation step cannot ensure that all Skip and Edit Elements have been implemented appropriately it can catch a number of errors that would cause problems during data collection See below for a complete listing of validation error messages Identifier Variables Element defines the ID Variable lt Variable Name gt with a Response Type that is not appropriate for a Subject ID There is no Data Element for the Interview Date Time Variable lt Variable Name gt There is no Data Element for the Interview ID Variable lt Variable Name gt There is no Data Element for the Site ID Variable lt Variable Name gt There is no Data Element for the Subject ID Variable lt Variable Name gt Question Numbers Beginning at Element the Question Numbers are out of sequence but locked Element resets the Question Number Integer to a number already used Element resets the Question Number Prefix to prefix which is also set i
55. in a variety of file formats but you can use your graphics program to convert them to the bitmap BMP file format There are free button collections on the World Wide Web You can find them by searching with the term buttons If you find one you like save it to your hard disk using your browser software These files are usually in the GIF or JPG file format that the Web uses and must be converted to BMP by your graphics software Appendix D 225 Picture Button Variations If you are using multiple interviewing languages you may want to create different pictures for each language To make it easier for you to maintain and reference these language variations QDS assumes that you keep the bitmap files for each language in a separate folder but use the same filenames independent of language For example the Yes bitmap files for both English and French would have the same filenames but be stored in separate folders You may also want to vary the pictures slightly for interviewer administered vs self administered automated interviews An interviewer will generally work from a keyboard and will want to be able to press a key e g Y for Yes to enter a response as well as being able to use the mouse For a self administered interview you may want to remove the keyboard and allow only mouse click responses By convention buttons generally have a letter underlined to indicate the corresponding key response Since you may want pict
56. is not in a Table but the Question Number Suffix includes the amp C token Element is not in a Table but the Question Text for one or more languages includes a amp TXT SALT or amp LBL token Element is not in a Table but the Variable Name includes the amp C token Element is not in a Table Applicability should be reset to All Table Categories Element specifies a Table applicability criterion for a non existent category lt category name gt Marker NEXTCAT may only be used in a Table Code List Element has an empty code list Element has too many codes for a checklist Warning Element has too many codes for automated interviewing only first 24 will be used Duplicate Names Element defines Marker lt marker name gt which is duplicated in Element Element defines Variable lt Variable Name gt which is duplicated in Element Warning Element redefines Variable lt Variable Name gt Information in Element may be lost Note This warning is only issued for Automatic Variables 60 QDS Questionnaire Development System Branching Element branches over count Elements past the end of the questionnaire Element branches to an undefined marker lt marker name gt Element branches to Marker lt marker name gt which is earlier in the questionnaire Element loops back count Elements past the beginning of the questionnaire Element loops back to Marker lt marker name gt which
57. is your best friend with a Response Type of Text and a Variable Name of FRIEND The question text for the next Data Element is entered as follows How long have you been friends with amp FRIEND The Substitution Token amp FRIEND inserts the value of the Data Element FRIEND into the question during an automated interview For example if the respondent had entered Joe as the name of his or her best friend this question would be displayed as How long have you been friends with Joe You can build a CAPI or ACASI Control File from the Displaying Values ODS Specifications File to view the results on screen Note In a Paper Questionnaire this question would be written as How long have you been friends with Response to Q3 Tables 171 TABLES Understanding Table Elements Table Elements are used for questions that will be repeated for each of a set of categories For example if you want to ask a series of questions for each of several categories clothing books furniture etc Have you bought any clothing in the past 6 months Were any of those clothing purchased over the Internet How satisfied have you been with clothing purchased over the Internet Would you purchase clothing over the Internet again Have you bought any books in the past 6 months Were any of those books purchased over the Internet How satisfied have you been with books purchased over the Internet Would you purchase books over the Inte
58. language associated with that Control File e g Demo Fr CAPD OPL instead of simply Demo CAPI QPI If you wish you may change the output filename However it is strongly advised that you include some indication of the language in the filename 4 Click Save If you have paper interviews in multiple languages you can produce separate data entry applications for each language or you can enter data for all languages using the same application It will work either way and is a personal choice Special Considerations for Building ACASI Control Files Text to Speech Engines If you plan to use DECtalk Text to Speech see Using Audio you will need to have the appropriate version of the ACASI module installed There are five versions of the ACASI module each with a language specific text to speech engine US English UK English Latin American Spanish Castilian Spanish and German A French engine will be included in the next DECtalk release Although all five versions are included with every licensed purchase of the QDS ACASI module the default installation installs only the US English ACASI program QSI exe To install the ACASI module for languages other than US English Insert the QDS installation CD Select Custom Installation Select ACASI Multiple Version Select Change Oe ae eS Select the language s you would like to install You may deselect US English since it should already be installed This will not uninstall
59. no minimum time or enter CURRENT to make the earliest allowable time the time of day at that point in the interview Latest time allowed Enter the default maximum value for Time Elements You may leave this field blank for no maximum time or enter CURRENT to make the latest allowable time the time of day at that point in the interview Use keypad for ACASI For automated interviews time components may be selected by using Spin Controls where the respondent presses buttons to increase or decrease each component to the correct value or with numeric keypads where the respondent presses digit buttons on a keypad display to enter the value Select Use keypad for ACASI to provide keypad rather than Spin Controls as the default for Time Elements Note f you choose to use a keypad separate screens will be displayed for each component Spin Controls allow all components to be entered on a single screen 32 QDS Questionnaire Development System Response Set Tab Time Span Dota Element Probes Applicability Stylea Calculations Skipped Notes Response Set Wee units 2 F vest Aliyar Yalu C eors kiniu po Fe Monn hissing Months hanths C Monte l D Wineke E innia wapi F Weeks twee elt kan F D n F Wissing Days 15 Des E Dey FF Dest Err I Hours FF iviseing Hau ES Foam C Hours fr I Minutes Fe inning Minuit i Meter C Minutes KE Poked T Seconds E ieee I 7 Gaconds C Sec
60. of a Table Yet it is not within the scope of any Table The scope of a Table is specified by the Elements per category value associated with the Table Element You must either 1 Adjust the scope of the Table to include this Element 2 Move this Element to a position inside the Table or 3 Remove the category Substitution Token from the text of this Element Table Variable Needs amp C The Data Element is within a Table and does not include the amp C category token in the Variable Name If this Data Element is intended to be inside the Table you must add the amp C token to the Variable Name If this Data Element is not part of the Table modify the Table settings or move the Data Element Time Span Component Required You must specify at least one time unit for a Time Span Element You may include up to three contiguous components Too many arguments The function being used does not contain the required number of arguments See Functions and Expressions for more information Too Many Components You may specify a maximum of three time units for a Time Span Element 218 QDS Questionnaire Development System Translation Needed Code Text You have not yet provided a translation in the noted language for all codes used by this Element If you are not currently using this language you can temporarily remove it by selecting the Language Delete command Translation Needed Edit Message You have n
61. of the Specifications File plus en Ox RTF for Self Administered the name of the Specification File plus en Self RTF Select the Options button to refine settings for your questionnaire See Questionnaire Build Options for details Click Save You will then be prompted Would you like to open the RTF document now If Yes QDS will launch your default word processor eg Word WordPerfect and open the newly created questionnaire file e If No you will return to the Design Studio but the questionnaire file will still be created 66 QDS Questionnaire Development System Questionnaire Build Options Although you may find that the default settings meet your needs QDS does allow you to customize settings for the layout and formatting of your paper questionnaire To access Questionnaire Build Options 1 Select Build Questionnaire Interviewer or Build Questionnaire Self Administered 2 Click on Options You will now see the Build Options box that has Layout and Fonts tabs Layout Tab The following options are available on the Layout tab Orientation Sets page orientation default is Portrait Word Processor Word or WordPerfect determined by what is installed on your machine Margins nsina Sets document margin default values are 4 top and bottom left and right Separation between Sets paragraph spacing for the questionnaire default values are 10 points for q
62. right mouse button once Drag and Drop sasasi Use the mouse to select one or more items hold the left mouse button down and move the item s to another part of the screen or window Sample Files Throughout this manual we refer to sample files to help illustrate certain actions These files will be posted on NOVA s Web site at http Awww novaresearch com For releases 2 1 and higher these files will be included on the QDS installation CD and will be written to C Program Files QDSv2 Sample Files during installation This symbol indicates a reference to one of the sample files Getting Help There are several ways to access help in QDS As with most Windows applications help is available from the Help Menu You may also obtain context sensitive What s This help for individual dialog items by right clicking directly on the item for which you want more information The QDS Web site www novaresearch com includes FAQs and a Quick Start Guide Free e mail Technical Support is available at support novaresearch com System Overview As the name says QDS is a Questionnaire Development System It is a complete system for developing and administering data collection applications QDS enables you to e Produce all materials needed to administer a questionnaire or complete a form from a single set of easily developed and maintained specifications e Reuse field tested questions by copying specifications between
63. suffixes may be separated by commas but need not be A Category Suffix is a single letter or digit identifying the Table category Invalid Category Suffix To specify the Table categories for which an Element is applicable enter the list a Category Suffixes separated by commas A Category Suffix must be a single letter or digit Invalid Code List This message is merely a warning that you have not yet described any items for this list You may temporarily leave the list empty but you must complete the list before building any QDS products for this questionnaire To add an item press the Ins key on your keyboard or double click your mouse on the message displayed in the list Invalid Code Pattern This is not a valid form for a Code Pattern You may not leave a Code Pattern blank even if you do not intend to include this type of Special Code in the Questionnaire Invalid Currency QDS expects all monetary values to be entered in a form appropriate to your locale The form for your locale is determined by the Regional Settings in the Windows Control Panel Invalid Date QDS expects dates to be entered in a form appropriate to your locale The form for your locale is determined by the Regional Settings in the Windows Control Panel To see what today s date looks like in the required form press the Today s Date button Invalid Date Format The Format for year selection conflicts with the range of dates you ha
64. the Variable Name and Label For the remaining three Character Strings Numeric Calculations and String Expressions you must also enter an expression in the appropriate enabled box The result of the expression will be stored as the value for the Automatic Variable For example Nongbke Meera Type of data te be stoned sum ses Calouision Manakile Label hirnng Code Eum of F Thanga Shing prea ooo Humeec Cel culstion String Exprocsiar El This example creates a numeric Variable called SUM that would have the value 4 written out to the data set Automatic Variables are most often used to calculate values based on responses to previous questions For instance the following example shows how to calculate the total number of siblings based on responses to questions regarding the number of brothers BROTHER and sisters SISTER Vetebio heart Type of deta io be stored uM sie Murere Calculation Vdebie Labor ing Cn Total number al sibling ch Character Humenc Solcubston String Expression BROTHERS SISTERS Zl You can also use any of the built in QDS functions and expressions detailed in Appendix A to define Automatic Variables Automatic Variables 181 Character String To create a Character String Automatic Variable a ee ge he Select Edit Insert Select Automatic Variable Element and click OK Enter a Variable Name in the Variable Name box Enter a Variable Label in the V
65. to restrict participant access to the rest of the computer Building an ACASI Control File Building an ACASI Module produces an ACASI Application Control File with the extension QSI that is used as a standalone application for administering interviews Your staff will not need access to the Specifications File see Data Collection With the ACASI Module in order to conduct interviews To create your ACASI Module 1 Select Build ACASI Application 2 In the Save In drop down box select the folder where you want the Control File saved 3 Inthe File Name box enter the filename The default is the Specifications Filename en ACASI QSI 4 Click on the Options button to refine settings for your application See ACAST Build Options Click Save 6 A dialog box will pop up A Script File has been produced Would you like to open the RTF document now 7 Click Yes to view the Script see Script Files Click No to continue 8 You will be prompted The requested product has been built Would you like to try out the control file now 98 QDS Questionnaire Development System Ups Ea Val The mauested product ka been built afrad pou Bor bs try out he contd Se ze co sl 9 Click Yes to try out your ACASI Application Click No to return to the Design Studio The Control File will still be created 10 If you select Yes QDS will launch the ACASI program and open the newly created Control File 11 The ACASI Open
66. visit type code e g enrollment 3 month 6 month You can update these settings at any time However it is a good idea to review and confirm these settings prior to finalizing your instrument and beginning data collection Understanding Elements As mentioned earlier your Specifications File can include data collection items special instructions to the interviewer or interviewee instructions for changing question sequence branching or skip patterns calculations consistency checks formatting and comments In QDS each component of your form is called an Element QDS views your questionnaire as a linear sequence of Elements By default QDS will go through each Element sequentially starting with the first and continuing until it reaches End of Elements The Design Studio 13 QDS supports the following types of Elements D ta eeii Data collection items questions or data fields Information Text to be presented to the interviewer or respondent Cl EE Conditional branching instruction Edit cA BAe AAs Consistency check to be performed with a specified reconciliation process Market A destination point for a branch instruction Section Header Instruction to begin a new section of the form questionnaire el LU Formatting instruction for a paper form ET EE A repeated group of consecutive Elements for a set of categories Automatic Variable Value to be entered automatically into the Data File e g to
67. 189 Entering RRC ELE 189 Translating Elements AA 189 Translating Response Cards ccccceceesceeeeeeeeeeneeeeeeeneeeneesieesieesaeeseeeseeeseeeseeeseeeeeneeeneee 191 Translating System KeywordS sssssesesseeeseretstrttinttntrntuntuntuntuntnnttnttntentententnnteneeneene 191 AGOEN 194 Building Control Files for Multiple Languages s sseseeseeseeeseeeseeeseeeseeeseenseeeseees 194 Special Considerations for Building ACASI Control Files ccccsecsseeseeseenseeneeeneees 195 Text to Speech Engines saaa E A A ETE OS 195 lte Tel TI 196 Appendix A QDS Functions and Expression cccssseeesseeeeeees 199 viii QDS Questionnaire Development System Logical Operations wisscicscccscccscccsccsscctecesssnsesnsscesscasscnteseseceseceescussceesceesceeccnteceescucesscesseesuaeszecs 199 Mathematical and Relational Operators 2 csecccseceeseneeeseeeeseeeeseeeeseeeeeeeeeseeeesneeesees 200 QDS TN TE 200 Date Time Tee 201 Range FUNCIONS eessen rA nese ie ese seated R 202 String Funchons esesisesisennniiineniieiani irnir neie eaa aaa i 202 Database Lookup Functions cc cccseceeeeeeeseeeeseeeeseeeeseeeeeaeeeneeeesaeeesaeeeseeeeesaeensaneneaes 203 Appendix B QDS Error Messages 22 ssccceeeeeeeeeseeeeeeeeeeeeeeneeeeeees 205 Appendix C QDS File Extensions cccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 221 ODS TE 221 Other Files Produced Used by QDS cccssscssceseeeesesseeeee
68. 2 or 8 1 Select File Export Interviews 2 Select SAS Format Library Program XPT from the Save as type drop down box 3 Change the name in the File Name dialog box to indicate that this XPT file is the format library to prevent writing over an existing XPT file 4 Click Save 5 You will immediately see a second Save As dialog box with the selection SAS Format Index Files SAS in the Save as type drop down box 6 Click Save A dialog box will tell you how many records were exported to the specified SAS transport file The transport or XPT file contains each unique combination of Yes No Gender Check Each Pick One Response Card Set and Special Code Value Labels that were defined in the QDS Design Studio The XPT file can be viewed using the SAS System Viewer The transport file is organized by streaming header records followed by data records As such the format library is a SAS transport data set just like the FirstQ xpt data set It must be converted to a SAS Format Catalog from SAS Converting SAS Transport File to SAS Format Catalog To load the Format Library from the Transport File into SAS execute the XPT Formats file by double clicking on the filename in Windows Explorer SAS will start and read in the Format Library Run the appropriate code to write out the formats to your SAS Library The following example code writes out formats from FirstOf XPT located in the QDS Data folder to a form
69. 75 is better Sixteen colors are sufficient and produce reasonably sized bitmap files The addition of white and dark gray at the border around the buttons helps to create a three dimensional look This gives a similar look and feel to your QDS data collection application as other Windows based software packages For the Up and Focused buttons the white should be on the top and left edges while dark gray should be on the bottom and right edges For the depressed Down button the border should be all dark gray Ifyou decide to use colored buttons make sure that the colors you choose are noticeably different from each other so they can easily be distinguished by the user e Keep in mind that most people have preconceived color associations Try to avoid a conflict with those associations For example don t use green for a Quit Stop or No button All bitmaps cover a rectangular area To create a button with a different shape you need to clip the parts you don t want by painting them in a transparent color You can decrease a bitmap file size by reducing the number of colors used or reducing the size in pixels Consult your graphics program s manual on how to change the attributes of a bitmap e Custom button packages containing hundreds of premade buttons can be purchased from a computer software store or catalog These button collections are often found under the heading Web Tools in software catalogs They come
70. A 3 Rename Card X to B Duplicate Code Each code in the list must have a unique Code Value for Pick One Code Elements or Variable Name Suffix for Check Box Elements You are adding an item to the list that duplicates an item already in the list If you want to change or delete the item already in the list assign a temporary unique value for this item correct the other item and return to this item Appendix B 209 Duplicate Marker Two Marker Elements in the Questionnaire define the same Marker Name This is never permitted in QDS You must change the Marker Name for one these Elements Duplicate Question Number Prefix This Section Element resets the Question Number Prefix to one that is also set in a different Section Since this could lead to considerable duplication of question numbers and Variable Names it is prohibited Change the Question Number Prefix in one of these sections to be unique Duplicate Suffix Each code in the list must have a unique Variable Name Suffix You are adding an item to the list that duplicates an item already in the list If you want to change or delete the item already in the list assign a temporary unique value for this item correct the other item and return to this item Duplicate Table Category Each category in a Table must have a distinct suffix The Variables in each category will be assigned unique Variable Names by appending the Category Suffix For further inform
71. Applicability Stes Colculetions If Skipped Notes Response Set Allow Value Button Key Audio File F Miale h Moe Mee ke Pomel E Fer a female ke Doni Erg a L On Di W Peyeg a r Lielam Lidar a Applicability F MotApolicable Allow Checkboxes indicate whether or not each response is allowed for this Element Both Male and Female are required responses for Gender Elements To disallow a response uncheck the corresponding box Value Enter the value to be assigned to each response The assigned values for Special Codes may be changed to integers between 0 and 9 but should not match codes assigned to the Male or Female response 24 QDS Questionnaire Development System Default values are Male 1 Don t Know 7 Female 2 Refused Not Applicable 9 Branching option Use this option to specify the path to be followed depending on the response selected Default branching is set on the Data Element tab You may indicate that a skip over a specific number of Elements or to a specified Marker should be triggered for certain responses Button As with Yes No Response Types QDS supplies default buttons for Gender responses Names of these bitmap file sets Male Fem will be entered automatically in the Button text boxes If you prefer you can create your own buttons to replace the QDS defaults See Creating Bitmap Buttons Key This box indicates the letter that can be pressed on the keyboard to s
72. Element only applicable for ACASI interviews using recorded files for audio Audio InterrupTable Check this box to allow the respondent to proceed to the next Element before the entire text has been read Applicability You can use the settings on the Applicability tab to restrict the inclusion of this information By default this Information Element will be applicable for both men and women and for all interview methods To restrict applicability uncheck box next to one or more categories Remember to use gender applicability you must have a gender Data Element designated as Determines Gender Applicability Information Comment Section Header and Format Elements 53 Notes Enter notes to the developer you This information will not appear on paper forms or in computer administered interviews and is available in the Design Studio only Comment Elements Comment Elements allow you to enter comments available only within the Design Studio i e information that will not be included in any QDS output products Inserting a Comment Element To add a Comment Element 1 Select Edit Insert 2 Choose Comments and click OK 3 Enter comment text in the text box and click OK Comment Elements are often used to document question origin or reason for inclusion Comment Elements can also be used to aid in the readability of your Specifications File For instance a blank Comment Element inser
73. Elements sisi esas ta cc E ea secede E ac SAA EAA aeaa ENEA 53 Inserting a Comment Element cc eeseesseeseeseeeseeeeeeeseeeneeeeeseeeeeeeneeseeeseeeseeeseeneneneenens 53 Section Header Elements ici secscccccccicecnctie cosecesdsscsckediscesdatecatelecencseastedesacesasnetdnaceenecisedtetanearx 54 Inserting a Section Header eee ccescseesceeseeeseeeseeeneeeneeseeeseeeseeeseeeseeeseeeseeeseueneeneieneenens 54 Table of Contents iii Section Header Element Tab cecceccesscseessscesecesecesecnseeseeneeenseeneeneeeaeeeeneesersneeeneneaees 54 Format Elements eneeier AORA EER ENA ENAERE aeaa aa EEES an aori 55 Preparing to Build Validating Your Specifications eee 57 Validation Error Messages ccccscssessseesseeesceessceeseseeeseseesaseeeeeeneseseeeaseeessenasaseasaseeenseeaeas 58 Identifier Variables E E A E E E EE E E 58 Question Numbers 58 Lang a Le CET dt Deke atiecal e aea dca aiiis 58 MEDICS tes Foe te chet ccatesscesssds Zeen D n een Bice antes eege ie 59 Bolo A A A E E E E ees geet E 59 Duplicate Names 59 Branchihg DEE 60 Miscellam OusS ccceceececneeeeceeeeseeeseeeeceneeeeseeesaeeeeseeensaeeestanenoeessoeeesneneneeseeeeneseneneeseese 60 Using Your Specifications File cccsseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 61 Types of Interview Data Collection Products sssssssessenrunrunrunnnununnnnnunnunnunnnnnunnnnnennnnnen 61 Default Naming Convention
74. Format Processing for QDS Element Types VeshNo Displays unique Yes and No labels and special codes Gender 23 Displays unique Male and Female labels and special codes Check Each Component Displays unique check each labels with special codes Checked is displayed as Yes Unchecked is displayed as No Check Each values are grouped together Note Check Each composite variables do not have formats Pick One aaaaaaeaaaaenaeee Displays pick one Labels and Special Codes Pick one values are grouped together Pick one Response Cards are handled in the same manner as regular pick one variables Numeric Gcale Displays labeled numeric scale values and Special Codes Numeric scale items are grouped together Numeric scales not associated with a Response Card have labels for the minimum and maximum values Exporting Data 151 only scales associated with Response Cards have labels for all points Automatic Variables Do not have formats Composite Variables Composite dates times and timespans do not have formats Text Variables 0 0 Displays formats for special codes Text variables with no special codes defined do not have formats The SAS syntax file contains the appropriate FORMAT statement for the exported SAS Format Library Format Naming Conventions In the FORMAT statement variables with identical format values are grouped together The format name for a group of variables will be th
75. I ACASI time of data entry for DE Elapsed Time cccssseessessneeeees Number of seconds since beginning of interview NOTE If you have multiple Elapsed Time Elements each Variable will record the number of seconds since the beginning of the interview not the number of seconds since the last Elapsed Time Element Interview Language eessen Control File Language Mode of Administration ene Control File type i e CAPI ACASI DE Data File Name csssseesneeeees Default Data File Name Character String ccsseeseeeenees Fixed string entered in Character String box Numeric Calculation 220 Numeric value result of expression entered in Numeric Calculation String Expression box String Expression cccseeseenee Character string result of expression entered in Numeric Calculation String Expression box To add an Automatic Variable Element Select Edit Insert Select the Element Type Automatic Variable Click OK Enter a Variable Name in the Variable Name box Because Automatic Variables become part of the data set they are subject to the same restrictions as regular Data Element Variable Names 5 Enter a label in the Variable Label box 6 Select the Type of data to be stored e g Today s Date PS 180 QDS Questionnaire Development System For the first six choices i e Today s Date through Data File Name you will only need to select the Type of data to be stored and enter
76. JEET SUBJEET ider cal ME TRO SUDAT Home Change LINE Litt Pico Maida CAR ONE AR Name Change CARROL CARROL Identical Changing Reconciliation Rules If you would like to change a reconciliation rule you can do this from the Version Details property Malaise sheet This must be done prior to converting cases Merite Variables to the Standard To modify your reconciliation tules go to View Versions select the version Nonabin Maps To Coop SUBJECT SUBJECT eegent whose rules you wish to modify click Details METRO SUEWAY Mame Change and select the Variables tab LINE UNE Fecoge Needed CAR ANCAR Harma Charg CARPOOL CARPOOL Identical From the Variables tab double click on the Variable whose reconciliation rule you would like to modify You may change the Variable in the Standard it is mapped to as well as the conversion type Identical Name Change Equivalent Meaning Recode Needed Dereconciling If you decide to undo your reconciliation rules select View Versions to open the Questionnaire Versions dialog box Then select a Version that has been reconciled marked with a blue arrow to the left of the Version in the list box Click on the Dereconcile button QDS will pop up a window stating This version has been reconciled to the current standard Are you sure you want to undo that reconciliation Click Yes and OK 134 QDS Questionnaire Development System
77. M Range Top z Ge Skipped 4 Skipped m C Speohed walas Missing fs Missing L 2 J c After clicking on the Options button from the Save As box the MS Access Flat Database Options box will open You may set the following options regarding Labels and Special Values including handling missing data Exporting Data 153 Use text fields for all variables To create an MS Access Table with all text fields check Use text fields for all variables All coded items will be represented by their code labels rather than numeric values The default setting is not checked Special Value Recodes To change how QDS Special Values are exported select an option from the Special Value Recodes Recode to box Special Codes Select to have all Special Responses converted to their Special Codes as defined in the Design Studio Special Responses include Don t Know default 9 7 Refuse to Answer default 9 8 Not Applicable default 9 9 Skipped default 9 9 and for paper interviews only Missing default 9 9 This is the default setting OT Select to have all Special Responses converted to a null field Range Bottom Select to have all Special Responses converted to the minimum allowable value for the corresponding Variable as defined in the Design Studio Range Top Select to have all Special Responses converted to the maximum allowable value for the corres
78. NOWA Research Company 3 You may also enter a version code author s name and if applicable copyright information This information is not required and may be left blank Interview Options Interview Options are used to define study configuration and specify Variable s that will be used as the unique identifier for your questionnaire For example Will there be one site or many Will there be multiple interviews with the same respondent These parameters may affect how you define your unique identifier To setup interviewing and study options 1 Select Options Interviews 2 Choose applicable options on the Study Configuration Identifier Variables and Applicability tabs Interview options specified will be used by the QDS Warehouse Manager to conduct data management activities e g identifying duplicate cases E In the sample file First Questionnaire Example QDS all interviewing options have been left at their default settings The Design Studio 11 Study Configuration Tab From Options Interviews select the Study Configuration tab to define how your study will be conducted Click on the appropriate radio button choice at multiple sites at a single site by multiple interviewers by a single interviewer Interview Options Check the appropriate checkboxes Subject ID Variable may be duplicated at different sites Check this box if the same range of Subject ID numbers will be used at multiple sites Mult
79. Name on the Study Configuration tab or the Data Element tab so they match Missing Subject ID The Variable specified for Subject ID on the Options Interviews Study Configuration tab was not found in the Specifications File You must delete the Subject ID Variable from the Study Configuration tab or change the Variable Name on the Study Configuration tab or the Data Element tab so they match 214 QDS Questionnaire Development System Multiple Empty Conditions QDS allow multiple rules for handling skipped Data Elements when performing calculations but they must be mutually exclusive When a condition the If box is left blank the corresponding rule is the default to be applied when no other condition is satisfied There cannot be more than one default rule Thus no more than one condition may be left blank Must Check a Category QDS must have at least one rule for handling skipped Data Elements when performing calculations The default rule is to treat the Data Element as if it were Not Applicable If this Element could never be skipped a rule is still needed even though it will never be applied No Response Card The Response Card you selected is no longer part of this Questionnaire There are two possible explanations 1 The Response Card was deleted 2 The Specifications File was damaged and the Response Card was lost In either case if you have a backup copy of the Specifications File available you m
80. RUE FALSE or MAYBE An evaluation of MAYBE can be treated as TRUE or FALSE Check this box to treat a MAYBE evaluation as TRUE Leave the box unchecked to treat MAYBE as FALSE default not checked The following example can be found in Skip Example QDS 1 Respondent s ID Number ID 2 How many pets do you have If Q2 is not greater than 1 then skip to Q4 3 How long have you had more than one pet _ Months __ _ Years Respondents will be asked How long have you had more than one pet only if they report having more than one pet in Q2 Edit Elements 49 EDIT ELEMENTS In addition to range restrictions set on the Response Set tab there may be additional range checks that require comparing responses to multiple items Edit Elements allow you to implement and address internal inconsistencies at the time of data collection For example if you asked for both the respondent s age and birthdate an Edit Element can be used to prompt the user to reenter one or both items in the case of an inconsistency All Edit Element inconsistencies will display a message to the interviewer respondent or data entry clerk Inconsistencies may be resolved by looping back and modifying previously entered data or by requiring that the user answer additional items You may also opt not to require that the inconsistency be resolved before proceeding In these cases a message describing the inconsistency will be displayed but the user will not
81. RUIT FRUIT FRUIT FRUIT FRUIT SERVING SERVING Hjo wS proc freq run The sample files FirstOf XPT and First SAS contain the exported SAS Format Library file and program in SAS format Default settings were used to create these files The sample file SAS Format Convert SAS contains a full syntax example for importing the sample SAS data set and SAS formats 150 QDS Questionnaire Development System The following SAS error message s sometimes occur when running the PROC FORMAT statement ERROR Format name is invalid Observation ignored ERROR Format name 0000 is invalid Observation ignored They do not cause any problems with the resulting format library and can be disregarded Special Code Formatting Special Codes defined in the Design Studio for Elements will have the following formats Don t KNOW oee Don t Know Refused aerer Refused Not Appltcable Not Applicable Skipped 2 egene geed No format applied In cases in which both Not Applicable and Skipped apply and are assigned the same numeric code in the Design Studio the label Not Applicable is displayed Missing eeeneeaeeeenn eenen eerren erene No format applied If the SAS Save As Options are changed to recode Special Values to something other than Special Codes default setting these format labels do not apply QDS SAS Format Program Conventions Special
82. Reports Tab available as of v2 1 The Reports tab allows you to produce a Rich Text File RTF report that will list all responses for each ACASI interview The following options can be specified Enable Case Reports 00 0010n Check this box to enable the production of a report listing all responses at the end of each interview Prompt to View Report Check this box if you would like the program to display a message box at the end of each interview asking whether or not you wish to view the report Filename Prett Enter a prefix for the report filename The complete filename for each report will contain this prefix text plus the interview identifiers defined on the Options gt Interview Options gt Identifier Variables property page The report format for CAPI and ACASI are parallel See CAPI Build Options Reports Tab for more information ET Text to Speech or Recorded Audio Files If you plan to conduct computer administered self interviews you will want to consider how or if you want to use audio The text of each question and other information for the respondent can be read aloud using the built in Text To Speech engine DECtalk or recorded Audio Files WAV Unless otherwise specified QDS will automatically use the default Text To Speech TTS engine When deciding whether to use the built in TTS engine recorded Audio Files or a combination there are a few issues to keep in mind Using the TTS engin
83. See Data Entry Build Options Toolbar D Refused EE Enter the code for Refused to Answer in the current field Shortcut keys Function key if any assigned to this Menu item See Data Entry Build Options Toolbar R Not Apnpltcable Enter the code for Not Applicable in the current field Shortcut Keys Function key if any assigned to this Menu item See Data Entry Build Options Toolbar N Show List Display a list of codes for the current field Shortcut keys Function key if any assigned to this Menu item See Data Entry Build Options Toolbar R Check Mark n se Enter the code for a checkmark in the current checkbox field Shortcut keys Function key if any assigned to this Menu item See Data Entry Build Options Toolbar W ei Clear the current field Shortcut keys Shift F6 Toolbar _ Help Menu Help Topics About QDE Help Topics 0nanannaaannaannaaaeeaaanne Displays the Help screen From the opening screen you can get step by step instructions for using the QDE program and various types of reference information Once you open Help you can click the Contents button whenever you want to return to the opening screen About QDE l Displays the copyright notice and version number of your copy of the QDE program The Data Entry Module 75 Entering Data Entering Coded Items Sometimes data entry staff will be able to key directly from the form into the Data Entry Screen For ex
84. Shipment window at the same time 6 Select the Local Warehouse window and highlight the interviews to be shipped You may also Select Edit Select All to select all interviews 7 Select Edit Ship from Warehouse 8 You will see these interviews in the Interviews to Ship window Note that the status of the transferred interviews changes to Shipped as they are copied Dragging and dropping between the Local Warehouse and Interviews to Ship windows will also transfer the selected interviews for shipment When you have finished adding cases to your Interview Shipment File send the Shipment File QTD to your Data Coordinating Center using your preferred method e mail FTP USPS etc Receiving Data The Data Coordinating Center will be receiving data collected at field sites To receive data 1 Create anew Warehouse File New Warehouse or open a preexisting Warehouse File Open Warehouse Select File Open Select the folder from the Look in box containing the Shipment File s Select Interview Shipment Files from the Files of type box Select the Shipment Filename you would like to add Click Open Select Window Tile Horizontally to view the Warehouse and Shipment windows at the same time oY Zen ee Se LS Working With Multiple Sites 139 8 From the Shipment File window select the interview s to transfer to the Warehouse or select Edit Select All to select all interviews 9 Select Edit Copy to Wareho
85. Tab Time Span ccccccecesceceeeceseeeeeeeeeseaeeseaeeeeeneessaeeesceeseneessueeeseneess 32 Response Set Local Currency ccccsccccecseecsececeseseceeeseeeseeeneeeneeeneaeeeaaeeaaneaeesieetieeeaes 34 Response Set Number wscsinc deena Reiland 35 Response Set Tab Numeric Rating Scale eeceeceesceeeeeeeeeeeeesneesneesireseesieesenesenees 36 Response Set Tab Text ged REENEN EENS edd 37 Response Set Tab Pattern ccccccesecceceeeeceeceeeeeeeeeneeceaeeceeeeeseaeeesaeeeseneeseeeeesueeesieeess 38 ProbeS Tab E E A E E A AEE 39 Applicability Ke BE 40 Applicability Respondent s Gender 40 Applicability Table Categories 40 Applicability Interview Method 41 Styles VA E E 41 Galculati ns CT TE 42 If Skipped Vabiicsssccecvecseccsvescecacviesac sesserieatecsncssnsaecsanecanscexsseveasiesescecvacevevauencscndsanecaveccenscnsiuerxe 43 NOteS TaD L T E ivdanvdasuvands A 44 Controlling the Flow Skips and Markers sssssssssssssssnnnnnnnnnnnnnnnnnnnnnnnn 45 Marker Elements i ccsiccccsscsecscscsccscssccerectansecessaceeceseaneeseseascessceuscecsstuecessactectsccccecsccctseaeseatseceses 46 Skip ElOMeNts ccccccssssceesssseeeessseeeeessseeeessseeeeeseaaeseeseaaeeesssaeseeseaaeseeessaeseesssaeeeesseeeesssaeenes 46 Edit Elemen E 49 Information Comment Section Header and Format Elements 51 Information Elements EE 51 Inserting an Information Element 51 Information Element Tabe 52 Comment
86. Time Enter the value to be substituted for the seconds component of the time when the second is not provided e g 30 This should be an allowable value 0 59 so that the full time will be valid for analysis For ACASI interviews the time of day components are generally presented as Spin Controls where the respondent presses buttons to increase or decrease each component to the correct value An alternate entry method uses a separate keypad field for each component where the respondent presses digit buttons on a keypad display to enter the value Select Use keypad for ACASI to provide keypad rather than Spin Controls for Time Elements Enter the default minimum value for Time Elements You may leave this field blank for no minimum time or enter CURRENT to make the earliest allowable time the time of day at that point in the interview Enter the default maximum value for Time Elements You may leave this field blank for no maximum time or enter CURRENT to make the latest allowable time the time of day at that point in the interview Check this box to prevent a time outside the allowable range 0 59 for a Data Element to be entered If this box is not checked a warning will be issued for out of range times but they will be allowed Spacial Codes Branching l Calculations Walut urt Aii Waluer E Years Allownble mnga EI Mantha C honts K sse Ei Weeks E Weeks Fite fe Days C Daa M eimuen br Er ours C Airs F E
87. Variable Label box Select String Expression from the Type of Data to be Stored drop down box ON Re p S a Enter a calculation in the Numeric Calculation String Expression box 7 Click OK A common application is to use an Automatic Variable to calculate dates prior to or after a given date For example you might want to ask Jn the last 60 days that is since amp PAST60D how many times have you where PAST60D is the date 60 days prior to today First create an Automatic Variable named TODAY of the type Today s Date Next create an Automatic Variable named PAST60D and Select String Expression from the Type of Variable box In the Numeric Calculation String Expression box enter LONGDATE TODAY 60 When this Variable PAST60D is used as a Substitution Token in the question In the last 60 days that is since amp PAST60D how many times have you QDS will display In the last 60 days that is since Saturday December 22 2001 how many times have you Alternately you could enter SHORTDATE TODAY 60 This would display Jn the last 60 days that is since 12 22 2001 how many times have you im You can view this example in the sample file String Calculation Dates Example QDS Additional examples are available in AutomaticVariables ODS See Appendix A QDS Functions and Expressions for a full listing of QDS functions and their syntax Automatic Variables 183 Creating an Automate
88. With Multiple Versions Next we created a new Shipment File First Questionnaire Site 1 0TD and selected all cases in our Local Warehouse First Questionnaire Site 1 0DW for shipment As we transferred our Local Warehouse cases for shipping their status changed from Complete to Shipped in First Questionnaire Site 1 0DW Finally we sent our Shipment File First Questionnaire Site 1 QTD to our Data Coordinating Center Site 2 At Site 2 we initially created a new Local Data Warehouse called First Questionnaire Site 2 0DW Next we added the following Data Files to this Warehouse First Questionnaire Site 2 1 QAD Data collected with CAPI at Site 2 time 1 First Questionnaire Site 2 2 QAD Data collected with CAPI at Site 2 time 2 Note that we renamed the QAD files following data collection so that they would have unique names in this case the names reflect the site and data collection time instance After we transferred all cases to the Local Warehouse First Questionnaire Site 2 0DW their status changed from Complete to Transferred in the QAD files All these cases were in the same version Next we created a new Shipment File First Questionnaire Site 2 0TD and selected all cases in our Local Warehouse for shipment As we transferred our Local Warehouse cases for shipping their status changed from Complete to Shipped in First Questionnaire Site 2 O0DW Finally we sent our Shipment File First Questionnaire S
89. ace With QDS you can move quickly from questionnaire design to data collection and easily make modifications to your forms Throughout this guide we may refer to your data collection tool as a questionnaire form or survey QDS can be used to develop a wide array of data collection instruments for a vast range of interests ee sil System Requirements Operating System Windows 95 98 ME 2000 NT 4 0 XP RAM 32MB Minimum 64MB Recommended Disk Space 12 MB for installation additional space required for questionnaires Audio A sound card and speakers or headphones are required if you intend to use audio Conventions Used in This Manual There are some standard conventions used throughout this manual to make it easy to follow and understand EZ This symbol indicates a definition This symbol highlights additional information SE This symbol indicates a tip or trick E 2 QDS Questionnaire Development System Menu Commands Menu items are indicated by a vertical pipe followed by the option s to select For example File New indicates that you should select the option New from the File Menu Many QDS commands are available via drop down Menus keyboard commands and toolbar buttons In this manual we will generally use the drop down Menu Mouse Commands Elek eee Click the left mouse button once Double Click o Click the left mouse button twice Right Click 0 cece eeeeeeeneeeee Click the
90. adio button This process will assign or reassign filenames for Data haare ae Element Question Text items The new filename will Text of Gerben automatically be entered in the Audio File Name box on the oer mgando yoa Data Element tab for Data Elements A complete list of the new filenames can be viewed by building a new Script File Build ACASI Application mm S QDS does not automatically assign filenames for all items d with which an Audio File can be associated You will need to l E manually assign and enter filenames for Information Element G Satama text Edit Element text and Response Set tab text for Data Elements Despite these limitations having QDS assign filenames will ensure that they are unique and saves the time and trouble of entering filenames for Data Element question text items There are options available for renaming only some of your WAV files From Tools Audio Files open the Audio File Renaming dialog box Use the Audio files to rename setting to specify how and when Audio Filenames should be changed Rename only if necessan Select this option to assign a new Audio Filename if the current name is empty or duplicates a filename assigned to another item in your specifications Rename if necessary or if text changed Select this option to assign a new Audio Filename if the current name is blank or a duplicate or if the question information text has changed since the last rename Rename
91. alue Pete branch same as E Fistused T e Deinuh er Wh me HNot Applicable branch seme as Hot Apolenbie os r Detsuh E Zoo When the response for your Data Element is in Currency use this Response Type There are several options on the Response Set tab to review and possibly modify E dies This is a short descriptor to appear beside the value For example a question about the respondent s income might have a tag of INCOME The text entered in this box will appear beside the response box on the interview screen The Tag is optional and may be left blank aeren Select the appropriate unit The specific units listed are determined by Windows based on the system locale For instance for the US you may select Dollars or Cents NEE You may choose to allow Don t Know Refused and Not Applicable by checking these boxes default setting is checked In the box to the right you may modify the value to indicate the Special Code Minimum Allowable Value Enter the smallest amount to be allowed for this Data Element Maximum Allowable Value Enter the largest amount to be allowed for this Data Element For ACASI use Enforce Range MSMR AME For automated interviews the numeric responses may be entered using Spin Controls or a keypad With Spin Controls the respondent presses buttons to increase or decrease the displayed value until it is correct With a keypad the respondent presses digit buttons on
92. ample Male 1 Female In the example above it is clear that 2 is the code to be entered However occasionally a form may be designed such that the numeric codes are not included Male In these cases it may be necessary to look up the appropriate numeric code for the circled or checked response To view and or select response codes for coded Response Types Gender Pick one Check all that apply Yes No Rating Scale Response Card 1 Select Code Show List The Codes window can also be accessed via the Code List toolbar button e Predefined Function Key See Data Entry Build Options 2 The Codes dialog box will appear and display the numeric values associated with each response for the current data item For example for a GENDER Element you might see 3 To enter from the Code Value list and return to Data Entry click on the appropriate code 4 To return to Data Entry without selecting a value click Esc or the Close Window button Entering Check Each Items For Check Each Response Type items you may enter the appropriate numeric value default is 0 not checked 1 checked or click the Check toolbar button Gel You may also view values for checked not checked using the Code Show List command as described in the previous section 76 QDS Questionnaire Development System Entering Special Code Responses There are three ways to enter a Special Code i e Don t Know Refused to Answer or Not
93. ample TRUNCATE 34 56 returns 34 Date Time Functions AGE Date1 Date2 Numeric Expression Calculates and returns a numeric age based on a birthdate Date1 and a reference date Date2 Arguments must be either QDS full date Variables Automatic Variables computed using DATEYMD or Automatic Variables of type Today s Date Arguments may not be string expressions dates entered directly into function e g AGE 10 17 1991 TODAY Automatic Variable string expressions eg LONGDATE TODAY Example AGE DOB TODAY NOTE Age is not correctly calculated if reference date is birthdate e match on month and day Age is not incremented until day after birthday For example a client whose birthday is June 5 1971 will have a calculated age of 30 when the reference date is June 5 2002 but will have an age of 31 when the reference date is June 6 2002 DATEYMD Year Month Day Numeric Expression Creates a date value from numeric arguments for year month and day QDS Date values are numeric values equal to the number of days since December 31 1899 dates before December 31 1899 have negative values Example DATEYMD 1965 8 10 returns 23964 Notes You must use a four digit year There is a typo in the QDS Online Help that lists this function as DATEMYD LONGDATE Date String Expression Converts a numeric date value to a long string form that can be used to display in question text edit Elements or informa
94. an one Element click on the first Element in the group and while holding down the Shift Key click on the last Element in the group 2 Select Edit Copy to cut instead of copying select Edit Cut 3 Highlight the Element just below the point at which you would like the copied items inserted and choose Edit Paste Note You may also use the Copy or Cut buttons from the toolbar Editing Elements At any time while building specifications in the Design Studio you can go back and view or edit any of your Element specifications Double click on the Element you wish to view or edit from the Specifications File Element list and make your modifications When you are finished click OK Note that you can also use the Element View button E from the toolbar In addition the Next Element CS 1 and Previous Element e buttons on the toolbar enable you to move quickly between different Element specifications Deleting Elements To delete an Element or group of Elements 1 Select the Element s you would like to delete To select more than one Element click on the first Element in the group and while holding down the Shift Key click on the last Element in the group 2 Select Edit Delete or the Delete Element s CG button from the toolbar The deleted Element s will be removed from the Element list The Design Studio 15 Locating Elements Find and Go To The Find function allows the user to search for words or phras
95. ariable Label box Select Character String from the Type of data to be stored drop down box Enter the string expression in the Character String box Click OK Be Numeric Calculation To create a Numeric Calculation Automatic Variable A ge oe Ze Select Edit Insert Select Automatic Variable Element and click OK Enter a Variable Name in the Variable Name box Enter a Variable label in the Variable Label box Select Numeric Calculation from the Type of data to be stored drop down box Enter a numeric value in the Missing Code box QDS will use this value if the numeric calculation cannot be evaluated to a single value The default value is 1 Enter a calculation in the Numeric Calculation String Expression box Click OK Pe One common numeric expression is to calculate age based on the Date of Birth a previously collected Data Element named DOB and today s date a previous Automatic Variable of type Today s Date named TODAY which is written as the QDS function AGE DOB TODAY in the Numeric Calculation box In the sample file Age ODS you can view this example See Appendix A QDS Functions and Expressions for a full listing of QDS functions and their syntax 182 QDS Questionnaire Development System EE String Expression To create a Character String Variable Select Edit Insert Select Automatic Variable and click OK Enter a Variable Name in the Variable Name box Enter a Variable label in the
96. as will Value Labels The sample files First Questionnaire SAV and Transport SAV contain data from the examples in SPSS format Default settings were used to create these files Exporting to a SAS Transport File To export your data to SAS 6 12 or SAS 8 1 Select File Export Interviews 2 Select SAS Transport File XPT from the Save as type drop down box 3 Click Options and make any desired changes See SAS Save As Options 4 Click Save A dialog box will tell you how many interviews were exported to the specified SAS transport file 146 QDS Questionnaire Development System SAS Save As Options SAS Options F Indede Question Number wih vanable Labe Special Value Recodes Speciied vueg Fendi gn Special Codes DEES E C Missing Felrsed fF C Ronge otom Nol Anokoable Im Renge Top Skipped C Range Middl PP C Spoechedvelues on the SAS Options Missing os After clicking the Options button from the Save As box the SAS Options box will open The following Label Special Value and Missing Data options may be set window Include Question Number with Variable Label Special Value Recodes Special Codes Missing Range Bottom Range Top Range Middle Check this box to include the Question Number with the Variable Label The Question Number will be added at the beginning of the Label The default setting is not checked
97. at library using the CNTLIN option in the SAS Format procedure Convert SAS Transport File to a SAS Format Catalog libname demolib c demolib proc format library demolib cntlin FirstOf run Exporting Data 149 If the name specified in the File Name box for the SAS format XPT file is longer than 8 characters the generated format dataset is truncated to 8 characters For example if the full SAS format XPT file name was FirstOformats XPT the truncated name should be referenced in the code cntlin FirstQfo In general it is simpler to limit SAS dataset names to 8 characters or fewer You can assign these formats to your SAS dataset using the FORMAT statement imbedded in your SAS code or as a separate operation The SAS syntax file generated by the Warehouse Manager contains the FORMAT statement for that format library it was saved into the same location as the XPT file Format names sometimes but not always correspond to the variable names see ODS Format Program Conventions box below This example assigns formats to the Fire SAS dataset Note that the appropriate library data and set statements were added as well as the SAS Frequency procedure to verify the contents of the FirstQ data set Write out formats to SAS dataset libname demolib c demolib data temp set demolib FirstQ FORMAT VISIT VISIT GENDER GENDER RACE RACE JOB FULLTIME JOB EARLY EXERC DIET AGREE FRUIT FRUIT F
98. ation about how QDS works with Tables see Tables Duplicate Variable Name Two Data Elements in the Questionnaire collect data for the same Variable Name Rename one of the Variables Element Not Allowed in Table The only Element types allowed within a Table are gt Data Elements except Check Boxes gt Skip Elements gt Edit Elements gt Automatic Variable Elements Check Box Data Elements are prohibited because they are too difficult to arrange in matrix form for a paper questionnaire If you need to include check boxes in the Table use a series of yes no questions instead Information Elements are excluded for a similar reason Expected or Lists one or more items enclosed in braces are used to test for membership or non membership in the list The list ended without a closing brace The problem may be a mixture of braces and parentheses For example X 1 3 5 would produce this message See Functions and Expressions for more information Expected a comma A function reference has an invalid argument list The problem may be a missing operator or a missing comma For example DAYS DATE 2 would produce this message See Functions and Expressions for more information Expected a right parenthesis If the expression includes a reference to a function e g DAYS 10 then the problem may be that the right parenthesis at the end of the arguments is missing For example MDY 10 15 98 l
99. ations CONCAT ID SUBJECT Appendix B 205 Audio Files Needed The interview Control File has been created as requested A corresponding Script File was also created in the directory where the recorded Audio Files will be placed The Script File notes which recordings need to be created or updated Backward Branch QDS does not permit branching to an earlier Element in the questionnaire This rule was added to preclude the possibility of an infinite loop and because no clear need for backward branching was anticipated If you believe you have such a case please notify the QDS vendor and let the design team know Select About QDS under the Help Menu for instructions on how to contact the vendor Cannot Build Products There are two possible causes for this error The specifications for the Element noted in the message may have been updated by a newer version of the Design Studio which would have been noted in an error message immediately prior to this one If no such message appeared the Element specifications have been corrupted and must be restored Cannot Create Data Entry Control File QDS is unable to write to the Data Entry Control File you selected There may be a network or application sharing violation the drive may have gone off line or there may be a hardware error If you cannot determine the cause of the problem try creating the file on a different drive Cannot Create DE Control File QDS is unab
100. ations No File The named file was not found New Name The filename has changed since the last script New Text The text to be recorded has changed since the last script Select Yes to open the Script File now switching to your word processor and return to the Design Studio later Select No to continue working in the Design Studio Skip Too Far A branching instruction in this Element skips over more Elements than follow this in the questionnaire If you intend to skip to the end of the questionnaire consider using a Marker Substituting Standard Bitmap There was a problem with the requested bitmap file and QDS is substituting the standard picture button Either the requested bitmap file could not be found or it is invalid If the named bitmap file could not be found it may be that the wrong folder was specified To change folders press the Options button on the dialog for saving your product file To change the name of the bitmap file update the specifications for all Data Elements that reference this button or use the Global Changes command If the named bitmap file is invalid it was not written in standard BMP format Try opening the file with a graphics program such as MSPaint and resaving it as BMP Substituting Text Button There was a problem with the requested bitmap file and QDS is substituting a text button in its place Either the requested bitmap file could not be found or it is invalid
101. ay be able to copy the needed Response Card from the backup No Translations Available You have asked to copy standard translations for a language that does not yet have any defined To provide these translations select Translations from the Language Menu There are six required categories Code Responses Yes No Male Female Don t Know Refuse to Answer Not Applicable Date Components Year Month Day singular and plural Time Components Hour Minutes Seconds time of day and timespan Automated Interviews OK Clear Previous Question Next Question Repeat the Question error messages Paper Interviews If then skip to etc Conditionals Equal less than greater than etc Not enough arguments The function being used does not contain the required number of arguments See Functions and Expressions for more information Numeric Variable Required You have specified an expression that references a possibly non numeric Variable where only numeric Variables are permitted Numeric Variables are required in numeric operations e g addition multiplication or function arguments If you are referencing the correct Variable you must change the Response Type for its Data Element to a numeric type All Response Types are considered numeric except Text and Pattern Options Restored to System Defaults The options settings for this questionnaire have been set to the standard QDS defaults provided as Facto
102. ay to park We have created a separate sample file for each version so that you can view the specifications for each see Example Transportation v1 ODS and Example Transportation v2 QDS The example source Data File Example Transportation en CAPI QAD contains sample interviews that have been transferred to the Local Warehouse File named Example Transportation Unreconciled QDW It contains cases with two versions that have not been reconciled The file Example Transportation Reconciled QDW Working With Multiple Versions 131 contains the same cases following reconciliation and conversion to the Standard Version This example shows the steps to designate Version 2 as the Standard and to reconcile Version 1 to Version 2 Designate Version 2 as new Standard 1 Select View Versions 2 Select Version 2 3 Click Standard and OK Version 2 should now have the bull s eye Reconcile Version 1 to Standard Version 4 Select View Versions 5 Select Version 1 6 Click Details 7 You should now see a dialog box asking This version is not the current standard and has not yet been reconciled to the standard Reconcile now 8 Click Yes You should now see a dialog box displaying Reconciling version 1 to version 2 the current standard 9 The Warehouse Manager then goes through the following steps for reconciliation e The Variables SUBJECT and CARPOOL are identical and are merged automatically with
103. be required to resolve it To add an Edit Element 1 Select Edit Insert and choose Edit Instruction Note The Edit Element must be inserted after the Elements to be included in the check Edit Element Notes If poner 80 a Display message m enter a new date that is at least six months from today Reconciliation process Number of elements Marker Loop back to prior element D fi element x Audio File Name r Perform if condition evaluates to maybe Audio T Interruptible 2 In the If text box enter the condition to be checked by the Edit Element 3 In the Display message box enter the text of the message to be displayed when the condition is TRUE The message generally explains the nature of the inconsistency and requests a resolution 50 QDS Questionnaire Development System 4 In the Reconciliation process box select what you would like to happen when the condition is true No further special processing re If you select No further special processing only the message will be displayed Reconciliation Elements follow lf you select Reconciliation Elements follow this you will Loop back to prior Element need to include additional Elements to clarify or restate one or more questions related to the identified inconsistency They must immediately follow this Edit Element and will be bypassed if the condition was FALSE Se The final option is to Loop back to prior Element The
104. ber Prefix to a unique value c Reset the Question Number to a larger integer Question Number Sequence Error Normally QDS determines the integer portion of all Question Numbers when the specifications are validated The integers are presently locked however by the Data Default options When the integers are locked QDS is unable to resolve any duplicate or out of sequence numbers that may result from changes to the specifications There are two ways to correct the problem 1 Unlock the Question Numbers by resetting the check box on the Data defaults Options tab 2 Add a Question Number Suffix to each Data Element that causes a problem Read Error The data record for this Element is not formatted correctly There may be physical damage to a portion of the file Try validating the file to learn the extent of the damage Running a disk checking utility may help You may want to return to your most recent backup of this file The settings for this Element will be restored to the default values Required Field You have left a required field blank When you press the OK button in the message box QDS will highlight the field in question You must enter a value in this field before moving on to a different Element or a tab Resetting to Check Boxes Pick A Code Scale This Data Element is associated with a Response Card that is not in the current Specifications File There are four possible explanations 1 The Res
105. ble 0 Select this choice if you generally do not want to branch out of the normal sequence after a response of Not Applicable This choice can be overridden for individual Data Elements Replace entered values When a response is changed by the respondent or data entry operator it can affect the branching paths that follow For example it is possible that questions that were previously applicable and asked answered should now be skipped Check this box if you would like previously entered values to be replaced by a skip code Leave this box unchecked to retain prior values The setting on this tab sets the default for Skip Elements and Build Options Calculations QDS Default Settings 167 Treat AS ZOLO eseeeseeneeeeeeeeeneees Select this choice if you generally want to substitute a value of zero for a Don t Know response when performing an interim calculation This choice can be overridden for individual Data Elements Treat as Allowable range Select this choice if you generally do not want to substitute any value for a Don t Know response when performing an interim calculation This choice can be overridden for individual Data Elements Treat as Limited rang 0008 Select this choice if you want to substitute a specified value or limited range for a Not Applicable response when performing an interim calculation The specified range is entered in the box to the right To spec
106. cation for your QDE Control File was set by your selection in the Save In drop down box during the Data Entry Build step 2 Double click on the icon 3 You will now see the Data Entry Open dialog box You can also create a Windows shortcut to launch the data entry Control File Launching from the Control File QDE will automatically launch the QDS Data Entry Module and display the correct data entry Control File in the File Name box If you choose to open from the Start Menu you will need to locate the correct Control File from the Data Entry Open dialog box Using a desktop shortcut is often the simplest method for data entry staff to launch the Data Entry application and begin data entry Data Entry Open Dialog Box e On the Data Entry Open dialog box you wanfan AAA ce em will see the following Dee DE ODE Look Im Displays Control File location File name Displays Control File name Files of type Displays QDS DE Control Ferme enspi DO Op Files QDE mala LS ffe gipee 005 DE Cond Fin D I E Lee Acton Select button for intended JE Enter g e nares pech data entry mode Enter new TI Mesta pat banae interviews default Verify T Groene rietser bead onde 72 QDS Questionnaire Development System prior interviews or Browse interviews Browse interviews is a read only mode that does not allow modification of entered data Bateb 8 re Enter Batch Code Once
107. current QAD file is moved or renamed the next CAPI interview will create a new QAD file We recommend that you develop a naming protocol for Data Files at the beginning of your study Common schemes involve date information and if applicable information specifying site and or computer A QAD file can be renamed at any time and then selected in order to add interviews on the Open CAPI Application dialog box For example if you select QDS Automated Interview Data Files QAD from the Files of type drop down box and then select a specific QAD file from the list box it will add interviews to that file 96 QDS Questionnaire Development System The sample Data Files illustrate how you might develop a naming convention for your files Data File First Questionnaire Site 2 1 QAD First Questionnaire Site 2 2 QAD First Questionnaire Site 1 3 QAD First Questionnaire Site 1 1 QAD First Questionnaire Site 1 2 QAD Description Data collected at Site 2 Time 1 Site 2 Time 2 Site 1 Time 3 Site 1 Time 1 Site 1 Time 2 ACASI 97 Aupio COMPUTER ADMINISTERED SELF INTERWIEW ACASI In this data collection mode the respondent records answers directly into the system using a mouse touchscreen or keyboard Optionally a computer voice or recorded human voice can be used to read questions aloud as they are displayed on the screen For computer security it is possible to add a password and or lock the keyboard
108. d Subject Variable To avoid the necessity of tracking and entering unique identifiers you can create a Calculated Subject ID To do this create an Automatic Variable named SUBJECT that is calculated through the concatenation linking together of Today s Date and Today s Time 1 2 3 4 Create an Automatic Variable called TODAY of type Today s Date Create an Automatic Variable called TIME of type Current Time Create an Automatic Variable called SUBJECT of type String Expression Enter the following into the Numeric Calculation String Expression box CONCAT TODAY TIME To see these specifications you can view the sample file Automated Subject ID QDS This technique can also be used to concatenate other Variables e g month of birth last 4 digits of SSN gender Response Cards 185 What Is a Response Card Often a single scale or Response Set is used for many questions in an instrument For example you might use the rating scale Very Likely Likely Not Likely Very Unlikely for each question in an entire section It would be tedious to have to enter your Response Set Very Likely Likely Not Likely Very Unlikely for each question that will use this set of responses You can use Response Cards to create your own Response Types For the example listed above you might create a Response Card called LIKELY Then for any questions that will use Very Likely Likely Not Likely Very Unlikely as their Resp
109. day s date computed value Comments Informational text for the form designer Each Element creates a single line in the Specifications File ER Questionnaire QDS English United States Data collected for Subject ID Information to Interviewer Thank you for agreeing to participate in our study Data collected for Gender Skip next element if GENDER 1 Data collected for Number of pregnancies End of Elements i New Element Inserting New Elements on Ema To insert a new Element 1 Select Edit Insert or click the Insert Element button from the toolbar 2 Select Element Type 3 Click OK New Elements are inserted before the current item Each Element Type is described in detail in later chapters s s E s 2 s s s s E 14 QDS Questionnaire Development System Copying Moving and Deleting Elements It is easy to copy or move any Element or group of Elements from one part of a Specifications File to another Elements may also be moved and copied from one questionnaire to another This can be a great time saver when you have similar data collection items in different forms Field tested questions can be reused by simply cutting and pasting Once you have copied an Element you can edit the parts that are different such as Variable Name Label and Question Text Copying and Moving Elements To copy an Element or group of Elements 1 Select Element s to copy To select more th
110. dialog box will appear with the name of your ACASI Control File in the File Name box and the Begin a New Interview radio button selected 12 Click Open to test your ACASI application Continue reading to learn how to enter data The next section ACAS Build Options explains how to customize your ACASI screens in several ways including modifying font size changing space allotted for questions setting whether or not to display question numbers on the screen and changing keyboard mouse navigation options Options unique to ACASI include the ability to restrict the respondent s access to Refuse to Answer choices hide disallowed special response buttons control support for keyboard input and specify exit passwords ACASI Build Options To access Build Options for your ACASI Module 1 Go to Build ACASI Application 2 Click on Options You will now see the Build Options box with the following tabs Operations set input options Appearance set screen formatting options Spin Controls set options for entering Date and Time Elements Audio control audio settings and Reports interview data report options new in version 2 1 ACASI 99 Operations Tab The following options are enabled and can be modified for ACASI applications Support keyboard input Restrict Refuse to Answer Hide disallowed buttons Replace entered values Disallow resum
111. dow CAPI displays only one item at a time Question text appears in a box at the top and special response and navigation buttons are located along the right edge of the screen CAPI Menu Commands The CAPI Menu at the top of the screen provides the following commands Interview New Interview Begin a new interview InterviewlComment Enter an interviewer comment Keyboard shortcut Ctrl C Interview EXit AAA Exit interview prior to completion You may resume later Keyboard shortcut Alt F4 Help For this Question If available view additional information for this item text specified on the Data Element Probes tab This item will be unavailable if no Probes text exists for this item Keyboard shortcut Ctrl Q Help General Help 0000100snaenaene Retrieve general help on the CAPI program Keyboard shortcut Ctrl H Conducting CAPI Interviews After clicking Open in the CAPI Open dialog box the CAPI application will open a new window displaying the first Information or Data Element of the questionnaire Entering Interview Responses in CAPI CAPI responses can be entered using the keyboard mouse or if available touchscreen The exact configuration of the screen will change slightly depending on the type of item being displayed For example a Yes No Response Type will display the Yes and No buttons A Pick One Response Type will display a button for each possible response Yes No
112. dows Windows 95 Windows 98 Windows 2000 and Windows NT are either trademarks or registered trademarks of Microsoft Corporation WordPerfect is a registered trademark of Corel Corporation SAS is a registered trademark of SAS Institute Inc SPSS is a registered trademark of SPSS Inc Sound Blaster and Creative Wave Studio are registered trademarks of Creative Technology Ltd DECTalk is a registered trademark of Fonix Corporation Other product names mentioned in this document may be trademarks or registered trademarks of their respective companies and are hereby acknowledged Last Revised June 12 2003 Table of Contents i e this ea a isisisi ieaiaia 1 Welcome to QDS a isicsiiiscccecccdacestcctccczeserecusteisdeset ctcecastciscencccescaueses coueeceeaesacecuesavcceecesessnessancencccs 1 System Requirements i cicc cccseccecccccsceccecceesacseceeadeeszeesaqssceeadersdaeanstesceasedeseraqcessieasaceeacssanssandsand 1 Conventions Used in This Manual ccscceseesneesnensesseesseeseeesseesseesseeseeassassesseeseeeseenseaes 1 Menu Commande A 2 Mouse Commande 2 Sample File 2 Getting ele TT 2 System OVEIVIGW cis cccccciecccnccdecateccsecceesctesseecdtencseseaesceestaccscecscccsctascecececactcectssceeecuseacescesecesscessies 3 QDS enables you tO ege ieeiee dened deviated aa lateness Ee 3 QDS provides you WIth w cc ce ciee diner e eevee eevee eee EEE EEEE a EEA Ea 3 Modular StruCture iv cicccccciseccssceseccescccscncecnssesescness
113. e To verify that the correct path is associated with the Audio Files for a specific language check the Build Options Working with Multiple Languages 197 Verify that the correct language is displayed in the Language box on the Toolbar Select Build ACASI Application 3 Click Options Select the Audio tab CAProgram Files OOS Stedio Audios Fri Ire Verify that the correct path is entered Appendix A 199 APPENDIX A ODS FUNCTIONS AND EXPRESSIONS Logical Operations Logical operations may be applied to the results of relational tests The outcomes are the same as for relational operations i e YES NO and MAYBE There are three logical operators AND amp OR and NOT They work as follows AND amp YES amp YES evaluates to YES YES amp NO evaluates to NO YES amp MAYBE evaluates to MAYBE NO amp YES evaluates to NO NO amp NO evaluates to NO NO amp MAYBE evaluates to NO MAYBE amp YES evaluates to MAYBE MAYBE amp NO evaluates to NO MAYBE amp MAYBE evaluates to MAYBE YES YES evaluates to YES YES NO evaluates to YES YES MAYBE evaluates to YES NO YES evaluates to YES NO NO evaluates to NO NO MAYBE evaluates to MAYBE MAYBE YES evaluates to YES MAYBE NO evaluates to MAYBE MAYBE MAYBE evaluates to MAYBE 200 QDS Questionnaire Development System YES evaluates to NO NO evaluates to YES MAYBE evaluates to MAYBE
114. e value in a space provided for paper questionnaires Display value Iert Indicate whether code lists should be presented vertically or horizontally for paper questionnaires Position value labels Indicate whether the labels should be displayed to the left right or above of the corresponding values Applicable only when Display list of values is checked Position branch Instruction Indicate whether branching instructions should be placed to the left or right of the code or in a footnote below the question Applicable only when a response code has a branching instruction associated with it e g branch if Yes For written values use When a response is recorded by writing the value indicate whether the space for recording digits should be displayed as underscores ____ three sided boxes __ __ __ or four sided boxes OOD Display list of values 0000 If responses will be recorded by circling a code the numeric value associated with each code may be omitted from the paper questionnaire Check here to include numeric values Include special codes in list If responses will be recorded by circling a code the Special Codes Don t Know Refused to Answer Not Applicable may be omitted from the paper questionnaire Check here to include Special Codes Hide numeric code values For a self administered interview you may not want the respondent to see the numeric valu
115. e Codebook RTF First Questionnaire Example DE A01 LOG First Questionnaire Example DE A01 QPD First Questionnaire Example DE A02 QPD First Questionnaire Example DE B01 QPD First Questionnaire Example DE QDE First Questionnaire Example En ACASI QAD First Questionnaire Example En ACASI QSI First Questionnaire Example En CAPI LOG First Questionnaire Example En CAPI QAD First Questionnaire Example En CAPI QPI First Questionnaire Example En Qx RTF First Questionnaire Example En Script RTF First Questionnaire Example En Self RTF Warehouse Manager Files Example Transportation En CAPI QAD Example Transportation v1 QDS Example Transportation v2 QDS Example Transportation Reconciled QDW Example Transportation Unreconciled QDW First Questionnaire Central QDW First Questionnaire Site 1 1 QAD First Questionnaire Site 1 2 QAD First Questionnaire Site 1 3 QAD First Questionnaire Site 1 QDW First Questionnaire Site 1 QTD First Questionnaire Site 1 Receipts Posted QDW First Questionnaire Site 2 1 QAD First Questionnaire Site 2 2 QAD First Questionnaire Site 2 QDW First Questionnaire Site 2 QTD First Questionnaire Site 2 Receipts Posted QDW First Questionnaire v2 DE 101 QPD First Questionnaire v2 QDS First Questionnaire LOG First Questionnaire MDB First Questionnaire QDW First Questionnaire SAV FirstQ XPT FirstQf XPT FirstQf SAS Transport MDB Transport SAV Transport XPT SAS Format Convert SAS
116. e Element to a position earlier in the questionnaire Gender Not Yet Determined Examine the Applicability tab for this Element There are checkboxes for Men and Women to restrict the Element to either male or female respondents The gender of a respondent is determined by the first Data Element with a Response Type of Gender All Elements appearing earlier in the questionnaire than the first Gender Element apply to all respondents and must therefore have both the Men and Women boxes checked To correct this error 1 Check both the Men and Women boxes for this Element or 2 Move this Element after the first Gender Element Hardware Error A hardware error occurred while trying to write to the disk Your file may now be corrupt but it can be recovered when it is reloaded Improper use of special constant Special constants may be used to test if a Variable has been assigned a Special Code DK for Don t Know REF for Refused or NA for Not Applicable They may only be used to test a single Variable for equality or inequality These special constants may not be used in any other context For example the following two expressions are valid VAR DR VAR NA The following three expressions are invalid VAR1 VAR2 DK VAR gt DK VAR DK 1 Inappropriate Subject ID This Variable specified as the Subject ID on the Study Configuration tab of the Interview Options has a Response Type other than Number or Text These
117. e Typi Humber Integer ranma Yarabie Hamne Wenoble Label eed Audia Pie Hama Branch ta Harker D Awado kiarage Heat Gemeng Text of Question In the Text of Question box enter the question as it should appear on the form or screen The text entered into this box will appear as the question text in a paper interview or be displayed on the screen for an automated interview CAPI ACASI Basic formatting bolding italicizing or underlining may be applied to any portion of the question text by selecting that portion with your mouse and selecting Edit Bold Edit Italic or Edit Underline or by selecting the appropriate formatting buttons from the Design Studio toolbar pu To include a line break press Ctrl Enter Variable Name In the Variable Name box enter the Data Element Variable Name and contain only letters digits underscores and or Substitution Tokens This ensures compatibility with output file requirements e g SAS SPSS Examples of valid names GENDER INTDT NAME DOB LAST30 MM_YY Examples of invalid names INTERVIEWDATE 30DAYS MM YY Variable Names must begin with a letter be no longer than 8 characters By default QDS assigns each Variable the name V amp Q Once the questionnaire is built the V amp Q Variable Name will assign a Variable Name consisting of the letter V and the question number e g V23 See Substitution Tokens for more information Although QDS assigns defau
118. e allows question text to be built at run time i e at the time of data collection through the use of Substitution Tokens Although you can display substitution text when using recorded Audio Files a generic version of the question must be used for recording the question For example if a previous question asked the date of the respondent s last visit to the doctor Variable Name LASTVIS you could use a Substitution Token to insert the response to that question in a subsequent question Since your last visit 6 10 02 how many times have you However the recorded audio file would have to say the more generic Since your last visit how many times have you e Using text to speech the exact question including the date would be read Using recorded Audio Files it would be necessary to create an Audio File that did not include the specific date i e that said Since your last visit how many times have you 104 QDS Questionnaire Development System Utilizing TTS substantially reduces development time and file management Unless it is necessary to create a custom dictionary see Creating a Custom Dictionary no audio specific work is needed to implement TTS audio On the other hand recorded Audio Files require the developer to ensure that each question and response is recorded and that the appropriate Audio Filename is entered into the Specifications File Any time a question or response category is revised t
119. e bottom of the Variable list Also found at the bottom of the Variable list are the components of check each Variables The Warehouse Manager 119 In First Questionnaire QDW you can view the date of birth component Variables DOBY DOBM DOBD and FRUIT Check each Variables FRUITA FRUITF at the bottom of the Variable listing Data Correction Log File Optionally you may choose to maintain a Data Correction Log File This file will contain a listing of all edits made to data in the Warehouse File Note it will only include changes made after the Log File was created To maintain a Data Correction Log File 1 Select View Options 2 Specify the full path and filename for the Log File e g c MyStudy Corrections log 3 Press the Browse button to select an existing file If the File Name box is left blank QDS default setting changes will not be recorded Data Correction Logs may be created only from Warehouse Files not Source Files For our First Questionnaire QDW Warehouse you may view the data correction log named First Questionnaire Log The changes we made resulted in the following log Changes made 07 17 01 to G QDS Manual Sample Programs First Questionnaire QDW ID Variable s Changed 1 5 Baseline RACE 1 7 Baseline RACE Identifying Duplicate Cases When you are adding cases to a Local Warehouse from a Source File QDS will alert you to any cases in your Source File that duplicate
120. e first one of the group In the example below JOB and FULLTIME are both assigned the format named JOB JOB FULLTIME JOB Text variables are listed last in the FORMAT statement In keeping with SAS syntax requirements text format names are preceded with a dollar sign If you have defined a variable in the QDS Design Studio with a name that ends in a numeric character it will be replaced with a letter in the SAS format name as follows 0 A 1 B 2 C 3 D 4 E Sch 6 G 7 H 8 I 9 J If the designated rename would result in a duplicate format name a new format name is created using the format X X where is a sequential number Format names for Response Card items will correspond to Response Card names with the following exceptions If the same Response Card is used for multiple variables with different combinations of allowed Special Codes each unique occurrence of the Response Card and corresponding Special Codes will have a separate format The first occurrence will use the Response Card name for the format name for each subsequent occurrence the Format name is changed to Z Z where is a sequential number For example for the Response Card LENGTH The first occurrence of LENGTH is used with don t know set to 7 not applicable set to 8 and refused set to 9 The second occurrence of LENGTH is used with don t know and not applicable disallowed and refused set to 99 In this situation two Formats wil
121. e for the disputed item If the second entry by the verifier Matches the original value keyed by data entry operator that value will be written out to the Data File Matches the original value keyed by the verifier that value will be written out to the Data File Does not match either original entry the verifier will be required to enter the value again This process will continue until the same value has been entered twice in a row For example Initial Value Keyed ess 1 Value Keyed by Verifier 1 Bill No Afen sugue E Accept 1 as correct value The Data Entry Module 81 Initial Value Keyed ccseeeeeees 1 Value Keyed by Verifier 2 PROM Pt disiris tidia Yes E HOME Require second input from verifier Verifier inputs 1 1 is accepted as the correct value Verifier inputs 2 2 is accepted as the correct value Verifier inputs some other value Require third entry Repeat until the same value has been entered twice consecutively As with partially completed data entry interviews you may also complete a partially verified interview at a later time See Completing a Partially Entered Interview Verification Log File As you verify a Batch QDS will write out a Log File to record all values changed during verification This file is written out in Rich Text Format RTF and may be reviewed in your word processor The name for the Log File matches the Data File name exc
122. e in automated interviews by responding before it has finished playing Information Comment Section Header and Format Elements 51 INFORMATION COMMENT SECTION HEADER AND FORMAT ELEMENTS The remaining Element types Information Comment Section Header and Format are used to display information to the developer interviewer or respondent or to control the numbering or style for paper questionnaires These Elements do not output information to the Data File nor do they control the flow or sequencing of the instrument Information Elements Information Elements allow you to display information to an interviewer or respondent Information Elements can be used to display instructions definitions of terms and other pertinent information Inserting an Information Element To add an Information Element 1 Select Edit Insert 2 Choose Information and click OK 3 You will now see the Information Element specifications box 52 QDS Questionnaire Development System 4 Indicate whether this information will be displayed to an interviewer or a respondent by clicking the appropriate radio button 5 Enter text to be displayed in the text box Information Element Tabs In addition to the settings described above there are other Information Element options Info Element Other options on the Info Element tab are Audio File Name 0 00010100000100e Enter name of Audio File corresponding to this
123. e may be a network or application sharing violation the drive may have gone off line or there may be a hardware error In any event the options have not been reset 206 QDS Questionnaire Development System Cannot Validate There are two possible causes for this error The specifications for the Element noted in the message may have been updated by a newer version of the Design Studio which would have been noted in an error message immediately prior to this one If no such message appeared the Element specifications have been corrupted and must be restored Cannot Write Options Your local installation options file UserOpts QDO is unavailable There may be a network or application sharing violation the drive may have gone off line or there may be a hardware error In any event the file has not been updated Choose a Card Use the mouse or arrow keys to highlight the Response Card Choose a Language Use the mouse or arrow keys to highlight the appropriate interviewing language Clipboard Copy Error While trying to copy the selected Elements to the clipboard QDS encountered a damaged portion of the Specifications File No Elements have been copied Try validating the specifications to learn the extent of the damage To repair the damage you might try exiting QDS and running a disk checking utility Or you may want to return to your most recent backup of this file Clipboard Error The most likely
124. e to be truncated or rounded Select Truncate to ignore any fractional units Select Round to set the combined timespan to the closest value to the combined response Data Elements 33 Special Codes Indicate if Don t Know Refused and Not Applicable are allowable responses by checking these boxes default setting is not checked The value recorded in the box to the right will be recorded for the Value unit Minimum Allowable Value Enter the shortest timespan that will be considered a valid response This value is expressed in terms of the Value unit For example if 2 is entered as the minimum and Years is the Value unit a timespan of at least 2 years must be entered But if 2 is entered and Months is the Value unit the minimum timespan is 2 months Maximum Allowable Value Enter the longest timespan that will be considered a valid response This value is expressed in terms of the value unit For example if 2 is entered as the maximum and Years is the value unit a timespan of no longer than 2 years must be entered But if 2 is entered and Months is the value unit the maximum timespan is 2 months Use keypad nnnnneeneena ennenen For automated interviews timespan components may be selected by using Spin Controls where the respondent presses buttons to increase or decrease each component to the correct value or with numeric keypads where the respondent presses digit buttons on a keypad display
125. e to change this organization or the folder names you will need to tell QDS where to locate the new button files When you create an automated 226 QDS Questionnaire Development System interview CAPI or ACASJ from Build CAPI Application or ACASI Application click the Options button on the Automated Interview Control File dialog box On the Appearance tab you can specify the appropriate folder under Directory for button bitmap files See CAPI Build Options and ACASI Build Options If the bitmap files were not installed in the default directory C Program Files ODSv2 Studio Bitmap32 En you will need to change the Directory for button bitmap files on the Appearance tab after selecting Build CAPI Application or ACASI Application and clicking the Options button on the Automated Interview Control File dialog box This is the case even if only the drive letter is different e g D instead of C Appendix E 227 APPENDIX E QUESTIONNAIRE DATA TO ASCII UTILITY If your QDS system does not include the Warehouse Manager you can export your collected data to a text file with the free Questionnaire Data to ASCII utility QDA EXE Launch the Questionnaire Data Application by double clicking on the QDA EXE icon in the Data folder located in your QDS directory typically C Program Files ODSv2 Data Select to what type of file QAD or QPD you would like to convert and the filename and click Open A dialog box will tell you ho
126. e type To change the default export options click the Options button on the Save As box See SPSS SAS and MS Access Options 144 QDS Questionnaire Development System Exporting to SPSS To export your data to SPSS ee A Select File Export Interviews Select SPSS System File SAV from the Save as type drop down box Click Options and make desired changes See SPSS Save As Options Click Save A pop up dialog box will tell you how many interviews were exported to the specified SPSS file SPSS Save As Options After clicking on the Options button from the Save As box the SPSS Options box will be opened The following Label Special Value and Missing data options may be set on the SPSS Options window SPSS Opitans Special velut Becodesa Spnctiod valais r Recode ir Specinl Codes Don t Know Syssom Missing Fistuaed E e Renge Bogom Mot Appkcebie br Range Top Suppe F C Range Middle g C Speched Values Missing 2 co Include Question Number with Variable Label Check this box to include the Question Number with the Variable Label The Question Number will be added at the beginning of the Label The default setting is not checked Special Value Recodes To change how QDS Special Values are exported select an option from the Special Value Recodes Recode to box Exporting Data 145 Special Codes Select this to have all Special Respon
127. ect Edit Insert and choose Skoi ent R Skip Instruction GG Standard Skip Code Marker 2 In the If text box enter the az C Alternate Skip Code expression to be tested IV Replace entered values with skip code 3 From the Branch to box ia IT Branch if condition evaluates to maybe select the destination for the skip Ge Skip 1 to 5 Elements or Skip to a Marker 4 Ifyou selected Skip to a Marker enter its name in the Marker box 5 Click OK Skips and Markers 47 Additional Skip options Filling with ee Select the Standard Skip Code default or Alternate Skip Code button When the skip condition is true the Data Elements that are skipped will be set to a generated Skip Code QDS allows two Skip Codes Standard and Alternate to distinguish between reasons for skipping The values used for the Standard and Alternate codes are defined on the Special Codes tab in Options Data Defaults Replace entered values When a response is changed by the respondent or data entry Branch if operator it can affect the branching paths that follow Previously entered values might now be skipped Leave this box checked to replace previously entered values by the skip code Uncheck the box to retain values The default setting Replace entered values with skip code is checked This option overrides a similar global Build option maybe With QDS calculation of a logical condition may evaluate to T
128. ed YES U BMP YES D BMP YES F BMP YES X BMP You may want to alter the appearance of these buttons depending on interview language mode of administration or operating platform The bitmap files supplied with QDS store these variations in separate folders keeping the same file names in each folder When you create an automated interview Control File you can specify the folder to use for that product You can if you like change the appearance of the standard buttons using your favorite graphics package or you can create new buttons to use with Nominal Pick One Data Elements If you plan to make changes to the original button files that came with QDS you may want to make a backup copy of the originals that you could later restore without reinstalling QDS 224 QDS Questionnaire Development System How to Create Your Own Bitmap Files You can use any graphics software you like to create new bitmap files We used a combination of Adobe Photoshop and Microsoft Paint to construct the standard files installed with QDS The only absolute requirement is that you provide four files Up Down Focused Disabled for each button and that you follow the proper naming conventions The four bitmap files for a single button must have the same filenames except for the final letter which must be U D F or X Here are some tips for creating standard bitmap files e For 32 bit use a 150 x 150 pixel size works well For 16 bit use 75 x
129. ed is a later time than the Earliest time allowed Appendix B 213 Invalid Variable Name A Variable Name must begin with a letter must be no longer than 7 characters and may contain only letters or digits You may elect to allow QDS to determine some or all of those characters for you by using Substitution Tokens A Substitution Token will be replaced by the indicated character s The Substitution Tokens allowed in a Variable Name are amp Q Question Number amp P Question Number Prefix amp N Question Number Integer amp S Question Number Suffix amp C Table Category Suffix Lists may only be used for testing or A Lists one or more items enclosed in braces may only be used to test for membership or non membership For example X 1 3 5 is TRUE if the value of X is 1 3 or 5 and FALSE otherwise Your expression tests a greater or less than condition which has no meaning for lists See Functions and Expressions for more information Lists may only have Variable Names or constants Lists one or more items enclosed in braces are used to test for membership or non membership in the list The items in the list may only be single Variables or constants no expressions allowed For example X 1 3 Y 5 is invalid See Functions and Expressions for more information Lists not allowed on left side of comparison List expressions may not be included on the left side of an expression
130. eeeneeeeeeeeeneneeseeseeeeeeseeseeseeeennenets 222 Appendix D Creating Bitmap Files cccccscessesseeeeeeeeeeeeeeeeeeeeees 223 How to Create Your Own Bitmap Files ccsececseeeeeeeeeeeeeeseeeeseeeeeeeeeeneeeesaeseseeensaees 224 Picture Button Variations ccccccceescceeeeceeeceeceneeeseeeeceeeesneeseaeeesaeeeeeaeeseaeesseeeeseneeeeaes 225 Picture Button Folders 225 Appendix E Questionnaire Data to ASCII Utility 00 ee 227 Appendix F Testing Checklist ccceecceeeeeeeeeeseeeeeeeeeeeeeeeeeeeeees 229 Review Codebook Ce 229 Review Ouestonnalre 229 Test Control Ee 229 Review Data e 229 Appendix G Sample AER gcc secsccscsecciccctescccescacsniecceresdescmsctvecsvendeecnvecs 231 D sign Studio Kleer 231 Application Files icsscccscccccccecsciccsacesdsccenestexsececssneccnstesseceatsteesncexasuescannsassseascterssseeesccceseueeceueess 231 Warehouse Manager Eege ees ca cecscctccececeeecettaed cecetectcecteseesaceiaceeaueseceeseneeceessesscecteerseerace 231 USING THIS MANUAL Welcome to QDS Since you are using QDS chances are that you conduct survey or clinical trials research and are looking for an easy way to take control of your data collection QDS is a Windows based application that allows you to design your own data collection form and collect your data without the need for costly and time consuming programming assistance QDS features an easy to use Menu based interf
131. efault values are N Yes 1 Don t Know No 0 Refused Not Applicable 9 Branching option Use this option to specify the path to be followed depending on the response selected Default branching is set on the Data Element tab You may indicate that a skip over a specific number of Elements or to a specified Marker should be triggered for certain responses Button Use this box to enter the filename for bitmap images to be used Wi for automated interview response buttons Do not enter the BMP Ba extension QDS provides default bitmap picture buttons pictured above for Yes No questions Names for the default buttons Yes No appear automatically in the Button text boxes However you can create your own Data Elements 23 buttons to use instead of the QDS defaults see Creating Bitmap Buttons for more information Key This box indicates a letter that can be pressed on the keyboard to select each button By default you will see the letter Y in the Yes row and N in the No row In automated interviews CAPI ACASI a response of Yes or No may be indicated by pressing the corresponding letter on the keyboard Y or N This option is only available in ACASI interviews if keyboard support has been enabled see ACAS Build Options Audio File This box allows entry of the WAV file name see Using Audio This is optional and is applicable only for ACASI interviews Response Set Tab Gender Det Elemen Probes
132. efining the reconciliation rules Once the reconciliation rules have been set QDS will allow you to convert nonstandard 126 QDS Questionnaire Development System completed cases to the Standard version which will then allow these cases to be included in an export operation Warehouse Reconciliation Process 1 Define a Standard Version 2 Define rules for reconciliation 3 Convert cases to the Standard Version To view a list of the versions in your Warehouse select View Versions A window entitled Questionnaire Versions will show all the versions that have been added to the Warehouse You will notice that one version will have a bull s eye next to it this is the current Standard Version The Dated field lists the Build date for that version Once a version has been added to the Warehouse it will remain on the Questionnaire Version list even if all cases originally completed in that version have been deleted or converted Choosing a Standard Version Choosing a Standard Version is the first step in the process of reconciling converting all cases to a single version for export Most of the time you will want to designate Questionnaire Versions er aye En CAPI Wa SAIT 2000 Spas the atest version as the e WM En CARI Wie SET ON E Standard Version To change the Standard Version click on the version that you want to make the new standard and click the Standard button Click OK T e710 ER
133. el box is used to enter a descriptive label for the Data Element Variable Labels are displayed inthe ECCT ESS tines EST Design Studio Element List View to Data collected tor Subject ID identify Elements e g Data Data collected for Age Collected for lt Variable Label gt Data collected for Gender Labels are included in SAS SPSS and Access export formats Response Type Besnonse Type Tos Ma e Use the Response Type drop down list to select the correct Yes Na Response Type for your question Gender Fasponse Gand Hominal Fick Log The default Response Type is Yes No i e every Data oe Check ach Element will initially be assigned a Response Type of Tune ol Dee Yes No Click on the button to view possible choices mr Span 8 Local Cant and select the appropriate Response Type Minibar Humen Rating Scale Tes 20 QDS Questionnaire Development System Subject ID Variables must be defined as Number or Text responses If Subject ID Variables are assigned any other Response Type an error message will be generated at the time of validation see Validating Your Specifications Question Numbering In order to properly utilize the question numbering options it is necessary to understand how QDS automatically generates question numbers as well as how you can override defaults Each Data Element s associated question number consists of three parts Prefix optional Integer required Suffix optional F
134. elect each button By default you will see the letter M in the Male row and F in the Female row In automated interviews CAPI ACASI a response of Male or Female may be indicated by pressing the corresponding letter on the keyboard M or F This option is only available in ACASI interviews if keyboard support has been enabled see ACAS Build Options When creating new bitmaps it is standard to underline the keyboard shortcut Audio File This box allows entry of the WAV file name see Using Audio This is optional and is applicable only for ACASI interviews Determines Gender Applicability Data Elements may be specified as applicable only for men or only for women This option is described in the section on the Data Element Applicability tab Because it is possible to have more than one Data Element with a Response Type of Gender it is necessary to indicate which gender Variable should be used to determine gender applicability Data Elements 25 Note Checking this box indicates that this Element should be used to determine gender applicability This is necessary even if you have only one gender Element in your questionnaire Response Set Tab Nominal Pick One The Nominal Pick One Response Type is used for Data Elements that require the selection of a single response from a predefined set of categories Dato Element Probes Applicabiity Stes Calculations HSkipped Notes Response Set Wem Degcembon of catego
135. en ended text For text fields the primary options to specify on the Response Set tab are 1 Maximum number of characters to allow and 2 Maximum approximate number of characters to display on screen in an automated interview Other text options are Allow Blank Response Check if a blank response is allowed Default is unchecked i e a response is required Allow Don t know Check if a response of Don t Know is allowed Default is checked i e Don t Know is allowed 38 QDS Questionnaire Development System Allow Refused Allow Not Applicable Hide response password Convert all letters to upper case Remove leading spaces Bypass key verification Enable keyboard for ACASI Response Set Tab Pattern On the Response Set tab you can choose Check if a response of Refused is allowed Default is checked i e Refused is allowed Check if a response of Not Applicable is allowed Default is checked i e Not Applicable is allowed Use this option if you do not want the value entered to be visible on the screen The default is unchecked i e response will be visible as it is entered Check this box to automatically convert the entire text response to uppercase Default is unchecked Check this box to automatically remove leading spaces For example if this box is checked a response entered as Sunday would be written out as Sunday the three leading blanks have been removed
136. ence to a Variable that is not in the Questionnaire To correct this error 1 Change the expression to reference a different Variable 2 Add anew Data Element to create the Variable or 3 Change the Variable Name of the Data Element that creates the Variable you want Undefined Variable Substitution The Substitution Token references a Variable that is not in the Questionnaire To correct this error 1 Change the substitution form to reference a different Variable 2 Add anew Data Element to create the Variable or 3 Change the Variable Name of the Data Element that creates the Variable you want Unexpected character The character noted in the message is not allowed in QDS expressions See Functions and Expressions for more information Unmatched parentheses A right parenthesis was found with no matching left parenthesis The problem may be a mixing of braces and parentheses Unrecoverable Specifications File QDS has attempted to recover a corrupted Specifications File but has not found a single valid Element This was either a new Specifications File to which no Element had yet been added or the file is badly corrupted The file is unusable by QDS User Options Have Been Updated The local installation options file UserOpts QDO has been updated to match the current options settings for this questionnaire Appendix B 219 Variable Name Too Long A Variable Name mus
137. ens click Paste Card to copy the existing card to the current Specifications File 8 Click OK and Close in the Response Cards box 9 Repeat this process for any other Cards you want to copy Note You can copy only one Card at a time As of version 2 1 when you copy and paste Elements containing Response Cards from one Specifications File to another the Response Cards are automatically copied In previous versions it was necessary to manually copy the Response Cards to the new Specifications File Response Card Response Tab Settings Once you define a Data Element as a Response Card Data Element the Response Card categories and corresponding numeric values are listed on the Response Set tab These values can be edited only by editing the Response Card itself However you may adjust the Special Code Branching and Display options Don t KNOW 0 5 0 5 sccneen cy Uncheck to disallow a response of Don t Know Rettel gege eg deg D eg deisde Uncheck to disallow a response of Refused Not Applicable 00naana enaena Uncheck to disallow a response of Not Applicable Display in Reverse Order Check to display categories in reverse numerical order Branching Specify a Branching option Working with Multiple Languages 189 WorKING WITH MULTIPLE LANGUAGES There may be instances in which you will want to conduct interviews in more than one language Although it cannot translate for you QDS provides y
138. ent 94 QDS Questionnaire Development System Saving CAPI Interviews At the end of the interview the CAPI module will ask if you would like to save the data from your interview If you click Yes the record will be written out to the Data File QAD If you respond No the program will require confirmation prior to discarding the data If an interview is interrupted or the computer or program shuts down unexpectedly all data recorded to that point will be written out to the Data File Resuming an Interrupted CAPI Interview As with the Data Entry Module you may take a break from an interview and resume later You may exit the interview at any point by typing Alt F4 To resume an interrupted interview Go to the CAPI Open dialog box Select the appropriate folder from the Look in drop down box Select your QPI file from the list box Select the Resume a prior interview radio button Click Open The Pending Interviews dialog box will display a list of any incomplete cases in the current Data File Clicking the Show All button will display all cases in the current Data File regardless of their status ENEE ae e ia TOS ce og Foompsis Dai igi 10087 iri 7 Use the mouse to select the interview to resume and click OK 8 A dialog box will confirm the interview that is being opened EI Deum interrupted interire bom 10 03 02 09 09 17 CAPI 95 9 The CAPI program will take you to the sc
139. ept that the QPD extension is replaced with LOG If desired this file can be used to monitor data entry accuracy or confirm that verification changes are accurate You can view the sample file called First Questionnaire Example DE A01 LOG which shows Verifying 01 Verifying 02 Q7 EARLY was changed from 2 Somewhat Agree to 1 Strongly Agree You can see that interviews for respondents 01 and 02 have been verified For interview 02 the value for the Variable EARLY has been changed from 2 to 1 Browsing in Data Entry If you would like to view previously entered data without the risk of inadvertently changing a response you can choose to browse interviews To open a Data File in Browse mode 1 Locate the Data Entry Control File QDE icon using Windows Explorer 2 Double click on the icon 3 You will now see the Data Entry Open dialog box 82 QDS Questionnaire Development System 4 Select the correct folder from the Look in drop down box 5 Select QDS Paper Interview Data Files QPD from the Files of type drop down box 6 Select the QPD file from the list box that contains the correct Batch Code 7 Select the Browse interviews read only radio button 8 Click Open You will now see the Data Entry Screen and all the entered responses but they are grayed out and cannot be changed You may navigate to specific interviews by going to Interview Select Interview Data Entry Application Output
140. ering Coded Mems EE 75 Entering Check Bach Items a c cccccccaceete cand ikier nenii Aiaran 75 Entering Special Code Responses ssssssressressrtetrtttttttttttttttntttnttrnntnnntnnntnnnnennn ennnen 76 Entering MISSING Values nenene einna ieran e eadi ndien pedata 76 iv QDS Questionnaire Development System Entering Interviewer Comments 77 Continuing Data Entry in an Existing Batch File 77 Completing a Partially Entered Interview 77 Viewing Editing Previously Entered Interviews 78 Deleting Undeleting Interviews 78 Verification of Data Entry ccscccccsetecctecccesctecaisacaesattestvectientsensicnnessersaeeuscesseeaterssersentasieascee 79 Verifying an Interview Batch ceceecceececeeeeeeseeeseeeseneeeeeeeeeeeeeeeeeeeaeeeaeeeaeeeeesieesireeitees 79 Verification Log Files enn teense eessen 81 Browsing in e ECH UL ET 81 Data Entry Application Output ccecccssesseeeeeeeeeeeeeeeseeeseeeeeeeesseeeeeeseeeseeeseeeseeeseeeseeeseeeseas 82 Computer Assisted Personal Interviews CAPI ccsssssseeeeeeees 83 Building a CAPI Control File cccccccccccccescsescseosseccssccsscesscesecccconscoasccnsescessecsscesuensecaseenseaaseaesaze 83 GAPI Build Options te cisseecsssacasencssnctessnatenactsianssnastiaaacsaiantssanesdssesacceesaanrsdnsenassasianananauarsseatiassns 84 Operations Tab E 84 Appearance E EE 85 pt CONMOIS Taben geess shes od vey nash EE e 86 Reports Tab available as Of vi1 87 Opening a CAPI A
141. erviewer Comments Log If you would like to export your Interview Comments see Interviewer Comments under Administering Your Form and Entering Data 1 Go to File Export Interviews 2 Select Interviewer Comments Log TXT from the Save as type box 3 Click Save A dialog box will indicate how many records contained comments and were exported to the specified text file QDS Default Settings 157 ODS DEFAULT SETTINGS Most QDS users both beginner and advanced will find they can keep the QDS default settings However QDS does allow you to change default settings both for Elements you have not yet entered and for preexisting Elements Changing Data Defaults for New Elements To change preset data defaults for new Elements i e Elements that have not yet been inserted into your Specifications File 1 Select Options Data Defaults 2 Locate the options you would like to change and make desired changes 3 Click OK The Data Default settings tell QDS what values options to use when adding new Elements to your form changing these default values will not change the specifications for any existing Data Elements Time Spars Special Codes Branching Calculation l Onta Eieren der SondadCodes Mantes Tet Daes Times There are eleven tabs under Options Data Defaults Data Elements Styles Standard Codes Numbers Text Dates Times Time Spans Special Codes Branching Calculations 158 QDS Que
142. es assigned to code categories Click here to hide numeric values 160 QDS Questionnaire Development System Standard Codes CE E 0 Lei TEE Enter defaults for Yes No Gender and Check Al questions Button Ee To use the standard Yes No Male Female bitmaps leave the default settings as is To use a nonstandard picture provide a set of bitmap files and enter the appropriate filename excluding the final letter in this field See Creating Bitmap Buttons for more information Button Key 00 eee ceeeeeeeeeneee Determines keyboard shortcuts that may be assigned to Yes No and Male Female Buttons for automated interviews For instance the default setting Y for Yes allows the interviewer to type the letter Y to select the Yes button Minimum Code Determines the code assigned to the first category in Nominal Pick One Response Sets Numbers Decimal places A Enter the number of decimal places digits after the decimal point to be used as the default for each numeric Data Element If most numeric Data Elements will be integers enter zero QDS Default Settings 161 Allowable range Enforce range e Use keypad for ACASI Text Enter the value to be used as the default minimum value for each numeric Data Element Special Code values e g the code for Don t Know should lie outside the allowable range This box is to set the default range checking of numeric values to disallow any
143. es located in questionnaire elements and response cards The Go To function allows the user to jump to a new location in the file by specifying an element number Find Te 6 elx me pd F Match whole word onkr Dinan Cancal I Match gase up Hoen Fis strict Zparch To TI Ouespop and Inicermation Tea T Secnpatiepnger T Mamabieo Hame l Response Card T Werabie Leiba To access the Find function select Edit Find from the menu bar Select Edit Find Next to repeat the last find operation To use the Find feature enter your search text in the Find What box The following options are available for the Find function Match Whole Word Onlly Finds only whole words that match the text in the Find What string Match Case l a Finds only text that matches the case of the characters in the Find What string exactly Direction cccceceeeeeeeeeeeeeeees Specifies which direction to search If Up is selected the search starts at the current element and moves to the top of the file If Down is selected the search starts at the current element and moves to the bottom of the file Question and Information Text Check this box to restrict the Find function to the question text field of a Data element or the information text field of an Information element Variable Name Check this box to restrict the Find function to the variable name field of a Data element or Automatic variable
144. ext For each item the Status column shows the status of the Audio File the File column shows the filename and the Text column shows the text to be recorded The Text column serves as a script while recording the Audio Files Status Codes There are three WAV file Status Codes No Name No File and New Text NohName Indicates that no filename has been entered in the Design Studio Note A filename has been entered but no file exists in the path designated for Audio Files New Text Filename has been entered and the file exists in the appropriate path but the question text has been modified Files requiring no action will have a blank Status Code indicating that a filename has been entered and that a file with that name exists in the designated path First Questionnaire Example En Script RTF is a sample Script File Location of Audio Files By default QDS expects Audio Files to be stored in c program files ODSv2 Studio Audios EN A sample hierarchy of folders for your questionnaires might look like this QDSv2 Studio My Questionnaire 1 Audios EN QDSv2 Studio My Questionnaire 1 Audios SP You are free to change this organization or the folder names as you like To change the default location 1 Create your ACASI application from Build ACASI Application See Audio Computer Administered Self Interviews ACAST 2 Click Options ACASI 109 3 Go to the Audio tab to refine audio settings See Audio Computer Admini
145. fault setting is zero Indicate which Special Codes Don t Know Refused and Not Applicable are allowed by checking the appropriate box es Indicate the value to be used for each Special Code in the box to the right Enter the smallest value allowed for this Data Element The Special Code values should lie outside this range Enter the largest value allowed for this Data Element The Special Code values should lie outside this range Check this box to prevent an entry outside the allowable range for a Data Element If this box is not checked a warning will be issued for out of range numbers but they will be allowed Specify a branching option if a response of zero is entered 36 QDS Questionnaire Development System Response Set Tab Numeric Rating Scale Data Element Probes Applicabiity Styles Calculations H Skipped Moves Response Set Los Anchor Lore wala For sunomented interiewa f gw fo Piace anchors i r Wirboal r Abava night oF Huber ot soak scale High Anchor senla poime i High f r Require Ok Outside scalo Allo Value Show fick maks Show numari vnluee KE Donn Know amp For all pointe E Forall pointe Fiehiead fo i Neie 3 C Nor T Mone F Met Anpiesbler f Use a Numeric Rating Scale when responses will be selected from a numeric continuum for example 1 Not at All to 10 Completely In an automated survey respondents may answer anywhere in the range without necessarily specifying a
146. for the current Data Element GO xsi ees Inserts the Question Number Suffix for the current Data Element OC rons Inserts the Table Category Suffix for the current Data Element amp LBL l Inserts the Table Category Label for the current Data Element GUAT ainn anana Inserts the Table Category Text for the current Data Element BALT oaa Inserts the Table Category Alternate Text for the current Data Element amp Variable Name Inserts the Value of a Variable where the Variable Name is entered within square brackets For example to substitute the value for Variable VAR you would enter amp VAR Using Substitution Tokens With CAPI ACASI You can use Substitution Tokens to customize your questions for automated interviews For example you may want to ask some questions about a particular person whom the respondent has already named e g best friend Sarah How long have you known this person 170 QDS Questionnaire Development System Using Substitution Tokens you can insert the name In the Data Element Question Text include a Substitution Token for the Variable used to collect the friend s name FRIEND How long have you known amp FRIEND When the automated interview is run the question will appear as How long have you known Sarah In the sample file Displaying Values ODS we asked our respondents how long they have been friends with their best friend First we added the Data Element for the question Who
147. form Active Interviews number of Deleted Interviews number of Total Interviews number of Next click on the Variables tab to see a listing of Variable Names Question Numbers Variable Labels and Response Types Yeron rtas Nenion l ag ip gaa op op in fg meng iiy pd aptina al leapt beet Uc rick io a haaie da epig ees Gung past m bce mana trag ont eg eer Disko of Bag Mon Deen ol Berth H 1 2 J TEEF FLL Lii Be oo Se 122 QDS Questionnaire Development System 6 Double click on a Variable Name to view additional information including babelis Label specifications which you may edit Text Text used to collect data for that Variable AE numeric text date of data stored for that Variable Part of If the Variable is a component part of a composite Variable this item is the name of that composite Variable Checklists dates times and timespans all have composite and component Variables Parte aeons If the Variable is a component part of a composite Variable this item identifies which part is represented Codes iaaaoaeenannaa A list of all code values and code labels defined for this Variable 7 At the bottom of both the Version and Variables tabs click Print to print the displayed information In the Warehouse File you will see an additional tab called Identifiers Version Vierisiiles bdesttiors Sika ID Veriabie Subject ID Es Gg Adore ID vanabl
148. gh the Design Studio Build Menu The ability to build multiple Control Files can be very useful even when you anticipate using just one mode of administration for most data collection For example although you may choose to administer an ACASI interview Audio assisted Computer Administered Self Interview to most respondents you may desire to switch to CAPI Computer Assisted Personal Interview for respondents who have difficulty either working with computers or reading During a power failure or in a remote location you may want to use a paper and pencil version of your form If you re undecided about which method s to employ for your study try each to see what works best A Control File translates your design specifications into commands that the Data eo Entry CAPI ACASI program uses to administer or collect data during interviews or data entry Types of Interview Data Collection Products QDS allows you to generate several types of interview data collection products from the same set of specifications file including Questionnaire Interviewer Builds an RTF Rich Text Format file for a paper form survey that will be completed by an interviewer data collection clerk Questionnaire Self Administer Builds an RTF file for a paper form survey that will be self administered Data Entry Application 0 0 Builds a QDS Control File for entering data from a paper form into an electronic Data File
149. he Audio File will have to be re recorded TTS does not sound quite human Using default settings there is little or no inflection in the computer generated voice resulting in a robotic sound At times text to speech software may pronounce a word incorrectly This is especially true of homographs words that have different pronunciations for the same spelling You may find that a question about bass fishing sounds as if it is asking about bass guitars However it is possible to teach DECtalk how to pronounce new words see Creating a Custom Dictionary For ease of development and maintenance we generally recommend using the TTS engine Remember even if you weary of listening to the computerized voice during development and testing most respondents will hear it only a few times Using DECtalk Text to Speech Text to speech is an automated process through which text is rendered as audio at run time i e at the time of interview administration This process involves translating text into phonemes that are converted into audible sound The software that provides text to speech functionality in QDS ACASI is called DECtalk Speech Engine The DECtalk text to speech engine supports US English default Latin American Spanish Castilian Spanish German UK English and French new for version 2 1 Because the DECtalk Speech Engine is included as part of the QDS ACASI software no additional software is necessary to f
150. he specifications for your data collection instrument i e questions Response Types consistency checks skips QPD Data Entry QDE EXE Data Entry Data File contains data entered from paper questionnaires QPI Design Studio QDS EXE CAPI Application Control File translates design specifications into commands that the CAPI module uses to administer and collect data during a Computer Assisted Personal Interview OS Design Studio QDS EXE ACASI Application Control File translates design specifications into commands that the ACASI module uses to administer and collect data during an Audio Computer Administered Self Interview QSR Warehouse Manager QWM EXE Data Receipt File used to confirm receipt of data e g confirmation that a central coordinating location has received data from a field site QTD Warehouse Manager QWM EXE Data Shipment File used to transport data from one Warehouse to another e g a field site submitting its data to a central coordinating location QVR Warehouse Manager QWM EXE Reconciliation File used to export reconciliation rules from one Warehouse to another e g a central coordinating location sends standardized rules to all study sites QWM Warehouse Manager QWM EXE Data Warehouse contains Warehoused data and reconciliation rules 222 QDS Questionnaire Development System SSS SSS SS SS Other Files Produced Used by QDS Extension Produced by Description DIC WinDic EXE DECTalk Dictionary
151. heck all that apply Cards is the same as for standard Nominal Pick One and Nominal Check Each Data Elements For Numeric Scales you may specify a description and Scale Text for each code point 8 Click OK and Close from the Response Cards box Editing Response Cards To edit a previously entered Response Card go to Tools Response Card Select the card you would like to modify view and then click Edit Double click the item you would like to edit make your changes and click OK and Close in the Response Cards box Removing Response Cards To remove a previously entered Response Card go to Tools Response Card Select the card you would like to remove and click on Remove and Close in the Response Cards box Copying Response Cards Herapense Cand Card a a Response Cards can be copied from Geng one QDS Specifications File to pee EE i e another This is very useful when you s are using similar questions for aS dd Diit here fo acd a rey code FP different forms Lk Response Cards 187 To copy a Response Card across Specifications Files 1 Open the Specifications File containing the Response Card s to be copied 2 Select Tools Response Cards 3 Select the Response Card you wish to copy and click Copy and Close 4 Open the destination file i e the Specifications File to which you want to copy the Response Card Nn Select Tools Response Cards 6 Click Add 7 When the Response Card dialog box op
152. hecked Unchecked Spin Control Responses Dates Times Timespans Date Time of Day and Timespan responses utilize Spin Controls for inputting et responses in the CAPI environment pas KE Peien ee 92 QDS Questionnaire Development System Each response component has a separate input box with selection buttons to the left and right Use the lt lt lt gt and gt gt buttons to scroll through the allowed range for each component The lt and gt buttons scroll though values one at a time down or up respectively The lt lt and gt gt buttons move through the allowable range in larger intervals Numeric values can also be entered directly from the keyboard using the mouse or Tab key to navigate from box to box For months key the corresponding number for the month e g 4 for April and not the name of the month Sometimes you will be required to enter a response for each component other times you can leave blanks This is determined by the settings on the Specifications File Response Set tab If a special response such as Don t Know is permitted it applies to the entire question That is you can respond Don t Know to the whole question but not to individual components The same applies to Refuse to Answer and Not Applicable Currency Number A Keypad Response is used to enter a numeric value within a specified range The range is specified on the Response Set tab in the Design
153. hosen Value units to be the default maximum for valid response Check this box to prevent a span outside the allowable range for a Data Element to be entered If this box is not checked a warning will be issued for out of range timespans but they will be allowed Codes Branching Chava Times Check this box if the specified Special Code will be an allowable response for most questions Enter the code pattern to be used by QDS to construct special values to indicate responses for each allowable Special Code Using this pattern QDS can construct a specific numeric value for a numeric Data Element with any number of digits Enter the special value to be used for a Date Element This value should be outside the normal allowable range for years to clearly indicate a missing value e g 2097 Enter the special value to be used for a Time of Day Element This value should be outside the normal allowable range for hours 0 24 to clearly indicate a missing value e g 97 166 QDS Questionnaire Development System Branching If Don t KNOW oaeee Select this choice if you generally do not want to branch out of the normal sequence after a response of Don t Know This choice can be overridden for individual Data Elements If Refused A Select this choice if you generally do not want to branch out of the normal sequence after a response of Refused This choice can be overridden for individual Data Elements If Not Applica
154. ify an exact value enter that value in both the From and To boxes Changing Data Defaults for Preexisting Elements To change data defaults for existing specifications 1 Make the change s to the Data Defaults as described above 2 Select Tools Global Changes 3 Check any categories for which you wish to apply the revised data defaults This will change the settings for all Elements in the Specifications File Any Elements using settings other than the new default will need to be reset manually 4 Click OK Right click on an option to view What s This help for additional information about each default setting Substitution Tokens 169 SUBSTITUTION TOKENS Sometimes you may want to display the response to an earlier question or the result of a calculation QDS allows you to do this through the use of Substitution Tokens Substitution Tokens may be used in Data Element question text Information Element text and Edit Element instructions Substitution Tokens are required within QDS Tables See the next section Tables for more information Substitution Token Syntax A Substitution Token always begins with an ampersand amp this indicates to QDS that a substitution needs to be made The following are valid Substitution Tokens e EE Inserts the Question Number for the current Data Element GP ninian Inserts the Question Number Prefix for the current Data Element Nee eet ege Inserts the Question Number Integer
155. ilen Enter the name of the bitmap file to be used for automated interviews CAPI ACASI Leave this box blank to use a text button that displays the Button Text OY aes css cess sees feck cash cectensh EE For an automated interview you may provide a key to be pressed to select the code button This is comparable to the Yes No Response Type option where pressing Y or N selects Yes or No for automated interviews This option is applicable only when Bitmap buttons are used Text buttons will automatically display shortcut letters A B C etc Click OK when you have entered all information for the category Continue adding Nominal Pick One items until your list is complete You may revise and edit this list at any time Plus Special Codes You can use this section to disallow one or more of the QDS Special Codes using the checkbox on the left You can also modify the default values for these categories Display in Reverse Order Check this box if you would like the categories to be displayed in reverse numerical order If the box is unchecked the categories will be displayed in numerical order lowest to highest If Code Zero Branch to This item specifies the next Element to be processed if the response to this question is the category with code value Zero Select Default for Element to branch as specified for this Element on the Data Element tab To skip over a specified number of Elements when the response is Zero select Skip n Ele
156. ing database will have a single structure that can be read by other database programs such as SAS and SPSS See Exporting Data from the Warehouse Manager for Data Analysis Converting Multiple Versions to the Standard As you progress in data collection for your study it is possible that you will go through several different versions of your QDS instrument You will most likely be adding data to your Local Warehouse as you go along When you expect to have more than two versions of your data we recommend that you reconcile convert versions sequentially as you go through data collection 1 Reconcile convert Version 1 to Version 2 2 Reconcile convert Version 2 to Version 3 Note This includes cases originally collected with Version 1 which have already been converted to Version 2 Working With Multiple Versions 135 3 Reconcile convert Version 3 to Version 4 Note Includes cases originally collected with Versions I and 2 which have already been converted to Version 3 When forms are reconciled and converted using this procedure it is easier for QDS to track subsequent changes to each version Exporting Reconciliation Rules If you are conducting a multisite study it is recommended that you define one set of Reconciliation Rules for use at all sites to ensure that everyone is using the same set of rules Because Reconciliation Rules can be complicated for lengthy questionnaires sending a printout of your rules and asking e
157. inning of text responses 162 QDS Questionnaire Development System Dates DmaElements Stes StandardCodes Numbers Tex Dote Sanda Companies Formal tor yitar i Full Dote 4 digits Current yeor C rar amp Month Only e 2 digits 19 Frend at C eeng Only C 3 digits 20 f i AlTA Substituta Earliest date allowed F Misan E deg SE Latest dete allowed Missing Month Month T Use keypad for AASI Standard Components Format for year Allow Missing Day Substitute Missing Day Allow Missing Month Substitute Missing Month Use keypad for ACASI F Eniores range All Date Elements must include at least the year Optionally they may also include the month or month and day Select Full Date if date Elements usually include the year month and day The year component of the date may be a 2 digit 4 digit current year or other fixed year 2 digit years must all fall within the same century 19xx or 20xx If the years for most dates are likely to span more than one century select 4 digits for the format Check this box if the respondent will be allowed to answer with an incomplete date that is missing the day of the month Enter the default value to be substituted for the day component of the date when the day is not provided e g 15 This should be an allowable value 1 28 for all months so that the full date will be valid for analysis Check this box if the respondent will be allowed to an
158. interview go to Interview Delete Interview This will delete the current interview as displayed on the Status Bar at the bottom The entered items for this interview will now appear grayed out and the Status Bar and dialog box will display Deleted To undelete a deleted interview navigate to the record you wish to undelete and select Interview Undelete Interview Test the Data Entry Module using the First Questionnaire Example DE QDE Data Entry Control File Double clicking on the Control File in Windows Explorer My Computer will open the Data Entry Open dialog box Default file name and build options were used The Data Entry Module 79 Verification of Data Entry When conducting data entry from paper forms it is not mandatory but is highly recommended that you perform double keying also known as key verification The process involves a second keying of data during which values are compared with those entered during the first keying The second keyer should be a different individual from the first The operator performing the second keying or verification cannot see the previously entered values Any discrepancies detected during verification must be resolved before the operator can move on to the next item in the Data File This process helps ensure accurate keying from the paper form to the Data File During the verification process the data entry operator is not shown values keyed during the initial data entry If
159. ion to create the complete Warehouse Filename For example if you entered My Questionnaire the complete Warehouse Filename will be My Questionnaire QDW Click Open This will create a new window showing the empty Warehouse The Status Bar across the top displays the following fields for each data record or case The Warehouse Manager 115 A record case or interview is a single instance of data collection for one subject In QDS E every case is uniquely identified by the SUBJECT Variable plus any other Variables specified as Identifier Variables LE TEE Complete Incomplete Duplicate Deleted Resumed Transferred Shipped etc Versin d eieiei EE Version number for form Recorded anenneeeeen eeren Date and time of automated interview or data entry Subject ID Based on Variables specified in Interview Options in the Design Studio Date lhaia Date case was transferred into the Warehouse Date Q t cucccnnecnn nina Date case was deleted Changed Date case was modified Opening a Warehouse Once you have created a Warehouse you may open it by going to File Open Warehouse and selecting your Warehouse File QDW You may view the sample Local Warehouse File called First Questionnaire QDW which contains collected data Note You must open a Warehouse File QDW before opening any other type of file that can be read by the Warehouse Manger Warehouse Status Codes The first column of each record in a Warehou
160. ionnaire as a destination point for a Skip Element Just as you can tell someone either to get off the subway in three stops or to get off at a specific station you can tell QDS to skip a specific number of Elements or skip to a specific Marker If you have only a short distance to go it s easy to count stops If you have a long way to go it s easier to look for a specific destination The same rationale works in deciding when to use a Marker Use Markers when skipping larger sections Use Markers if you anticipate adding deleting items in the skipped section 46 QDS Questionnaire Development System Marker Elements Markers may be used as destination points for Branching Skip and Edit Instructions To add a Marker Element 1 Select Edit Insert and choose Marker is MAME Enter an optional desenphon here e g End of Demographie Sector 2 In the Marker box enter the Marker name Marker names must be unique within the questionnaire and must follow QDS Variable naming conventions 3 Enter a description in the Description box optional 4 Click OK The file Marker QDS gives an example of the use of a Marker Skip Elements Skips that require multiple Variables or a complex calculation cannot be implemented using a simple branching instruction In these Skip Element Notes cases you can use a Skip D I Element To add a Skip Element H E Branch to Filling with 1 Sel
161. ip 2 Elements This causes the test to be evaluated based on the value of NET amp C for the current category For example during the first pass through the Table i e for category A the test will be evaluated using the Variable NETA For the second pass i e for category B the condition will be evaluated based on the value of the Variable NETB Tables that include skips to destinations within the Table must use a row column or column row setup Skip Elements within Tables may only skip to a Marker outside the Table if the Marker is the first Element outside the Table i e the Element immediately following the last Table Element in the Design Studio list view 178 QDS Questionnaire Development System NEXTCAT QDS contains one special system defined Marker called NEXTCAT This Marker is reserved for use within Tables and is used to generate an instruction to skip all remaining Elements for the current category and go directly to the next category This is useful when your Table includes a lead in question e g Have you ever x and follow up questions to which the follow up questions are relevant only if the respondent answered Yes to the lead in In this type of situation you will want to skip all the follow up questions if the response to the lead in is No Because it is a system defined Element you do not need to add a Marker Element named NEXTCAT NEXTCAT can be used only with Skip Elements it cannot be used as
162. iple interviews with the same subject are planned Check this box if each Subject ID may be assigned to multiple records Identifier Variables From Options Interviews select the dentifier Variables tab to indicate which Variable s will be used as the Unique Identifier for your data collect instrument By default QDS expects at least one Variable to be designated as the Subject ID The Variable Name for this item should be entered in the box labeled Subject ID on the Identifier Variables tab The default Subject ID Variable Name is SUBJECT You will notice that the Variable Name SUBJECT is already entered in the Subject ID box 12 QDS Questionnaire Development System Information entered on the Study Configuration tab will be used by QDS to assist you in entering appropriate Variables on the dentifier Variables tab For instance in the simplest situation when a single interview will be done at a single site by a single interviewer only one Variable is required to uniquely identify each record The Variable Name for this Identifier Variable should be entered in the Subject ID box Interview Options 7 WC Leed If Multiple interviews with the same subject are planned was checked on the Study Configuration tab the Additional ID Variables box is enabled Here you should enter the Variable Name for other Variable s that along with Subject ID will uniquely identify a single interview Often this is an interview date or
163. irectory Browse button be displayed in a box at the top of the screen The size of the box remains fixed throughout the interview The white box on the Appearance tab shows the portion of the screen that will be devoted to the question box Use the left mouse button to drag and resize this box Throughout an automated interview Navigation and Special Code buttons are permanently displayed along the right edge of the screen These include buttons for responses Don t Know Not Applicable etc These buttons will be the same size The program determines the height of the buttons based on screen height The button displayed on the Appearance tab indicates the approximate height to width ratio for the buttons Use your left mouse button to drag and resize this button It is standard practice to show that a button has the focus i e is currently active by drawing a dotted rectangle inside the button s border For picture buttons you must supply a separate bitmap for the focus state The focus rectangle may be included as part of the bitmap or can be drawn by QDS To have QDS draw the rectangle enter the number of pixels to offset the focus rectangle from the outside edge of the button Enter 0 zero if you do not want QDS to draw the focus rectangle default 5 For interviews with keyboard input text buttons may include a letter code that can be keyed to select the button This key letter precedes the normal tex
164. is box to retain prior values The default setting is to replace previously entered values This setting will be overridden by settings on individual Skip Elements Check this box to prohibit access to completed interviews Interrupted incomplete interviews can still be resumed but once an interview has been completed the user will not be able to reopen it using the ACASI program 100 QDS Questionnaire Development System Disallow Interviewer Comments Check this box to disable the Interviewer Comments keyboard commands Ctrl C and F2 during an ACASI interview Disabling this feature will prevent study subjects from adding comments to the interview response data new in version 2 1 Pause between screens This option determines the length of time a Data Element will remain on screen after a response has been entered default 500 milliseconds If zero is entered the screen may be cleared before the interviewer has time to verify the value entered Exit password eneee To prevent a respondent from exiting an ACASI interview and working with other applications on the computer enter a password in this option box that will be prompted for and required before the interview can be terminated Available only for ACASI We recommend that you specify an Exit Password on ACASI Module Build Options This option will require a password to be entered for the ACASI program to terminate This prevents a respondent f
165. is command to leave the QDE program You can also use the Close command on the application Control Menu Any changes you have made to the data will automatically be saved Shortcut keys ALT F4 Mouse Double click the application s Control Menu button Interview Menu Next interview Ctrl PgDn Previous interview Ctrl PgUp Last interview Ctrl End First interview Ctrl Home Select interview Ctrl l Delete Interview Ondelete Imene Next Intervieuw Move to the next interview in the same Data File Shortcut keys Ctrl PgDn Previous Interview 000aa0aaen Move to the preceding interview in the current Data File Shortcut keys Ctrl PgUp Last Interview aaaoennnnaaaeeennnan Move to the final interview in the current Data File Shortcut keys Ctrl End First Interview 000aaaaaaeeeeenaan Move to the first interview in the current Data File Shortcut keys Ctrl Home 74 QDS Questionnaire Development System Select Interview 0 Select a specific interview from a list of all interviews in the current Data File Shortcut Keys Ctrl I as in Interview Delete Intervieuw Delete the current interview from the Data File Code Menu Don t Know F Refused Fg NotApplicable F10 Missing Show List F CHECK Were ES Clear Shift F6 Comments Don t Know Enter the code for Don t Know in the current field Shortcut keys Function key if any assigned to this Menu item
166. is later in the questionnaire Miscellaneous Element has been corrupted and cannot be processed Please delete it Element is gender specific but gender has not yet been ascertained Element may not reset Gender Applicability established in Element Element produces an improper Variable Name lt Variable Name gt The name must begin with a letter is limited to 8 characters Element references a Variable lt Variable Name gt which has not yet been collected Element references an undefined Variable lt Variable Name gt Element references the text Variable lt Variable Name gt where only a numeric Variable is permitted Text for Element includes a substitution for an undefined Variable lt Variable Name gt The specifications for Element cannot be read Restore this Element before validating The text for Element substitutes the value of a Variable lt Variable Name gt that has not yet been collected The trial version of QDS cannot process more than 10 questionnaire Elements Trial version only Using Your Specifications File 61 Using YOUR SPECIFICATIONS FILE In QDS you may create or Build several products from a single Specifications File For instance you can build Control Files for data entry CAPI and ACASI administration as well as a paper questionnaire and an Analytical Codebook All QDS products Questionnaires Codebooks Change History Reports and Control Files are created throu
167. ite 2 0TD to our Data Coordinating Center Data Coordinating Center At the Data Coordinating Center we first created a new Local Warehouse called First Questionnaire Central QDW Next we added the following Shipment files to this one Warehouse First Questionnaire Site 1 QTD Shipment File Site 1 First Questionnaire Site 2 QTD Shipment File Site 2 142 QDS Questionnaire Development System After we transferred all cases in both Shipment Files to the Local Warehouse their status changed from Complete to Transferred All these cases were in the same version After we closed our Warehouse File QDS automatically generated Receipt Files for each of our Shipment Files named First Questionnaire Site 1 QSR Shipment Receipt File Site 1 First Questionnaire Site 2 QSR Shipment Receipt File Site 2 We sent these to the data collection field site where the Shipment Files originated At Site 1 and Site 2 they posted both Receipt Files You can view the following files that show the Data Warehouses after receipts have been posted First Questionnaire Site 1 Receipts Posted QDW Data Warehouse at Site 1 with Receipts Posted First Questionnaire Site 2 Receipts Posted QDW Data Warehouse at Site 2 with Receipts Posted Note that the status of all the cases in the above files has changed from Shipped to Transferred Again we have not included samples of the actual Receipt Files QSR since these cases are deleted f
168. k in drop down box The default location is the Studio subdirectory of the QDS folder c program files qdsv2 studio 4 Click Open The Design Studio will now display a new window with the name of your questionnaire in the title bar and a single line reading End of Elements Once a Specifications File has been opened created additional Menu Items Edit Window Language Options Tools and Build are available in the Main Menu Bar of the Design Studio amp QDS Design Studio File Edit View Window Language Options Tools Build Help Ole bs Xx aelel ole i My Questionnaire QDS English United States End of Elements The Design Studio 9 Opening a Preexisting Specifications File To open a preexisting Specifications File Select File Open Select appropriate folder from the Look in drop down box Select appropriate file e g First Questionnaire Example QDS Click Open Poe dee Saving a Specifications File To save with same filename and location 1 Select File Save To modify filename or location 1 Select File Save a Copy As 2 Enter or modify filename in the File Name box 3 Select appropriate location in which the file should be saved from the Look in drop down box 4 Click Save By default QDS retains all Undo Information in your Specifications File It is this feature that allows QDS to build the Change History and to undo changes However this default setting also increase
169. l be output LENGTH Don t Know 7 Not Applicable 8 Refuse to Answer 9 Z0Z Refuse to Answer 99 152 QDS Questionnaire Development System If the Response Card name contains one or more dashes the corresponding format name will include an underscore character in place of each dash in the original Response Card name If the first character of the Response Card name is a dash it will be changed to the character W for the format name If the Response Card name had more than eight characters it will be truncated to eight characters If truncating causes a duplicate Response Card format name the Format name will be changed to Z Z where is a sequential number Exporting to MS Access Flat Database To export to a Flat Database 1 Select File Export Interviews 2 Select MS Access Flat Database MDB from the Save as type box 3 Click Options and make desired changes See Save As Options Flat Database 4 Click Save A pop up dialog box will tell you how many interviews were exported to the specified MS Access file The Flat Database file will include a single Table with one field for each Variable and one record for each interview Save As Options Flat Database Flat Database Options EN F Urs eg alda for all wnvinbles Specel value Recodes Speobed Humer Yahsat Speohed Texd vaiet Herogde Io S A D e Special Codes Dios Fence Dont Kann C Mal Retueed E Palused P Berap m Hot Amien PP NotAppicable
170. l need to create recorded WAV files for all Data Element question and response category text Information Element text and Edit Element messages Although the actual creation of WAV files will be done outside of QDS QDS includes a number of features to help track and manage Audio Files If you elect to use human voice recordings each text item e g question text information text must be recorded in a separate Audio File with a unique filename The filename of each Audio File minus the WAN extension must be entered into the Audio File box for each Element in the Design Studio One of the first things to decide is how to name your WAV files You may assign filenames manually or you can have QDS automatically assign names Naming Audio Files To have QDS automatically assign filenames and enter appropriate references in the Audio File Name box prior to recording 1 Select Tools Audio Files Audio File Renaming 2 In the resulting Audio File File Manse Pradic Renaming dialog box enter a Kb File Name Prefix Conceal Audia ilhas bo renee C Rename onty ii nacessary C Roname d neopssery or ii ia changed Rename all gud The File Name Prefix must be a single letter that will be used to create unique names for each WAV file to be associated with your Specifications File WAV filenames will consist of the File Name Prefix followed by sequential numbers generated by QDS ACASI 107 3 Select the Rename all audios r
171. ld your Codebook 1 Select Build Codebook from the Design Studio Menu 2 In the Save In drop down box select the folder in which you would like your file saved Default location is the folder where the Specifications File resides 3 In the File Name box specify a name for the Codebook File Default filename is the name of your Specifications File name plus Codebook RTF 4 Click Save 5 You will then be prompted Would you like to open the RTF document now Ifyou click Yes QDS will launch your default word processor eg Word WordPerfect and open the newly created Codebook File Ifyou respond No you will return to the Design Studio but the Codebook File will still be created View the sample file First Questionnaire Example Codebook RTF Note that the range for the SUBJECT Variable is 1 to 100 and for the RACE Variable we have decided to accept a Special Code of Refuse to Answer equal to 98 64 QDS Questionnaire Development System Building a Change History File The Change History file is a Rich Text Format RTF file document that lists any changes made to your Specifications File The Change History document is based on the Undo Information stored in your Specifications File This information can be discarded periodically or every time the file is saved at your option The Change History document will not include any revisions prior to the most recent discard By default QDS retains all the U
172. le to create a NOVA DE Control File because the specifications are too complex for NOVA DE You may try simplifying the specifications or request the QDE product instead See NOVA DE Limitations for a discussion of features that NOVA DE cannot support Cannot Create File QDS is unable to build the requested product because the file cannot be accessed Most likely the file is in use by another application There may be a network or application sharing violation the drive may have gone off line or there may be a hardware error Cannot Create Interview Control File QDS is unable to write to the Interview Control File you selected There may be a network or application sharing violation the drive may have gone off line or there may be a hardware error If you cannot determine the cause of the problem try creating the file on a different drive Cannot Create Script File QDS is unable to create an audio Script File in the directory you selected for Audio Files Most likely the file is in use by another application There may be a network or application sharing violation the drive may have gone off line or there may be a hardware error If you cannot determine the cause of the problem try changing to a different audio directory by pressing the Options button in the File Save dialog that appears when you request a Build Cannot Read Installation Options Your local installation options file UserOpts QDO is unreadable Ther
173. lection from a paper form CAR Used to administer record data for Computer Assisted Personal Interviews interviewer administered computer interviews ACASI EE Used to administer record data for Audio assisted Computer Assisted Self Interviews computer administered interviews with or without audio Although ACASI and CASI are separate methods of data collection one with audio and one without QDS uses the ACASI module to conduct both methods thus the term ACASI will be used throughout this manual to refer to both ACASI and CASI data collection The Data Collection modules create Data Files in a binary file format that may be converted to a flat ASCII file using the Questionnaire Data to ASCII conversion utility QDA EXE or exported to SAS SPSS or MS Access using the QDS Warehouse Manager Warehouse Manager Module Once data are collected recorded using one or more of the Data Collection modules you may import the data into the Warehouse Manager for data management and export data for analysis The Warehouse Manager allows you to track the status of collected data and for multisite studies whether each completed questionnaire has been shipped to and received by the data Coordinating Center The Warehouse Manager also allows export of QDS questionnaire data to SPSS SAS or MS Access database formats for analysis and reporting ENT Recap In short the general process is to Create a Specifications File using the
174. les Comparison Criteria indicates a match between Variables in Standard Version and version being reconciled User Prompt Response Creation Variable Name Question Text Type Time x No prompt SI x No prompt Equivalent Si Wi WI X Code List Equivalent x x X X X x Equivalent x x Equivalent Equivalent x X X X X X X x Equivalent No prompt No prompt x x X X X x x No prompt x Variable not in Standard version Discard Variable not in Standard version Discard Conversion label Marked as Identical Automatically mapped to Standard Marked as Name Change Automatically mapped to Standard Yes Marked as Identical No Renamed and appended to Standard Yes Marked as Name Change No Variable appended to Standard Yes Marked as Equivalent No Renamed and appended to Standard Yes Marked as Equivalent No Renamed and appended to Standard Yes Marked as Equivalent No Renamed and appended to Standard Yes Marked as Equivalent No Variable appended to Standard Marked as Recode Needed Renamed and appended to Standard Marked as Recode Needed Appended to Standard Marked as Recode Needed Appended to Standard Yes Not included in Standard No Marked as Recode Needed and appended to Standard Yes Not included in Standard No Marked as Recode Needed and a
175. lt Variable Names we strongly recommend that you assign your own unique Variable Names prior to finalizing your questionnaire Because the default Variable Names are related to the question number e g the default Variable Name for Question 1 would be V1 if the question order is Data Elements 19 changed or new questions are inserted Variable Names will change accordingly This can cause confusion because identical Variable Names could correspond to different data items in each version of your questionnaire For instance Version 1 Version 2 Q1 Subject ID een Vi Q1 Subject ID een Vi Q2 Gender vENENENENENEn V2 Q2 GeNdell sccscscscscsesseees V2 Q3 A ets V3 Q3 Race Ethnicity ven V3 Q4 Age see V4 In the example above the Race Ethnicity item was inserted between the Gender and Age questions causing the question numbers and Variable Names to adjust accordingly The result is a Variable named V3 in both versions but in Version 1 V3 contains Age information and in Version 2 it contains Race Ethnicity data Often Variables are named to reflect item content For example the interview date Variable might be named INTDT You can see how this eliminates the problems in the previous example Version 1 Version 2 Q1 Subject ID SUBJECT Q1 Subject ID SUBJECT Q2 Gender ve GENDER Q2 Gender ve GENDER Q3 Aiii AGE Q3 Race Ethnicity RACE Q4 Age een AGE Variable Label The Variable Lab
176. mage to a portion of the Specifications File Try validating the file to learn the extent of the damage Running a disk checking utility may help You may want to return to your most recent backup of this file The options have been restored to the system defaults provided as Factory Settings distributed with the QDS software Corrupted Specifications File The file that you selected to open appears to be a QDS Specifications File that has been damaged Damage can occur if QDS shuts down abnormally perhaps due to a power failure In most cases QDS is able to recover the entire file up to the point of the last change made prior to shutdown Press OK to allow QDS to begin the recovery process Press Cancel to exit QDS without attempting to recover the file Corrupted Translations The standard translations for your questionnaire have been corrupted There may be physical damage to a portion of the Specifications File Try validating the file to learn the extent of the damage Running a disk checking utility may help You may want to return to your most recent backup of this file In any case all translations are being restored to their default values Corrupted Variable Dictionary QDS maintains a Variable Dictionary with information about each data Variable for your questionnaire This dictionary is reconstructed whenever the specifications are validated Try revalidating your specifications Current Time This message displays
177. ments To branch to a specified Marker Element after a Zero response select Marker and enter the Marker ID in the box to the right Response Set Tab Nominal Check Each Use the Nominal Check Each Response Type when you want to allow the respondent to choose more than one answer from a list of possible options Data Elements 27 Dain Elemert robes Applicability Sias Calculations Skipped Notas Fisspanse Sot Heen Description of caiga Navona c upckod buenrh w Mario Ek TET 3 e F ii Daubis click hara in mdd a new chark narm AN Chesnutt iar element E Doni Enga branch tame mE Deieuh C Hong checked ERojused branch same as Value if D E Don t incre 7 Dee C Mone checked eee J E Rauset J H Hat Appleable branch same as ee E NotAppliceble PR Deteult None checked Nominal Check Each Response Types are somewhat different from other Data Element types discussed so far because they will output multiple Variables to the Data File Each checklist item will have its own Variable in the output Data File The Variable s value will indicate whether or not it was checked default 1 checked and 0 not checked The resulting Variable Names will be the Variable Name from the Data Element tab plus the Variable Name Suffix In addition a single Variable indicating how many items were chosen will be written out to the Data File This Variable Name will match the Variable Name entered on the Data Element tab
178. months Have you purchased any toys in the last 6 months etc Alternate amp ALT substitute Enter an alternate description of the Category optional This text may also be inserted into the wording of questions or information presented for this Category in an automated interview or into Variable Labels for this Category To insert this text use the amp ALT Substitution Token The amp ALT token is used in the same manner as the amp TXT token It is useful when you want to refer to a single Category in multiple ways e g Marijuana and Pot If the Category description is too long to fit in the amp TXT box you can split the Category text between the amp TXT and amp ALT fields Enter the first portion of the Category description into the amp TXT field and the remainder in the amp ALT field Include appropriate spaces within and or between fields so that the two fields form a continuous string In the question text enter amp TXT amp ALT with no spaces in between as the Category substitution Omitting the space between amp TXT and amp ALT avoids having an extra space for categories that do not include amp ALT text Inserting Data Elements Within a Table Substitution Tokens in Tables As mentioned in the section on Substitution Tokens several Substitution Tokens are reserved for use within Tables amp C Table Category Suffix amp C amp LBL Table Category Label amp LBL Tables 175 a
179. mp TXT Table Category Text amp TXT amp ALT Table Category Alternate Text amp ALT These Substitution Tokens are reserved for use within Tables and are in some cases required Every Data Element within a Table is subject to the following requirements Question Text must include a Category description amp TXT amp ALT or amp LBL Variable Name must include the Category Suffix amp C Question Suffix must include the Category Suffix amp C Failure to meet these requirements will result in a validation error It is recommended but not required that a Category description amp TXT amp ALT or S amp LBL be included in the Variable Label Adding a Data Element Data Elements within a Table are inserted and defined in the same manner as Data Elements outside a Table The only additional requirement is that Data Elements within a Table include the required Substitution Tokens discussed above To insert a Data Element within a Table 1 Select Edit Insert and choose Data Element 2 Enter the Data Element information including the required Substitution Tokens The screen shot below shows one of the Data Elements from the sample Table Note amp SIXMO is a Substitution Token for a Variable outside the Table You may not use Variables from the current Table as part of a Substitution Token in a Table Element Des Element Probes Applicability aes Calcuintions n Skipped Notes Response Seil Tee of Guewion H
180. n See CAPI Build Options Click on the Save button 5 You will then be prompted The requested product has been built Would you like to try out the Control File now FE Ea E The requested product bas been bg wouid pou Ke bs iry oui Se contas file now we Be Click Yes to test your CAPI application Click No to return to the Design Studio the Control File will still be created If you click Yes QDS will launch the QDS CAPI Module and open the newly created Control File The CAPI Open dialog box will appear with the name of the CAPI Control File in the File Name box and the Begin a New Interview radio button selected 84 QDS Questionnaire Development System 9 Click Open to test the CAPI application Continue reading to learn how to enter data CAPI Build Options Although the default settings will often meet your interviewing requirements CAPI Build Options provide the opportunity to refine settings for input and formatting To access the CAPI Build Options ee hl 1 Select Build CAPI Application Operations Appana Spin Contents Pages 2 Click on Options F Suppoe keyboard mag Fushi ken mi Fimis Doch Know You will now see the Build Options Se ee F box which includes four tabs us Operations Appearance Spin SE ae Fe Controls and Reports new in version T eio enap of completed nen seve Gm F Operations Tab The Operations tab allows you to refine i
181. n Element Languages Card lt Response Card name gt has no translation for the lt language name gt language for response item Element has no character string for the lt language name gt language Validating Your Specifications 59 Element has no information text for the lt language name gt language Element has no message text for the lt language name gt language Element has no question text for the lt language name gt language Element has no translation for the lt language name gt language for response item Table Element does not have lt language name gt language translations for all category labels Tables Element Element type is not allowed inside a Table Note Element type can be section header subject ID gender Element checklist info Element edit Element marker Element or Table Element Element branches over count Elements past the end of its Table Element branches to Marker lt marker name gt outside its Table Element defines a Table that has no Data Elements Element is inside a Table but the Question Number Suffix does not include the required amp C token Element is inside a Table but the Variable Name does not include the required amp C token Element is inside a Table The Question Text for all languages must include a amp TXT amp ALT or amp LBL token Element is not in a Table but the Audio File Name includes the amp C token Element
182. n box Use the left mouse button to drag and resize the box Throughout an automated interview Navigation and Special Code buttons are permanently displayed along the right edge of the screen These include buttons for responses Don t Know Not Applicable etc These buttons will be the same size The program determines the height of the buttons based on screen height The button displayed on the Appearance tab indicates the approximate height to width ratio for the buttons Use your left mouse button to drag and resize the button 86 QDS Questionnaire Development System Focus rectangle displacement Key letter separator 0aeaene Show Question Numbers Bitmap Directory Browse button Spin Controls Tab It is standard practice to show that a button has the focus i e is currently active by drawing a dotted rectangle inside the button s border For picture buttons you must supply a separate bitmap for the focus state The focus rectangle may be included as part of the bitmap or can be drawn by QDS To have QDS draw the rectangle enter the number of pixels to offset the focus rectangle from the outside edge of the button Enter 0 zero if you do not want QDS to draw the focus rectangle default 5 For interviews with keyboard input text buttons may include a letter code that can be keyed to select the button This key letter precedes the normal text for the b
183. n exact number For rating scale Elements use the Response Set tab to specify low and high values as well as several other options Low and High Anchors Enter descriptive text labels for the lowest and highest scale points You must use a Response Card to label interim scale points See Response Cards Low Value erreen Enter the numeric value for the lowest scale point This point corresponds to the Low Anchor The value may be positive negative or zero Number of Scale Points Enter the number of points on your scale For example if you want your scale to go from 1 to 10 with possible responses at 1 2 3 4 5 6 7 8 9 and 10 enter 10 Special Codes EE Indicate which Special Codes Don t Know Refused and Not Applicable are allowed by checking the appropriate box es Indicate the value to be used for each Special Code in the box to the right There are several options that will affect how your scale is displayed for automated interviews only These include Vertical scale eee For an automated interview the scale can be drawn on the screen in a horizontal or a vertical orientation Check this box to have the scale drawn vertically on an automated interview screen For a paper questionnaire the scale is always horizontal Data Elements 37 Require Ok Check this box to require the respondent to hit Next Question before moving to the next question If this box is no
184. nd then send your data to a Coordinating Center for processing QDS can help by tracking shipments and generating receipts In a multisite study in which the Warehouse Manager is being utilized at both the site and Central levels the data flow may look something like Local Site Level Data Coordinating Center Data Files QAD QPD QDW Export Data SAS SPSS Access Receipt Files QSR Local Shipment Files Central Warehouse QTD Warehouse QDW Export Data SAS SPSS Access Site Level Collect Data Add Data to Warehouse Create Shipment files Send Shipment files to Coordinating Center Post Receipt Files Continue adding shipping data as needed Data Coordinating Center Receive Shipment files Add Shipment files to Warehouse Generate Receipt Files Send Receipt Files to sites Export Data from Warehouse for Analysis as needed 138 QDS Questionnaire Development System Shipping Data When you are ready to send data from a Local Site to your Coordinating Center you will start by creating an Interview Shipment File 1 Select File Open Warehouse to open the Local Warehouse containing the data to be shipped 2 Select File New Shipment to create the Shipment File 3 Enter the filename for the Shipment File in the File Name box It will have the extension QTD 4 Click Open 5 Select Window Tile Horizontally to view the Local Warehouse and
185. ndo Information in your Specifications File It is this feature that allows QDS to build the Change History and allows you to undo changes However this default setting also increases the size of your Specifications File every time you make a change After you have made many changes your file can grow quite large From time to time it is a good idea to discard this change history using one of the following File Save a Copy As options DI Discard Undo Information after saving copy Check this box to eliminate all prior Undo Information After making a copy of your current Specifications File including all previously recorded Undo Information QDS will eliminate prior Undo Information compressing your working copy of the file DI Always discard Undo Information before saving Check this box to restrict the Undo capability to changes made since the last Save command The Change History lists Element Tvpe Data Element Skip Element Information Element etc Element Number Sequential number of Element in List View ActHon Action taken to Element such as Inserted Updated Deleted BNL Text of Variable Label or Skip Edit Instruction Question 0 c ieee Question text if applicable Changed Items 002 Attributes Question Text Variable Name Response Type changed if applicable Date Time 0 00 0 eee eeeeeeee Date and time of changes Building Study Documentation 65 To create a Change
186. nforce Renga EH fF Minutes C Wiis E f Seconde Seconds Check one to three units of time to be used in expressing timespans The respondent will be asked to express the length of time using one or more of the selected units e g 3 years and 6 months QDS Default Settings 165 Allow Missing unt Check this box if the respondent will be allowed to answer with an incomplete timespan that is missing the number of lt unit gt This option applies only if lt unit gt is one of the selected subunits and not the longest selected unit Value for Missing lt unit gt Enter the value to be substituted for the lt unit gt component of the timespan when not provided Value units oc cnn kha Select the units to be used to express the combined Minimum Allowable Value Maximum Allowable Value Enforce Range Special Codes Time Spens apti Huen rget F Deen Keen E j TTT F A F Ho ppbretin H 3 F Sip 5 4 D A nmepe Shap Allow Special Code Code Pattern cceeeeeee CHUTE Hour Value components of timespan Elements This must be one of the units of time that are allowed If the selected Value units are not the shortest of the allowed units of time there may be a fractional value to be truncated or rounded Enter the shortest timespan value in the chosen Value units to be the default minimum for a valid response Enter the longest timespan value in the c
187. ng Scale Gender Time Text Response Card Time Span Pattern Nominal Pick One Local Currency Nominal Check Each Number Once a Data Element has been inserted Edit Insert a new window will appear This window has eight separate tabs starting with Data Element on the left and ending with Response Set on the far right Each tab allows you to set options for the current Data Element Data Element Probes Applicability Styles Calculations If Skipped Notes Response Set You will need to set options on the Data Element and Response Set tabs for each new Data Element Although there are additional options available on the other six tabs you will find that you can often leave these options at their default settings Data Element Tab Select the Data Element tab to enter basic information including question text or field name Variable Name Variable label and Response Type You will find that certain options are used more frequently for specific methods of form implementation For example question numbering options are more useful for printed questionnaires whereas audio options are used only for automated ACASI interviews You will also find that some Data Element tab options often remain unchanged 18 QDS Questionnaire Development System Data Elernent Probes Applicabiity Spies Calculations H Skipped Motes Fiesponse Seil Tod od Guesticer Dorcbon Sufi p Increment Question Ouaston Noenbar Bespone
188. ng any interview products A list of errors is displayed in a window directly below the list of Elements Double click on an error message to open the Element for correction Right click on the error message for a more detailed explanation of the error Invalid Specifications File The file selected does not appear to be a QDS Specifications File It may be a different file type with the QDS file extension improperly added to the filename or it may be corrupted The file is unusable by QDS and cannot be recovered Invalid Substitution Form The amp character is reserved to indicate special tokens for which text substitutions will be made The valid substitution forms are amp TXT Table Category Text AALT Table Category Alternate Text amp LBL Table Category Label amp Q Question Number amp P Question Number Prefix amp N Question Number Integer amp S Question Number Suffix SC Table Category Suffix Aval Value of Variable Named var To include an amp character itself in the text use amp amp Invalid Table All Tables must have at least one category Invalid Time QDS expects times to be entered in a form appropriate to your locale The form for your locale is determined by the Regional Settings in the Windows Control Panel Press the Current Time button to see the required form for your locale Invalid Time Range You have specified an impossible range of times Make sure that the Latest time allow
189. nput settings The following options can be modified for CAPI applications grayed outo Support keyboard input Replace entered values Disallow resumption Enaria b epgn tanini Epfpndiened By default CAPI interviews will accept keyboard touchscreen and mouse input Uncheck this box to disable keyboard input This option can be overridden by settings on the Response Set tab for Text Response Data Elements Replaces previously entered values with a skip code if a response is changed and triggers a new skip pattern When a response is changed it can affect subsequent branching paths and may cause previously answered items to be skipped Leave this box checked if you would like those values to be replaced by a skip code Uncheck this box to retain prior values The default setting is to replace previously entered values This setting will be overridden by settings on individual Skip Elements Check this box to prohibit access to completed interviews Interrupted incomplete interviews can still be resumed but once an interview has been completed the user will not be able to reopen it using the CAPI program CAPI 85 Pause between screens Function keys Appearance Tab The Appearance tab is used to refine settings related to the appearance of the screen It is important to note that these settings apply to every item in the questionnaire Note When neces
190. nternal calculations and tests they do not alter the Skip Code value stored in the raw data for this interview Notes Tab Enter any information into the text box that you want to keep on file to assist other researchers or yourself concerning the use of this Element This is a good place to record notes about how this Element should be handled during analysis Orta flame Probes Appiicaniiny Shes Calculations topped Noies Response Seil Text Skips and Markers 45 CONTROLLING THE FLOW SKIPS AND MARKERS Typically a questionnaire follows a sequential path from the first Element in the Specifications File to the last one item at a time Sometimes however you will want to skip one or more items based on responses to previous items In addition to the Conditional Branching Instructions specified on the Data Element Response Set tab Skip Elements provide another way to control the flow of your questionnaire With paper questionnaires skip instructions are written for the interviewer or respondent Automated forms CAPI ACASI Data Entry perform skips automatically Data for the skipped Elements are recorded with the specified Skipped value default of 9 9 You can use Skip Elements to skip a specific number of Elements 1 5 or to move to a specific fixed point in the questionnaire To skip to a specified location you must use a Marker Element Marker Elements serve no purpose other than to mark a spot in the quest
191. o to br always remove deleted interviews from the Warehouse Set the percentage to 100 to always retain deleted interviews in the Warehouse Set to an intermediate value to remove deleted records once they represent the specified percentage of the file The case with ID 9 has been deleted from First Questionnaire ODW The default Remove Deleted Interviews when setting 50 has been retained Modifying Cases You may also modify data from within either the Source File or the Local Warehouse To modify the response value for one or more Variables including an Automatic Variable Highlight the case to be edited Select View Details or double click the selected case Select the Variables tab oe oe e Double click on the Variable to be updated Remember component Variables are located at the end of the Data File 5 Inthe resulting window change the numeric code and display value by entering a new numeric value or numeric code in the box labeled Numeric Code entering a new text string in the box labeled Display Value or checking Don t Know Refused to Answer or Not Applicable 6 Click OK To change the value of Variables that are made up of components such as date month day year or timespan seconds minutes hours you will need to change the value of the components Once you make a change to a component and click OK the main Variable value will be updated The component Variables will always be found at th
192. o add from the New Interview Language box 3 Click OK 190 QDS Questionnaire Development System 4 The Title Bar in your Specifications File now includes the new language e g French lt a QDS Design Studio Djela x zje ajaj T H French Standard 5 Select Window New Window 6 Another Specifications Window will open with your original language listed in the title bar e g English kel QDS Design Studio MECE Jeem g 7 Select Window Tile Horizontal to display both specifications windows horizontally ke OU Design 3 Studio File Edit Wew Window Longuage Options Tools Build Help Ge See Data collected tor oi Dala collected tor O4 End of Elements Data collected for subject Data collected for Q3 Data collected for 4 end of Elements For Help prass PI Elemenitof O CO NM g 8 Verify that each window displays a different language the language will appear in the window Title Bar 9 Ifnecessary you can change the displayed language for a window through the Language Select Menu option or by pressing the button e to the right of the Language Box and selecting the appropriate language from the drop down list 10 Double click on the first Data Element in both windows 11 You will see that the Text of Question box is empty in the window for the new language Working with Multiple Languages 191 12 Enter appropriate translations in the Te
193. o longer want to retain Undo Information on the file If you select OK QDS will discard all Undo Information every time you save this file Since that information is used to generate the Change History document you will no longer be able to request that document If you select Cancel QDS will cancel your Save a Copy As request and will not change the discard option Constant needs ending quote The expression includes a string enclosed in quotation marks but a matching pair was not found It may be that you used different types of quotation marks at the beginning and end of the string For example X NONE would produce this message See Functions and Expressions for more information Appendix B 207 Corrupted Element The specifications cannot be validated because this Element cannot be read from the Specifications File To fix the problem you can 1 Open the Element Element View and restore its specifications 2 Copy the Element from an earlier version of the file or 3 Delete the Element Corrupted Installation Options Your local installation options file UserOpts QDO has been corrupted or was written by a newer version of the Design Studio than the one you are running now The options have been restored to the system defaults provided as Factory Settings distributed with the QDS software Corrupted Options The Options settings for your questionnaire have been corrupted There may be physical da
194. o the file Variable Names and labels will be included Note In earlier versions of QDS the SAS Transport File had a file extension of STX To load data from the Transport File into SAS execute the XPT formats file by double clicking on the XPT file in Windows Explorer SAS will start and read in the transport file Then run the appropriate code to write out the data set to your SAS Library The following example code uses the SAS Export engine to copy the SAS transport file FirstO XPT from the QDS Data folder to a Version 8 SAS data set FirstQ in the SAS library named demolib Convert from Transport File to SAS data file libname trans xport c program files qds 2 1 data FirstQ xpt libname demolib v8 c demolib proc copy in trans out demolib run The sample files FirstO XPT and Transport XPT contain exported data for the examples in SAS format Default settings were used to create these files If the name specified in the File Name box for the SAS Transport XPT file is longer than 8 characters the generated data set name is truncated to 8 characters For example the SAS Transport file Transport XPT will create the SAS dataset Transpor sas7bdat In general it is simpler to limit SAS dataset names to 8 characters or fewer 148 QDS Questionnaire Development System Exporting to SAS Format Library Program To export a SAS Format Library Program that can be read by either SAS Version 6 1
195. of data entry is completed it is ready for verification It is recommended that the original keyer and verifier not be the same person 80 QDS Questionnaire Development System To verify a Batch Locate the Data Entry Control File QDE icon using Windows Explorer Double click on the icon 1 2 3 You will now see the Data Entry Open dialog box 4 Select the correct folder from the Look in drop down box 5 Select QDS Paper Interview Data Files QPD from the Files of type drop down box D Select the appropriate QPD file from the list box 7 Select the Verify Prior Interviews radio button 8 Click Open You will now see what appears to be a blank Data Entry screen However if you look at the Status Bar at the bottom of the Data Entry screen you can see details of the current record For instance the example below shows that we are currently verifying the second of three cases in the current Batch that the record is currently partially verified and that the Identifier for the current record is 77 Interview 2 of 3 Partially verified 77 At this point the verifier will begin entering the case in the same manner as the original data entry operator If any discrepancies are detected i e the verifier does not key the same value as the original keyer the Data Entry program will beep and depending on the Build Option settings display an error message At this point the verifier must reenter the valu
196. ollowing posting and the files become empty Exporting Data 143 EXPORTING DATA You may export data from your Local Warehouse to other software for data analysis at any time It is important to keep in mind e Only Standard Version cases will be exported It is necessary to complete any Reconciliation Conversion prior to export See Working With Multiple Versions e All Standard Version cases will be exported It is not possible to select a subset for export The exported file will completely replace a previously exported file of the same name To see how many cases you have ready for export select View Versions highlight the Standard Version and click on Details To export data go to File Export Interviews note that this Menu item is enabled only in a Local Warehouse not in a Source Data File Next choose the type of file you would like to export from the Save as type box SPSS System File SAV SAS Format Library Program XPT which includes SAS format syntax statement file SAS Available as of QDS v2 1 SAS Transport File XPT for SAS 6 12 or SAS 8 MS Access Relational Database MDB MS Access Flat Database MDB Interviewer Comments Log TXT Type a valid Windows file name into the File Name box and click Save QDS will open a dialog box that reads X interview s have been exported to C lt filename gt where X is the number of cases exported There are additional export options for each fil
197. on see Sorting Cases 2 Add the cases to the Warehouse by selecting Edit Copy Note that the Status Code for each case in the Data File is changed as it is copied You can also transfer selected interviews by dragging and dropping them from the Data File to the Warehouse File To drag and drop use the mouse to select the cases to be copies to the Warehouse hold the left mouse button down and drag the group to the Warehouse window For the First Questionnaire example we have collected data at Site 1 some with CAPI and some with DE Because we eventually plan to conduct interviews at more than one site and at more than one visit we have included Variables for site SITE and visit VISIT in the Specifications File VISIT has been specified as a part of the Unique Identifier You may view the following sample specifications interview Local Warehouse and Data Files First Questionnaire v2 QDS Specifications File First Questionnaire QDW Local Warehouse First Questionnaire Site 1 1 QAD CAPI Data Site 1 time 1 First Questionnaire Site 1 2 QAD CAPI Data Site 1 time 2 First Questionnaire v2 DE 101 QPD Data Entry Data Site 1 Batch 101 Note After data collection the QAD files were renamed so that they would have unique filenames In this case the names reflect the site and visit First Questionnaire QDW includes the cases from the QAD files and the QPD file In the Source Data Files the Status field reads T
198. onding interview in the Local Warehouse changes from Shipped to Transferred The status of each posted interview in the Shipment Receipt File is now Deleted Since all the cases in the Shipment Receipt File are deleted after posting the cases are removed and the file becomes empty For this reason we have not included any sample QSR files 140 QDS Questionnaire Development System Multiple Sites Example For the First Questionnaire example we initially collected baseline data at Site 1 with some automated CAPI interviews and some paper interview forms Next we collected baseline data at Site 2 with some automated CAPI interviews Finally we collected some follow up data at Site 1 At this point in our data collection we have decided to send our Site 1 and Site 2 baseline and follow up data to our Data Coordinating Center for processing and some preliminary data analysis Local Warehouses ie First Questionnaire Site 1 QDW First Questionnaire Site 2 QDW Central Data Warehouse First Questionnaire Central QDW Site Data First Questionnaire Site 2 1 QAD First Questionnaire Site 2 2 QAD First Questionnaire Site 1 3 QAD Shipment Files First Questionnaire Site 1 QTD First Questionnaire Site 2 QTD Warehouses after Posting Receipts First Questionnaire Site 1 Receipts Posted QDW First Questionnaire Site 2 Receipts Posted QDW Site 1 At Site 1 we first created a new Local Data Warehouse called Fir
199. onds E k Aol Ag pice le Meu ES Fees z Ss 494 Use the Time Span Response Type when you want to record a length of time Units of Time Select up to three units of time to be used in expressing the timespan The respondent will be asked to express the length of time using one or more of the selected units e g 3 years and 6 months You may include up to three contiguous components For example a combination of Years Months and Days or a combination of Days Hours and Minutes is permitted Allow Missing 0aaanaaeaaeea aeaaaee Months Weeks Days Hours Minutes or Seconds Check the appropriate box if the respondent will be allowed to answer with an incomplete timespan missing that component In the box to the right enter the value to be substituted Value units 0 cc cceeeeesteeees Select the unit to be used to express the combined components of the timespan This must be one of the units of time that are allowed for this Element f the selected Value units are not the shortest of the allowed units of time there may be a fractional value to be truncated or rounded For example if Months and Years are selected as the units of time a response of 1 year and 2 months would be recorded as 14 if the Value unit is months or 1 if the Value unit is years Fractional unten If the selected Value units above for the combined timespan are not the shortest of the allowed units of time there may be a fractional valu
200. ons File discarding all Undo Information QDS encountered a damaged portion of the old file A reliable copy cannot be made and QDS is abandoning the attempt You should first try validating the specifications to learn the extent of the damage To exit QDS without losing the changes you have made during this session save a copy of the file without discarding the Undo Information Select File SaveAs remove checkmarks from both options at the bottom of the dialog To repair the damage try running a disk checking utility Or you may want to return to your most recent backup of this file Discontinuous Time Span Components QDS Time Span Elements can have up to three contiguous components For example a combination of Years Months and Days is permitted as is a combination of Days Hours and Minutes A discontinuous combination such as Years Months and Hours is not allowed Disk Full The file cannot be completely saved because there is not sufficient room on the disk The file is now corrupted but it can be recovered when reloaded Duplicate Card Names Each Response Card must have a unique name You are attempting to add or rename a card with the same name as another card already defined for this questionnaire If you are attempting to swap the names of two cards use a temporary name while swapping For example to rename Card A to B and Card B to A do the following 1 Rename Card A to X 2 Rename Card B to
201. onse Set the Response Type can be set to Response Card LIKELY This will automatically enter the responses associated with this Response Card on the Response Set tab for the current Element without having to reenter the categories You can also copy Response Card s from one QDS Specification File to another Note In order to select the Response Card type you must already have defined your Response Card Once you have created a Response Card you can select it as many times as you like as a Response Type for a Data Element wae SSE SSS SSS Adding Response Cards To add a Response Card 1 Select Tools Response Card je sihe 2 Click Add Le sac Ez Lae mm 186 QDS Questionnaire Development System 3 Enter a unique name for the a card in the Card box follow Gore posers QDS Variable naming z ani conventions o See SCH EE 4 Enter a description of the Card ben Deum ol category in the Description box di Diit Fear O ciel pre coche FF optional 5 Check the Physical Card box to include a message to the interviewer respondent to refer to a Physical Card i e if the contents of the Card will be printed and handed to a respondent during the interview Lk 6 Choose the appropriate Response Type from the Selection type box Pick one Check all that apply or Numeric scale 7 Double click where indicated in the Description of category to add new items The process for adding Pick one and C
202. ools used by QDS for reconciling versions this is yet another reason it is strongly recommended that you assign Variable Names rather than use QDS default auto naming for final forms Reconciling To begin the reconciliation process select View Versions from the Warehouse Manager Menu Select the nonstandard version that you wish to reconcile to the Standard and click Details Versions with a blue arrow next to them have already been reconciled to the Standard A window will open saying This version is not the current standard and has not yet been reconciled to the standard Reconcile now Click Yes QDS will then walk through both versions of the questionnaire prompting you as necessary to define the rules for reconciling the non Standard Version to the Standard If you are not ready to reconcile click No Reconciliation Example Now that we have reviewed QDS s reconciliation rules it may be easiest to understand the process with an example In Versions 1 and 2 of our Example Transportation Study we have survey forms with the following specifications Transportation Study Form Version 1 Transportation Study Form Version 2 Variable Question Variable Question SUBJECT Subject ID SUBJECT Subject ID METRO Do you take the Metro SUBWAY Do you take the subway LINE What line do you ride OWNCAR Do you own a car CAR Do you own a car CARPOOL Do you ever carpool CARPOOL Do you ever carpool PARK Do you have to p
203. open a Paper Interview Data QPD file the corresponding Control File will be opened If you open a Data Entry Control QDE file make sure you indicate the Batch Name for the Data File you want If you leave the Batch Name blank a file with a The Data Entry Module 73 blank Batch Name will be opened or created Shortcut keys Ctrl O STEE Use this command to close the active Data and Control Files and exit the program Any changes you have made to the data will be saved automatically Print eeens eaa Use this command to print the list of interviews in the current Data File This command presents a Print dialog box in which you may specify the range of pages to be printed the number of copies the destination printer and other printer setup options Shortcut keys Ctrl P Print Preview Use this command to display a list of interviews in the current Batch as it would appear when printed When you choose this command the main window will be replaced with a Print Preview window in which one or two pages of the list will be displayed in the printed format The Print Preview toolbar offers options to view either one or two pages at a time move back and forth through the document zoom in and out of pages and initiate a print job Print Setup Use this command to select a printer and a printer connection This command presents a Print Setup dialog box in which you specify the printer and its connection Ebenen ed Use th
204. or b completing the left column first The sample questionnaire uses the Column first setting The settings for the One element per and Automated Interviews options will determine whether all Elements for each Category will be processed before moving to the next Category or if a single Element will be processed for all categories before moving to the next Element If you plan to use a Skip Element in your Table you must use one of the following setups on the Table Element tab One element per Row Automated Interviews Column First default One element per Column Automated Interviews Row First 7 Enter Table Categories see Defining Categories 8 Click OK on the Table Element tab Defining Categories All of the information used for the required Substitution Cate geey AC Sutin ioe variable nani Tokens listed above is entered P as part of the Table definition Category Label tor printed tnble nnd LUS tend substitute Each Category definition Clutting includes a Category Suffix and Tal FLO mabe Mad EE Label and two text substitutions Clothing Seen descriptions Each time a new Category is added the Table Category window appears allowing Category definition information to be entered Category amp C Suffix Category Label amp LBL Ahomas ALT subatpgg Go qua ston iibcornsticen toad L sl The Category Suffix is a single letter that will be appended to the Variable Name for each Elemen
205. or example in a question numbered A 1b A is the Prefix is the Integer and b is the Suffix The Prefix may initially be set as one of the QDS Data Defaults and may be omitted or changed using Section Header Elements The default Prefix is Q The Integer is determined automatically by QDS starting with 1 and continuing sequentially The default sequential numbering may be overridden using Section Header or Format Elements The Suffix is optional If a suffix is specified the first character must be a letter Question Suffix You may optionally enter a question suffix to be appended to the question number integer For example to number a question Q24a rather than Q24 enter a in the Question Suffix box A new suffix may or may not indicate a new integer For instance the letter a inserted into the Question Suffix box of the Data Element following Q28 may correspond to Q28a or Q29a QDS assumes that you want Q28a but allows you to override this assumption using the Jncrement Question Number Integer option see below Increment Question Number Integer Check this box to force QDS to increment the Integer for that Element For example to achieve the following sequence Q1 Q2a Q2b check the Increment Question Number option on the Q2a to increase the question number integer between the first Q1 and second Q2a Element If this option is not checked the question numbers Q1 Qla and Q1b will be assigned Data Elements 21
206. os png chod i uerg gebr Wiert an reri eT This tab gives information on the Site ID Variable Name Subject ID name and any additional ID Variable s needed to uniquely identify an interview Clicking on the Change button will allow you to change your Identifier Variables The Warehouse Manager 123 i Viewing Case Characteristics Interview vanabios Onegin Vrun KA To view information for a specific case select the case and go to View Details or double click on the Curent Version case The Jnterview tab will give information specific to that case including GE AAA Original Version Ended UA OUER Current Version Sit Started date time Subject e Ended date time Other Da Baseline Site if applicable Subject ID Status Complate Other IDs if applicable Addad to w spbouse OFAGA 14 51 45 Status Added to Warehouse date time Latest Data change date time Shipped from Warehouse date time Deleted irom warehouse Deleted from Warehouse date time Lahen data change Shipped trom warehouse Clicking on the Variables tab will show you the Variable Name Question Number and Variable Label and type as well as the data value for that specific case You may double click on a Variable row to view and edit the data for that case see Modifying Cases for more information on editing your data Printing Warehouse Information To print a full listing of your Source File or Local Warehouse cases go to File P
207. ot yet provided a translation for this Element s message text in the noted language If you are not currently using this language you can temporarily remove it by selecting the Language Delete command Translation Needed Information You have not yet provided a translation for this Element s information text in the noted language If you are not currently using this language you can temporarily remove it by selecting the Language Delete command Translation Needed Question Text You have not yet provided a translation for this Element e question text in the noted language If you are not currently using this language you can temporarily remove it by selecting the Language Delete command Translation Needed Response Card You have not yet provided a translation for all codes used by this Elements Response Card If you are not currently using this language you can temporarily remove it by selecting the Language Delete command Undefined function An unknown function is being referenced See Functions and Expressions for a complete list of QDS Functions Undefined Marker This Element branches to a Marker Element that is not in the questionnaire To correct this error 1 Correct the marker ID in the branch instruction 2 Change the branch instruction to Next or Skip or 3 Add a Marker Element with this ID Undefined Variable Calculation The expression specified for this Element includes a refer
208. ou with an easy to use interface for entering translations Each questionnaire you create with QDS has only one Specification File regardless of the number of languages into which it is translated The advantage is that any changes e g range restrictions skip patterns need be made only once Because they are built from the same specifications you do not need to worry about whether the English version of your questionnaire is using the same rules as the Spanish as long as your translations are accurate they will always match The default language displayed by QDS e g English United States is determined by your Windows system settings If your system language is set to something other than English United States that is the language that will appear The process is simple Create your Specifications File as you would for any single language instrument Once the specifications have been reviewed and tested add languages and translations as necessary Separate Control Files questionnaires will be built for each language At the time of printing QDS is not UNICODE compatible and will therefore not handle non Roman alphabets that require UNICODE Entering Translations Translating Elements After your testing and editing has been completed you are ready to add new languages and begin the translation process To add a new language to your questionnaire 1 Select Language Add 2 Select the language you would like t
209. ound If there is no unique name and The variable name is less than 7 characters add a zero to the end and continue until a unique name is found Add a letter to the end of the variable name A B C Z Add a number to the end of the variable name 1 2 3 0 The variable name is 7 characters drop the 7 character add a one to the end and continue until a unique name is found Add a letter to the end of the variable name A B C Z Add a number to the end of the variable name 1 2 3 0 If the variable name ends with a character First attempt to add a number to the end of the variable name Start with 1 and continue with 2 3 4 0 until a unique name is found If no unique name found try adding a letter to the end of the variable name Start with A and continue through the alphabet until a unique name is found If there is no unique name and The variable name is less than 7 characters add a zero to the end and continue until a unique name is found Add a number to the end of the variable name 1 2 3 0 Add a letter to the end of the variable name A B C Z The variable name is 7 characters drop the 7 character add a one to the end and continue until a unique name is found Add a number to the end of the variable name 1 2 3 0 Add a letter to the end of the variable name A B C Z 130 QDS Questionnaire Development System Variable Names are one of the primary t
210. out prompts The Variable Name CAR in Version 1 was changed to OWNCAR in Version 2 Since this was the only change the name CAR is changed to OWNCAR without prompts In our example the Variable LINE was used only in the first non Standard Version triggering the message Variable LINE is not in the standard Version Discard it Click No and the Variable LINE will be appended to the end of the Standard Version Subjects who completed Version 1 will have data for the Variable LINE Subjects who completed Version 2 will have a System Missing value for the Variable LINE Click Yes and the Variable will not be included in the Standard Version We chose to respond No and keep the LINE Variable Weare prompted with the Equivalent Do these two Variables have the same meaning dialog box for our Variables METRO Version 1 and SUBWAY Version 2 They are considered Possibly Equivalent because their original creation time was the same and the Response Sets are identical the Variable Name and question text were changed In this study we wish the SUBWAY question to be equivalent to the METRO question so we select Yes In the reconciled version the data for METRO from Version 1 will be merged into the SUBWAY Variable and the METRO Variable will be dropped Select OK 132 QDS Questionnaire Development System e The PARK Variable is in the Standard Version 2 but was not in the first Version The QDS reconciliation process will
211. parate Variables are created and output for each Data Element for each Category The Category Suffix amp C is appended to the Data Element Variable Name to produce a unique Variable Name for each Category In the example Table the question Have you bought any amp TXT in the past 6 months that is since amp SIXMO is assigned the Variable Name BUY6 amp C The resulting Variables and names for this Data Element are Variable Name Category Category Data Element Tab Label Suffix Name in Data set BUY6 amp C Furniture A BUY6A BUY6 amp C Clothing B BUY6B BUY6 amp C Toys C BUY6C BUY6 amp C Books D BUY6D BUY6 amp C Electronics E BUY6E Tables 177 Question Numbering in Tables Similar to Variable Names the Category Suffix amp C is appended to the Question number to produce a number for each Category In the Table example the question Q2 Have you bought any amp TXT in the past 6 months that is since amp SIXMO has the resulting question numbers Data Element Category Final Question Number Category Label Suffix Question Number Q2 Furniture A Q2A Q2 Clothing B Q2B Q2 Toys C Q2C Q2 Books D Q2D Q2 Electronics E Q2E Skips Within Tables As with Data Elements Skip Elements within a Table work in the same manner as Skip Elements elsewhere in your Specifications File However Table Variables referenced in a Table Skip Element must include the amp C Category Suffix For example Piiriin NET amp C 0 Branch to Sk
212. ponding Variable as defined in the Design Studio Range Middle Select to have all Special Responses converted to the midpoint of the allowable range for the corresponding Variable as defined in the Design Studio Specified Values Select this to have all Special Responses converted to the values specified in the boxes to the right for numeric and text variables The suggested values in the boxes may be modified After you have finished updating and reviewing your options click OK Click the Save button to re create your file for export Data for all Standard Version interviews will be copied to the file The export file will include a single Table with one field for each Variable and one record for each interview The sample file Transport MDB contains the exported data for the example in MS Access format Default settings were used to create this file Exporting to an MS Access Relational Database To export data to a Relational Database 1 Select File Export Interviews 2 Select MS Access Relational Database MDB from the Save as type box 154 QDS Questionnaire Development System 3 Click Options and make desired changes See Save As Options Relational Database 4 Click Save A pop up dialog box will indicate how many interviews were exported The Relational Database export format may include the following six Access Tables Question c ee The Number
213. ponse Card was renamed 2 The Response Card was deleted 3 The Specifications File was damaged and the Response Card was lost 4 This Element was copied from another Questionnaire and the corresponding Response Card was not also copied If explanation 1 applies you can select the new name of the card If explanation 4 applies and the Specifications File that provided this Element is still available you can still copy the Response Card you need If one of the other explanations apply copy the Response Card s from the most recent backup To resolve the problem at least temporarily the Design Studio is changing the Response Type for this Data Element You can change it back to Response Card later after you restore the corresponding card 216 QDS Questionnaire Development System Response Card Needed You have not yet defined any Response Cards for this Questionnaire You must create a Response Card before you can select it as a Data Element Response Type Script Has Been Built You have requested an automated interview that uses Audio Files QDS has prepared a script you can use to record those Audio Files The script is in a Rich Text Format RTF file that can be opened with your word processing software You will note in the script that one or more Audio Files need to be created or updated as labeled by the following status indicators No Name You have not yet assigned a filename in the specific
214. ponse Set Coergionerts Format tor year Ze F Adige r CunentYeer 7 per Month Gni C 2eliges 139 C Ferd at D pe Dne T 2 digits 204 poor F Allow Dont Enge er BO Eemeztdeig sloegpg TE S Mae SS Latest dale allen T Albee belieeing Day Dee Today s Date E Aliga bat Apotcebe en bs F Allow Missing Month Baath Components ns neaeeneeseeeeae eene Format for year Special Codes Allow Missing Day Allow Missing Month Earliest date allowed 02 M Use keypad ior ACC Select Full Date to include the year month and day default setting Other options are Year amp Monthly Only and Year Only All Date Elements must include at least the year Select the appropriate format for entering the year portion of the date 4 digits 2 digits 19 2 digits 20 Current Year or Fixed at If you select Fixed at enter the fixed year in this box The QDS default is a 4 year date Indicate whether Don t Know Refused and or Not Applicable are allowable responses for this item The default setting is not checked Check this box if the respondent will be allowed to answer with an incomplete date that is missing the day of the month In the box to the right enter the day value to be substituted This should be an allowable value 1 28 for all months so that the full date will be valid for analysis Check this box if the respondent will be allowed to answer with an incomplete date
215. ppended to Standard Working With Multiple Versions 129 QDS Renaming Conventions Sometimes QDS has to assign a new variable name during the reconciliation process The overwhelming majority of the time the renaming can be described simply as If the original name is less than 8 characters and ends with a number gt Add A to the end of the variable name If the original name is less than 8 characters and ends with a letter gt Add 1 to the end of the variable name If the original name is 8 characters gt Drop the last character and add A or 1 based on the new last character However sometimes these simplified rules result in a duplication of a variable name already included in the data The scheme that QDS uses to create a new unique variable name is described by the following rules You will notice that our basic rules above correspond to the first renaming attempts below If variable name is 8 characters maximum length for QDS variable name drop the last character before proceeding The truncated variable name will be considered the variable name for all subsequent steps If the variable name ends with a digit First attempt to add a letter to the end of the variable name Start with A and continue through the alphabet until a unique name is found If no unique name found try adding a number to the end of the variable name Start with 1 and continue with 2 3 4 0 until a unique name is f
216. pplication iisisincisicccesncicssccesnaacassednnedacsteuesoscsnancnsecndnaeneseantncnancesnesincecatedes 89 OAP Oper Dialog Box iiscidssrticcesersisevvervssrive divest avicny gh nie geed erged deeg deeds 89 CAPI Menu Commande oc isisicccccscssccsectecccsesscescsecscasctecaneecneczsassccasseeasaenseasueancaessadsssaccdsasdeecoaes 90 Conducting CAPI Interviews cecccsscsecseeseeeeeeseeeeeeeeeeeseneeeeeseeeseeeseesseesseeeseeeaeeeseeeasents 90 Entering Interview Responses in CAP 90 Entering Special Code ReESPOnses 2 cccseccseeeeeseneeeeeeeeseeeesaeeeeeeeensaeeesaeeeesaeessneeeseeenenees 93 Interviewer Comments 93 rel 93 Saving CAPI Interviews oi ciccciccscccedicescesaccsecsancesaneedsnsexncceesccnceaucecectessacnssauascaaaenscevassuersusezecease 94 Resuming an Interrupted CAPI Interview c ccesceseseeeeesseeeeeeeeseeeeneeeneeeneeesseeseeeseeesees 94 GAP Application EIERE ss accisscssascessnascgessncanisaasssanscthianesuastneasteasansseanessnseraasashsanasaniacadnaananahs 95 Renaming CAPI Output Data Files OAD 95 Audio Computer Administered Self Interview ACASI 008 97 Building an ACASI Control File isccissccesccccsics cess scasecesscesscecesnteveseacssanecesssvesaterssceressivsasnareesies 97 eg OCH Ke E 98 Operations TaD 25 eege e reenact Ee eer EEN 99 Appearance Tab EE 100 Spl CONtrOlS TAD EE 102 AUGIO Tab EE 102 Reports Tab available as Of vii 103 Text to Speech or Recorded Audio Files
217. pton Fy ahd Cet bores r Support keyboard input Funk kanya T Dee uge of Arh ig Anen Dosi Kama T Hide dialbepd Ecg npani butions FP d D Rapace priid valuti a kp code Deuseg T Deepali g 9mg Cen of Csplezod indenters Fe Fat Daaitze one geg g hot Applicable Penso baer HOHIA Eegpstgeg SO migodi Ess Specify whether to allow keyboard input By default this box is not checked for ACASI interviews requiring input using a mouse or touchscreen This option is overridden i e keyboard support is always enabled for items with the keyboard support option checked on the Response Set tab and Elements with No Audio entered for the Audio Filename Check this box to disable the Refuse to Answer button for all questions during an ACASI interview The button can be re enabled by simultaneously clicking the left and right mouse buttons in the upper right corner of the ACASI screen Default setting is not checked Check this box to hide buttons for disallowed Special Codes i e Don t Know Refuse to Answer or Not Applicable If this option is not checked buttons for disallowed codes will appear grayed out i e not enabled Default setting is not checked Leave this box checked to replace previously entered values with a skip code if a response is changed that triggers a new skip pattern When a response is changed it can affect subsequent branching paths and may cause previously answered items to be skipped Uncheck th
218. pying Moving and Deleting Elements cccecesseeseeeeseeeeeeeeeeeeeeeeeeseeeseeeseneeeenseeeteas 14 Copying and Moving Elements AAA 14 Selen 14 Deleting Elements ccccccescseescceeessceesseeeesececseceenteesesseneeneepeeseeeeneseeeontenenedensoemesnenes 14 Locating Elements Find ANd GO To 15 Copying Elements Between QDS Specifications Files eceeeeeeeeeeeeeesereeereteeeenes 16 Data gS eee ee ee 17 Data Element Tab EE 17 Test Of QUOSHON tee piven i aia esate a 18 Variable Name EE 18 Variable Lebe l z eest m eut edeeegadg geesde EREN EEN 19 Response Type EE 19 ii QDS Questionnaire Development System Question NUMDering siiiiscsciesi ccc seessscscccdecsstsectecsevedesasese cece snedzccacectedsassaeceancecatsieceessteseeectsaceans 20 Elle EE 20 Increment Question Number Integer 20 ees Herbett eegen eege sete ite ie EN Auidio dl 21 Audio u leie EE EN Branch Re DEEN EN RESPONSE Set Ta vases inci cesscccsccessececencecsacdeczestenctesaattvasedssacezscvazsscususceeasdeessaeaeseucveatecsteanessutevs 21 Response Set Tab vesiho rtnn stenene neren 22 Response Set Tab Gender 23 Response Set Tab Nominal Pick One 25 Response Set Tab Nominal Check Fach 26 Response Set Tab Date oe cissestccsuienietvai den onsicsnaesbie a exeaneehpacaguneledeweristsketneds 29 Response Set Tab Time of Day 0 eccecsecesecssecsceeneesneesneesneeneaeneeeneeeneaeeeaeeeaeeeaeeenaetines 30 Response Set
219. qtenqessqeecgeasiveceiaccesdecaseesceteadueatiedgacapieacaeansccaeae 3 D SIGN StUCIO Moduler eege geg Zeegg egen tege Seege Eet Ze A Data Collection MOdUIeS cccccscessceeseceeeeeeeeceeeeneeeeesaeesaeesaensaeeeaeeeaeeeeneneneneseneeenenenes 4 Warehouse Manager Module ceecccesceeecerceeeneeeeeeceseneeuenteceseenssneeesceeencenenaeeeseeeeneeees 5 Rec p case ta see a acca eg came E a a a a 5 Designing Your Questionnaire The Design Studio Module 7 Opening the Design Studio snicsciccciccc ccatecciecnpesececnerseceseeesdccececsuceseedsnedseedssedscadsvetsetssncesedstece 7 Vile Stare 6 sista wettest ots eel phen eet nen aaao death lavhedeaetec 7 Via File IConsiancenknnsiiehiid ai ENEE die Seni 8 GHEET 8 Opening a Preexisting Specifications File 9 SAVING a SPCCHICANONS TE 9 Setting Preliminary Information ccccssseseneseeeeeeeeeeeeeneeeeeeeeeeseeeeeeeeseeeseeesneeneeeneenseens 10 Questionnaire Properties sssessseeeeeeekneekretretrettrettretttntnntnnntnntnntnnrnnn naen ae naene eE 10 Interview ODtions cccccceccceeecceeeceeeeceeeeneeeceeeecaeeeseaeeceaeeeseneeseneeseaeessaeeeseneeseeessieeeseneeees 10 study Configuration TaD E 11 Understanding Elements iocisiccecsiscsssccesacce sc vet vavcaceustevvsvevastuxeusdesuacees scanasiteauccesiateeesseateeceece 12 Inserting New Elements ccsssecssserssseesseeeeseeeesseesnsneeeseeesseeesnseesaseeenseeeneeesaseeessenerseseess 13 Co
220. questionnaires QDS provides you with e Rapid development of questionnaires and data collection software data entry CAPI ACASI Multiple modes of administration from a single set of specifications with no additional specifications or programming Computerized interviewing without programming Support for multiple language interviews Codebook and change history Ready to analyze data provided directly to SAS SPSS or MS Access data sets or to an ASCII file e Paper questionnaires o Modular Structure The QDS system consists of several components or Modules A module is one of the components or executable programs EXE that make up the Questionnaire Development System In order to create your own QDS forms and data collection applications your system should include the Design Studio and one or more of the Data Collection Modules It may or may not include the Warehouse Manager Your system also includes the free Questionnaire Data to ASCII utility QDA EXE which can be used to convert your QDS Data Files to text files Function Module s Development Design Studio Module QDS EXE Data Collection Data Entry Module QDE EXE ACASI Module QSI EXE CAPI Module QPI EXE Data Management Warehouse Manager Module QWM EXE 4 QDS Questionnaire Development System Design Studio Module The first step in creating a QDS application is to define questionnaire specifications in the Design Studio Yo
221. r by double clicking on the Design Studio execution application QDS EXE directly from Windows Explorer Via Start Menu Select Programs QDS v Design Studio from the Windows Start Menu where corresponds to the version of ODS installed on your computer examples in this manual refer to version 2 0 8 QDS Questionnaire Development System Via File Icon Double click on the Design Studio program icon QDS EXE in the QDS Studio directory c Program Files QDSv2 Studio Once the Design Studio has been opened Ce QDS Design Studio you will see a window titled ODS Design File View Help Studio with a Menu bar with File View and Help options Olel il SS x d Ee Creating a Questionnaire Whenever a new questionnaire is started the first step is to create a Specifications File The Specifications File will contain all details of the questionnaire question text Variable Names Variable labels valid ranges skip instructions consistency checks etc To create a Specifications File 1 From the Design Studio Menu select File New 2 Enter the filename for the Specifications File in the File Name box QDS Specifications Files automatically receive the file extension QDS For example if you enter First Questionnaire Example in the File Name box the complete filename will be First Questionnaire Example QDS 3 Select the path drive directory where the Specifications File will be saved from the Loo
222. r time components blank Minimum date or timespan allowed Midpoint of each component Note These settings apply to all date time and timespan Elements in the questionnaire and cannot be set on an item by item basis Audio Tab The Audio tab options enable Operations Appearance Spin Contos Audio you to further customize your Directory tot pu a fos computer generated or E oomen uien Browne recorded human voice settings E Ure Testto Speech no audo file Lesen T Bea choee bei buttons Directory for audio fles Enter the full path for the directory that includes the human voice recordings for this questionnaire in the currently selected interview language for example C Program Files QDSv2 Audios EN or click the Browse button and specify the directory by locating and selecting it This path must be followed on all machines that will be used to administer the ACASI application Use Textio Speech Check the Use Text to Speech box to substitute DECtalk Text to Speech audio when there is no audio file WAV specified for a given Element or when the specified file cannot be found By default this option is checked Read choices aeeeee eee Check this option to have DECtalk Text to Speech audio read response options for Pick one and Check all questions and labeled points on numeric rating scales By default this option is not checked Language This option is not currently operational ACASI 103
223. ransferred indicating that they have been transferred to a Warehouse File In the Local Warehouse the Date In field reads 07 26 01 for the date on which the cases were transferred Deleting Cases From within the Warehouse Manager you can delete cases from both Warehouse and Data Files Select the case to be deleted and go to Edit Delete you may also use the Delete button from the toolbar To select a group of cases to be deleted click on the first case in the group then hold the Shift key down while clicking on the last case in the group The status of each deleted case will be Deleted gt It is important to understand that at this point the record has only been marked for deletion not actually deleted you can still view or undelete the case To undelete a case highlight the record s and select Edit Undelete 118 QDS Questionnaire Development System Records marked for deletion can be retained in the Warehouse to allow for later restoration undeletion or physically removed to reduce file size The QDS default setting specifies that deleted cases will be removed when they exceed 50 percent of the file size Note Cases are removed once the Warehouse is closed and changes saved Options O You can change this setting by going to View Options and changing the percentage Remove deleted ineriews when they in the Remove Deleted Interviews when exceed this penceantage of the file box Set the percentage to 0 zer
224. re it is recommended that you wait until all specifications have been finalized before recording Starting an ACASI Interview To open an ACASI interview 1 Locate the ACASI Control File QSI in My Computer or Windows Explorer The default Control Filename is the Specifications Filename plus En ACASI OSI En represents the current language English 2 Double click on the Control File this will open the ACASI Open dialog box You may also create a Windows shortcut for the ACASI Control File Placing a shortcut on the desktop is a good method for keeping the interview process as simple as possible 110 QDS Questionnaire Development System ACASI Open Dialog Box The ACASI Open dialog box is similar to the CAPI Open dialog box The ACASI Open dialog box displays the following LOOK IN vices ata teas Displays the Control File location Filename Displays the Control Filename Files of type o Displays QDS ACASI Control Files QSI Begin a new Interview Select to start a new interview default Resume a prior interview Select to resume a previously interrupted interview If necessary navigate to the correct folder and file Once you have confirmed that all information is correct select Open to launch your ACASI application After clicking Open on the ACASI Application dialog box your application will open in a separate window You will see only the ACASI Interviewing Screen on which
225. re missing translations However you can cheat by temporarily deleting a language Deleting a language will not permanently purge this language or any translations entered to date but it will let you validate the other interview language s in the file You can then restore the deleted language to complete translations Building Control Files for Multiple Languages The Tools Validate command will assist you in locating any places in which you may have missed entering translations for your specifications Now that you have corrected any errors you are ready to build your Data Collection Control Files As explained above you will have only one Specifications File regardless of the number of languages associated with your specifications However you will need to create separate Control Files for each language Essentially each language s Control File will be built following the same process as any other Build However there are a few additional items to consider before initiating the Build process Working with Multiple Languages 195 1 Verify that the correct language is displayed in the Interview Language box on the Design Studio Menu Bar If not gt Select Language Select and choose the language in which you need to build your questionnaire 2 Select the appropriate product from the Build Menu e g Build CAPI Application 3 Notice that QDS has added a two letter code to the default filename indicating the
226. reen at the point at which the interview was interrupted so that the interview may be continued Note You may also open a previously completed interview using this method CAPI Application Output Each CAPI interview complete or partial will be written to an Automated Interview Data File QAD These files can then be brought into the QDS Warehouse Manager Module for further processing and export see Working With Collected Data QDS Filenames for CAPI CAPI Module QPI EXE CAPI Control File QPI CAPI Data File 0000000000000000000ane QAD Renaming CAPI Output Data Files QAD At this point you may notice a key difference between Data Entry and Automated Interview Data Files For Data Entry Files QPD files can be distinguished by the use of Batch Codes i e each file has a separate Batch Code and therefore a unique filename Note Each CAPI Data File for a specific questionnaire is initially assigned the same filename Unlike in Data Entry there are no Batch Codes Whenever you begin a new interview with a particular QPI file it will always write out the data to a QAD file of the same name For example if you begin a new interview with the First Questionnaire Example En CAPI QPI application it will automatically add interviews to First Questionnaire Example En CAPI QAD Note Until you move or rename the Data File interviews will continue to be appended to the end of the current QAD file As soon as the
227. rint or File Print Preview Your printout will give you the name of your file and a listing of all your cases with their interview status version number collection date and time and interview ID s Saving Files To save your Source Data or Local Warehouse File go to File Save to save your file under the same name or File Save As to save a copy under a different name You will be prompted to save every time you close a data or Warehouse File as well as when you exit the Warehouse Manager therefore closing any open file Save and Compact A new Save and Compact feature was added with the release of Version 2 0 This function eliminates unused portions of the file that sometimes occur as a result of reconciliation and conversion procedures To run this feature go to File Save and Compact QDS will save the file under the same name Working With Multiple Versions 125 WORKING WITH MULTIPLE VERSIONS While you are developing your form it is likely that you will go through many different versions before finalizing the product Often this process continues even after data collection has been started QDS produces a new version of your data collection application every time you rebuild your Control Files This occurs whether or not you have made any changes since the last build Note Control Files built for the same instrument for multiple languages or data collection modes will always have separate version identifiers M
228. rnet again it would be nice not to have to write out each question x times once for each category This is exactly what a Table Element does QDS Tables are composed of Categories and Elements Categories represent the categories for which the questions will be repeated in the example above the categories are clothing books etc Elements represent the questions Data Elements to be asked for each category Note Table Elements may also include Skip Elements In other words instead of having to create separate Data Elements for Have you bought any clothing in the past 6 months and Have you bought any books in the past 6 months you can create a single Data Element Have you bought any lt category gt in the past 6 months QDS automatically generates the appropriate questions and separate Variables for the list of categories As of version 2 1 QDS Tables are limited to 26 categories and 100 elements previous versions had a limit of 25 categories and 32 elements The first step in defining a QDS Table is to insert a Table Element By specifying the list of categories and number of Elements the Table Element defines the Table structure 172 QDS Questionnaire Development System Table Elemani Apotcabiity Notes Calogaries A Fumito B Citing Cc Trea H Bos E Elerkonra ce Doubleclick hara ro add a new inblie category An Humbarol One alament per Auinmiated Iniprigws plemenita in
229. rom gaining access to other applications on the computer upon completion of the interview This will also ensure that a staff member has the opportunity to ensure that each interview is saved Appearance Tab Operations Appearance Spin Controls Audio The ACASI Appearance Build Options are the same as Font size questions Font size buttons the CAPI Appearance Build fia d nm Options Space for Questions Shape of Standard Buttons The Appearance tab is used to HM refine settings related to the appearance of the screen Focus rectangle displacement It is important to note that IT Show Question Numbers i Key letter separator these settings apply to every Directory for button bitmap files item in the questionnaire C Program Files QDSv2 Studio Bitmapa2 en PI_ Browse When necessary font size settings may be overridden by QDS in order to fit the entire set of Response Set buttons on the screen Font size questions 00 Sets font size for Question and Information items default 14 Font size buttons Selects font size for Button Text default 14 Space for Questions Use this box to set the portion of the screen that will be used to display Question Text During the interview each question will ACASI 101 Shape of Standard Buttons Focus rectangle displacement Key letter separator Show Question Numbers Bitmap D
230. rom the First Questionnaire Example survey where the subject ID was 100 Note that the subject ID 100 appears in the filename following the prefix The question number appears in the first column followed by variable name and variable label The response and corresponding value label appear beneath the variable label if there is no value label the response value appears again In the following sample the value chosen for GENDER was 2 with the value label of Female 88 QDS Questionnaire Development System First Questionnaire Example En CAPI 100 RTF Ql SUBJECT Subject ID Value 100 100 CL GENDER Respondent s Gender Value 2 Female O3 DOB Date of Birth Value 09 12 1940 Q4 RACE Respondent s Race Value 2 White Caucasian European Q5 JOB Currently has a job Value 1 Yes Q6 FULLTIME Works full time 40 hours or more per week Value 1 Yes Q7 EARLY I like to get up early in the morning Value 4 4 Q8 EXERC I try and exercise at least twice a week Value 1 il Q9 DIET I try to stick to a healthy diet Value 2 2 Q10 FRUIT Fruits eaten during past week Value 1100101 L1 HRW aS Specify other fruit s eaten during past week Value Blueberries O12 SERVING How many servings of fruit ate yesterday Value 4 4 Report Filenames The complete filename for each report contains the prefix text specified on the Reports Tab plus the interview identifiers defined on the Options gt
231. ry Settings distributed with the QDS software Specifications for current Elements of this questionnaire are not affected To apply the new options settings to the current specifications use the Global Changes command in the Tools Menu Options Restored to User Defaults The options settings for this questionnaire have been set to the standard defaults contained in the local installation options file UserOpts QDO Specifications for current Elements of this questionnaire are not affected To apply the new options settings to the current specifications use the Global Changes command in the Tools Menu Appendix B 215 Product Has Been Built QDS has finished building the requested Rich Text Format RTF file No problems were encountered The file can be opened with your word processing software Select Yes to open the file now switching to your word processor and return to the Design Studio later Select No to continue working in the Design Studio For information on how to use interviewing products see How to Create Interviewing Materials Question Number Reset Error Section Header Elements can be used to reestablish the next Question Number Prefix or Question Number Integer to be assigned This feature may not be used to duplicate a Question Number already assigned to a prior Data Element To correct the problem change the Section Header Element to either a Not reset the Question Number b Reset the Question Num
232. ry iode Zero branch to Marker ze Double click hore to add a new code Esun toe Slemgep Dont Knew breech same as Dolea T Code Zro E Rehueed branch teni e Pie special codes FF Dont Know F 7 Dalat C Coste Zeen F Paluced f i E Not Apphonble branch sama ns F Notappicabie r Deloult Code Zeen TT Display in reverse order Item Description of category Code ben On the Nominal Pick One Response Set tab you pessat ipda Fie will see a box with the headings Item and R Description of category Inside the box is the EE text lt lt Double click here to add a new code gt gt Double clicking on this text will open the Code oe ES ee GEES Item window which will allow you to input r information for each category in the Response r Set Specifically you will be asked to input the i following L el gea Code Value Enter a unique numeric value By default QDS will assign 0 to the first category and increment by one for each additional category Audio File cnnan Filename for WAV file see Using Audio This is optional and is applicable only for ACASI interviews Description Enter description of the category this will also provide value labels for SAS SPSS and Access Button Text oe eeeeeeeeeeeee Enter button text for automated interviews optional If this box is left blank the text entered for the Description will be used 26 QDS Questionnaire Development System Button E
233. s cccescesceeeeseneeeeeeeeeseeeeeeeeneeeeeeeneeeseeeseeeseeeseeeseneseneseneseneeeas 62 Building Study Documentation SSES 63 Building a COdGDOOK 20 c ccicsceccceceacestecsansecieseceetiesivessiesorestieseresceeseeesstescetssareserssutnecessacesacesesi 63 Building a Change History File ccccsscesceseeseeeeeeeeeeeeeeeeeeeeeseeeseeesseeseeeseeeseeeseneeeeeseeesens 64 Building a Printable Questionnaire cceeceeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeneeeseeeseneseeeeeeeens 65 Questionnaire Build Options sssri sees ssevisdi ists sovesddedede deetees hs eh gedreet Aerer 66 Working with Paper and Pencil Forms Using the Data Entry MOodull cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 69 Building a Data Entry Control File cccscesseeeeeeeeeeeeeeseeeeeeeeneeeeeeeeeeeeseeseeeseeeseeeseeeeeeeeees 69 Data Entry Build Options sijcsiicsscccscecsscescecsccesccssccsscnsscntintiscnasveasccsnuesscesnuesneeesuassiazenerecetecessee 69 Windows Mac Tab 70 EILER BEE 71 Operations Tab 22 uu denetsgeteskesscl iensketegeh deerg Eege feed eege 71 Opening a Data Entry Application cccceccscseceeseeeeeeeeeeeeeeeseeeeeeeeeeaeeeeeeeeesaeeeeeeeeesenenenees 71 Data Entry Open Dialog Dos 71 Bat EE 72 Data Entry Menu Commande i reccsicctscesecetsccticetscesscevenetenevenesscstecctecsnecsisssesssesescsssaseecsacazencsene 72 File Menu 72 Interview Men 73 COGS On UE 74 Help On UE 74 Entering Data E 75 Ent
234. s 144 Exporting to a SAS Transport File ccccceseeceseeeeseeeeeeeeeeeeenseeenseeeesaeeesseeensaeeeseensaaes 145 SAS Save As Options sseesneesneesneeeteetttetttttttttttttntttntttnnttnnttnntnnttnnttnntEaertnetnnn mnene nenen 146 Exporting to SAS Format Library ProgramM s sessessssenrenrunrunrunrnurunnnnnunnannunnnnnannennennnnnen 148 Converting SAS Transport File to SAS Format Catalog 0 00 0 ccsscseeseeeeeteeeeeireees 148 Special Code Formatting cccceecceeceeeeeeeeeeeeeeeeeceeeseeeseeesieesieeseeeseeesneesneeseeeseeeseeeseeeeeas 150 QDS SAS Format Program Conventions ccccsccsseesneeseeseenseesseeneeesseesseeseeenseaneeeeeeeneees 150 Special Format Processing for QDS Element Types sssseseeeeeeeereereerrrrerrrererrrrrereeee 150 Format Naming Conventions cccccecceeceseceseceeeeeeeeeeeeeeneseeeseneseaeeeaeeeaeeeaeeeeeenteeeeeaes 151 Exporting to MS Access Flat Database cccsceseeneeeeeesenseeeseenseeseeeseeeeseenseenseenseets 152 Save As Options Flat Database cccccesceeeseceeeeeeeeeeeeeseeeseeeecneeseaeeseneeseneeseaeeteas 152 Exporting to an MS Access Relational Database ccccsseseseeseeseeseenseenseenseenseees 153 Save As Options Relational Database 155 Exporting the Interviewer Comments LOG cesceseeteeeeeeeenseeeseeeseesseeseeeeseenseenseeneeets 155 ODS Detault Settings sriid 157 Changing Data Defaults for New Elements ccsccsess
235. s the size of the Specifications File every time a change is made Eventually retention of this information can cause the file size to grow quite large It is recommended that undo information be periodically discarded using one of the following File Save a Copy As options DI Discard Undo Information after saving copy Check this box to eliminate all Undo Information Prior to eliminating all Undo Information from the Specifications File QDS will create a copy of the file that includes all previously recorded Undo Information DI Always discard Undo Information before saving Check this box to disable the Undo capability When this option is selected the Undo function will be limited to changes made since the last Save 10 QDS Questionnaire Development System ee Setting Preliminary Information Although not required to administer your questionnaires it is recommended that you enter basic study and file properties for your questionnaire These options may be changed at any time Questionnaire Properties To enter File Properties 1 Select File Properties Gurstionnaire Properties 2 Enter the title of your questionnaire If the Questionnaire Title box is left blank the am Specifications File filename minus the QDS ee extension e g My First Questionnaire will be ESS used as the questionnaire title on study documentation and paper Questionnaire Design Studio questionnaires fe 1997 98
236. sary font size settings may be overridden by QDS in order to fit an entire set of Response Set buttons on the screen Font size questions 0 Font size buttons 00 Space for Questions Shape of Standard Buttons Operation Appearance Spin Canale Font size questons 14 7 l4 Space for Quostans This option determines the length of time a Data Element will remain on screen after a response has been entered default 500 milliseconds If zero is entered the screen may be cleared before the interviewer has time to verify the value entered Assigns Function keys to enter responses of Don t Know Refused and Not Applicable Select None if no Function key is assigned Font size bytions Shape of Standard Buttons 5 inv toter soparetar F Shew Quesben Humbera Diroctory tor button bitmap Mer Garen FP re Sr Sy Bi ieee VE i ere Focus rectangle driplaceresnt El Sets font size for Question and Information text items default 14 Selects font size for Button Text default 14 Use this box to set the portion of the screen that will be used to display Question Text During the interview each question will be displayed in a box at the top of the screen The size of the box remains fixed throughout the interview The white box on the Appearance tab shows the portion of the screen that will be devoted to the questio
237. se File indicates the record s status Possible Status Codes are Complete A completed case where none of the below status apply Incomplete A case that was terminated before completion M IA J al Empty An empty case k Duplicate A case that shares the same Identifier Variable s with another case Unverified Cases keyed but not verified with the Data Entry Module Shipped Cases that were transferred to a QDS Shipment File QTD Transferred Cases that have been copied to another QDS Warehouse File Changed Cases in a Source Data File that were changed after being transferred or shipped Deleted Cases that have been deleted but not removed from a Warehouse File Ox P4 Resumed For ACASI or CAPI data collection that was interrupted and then resumed The Resumed case represents the final complete data 116 QDS Questionnaire Development System Adding Data The first thing you need to do is to open the Warehouse to which you would like to add new data Open the Warehouse 1 Open the Warehouse Manager select File Open Warehouse and select the appropriate Warehouse File QWM Open the Data File 2 Go to File Open 3 Select the correct file type from the Files of Type drop down box e For data collected on paper and then data entered select Paper Interview Data Files QPD e For data collected with an automated interview CAPI ACASIJ select Automated Interview Data Files QAD
238. seeeeeeeeeneeaeeseeeseeesaeesneeseeesea 113 Warehouse Manager Basics ssusssnsssnssnnnonnnnnnnnunnnunnnannnanneannnnnnnannnnnnnannnannnannnannnannnnnn nanna 114 Opening the Warehouse Manager 114 Creating a New E Ce ETC 114 Opening a Warehouse senarra NE EEE EAEE NEEE A E E EE s ESNAERA 115 Warehouse Status Codes ccceccsecsceeseeceecseeceeeceeeceecsaecaaecsaeseesaeesneesneesneeseesneeseeetes 115 Adding Ne E 116 Delcing RE 117 lee Re 118 Data Correction Log File 119 Identifying Duplicate Cases 0 ce ecceeceseeeeeeeteneeeeteeeeeeeeeeeseaeseaeseaeeeaeeeaeeeaeeeeeenreeeennees 119 SST alae le TEE 120 Viewing and Printing Database Charactertsttce 121 Viewing Case Characteristics 0 cceeceeseescecseecseecseeceeeceesaeecsaesneeseeseeseesneesneeeseees 123 Printing Warehouse Information 123 SAVING Files 255 es anie ees shes a N A E EE EEEE tons rees vanes 123 Save and CoMPact n ro hii ee ea a a eae a a a Eaa a a 123 Working With Multiple Versions KREE ENNEN 125 Choosing a Standard Version cccsccesceseceseesenesseesseesseesseesseesseesseeseeaseeaeseeseeaseeateeeseenneees 126 Understanding How QDS Defines Reconciliation Rules ccscssseseeestnsenseeeseees 126 Reconciliation GE 128 RE COMCHING is czcevcceccsciecececcaceecesstcnsecedicecateceen sectectex sect caaecesaces escayesieeessecesccesesauedsucexeeceeectuesiners 130 Reconciliation Example ronse n a a a a a 130 Reviewing Reconciliation Rules AA
239. ses converted to their Special Codes as defined in the Design Studio Special Responses include Don t Know default 9 7 Refused to Answer default 9 8 Not Applicable default 9 9 and Skipped default 9 9 This is the default setting System Missing Select to have all Special Responses converted to SPSS System Missing Range Bottom Select to have all Special Responses converted to the minimum allowable value for the corresponding Variable as defined in the Design Studio Range Top Select to have all Special Responses converted to the maximum allowable value for the corresponding Variable as defined in the Design Studio Range Middle Select to have all Special Responses converted to the midpoint of the allowable range for the corresponding Variable as defined in the Design Studio Specified Values Select to have all Special Responses converted to the values specified in the boxes to the right The suggested values in the boxes may be modified with one exception You cannot modify the specified value for Missing These data will always be exported to SPSS with a value for missing After you have finished updating and reviewing your options click OK Click the Save button to re create an SPSS System File SAV Data for all Standard Version interviews will be exported Variable Names and Labels will be included
240. sesseesseensenseesseesseeneneneeeneeeeeees 157 Data GE 158 SIV e E A ee E EE A E 159 Standard COGS vegeeut ENEE iden cde eee ete E a aai eaa aE a erei aE aN E 160 Elie 160 TOK ET 161 RTE 162 STINGS TT 163 MiMe SPINS a ase ccese cee tees sawe stem ved r a ENE e ear eE E EEr eE poe oaeee Daere Oee eae 164 Special Codes 165 Branching as eena eee N E a Aa RAE 166 CalCulations ceceeccseceseceseeeeeeeeeeneeeneeeaeeeaeceaeecaeesaeeeaeesaeesaeesaeesaeeseeseeeseeeseeseneseneseentens 166 Changing Data Defaults for Preexisting Elements ccccssseesneeseenseeneeeneeeneeeneeenenes 167 Substitution Tokens ENEE 169 Table of Contents vii Substitution Token Syntax ccceceseseeeeneeseenseesseesseenseesseesseesseesseaseeeseeasseeseeeseeeseeeseeneeees 169 Using Substitution Tokens With CAPI ACAS I 0 ecceecseceeeceeeceeenteeneeeeeeeeeeteeeeeeteaee 169 ee 171 Understanding Table Elements ccssessseerssseessneseseensseeeesenesnsneesseeeeseeesnseeeneeeensenes 171 Inserting a Table Element ccsssecsssersseeeeseeeessoesnseeeesneeeseeeenseeseseeeeseeeeseeesaseesaserenseees 172 Defining Categ Orie S sssssssssscssssimininiminin 173 Inserting Data Elements Within a Tablle ccsccsesssseeseseeeeseeeeseeesseeesnseesaseeaseeateseesaees 174 Substitution Tokens in Tables AAA 174 Adding a Data Element eet ee wien innate ee een 175 Excluding Categories From Tables AAA 176 Variable Names in Tables
241. ssociated with the Table Element You must either 1 Adjust the scope of the Table to include this Element 2 Move this Element to a position inside the Table or 3 Remove the category Substitution Token from the Question Number Suffix of this Element Table Category Variable Not In a Table The Variable Name for this Data Element includes a Table Category Substitution Token amp C implying that this Element is part of a Table Yet it is not within the scope of any Table The scope of a Table is specified by the Elements per category value associated with the Table Element You must either 1 Adjust the scope of the Table to include this Element 2 Move this Element to a position inside the Table or 3 Remove the category Substitution Token from the Variable Name of this Element Table has no Data Elements All Tables must contain at least one Data Element You must either increase the number of Elements in the Table or insert a Data Element Table Question Needs Text Substitution You must include the amp TXT amp ALT or amp LBL tokens in the Question text for all interview languages for each Data Element inside a Table If this Element is not intended to be inside a Table change the Table settings or move the Data Element Table Substitution Outside a Table The Text of Question for this Data Element includes a category Substitution Token amp TXT AALT amp LBL implying that this Element is part
242. st Questionnaire Site 1 0DW Next we added the following Data Files to this one Warehouse First Questionnaire Site 1 1 QAD Data collected with CAPI at Site 1 visit 1 First Questionnaire Site 1 2 QAD Data collected with CAPI at Site 1 visit 2 First Questionnaire v2 DE 101 QPD Data keyed from paper form using DE at Site 1 with Batch Code 101 First Questionnaire Site 1 3 QAD Data collected with CAPI at Site 1 visit 3 Note that we renamed the QAD files following data collection so that they would have unique names in this case the names reflect the site and data collection time instance After the cases were transferred to the Local Warehouse their status changed from Complete to Transferred The data collected in CAPI formats were designated as Version 1 and data collected in Paper Data Entry format were designated as Version 2 The Warehouse Manager assigns version numbers based on the order in which cases are added to the Warehouse Because it was the first version added to the Warehouse Version 1 was automatically designated as the Standard Version We then reconciled and Working With Multiple Sites 141 converted Version 2 to the Standard Version Version 1 Because the only difference between versions was in the mode of data collection e the Specifications File was not changed between building the CAPI and the DE Control Files the Versions were reconciled without any prompts See Working
243. stered Self Interviews ACAST 4 Select the appropriate folder from the Directory for Audio Files drop down box When preparing to administer your ACASI with recorded human voices it is important to remember that in addition to installing the ACASI module and copying the Control File s to the data collection station you must copy all WAV files Note These files must reside in the same path directory on the collection stations as that specified in the Audio Build Options Recording WAV Files The actual creation of audio WAV files must be done outside of QDS You can use any sound card or software package that will create a WAV sound wave file Most computers that come with sound cards installed will also come with a sound recording utility For instance if you have a Sound Blaster card you probably also received Creative Labs WaveStudio software for making or editing Audio Files You should refer to the documentation that came with your software for instructions on how to create and record WAV files Audio Files may be saved in 8 bit or 16 bit formats and various sampling rates are available For voice recordings 8 bit files with low sampling rates are generally adequate If you are unhappy with the sound quality you may want to experiment with other options that produce larger Audio Files Audio Files will need to be re recorded each time a Response Set or Question Information or Edit Element text is modified Therefo
244. stionnaire Development System On each tab change the QDS preset defaults using the drop down check and text boxes Right click on an option to bring up the What s This Help box for additional information about each default setting Tab options are as follows Data Elements DetaElemorts syibs Standard Codes Numbers Tea Queshon Number Prel e Yaiable Hame Wao Audio File Hare Prefic Question Number Prefix Variable Name Audio File Name Prefix Lock Question Number Integers Response Type Audio Interruptible F Lock Question Humber Intagers Responte Type res do D IT Andoa Infterupible Enter the default Question Number Prefix for all Data Elements The Prefix is a short string e g Q to precede the Integer component of each automatically generated Question Number This prefix may be reset by a Section Header Element Enter a default Variable Name to be used for new Data Elements A Variable Name must begin with a letter be no longer than 8 characters and contain only letters digits underscore characters or Substitution Tokens The Substitution Tokens allowed in a Variable Name are AE EE Question Number Eeer Question Number Prefix N inss Question Number Integer Seniyam Question Number Suffix RG ee Eet ut Table Category Suffix Enter a File Name Prefix to be used by QDS to create filenames for manually recorded audio WAV files
245. swer with an incomplete date that is missing the month Enter the default value to be substituted for the month component of the date when the month is not provided e g 6 This should be an allowable value 1 12 so that the full date will be valid for analysis For ACASI interviews date components may be presented as Spin Controls where the respondent presses buttons to increase or decrease each component to the correct value or with a numeric keypads where the respondent presses digit buttons on a keypad display to enter the value Select Use keypad for ACASI to provide keypad rather than Spin Controls as the default for date Elements QDS Default Settings 163 Earliest date allowed Latest date allowed Enforce range Enter the earliest allowable date to be used as the default for date Elements You may leave this field blank for no minimum date or enter CURRENT to make the earliest allowable date the date of the interview Enter the latest allowable date to be used as the default for date Elements You may leave this field blank for no maximum date or enter CURRENT to make the latest allowable date the date of the interview Check this box to prevent a date outside the allowable range for a Data Element to be entered If this box is not checked a warning will be issued for out of range dates but they will be allowed Sindari Codes Numbers Ted Dees Times Dain Elements Stee Standard Components
246. t DATE would produce this message Otherwise the problem is most likely a missing operator For example X gt 3Y would cause this error See Functions and Expressions for more information Expected a Variable The item noted in the message is neither a Variable Name nor a valid constant and was found at a position where only a Variable or constant is permitted See Functions and Expressions for more information 210 QDS Questionnaire Development System Expected an operator The most likely cause of this error is a missing operator but other types of improper expressions can also produce this message For example A B would produce this message if a logical expression is required See Functions and Expressions for more information Forward Reference Calculation The expression specified for this Element includes a reference to a Variable that is collected by a later Element in the Questionnaire Thus it will have no value at the time this expression is evaluated You must 1 Change the expression to reference a different Variable or 2 Move the Element to a position earlier in the questionnaire Forward Reference Substitution You are attempting to substitute the value of a Variable that is collected by a later Element in the Questionnaire Thus it will have no value at the time this substitution is needed You must 1 Change the substitution to reference a different Variable or 2 Move th
247. t begin with a letter must be no longer than 7 characters and may contain only letters or digits You may elect to allow QDS to determine some or all of those characters for you by using Substitution Tokens Remember that a Substitution Token may represent multiple characters Write Error An error occurred while trying to write to the disk Your Specifications File may now be corrupt but it can be recovered when it is reloaded Wrong Software Version You are using an older version of QDS than the program that last updated this Element Your version does not know how to process this Element and will restore the default values for all items To avoid losing information you should cancel all changes for this Element exit QDS and install the latest version Select Help About QDS for instructions on how to contact the vendor to obtain the latest version Appendix C 221 QDS Files Extension Produced by Description QAD CAPI QPI EXE ACASI QSI EXE Automated Interview Data File contains data for all computer administered interviews QDE Design Studio QDS EXE Data Entry Application Control File translates design specifications into commands the Data Entry module uses to run the data entry collection module QDO Design Studio QDS EXE QDS User Options File contains user defined data defaults eg preferences for default values and styles QDS Design Studio QDS EXE Questionnaire Specifications File contains all of t
248. t for the button You may indicate here any text that you would like to insert between the key letter and button text The default is a right parenthesis For an automated interview it is generally unnecessary to display the question number associated with each question However if you prefer to show the question number on the screen check this box default is unchecked Enter the directory path for the location of button bitmap files to be used as picture buttons for automated interviews QDS provides standard bitmaps for Yes No Male and Female buttons If you want to use only standard QDS buttons you can leave this at the default path All bitmaps for an instrument must reside in a single directory Click this button to select a directory for button bitmap files by browsing the directory structure of your computer 102 QDS Questionnaire Development System Spin Controls Tab Operations Appearance Spin Controls Audio ACASI Spin Controls Build Options are the m Initial Displayed Value same as CAPI Spin Control Build Options Dates Spin Controls are used in automated interviews JAll components blank i to input responses for date time and timespan Times of day Elements without using the keyboard By Ja components blank DI default these items will be blank However you can choose to have an initial value displayed esos hl components blank v You may choose to have All date o
249. t in a Table This will associate the Variable with the current Category For instance in the example above any Variable ending in B would correspond to the Clothing Category By default the first Category will start with A the second B etc You may accept the default suffix or type in a different letter For example a Variable Name entered as EVER amp C would be written out as EVERA for the first Category EVERB for the second etc Enter a description of the Category This information will be used for the Table on paper questionnaires This text may also be inserted into the wording of questions or information 174 QDS Questionnaire Development System presented for this Category in an automated interview or into Variable Labels for this Category To insert this text use the amp LBL Substitution Token For example a label entered as amp LBL purchased on the Internet would be written out as Clothing purchase on the Internet Toys purchased on the Internet etc Text amp TXT Substitute Enter a description of the Category This text may also be inserted into the wording of questions or information presented for this Category in an automated interview or into Variable Labels for this Category To insert this text use the amp TXT Substitution Token For example a Question entered as Have you purchased any amp TXT in the last 6 months would be written out as Have you purchased any clothing in the last 6
250. t selected QDS automatically will go on to the next question as soon as the respondent selects a scale point Place anchors Indicate if labels for the low and high anchors should be placed Above right of scale or Outside scale If Above right of scale is selected for a horizontal scale the anchors are placed above the endpoints for a vertical scale the anchors are placed to the right of the endpoints If Outside scale is selected the anchors are placed to the left and right of a horizontal scale or above and below a vertical scale Show tick marks A Indicate if where tick marks should be drawn along the length of the scale Options are 1 For all points 2 Coded points only Response Cards only and 3 None Show numeric values 0 00a0aaa Indicate ifwhere numeric values should be displayed along the length of the scale You can choose 1 For all points 2 Coded points only Response Cards only and 3 None Response Set Tab Text Des Element Probes Applicataay Stes Calculations Skinned Noma Response Sat Manat number biiinn dapper of chis to reamed of characters bo H blank bradh to Meter Dit di ph pgp Deia por elemir e P Z0 E r Comug nll ketara mp E Deier e Ahya Bank Pepaagg D Gen KR Ate Dont tom p Peso loading RBeius ed breech seme es H Ate Aites ee Aa Z l p Bypass key a Ni ec ZO MCRAR Cable bench sama at Hide neapomne p Enable knots Ce e seet ADASI Use a Text response to record op
251. ta Entry Build Options 1 Select Build Data Entry Application persons DOS Wiko 2 Click on Options METE Zebra Deet Kra The Data Entry Build Options window has F EE bd Operations DOS and Windows Mac tabs GH et Available options are described below L ee i Weill bd Windows Mac Tab wretches Coie Let Alive 8 Eat evi e s hh H ow m E ET e QDS is currently available only for i Check mak Windows The following options are a Papasa tael ikas A available on the Windows tab Display all code values Displays a list of codes and code values for each field When unchecked the code values are available on request By default this box is not checked Note This feature does not work codes are available only upon request Tab when flled Automatically proceeds to the next field once the current field has been filled If this box is not checked the operator must press the Tab key after every field By default this box is checked Prompt before saving Prompts before saving data for each interview If not checked default setting all interview data will be saved automatically Note This feature does not work data are always saved automatically Show verification message Displays a message whenever a verification error occurs By default this box is not checked Allow a missing value Allows the data entry operator to enter a missing value code for any field that is not part of
252. te Setting Replacing Duplicates Options eben adding dupiicale ri z Ate C Averys roplecg C Keep both Prompt If you would like to change how QDS treats duplicate cases as they are brought into a Local Warehouse go to View Options You have three choices Always Replace Always replace the old interview in the Warehouse with the new one without prompting Keep Both uereg Always keep both interviews marking them as duplicates Brot Deeg ee Ee eaten Prompt for each duplicate default Sorting Cases Warehouse cases are initially displayed in the order in which they are added To sort by status questionnaire version interview data or case identifier click on the column heading or go to View Sort By You can select only one Sort field Click here to sort by Status aL ocal Warehouse First Questionnaire Central QDW Complete OF eft 02 1bP Al 2 Baseina Lanni pilie d Fe eS 1 F 1 3 Bankat Complete ON IZ 2007 Uaa UE ET Conphote KA Der ZUT W APH 16 Battit ampie LEE D ae Compl 1 07712401 03 23PM 17B The Warehouse Manager 121 Viewing and Printing Database Characteristics To view information about your Source data or Local Warehouse 1 2 3 4 Select View Versions Select a version to view Click Details You will first see the Version tab which provides details on Version Name editable Status Specifications Dated Interview Language Data Collection Mode Operating Plat
253. te order Response Set Tab After entering information on the Data Element tab you will most likely want to review the settings on the Response Set tab Options on this tab allow you to specify numeric values and valid ranges for each Data Element Specific options vary and are determined by the Response Type chosen Most options are set with a checkbox or radio button choice For help on a specific option right click to view the context sensitive What s This help The following sections detail the various options for each Response Type 22 QDS Questionnaire Development System Response Set Tab Yes No Dein Element Probes Applicabilty Stes Calculations tSkipped Notes Response Set Alkinw Viele Byes branch te Aho File H Yeas o Detsut for elerne e Fe aa VER Malugo No branch ta Avoca File ke He p Detsut tor Clanent D J mm o be Veluo Brench sem as fe Dean Know Fb E Dein C Mo C weg Yaua Branch aame as FF Fassad p Coteus CH CC wi valud ranch seme pr F Net Applicable P C Dedeut amp Ho Cp Allow Checkboxes indicate whether the specified response is allowed for this Element To disallow a response uncheck the corresponding box Both Yes and No must be allowed for Yes No questions Value Enter the value to be associated with each response The assigned values for the Special Codes may be changed to an integer between 0 and 9 but should not match codes assigned to Yes or No D
254. ter comments for any item by going to Code Comments and entering explanatory text into the Interviewer Comments dialog box Your comments may be exported to a text file from the QDS Warehouse Manager Module to aid in data management Continuing Data Entry in an Existing Batch File You may take a break from Data Entry and resume in the same Batch at any time The Data Entry application will continually save your work as you go along i e each item is written to the Data File as it is entered there is no Save command You may exit the Data Entry application at any time by selecting File Exit To continue Data Entry after a break go to the Data Entry Open dialog box See Opening a Data Entry Application 1 Select the correct folder from the Look in drop down box 2 Select QDS Paper Interview Data Files QPD from the Files of type drop down box 3 Select the OPD file from the list box that contains the correct Batch Code 4 Select the Enter New Interviews radio button 5 Click Open 6 You will see a blank New Interview data entry screen 7 Begin data entry Completing a Partially Entered Interview If data entry is stopped in the middle of an interview the partial record is written to the Data File with a status of Partially Entered form status can be seen in the Status Bar at the bottom of the Data Entry window Interview 1 ot Partially entered 1 To complete data entry 1 Follow steps for Continuing Data
255. that is missing the month In the box to the right enter the month value to be substituted This should be an allowable value 1 12 so that the full date will be valid for analysis Enter the earliest allowable date to be used as the default for date Elements To see the format in which to enter this date press the Today s Date button and imitate the style You may 30 QDS Questionnaire Development System leave this field blank for no minimum date or enter CURRENT to make the earliest allowable date the date of the interview Latest date allowed Enter the latest allowable date to be used as the default for date Elements To see the format in which to enter this date press the Today s Date button and imitate the style You may leave this field blank for no maximum date or enter CURRENT to make the latest allowable date the date of the interview Use keypad for ACASI For automated interviews date components may be selected by using Spin Controls where the respondent presses buttons to increase or decrease each component to the correct value or with numeric keypads where the respondent presses digit buttons on a keypad display to enter the value Select Use keypad for ACASI to provide keypad rather than Spin Controls as the default for date Elements Note If you choose to use a keypad separate screens will be displayed for each data component Spin Controls allow all components to be entered on a Single screen Example of
256. the US English ACASI program it merely prevent its being reinstalled 196 QDS Questionnaire Development System 6 Select OK 7 Continue with installation Because each language specific text to speech engine is associated with its own copy of the ACASI module it is important to ensure that the correct program is utilized when starting an interview Audio Files If you plan to record human voices you will need a separate set of Audio Files for each language QDS requires that you use the same Audio Filenames for each language but store each set in a separate folder By default QDS assumes that you will name each language folder with the same two letter language indicator used by Windows EN for English FR for French etc but you can use other names if you like For example CC QDSv2 C Program Files QDSv2 Studio Audios En H Admin C Program Files QDSv2 Studio Audios Sp C Data GC Studio E Audios CJ En 1 Sp Another option to consider is to make a separate directory for each questionnaire with subdirectories for each language For example C Program Files QDSV2 Studio My First Questionnaire Audios En C Program Files QDSV2 Studio My First Questionnaire Audios Fr C Program Files QDSV2 Studio My First Questionnaire Audios Sp The three file paths above would represent English En French Fr and Spanish Sp language folders You are free to change this organization or the folder names as you lik
257. the correct options are selected hit Open to begin Data Entry EES Batches To facilitate data entry verification and management it is recommended that paper forms be entered in groups or Batches of about 10 to 20 Each Batch represents a separate Data File Typically a specific naming convention will be established for all Data Files This can be something as simple as a numeric sequence or a certain characteristic of the file itself teg site date interviewer or computer The Batch Code entered on the Data Entry Open screen will be included in the Data Filename For example if the name of the Data Entry Control File was My Questionnaire DE QDE the Data File for Batch 012 would be My Questionnaire DE 012 QPD Enter the Batch Code in the data entry Open dialog Batch box The Batch Code may be any series of letters and or numbers Batch Codes can be as simple as sequential numbers or may indicate an identifying characteristic of the file itself e g site machine keyer ID Note If you do not assign a Batch Code all Data Files keyed using a single QDS Control File will be assigned the same filename Forms keyed on the same machine will be appended to the end of the existing Data File Data Entry Menu Commands File Menu Open Ctrl O Close Print Ctrl P Print Preview Print Setup Exit gent sees EES Use this command to open a new or existing Batch of interviews for a specified Data Entry Control File If you
258. the first question will appear you will not see any Menus or Status Bars ACASI also displays only one item at a time on a screen Question text appears in a box at the top and special response and navigation buttons are located along the right edge of the screen Entering ACASI Responses ACASI Responses are entered in the same manner as those for CAPI See Entering CAPI Responses Saving ACASI Interviews At the end of the interview the ACASI module will ask if you would like to save the data from your interview If you click Yes the record will be written out to the Data File QAD If you respond No the program will require confirmation prior to discarding the data If an interview is interrupted or the computer or program shuts down unexpectedly all data recorded to that point will be written out to the Data File ACASI 111 E Interrupting an ACASI Interview There are two ways to stop an ACASI interview prior to completion If keyboard input is allowed specified on ACASI Build Options interview staff can hit Alt F4 to exit If keyboard input is not allowed a staff member can move the mouse pointer to the upper left corner of the screen then simultaneously click the left and right mouse buttons If an Exit Password has been specified see ACASI Build Options the Password dialog box will open and the Password will need to be entered to exit the program Resuming Prior ACASI Interviews ACASI interviews may
259. the format that should be used to enter Time of Day information This format should also be used when specifying the allowable range for a time of day Element Data Format Error The data record for this Element is not formatted correctly There may be physical damage to a portion of the file Try validating the file to learn the extent of the damage Running a disk checking utility may help You may want to return to your most recent backup of this file In any case this Element is being restored to the default values for all items 208 QDS Questionnaire Development System Deleted Response Card This Data Element is associated with a Response Card that is not no longer part of this Questionnaire There are four possible explanations 1 The Response Card was renamed 2 The Response Card was deleted ow The Specifications File was damaged and the Response Card was lost 4 This Element was copied from another Questionnaire but the corresponding Response Card was not copied If explanation 1 applies select the new name for the card If explanation 4 applies and the Specifications File that provided this Element is available copy the needed Response Card If either of the other explanations applies and you have a backup copy of the Specifications File available you may be able to copy the needed Response Card s from the backup Discard Error While trying to copy the Specificati
260. the mouse or touchscreen You may also enter an appropriate numeric code using the keyboard Text Response Text responses may be entered using the keyboard or displayed buttons The blank key on the screen enters a single space Two sets of buttons are available for text responses one that displays letters only and a second that displays numbers and punctuation Press the Alt key to toggle between the two sets of buttons SSS SSE Entering Special Code Responses The buttons for Special Codes Don t Know Refused to Answer and Not Applicable appear along the right edge of the screen for every question in a CAPI interview These buttons are enabled only if the Special Code is designated as allowable on the Response Set tab for that Element You do not need to record Skip Codes for bypassed questions The CAPI program automatically fills items skipped as a result of branching and Skip Elements with the appropriate Skip Code Interviewer Comments While in the CAPI Module you may enter comments at any point in the interview by selecting Interview Comment and entering text into the Notes dialog box Your comments may be exported to a text file from the QDS Warehouse Manager Module See Exporting the Interviewer Comments Log Probes While on any CAPI screen you may retrieve additional information specified on the Data Element Probes tab in the Design Studio This Menu option is enabled only if Probe text exists for the current Elem
261. the unique identifier If this item is unchecked the operator must enter a valid response for every field By default this box is not checked Replace entered values Replaces previously entered values with a skip code if a response is changed triggering a new skip pattern When a response is changed it can affect subsequent branching paths and may cause previously answered items to be skipped Check this box if you would like those values to be replaced by a skip code Leave this box unchecked to retain previous values The default setting replaces previously entered values This setting will be overridden by settings on individual Skip Elements Function keys Assigns function keys to enter responses of Don t Know Refused Not Applicable display the list of available codes and check a value for a check all item Select None if no key is assigned The Data Entry Module 71 DOS Tab These options are not operational this tab will be removed in future releases Operations Tab These options are not operational this tab will be removed in future releases Opening a Data Entry Application Although you can start the Data Entry Program through the Windows Start Menu from the Windows Start Menu select Programs QDSv2 0 Data Entry Program it is recommended that you launch your data entry application via My Computer or Windows Explorer 1 Locate the Data Entry Control File QDE icon using Windows Explorer The lo
262. the value entered by the verification operator matches the value on file the Data Entry Module continues to the next field When a discrepancy is detected the operator must read and enter the value again If the newly entered value now matches the value on file the process continues If the newly entered value matches the value entered during verification the value on file is changed If the newly entered value matches neither the verification operator must continue reentering the value until it matches the original value or until the same new value is entered twice in succession It is highly recommended that you select the Show Verification Message Build Option When this option is selected a message window will pop up whenever a verification discrepancy is encountered Because this window requires acknowledgment from the user user must select OK to continue it limits the possibility that a verifier will change a value without realizing that an error has occurred If this option is not selected the program will beep but will proceed as soon as the same value has been keyed twice in succession A log file is kept to document any changes made during verification By examining the log you can learn where data entry staff may be having problems and confirm that the correct choices were made during verification The log file has the same name as the Data File but with an extension of LOG Verifying an Interview Batch Once a Batch
263. those already existing in your Warehouse During the transfer process you will be prompted with a Replace Interview dialog box that asks whether to overwrite a duplicate case A case is identified as a duplicate when the identifier s of that case exactly match the identifier s of a case already in that Source File or Warehouse If you elect not to overwrite a duplicate case the Warehouse will display a Status Code of Duplicate 4 for both cases 120 QDS Questionnaire Development System For example in First Questionnaire ODW you can see that we have a duplicate case for Subject ID 1 Site 1 collected at Baseline When we copied the second instance of this case from our Source Data File to our Local Warehouse a QDS dialog box popped up which displayed You may choose Yes Yes to All to replace all duplicates or No If you select Yes the case currently being ME ed will replace the case already in the Fioplece inariew ID Berorded Warehouse The status for the replaced F EI case will changed to Deleted With the gama intoriee ID receded If you select No the case currently being added to the Warehouse will be added without replacing the duplicate already in Zo inoa PJ the Warehouse Both cases will be marked with a status of Duplicate Ti EC GEM If we modify data in a duplicate case such that the Subject Identifier has changed and is now unique the Status field will change from Duplicate to Comple
264. tion Elements Example LONGDATE TODAY returns Monday June 10 2002 Example LONGDATE DATEYMD 1965 8 10 returns Tuesday August 10 1965 SHORTDATE Date String Expression Converts the numeric date value to a short string form that can be used to display in question text edit Elements or information Elements Valid arguments include a QDS date Variable numeric value or QDS function that returns a date value e g DATEYMD Example SHORTDATE DATEYMD 1965 8 10 returns 08 10 1965 202 QDS Questionnaire Development System TIMEHMS Hour Minute Second Numeric Expression Returns the number of seconds after midnight Note Uses 24 hour clock Example TIMEHMS 12 10 2 returns 43802 Range Functions BOTTOM Numeric Numeric Expression Returns the lower bound of a numeric value Example BOTTOM CIG_DAY 0 where CIG_DAY is equal to the range 0 95 TOP Numeric Numeric Expression Returns the upper bound of a numeric value Example TOP CIG_DAY 95 where CIG_DAY is equal to the range 0 95 MIDDLE Numeric Numeric Expression Returns the midpoint of a numeric value rounding down same as MIDLOW Example MIDDLE CIG_DAY 47 where CIG_DAY is equal to the range 0 95 MIDLOW Numeric Numeric Expression Returns the midpoint of a numeric value rounding down same as MIDDLE Example MIDLOW CIG_DAY 47 where CIG_DAY is equal to the range 0 95 MIDHIGH Numeric
265. to enter the value Select Use keypad to provide keypad rather than Spin Controls as the default for timespan Elements Note If you choose to use a keypad separate screens will be displayed for each component Spin Controls allows all components to be entered on a single screen Enforce Range Check this box to prevent a span outside the allowable range for a Data Element to be entered If this box is not checked a warning will be issued for out of range timespans but they will be allowed Time Span Variables write out multiple Variables to the final Data File The value of the timespan response converted to the specified Value Unit is written out to a Variable with the Data Element tab Variable Name Additionally separate Variables are written out with the values entered for each selected component For example for a Time Span response named TIME with Months and Years selected and Months designated as the Value unit a response of 2 months and 1 year will result in the following Variables being written to the Data File TIME 14 TIMEY 1 and TIMEM 2 34 QDS Questionnaire Development System Response Set Local Currency Dat Elemen Frobes Appacnbilty Styies Caiculstons tSkipped Nates Fesponse Sat Teg hein mur amounl For ACAS utt Er orcs p fEpinnee sl K Flange Labs Ilan amgount H rora branch po kMaker Dolas be Detaut tor slamani visu Heart Keres branch cama me E Ona Enea af Dalnuh e fern V
266. ts a blank line into your Element list 54 QDS Questionnaire Development System EN Iesel UD E ngrat Urad Stalea Data collected ior Subject ID SECTION A DEMOGRAPHICS Data collected for Gender Data collected ior Hacet ihniciby ata collecled for Age se EE CTION N DASIC INFORMATION reg Date collected for Hebght Data collected for reight Data collected for Mond Pressure Lata collected ior Cholecterod Section Header Elements Section Header Elements are used to create section breaks in your instrument Information from Section Header Elements will appear in paper forms and Codebooks They do not appear in computer administered interviews CAPI ACASI Section Header Elements can also be used to control question numbering Inserting a Section Header To add a Section Header 1 Select Edit Insert 2 Select Section Header and click OK SectionHeader Element Leekoll Hotes 3 In the Text for Heading box enter the section title Additional Section Header options are as follows Section Header Element Tab Reset Question Number Prefix Check this box to reset the question number prefix for Data Elements in this section Question number prefixes are alphanumeric strings no more than 3 characters in length Information Comment Section Header and Format Elements 55 Reset Question Number Integer Check this box to reset the question numbers for Data Elements in this section
267. uestions and 4 points for responses Building Study Documentation 67 Men and Women Disabled this feature is not available Hide Numeric Code Values Check this box to suppress display of numeric values for response categories This option is not available for interviewer administered questionnaires Fonts Tab Use the options on the Fonts tab to Layout Fonts customize font settings for the questionnaire Question Text file Click Change to modify settings Times Hee bone il Change Default values are as follows Indormaion Te Question Text Times New Roman 11 pt Tires heres Ppem e 12 pe Change Information Text Times New Roman 12 pt BDoaponge Get Times borer Flores 10 pa Charg Response Set Times New Roman 10 pt Insiang Instructions Times New Roman Times H ebomse 11 pai Change 11 pt bold italic View the sample files First Questionnaire Example EN Ox RTF and First Questionnaire Example EN Self RTF Note that the default name assigned by QDS was retained Hide Numeric Code Values was checked for the Self Administered form all other Build Options were left at their default settings The Data Entry Module 69 WORKING WITH PAPER AND PENCIL FORMS USING THE DATA ENTRY MODULE The QDS Data Entry Module is used to perform data entry for forms initially completed using paper and pencil whether self or interviewer administered Building a Data Entr
268. ully implement TTS audio for your application By default QDS will assume that TTS should be used if no Audio Files are specified Several options exist that may be used to refine audio settings For example by default QDS does not read response categories and does not allow a response to be entered until the entire question has been read However both of these settings can be changed using options described in Audio Options Creating a Custom Dictionary There will be times when you need to add a word to the DECtalk dictionary or change the way DECtalk pronounces a word For example you may want to have the word ID pronounced eye dee rather than ihd To do this you must ACASI 105 create a custom DECtalk User Dictionary This can be done using the WinDic utility program that was installed with QDS To create a custom dictionary 1 Open the WinDic program WinDic EXE located in c Program Files QDSv2 Admin 2 Select File New 3 Create anew file named USER_US TAB USER_US TAB is the filename QDS expects for a custom dictionary Source Files are simple text files with a file extension of TAB and may be created or edited using any text editor It is recommended that you use the WinDic program as the text editor This will allow you to test the pronunciation as you go 4 Enter the word to be defined 5 Enter a space followed by the phonemic string enclosed in square brackets See the DECtalk
269. ultiple versions of a single data collection instrument may be warehoused together e in a single Warehouse The version is displayed in the second column of the Warehouse File DI ac al Warehouse Example Transportation Unteconcied AL Compicte Lil Eriga See 1 ei CTO OSCE aria CA CFO Se 3 OF 26 01 np OT Oh DA GPS 4 uida LP rT See 5 OF a0 Co OT D SPAM D n Whenever you have multiple versions in your Warehouse one version is considered the Standard Version By default QDS will designate the first version De the version added to the Warehouse first as the Standard Version Note When exporting data only data collected from the Standard Version of your specifications will be exported This restriction is necessary so that QDS has a single database structure for exported Data Files In order to be able to export all of the cases in your Warehouse you will need to determine which version is the Standard Version and help QDS determine how the other versions map to the standard As QDS compares the two versions any instances in which there appears to have been a change between the two versions will result in a prompt from QDS asking how you would like to resolve the discrepancy You can tell QDS to treat the two Variables as the same or as two separate Variables You can also tell QDS to delete Variables from one version that do not appear in the Standard Version This process is called reconciliation or d
270. ur questionnaire specifications include all content and settings for your questionnaire including question text instructions conditional branching instructions and internal consistency checks as well as settings for formatting your questionnaire Conditional Branching Instructions Rules for navigating through your gt gt questionnaire that are dependent on responses to previous questions e g you would not want to ask a male respondent if he was pregnant Internal Consistency Checks Rules for checking internal consistency of data e g if a respondent said that he had traveled outside of the country five times you would want to flag a later response indicating that he had been to Spain ten times These specifications make up the Specifications File used by the Design Studio to build a QDS Control File which will be used by the Data Collection Modules to administer your data collection application The Design Studio is also used to build instrument documentation including hard copy questionnaires self or interviewer administered an Analytical Codebook and a log of all changes made to your Specifications File Change History Data Collection Modules Each QDS data collection module supports a separate method of data collection The data collection modules use the QDS Control File to administer your questionnaire based on the specifications entered into the Design Studio Data Entry Used to key verify data col
271. ure buttons with or without an underlined letter QDS provides you with both for the standard pictures As with different interview languages buttons with and without underlines are given the same filenames but kept in separate folders If you construct your own bitmap files you don t need to make a different set for each of these variations You can use the same bitmaps for 16 bit and 32 bit platforms You can use buttons with or without underlines for any mode of administration If you don t include text on your buttons you can use the same bitmaps for any interview language Picture Button Folders The bitmap files delivered with QDS are stored by default under C Program Files ODSv2 Studio Bitmap32 En and are constructed for use on a 32 bit Win95 98 2000 WinNT or Windows ME platform Within this folder you can create separate folders for multiple interview languages The language folders are named using the same two letter language indicators e g EN for English FR for French shown in the task bar at the bottom of your screen if you have more than one input locale installed Within each language folder there is folder Keyed for buttons with an underlined letter for keyboard use and a folder Plain with no underlines for use without a keyboard Thus the complete hierarchy of bitmap folders as originally constructed when QDS is installed is as follows Studio Bitmap32 EN Keyed Studio Bitmap32 EN Plain If you decid
272. use 10 Repeat steps 2 9 for additional Shipment Files 11 Once all Shipment Files have been copied Save File Save and Close File Close your Shipment and Warehouse Files Note that the status of the copied interviews changes to Transferred as they are copied Dragging and dropping between the Shipment File and Local Warehouse windows will also transfer selected interviews Generating Receipt Files After you have closed your Warehouse File QDS will automatically generate a Receipt File for each Shipment File that you added to that Warehouse File Each file will have the Shipment name plus the extension QSR and will reside in the same folder as your Warehouse File Now you can send the Receipt Files QSR to the data collection site at which the Shipment Files originated Posting Receipts At the data collection field site you will receive one or more Receipt Files QSR To process these 1 Select File Open Warehouse to open the local Data Warehouse Select File Open to open the Receipt File Select Shipment Receipt Files from the Files of type box Select the Receipt File QSR to post Click Open Select Window Tile Horizontally to view Local Warehouse and Receipt windows at the same time Dee eS 7 From the Receipt File window select the interview s to post receipts for or select Edit Select All to select all interviews in Receipt File 8 Select Edit Post Receipts Note The status of each corresp
273. utton You may indicate here any text you would like to insert between the key letter and the button text The default is a right parenthesis For an automated interview it is generally unnecessary to display the number associated with each question However if you prefer to show the question number on the screen check this box default is unchecked Enter the directory path for the location of button bitmap files to be used as picture buttons for automated interviews QDS provides standard bitmaps for Yes No Male and Female buttons If you want to use only the standard QDS buttons you can leave this at the default path All bitmaps for an instrument must reside in a single directory Click this button to select a directory for button bitmap files by browsing the directory structure of your computer Cparatons Appenmnce Spin Controls Spin Controls are used in automated Iretial Ces plsyed Vishie interviews to input responses for date Bee time and timespan Elements without Maman algen de x using the keyboard By default these Tas bida items will be blank However you can ar bi choose to have an initial value displayed You may choose to have Tie Been Ai pompar bleck 7 All date or time components blank Minimum date or timespan allowed Midpoint of each component Note these settings apply to all date time and timespan Elements in the questionnaire and cannot be set on an item by item
274. value outside the allowable range If the range is not enforced a warning will be issued for out of range values but they will be allowed For Audio CASI interviews numeric responses may be entered using a Spin Control or keypad With a Spin Control the respondent presses buttons to increase or decrease the displayed value until it is correct With a keypad the respondent presses digit buttons on a keypad display to enter the value Data Elemants sys Standard Codes Number Tet ff Mamm namber ol characters to wlaw g Menen namber otcharsc2pra 16 disni por T Allg bank rpsponse Convert all leteras to upper Case KE Remo breading spaces of characters to allow of characters to display Enter the size in number of characters of the longest text response to be allowed Responses longer than this limit will be truncated in the Data File Enter the approximate size in number of characters of the longest text response to be displayed on the screen Responses longer than this limit will be scrolled The size is approximate because the width of an average sized character will be used to determine size of the display field Allow blank response Check this box if most text fields are optional Upper case Check this box to force all entered text to be converted to upper case Remove leading spaces Check this box to automatically remove blank spaces from the beg
275. ve specified You need to change the Format for year the Earliest date allowed or the Latest date allowed so that all three are compatible Invalid Date Range You have specified an impossible range of dates Make sure that the Latest date allowed is a later date than the Earliest date allowed 212 QDS Questionnaire Development System Invalid Date Time QDS expects dates and times to be entered in a form appropriate to your locale The form for your locale is determined by the Regional Settings in the Windows Control Panel To see what the current date time looks like in the required form press the Current Date Time button Invalid File Name QDS uses only short old style filenames limited to a maximum of 8 characters and containing no blank spaces The characters lt gt and are also prohibited Invalid form of constant The numeric constant is not valid for QDS Note that scientific notation is not permitted For example X 1 2E5 is invalid See Functions and Expressions for more information Invalid Marker ID Markers names must be 8 characters or less Invalid Question Number Prefix Question Number Prefixes are limited to three characters and may not end with a digit Invalid Question Number Suffix Question Number Suffixes may not end with a digit Invalid Specifications QDS has found one or more errors in the specifications for this questionnaire that preclude buildi
276. veryone to follow them is a less than ideal solution It is not necessary to do this Once you have defined Reconciliation Rules you can export them from one Warehouse to another i e you can define them at a central location and export them for distribution to each research location Once the Reconciliation Rules have been established you can export them via the File Export Reconciliations Menu option The Export Reconciliations step will produce a Version Reconciliation File QVR containing all Reconciliation Rules from the current Warehouse This file can then be shipped to other sites and applied to those Warehouses Applying Reconciliation Rules To apply Reconciliation Rules created elsewhere to your Warehouse 1 Open the Warehouse Manager 2 Open the Warehouse File Open Warehouse 3 Open the Version Reconciliation File QVR Select File Open e From the Files of type drop down box choose Version Reconciliation Files QVR Select the QVR file you wish to add and click Open Your Warehouse now has the same set of reconciliation rules that were defined by the person who sent you the QVR file You will still need to convert all non Standard cases to the new Standard However you will not need to go through the process of defining the rules for reconciliation Working With Multiple Sites 137 Working With MULTIPLE SITES When you are working on a study in which you plan to collect data at individual sites a
277. views Yes No Refused Hour Minute etc To update System Keywords Select Language Translations Select the language for which you need to add translations Click Edit You will see a series of items to be translated These include response categories such as Yes No Don t Know Not Applicable Refused Male Female etc a i SE 5 Enter appropriate keyword translations for all items in your questionnaire 192 QDS Questionnaire Development System 6 Click OK when complete Select Tools Validate to confirm all necessary translations were made Error messages will be displayed for any missing translations The complete list of system keywords follows Responses Yes No Male Female Zero Don t Know Refuse to Answer Not Applicable Missing Skipped Dates Date Components Year Month Day Date Span Components Years Months Weeks Days Times Time of Day Components Hour Minutes Seconds Time Span Components Hours Minutes Seconds Automated interviews Clear Back Alt A response is required Number is too big Number is too small Previous Question Next Question Repeat the Question Try Again Use Anyway Paper Interviews Read Hand Card Response to Ask of Men only Ask of Women only Skip to Instruction before end of questionnaire Choose one Check all that apply Conditionals If is equal to is greater than is less than then is not equal to is not greater than is not less than
278. w many interviews were copied to the ASCII file which will be given a TXT extension Appendix F 229 APPENDIX F TESTING CHECKLIST The following lists include items that should be checked reviewed during a thorough and systematic testing process Review Codebook Variable Names Variable Labels Valid Ranges Length esp for text items Review Questionnaire Run spell check in word processing package Make corrections in Specifications File Test Control File Does all question text fit Does all response text fit Does all Edit Element message text fit Does all Information text fit Do all Skips work as intended Do all Edit Elements work as intended Review Data Warehouse and Export Data Are correct Variables being used for ID Do all automatic variables work as intended Are appropriate Special Code values being used Appendix G 231 Design Studio Files Age QDS Automated Subject ID QDS Automatic Variable Calculations QDS DB Value QDS Displaying Values en Qx RTF Displaying Values QDS Exercise Example QDS First Questionnaire Example en Script RTF First Questionnaire Example History RTF First Questionnaire Example QDS Lookup sample MDB Marker QDS NEXTCAT Example QDS Sample Table1 Codebook RTF Sample Table1 EN Qx RTF Sample Table1 with NEXTCAT Marker QDS Sample Table1 QDS Skip example QDS String Calculation Dates Example QDS Application Files First Questionnaire Exampl
279. will be interpreted for internal calculations and tests if it is skipped during the interview due to a branching instruction Deta Elemen Frobes Applicebilty Stes Calculations Skipped Notes Fiesnonse Se VWehen ep ping this dala element heal the SEIPPED cade es r e F Menen t I Deet ko a r Beteg it FNotdppicable i I biasing e There are six choices for how a skipped question will be evaluated Minimum Maximum Response of Don t know Response of Refused Response of Not Applicable Missing In QDS a missing value is treated as the allowable range The QDS default selection is Not Applicable If both the Calculations see above and If Skipped tab options are left at their default settings the skipped Data Element will be evaluated as zero for internal calculations and tests You may also specify conditions for a choice with an If logical statement in the text box to the right of the selection In this case you could select more than 44 QDS Questionnaire Development System one choice The condition for one choice may be omitted to indicate that that choice should be selected if all other conditions evaluate FALSE If more than one specified condition evaluates TRUE the first higher in the list will be selected If you check more than one box you must enter a logical condition Keep in mind that the Jf Skipped tab instructions affect only the value used in performing i
280. xt of Question box and if applicable on the Response Set and Probes tabs Similarly you will need to enter translations for other Design Studio Elements message text for Edit Elements information text for Information Elements etc 13 As you navigate through the Element list using the View Menu or the Toolbar arrows you will see that both windows advance simultaneously i e you do not need to navigate forward one item in each window moving forward in one moves you forward in the other 14 Continue entering translations until you reach End of Elements Translating Response Cards If you have used any Response Cards in your survey you will also need to provide translations for the Response Card categories 1 Verify that the current window is associated with the language that needs to be translated Select Tools Response Cards Select the first Response Card and click Edit Enter the appropriate translation ee oe ES Repeat steps 17 and 18 for each Response Card in your survey Because the Response Card Edit window will not let you view multiple languages simultaneously you will need to reference a printout of the original Response Card text for translation Translating System Keywords Once you have completed translating Elements and Response Cards you have one more step before building your questionnaire translating system keywords These are terms that QDS uses in both paper and automated inter
281. y Control File To enter data collected using paper forms you must first build a Data Entry Control File The Control File translates information from your Specifications File into a file that can be used by the Data Entry Module to create a data entry interface for your form To build a Data Entry Control File 1 Select Build Data Entry Application from the Design Studio Menu 2 Inthe Save In drop down box select the folder where you want your file saved The default is the folder where the Specifications File resides 3 Inthe File Name box enter the filename for the Data Entry Control File The default is the name of the Specifications File plus DE ODE 4 Click the Options button to refine settings for your data entry application See the next section Data Entry Build Options for details 5 Hit Save 6 You will then be prompted The requested product has been built Would you like to try out the Control File now Click No to return to the Design Studio the Control File will still be created Click Yes to test the Data Entry Application QDS will launch the QDS Data Entry Module and open the newly created Control File See Entering Data Data Entry Build Options Although default settings work for most situations the Data Entry Build Options allow you to refine settings relating to missing values verification and data entry screen navigation 70 QDS Questionnaire Development System To access the Da
282. y QDS product other than the Change History However it is good practice to periodically check for errors during development This allows you to fix problems along the way and avoid the possibility of a large set of errors to fix at the end To validate your specifications 1 Select Tools Validate from the Design Studio Menu 2 Correct any errors identified by QDS 3 Repeat steps one and two until all errors have been resolved This process will validate your specifications e it will identify any errors that would prevent building a data collection administration file If there are no errors QDS will report QDS x Gi Specifications have been validated No errors were found If validation errors are found a new Errors window automatically opens Each error is identified on a separate line in the window E Errors found in Demo QDS Element 2 defines variable GENDER which is duplicated in Element 3 Element 3 defines variable GENDER which is duplicated in Element 2 58 QDS Questionnaire Development System This error message would be displayed if both the second and third Element in the Specifications File had been assigned the same name GENDER Right clicking on each error message produces an option window with two choices Explain or Fix Explain Fix Select Explain to request an explanation of the error message Select Fix to go to the item that requires correction Double clicking on the

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