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Tachospeed Software: User`s Manual

1. 39 6 4 2 Changing the Activity Readout Ring RAIUS ccccccesscccesseccceseceeeececeeseeeeeneceeeeeceneaees 40 6 4 3 Relocation of the Midday Marker r 40 644 Changing Ol Chart Insertion img u u u a CEU VER A uawan SVP Sa aaah 41 6 5 Activities Edition Context a 42 6 6 Editing of Activities Quick Mode Change ICONS cscccccessecceecseececeeecceeeeeeceeseueceeseusecenes 44 G7 Micoce EBIL 45 7 Charn UDO wakna panapasqata su 46 7 1 Several Vehicles One Chart 48 Copyright 2004 2009 by Infolab p 4 7 2 Introduction of Several Charts One Day cccssccccssscccceseeeceececeesceceeecesauecesauseeeeecesseeeees 49 Tidal DOUDBISSDersoh Teri uuu ua 50 72 0 Dig hi u uuu 50 7 2 3 Two or More Vehicles Driven on One Day r 50 7 2 4 Several Tacho charts for One Vehicle 51 9 Viewing Editing OF Chay 52 o Bac qm 52 5 2 Edition ot Registered ACTIVITIES LLL eiu no IILI R
2. 16 First TONES First the BaSiCS qaq 17 SA UAV u u vc eects ous uu E Su S u SS 17 Del PALO BUCS TEE u aa AS 17 3 3 Quick Launch Icons in the Analogue View cccccssccccesscccceseccceececeesceeeeeceseeecesseseeeeaecesseeeeees 18 34 Digital View E 19 3 5 Quick Launch Icons in the Digital View ccccccsssccccssececesececeeseeeeeseceeeeeceseuseeeseaecesegecesegeeeees 20 Th TacmOs peed P ru mmm 21 3 7 Database in Non restricted Version 21 Adding Editing and Deleting of Vehicles Drivers Companies Trailers and Cities 22 THe Drivers MENU corner T UU 22 PROGINS Dir L uuu EE 22 4 1 2 Viewing and Editing of 23 15 o DIE eoan E 23 Copyright 2004 2009 by Infolab p 3 2 Companies NOU uuu u PA 24 2 20 AAN C OMPI S 24 4 2 2 Viewing and Edition of 24 412 3 Deleting or Companies 25 V Ol sn ass 25 rea V lil NO EE 26 4 3 2 Viewmgand Editing ot
3. 27 4 33 DELNE or V CICLO 28 J ANN MEn u uu u u uuu 28 44 28 4 4 2 Viewing and Editing of 29 M NC EE uel V CIC he Seeger 29 MISS MON a bau as 29 u u E au 30 4 5 2 Viewing and Editing of Cities 30 15 9 DeleBHhe OT CICIOS 31 454 bo SOD iC G 31 5 Scanning of Tacho charts and Scanner Calibration ccccesccccssececesscceesececeneceeeeeceseeneceseaeesseaees 32 5 1 Placing Tacho charts in the Flatbed Scanner r 32 o PAE E ies 1 o uuu 33 5 5 Sedana or T ha i u er IE nU Ede 34 aA PCNN lir o E 34 PROCESSING Ol Tacho i QS uu w 36 S EE E oae u una aa 36 6 2 Automatic analysis OF 37 Redo lli u susu azam A 38 6 4 Correction of Tacho chart automatic readout 39 6 4 1 Relocation of Tacho chart
4. S Id br ad duas EVER MED UMP 53 B S Deleting or Stored Charlu u uuu uuu 54 MEM IAN IW OGG mm 55 Dist LL RT 55 OZ R pository ot Digital File Lu 57 J Ai U P 58 10 1 Introduction and edition of daily activities r 58 10 2 Manual Tachograph Activity Entries r rr 59 11 Drivers Working Hours ReBgIsIpyru ha ee Drev 60 12 Driving Time Break and Rest Control Module AETR Resolution 561 61 13 Tue Cconsumbptioly Modu 62 13 1 Egon Fr sikin 62 13 2 Fuel Consumption Calculation Method uu LLL I L LD a 62 13 3 FN BODOEP 63 Ji EVEN IT mil 64 15 Management Menu 66 15 1 PO 66 Up ACS 69 Copyright 2004 2009 by Infolab p 5 1 Introduction to Tachospeed Software Tachospeed software is an application designed to automatically read the driving time resting periods breaks and periods of availability from analogue tachograph charts Additionally upon acti
5. Default activity x Zr 13 00 00 00 11 00 Restmode lt N A gt v Defualt period 00 00 00 00 00 00 N v 3 15 00 00 00 00 00 00 N LE meta 00 00 00 00 00 00 lt gt 00 00 00 00 00 00 NA 00 00 00 00 00 00 v 00 00 00 00 00 00 v enas vl 00 00 00 00 00 00 N v 00 00 00 00 00 00 NA 00 00 00 00 00 00 N gt 00 00 00 00 00 00 lt gt 7 00 00 00 00 00 00 N 00 00 00 00 00 00 NA 00 00 00 00 00 00 N 00 00 00 00 00 00 N 7 00 00 00 00 00 00 NA 00 00 00 00 00 00 Nj v z The screen presented above allows introduction of tachograph modes This may be necessary in case no drivers ICCs or digital tachograph data is available and users access is limited to tachograph printouts only Manual entries in registry and control report bear the same relevancy as the chart data drivers ICCS and digital tachograph data however they are marked as introduced manually All data introduced by means of this window influences the working time registry reports and the control reports Once again to save the activities in the database click on the Save Changes button If not saved all changes
6. In scanner settings please set the DPI to 300 Brightness to approximately 150 and Threshold within the limit from 150 to 170 Also make sure that the Show Scanner Window box has not been ticked Copyright 2004 2009 by Infolab p 33 5 3 Scanning of Tacho charts To begin scanning the tacho charts please click the following button The button is placed in the toolbar You may also proceed with scanning manually by choosing Charts Scan charts option from the toolbar menu Next please specify the number of tacho charts to be scanned Maximum number of charts and at the same time the suggested number is 6 However in case of ticking Add Rest Tacho Chart it is possible to analyze drivers full working week i e 7 days To begin scanning press the Scan button If the Show Scanner Window box has been ticked the program will display scanner s native software window To acquire most precise scan of the chart please press the lid with your hand while scanning It is suggested to place the charts chronologically that is beginning with the earliest one and tick the Add Rest Tacho Chart box This will allow software s smooth running since some of the data i e dates and mileage is changed automatically The scanned charts appear in the programs left display which allows readout and analyses of particular charts In case of step charts please tick the Step Chart box and place no more than 4 tacho charts on the scann
7. E E 1 n 4 o i veo OL 2 ovv i j a d UM T Ne X XA P py d pra t f 7 p es LM z 2 i rod gt e ffi c y Dariusz zo 2 TA z Wat x i o rd a a s E fam E ar CAE fF TE vi rh Zan 8mbr w te gu t f 4 4 hr Mem t H TD or P e EN ji D e I f fit 7 Dat DENT E 4 i Hat 5 Dat 4 6796 i I 1 A Art at NS M te I De iI i 11 W A 4 w t T 7 J V W W b y 7 b 1 vt 1 k ory 4 x Ps s x t u Cat c k u d v x a s AONE z e se NN N lt t 4 Yay 2 r P 1 um tf a wee eee ee a PL w 2 lt m Puri M N Pu D T e a s gt 3 v RN E T M lt J er ASS a 05 4 a namen aes A N MJ T of du p A MESES CERTES TERRE L ho wo X ue BY unb as T l T That is why we suggest that all drivers should note
8. I 4 E I 1 1 4 4 J t I iw t h J nA 74 p k t em w 4 3 4 NI r h fy A gs j v Pi 4 diea ind 4 4 E rd a oe 4 The program automatically detects particular stages of driving other activities PoAs or rest periods upon readout or loading of tacho chart file The readout is automated and only concerns charts marked with red frames Detailed readout information is displayed in the Readouts table Copyright 2004 2009 by Infolab p 37 Readouts Data Su mmary From To Date State Km 19 5 2007 00 10 REST 02 09 05 03 REST 10 38 04 17 REST 13 22 13 42 00 20 REST 1x51 19 01 05 10 The Readouts table comprises onsets and conclusions of tachographs work stages their duration type and mileage within a selected chart part In case our software is unable to read the chart s midpoint please use the following icons to set it manually m ea For detailed information read the Quick Launch Icons in the Analogue View section of the manual Correct readout of the chart s midpoint influences the readout of driver s activities and mileage In case finding midpoint of the chart becomes problematic you may correct the chart manually For more details please read the Correction of Tacho chart Automatic Readout section of the manual 6 3 Readout Settings
9. Add Start location chart insertion save Finish location chart withdrawal hi save Start date Next chart date 2009 11 03 gt 2009 11 04 Vehicle Trailer Finish odometer Start odometer Odometer distance 0 Comments El Absence of driver name Absence of start city Absence of stop city Absence of start date Absence of stop date Absence of vehicle number Absence of start odometer Absence of stop odometer 707 7 001 ZXkm 0 0 01 Fo 16 51 480 480 Save W suggest sorting of tacho charts of a particular driver chronologically within a given period prior to scanning that is from Monday to Sunday of a given week In case of double person teams we suggest inputting of the data in pairs In such cases please tick the Two box so that the data for the other driver doubles The Data tab allows you to choose driver vehicle chart insertion and removal position trailer as well as starting and final odometer indications All this date may be found in the chart You may only choose among drivers vehicles and trailers previously saved in the program s database To add an external driver use the Add button Copyright 2004 2009 by Infolab p 46 A It is also possible to enter additional comments concerning the selected chart It happens that such a need arises e g in cases when a driver notes down a cause for a legal offence o
10. Below a diagram of a calendar selected day has been presented re p30 a 2 30 p p pe ps rp E ma 5 30 pa mm pe m s rp po pe pz m 1 19 0 31 0 39 0 50 0 45 0 36 4 34 9 2 Repository of Digital Files All files imported via out software application are stored in the database in the unchangeable DDD format All imported files may be browsed in the file repository It allows gathering all files in one location making them easily accessible in case of inspection Digital files repository Driver Mehide Data since Data till Download date Ekipa Jan Dopar y DDO Dopary Jan 2007 11 06 2008 08 21 2009 11 04 Ekipa Marcin Kowalski DDD Kowalski Marcin 2007 09 24 2008 08 21 2009 11 04 Kary Bartosz Kontrolny DDD Kontrolny Bartosz 2006 08 07 2007 04 07 2009 11 04 Kary Edward Golas DOD Golas Edward 2008 02 07 2008 08 19 2009 11 04 Kary Piotr Traci DDD Traci Piotr 2007 09 02 2008 05 01 2009 11 04 Pojazd 5T123456 DDD 5T123456 2006 10 13 2007 01 15 2009 11 04 Repository stored files may be saved on the HDD at any time Do save the files choose Save to file or Save all digital files in folder option Save to file Delete Save all files into folder Files may be saved separately or all at the same time Copyright 2004 2009 by Infolab p 57 Tr Activities menu allows introduction and editing of drivers activities that have not been registered in the tacho charts or by digital tachographs It a
11. s its 1 ae E Sok antl ru wi ME io m nn i VFF of I st WE AN i aeu MT EN 120101 ME w Y yA Ca oe mee Py Lae HG Und h CMS n 11 9606 Hm ndo changes i TM Vue AN t fff cmn wu m 3 raea tag a M root X 4 9 5 E DU DES Jod 2 Import p N 1 P N As S eut A LAN de A WE AW i 2 wee NNI we gt Z eee te ass 27 _ Y a ane nn et w 2 4 S N Te MC IR ete uu ee Sy 2 5 Refresh D tA tna escena a amt n a Pl OUS A sae Icons placed in the right upper corner of the tacho chart screen allow insertion of particular activity modes in the chart amp Each icon symbolizes a particular mode These are respectively driving times other activities PoAs and resting periods To introduce each of them three mouse clicks are required e The first mouse click click the LMB on a desired icon to chose the mode subject to insertion second mouse click Pont a desired location on a chart with mouse cursor Clock the left upper corner displays the selected time Click with a left mouse button Selected time will from now on constitute the time of onset of activity selected with the first click e The third mouse click Point a desired lo
12. 100 km Fuel consumption without cargo 0 00 1 100 km from 2009 11 01 to 2009 11 30 0 00 1 100 km Litres per the loading ton 1 5 If Minimum Consumption and Maximum Consumption are above zero Standard Minimum Consumption Maximum Consumption Minimum Otherwise Add fill up Standard Average Consumption Add fill up Remove fill up Odometer at fill up Close Data displayed in the right upper corner is loaded directly from the vehicle database This is the exact data filled in by user during addition and edition of vehicles To begin calculation of fuel consumption choose a proper vehicle and accounting period On accounting period selection the program loads all tanking data for a desired period from the database To add tanking press the Add tanking button or choose the same option form the context menu To delete tanking press the Delete tanking option in the context menu To properly calculate the fuel consumption it is indispensable to fill in the Odometer and Tanking columns Other information is not obligatory On the other hand filling in of all data allows to generate comprehensive reports In case of cargo data being submitted users can use the Liters per cargo ton window to define additional fuel consumption per cargo ton 13 2 Fuel Consumption Calculation Method Fuel consumption report is generated base on full tank tanking method Each time the tank is filled
13. The above options must be set up correctly in order for the program to connect with the statistics server used to upload control procedures or and download update Copyright 2004 2009 by Infolab p 68 Tachospeed To update the program use the Updates option reachable via the menu It comprises three options e Check for updates e Update from USB device e Update from statistics server 16 Updates Check for updates allows users to connect with the www tachospeed pl website and check for new updates In case they are available users will be notified Tacho Speed 2 32 Administration Charts Digital records Registry Drivers Companies Vehi Opening screen Select database Settings Test the integrity of the database Check for updates Install update from USB Updates Exit Update from USB device allows automatic update of the program from a USB storage device containing the update package The update package should be stored in USB device s main folder and be named as follows TachoSpeedUSB exe Update from statistics server control forces version only allows update of software application via a local network If clicked the program will connect with the main statistics server to download the latest available update package All updating mechanisms allow license and free update expiry date verification All updates are free within a period of one year following purchase of t
14. 7 VS We ON OUR 8 2 14 SoltWar installaligi uuu 8 ANC 6 unu us 8 21 2 Serial RESIS AION wsssepscansivicccssicdossascesanveicbavanadasansusivdsosesVresareedshenseaduboodsatedoornaxies 10 2 15 Pros ramaAcCIHVallo uuu uu unun E PI En ene EE M PE 10 2 1 4 Activation of Additional Modules 12 2 2 Ihe Online Update UU lll a lt au Fea E YEAR A 12 2 2 1 Update Issues in Windows Vista rr nnns 13 A ili OI a u OT 13 23d Scanner Installation uu uui l l nr s pi MENU qM UM ISI ders 13 23 2 SmartCard Reader LL L L L ll uuu cuv duas 13 2 3 3 Installation of Keys and Universal Readers r 14 2 4 Multiple Workstation Installation 14 24 1 Serverversiorilnstallatioru u u uu Uu u l 2 aaa E ia 14 2 4 2 Server Installation Troubleshooting r 15 2 4 3 Client Version Installation 16 2 4 4 Client Installation Troubleshooting
15. A window will appear enabling you to edit all drivers data previously added to the database 4 1 2 Viewing and Editing of Drivers View and edit drivers Second name Card number Company Raman Krzysztof 1601515005390000 krzysztof 1550420030560000 Smith Janusz 153050909335 0000 Smith Jan IS058120453420000 General Deadlines and expiry dates Other Surname Wage Roman Phone no Second name Krzysztof Driver card na company Personal number 335 Employment TIN From Driving licence H Editing mode After choosing the desired driver and clicking on Editing mode it is possible to change driver s information All changes are save automatically Editing of any data is only possible in Editing mode otherwise it is only possible to view chosen information In case nactive mode has been ticked the driver will not be displayed in the list during addition of new tacho charts This function proves useful in the cases of drivers not being employed anymore whose data need to be stored for another year 4 1 3 Deleting of Drivers It is possible to delete drivers To do that click on the Delete button in the Drivers menu A popup window will appear allowing you to delete the selected driver Delete driver Surname Name Second name Card number Company Smith Roman Krzysztof 1651515005390000 Smith Krzysztof 1530420030560000 Smith Janusz 153050
16. Our software enables you to set the minimum readout values for driving time other activities PoAs and resting periods With minimum settings i e after 1 minute for each stage the program reads all tachograph registered stages with duration longer than one minute Copyright 2004 2009 by Infolab p 38 System settings Digital records Ask about overwriting digital records Download information about stolen and damaged cards at the software start Download information about lost and defective cards Copy imported files to folder errr Delete digital files after importing Tachodisc editor Minimum drive time Minimum other work Minimum availability period Minimum rest period Set startpoint automatically Save charts to the folder C Program Files x86 Infolab TachoSpeed Archiwum Such a setting however has certain drawbacks as the program only reads fixed fragments of the chart That is why it is suggested to set the readout times to 1 5 10 and 5 respectively Our software enables you to set the readout ring radiuses for particular tachograph registered stages If a chart readout procedure requires users to correct the readout radius it is suggested to set the fixed suggested value It is for example necessary to follow the aforementioned step in case of ACTIA POLTIK charts and tachographs If a majority of routes involve traveling within limits of fleet base and drivers
17. drivers are obliged to note down the quantity of fuel tanked as well as the odometer indications for that particular moment According to this method the first tanking full tank Copyright 2004 2009 by Infolab p 62 Tachospeed becomes a base point for further calculations The method of actual fuel consumption calculation has been presented in the picture below tanking 350 litres odometer 11250 distance km 900 km 1850 km fuel consumption 306 900km x100 33 34 32 43 13 3 Fuel Report To generate a fuel consumption report click on the Report button In case database contains any tanking from before the selected period they may be included in the calculation by checking of Include previous tanking box Copyright 2004 2009 by Infolab p 63 D Important event reminder module constitutes and integral part of our software The module covers all vital dates concerning drivers vehicles trailers and the company 14 Important Event Reminder On addition and edition of drivers information it is possible to specify his or her e medical certificate expiry date e driver qualification certificate expiry date psycho technical examination certificate expiry date e forthcoming driver card reading date When adding vehicles registration number it is possible to specify e Casco expiry date e Liability Insurance expiry date e Safety Inspection expiry date Tachograph routine test ex
18. 161 921 695 297 1041 FRI SAT SUN TUE WED THUR FRI SAT SUN MON WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN 479 105 78 1244 586 1006 866 791 O 41 525 1 535 55 75 0 0 987 10 TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED e Amonthly mode _ lt lt _ lt AUGUST208 gt gt gt MONDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 31 1 1041 km 479 km Vehicle ST 66775 Vehicle ST 66775 Adaily mode lt lt gt gt gt gt Distance 164 km Count 0 Daily Presence Counter 1 00 00 20 03 Unkno K K SI S S Vehicle S5 WOZEK Driving 02 29 Availability 00 00 Other work 00 59 Rest mode 00 29 Copyright 2004 2009 by Infolab p 56 T Each of the viewing modes presents a different degree of data accuracy from the most general one to the most detailed Views differ depending on the viewed data i e vehicle data or driver ICC data
19. 24 hours saving particular odometer indications and number plates on the chart s backside We suggest merging the charts or choosing the Several Vehicles in One Chart option while saving the chart Copyright 2004 2009 by Infolab p 50 D It happens that a driver submits more than one chart for one vehicle and for a period not longer than 24 hours Such a situation is and unjustified use of a number of charts greater than required and is liable to penalties by ITD Our software allows merging such charts to enable proper calculation of driver s working time 7 2 4 Several Tacho charts for One Vehicle Copyright 2004 2009 by Infolab p 51 All data saved in the program is stored in the database The program enables viewing of all charts saved in the database The charts stored in the database are taken into account while creating all reports If a chart cannot be found in the database it means that it has not been saved properly and will not be included in the reports Press the button presented below 8 Viewing and Editing of Charts to open the chart browser and editor Viewing options of the database allow filtering by drivers names and surnames departure locations arrival locations date of departure and vehicles registration numbers For example to find in the base all charts pertaining to Mr Dariusz Wata made for a route leading from the city of Szczecin please tick the boxes placed next to the Driver s Name a
20. FRI SAT SUN MON K K K K IK IK K K K K T K K IK IK K K TUE WED THUF FRI SA1 SUN TUE WED HUF FRI SA1 SUN MON TUE WED FRI SAT SUN TUE WED FRI SAT SUN TUE WED HUF K K T T IK K IK K K K K K K K K K FRI SA1 SUN MON TUE WED FRI SA1 SUN TUE WED FRI SAT SUN MON TUE WED THUF FRI SAT SUN TUE WED THUF FRI SA1 SUN K K K K T IK IK K K MON TUE WED FRI SA1 SUN TUE WED THUS FRI SA1 SUN MON TUE WED FRI SA1 SUN MON TUE WED FRI 5AT SUN MON TUE WED FRI SA1 SUN MON TUE WED FRI SA1 SUN TUE FRI SA1 SUN TUE WED FRI SA1 SUN MON TUE WED THUF FRI SA1 SUN TUE WED THUF FRI SAT SUN MON UE WED FRI SAT SUN MON TUE WED HUF FRI SA1 SUN MON TUE WED FRI SAT SUN MON TUE WED FRI SA1 SUN MON TUE WED HUF FRI SAT SUN MON TUE WED FRI SAT SUN MON TUE WED HU FRI SA1 SUN MON TUE WED Reference period from till W there is data from the tachograph chart T there is data from the digital tachograph K there is data from the driver card C there are activities minutes Yearly view is used to register activities concerning entire working days It allows us to specify that a given day is a day off duty or a driver s sick leave Marking of a desired period allows to right click and open t
21. Import digital data from files Import digital data from drivers charts Import data from digital tachographs View digital files Assign digital data View printable timesheet View printable daily report View vehicles speed within last 24 hours Quick access to registry report Quick access to ITD report Quick access to drivers activities Help File in digital format viewing of the help file requires installation of software enabling readout of PDF files e g Acrobat Reader or Foxit Reader Copyright 2004 2009 by Infolab p 20 Tachospeed The Tachospeed Menu Bar looks the same both in analogue and Digital views It allows easy access to all program functions 3 6 The Tachospeed Menu Bar Tacho Speed 2 33c Administration Charts Digital records Registry Drivers Companies Vehicles Trailers Cities Fuel Reports Help The bar may differ depending on installed modules and language 3 7 Database in Non restricted Version If you purchased our software application with a non restricted license MAX version in the official pricelist you can choose a desired database at the onset of your work with the program thus being able to co operate within several entities e g when their finance is settled by an accounting agency In such a case data in one database does not influence the data in other databases In case of settling accounts of a driver employed in two companies the user s able to add him or
22. OV y T gt 6 a V A Ei i ve Y p xY 8 x 2 v ts t ale i Bb n F re d E gt awe 1 7 F 4 AIL TQ J me m pi s gt lt bam A t s f zi A red frame signifies a selected chart subject to analysis To view the chart in detail click on the thumbnail on the left Selected chart will be displayed in the main screen in the middle and automatic analysis will begin 6 1 Tacho chart Loading To load the previously saved charts without having to scan them again click on the button presented below Or Charts Open single chart from the file It is possible to select a greater number of charts visible in the window on the left just as if they were scanned anew Open tacho charts BMP extension recommended s Ja lt Infolab TachoSpeed Tarczki Organizuj v Nowy folder v Ulubione m Ostatnie miejsca Ve N Jg Pobrane 1 us des YAW RE Pulpit ET Z Sas L E 01 06 06 Dariusz 03 06 06 Dariusz 04 06 06 Dariusz Biblioteki Wata Wata Wata Dokumenty Sa 2 Wybierz plik do RR LAN tmm oA podgladi Muzyka ON podgladu ES Obrazy e J B Wideo gt I UN xu 67 lt illi K
23. SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED Golas Edward 1900338061270000 Golas Edward 07 02 2008 19 08 2 118 1331 498 977 526 778 1054 107 663 484 419 651 139 664 675 425 255 MAY THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT 101 604 sa 754 304 722 17 0 0 728 512 219 213 705 178 613 570 155 72 213 20 JUNE SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON 715 435 791 433 324 788 188 279 245 134 650 7 543 40 484 718 975 0 152 98 4 121 384 612 145 1167 JULY TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR 373 957 82 717 0 0 783 612 926 66 46 42 0 450 398 287 1123 392 161 921 695 297 1041 AUGUST FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SuN 479 106 78 124 585 10 866 791 0 41 526 1485 535 56 75 O 0 947 10 SEPTEMBER TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE OCTOBER WED THUR SAT SUN TUE WED THU
24. a desired period is to thin to be found on a chart it can be easily spotted in the table From To Date State 22 52 OF50 03x58 REST 1 NG DRIVING 45 4 03 Select Rest Mode _05 1 Merge with Last Merge with Next 08 1 Change mode Divide Insert Change all modes Insert ferry railway marker k Border Crossing Tacho insertion To display yet another menu click with a right mouse button in the screen beyond the tacho chart i _ bic E Set Midpoint a Reread 2 E Chart reading ON OFF x IBS E Tu Zoom out Zoom in I E if Center Image Tacho insertion ase The displayed menu allows finding of the chart midpoint and rereading of activities In case to many changes have been introduced to the chart the program will reread it automatically once more 6 6 Editing of Activities Quick Mode Change Icons 5 ot In the left lower corner of the chart four quick mode change icons are displayed Copyright 2004 2009 by Infolab p 44 T O L1 Beginning from the left they represent driving time other activities PoAs and resting periods To select a required icon click on it once You are now in the chart placement mode Click on a chart to specify the onset time and again to specify the time when the selected activity is finished For example to insert the driving mode with duration from 1 00 p m to 2 15 p m click once on the driving time icon
25. domiciles hence the chart insertion and removal places do not change it is possible to set a default locality displayed in all tacho charts Proper settings concerning chart insertion and removal places is required in case of calculating drivers allowance If Tachospeed is used to calculate and settle drivers business trips it is also possible to set one Default City 6 4 Correction of Tacho chart automatic readout It happens that the software application misreads parts of chart saved data The reason for that might be the incorrectly calibrated scanner or cracked scratched tacho chart In case of dirty or inappropriately scanned charts problems with correct readout may occur There are numerous ways to solve these problems Tachospeed allows correction of misread charts 6 4 1 Relocation of Tacho chart midpoint To ensure correct readout of the chart the middle ring should be placed manually It must be positioned as shown in the picture Copyright 2004 2009 by Infolab p 39 Tachospeed La Use icons shown below to relocate the midpoint ring 6 4 2 Changing the Activity Readout Ring Radius In case activity chart does not fit between two red rings it might be required to manually increase or decrease their radiuses The readout ring radius may be modified by means of the following icons 6 4 3 Relocation of the Midday Marker Tachospeed software automatically locates the midday marking it with
26. down the hour of chart insertion on the backside of the chart in order to be able to quickly identify the place of insertion Location of the dark green line determines the beginning and finish of the transportation activity presented on a chart A green line surrounding the chart clockwise denotes the beginning and end of drivers working times Copyright O 2004 2009 by Infolab p 41 i 1 E m gu prr arm um I Tm n x LEE sree E mm r LI T or he e T m an a z LE I k 20 un wae r SR P F 2 f h PLI a pmo 49 11min 1 m 380 km Edition of a chart allows setting automatic onset of drivers working time To do that tick the Automatically look for the onset box in the Settings Readout Options The onset of driver s working day as well as the chart insertion line are being marked automatically after the longest uninterrupted resting period On some occasions automatic marking requires a manual correction of the tacho insertion time In case a working day began in other part of the tacho chart it is required to set the dark green line at the chart insertion position This process is very similar to setting the midday and consists in pointing the line with a mouse cursor and dragging it into the required position To gain quick access to chart settings click the right mo
27. installation of the Tachospeed Software please disable all running computer programs 2 1 1 Installation Wizard To begin installation process please choose the desired language and press Next Dalej gt Wybierz jezyk A Wybierz jezyk w chciatbys aby instalator wy wietla komunikaty Wybierz jezyk w jakim ma przebiega instalacja Hungarian Hungary Bulgarian Bulgaria Czech Czech Republic Portuguese Portugal Romanian Romania Slovak Slovakia Slovenian Slovenia Spanish Spain International Sort German Germany French Francel TachoSpeed Choosing language other than the native language of the purchased version may disable access to various functions of the software application To continue installation please accept the Tachospeed License Agreement License Agreement Please read the following license agreement carefully Please closely read the following license agreement Do you accept all the terms of the following license agreement End User License Agreement for Software of Infolab Przemys aw Narloch General comments Please read the following text hereinafter referred to as the License Agreement before installing the software of Infolab Przemystaw Narloch The text is a legally binding agreement between Infolab Przemystaw Narloch hereinafter referred to as the Licensor and a natural or legal person hereinafter referred to as the Licensee zranting l
28. of important events is ticked reminds of vital events It takes a form of a popup window displayed when the program is launched It comprises a list of all important dates Copyright 2004 2009 by Infolab p 67 Reminder may be displayed via options do that press the Display reminder button The reminder has been referred to in detail in the previous section of this manual The Others tab consists of options not classified elsewhere It comprises e Always display log in window on program launch MULTI version if clicked in case client server version is used each logging in to the database will display the log in window which allows selection of other databases in the MAX version Download update information if ticked the program will check and download updates available from developer s website each time it is launched e Ask for control data on database selection this option is only use in cases of road control It allows opening of control popup window on creation or opening of new databases The control forces version of the program also includes Synchronization setup for statistics server in Others options It allows choice between the following three e Server address requires specification of synchronization server in local network login allows entry of user s login used when logging into statistics server or prior to sending of inspection unit Password allows entry of user password
29. will be lost upon choosing of a new driver or closing of the window Copyright 2004 2009 by Infolab p 59 access the registry module click Reports Driver Working Time Calculation Registry of Driver Working Time 11 Drivers Working Hours Registry Hep Control reports Working time calculation Driver Working Time in balanced system Vehicles k Due to legal based discrepancies in calculation of drivers working times in various countries the registry manual constitutes a separate help file Copyright 2004 2009 by Infolab p 60 T 12 Driving Time Break and Rest Control Module AETR Resolution 561 To access the driving time break and rest control module click on Reports Control reports Road Inspection Control Report Control reports Working time calculation Vehicles Driver Records k Due to discrepancies in interpretation of provisions of law in various countries the control report manual constitutes a separate help file Copyright 2004 2009 by Infolab p 61 Tachospeed 13 Fuel Consumption Module To access the fuel consumption module click on Fuel Tanking Calculation 13 1 Adding and Edition of Tanking If a fuel report is launched a popup window will be displayed allowing additions and deletions of tanking sr 4874Z trailers M Average fuel consumption 0 00 1 100 km Fuel consumption with maximum cargo 0 00 l
30. 5093 510000 Smith Jan 1505812027320000 Copyright 2004 2009 by Infolab p 23 Tachospeed If any driver s tacho charts have been saved it is impossible to delete driver from the list To delete such a driver please remove all his her tacho charts first 4 2 Companies Menu The Companies Menu allows users easy access to the contractor list stored in the program s database View and Edit Delete 4 2 1 Adding Companies To add a company press the Add button in the Companies Menu A popup window will appear allowing you to enter all important contractor information Add Company Post code TIN Company Phone Email Only the company s name is required when adding a contractor The contractor list is displayed in the summary reports as well as while adding and edition of drivers 4 2 2 Viewing and Edition of Companies To edit contractors data click on the View and edit button in the Companies menu A popup window will appear allowing you to edit information on a previously added contractor Copyright 2004 2009 by Infolab p 24 View and Edit Companies Address Postc City Company Phone Email Fax Name Address City Post code TIN Company no Phone Email Fax Transport licence expiry Company card expiry Editing mode You can change contractor s data by selecting it and ticking the Editing mode box All changes are save automatic
31. Copyright 2004 2009 by Infolab Tachospeed Software User s Manual Tychy 2008 2009 Manual by Przemystaw Narloch Dariusz Wata Aleksander Suzdalcew Lead Programmers Przemystaw Narloch Dariusz Wata Aleksander Suzdalcew tukasz Botdys Michat Cholewa Cezary Zigber Patryk Gust Special Thanks J zef Wata WITD in Katowice Janusz Grzesica Translation and Translation Assistance Bozena Tomiak Ferreira Maciej Szewczyk Butex Translations Ltd CBitaxo Wiktoria Swiderska Kamen Pavlov Szymon Wcisto Webmaster editor Krzysztof Derlatka Please direct all inquiries concerning our software via E mail to biuro tachospeed pl Several functions of the software application referred to in this Manual may be unavailable in some languages Differences depend on legal rules and regulations of particular countries The presented screenshots my differ from the actual ones depending on the operating system and screen parameters The manual updated to version 2 33 All rights reserved Copyright 2004 2009 by Infolab 2 Table of contents L 4 Introduction to Tachospeed SoftWare uuu u uu u i PR ox VE Savi baa raga ve ur Pd rV S VEND FEE 6 1 1 Review OT Tachospeed s FUNCTIONS LLL noie o Sua Y daa Nu vv as EVE 6 1 2 ramune TULON uuu uu nayasa sicci tem omen AS UN RUND mana 7 1 3 System u
32. E WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI sat SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI 0 sat suu MON TUE WED THUR FRI SAT SUN MON TUE WED THUR SAT SUN MON TUE WED THUR FRI SAT SUN VON TUE WED THUR FRI SAT SUN 762 715 436 445 7 0 52 10 378 813 TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED 118 1331 498 977 526 778 1054 107 663 484 419 651 139 664 675 425 255 R FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT 101 604 593 754 304 722 17 0 O 728 512 219 213 706 178 613 50 155 72 213 20 Su TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON 715 435 791 433 324 788 188 279 245 134 650 7 583 412 484 718 975 0 152 943 476 121 384 612 145 1167 TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR 378 957 842 717 0 0 783 612 95 66 45 42 0 45 0 398 287 1123 392
33. R FRI SAT SUN TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI NOVEMBER SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN DECEMBER TUE WED THUR FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED Main tabs of this mode i e Driver and Vehicle allow changes of the browsed data Driver Vehicle Calendar year Month Day Wata Dariusz lt 2009 gt Driver Vehicle Calendar year Month Day Day slot 2 5 43251 lt 2009 gt Vehicle data may differ from the data saved in drivers ICCs it also contains some additional information Driver or Vehicle are selected by means of the field placed next to the Year Month and Day tabs Viewing mode allows choosing of the tachograph slot of your interest Data registered in two different slots may vary In the middle of the screen a calendar has been placed with marks depicting the days of activity The calendar allows three viewing modes Copyright 2004 2009 by Infolab p 55 Tachospeed Ayearly mode lt 208 gt 12 AUGUST 2008 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TU
34. a solid blue line 1 1 4 t F Copyright 2004 2009 by Infolab p 40 Tachospeed To correct the position of midday point the blue line with mouse cursor and drag the line in the desired position The location of midday determines hours and minutes displayed on the clock icon in the left upper corner of the Readouts window 10 45 X ws r S M Ln Ten UM gt T a k 6 4 4 Changing of Chart Insertion Time Chart insertion time plays a crucial role It is indicated by the dark green line Positioning of that line on the chart influences actual dates of recorded activities For example if a chart insertion date is 3 June 2006 and the removal time is 4 June 2006 then case of inserting the tacho chart before midnight entire transportation activity takes place on 4 June in this case the chart insertion time was 11 56 p m mm omm e _ r T s A 1508 J i PL B l X c K Lp 7 j Wi ee u E rz a x Yx Q N P gt Es e Foal en e pnr w we s Sh e E jx 7 why a are n T7 s Y us i eT S lt n Sc z xa E I xe Y r i gx vari TI s 9 2 FR
35. ailable for viewing Charts View In case Don t delete from the list box is checked the saved chart will remain visible in the chart list on the left This option proves particularly useful when trying to compare the chart with one to be saved in future 7 1 Several Vehicles in One Chart It is sometimes required that several vehicles be registered in the same tacho chart For example when a chart is used by a driver in several vehicles To properly calculate fuel consumption for each of vehicles use the Several Vehicles in One Chart option accessible through the context menu Select Rest Made Merge with Last Merge with Next Change mode k Divide Insert Multiple vehicles on Eachachart Ferry rallaay marker Change all modes d Border Crossing Copyright 2004 2009 by Infolab p 48 In the Readouts table choose the period whose beginning involves change of a vehicle next tick the Several Vehicles in One Chart When the function is selected a window will appear allowing you to specify a new vehicle and its odometer indications Vehicles on chart Vehicle 0577 G Start odometer 12347 Finish odometer Close Next Press Next to assign a new vehicle to a chart for a previously selected period and odometer indications To verify the correctness of a newly assigned vehicle go to the Readouts tab The index number o a vehicle driven by a driver is displayed in the last colu
36. ally Editing of any data is only possible in Editing mode otherwise it is only possible to view chosen information 4 2 3 Deleting of Companies It is possible to delete companies To do that click on the Delete button in the Companies menu A popup window will appear allowing you to delete the selected contractor from the database Delete Company Name Address Infolab If a driver has been assigned to a contractor such a contractor may not be deleted To delete the contractor it is required to delete all drivers tacho charts from the database 4 3 Vehicles Menu The Vehicles menu allows users access to all vehicles saved in the currently open database of the program Trailers View and Edit Delete Copyright O 2004 2009 by Infolab p 25 I 1 amu ums kus uum HRS h LS Sear 1 IML 4 3 1 Adding Vehicles To add a vehicle press the Add button in the Vehicles Menu A popup window will appear allowing you to enter the vehicle s registration number and other identification data Added vehicles may be assigned to contractors This function proves useful in case of calculating drivers working times for different carriers Add Vehicle General Fuel Deadlines and expiry dates Registration no Vehicle Number VIN number Company Monthly net leasing cost Monthly net depreciation co
37. and tick the Editing mode box All changes are saved automatically Editing of any data is only possible in Editing mode otherwise it is only possible to view chosen information 4 4 3 Deleting of Vehicles It is possible to delete trailers To do that click on the Delete button in the Trailers menu A popup window will appear allowing you to delete the selected trailer from the database Delete Trailer Number Depreciation Leasing Insurance SK 309874 If any tacho charts assigned to a trailer have been saved it is impossible to delete trailer from the list To delete such a trailer please remove all its tacho charts first 4 5 Cities Menu The Cities Menu allows users easy access to the locality list stored in the program s database Copyright 2004 2009 by Infolab p 29 Tachospeed Cities Fuel Reports Add View and Edit Delete Delete City Database During the first launch and each time a clean database is open the program will load a list of localities specific for each language To delete it please click on Cities Delete City Database button 4 5 1 Adding Cities To add a locality click on the Add button in Cities menu A popup window will appear allowing you to enter the name of locality and the proper country name Add city City name Country austria m Add Choice of the country plays a crucial role in case of allowance calculation If a user does not intend to calcula
38. be performed by a qualified IT specialist Usually the network administrator or the lead IT technician The multi version of our software comprises the server and the client versions of the program The server version should be installed on a system available to all client workstations This means that to gain access to the Internet the network server should have and external IP address The client workstation version will not work properly if it is not connected to the database network The client version however do not require the server version to be running In such case launching the Firebird server will suffice Due to such a solution it is possible to use several workstations at the same time allowing several employees to perform their duties simultaneously The server version of our software allows work via the Internet DSL Neostrada Chello though it requires an external IP address 2 4 1 Server Version Installation It is crucial to begin with the installation of the server version of our software The installation progresses in a way similar to single workstation installation yet unlike the latter is followed by the installation of Firebird server Please make sure to enable the following options of the Firebird server Superserver e Use Guardian Run as service Copyright 2004 2009 by Infolab p 14 A To ensure the correct functioning of the Firebird server forward the 3050 port in the system s fire
39. cation on a chart with mouse cursor Clock in the left upper corner displays the selected time Click with a left mouse button Selected time will from now on constitute the time of conclusion of activity selected with the first click Copyright 2004 2009 by Infolab p 53 Desired activity is being displayed in the chart after the third mouse click All activities between the onset and conclusion times are then overwritten To restore the data click on Undo Changes button To save it click on Save in Database button 8 3 Deleting of Stored Charts Click RMB on the selected database record to delete it Departure Finish location start date Finish Start odor ambrow DE vr Delete Selected Chart Lichte stain Lichtestain Delete all filtered charts Lichtestain Lichtestain Lichtestain Lichtestain Tachochart printout Copyright 2004 2009 by Infolab p 54 Tachospeed 9 Digital Module To switch to digital mode click on the icon presented below The digital module icon is only visible if the digital module has been activated Clicking on it brings about a change of screen It is now aimed at browsing of database with respect to data uploaded from drivers ICCs and the digital tachographs 9 1 Viewing of Digital Data The screenshot below presents the view of digital data viewing screen R Tacho Speed 2 34f Administration Charts Digital records Registry Drivers Companies V
40. click on the chart at 1 00 p m and again at 2 15 p m A proper period should be displayed in the chart Placing of periods works the same as placing of periods in the chart viewing and editing window 6 7 Mileage Edition Below the main screen a window is displayed with a graphic representation of mileage presented as files or markers Each line measured from the bottom to top vertex stands for 5 kilometers To edit this particular chart click RMB right mouse button in the lower corner of a window presented below You may now add or deduct mileage To edit click at a required point on the kilometers line Clicking on a bar in the selected position will cause a red line to be displayed and 5 kilometers to be added to your count Another click in the same place deducts 5 kilometers and deletes the bar Only spots marked as driving mode are clickable i j HY UH Hsc Copyright 2004 2009 by Infolab p 45 D The readout of all chart registered data does not mean that it will be saved in the program database Only charts saved in the database may become basis to creating of the report To readout and save tacho chart data use the options window placed on the right of the analogue view screen Having scanned the charts fill in the driver information vehicle information date and odometer indications and proceed to the Data window 7 Chart Uploading Readouts Data Su mmary Driver surname and name Two
41. cordance with tariff charts in force e Generating of working hours reports for HR purposes overtime overtime calculation e Settling of drivers allowance and accommodation charges e Calculation of actual fuel consumption based on full tank refueling e Reminders of important events e Comparison of drivers working times and mileages on the same routes e Manual editing of working time and mileage Restrictions of the demo version e Archiving up to two vehicles only 30 day trial period counted from the first use of the software application Possibility to save up to 40 items in the tacho chart list Possibility to upload up to 60 days from the driver s chart and digital tachograph 1 2 Training Tutorials The Tachospeed Software installation disk contains multimedia tutorials concerning the use of Tachospeed Software The tutorials cover information on e Scanning of tacho charts e Correct tacho chart readouts e Introduction of drivers data e Generating of reports e Drivers allowance settling e Calculation of routes profitability e Calculation of fuel consumption The number of tutorials may differ depending on the chosen language To play the chosen tutorial please browse the contents of the CD Some tutorials may be unavailable in the language of your choice In case of any tutorial display trouble please download and install the latest XVID codec also available at www tachospeed pl 1 3 System Requi
42. d digital tachographs views Load Open scanned tacho charts Browse database charts Move the tacho chart midpoint down press SHIFT to move it faster Move the tacho chart midpoint up press SHIFT to move it faster Move the tacho chart midpoint left press SHIFT to move it faster Move the tacho chart midpoint right press SHIFT to move it faster Decrease the radius of the readout ring Increase the radius of the readout ring Quick access to registry report Quick access to ITD report Quick access to drivers activities Help File in digital format viewing of the help file requires installation of software enabling readout of PDF files e g Acrobat Reader or Foxit Reader Copyright 2004 2009 by Infolab p 18 3 4 Digital View Screen Registry i Se Gea 16 CINE S Driver vehicle Calendar year Month Day Ls 8 1 T a 88 Golas Edward 1900338061270000 SE Ba 85 E SN 107 TUE E FRI 718 SN BS 88 d 88 88 E e gg u wg sa BR vd pi te NE Copyright 2004 2009 by Infolab p 19 Tachospeed 3 5 Quick Launch Icons in the Digital View Switch between the analogue tacho charts and digital data from charts and digital tachographs views
43. e 4 When update is started insert Tachospeed path which is Tacho exe path c Program Filesunfolab TachoSpeed provided the software has been installed in default location 5 Insert Update button 6 Start Tachospeed and check its version number Open File Security Warning T The publisher could not be verified Are you sure you want to run this software La Mame loadssTachospeed 2 34 aktualizacja beta E exe Publisher Unknown Publisher Type Application From CAUsersyDarekiDownloadssTachospeed 2 34 ak un Cancel _ Always ask before opening this file This does not have valid digital signature that verifies its publisher You should only run software from publishers you trust How can decide what software to run Having clicked on a desired update file a popup window will appear allowing you to save the file in a desired location or launch it automatically We suggest saving the file on your computer s HDD and launching it afterwards Before beginning of the update please close the Tachospeed program If launched the program will not be able to update The update installation wizard verifies the user s license and the programs ability to be updated The Tachospeed software application may be updated without additional charges for a period of one Copyright 2004 2009 by Infolab p 12 calendar year after the purchasing date Further updates require additi
44. ed on the scanning glass which allows analysis of entire working week Please place the tacho charts in accordance with a presented scheme For example if you wish to scan one tacho chart only place it in the lower left corner of the scanning glass with a tear like slot pointing right beginning from the scanning head in the lower part of the device for Canon Lide 25 and Plustek OpticSlim 1200 Otherwise place the tacho chart in the left upper corner of the scanning glass with a tear like slot pointing left for devices with a scanning head placed in the upper part Copyright 2004 2009 by Infolab p 32 Tachospeed To scan three charts simultaneously they should be placed on the scanning glass in a way presented below 5 2 Scanner Setup In case of two or more scanners plugged into the system please choose the one used for tacho charts scanning in the program settings You can choose each time the tacho charts are being scanned To chose the scanning device use the Select Scanner window If no scanners are displayed in the window scanning devices have not been installed properly they aren t plugged in or the USB port is malfunctioning Show scanner window Manual evelled chart Colour inversion Saving to the file Add rest tacho chart Select Scanner Scanner settings E Brightness 0 Lad Contrast 0 300 isa DPI 370 Length of the readout radius Threshold 0 Cancel
45. ehicles Trailers Cities Fuel Reports Help WI JPP iss Driver Vehicle Digital files repository EE Name Driver Vehide Data since Data till Calendar year Month Day x Ekipa Jan Dopary 0DD Dopary Jan 06 11 2007 21 08 2 2008 gt 12 AUGUST 2008 Ekipa Marcin Kowalski DDD Kowalski Marcin 24 09 2007 21 08 2 1 2 3 4 5 6 7 8 9 1 1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 25 27 28 29 30 31 Bartosz Kontrolny DDD Kontrolny Bartosz 07 08 2006 07 04 21 JANUARY TUE WED THUR FRI SAT SuN MON TUE WED THUR FRI SAT SUN TUE THUR FRI SAT SUN MON TUE WED THUR FRI sun wow TuE THUR Kary Edward Golas DDD Golas Edward 07 02 2008 19 08 2 Kary Piotr Traci DDD Traci Piotr 02 09 2007 01 05 2 FEBRUARY FRI SAT SUN TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI 7 Pojazd ST123456 DDD 57123456 13 10 2006 13 01 2 SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI SAT SUN MON TUE THUR FRI SAT sun MON Kary Bartosz Kontrolny DDD Kontrolny Bartosz 07 08 2006 07 04 2 762 715 435 445 706 0 52 1040 378 813 Edward Golas DDD Golas Edward 07 02 2008 19 08 2 APRIL TUE WED THUR FRI SAT SUN MON TUE WED THUR FRI
46. er s glass You may choose to Invert Colors before scanning This function is particularly useful when using incompatible or older scanning devices whose colors invert white to black and black to white Tick this box to invert colors otherwise working with our software will not be possible To save the scanned charts as BMP files and store them on you HDD tick the Save to File box We suggest ticking this box in order to be able to store the scanned charts in separate folders If ticked you will be require to provide file names 5 4 Scanner Calibration After driver installation and choosing of a proper scanner it is required to calibrate it To verify scanner settings turn on the Chart reading option in the RMB roll down menu and zoom in the tacho scan RMB roll down menu to view the mileage markers Set Midpoint Reread Zoom out foom in Center Image To calibrate scanner use the mileage markers Solid lines picture A signify proper scanner calibration Copyright 2004 2009 by Infolab p 34 If the line is broken picture B go back to scanner settings and decrease Brightness by 10 or increase the Threshold by 5 until a desired scan of a tacho chart appears Copyright 2004 2009 by Infolab p 35 6 Processing of Tacho charts Once the charts have been scanned they appear in the main display on the left Administration Charts Digital records Registry ud LILI Drivers Con
47. ernational freight while calculating and settling allowance by means of Tachospeed software Calculation of allowance has been addressed in detail in the Allowance and Business Trip Calculation section of this manual Whenever a chart is read inaccurately it is possible to change the readout mode of a selected fragment Change Mode and inserting of a fragment by means of the Insert command Change mode Rest mode Divide Driving Insert h Availability Insert ferry raihway marker kia Insert k Rest mode Insert ferry railway marker ones Availability Change all modes h Work In cases when drivers are unable to use tachographs selectors accurately you are encouraged to use the Change All Modes option Change all modes h Other work gt Driving Availability gt Driving Other work gt Rest mode Availability gt Rest mode Other work gt Avallability Border Crossing Copyright 2004 2009 by Infolab p 43 Tr It is suggested to drivers to drive in the resting mode to avoid penalties for the aforementioned The quick access icons placed in the right upper corner of the tacho chart allow rapid change of PoAs and or other activities into resting mode This on the other hand allows deletion of short PoAs and working times If a driver uses the selector correctly they may be used to calculate working times without a need to separately change the periods The same context menu is available via the activity table If
48. ess spaces full stops etc invalid address e Invalid path remember to specify the path to the software folder on a server not the local workstation the same one you specified during the server configuration Networking problems no connection to server based network invalid configuration of the network adapter etc e Hardware problems malfunctioning network adapter disconnected power cord disconnected router etc e Invalid database version server version older than the database version this particular problem occurs along with attempts of installing an older program version over the new database Copyright 2004 2009 by Infolab p 16 Tachospeed 3 First Things First the Basics The program screen comprises three key elements Menu Bar e Quick Launch Bar e Data upload and browsing screen If the digital module has been initiated it is possible to switch between two types of view i e analogue and digital views Program s default view is the analogue one enabling upload of the tacho charts The digital view enables reviewing of the drivers chart data as well as digital tachograph data Furthermore it allows quick upload and importing of the data into the database 3 1 Startup Screen When launched for the first time the startup screen will be displayed Here you will gain quick access to the program s key functions What do you want to do now a Open digital Preview d
49. g device s drivers turn off your computer plug in the newly installed USB device and restart your system Plugging the scanner in too early may result in occurrence of errors during installation of drivers We recommend the following scanners as best compatible with Tachospeed software e Canon Lide 20 25 30 or 100 Plustek OpticSlim 1200 2400 2420 Microtek ScanMaker all types installed by means of ScanWizard 5 e Fujitsu 5120 Some multifunction all in one devices use low efficiency scanners which disallows correct readout of the tacho charts We do not recommend using them as such devices may not be subject to any complaints or technical support Should our users possess such devices they are encouraged to update the scanners drivers or purchase additional ones 2 3 2 8martCard Reader Installation The SmartCard Reader should become automatically visible upon connection to the computer If it s not you should plug it into another USB port or install software provided on the Reader Installation CD Copyright 2004 2009 by Infolab p 13 To begin the ICC readout in Windows systems use the StartCard application from the Start Tachospeed menu In case of any problems concerning the readout of drivers ICCs pleas launch the file via the main application 2 3 3 Installation of Keys and Universal Readers The following keys used to upload data from drivers charts and digital tachographs do not require ins
50. he context menu Leave h unpaid leave Absences Sick leave h Regular day of rest No records Clear selected days Insert working days To add a new status to all activity days in the register choose a desired activity Clear selected days allows restoring the status of a day to a standard activity free one It is also possible to add working hours Working hours are not registered at a given time only convey information used by a registry module about a number of hours subject to addition to drivers working time on a desired day Copyright 2004 2009 by Infolab p 58 All changes made in this window influence the registry reports of working time but are not included in the control report The yearly view clearly presents the dates of introduction of driver ICC data digital tachograph data charts rest charts or manual entries Legend is displayed below the calendar window To save newly submitted activities in the database click on Save changes button If not saved all changes will be lost upon choosing of a new driver or closing of the window 10 2 Manual Tachograph Activity Entries Manual tachograph activity entries screen differs from the yearly view Firstly it only concerns one 24 hour period Secondly it is presented in UCT time i BEES Driver Noname Noname Save changes Close Annual view Edit lt 2009 01 01 gt Time is shown in UTC Default vehicle
51. he program After that another year of updates is charged and subject to the official pricelist published at www tachospeed pl Copyright 2004 2009 by Infolab p 69
52. he program please double click the icon with left mouse button Additional tools that will aid you while working with various digital tachograph control devices are located in Start Tachospeed 2 1 2 Serial Number Registration During the first launch of the program a popup window will appear with a request for a serial number You will find the serial number attached to the software package If you choose the ESD Electronic Software Distribution mode the serial number will be sent to you electronically The serial number contains capital letters from A to F and numbers from 0 to 9 It consists of 16 characters and constitutes separate number next to the so called control code and activation code Licence number Enter your licence number you don t have your licence number press CANCEL to run in DEMO mode nr conntact with the producer Cancel Ok If you do not type in the serial number the program will run in the DEMO mode 2 1 3 Program Activation Upon the first run of the program the following message will appear Software activation required TachoSpeed not activated Do you want to activate TachoSpeed now Yes No Pressing Yes will begin the activation process proceed with the activation process you will be asked to enter your company s name and Tax ID identification number Tachospeed activation Enter company name Transport International Ltd Tax ID GB 123321231 Co
53. her applications on the system use Firebird or Interbase and flood the 3050 port or and they are not up to date server application should be installed on other system or launched separately with other port forwarded with its number properly configured in the program e Invalid database version server version older than the database version this particular problem occurs along with attempts of installing an older program version over the new database Copyright 2004 2009 by Infolab p 15 2 4 3 Client Version Installation The installation progresses in a way similar to single workstation installation Unlike the server version the client one does not require the Firebird server to be installed There s no need to restart the computer after the installation has been completed The program may be launched immediately When launched the IP address and the path window will pop up Here you specify the server s IP and the path to programs source folder on the server system e g C Program files Infolab TachoSpeed If the installation process has been concluded properly the program should launch and gain access to the database 2 4 4 Client Installation Troubleshooting The program launches but does not upload the contents of the database the path and server address window keeps popping up e A firewall has been installed on the client workstation that disables Tachospeed s access to port 3050 on the server e Invalid IP addr
54. her to two databases and settle separately for each of the companies Open database gdb Predefined fist of databases 86 Infolab TachoSpeed TACHOSPEED GDB Create new Tachospeed Press Open Database button to open the database highlighted in the list of available databases Press the New Database The newly created database is empty Press Find Database button to ad one of the previously databases to the database list Such a database may be a backup of an already existing one or a new customer s database After being found the GDB extension file is being added to the list of available databases Press Delete button do delete required database from the list of all available databases When you do that you will be asked whether or not to remove the database file as well Deletion of a database is irreversible We suggest creating backups should the databases be extensively modified Regardless we suggest backing up of database folder once a week or at leas once a month Copyright 2004 2009 by Infolab p 21 Ti Tachospeed 4 Adding Editing and Deleting of Vehicles Drivers Companies Trailers and Cities 4 1 The Drivers Menu Click on Drivers to gain access to the drivers database recorded in the currently open program database Companies View and Edit Delete 4 1 1 Adding Drivers To add a driver please click on the Add button in the Drivers menu A window will ap
55. icense for using the software hereinafter referred to as the Software Przemvstaw Narloch Copyright O 2004 2009 by Infolab p 8 Tachospeed The default installation path of the program is C Program Files Infolab TachoSpeed We suggest using the default installation settings of the program This will allow our Customer Service Department to assist you in case any problems should arise Destination Folder Click Hest to install the application to this folder or click Browse to installto a different location F Select the destination folder where you want to install T achoSpeed install to a different location click Browse and select another folder Select installation folder C Program Files k86 Infolab T achoSpeed The program folder contains all application files Examples of the tacho charts you will find in the Charts folder The main folder of the program contains the program s executable files the license agreement and appropriate Acts concerning land transport Installation Complete TachoSpeed has been successfully installed Tachospeed uL 2006 Press the Finish button to exit Setup program INSTALACJA PROGRAMU installation wizard To run the software application after the program has been installed please use this icon Copyright O 2004 2009 by Infolab p 9 A If the program has been installed correctly the icon will appear on your computer s desktop To run t
56. igital file Get data from Manual entry view driver card activities leave sick leave Show Scan tachocharts Scan Preview tachochart Flat scanner tachocharts tachocharts VIEW Fast scanner ws Ge N Infringement Driver Allowance Fuel Deadlines and report Timesheets calculation consumption expiry dates report Don t show this window again To display the screen again please use the Administration Startup Screen option The startup screed is displayed at each launch of the software application In case you would like to disable it ticks the Don t show this window again option 3 2 View Screen Administration Charts Digtsirecords Registry Drives Companies Vehides Traders Chies Fuel PIPE AAS EET 1420 aent from Te Date State Km 1 4439 0 14 ORIS REST 25 0009 REST 1 4926 0 21 00 05 REST NS 19 55 1127 08 32 REST IL T FAT a VR 8 r Chart A ar y r Ba A Set Midpoint Reread VNDE WWW Wes Se gt Save and displa i x 27 U h nie Copyright 2004 2009 by Infolab 17 T Quick launch icons allow easy access to the program s key functions available in the analogue view Below you will find a concise review of the icons and their functions 3 3 Quick Launch Icons in the Analogue View Switch between the analogue tacho charts and digital data from charts an
57. iods for given day Remember break time is not the same as resting time This finds reflection in working time control reports Resting times comprise all breaks longer than 1 hour Copyright 2004 2009 by Infolab p 47 A Based on the aforementioned data users are able to check whether the tacho chart readout has been properly performed Also they provide users with easily accessible data on drivers working time for given twenty four hours without a need to save charts in the database In the light of labor law time presented in the summary does not reflect the driver s working time for given twenty four hours Provisions of law differ depending on the country of origin To level the discrepancy between Odometer distance and Chart distance press the Make Even button These discrepancies may result from inappropriate readouts double person team tachograph or odometer manipulations Summary tab also contains tacho chart readout interpretations pursuant to AETR Act and Resolution 561 Information indicated in the primary interpretation is not final and results from interpretation made for ONE chart ONLY To ensure full compliance with binding provisions of law the control report must be based on analyzes of at least two weeks of working time w km 0 After pressing the Save in Database button our software will automatically proceed with the readout of another chart while the database stored one will remain av
58. locality name Lichtestain Lidzbark Warminski Lidzbark Welski Ligota Wielka Lihtenstain Limanowa Deleting of cities is only possible if their names were not saved in the database If you wish to delete or change them in spite of that use the Viewing and editing option 4 5 4 Deleting of all Cities Our software allows you to delete all localities from the database It is particularly useful when the vehicles travel along fixed routes and you wish to enter the city names manually To delete all city names press the Delete City Database button in the Cities menu View and Edit Delete Delete City Database The above function only works when no tacho charts were save in the database Otherwise deleting city database will not be possible Copyright 2004 2009 by Infolab p 31 Tachospeed 5 Scanning of Tacho charts and Scanner Calibration To begin work with our software it is required to scan a certain number 1 6 of tacho charts Before scanning make sure that the inside part of the scanner lid is black The background must be black for tacho charts to scan properly In case your scanner s inner lid is white please cover the tacho charts with an A4 sheet of black paper You may also fasten in to the inner part of scanner s lid The above hints do not relate to Plustek OpticSlim 1200 scanners 5 1 Placing Tacho charts in the Flatbed Scanner Usually six tacho charts are plac
59. lso lets users keep record working times of employees who do not use tachographs To browse and specify the activities of your interest use the Viewing and edition option 10 Activities View and Edit Driver Timesheet 10 1 Introduction and edition of daily activities The activity screen is divided into the yearly section Yearly view and a daily section Edition EE 3 D NEM Driver Annual view edit 2008 gt 1 2 3 4 5 6 7 B 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TUE WED FRI SAT SUN MON TUE WED THUF FRI SAT SUN TUE WED FRI SAT SUN MON TUE WED FRI SAT SUN MON TUE WED FRI 5A SUN TUE WED FRI SAT SUN TUE WED THUF FRI SAT SUN MON TUE WED THUF FRI SAT SUN MON TUE WED THUF FRI SA1 SUN MON TUE WED HUF FRI SAT SUN MON TUE WED THUF FRI SAT SUN TUE WED FRI SAT SUNI4OII TUE WED FRI SAT SUN MON K K K K K T K K K TUE WED THUF FRI SA1 SUN TUE WED FRI SA1 SUN TUE WED FRI SA1 SUN MON TUE WED FRI SA1 SUN MON TUE wED K K K K K K K K IK IK K HU FRI SA1 SUN MON TUE WED FRI 5 SUN MON TUE WED FRI SAT SUN MON TUE FRI SAT SUN MON TUE WED FRI SAT K K K K IK K IK K K K K IK SUN TUE WED FRI SAT SUN TUE WED THUF FRI SAT SUN TUE WED THUF FRI SAT SUN MON TUE WED THUF
60. m Deadline Driver Leszek Driver card reading 2009 08 31 2009 09 21 display Mieczyslaw Driver card reading 2006 09 30 2006 10 21 display Neumann Wojciech Driver card reading 2009 08 27 2009 09 17 display Driver nsychatechnical examination 2009 08 27 2009 08 27 Odwa ny Bogdan display Driver medical certificate 2009 09 13 2009 09 13 Raczynski Boguslaw Driver card reading 2007 04 24 2007 05 15 display f i Driver psychatechnical examination 2009 11 01 2009 11 01 Staniszewski Stawomir i display Driver medical certificate 2009 11 01 2009 11 01 vehicles Unread VU display Unread Vu display Unread vil display Unread vil display Unread VU display VU download 2009 08 31 2009 11 30 display replacement based on odometer 515120 display Vehicle safety inspection based on 515120 km Tachograph periodic inspection 2009 11 13 2009 11 13 Drivers unread v Vehicle Units unread W Trailers Iv alphabetically Iv Drivers read vehicle Units read Companies according to deadliri Drivers others Iv Vehicle Units others only after deadline To display the report on terms exceeded and deadlines press the Show Reminder button To specify the reminder triggers use Remind days before deadline and Remind kilometers before next inspection options Copyright O 2004 2009 by Infolab p 65 15 Management Menu The s
61. minutes a stopover checking of this box allows automatic conversion of other activities exceeding time specified in minutes uploaded from digital tachograph to stopover Ask to overwrite digital data if checked each importing procedures of new digital files pertaining to one driver vehicle the program will inquire whether data stored in database should be overwritten or imported as new e Download data on stolen and malfunctioning cards on program launch if ticked each time the program is launched data from PWPW S A will be downloaded To download data at any desired moment press the Download data button Currencies and costs tab contains options concerning exchange rates and costs To properly calculate allowance exchange rates should be filled in correctly To check or download information from the National Bank of Poland website click on Check exchange rates and Download exchange rates buttons To adjust program visuals use the View option It allows change activity display colors The tab also includes a language change option Other available settings comprise e Use selected colors in tables if ticked table records will be colored in accordance with record assigned activities Vehicle registry number in a number of companies vehicles are identified by registry numbers rather than by number plates If ticked this option allows using the former while assigning vehicles to tacho charts e Transparency of cha
62. mn on the right 19 24 10 44 REST It is justified to use this option if you wish to control the fuel consumption or use the Vehicle Mileage Report Otherwise in the Data tab select the vehicle driven by a driver in the beginning and place other vehicles in the chart comments window 7 2 Introduction of Several Charts on One Day While uploading the Tachospeed software verifies whether each working day has a driver s drivers chart charts uploaded In case uploaded charts have been found on a given day the following are possible Double person team e Driving shifts e Two or more vehicles driven on one day e Adriver submits more than one tacho chart for a vehicle s 24 hour long period Depending on circumstances the above may be merged or registered in the tacho chart in a way that ensures separate analysis Copyright 2004 2009 by Infolab p 49 D 7 2 1 Double person Team In case of two drivers the tachograph should have two charts inserted All chart data recorded including insertion and removal location dates vehicles and odometer indications remain unchanged except the drivers names In such a case when one driver s chart records driving time the other s records PoA Whenever double person charts are analyzed the program only calculates given driver s mileage thus it is possible that discrepancies between the tacho chart and odometer readouts will arise It is then suggested to me
63. n the backside of a chart A list of exemplary notes has been placed below the Comments window These might be added by means of a button To facilitate the readout of data registered by a driver on a chart it is possible to zoom in the chart by means of a mouse scroll or the icons placed in the right lower corner of the screen You may also right click to display the roll down menu Set Midpoint Reread Chart reading ON OFF foom out Zoom In Center Image Apart from zooming in and out of the tacho chart the menu also allows to reset the midpoint reread the chart and center the view The Chart reading ON OFF option may also prove useful especially when verification of scanning quality is required On the right to Readouts tab there s a Data tab allowing to enter drivers information specify the chart insertion and removal place indications of the odometer and vehicles number plates Do see basic statistics of the chart use the Summary tab Readouts Data Summary Drive time total Other work total 0 04 Driver availability total 0 01 Rest mode total 16 54 Odometer distance 495 Chart distance 450 Distance discrepancy 15 Infringements Fill in the Start Odometer and Finish Odometer windows for each chart to be able to check the working time resting periods PoAs driving time and mileage in the Summary window Our software sums up the all driving times working times PoAs and break per
64. nd Departure Location and choose the data of your interest Filter Driver surname and name Start location I Wata Danusz Alwernia Start date from to Vehicle 2009 11 03 2009 11 03 I 15743251 mw To filter the base press the Filter button Filter Erase filter Filtering of the base allows comparison of all charts made for a specified route concerning mileage and working time To browse the base in accordance with other categories press the Clear filter button and enter new filtering criteria 8 1 Edition of Stored Charts It is possible to edit data stored in the Readouts and Midpoint tabs once the proper chart record has been selected 9 gt Close Finish location are I9 Wata Danusz Alwemia Filter Driver surname and name Start location gt Abweria Start date from to _ Vehicle 2009 11 03 2009 11 03 ST43251 Filter Erase filter Chart records Chart scan image Readouts Middle feld Summary ELECTS a lt x oe 2009 11 0307 01 SEX WX Veg A Driver surname and name z Nata Danusz 4 s t Wata Danusz Ry 24 Ww 4 eS S Sese US Un p A M o Co driver Start location chart insertion Tychy gt j Finish location chart withdrawal Zambr w vj Start date 2009 11 03 18 Vehicle Trailer 5743251 Finish od
65. o called administrative menu allows program management Opening screen Select database Settings Test the integrity of the database Updates k The above presented menu comprises the following options 15 1 Opening of startup screen Startup screen Database selection MAX version only Select database Changing of program settings Settings Changing of access settings control forces Access Exporting of databases Export data Repairing of database Check database integrity Checking and downloading of updates Updates Program Settings The Settings tab allows changing program settings System settings Readout options Currencies Costs Colour Language Allowances Reports Reminder oth er Settings influence functionality of entire program and have been divided into the following groups Readout options Currencies and costs View Allowance Reports Reminder Others Readout options tab enables users to change settings concerning data readout from tacho charts and drivers ICCs They comprise the following Minimum driving times other activities PoAs and resting periods values are expressed in minutes and allow specifying of minimum activity duration period for activities read from analogue tachograph charts Beginning and end of night shift allows specifying of night shift beginning and ending times Copyright 2004 2009 by Infolab p 66 Consider work over XX
66. ometer 120101 Start odometer 119606 Odometer distance 495 Cause of rest mode Copyright 2004 2009 by Infolab p 52 T The Midpoint tab allows introduction of changes to drivers names and surnames localities dates vehicles registration numbers and odometer indications To save all introduced changes press the Save button 8 2 Edition of Registered Activities Double clicking on Readouts in From To and Status tabs allows introduction of changes in stored data You can restore the data once it has been change by simply clicking on the Undo Changes button or save it by pressing the Save in Database button enchant t s gg Close Eilter Driver surname and name Start location Finish location Wata Dariusz v Alwernia Alwernia Start date from to Vehicle r 2009 11 03 2009 1103 m st43261 Filter fiter Readouts Middle field Summary Chart records Chart scan image Fro To Date State Km 7 E x r 01 39 02 53 01 14 REST 0 25 a a 06 15 08 13 01 58 REST 0 ES x 10 31 10 41 00 10 REST 0 cee DET N 10 43 11 04 00 21 REST 0 m NUS M i gt bs i ees Eu E Ta wus LUE E VAI T eer ia 3 CRM E 12 08 01 16 1308 REST 0 4 5 2 3f 0 14 f 4 Y F Z j s I m Sto PONO 5
67. omputer 06 06 06 Dariusz 07 06 06 Dariusz 08 06 06 Dariusz P Wata Wata Wata Dysk lokalny C ici RECOVERY D 7 Z SS N b aN gt Nazwa pliku 04 06 06 Dariusz Wata gt BMP files gt Otworz M Anuluj cO HE _ _ Copyright 2004 2009 by Infolab Tachospeed The appearance of the window may differ depending on the installed OS When the charts are selected the program will automatically analyze driver s working time and mileage To load six charts as a A4 graphic file choose the Charts Open 6 tacho charts from the file option This allows scanning the charts using other workstations and sending them via E mail or company s local network to workstations with Tachospeed installed Thanks to this several employees may devote their time to scanning the charts while others may analyze them In such a case only a single license is required which greatly reduces the costs of software purchase 6 2 Automatic analysis of Charts Our software has been designer in such a way as to maximize the efficiency of chart scanning Let us shortly review the way our software changes the chart scan into a stream of comprehensible data used to create reports y ins N NN Rv Ae NN 4 4 L NN gt K T w d ri M d o 5 r 25 Te i Yu A E E
68. onal update charges referred to in the price list available at http tachospeed pl Before beginning of the update procedure the installation wizard suggests creating the database backup We suggest backing up of the database prior to each updating procedure Without the database back up retrieving of the previous version will not be possible 2 2 1 Update Issues in Windows Vista In case update procedures do not work properly in Windows Vista or the program does not update despite installation of the downloadable content it is likely that the user does not have the right to modify the TachoSpeed folder To grant the user required rights please e Find the application folder in Windows Explorer the default path is C Program Files Infolab TachoSpeed e Click on the TachoSpeed folder with right mouse button and choose Properties e Click on the Security tab and choose the Edit option Scroll down the Group User Name list and find Users NAME Users e Inthe Rights for Users tick the Allow option in the Modify box 2 3 Installation of Devices The software developer strongly suggests using recommended devices Devices purchased elsewhere are not subject to customer assistance services Installation manuals constitute separate documents attached do devices and have not been addressed in this manual 2 3 1 Scanner Installation When installing any USB based device please mind the correct installation order Begin with installin
69. pear enabling you to enter all key data required to identify and settle drivers accounts Add Driver Surname Second name Company Wage Employment Agreed range of hours Phone no Personal number Driver card TIN Birth date Medical certificate expiry Driving licence Driver qualification expiry From Psychotechnical examination expiry Date of reading data from driver card The obligatory fields have been marked with a bold font In case a contractor has already been entered in the database it is possible do assign it do a chosen driver Such action is required for all drivers of a given company Other fields may remain empty however to use all reports and programs features it is suggested to fill them in The monthly cost describes drivers payrolls This particular field of the program is not currently used The Reminder constitutes an integral part of our software Its purpose is to remind users of important dates The reminder has been described in detail in Important Event Tracking section of the manual A driver may also be added during scanning of a tacho chart via the Add button placed next to the Name and Surname field There is no limitation as to the number of drivers in the Tachospeed database Only limitations concern the number of vehicles Copyright 2004 2009 by Infolab p 22 Tachospeed To edit drivers data click the View and Edit button in the Drivers options
70. piry date e Cargo liability insurance expiry date e Vignette validity expiry date e Next safety inspection at odometer indication e Next oil exchange at odometer indication S Compliance Certificate expiry date U Compliance Certificate expiry date e License expiry date e Customs seal certificate expiry date e Mobile crane tow hook inspection expiry date e ADR certificate expiry date e Tow hook inspection certificate expiry date e Mobile crane inspection certificate expiry date e Next tachograph readout date e Latest digital tachograph data readout date When adding trailers registration number it is possible to specify e Casco expiry date e Liability Insurance expiry date e Safety Inspection expiry date When editing company it is possible to specify e Transportation license expiry date e Company card expiry date Copyright 2004 2009 by Infolab p 64 15 Tachospeed To gain access to reminder module options click on the Reminder tab Readout options Currencies Costs Colour Language Allowances Reports Reminder other W Important dates Remind me 8 days before expiry date Remind me 5000 Kilometres before next safety inspection Display Reminder To easily turn the reminder on off use the Important Event Reminder option If the option is on a popup reminder window will be displayed each time the program is launched Important dates expired For selected Reminder Date ada
71. pyright 2004 2009 by Infolab p 10 FS gt eS jl T 1 c 7 am I Press Next to display the activation window containing the Tax ID and the control code To activate the program click on the Internet Activation button If your computer is not connected to the Internet or an activation error has occurred please phone one of the specified numbers or contact us via email at biuro tachospeed pl To receive the appropriate activation code please specify the exact Tax ID entered during the installation process including spaces and or dashes as well as the control code Our telephone assistance lines are open from Monday to Friday from 11 00 a m to 3 00 p m The program will continue to function without activation for another 30 days We strongly suggest that you activate the program via the Internet of E mail Tachospeed activation rip mir n y Un n wu s i call 48 32 227 26 02 48 32 782 87 40 Tax ID Validation code If not activated within one month the program will stop responding To enter the received activation code please the Help Program Activation menu Tachospeed activation Enter your activation code Tachospeed activation via LAN The program activates automatically when the activation code is entered Copyright 2004 2009 by Infolab p 11 2 1 4 Activation of Additional Module
72. rements In order to maintain correct functionality of our software we suggest that the computer system should meet the requirements specified below e Windows 2000 2003 2007 XP VISTA 7 operating system e CD ROM drive PC compatible system with a 1500MHz processor e 512 MB RAM suggested 2GB RAM e 60 MB of HDD space for the application and additional 500 MB for the database the size of the database depends on the quantity of stored data e Free USB port allowing connection of a scanner and or the card reader e ICC reader for digital tachographs only e Ethernet adapter for multiple workstation version only To ensure trouble free functionality of our software we suggest that you use scanners suggested by our sales representatives Such devices are fully compatible with the requirements of the software and guarantee appropriate readout of the tacho charts Copyright 2004 2009 by Infolab p 7 Tachospeed Before installation please read this manual Please install scanner if available prior to installation of the software You will find all information concerning installation of the scanner in the scanner installation and maintenance manual 2 Installation 2 1 Software installation To begin installation please insert the CD into the CD ROM drive If the installation does not begin automatically please browse the contents of the CD in Windows Explorer and run the installation file manually During
73. rge the charts Tachospeed software facilitates the upload of double person teams The charts ought to be sorted interchangeably the first driver s first chart the second driver s first chart the first driver s second chart the second driver s second chart the first driver s third chart the second driver s third chart Such positioning of drivers charts in the window on the left ensures the following readout order Tick the Two box in the first driver s chart menu in the Data tab and fill in all other information Readouts Data Su mmary Wata Dariusz Add e Click the Save in Database option to uncheck the Two option Now you will be able to upload the second driver s chart the process is automated to an extent where all Data remains unchanged since the second driver s chart only differs in driver s name and only this piece of information needs to be adjusted Driver surname and name Two REDES _ e Click on Save in Database again to change the data as to resemble the data uploaded from a single chart Now you are able to fill in the first driver information Although it is important that you remember to tick the Two box 7 2 2 Driving Shifts A vehicle may be driver by two drivers on the same day In such cases avoid merging tacho charts 7 2 3 Two or More Vehicles Driven on One Day In this case the driver is allowed to use the same chart in each vehicle yet for no longer than
74. rom the database Delete vehicle HUMER EY T company DW 145EM E4G631H9 LzA 03405 If any tacho charts assigned to a vehicle have been saved it is impossible to delete vehicle from the list To delete such a vehicle please remove all its tacho charts first 4 4 Trailers Menu The Trailers Menu allows users easy access to the trailer list stored in the program s database ieee Cities Add View and Delete 4 4 1 Adding Trailers To add a trailer press the Add button in the Trailers Menu A popup window will appear allowing you to enter the trailer s registration number and other identification data Add Trailer Registration no Monthly net depreciatian cost Monthly net leasing cost Insurance TPO expiry Insurance Extended Coverage expiry cafety inspection expiry Data typed into the table below is only used in the Reminder report Copyright 2004 2009 by Infolab p 28 Tachospeed 4 4 2 Viewing and Editing of Trailers To Edit trailer information click on the View and edit button in the Trailers menu A popup window will appear allowing you to change trailers registration numbers and other data View and edit trailers Number Depreciation Leasing Insurance SK 438752 Number Depreciation Leasing Insurance TPO expiry Insurance Safety Editing mode To change trailers information please point the trailer in the list
75. rt periods this option allows setting of activity fields in the tachograph chart analogue view e Default city if filled in the default city will be automatically assigned as a chart insertion locality e Clock in left upper corner allows turning on and off of the clock in analogue view e Automatic chart centering if ticked each time a chart is read the program will automatically set its midpoint The Allowance tab is strictly connected with a business trip and allowance calculation module It allows users to set the allowance and accommodation charges for particular countries Apart from allowance charges it also enables setting of a kilometer charge Other options comprise e Ask for border crossing time if ticked and if border crossing is detected in the chart discrepancy between country of chart insertion and removal the program will ask for exact border crossing time To properly calculate business trip charges hours must be correctly specified e Allowance version 2 18 if ticked the allowance will be calculated in accordance with previous calculation system not suggested The Reports tag allows setting up of report appearance options These only influence Use of reports older than 2 18 version Use of obsolete reports is not suggested and is no longer supported by software developer Remember that majority of report generation options are included in report generation window The Reminder tab if Remind
76. s Installation of the program grants you access to standard modules only and enables analyses of analogue tachograph data If you purchased additional modules you must activate them separately Activation of additional modules is a separate procedure to be performed aside the program activation Together with the purchased modules our customers receive respective serial numbers All additional modules are activated in the He p menu For example to activate the digital module please click on Help Digital Module Activation and enter the respective serial number To activate the enhanced control module please click on Help Enhanced Control Module Activation 2 2 The Tachospeed On line Update The Tachospeed software undergoes constant research Our customers are entitled to a 12 month update free of charge After that period updates are available for an additional fee We suggest visiting the developer s website http tachospeed pl where the latest updates are stored at Updates Each update downloadable content file comes with a date specifying the exact time of release for example Tachospeed update 2 33 30 09 2009 EXE file 35 MB read more Tachospeed update manual step by step 1 Exit Tachospeed 2 For safety measures save database by copying the file tachospeed gdb located in the folder c Program Filesilnfolab TachoSpeed Baza provided the software has been installed in default lacation 3 Open file of updat
77. st Insurance Inactive The vehicle adding window is a slightly more complex than the others and consists of three tabs General general vehicle information Fuel data used in the fuel report Deadline and expiry dates a list of important dates used by the reminder module The categories describing vehicles fuel consumption and fuel tanks capacities are used to generate the so called fuel reports based of full tank refueling They comprise the following Average fuel consumption Fuel consumption with maximum cargo Fuel consumption without cargo Additional fuel consumption e g aggregate cooling systems Tank capacity used in case of full tank refueling To properly calculate the fuel consumption in the Tachospeed s fuel consumption module all of the above must be filled in If the data is not filled in correctly or not filled in at all the fuel module will not work properly Copyright 2004 2009 by Infolab p 26 i T gt Es Pa Pal 15 acnospeed General Fuel Deadlines and expiry dates Fuel consumption average 100 km Fuel consumption with maximum carga 100 km Fuel consumption without cargo 100 km Additional fuel consumption 100 km Tank capacity Press the Add button to add new vehicles The only required information is the registration number Please notice your program version while adding new vehicles Tachospeed restricts the number of vehicles depending on
78. t Resolution WE no 561 2006 of the European Parliament and European Council dated 15 March 2006 The aforementioned acts are abided by within the entire territory of Europe thus the software application may easily be used in all of the countries of the EU as well as countries that ratified the AETR agreement Our software created reports help maintain control both at a company premises and on the road Polish institutions authorized to provide such control are e Inspectorate of Road Transport e National Labor Inspectorate e Police e The Customs Chamber e Border Guard Our software has found many satisfied users all over Europe In Poland it has been used by the entire Police Force several departments of the Inspectorate of Road Transport the Customs Chamber or the Border Guard 1 1 Review of Tachospeed s Functions Our software s main functions comprise e Scanning up to six tacho charts into the BMP format by means of flat bed scanners e One side scanning of approx 12 tacho charts per minute by means of sheet fed scanners e Automatic read out of drivers working time and mileage from the tacho charts e Archiving and browsing of stored data from the tacho charts and drivers ICCs e Generating of reports on drivers driving times resting periods breaks and PoAs with respect to various timeframes Copyright 2004 2009 by Infolab p 6 e Identification of legal violations including the calculation of fines in ac
79. tallation TachoDrive TachoDrive2 Siemens VDO Download Key Siemens VDO Download Key 2 OPTAC When connected they will be displayed as external USB storage devices In case the reader remains invisible for the system please connect it to other USB port Should you have any inquiries concerning the use of the aforementioned devices as well as uploading data from drivers charts and digital tachographs please contact the device s producer or your local retailer Below you will find contact information on the readers producers as of the manual printing date TachoTerminal http tachoterminal net en OPTAC http www optac info e Siemens VDO Download Key 1 amp 2 http www vdo com TachoDrive TachoDrive2 http www matt pl index ph The program should be compatible with all readers producing digital output files compliant with 1B Annex You will find configuration utilities required to set up your device in the Start Tachospeed menu When connecting universal readers equipped with card readers to the computer please remember that the reader should be connected to the tachograph and there should be no card inside 2 4 Multiple Workstation Installation The so called Multi version of Tachospeed software is a version intended for multiple workstations allowing simultaneous work of several users For such work to be possible it is required to connect the computers into a network Installation of the Multi version should
80. te allowance choice of the country may be skipped and default country selected Assigning localities to countries is used by the allowance calculation module to identify drivers allowance and accommodation charges During upload of new tacho charts the program might inquire about adding a new locality In case when required locality is not available in the list press the Save button to save the new locality N A city in the database Do you want to add the city Yes No When filling in the tacho chart departure and arrival localities the program suggests a locality via the Add Cities window City name Lic htestain Country To add a locality press the Add button 4 5 2 Viewing and Editing of Cities To Edit city information click on the View and edit button in the Cities menu A popup window will appear allowing you to change the name of locality and the country Copyright 2004 2009 by Infolab Editing mode When in Editing mode it is possible to enter a new city name or change the country This proves particularly useful when a database saved locality was wrongly assigned to a wrong country To save changes press the Save button Editing of any data is only possible in Editing mode otherwise it is only possible to view chosen information 4 5 3 Deleting of Cities To delete a locality press the Delete button in the Cities menu A popup window will appear allowing you to delete the
81. the program version 4 3 2 Viewing and Editing of Vehicles To Edit vehicle information click on the View and edit button in the Vehicles menu A popup window will appear allowing you to change vehicles registration numbers and other data Editing of vehicles number plates allows to change vehicles in case one of them is being unregistered put off lease or any other circumstances concerning the company s fleet of vehicles During editing it is also possible to adjust all other data introduced into the database View and edit vehicles NUMER NUMEREWID Company DW 145EM EZG31M9 LZA 03405 Aa Registration no Vehicle Number VIN number Company Comments Editing mode To change vehicles information please point the vehicle in the list and tick the Editing mode box All changes are saved automatically Editing of any data is only possible in Editing mode otherwise it is only possible to view chosen information In case nactive mode has been ticked the vehicle will not be displayed in the list during addition of new tacho charts This function proves useful in the cases of vehicles not being used anymore whose data need to be stored for another year Copyright 2004 2009 by Infolab p 27 Ti Tachospeed 4 3 3 Deleting of Vehicles It is possible to delete vehicles To do that click on the Delete button in the Vehicles menu A popup window will appear allowing you to delete the selected vehicle f
82. use button beyond the activity ring and choose Chart insertion Chart insertion time will be then set for the exact hour displayed on the clock in the left upper coroner of the chart screen o fru a Set Midpoint B Reread x Chart reading ON OFF x Zoom out P Zoom in iM Center Imag t enter Image IL Tacho insertion T 5 _ e w i DE In case the generated weekly and fortnight reports do not comply with actual state remember to set the correct onset 6 5 Activities Edition Context Menu In some cases changes in drivers working time need to be made To modify selected parts of the tacho chart please launch the context menu Copyright 2004 2009 by Infolab p 42 Select Rest Mode Merge with Last Merge with Next Change mode Divide Insert Insert ferry railway marker Change all modes Border Crossing The Select Rest Mode option allows to change the selected activity into rest Merge with Previous and Merge with Next allow deletion of selected sectors Thanks to the Divide option you will be able to divide the sector into halves The Several Vehicles on a Chart function allows introduction of several vehicles data if one chart was used by a driver in more than one vehicle This function will be addressed in detail in further section of this manual The Border Crossing function allows drivers to specify the time of border crossing It is only useful in case of int
83. vation of the digital module the Tachospeed software allows analyses of digital tachograph data and drivers charts The software allows processing and analysis of retrieved data with respect to rules and regulations concerning driving times resting periods and breaks as well as keeping record of the working time Moreover the application allows calculating the drivers allowance creating fuel reports required to control the fuel consumption as well as creating drivers and vehicles documentation Tachospeed allows storing of data read from tachograph charts as well as archiving and visualization of data retrieved from the system of digital tachographs The created database may be then filtered or sorted in respect to numerous criteria i e dates drivers names vehicles registration numbers the place of departure or arrival etc Our software application allows as first in Europe the use of sheet fed scanners while scanning the tacho charts which visibly shortens the process Our software comprises several main modules e digital module e recording module e driving time break and resting period module e enhanced control module e business trip and allowance module e reminder module Our software complies with the provisions of the Drivers Working Hours Act dated 16 April 2004 and the European agreement on international road transport AETR 1999 Journal of Laws no 94 item 1087 as well as the lates
84. wall Please restart your system after the installation has been completed Otherwise please launch the Firebird server manually this step has been properly addressed in the Firebird manual You can now launch the Tachospeed software If the server version has been launched the following popup window will be displayed system Unable to connect with the database Insert correct server IP 127 0 0 1 Part 3060 Username SYSDBA Password Use additonal log in parametres Cancel Ok Further installation procedures may differ depending on installation and network parameters Please type in the server s Internet address localhost or 127 0 0 1 or other assigned to your computer Next specify the path to the Multi server version source folder e g C Program Files Infolab TachoSpeed If the installation process has been concluded properly the program should launch and gain access to the database 2 4 2 Server Installation Troubleshooting The program launches but does not upload the contents of the database the path and server address window keeps popping up There s additional firewall software installed in the system e g Norton Security other than the default one e The 3050 has not been forwarded e Invalid IP has been specified spaces full stops etc e Invalid installation path has been specified e The Firebird server is unavailable does not work as a service or has been stopped e Ot

Tachospeed Software: User`s Manual

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