COSEPRE - Costs of urban cleaning services : user`s manual
Contents
1. version 1 0 Windows 98 INFORMATION For more information about the Urban and Local Government Working Paper Series contact Urban Publications Coordinator Urban Development Infrastructure Group The World Bank 1818 H Street NW Washington D C 20433 U S A Facsimile 202 522 3232 Email urbanhelp worldbank org Internet www worldbank org urban Urban Development Infrastructure Group 1818 H Street N W Washington D C 20433 U S A Internet www worldbank org PRINTED AT CEPIS Pan American Center for Sanitary Engineering and Environmental Sciences Los Pinos 259 Urb Camacho Lima 12 Peru P O Box 4337 Lima 100 Peru Telephone 51 1 437 1077 Fax 51 1 437 8289 Internet cepis cepis ops oms org http cepis ops oms org2. COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 5 6 Fuel Fill data in the following boxes Code type a successive number to identify every fuel Description type the name and octane of the fuel Cost type the cost of the fuel per volume unit liter or gallon Once data has been input click Save COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL To edit point and double click the line to be modified make the correction and then click Save Another way to make modifications is pointing to the line to be modified and then click Edit To delete follow the same procedure using the option Delete 5 7 Lubricant Follow the same procedure as in Fuel If one equipment does not use fuel nor lubricant enter data in the following way Code enter a successive number Description none Cost 0 00 In this way none will appear in the printed format Otherwise any data entered in the fuel table will appear Once you have entered all data required in the option Tables you should input information in the option Data COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 6 SELECTED SERVICES Point and click the service you want to work on The following screen will appear In the upper part the following common data required for all services appear Number of shifts per day type the number Number of working days per week
3. 0 year depending on the garment or place Cost NC type the unit price of each garment in the currency specified by the user COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL a Type select the garment as part of the uniform UNI or as part of the personal safety equipment SAF 5 2 Personnel Fill the following boxes e Code type a successive identification number Description type the denomination of the position Click Addto record data In this screen click Uniformto record the uniform and safety equipment used by every worker The following screen will appear with the name of the service the code and the job position COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL Click the option Newto select from the table every relevant garment for each position The data in the table has been input under the Uniform and safety equipment option Any additional garment should be input under Uniform and safety equipment 5 3 Equipment Fill data in the following boxes Code type a successive number for each equipment Description type the denomination of every equipment used in the service e Mechanical sweeping and cleaning COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 14 5 4 Tools Input information as mentioned above 5 5 Facilities Input information as mentioned above
4. COSEPRE manuals and software are available in printed version and diskettes at the following address The World Bank Urban Development MSN F4P 401 1818 H Street N W Washington D C 20433 U S A The electronic version may be accessed on the following URL routes The World Bank http Awww worldbank org urban publicat cosepre html CEPIS ftp ftp cepis org pe pub cosepre COSEPRE Costs OF URBAN CLEANING SERVICES User s MANUAL TABLE OF CONTENTS PREFACE PME 1 INSTALLING THE COSEPRE SOFTWARE ccsscccssssseesesseccseeseeeesseneseseesanee 11 Beg ired hardware tail 1 2 AA eaae nrn reri aa daera a ia iais ikai i Ni 1 37 Getting installed a rnain iaa PAK Uem 397 CEXDOEUO oo on ooo etu Pe UN a RR e Et eost estera dad 4 CUM tn ete eiie tede axe SE EC eens 3 9 MVol me rnit orare tenete Cr de eed as eee dene e Eo laa al 3 9 Costing method a i i da MENS Ue EE SRA nup NAS LM ilz 5 1 Uniform and safety equipment seeessseseeeeeeeeseeeeee eene Die Personriel ree ioter i ete desee Te ee OE veh Sd Rote eux ee Y Re Po E DE PRU RE 5 3 EQUIPMENT ias or vo ERI 5 5 TDI MR L MP P O DB CPUC MEME SWAT m M 6 SELECTED SERVICES eren iii devi sevanavsentcausseivusiievandunasesscsunpadoescesesusscudveste 61 Persontel ine icd dis 62 Edqulipt
5. Windows Zn E So aaa el Es Volume 1 C Z3 Program Files EX cosepre Prog on Dmiscep1 H ee Casa on Omiscep1 Data I E Data on DmiscepliData J a Network Neighborhood Lime i m F Base de Datos mdb Y r Open as read only E a 3 4 Currency Point to File click Currency and select between the national currency or the American dollar COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 3 5 Volume unit Point to File click Volume unit and select between liters o gallons 3 6 Costing method Point to File click Costing method and select among the linear method fixed percentage method and the amortization fund method The lineal method is given by default 1g method gt A COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 3 7 Services Enables you to select the service to be analyzed You may select All services only one or several of them Point and click the service you want to work on A check mark will appear on the service selected Once the service has been selected click Accept The option None service is used only to clear in case of error 3 8 Exit Enables you to close the COSEPRE software COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 3 9 Calculator Once a service has been selected the option Calculator appears bellow the main menu fa
6. are published to communicate the results of the Bank s work to the development community with the least possible delay The typescript of this paper therefore has not been prepared in accordance with the procedures appropriate to formal printed texts and the World Bank accepts no responsibility for errors Some sources cited in this paper may be informal documents that are not readily available The findings interpretations and conclusions expressed in this paper are entirely those of the author s and should not be attributed in any manner to the World Bank to its affiliated organizations or to members of its Board of Executive Directors or the countries they represent The World Bank does not guarantee the accuracy of the data included in this publication and accepts no responsibility for any consequence of their use The boundaries colors denominations and other information shown on any map in this volume do not imply on the part of the World Bank Group any judgment on the legal status of any territory or the endorsement or acceptance of such boundaries The material in this publication is copyrighted Request for permission to reproduce portions of it should be sent to the Urban Development Division at the address in the copyright notice above The World Bank encourages dissemination of its work and will normally give permission promptly and when reproduction is for non commercial purposes without asking a fee COSEPRE AVAILABILITY The
7. average expressed in ton day Additional service Data mentioned above are required Once these data have been input fill the boxes of the middle part of the screen referred to personnel equipment tools facilities and other expenses 6 1 Personnel Click the scroll arrow in the Position box to select the position you want to work on and enter the following data Number of personnel type how many persons are working in the position that is being analyzed Salary type the basic monthly income of the laborer The payment may be daily weekly or twice a month The quantity to be entered however should be the total received monthly COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 6 2 Benefits of the salary type the percentage of the salary that the company or municipality should pay to the laborer for social security housing fund etc Food allowance type the monthly fixed sum the laborer receives for food per working day This amount is given according to collective bargain or as a social benefit Number of bonuses per year type the number of bonuses per year the laborer receives on special occasions such as national holidays or Christmas It may be established by law or by collective bargain If no bonus is granted zero must be entered Bonus 96 of the salary type the percentage of the worker s salary that represents the bonus Others annual type the total amount received per yea
8. the daily salary of the driver Vehicle maintenance NC year type the preventive and corrective maintenance cost Worker benefits type the percentage of the daily salary paid to the worker for allowances bonuses benefits and others Fuel consumption gal km type the number of fuel gallons per kilometer used by the equipment Lubricant consumption gal km type the number of lubricant gallons per kilometer used by the equipment Number of tires tires unit type the number of tires required for the equipment Cost of tires NC U type the unit cost of every tire Useful life months type the number of months the tire is expected to last Amortization time years type the number of years required to pay the investment Vehicle capacity ton type the load capacity of the vehicle expressed in tons Average speed km hr type the relation between the distance traveled by the vehicle and the average time used to travel that distance expressed in km hr Investment costs of the transfer station Cost of the transfer station NC type the amount required to implement the facility or basic infrastructure of each service Useful life of the station years type the estimated duration of the facility or infrastructure expressed in years COSEPRE Cosrs OF URBAN CLEANING SERVICES USER S MANUAL e Insurance premium 96 type the annual percentage of the investment cost paid f
9. type the number Average of working hours per shift type the number The fourth data varies according to the service as follows e Sweeping manual or mechanic Total average length of sweeping per day type the average number of kilometers including all shifts Beach cleaning washing of streets and plazas and maintenance of parks and gardens Area to be covered by the service type the area expressed in m COSEPRE Costs OF URBAN CLEANING SERVICES User s MANUAL Collection conventional containers and weed Average of waste collected per day type the quantity expressed in ton day include all shifts Transfer and transportation Average of waste received per day ton day type the total volume of waste received at the transfer station in a working day for its later transfer to the sanitary landfill expressed in ton day Average of round trips from the transfer station to the landfill per shift type the average of round trips made by every vehicle during a shift In every shift there may be two three or four trips Distance from the transfer station to the sanitary landfill km type the number of kilometers Treatment system incineration recycling plant composting Average of waste treated at the plant ton day type the average expressed in ton day Final disposal Average of waste received per day ton day at the sanitary landfill in a working day type the
10. A gt A E AA E L E A E AE 33 COSEPRE COSTS OF URBAN CLEANING SERVICES UsER S MANUAL PREFACE Managing the ever increasing volume of domestic industrial and commercial wastes is one of the greatest challenges that modern society has to face In developing countries the situation is even worse due to lack of grants for research targeted at solutions according to local realities Moreover models from countries with different conditions are brought into play by public cleaning designers and cleaning utilities often manage their limited financial means inadequately without control or insufficient knowledge of the resources that are being handled All the above negatively affect the provision of urban cleaning services To help overcome these deficiencies it is necessary to know the costs of each public cleaning service to identify those that are demanding more resources In that way a corrective policy to reduce costs while improving the quality of the services may be set up The COSEPRE program costs of urban cleaning services for its acronym in Spanish allows the simulation of scenarios and facilitates the easy calculation of the annual and unit costs per service based on information provided by the user Besides the traditional services of manual and mechanical sweeping collection transfer and transportation and final disposal this new version analyzes the following services cleaning of beaches streets and plazas
11. CES USER S MANUAL 2 1 COSEPRE buttons The different screens of COSEPRE have the following buttons Add click Add to save data entered into a table Save click the button Save to record new information typed in any text box Edit click the text box to be modified type the correction and then click the button Edit Delete click the text box to be deleted then click the button Delete Clear click the text box to be cleared then click the button Clear All text boxes will be cleared exceptthe Code box Once data have been cleared enter the modifications and then click the button Edit Print click any of the two options Yes to print a format with data No to print a format without data The following screen appears Print Click YES to print a format with data Click NO to print a format without data Once you have selected Yes or No a screen to select the printer appears Select the printer the number of copies to be printed and then click Accept Exit click Exit to quit from the screen you have been working on COSEPRE Cosrs OF URBAN CLEANING SERVICES USER S MANUAL 2 2 Getting help in COSEPRE To get help on how to input especific data point with the mouse to the box you want further explanation and then press F1 3 FILE The option File enables you to create new files to open existing files and to close the COSEPRE software 3 1 New Point and dou
12. Calculator Bie ka 4 DATA Once you have selected the services click Data to input information The following options will appear w COSEPRE Cost of urban cleaning services File Data Results Tables Additional tools Window Help Fl 9 0 ooo EE General data Galen f Nc Beach cleaning Collection gt Final disposal Administrative and financial costs General data The services selected Administrative and financial costs 4 1 General data The following boxes appear in this option Reference type any comment regarding the file you are working on COSEPRE Costs oF URBAN CLEANING SERVICES UsER S MANUAL Date type the date your are creating the file mm dd yy Annual bank interest type the percentage In the Peruvian case for example the average annual interest is 12 Exchange rate US type the American dollar exchange rate on the date the program is carried out This data allows the automatic conversion of the dollar into the national currency or vice versa in the files insurance premium annual percentage for equipment type the annual amount the cleaning utility should pay for insurance against robbery fire vandalism among others it represents a percentage of the investment cost and should be entered as Such Population to be served type the approximate number of persons to be served by the public cleaning utility or by one of its component
13. ble click New with the mouse to create a new file When the option Newis activated the following screen appears COSEPRE COSTS OF URBAN CLEANING SERVICES User s MANUAL In the box File name type the name of the new file and click the button Save as type Be advised not to modify the box Save as type it should remain as shown in the screen Once the first COSEPRE file has been created under File appears an icon to open new files and four boxes with the following information e the first box refers to the selected volume unit gallon or liter e the second box indicates if the national currency NC or the American dollar US is being used the third box indicates the selected costing method i e the linear method the fourth box indicates the name of the file you are working on tools Window Help F1 AA T RUNS DUNG pa jo Ballon 3 2 Open Enables you to open a file to review it or modify it Double click Look in select the directory and then the file you want to open The creation of the first COSEPRE file prompts the following options under File Export to Currency Volume unit Costing method Services Exit COSEPRE Costs OF URBAN CLEANING SERVICES UsER S MANUAL 3 3 Export to Enables you to copy an active file in other directory or diskette Through this option other users can use the same data This option is similar to the Save as option in
14. d the administrative and financial costs regarding the selected service 8 2 Overall annual cost This option shows a table with all services including the annual costs of personnel operation and maintenance capital and administrative and financial costs COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 8 3 Unit cost per service This option shows a table with the unit cost of every service according to the unit that has been selected 9 ADDITIONAL TOOLS There are four options Modification of terminology Waste prediction Cash flow for a sanitary landfill Graphs 9 1 Modification of terminology This tool may be used to modify a term that is not common in the region or country where the program is being applied You may modify the formats of data entry services and results annual cost COSEPRE Costs OF URBAN CLEANING SERVICES User s MANUAL ati MMRONGNEMR Annual cost Fuel Click the line to be modified then click the button Edit and enter the modification in the text boxes This too has two boxes for data entry New term type the new term to replace the old one Observation type any relevant comment To confirm the acceptance of the new term click the button Activatedand Save 9 2 Waste prediction To predict the generation of waste click this tool and fill the following data Starting year type the starting year to in
15. dministrative offices Stationery type the cost of materials such as envelopes pens folders etc e Computer supplies type the cost of computer items paper ink toner diskettes etc Cleaning items type the cost of cleaning items used in the facility brooms mops detergent disinfectant wax etc Others enter any item not considered above COSEPRE Cosrs OF URBAN CLEANING SERVICES UsER s MANUAL Eleciiciy 800 00 P Wae Ew tchman service 100500 Ores do Once you have saved the above data enter information regarding the administrative and financial costs 7 ADMINISTRATIVE AND FINANCIAL COSTS The administrative and financial costs is a default option and it always appears with any service Data to be input is similar for any service Since personnel in this area work half a day on Saturdays a fraction 5 5 is accepted in number of working days per week 8 RESULTS Once data has been input in each service click Results to select among three options Annual costs per service Overall annual cost Unit cost per service COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL The calculation of the depreciation is made with the costing method selected in the File option 8 1 Annual cost per service Click the scroll arrow and select the service you want to analyze The table shows the annual costs of personnel operation and maintenance capital an
16. f facility box to select the facility you want to work on and enter the following data Investment cost type the amount required to build the basic infrastructure for each service Useful life years type the estimated duration of the infrastructure expressed in years Insurance premium type the percentage of the investment cost representing the annual amount the cleaning utility should pay for insurance against robbery fire and vandalism among others COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 6 5 Other expenses It should be noted that a service may have several facilities in which case the total sum of expenses made in the various facilities should be entered Fill the following data Utilities Electricity type the monthly amount paid for the electricity bill Water type the monthly amount paid for the water bill Telephone type the monthly amount paid for the telephone service Facility rent type the monthly amount paid for the rental of the facility Watchman service type the monthly salary of the personnel that guard the facility Others type the monthly amount paid for any service not considered above Various items Office furniture type the purchase and maintenance cost of furniture such as shelves desks tables etc Office equipment type the purchase and maintenance cost of computers telephones air conditioning etc used in a
17. gray paper series is published in print with abstracts furnished on line at www worldbank org The Urban and Local Government Working Papers series presents current research policies and tools under development by the Bank on a broad range of development issues and practices in the urban development and local governance field These papers reflect work in progress and some may appear in their final form at a later date as publications under the Bank s official Technical Paper series The Urban and Local Government Working Papers series is geared to a technical audience and is intended to aid the work and improve the results of both Bank and non Bank technicians and practitioners working in this field Urban Development Infrastructure Group Private Sector and Infrastructure Network The World Bank PAHO CEPIS PUB O1 49 Original Spanish UJ WORKING PAPER SERIES COSEPRE Costs of urban cleaning services USER S MANUAL Version 1 0 Windows 98 The World Bank Pan American Center for Sanitary Engineering Urban Development and Environmental Sciences Infrastructure Group Division of Health and Environment Pan American Health Organization World Health Organization Copyright 2001 The International Bank for Reconstruction and Development THE WORLD BANK 1818 H Street N W Washington D C 20433 U S A All rights reserved First printing January 2001 Urban and Local Government Working Papers
18. h flow of a sanitary landfill for a given period click Cash flow and fill the following data described above Starting year e Growth index of population per year Average coverage Number of working days per year Average waste generation kg pop day Growth index of coverage per year Population Growth index of waste generation per year Additional data to calculate the cash flow are Number of projection years type the number of years to establish the profitability of the project e Monthly tariff per family NC month type the monthly tariff every family household must pay for the final disposal service Unit cost of the service without capital per ton NC t type the total annual cost of operation without the investment in machinery and infrastructure divided by the volume of waste received or expected in a year expressed in tons Investment in machinery after its useful life NC type the constant amount added to the investment after its useful life It is the additional expenditure in machinery due to the increase of wastes Annual average interest type the annual banking interest per loan expressed in percentage Total investment NC type the costs of investment and infrastructure Useful life of the infrastructure years type the number of years the infrastructure is expected to last COSEPRE Costs OF URBAN CLEANING SERVICES UsER S MANUAL Persons pe
19. he cost per volumen unit liter or gallon Lubricant cost type the cost per volumen unit liter or gallon Effective working hours per shift hours type the number of working hours of the vehicle per shift 9 4 1 1 Large vehicles x Vehicle LM i peration costs of the transfer eg wipment nvestment cost of the sfer station Number of tires ge Bo eee les vehicle lt E Cost of ihe transfer i Insurance vehicle a H inni station NC io ud v e Cea i Useful life ofthe D station years i i Insurance ae i remium 1 dn Operation cost of the Worker beretts 2 iru l be 15 y Mansfer station Operalion cost 2 POOR TS NC month n a d a Maintenance river dion Med i i Nodes Large vehicles are those of large capacity used in the transfer service The following data should be filled General data Besides the common data described above enter the following Installed capacity TS ton day type the average capacity of the transfer station expressed in ton day There is a direct relation between infrastructure capacity and the number of available vehicles COSEPRE Costs OF URBAN CLEANING SERVICES User s MANUAL Operation costs of the transfer equipment Vehicle cost NC unit type the purchase cost of the vehicle Insurance vehicle tax NC year type the annual amount paid for the vehicle insurance and taxes Driver cost NC day type
20. itiate the predictive analysis of waste generation Growth index of population per year type the percentage You can get this data from population censuses Average coverage type the percentage of population served by the final disposal service sanitary landfill in the starting year of the prediction COSEPRE CosTs OF URBAN CLEANING SERVICES USER S MANUAL Number of days per year type 365 Number of prediction years type the number of years considered in the waste generation prediction Average of waste generation kg pop day type the average of daily waste generation per person in the area covered by the final disposal service expressed in kg pop day Growth index of coverage per year type the percentage representing the estimated increase in waste collection and final disposal Population type the population of the area to be covered by the final disposal service Growth index of waste generation per year type the percentage If this information is not available the average growth index of 1 may be used for waste generation in Latin America Waste density in the landfill t m type the waste compaction expressed in density units t m It should not surpass 1 2 t m To get a table with results click Update N Waste prediction COSEPRE COSTS OF URBAN CLEANING SERVICES USER S MANUAL 9 3 Cash flow To calculate the cas
21. jo AN _ 9 lt 5 lt _ 5 o 9 9 D e 9 Fa 5 ai Public Disclosure Aut PAHO CEPIS PUB 01 49 Original Spanish COSEPRE Costs of urban cleaning services USER S MANUAL Version 1 0 Windows 98 Cost NC The World Bank Pan American Center for Sanitary Engineering Urban Development and Environmental Sciences Infrastructure Group Division of Health and Environment Pan American Health Organization World Health Organization 10 WORKING PAPER SERIES 22022 February 2001 Du OS A f The World Bank is committed to knowledge sharing which involves not only the Bank s communities of practice and their partners but the entire development community A process of knowledge management is essential to make sense out of and act upon the vast quantities of information available today Still in the early stages of implementation knowledge management is expected to change the internal operation of the World Bank and transform the organization s relationships with external clients partners and stakeholders becoming a key way of doing business in the 21 Century Given the speed of global change and the value of learning from ongoing activities the Urban Development Division of the World Bank is committed to communicating the results of the Bank s urban work to the development community as quickly and clearly as possible Toward that end this informal or
22. maintenance of parks and gardens collection of containers and green waste treatment system incineration composting and recycling any additional service defined by the user In addition to determine the costs of each service the program examines the need for implementing a transfer station based on unit cost analyses and presents a cash flow for the installation of a sanitary landfill estimating its useful life To complement this User s manual the COSEPRE Technical documentation explains the technical issues that support the development of the software COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL This version for Windows 98 has incorporated useful feedback comments We encourage and welcome any suggestion that may help improve the COSEPRE software webmaster Q cepis ops oms org Engineer Leandro Sandoval PAHO CEPIS Urban Solid Waste Adviser was responsible for the development of the program and had the valuable contribution of Eng Alvaro Cantanhede PAHO CEPIS Solid Waste Adviser and Eng Francisco Zepeda ex coordinator of the HES PAHO Program CEPIS computer support was provided by engineers Luis Cobo and Carmen Alvino who collaborated in the programming The validation of the program was in charge of Eng Martha Guti rrez COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 1 INSTALLING THE COSEPRE SOFTWARE The following requirements are necessary to install the version 1 0 for Wi
23. merit iei ere ee eicere od eere rne RS taa ts 6 9 OS eoe ia h bh AUN ODMDANNOOAAHA R COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 6 4 Faclliti s 2 eiie eniin identitate tesuetee tus 21 6 5 Otherexpetises esee iere verit ente veces eene Yee ERUIT VE ee qued 22 ADMINISTRATIVE AND FINANCIAL COSTS esee nennt 23 lisi ge PH 23 8 1 Annual COSt per service cooocoonoconocococonononnnonacnonoonnconnr nono nmen rares rens 24 8 2 Overall annual cost isnin a eren i nnnm 24 8 3 Unit Cost per service oooonononncinnnnonanaccnonocccannannonoccccnnnnara ra nono EEEE 25 ADDITIONAL TOOLS cic ciciienseciccnwsdisyetetevoosssatavvavacessnvstessuadedsaecendsvarcetandeocdeae s nd 25 9 1 Modification of terminology oooo cccncncoccnonnnooncnnnoconananencncccnaororornoncnnccannnnnos 25 9 2 Waste prediction ti an 26 Eee Em 28 9 4 Graphs ee ro tee taedet ees dee EE EIE 29 9 44 Data entry iia 29 9 4 1 1 Large vehicles ooocooocccnoooccconannononncncononnnnnonennnnnan ano nennen 30 General data iile cov ree ener 30 Operation costs of the transfer equipment 31 Investment costs of the transfer station sss 31 Operation costs of the transfer station sss 32 Smallivehicles tucuman RES EX Deva 32 9 4 2 Graph generation s neigia aa eniai esee enne 32
24. ndows 98 of the COSEPRE software 1 1 Required hardware Compatible IBM PC 486 DX4 or higher processor 16 MB of available RAM memory 15 MB of free space minimum besides the space required for Windows 95 at least Floppy disk drive VGA 800x600 resolution monitor Mouse 1 2 Required software Windows 95 or a higher version Five diskettes containing the COSEPRE software The user should enter the data required by the software to make the cost analyses otherwise incoherent results may be obtained 1 3 Getting installed Follow these instructions Insert diskette 1 in drive A Click Startfrom the taskbar and select Execute If A Setup exe appears click Accept to start the installation If A Setup exe does not appear click Examine search drive A and select Setup exe to start the installation Insert diskette 2 in drive A and follow the installation message Insert diskettes 3 4 and 5 until the message COSEPRE setup was completed successfully appears cosepre Setup COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL 2 STARTING COSEPRE When COSEPRE is installed an icon in Programs is created automatically Every time you want to start the COSEPRE software click the Start button in the taskbar at the bottom of your screen point to Programs and then double click the COSEPRE icon The following screen will appear COSEPRE Costs OF URBAN CLEANING SERVI
25. or insurance against robbery fire and natural disasters among others Operation costs of the transfer station Operation cost TS NC month type the monthly amount of the operation cost of all the machinery of the transfer station For example funnel motograder etc Maintenance cost TS NC month type the monthly cost for maintaining all the machinery used in the transfer station Small vehicles Small vehicles are those used in the collection service The information required for small vehicles is similar to the information entered for large vehicles Specific data for small vehicles are Helpers per vehicle number type the number of helpers working in the vehicle Helper cost NC day type the daily salary of every helper 9 4 2 Graph generation To get the comparative graph with data entered for each vehicle clickthe button Graph The graph will compare hours versus NC ton To get the graph comparing kilometers versus NC ton click the button Cost vs distance COSEPRE Cosrs OF URBAN CLEANING SERVICES USER S MANUAL amp Additional tools Graph MEE 120 ical 108 10 24 96 90 uc J 035 525 Compact 18 Truck Small 12 Cost 66 NC t 604 54 48 42 36 304 Trailer truck Large 2 Time Hours 10 HELP F1 The Help F1 presents two options Technical documentation summary of
26. r family number type the average number of persons per family in the area of study Initial investment in machinery NC type the cost of the machinery required for the sanitary landfill operation front end loader tractor motograder roller compactor dump truck among others Average useful life of the machinery years type the estimated useful life for all vehicles expressed in years In many cases this information is provided by the manufacturer To get a table with results click Update 9 4 Graphs In this option you can prepare a graph of unit costs as a tool to help decide the creation of a transter station To prepare it the program requires data of vehicles from the collection service and the transfer and transportation service General information common to two vehicles at least is requested for the analysis as well as specific information on the large vehicle and the small one There are two options Data entry Graph generation 9 4 1 Data entry Click Add to enter data There are two options Large vehicles Small vehicles Common data for both large and small vehicles are Description type the description of the vehicle used Working days per year days type the number of working days per year Annual average interest type the percentage of the annual banking interest per loan COSEPRE COSTS OF URBAN CLEANING SERVICES USER S MANUAL Fuel cost type t
27. r for any other payment such as overtime promotion or other allocations Equipment Click the scroll arrow in the Equipment box to select the equipment you want to work on and enter the following data Number of equipment type the quantity of equipment used in the specific service Purchase cost type the unit cost of every equipment Salvage value unit type the value expected to be obtained from the equipment at the end of its useful life Average of working hours per shift type the average of effective working hours per shift without considering idle hours Useful life years type the estimated duration of the equipment expressed in years Fuel gal hr or km gal type the number of gallons or liters used in an hour or kilometers per gallon or liter Type of fuel click the scroll arrow and select the type of fuel used by the equipment COSEPRE COSTS OF URBAN CLEANING SERVICES USER S MANUAL Lubricant gal hr or km gal type the number of gallons or liters used in an hour or kilometers per gallon or liter Type of lubricant click the scroll arrow and select the type of lubricant used by the equipment Tires number of tires per vehicle cost and useful life type the quantity of tires required by the specific equipment the unit cost and the estimated duration expressed in years Battery number of batteries per vehicle cost and useful life type the quantity of batteries required b
28. s Average of persons per family type the average number of persons per family in the area of study To save data click Save To quit to another screen click Exit Once General data has been input fill data in the option Tables 5 TABLES Point and click the option you want to input information gt COSEPRE Cost of urban cleaning services COSEPRE Costs OF URBAN CLEANING SERVICES USER S MANUAL The following options appear under Tables Uniform and safety equipment e Personnel Equipment Tools Facilities Fuel Lubricant 5 1 Uniform and safety equipment The list of unitorm and safety equipment enables the user to select under the Personnel option what uses every worker Table Uniform and safety equipment ix uL BODE DESCRIPTION foot rim x i USEFUL LIFE COST Gee da 001 aan gt 001 Trousers 0 5 60 00 a Description Trousers SSS E E T Ua gE Useful ife ps A DR p o n INE o Cost INC i 160 00 m Type UNIFORM z a PP Fill the following boxes Code type a successive number to identify every garment Description type the name of the garment For example trousers Unit type if the garment is a unit or a pair Example a pair of shoes Useful life years type how many years the garment could last It indicates how frequently the employer provides the uniform twice a year or 0 5 year annually or 1
29. the technical documentation manual About COSEPRE brief presentation of the staff responsible for the preparation of the COSEPRE software ud COSEPRE COSTS OF URBAN CLEANING SERVICES USER S MANUAL URBAN AND LOCAL GOVERNMENT WORKING PAPER SERIES Current Publications UWP 1 What a Waste Solid Waste Management in Asia Daniel Hoornweg with Laura Thomas UWP 2 Learning from the World Bank s Experience of Natural Disaster Related Assistance Roy Gilbert and Alcira Kreimer UWP 3 Observations of Solid Waste Landfills in Developing Countries Africa Asia and Latin America Lars Mikkel Johannessen with Gabriela Boyer UWP 4 Guidance Note on Recuperation of Landfill Gas from Municipal Solid Waste Landfills Lars Mikkel Johannessen UWP 5 Guidance Note on Leachate Management for Municipal Solid Waste Landfills Lars Mikkel Johannessen UWP 6 Garment Making and Urbanization An Introductory Study of Four Cases Nigel Harris with Lamia Bulbul Khandaker Mainuddin Xiaochen Meng Sameh Naguib and Sampath Srinivas UWP 7 Integrating the Environment in Urban Development Singapore as a Model of Good Practice Josef Leitmann UWP 8 Composting and Its Applicability in Developing Countries Daniel Hoornweg Laura Thomas and Lambert Otten UWP 9 COSEPRE Costs of urban cleaning services Technical documentation version 1 0 Windows 98 UWP 10 COSEPRE Costs of urban cleaning services User s manual
30. y the specific equipment the unit cost and the estimated duration expressed in years Large brooms number of large brooms cost and useful life type the quantity of large brooms required the unit cost and the estimated duration expressed in years Large brooms are only used for mechanical sweeping Maintenance type the depreciation percentage according to the machinery Include both the preventive and corrective maintenance The following screen shows the data input for a collection truck Personiel Equipment Tools Facilties Other expenses i Type No o ener fT iste csi frio 00 equipment ir i Average of Salvage value unit rasa 00 vong hous pe 700 Usefullfe yea 5 FuelGal Hou o 08 dna des zi ubicarla sh 05 T Lublicant WA cac oil Maintenance depen rm 10 00 sque N per vehicle a Cost Unit it NC T 1500 00 Useful ife leal Battery 12 N pet vehicle vus al Casiri NC ENI seta po Edit a Delete Print COSEPRE CosTs OF URBAN CLEANING SERVICES USER S MANUAL 6 3 Tools Click the scroll arrow in the Tool box to select the tool you want to work on and enter the following data Number of tools type the quantity of tools used in the specific service Purchase cost type the unit cost of every tool Useful life years type the estimated duration of the tool expressed in years 6 4 Facilities Click the scroll arrow in the Type o
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