User Manual(GMS-Online ACR, SES)
Contents
1. Arrival Airport 2015 02 06 x 12 00 KE03910 Incheon International Airport y 2015 02 20 x 12 09 ae1210 Gimpo International Airport V Save Travel Info Once both of ACR and SES data are approved Save Travel Info button is shown on the bottom right corner If you click the Save Travel Info button after entering or modifiying travel information travel information will be stored 16 De USER MANUAL GMS Online ACR SES UNIVERSIADE 2015sGwangju Summer Universiade TIMS Communications system Development Operation MH S GU TIMS 100 GMS_ A AHO 4 24 HA Ol Tt 2015 03 20 Step 6 Sports Entry Information 1 Select sports gt Select sports e g Select AT Athletics gt Click Register button gt Check Duplication gt Select Entry Info Tab 2 Select sports gt Select sports e g Select AT Athletics gt Participants List gt Select participant from the list gt Participant Details gt Click New button gt Check Duplication gt Select Entry Info Tab lt The screen for entering information on the sports entry form gt Participant info Entry info Season Best Personal Best Event Eprauve s Record Personnel de la Saison Record Personnel h min sec 1100 h min sec 1100 100m a sec 200m 400m a 800m O min min 1500m mn min 5000m a min min 10000m a j min min2. 110m Hurdies Haies sec 400m Hurdies Haies 3000m Hurdles Haies a i min min Hall Sami Marathon a h h 20km Walk Marche g h h Season Best Personal Best Eveat Epreuve Record Personnel de ta Saison Record Personnel cm m cm High Jump Saut en Hauteur m m Pole Vault Saut la Perche go f m m Long Jump Saut en Longueur C m Triple Jump Triple Saut m Shot Put Lancer du Poids m Discus Disque g m m Hammer Marteau g m m Javelin Javelot g m m Decathion C pts pts Wil be competing in the relay 4x100m Participera au relais 4100m C WIE be competing in the relay 4x400m Pasticipera au relais 4x400m O Best Performance of the Career Meilleure performance de la carri re Event Ev nement Competition Comp tition City Ville Year Ann e Result Rank R sultat Rang Select v Select v Select v Best Performance of the Year Meilleure performance de l ann e Event Ev nement Competition Comp tition City Ville Result Rank R sultat Rang Select v R L j Select v seed x Participation at previous Universiades Participation aux Universiades pr c dentes Universiade Year Ann e Event Ev nement Result Rank R sultat Rang Select v Select v Select vi If you check the events that they wish to participate in the fields for Season Best and Personal Best will be activated Li 17 gt SK cec zig USER MANUAL GMS Onl
3. Passport Gender All Date of Birth x sen Reiser AD No English Name Date of Birth Gender Country Nationality Category Function Sport Code1 Sport Code2 Photo Status a 0000012 MONG LEE2 1993 01 01 M KOR ALB Athle Swir Athletics Y Submitted a 6300105 YONGHO JANG 1992 03 26 M KOR KOR Athle Ath aved E 6300106 YONGHO2 JANG 1 M KOR KOR Athle th Saved C 6300107 YONGHO3 JANG 1 KOR KOR Athle thle Saved 0O 6300110 At KIM 1989 03 15 M KOR KOR Athle Athlet Saved C 6300211 Athlete KIM 1995 03 09 M KOR KOR Athle Athle Saved 1 When you select a sport a search screen for the participating athletes e g AT Athletics will be displayed You may enter keywords in the search conditions e g name registration status passport number gender date of birth to refine the list of participants displayed The field for NUSF country is pre selected and you can search only for the participants from your NUSF Select Sport button return to the sports selection screen Register button move to the registration screen USER MANUAL GMS Online ACR SES 2015sGwangju Summer Universiade UNIVERSIADE GWANGJU TIMS Communications system Development Operation PA H2 GU TIMS_E100_GMS_AF S TO Step 3 Participant Details Select sports gt Select AT Athletics gt Participants List gt Select a participant from the list The screen for the participant details is divided into two sections at the top accreditation status
4. is displayed and general details are displayed at the bottom the section consists of two different tabs Participant Info for entering the athlete s personal information Entry Info for entering participating event and records or ranks from past performances Tab Participant Info Personal Information Notice Entry Info AT X Eng Name amily Name KM Given Name Athlete A Nationality KOR Korea x Gender Male Female Passport KO123123123 Birth Date 1995 03 09 BE ACR Status Saved iv SES Status Saved iv aonga Participant info Entry Info Ad No 6300211 Country KOR Korea Category U Function U001 Athlete Mi By checking this box you accept that some of your personal data may be transmitted to FISU partners Learn more Eng Name Family Name KIM Given Name Athlete Preferred Name Family Name KIM Given Name Athlete Gender Male Female Birth Date 199 Country of Birth KOR J Korea Nationality KOF Korea Photo 07 T Only JPG amp JPEG files are allowed Size 100 512kb Passport KO123123123 Expire date of Passport 017 0 g x Passport Image x07 FT a Only JPG amp JPEG files are allowed Size 100 512kb Address Cunbyunro 16 Post Code 123 123 City Gwangju Country Korea E Mail athlete korea co k Body Height cm Weight kg University Name Ko
5. 0m Hurdes Hailes Hall Semi Marathon O 20e Walk Maeche Season Be p Best PF Epreuve R sonnel de la Saisor R IP 4 m cm m m High Jump Saut en Hauteur m m R Pole Vaut Saut la Perche m Long Jump Saui en Longues m Triple Jump Triple Saut a m Shot Put Lancer du Pods m Discus Disque m Hammer Marcas a m J Jav m m Decathh pts ut tieg in th y 4x1 t Will be competing in th 4x4 art t 400m C Best Performance of Mall pert te La f Event Ev nement Competition Comp tition City Ville Year Annee Result Rank R sultat Rang joci v tect v L Salect v 7 r E Best Performance of the Y Meal pert de t Event Ev nement Competition Comp titios City 1 Ville Reset Rank R sultat Reng v v v Participation at previous Universiades Participation aux Universiades precedentes Universiade Year Annee Event Ev nement Resah Rank R sultat Rang v v v v This screen is for registering or modifying the participanting event record and award history In case of athletics you can select the participating event and enter season best and personal bests if there is any At the bottom you can enter the career bests from other competitions If the SES status is Saved or Rejected you are allowed to modify the information If the status is Submitted or Approved modification is not allowed 3 y SK cec ziy USER MANUAL GMS Online ACR S
6. ES d GWANGJU 2015sGwangju Summer Universiade 0 2015 st a TIMS Communications system Development Operation MH S GU TIMS E100 GMS_A 2X 0 21 HA Ol Xt 2015 03 20 Submit button If there are no more changes to be made on the Participant Info tab and the Entry Info tab the form can be submitted by clicking Submit button There is no separate application for each tab but two tabs make one application for a participant Save button Save all the information entered into the Participant Info tab and the Entry Info tab There is no need to click on the Save button for each tab The SAVE function is for both of the tabs New button In order to register a new participant for the same sport click the New button Close button In order to return to the participants list click the Close button 10 USER MANUAL GMS Online ACR SES 2015sGwangju Summer Universiade TIMS Communications system Development Operation Step 4 Register participating athlete 1 Select sports gt Select Athletics gt Click Register button 2 Select sports gt Select Athletics gt Participant List gt Select Participant from List gt Click New button Notice Entry Info AT X Passport Birth Date x Check Duplication Eng Name English Name Family Name 4 Given Name 0 Nationality Country code and name User s country name is automatically displayed Passport No Pa
7. Nationality Code of Nationality After duplication check the nationality is fixed and cannot be edited Photo Select image file Only JPG JPEG file format is allowed and file size is limited to 100 512kb Passport No Passport number After duplication check the passport number is fixed and cannot be edited Expire date of Passport Expiry date of Passport If passport expiry date is before 2016 01 01 a warning message will be generated stating that the remaining expiry date should be over 6 months Passport Image Scanned copy of the passport Y Only JPG JPEG file format is allowed and file size is USER MANUAL GMS Online ACR SES UNIVERSIADE GWANGJU 2015sGwangju Summer Universiade 2015 wa _ TIMS Communications system Development Operation MH S GU TIMS 100 GMS_A 2X 0 21 HA ON Xt 2015 03 20 limited to 100 512kb Cases resdemaragdres y Post Code Resident post code ay fresemelay county reset county Ce Ermai agdress University Name Name of university Abbreviation for university name mandatory City of University Location of university scien GE OO O OO Sport1 Participating sport 1 When entered selected sport is displayed Sport2 Participating sport 2 N When participating in two sports they are displayed in sport1 and sport 2 Selecting Date 1 Choose Year E g When you click 2015 year field on the calendar 12 years are shown as the
8. SH Registration done USER MANUAL GMS Online ACR SES UNIVERSIADE 2015sGwangju Summer Universiade TIMS Communications system Development Operation User fills in and saves I Form in the on line accreditation system User must check that the completed form is accurate and the details Submit I form entered are correct Correction is not possible after submission After checking the submitted form the accreditation department and the sports department approve or confirm it Accreditation details will be verified by the accreditation department and Approve sports entry details will be verified by the sports department Final Registration approval for the submission will be made in conjunction with both departments approvals If any one of the departments rejects the form it will not be approved If rejected the user can update the form to resubmit Complete The I Form approved by both departments to be transferred into Registration accreditation database 2 2 I Form Registration procedure 1 1 1 Log on 2 f GWANGJU 2015 b L F i b gt Please enter the online system at the following address y SK cec ziy GWANGJU 2015sGwangju Summer Universiade 2015 at USER MANUAL GMS Online ACR SES ay UNIVERSLADE TIMS Communications system Development Operation MIRE GU TIMS 100 GMS HSARA url https acr gwangju2015 kr onlineacr gt Type in the USER ID an
9. User Manual GMS Online ACR SES 2015 Gwangju Summer Universiade TIMS Communications system Development Operation Version 1 0 USER MANUAL GMS Online ACR SES ay UNIVERSLADE GWANGJU 2015sGwangju Summer Universiade 2015 at TIMS Communications system Development Operation SH tH S GU TIMS_E100_GMS_A S A OH Y HA OI XH 2015 03 20 TABLE OF CONTENTS SUMMARY OF DOCUMENTS nt ses seiicors 3 1 ON LINE ACR SES FORM REGISTRATION FLOW AND PROCEDURE 3 1 1 Registration flow and contents essessesoesoesoesoescescesccsscsccssosscescesceseescescescescesceseesse 3 2 2 I Form Registration procedure essesscescesccsscescesccescesocsocescesccsscesocsccescesocsscesoescesse 4 TLL LOGON ee A 4 1 1 2 I Athletes Form 1 1 I 21 Registration 6 USER MANUAL GMS Online ACR SES d GWANGJU 2015sGwangju Summer Universiade 2015 at TIMS Communications system Development Operation MH S GU TIMS E100 GMS_A 2X 0 21 HA Ol Xt 2015 03 20 Summary of document This document is developed as an instruction manual to support all the participants at 2015 Gwangju Summer Universiade to complete their accreditation using on line accreditation system more efficiently 1 On line ACR SES Form Registration flow and Procedure 1 1 Registration flow and contents START seesaw ets uence I form Data Save Save I form Apply Rejected Submit I form Confirmation Approved FINI
10. d PASSWORD at each box and log in X Web browser versions of IE 10 and Chrome are recommended Microsoft is no longer supporting IE version that works on Windows XP In case you are using a system with OS Windows XP we strongly suggest you use Chrome to avoid any problems in using our system USER MANUAL GMS Online ACR SES 2015sGwangju Summer Universiade TIMS Communications system Development Operation 1 1 2 I Athletes Form I 1 I 21 Registration The screen below is where NUSF fills in I Athletes Form Please refer to the following procedure to fill in the I Form Access path Participant Management gt Entry Info Management Step 1 Select sports uvant A gt Participant Management gt Athlete Form GWANGJU 2015 ee Online ACR B Participant Management General Form lim gt Nr hs DB 3 L pass roy C Universiade Gwangju 2015 hi The above screen is for registering or searching an athlete Select the participating sport for the athlete y SK cec ziy USER MANUAL GMS Online ACR SES UNIVERSLADE GWANGJU 2015sGwangju Summer Universiade 2015 tisis o TIMS Communications system Development Operation T j4 tH S GU TIMS_E100_GMS_A S A OH Y HA OI XH 2015 03 20 Step 2 Participants List Select Sport gt Select AT Athletics gt Participants List Notice Entry Info AT Eng Name Country KOR Korea Status ALL wy
11. image below If you click one of the arrows you will find the year that you intend to choose 4 February 2015 gt 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2 Choose Month e g when you click February month field on the calendar 12 months are shown as the image below Choose the month 15 USER MANUAL GMS Online ACR SES UNIVERSIADE GWANGJU 2015sGwangju Summer Universiade 2015 tisak a TIMS Communications system Development Operation T j4 tH S GU TIMS_E100_GMS_A S A OH Y HA OI XH 2015 03 20 4 February 2015 gt Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 Travel Information Arrival to Korea Departure from Korea Date Arrival Time Flight No Arrival Airport Date Departure Time Flight No Departure Airport ge m ge T v Arrival to Korea Date Arrival date Arrival Time e g HH MM Flight No Flight number Arrival Airport Choose arrival airport Departure from Korea Date Departure date Departure Time e g HH MM Flight No Flight number Departure Airport Choose departure airport When entering travel information All the data must be entered in the boxes for the Arrival to Korea field and the Departure from Korea field To modify Travel Information after registration status is approved Arrival to Korea Departure from Korea Date Arrival Time Flight No Arrival Airport Date Departure Time Flight No
12. ine ACR SES d GWANGJU 2015sGwangju Summer Universiade 0 2015 st a TIMS Communications system Development Operation MH S GU TIMS E100 GMS_A 2X 0 21 HA IX 2015 03 20 You need to check all the participating events individual team and enter the relevant records or ranks if there is any Regarding the lower part of screen there are 3 major input sections for the athlete s history which includes best performance of the career best performance of the year and participation details from the previous Universiades For the best performance of the career you can enter the competition name city year and results For the best performance of the year you can enter details You can enter the participation history from the previous Universiades Step 6 Saving and Submitting participant details Submit button If there are no more changes to be made on the Participant Info tab and the Entry Info tab the form can be submitted by clicking Submit button There is no separate application for each tab but two tabs make one application for a participant Save button Save all the information entered into the Participant Info tab and the Entry Info tab There is no need to click on the Save button for each tab The SAVE function is for both of the tabs 18
13. rea Universuty Abbr 3 Citiy of University seoul Faculty Major Grade 3 Date of graduation B x Sport 1 Athletics Es Sport 2 All VI Arrival to Korea Departure from Korea Date Arrival Time Flight No Arrival Airport Date Departure Time Flight No Departure Airport 2015 03 19 Ba 1200 K30101 Incheon Intemational Airport V aa ALL g This screen is for searching and modifying the personal registration information and arrival departure information You can modify the information entered and resave If the ACR status is Saved or Rejected you are allowed to modify the information If the status is Submitted or Approved modification is not allowed SK cec zig USER MANUAL GMS Online ACR SES 2015sGwangju Summer Universiade UNIVERSLADE TIMS Communications system Development Operation T j4 tH S GU TIMS_E100_GMS_A S A OH Y HA OI XH 2015 03 20 Tab Entry Info Sports Entry Information Come eer e ccc Eng Name j KIM V iame Athlete A Nationality KOR a x Gender Passport KO123123123 Birth Date 1995 02 09 oj x ACR Status Saved iv SES Stanes Saved w Participant Info Entry Info Se Best Personal Gest Event Epreuve M Record Personnel de ba Saison Record Personnel RM min sec 1 100 hm mn sec 1100 DOr S 1 1 200m 400 800m min 500m m em 5000m o D es OC aa cc wd es S E CO I 10000m 110m Hurdies Haves 400m Hurdes Haies 300
14. sports gt Select sports e g Select AT Athletics gt Click Register button gt Check Duplication 2 Select sports gt Select sports e g Select AT Athletics gt Participants List gt Select a Participant from the List gt Participant Details gt Click New button gt Check Duplication lt Personal information entry Participant Info tab gt Participant Info Entry Info Ad No Country KOR Category U Function _ By checking this box you accept that some of your personal data may be transmitted to FISU partners Learn more Eng Name Family Name PARK Given Name Athlete Preferred Name Family Name Given Name Gender Male Female Birth Date Country of Birth T x Nationality Photo 30e Li Only JPG amp JPEG files are allowed Size 100 512kb Passport PA011022033 Expire date of Passport x Passport Image ORE 7 Only JPG amp JPEG files are allowed Size 100 512kb Address Post Code City Country E Mail Body Height cm Weight kg University Name Abbr 7 Citiy of University Faculty Major Grade Date of graduation x Sport 1 Athletics M Be Sport 2 All iv x Arrival to Korea Departure from Korea Date Arrival Time Flight No Arrival Airport Date Departure Time Flight No Departure Airport x ALL y x ALL y The above screen is for personal information and arrival departure plan of the participant Descip
15. ssport number First of all in order to register a participant duplication check procedure shoud be done After the information is entered click Check Duplication button to perform the check If the data already exists the existing data will be shown otherwise a new form will be displayed For the Nationality NUSF country code is pre selected 11 USER MANUAL GMS Online ACR SES UNIVERSIADE l l d GWANGJU 2015sGwangju Summer Universiade ee 2015 rat _ TIMS Communications system Development Operation There are restrictions in entering the participant s date of birth All participants must satisfy the following conditions PA H2 GU TIMS_E100_GMS_AF S AHO T For all sports date of birth must not be earlier than 1987 01 01 YYYY MM DD and be no later than 1997 12 31 YYYY MM DD For basketball only date of birth must not YYYY MM DD and be no later than 1997 12 31 YYYY MM DD be earlier than 1991 01 01 If you input the age that violates the conditions Only participants aged 17 to 28 can be registered message will be displayed and cannot proceed with the application 12 SK cac zsgy USER MANUAL GMS Online ACR SES UNIVERSIADE GWANGJU 2015sGwangju Summer Universiade 2015 wk TIMS Communications system Development Operation T j4 tH S GU TIMS_E100_GMS_A S A OH Y HA OI XH 2015 03 20 Step 5 Entering personal information of the participant 1 Select
16. tions for each field are as follows 1 Participant Information Ad No Accreditation number Automatically granted after saving application Country NUSF country information Country information is automatically displayed Category Category information for participants In case of athlete category is automatically displayed as U Function Function information for participants in case of athlete automatically displayed as U001 Athlete 13 We USER MANUAL GMS Online ACR SES UNIVERSIADE GWANGJU 2015sGwangju Summer Universiade 2015 saut TIMS Communications system Development Operation Collection of personal Check if you agree that the personal information of the information agreement participant can be provided to FISU partners Data cannot be saved until it is checked and agreed English Name Family Name Given Name After duplication check the name is fixed and cannot be edited English Name Name used on the AD Card Family Name Given Name Gender Gender Male Female After duplication check the gender is fixed and cannot be edited Birth Date Date of Birth YYYY MM DD After duplication check the date of birth is fixed and cannot be edited Country of Birth Code of the Country of Birth If you enter 3 digits for the country code the name of the country will be automatically displayed a Or Select country at the search popup by clicking button
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