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SportsWareOnLine™ User Manual

1. B H ETT TETTE Existing Injuries Sprain Lower extremity Ankle Right 10 14 2012 i 10 14 2012 i Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 F1 li i Contusion Upper extremity Elbow 3 2 2012 i Knee mcl Left 12 28 2011 i Lymphangitis General medical Infectious Disease Left 4 7 2011 i iddan DA LLUN No Specific Injury Body Area RRE EEG BREE BEEG BEE G EEG DNEGD REG BAEEG NAD REE GE AEB REGGAE G EEE DERDD NEEB EED GERE EEE G EAD ADD EDGEEGG RED BNEGB EEG GEEnnnEnneEdnnenp ennnennnnnnbnenneennsnenn nen Figure 51 Insurance Database Injury Selection e If you are adding an Insurance for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e f you are adding an Insurance for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Insurance e If you are adding an Insurance without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the O
2. core ssuesssoccnescconesecososesscoueaseusnerecsesouseossenecseonosesccesecoueaceuccseesseecses Sprain Lower extremity Ankle Right 10 14 2012 i 10 14 2012 3j i Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 z nli i Contusion Upper extremity Elbow 3 2 2012 i Knee mcl Left 12 28 2011 No Specific Injury Body ra Figure 47 Medication Database Injury Selection e Ifyou are adding a Medication for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e f you are adding a Medication for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Medication e f you are adding a Medication without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the Medication a Hidden Injury would be created and there would then be two injuries in SWOL while there 200207B SportsWareOnLine User Manual docx Page 84 of 202 S
3. Existing Injuries Sprain Lower extremity Ankle Right 10 14 2012 i 10 14 2012 Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 i Contusion Upper extremity Elbow 3 2 2012 i Knee mcl Left 12 28 2011 i Lymphangitis General medical Infectious Disease Left 4 7 2011 Y No Specific Injury Bod PUERO Figure 44 Treatment Database Select an Injury e f you are adding a treatment for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e Ifyou are adding a treatment for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new treatment e f you are adding a treatment without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the treatment a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports 5 Enter the Treatment information 6 Click the Save
4. 103 Sign Out Database Listing Screen ccssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssees 103 Sign Out Database Input Screen eee ee eee eee eee eese eese esses esses eese eese e esee esee eee eeeeeee 104 Sien Out Database General Tab iii niodo ia 104 200207B SportsWareOnLine User Manual docx Page 7 of 202 SportsWareOnLine User Manual Sign Out Database Attachments Tab isses eene nennen eene enne nns 105 SOUL Database Notes Taboo do oi Het o 105 SiensQut Database Audit Tie vhi da Ledede pa iedo ea RN Ga 106 Sign Out Databases Actions 6a hee ei GS 106 Sign Out Database Add a New Record sse enne nenne eene enses nnns 106 oien Out Database Update a Records 106 Sien Qut Database Delete Record iia taa tags 107 Princas POT OG RECO vvs o Sa enint ditas 107 Sten Out Database Asston A TL 107 Physical Databases 107 Physical Databases Listing SCEGGH ia 108 Physical Database Input Screen EN 108 Physical Database General Tab 4 109 Physical Database Attachments Tab rrrrrnnnnnnnnnnnnrrrrnnnnvrrrrnnnnnnnnnnnnnnnnsrrrnnnnnrrrrnnnnnnnnnssssnnr 110 Physical Database Notes T aD oae nde Uta e et ese eee 110 Physical Database Aid 110 Physical Database Actions s00 0 0 cccssscossssssssesssssssosccscccoseccsssssesssesscssonssescccoonecesscsssnsesessssoons 110 Physical Database Adda New Reed 110 Physical Database Update a
5. Dr Orders narrow by TAPER ECT 22 gt Select a sport a Delete View In Active Athletes Closed Injuries Dim Records Print Full Name DrOrders Date Doctor Body Part Injury Active Closed Hidden Task PUB TE NI Figure 55 Dr Orders Database Listing Screen The Dr Orders Listing Screen shows all of the Dr Orders Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters 200207B SportsWareOnLine User Manual docx Page 95 of 202 SportsWareOnLine User Manual Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e In Active Athletes Shows Dr Orders for both Active and In Active Athletes e Closed Injuries Shows Dr Orders for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Dr Orders Listing Screen includes the following columns Full Name Dr Orders Date Doctor Body Part Injury Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a sec
6. Figure 12 Users General Page Located at the top of the Users Input Screen are four tabs one for each User Screen Window Users Database General b vn me 1 User s Full Name It will appear on the User s Listing Screen Email address User will use to login to SWOL Note An email address can only appear once in the SWOL database If an athlete is also an Athletic Trainer that person will require two unique email addresses one for the User Profile and one for their Athlete Record Existing Pwd Indicates there is a password associated with this User record You cannot enter data in this field Note As a security feature SWOL always shows six asterisks regardless of the length of your password Add or change existing password for the User We recommend letting Users define their own passwords when they enter SWOL for the first time via the Reset Password routine 200207B SportsWareOnLine User Manual docx Page 36 of 202 SportsWareOnLine User Manual AA Confirm Pwd Confirm User password Leave blank if Users are creating their passwords Administrator Activate if User should have administrative rights ONLY Administrators have access to the Institution Database and ONLY Administrators can add new Users You can have as many Administrators as you please and must have at least one however we recommend you limit the number Allows User to access SWOL Unselect and User will not be able to login to SWOL At log i
7. Dr Orders Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Dr Orders Database Actions Dr Orders Database Add a New Record To add a new record to the Dr Orders Database Click the Dr Orders Database button to access the Dr Orders Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete 3 Click the Add button to add a new Dr Orders Record SWOL will display the Injury Selection screen which is a list of the Athlete s current Injuries E i Existing Injuries AN Sprain Lower extremity Ankle Right 10 14 2012 i 10 14 2012 i Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 E i Contusion Upper extremity Elbow 3 2 2012 E i Knee mcl Left 12 28 2011 No Specific Injury Body Area Body Part Side Figure 57 Dr Orders Database Injury Selection e Ifyou are adding a Dr Orders for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e f youare adding a Dr Orders for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Dr Orders 200207B SportsWareOnLine User Manual docx Page 97 of 202 Sp
8. Signature on file checkbox Relationship The Emergency Contact s relation to the Athlete Emergency Contact Street Address 200207B SportsWareOnLine User Manual docx Page 59 of 202 SportsWareOnLine User Manual Insert Athlete Address To expedite data entry you can copy the Athlete addresses to the Emergency Contacts This is Emergency Contact Home Phone number especially useful at the high school level where most athletes live with their parents To copy the Athlete Address from the Emergency Contact page click the Athlete 1 or Athlete 2 button 200207B SportsWareOnLine User Manual docx Page 60 of 202 Athlete Database Insurance Tab Fe SPORTSWARE csmi sales Rob User Rob Potash Athlete Insurance y Insurance woe me D Copyright 2012 by Computer Sports Medicine Inc SportsWareOnLine User Manual Online Help Contact CSMi CSMi Welr ti Figure 27 Athlete Database Insurance Tab You can enter a primary and secondary insurance company When entering insurance claims see Insurance Database SWOL copies the Insurance Information from the Athlete Record to the Insurance Claim Record 1 Description Insurance Company name Insurance Company Street Address Insurance Company Street Address Insurance Company City Insurance Company State Insurance Company Zip Code The Policy Holder name Insurance Company Phone number 200207B S
9. Signature on The provider s signature is on file at your institution File Beeper Beeper number Contact s e mail address Note SWOL displays the e mail address as a hyperlink When you double click an e mail address SWOL automatically creates an e mail to that address Contact s website address Note SWOL displays the website address as a hyperlink When you double click a web address SWOL automatically starts your web browser at the address TaxID Tax ID number Phone Database Attachments Tab Allows you to attach any type of file to a Phone Record 200207B SportsWareOnLine User Manual docx Page 137 of 202 SportsWareOnLine User Manual Phone Database Notes Tab The Notes you see in the Phone Record stored in the Phone Record Phone Database Actions Phone Database Add a New Record To add a new record to the Phone Database Click the Phone Database button to access the Phone Database Click the Add button to add a new Contact Record Enter the Contact information le N Click the Save button to save the new Contact Phone Database Update a Record To update a Contact Record Click Phone Database button to access the Phone Database If the Current Contact is not correct use the Select a Contact Filter the top left corner of the Phone Listing Screen to Find a Contact Select the desired Contact Record from the Phone Listing Screen Single click the Update button SWOL will open the Record
10. 200207B SportsWareOnLine User Manual docx Group Filter the Athlete list by Group optional Sport Filter the Athlete list by Sport optional A Z Fill the Athlete Name with last names matching the selected letter Athlete The Athlete being treated Quick Treatment Input Screen top down Record a treatment for most recent injury Dashboard Return to the Dashboard Description The most recent injury recorded for the athlete This is the injury for which the Quick Treatment will be recorded Select Another Injury Select a different Injury to treat ATC Select the ATC providing the Treatment Page 194 of 202 id Verizon gt 4 31 PM Bursitis Right Knee Lower extremity 07 08 2011 Modalities Body Mechanics Training lu s Cold Packs Ice Massage m Contrast Bath m MM T Extremity Trunk MI M M T Hand M AN n P ci sal Verizon 4 31 PM SportsWare Mobile POTASH RICH 123 12 SELECT INJURY O select an existing injury O This is a new injury ONo Injury just treating athlete SportsWareOnLine User Manual Save Save the Treatment Cancel Cancel the changes Modalities The modalities from the previous treatment session The athlete can Add Remove modalities if they changed for the current session QuickTreatment Select Another Injury Select an existing injury Set a previously recorded in
11. Date Weight In Weight Out 4 SportsWareOnLine User Manual Quick Injury data entry procedure continued Screen description from top down Dashboard Return to the Dashboard Save Save the Treatment Notes Enter SOAP notes Cancel Cancel the changes Area Body Area Part Body Part Injury Injury Injury Site Injury Site Quick Weight Enter the Athletes weight before or after practice e Select Quick Weight icon Quick Injury data entry procedure Group Filter the Athlete list by Group optional Sport Filter the Athlete list by Sport optional A Z Fill the Athlete Name with last names matching the selected letter Athlete The Athlete whose weight you will enter Quick Weight Input Screen Description top down Dashboard Return to the Dashboard Save Save the injury Cancel Cancel the changes Weigh In Weight before the practice or game Weigh Out Weight after the practice or game Table Most recent weight entries by sorted by Date Note The Athlete does not need to enter the Weigh In and Weigh Out values at the same time If you enter the Weigh In and later in the day enter the Weigh Out SportsWareOnLine will save the Weigh Out with the previous Weigh In 200207B SportsWareOnLine User Manual docx Page 196 of 202 SportsWareOnLine User Manual Mobile Athlete Portal s Verizon 2 09 PM The Athlete Portal provides Athletes access to the QuickTreatments ee ae
12. Figure 92 Dashboard Calendar For the highlighted date SWOL shows all of the scheduled Appointments Games Events and Tasks Scheduling Set Up The scheduler includes the ability for athletic trainers to schedule their appointments with athletes and for athletes to request appointments with athletic trainers To make it possible for athletes to know when the athletic trainer is available the athletic trainer has to list their available hours Scheduling Calendar Timelines From the Dashboard select Calendar The Calendar timeline options appear in the upper right corner and are Day Week and Month Weekly view is the default option today y Sunday October 28 2012 Day Week Month Timeline 8 0027 8 30 Week View 200207B SportsWareOnLine User Manual docx Page 143 of 202 SportsWareOnLine User Manual today y 10 28 2012 11 3 2012 y Week Month Timeline Sun 28 Mon 29 i Sat 3 Oct 2012 Mon 01 Oct Scheduling Set up Available Appointment Times To set up the schedule each Athletic Trainer must indicate the available appointment times The default setting is no available appointment time 1 From the Dashboard select Calendar SWOL will open a Weekly view with all times grayed out indicating unavailable 2 Position the cursor over a starting time hold down the left mouse button and drag the cursor over the block of time to be set as available Then release the left mouse button 3 With the
13. Game Status a athletes Game Status Lists all athletes with Game Status not equal to Full Go Click an Athlete name to view their Status and Emergency Contact information Practice Status Lists all athletes with Practice Status not equal to Full Go Click an Athlete name to view their Status and Emergency Contact information ti Verizon 2 22 PM 9 m Selected Athlete Status has the following information controls POTASH ROBERT m Back Return to Athlete Status Screen ba m nr Hyperlinks Status Alerts Emergency Contact 1 Emergency Contact2 Insurance Company 1 and Insurance Company to jump to those sections Game Limited Practice Full go Notes Rob must wear pads during Top Retu rn to the top of the page practice and games Phone If a phone number appears as a hyperlink click the number to call the athlete E Mail If an e mail address appears as a hyperlink click the address to start an e mail to the athlete 200207B SportsWareOnLine User Manual docx Page 200 of 202 SportsWareOnLine User Manual Smart Phones All Mobile Access www swol123 net Note SportsWare automatically detects if you are running on a Desktop or a Mobile device and re formats all screens for the detected device The detected device type is shown in the upper right hand corner of the Login screen If the incorrect device is detected use the pull down list to change the device typ
14. Online Access e Mail potash swol123 net Existing Password Online Access New Password Confirm Password Access Level view Edit Password Requirements Must be at least 3 characters long Athlete Picture Sports Group Sport 1 Football Sport 2 Wrestling Sport 3 Baseball V Current Sport 1 Sport 2 Sport 3 Group SportsWare College Online Help Contact CSMi CSMi Website Figure 22 Database Input Screen e Save command is located in the top right corner e Cancel command is located in the top right corner Databases SWOL includes 16 Databases Adding Updating and Deleting Records is similar in each database If a database record can be associated with an injury you will be given the choice of attaching the new record to an existing injury new injury or no injury at all Referential integrity is a system of rules that SWOL uses to ensure that relationships between records in related databases are valid and that you don t accidentally delete or change related data 200207B SportsWareOnLine User Manual docx Page 52 of 202 SportsWareOnLine User Manual Related Database Injury Physical Medical History Weight Injury Treatment Medication Insurance Referral Dr Orders Surgery Sign Out Concussion In SWOL each Injury Physical Medical History and Weight record is connected to an Athlete record in t
15. p c M Click the Save button to save the change to the Concussion Record or click the Cancel button to cancel your changes Concussion Database Delete a Record To delete a Concussion Record 1 Click Concussion Database button to access the Concussion Database If the Current Concussion is not correct use the Select Concussion Filter the top left corner of the Concussion Listing Screen to Find Concussion 3 Select the desired Concussion Record from the Concussion Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Concussion Database Print a Report SWOL allows you to print a summary report with scores from the Baseline test and subsequent follow up Concussion tests 1 Click the Concussion Database button to access the Concussion Database 2 Ifthe current athlete is not correct use the Find command at the top left corner of the Concussion Listing Screen to Find an Athlete 200207B SportsWareOnLine User Manual docx Page 133 of 202 SportsWareOnLine User Manual 3 Select the Concussion Exam you want to print from the listing screen Go to Report Concussion Summary 5 SWOL will preview a Concussion Summary report with the Baseline test and subsequent follow up concussion testing Concussion Database Print an Individual Record SWOL allows you to print a record of
16. 1 From the Injury Database select Reports and Coach from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report Note Selecting the Status will filter what athletes appear on the report If you only want athletes whose status is Limited or Out to appear on the report select Limited and Out from the Status filter Game Elbow Pad Full go Full Go Limited Out gt m 3 Click the Print button to preview the report 200207B SportsWareOnLine User Manual docx Page 159 of 202 SportsWareOnLine User Manual Bigtime Mikey 0999999 Game Status Limited Exp Return 8 28 2010 Practice Status Limited Exp Return 8 28 2010 Notes and Injuries 8 25 2010 Ice hockey Ankle Sprain Right 8 25 2010 Ice hockey Ankle Sprain Right Figure 113 Reports Injury Coach s Report Reports Injury Status Display the practice status of your athletes has A S List the Athletes Practice Status List the Athletes Game Status 1 From the Injury Database select Reports and Status Game or Status Practice from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Practive Status Report SportsWare High School Active Athletes Full Go Player Sammy 909090 Full Go better Limited Bigtime Mikey 0999999 Limited 8 25 2010 Ice hockey Ankle Sprain Right 8 25 2010 Ice hockey Ankle Sp
17. 2 Select the Athlete Record from the Athlete Listing Screen 3 Click the Delete button SWOL will ask you to confirm the deletion 4 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Note When you delete an Athlete Record all of the Athlete s Injury Treatment Referral Physical Medication Sign Out Surgery Medical History Concussion and Billing records are also deleted Athlete Database Duplicate a Record If a family has more than one Athlete in SWOL it may be faster to duplicate an existing Athlete Record than create a new record 1 Click the Athlete Database Icon to access the Athlete Database Select the Athlete Record you want to duplicate from the Athlete Listing Screen 3 Click Duplicate SWOL will create a new record with the word DUPLICATE in the First Name field the Last Name from the original records and copy all of the other completed 200207B SportsWareOnLine User Manual docx Page 66 of 202 SportsWareOnLine User Manual fields from the original record to the new record that were completed on the Address Emergency and Insurance Tabs Athlete Database Print an Athlete Record 1 Click Athlete Database icon to access the Athlete Database 2 Select the Athlete Record from the Athlete Listing Screen 3 Click the Print button Athlete Database Assign a Task SWOL includes the ability to send a request to another User to view a record
18. Figure 52 Referral Database Listing Screen 200207B SportsWareOnLine User Manual docx Page 91 of 202 SportsWareOnLine User Manual The Referral Listing Screen shows all of the Referral Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name and Sport Group The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Referrals for both Active and In Active Athletes e Closed Injuries Shows Referrals for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Referral Listing Screen includes the following columns Full Name ID Referral Date Appointment Date Injury Sport Group Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Referral Database Input Screen The Referral Screen has the following tabs General Attachments Notes and Audit Typically you would create a new Referral
19. The displayed Injury fields linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Sign Out Record Sign Out Database Attachments Tab Allows you to attach any type of file to a Sign Out Record Sign Out Database Notes Tab The Notes you see in the Sign Out Record are the same notes you see in the attached Injury Record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report 200207B SportsWareOnLine User Manual docx Page 105 of 202 SportsWareOnLine User Manual Sign Out Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Sign Out Database Actions Sign Out Database Add a New Record To add a new record to the Sign Out Database 1 Click the Sign Out Database button to access the Sign Out Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete 3 Click the Add button to add a new Sign Out Record SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries Existing Injuries Sprain Lower extremity Ankle Right 10 14 2012
20. 200207B SportsWareOnLine User Manual docx Page 45 of 202 Athlete Status Values Select Full go Select Limited Select Out Add Delete History Questions SportsWareOnLine User Manual History Questions appear in the Patient Portal and the Athlete Database Record History Questions a TO OUR pin plate or screw in your body Advised ta have surgery but didnt Allergic to Foods Insects Pollen Allergic to medications Appendicitis Move Up Asthma Move Sort Chest Pain Treatment Modalities The Treatment List appears in the Treatment Database and Optional Quick Treatments If you plan to document the value of services provided or bill for your services be sure to include CPT Code Modifier Unit Time and Unit Cost If you work in an outreach program your billing department may be able to help you collect this information 200207B SportsWareOnLine User Manual docx Page 46 of 202 SportsWareOnLine User Manual Editor gt Treatment Modalities Unit Billing Select Aquatic Therapeutic Exercise era Ibs Ss fo Select Athletic Training Evaluation 97005 97005 hs 20 O Select athletic Training Re eval F Surgical Procedures The Surgical Procedures appear in the Surgery Database If you plan to document the value of services provided be sure to include CPM Code Modifier Unit Time and Unit Cost If you work in an outreach program your billing department may be able to help you collect th
21. Orders Record from the Dr Orders Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Dr Orders Database Print a Record 1 Click Dr Orders Database icon to access the Dr Orders Database 2 Select the Dr Orders Record from the Dr Orders Listing Screen 3 Click the Print button Dr Orders Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Dr Orders Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section 200207B SportsWareOnLine User Manual docx Page 98 of 202 SportsWareOnLine User Manual Surgery Database The Surgery Database is used to record an athlete s surgeries Use this database if you want to track surgeries and calculate the number of surgeries performed on your athletes Surgery Records are linked to a record in the Injury Database Surgery Database Listing Screen AaPQonrFOnvrAvwewWwevy Surgery narrow by i ECT Potash Robert 195 95 v Select o sport v Select a g
22. Quick Treatment AT Access Replace Inactive End of Year Figure 157 Quick Treatments Starting Quick Treatment Select Athlete 1 Inthe field under Select your Name Athletes will enter their last name to find and select their name Next they will enter their password one associated with their email address NOTE In order to ensure a smooth flow in your training room try to make this process very clear through signage and teaching students at the beginning of a season 1 Select your Name Potash Robert Enter Password Figure 158 Quick Treatment Select Athlete 2 SWOL will display a list of any existing injuries for the athlete The athlete has three choices 2 Select your Injury Treatment Area 9 I m bein for gt I m being treated for gt 1080 2012 O I have a new injury 10 14 2012 don t have a specific injury Hidden BASELIME 9 4 2012 and am just getting treated sprain Sprain Meniscus Tear Lower extremit Knee Lef Contusion Upper extremity Elbow 3 2 2012 Lymphangitis General medical Infectious Disease Left 4 Hidden BASELINE 4 4 2011 Hidden Head Right 4 4 20 1 1 Figure 159 Quick Treatment Select Existing Injury e f the Athlete is being treated for an Existing Injury she should select I m being treated for and from the Existing Injury Window select the existing injury and press Save in the Upper right corner of the window to advance to the Treatment list e fthe Athlete has
23. Reports Referral Summary Summary by Doctor ccccccccccnnnncnonnnononnnnnnnonononnnnnnnnnnnonnnonos 178 Reports Referral Referral Forms Outstanding ooccccccccncncncncnnnononnnnnnonnnnnnnnnnnnnnnnononnnnnnnnnnos 179 IRC PORES IEE COL RR 180 Reports SE A e tdo 180 Reports Sure C PT BIDS sj 181 Reports Siem Osv 182 Repons Sem Out ON JAJA 182 Reports TEN 183 200207B SportsWareOnLine User Manual docx Page 14 of 202 SportsWareOnLine User Manual Reports Inventory Bid Listar diia ai 183 Reports Inventory COUM eremie as 183 Reports Inventory UA vr 183 R ports EQUIP varder 185 Reports Bet SEN 185 Reports COlCUSSIOD aiii ATAR e Eee deve AAA 186 Reports CONCUSSION VAINA ins 186 Reports TN 187 Reports phone Bs 187 DUT CIC Treatill nts A se 187 Quick Treatment Startno save 187 Quick Treatment Select AP eee 188 Quick Treatment Select Exasume nd s uote dle 189 Quick Treatment Select New Injury or No Specific Injury ooooooooncccnnnnnnnnnnnnnnnnnnnnnnnos 189 Quick Treatment T ACCESS iii 190 Quick Treatment AT Access Select Existing Injury eese 190 Quick Treatment AT Access New Injury or No Specific Injury eeeeeeeeessss 191 Quick Treatment AT Access Adding Notes rrrrrnnnnnnnnnnnnnnnnnnnnnnvrrnnnnnnnnnnnnnnssssrnnnnnnnnvvnnnnnen 192 SDOHSWareOnEne MODI uius oi EEN E EP Sendes 192 Mobile Athletic Trainer Portal iei no eene di da 193 Mobile Athleti
24. Status Database Status Database Listing Screen The Status Database is used to quickly update the Athletes Game and Practice Status It is a combination of a Listing Screen with the Input Screen for the highlight record available for editing Fa s CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Database Admin Utilities Defaults Picklists DASHBOARD LOGOUT Dashboard Athlete Status Potash Robert 195 95 m 4 o4 85v BEL t pewscogcoWuv Athlete Status EM Potash Y Y gt v View In Active Athletes Dim Records Full Name Practice Status Game Status Release Date 14 4 IIA A MEM DBA Pagesize 5 v 359 items in 72 pages Athlete Status Injury Status Record release expiration date 40 04 2013 Active Cleared to Play Exp Return L Date Body Part Injury Practice Full go v 07 24 2010 Elbow Bursitis Game Exp Return 07 29 2010 Ankle Contusion Full go bi Notes 08 05 2010 Shoulder Dislocation 08 16 2010 Ankle Strain Figure 89 Status Database Listing Screen The Status Listing Screen shows all of the Status of all the Athletes in the Athlete database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Full Name Sport and Group The Show All button clears all of the filters Below the Filters is a checkbox to show Status for both Active and In Active Status Athlete
25. The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Inventory Database Notes Tab The Notes you see in the Inventory Record Inventory Database Actions Inventory Database Count an Item 1 Enter the new count and the date the Item was counted 2 Click the Save button to save your changes 3 SWOL adds a new row to the Usage Table The usage is the previous Quantity on Hand minus the new Count SWOL then sets the Quantity On Hand to the new count Inventory Database Enter a Bid 1 Enter the amount you want your Vendors to bid on and the date Inventory Database Order Items 1 Enter the amount ordered and the date Inventory Database Receive Orders 1 Enter the amount received and the date 2 Click the Enter button to save your changes 3 SWOL adds received amount to the Quantity On Hand Inventory Database Actions Inventory Database Add a New Record To add a new record to the Inventory Database Click the Inventory Database button to access the Inventory Database Click the Add button to add a new Inventory Record Enter the Inventory information p m I9 Click the Save button to save the new injury Inventory Database Update a Record To update an Inventory Record 1 Click Inventory Database button to access the Inventory Database If the Current Inventory Items is not
26. Treatment Statistics Graph Reports Treatment Treatments Per Hour The Treatments Per Hour report displays a bar chart of the number of sessions per hour 1 From the Treatment Database select Reports and Treatments Hour from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report 200207B SportsWareOnLine User Manual docx Page 171 of 202 SportsWareOnLine User Manual Treatments Per Hour Report SportsWare High School Active Athletes Treatment Sessions Per Hour Number of Sessions Figure 134 Reports Treatment Treatments Per Hour Reports Treatment CPT Billing The Treatments CPT Billing Report displays the CPT codes Modality Usage count and Total Amount Billed sorted from highest to lowest billing amount 1 From the Treatment Database select Reports and CPT Billing from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report CPT Billing By Trainer Report SportsWare High School Active Athletes ATC Cade Mod Trea trie rt Cou nt Coat Pet Total 87010 Gold Pacxalce Massage 160 00 32 00 87005 Athletic Training Evaluation 5 100 00 20 00 87545 Work Hardening Add h z 100 00 20 00 B7113 Aquatic Therapeutic Exer 60 00 12 00 87138 28540 Tapng Anxe a 30 00 5 00 S7530 Body Mechanica Training z 30 00 6 0036 87138 28260 Taping
27. We call this Task For example if you wanted an associate to review an Athlete Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that person logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link INSERT CANCEL Subject New Athlete Insurance Assign To Required Due Date Time Required 10 15 2012 8 00AM E Rob Potash ao b n Close E Description Athlete says he is covered by the school s policy but I cannot find it Please advise Athlete Potash Robert Database Athlete Figure 34 Athlete Database Task Page 1 Click Athlete Database icon to access the Athlete Database 2 Select the Athlete Record from the Athlete Listing Screen 3 Click Task 4 Fill out Task fields and press Insert to send to the receiver For By Due Subject Description Closed Athlete Database x x y z z nx Y Athlete says he is Select Rob Potash Rob Potash NEA Mr dt idein but I Potash Robert Athlete AM Insurance ee cannot find it Please advise Figure 35 Athlete Database Task List Injury Database The Injury Database is used to record injuries the actions taken and the conditions under which the injuries occurred Injuries therefore are linked to an athlete record Before an injury can be 200207B SportsWareOnLine User Manual docx Page 67 of 20
28. of the Sign Out Listing Screen to Find an Athlete Select the desired Sign Out Record from the Sign Out Listing Screen Single click the Update button SWOL will open the Sign Out Record Update the Sign Out Record with the new information So oa Click the Save button to save the change to the Sign Out Record or click the Cancel button to cancel your changes Sign Out Database Delete a Record To delete a Sign Out Record Click Sign Out Database button to access the Sign Out Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Sign Out Listing Screen to Find an Athlete 3 Select the desired Sign Out Record from the Sign Out Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Print a Sign Out Record 1 Click Sign Out Database icon to access the Sign Out Database 2 Select the Sign Out Record from the Sign Out Listing Screen 3 Click the Print button Sign Out Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Sign Out Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their
29. or click the Cancel button to cancel your changes Physical Database Delete a Record To delete a Physical Record Click Physical Database button to access the Physical Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Physical Listing Screen to Find an Athlete 3 Select the desired Physical Record from the Physical Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Physical Database Print a Record 1 Click Physical Database icon to access the Physical Database 2 Select the Physical Record from the Physical Listing Screen 3 Click the Print button Physical Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Physical Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section History Database The History Database is used to record an athlete s medical history History Records are linked to the athlete s record in the Athlete Database Hist
30. rrrrrrrnnnnnnnnnnnnnnnnrrnnnnnnvvrrnnnnnnnnnnnnnnnnsssnnnnnnnsrrrnnnnnnnnnnssenne 64 Athlete Database Attachments TA asc sects alee ac md beet hed bete em ed 64 Athlete Database NET be 65 Alte Database NTN vere 65 Athlete Databaser diim 66 Athlete Database Add a New Recon vacia Ge pad bu uad deus 66 Athlete Database Update an Existmpg Record mio reda deg Ress 66 Athlete Database Delete a Record uie et oct e qe petat ande nitid 66 200207B SportsWareOnLine User Manual docx Page 3 of 202 SportsWareOnLine User Manual Athlete Database Duplicate RECO nuit Gre e at 66 Athlete Database Print an Athlete Record aiii iii 67 Athlete Database Assien ATR vvs 67 Injury Database xe o e ERI e EE ANH I ERE Ma EQUIS Ne 67 Injury Database Listing Sere cidad ias 68 Injury Database Input Screens anced AA arian hacia teak 69 Injury Database General Tab eid ete hr Rp ES Eau HM SEE Rd TM 69 Injury Database Dackeronnd D3Dosuse uite eee 12 Injury Databases Attachments Lease 73 Injury Database Notes TN Luse 73 Di jie Note Ey AWS ts ec 73 Muy Database Audit Tuven 74 Injury Database ACUOHS senda 74 Injury Database Add a New Record ooocccccccccnncnnncnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnncncnnnss 74 nu Database Update a RECO su ode itat a et EU Eten tea Det t qud rebns 74 Injury Database Delete d REC Ove 74 jury Database Print 3 BReCOE ias 75 Injury Database Assien d TS eI E een oe Tae
31. 0 00 2 450 32 200 00 20 00 0 00 0 00 0 00 0 00 0 00 Figure 143 Reports Insurance Totals Page 177 of 202 Balance 0 00 200 32 2 030 00 2 230 32 SportsWareOnLine User Manual Reports Referral Reports Referral Pre Authorization The Referral Pre Authorization report prints a pre authorization form showing the Athlete Injury Request for Treatment and an area for the medical director to approve or deny the request 1 Click the Referral button to move to the Referral Database 2 Select the Referral you want to print the report for 3 Click Reports and Pre Authorization from the pull down menu 4 Click the Print button to preview the report Request Authorization for Medical Treatment SportsWare High School Active Athletes Date Player Name Group Team Athletic Trainer Treating Physician Date of Injury Diagnosis Requested Procedure Include Name address and phone number of any provider amp BE SPECIFIC for any proposed treatment or Durable Medical Equipment Athlete Signature For Medical Director Office Use Only Approved Denied Comments Figure 144 Reports Referral Pre Authorization Reports Referral Summary Summary by Doctor The Referral Summary report displays the referrals along with totals of the dollar amounts IM List the referrals along with totals of the dollar amounts Summary by List the referrals along with totals of the dollar amounts grouped
32. 57 Taping Elbow Wrist 2 3 57 Work Hardening Add h 2 3 57 lontophoresis 1 1 79 M M T Hand 1 1 79 Manual Therapy 1 1 79 Figure 132 Reports Treatment Statistics 200207B SportsWareOnLine User Manual docx Page 170 of 202 SportsWareOnLine User Manual Reports Treatment Statistics Graph The Treatment Statistics Graph report displays a pie chart of the top 10 most frequently used modalities The percent of the total usage for each modality is displayed in the legend A table at the bottom of the report displays a listing of the Modality from most to least frequently used along with the Usage count and their percent of the total number of usages for all modalities 1 From the Treatment Database select Reports and Statistics Graph from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Treatment Statistics Report SportsWare High School Active Athletes Treatment Statistics lj ccc Packs os Massage lll Eeoa Sunuiater Bl Avistc Training Evelater lj ScayMecrarics Trarirg 1 4 1 4 4 4 4 4 s s s o Treatment Cou Cad Pacxs ice Massage Electrical S mulason Athies cTraining Evasluason Body Mechanics Traning Em Taping Anki Aquatc Therapeutic Exer Aquatc Therapeutic Exercise Athieic Training Evaua Ones p 8 DN IO FO GO QD GO ww amp Fol n e gt Figure 133 Reports
33. Center 781 555 1212 781 555 1212 781 555 1212 781 555 1212 Doctor Clara Chuckles CSMi Insurance Co K Kathy Pickles School Insurance Plan 781 555 1212 781 555 1212 781 555 1212 781 555 1212 Insurance Co Potash Robert Computer Sports Medicine Inc 781 297 2034 x107 x Supplier Smith Joe Student Insurance 781 555 1212 781 555 1212 781 555 1212 781 555 1212 Insurance Co Figure 156 Reports Phone List Quick Treatments The SWOL Quick Treatments module is typically used by athletes to sign in to the athletic training room and enter their treatments Quick Treatment Starting Start by clicking on Utilities Quick Treatment or Quick Treatment AT Access A O Ol Quick Select this option if athletes will be entering their own passwords Note Once Treatment you select Quick Treatment you will need to login again to reach your main SWOL windows This prevents athletes from having access to other records Quick Select this option if the athletic trainer will be entering the treatment Treatment AT information and there is no need for athlete passwords to be entered With Access AT Access the athletic trainer can add notes to the treatment also NOTE Once you select Quick Treatment AT Access you will need to login again to reach your main SWOL windows 200207B SportsWareOnLine User Manual docx Page 187 of 202 SportsWareOnLine User Manual Dashboard Database Admin Reports Utilities Defaults Picklists Quick Treatment
34. Count Medication and Details Prescription for a given time range 1 From the Medication Database select Reports and Daily Log or Daily Log Details from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Daily Medication Log Report SportsWare High School Active Athletes Athlete Sport injury Medication 1044720038 Potaan Robert Football Fracture Advi 20 mg Tableta 129 2010 Hil123 Carson Field hockey Advil 20 mg Tableta Hil123 Carson Field hockey Advil 20 mg Tableta Figure 137 Reports Medication Daily Log Reports Medication Statistics The Medication Statistics report displays the Medication Usage sorted by frequency of use List of the Medications most to least frequently prescribed by count along with the Count and the Percent of the Total Count Statistics Display a pie chart of the top 10 most frequently prescribed Medications by Graph Count The percent of the total for each Medication is displayed in the legend A table at the bottom of the report displays a listing of the Medication from most to least frequently used along with the Count and their percent of Total 200207B SportsWareOnLine User Manual docx Page 174 of 202 SportsWareOnLine User Manual 1 From the Medication Database select Reports and Statistics or Statistics Graph from the pull down menu Complete the Selection Criteria fo
35. Database General TDi ote E dot alc este ae ipa door tue eben 83 Medication Database Attachments Tab sitio eoe o ede as Mee tedeades 84 Medication Database Notes Tibia tia 84 Medication Database NT DN 84 ACSI 84 Medication Database Add a New Re6Otil eto artum beu penso nn ence UU Delo a eden sU Uds 84 Medication Database Update AREAS 85 Medication Database Delete a Record eese 85 Medication Database Printa Record esteem be br mde nhe bete doo RE Rd 85 Medication Database Assign a Task rrrrrrrrnnnnnnnnnnnrornnnnnnnvvrrrnnnnnnnnnnnnnnnsrnnnnnnnnvvrnnnnnnnnnnnnnenee 85 Insurance Database eie on ead ene beue Gd es eso sU eh 86 Insurance Database Listing SCreen ssssscecceesceceseoscccccscccceccecececcsssscccessecccececossesssosoccesscecceee 86 Insurance Database Input Screen scscccsssssssccccccccccccssssssssssssssscsssscccccccsssssscsssssssees 86 Insurance Databases Generals TAD ice is 87 Insurance Database Company TaD sssrinin nenne eene 89 200207B SportsWareOnLine User Manual docx Page 5 of 202 SportsWareOnLine User Manual Insurance Database Attachments TN e ER o hb iaa 89 Insurance Database Notes TDN tects cet cae Es 89 Insurance Database Audit Tari a Le va UR UC Duo oo UR GE C va ids 89 Insurance Database A COONS siscsscscisscccsedesecscsssvacdecasescs cbsacacendaseecisssoesesecavescddseaceoeedostscsessessoess 90 Insurance Database Add a New Record oooccccccncn
36. Elbow Pad 7 29 2010 Field hockey Hip 9 3 2010 Field hockey Ankle Sub Total Potash Robert 1958 Tape 7 21 2010 Football Crutch 9 1 2010 Football Knee Sub Total Tester Joe 556765 Crutch 9 16 2010 Football Elbow Sub Total Thomas anderson Crutch 10 6 2010 Ice hockey Ankle Sub Total Grand Total Figure 150 Reports Sign Out Outstanding 200207B SportsWareOnLine User Manual docx Cost 50 00 50 00 40 00 0 00 40 00 2 50 50 00 52 50 50 00 50 00 50 00 50 00 242 50 Page 182 of 202 SportsWareOnLine User Manual Reports Inventory Reports Inventory Bid List The Inventory Bid List report shows the Item Units Bid Quantity from the Inventory record along with a space for the supplier to write in the item Cost and Notes e g minimum order sizes or alternate manufactures 1 From the Inventory Database select Reports and Bid List from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Inventory Bid Sheet Report SportsWare High School Item Units Qty Cost Item Total Cost Notes Vendor Part Nbr 0 0 0 Bandages Case 5 00 Vendor Part Nbr Ace Bandage A908 0 0 Masks Case Vendor Part Nbr 0 Tape Case 22 00 Vendor Part Nbr J amp J 38382 Figure 151 Reports Inventory Bid List Reports Inventory Count The Inventory Count Report shows the Item Units Quantity on
37. Injury Status eter AA A 141 SCREAM Li 142 scheduling Scd Unii AAA 143 Sch duhlmo Calendar Time neS asista ica lisa lied 143 Scheduling Set up Available Appointment Times ccccssssssssssssssssssssssssssssssssssssseees 144 Scheduling Schedule a Game Event eere eee eee eee eee eee eee eee eee ee eee eee ee eee eee eee eee ee eee 145 Scheduling Schedule an Appointment with An Athlete or Another SWOL User 147 Scheduling Confirm Edit or Delete an Appointment eee e eee e eee ee ee eoe 148 TOD OTIS over A RM I t ae ie 149 Reports WIOGUIE o 149 Reports Generate Standard Reports eor vi teta Ai 149 Reports Database Report NN Ei duse ees 149 Reports Create Stored ter dida 150 200207B SportsWareOnLine User Manual docx Page 12 of 202 SportsWareOnLine User Manual Reports Recall Stored Piers e ai il a 150 REDONS GEOUD SDOLE so 150 Reports DERN ale 151 REPONS SANNA 153 Reports Pr ven ss 153 Reports AMES SAA AAA 154 Reports ME KST oodd aue HEIC DLP A 154 Reports Athlete Travel Report Travel 1 Page Medical Only Medical Only 1 page 154 200207B SportsWareOnLine User Manual docx Reports Athlete Maline Lia 155 Reports Athlete File Folder Labels avia tdi ai iii 156 Reports AE NES al a a a 157 Reports Athlete Paper Wolters A E a IU tus dere 157 Reports Athlete Immunization id 158 Reports hm 159 R
38. Login screen enter your Email address and click Reset Password SportsWare Online Login E Mail rob potash csmisolutions com Password tom Desktop v Figure 2 Login Logout Screen 3 A message box will appear instructing you to check your e mail for a link to the Reset Password screen The reset password link is valid for 24 hours Message from webpage E Mail sent successfully To reset the the password Far your SWOL account ou must Follow these steps within the next 24 hours 1 Open the E Mail that we sent to rob potash csmisolutions com 2 Click on the link to reset your password 3 Save the new password Figure 3 Message Box for Reset Password Link 4 Password Email you will receive 200207B SportsWareOnLine User Manual docx Page 25 of 202 SportsWareOnLine User Manual SportsWareOnLine Password Request admin swol123 net admin swol123 net To Rob Potash Cc Follow the instructions below within 24 hours to reset the password for your SWOL account UserID rob potash Z csmisolutions com To reset the password for this account click the following link or copy and paste it into a browser Address bar Ticket a7140269 5d75 4888 beal ee457e50c694 Please do not respond to this email Figure 4 Password Reset Link in Email 5 Click the link to open the Online Access Password reset window Enter a password which meets password requirements shown in the Online Acce
39. Manual docx Page 72 of 202 SportsWareOnLine User Manual Injury Database Attachments Tab CSM cportsware CSMi Sales Rob User Rob Potash Injury Potash Robert Attachments r Attachments y SI z ww er aris rr Add Title T signed By p ud oe Gz JE e Figure 39 Injury Database Attachments Tab You can attach any type of file to an injury record for example an x ray or movie clip of an injury From the Attachments Tab you and Add Open Delete or Accept an Attachment Injury Database Notes Tab CSM SPORTSWARE Chi Sales Hob User Rob Potash Figure 40 Injury Database Notes Tab Note Commands i NN Insert Date Inserts current date and time Spell Check Runs the Spell Checker n Opens the Subjective Objective Assessment and Plan template for recording notes Injury Note Evaluate At the top of the SOAP Notes Template screen is the option to access a list of standard evaluations EN Es J Knee Eval Use the Pull down list to select a Body Part or other option Press Evaluate 200207B SportsWareOnLine User Manual docx Page 73 of 202 SportsWareOnLine User Manual Review the Evaluation Option Select umm Positive or Negative for all Evaluations Anterior Drawer Test Positive performed Apley s Compression Test To edit the Evaluate List go to Picklists Apley s Distraction Test Evaluations OBJECTIVE Press Save to inser the results into the Eva
40. Multi Level For this reason we included the ability to print a hard copy of all the default entries under Multi Level so you can review and edit them Note To review the default entries under Multi Level we recommend the report No Injuries There are over 4 000 injuries in SWOL and printing them will create a very long report 200207B SportsWareOnLine User Manual docx Page 42 of 202 SportsWareOnLine User Manual Dashboard Database Admin Reports Utilities Defaults Picklists i Multi Level Immunizations Paperwork Status Values History Questions Treatment Modalities Procedures oign Out Physical Questions SAC Questions Evaluations Auto Type Picklists Printing 1 From the Main Menu Select Picklist Multi Level 2 Onthe left side of the screen select No Injuries Picklists Editing Multi Level 1 From the Main Menu Select Picklist Multi Level 2 Highlight the Picklist you want to edit This example will edit the Activity PickList Level 0 Activity Level 1 Conditioning Select Action Conditioning sele Ran select Select Alert Select ATC Eni Select BillingStatus Select Meet Select BodyArea y Select Non Sport Related Select City Select Practice Select Country Figure 17 Edit Activity Picklist 3 Use the Add and Delete buttons as needed a Add will insert a blank space for a new entry 200207B SportsWareOnLine User Manual docx Page 43 of 202 SportsWareOnLine User Manual
41. Name Physical Date Sport Weight Height BP Diastol Pulse and Active If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Physical Database Input Screen The Physical Screen has the following tabs Physical Attachments Notes and Audit 200207B SportsWareOnLine User Manual docx Page 108 of 202 SportsWareOnLine User Manual Physical Database General Tab Fa B CSMi SPORTSWARE csmi sales Rob User Rob Potash Physical Potash Robert General General Attachments i EINE KEIN poe id ME Height Weight i Body Fat i M7 A CER ERE 77 ACL PCL Effusion y MCL LCL McMurray s v Figure 65 Physical Database General Tab General qe Date the physical was performed The athlete s sport for which the physical was performed When adding a new physical record SWOL initializes the Sport field to the athlete s current sport me Athlete s Height Athlete s Weight ll io ERR iio AN 200207B SportsWareOnLine User Manual docx Page 109 of 202 SportsWareOnLine User Manual G Athlete s vision Note The value is assumed to be over 20 Physical m The physical test Normal The result of the test was normal or abnormal Abnormal Comments on the test Physical Database Attachments Tab Allows you to attach any type of
42. Portal provides the Athletic trainer with access to Quick Treatments Quick Injury Quick Weight SportsWare Online Login e From a mobile device go to m swol123 net E Mail I rpotash amp swol123 net e Enter your E Mail Password combination e Click the Login button Password f si Verizon The Athletic Trainer Mobile Dashboard includes Athlete Status Display Game and Practice Status Athlete SWOI t Z3 neviotuhe J SportsWare Mobile DASHBOARD Emergency Contact Medical and Insurance Information Gui QuickTreatments Enter Treatments for an Athlete 8 L El Quicklnjury Enter Injuries for an Athlete Athlete Quick Quick Status Treatments muy QuickWeight Enter the Athletes weight before or after practice Athlete Status Display Game and Practice Status Athlete Emergency Contact Medical and Insurance Information e Select Athlete Status icon The Athlete Status has the following information controls 01123 net S wir Dashboard Return to the Dashboard min Group Limit the displayed athletes to a particular Group E Grown B School Spot B Sport Limit the displayed athletes to a particular Sport Mete FORM JAN View All Display the Status and Contact Information for all Game Status athletes Game Status Lists all athletes with Game Status not equal to Full Go Click an Athlete name to view their Status and Emergency Contact in
43. SportsWare High School Active Athletes Injury Count Percent Contusion 8 27 59 Sprain 6 20 69 Dislocation 3 10 3496 Bursitis 2 6 90 Concussion 2 6 90 Fracture 2 6 90 Strain 2 6 90 Amenorrhea 1 3 45 Heat Exhaustion 1 3 45 Laceration 1 3 45 Meniscus Tear 1 3 45 Grand Total 29 Figure 118 Reports Injury Statistics Injury Statistics Report SportsWare High School Active Athletes Body Part Count Percent Percent Percent Injury Injury Body Part Total 1 3 45 Contusion 1 3 45 3 45 Ankle 10 34 48 Contusion 6 20 69 20 69 Sprain 2 6 90 6 90 Calcaneofibular 1 3 45 3 45 3 45 Deltoid Ligament 1 3 45 3 45 3 45 Strain 2 6 90 6 90 Ex Digitorum Longus 1 3 45 3 45 3 45 Plantar Flexors 1 3 45 3 45 3 45 Figure 119 Reports Injury Statistics Grouped 200207B SportsWareOnLine User Manual docx Page 163 of 202 SportsWareOnLine User Manual Injury Statistics Contusion 37 5 Bursitis 25 0 Blister 12 5 Fracture 12 5 Impingement 12 5 Total 100 0 Figure 120 Reports Injury Statistics Graph Reports Injury Treatments per Injury The Injury and Treatment Rate report displays the count of each injury type the number of treatments for each injury type and the average number of treatments per injury type 1 From the Injury Database select Reports and Treat Injury from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print butt
44. UNE eati Mie UEM OI MI IM ED E MU SIN 75 Athlete SSN 16 Treatment DOTADAS Cid an lalala 76 Treatment Database Listing Screeiiisss csscissiciissscansicassesiceasesseisaccsveascessvivaccscesedcosdviedecsseesvecse 77 Treatment Database Input Screen sssisssecisciceiecicssseisieceseessesdacdsskseiecbdnssseisdeseigebsenseniesesesvesicss 77 Treatment Databases General Labra ci 78 Treatment Database Attachments Lab 79 Treatment Database Notes Tab eet perte oe tu pe tent tasse peste teu ade saa pe en stude stk use 79 200207B SportsWareOnLine User Manual docx Page 4 of 202 SportsWareOnLine User Manual Treatment Database NAT Dvs 80 Treatment Database A COONS vrai A Adi aaa 80 Treatment Database Add a New Record ooocccccccccnnnncnnnnnnnnnnnnnnnnnnnnnnnnnnonononnnnononononnnnnnnnnnnnnnos 80 Treatment Database Update Records iioii ied sia 80 Treatment Database Delete a Record oooocccccnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninonoss 81 Treatment Database Duplicate a Record rmt eI eee 81 Treatment Databases Print REEL 81 Treatment Database NAT TTS ven 81 Medication Database NR 82 Medication Database Listing Screen eee e eee eee eee eese ee esee eee sess e eate eee ee eee eee 82 Medication Database Input Screen eeeeee eee eee e roro roo e eee eee ee ee euo Pee Pene pen Pea eee e eee eee eee oae 83 Medication
45. Update the Record with the new information Click the Save button to save the changes to the record or click the Cancel button to SE a E cancel your changes Phone Database Delete a Record To delete a Phone Record Click Phone Database button to access the Phone Database 2 Ifthe Current Contact is not correct use the Select a Contact Filter the top left corner E of the Phone Listing Screen to Find a Contact 3 Select the desired Phone Record from the Phone Listing Screen 4 Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the No button to cancel the deletion and leave the record in the database Phone Database Print a Record 1 Click Phone Database icon to access the Phone Database 2 Select the Contact Record from the Phone Listing Screen 3 Click the Print button Phone Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Phone Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When 200207B SportsWareOnLine User Manual docx Page 138 of 202 SportsWareOnLine User Manual someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section
46. a completed concussion record Click the Concussion Database button to access the Concussion Database Highlight the Concussion record you wish to print the record for 3 Click the Print button the Concussion Report will pop up in a PDF in a separate window for you to preview Concussion Report SportsWare High School Neme Potash Robert Di 1958 Dets 10 5 2009 12 00 00AM Dete of injury 10 5 2009 Exam Post Concussion Symptom Scale CIRCLE APPROPRIATE NUMBER FOREACH SYMPTOM O o O O O O O O O O O O O O m HAHHHHAHAHHHHH SHE GJAEHAQAHEHEHHAGHAAHANG 3 6 9 9 9 90 9 9 9 9 9 9 9 9 9 A O 000005 0000900 Es 5 en e e e 61 HAABHHHAAaAB ooooooooQ o0boboboooeo Difficulty Remembering Balance Error Scoring System BESS Balance Error Scoring System Types of Errors Doubs Leg Stance narrow stance feet together Single Leg Stance non dominant foot Tandem Stance 1 Hands Med of Mac crest 2 Opening eyes 3 Step stumble or fall 4 Moving hip into gt 30 degrees adduction 5 Lifting forefoot or heel 6 Remaining out of testing position gt seconds The BESS is calculated by adding one non dominant foot in back Dese of gt ras o error point for each error during the six 20 second tests Figure 86 Concussion Database Individual Report Concussion Database Assign a Task SWOL includes the ability to send a request to another
47. a new injury she should select I have a new injury and complete the additional fields that appear e fthe Athlete does not have a specific injury she should select I don t have a specific injury and am just getting treated and complete the additional fields that appear 200207B SportsWareOnLine User Manual docx Page 188 of 202 SportsWareOnLine User Manual Quick Treatment Select Existing Injury 1 Once the injury is selected SWOL will display the Sport Location and Person Giving Treatment as it relates to the existing injury 3 Check Background Sport Football Treatment Location Stadium Person giving treatment Figure 160 Quick Treatment Background Information 2 SWOL will recall the most recent treatments for the selected injury The previous treatments will have an X The athlete can uncheck the previous and or select additional treatments provided d Aquatic Therapeutic Exer d Traction Mechanical Athletic Training Evalua d Ultrasound d Athletic Training Re ewal d Whirlpool d Body Mechanics Training d Work Hardening Add l h Cold Packs Ice Massage d Work Hardening Init 2 F Compression Pump d Wound Care Figure 161 Quick Treatment Select Modalities 3 Athlete will select the Save button to save the new treatment record Quick Treatment Select New Injury or No Specific Injury If an athlete selects a new injury or no specific injury the athlete will then be prompted to enter the sport treatmen
48. a record in the Injury Database If you are providing a treatment without an existing injury e g preventive taping you should record the body part you are providing treatment to This will add a hidden injury in the treatment database 200207B SportsWareOnLine User Manual docx Page 76 of 202 SportsWareOnLine User Manual Treatment Database Listing Screen it N FA 3 Qs 4 E 7 2 Q Fasa Treatment narrow by Show All Potash Robert 195 95 v Select a sport v Select a group v This Year v View Y In Active Athletes Y Closed Injuries Y Dim Records Full Treatment Name ra Treatment BodyPart Injury Side Sport Group Active Closed Quick Potash Rahert Figure 42 Treatment Database Listing Screen The Treatment Listing Screen shows all of the Treatments in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport Group and Date Search The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Treatments for both Active and In Active Athletes e Closed Injuries Shows Tre
49. an appointment with an Athletic Trainer The Athlete logs onto SWOL and from the dashboard follows the steps listed above Scheduling Confirm Edit or Delete an Appointment To confirm edit or delete an existing Appointments and Game 1 From the Dashboard select Calendar Go to the desired appointment game or event 3 Position the cursor over the appointment game or event press the right mouse button to open the Edit menu t today v 10 28 2012 11 3 2012 sun 28 Mon 29 8 00 Injury Eval Potash Carson Canfirm LIS Edit Delete Figure 97 Scheduling Confirm Edit or Delete an Appointment Send confirmation Open the original Appointment or Game Event window for editing Delete the scheduled activity 200207B SportsWareOnLine User Manual docx Page 148 of 202 SportsWareOnLine User Manual Reports Reports Module SWOL includes over 100 Standard report formats plus the ability to filter and export data to an Excel or a Text File Database Admin gg Utilities Defaults Picklists Standard Excel Custom Figure 98 Reports Pull Down Menu Reports Generate Standard Report The reports Pull Down menu can be accessed from the Dashboard and any Listing Screen When you access the Standard Reports from a Listing Screen the SWOL Report Generator will default to that Database See Select a Database field at top left and associated Standard Reports Use the Select a Database Pull Down List to select
50. are adding a concussion exam for an existing injury select the injury and click OK e f you are adding a concussion exam for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the concussion exam 200207B SportsWareOnLine User Manual docx Page 132 of 202 SportsWareOnLine User Manual e f you are adding a concussion exam without a specific injury and it is on the Existing Injury List select the item and click OK These are referred to as Hidden Injuries in SWOL and are not typically displayed in the Injury Listing Screen 5 Select the SAC Question reference from the list CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Concussion Potash Robert SAC Questions l ELBOW APPLE CARPET SADDLE BUBBLE dd Figure 85 Concussion Database Select SAC Questions 6 Enter the Concussion Record information 7 Click OK to save the new Concussion record Concussion Database Update a Record To update a Concussion Record 1 Click Concussion Database button to access the Concussion Database If the Current Concussion is not correct use the Select Concussion Filter the top left corner of the Concussion Listing Screen to Find Concussion Select the desired Concussion Record from the Concussion Listing Screen Single click the Update button SWOL will open the Concussion Record Update the Concussion Record with the new information
51. are the same notes you see in the attached Injury Record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report Surgery Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Surgery Database Actions Surgery Database Add a New Record To add a new record to the Surgery Database 1 Click the Surgery Database button to access the Surgery Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete 3 Click the Add button to add a new Surgery Record SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries 200207B SportsWareOnLine User Manual docx Page 101 of 202 5 6 SportsWareOnLine User Manual Sprain Lower extremity Ankle Right 10 14 2012 Al i 10 14 2012 Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 al i Contusion Upper extremity Elbow 3 2 2012 i Knee mcl Left 12 28 2011 Lymphangitis General medical Infectious Disease Left 4 7 2011 H iddon BA LAND Existing Injuries No Specific Injury ody Area Body Part Figure 60 Surgery Database Injury Selection e Ifyou are adding a Surgery
52. b Delete will delete the highlighted entry Some Picklists contain more than one level such as Sport Under heading of Sport the first level contains each of the teams Highlighting a Sport will expose all of the positions associated with selected sport To add a new Sport click Add at Level 1 To add new Positions under a Sport highlight the Sport and press Add at Level 2 Click OK in the upper right corner when finished editing Picklists Level 0 Sport Level 1 Indoor track m Level 2 1 Mile KE NN NN Select Location Select Mechanism 5 y Select Medication Select Field hockey Select Shotput Select Onset Select Select Opponent Select Figure skating w Select Payment Figure skating m Select Triple Jump Select PhoneType Select Football Select Prescription Select Gom Select Protection na Select Referred Select Relation select Gymnastics Select SACExam Select Select Season Select ice hockey Select Service Select ServiceCo Select Ice skating m Select Severity Select lices kating w Select Side Select Select Indoor track m O L Figure 18 Edit Sport Picklist Picklists Injury Injury Picklists are four levels deep For example if you want to edit the Specific Injury Site lists under Head do the following Select Body Area Head Select Body Part Eye Select Injury Abrasion pom os Edit the displayed Injury Site 200207B SportsWareOnLine Us
53. button to save the new injury Treatment Database Update a Record To update a Treatment Record 1 Click Treatment Database button to access the Treatment Database 200207B SportsWareOnLine User Manual docx Page 80 of 202 SportsWareOnLine User Manual 2 Ifthe Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Treatment Listing Screen to Find an Athlete Select the desired Treatment Record from the Treatment Listing Screen Single click the Update button SWOL will open the Treatment Record Update the Treatment Record with the new information So oa Click the Save button to save the changes to the Treatment Record or click the Cancel button to cancel your changes Treatment Database Delete a Record To delete a Treatment Record Click Treatment Database button to access the Treatment Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Treatment Listing Screen to Find an Athlete 3 Select the desired Treatment Record from the Treatment Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Treatment Database Duplicate a Record To duplicate a Treatment Record Click Treatment Database button to access the Treatment Database If the Current Athlete is not correct
54. ccccccsscccccsseccccseccceeesccecausececeesececeenecceseeseceseuecetsugecetseges 25 Figure 2 Login LOGOUT ESC 25 Figure 3 Message Box for Reset Password Link csccccessscceceesececeeececeenecceseeneceseuecesseneceesenes 25 Figure 4 Password Reset Ankers 26 Figure 5 Password REqQUIreMe Mts cccssscscsscccssscscsssencusrencustcncestenscscscavssncustencustencessenaessscasrencusrs 26 Figure do PH 27 FISUre 7 DSO pe Se 27 Figure 8 Institution Gene 28 Figure 9 Institution Attachment Listing SCreen oocccnccnoccnncnncnnnonnnonnnnnncnnnonaconnonanonnnnononnnnnacnnnonos 32 Figure 10 Institution Attachment P se Lua 33 Figure 11 Users LUNE SCEGOl cuoc ioa hono ER RS EE eR SNO EU RE FOX aea ORE SHEEP SIE N 34 Figure 12 Users General P NT 36 Figure 13 Users Program Functions Page cccssccsseceseceseccseccseccseccsecceeecseesseecseesseceeeeseeeseeeaees 37 Figure 14 Users Database Access Page i pe EE erra Qu E NEUE UCET OE saine gdpuivad dS 38 Figure 15 Users Restrict Group Access Page sese nennen nere nns 39 Figure 16 Users Add Coach Page a c uice i RR cde unstated b a be UN re pcs uc Ces Mies iu beta bte 41 Figure I7 Edit ACTIVITY PES 43 Heure 18 Edit SPOT PIAS 44 Figure 19 Cascading Injury PICKIISES das a 45 Figure 20 Select Athlete Database sa 49 Figure 21 Database Listing SCreep suus eo tos ier eb epa voee er ead iia 50 Figure 22 Database nat Screen AA 52 Fig re 23 Athlete Database Listing SCFe
55. database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Concussion for both Active and In Active Athletes e Closed Injuries Shows Concussion for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Concussion Listing Screen includes the following columns Full Name Injury SAC date Ref Examine Orientation Immediate Recall Concentration Delay Total SAC Score Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order 200207B SportsWareOnLine User Manual docx Page 125 of 202 SportsWareOnLine User Manual Concussion Database Input Screen Concussion Database General Tab ESSE CSMi SPORTSWARE csmi sales Rob User Rob Potash Concussion Potash Robert General General CS Orientation Memory Exerti
56. file to a Physical Record Physical Database Notes Tab The Notes you see in the Physical Record are associated with the Physical Record Physical Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Physical Database Actions Physical Database Add a New Record To add a new record to the Physical Database 1 Click the Physical Database button to access the Physical Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Physical Listing Screen to Find an Athlete 3 Click the Add button to add a new Physical Record Enter the Physical information 5 Click the Save button to save the Physical Physical Database Update a Record To update a Physical Record 1 Click Physical Database button to access the Physical Database 2 Ifthe Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Physical Listing Screen to Find an Athlete 200207B SportsWareOnLine User Manual docx Page 110 of 202 SportsWareOnLine User Manual Select the desired Physical Record from the Physical Listing Screen Single click the Update button SWOL will open the Physical Record Update the Physical Record with the new information p E c w Click the Save button to save the change to the Physical Record
57. for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e f you are adding a Surgery for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Surgery e f you are adding a Surgery without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the Surgery a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports Enter the Surgery information Click the Save button to save the Surgery Surgery Database Update a Record To update a Surgery Record T S LE ud Click Surgery Database button to access the Surgery Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Surgery Listing Screen to Find an Athlete Select the desired Surgery Record from the Surgery Listing Screen Single click the Update button SWOL will open the Surgery Record Update the Surgery Record with the new information Click the Save button to save the change to the Surgery Record or click the Cancel button to cancel your changes Surgery Database Delete a Record To delete a Surgery Record I Click Surgery Database butto
58. hand along with a space for you to write in the new count This report provides a work sheet when performing an inventory count 1 From the Inventory Database select Reports and Count from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Inventory Count Report SportsWare High School w q NN QT hi DES HE FU Figure 152 Reports Inventory Count Reports Inventory Usage The Inventory Usage report shows the Item Units Number of pieces used and Cost for each period 200207B SportsWareOnLine User Manual docx Page 183 of 202 SportsWareOnLine User Manual Note Since a new period starts each time you enter a Count for an Item the actual dates of the period for each item in the report may differ if you enter the counts at different times or do not update the counts for all items 1 From the Inventory Database select Reports and Usage from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Inventory Usage Report SportsWare High School Q1 Q2 Item Units OnHand Used Cost Used Cost 0 00 0 00 Bandages Case 37 00 25 00 300 00 4 00 48 00 Masks Case 0 00 0 00 Tape Case 23 00 10 00 100 00 1 00 10 00 Tape 5 Case 0 00 0 00 Grand Total 400 00 38 00 Figure 153 Reports Inventory Usage 200207B Spor
59. is your gateway into SWOL e The Main Menu located across the top Dashboard Database Admin etc contains pull down menus to navigate SWOL e The Button Bar located just below the Menu Bar contains icons for each of SWOL s databases Athlete Injury Treatment etc As you mouse over an icon the name will appear e Below the Button Bar from the left is your Calendar names of Athletes on the Watch List exclusive to ATCs Injuries and Referrals recorded for the day or the week and your picture You can change the Injuries and Referrals displayed using the Today or This Week Radio Buttons located above the Athlete Watch List The next step is to define your Institution Settings Institution Settings The Institution Settings are Global Settings that apply to all Users Only Administrators have access to Institution Settings From the Menu Bar select Admin Institution 200207B SportsWareOnLine User Manual docx Page 27 of 202 SportsWareOnLine User Manual Dashboard Database Admin Reports Utilities Defaults Picklists Institution w Users Institution General Page Institution Information User Password Requirements Institution Name Expire Time Days 0 Institution Type College Minimum Length AmerSpec Key test 12 08 Requires Numeric Character School ID Carter123 C Requires Special Character O Participate in Group Injury Studies Ol Requires Mixed Case Characters C Allow Athlete Login You must logout b
60. or game Len tiene non Weigh Out Weight after the practice or game 11 08 30 3 0 Table Most recent weight entries by sorted by Date Note The Athlete does not need to enter the Weigh In and Weigh Out values at the same time If you enter the Weigh In and later in the day enter the Weigh Out SportsWareOnLine will save the Weigh Out with the previous Weigh In Mobile Coach Portal a Verizon 2 18 PM msworzs neutstwin ON The Coach Portal provides coaches access to Emergency Contact and Injury Status Information for the athletes belonging to their assigned schools and teams Sports Ware Online Login pw ia e From a mobile device go to m swol123 net e Enter your E Mail Password combination e Click the Login button The Coach will arrive at the Coach Portal Dashboard SportsWare Mobile e LogOut Return to the Login screen DASHBOARD e Athlete Status Display Game and Practice Status Athlete Emergency Contact Medical and Insurance Information 200207B SportsWareOnLine User Manual docx Page 199 of 202 SportsWareOnLine User Manual ti Verizon The Athlete Status has the following information controls Dashboard Return to the Dashboard eni Ium Group Limit the displayed athletes to a particular Group Group a School wm 6 fl Sport Limit the displayed athletes to a particular Sport does View All Display the Status and Contact Information for all
61. select Injury Days Out Days Out Automatically calculates based on the difference between Injury Date and Ret to Play date Closed Select this field and choose a date from the pop up calendar to indicate the injury is closed and is no longer being treated SportsWare calculates the number of days between the Injury Date and Closed Dates and inserts it into the Days Open Field If you manually adjust the Days Open entry it will not affect the Injury Dates To print a report of the Days Open from the Report menu select Injury Days Open SportsWare allows you to select if Closed Injuries and the related records Treatment Medication Referral etc are displayed From the View menu click Closed Injuries if you want to view them SportsWare allows you to display Closed Injuries and the related records in a grayed font From the View menu select Dim Records Days Open Automatically calculates based on the difference between Injury Date and Date the Athlete stops receiving treatment for the Injury Indicates the sport the athlete was playing when the injury occurred Action AA Certified Athletic Trainer or Athletic Training Student recording the injury Action Taken Referred If athlete was referred to a healthcare provider Note If you need to track numerous referrals for the same injury you should use the Referral Database Hospitalized The injury required hospitalization Surgery The injury required surgery Note If y
62. the Practice and Game Status and the Notes Online Access o LLLI Online Access The Athlete s e mail address This is the field SWOL will use for the Athlete Portal Each Athlete Record can only have one email address to access it via the Athlete Portal The same email address can be used for more than one Athlete Records family but the passwords must be unique for each Athlete Record Once an email address is recorded you can initiate an email by selecting the Letter Icon Existing Shows asterisks Nothing to record Password New Password Enter a password for the Athlete to use when logging on to SWOL NOTE If you leave blank our recommendation the athlete will have the ability to create a password the first time she logs on to SWOL Confirm If you choose to enter a password for athlete enter it a second time to Password confirm accuracy View gives the Athlete the ability to view her Pre participation information via 200207B SportsWareOnLine User Manual docx Page 56 of 202 SportsWareOnLine User Manual RA LLLA the www swol123 net Athlete Portal Edit gives the Athlete the ability to edit her Pre participation information via the www swol123 net portal Athlete Picture RR Browse Edit Press Browse to select a picture to store in the Athlete Record Delete Use Add to store the picture in the Athlete Record Use Delete to remove a picture from the Athlete Record S
63. the Select an Athlete Filter the top left corner of the Weight Listing Screen to Find an Athlete Select the desired Weight Record from the Weight Listing Screen Single click the Update button SWOL will open the Weight Record Update the Weight Record with the new information p Mr ou c9 Click the Save button to save the change to the Weight Record or click the Cancel button to cancel your changes Weight Database Delete a Record To delete a Weight Record Click Weight Database button to access the Weight Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Weight Listing Screen to Find an Athlete 3 Select the desired Weight Record from the Weight Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Weight Database Print a Record 1 Click Weight Database icon to access the Weight Database 2 Select the Weight Record from the Weight Listing Screen 3 Click the Print button Weight Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Weight Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they woul
64. the report Flu Shot Tetanus Shot n 2 EZ o z Polio 9 3 2010 9 3 2010 9 3 2010 9 3 2010 pps Figure 111 Reports Athlete Immunization 200207B SportsWareOnLine User Manual docx Page 158 of 202 SportsWareOnLine User Manual Reports Injury Reports Injury Daily Log The Daily Injury Log displays the Athlete Name and Injury for a given date range It is typically used at the end of the day to print a list of all the injuries seen by the training room that day Daily Log List the injuries for a given time range Daily Log List the injuries and the details for each injury for a given time range Details 1 From the Injury Database select Reports and Daily Log or Daily Log Details from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Injury Log Report SportsWare High School Active Athletes Name ID Sport Injury Side Action Taken ATC SAT Sunday October 04 2009 Hill123 Carson 123 50 Field hockey Hip Hip Pointer Right Potash Robert 1958 Football Left Referred to Team MD Monday October 05 2009 Potash Robert 1958 Football Brain Concussion Referred to Team MD Wilson K Saturday June 05 2010 Figure 112 Reports Injury Daily Log Reports Injury Coach s Report The Coach s Report displays the Athletes Name and ID Practice and Game Status Status Notes and a list of their open injuries
65. use the Select an Athlete Filter the top left corner of the Treatment Listing Screen to Find an Athlete 3 Select the desired Treatment Record from the Treatment Listing Screen Click the Duplicate button 5 SWOL will add a new Treatment Record The new record will be set to the current date time and duplicate all other Status and Treatment Item fields 6 Make any changes you want to the record 7 Click the Save button to save the new Treatment Record or click the Cancel button to cancel your changes 8 Treatment Database Print a Record 1 Click Treatment Database icon to access the Treatment Database 2 Select the Treatment Record from the Treatment Listing Screen 3 Click the Print button Treatment Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Treatment Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to 200207B SportsWareOnLine User Manual docx Page 81 of 202 SportsWareOnLine User Manual the record by clicking on the link This procedure is described in detail in the Athlete Database Section Medication Database The Medication Database is used to record Medications given to the athlete Medication Records are linked to a record in the Inj
66. will need to add formatting characters e g or if you want them to appear on your reports Athlete Cell Phone number Athlete Beeper number 200207B SportsWareOnLine User Manual docx Page 58 of 202 SportsWareOnLine User Manual Note You may enter a secondary address for an athlete with two different addresses The secondary address includes a space for an additional email address Make sure to enter the primary email address on the Athlete General tab Insert Default Address To expedite data entry you can set a default address street city state zip and phone in SWOL This is especially useful at the high school level where most of the athletes have the same City State ZIP and Area Codes Athlete Database Emergency Tab CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Athlete Emergency contact General Insurance Medical Paperwork Attachments Primary Emergency Contact Athlete 1 ESA Steel le Ala Athlete 2 F Signature On File mws A ow AAA county AAA eeper A O Copyright 2012 by Computer Sports Medicine Inc FJ Signature On File am woe A ur EE eeper A Online Help Contact CSMi CSMi Website Figure 26 Athlete Database Emergency Tab SWOL accepts two Emergency Contacts per Athlete m qe First name of Emergency Contact Last name of Emergency Contact When checked indicates there is a signed release to treat the athlete on file
67. you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Equipment Database The Equipment Database is used to track the capital equipment serial numbers values warranties and inspection dates Equipment Database Listing Screen The Equipment Database Listing Screen includes the following columns Item Company Model Number Inspected and Next Inspection If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order 200207B SportsWareOnLine User Manual docx Page 121 of 202 SportsWareOnLine User Manual FOS 89 BE YU ww i c S Ad Equipment Update Item Company Model Number Inspected Next Inspection Delete 01 01 1753 01 01 1753 Print 01 01 1753 01 01 1753 Task HUMAC 360 CSMI 360 01 01 1753 01 01 1753 HUMAC Extremity Syst CSMI NORM 10 10 2006 10 10 2010 Treadmill T5500 08 04 2010 09 02 2010 Figure 72 Equipment Database Listing Screen Equipment Database Input Screen The Equipment Listing Screen shows all of the Equipment Records in database Equipment Database General Tab CSMi v SPORTSWARE CSMi Sales Rob User Rob Potash Equipment Ackling Alec General G
68. 010 Ankle Sprain Right Beglime Mikay 0999883 32010 Figure 117 Reports Injury Days Open Reports Injury Statistics The Injury Statistics report displays a listing of the Injury type from most to least frequently occurring along with the Count of each and their percent of the total number of injuries Injuries 1 2 and 3 the injury records are counted in the report List of the Injury type from most to least frequently occurring along with the Count of each and their percent of the total number of injuries Grouped List the Body Part Injury type combinations along with the Count of each combination and their percent of the Body Part as well as a percent of the total number of injuries Display a pie chart of the top 10 most frequent Body Part Injury combinations The percent of the total for each injury type is displayed in the legend A table at the bottom of the report displays a listing of the Body Part Injury combinations from most to least frequently occurring along with the Count of each combination and their percent of the total number of injuries 1 From the Injury Database select Reports and Injury Statistics Statistics Grouped or Statistics Graph from the scroll down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report 200207B SportsWareOnLine User Manual docx Page 162 of 202 SportsWareOnLine User Manual Injury Statistics Report
69. 0207B SportsWareOnLine User Manual docx Page 118 of 202 SportsWareOnLine User Manual The group used by trainers who track inventory for separate groups Planning Oe LLU Bid Date The quantity and expected delivery date for vendors to bid on Use the Report Inventory Bid List command to print a bid list for the vendors Order Date The order quantity and expected delivery date for purchase orders Use the Report Inventory Order command to print orders for the vendors Vendor A Preferred Click radio button for the preferred vendor for the item The Inventory Order Vendor 1 2 3 report prints the items based on the preferred vendor Vendor 1 2 3 Select vendor from the pull down to match up with Vendor 1 2 or 3 Product Code The vendor s internal product number Usage mg Count Date The quantity and date the inventory was counted Receipt Date The quantity received and date the order was received The quantity on hand This is updated automatically when changes to the Count or Receipt are entered however you can modify the On Hand directly From To The quantity used and cost based on the current price This is updated Used Cost automatically when the count is updated Inventory Database Attachments Tab Allows you to attach any type of file to an Inventory Record 200207B SportsWareOnLine User Manual docx Page 119 of 202 SportsWareOnLine User Manual Inventory Database Audit Tab
70. 110 Reports Figure 111 Reports Figure 112 Reports Figure 113 Reports Figure 114 Reports Figure 115 Reports Figure 116 Reports Figure 117 Reports Figure 118 Reports Figure 119 Reports Figure 120 Reports Figure 121 Reports Figure 122 Reports Figure 123 Reports Figure 124 Reports Figure 125 Reports 200207B SportsWareOnLine User Manual docx SportsWareOnLine User Manual Database Report In ACtlVe uertit etre aaa cada 149 Create Stored FIRES curica ERO REM ERE peHd Am NSL 150 Gro UDS oj Pacto NAPOLI D DR DAMM EE MI N D DE 150 DERN rout mu e A uM COEM a I M 151 src nbn aces 153 Athlete ROSE d orcs Oe EE PAD tcu EHE OE dia NU et dr DUIS UBI TOM 154 Athlete Travel Report Travel 1 Page Medical Only Medical Only 1 page TTE RTT PERRA ENDROIT NES M 155 Athlete Wailing Label vase 156 Athlete File Folder Label Susini 157 Mee Ne ur 157 Athlete Paper VOKS 158 Athlete IMMUNI O seda a e e oni Ma e oou ER tee Ra be GERA 158 MUNDAL 159 MIN COACH S REDOT aint a era o bee b bd e be mat ie 160 GY Status PRACTICE Gras 160 Injury Status GAME are 161 Inr Days vr 161 MIN DS OPEN Hae 162 MV SET SN 163 mMjurye Statistics Grouped ne 163 Injury Statistics GLAD nadaa 164 Injury Treatments per NU dls 164 NU OPEN URES STN 165 JURY Referral REPON qa rot ede ene nd us velata eo eed bmi dea dubites 165 Injury IM UN Counts Day sso ias 166 Page 21 of 202 Figure 126 Re
71. 2 SportsWareOnLine User Manual Quick Treatment AT Access Adding Notes The athletic trainer may also choose to add notes to the Quick Treatment Record To do this click on notes in the top right part of the screen E fjes 3 Check Background Sport Wrestling T Treatment Location Stadium Person giving treatment Figure 167 Quick Treatment AT Access Adding Notes SportsWareOnLine Mobile CSMi created SportsWareOnLine Mobile for Athletic Trainers Coaches and Athletes to easily interact with their SWOL account Typical uses of SportsWareOnLine Mobile include e The Athletic Trainer entering Treatments directly from their phone while treating athletes replacing the desktop QuickTreatment application or entering Injuries at an event e Coaches checking the Game Practice status of their athletes or recalling athlete Emergency Contact information e Athletes entering their Treatments their Weight before and after practice or new injuries on or off season With SportsWareOnLine Mobile there is no App to install Simply start a Web Browser on your mobile device and go to m swol123 net Note Any Quicklnjuries or QuickTreatments added via the Mobile app will be listed as Quick in the SportsWare Injury and Treatment Listing Screens 200207B SportsWareOnLine User Manual docx Page 192 of 202 SportsWareOnLine User Manual Mobile Athletic Trainer Portal s Verizon 2 09 PM The Athletic Trainer Mobile
72. 2 SportsWareOnLine User Manual recorded for an athlete the athlete must have an Athlete Record in the Athlete Database An athlete can have an unlimited number of injury records To access the Injury Database click on the Injury button on the left sidebar Injury Database Listing Screen e4BYED HHuwmewcoWwv narrow by Eu Potash Robert 195 95 v Select a sport v Select a group v This Year Y View Y In Active Athletes Y Closed Injuries Hidden Injuries Y Dim Records Injury Full Name Potash 195 05 08 2012 Knee Sprain Left Football SW College 05 08 2012 Robert 95 Sprain Meniscus Tear ID InjuryDate BodyPart Injury Side Sport Group Modified Active Closed Hidden Quick Record Modified Colors Red gt 15 days Yellow gt 10 days Green gt 5 days Figure 36 Injury Database Listing Screen The Injury Listing Screen shows all of the Injuries in the database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport Group and Date Search The Show All button clears all of the filters Below the Filters are four Checkboxes which adjust what records are displayed or highlighted in the List Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Sh
73. 50 Insurance Database Company Tab ito x eder ee ov ea ii 89 Figure 51 Insurance Database Injury Selection ccccooccnnnonacnnnonnnonnnnnacnnnnnaronnonanonnnonaronnonanonnos 90 Figure 52 Referral Database Listing ScCreen rarrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnvnnnnnnsennnnnnsnnnnnnesnnnnnesnnnnnsssennnn 91 Figure 53 Referral Database General Tab nio ed teet Oe o bera etaed ab edd 92 Figure 54 Referral Database Select Injury ccccoocccnccnocnnnonaconnonanonnnnnnonnnonaronnonanonnnnnnccnnonaronnonos 94 Figure 55 Dr Orders Database Listing SCreen rrrrnnnnnnnnnnnnnnnnnnrnnnnnnrnnnnnnennnnnnennnnnneennnnnssvnnnnssseennn 95 Figure 56 Dr Orders Database General TD iia Dias 96 Figure 57 Dr Orders Database Injury Selection ccccccessseccceesececeeececeeeecceeeusecessuaecessuneceeseees 97 Figure 58 Surgery Database Listing Screen ccsccccceseccceesscceceesececeusececeenecceseesececsuaecessuneceesenes 99 Figure 59 Surgery Database General Tab creure enean rennen nea anode reden 100 Figure 60 Surgery Database Injury SelectiON oocccnnonoccnncnnncnnnnnaconnnnncnnnonanonnonononnnonarnnnonanonnss 102 Figure 61 Sign Out Database Listing SCreen rnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnssnnnnnnsnennnnnenne 103 Figure 62 Sign Out Database General Tab cccccnccccnonoccnncnnnnnnonnnonnnnnnconnonanonnonnnonnnonaonnnonanionnos 104 Figure 63 Sign Out Database Select Injury ooocc
74. 7 2010 10 18 2010 Sport Softball Injury Date 817 2010 Athletic Group Return io Play Days Out Closed Days Open Body Area Upper extremity Body Part Shoulder Side Right injury Site Seventy ICDS Dislocation Grade 1 Evaluation Action ATC Rogers A Hospilalized No Acton Treated by Staff Surgery No FP Figure 127 Reports Injury Injury with Treatments Reports Injury Notes The Notes report displays the Athlete Name Basic Injury Information and Notes 1 Fromthe Injury Database select Reports and Notes from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Injury Notes Report SportsWare High School Active Athletes athlete sample Entered Updated 9 17 2010 10 18 2010 Injury Date 9 17 2010 Body Area Upper extremity Body Part Shoulder Side Right Injury Site Severity ICD9 Dislocation Grade 1 Figure 128 Reports Injury Notes 200207B SportsWareOnLine User Manual docx Page 168 of 202 SportsWareOnLine User Manual Reports Treatment Reports Treatment Daily Log The Treatment Daily Log displays the athlete name injury and treatments for a given date range It is typically used at the end of the day to print a list of all the treatments provided by the training room for a given day A Daily Log List the treatments for a given time range Daily Log List the treatments and details of the Modality CPT
75. Code and Comments for a Details given time range 1 From the Treatment Database select Reports and Daily Log from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Daily Treatment Log Report SportsWare High School Active Athletes Athlete Sport Injury TREATMENT 10 4 2009 Hill123 Carson Field hockey Hip Hip Pointer Contrast Bath Body Mechanics Training Phonophoresis Potash Robert Football Cold Packs Ice Massage 10 5 2009 Potash Robert Football Cold Packs Ice Massage 7 23 2010 Potash Robert Football Body part Heat Exhaustion 7 26 2010 Gumpert Evan Football Knee Sprain Electrical Stimulation Cold Packs lce Massage Supervised Exercise 7 27 2010 Figure 129 Reports Treatment Daily Log Note The Report Treatment Daily Log Details report includes a detailed listing of the Modality CPT Code and Comments Daily Treatment Log Report SportsWare High School Active Athletes Athlete ID Sport Injury 10 4 2009 Hill123 Carson 123 50 Field hockey Hip Hip Pointer Body Mechanics Training 97530 Contrast Bath 97034 Figure 130 Reports Treatment Daily Log Details 200207B SportsWareOnLine User Manual docx Page 169 of 202 SportsWareOnLine User Manual Reports Treatment Pending SWOL allows you to mark treatments as Pending This is typically used to schedule future treatments The Pending Treatment Report lists t
76. Company information is copied from the Athlete Database Insurance Tab when the new Insurance Record is added Click Update to Populate the Company fields with the data previously recorded in the Athlete s Athlete Record Insurance Tab Insurance Database Attachments Tab Allows you to attach any type of file to an Insurance Record e g copy of the Invoice from the provider Insurance Database Notes Tab The Notes you see in the Medication Record are the same notes you see in the attached Injury Record Insurance Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited 200207B SportsWareOnLine User Manual docx Page 89 of 202 SportsWareOnLine User Manual Insurance Database Actions Insurance Database Add a New Record To add a new record to the Insurance Database D Click the Insurance Database button to access the Insurance Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete Click the Add button to add a new Insurance Record SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries
77. Concussion Exam you want to print from the listing screen Go to Report Concussion Summary 5 SWOL will preview a Concussion Summary report with the Baseline test and subsequent follow up concussion testing Caneuss an Summary From the Optons men selec Report ro ser he Report Heading Foteeh Fob 1344 mms Sc Fostb SE Hura High sche Summary Cert cara deas Blade et Cora ace Duae Foz Total iof 22 Ta a Post Concession iympiom oals bk Fi Rd Tod i bi F f de hi Full rg 3 hoved Ee ni Full ra La ina Fus Diu Concwaradeg Dc uy Fame Eabd gj Citar Total c Fd ia Esknce Evaluation rake Fm Faa ha Ffa r loo PETTEE EEE NesralsgleTesilng Loa of Cord Pana rab a Four Trawm anc S rm ral Parodi slet Pali lik Righe Lippe mone ns Lat gg rar y Fegan Lasa i nam ns Figure 155 Reports Concussion Summary 200207B SportsWareOnLine User Manual docx Page 186 of 202 SportsWareOnLine User Manual Reports Phone Reports Phone List The Phone List report shows the Name Company Phone Fax and Beeper number for all records in the Phone Database From the Phone Database select Reports and List from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Phone List Report SportsWare High School Name Company PhoneField FAX Beeper Cell Type Insurance Co B Birkeland Howard Stoughton Medical
78. Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Physical Database The Physical Database is used to record an athlete s physicals Physical Records are linked to the athlete s record in the Athlete Database 200207B SportsWareOnLine User Manual docx Page 107 of 202 SportsWareOnLine User Manual Physical Database Listing Screen FMS OFRAAYAHVHewWwSeEvrdy Physical narrow by Ez Potash Robert 195 95 v Select a sport v Select a group Y View In Active Athletes Full Name Physical Date Sport Weight Height BP Systol BP Diastol Pulse Active Potash Robert 07 08 2010 Football 0 0 0 0 Figure 64 Physical Database Listing Screen The Physical Listing Screen shows all of the Physical Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group and The Show All button clears all of the filters Below the Filters is one Checkbox which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Physical for both Active and In Active Athletes The Physical Listing Screen includes the following columns Full
79. Delete Records Once a record is deleted it and all of the underlying records are permanently deleted from SWOL For this reason we strongly recommend leave Delete unchecked for all Users When a record needs to be deleted edit the User Settings to include the ability to delete delete the record and then unselect delete Athlete Each Database is listed on the left side of the Database Access section Use these checkboxes to set how you want each User to use Injury each of Databases Treatment If none of the actions are chosen in a database row that Database will not appear on the SWOL Main Menu for the User Users Restrict Group Access Note See section on editing picklists to edit the Schools that appear in the Restrict Group Access list General Program Functions Functions Database Access NT Restrict Group Access ETE EN Restrict Group Access Aberdeen HS Aberdeen Occ Figure 15 Users Restrict Group Access Page Es Restrict Group Access Use this option to limit what Group of athlete records an Athletic Trainer can access This feature is typically used in an outreach program with multiple Athletic Trainers assigned to specific schools 200207B SportsWareOnLine User Manual docx Page 39 of 202 SportsWareOnLine User Manual To assign an Athletic Trainer access to more than one school hold down the Control key and click on the appropriate schools By default if you do not selec
80. Devices Figure 168 Online Help Options Online Help Contents The Help menu Contents command displays the Help System open to the Contents tab Online Help Index The Index tab allows you to see an alphabetized list of help categories Online Help Search The Search tab allows you to search topics or questions you would like help with 200207B SportsWareOnLine User Manual docx Page 202 of 202
81. Duplicate Full Name ID Sport 1 Sport 2 Sport 3 Group Grad Class Active Task MH 4 pr gt H M Pagesize 20 7 342 items in 18 pages Figure 21 Database Listing Screen Listing Screen Overview starting at the top ES ors Database Admin Reports Utilities Defaults Picklists Main Menu Left Side contains Athlete Pull Down Menus on the Right Side Injury Main Menu Right Side contains buttons to return to the Dashboard or Logout of SWOL DASHBOARD Your location path in SWOL You can jump to any level by clicking Dashboard Athlete Potash Robert 195 95 on said level in the location path Database icons Icons only appear for the databases the User has rights to access The active icon indicates the database you are in 200207B SportsWareOnLine User Manual docx Page 50 of 202 SportsWareOnLine User Manual EE ors Actions Add Update Delete appear on the left side of each Listing Screen narrow by Column Filters appear across the TENE Potash Robert 195 95 Select a sport ld top of each Listing Screen Select Select a group Show All to clear the column filters View In Active Athletes Dim Records Checkboxes to View In Active Athletes and Dim Records Sporti Sport Click on a Column Heading to sort the Listing Screen by that column Click a second time on the same column to reverse the sort order Not all column headings shown FullName ID Sport 1 Spor
82. ElbowANriat z 320 00 4 00 Ei Conatant Electrical Stim 1 0 00 0 00 87033 lanioprnoresa 1 50 00 0 005 97034 Contrast Bath z 50 00 0 005 87112 Neuromuscular Re Educaton 1 20 00 0 00 Fitzpatrick grids Electrical Stimulation 1 30 00 0 005 1 0 00 Figure 135 Reports Treatment CPT Billing 200207B SportsWareOnLine User Manual docx Page 172 of 202 SportsWareOnLine User Manual Reports Treatment Modality Log The Modality Log displays modalities and dates in a spreadsheet type report for athletes to record their exercise sessions 1 From the Treatment Database select Reports and Modality Log from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Treatment Modality Log Report SportsWare High School Active Athletes anderson susan eeneweeee 0 d l1 Lord Figure 136 Reports Treatment Modality Log 200207B SportsWareOnLine User Manual docx Page 173 of 202 SportsWareOnLine User Manual Reports Medication Reports Medication Daily Log The Medication Daily Log displays the athlete Name Sport Injury and Medication for a given date range It is typically used at the end of the day to print a list of all the medications provided by the training room for a given day p o Daily Log List the medications for a given time range Daily Log List the Injury and Medication details including the
83. K button If you used the No Specific Injury area to add the Insurance a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports Enter the Insurance information 6 Click the Save button to save the new injury Insurance Database Update a Record To update an Insurance Record T Click Insurance Database button to access the Insurance Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Insurance Listing Screen to Find an Athlete Select the desired Insurance Record from the Insurance Listing Screen Single click the Update button SWOL will open the Insurance Record Update the Insurance Record with the new information 200207B SportsWareOnLine User Manual docx Page 90 of 202 SportsWareOnLine User Manual 6 Click the Save button to save the change to the Insurance Record or click the Cancel button to cancel your changes Insurance Database Delete a Record To delete an Insurance Record 1 Click Insurance Database button to access the Insurance Database 2 Ifthe Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Insurance Listing Screen to Find an Athlete 3 Select the desired Insurance Record from the Insurance Listing Screen 4 Click the Delete button SWOL will ask you to confirm the deletion C
84. Last Name First Name Company Record Type Insurance Type Phone Fax and Email If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Phone Database Input Screen The Phone Screen has the following tabs General Attachments Notes and Audit 200207B SportsWareOnLine User Manual docx Page 135 of 202 SportsWareOnLine User Manual Phone Database General Tab E CSMi SPORTSWARE csmi sales Rob User Rob Potash Phone General General Attachments DE EN am 0 A Ossn OEIN Signature On File Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 88 Phone Database General Tab Description Record Type Type of contact Contacts entered as Insurance Companies Suppliers Pull Down Doctors or Providers will be available through the Lookup button throughout SWOL Contact s last name a Contact s first name Company name First line of address Second line of address Zip Code 200207B SportsWareOnLine User Manual docx Page 136 of 202 SportsWareOnLine User Manual Insurance Type Type of Insurance HMO PPO etc Wired phone number SWOL does not insert any formatting to allow for international numbers FAX number Cell Cell phone number SSN EIN The provider s Tax ID is a Social Security Number or an Employer ID Number
85. Medical Solutions 101 Tosca Drive Stoughton MA 02072 USA Phone 781 297 2034 FAX 781 297 2039 Web www csmisolutions com CSMi SportsWareOnLine User Manual INJURY TRACKING SOFTWARE Cs Mi SPORTS Wane CSMi SportsWare Athletes 844 107 Injuries 1 216 958 Treatments 5 040 196 E IE Visual Exercise Status Last Updated 8 21 2012 CSMi amp INJURY Custom TRACKING SOFTWARE isokinetic Balance Extremity System SportsWare has a new look improving user friendliness and new features like Document Management PDF Assessment Guidance Exercise Video Designer Schedular Dashboards Athlete Sign Up to help reduce administrative work SportsWare Online Login Password LOGIN Desktop If you have forgotten your password your password has expired or you are logging in for the first time enter your E Mail address and press the P Reset Password button Browsers supported by SportsWare Online internet e 7 Explorer 9 o Firefox SportsWare for Athletes or their Parents Athletes and their parents to enter and trace emgency contacts insurance heatlh history and other basic information directly into SportsWareOnLine Copyright 2012 by Computer Sports Medicine Q chrome Safari SportsWare for Athletic Trainers Athletic Trainers in grade schools high schools colleges and professional teams around the globe rely on SportsWare to record manag
86. Order Now tell me the months of the year in reverse order Start with the last month and go backwards So you ll say December November Go ahead Dec Nov Oct Sept Aug Jul Jun May Apr Mar Feb Jan Total Score o Figure 82 Concussion Database Concentration Tab Concussion Database Recall Tab Allows you record delayed recall Word choice is the same as for the Memory tab Clicking the Initialize box defaults answers to Pass WIL SPORTSWARE CSMi Sales Rob User Rob Potash Concussion Potash Robert Recall General 3 ES Orientation Memory Exertion Neurologic Concentrat Recall Attachments STATUS CANCEL INITIALIZE Do you remember that list of words I read a few times earlier Tell me as many words from the list as you can remember in any order ELBOW APPLE CARPET E SADDLE BUBBLE Update P F Total Score 0 Figure 83 Concussion Database Recall Tab Concussion Database Attachments Tab Allows you to attach any type of file to a Concussion record 200207B SportsWareOnLine User Manual docx Page 131 of 202 SportsWareOnLine User Manual Concussion Database Notes Tab The Notes you see in the Concussion record are the same you see in the attached Injury record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report Concussion Database Audit Tab The Audit Tab records eac
87. Page 6 of 202 SportsWareOnLine User Manual Dr Orders Database Attachments Tabaco etn rod but ias dies 977 Dr Orders Database Notes TDN ioco is 977 Dr Orders Database NAT speed 97 Dr Orders Database ACUODS icccccsdissscssvdaceccsssesscssscacssetdessdshecdasteatssesssssecovescddenessbeedosteaiuseassoses 97 Dr Orders Database Add a New Record oooccccccccccccnnncnononononnnononnnnnnnnnnnnonnnnonononnnnnnnononnnnnnos 97 Dr Orders Database Update a Record diosa 98 Dr Orders Database Delete a Records 98 Dr Orders Database Prnt RE ren 98 Dr Orders Database ANN a Lasa 98 See DOTADAS CANAS al 99 Surgery Database Listing Screen 0 ccccccccscssssssessssssoossccccccosevcssssessssessssssoossssccoseesosessscesee 99 Surgery Database Input Serena 99 Sureery Database Genre edle 100 Surgery Database Attachments Tab occccccccnnnnonooononononcnnnnnnnnnnnnnnnnnonononononononnnnnnnnnnnnnnnnnos 101 Surco Databases INOIES T Dass eoa o i te Du at do 101 b rger Databases Audit aii 101 Surgery Database ActIons esssesssesssesesnsevnnnnvnnessennnvsssenennnvsnsesnnnnennsnennnnssssssennnvnnsennnnnvnnnesnenne 101 Surgery Database Add a NeW REG 101 Surgery Database Update a Record occcccccccccnonnnnononooonocnnnnnnnnnnnnnnnnnnnnnnonononanannnnnnnnnnnnnnnnnss 102 Surse Database Delete a Recond ve 102 Surgery Database Print a Record uoo acess oie SSE 103 Surgery Database NNN Teal 103 ATTE BOTHE T
88. Quicklnjury amp QuickWeight apps E Mail I rpotash amp swol123 net Password cesses e From a mobile device go to m swol123 net e Enter your E Mail Password combination e Click the Login button To enable disable these applications for your athletes 1 Login to www swol123 net 2 From the Admin Institution page set the Athlete Mobile Access options aL Verizon 2 12 PM SWO Mobile The Athlete will arrive at the Athlete Dashboard ED e Click LogOut to return to the Login Screen o aa Ge QuickTreatments Record a Treatment for the athlete s most recent Injury Quickinjury Record a new Injury for the ATC to review QuickWeight Record the practice weigh in and weigh out weights Quick Treatments Enter Treatment Visit to Athletic Training Room e Select Quick Treatments Icon sal Verizon gt Quick Treatment Input Screen top down Record a treatment for most recent injury SportsWare Mobile POTASH ROBERT Dashboard Return to Athlete Dashboard AA Hidden lt No injury gt Lower extremity 06 02 2003 Boxing This is the injury for which the Quick Treatment will be dn ie nero recorded Note Athletes cannot select or enter a different injury from this screen This prevents athletes from re Description The most recent injury recorded for the athlete ATC Hunt J M entering the same injury multiple times as they were A
89. RERUEE o e CIUS ESUTE INNEN S P HER UR VV ISUR Fac ETUR 35 UL m C 35 Users Database Generalista drena drive 36 Users Program FUNCIODS ERR 37 Users Database ACCES miii E EAE iia 38 Users Restrict Group ACCESS svivsosscesccearsecsensssvsincivavesvossdncavescaussvssssecieedziensseseoosavesvavesssseausiavees 39 Users NL Ge 41 AAA EE 42 200207B SportsWareOnLine User Manual docx Page 2 of 202 SportsWareOnLine User Manual Picklists Pini tine eoo Eee re DP TD NE DR NR 43 Picklists Editing Mult Level ien iseeivtes e eae eaae eee eh sese aeta eed v eee e exa e esee oaaae ino uela eei ida nai 43 Pk nm 44 auditi O DeL aiii M MM 45 IRIS ITI eR cec M rr et S 49 SEE Proc 49 SWOL Screech NS A ONO 49 NPS 50 DDatabdse dipl NN 22 Dalt b ses xoci edis cb o dtc ides fes Uii isis feb fev ycuad ie dv treu S0 52 PATIL CLE Datab se e iiia Eee LEE ee 53 Athlete Database Listing Screen eee eee eee eene eee e eror reor e eee eere ee euo PPP nea e sp nro oae e ee eee ee ae oae 53 Athlete Database Input Screen sssserrrsrssessnnsssesernnnensennsnnnvnnseennnnsssssesnnnennesennnnennnsseennssssennenee 54 Athlete Database General Tabu toi 54 Athlete Database NST 58 Athlete Database BENN Tiberen 59 Athlete Database Insurance Lab noia 61 Athlete Database MALT 63 Athlete Database Paperwork Tab
90. Record rrrrnnnnnnnnnnnnnrrnrvnvnvrvrrnnnnnnnnnnnnnnnnrsrnnnnnnvrrnnnnnnnnnnnnssnnr 110 Physical Database Delete sa Record oe oio b Co toa 111 Physical Database Printa Record asco 111 Physical Database NT aa 111 History DOTADAS Calas oV Ne 111 History Database Listing Screen uso ose ete arealene 111 History Database Input Screen ecce eee eee eee eese eese eese esee esses eese esee eese e eese e esee esee 112 History Database General TOD ioi vai dec reo pete d candi cu daa deed ant cta d euis 112 200207B SportsWareOnLine User Manual docx Page 8 of 202 SportsWareOnLine User Manual History Database Attachments Tab Lppu spsassgsqaqeeresgansrumgn nd hadet 113 History Database Notes TN av 113 History Database NA TD sage 113 History Database ACUOHDS o 6e hs rte tee IO It hei iO GOD omis 113 History Database Add a New Record rrrrrrrrrrrrnnnnnnrnnrrrrrrrrrrnvvvvrvrnnnnnnnnnnnnsnnnrsrsnnnnnnvsssnnnnnn 113 Histoty Database Update ARE CO se 114 History Database Dekle ARE GL Led 114 History Database Print RECOTd ies cute reri e etl eee 114 History Database ASSTET da Task da 114 Weisht Databases oss ur ovn Ico bio iuo sap Ubri Die anna eG eb onis een ain 114 Weight Database Listing Sree 5o eee aer daa 115 Weleht Database Record Serena 115 Weight Database General Ts 115 Weight Database Attachments Tab rrrornnnnnnnnnnnnrrrnnnvnnnrrrnnnnnnnnnnnnnnnnnnsrrnnnnnnsrrnnnnnnnnnnnsssnne 116
91. Select the description that best describes your Institution AmerSpec Key If your school works with American Specialty Insurance contact your ASI representative for your SWOL Access Key Once this value is entered in SWOL you will be able to electronically transmit injury summaries to ASI For more information or help related to AmerSpec visit www amerspec com or call Abby Allison 260 672 8800 To allow athletes to join SportsWareOnLine typically done with incoming freshmen you need to provide a School ID of between 1 and 20 characters When the athletes go to www swol123 net and click the Join SportsWare button they will enter your School ID so their new record will be correctly associated with your school Participate in Group In 2011 CSMi will launch an injury surveillance program for all SWOL Injury Studies Owners If you want to participate select this option Allow Athlete Login This option allows the Administrator to enable the SWOL Pre Participation program which allows athletes parents to edit their Records Note Each SWOL Athlete Record allows you to enable or disable access for a particular athlete For example you might disable access for In Active athletes Athletes will need to have their email address stored in their SWOL Athlete page before they will be able to login to SWOL Allow Athlete to Edit This option allows the athlete or parent to log in to their listing and their ID change their ID number Show th
92. Sign Out for both Active and In Active Athletes e Closed Injuries Shows Sign Out for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Sign Out Listing Screen includes the following columns Full Name ID Item SignOut Date Signin Date Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Sign Out Database Input Screen The Sign Out Screen has the following tabs General Attachments Notes and Audit Typically you would create a new Sign Out record each time the athlete is provided new equipment you would like returned Sign Out Database General Tab Fr CSMi TM cu l SPORTSWARE CSMi Sales Rob User Rob Potash SignOut Potash Robert General General Attachments EIE EIN EIN co id EE Signed In Date Signed In by Sport Wrestling Amount Billed Bill Date Amount Paid Paid Date Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 62 Sign Out Database General Tab 200207B SportsWareOnLine User Manual docx Page 104 of 202 SportsWareOnLine User Manual Sign Out The item signed out to the athlete Signed Out Date the item was signed out to the athlete Date Injury
93. Standard Reports from a different database if needed fn CSMi SPORTSWARE csmi Sales Rob User Rob Potash Athlete Report Athlete Athlete V f Record AID Li ETE CLOSE Report Name Cmm fm Aberdeen HS Aberdeen Occ CSMI School Green School ey ADVANCE FIELDS FILTER i Database Fields Filter Database athlete concussion drorders equipment history Report Filter LI Figure 99 Reports Standard Report Generator with Advance Filters Reports Database Report In Active Record All v E Figure 100 Reports Database Report In Active 200207B SportsWareOnLine User Manual docx Page 149 of 202 SportsWareOnLine User Manual A RRA Ug Select a Pull Down List of Databases Each Database has unique Standard Reports Database Pull Down List of available Reports for the selected Database Uncheck only Active Athletes that meet the filter criteria will be included in the Report Checked and Active and In Active Athletes will be included in the Report Reports Create Stored Filters SWOL includes the ability to create and save a custom filter and or a customer report Figure 101 Reports Create Stored Filters 1 Select the Filter Criteria using any combination to the Group Sports and Database fields 2 Enter a Name in the Report Name field Click the Save As button Reports Recall Stored Filters Stored Filter and Reports can be recalle
94. Surgery Reports Surgery Statistics The Surgery Statistics report displays a listing of the Procedures from most to least frequently performed along with the Count and Percent of the total number of procedures List of the Procedures from most to least frequently performed along with the Count and Percent of the total number of procedures Statistics Display a pie chart of the top 10 most frequently performed procedures The Graph percent of the total for each procedure is displayed in the legend A table at the bottom of the report displays a listing of the Procedures from most to least frequently performed along with the Count and their percent of the total number of procedures performed 1 From the Surgery Database select Reports and Statistics or Statistics Graph from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Surgery Statistics Report SportsWare High School Active Athletes SurgicalProcedure Count Percent Ankle Arthroscopy Removal of Loose Body ies 1 20 00 Closed reduction and casting 1 20 00 Elbow Arthroscopy 1 20 00 Knee Anterior Cruciate Graft Bone Patella Bone 1 20 00 Knee Arthroscopy 1 20 00 Grand Total 5 Figure 147 Reports Surgery Statistics 200207B SportsWareOnLine User Manual docx Page 180 of 202 SportsWareOnLine User Manual Surgery Statistics Report SportsWare High School Active Athlete
95. Trial 1 Trial 2 and Trial 3 record the responses given by the athlete These are Pass Fail records Clicking the Initialize box will default answers to Pass The cumulative score for each trial is recorded below each trial and a Total Cumulative score is recorded based on the three trials 200207B SportsWareOnLine User Manual docx Page 128 of 202 SportsWareOnLine User Manual ree CSMi SPORTSWARE csmi sales Rob User Rob Potash Concussion Potash Robert Memory General CSS Orientation Exertion Neurologic Concentrat Recall Attachments STATUS SAVE CANCEL INITIALIZE I am going to test your memory I will read you a list of words and when I am done repeat back as many words as you can remember in any order Memory Trial 1 Trial 2 Trial 3 ELBOW APPLE CARPET SADDLE BUBBLE Update P F Update P F Update P F 0 0 lo 0 Trials 2 amp 3 Iam going to repeat that list again Repeat back as many words as you can remember in any order even if you said the word before Complete all 3 trials regardless of score on trail 1 amp 2 Figure 79 Concussion Database Memory Tab Concussion Database Exertion Tab Allows you to record whether an exertion test was performed This section is not calculated in the scoring mene CSMi SPORTSWARE cswi sales Rob User Rob Potash Concussion Potash Robert Exertion General ES Orientation Memory Exertion Neurologic Co
96. User to view a record We call this Task For example if you wanted an associate to review an Concussion Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Phone Database The Phone Database is the athletic trainer s master phone book It should include all of the contacts an athletic trainer in your department might need to reach school officials team physicians insurance companies providers manufacturers etc Information entered for 200207B SportsWareOnLine User Manual docx Page 134 of 202 SportsWareOnLine User Manual Doctors Insurance Companies and Providers will be available through the Lookup buttons throughout SWOL When adding a contact we suggest selecting the appropriate Record Type Phone Database Listing Screen SFORVHYEOLHYHeWwsSVV Phone Update Last First Company Record Insurance FAX EMail Delete Name Name Type Type i Birkeland Howard Stoughton Medical Provider 781 555 1212 781 555 Print Center 1212 Task Potash Robert Computer Sports Supplier 781 297 2034 Medicine Inc x107 Figure 87 Phone Database Listing Screen The Phone Listing Screen shows all of the Phone Records in database The Phone Listing Screen includes the following columns
97. VIE CSM SPORTSWARE csmi Sales Rob User Rob Potash Insurance Potash Robert Insurance Company General Company Attachments Audit STATUS SAVE CANCEL Primary Insurance Company Update BR TR B COUETTE s LT ECOLE IPSA Update City City State State Phone Phone Policy Holder Policy Holder MEN Birth Date Birth Date ple ple See First See First Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Websitd Figure 49 Insurance Database General Tab Injury The displayed Injury fields are linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Insurance Record Invoice Description sal The athlete s sport when the Invoice was created Doctor seen on the submitted invoice Note Use the Phone Database to add Doctor information Provider Provider on the submitted invoice Note Use the Phone Database to add Provider information Service provided 200207B SportsWareOnLine User Manual docx Page 87 of 202 SportsWareOnLine User Manual me qe p um Date invoice was submitted to the insurance company for payment Payment eq Invoice Amount due on invoice Amount Primary Amount paid by primary insurance carrier Insurance Secondary Amount paid by secondary insurance carrier Insurance Athlete Paid Amount paid by athl
98. Weight Database General Tab 200207B SportsWareOnLine User Manual docx Page 115 of 202 SportsWareOnLine User Manual General A Date the Weight Record was updated The Athlete s Sport Person entering the Weight record The Athlete s target weight Physical The Athlete s weight when a Physical was done Weight Database Attachments Tab Allows you to attach any type of file to a Weight Record Weight Database Notes Tab The Notes to attach to the Weight Record Weight Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Weight Database Actions Weight Database Add a New Record to the Weight Database To add a new record to the Weight Database Click the Weight Database button to access the Weight Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Weight Listing Screen to Find an Athlete 3 Click the Add button to add a new Weight Record Enter the Weight information 5 Click the Save button to save the new Weight Record Weight Database Update a Record To update a Weight Record 1 Click Weight Database button to access the Weight Database 200207B SportsWareOnLine User Manual docx Page 116 of 202 SportsWareOnLine User Manual 2 Ifthe Current Athlete is not correct use
99. Wereht Database Notes a ccc tesa lh ena and utes 116 Weipbht Database Audit Lai editus on 116 Weight Database Actions e eee ee erro rro e eee eee eee eaae o Pane e ee rp erronee teen e eee eee P os PPP eese Pao ne eee eEe 116 Weight Database Add a New Record to the Weight Database esses 116 Weight Database Update a Record rrrronnnnnnrnnnnnrrrrrrnvnvvvrrrnnnnnnnnnnnnnnnnnsrsnnnnnvvrrnnnnnnnnnnnsssnnr 116 weent Database Delete a RECON xe orit le oo toa 117 Wereht Database Print a Record 65e Ep cad 117 We Database AS Tasks ier ote tp opt tiene bete bte etie ar ees 117 Inventory Databases licita 117 Inventory Database Listing Screen ooocoooocccccccccnccnccccccnccccccncccccccccccccccccccccccccccacacacccanccoss 117 Inventory Database Input Screen oocccccccccccccnccccccnccccccnccccncccncccccccnncccccccccccnccccccccccccncccccnss 118 Inventory Database General T3 dim endo diede ksene 118 200207B SportsWareOnLine User Manual docx Page 9 of 202 SportsWareOnLine User Manual Inventory Database Attachments Tab errrrrrrrnnnnnnnnnnnnnrnrnnnnnnvvvrrrnnnnnnnnnnnnnnssrrnnnnnnvsvvnnnnnnn 119 Inventory Database Audit aD aec aes be stash essa tates a area ea 120 Inventory Database Notes Tiber a 120 Inventory Database ACUSA veces GOD onere 120 Inventory Database Count an Items cinnara aiee en EER E aAA EEE A Enia ares 120 Inventory Database Entera BIG unido da Qa ados aca 120 I
100. ab eei veo he veas AeA eee 136 Figure 90 Status Database Listing Sorrento a 139 Figure 91 Status Database Athlete StatuS ooccccconocnnnonaconnnnnnonnnnnaconnnnncnnnonanonnonnnonnnnnarnnnenanonnos 140 Figure 92 Status Database Injury StatusS rrrrannrnnnnnnnrnnnnnnrnnnnnnrnnrnnnrrnnnnnennnnnnesennnnnnsnnnnnnenennnneenne 142 Figure 93 Dashboard Calendari ios 143 Figure 94 Scheduling Set up Available Appointment TiMes c cccssccccsssececeeseceeeeeceeseeeeeeees 144 Figure 95 Scheduling Set up Available Times ccccsssccccessececceseccceeecceeeeseceeeeeececseeceeeeeeeeetas 145 Figure 96 Scheduling Schedule a Game Event rrnnnnnnnnnnnnnnnnrnnnnnnnnnnnnnrrnnnnnnnnnnnnvrrnnnnnnnnnnseensnnnne 146 Figure 97 Scheduling Schedule an Appointment oocccccnnccnncnnccnncnnaconnnnaconnonanonnnnnnonnnnnacnnnonanonoss 147 Figure 98 Scheduling Confirm Edit or Delete an Appointment ccccconcccncnnccnnncnocnnnnnaconnonanonoss 148 Figure 99 Reports Pull Down Menu rrrnnnnnrrrnnnnrrnnnnnnernnnnnernnnnnnennrnnnennnnnnevnnnnnennnnnnnsnnnnnnsnennnneeene 149 Figure 100 Reports Standard Report Generator with Advance Filters sssssse 149 200207B SportsWareOnLine User Manual docx Page 20 of 202 Figure 101 Reports Figure 102 Reports Figure 102 Reports Figure 104 Reports Figure 105 Reports Figure 106 Reports Figure 107 Reports Figure 108 Reports Figure 109 Reports Figure
101. ading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order History Database Input Screen The History Screen has the following tabs General Attachments Notes and Audit History Database General Tab General Date Evaluator Sport Ongoing or Chronic Illness No i Surgery No A Hepatitis No Diabetes No A Rheumatic Fever No A Heart Disease No vi Kidney Problem No Asthma No A Epilepsy No le Sickle Cell Anemia No i Appendicitis No A Hernia No i Frequent Headaches No gt Concussion No iml Figure 67 History Database General Tab 200207B SportsWareOnLine User Manual docx Page 112 of 202 SportsWareOnLine User Manual Date the History was taken Person taking the History The athlete s sport for which the history was taken When adding a new General History record SWOL initializes the Sport field to the athlete s current sport er ATT History Database Attachments Tab Allows you to attach any type of file to a History Record History Database Notes Tab The Notes you see in the History Record are associated with the History Record History Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited History Database Actions History Database Add a New Recor
102. al Licensing When setting up SWOL enter all of your Users regardless of the number of licenses purchased Users can be Active or In Active no access Valid licenses float from User to User as they login and logout of SWOL When all licenses are in use the next User to attempt to log in will be informed all licenses are in use and they will need to wait for a User to logout of SWOL Athletes Coaches and Users with View Only Rights do not require a License Sample of SWOL Assigned Users Access Priveleges License Required Typical User Add Edit or Delete records Head Athletic Trainer other than their own Add and Edit records Athletic Trainers View Edit and Print their Athlete or Parent of an Athlete record via Athlete Portal View or Print records SS Team Physician or Nurse View or Print Athlete on Coach assigned teams Add a User On the Right side of the Users Database Listing Screen is the Choice to Add a User ATC or Add a Coach Click Add a User to open a new User Record 200207B SportsWareOnLine User Manual docx Page 35 of 202 SportsWareOnLine User Manual General Aa ATA AO ae eet EN General Full Name Rob Potash Phone Number 781 555 1212 e Mail rob potash csmisolutions com Existing Pwd New Pwd Confirm Pwd Administrator Active O Send Email Notification On Changes Online Contact Password Requirements Must be at least 5 characters long
103. al docx Page 123 of 202 SportsWareOnLine User Manual Equipment Database Update a Record To update an Equipment Record Click Equipment Database button to access the Equipment Database If the Current Equipment is not correct use the Select Equipment Filter the top left corner of the Equipment Listing Screen to Find Equipment Select the desired Equipment Record from the Equipment Listing Screen Single click the Update button SWOL will open the Equipment Record Update the Equipment Record with the new information p E ug Click the Save button to save the change to the Equipment Record or click the Cancel button to cancel your changes Equipment Database Delete a Record To delete an Equipment Record Click Equipment Database button to access the Equipment Database If the Current Equipment is not correct use the Select Equipment Filter the top left corner of the Equipment Listing Screen to Find Equipment 3 Select the desired Equipment Record from the Equipment Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Equipment Database Print a Record 1 Click Equipment Database icon to access the Equipment Database 2 Select the Equipment Record from the Equipment Listing Screen 3 Click the Print button Equipment Database Assign a Task SWOL includes the abil
104. ase for matching records The only exception to this is the Coach s Report where SWOL searches the Athlete database for matching sports The reason is that Coach s reports are generated for the athlete s current sport not the sport the athlete was injured playing Reports Date Range Date To tay This Week Figure 103 Reports Date Range SWOL allows you to set the date range for records to include in a report For databases with specific event dates e g Injury Date or Treatment Date SWOL uses the event date For databases without specific event dates e g Athlete or Phone SWOL uses the date the record was modified Doctor Orders Orders Date 200207B SportsWareOnLine User Manual docx Page 151 of 202 SportsWareOnLine User Manual Database SS ll a ane The following options can be used to specify the date range From Blank Use all records in the database To Blank From ff ff ffff Use all records on or after ff ff ffff To Blank From Blank Use all records on or before tt tt tttt To tt tt tttt From ff ff ffff Use all records from ff ff ffff to tt tt tttt To tt tt tttt Note The Today button sets the From and To values to the current date The This Week button sets the date range from Sunday to Saturday of the current week 200207B SportsWareOnLine User Manual docx Page 152 of 202 SportsWareOnLine User Manual Reports Status Note The Status Option is only present on t
105. atments for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Treatment Listing Screen includes the following columns Full Name ID Treatment Date Treatment Body Part Injury Side Sport as in Sport the injury occurred in Group Active Hidden and Quick If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Treatment Database Input Screen The Database Input Screen has four Input Tabs General Attachments Notes and Audit Typically you would create a new Treatment record each time the athlete is treated in the athletic training room Attached to each Treatment Modality is a CPT code a Unit of Time and a Unit Cost SWOL includes this information for athletic trainers who need to track treatment types for comparison to a traditional physical therapy setting 200207B SportsWareOnLine User Manual docx Page 77 of 202 SportsWareOnLine User Manual Treatment Database General Tab ra CSMi SPORTSWARE cswi sales Rob User Rob Potash Treatment Potash Robert General General Attachments Notes Audit ETE EIN Missed Quick Date 09 15 2012 mv T V T Sport resting 7 M mJ reatment Items Modifier CPT Code Treatment Unit Tim
106. attach to a Sport Scheduling Schedule an Appointment with An Athlete or Another SWOL User To schedule an appointment with an Athlete 1 From the Dashboard select Calendar Go to the date and time for the desired appointment 3 Position the cursor over a starting time hold down the left mouse button and drag the cursor over the block of time to be set as available Then release the left mouse button 4 With the cursor over the highlighted area press the right mouse button to open the Calendar Menu Select Add Appointment 5 SWOL will then ask you to define the parameters for the Appointment CSMi SPORTSWARE GE Subject Start Time 10 28 2012 8 00 AM fal 3 End Time 10 28 2012 8 15AM El Athlete Please select an athlete Y OR Athletic Trainer please select an AT v Show Schedule Description Figure 96 Scheduling Schedule an Appointment AR l HE Saves the Appointment to the calendar Cancels the Appointment Reason for Appointment Start Time Date and Start Time of the appointment Pop Up Calendar and Clock is 200207B SportsWareOnLine User Manual docx Page 147 of 202 SportsWareOnLine User Manual MN NEEEEEEMMEMM Date and End Time of the appointment Pop Up Calendar and Clock is available If appointment is with an Athlete select the Athlete Athletic Trainer If appointment is with another SWOL User select them here Additional details This is the same procedure for an Athlete to schedule
107. b The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited 200207B SportsWareOnLine User Manual docx Page 65 of 202 SportsWareOnLine User Manual Note Audit tracking does not record changes to Note fields Status Notes Medical Notes and General Notes Small changes to long notes would results in long Audit Trails The user entering the note should record their initials and the date directly in the note field Athlete Database Actions Athlete Database Add a New Record To add a new Athlete to the Athlete Database Click Athlete Database icon to access the Athlete Database From the Athlete Listing Screen click the Add button SWOL will create a new blank Athlete Data Record Screen 3 Enter the new athlete information Click the OK button to save the new record or click the Cancel button to delete the new record Athlete Database Update an Existing Record To Update an Athlete Record Click Athlete Database icon to access the Athlete Database Select the Athlete Record from the Athlete Listing Screen and click Update Update the Athlete Record with the new information gt oS Click the Save button to save the change to the athlete record or click the Cancel button to cancel your changes Athlete Database Delete a Record 1 Click Athlete Database icon to access the Athlete Database
108. base Deleted Record c2 ien ordino iia 124 Equipment Database Print a Record rrorronnnnrnnnnnnrrrrnvrnnvrvrrnnnnnnnnnnnnnnnnsrsnnnnnnrrrrnnnnnnnnnnsssnne 124 200207B SportsWareOnLine User Manual docx Page 10 of 202 SportsWareOnLine User Manual Equipment Database Assign a Task rrrrrrnnnnrnrnnnrnrrrnrnnvnvrvrrnnnnnnnnnnnnnnnnsrrnnnnnnvrrrnnnnnnnnnnsnener 124 CONCUSSION Database 2 REDE tete dee DN ee E ER iria 124 Concussion Database Listing Screen cce ee ecce eee e eese eee ee eee eee eee eee esses stesse eeesessssoss 125 Concussion Database Input Screen csssscccccosssssssssssssscscscssssscccccsssscccscsssssssscssssssscccccssssees 126 Concussion Database General Tab oococccnnnnnnnnnnonononnnnnnnonononononnnnnnnnnnnnnnnnnnnnnnnnnnonoss 126 Concussion Database Post Concussion Symptom Scale PCSS Tab 127 Concussion Database Balance Error Scoring System BESS Tab uuusse 128 Concussion Database Ore marron TaD asaya eee 128 Concussion Database Memory Taboada 128 Concussion Database Exertion TAD iced rn a Ra SERA A seas 129 Concussion Database Neurologie Thure 129 Concussion Database Concentration Tab occccccnnnnnnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnnninnnnnss 130 Concussion Database Recall hur 131 Concussion Database Attachments Tab oooccccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnncnnn
109. by Doctor Doctor 1 From the Referral Database select Reports and Summary or Summary by Doctor from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report 200207B SportsWareOnLine User Manual docx Page 178 of 202 Referral Summary Report SportsWare High School Active Athletes Provider service X ray Sub Total Stoughton Medical Center 125 Sub Total Grand Total SportsWareOnLine User Manual Count Amount 3 0 00 1 5200 00 4 5200 00 1 1 5 5200 00 Figure 145 Reports Referral Summary Reports Referral Referral Forms Outstanding The Referral Forms Outstanding report displays a list of referrals where the Form Returned checkbox is not checked 1 From the Referral Database select Reports and Forms Outstanding from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Referral Forms Outstanding SportsWare High School Active Athletes FullName ID Date athlete sample 8 28 2010 athlete sample 10 4 2010 Hill123 Carson 123 50 7 20 2010 Potash Robert 1958 7 24 2010 Potash Robert 1958 10 5 2009 Service Provider X ray 125 Stoughton Medical Cer Figure 146 Reports Referral Referral Forms Outstanding 200207B SportsWareOnLine User Manual docx Page 179 of 202 SportsWareOnLine User Manual Reports
110. c Trainer Portal Athlete Status oooooooononnconnonnnnnnnnnnnnnnononnnnnnnnnnnononnnnnos 193 Mobile Athletic Trainer Portal QuickTreatment eee 194 Mobile Athletic Trainer Portal QuickInjury eeeeeeessssseeeeeeeene 195 Mobile Athletic Trainer Portal QuickWeight cccccccnnoooononononccnnnnnnnnonnnononononononannonnnnnos 196 Mobile Athlete Portal M 197 Mobile Athlete Portal Quick Treatment cccooocccnnncnnnnnccnnnnccnnnocononocononocononocnnnarcnonacononiononos 197 200207B SportsWareOnLine User Manual docx Page 15 of 202 SportsWareOnLine User Manual Mobile Athlete Portal QuickDit Wi 198 Mobiles Athlete Portal Quick Were su il sico lis 198 Moble Coac k Pors 199 Smart Phones All Mobile Access www swol123 net ssssccccccccccccsssssssssssssssssscssscccsccsssssssssssees 201 Smart Phones Record Sele Cu OM sssrin RE 201 Smart Phones Edit an Athlete Record neni iid A eR ou ates 201 Smart Phones Edit a Treatment Record sse eene eene 201 Smart Phones Repo dione o Eee PLER Eee FUIS EU DE cheesey eee 201 Smart Phones VMS m 201 Online Held 202 Online Helps Content 202 Online Help Index HERE CERE EE EHE HE S 202 Online Help Sr vvs 202 200207B SportsWareOnLine User Manual docx Page 16 of 202 SportsWareOnLine User Manual LIST OF FIGURES Figure 1 SWOL Compatible BrowSers
111. cconcccnnonaccnnnnnocnnonononnnonaccnnonanonnonononononarnnnonanonnos 106 Figure 64 Physical Database Listing ScCreen rararnnnnnnnnnnnnnnnnnnnnnrnnnnnnnrnnnnnennnnnnnnnnnnnnennnnnnsnnnnnneenne 108 Figure 65 Physical Database General Tab ccccccnccnnnonncnnncnononnnonaconnnnnonononanonnonononnnnnarnnnonaninnos 109 Figure 67 History Database Listing Screen ccecccccssscccceesececeeececeeescceseuseceseueceeeeneceesenseeetas 112 Figure 68 History Database General Tab EHE ANGEL 112 Figure 69 Weight Database Listing Screen ccscccccsssececeesececeeseccceeesceeseusececeunecesseneceeseneeeeeas 115 Figure 70 Weight Database General Tab cccccseccccsssececessececeesececeeescceseeseceseuneceeseneceeseneeeetas 115 Figure 71 Inventory Database Listing Screen ccccccessecccseseccceesecceceescceeeeececeuseceseeneceesenseeetes 118 Figure 72 Inventory Database General Tab eiae acest lvvase e dre r epe dead 118 Figure 73 Equipment Database Listing Screen ooccccncnnccnncnnncnnnnnaconnnnnonononanonnnnnnonnnnnnonnnonanonnss 122 Figure 74 Equipment Database General Tab rrrnrnnnnrnnnnnnrnnnnnnrnnnnnnrrnnnnnernnnnnernnnnnnennnnnnennnnnnesene 122 Figure 75 Concussion Database Listing Screen ooncccnonncnnncnnnnnnnnnaconnnnaconnonanonnnnnncnnnonaronnonanonoss 125 200207B SportsWareOnLine User Manual docx Page 19 of 202 SportsWareOnLine User Manual Figure 76 Concussion Database Genera
112. cess the Medication Database 2 Select the Medication Record from the Medication Listing Screen 3 Click the Print button Medication Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Medication Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that person logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section 200207B SportsWareOnLine User Manual docx Page 85 of 202 SportsWareOnLine User Manual Insurance Database The Insurance Database is used to track insurance claims involving student athletes Insurance Records are linked to a record in the Injury Database Insurance Database Listing Screen lb ASevbVEDU uvtoewcou Insurance d narrow by Update Show All Potash Robert 195 95 v Select a sport v Select a group v Delete View In Active Athletes Closed Injuries Dim Records Print Full BodyPart Injury ee ence Provider Service Amount Balance Active Closed Hidden m Name Date Number i a mo y e mom Figure 48 Insurance Database Listing Screen The Insurance Listing Screen shows all of the Insurance Records in database Across the top of the Listing Screen are Filters to narrow t
113. cords attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Medication Listing Screen includes the following columns Full Name Body Part Injury Side Medication Date Medication Active Closed Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order 200207B SportsWareOnLine User Manual docx Page 82 of 202 SportsWareOnLine User Manual Medication Database Input Screen The Database Listing Screen has the following tabs General Attachments Notes and Audit You can record up to 5 Medications per Medication Input Screen Typically you would create a new Medication record each time the athlete is treated in the training room Medication Database General Tab Ma CSM SPORTSWARE csmi sales Rob User Rob Potash Medication Potash Robert General General Attachments STATUS save CANCEL Date 09 15 2012 Body Part wien Bean Medication Items Medication Count Prescription Figure 46 Medication Database General Tab Status pe rv Date Medication was dispensed Physician who prescribed the medication The athlete s sport when the treatment was provided Injury The displayed Injury fields linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The cha
114. correct use the Select an Item Filter the top left corner of the Inventory Listing Screen to Find an Item 3 Select the desired Inventory Record from the Inventory Listing Screen Single click the Update button SWOL will open the Inventory Record 5 Update the Inventory Record with the new information 200207B SportsWareOnLine User Manual docx Page 120 of 202 SportsWareOnLine User Manual 6 Click the Save button to save the change to the Inventory Record or click the Cancel button to cancel your changes Inventory Database Delete a Record To delete an Inventory Record 1 Click Inventory Database button to access the Inventory Database If the Current Athlete is not correct use the Select an Item Filter the top left corner of the Inventory Listing Screen to Find an Item 3 Select the desired Inventory Record from the Inventory Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Inventory Database Print a Record 1 Click Inventory Database icon to access the Inventory Database 2 Select the Inventory Record from the Inventory Listing Screen 3 Click the Print button Inventory Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Inventory Record
115. cursor over the highlighted area press the right mouse button to open the Calendar Menu Select Mark as Available M PO today 10 28 2012 11 3 2012 sun 28 Mon 29 B 00 5 Add Appointment 8 302 Mark as Available Mark as Un Available Add Game Event 0 01 37 Figure 93 Scheduling Set up Available Appointment Times 1 SWOL will ask you to define the parameters for the Available Time 200207B SportsWareOnLine User Manual docx Page 144 of 202 SportsWareOnLine User Manual SPORTSWARE Open Time Start 10 30 2012 8 00AM E Open Time End 19 30 2012 8 15AM El Number of Athletes 4 Auto Confirm Time 24 v Hrs Figure 94 Scheduling Set up Available Times RA S E Saves the Parameters and adds the available time to the calendar Cancels the available time Open Time Day and time the available time begins Start Open Time End Day and time the available time ends Number of Limits the number of athletes that can schedule for the same time If you only Athletes see one athlete at a time set it to one If you can see up to two set it to two and so on Auto Confirm If an appointment is requested in a time greater than this value the appointment is automatically scheduled If an appointment requested in a time less than this value then the appoint will require confirmation from the Athletic Trainer Available time is colored white on the Daily and Weekly calendars Scheduling Sched
116. d Treatment Database Notes Tab The Notes you see in the Treatment Record are the same notes you see in the attached Injury Record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report See the Injury Database Notes Section for instructions 200207B SportsWareOnLine User Manual docx Page 79 of 202 SportsWareOnLine User Manual Treatment Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Treatment Database Actions Treatment Database Add a New Record To add anew record to the Treatment Database 1 Click the Treatment Database button to access the Treatment Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete 3 Click the Add button to add a new Treatment Record SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries l
117. d 1 From the Reports Menu click on the down arrow to the left of the Load button 2 Select the desired report from the pull down list 3 Click the Load button Reports Group Sport Group Sport Group Soda Springs HS SportsWare College SportsWare HS Gymnastics m Gymnastics w SW College Thibo School ice skating m Figure 102 Reports Group Sport SWOL automatically prints individual reports for each Group and Sport combination In the above example SWOL will print two reports The first report will include data for SportsWare College Men s Gymnastics team The second report will include data for SportsWare College Women s Gymnastics team 200207B SportsWareOnLine User Manual docx Page 150 of 202 SportsWareOnLine User Manual If you multi select more than one Group and or Sport SWOL will generate separate reports for each Group and each Sport When selecting records for the Statistics Injury Statistics Treatment Statistics Medication Statistics reports SWOL uses the selected database to search for matching groups For example if you select Report Treatment Statistics SWOL searches the Treatment database for matching records In all other cases SWOL searches the athlete database for matching groups When selecting records for the reports SWOL uses the database associated with the report type to search for matching sports For example if you select Report Injury Daily Log SWOL searches the Injury datab
118. d To add a new record to the History Database Click the History Database button to access the History Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the History Listing Screen to Find an Athlete 3 Click the Add button to add a new History Record Enter the History information 5 Click the Save button to save the history record 200207B SportsWareOnLine User Manual docx Page 113 of 202 SportsWareOnLine User Manual History Database Update a Record To update a History Record Click History Database button to access the History Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the History Listing Screen to Find an Athlete Select the desired History Record from the History Listing Screen Single click the Update button SWOL will open the History Record Update the History Record with the new information Dr Ur d 9 Click the Save button to save the change to the History Record or click the Cancel button to cancel your changes History Database Delete a Record To delete a History Record Click History Database button to access the History Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the History Listing Screen to Find an Athlete 3 Select the desired History Record from the History Listing Screen Click the Delete button SWOL will ask you to confirm
119. d see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Inventory Database The Inventory Database is used to record supplies used by the training room Inventory Database Listing Screen The Inventory Listing Screen includes the following columns Item Units School Vendor1 On Hand Quantity Order Quantity Bid Quantity 200207B SportsWareOnLine User Manual docx Page 117 of 202 SportsWareOnLine User Manual FHRBAVEALAYMeWEELV Inventory Update Item Units School Vendor1 On Hand Qty Order Qty Bid Qty Delete z Print 0 0 0 Task Figure 70 Inventory Database Listing Screen Inventory Database Input Screen The Input Screen has the following tabs General Attachments Audit and Notes Inventory Database General Tab CSMi B ave SPORTSWARE csMi Sales Rob User Rob Potash Inventory General General Attachments a EN omr Preferred Vendor 1 Vendor 2 vendor 3 Vendor 1 0 0 gt Product Code E Vendor 2 Product Code Vendor 3 Product Code From To Used Cost ron 1 1 2 A L 1 E Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 71 Inventory Database General Tab Description The equipment item The units of measure single case gallon The unit cost 20
120. delete a Referral Record 1 Click Referral Database button to access the Referral Database 2 Ifthe Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Referral Listing Screen to Find an Athlete 3 Select the desired Referral Record from the Referral Listing Screen 4 Click the Delete button SWOL will ask you to confirm the deletion Click the Yes button to delete the record or the Cancel button to cancel the deletion m and leave the record in the database Referral Database Print a Record 1 Click Referral Database icon to access the Referral Database 2 Select the Referral Record from the Referral Listing Screen 3 Click the Print button Referral Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Referral Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that person logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Dr Orders The Dr Orders Database is used to record orders from your team physician or the athlete s physician Dr Orders Records are linked to a record in the Injury Database Dr Orders Database Listing Screen 4 ar OFEAYHYVYHOewWwoervrvy
121. docx Page 23 of 202 SportsWareOnLine User Manual If you are using a previous version of SportsWare Desktop CSMi can import your data for a fee Please contact CSMi if this has not already been arranged and you want this service Since the introduction of SportsWare for DOS in 1991 SportsWare has continued to grow in features If there is a feature you would like to see in SWOL let us know and we will add it to our new ideas file for consideration in a future release of SWOL Thank you for using SWOL Enjoy Implementation Procedure 1 LS ME dx YS qu 8 9 10 11 12 13 14 Create a folder on your computer network called SWOL Documentation to store all of your SWOL Documents For example a Copy of Invoice Includes license count and e mail address used to set up your account b Sending Your Data to CSMi For SportsWare Desktop owners with existing data they want imported into SWOL c Sending Excel Data to CSMi For New SWOL Users that want data from an Excel file imported in to SWOL d This Manual If after reading this manual you have questions please email them to service csmisolutions com e Sample Athlete Instruction Letter Explains how Athletes Login to SWOL Pre Participation Module f Users Worksheet Excel Master document to keep track of SWOL Users and their rights g SWOL Questions Create a Word document to store questions comments and answers as you and your staff use SWOL Share t
122. ds to be included in the report 3 Click the Print button to preview the report Outstanding Insurance Claims Report SportsWare High School Active Athletes anderson susan muy Spar Fencing f Bady Part Group injury Side Data 1006 2010 Provider Stoughton Medical Canter Amount 51 000 00 Service X ray Primary ing 0 00 hv Nbr 123 Second Ins 50 00 Inv Date 10 6 2010 Athlete 50 00 Submitted 10 6 2010 School 0 00 50 00 50 00 20 00 Balance 51 000 00 Figure 142 Reports Insurance Outstanding Insurance Claims Reports Insurance Totals The Insurance Totals report lists the Provider Invoice Amount Outstanding Balance and Amounts paid by the Primary Insurance Company Secondary Insurance Company School Athlete and Other sources The total payments for each group are listed at the end of the report 1 From the Insurance Database select Reports and Totals from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Provider Dedham Orthopedic Stoughton Medical Center Grand Total 200207B SportsWareOnLine User Manual docx Insurance Summary Report SportsWare High School Active Athletes Amount Pri Ins Sec Ins Athlete School Other 1 Other 2 Other 3 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 200 32 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2 250 00 200 00 20 00 0 00 0 00 0 00 0 00
123. e Entering SportsWareOnLine via this domain will give you access to all of the fields in SWOL Smart Phones Record Selection The Mobile Interface does not have a listing screen Specific records are selected from picklists Smart Phones Edit an Athlete Record 1 Click the Athlete button to move to the Athlete Database 2 Select an Athlete in the Athlete Name picklist 3 Click the General Address Emergency etc Page button to edit the page data Note You can optionally select a Group or Sport to limit the number of Athletes in the Athlete Name Picklist Smart Phones Edit a Treatment Record Click the Treatment button to move to the Treatment Database Select an Athlete in the Athlete Name picklist Select an Injury in the Injury Picklist Select a Treatment in the Treatment Picklist Click the General Notes etc Page button to edit the page data dE AE i E s Smart Phones Reports The Mobile Interface does not generate reports Smart Phones Utilities The Utilities Picklist Editor is not available from the Mobile Interface 200207B SportsWareOnLine User Manual docx Page 201 of 202 Online Help SportsWareOnLine User Manual Online Help is a link at the bottom of most SWOL screens Click on the link to open a new window with the Online Help system Contents Indes Search Welcome to SportsWare Getting started Screen Format Add Edit Delete Records Databases Reports Customizing Mobile
124. e and report their athletic training room information Inc CAN SportsWare for 774 Athletic Coaches In SportsWare coaches can record manage and report athlete injury related information This can range from pre season emergency contact and insurance information to year end injury statistics and insurance claims management E SAS70 TYPE II COMPLIANT HOSTED GODADDY COM VERIFIED amp SECURED SIFY SECURITY Online Help CSMi Website SportsWare and SportsWareOnLine are trademarks of Computer Sports Medicine Inc Copyright Computer Sports Medicine Inc 2012 Rev B 12 12 2012 Page 1 of 202 M Ready To Release 200207B SportsWareOnLine User Manual docx SportsWareOnLine User Manual TABLE OF CONTENTS Contents NTN 23 EE EE ER NE EE E 23 Implementation PEOCOHUPFE vvs ere sa NS 24 TT NL 25 GST ESSO NE E EE 25 AST TE SG ARE TR 27 Institution General Pace vaciar eoe iir E E EE 28 as AAA a E A 28 l s tution OPHON eT 29 Institution User Password Requirements cccccccccecccccccceeeaeeeesseeeeeeeeeeceeeeeeeeeeeeaaaeeseeees 30 Institution Athlete Password Requirements oooooooonnncnccccnnnnnnnnnnnnnnnnnnnnnonnnnnnnncnnnnnnnnnnnnnnnnnnnnnos 3l Institution Athlete Mobile ACCES Susanne 31 Institution Date Filter DEAN cnn 32 Institution Attachments Pre Participation Forms scccscsssssssssssscccccccccccccscsssssssees 32 TN 34 Hem seo eie ee HEIRAT EH O
125. e Paperwork This option allows the athlete or parent to see their paperwork and if to the Athlete the paperwork has been completed Institution Options AAA Billing Information The fields under billing information can only be edited by CSMi If this information is not current please send updated information to service csmisolutions com If there has been no activity with SWOL at your computer for the 200207B SportsWareOnLine User Manual docx Page 29 of 202 SportsWareOnLine User Manual ee timeout period SWOL will require the user to login Prior to logging out a user a window will appear warning SWOL will log out in 1 minute This setting applies to SWOL Quick Treatments and Pre Participation Module Report Title The Report Heading appears at the top of your SWOL Reports Medical History You can allow athletes to log in to SportsWare and enter Medical Renewal Date History records When an athlete logs in SportsWare checks if the athlete has an existing Medical History record If the existing record was created after the renewal date SportsWare allows the athlete to update the existing record If the record was created before the renewal date the athlete must enter a new record If your school will be creating a new list of Medical History Questions you should set the Renewal Date to yesterday so the athletes will be required to answer the new set of questions the next time they login Institution User Pa
126. e Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report DUPLICATE Smith 5 Alaska Street Flemington NJ 08822 United States Peter Smith 5 Alaska Street Flemington MT 08822 United States Figure 107 Reports Athlete Mailing Labels Reports Athlete File Folder Labels The File Folder report prints the Athlete Name ID and other relevant info on file folder labels This is convenient if you create a paper folder for each athlete The SWOL File Folder labels are designed for Avery 5066 or equivalent label sheets File Folder File Label containing the Athlete Name ID Sports and Graduating Class sorted Label by Athlete Name 200207B SportsWareOnLine User Manual docx Page 156 of 202 SportsWareOnLine User Manual File Folder File Label containing the Athlete Name and ID sorted by Athlete Name Label Name ID File Folder File Label containing the Athlete Name ID Sports and Graduating Class sorted Label Grad by Graduating Class Athlete Name Class Sort 1 From the Athlete Database select Reports and choose File Folder Labels File Folder Label Name ID or File Folder Label Grad Class Sort from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Johnson Nancy 123 48 Field hockey Basketball f Tennis f 2012 Knee Dawna 1234 Tennis f 2011 Fi
127. e Units Cost Units Total Cost Comment a Figure 43 Treatment Database General Tab Status me DD Pending Indicates a treatment is scheduled for a future time To view a list of pending treatments from the Reports menu select Treatments Pending Indicates an athlete missed a scheduled treatment Treatment records added via the Quick Treatments program are marked as Quick After the treatment has been reviewed by the trainer the Quick checkbox can be cleared Name of the athletic trainer providing the treatment The athlete s sport when the treatment was provided When adding a new treatment record SportsWare initializes the Sport field to the athlete s current sport 200207B SportsWareOnLine User Manual docx Page 78 of 202 SportsWareOnLine User Manual Billing Used in conjunction with the optional Billing Module The Billing Module allows for the creation of CMS 1500 Forms which are used to submit Insurance claims e Select Billed if Treatment session has been billed e Select Unbilled if Treatment session has not been billed Injury The displayed Injury fields linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Treatment Record Treatment Modalities Pe a Treatment Database Attachments Tab Allows you to attach any type of file to a Treatment Recor
128. ed at the top of the Athlete Listing Screen to view the records for In Active athletes SportsWare allows you to display In Active Athlete records in a grayed font Use the View Dim Records checkbox located at the top of the Athlete Listing Screen to dim the records for In Active athletes Cleared to Play Records if athlete is cleared to play For example all documentation is in and Checkbox grade requirements have been met Puts Athlete on a Watch List only the Athletic Trainer can see The Watch List appears on the Athletic Trainer s Dashboard Notes for Record reason why Athlete is on the Watch List Only the Athletic Trainer has Watch access to information recorded here 200207B SportsWareOnLine User Manual docx Page 55 of 202 SportsWareOnLine User Manual SportsWare uses this field to decide which athletes should be included on the Coach s Report and Status Practice Report From the Injury Database select Report Coach Expected If an athlete cannot practice record the expected date of return here It will Return appear on the Coach s Report SportsWare uses this field to decide which athletes should be included on the Coach s Report and Status Game report Expected If an athlete cannot compete record the expected date of return here It will Return appear on the Coach s Report Notes in this field appear in the Coach s Report Each time you edit a record for an athlete SWOL will ask if you want to edit
129. efore changes will take effect O Allow the athlete to edit their ID Athlete Password Requirements CI Show the Paperwork to the athlete Expire Time Days 0 Billing Information Minimum Length 3 Expiration Login Retries 0 Date Invoice Number El Or f m E Contact equires Special Character Name Phone O Requires Numeric Character O Requires Mixed Case Characters You must logout before changes will take effec Date Filter Defaults Billing Injury Listing Screen Last 3 Days Address eMail Treatment Listing Screen 3st 3 Days City You must logout before changes will take effect State ZIP 0 Country pni Session Timeout 90 1 Minutes Report Title Computer Sports Medicine Inc CSMi Medical History 06 25 2012 Renewal Date Notes 1 If Expire Time is set to zero passwords will never expire 2 If Login Retries is set to zero the athlete login error counts will be ignored Figure 8 Institution General Tab Institution Institution Following is a description of all the fields on the Institution General Page Description Institution Name The Institution Name can only be changed by CSMii If it needs to be updated send an email to service csmisolutions com 200207B SportsWareOnLine User Manual docx Page 28 of 202 SportsWareOnLine User Manual Lo a Institution Type
130. eing treated 2 Select your Injury Treatment Area Existing Injury Hidden 10 30 2012 Hidden 10 30 2012 10 30 2012 10 14 2012 Hidden BASELINE 9 14 2012 Sprain Sprain Meniscus Tear Lower extremity Knee Lef Contusion Upper extremity Elbow 3 2 2012 Lymphanaitis General medical Infectious Disease Left 4 e 1 Select your Name O I m being treated for gt O I have a new injury O I don t have a specific injury and am just getting treated Quick Treatment AT Access Select Existing Injury 1 Oncethis injury is selected SWOL will display the Sport Location and Person Giving Treatment as it relates to the existing injury 200207B SportsWareOnLine User Manual docx Page 190 of 202 SportsWareOnLine User Manual 3 Check Background Sport Football Treatment Location Stadium Person giving treatment Figure 164 Quick Treatment Background Information 2 SWOL will recall the most recent treatments for the selected injury 1 Select your Name 3 Check Background Sport Sprain Sprain Meniscus Tear Lower extremity Knee L eff s Football O I have a new injury Contusion Upper extremity Elbow 3 2 2012 Treatment Location Lymphanaitis General medical Infectious Disease Left 4 Stadium Hidden BASELINE 4 4 2011 Hidden Head Right 4 4 2011 3 30 2011 Sprain Lower extremity Ankle Left 3 15 2011 1 31 2011 O I m being treated for gt don t have a specific injury and am just getting t
131. eir data if questions arise at a later time e SportsWare typically only displays and reports on records for Active athletes Use the View In Active Athletes checkbox command 200207B SportsWareOnLine User Manual docx Page 140 of 202 SportsWareOnLine User Manual located at the top of the Athlete Listing Screen to view the records for In Active athletes SportsWare allows you to display In Active Athlete records in a grayed font Use the View Dim Records checkbox located at the top of the Athlete Listing Screen to dim the records for In Active athletes Cleared to Play Records if athlete is cleared to play For example all documentation is in and Checkbox grade requirements have been met SportsWare uses this field to decide which athletes should be included on the Coach s Report and Status Practice Report From the Injury Database select Report Coach Expected If an athlete cannot practice record the expected date of return here It will Return appear on the Coach s Report SportsWare uses this field to decide which athletes should be included on the Coach s Report and Status Game report Expected If an athlete cannot compete record the expected date of return here It will Return appear on the Coach s Report Notes in this field appear in the Coach s Report Each time you edit a record for an athlete SWOL will ask if you want to edit the Practice and Game Status and the Notes Status Database Injury Statu
132. en isse Eo PRO REP TEE Pide Nasdbue du ane 53 Figure 24 Athlete Database General Tab veis cds ei uta a 54 200207B SportsWareOnLine User Manual docx Page 17 of 202 SportsWareOnLine User Manual Figure 25 Athlete Database Address Tab vaar aiii 58 Figure 26 Athlete Database Emergency Tab ccccccssscccesseccceesececeesececeeeecceseesecessuecesseneceesenas 59 Figure 27 Athlete Database Insurance Tab ccsccccesseccccesscceeeesececeesececceeecceseesecessuaecessuneceesenss 61 Figure 28 Athlete Database Medical Tab occccconcccnccnoccnnnnaccnnonanonnnnnncnononaronnonanonnonononnnnnaronnonas 63 Figure 29 Athlete Database Paperwork Tab eee 64 Figure 30 Athlete Database Attachments Tab ccscccccsssccccessececeenececeeeecceseeseceseusecessenecessenes 64 Figure 31 Athlete Database Add Attachment cccscccccssscccceesececeesececeeeecceeeeseceseuaeceesenceesenes 64 Figure 32 Athlete Database Notes Tab rrrnnnannrnnnnnnrnnnnnnernnnnnnrnnnnnnrnnnnnnsnnnnnnsnnnnnnsennnnnesennnnssseennn 65 Figure 33 Athlete Database Audit Tab oocccccoocnonccnncnnnnnnonnnonaconnonanonnnnnnonnnonaronnonononnnnnnrnnnonanonnss 65 Figure 34 Athlete Database Task Page iii as oie 67 Figure 35 Athlete Database Task Li A GE 67 Figure 36 Injury Database Listing Screen xoc or Tte e o wer vta cea dede eas 68 Figure 37 Injury Database General Tab rrrnnnnnnnnnnnnnnnnnnnnennnnnnernnnnnnrnnnnnns
133. eneral Attachments Audit SAVE CANCEL Company Model Serial Service Dates nepsired CNet tnspection SY cme service company AA Figure 73 Equipment Database General Tab Item lll KENN The equipment item p S Cost Description 200207B SportsWareOnLine User Manual docx Page 122 of 202 SportsWareOnLine User Manual Original Cost of the original piece of equipment Replacement Cost of the Replacement item Service Dates Inspected Date equipment was last inspected Next Date next inspection is due Inspection Service Company providing service on the equipment Company Equipment Database Attachments Tab Allows you to attach any type of file to an Equipment Record Equipment Database Notes Tab The Notes you see in the Equipment Record stored in the Equipment Record Equipment Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Equipment Database Actions Equipment Database Add a New Record To add a new record to the Equipment Database Click the Equipment Database button to access the Equipment Database Click the Add button to add a new Equipment Record Enter the Equipment information PRRD Click the Save button to save the new Equipment Record 200207B SportsWareOnLine User Manu
134. eports Inm DNT ists eno a MM E o 159 Kos C oahs RE Mee 159 Ks Mee 160 Reports Tau Days MM 161 Reports Injury Days Open iid e b pa addere 161 Repons Injury Satis CS PP 162 Reports Injury Treatments per MUl yesica 164 Reports Injurs Opern tl 164 Reports InjiryRelettal Report s inte 165 Reports Injury im COWS a pre 166 Reports Injury Injury wath Treatments ai 167 Reports Injury NOE 168 Page 13 of 202 SportsWareOnLine User Manual R p rts Fram UA AA AS AAA A 169 Reports Treatment Dal E995 paci eetat der null ali duas Terri eles 169 Reports Treatment Pendine uade mon dan dee decal a esa dii b m dorecae 170 Reports Treatment SAS Ne 170 Reports Treatment Statistics Graph sse eene 171 Reports Treatment Treatments Pet Hr toe o Motos nai testi doe el os ates 171 Reports Treatment EI PINS a 172 Reports Treatment Mod o 173 Reports Medical iii 174 Reports Medication Daily LOS ci dada is 174 Reports Medication STG JRR 174 Reports nome NN 176 Reports Insurance Claims per Athlete rrrrornnnnnnnnnnnnnnnrrnnnnnnnrrrrrnnnnnnnnnnnnnnssssrnnnnnnnsvrnnnnnnn 176 Reports Insurance Claims per Injury oooooooooonccccnnnnnnnnnnnnnnnnnononononononnnnnnnnnnnnnnnnnnnnnnnnnnnos 176 Reports Insurance Outstanding Insurance Claims sese 176 Reports Ins tdnee Toti lis 177 Reports Release 178 Reports Referral Pre Authorization 256 essi toon east E NM SEU PORA IUIS EE 178
135. er Manual docx Page 44 of 202 SportsWareOnLine User Manual Level 0 BodyArea Level 1 Head Level 2 Eye Level 3 Abrasion Level 4 Ga Los Select Action Select Select Brain mne Select Activi ty Select Disease Select Ear Select Blowout Fracture Select Eyelid Select Alert Select ATC Select General medical Select Eye Select Conjunctiva Select BillingStatus Select Genitals Select Face Select Conjunctivitis DEN preg select eee Select Contusion Select City Figure 19 Cascading Injury Picklists Picklists Other Athlete Immunizations The Athlete Immunizations are used on the Athlete Record Medical page Athlete Immunizations Tetanus Diphtheria 2 Sickle Cell Trait Athlete Paperwork The Athlete Paperwork is used on the Athlete Record Paperwork page Athlete Paperwork SAVE CANCE Item 1 Concussion Baseline Item 2 Consentto Treat Item 3 Concussion Training Item 4 Physicals WMM Player Status The Status entries are used as filters on the Player Status Report The Status entries are used for describing a player s Practice Status and Game Status In addition to the Player s statuses you will have the opportunity to record Return to Practice and Return to Game Dates along with a brief note We recommend keeping the status list short such as Full Go Limited and Out
136. ete School Paid Amount paid by school Amount paid by other sources SWOL allows you to enter up to 3 additional payment sources You can customize the picklist options in Edit Picklists Balance Invoice amount minus all payments The balance is automatically updated after changes to the invoice amount or payments are entered Claim History Notes on the claim history Contact Insurance company contacts for processing the claim AA Contact Insurance company This is copied from the Athlete Record Insurance Tab when the new Insurance Record is added Person at the insurance company processing the claim 200207B SportsWareOnLine User Manual docx Page 88 of 202 SportsWareOnLine User Manual Phone number for the insurance company contact Insurance Database Company Tab ree CSMi SPORTSWARE csmi sales Rob User Rob Potash Insurance Potash Robert Insurance Company General Company Attachments Audit STATUS SAVE CANCEL Primary Insurance Company Update fele GE ee mu 0 Update av fm oOOOOSOU S af oooO Zip Code Zip Code Phone Phone Policy Holder Policy Holder Name Name Birth Date Birth Date ID ID Policy Information Policy Information Policy 3 3423 Policy Plan Plan Type PF Type See First See First Phone Phone Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 50 Insurance Database Company Tab The Insurance
137. ete O Sign Out O Injury O Physical C Treatment C History O Medication O Weight O Insurance O Inventory O Referral CI Equipment O Dr Orders O Concussion O Surgery Ol Phone Figure 10 Institution Attachment Page 3 Click Browse to open the File Manager Locate your file from within the File Manager highlight and Click Open EE EN File Name C Documents and Settings Rob PotashiDesktopiConsent td Title Consent to Treat 5 Assign a Title to the document which will appear in the Athlete Portal Then define how SWOL should manage the document feid Belo SS This is a fillable PDF Select this box if true Fillable PDF s avoid the need for Users to print hardcopies This form is used by Athletes This is an informational Every athlete will see it when they log on to SWOL form Distribute a copy of Form will include an electronic signature this form This form is used by Athletic Trainers in the following databases Athlete Select the databases where the form should be stored Injury Other Commands for SWOL Institution Page 200207B SportsWareOnLine User Manual docx Page 33 of 202 SportsWareOnLine User Manual Select to Edit a Stored document Select to Delete the Posted document Renew Select if you have a form that needs to be completed every year SWOL will save the completed form now unavailable and make an new blank form available to the athlete from the Athlete Portal Select Open to v
138. eview the report Team Roster Report SportsWare High School Active Athletes Name Address Phone Another Person a anderson susan athlete sample Address1 Address2 city1 AR 088252 United States 781 787 7878 A Atwell Jonathan Atwell Ryan B Bigtime Mikey C Figure 105 Reports Athlete Roster Reports Athlete Travel Report Travel 1 Page Medical Only Medical Only 1 page The travel report displays the athlete s emergency contacts insurance information and medical information It is typically printed when a team is going on a road trip 200207B SportsWareOnLine User Manual docx Page 154 of 202 SportsWareOnLine User Manual Travel Report Athlete s emergency contacts insurance information and medical information Multiple athlete records may be printed on the same page to Save paper Travel Report The 1 page report contains the same information as the Travel Report with 1 page only one athlete listed per page This may be done to comply with HIPAA Travel Report Athlete s medical information doctor medical notes Multiple athlete Medical Only records may be printed on the same page to save paper Travel Report The Medical Only 1 page report contains the same information as the Medical Medical Only Only Report with only one athlete listed per page This may be done to 1 page comply with HIPAA 1 From the Athlete Database select Reports and select Travel Report or Travel 1 Page Medical On
139. formation Practice Status Lists all athletes with Practice Status not 200207B SportsWareOnLine User Manual docx Page 193 of 202 ti Verizon gt 2 22 PM mam i SportsWare Mobile POTASH ROBERT Status Alerts Emergi Emerg2 Insuri Insur2 Status Game Limited Practice Full go Notes Rob must wear pads during practice and games SportsWareOnLine User Manual equal to Full Go Click an Athlete name to view their Status and Emergency Contact information Selected Athlete Status has the following information controls Back Return to Athlete Status Screen Hyperlinks Status Alerts Emergency Contact 1 Emergency Contact2 Insurance Company 1 and Insurance Company2 to jump to those sections Top Return to the top of the page Phone If a phone number appears as a hyperlink click the number to call the athlete E Mail If an e mail address appears as a hyperlink click the address to start an e mail to the athlete Quick Treatments Enter Treatments for an Athlete e Select QuickTreatments icon all Verizon 4 30 PM v Quick Treatment data entry procedure SELECT ATHLETE Group i B Sport Baseball A ED C ERA ES 8 ie 4 KL MNOB QORB at EM X X oc Name Potash Rich 123 1 Y SportsWare Mobile POTASH RICH 123 12 ENTER TREATMENT Bursitis Right Knee Lower extremity 7 08 2011 Quad Quad Quad Modalities D AA ig
140. g an Injury Treatment Referral etc record there are three options pe E Save your changes and update the Athlete s Status Save your changes and return to the listing screen Cancel your changes and return to the listing screen 200207B SportsWareOnLine User Manual docx Page 75 of 202 SportsWareOnLine User Manual Athlete Status Note EIN ELI Y Cleared To Play Practice full go Expected Return Game fyll go Expected Return SpellCheck Figure 41 Athlete Status Note The Status Window is used to communicate the Athletes Status on the Coach Report The Coach Report uses the Practice and Game Status fields to select athletes for report The Status Window includes the following fields A ARA NI Cleared to Play General Cleared to Play checkbox For example once all pre participation paperwork is in Athlete is Cleared to Play Practice Status To edit the Pull down list go to Picklists Status Values We recommend you keep this list short Expected Date the athlete is expected to return to practice Return Game Status To edit the Pull down list go to Picklists Status Values We recommend you keep this list short Expected Date the athlete is expected to return to game participation Return Notes you want the Coach to see on the Coach Report Treatment Database The Treatment Database is used to record treatments to an athlete Each Treatment Record is linked to
141. ground Attachments Notes Audit EN EIN lt Body Area v 10 14 2012 Action Body Part v Referred Side v Hospitalized Surgery Ret to Play Days Out Closed Days Open Sport Wrestling Injury Injury Site i Site ICD 9 ICD 9 Severity Severity Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 37 Injury Database General Tab Use this to identify the injury as being Athletic related By default this box is checked Status und when new records are added Identifies records entered via Quick Treatments Athletes typically enter Quick Treatment records This checkbox makes it easy for the athletic trainer to find such records confirm they are correct and then remove the checkmark Identifies injury records created via Treatment Database or Quick Treatments Hidden Injuries are not included in Injury Statistics reports Injury Date Date the injury occurred Time the injury occurred Ret to Play Select this field to indicate the athlete has returned to play The Injury will remain Open as Treatments can continue to be entered for the Injury e When you enter the Return to Play date SportsWare calculates the 200207B SportsWareOnLine User Manual docx Page 69 of 202 SportsWareOnLine User Manual number of days between the Injury Date and Return to Play Date and inserts it into the Days Out Field To print a report of days out from the Report menu
142. gure 108 Reports Athlete File Folder Labels Reports Athlete Alerts The Alerts Report displays the Athletes and any medical history alerts that have been entered From the Athlete Database select Reports and Alerts from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Hill123 Carson 123 50 Epilepsy Johnson Nancy 123 48 Knee Dawna 1234 Bee Stings Figure 109 Reports Athlete Alerts Reports Athlete Paperwork The Paperwork Report displays the Athletes and the expiration date of their paperwork a All Dates Display the report for all athletes 200207B SportsWareOnLine User Manual docx Page 157 of 202 SportsWareOnLine User Manual Display the report for athletes with expired paperwork 1 From the Athlete Database select Reports and Paperwork or Paperwork Expired from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report anderson susan 10 6 2011 10 6 2012 athlete sample Figure 110 Reports Athlete Paperwork Reports Athlete Immunization The Immunization report shows the Athlete Immunization Dates 1 From the Athlete Database select Reports and Immunizations from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview
143. gure 140 Reports Insurance Claims per Athlete Reports Insurance Claims per Injury The Insurance Claims per Injury report lists the Athlete Injury Provider Service Invoice and Payments for each insurance claim grouped by Athlete and by Injury 1 From the Insurance Database select Reports and Claims Injury from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Insurance Claims Per Injury Report SportsWare High School Active Athletes Invoice Amount Primary Secondary Athlete School Other1 Other2 Other3 Balance anderson susan 10 06 2010 123 1 000 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 1 000 00 Injury Total 1 000 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 1 000 00 Athlete Total 1 000 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 1 000 00 Grand Total 4 000 00 0 00 000 000 000 000 0 00 0 00 1 000 00 Figure 141 Reports Insurance Claims per Injury Reports Insurance Outstanding Insurance Claims The Outstanding Insurance Claims report lists the Athlete Injury Provider Service Invoice and Payments for each insurance claims where the outstanding balance is greater than O 200207B SportsWareOnLine User Manual docx Page 176 of 202 SportsWareOnLine User Manual 1 From the Insurance Database select Reports and Outstanding from the pull down menu 2 Complete the Selection Criteria for the recor
144. h time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Concussion Database Actions Concussion Database Add a New Record To add a new record to the Concussion Database 1 Click the Concussion Database button to access the Concussion Database If the current athlete is not correct use the Find command at the top left corner of the Injury Listing Screen to Find an Athlete 3 Click the Add button to add a new Concussion record SWOL will display the Injury Selection screen which is a list of the athlete s current injuries Fa CSMi we SPORTSWARE csmi Sales Rob User Rob Potash Concussion Potash Robert Add Concussion O Baseline Concussion Test No Injury Existing Injuries SUANFLUWET ENIEM ANNE CENO TU7ZU TU Dislocation Upper extremity Shoulder Right 8 5 2010 i Contusion Lower extremity Ankle Left 7 29 2010 i Bursitis Upper extremity Elbow Right 7 24 2010 Bursitis Upper extremity Elbow Left 7 24 2010 i Fracture Upper extremity Hand Right 6 5 2010 Concussion Head Brain 10 5 2009 gt No Specific Injury Body Area Body Part Side Figure 84 Concussion Database Select Injury e fyou are adding a Baseline Exam select the checkbox Baseline Concussion Test No Injury This will create a Hidden Injury in the Athlete record Click OK e f you
145. he Athlete Database Similarly each Treatment Medication Insurance Referral Dr Orders Surgery Sign Out and Concussion record is linked to a specific record in the Injury Database This structure provides a number of advantages in managing your athlete data for example e You can generate a report showing the number of treatments for each injury e When you update information on an injury the updated information automatically shows in the Treatment Medication Insurance Referral Dr Orders and Sign Out records Warning When you delete an athlete all the records downstream Injury Physical Treatment Medication Insurance Referral Dr Orders Sign Out Medical Records Weight and Concussion records for that athlete are automatically deleted For this reason we recommend you leave the Delete option off for all Users Athlete Database Each Athlete will have one and only one record in the Athlete Database Athlete Database Listing Screen A 2 85 Wy z uwooewowy Lil r Athlete narrow by Update E Potash Robert 195 95 v Select a sport v Select a group Y Delete View Y In Active Athletes Y Dim Records Duplicate Full ID Sport 1 Sport 2 Sport 3 Group Grad Class Active Task Figure 23 Athlete Database Listing Screen The Athlete Listing Screen shows all of the Athletes in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Fil
146. he Coach s report Status Game Practice Full qa Figure 104 Reports Status For the Coach s Report you can specify the athlete status for the selected records eer Game none selected Use all athlete records in the database Practice none selected Game Out Use all records where the Game Status is Out Practice none selected Game none selected Use all records where the Practice Status is Limited or Out Practice Limited Out Game Out Use all records where the Game Status is Out and the Practice Status is Limited or Out Shown in the above example Practice Limited Out Note To multi select items hold the Ctrl key as you select each item Reports Preview The following options are available from the Report Preview screen EE OO Export the report to a Word Excel or PDF format 200207B SportsWareOnLine User Manual docx Page 153 of 202 SportsWareOnLine User Manual Show Hide the directory tree on the left side of the report This allows you to quickly browser to different records in the report EM Move to First Previous Next or Last page Reports Athlete Reports Athlete Roster The Team Roster displays a list of the Athletes Names Addresses and Phone Numbers 1 From the Athlete Database select Reports and select Roster from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to pr
147. he athlete name injury and scheduled treatments for a given date range 1 From the Treatment Database select Reports and Pending from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Pending Treatment Report SportsWare High School Active Athletes Athlete Sport Injury TREATMENT 8 5 2010 Potash Robert Football Shoulder Dislocation Supervised Exercise Electrical Stimulation Therapeutic Exercise Figure 131 Reports Treatment Pending Reports Treatment Statistics The Treatment Statistics report displays a listing of the Modalities from most to least frequently used along with the Usage count and Percent of the total number of modalities usages 1 From the Treatment Database select Reports and Statistics from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Treatment Statistics Report SportsWare High School Active Athletes Treatment Count Percent Cold Packs lce Massage 12 21 43 Blectrical Stimulation 4 7 14 Athletic Training Evaluation 3 5 36 Body Mechanics Training 3 5 36 Contrast Bath 3 5 36 Supervised Exercise 3 5 36 Taping Ankle 3 5 36 Aquatic Therapeutic Exer 2 3 57 Aquatic Therapeutic Exercise 2 3 57 Athletic Training Evalua 2 357 Compression Pump 2 3 57 Constant Electrical Stim 2 3 57 Phonophoresis 2 3
148. he records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Insurances for both Active and In Active Athletes e Closed Injuries Shows Insurances for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Insurance Listing Screen includes the following columns Full Name Body Part Injury Invoice Date Invoice Number Provider Service Amount Balance Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Insurance Database Input Screen The Insurance Screen has five tabs General Company Attachments Notes and Audit You can record one insurance invoice per Insurance Record If you receive multiple invoices for a particular injury create an Insurance Record for each invoice 200207B SportsWareOnLine User Manual docx Page 86 of 202 SportsWareOnLine User Manual Insurance Database General Tab
149. his document with your staff from time to time to expedite their learning process When sufficient email them to service Qcsmisolutions com for answers Reset Retrieve your Password link will be sent from CSMi at time of purchase Customize Institution Settings Edit the Group school and Sport Picklists to apply to Users and Coaches during setup Add Users use worksheet first and Apply User Rights Edit Default fields such as Report Headings Decide on the Reports you want to create Review with staff coaches athletic director etc Customize your Picklists Train Staff on SWOL Meet discuss regularly until you are up and running comfortably Practice with sample data Go Live Begin entering real athlete data In service Coaches on SWOL features and benefits they can use Notify athletes about SWOL s pre participation module see sample letter Review with Staff on a regular basis 200207B SportsWareOnLine User Manual docx Page 24 of 202 SportsWareOnLine User Manual Log In To SWOL SWOL supports the following browsers iriran Internet r Explorer 9 Firefox c chrome Safari Figure 1 SWOL Compatible Browsers When you purchased SWOL you provided CSMi with an e mail address This address was used to set up your SWOL account Before you can log on to SWOL for the first time you need to create a password for your account Create a Password 1 From a web enabled computer go to http www swol123 net 2 Atthe
150. hlete Address Default and a Report Heading Default Athlete Address defaults are available from the Athlete Database input screen The Report Heading appears at the top of the Standard SWOL Reports Dashboard Database Admin Reports Utilities Defaults iy Athlete Address Report Heading Using SWOL When you login to SWOL the Dashboard will appear Go to the Athlete Database by Selecting Database Athlete from the Main Menu or Click on the Athlete Database Icon Database Admin Reports Utilities Defaults Picklists DASHBOARD Athlete lb ash Robert 195 95 Injury Treatment Medication 2 El o a ES aA 5 A Hi y e cc wW S tL Y Figure 20 Select Athlete Database SWOL Screen Layouts SWOL has two types of screens you need to be familiar with Database Listing and Database Input Screens 200207B SportsWareOnLine User Manual docx Page 49 of 202 SportsWareOnLine User Manual Database Listing Screen When you select a Database the first screen to appear will be the Database Listing Screen Listing Screen for short for the selected database All of the Listing Screens share the same layout Database Admin Reports Utilities Defaults Picklists DASHBOARD LOGOUT Dashboard Athlete Potash Robert 195 95 AFM SHOFPAALYVHYWBewWwEeENRY Athlete Add narrow by Update Show All Potash Robert 195 95 v Select a sport v Select a group Y Delete View In Active Athletes Dim Records
151. i 10 14 2012 i Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 iit i Contusion Upper extremity Elbow 3 2 2012 i i Knee mcl Left 12 28 2011 i Lymphangitis General medical Infectious Disease Left 4 7 2011 No Specific Injury Figure 63 Sign Out Database Select Injury e f you are adding a Sign Out for an existing injury e g Head 9 23 2010 select the Injury and click the OK button e f you are adding a Sign Out for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Sign Out e f you are adding a Sign Out without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the Sign Out a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports 5 Enter the Sign Out information 6 Click the Save button to save the Sign Out record Sign Out Database Update a Record To update a Sign Out Record 1 Click Sign Out Database button to access the Sign Out Database 200207B SportsWareOnLine User Manual docx Page 106 of 202 SportsWareOnLine User Manual 2 Ifthe Current Athlete is not correct use the Select an Athlete Filter the top left corner
152. iew the stored attachment Design PDF Select to Design your own PDF Set Up Users Generally speaking there three types of SWOL Users Athlete Parents Coaches and Athletic Trainers or those granted some level of ATC right This section covers adding Coaches and Athletic Trainers to SWOL From the SWOL Main Menu under Admin select Users to open the Users Database Listing Screen Dashboard Database Admin Reports Utilities Defaults Picklists Institution Users wy The first time you open this database the only User will be the one provided to CSMi at the time of purchase Users Update Full Name LoggedIn Delete Figure 11 Users Listing Screen The purpose of the Users database is to define who can access SWOL and how they can use it For example you may want to grant more access to a Certified Athletic Trainer compared to a Student Athletic Trainer or an experienced SWOL User compared to an inexperienced SWOL User One of an athletic trainer s responsibilities is to communicate the playing condition of athletes to coaches To facilitate this process Coaches can be given limited access to SWOL to retrieve emergency contact information and injury status If CSMi imported an existing SWDT database for you all of the Users who were in the SWDT database have been imported into SWOL with the same rights You should review their rights 200207B SportsWareOnLine User Manual docx Page 34 of 202 SportsWareOnLine User Manu
153. in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters is a checkbox to show Weight for both Active and In Active Athletes A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings The Weight Listing Screen includes the following columns Full Name Sport ID Weight Date Target In 96 96 96 96 Loss and Active If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Weight Database Record Screen The Weight Screen has the following tabs General Attachments Notes and Audit Weight Database General Tab The Weight database is slightly different than other SWOL databases In general most athletes will have one Master Weight record listing their Sport and their Target Weight Attached to the Master Weight Record will be multiple Weigh In and Weigh Out records MEER CSMi mo SPORTSWARE CSMi Sales Rob User Rob Potash Weight Potash Robert General General Attachments Notes Audit STATUS SAVE CANCEL Select 155 00 153 00 1 5 2 00 1 29 09 21 2012 Wrestling 170 Select 154 00 151 00 1 5 3 00 1 95 09 22 2012 Wrestling 170 Figure 69
154. is information Editor Procedures Unit m SurgicalProcedure CPT Code Unit Cost Based E Achilles Tendon Repair lbo M00 Delete e Ankle Arthroscopy Debridement Talus Char T Bi JD I Sign Out The Sign Out List includes all of the medical related products you loan to an Athlete that you want returned Sign Out Select crutch Select Elbow Pad Select lce Pack Add Select Delete Physical Questions Physical Questions appear in the Patient Portal and the Physical Database Record 200207B SportsWareOnLine User Manual docx Page 47 of 202 SportsWareOnLine User Manual Physical Questions ACL PCL Effusion MCL LCL Mcldurray s Move Up Move Down Sort Concussion Questions The Concussion Questions are used on the Concussion Record Memory page pn Ref Word1 Word2 Word3 Worda Words Numbers3 1 Numbe Evaluations Evaluations appear in the Injury SOAP Notes Include the names of all the possible joint specific evaluations one might use Note This is a two level Picklist First you add or edit the Body Part then you add or edit the Evaluation If you delete a first level Body Part all of the second level Evaluations will also be deleted 200207B SportsWareOnLine User Manual docx Page 48 of 202 SportsWareOnLine User Manual SOAP Evaluations Evaluation Foot and Ankle Eval Item sia a ST SIT Select Select Defaults SWOL includes an At
155. ity to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Equipment Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Concussion Database The optional Concussion Database is used to track baseline Standardized Assessment of Concussion SAC exams and subsequent follow up exams A printed report shows deviations from Baseline to follow up testing 200207B SportsWareOnLine User Manual docx Page 124 of 202 SportsWareOnLine User Manual Concussion Database Listing Screen The Concussion Database Listing Screen includes the following headings Full Name Injury SAC Reference Exam Orientation Immediate Recall Concentration Delayed Recall Total Active Closed and Hidden 4 4 4 v BD YUOewgoWw y Concussion narrow by EN Potash Robert 195 95 Select a sport v Select a group v View In Active Athletes Closed Injuries Dim Records nr Injury SAC Ref Exam Orient Immed Conc Delay Total Active Closed Hidden Potash 09 14 2012 A Baseline 5 15 5 5 30 Robert Eaa Figure 74 Concussion Database Listing Screen The Concussion Listing Screen shows all of the Concussion Records in
156. jury for treatment This is a new injury Enter a new injury for treatment No injury just treating athlete Enter an un injured Body Part for treatment For example if you are doing preventative taping of the athlete s ankles Save Save the selected Injury and return to the Treatment screen Cancel Do not save your changes and return to the Treatment screen Mobile Athletic Trainer Portal QuickInjury tl Verizon 4 30 PM p i SportsWare Mobile SELECT ATHLETE Group f m Sport Baseball ad AEE DEE dB J KL M NOB QRB art RY NX Name Potash Rich 123 1 Y 200207B SportsWareOnLine User Manual docx Quick Injury Enter an Injury Summary for an Athlete e Select the Quick Injury icon Quick Injury data entry procedure Group Filter the Athlete list by Group optional Sport Filter the Athlete list by Sport optional A Z Fill the Athlete Name with last names matching the selected letter Athlete The injured Athlete Page 195 of 202 ti Verizon 4 35 PM SportsWare Mobile POTASH RICH 123 12 ENTER INJURY Injury Area ti Verizon 4 30 PM 9 SportsWare Mobile SELECT ATHLETE Group ad Sport Baseball ud aS So EE GB J KL MNOBRB QR SIHEN ex Name Potash Rich 123 1 E aL Verizon T 2 14 PM z POTASH ROBER ENTER WEIGHT Enter Weight Weigh In Weigh Out 165 lbs 160 Ibs
157. l Taba 126 Figure 77 Concussion Database Post Concussion Symptom Scale PCSS Tab 127 Figure 78 Concussion Database Balance Error Scoring System BESS Tab 128 Figure 79 Concussion Database Orientation Tab rrrrrnnnnnnrrnnnnnnnrrrnnnnnnnrrrnnnnnnnrrnnnnnnnnsrnnsnnnneee 128 Figure 80 Concussion Database Memory Tab rrrrrnnnnnnnnnnnnnnnrnnnnnnnnernnnnnnnnsrnnnnnnnnsrnnnnnnnnssnnnnnnneee 129 Figure 81 Concussion Database Exertion Tab ccccssssecccccsssecececeeesececceseaseceeseseasecesssaaaaeeess 129 Figure 82 Concussion Database Neurologic Tab ccscccccccsssseccceceessececcseeeseceesseeaseceessaaaeeess 130 Figure 83 Concussion Database Concentration Tab occccccccnocccnnnncnannnnnnnnnancnnnnnnnanononnnonanonos 131 Figure 84 Concussion Database Recall Tab ooccccconccnnnoncnnnonnnonnnonaconnnnaronnnnanonnnonarnnnonanonnos 131 Figure 85 Concussion Database Select INjULY ccccceseccccsssccccesececeeececeeescceseeeceseunecesseeeeeeeas 132 Figure 86 Concussion Database Select SAC Questions ooocccnccccnnncnnnnnnnannnnnnnnnanonnnnnonanonnnnnonanonss 133 Figure 87 Concussion Database Individual REPOrt cccccssssseccecceessececcceeeseceessueeseseeseaaaseeess 134 Figure 88 Phone Database Listing Screen oooccnccnnccnnnnnacnnnnnanonnnnanonnnnononononaronnonanonnnonaronnonanonnos 135 Figure 89 Phone Database General T
158. laims ooccccccnccnncnnncnnnnnncnnnonanonnnonanos 177 HUR Totals var 177 Referral Pre AUthOriZation cccssssscccccccsceessseecccccsseeeeseeeccesessaeasseeeseess 178 Referral SUMMA ani aos 179 Referral Referral Forms Outstanding occccconcccnconncnnncnnnonnnnnncnnnonanonnnnnnoss 179 SUSE Sta da 180 Surgery Statistics rap a 181 e o 181 Page 22 of 202 SportsWareOnLine User Manual Figure 151 Reports Sign Out Outstanding ccooccccnccnnonccnnoncnnnnnconenanononanononcononarononarnnonrononnnnnns 182 Figure 152 Reports Inventory Bid LISE iiie iii 183 Figure 153 Reports Inventory COUNL ccccseccseccseccsecceeceeeceseceuscesecesecesscesecesecesecessetseenseenes 183 Figure 154 Reports Inventory Usage ccccccseccseccsecceecceeccesceseceuscesscessceseceseeeseceseeeseenseenseetes 184 Figure 155 Reports Equipment Service seesssesseesseeeeeen enne eene nennen narrare nan 185 Figure 156 Reports CONCUSSION SUMIMALY ccscccseccseecseecetceetceuscousceusceseceseceseceseeeseetseetseenas 186 Heure ISZ NNN 187 Figure 158 Quick Treatments Starting rarrrrnnnnrrrnnnnnrrnnnnnrrnnnnnnrnnnnnnrrnnnnnennnnnneennnnnssnnnnnnsnennnneeene 188 Figure 159 Quick Treatment Select Athlete rrrrrrnnrrrnnnnnrrnnnnnnrrnrnnnrrnnnnnernnnnnernnnnnnrrnnnnnennnnnneeene 188 Figure 160 Quick Treatment Select Existing Injury oooccccccnccnncnnocnnnonaccnnonanonnnnnncnnnonarnnno
159. lays number of injuries per month for a given date range Month 1 From the Injury Database select Reports and Count Per Day Count Per Week or Count Per Month from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Injury Count Per Day Sports Wam High School Active Aiae Injury Count Per Day Count Figure 124 Reports Injury Injury Counts Day 200207B SportsWareOnLine User Manual docx Page 166 of 202 SportsWareOnLine User Manual Injury Count Per Week SportsWare High School Active Athletes Injuries Per Week Count Figure 125 Reports Injury Injury Counts Week injury Count Per Month SportsWare High School Active Athletes Injuries Per Month Count e Figure 126 Reports Injury Injury Counts Month Reports Injury Injury with Treatments The Injury with Treatments Report allows you to see all injuries and their accompanying treatments in one place 1 Fromthe Injury Database select Reports and Injuries with Treatments from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report 200207B SportsWareOnLine User Manual docx Page 167 of 202 SportsWareOnLine User Manual Injury with Treatments Report SportsWare High School Active Athletes athlete sample Entered Updaled 31
160. lick the Yes button to delete the record or the Cancel button to cancel the deletion dd and leave the record in the database Insurance Database Print a Record 1 Click Insurance Database icon to access the Insurance Database 2 Select the Insurance Record from the Insurance Listing Screen 3 Click the Print button Insurance Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Insurance Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that person logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Referral Database The Referral Database is used to record Referrals made to other healthcare providers Use this database if you want to track referrals and their estimated values Referral Records are linked to a record in the Injury Database Referral Database Listing Screen 4 4 OFEALYHVYAewWwovr Referral narrow by Ez Potash Robert 195 95 v Select a sport v Select a group Y View In Active Athletes Closed Injuries Dim Records Full Referral Appt i ee ID Date Date Injury Sport Group Active Closed Hidden Potash 195 06 29 2011 06 30 2011 Sprain Baseball SportsWare Robert 95 V College
161. lows the User to see the Social Security numbers for all of the Athletes For security reasons you may want to deny this right to most users Users Database Access On this tab you assign which Databases an Athletic Trainer or similar User will see when they log onto SWOL We strongly recommend you only select Databases you intend to use This will keep your database listing screens tidy CANTAR Md ans Database Access iiis C AR SAVE CANCEL Database Access View Edit Add Delete Print Athlete O O O O O Injury O O O O O Treatment O O O O O Medication O O O O O Insurance O O O O O Referral O O O O O Dr Orders O O O O O Surgery O O O O O Sign Out O O O O O Weight O O O O O Physical O O O O O History O O O O O Inventory O O O O O Equipment O O O O O Phone O O O O O Concussion O O O O O Users O O O O O Figure 14 Users Database Access Page 200207B SportsWareOnLine User Manual docx Page 38 of 202 SportsWareOnLine User Manual ko is l View Edit Add The Database Access Selections control the Databases each User can Delete Print View Edit Add Delete and Print SWOL includes 17 databases If you activate the checkbox at the top of a column it will automatically activate all of the checkboxes in the column The same is true if you unselect the checkbox at the top of the column all of the checkboxes in the column will be unselected Be very selective on who you assign the ability to
162. luation Knee Eval Objective Field of the SOAP Template Anterior Drawer Test Positive Apley s Compression Test Negative Injury Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Injury Database Actions Injury Database Add a New Record To add a new record to the Injury Database 1 Click the Injury Database button to access the Injury Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to find an Athlete 3 Click the Add button to add a new Injury Record Enter the Injury information 5 Click the Save button to save the new injury Injury Database Update a Record To edit an Injury Record 1 Click Injury Database button to access the Injury Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete Select the desired Injury Record from the Injury Listing Screen Single click the Update button SWOL will open the Injury Record Update the Injury Record with the new information pr os c Click the Save button to save the change to the Injury Record or click the Cancel button to cancel your changes Injury Database Delete a Record To delete an Injury Record 200207B SportsWareOnLine Use
163. ly or Medical Only 1 Page from the pull down menu Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Team Travel Report SportsWare High School Active Athletes BirthDate 1 1 1976 Emergency Contacts Name Relationship Address Home Work Cell Beeper Signature on file No No Insuranee 1 Company Phone Plan Policy Emnlaunn Figure 106 Reports Athlete Travel Report Travel 1 Page Medical Only Medical Only 1 page Reports Athlete Mailing Labels SWOL prints mailing labels for all Athletes Primary and Secondary Addresses and the Emergency Contact s Primary and Secondary Addresses depending upon which address is chosen The SWOL mailing labels are designed for Avery 5160 or equivalent label sheets The following label reports are available 200207B SportsWareOnLine User Manual docx Page 155 of 202 SportsWareOnLine User Manual m m e Athlete Primary Address Primary To the parents of Athlete Primary Address Parents Of Athlete Secondary Address Secondary To the parents of Athlete Secondary Address Parents Of Emergency Emergency Contact Primary Address Primary Emergency Emergency Contact Secondary Address Secondary 1 From the Athlete Database select Reports and choose Primary Primary Parents Of Secondary Secondary Parents Of Emergency Primary or Emergency Secondary from the pull down menu Complete th
164. n the User will be informed they are no longer an Active SWOL User You may choose to use this if users stop working with you but you expect them to return Send Email Notification If selected SWOL will send an email notice to this user whenever an On Changes Athlete Parent edits their information More than one User can have this selected Password Shows the current Password requirements set by the Administrator s Requirements in the Institutions Page Users Program Functions CANE Program Functions DESIERTA ESO TS Program Functions O Edit Picklists F View In Active Athletes L Show Notes In QuickTreatment View SSNs Figure 13 Users Program Functions Page AA il Allows User to edit Picklists Be sure to review and customize all of the SWOL Picklists before you begin entering data in SWOL If CSMi imported your existing Desktop data your Desktop Picklists are 200207B SportsWareOnLine User Manual docx Page 37 of 202 SportsWareOnLine User Manual View In Active Allows User to view and generate reports that include In Active Athletes Athletes Show Notes In Use this option if you want to limit who can see and edit the Injury Notes QuickTreatment via Quick Treatments For example if Athletic Training Students need the ability to add Quick Treatments but you do not want them to see the associated injury notes do not select this option for the Athletic Training Student View SSNs Al
165. n to access the Surgery Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Surgery Listing Screen to Find an Athlete Select the desired Surgery Record from the Surgery Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 200207B SportsWareOnLine User Manual docx Page 102 of 202 SportsWareOnLine User Manual 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Surgery Database Print a Record 1 Click Surgery Database icon to access the Surgery Database 2 Select the Surgery Record from the Surgery Listing Screen 3 Click the Print button Surgery Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Surgery Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Sign Out Database The Sign Out Database is used to record medical equipment you provide athletes such as crutches braces and ice packs that you want to be returned Use the Report Sign Out Outstanding command to create a report that show
166. nanonnos 188 Figure 161 Quick Treatment Background Information cooccccconccnnnnnacnnnnnanonnnnnacnnnnnaccnnonanonoss 189 Figure 162 Quick Treatment Select ModalitieS ooocccccoocnnncnnocnnnonacnnnonaronononaconnnnacnnnonanonnos 189 Figure 163 Quick Treatment Select New or No Specific Injury cooocccnonoccnncnnocnnnnnncnnnonanonnos 190 Figure 164 Quick Treatment AT Access Select Athlete ccccooccnnnonoccnnonanonnnonaconnnnnocnnonanonoos 190 Figure 165 Quick Treatment Background Information ooccccconocnnnnnncnnnonanonnnnnacnnnnnanonnnnanonnos 191 Figure 166 Quick Treatment AT Access Select Existing INjUFY cccooocccnonoccnncnnacnnnnnaccnnnnanonnos 191 Figure 167 Quick Treatment AT Access New Injury or No Specific Injury e 191 Figure 168 Quick Treatment AT Access Adding Notes s sccccccssssececcceeeseceeesseaseceessaaaeeess 192 Figure 169 Online Help Options rrrnrnnnnrnnnnnrrnnnnnnrnnnnnnernnnnnennnnnnnrnnnnnssvnnnnnenennnnesnnnnnesnnnnnnsnennnneeene 202 Getting Started Welcome Welcome to SportsWareOnLine SWOL SWOL makes it easy to record manage report and share your athlete s training room information We strongly suggest that you read this manual before using the program to familiarize yourself with all of the features available in SWOL Doing so will make your SWOL experience much more productive 200207B SportsWareOnLine User Manual
167. ncentrat Attachments STATUS SAVE CANCEL If the subject is not displaying or reporting symptoms conduct the following maneuvers to create conditions under which the symptoms are likely to be elicited and detected These measures need not be conducted if a subject is already display or reporting any symptoms If not conducted allow 2 minutes to keep time delay constant before testing Delayed Recall These methods should be administered for baseline testing of normal subjects 5 Jumping Jacks 5 Push Ups 5 Sit Ups 5 Knee Bends rr Figure 80 Concussion Database Exertion Tab Concussion Database Neurologic Tab Allows you to record a basic neurological screening Answers are either Yes No or Normal Abnormal Clicking the Initialize box will default records to No and Normal 200207B SportsWareOnLine User Manual docx Page 129 of 202 SportsWareOnLine User Manual ra CSMi SPORTSWARE cswi sales Rob User Rob Potash Concussion Potash Robert Neurologic General Orientation Memory Exertion Neurologic Concentrat Attachments STATUS CANCEL INITIALIZE Neurologic Screening Loss of Conciousness Witnessed Unresponsiveness Y Length 3 Post Traumatic Amnesia Poor recall after injury Length Retrograde Traumatic Amnesia Poor recall of events before Length injury Strength Right Upper Extremity Left Upper Extremity Right Lower Extremity Left Lower Ex
168. nges will automatically be displayed in the Medication Record Medication AA Medication The medication given to the athlete Count The number of pills Prescription Directions for taking the medication 200207B SportsWareOnLine User Manual docx Page 83 of 202 SportsWareOnLine User Manual Medication Database Attachments Tab The attachment tab allows you to attach any type of file to a Medication Record Medication Database Notes Tab The Notes you see in the Medication Record are the same notes you see in the attached Injury Record Medication Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited Actions Medication Database Add a New Record To add a new record to the Medication Database Click the Medication Database button to access the Medication Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete Click the Add button to add a new Medication Record 3 SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries nE
169. nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninoss 90 Insurance Database Update ARE iude tet abel dade tuus ost Sei aeuo sd 90 Insurance Database Delete RECO 91 lisbrance Database Printa RA nds ser 91 Insurance Database SS a LaS Ean 91 Reterral Database a 91 Referral Database Listing Screen ccssccsssssssssessssssoossssccccvscccssssessnecsssesssooscssccoseesosesseceess 91 Referral Database Input Seen 92 Referal Database General FaD uses editi REO dese depu cti ied ied Rute a edet ied dede doddes 92 Referral Database Attachments Tab oococcccnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnncnnnoss 93 Iscrerrap Database NTN 93 Referal Database NA Todas 93 Referral Database Ans 94 Reterral Database Add a New RET o e ES 94 Referral Database Update a Record rrnnnnnvvrrrrnnnnnnnnnnnnnrrrrrrnrnvvvnrvrnnnnnnnnnnnsennnsnsrsrnnnnnsvvrnnnnnnn 94 Referral Database Delete a Becotd eter e ep Re O 95 Referral Database PMR HR 95 Retertal Database AN ls 95 Dyr Orders m 95 Dr Orders Database Listing Screen ccce eee eee ee eee eee ee eaae eee ess e eee e eee eee eee eee 95 Dr Orders Database Input Screen c ee eee e eee eee eee eee esee eeeeees ss e etae eee ee ee eee eee eee 96 Dr Orders Database General Tab otl e qe petant be b itla apa UR uM ved 96 200207B SportsWareOnLine User Manual docx
170. nnnnnnsnnnnnnennnnnnssnnnnussseennn 69 Figure 38 Injury Database Background Tab ccccccssseccceesscceceesececeeececeeeecceseeeceseuecetsuneceeseges 72 Figure 39 Injury Database Attachments Tab eese eere nennen nennen nennen renes 73 Figure 40 Injury Database Notes Tabu id 73 Figure L Athlete Status Nolla oe div De ea Proc Ete eger dide 76 Figure 42 Treatment Database Listing SCrE N cccceseccccsssccecesececcesececeeeecceseesecessuaeceesensceesenes 77 Figure 43 Treatment Database General Tab ccooccnnccnoccnncnnccnnonononnnnnncnnnonaronnonanonnonanonnnonaronnnnos 78 Figure 44 Treatment Database Select an Injury cccconcccnncnnccnnonanonnnonaconnnnaronnonanonnnnononnnonaronnnnos 80 Figure 45 Medication Database Listing Screen ooccccccnncnnnonacnnnnnnnonnnnononononaconnonanononnononnnnanonononos 82 Figure 46 Medication Database General Tab cccccescccccsssccccessececcesececceeecceseusecessuecessuaeceesenes 83 Figure 47 Medication Database Injury Selection ooocccnncnncnnnonnnnnnnnnnonononaronnnnanonnnnononnnonanonnonos 84 Figure 48 Insurance Database Listing Screen ccoooccnnncnocnnnonaconnonanonnnnnnonononaronnonanonnonanonnnonancnnonos 86 Figure 49 Insurance Database General Tab ccccccssssccccsssecccesececeesececeeeecceseesecessueceeseneceesenes 87 200207B SportsWareOnLine User Manual docx Page 18 of 202 SportsWareOnLine User Manual Figure
171. nnnnss 131 Concussion Database Notes TaD uu a ad fatus nd ao ds 132 Concussion Database NAT Dave 132 CONCUSSION Database ACUIONS sisii onena eeso en Eea oana anO a eo aa a Eei 132 Concussion Database Adda New Record es 132 Concussion Database Update a Record ooooooooooonnncccnononnnnnnnonnnononononanonnnnnnnnnnnnnnnnnnnnnnnnnnnos 133 Concussion Database Delete a Recofd aussi bb oo 133 Concussion Database Print Report svanen ER ea tiie eee 133 Concussion Database Print an Individual Record ooooccccccnnnnnnnnnnnnnnnnnononononononinoninonoss 134 Concussion Database ANA a 134 Phone Database 25 1 m do 134 Phone Database Listing Screen o eioee sete a eee eee asa eee esa ea nus eek e tesa eee sae eaae a eae uus a eade bean aeae 135 Phone Databases Input Sreen saa 135 200207B SportsWareOnLine User Manual docx Page 11 of 202 SportsWareOnLine User Manual Phone Database General Tabaco oa A 136 Phone Database Attachments Tarn 137 Phone Database Notes Taberna rin iva llave c caia 138 Phone Databases uil nia din AAA AAA AAA aaa 138 Phone Database Add a New Record eese eene nnns 138 Phone Database Updated Record iuis niat ts 138 Phone Database Delete RE eee 138 Phoue Database Print a RECO rer 138 Phone Database AIS sva 138 as D t b se uie ii seule E 139 Status Database Listing SEI ME HE 139 Status Database Input SCcEeen oii pA 140 Stats Database Athlete SANN Ha 140 Status Database
172. nventory Database Order MMS 120 Inventory Database RECESO o 120 Inventory Database A CUOIS ssssciiadiciunsdcedicsssecenscesestueisecacieesdcediunsdscuvcosdesteveseccesecsdcedoensteasseoest 120 Inventory Database Add a New Record rrrrnnnnnnnnnnnnnrrrrnnnnvnvvrrnnnnnnnnnnnnnsnnnnrssnnnnnnvsvsnnnnnnn 120 Inventory Database Update A RECOR S A aed alate dais eas 120 Inventory Database Delete a REO uu ide ee 121 Inventory Database Print Record is 121 Inventory Database Assign a Task sse nennen eene nennen nnn nnns 121 Eguipment Database lt A eI TII vH E eI 121 Equipment Database Listing SCreen cccccsscccsssssssssssssssssssssssssssssssssssssssssssssssssees 121 Equipment Database Input Screen ccccccccccccccccscccsssscsssscsssscssssssccccsscscccccccccsccccsssees 122 The Equipment Listing Screen shows all of the Equipment Records in database Equipment Database General Tabs he 122 Equipment Database Attachments Tab rrrrnnnnnnnnnnronnnnnnrrvrrnnnnnnnnnnnnnnnnrrrnnnnnnvrrrnnnnnnnnnnssennr 123 Equipment Database NS aaa 123 Equipment Database Audit EOD idas 123 Equipment Database Actions ccccccssssssssesssssssosccsccccssccssssscessessesssonscnsccoosecossssssnsesesessooss 123 Equipment Database Add New Record osoena ace ea Gas 123 Equipment Database Update a Record rrrrnnrnnnnnnnrrrnnnnnvvvvrnnnnnnnnnnnnnnnnrssnnnnnnvsrnnnnnnnnnnnssennr 124 Equipment Data
173. obert BESS General Orientation Memory Exertion Neurologic Concentrat Recall Attachments STATUS CANCEL INITIALIZE Balance Error Scoring System Types of Errors Hands lifted off iliac crest Score Card FIRM Surface FOAM Surface Opening eyes Double Leg Stance Step stumble or fall Single Leg Stance Moving hip into gt 30 degree abduction Tandem Leg Stance Lifting forefoot or heel Remaining out of testing position gt 5 seconds Total Score E The BESS is calculated by adding one error point for each error during the six 20 second tests Figure 77 Concussion Database Balance Error Scoring System BESS Tab Concussion Database Orientation Tab Allows you to record Orientation information based on the month date day of the week year and time These are Pass Fail records ra CSMi SPORTSWARE cswi Sales Rob User Rob Potash Concussion Potash Robert Orientation General ESS Orientation Memory Exertion Neurologic Concentrat Attachments STATUS SAVE CANCEL INITIALIZE Orientation What Month is it September What s the Date Today 14 What s the Day of the Week Friday What year is it 2012 What time is it right now within 1 hr 7245 Total Score o Figure 78 Concussion Database Orientation Tab Concussion Database Memory Tab Allows you to record immediate memory recall information A set of five words is displayed on the left hand side
174. on Neurologic Concentratio Attachments otes STATUS SAVE CANCEL Date September 2012 Body Area Time Su Mo Tu We Th Fr Sa Body Part Sport Injury Examiner Side Exam Reference Orientation Immediate Recall Concentration Delayed Recall Total Score b 1 O Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi CSMi Website Figure 75 Concussion Database General Tab od oe l pa Date of the test Time of the test The athlete s sport for which the test was performed When adding a new concussion record SWOL initializes the Sport field to the athlete s current Status Person performing the test Type of Exam Baseline Post injury follow up etc Reference Exam reference SWOL allows you to create your own word choice number string values for testing To add or edit SAC questions go to Lists SAC Questions 200207B SportsWareOnLine User Manual docx Page 126 of 202 SportsWareOnLine User Manual Injury The displayed Injury fields are linked to the Injury record If you need to make changes to the Injury information it must be edited in the Injury record The changes will automatically be displayed in the Concussion record Introduction These are the instructions typically given to the athlete by the examiner Status e A S Orientation Total score for Orientation Not calculated until after exam has been entered When entering new records these fields
175. on to preview the report Injury and Treatment Rates Report SportsWare High School Active Athletes Body Part Total Total Average Injury Injuries Treatments Treat Inj 3 3 1 00 7 5 0 71 2 6 3 00 Ankle Abrasion 1 2 2 00 Contusion 6 1 0 17 Sprain 2 0 0 00 Strain 2 1 0 50 Body part Heat Exhaustion 1 1 1 00 Brain Concussion 2 1 0 50 Ear Laceration 1 1 1 00 Figure 121 Reports Injury Treatments per Injury Reports Injury Open Injuries The Open Injuries report displays a list of all open injuries along with the number of days open and the number of treatment sessions for each open injury 200207B SportsWareOnLine User Manual docx Page 164 of 202 SportsWareOnLine User Manual 1 From the Injury Database select Reports and Open Injuries from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Open Injury Report SportsWare High School Active Athletes Name ID Body Part Injury Inj Date Days Open Treat Sessions athlete sample Knee Meniscus Tear 08 28 2010 53 3 athlete sample Shoulder Dislocation 09 17 2010 33 0 athlete sample Hip Sprain 10 04 2010 16 0 athlete sample 10 04 2010 16 2 Bigtime Mikey 0999999 Ankle Sprain 08 25 2010 56 0 Bigtime Mikey 0999999 Ankle Sprain 08 25 2010 56 0 Bigtime Mikey 0999999 09 03 2010 47 0 Gumpert Evan Knee Sprain 07 26 2010 86 2 Johnson Nancy 123 48 Ankle Contusion 07 28 2010 84 0 John
176. ond time on the same column heading to reverse the sort order Dr Orders Database Input Screen The Dr Orders Screen has the following tabs General Attachments Notes and Audit Dr Orders Database General Tab CSMi i SPORTSWARE CSMi Sales Rob User Rob Potash DrOrders Potash Robert General General Attachments Notes Audit STATUS Save CANCEL Date 09 15 2012 55554 e M na eee Doctor AT Body Part Figure 56 Dr Orders Database General Tab Doctors Orders Date of Dr Orders The athlete s sport when the referral was written When adding a new referral record SWOL initializes the Sport field to the athlete s current sport Doctor who wrote the orders Trainer working with the athlete 200207B SportsWareOnLine User Manual docx Page 96 of 202 SportsWareOnLine User Manual Injury The displayed Injury fields linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Dr Orders Record Dr Orders Database Attachments Tab Allows you to attach any type of file to a Dr Orders Record Dr Orders Database Notes Tab The Notes you see in the Dr Orders are the same notes you see in the attached Injury Record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report
177. ord Note For Password changes to take effect you must Logout SWOL offers the option to create Athlete Password requirements separately from User Password requirements in case Athlete Password requirements do not have to be as stringent as User Password requirements Lo LLL rr Expire Time Days SWOL will expire athlete passwords that have not been changed based on this value If the value is set to O passwords will not expire Once a password is expired the Athlete will receive a password expiration notice the next time they attempt to Login to SWOL and be instructed to use the Reset Password routine to update their password Minimum Length Minimum number of characters required for a password Requires Numeric If checked at least one character has to be a number Character Requires Special If checked at least one special character must be used 96 Character or amp Requires Mixed Case If checked at least one character has to be Upper Case and at least Characters one character has to be Lower Case Institution Athlete Mobile Access Controls which mobile applications the athlete can access Lm ee Quick Treatments Athlete can access the Quick Treatment application Quick Injury Athlete can access the Quick Injury application 200207B SportsWareOnLine User Manual docx Page 31 of 202 SportsWareOnLine User Manual o io Quick Weight Athlete can access the Quick Weight application Instit
178. ortsWareOnLine User Manual e Ifyou are adding a Dr Orders without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the Dr Orders a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports 5 Enter the Dr Orders information 6 Click the Save button to save the Dr Orders Dr Orders Database Update a Record To update a Dr Orders Record 1 Click Dr Orders Database button to access the Dr Orders Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Dr Orders Listing Screen to Find an Athlete Select the desired Dr Orders Record from the Dr Orders Listing Screen Single click the Update button SWOL will open the Dr Orders Record Update the Dr Orders Record with the new information oY eS Click the Save button to save the change to the Dr Orders Record or click the Cancel button to cancel your changes Dr Orders Database Delete a Record To delete a Dr Orders Record 1 Click Dr Orders Database button to access the Dr Orders Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Dr Orders Listing Screen to Find an Athlete 3 Select the desired Dr
179. ory Database Listing Screen The History Listing Screen includes the following columns Full Name ID History Date Sport Group and Active 200207B SportsWareOnLine User Manual docx Page 111 of 202 SportsWareOnLine User Manual Ma CSM SPORTSWARE csmi sales Rob User Rob Potash Database Admin Reports Utilities Defaults Picklists DASHBOARD LOGOUT Dashboard History Potash Robert A 43 7 LB LAVDE ONY History AT TTD dd narrow by Update Show All Potash Robert 195 95 v Select a sport v Select a group v View In Active Athletes lb Delete Print Full Name ID History Date Sport Group Active Task Potash Robert 195 95 05 02 2011 Baseball V SportsWare College Figure 66 History Database Listing Screen The History Listing Screen shows all of the History Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters is a checkbox to show History for both Active and In Active Athletes A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings The History Listing Screen includes the following columns Full Name ID History Date Sport Group and Active If you click on a column he
180. ou want to record surgery types you should use the Surgery Database 200207B SportsWareOnLine User Manual docx Page 70 of 202 SportsWareOnLine User Manual Description A S Body Area The Body Area injured e g Upper Extremity Lower Extremity Body Part The Body Part injured e g Knee Hip The Body Part picklists are linked to the Body Area After selecting a Body Area SportsWare loads the appropriate Body Parts The side injured e g Right Left Midline Injury 1 A JM The Injury e g Bursitis Contusion The Injury picklists are linked to the Body Part After selecting a Body Part SportsWare loads the appropriate Injuries The Injury Site e g Pre patellar Bursa The Injury Site picklists are linked to the Injury After selecting an Injury SportsWare loads the appropriate Injury oites ICD 9 The ICD 9 code for the Injury SportsWare allows you to enter the default ICD 9 code when editing the Injury picklist The Severity of the injury e g Grade 1 Grade 2 Mild Severe Note e There are sections to fill out Injury 2 and Injury 3 if necessary These sections have the same fields as Injury 1 described above and apply to the same Body Area Body Part Note If the athlete injured both their shoulder and their knee two separate injury records should be entered e To record a condition not associated with a specific Body Part such as influenza select General Medical for Body Area and Infectious Di
181. ows Injuries for both Active and In Active Athletes e Closed Injuries Shows both open and closed injuries e Hidden Injuries Hidden injuries are injuries that were recorded for Treatments without an Injury For example you record Ice Treatments for an athlete but it is not worth it to record as an injury Shows both Injuries and Hidden Injuries e Dim Records Shows hidden and closed Injuries in a dimmer font so it is easier to see Open Injuries The Injury Listing Screen includes the following columns Full Name ID Injury Date Body Part Injury Side Sport as in Sport the injury occurred in Group Modified Active Close Hidden and Quick If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Dates in the Modified Column for all Open Injuries will be colored based on the last time the record was edited The purpose is to make you aware of Open Injuries that have not been recently updated 200207B SportsWareOnLine User Manual docx Page 68 of 202 SportsWareOnLine User Manual Modified Column Color Codes e Black record has been edited within the last 5 days e Green record has not been edited within the last 5 to 10 days e Yellow record has not been edited within the last 10 to 15 days e Red record has not been edited within the last 15 days Injury Database Input Screens Injury Database General Tab General Back
182. port Group A Sport1 2 3 SWOL will store up to three sports for each athlete Current Select the radio button next to Sport 1 2 or 3 to signify what is the athlete s current sport The current Sport will be automatically inserted when creating new sub records for the Athlete The Group field is typically used to indicate the Athlete s school or organization Completing the Group field will enable you to create individual reports for multiple schools or organizations If all of your Athletes are from the same school i e all of the records would have the same entry you can leave this field blank 200207B SportsWareOnLine User Manual docx Page 57 of 202 SportsWareOnLine User Manual Athlete Database Address Tab CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Athlete Address General Address Emergency Insurance Medical Paperwork Attachments Notes Primary Address Default Secondary Address address mes woe woe Y A county AAA peeves Td seeper Figure 25 Athlete Database Address Tab SWOL can store two addresses for each athlete In the high school setting the second address might be used if the athletes parents live separately In the college setting the addresses may be used for the athletes school and home addresses EE on UU ie lt ri T Athlete Country Athlete Wired Phone number Note SWOL does not apply phone formatting so you can enter international numbers You
183. ports Figure 127 Reports Figure 128 Reports Figure 129 Reports Figure 130 Reports Figure 131 Reports Figure 132 Reports Figure 133 Reports Figure 134 Reports Figure 135 Reports Figure 136 Reports Figure 137 Reports Figure 138 Reports Figure 139 Reports Figure 140 Reports Figure 141 Reports Figure 142 Reports Figure 143 Reports Figure 144 Reports Figure 145 Reports Figure 146 Reports Figure 147 Reports Figure 148 Reports Figure 149 Reports Figure 150 Reports 200207B SportsWareOnLine User Manual docx SportsWareOnLine User Manual Injury Injury Courts Week isis 167 Injury Injury Counts Month lisis 167 Injury Injury with Treatments ccccccssecccceseccccescceseesececseeeceesensecetseaeees 168 MURENS ani as 168 Treatment DANY BOE nda 169 Treatment Daily Log Details 5 92 2 2 cn tps a 169 Treatment Penda DS 170 Treatment Stats o dd dd a ad 170 Treatment Statistics Graph oocccccoocnnncnnncnnnnnaconnnnanonnnnanonnnnnacnnnonanonononaoos 171 Treatment Treatments Per HOU sr 172 Treatments CP I BINE ata SS 172 Treatment Modality LOG ss ias 173 Medication Daily LOB ui GONE 174 Medicati n SALUS Ja 175 Medication Statistics Graph ist 175 Insurance Claims per Athlete c ccccsesccsosssscsccsssecconsvscuessscneoussessonsnss 176 Insurance Claims per Injury cooocccncnnccnncnnoccnnnnaconnnnanonnnnononnnonaronnonanonnnnanoss 176 Insurance Outstanding Insurance C
184. portsWareOnLine User Manual was really only one injury in the real world This can alter the accuracy of your reports 4 Enter the Medication information 5 Click the Save button to save the new injury Medication Database Update a Record To update a Medication Record 1 Click Medication Database button to access the Medication Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Medication Listing Screen to Find an Athlete Select the desired Medication Record from the Medication Listing Screen Single click the Update button SWOL will open the Medication Record Update the Medication Record with the new information Qr eM d 2 Click the Save button to save the change to the Medication Record or click the Cancel button to cancel your changes Medication Database Delete a Record To delete a Medication Record 1 Click Medication Database button to access the Medication Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Medication Listing Screen to Find an Athlete 3 Select the desired Medication Record from the Medication Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Medication Database Print a Record 1 Click Medication Database icon to ac
185. portsWareOnLine User Manual docx Page 61 of 202 SportsWareOnLine User Manual Birth Date The Policy Holder birth date The Policy Holder ID Insurance policy Number The Insurance Plan type e g PPO HMO The person the athlete must see for an initial visit and referral The See First contact s phone number Insert Insurance Company Address To expedite data entry you can the store Insurance Company addresses in the SWOL Insurance Policy Plan Number Phonebook To insert the Insurance Company Address 1 From the Insurance Contact page click the Lookup button 2 SWOL will display a Picklist of Insurance Companies 3 Select the desired Insurance Company and click the OK button To add or edit the list of Insurance Company Addresses 1 From the Phone Book Database enter the Insurance Company information and select the record type as Insurance Company Insurance Company information entered in the Phone Book Database will be available through the Lookup button 200207B SportsWareOnLine User Manual docx Page 62 of 202 SportsWareOnLine User Manual Athlete Database Medical Tab CSM SPORTSWARE csui Sales Rob User Rob Potash Athlete Medical alerts Immunlratons Tetanus Diphtheria Sickle Cell Tralt Copyright 2012 by Computer Sports Medicine Inc Online Help Contact CSMi MNA Websit Figure 28 Athlete Database Medical Tab The Athlete s Primary Physician and hi
186. r Manual docx Page 74 of 202 SportsWareOnLine User Manual 1 Click Injury Database button to access the Injury Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Injury Listing Screen to Find an Athlete 3 Select the desired Injury Record from the Injury Listing Screen Click the Delete button SWOL will ask you to confirm the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database Note When you delete an Injury Record all the linked Treatment Referral Medication Sign Out and Surgery records are also deleted Any records linked to other Injury Records are retained in the database Injury Database Print a Record 1 Click Injury Database icon to access the Injury Database 2 Select the Injury Record from the Injury Listing Screen 3 Click the Print button Injury Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an Injury Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Athlete Status After adding or editin
187. r the records to be included in the report 3 Click the Print button to preview the report Medication Statistics Report SportsWare High School Active Athletes Medicati Count p t Advil 20 mg Tablets Grand Total Figure 138 Reports Medication Statistics Medication Statistics Report SpnartsWare High School Activa Athiates Medication Statistics M Avi 20 ma Tablets 1000 Feist 1 Tata Advil 20 mg Tablets Figure 139 Reports Medication Statistics Graph 200207B SportsWareOnLine User Manual docx 100 00 Page 175 of 202 SportsWareOnLine User Manual Reports Insurance Reports Insurance Claims per Athlete The Insurance Claims per Athlete report lists the athlete injury provider service invoice and payments for each insurance claim filed for the athlete From the Athlete Database select the Athlete you want to print the report for Click Reports and Claims Per Athlete from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report I9 ue Insurance Claims Report SportsWare High School Active Athletes anderson susan Sport Fencing f Body Part Group Injury Side Date 10 6 2010 Provider Stoughton Medical Center Amount 1 000 00 Service X ray Primary Ins 0 00 hv Nbr 123 Second ins 0 00 Inv Date 10 6 2010 Athlete 0 00 Submitted 10 6 2010 Schoo 0 00 0 00 0 00 0 00 Balance 1 000 00 Fi
188. rain Right 9 3 2010 Ice hockey Johnson Nancy 123 48 Limited 7 28 2010 Field hockey Ankle Contusion Left 7 29 2010 Field hockey Ankle Contusion Left Online123 Figure 114 Reports Injury Status Practice 200207B SportsWareOnLine User Manual docx Page 160 of 202 SportsWareOnLine User Manual Game Status Report SportsWare High School Active Athletes Full go Johnson Nancy 123 48 Full go 7 28 2010 Field hockey Ankle Contusion Left 7 29 2010 Field hockey Ankle Contusion Left Online123 Limited athlete sample Limited 828 2010 Football Knee Meniscus Tear Right 9 17 2010 Softball Shoulder Dislocation Right 10 4 2010 Football Hip Sprain Left 10 4 2010 Football Reports Injury Days Out The Days Out report displays the athlete name ID injury date injury side and the number of Figure 115 Reports Injury Status Game days the athlete was out for the injury SWOL calculates this date based on the Return to Play date SWOL does not include injuries where the days out is blank or zero 1 From the Injury Database select Reports and Days Out from the pull down menu Complete the Selection Criteria for the records to be included in the report Click the Print button to preview the report Days Out Report SportsWare High School Active Athletes NAME ID Date INJURY SIDE OUT athlete sample 8 28 2010 Knee Meniscus Tear Right athlete sample 9 17 2010 Shoulder Dislocation Right athlete sample 10 4 2010 Hip Sprain Left athle
189. reOnLine User Manual ke DD View In Active Controls if Coach can access records for In Active Athletes In Active Athletes Athletes are typically graduates or students who are no longer participating in Sports Password Current Institution Password Requirements These are defined in the Requirements Institution Screen RestrictGroup Each Coach should to be assigned to the school s she coaches This limits her Access access to only her schools Click on the school to give the coach access To assign a Coach access to more than one school hold down the Control Key and click on the appropriate schools To Edit your Goup List see Editing Picklists RestrictSport Each Coach should to be assigned to the Sport s she coaches This limits her Access access to only her Sports Click on the Sport to give the coach access To assign a Coach access to more than one Sport hold down the Control Key and click on the appropriate schools To Edit your Sport List see Editing Picklists To Save a Coach s information click Save in the upper right corner of the screen Picklists SWOL includes the ability to customize all of the Picklists We recommend reviewing the Picklists in SWOL BEFORE you begin entering data If CSMi imported your existing SportsWare Desktop Data into SWOL your Desktop Picklists will be in SWOL already From the Main Menu select Picklists to open the Picklist pull down menu Most of the Picklists in SWOL are contained under
190. reated Person giving treatment 4 Select your Treatments O Aquatic Therapeutic Exer O Traction Mechanical O Athletic Training Evalua O Ultrasound O Athletic Training Re eval O Whirlpool O Body Mechanics Training O Work Hardening Add l h Cold Packs Ice Massage O Work Hardening Init 2 Figure 165 Quick Treatment AT Access Select Existing Injury 3 Athletic trainer will check the treatments provided and press Save to save the new treatment record Quick Treatment AT Access New Injury or No Specific Injury If an AT selects a new injury or no specific injury AT will then be prompted to enter the sport treatment location and person giving treatment as well as checkboxes for the treatment s provided 1 Select your Name 2 Select your Injury Treatment Area 3 Check Background Enter Area Being Treated Sport O I m being treated for gt Body Area Wrestling O I have a new injury Treatment Location O don t have a specific injury Body Part Stadium and am just getting treated Person giving treatment Side 4 Select your Treatments O Aquatic Therapeutic Exer O Traction Mechanical O Athletic Training Evalua O Ultrasound O Athletic Training Re eval O Whirlpool O Body Mechanics Training O Work Hardening Add l h O Cold Packs Ice Massage O Work Hardening Init 2 Figure 166 Quick Treatment AT Access New Injury or No Specific Injury 200207B SportsWareOnLine User Manual docx Page 191 of 20
191. record each time you refer the athlete to a healthcare provider Referral Database General Tab lm CSMi SPORTSWARE csmi sales Rob User Rob Potash Referral Potash Robert General General Attachments Notes Audit STATUS SAVE CANCEL a udi E A ac Time ed Body Area owrewemy Side Riot 0 FE ig A Request Figure 53 Referral Database General Tab 200207B SportsWareOnLine User Manual docx Page 92 of 202 SportsWareOnLine User Manual Referral se 23 a MM Date of Referral Form Returned Indicates the completed referral form was returned to the Athletic Trainer Checkbox after the Athlete s visit Appointment Date and Time of actual referred appointment Date Time The athlete s sport when the referral was written When adding a new ul referral record SWOL initializes the Sport field to the athlete s current sport p pe inl Cost of the service Injury The displayed Injury fields linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Referral Record Request A note field to record instructions to the provider Referral Database Attachments Tab Allows you to attach any type of file to a Referral Record Referral Database Notes Tab The Notes you see in the Referral Record are the same notes you see in the attached Inju
192. roup Delete View In Active Athletes Closed Injuries Dim Records dicii m D E ne Injury Sport Group Active Closed Hidden Task EJ Figure 58 Surgery Database Listing Screen The Surgery Listing Screen shows all of the Surgery Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Surgery for both Active and In Active Athletes e Closed Injuries Shows Surgery for both open and closed injuries e Dim Records Shows records attached to Closed and Hidden Injuries in a lighter font so it is easier to see records for Open Injuries The Surgery Listing Screen includes the following columns Full Name ID Surgery Date Surgical Procedure Injury Sport Group Active Closed and Hidden If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Surgery Database Input Screen The Database Input Screen has the following tabs General Attachments Notes and Audi
193. rowse Add ng Status EE release expiration date 7 Active Cleared To Play Watch motes tor wate gt mem Deseto Sports Group Sport 1 eerte gt s m 3 pags rem Yi mC 3 expected tera gt gt gt Current 9 Sport 1 Sport 2 Sport 3 es 1 L 3 Spel Check ems Figure 24 Athlete Database General Tab Background Athlete First Name 200207B SportsWareOnLine User Manual docx Page 54 of 202 SportsWareOnLine User Manual Athlete Last Name CN Athlete school ID number A Social Security Number Year the athlete is expected to graduate mee 3 Athlete Gender female or male Birth Date The Athlete s birth date Status DD Status Record Records the date at which the Athlete s Information Release form expires Release Note Use the Report Athlete Record Release Expire report to print a report of Expiration Athlete releases which expire during a time Date Active Indicates Active athletes Athletes currently in sports programs are set to Active Checkbox Athletes are typically set to In Active when they graduate or leave the sports program Setting athletes to In Active rather than deleting them allows you to re call their data if questions arise at a later time SportsWare typically only displays and reports on records for Active athletes Use the View In Active Athletes checkbox command locat
194. ry Record This keeps all of your notes for a particular injury in one place If you need to print your notes for an injury you would print an Injury Report Referral Database Audit Tab The Audit Tab records each time a record is edited The Audit Listing Screen shows who accessed the record determined by the user log in the date and time and what information was edited 200207B SportsWareOnLine User Manual docx Page 93 of 202 SportsWareOnLine User Manual Referral Database Actions Referral Database Add a New Record To add a new record to the Referral Database D Sprain Lower extremity Ankle Right 10 14 2012 i 1014 2012 i Sprain Sprain Meniscus Tear Lower extremity Knee Left 5 8 2012 F1 li i Contusion Upper extremity Elbow 3 2 2012 i Knee mcl Left 12 28 2011 i Lymphangitis General medical Infectious Disease Left 4 7 2011 i iddan DA LLUN Click the Referral Database button to access the Referral Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Referral Screen to Find an Athlete Click the Add button to add a new Referral Record SWOL will display the Injury Selection screen which is a list of the Athlete s current injuries a TT TETT Existing Injuries No Specific Injury Body Area Figure 54 Referral Database Select Injury e If you are adding a Referral for an existing injury e g Head 9 23 2010
195. s Count of Surgical Procedures Bl awe Armraseany Removal of Loose Badylles lg Cteed reductonand casting M Ebow Anrnrasenny Dd Krise Antenor Cruciate Gral Bane Pata Bone Bl Knes Armraseapy Total Figure 148 Reports Surgery Statistics Graph Reports Surgery CPT Billing The Surgery CPT Billing Report displays the CPT codes Procedure Count and Total Amount Billed sorted from highest to lowest billing amount 1 From the Surgery Database select Reports and CPT Billing from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report CPT Billing Report SportsWare High School Active Athletes Code Mod Procedure Cost Pct Total Knee Arthroscopy 500 00 100 00 Figure 149 Reports Surgery CPT Billing 200207B SportsWareOnLine User Manual docx Page 181 of 202 SportsWareOnLine User Manual Reports Sign Out Reports Sign Out Outstanding The Sign Out Outstanding report shows all equipment currently on loan to athletes 1 From the Sign out Database select Reports and Outstanding from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Outstanding Sign Out Items Report SportsWare High School Active Athletes Item Sign Out Date Sport Injury anderson susan Crutch 10 6 2010 Fencing f Sub Total Hill123 Carson 123 50
196. s For the Athlete Selected in the Status Listing screen all of their Open injuries appear in the Injury Status Window 200207B SportsWareOnLine User Manual docx Page 141 of 202 SportsWareOnLine User Manual Injury Status Date Body Part Injury 07 24 2010 Elbow Bursitis Right 07 29 2010 Ankle Contusion Left 08 05 2010 Shoulder Dislocation Right 08 16 2010 Ankle Strain Left Return to Play Days Out S Pres Figure 91 Status Database Injury Status From this Window you can record the date the Athlete returned to play and the date the injury was closed 1 Highlight the Injury in the Injury Status Listing Screen 2 Click on the field you want to edit to open the Pop Up Calendar 3 Insert the desired date s SWOL will automatically calculate the Days Out and Days Open Scheduling SWOL includes the ability to schedule appointments between athletic trainer other SWOL Users and games and practices When an Athletic Trainer logs onto SWOL their Schedule appears on the left side of the Dashboard 200207B SportsWareOnLine User Manual docx Page 142 of 202 SportsWareOnLine User Manual October 2012 Sun Mon Tue Wed Thu Fri Sat 30 1 2 3 4 5 B T 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 pow 25129130 31 1 2 3 L m d 5 B T 8 9 10 CALENDAR TASKS Ice hockey Rob Potash Hockey Practice Rob Potash Discuss Practice Coverage Coach smith
197. s all of the equipment that was not returned who has it why it was provided and the replacement cost Sign Out Records are linked to a record in the Injury Database Sign Out Database Listing Screen Sign Out Database Listing Screen F CSMi SPORTSWARE csmi sales Rob User Rob Potash Database Admin Reports Utilities Defaults Picklists DASHBOARD LoGouT Dashboard Sign Out Potash Robert 4a 7YQE HS Orem oNy Sign Out Show All Potash Robert 195 95 Y Select a sport v Select a group Y View In Active Athletes Closed Injuries Dim Records Full Name ID Item SignOut Date SignIn Date Active Closed Hidden Potash Robert 195 95 Crutch 06 29 2011 01 01 0001 Figure 61 Sign Out Database Listing Screen The Sign Out Listing Screen shows all of the Sign Out Records in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters 200207B SportsWareOnLine User Manual docx Page 103 of 202 SportsWareOnLine User Manual Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e In Active Athletes Shows
198. s and a checkbox to Dim Records A checkmark in front of the option indicates the option is enabled 200207B SportsWareOnLine User Manual docx Page 139 of 202 SportsWareOnLine User Manual No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings The Status Listing Screen includes the following columns Full Name ID Active Practice Status Game Status and Release Date If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Status Database Input Screen Status Database Athlete Status Athlete Status Record release expiration date 40 04 9013 Active Cleared to Play Fractice Full go Exp Return Notes Figure 90 Status Database Athlete Status For the Athlete selected in the Status Listing Screen their current Status Fields are displayed and available to edit lt is QR Status Record Records the date at which the Athlete s Information Release form expires Release Note Use the Report Athlete Record Release Expire report to print a report Expiration of Athlete releases which expire during a time Date Active Indicates Active athletes Athletes currently in sports programs are set to Checkbox Active Athletes are typically set to In Active when they graduate or leave the sports program Setting athletes to In Active rather than deleting them allows you to re call th
199. s her phone number Note Use the Phone Book Database to enter Doctor information Doctor information entered in the Phone Book Database will be available through the Lookup button 200207B SportsWareOnLine User Manual docx Page 63 of 202 SportsWareOnLine User Manual Athlete Database Paperwork Tab CSMi A SPORTSWARE csmi Sales Rob User Rob Potash Athlete Paper Work Attachments Notes General Address Emergency Insurance Medical Concussion Baseline 10 01 2012 Consent to Treat 4 October 2012 Emergency Contact Su Mo Tu We Th Physical Team Registration Copyright 2012 by Computer Sports M Online Help Contact CSMi CSMi Website Figure 29 Athlete Database Paperwork Tab The Paperwork Page includes a list of 5 expiration date boxes for paperwork you may have to track To enter an expiration date simply highlight the text box and select a date from the pop up calendar Athlete Database Attachments Tab m s CSM WIL SPORTSWARE csmi sales Rob User Rob Potash Athlete Attachments Attachments nmm v d Obsolete Ssgned Hy mmm r nec iue inh X n a TT s E Online Help Contact CSMi CSMi Website Copyright 2012 by Computer Sports Medicine Inc Figure 30 Athlete Database Attachments Tab You can attach any type of Windows file to an Athlete Record For example scanned reports picture of an injury Word documents There is a 4MB limi
200. sease for Body Part then in Injury select influenza e Ifyou use the Picklist Editor to delete an entry from Body Area picklist SWOL will delete all of the Body Part Injury and Injury Site records associated with the Body Area entry you deleted WE STRONGLY RECOMMEND YOU DO NOT DELETE ANY ENTRIES FOR ANY OF THESE FIELDS 200207B SportsWareOnLine User Manual docx Page 71 of 202 SportsWareOnLine User Manual Injury Database Background Tab CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Injury Potash Robert Background General Background heel Notes Audit EUM E NIS Mechanism Activity Onset Season Level Location Position Environment 4 4 4 4 4 4 4 4 4 4 Protection Surface Figure 38 Injury Database Background Tab m Em LL Se NN E qeu Athlete level when injury occurred e g Varsity Junior Varsity Club Sport Position in the Sport e g Center Quarterback The Position picklist is linked to the Sport picklist Protective equipment worn when the injury occurred e g Knee brace tape Activity Activity when the injury occurred e g Practice Game m Season when the injury occurred e g Pre season In season Playing location where the injury occurred e g Away Field house Stadium Environment when the injury occurred e g Sunny Rain Snow Facility Controlled Playing surface when the injury occurred e g Mat Artificial Turf Grass 200207B SportsWareOnLine User
201. select the Injury and click the OK button e f you are adding a Referral for a specific injury but it does not appear on the list you should click the Cancel button add the new injury to the Injury Database and then add the new Referral e f you are adding a Referral without a specific injury and it is on the Existing Injury List select the item or enter the body area and body part and click the OK button If you used the No Specific Injury area to add the Referral a Hidden Injury would be created and there would then be two injuries in SWOL while there was really only one injury in the real world This can alter the accuracy of your reports Enter the Referral information 6 Click the Save button to save the new injury Referral Database Update a Record To update a Referral Record 1 Click Referral Database button to access the Referral Database If the Current Athlete is not correct use the Select an Athlete Filter the top left corner of the Referral Listing Screen to Find an Athlete Select the desired Referral Record from the Referral Listing Screen Single click the Update button SWOL will open the Referral Record Update the Referral Record with the new information 200207B SportsWareOnLine User Manual docx Page 94 of 202 SportsWareOnLine User Manual 6 Click the Save button to save the change to the Referral Record or click the Cancel button to cancel your changes Referral Database Delete a Record To
202. sometimes doing with the desktop application 200207B SportsWareOnLine User Manual docx Page 197 of 202 SportsWareOnLine User Manual sal Verizon 2 12 PM T ATC Select the ATC providing the Treatment C Gu Modalities Save Save the Treatment Cancel Cancel the changes Body Mechanics Training Cold Packs Ice Massage E B Modalities The modalities from the previous treatment Hot Packs EY session The athlete can Add Remove modalities if they pB changed for the current session Quick Injury Athlete enters a new Injury e Select Injury Summary Icon aL Verizon Quick Injury Input Screen Description top down Record an injury to notify the Athletic Trainer SportsWare Mobile POTASH ROBERT Dashboard Return to the Dashboard m Cd Injury Save Save the injury Cancel Cancel the changes Area Body Area Part Body Part Injury Injury Area Injury Site Injury Site Quick Weight Athlete enters their weight before or after practice e Select Quick Weight icon 200207B SportsWareOnLine User Manual docx Page 198 of 202 SportsWareOnLine User Manual a 140 Quick Weight Input Screen Description top down ENTER WEIGHT Dashboard Return to the Dashboard Enter Weight Save Save the injury pum Weigh Out Cancel Cancel the changes 165 is 10 bs Weigh In Weight before the practice
203. son Nancy 123 48 Ankle Contusion 07 29 2010 83 0 Potash Robert 1958 10 04 2009 381 6 Figure 122 Reports Injury Open Injuries Reports Injury Referral Report The Injury Referral Report prints a referral form containing the Injury Information Athlete Insurance Information and a space for the physician to write in his findings 1 Fromthe Injury Database select Reports and Referral Form from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Injury Referral Report SportsWare High School Active Athletes athlete sample Entered Updated 9 17 2010 10 18 2010 Sport Group Birth Date 6 21 1965 Injury Date 9 17 2010 Sport Softball Return to Play Days Out Group Closed Days Open my 0T Body Area Upper extremity Body Part Shoulder Side Right Injury Site Severity ICD9 Dislocation Grade 1 Evaluation Action ATC ATSRogers A Hospitalized No ActionTreated by Staff Surgery No Figure 123 Reports Injury Referral Report 200207B SportsWareOnLine User Manual docx Page 165 of 202 SportsWareOnLine User Manual Reports Injury Injury Counts The Injury Counts reports allow you to keep track of total numbers of injuries for a given time period for a given date range i Count Per Day Displays number of injuries per day for a given date range Displays number of injuries per week for a given date range Week Count Per Disp
204. ss window under Password Requirements Online Access Online Access e Mail rob potash csmisolutions com New Password Password Requirements Must be at least 8 characters long Must have at least 1 number Must have at least 1 upper case character Must have at least 1 lower case pex Must have at least 1 special character iz s Figure 5 Password Requirements 6 Goto www swol123 net and Login using your e mail address and password you selected After logging in to SWOL for the first time you should change the password requirements via Institution Settings to match your organization s password requirements 200207B SportsWareOnLine User Manual docx Page 26 of 202 SportsWareOnLine User Manual SportsWare Online Login E Mail rob potash csmisolutions com Password rem tony Figure 6 Login Page Congratulations You should now be logged in to SWOL at the Athletic Trainer s Dashboard Dashboard Database Admin Reports Utilities Defaults Picklists SMBVHVEOLAVYHeWSELY z September 2012 Show 9 Today This Week Rob Potash Sun Mon Tue Wed Thu Fri Sat u l You have athlete s waiting to JoinSportsVVareOnLine View 26 2 28 29 n 1 a em eae 2 3 4 5 6 7 o Athletes on Watch List 9 10 11 12 13 14 15 Mo Athlete in the Watch List 16 17 18 19 20 21 1221 ET rr T A A EAEE 23 24 25 28 27 28 29 Injuries 30 1 2 3 4 5 686 Count 0 CALENDAR TASKS Referrals Figure 7 Dashboard The Dashboard
205. ssword Requirements Discuss User password requirements with your IT department Your institution may have an existing Password policy which you are required to follow SWOL displays the User Password requirements to each User when creating a password Note For Password changes to take effect you must logout of SWOL ae Expire Time Days SWOL will expire User passwords that have not been changed based on this value If the value is set to O passwords will not expire Once a password has expired the User will receive a password expiration notice the next time they attempt to Login to SWOL and be instructed to use the Reset Password routine to update their password Minimum Length Minimum number of characters required for a password Requires Numeric If checked at least one character has to be a number Character Requires Special If checked at least one special character must be used tt S 96 Character or amp Requires Mixed Case If checked at least one character has to be Upper Case and at least 200207B SportsWareOnLine User Manual docx Page 30 of 202 SportsWareOnLine User Manual A AA one character has to be Lower Case Institution Athlete Password Requirements Discuss Athlete password requirements with your IT department Your institution may have an existing Password policy which you are required to follow SWOL displays the Athlete Password requirements to each Athlete when creating a passw
206. t You can record up to 5 Surgeries per Surgery Record 200207B SportsWareOnLine User Manual docx Page 99 of 202 SportsWareOnLine User Manual Surgery Database General Tab General Ganeal Date 09 03 2010 Sport i Surgery Items Modifier CTP Procedure Unit Units Units Total Comment Code Time Cost Cost Es E e E Figure 59 Surgery Database General Tab ull The athlete s sport for which the surgery was performed When adding a new Surgery record SWOL initializes the Sport field to the athlete s current sport Doctor performing the surgery Hospital where the surgery was performed Injury The displayed Injury fields are linked to the injury record If you need to make changes to the injury information it must be edited in the Injury record The changes will automatically be displayed in the Surgery Record Surgical Items A e CPT code Modifier CPT Code CPT code for the Surgery Surgical Procedure 200207B SportsWareOnLine User Manual docx Page 100 of 202 SportsWareOnLine User Manual Ue Unit Time The base unit of time for the Surgical Procedure Units Cost The cost of each unit The number of unit times of the Surgery Total Cost Unit Cost times Unit Time Comment Additional comments on the surgery Surgery Database Attachments Tab Allows you to attach any type of file to a Surgery Record Surgery Database Notes Tab The Notes you see in the Surgery Record
207. t any schools the athletic trainer has access to all groups For example if ATC One is assigned to SWOL College she will only be able to access records from SWOL College Athletes Note For this feature to work every athlete entered in SWOL must have the Group field completed in their Athlete Database Record Athletes with blank Group fields can be seen by every User Click the Save button to save your changes 200207B SportsWareOnLine User Manual docx Page 40 of 202 SportsWareOnLine User Manual Users Add a Coach To add a coach click the Add a coach button General ES General Full Name Thomas Pepe Phone Number 781 555 1212 e Mail thomaspepe swol123 net Existing Pwd New Pwd Confirm Pwd Active O View In Active Athletes Password Requirements Must be at least 5 characters long Restrict Group Access Restrict Sport Access Aberdeen HS A A Aberdeen Occ A Baseball 3 CSMI School Baseball JV Green School Baseball V Figure 16 Users Add Coach Page er pe fe n Existing Pwd Astericks will appear once a password is entered Data cannot be entered into this field Leave blank Coach will complete at log in Confirm Pwd Leave blank Controls access Checked for Coach to have access to SWOL Uncheck to block Coach access to SWOL 200207B SportsWareOnLine User Manual docx Page 41 of 202 SportsWa
208. t for each file uploaded CSMi amp PORTSWARE comi sales Rob User Rob Potash Athlete Att rchmants Attachments File Mare Brower Title IR dd a standard Institution Form Formi Fia seed form EA Figure 31 Athlete Database Add Attachment 200207B SportsWareOnLine User Manual docx Page 64 of 202 SportsWareOnLine User Manual Add a new Attachment To add an Attachment Click the Add button SWOL displays the Windows Open Dialog box Select the file you want to add and click the Open button Enter the Description and click the OK button Open the selected Attachment Delete the selected Attachment Accept the select Attachment Once an Attachment is accepted it can no longer be edited Athlete Database Notes Tab CSMi cportsware CSMI Sales Rob User Rob Potash Athlete Notes insert Date Spell Check Figure 32 Athlete Database Notes Tab The Notes Page allows you to record general information in the Athlete Record Note SWOL automatically copies all changes from the General Tab Practice Game and Notes Status Fields into this Notes field creating a running history of the changes Athlete Database Audit Tab SMi M SPORTSWARE comi sales Rob User Rob Potash Athleta Audit Medical Paperwork Attachmants Audit pg Reb Potash 10 14 2012 4 07 51 PM iPaperWorki gt 10 1 2012 12 00 00 AM Figure 33 Athlete Database Audit Ta
209. t location and person giving treatment as well as checkboxes for the treatment s provided Press Save when done 200207B SportsWareOnLine User Manual docx Page 189 of 202 1 Select your Name I m being treated for gt Enter Password O I have a new injury O I don t have a specific injury and am just getting treated 2 Select your Injury Treatment Area SportsWareOnLine User Manual SAVE CANCEL 3 Check Background Enter Area Being Treated Sport Body Area Wrestling Treatment Location Body Part Person giving treatment Injury Side 4 Select your Treatments O traction Mechanical O ultrasound O Whirlpool O Work Hardening Add l h O Work Hardening Init 2 O Aquatic Therapeutic Exer O Athletic Training Evalua O Athletic Training Re eval O Body Mechanics Training O Cold Packs Ice Massage Figure 162 Quick Treatment Select New or No Specific Injury Quick Treatment AT Access 1 The athletic trainer first must select the athlete s name that is receiving the treatment The main difference with AT Access is that no password needs to be entered at this stage 1 Select your Name Potash Robert Figure 163 Quick Treatment AT Access Select Athlete 2 SWOL will display a list of any existing injuries for the athlete The athletic trainer has three choices e m being treated for lt select an existing injury e have anew injury e don t have a specific injury and am just b
210. t2 Sport3 Group Grad Class Active Each Row in the Listing Screen Potash Rich 123 12 Football Wrestling Baseball SportsWare HS 2017 Ims AAA represents a Record stored in the Database Scroll forward and backwards 9 30 121 12 1314 15 16 37 38 V commands and page numbers available are displayed at the bottom of each Listing Screen You can jump to the first or last page page by page or jump to a specific page The current page is highlighted EE Page size sets the number of records listed per page Items indicates the number of records in the current database 200207B SportsWareOnLine User Manual docx Page 51 of 202 Database Input Screen SportsWareOnLine User Manual When you select a record in a database and press Update SWOL will open a Database Input Screen All information for a record is entered from a Database Input Screen MESS CSMi SPORTSWARE csmi sales Rob User Rob Potash Athlete Potash Robert General General Insurance Medical Attachments Audit Emergency General First Name Robert Last Name Potash ID 195 95 SSN Class 5514 Gender Birth Date 4 4 47 1992 Status Record 10 04 2013 release expiration date Active Cleared To Play Watch Notes for Watch Practice Full go Expected Return Game Full go Expected Return Notes Spell Check O Copyright 2012 by Computer Sports Medicine Inc Paperwork SAVE CANCEL
211. te sample 10 4 2010 athlete sample 10 4 2010 Foot Fracture Left 22 Bigtime Mikey 0999999 8 25 2010 Ankle Sprain Right Bigtime Mikey 0999999 8 25 2010 Ankle Sprain Right Bigtime Mikey 0999999 9 3 2010 Gumpert Evan 7 26 2010 Knee Sprain Right Johnson Nancy 123 48 7 28 2010 Ankle Contusion Left Johnson Nancy 123 48 7 29 2010 Ankle Contusion Left Player Sammy 909090 8 13 2010 Foot Dislocation Left 41 Potash Robert 1958 10 4 2009 Left 2 Figure 116 Reports Injury Days Out Reports Injury Days Open The Days Open report displays the athlete name ID injury date injury side and the number of days the injury was open SWOL calculates this date based on the Closed date SWOL does not include injuries where the days out is blank or zero 1 From the Injury Database select Reports and Days Open from the pull down menu 200207B SportsWareOnLine User Manual docx Page 161 of 202 SportsWareOnLine User Manual 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Days Open Report SportsWare High School Active Athletes MAME ID Date INJURY SIDE OPEN gihiete sample amp zBizo1o Knee Meniscus Tear Right aihlete sample 8417 20410 Shoulder Dislocation Right athlete sample 10 4 2010 Hip Sprain Laft aih ete sample 10 4 2010 athiate sample 10 4 2010 Fool Fractura Left 31 Bagtim amp Mikey 0999999 B25 2010 Ankle Sprain Right Biglima Mikey psp gz5lz
212. ter choices are Last Name Sport and Group 200207B SportsWareOnLine User Manual docx Page 53 of 202 SportsWareOnLine User Manual Below the Filters are two Checkboxes which adjust what records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e In Active Athletes Shows Injuries for both Active and In Active Athletes e Dim Records Shows In Active athletes in a lighter font so it is easier to see records for Active Athletes The Athlete Listing Screen includes the following columns Full Name ID Sport1 Sport2 Sport3 Group Grad Class and Active The athlete s current sport will be highlighted in bold type If you click on a column heading SWOL will sort records based on that column Click a second time on the same column heading to reverse the sort order Athlete Database Input Screen Note You can fill in as much or as little information as you need Think about the reports you want to generate For example if you want to create Travel Reports Athletes Emergency Contacts Insurance Medical Alerts and Insurance Information you would need to fill out data on all five tabs Athlete Database General Tab CSM SPORTSWARE CSMi Sales Rob User Rob Potash Athlete Access Level Y View Edit assword Requirements s wir b
213. the deletion 5 Click the Yes button to delete the record or the Cancel button to cancel the deletion and leave the record in the database History Database Print a Record 1 Click History Database icon to access the History Database 2 Select the History Record from the History Listing Screen 3 Click the Print button History Database Assign a Task SWOL includes the ability to send a request to another User to view a record We call this Task For example if you wanted an associate to review an History Record you would mark the record with a Task assign it to someone to review include a subject due date and reason When that someone logs on to SWOL they would see the Task on their Dashboard and could jump to the record by clicking on the link This procedure is described in detail in the Athlete Database Section Weight Database The Weight Database is used to record athlete weights 200207B SportsWareOnLine User Manual docx Page 114 of 202 SportsWareOnLine User Manual Weight Database Listing Screen FOSA FUE HS Oe TON y Weight Add narrow by Update Show All Potash Robert 195 95 v Select a sport v Select a group Y Delete View In Active Athletes Print Full Name Sport ID Weight Date Target In Loss Active Task Potash Robert Football 195 95 10 04 2009 150 165 909 123 219 25 45 Figure 68 Weight Database Listing Screen The Weight Listing Screen shows all of the Weight Records
214. tremity Sensation Finger to Nose Romberg Coordination Tandem walk Finger Nose Finger Figure 81 Concussion Database Neurologic Tab Concussion Database Concentration Tab Allows you to record the athlete s ability to concentrate Two sets of number strings 3 4 5 6 long are listed The athlete is read the first string of numbers and asked to repeat backwards If the athlete answers correctly go on to the next string If answered incorrectly read trial 2 in the same string If the athlete answers incorrectly on both trials the test should be stopped These are Pass Fail records The athlete should be asked to state the months of the year in reverse order This is a Pass Fail record Clicking the Initialize box will default answers to Pass 200207B SportsWareOnLine User Manual docx Page 130 of 202 SportsWareOnLine User Manual a CSMi SPORTSWARE csmi sales Rob User Rob Potash Concussion Potash Robert Concentration Orientation Memory Exertion Neurologic Concentrat Recall Attachments STATUS SAVE CANCEL INITIALIZE Digits Backwards I am going to read you a string of number and when I am done you repeat them back to me backwards in reverse order of how I read them to you For example if I say 7 1 9 you would say 9 1 7 If correct go to the next string length If in incorrect read trail 2 Stop after incorrect on both trials 4 9 3 3 2 7 9 1 5 2 8 6 5 3 9 1 4 8 Months In Reverse
215. tsWareOnLine User Manual docx Q3 Used 5 00 20 00 Cost 0 00 60 00 0 00 200 00 0 00 260 00 Q4 Used Cost 0 00 3 00 36 00 0 00 100 00 1 000 00 0 00 1 036 00 Page 184 of 202 SportsWareOnLine User Manual Reports Equipment Reports Equipment Service The Equipment Service report lists the Item and Model Number along with the date Put In Service Repaired Cleaned Inspected and Next Inspection 1 From the Equipment Database select Reports and Service from the pull down menu 2 Complete the Selection Criteria for the records to be included in the report 3 Click the Print button to preview the report Equipment Service Report SportsWare High School Item ModelNbr Put In Svc Repaired Cleaned Inspected Nextinsp HUMAC Extremity Syst NORM 10 10 2004 10 10 2006 10 10 2041 HUMAC 360 360 10 1 2009 crutches cybex arc Treadmill T5500 84 2010 8 11 2010 8 9 2010 8 4 2010 9 2 2010 Figure 154 Reports Equipment Service 200207B SportsWareOnLine User Manual docx Page 185 of 202 SportsWareOnLine User Manual Reports Concussion Reports Concussion Summary SWOL allows you to print a summary report with scores from the Baseline test and subsequent follow up Concussion tests Click the Concussion Database button to access the Concussion Database If the current athlete is not correct use the Find command at the top left corner of the Concussion Listing Screen to Find an Athlete 3 Select the
216. ule a Game Event Games and Practices can be recorded on the calendar by Users with Administrative Rights For each such event Athletic Trainers can be assigned The events will appear on the assigned Athletic Trainer s calendar 2 From the Dashboard select Calendar 3 Goto the date of the Game or Practice 200207B SportsWareOnLine User Manual docx Page 145 of 202 SportsWareOnLine User Manual 4 Position the cursor over a starting time hold down the left mouse button and drag the cursor over the block of time to be set as available Then release the left mouse button 5 With the cursor over the highlighted area press the right mouse button to open the Calendar Menu Select Add Game Event 6 SWOL will then ask you to define the parameters for the Game Event CSMi SPORTSWARE Subject Hockey Practice Date 10 29 2012 Start Time 2 00 AM O End Time 10 00 AM O View Available ATs With View Only Marc Ohn Meg Nix Dustin Hol Kimbra Fue 23 UD m A gt m Description Sport tre hockey v Figure 95 Scheduling Schedule a Game Event TT B pee Se RR Start Time Start Time View Available Displays the available Athletic Trainers Assign Athletic Trainers Hold down the Control Key to select more than one 200207B SportsWareOnLine User Manual docx Page 146 of 202 SportsWareOnLine User Manual Athletic Trainer Additional details If sport related
217. ury Database If you are providing a Medication without an existing injury you need to record the body part you are providing Medication to This will add a hidden injury in the Injury database Medication Database Listing Screen AeaG HFaARgVAYRMewWwsevBy Medication Add narrow by Update Ez Potash Robert 195 95 v Select a sport v Select a group Y Delete View In Active Athletes Closed Injuries Dim Records Duplicate Full Name BodyPart Injury Side ses Medication Active Closed Hidden Print Potash Hand Fracture Right 10 05 2009 Advil 20 mg Task Robert Tablets Potash Ankle Sprain Right 09 15 2012 Advil 20 mg Robert Tablets Figure 45 Medication Database Listing Screen The Medication Listing Screen shows all of the Medications in database Across the top of the Listing Screen are Filters to narrow the records displayed on the Listing Screen The Filter choices are Last Name Sport and Group The Show All button clears all of the filters Below the Filters are three Checkboxes which adjust how records are displayed or highlighted in the Listing Screen A checkmark in front of the option indicates the option is enabled No checkmark indicates the option is disabled SWOL automatically saves and restores your View Menu settings e n Active Athletes Shows Medications for both Active and In Active Athletes e Closed Injuries Shows Medications for both open and closed injuries e Dim Records Shows re
218. ution Date Filter Defaults Controls how many records appear in listing screen Note The shorter the default value the faster the listing screen will be displayed EE Injury Listing Screen Number of days from current date for which injuries will be displayed Treatment Listing Number of days from current date for which treatments will be Screen displayed Institution Attachments Pre Participation Forms SWOL includes the ability to post multiple pre participation forms on the Athlete Portal On line forms replace the need to mail and collect hardcopy forms Following is the procedure to post a form 1 Fromthe top center of the Institution Window select the Attachment Tab The Attachment Listing Screen will appear OK M Attachments ECCE Select Consent to Treat Select Concussion Select w 9 Open das Select Sickle Cell 2 Select Design PDF Concussion P Figure 9 Institution Attachment Listing Screen 2 Click Add 200207B SportsWareOnLine User Manual docx Page 32 of 202 SportsWareOnLine User Manual Attachments File Name Title O This is a fillable PDF data can be typed directly into the form This form is used by Athletes O This is an informational form available to read e g School Handbook O Distribute a copy of this form to all Active athletes and require them to complete and sign it This form is used by Athletic Trainers in the following databases C Athl
219. will be blank Immediate Total score for Immediate Recall Recall Total score for Concentration Delayed Recall Total score for Delayed Recall Total Score Combined total score for above sections Concussion Database Post Concussion Symptom Scale PCSS Tab Allows you to record subjective measures for seventeen symptoms based on a 0 6 scale Clicking the Initialize box will default all answers to 0 CSMi SPORTSWARE CSMi Sales Rob User Rob Potash Concussion Potash Robert PCSS General ESS Orientation Neurologic Concentrat Attachments EZB C3 ME Post Concussion Symptom Scale Rate each symptom 0 None 1 2 Mild 3 4 Moderate 5 6 Severe Headache I Sadness v Nausea v Nervousness v Vomiting v Numbness Tingling Balance problems Dizziness Feeling Slowed Down Fatigue Feeling like in a fog Trouble Falling Asleep v Difficulty Concentrating v Sleeping More then Usual Difficulty Remembering Drowsieness v Other v Sensitivity to Light Noise E Figure 76 Concussion Database Post Concussion Symptom Scale PCSS Tab 200207B SportsWareOnLine User Manual docx Page 127 of 202 SportsWareOnLine User Manual Concussion Database Balance Error Scoring System BESS Tab Allows you to record scoring for the Balance Error Scoring System Clicking the Initialize box will default answers to O EE CSM SPORTSWARE cswi Sales Rob User Rob Potash Concussion Potash R

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