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the e-PRCS User Manual (210 Kb PDF file)

1. Workplace Sewer entry Potential hazards The employees could be exposed to the following Engulfment Presence of toxic gases Equal to or more than 10 ppm hydrogen sulfide measured as an 8 hour time weighted average If the presence of other toxic contaminants is suspected specific monitoring programs will be developed Presence of explosive flammable gases Equal to or greater than 10 of the lower flammable limit LFL Oxygen Deficiency A concentration of oxygen in the atmosphere equal to or less than 19 5 by volume A ENTRY WITHOUT PERMIT ATTENDANT Certification Confined spaces may be entered without the need for a written permit or attendant provided that the space can be maintained in a safe condition for entry by mechanical ventilation alone as provided in 1910 146 c 5 All spaces shall be considered permit required confined spaces until the pre entry procedures demonstrate otherwise Any employee required or permitted to pre check or enter an enclosed confined space shall have successfully completed as a minimum the training as required by the following sections of these procedures A written copy of operating and rescue procedures as required by these procedures shall be at the work site for the duration of the job The Confined Space Pre Entry Check List must be completed by the LEAD WORKER before entry into a confined space This list verifies completion of items listed below This check list shall be kept at the job site for
2. wall contractors enter Contractor obtains information required by NO STOP 1910 146 c 9 i ii and iii from host Will host employees enter NO O perior oniy tasks Both contractors and host employees will enter the space we YES YES Coordinate entry operations as required by 1910 146 gt c 8 iv and d ii Prevent unauthorized entry Prevent unauthorized entry STOP NO Not a permit required confined space 1910 146 NOSS Space Have mown ot porentalhazards does not apply Consult other OSHA standards YES SDF YES Employer may choose to reclassify space to non permit STOP can Me hazards Deeliminated required confined space using 1910 146 c 7 NO Can the space be maintained in a condition safe to enter by YES Space may be entered under 1910 146 c 5 STOP continuous forced air ventilation only NO Prepare for entry via permit procedures Permit not valid until conditions meet permit specifications Verify acceptable entry conditions Test results recorded space isolated if needed rescuers means to summon available entrants properly equipped etc YES Permit issued by authorizing signature NO Acceptable entry conditions maintained throughout entry YES Emergency exists prohibited condition Entrants evacuated entry aborts Call Reevaluate program to correct prevent prohibited condition Occurrence of emergency usually is proof of deficient Audit perm
3. Software Version 1 0 User s Manual CONTENTS TABLE OF CONTENTS PO FAC sustcecaacatennde untae scuestae st seatamuedunceanaeshneatasetcasnciassnorceah cas E IV Section 1 Introduction nren 1 WNL IS G PIRG S rron anaa eniectienaincamnncboravanns 1 Qualifications of the Person Preparing Your Program ccccccsecceeeeeeeeeeeeeeeaeeeaes 2 Section 2 The Written Confined Spaces Program ccccscceeeeeeeeeeeeseneeneseneenes 3 Section 3 Getting Started s ssonsnsennnsesnnsasnnnunnnnunoonunnonnnnennnnasnnnunnnnunennnnnennnnennnnu 5 System Reg iremeNlS veievetorezssatereboredowsbseandeelecendeoliveniuetecoulusleveuimslenouinelaneelauhieuelesteuss 5 INStalling and Running PRC S sit ct testy ceoviheeterativetirsintteeteeteeeeiesieeieieieite 5 Microso Access USCIS saosan E Ea A E AEEA 5 Users without MiIcrosontD ACCESS aunimen naaa a aea a 6 Information Needed to Complete Your Program ccccccceccceeeeeeeceeeceeeaeeeaeeeseeeaees T Section 4 Using e PRCS s nnsnnnnnnnnnnnnnnnnnrnnnnrnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ennenen 9 Manuae NY FIOO oe eee ere E AE E A E EENE 9 PICKS Gi 9 cea ee RnR ne ee oe ee ee ee ee 10 CPP ENO aN EO Meh S ee cnet etc pate cadet tte eect katte tcl ltl dca cleft 11 MeD BUTIONS torrian nna 12 G PIRGS Nagana enee 13 Olly Alo aaa A E E ES 13 Done BULIOM Sa mnri no e A A niente EE 13 Close VWI GOW BUIONS sarat ac staareac stata cate tnt cata t
4. 19 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Option 3 e Select either Yes or No to indicate whether contractors will enter permit confined spaces at your workplace e Click the Done button when finished and another screen will appear e Enter the name of the person who determined the existence of permit required confined spaces at the workplace and that workers do not enter these spaces and the location of where the evaluation is stored e Select from the picklist the measures taken at the workplace to prevent unauthorized entry into permit required confined spaces You may type in other measures not provided in the picklist e Type in the methods used to inform workers of the existence and the location and dangers of permit spaces at the workplace e g signs or training e For each permit space that your employees will not enter Enter the location and name of the permit space Select from the picklist or type in the specific hazardous characteristics associated with the space Note For Hazardous Characteristics you must select an item from the picklist or type in any other hazardous characteristic If the field is left blank the program will not mark the section as having been completed Note The permit required confined spaces standard only requires a written permit space program when the employer decides that his or her employees will enter permit spaces
5. 44 29 CFR 1910 146 Permit required Confined Spaces Standard c 5 i A Any conditions making it unsafe to remove an entrance cover shall be eliminated before the cover is removed c 5 i1 B When entrance covers are removed the opening shall be promptly guarded by a railing temporary cover or other temporary barrier that will prevent an accidental fall through the opening and that will protect each employee working in the space from foreign objects entering the space c 5 41 C Before an employee enters the space the internal atmosphere shall be tested with a calibrated direct reading instrument for oxygen content for flammable gases and vapors and for potential toxic air contaminants in that order Any employee who enters the space or that employee s authorized representative shall be provided an opportunity to observe the pre entry testing required by this paragraph c 5 Gi1 C 1 Oxygen content c 5 41 C 2 Flammable gases and vapors and OSDO Potential toxic air contaminants c 5 1 D There may be no hazardous atmosphere within the space whenever any employee is inside the space c 5 1 E Continuous forced air ventilation shall be used as follows c 5 1 E 1 An employee may not enter the space until the forced air ventilation has eliminated any hazardous atmosphere OODE The forced air ventilation shall be so directed as to ventilate the immediate areas where an employee is or will be present
6. The information you need for each permit space is The monitoring instruments for monitoring and evaluating the permit space s atmosphere The equipment used to ventilate or purge the permit space The PPE to be worn by entrants The rescue and emergency equipment for rescuing entrants from the permit space in case of emergency The communication equipment necessary for communication between entrants and attendant s e The barriers and shields used to protect entrants from external hazards pedestrians vehicles or other hazards e The lighting equipment necessary for safe work and quick exit from the space and e Any other necessary equipment for safe entry and rescue of entrants Entering Your Information into e PRCS When you open the Entry Equipment and PPE section of e PRCS the Permit Space Location field and Permit Space Name field list the first permit space you identified in e PRCS Section 1 2 Identification and Evaluation of Confined Spaces In addition the hazards you entered for that space will also be shown To view the other permit spaces and their associated hazards you entered click the Next button Use the Next and Previous buttons to navigate through the spaces you previously entered You cannot change or edit the Permit Space Location Name fields or any hazards of the spaces from this screen To edit or delete this information you must return to e PRCS Section 1 2 To enter your entry equipment and PPE informat
7. av Provide each authorized entrant or that employee s authorized representative an opportunity to observe the pre entry and any subsequent testing or monitoring of permit spaces d 5 v Reevaluate the permit space in the presence of any authorized entrant or that employee s authorized representative who requests that the employer conduct such reevaluation because the entrant or representative has reason to believe that the evaluation of that space may not have been adequate d 5 vi Immediately provide each authorized entrant or that employee s authorized representative with the results of any testing conducted in accord with paragraph d of this section NOTE Atmospheric testing conducted in accordance with Appendix B to section 1910 146 would be considered as satisfying the requirements of this paragraph For permit space operations in sewers atmospheric testing conducted in accordance with Appendix B as supplemented by Appendix E to section 1910 146 would be considered as satisfying the requirements of this paragraph d 6 Provide at least one attendant outside the permit space into which entry is authorized for the duration of entry operations NOTE Attendants may be assigned to monitor more than one permit space provided the duties described in paragraph 1 of this section can be effectively performed for each permit space that is monitored Likewise attendants may be stationed at any location outside the permit space to be moni
8. programs that are considered to comply with the requirements of paragraph d of this section e Permit system e 1 Before entry is authorized the employer shall document the completion of measures required by paragraph d 3 of this section by preparing an entry permit NOTE Appendix D to section 1910 146 presents examples of permits whose elements are considered to comply with the requirements of this section e 2 Before entry begins the entry supervisor identified on the permit shall sign the entry permit to authorize entry e 3 The completed permit shall be made available at the time of entry to all authorized entrants or their authorized representatives by posting it at the entry portal or by any other equally effective means so that the entrants can confirm that pre entry preparations have been completed e 4 The duration of the permit may not exceed the time required to complete the assigned task or job identified on the permit in accordance with paragraph f 2 of this section e 5 The entry supervisor shall terminate entry and cancel the entry permit when e 5 G The entry operations covered by the entry permit have been completed or e 5 G1 A condition that is not allowed under the entry permit arises in or near the permit space 48 29 CFR 1910 146 Permit required Confined Spaces Standard e 6 The employer shall retain each canceled entry permit for at least 1 year to facilitate the review of th
9. rescue service is capable of performing rescues in the permit spaces present at the employer s workplace 1 What are the needs of the employer with regard to response time time for the rescue service to receive notification arrive at the scene and set up and be ready for entry For example if entry is to be made into an IDLH atmosphere or into a space that can quickly develop an IDLH atmosphere if ventilation fails or for other reasons the rescue team or service would need to be standing by at the permit space On the other hand if the danger to entrants is restricted to mechanical hazards that would cause injuries e g broken bones abrasions a response time of 10 or 15 minutes might be adequate 2 How quickly can the rescue team or service get from its location to the permit spaces from which rescue may be necessary Relevant factors to consider would include the location of the rescue team or service relative to the employer s workplace the quality of roads and highways to be traveled potential bottlenecks or traffic congestion that might be encountered in transit the reliability of the rescuer s vehicles and the training and skill of its drivers 3 What is the availability of the rescue service Is it unavailable at certain times of the day or in certain situations What is the likelihood that key personnel of the rescue service might be unavailable at times If the rescue service becomes unavailable while an entry is underway doe
10. v Lighting equipment needed to enable employees to see well enough to work safely and to exit the space quickly in an emergency d 4 vi Barriers and shields as required by paragraph d 3 iv of this section d 4 vii Equipment such as ladders needed for safe ingress and egress by authorized entrants d 4 vii1 Rescue and emergency equipment needed to comply with paragraph d 9 of this section except to the extent that the equipment is provided by rescue services and d 4 x Any other equipment necessary for safe entry into and rescue from permit spaces d 5 Evaluate permit space conditions as follows when entry operations are conducted d 5 G Test conditions in the permit space to determine if acceptable entry conditions exist before entry is authorized to begin except that if isolation of the space is infeasible because the space is large or is part of a continuous system such as a sewer pre entry testing shall be performed to the extent feasible before entry is authorized and if entry is authorized entry conditions shall be continuously monitored in the areas where authorized entrants are working d 5 i1 Test or monitor the permit space as necessary to determine if acceptable entry conditions are being maintained during the course of entry operations and d 5 i1 When testing for atmospheric hazards test first for oxygen then for combustible gases and vapors and then for toxic gases and vapors d 5
11. A The employer can demonstrate that the only hazard posed by the permit space is an actual or potential hazardous atmosphere c 5 B The employer can demonstrate that continuous forced air ventilation alone is sufficient to maintain that permit space safe for entry c 5 G C The employer develops monitoring and inspection data that supports the demonstrations required by paragraphs c 5 A and c 5 B of this section c 5 D If an initial entry of the permit space is necessary to obtain the data required by paragraph c 5 1 C of this section the entry is performed in compliance with paragraphs d through k of this section c 5 E The determinations and supporting data required by paragraphs c 5 1 A c 5 B and c 5 C of this section are documented by the employer and are made available to each employee who enters the permit space under the terms of paragraph c 5 of this section or to that employee s authorized representative and c 5 F Entry into the permit space under the terms of paragraph c 5 1 of this section is performed in accordance with the requirements of paragraph c 5 11 of this section NOTE See paragraph c 7 of this section for reclassification of a permit space after all hazards within the space have been eliminated c 5 1 The following requirements apply to entry into permit spaces that meet the conditions set forth in paragraph c 5 1 of this section
12. Boiler 1 Please select either Option 1 or Option 2 as appropriate for this permit space g M Option 1 T Option 2 Permit required confined space Permit required confined rescue at this workplace is not space rescue at this performed by site personnel workplace is performed by but by an outside organization site personnel Done Form view MOM A Microsoft Access Help Seles File Edit a x Your confined space rescue service must be able to provide proficient and timely rescue When you evaluate a rescue team s proficiency you must evaluate its training skills and equipment for the types of confined space rescue you need When you evaluate whether a team can provide timely rescue you must consider what would be timely for the types of confined spaces at your workplace In same cases where IDLH atmospheres are involved you may need standby rescue personnel The rescue service you choose must meet the criteria in 1910 146 K1 1 whether they are your own personnel or an off site rescue tearm If you choose to use on site personnel for confined space rescue paragraph 1910 146 ki2 fii requires that at least one member of your rescue team is currently certified and available to administer first aid and CPR When you require employees to provide first aid there are additional requirements in OSHA s bloodborne pathogens standard that will apply to you First you must prepare a written exposure control plan for bloodborn
13. Entry http tis hg eh doe gov docs hasp ch13 links html contains guidelines on establishing a site specific confined spaces program 66
14. Microsoft Access Identification and Evaluation of Confined Spaces File Edit 8 x Who evaluated your workplace and determined that there are permit required confined spaces and that your workers do not enter them Mame Please enter the location where a copy ofthe evaluation is stored Location Please enter the measures that are taken to prevent workers fram entering permit required confined spaces in the table below Some examples of measures are provided in the picklist Measures taken to prevent workers from entering permitrequired confined spaces ou can add items that dont appear in the picklist Using the picklist provided enter the method s used to inform site workers of the existence lacation and danger of permit spaces at this workplace Methadts JCC In the form below enter each permit required confined space your workers do not enter and complete the hazard characteristics fleld using the the picklist provided Previous Next Delete Record Space Location Space Name i Farm View cas ftir 20 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Option 4 Select either Yes or No to indicate whether contractors will enter permit confined spaces at your workplace Click the Done button when finished and another screen will appear see the following page Enter the name of the person who determined the existence of permit req
15. Pe pe ico a vere pi cops c h oe be la bag F heriki deg eke a i ee ee dpc ee h HHAHP h oF arli bibu vek plc en ae BP ep bJ car wih HE GI pAb dpc PJ ch raih di P Ferf PHP dpc mbh el a ee d ee Tabie 1 13 beer Ibad ee er eP P P r rhib Firarda chardchhid d Tobis ir Pemai Gece Tea ar le kalesa eee Pear Spot Liao d ar Peer 2 pari Fa rk PeT Spt Dead T ha cer der T r bad Hp tole intl Fich J car vith HH TP cd r A T CELEC E TLELCELEI LE itd ph EA kH t r crak The a ee Ehi UPd HJF cede F h Hrki Pd kuik pe Deb kee beg a ce cd Ph ae hig ed rd cg COE gd JP cd gi JP Ipi Car aithi he Geils oaths Pica Ji bla vith ah of PHT dhi F hhi epee ial seal Ube ib eke eg a i k ar i ee ee ee ee i hP ana wo GOR oboe Ra eee 1B me b coerce ahh Ji ape ke harara Deere de ce vb ck pe pee ed ei Ei che gy JPS aK Pale cad hh Pad pdh derta CC Thij I Fl Dc a Braga Hte Page mE 1 gt ri Rey i Navigation Buttons Click these buttons to navigate through the pages of your program 37 Viewing and Printing Your Written Confined Spaces Program Zoomed in Preview of Program Microsoft Access Permit Required Confined Spaces Program File Edit 1 0 PERMIT REQUIRED CONFINED SPACES fin compliance with 1910 146 The purpose of this the site specific written confined space entry programisto identity all permitrequired confined spaces permit spaces at this workplace and to describe the procedures that were developed an
16. REQUIRED Permits Confined Space Entry Permit All spaces shall be considered permit required confined spaces until the pre entry procedures demonstrate otherwise Any employee required or permitted to pre check or enter a permit required confined space shall have successfully completed as a minimum the training as required by the following sections of these procedures A written copy of operating and rescue procedures as required by these procedures shall be at the work site for the duration of the job The Confined Space Entry Permit must be completed before approval can be given to enter a permit required confined space This permit verifies completion of items listed below This permit shall be kept at the job site for the duration of the job If circumstances cause an interruption in the work or a change in the alarm conditions for which entry was approved a new Confined Space Entry Permit must be completed Control of atmospheric and engulfment hazards Surveillance The surrounding area shall be surveyed to avoid hazards such as drifting vapors from tanks piping or sewers Testing The confined space atmosphere shall be tested to determine whether dangerous air contamination and or oxygen deficiency exists A direct reading gas monitor shall be used Testing shall be performed by the SUPERVISOR who has successfully completed the gas detector training for the monitor he will use The minimum parameters to be monitored are oxygen deficiency LFL
17. below lists the permit spaces for which you selected Option 1 Permit space rescue is not performed by site personnel but by an outside organization Please enter the necessary emergency and rescue Information for these spaces in the fields below the table Permit Space Location it Space Name Bldg 2 Boiler 1 Please enter the organization that will perform the confined space rescue Mame of Organization ABC off site rescue Contact Name Gary Burgess Address Location 23 Main St Telephone 123 456 7890 Please enter the name ofthe person you contacted at this organization ta determine their ability to provide effective and timely confined space rescue services for this site Name Joe Jones Please enter the name of the person at your workplace who evaluated the selected rescue senice Name Mary May This evaluation was made oan 09 09 2003 Please enter the name of the person at your workplace who informed the selected rescue service of the hazards Name Mary May Please enter the procedures for contacting this confined space rescue squad should an emergency occur Form wiew MUM 35 Entering Site Information into e PRCS Rescue and Emergency Procedures Option 2 Microsoft Access Rescue and Emergency Procedures File Edit File Edit File Edit The table below lists the permit spaces for which you selected Option 2 Permit Space rescue is performed by site personnel Please enter th
18. device or similar apparatus shall be available for lifting workers out of the space In any situation where their use may endanger the worker use of a hoisting device or safety belt and attached lifeline may be discontinued When dangerous air contamination is attributable to flammable and or explosive substances lighting and electrical equipment shall be Class 1 Division rated per National Electrical Code and no ignition sources shall be introduced into the area Continuous gas monitoring shall be performed during all confined space operations If alarm conditions change adversely entry personnel shall exit the confined space and a new confined space permit issued 56 29 CFR 1910 146 Permit required Confined Spaces Standard Rescue Call the fire department services for rescue Where immediate hazards to injured personnel are present workers at the site shall implement emergency procedures to fit the situation Example 2 Workplace Meat and poultry rendering plants Cookers and dryers are either batch or continuous in their operation Multiple batch cookers are operated in parallel When one unit of a multiple set is shut down for repairs means are available to isolate that unit from the others which remain in operation Cookers and dryers are horizontal cylindrical vessels equipped with a center rotating shaft and agitator paddles or discs If the inner shell is jacketed it is usually heated with steam at pressures up to 150
19. employee entry of any residues and purged of any potential atmospheric hazards Welding In addition to tank cleaning for control of atmospheric hazards coating and surface materials shall be removed 4 inches 10 16 cm or more from any surface area where welding or other torch work will be done and care taken that the atmosphere within the tank remains well below the LFL Follow the requirements of 29 CFR 1910 Subpart Q OSHA s welding standard at all times Permits An entry permit valid for up to 1 year shall be issued prior to authorization of entry into used tank trailers dry bulk trailers or trucks In addition to the pre entry cleaning requirement this permit shall require the employee safeguards specified for new tank fabrication or construction permit areas Authorization Only the area supervisor may authorize an employee to enter a tank trailer dry bulk trailer or truck within the permit area The area supervisor must determine that the entry permit requirements have been met before authorizing entry 59 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix D Confined Space Pre Entry Check List Appendix D 1 Confined Space Entry Permit Date and Time Issued Date and Time Expires Job site Space I D Job Supervisor Equipment to be worked on Work to be performed Stand by personnel 1 Atmospheric Checks Time 8 Entry standby and back up p
20. employer you are required to Implement the measures necessary to prevent unauthorized entry Identify and evaluate the hazards of permit spaces before employees enter them Develop and implement safe practices for permit space entry operations Provide testing and monitoring ventilation communication personal protection lighting barriers and shields safe entrance and exit rescue and emergency and any other equipment necessary for safe entry and rescue e Test and monitor conditions in the permit space to ensure acceptable entry conditions e Provide for attendant s outside the permit space for the duration of entry operations e Develop emergency response means and procedures for single attendants to monitor multiple spaces e Train and identify specific duties for each person designated an active role in the permit space operation Develop and implement procedures for emergency rescues e Develop and implement a system for the preparation issuance use and cancellation of entry permits e Develop and implement procedures to coordinate entry operations in situations involving more than one employer e Develop and implement procedures for completion of entry operations e Review and revise the entry program as necessary to ensure employee protection and Review canceled permits to ensure employee protection from permit space hazards is adequately addressed by the permit space program Your written program must be availab
21. grade by 4 feet or more This type of space usually requires knowledge of high angle rescue procedures because of the difficulty in packaging and transporting a patient to the ground from the portal b Non elevated a permit space with the entrance portal located less than 4 feet above grade This type of space will allow the rescue team to transport an injured employee normally 3 Portal size a Restricted A portal of 24 inches or less in the least dimension Portals of this size are too small to allow a rescuer to simply enter the space while using SCBA The portal size is also too small to allow normal spinal immobilization of an injured employee b Unrestricted A portal of greater than 24 inches in the least dimension These portals allow relatively free movement into and out of the permit space 4 Space access a Horizontal The portal is located on the side of the permit space Use of retrieval lines could be difficult b Vertical The portal is located on the top of the permit space so that rescuers must climb down or the bottom of the permit space so that rescuers must climb up to enter the space Vertical portals may require knowledge of rope techniques or special patient packaging to safely retrieve a downed entrant 65 Web Addresses for Confined Spaces Resources Appendix B Web Addresses for Confined Spaces Resources Resource URL General Industry Standards 1910 146 Permit Require
22. named E PRCS MDBOO ZIP To install e PRCS Resources click to Getting Started Installing and Running e PRCS e Download and save either the E PRCS_MDB97 ZIP or E PRCS_MDBO0 ZIP file to your C drive depending on which version of Microsoft Access you have e Use Windows File Manager or Windows Explorer to select the file you downloaded and double click to expand it For assistance with expanding zip files please see Website Assistance for Browsers Plugins amp Players page e Open the e PRCS_MDB97 MDB or e PRCS_MDBO0 MDB file with Microsoft Access When you have completed the above steps e PRCS will open at the e PRCS Main Menu see below Before using the software you should at a minimum read and review Sections 4 and 5 of this user s manual Users without Microsoft Access If you do not have Microsoft Access you need to download the e PRCS software for Users Without Microsoft Access This file is available on the OSHA web site at http www osha gov dts osta oshasoft eprcs index html Download the file named E PRCS_COM ZIP that is under the heading Users without Microsoft Access To install e PRCS e Download and save the E PRCS_COM ZIP file to your C drive e Use Windows File Manager or Windows Explorer to select E PRCS_COM ZIP and double click to expand it We recommend you expand it to a temporary folder such as C TEMP for easier installation For assistance with expanding zip files pleas
23. need to evacuate the permit space Visual contact and voice Pedestrian Vehicular or Other Barriers for Employee Protection None v Lighting Equipment to enable entrants to work in the permit space and exit quickly in case of an emergency Flashlights Any Other Equipment None Done Form View ek ey et ee 30 Entering Site Information into e PRCS Rescue and Emergency Procedures Rescue and Emergency Procedures This section tells you how to enter your rescue and emergency policies and procedures It covers Whether site personnel or an outside rescue organization is designated for emergency confined space rescue operations The name and contact information of the outside rescue organization The name of the person who evaluated the capabilities and response times of the selected outside rescue organization The date of the evaluation The name of the person who informed the selected rescue service of permit space hazards The procedures for summoning the confined space rescue organization or team when there is an emergency Site personnel who are designated to provide permit space rescue and emergency services where applicable Site personnel certified in first aid and CPR when site personnel are designated as the primary confined space rescue team and Permit space rescue rehearsals What You Need You must have evaluated your company s emergency rescue needs and determined whether confined spac
24. permit required confined Spaces program The steps for installation of the e PRCS depend on the previously installed software on your PC If you have Microsoft Access 97 or later you should follow the instructions for Microsoft Access Users If you do not have Microsoft Access 97 or later follow the instructions for User s without Microsoft Access The reason for this difference is that e PRCS is a Microsoft Access 97 application It was developed in Microsoft Access for a number of reasons particularly because it provides a user friendly interface that allows OSHA to offer e PRCS to employers with and without Access Microsoft Access also allows OSHA to develop a 32 bit program that is Y2K compliant and does not impose a per seat licensing charge on OSHA for distribution to the public If you do not have Microsoft Access 97 a Microsoft Access Run Time version will be installed on your PC as well as the e PRCS program The Microsoft Access Run Time version allows you to open and use e PRCS Microsoft Access Users If you do not already have the e PRCS software you need to download it from the OSHA web site e PRCS is available on the OSHA web site at http www osha gov dts osta oshasoft eprcs index html If you have Microsoft Access 97 you need to download the file named E PRCS_MDB97 ZIP that is under the heading Users with Microsoft Access If you have Microsoft Access 2000 or later you need to download the file
25. psig 1034 25 kPa The rotating shaft assembly of the continuous cooker or dryer is also steam heated Potential Hazards The recognized hazards associated with cookers and dryers are the risk that employees could be 1 Struck or caught by rotating agitator 2 Engulfed in raw material or hot recycled fat 3 Burned by steam from leaks into the cooker dryer steam jacket or the condenser duct system if steam valves are not properly closed and locked out 4 Burned by contact with hot metal surfaces such as the agitator shaft assembly or inner shell of the cooker dryer 5 Heat stress caused by warm atmosphere inside cooker dryer 6 Slipping and falling on grease in the cooker dryer 7 Electrically shocked by faulty equipment taken into the cooker dryer 8 Burned or overcome by fire or products of combustion or 9 Overcome by fumes generated by welding or cutting done on grease covered surfaces Permits The supervisor in this case is always present at the cooker dryer or other permit entry confined space when entry is made The supervisor must follow the pre entry isolation procedures described in the entry permit in preparing for entry and ensure that the protective clothing ventilating equipment and any other equipment required by the permit are at the entry site Control of hazards Mechanical Lock out main power switch to agitator motor at main power panel Affix tag to the lock to inform others that a permit entry confined spac
26. rescue attendants may enter a permit space to attempt a rescue if they have been trained and equipped for rescue operations as required by paragraph k 1 of this section and if they have been relieved as required by paragraph 1 4 of this section 1 5 Communicates with authorized entrants as necessary to monitor entrant status and to alert entrants of the need to evacuate the space under paragraph 1 6 of this section 50 29 CFR 1910 146 Permit required Confined Spaces Standard 1 6 Monitors activities inside and outside the space to determine 1f it is safe for entrants to remain in the space and orders the authorized entrants to evacuate the permit space immediately under any of the following conditions 1 6 G Ifthe attendant detects a prohibited condition 1 6 11 If the attendant detects the behavioral effects of hazard exposure in an authorized entrant 1 6 i11 If the attendant detects a situation outside the space that could endanger the authorized entrants or 1 6 v Ifthe attendant cannot effectively and safely perform all the duties required under paragraph 1 of this section 1 7 Summon rescue and other emergency services as soon as the attendant determines that authorized entrants may need assistance to escape from permit space hazards 1 8 Takes the following actions when unauthorized persons approach or enter a permit space while entry is underway 1 8 1 Warn the unauthorized persons that they
27. the determination of permit required confined spaces The location of atmospheric monitoring data for the confined spaces The employer s policy and precautions for preventing unauthorized entry into permit required confined spaces and e The methods used to inform workers of the existence location and dangers of permit spaces at the workplace What You Need You must have effectively evaluated your workplace and have the following information at hand e The location of confined and permit required confined spaces at the workplace that your employees will enter and also those they will not enter e The date the workplace evalution was completed e The workplace policies regarding entry into permit spaces e The names of the following individuals The person who determined the existence of confined and permit required confined spaces and The person s who performed initial atmospheric monitoring of the site s confined spaces e The location where atmospheric monitoring records are stored e The following specific information about each permit required confined space The location and name of each permit space The entry hazards of each permit space atmospheric engulfment configuration and any other recognized safety and health hazard Whether the space meets the criteria for alternative entry procedures Whether the space can be re classified as a non permit space Whether the space contains IDLH or other conditions that requir
28. the haz substanceconditions Oxygen levels below 19 5 Toxic gases hes Meets Criteria for Alternate Entry CAM 23 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Subform 2 Yes is Selected for Hazardous Atmosphere and No is Selected for Alternative Entry Previous HM ext Delete Record Space Location Bldg Space Name Boiler 1 Entry Hazards Does this space contain a hazardous atmosphere or the potential for one Mes No Hazardous Atmos note the haz substance conaitions Oxygen levels below 14 5 Toxic gases hes Meets Criteria for Alternative Entry CNi BE g Enguliment Hazard note the material Configuration Hazard Y N fres Any Other Recognized S H Hazard list g Can this space be reclassified as a non permit space g ves No Does this space contain an IDLH atmosphere or any other condition that g requires standby rescue personnel to be available at the space during entry for immediate entrant rescue VN es 24 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Screen for Entering Prevention Measures and Identifying Hazard Characteristics of Permit Spaces that Employees Do Not Enter Microsoft Access Identification and Evaluation of Confined Spaces File Edit File Edit File Edit File Edit X Is there at least one permit space that employees are not allo
29. the lockout or tagging of equipment and procedures for purging inerting ventilating and flushing permit spaces f 9 The acceptable entry conditions f 10 The results of initial and periodic tests performed under paragraph d 5 of this section accompanied by the names or initials of the testers and by an indication of when the tests were performed f 11 The rescue and emergency services that can be summoned and the means such as the equipment to use and the numbers to call for summoning those services f 12 The communication procedures used by authorized entrants and attendants to maintain contact during the entry f 13 Equipment such as personal protective equipment testing equipment communications equipment alarm systems and rescue equipment to be provided for compliance with this section f 14 Any other information whose inclusion is necessary given the circumstances of the particular confined space in order to ensure employee safety and 15 Any additional permits such as for hot work that have been issued to authorize work in the permit space g Training g 1 The employer shall provide training so that all employees whose work is regulated by this section acquire the understanding knowledge and skills necessary for the safe performance of the duties assigned under this section g 2 Training shall be provided to each affected employee g 2 i Before the employee is first assigned duties
30. the outside of the space ready to give assistance in case of emergency The standby worker shall have a self contained breathing apparatus available for immediate use There shall be at least one additional worker within sight or call of the standby worker Continuous powered communications shall be maintained between the worker within the confined space and standby personnel If at any time there is any questionable action or non movement by the worker inside a verbal check will be made If there is no response the worker will be moved immediately Exception If the worker is disabled due to falling or impact he she shall not be removed from the confined space unless there is immediate danger to his her life Local fire department rescue personnel shall be notified immediately The standby worker may only enter the confined space in case of an emergency wearing the self contained breathing apparatus and only after being relieved by another worker Safety belt or harness with attached lifeline shall be used by all workers entering the space with the free end of the line secured outside the entry opening The standby worker shall attempt to remove a disabled worker via his lifeline before entering the space When practical these spaces shall be entered through side openings those within 3 1 2 feet 1 07 m of the bottom When entry must be through a top opening the safety belt shall be of the harness type that suspends a person upright and a hoisting
31. under this section g 2 i1 Before there is a change in assigned duties g 2 i11 Whenever there is a change in permit space operations that presents a hazard about which an employee has not previously been trained 49 29 CFR 1910 146 Permit required Confined Spaces Standard g 2 iv Whenever the employer has reason to believe either that there are deviations from the permit space entry procedures required by paragraph d 3 of this section or that there are inadequacies in the employee s knowledge or use of these procedures g 3 The training shall establish employee proficiency in the duties required by this section and shall introduce new or revised procedures as necessary for compliance with this section g 4 The employer shall certify that the training required by paragraphs g 1 through g 3 of this section has been accomplished The certification shall contain each employee s name the signatures or initials of the trainers and the dates of training The certification shall be available for inspection by employees and their authorized representatives h Duties of authorized entrants The employer shall ensure that all authorized entrants h 1 Know the hazards that may be faced during entry including information on the mode signs or symptoms and consequences of the exposure h 2 Properly use equipment as required by paragraph d 4 of this section h 3 Communicate with the attendant as necess
32. via the e PRCS Help Page OSHA will correct these bugs for subsequent releases of e PRCS To close the error pop up screen click the End button on the pop up We encourage you not to attempt debugging e PRCS yourself This may create additional errors with e PRCS Please notify OSHA of the needed correction The Agency will correct programming errors and repost the new program file as soon as possible Problem Cannot open e PRCS Sections 1 3 through 1 5 Sections 1 3 1 4 and 1 5 cannot be opened unless you have chosen Option 4 in Section 1 2 see page 66 and entered the permit spaces on your site in the Space Location field see page 20 Sections 1 3 through 1 5 are unnecessary unless Option 4 is applicable to your site Problem Information has disappeared Disappearing data is likely the result of changing your selection at one of e PRCS s option lists At several points in e PRCS you must choose from two or more options that reflect or are consistent with your site s operations Specifically these are e Section 1 2 first screen You must select from four options concerning the existence of confined spaces and permit spaces and your workplaces policy concerning entry into those spaces e Section 1 2 third screen only applicable to Option 4 You must indicate whether there are one or more permit spaces at your workplace that workers will not be allowed to enter and 40 Troubleshooting e Section 1 5 You must se
33. within the space and shall continue until all employees have left the space c 5 1 E 3 The air supply for the forced air ventilation shall be from a clean source and may not increase the hazards in the space c 5 1 F The atmosphere within the space shall be periodically tested as necessary to ensure that the continuous forced air ventilation is preventing the accumulation of a hazardous atmosphere Any employee who enters the space or that employee s authorized representative shall be provided with an opportunity to observe the periodic testing required by this paragraph c 5 1 G Ifa hazardous atmosphere is detected during entry c 5 41 G 1 Each employee shall leave the space immediately c 5 41 G 2 The space shall be evaluated to determine how the hazardous atmosphere developed and c 5 41 G 3 Measures shall be implemented to protect employees from the hazardous atmosphere before any subsequent entry takes place c 5 1 H The employer shall verify that the space is safe for entry and that the pre entry measures required by paragraph c 5 a1 of this section have been taken through a written certification that contains the date the location of the space and the signature of the person providing the certification The certification shall be made before entry and shall be made available to each employee entering the space or to that employee s authorized representative c 6 When there are changes in th
34. 8 If the space has a vertical entry over 5 feet in depth can the prospective rescue service properly perform entry rescues Does the service have the technical knowledge and equipment to perform rope work or elevated rescue if needed 9 Does the rescue service have the necessary skills in medical evaluation patient packaging and emergency response 10 Does the rescue service have the necessary equipment to perform rescues or must the equipment be provided by the employer or another source B Performance Evaluation Rescue services are required by paragraph k 2 iv of the standard to practice rescues at least once every 12 months provided that the team or service has not successfully performed a permit space rescue within that time As part of each practice session the service should perform a critique of the practice rescue or have another qualified party perform the critique so that deficiencies in procedures equipment training or number of personnel can be identified and corrected The results of the critique and the corrections made to respond to the deficiencies identified should be given to the employer to enable it to determine whether the rescue service can quickly be upgraded to meet the employer s rescue needs or whether another service must be selected The following questions will assist employers and rescue teams and services evaluate their performance 1 Have all members of the service been trained as permit space entran
35. L and hydrogen sulfide concentration A written record of the pre entry test results shall be made and kept at the work site for the duration of the job The supervisor will certify in writing based upon the results of the pre entry testing that all hazards have been eliminated Affected employees shall be able to review the testing results The most hazardous conditions shall govern when work is being performed in two adjoining connecting spaces Entry Procedures If there are no non atmospheric hazards present and if the pre entry tests show there is no dangerous air contamination and or oxygen deficiency within the space and there is no reason to believe that any is likely to develop entry into and work within may proceed Continuous testing of the atmosphere in the immediate vicinity of the workers within the space shall be accomplished The workers will immediately leave the permit space when any of the gas monitor alarm set points are reached as defined Workers will not return to the area until a SUPERVISOR who has completed the gas detector training has used a direct reading gas detector to evaluate the situation and has determined that it is safe to enter Rescue Arrangements for rescue services are not required where there is no attendant See the rescue portion of section B below for instructions regarding rescue planning where an entry permit is required 55 29 CFR 1910 146 Permit required Confined Spaces Standard B ENTRY PERMIT
36. am Print the written confined spaces program for the selected site Preview Program Preview view on the screen the written confined spaces program for the selected site Back to Main Menu Return to the e PRCS Main Menu Text of 1910 146 View the regulatory text of 29 CFR 1910 146 The first time you open the main screen the cursor is located in the Site Name field and nothing appears under the heading e PRCS Sections Once you ve added a site the e PRCS sections will appear What You Need The initial information you need to begin your confined spaces program is e The name of the site i e the specific workplace for which the confined spaces program is being developed and e The organization i e the company or division for which the confined spaces program is being developed 15 Entering Site Information into e PRCS Entering a New Site Entering Your General Site Information To begin your confined spaces program you must enter general workplace information To enter this information e Type the specific name of the workplace in the Site Name field e Enter the date the program is being prepared in the Date of Program field Enter the date in the form MM DD YY e g 12 14 01 e Enter the name of the person preparing the written program usually the site safety and health officer in the Author field e Fill in the Organization field with the name of the employer for which the confined spaces program is be
37. and hydrogen sulfide concentration A written record of the pre entry test results shall be made and kept at the work site for the duration of the job Affected employees shall be able to review the testing results The most hazardous conditions shall govern when work is being performed in two adjoining connected spaces Space Ventilation Mechanical ventilation systems where applicable shall be set at 100 outside air Where possible open additional manholes to increase air circulation Use portable blowers to augment natural circulation if needed After a suitable ventilating period repeat the testing Entry may not begin until testing has demonstrated that the hazardous atmosphere has been eliminated Entry Procedures The following procedure shall be observed under any of the following conditions 1 Testing demonstrates the existence of dangerous or deficient conditions and additional ventilation cannot reduce concentrations to safe levels 2 The atmosphere tests as safe but unsafe conditions can reasonably be expected to develop 3 It is not feasible to provide for ready exit from spaces equipped with automatic fire suppression systems and it is not practical or safe to deactivate such systems or 4 An emergency exists and it is not feasible to wait for pre entry procedures to take effect All personnel must be trained A self contained breathing apparatus shall be worn by any person entering the space At least one worker shall stand by
38. ary to enable the attendant to monitor entrant status and to enable the attendant to alert entrants of the need to evacuate the space as required by paragraph 1 6 of this section h 4 Alert the attendant whenever h 4 4 The entrant recognizes any warning sign or symptom of exposure to a dangerous situation or h 4 i1 The entrant detects a prohibited condition and h 5 Exit from the permit space as quickly as possible whenever h 5 4 An order to evacuate is given by the attendant or the entry supervisor h 5 1 The entrant recognizes any warning sign or symptom of exposure to a dangerous situation h 5 i11 The entrant detects a prohibited condition or h 5 iv An evacuation alarm is activated i Duties of attendants The employer shall ensure that each attendant 1 1 Knows the hazards that may be faced during entry including information on the mode signs or symptoms and consequences of the exposure 1 2 Is aware of possible behavioral effects of hazard exposure in authorized entrants i1 3 Continuously maintains an accurate count of authorized entrants in the permit space and ensures that the means used to identify authorized entrants under paragraph f 4 of this section accurately identifies who is in the permit space 1 4 Remains outside the permit space during entry operations until relieved by another attendant NOTE When the employer s permit entry program allows attendant entry for
39. as Material Safety Data Sheets that comply with the Hazard Communication Standard section 1910 1200 of this Part published information and internal documents can provide guidance in establishing acceptable atmospheric conditions Hot work permit means the employer s written authorization to perform operations for example riveting welding cutting burning and heating capable of providing a source of ignition Immediately dangerous to life or health IDLH means any condition that poses an immediate or delayed threat to life or that would cause irreversible adverse health effects or that would interfere with an individual s ability to escape unaided from a permit space NOTE Some materials hydrogen fluoride gas and cadmium vapor for example may produce immediate transient effects that even if severe may pass without medical attention but are followed by sudden possibly fatal collapse 12 72 hours after exposure The victim feels normal from recovery from transient effects until collapse Such materials in hazardous quantities are considered to be immediately dangerous to life or health Inerting means the displacement of the atmosphere in a permit space by a noncombustible gas such as nitrogen to such an extent that the resulting atmosphere is noncombustible NOTE This procedure produces an IDLH oxygen deficient atmosphere Isolation means the process by which a permit space is removed from service and completely prot
40. asoft eprcs eprcshelp html The e PRCS Help Page provides answers and suggestions for handling problems that may not be addressed in this manual The e PRCS Help Page will be periodically updated and maintained to reflect any new problems that are brought to the attention of OSHA This section is organized so that each problem is listed first followed by the suggested solution and or discussion of the problem s you may be experiencing Problem Cannot open e PRCS using my Microsoft Access application Two versions of e PRCS were developed to accommodate the computer resources of users One is for users with Microsoft Access and the other is for users without Microsoft Access To use the e PRCS version designed for users with Microsoft Access you must have Microsoft Access 97 or later installed on your PC If you have an earlier version of Microsoft Access you must use the Run time version of e PRCS or upgrade your Microsoft Access to version 97 or later See page 5 for more information on installing and starting e PRCS Problem Run time error This message typically indicates a programming error We attempted to de bug the program thoroughly before releasing it If you see a pop up screen with the words Run time error at the top you may have uncovered a programming bug that was not identified for correction OSHA requests that you please note the message in the error pop up screen and contact the e PRCS support team
41. ast once every 12 months by means of simulated rescue operations in which they remove dummies manikins or actual persons from the actual permit spaces or from representative permit spaces Representative permit spaces shall with respect to opening size configuration and accessibility simulate the types of permit spaces from which rescue is to be performed k 3 To facilitate non entry rescue retrieval systems or methods shall be used whenever an authorized entrant enters a permit space unless the retrieval equipment would increase the overall risk of entry or would not contribute to the rescue of the entrant Retrieval systems shall meet the following requirements k 3 Each authorized entrant shall use a chest or full body harness with a retrieval line attached at the center of the entrant s back near shoulder level above the entrant s head or at another point which the employer can establish presents a profile small enough for the successful removal of the entrant Wristlets may be used in lieu of the chest or full body harness if the employer can demonstrate that the use of a chest or full body harness is infeasible or creates a greater hazard and that the use of wristlets is the safest and most effective alternative k 3 1 The other end of the retrieval line shall be attached to a mechanical device or fixed point outside the permit space in such a manner that rescue can begin as soon as the rescuer becomes aware that rescue is nec
42. b sites See page 66 of this user manual for information about the e PRCS Confined Spaces Resources Getting Started System Requirements and Installing and Running e PRCS Section 3 Getting Started System Requirements The following tables outline the minimum and recommended system requirements for installing and running e PRCS In general if you are running Windows 95 and have enough disk space you can install and run e PRCS Microsoft Access Users Equipment Minimum Recommended Operating system Windows 95 Windows 95 Computer Any PC running Window 95 Pentium Monitor 640x480 pixels 640x480 pixels Computer memory 12 MB 16 MB Hard disk space 4 5 MB approximately additional 6 MB approximately additional free free space for site information entered space for site information entered by by user user Printer Any supported by Windows 95 Laser Printer Users without Microsoft Access Equipment Minimum Recommended Operating system Windows 95 Windows 95 Computer Any PC running Window 95 Pentium Monitor 640x480 pixels 640x480 pixels Computer memory 12 MB 16 MB Hard disk space 12 MB approximately additional free 15 MB approximately additional free space for site information entered by space for site information entered by user user Printer Any supported by Windows 95 Laser Printer Installing and Running e PRCS Installing e PRCS on your computer is the initial step in developing your written
43. d Confined Spaces http www osha gov pls oshaweb owadisp show_documen t p _table STANDARDS amp p_id 9797 Appendix A Permit required Confined Space Decision http www osha gov pls oshaweb owadisp show_documen Flow Chart t p _table STANDARDS amp p_id 9798 Appendix B Procedures for Atmospheric Testing http www osha gov pls oshaweb owadisp show_documen t p table STANDARDS amp p_id 9799 Appendix C Examples of Permit required Confined http www osha gov pls oshaweb owadisp show_documen Space Programs t p_table STANDARDS amp p_id 9800 Appendix D Confined Space Pre Entry Check List http www osha gov pls oshaweb owadisp show_documen t p _table STANDARDS amp p_id 9801 Appendix E Sewer System Entry http www osha gov pls oshaweb owadisp show_documen t p _table STANDARDS amp p_id 9802 Shipyard Employment Standards Part 1915 Subpart B Confined and Enclosed Spaces and http Awww osha gov pls oshaweb owastand display stand p Other Dangerous Atmospheres in Shipyard Employment ard_group p toc level 1 amp p part_number 1915 Preambles Permit required Confined Spaces Final Rule 01 14 93 http www osha gov pls oshaweb owasrch search_form p doc type PREAMBLES amp p toc level 1 amp p keyvalue Co nfined Spaces Permit required Confined Spaces Final Rule Revisions http www osha gov pls oshaweb owadisp show_documen 12 01 98 t p table FEDERAL REGISTER amp p_id 13871 Directives CPL 2 100 Applicat
44. d implemented to ensure worker safety and health in permit required confined spaces This permit required confined space program permit space programi includes the elements specified in 29 CFR 1910 146 and provides the following site specific information identification and evaluation of permit spaces measures to prevent unauthorized entry entry permit system entry equipment and personal protective equipment entry procedures permit spaces training rescue and emergency procedures employee participation The person with overall responsibility forthe permit space program is John Smith The permit space programis modified to reflect changing workplace conditions or work operations This programis reviewed f any ofthe following conditions ote ur occurrence of Unauthorized entry of a permit space discovery of a permit space hazard not covered by the permit detection of a condition prohibited by the permit occurence of an injury or near miss during entry change in the use or configuration of a confined space employee complaints of permit space program ineffectveness Scroll Bars Use these to move the pages up down and left right Additionally an annual review of all entries performed during the previous 12 month period is conducted If no entries made into a permit space then no annual review is performed 1 1 Identification and Evaluation of Permit Spaces John Smith carefully evaluated this wo
45. ds of your permit spaces establishing effective controls and necessary personal protective equipment PPE preventing unauthorized entry and setting up rescue and emergency procedures e Save time Create and update your program with minimal effort and time e Save money Reduce program preparation and update time to save money e Be OSHA compliant Comply with the requirements of 29 CFR 1910 146 using the model language of e PRCS Introduction Qualifications of the Person Preparing Your Program e PRCS assists you in developing your written program by prompting you for information about your particular workplace confined spaces and company policies and procedures It consists of five separate sections 1 Overall PRCS Program Responsibility 2 Identification and Evaluation of Confined Spaces 3 Prevention of Unauthorized Entry 4 Entry Equipment and PPE and 5 Rescue and Emergency Procedures see Section 5 of this manual for a discussion of these separate sections e PRCS also provides you with compliance assistance and user help via help text buttons and links to compliance information on the OSHA web site NOTICE While e PRCS does assist you in the development of your written permit required confined spaces program it does not relieve you from any of the specific requirements of 1910 146 or any other OSHA standards Each workplace is unique and the hazards associated with each confined space entry differ with the characteris
46. duration of the job If circumstances dictate an interruption in the work the permit space must be re evaluated and a new check list must be completed Control of atmospheric and engulfment hazards Pumps and Lines All pumps and lines which may reasonably cause contaminants to flow into the space shall be disconnected blinded and locked out or effectively isolated by other means to prevent development of dangerous air contamination or engulfment Not all laterals to sewers or storm drains require blocking However where experience or knowledge of industrial use indicates there is a reasonable potential for contamination of air or engulfment into an occupied sewer then all affected laterals shall be blocked If blocking and or isolation requires entry into the space the provisions for entry into a permit required confined space must be implemented Surveillance The surrounding area shall be surveyed to avoid hazards such as drifting vapors from the tanks piping or sewers Testing The atmosphere within the space will be tested to determine whether dangerous air contamination and or oxygen deficiency exists Detector tubes alarm only gas monitors and explosion meters are examples of monitoring equipment that may be used to test permit space atmospheres Testing shall be performed by the LEAD WORKER who has successfully completed the Gas Detector training for the monitor he will use The minimum parameters to be monitored are oxygen deficiency LF
47. e taken to the resource Once you ve finished browsing the resource close the web browser program and return to e PRCS Click the Done button to return to the e PRCS Main Menu NOTE Appendix B of this manual lists the web addresses URLs of the resources provided in e PRCS If you have any problem accessing the web resources from e PRCS manually enter the URLs into your web browser Microsoft Access Confined Spaces Resources Fie Edt 2 x Compliance Assistance Resources On The OSHA Web Site OSHA Standards General Industry 1910 146 Permit Required Confined Spaces Appendix A Permit required Confined Space Decision Flow Chart Appendix B Procedures for Atmospheric Testing Appendix C Examples of Permit required Confined Space Programs Appendix D Confined Space Pre Entry Check List Appendix E Sewer System Entry Appendix F Rescue Team or Rescue Service Evaluation Criteria shipyard Employment Part 1915 Subpart E 1915 11 1915 16 Appendices A amp B Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment Preambles Permit required Confined Spaces Final Rule 01 14 93 Permit required Confined Spaces Final Rule Revisions 12 01 98 Directives CPL 2 100 Application of the Permit Required Confined Spaces PACS Standards 29 CFR 1910 146 05 05 95 STD 2 4 1 29 CFR 1915 Subpart B Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employ
48. e Location field and Permit Space Name field list the first permit space you identified in e PRCS Section 1 2 31 Entering Site Information into e PRCS Rescue and Emergency Procedures Identification and Evaluation of Confined Spaces In addition the hazards you entered for that space will also be shown To view the other permit spaces and their associated hazards you entered click the Next button Use the Next and Previous buttons to navigate through the spaces you previously entered You cannot change or edit the Permit Space Location Name fields or any hazards of the spaces from this screen To edit or delete this information you must return to e PRCS Section 1 2 You will also see the two options referenced above You must now decide for each permit space whether an outside rescue service or your own site personnel will perform rescue by selecting either option 1 or option 2 for each space Once you have selected the appropriate option for each space you will then need to complete the fields applicable to the option s you selected To complete this section of e PRCS follow the appropriate steps below e Select either Option 1 Confined space rescue is not performed by site personnel but by an outside organization or Option 2 Confined space rescue is performed by site personnel for each permit space e Click the Done button and another screen will appear Note The next screen that appears depends upon which optio
49. e does not contain a hazardous atmosphere select No If No is selected o Type in any specific engulfment hazards engulfment by corn soil wood dust etc in the Engulfment Hazard field Note For Enguifment Hazard you must select an item from the picklist or type in any other engulfment hazard If there are no hazards of this type 21 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces select None If the field is left blank the program will not mark the section as having been completed o Select either Yes or No from the picklist to indicate whether there are any configuration hazards associated with the permit space o Select from the picklist or type in any other serious safety and health hazards associated with the space Note For Any Other Recognized S H Hazard you must select an item from the picklist or type in any other serious safety and health hazards If there are no hazards of this type select None If the field is left blank the program will not mark the section as having been completed o Select either Yes or No from the picklist to indicate whether the space can be reclassified as a non permit required space o Select either Yes or No from the picklist to indicate whether the space has an IDLH atmosphere or other condition that would require standby rescue personnel for immediate rescue When you have entered all the necessary
50. e entry is in progress Engulfment Close all valves in the raw material blow line Secure each valve in its closed position using chain and lock Attach a tag to the valve and chain warning that a permit entry confined space entry is in progress The same procedure shall be used for securing the fat recycle valve Burns and heat stress Close steam supply valves to jacket and secure with chains and tags Insert solid blank at flange in cooker vent line to condenser manifold duct system Vent cooker dryer by opening access door at discharge end and top center door to allow natural ventilation throughout the entry If faster cooling is needed use an portable ventilation fan to increase ventilation Cooling water may be circulated through the jacket to reduce both outer and inner surface temperatures of cooker dryers faster Check air and inner surface temperatures in cooker dryer to assure they are within acceptable limits before entering or use proper protective clothing Fire and fume hazards Careful site preparation such as cleaning the area within 4 inches 10 16 cm of all welding or torch cutting operations and proper ventilation are the preferred controls All welding and cutting operations shall be done in accordance with the requirements of 29 CFR Part 1910 Subpart Q OSHA s welding standard Proper ventilation may be achieved by local exhaust ventilation or the use of portable ventilation fans or a combination of the two practices El
51. e necessary emergency and rescue information for these spaces in the fields below the table it Space Name Bldg 2 Bin Please enter the means for summoning the on site confined space rescue team Means for Contacting Nextel Please enter the names ofyour employees who are designated to provide rescue and emergency services for this site Becky Bobby Barbara Billy Please enter the names of rescue team members who have current certification in basic first aid and CPR Site Personnel kd Bill Belinda OSHA requires that affected employees practice making permit rescues at least once every twelve months How often do your designated rescuers practice permit space rescues Where do you keep records documenting these practices Form wiew MUM 36 Viewing and Printing Your Written Confined Spaces Program Section 6 Viewing and Printing Your Written Confined Spaces Program Viewing Your Program Once you have entered all your information into e PRCS you should review your written confined spaces program prior to printing To view your program select the site you want to preview in the Select a Site window on the Permit Required Confined Spaces Program Main Screen see page 16 Then click on the Preview Program button When you click this button you may review your program based on the information you have entered To navigate through your program use the navigation buttons at the bottom of the window T
52. e pathogens as required in TWSIDOS0 cit You must also offer Hepatitis B vaccinations to workers who are expected to provide first aid If they decline the vaccination you must document this in accordance with S10 WSO Riv Appendix F may be used to evaluate the capabilities of both prospective and current rescue teams Nothing In the appendix adds to or detracts from the requirements of the standard Form view MOM 12 Using e PRCS e PRCS Navigation e PRCS Navigation Maneuvering through e PRCS is fairly simple e PRCS was designed to allow you to quickly and easily move from section to section and from question to question The following paragraphs briefly describe moving through e PRCS and some of the controls you may use You will be familiar with some of these controls through use of other software packages and programs Scroll Bars Scroll bars allow you to move up and down within a screen Scroll bars are used within e PRCS when a screen is larger than the display window your monitor s screen so that you may view the entire e PRCS screen Scroll bars are also used when a sub form illustrated below is used within one of e PRCS s primary screens Again this allows you to scroll up and down the entire sub form to see all of the information To use a scroll bar click the up and down arrows at the top and bottom of the scroll bar depending on the direction you wish to move NOTE Scroll bars are only available
53. e permit required confined space program required by paragraph d 14 of this section Any problems encountered during an entry operation shall be noted on the pertinent permit so that appropriate revisions to the permit space program can be made f Entry permit The entry permit that documents compliance with this section and authorizes entry to a permit space shall identify f 1 The permit space to be entered f 2 The purpose of the entry f 3 The date and the authorized duration of the entry permit f 4 The authorized entrants within the permit space by name or by such other means for example through the use of rosters or tracking systems as will enable the attendant to determine quickly and accurately for the duration of the permit which authorized entrants are inside the permit space NOTE This requirement may be met by inserting a reference on the entry permit as to the means used such as a roster or tracking system to keep track of the authorized entrants within the permit space f 5 The personnel by name currently serving as attendants f 6 The individual by name currently serving as entry supervisor with a space for the signature or initials of the entry supervisor who originally authorized entry f 7 The hazards of the permit space to be entered f 8 The measures used to isolate the permit space and to eliminate or control permit space hazards before entry NOTE Those measures can include
54. e rescue operations are to be performed by site personnel or an outside organization The information you need depends on this decision Option 1 Confined space rescue is not performed by site personnel but by an outside organization e Name primary contact address and telephone number of the outside organization e Name of the person contacted at the outside organization to evaluate its ability to provide appropriate rescue services e Name of the person at your organization who evaluated the outside organization s ability to provide appropriate rescue services e Date of the evaluation e Name of the person at your organization who informed the selected rescue service of permit space hazards e Procedures for contacting the outside organization in the event of an emergency Option 2 Confined space rescue is performed by site personnel e Means for summoning the on site rescue team e Names of site personnel who are designated to provide permit space rescue and emergency services e Names of site personnel certified in basic first aid and CPR e Intervals at which permit space rescue rehearsals are held and the location of where the rehearsal log is kept e Name of the person at your organization who evaluated your employees ability to provide appropriate rescue services and the date of that evaluation Entering Your Information into e PRCS When you open the Rescue and Emergency Procedures section of e PRCS the Permit Spac
55. e see Website Assistance for Browsers Plugins amp Players page e Double click on the setup exe file in the temporary folder to automatically install the software in C E PRCS and create the e PRCS icons in your Start Menu e Click the Windows Start button click Programs and then click e PRCS When you have completed the above steps e PRCS will open at the Main Menu see below Before using the software you should at a minimum read and review Sections 4 and 5 of this user s manual Microsoft Access Main Menu x File Edit a x Prepare a Site Specific PRCS Program click to S OSHA enter your site l information for d About e PRCS your written About e PRCS click to read a program brief introduction Text of PRCS Standard 1910 146 ie to e PRCS Confined Spaces fi p Prepare a Site Specific PRCS Program Text of PRCS Standard click to access links to comp liance Confined Spaces Resources pooner n a materials on the World Wide Web QUIT ia ee QUIT click to exit e PRCS Form view NUM Getting Started Information Needed to Complete Your Program Information Needed to Complete Your Program To create your written confined spaces program you must enter all the information required by e PRCS Below is a list of the information necessary to complete your program Section 5 of this manual also lists the specific information required to complete the individual sections of e PRCS To ease
56. e standby personnel for immediate entrant rescue and e The measures taken to inform workers of the existence location and dangers of permit spaces at the workplace and the methods taken to prevent unauthorized entry Entering Your Information into e PRCS The Identification and Evaluation of Confined Spaces section of e PRCS consists of multiple subsections The number of subsections you must complete depends on the information you enter For example if you have determined that there are no confined spaces or that there are no permit required confined spaces at the workplace the e PRCS does not require you to complete the subsections about the identity of permit spaces and their specific hazards To complete this section of e PRCS e Select the appropriate option for the existence of confined spaces and permit required confined spaces on your site Be sure to select the option that indicates your site policy concerning entry into any permit spaces present e For options 1 2 or 3 enter the date your workplace evaluation was completed Enter the date in the form MM DD YY e g 12 14 01 Option 4 does not require a specific evaluation date 18 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces e Follow the steps below based on the option you selected the steps for completing this section differ under the four options Option 1 or Option 2 e Enter the name of the person who determined the non ex
57. e use or configuration of a non permit confined space that might increase the hazards to entrants the employer shall reevaluate that space and if necessary reclassify it as a permit required confined space c 7 A space classified by the employer as a permit required confined space may be reclassified as a non permit confined space under the following procedures c 7 4 If the permit space poses no actual or potential atmospheric hazards and if all hazards within the space are eliminated without entry into the space the permit space may be reclassified as a non permit confined space for as long as the non atmospheric hazards remain eliminated c 7 1 If it is necessary to enter the permit space to eliminate hazards such entry shall be performed under paragraphs d through k of this section If testing and inspection during that entry demonstrate that the hazards within the permit space have been eliminated the permit space may be reclassified as a non permit confined space for as long as the hazards remain eliminated 45 29 CFR 1910 146 Permit required Confined Spaces Standard NOTE Control of atmospheric hazards through forced air ventilation does not constitute elimination of the hazards Paragraph c 5 covers permit space entry where the employer can demonstrate that forced air ventilation alone will control all hazards in the space c 7 11 The employer shall document the basis for determining that all hazards in a perm
58. ecified equipment to determine that residual concentrations at the time of testing and entry are within the range of acceptable entry conditions Results of testing 1 e actual concentration etc should be recorded on the permit in the space provided adjacent to the stipulated acceptable entry condition 3 Duration of testing Measurement of values for each atmospheric parameter should be made for at least the minimum response time of the test instrument specified by the manufacturer 4 Testing stratified atmospheres When monitoring for entries involving a descent into atmospheres that may be stratified the atmospheric envelope should be tested a distance of approximately 4 feet 1 22 m in the direction of travel and to each side If a sampling probe is used the entrant s rate of progress should be slowed to accommodate the sampling speed and detector response 5 Order of testing A test for oxygen is performed first because most combustible gas meters are oxygen dependent and will not provide reliable readings in an oxygen deficient atmosphere Combustible gases are tested for next because the threat of fire or explosion is both more immediate and more life threatening in most cases than exposure to toxic gases and vapors If tests for toxic gases and vapors are necessary they are performed last 54 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix C Examples of Permit required Confined Space Programs Example 1
59. ected against the release of energy and material into the space by such means as blanking or blinding misaligning or removing sections of lines pipes or ducts a double block and bleed system lockout or tagout of all sources of energy or blocking or disconnecting all mechanical linkages Line breaking means the intentional opening of a pipe line or duct that is or has been carrying flammable corrosive or toxic material an inert gas or any fluid at a volume pressure or temperature capable of causing injury Non permit confined space means a confined space that does not contain or with respect to atmospheric hazards have the potential to contain any hazard capable of causing death or serious physical harm Oxygen deficient atmosphere means an atmosphere containing less than 19 5 percent oxygen by volume Oxygen enriched atmosphere means an atmosphere containing more than 23 5 percent oxygen by volume Permit required confined space permit space means a confined space that has one or more of the following characteristics 1 Contains or has a potential to contain a hazardous atmosphere 2 Contains a material that has the potential for engulfing an entrant 3 Has an internal configuration such that an entrant could be trapped or asphyxiated by inwardly converging walls or by a floor which slopes downward and tapers to a smaller cross section or 4 Contains any other recognized serious safety or health hazard Permit re
60. ectrical shock Electrical equipment used in cooker dryers shall be in serviceable condition 57 29 CFR 1910 146 Permit required Confined Spaces Standard Slips and falls Remove residual grease before entering cooker dryer Attendant The supervisor shall be the attendant for employees entering cooker dryers Permit The permit shall specify how isolation shall be done and any other preparations needed before making entry This is especially important in parallel arrangements of cooker dryers so that the entire operation need not be shut down to allow safe entry into one unit Rescue When necessary the attendant shall call the fire department as previously arranged Example 3 Workplace Workplaces where tank cars trucks and trailers dry bulk tanks and trailers railroad tank cars and similar portable tanks are fabricated or serviced A During fabrication These tanks and dry bulk carriers are entered repeatedly throughout the fabrication process These products are not configured identically but the manufacturing processes by which they are made are very similar Sources of hazards In addition to the mechanical hazards arising from the risks that an entrant would be injured due to contact with components of the tank or the tools being used there is also the risk that a worker could be injured by breathing fumes from welding materials or mists or vapors from materials used to coat the tank interior In addition many of these vapor
61. en below e Click the Done button when finished and you will be returned to the Permit Required Confined Spaces Program Main Screen Updating Your Information If there is a change in the person responsible for the program enter the new information following the steps provided above The information will be updated and saved by e PRCS Microsoft Access Overall PRCS Program Responsibility k E x File Edit At this workplace the person with overall responsibility for the permit required confined space program is Mame Mary white MOTE A corporate confined space entry program may be referenced in or attached to this program but cannot be used to replace the site specific information required in this program This program can be edited as necessary to concur with the corporate program Done D SIR ea 17 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Identification and Evaluation of Confined Spaces This section tells you how to enter information about the existence of and site policies regarding confined spaces It covers The existence of confined and permit required confined spaces at the workplace The specific locations and names of permit required confined spaces at the workplace The hazards of each permit required confined space The identity of individuals who perform initial confined space monitoring and hazard evaluation The location of records for
62. endanger entrants Engulfment means the surrounding and effective capture of a person by a liquid or finely divided flowable solid substance that can be aspirated to cause death by filling or plugging the respiratory system or that can exert enough force on the body to cause death by strangulation constriction or crushing Entry means the action by which a person passes through an opening into a permit required confined space Entry includes ensuing work activities in that space and is considered to have occurred as soon as any part of the entrant s body breaks the plane of an opening into the space Entry permit permit means the written or printed document that is provided by the employer to allow and control entry into a permit space and that contains the information specified in paragraph f of this section Entry supervisor means the person such as the employer foreman or crew chief responsible for determining if acceptable entry conditions are present at a permit space where entry is planned for authorizing entry and overseeing entry operations and for terminating entry as required by this section NOTE An entry supervisor also may serve as an attendant or as an authorized entrant as long as that person is trained and equipped as required by this section for each role he or she fills Also the duties of entry supervisor may be passed from one individual to another during the course of an entry operation Hazardous atmos
63. ersons Yes Oxygen Successfully completed required training Explosive L F L Is it current Toxic PPM 2 Tester s signature 9 Equipment N A Yes 3 Source isolation No Entry N A Yes No Direct reading gas monitor tested Pumps or lines blinded Safety harnesses and lifelines disconnected or blocked for entry and standby persons 4 Ventilation Modification N A Yes No Hoisting equipment Mechanical Powered communications Natural Ventilation only SCBA s for entry and standby persons 5 Atmospheric check after Protective Clothing isolation and Ventilation All electric equipment listed Oxygen gt 19 5 Class I Division I Group D Explosive L F L lt 10 and Non sparking tools Toxic PPM lt 10 PPM H S Time Tester s signature 6 Communication procedures 10 Periodic atmospheric tests Oxygen Time Oxygen Time 7 Rescue procedures Oxygen Time Oxygen Time Explosive Time Explosive Time _ Explosive Time Explosive Time _ Toxic _ Time _ C Toxic Time Toxic _ Time _ Toxic Time We have reviewed the work authorized by this permit and the information contained here in Written instructions and safety procedures have been received and are understood Entry cannot be approved if any squares are marked in the No column This permit is not valid unless all appropriate items are com
64. essary A mechanical device shall be available to retrieve personnel from vertical type permit spaces more than 5 feet 1 52 m deep k 4 If an injured entrant is exposed to a substance for which a Material Safety Data Sheet MSDS or other similar written information is required to be kept at the worksite that MSDS or written information shall be made available to the medical facility treating the exposed entrant 1 Employee participation 1 1 Employers shall consult with affected employees and their authorized representatives on the development and implementation of all aspects of the permit space program required by paragraph c of this section 1 2 Employers shall make available to affected employees and their authorized representatives all information required to be developed by this section 52 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix A Permit required Confined Space Decision Flow Chart Does the workplace contain Confined Spaces as defined by 1910 146 b ae Does the workplace contain Permit required Confined Spaces as defined by Con one 1910 146 b applicable OSHA standards YES Inform employees as required by 1910 146 c 2 NO Prevent employee entry as required by Will permit spaces be entered 1910 146 c 3 Do task from outside of space YES Task will be done by contractors employees Inform YES contractor as required by 1910 146 c 8 1 ii and iii 5 i
65. from a list Items in the list are provided to enable the entering of information and or to provide users some ideas on the information that is likely to be entered In many cases throughout e PRCS you can enter your own information into the fields in addition to selecting items from the picklist Entering and Deleting Information in Picklist Fields To view and select items from a picklist click on the picklist control on the right side of the picklist field see the screen shot of a picklist below Point and click on the item you want to select That item is then automatically entered into the field In some cases you may select multiple items from the list In that case select each applicable item in an individual picklist field as provided If you want to enter an item that is not provided in the picklist simply type the information into the field To remove an item either chosen or manually entered into a picklist field either select a new item from the picklist type over the existing entry or delete the entry entirely To entirely delete the entry click on the button to the left of the picklist field and hit the Delete key on your keyboard Microsoft Access Identification and Evaluation of Confined Spaces File Edit lej x Click this button to P one permit space that employees are not allowed to enter at this select the field for M Yes I No deletion Please enter the measures that are taken to prevent workers from enterin
66. g e PRCS Manual Entry Fields Section 4 Using e PRCS Manual Entry Fields Manual entry fields are fields that allow you to type information into e PRCS These fields typically follow a statement that prompts you to enter a person s name or identify a location or similar information Entering Information in Manual Entry Fields To enter information in a manual entry field place your cursor in the field where you want to enter information Then type the information for your site as prompted by e PRCS After entering information if you want to change it you can delete what you previously entered and type new information An example of a manual entry field is shown below NOTE Manual entry fields requiring a date are programmed to accept only dates and to not accept phrases Dates may only be entered numerically e g 01 12 2002 Microsoft Access Overall PROCS Program Responsibility File Edit At this workplace the person with overall responsibility for the permit required confined space program is Name lohn Smith NOTE A corporate confined space entry program may be referenced in or attached to this program but cannot be used to replace the site specific information required in this program This program can be edited as necessary to concur with the corporate program Done Fe we E EEE m f Using e PRCS Picklist Fields Picklist Fields Picklist fields are fields that allow you to select one or more items
67. g permit 2 required confined spaces Some examples of measures are provided in the picklist Measures taken to prevent workers from entering permit required confined spaces You can add items that dont appear in the picklist Picklist Control To view items in the Picklist ks picklist click the isi prkers do not Picklist Control Configuration of workplace list provided Other Space Location Tank 12 Space Name Entryway Hazardous Characteristics Hazardous atmosphere or potential for it Done Form view T f NN 10 Using e PRCS Option Buttons Option Buttons Option buttons allow you to select one or more items from a number of options Option buttons are used in e PRCS to allow users to select from a pre set list of options Using Option Buttons To select an item from an option list click the option box you want to select When you click the option box a checkmark will appear in the box indicating it is the option selected To change the option selected click on another option box or click the checked box again See below for an example of option buttons W Microsoft Access Identification and Evaluation of Confined Spaces File Edit Please select option from the list below as appropriate for this workplace P Option There are no confined spaces at this workplace Option 2 There are confined spaces at this workplace but they do not meet the definition of a pe
68. information for a space click the Next button to enter the next permit space for your site Follow the steps above for entering information about each space After entering every space at your workplace click the Done button and a third screen will appear e On the subsequent screen check either Yes or No to indicate whether entry by employees into some permit spaces at your workplace is prohibited If you select No you complete this section of e PRCS and will return to the Permit Required Confined Spaces Program Main Screen If you select Yes you must complete the following Select from the picklist or type in the measures taken to prevent workers from entering these prohibited permit spaces Enter the locations and names of the permit spaces Select from the picklist or type in the specific hazardous characteristics associated with the spaces Note For Hazardous Characteristics you must select an item from the picklist or type in any other hazardous characteristic If the field is left blank the program will not mark the section as having been completed Click the Done button when finished and you will be returned to the Permit Required Confined Spaces Program Main Screen 22 Entering Site Information into e PRCS Identification and Evaluation of Confined Spaces Sub form views are below Main Screen for Entering Permit Space Hazards Option 4 Microsoft Access Identification and Evaluat
69. ing ccccceeceeeseeeeeeseeteeeaeeees 54 CONTENTS Appendix C Examples of Permit required Confined Space Programs 55 Appendix D Confined Space Pre Entry Check List ccccccececeeeeseeeeeeeeeees 60 Appendix E Sewer System Entry cccccccceccceccceecaeeseeecececeeceessaeeceeeseeeseeenes 62 Non Mandatory Appendix F Rescue Team or Rescue Service Evaluation CAST na E O 63 Appendix B Web Addresses for Confined Spaces Resources c cseeeeeeeees 66 ili Preface Preface The U S Department of Labor s DOL s Occupational Safety and Health Administration OSHA designed e PRCS to help employers comply with 29 CFR 1910 146 and develop a written permit required confined spaces program Version 1 0 reflects revisions corrections and clarifications of 29 CFR 1910 146 published by OSHA in the Federal Register on December 1 1998 This version is designed to run in the Windows 95 or later environment e PRCS can be used in conjunction with OSHA s Confined Spaces Advisor see the Confined Spaces Resources section of the software accessible from the main screen The Confined Spaces Advisor helps you identify confined spaces and determine whether they are permit required e PRCS assists you in preparing a written program for permit required confined spaces you identify Together these tools should help you understand your requirements under the standard more clearly so that you can p
70. ing developed e To save the data entered click the Add New Site button After entering the required information and clicking the Add New Site button the e PRCS Sections will appear In addition the site you entered will appear in the Select a Site window e PRCS can prepare confined spaces programs for a number of sites To add additional sites click Add New Site button After entering the information as described above click either the Update Site button or the Add New Site button Your new site will appear in the Select a Site window Microsoft Access Site Edit El x File Edit l x Site Window Select the site for which you want to enter information or print preview a report Permit Required Confined Spaces Program Selecta Site Site Hame ABC Testing eu Date of Program 10 28 2002 Author John Smith Organization XYZ Incorporated AddNewsite mesie Delete site e l Site Editing Buttons Hi ie Jo Back to Main Menu e PRCS Sections Text of 1910 146 Print Preview Buttons General Site Information Preview Program 1 1 Overall PRCS Program Responsibility 1 2 Identification and Evaluation of Confined Spaces 1 3 Prevention of Unauthorized Entry 1 4 Entry Equipment and PPE O 1 5 Rescue and Emergency Procedures e PRCS Sections Site specific information is entered in these sections Double click on each section above to enter si
71. involved with a permit required confined space entry can safely enter into and work within the space Attendant means an individual stationed outside one or more permit spaces who monitors the authorized entrants and who performs all attendant s duties assigned in the employer s permit space program Authorized entrant means an employee who is authorized by the employer to enter a permit space Blanking or blinding means the absolute closure of a pipe line or duct by the fastening of a solid plate such as a spectacle blind or a skillet blind that completely covers the bore and that is capable of withstanding the maximum pressure of the pipe line or duct with no leakage beyond the plate Confined space means a space that 1 Is large enough and so configured that an employee can bodily enter and perform assigned work and 2 Has limited or restricted means for entry or exit for example tanks vessels silos storage bins hoppers vaults and pits are spaces that may have limited means of entry and 3 Is not designed for continuous employee occupancy Double block and bleed means the closure of a line duct or pipe by closing and locking or tagging two in line valves and by opening and locking or tagging a drain or vent valve in the line between the two closed valves Emergency means any occurrence including any failure of hazard control or monitoring equipment or event internal or external to the permit space that could
72. ion for each space e Select from the picklist or type in the monitoring instruments for monitoring the space Note the Oxygen Meter and Combustible Gas Indicator are pre selected for each permit space where you indicated there is a potential hazardous atmosphere You may delete these entries if there is no potential for such conditions in the space You must however choose or enter at lease one monitoring instrument since you indicated there is a hazardous atmosphere associated with the space You can enter None for spaces containing no hazardous atmospheres e Select from the picklist or type in the equipment used to ventilate and purge the space You can enter None for spaces containing no hazardous atmospheres e Select from the picklist or type in the PPE that entrants will wear when entering the space You can enter None for spaces not requiring PPE 28 Entering Site Information into e PRCS Entry Equipment and PPE Select from the picklist or type in the equipment necessary at the permit space for entrant rescue Select or type in the communication equipment used to monitor and alert entrants Select or type in the barriers and shields required to protect entrants from external hazards Type the lighting equipment necessary to allow entrants to work safely and exit quickly during emergencies Enter any other equipment necessary to provide safe entry and entrant rescue e Click the Done button when finished and y
73. ion of Confined Spaces File Edit x Who evaluated your workplace and determined that there are permit required Spaces Name John Smith Please enter the location where a copy of the evaluation is stored Location main office At the workplace the personnel responsible for performing initial atmospheric monitoring of all confined spaces and evaluating and interpreting the data gathered are Name s John Smith Please enter the location where records of atmospheric data are retained Location main office In the form below enter each permit required confined space that your workers enter at this workplace and complete all the blanks regarding the space s hazards Enter each space individually with its corresponding safety and health hazards Please complete the fields using the picklists where provided You can add items that dont appear in the picklists Previous Next Delete Record Space Location Tank 1 Space Name hatch Delete Record amen Button Use this Does this space contain a hazardous atmosphere or the potential for one ee delete Done x spaces from e PRCS Form view Subform 1 Yes is Selected for Hazardous Atmosphere and Yes is Selected for Alternative Entry Previous Hest Delete Record Space Location Bldg 2 Space Name Boiler 1 j Entry Hazards Does this space contain a hazardous atmosphere or the potential for one ves No Hazardous Atmos note
74. ion of the Permit Required Confined http www osha gov pls oshaweb owadisp show_documen Spaces PRCS Standards 29 CFR 1910 146 05 05 95 t p table DIRECTIVES amp p _ id 1582 STD 2 4 1 29 CFR 1915 Subpart B Confined and http www osha gov pls oshaweb owadisp show_documen Enclosed Spaces and Other Dangerous Atmospheres in t p table DIRECTIVES amp p _ id 1800 Shipyard Employment Inspection Procedures and Interpretive Guidance 06 23 95 Additional Compliance Assistance Resources FAQs Frequently Asked Questions FAQs about Permit http www osha gov html fag confinedspaces html Required Confined Spaces Standard Confined Space Hazards Small Business Outreach http www osha gov SLTC smallbusiness sec12 html Training Program Instructional Guide OSHA Training Institute 1997 Permit required Confined Spaces http www osha gov SLTC smallbusiness sec13 html Small Business Outreach Training Program Instructional Guide OSHA Training Institute 1997 provides links to numerous resources concerning confined spaces OSHA Interpretations You may search the OSHA on line http www osha gov pls oshaweb owasrch search_ form p database of interpretations doc _type INTERPRETATIONS amp p toc level 0 oC eeparrtmentiof Energy Technical Reference OTR Confined Space Entry http tis hg eh doe gov docs osh_tr ch4 html contains elements of the DOE confined spaces program Health and Safety Plan Guidelines Confined Space
75. istence of confined or permit required confined spaces on the site e Click the Done button when finished and you will be returned to the Permit Required Confined Spaces Program Main Screen e Your program is complete and you do not need to complete sections 1 3 through 1 5 of e PRCS Note The permit required confined spaces standard only requires a written permit space program when the employer decides that his or her employees will enter permit spaces Microsoft Access Identification and Evaluation of Confined Spaces File Edit Please select option from the list below as appropriate for this workplace ad Option There are no confined spaces at this workplace Option2 V There are confined spaces at this workplace but they do not meet the definition of a permit required confined space Help Button Criteria of confined Option 4 There are permit required confined spaces at this workplace and our spaces and permit workers enter at least one of them required confined This evaluation was made on 10 29 2002 Spaces This workplace was carefully evaluated and it was determined that there are confined spaces at this workplace but they do not meet the definition of a permit required confined space This determination was made by Name John Smith Done Options There are permit required confined spaces at this workplace however our workers do not enter these spaces Form View a NUM
76. it program and permit based on evaluation of entry program No re entry until program and by entrants attendants testers and preparers etc permit is amended May require new program CONTINUE 1Spaces may have to be evacuated and re evaluated if hazards arise during entry 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix B Procedures for Atmospheric Testing Atmospheric testing is required for two distinct purposes evaluation of the hazards of the permit space and verification that acceptable entry conditions for entry into that space exist 1 Evaluation testing The atmosphere of a confined space should be analyzed using equipment of sufficient sensitivity and specificity to identify and evaluate any hazardous atmospheres that may exist or arise so that appropriate permit entry procedures can be developed and acceptable entry conditions stipulated for that space Evaluation and interpretation of these data and development of the entry procedure should be done by or reviewed by a technically qualified professional e g OSHA consultation service or certified industrial hygienist registered safety engineer certified safety professional certified marine chemist etc based on evaluation of all serious hazards 2 Verification testing The atmosphere of a permit space which may contain a hazardous atmosphere should be tested for residues of all contaminants identified by evaluation testing using permit sp
77. it space have been eliminated through a certification that contains the date the location of the space and the signature of the person making the determination The certification shall be made available to each employee entering the space or to that employee s authorized representative c 7 iv If hazards arise within a permit space that has been declassified to a non permit space under paragraph c 7 of this section each employee in the space shall exit the space The employer shall then reevaluate the space and determine whether it must be reclassified as a permit space in accordance with other applicable provisions of this section c 8 When an employer host employer arranges to have employees of another employer contractor perform work that involves permit space entry the host employer shall c 8 Inform the contractor that the workplace contains permit spaces and that permit space entry is allowed only through compliance with a permit space program meeting the requirements of this section c 8 4i Apprise the contractor of the elements including the hazards identified and the host employer s experience with the space that make the space in question a permit space c 8 i1 Apprise the contractor of any precautions or procedures that the host employer has implemented for the protection of employees in or near permit spaces where contractor personnel will be working c 8 4v Coordinate entry operations with the contrac
78. lan and implement effective confined space procedures A written PRCS program generated with this software does not relieve you from your obligation as an employer to comply with the requirements of 29 CFR 1910 146 If the information you enter into the program is accurate and informed however the written program generated by this software is likely to be consistent with OSHA s standard You can then use the written program to guide you in implementing effective procedures To review your obligations under 29 CFR 1910 146 please see the text of the standard in Appendix A of this manual Before you prepare your program please read Qualifications of the Person Preparing Your Program on page 2 This program was developed and is distributed by the U S DOL OSHA Office of Health Enforcement OSHA gratefully acknowledges the input of private individuals and industry labor and public interest organizations during preparation of this program Advanced Technologies and Laboratories Inc ATL a consulting firm specializing in occupational and environmental health assisted OSHA in developing e PRCS and provides user support The program was developed in Microsoft Access using Visual Basic programming The run time version of the program uses the Access Runtime distribution program Microsoft Access is a trademark of Microsoft Corporation Send your questions comments or suggestions to e PRCS OSHA Office of Health Enforcement U S Depa
79. le for inspection by employees and their authorized representatives You must also ensure that contractors working at your site are aware of the permit spaces and that contractor entry into permit spaces is coordinated and performed according to a permit spaces program that meets 1910 146 Your written permit space program will assist in documenting the identity and evaluation of permit spaces efforts to prevent unauthorized entry entry and rescue procedures employee training and your entry permit system Ongoing evaluation of workplace conditions and entry operations is an important factor in complying with 1910 146 and protecting your employees Additional or new hazards may be introduced when new or unique entry operations are performed within a permit space In addition changes in non permit confined spaces may create or introduce a hazard that would necessitate reevaluation and in some cases reclassification of the spaces as permit spaces Your written program must address these issues It is however up to you to implement the procedures and employee protections required by the OSHA standard The Written Confined Spaces Program For additional information concerning OSHA s permit required confined spaces standard you should open the Confined Spaces Resources section of e PRCS This section of e PRCS provides World Wide Web WWW links to 29 CFR 1910 146 and compliance assistance material available on the OSHA web site and other non OSHA we
80. lect either Option 1 or Option 2 for each permit space to indicate whether on site personnel and or an outside response organization performs permit required confined space rescue for the workplace For example if all option 1 permit spaces are changed to option 2 permit spaces then the information entered for option 1 will be lost If you have previously entered information based on an option and then change to a different option you face the risk of losing the previously entered information When you have changed an option and returned to the main screen the previously entered data may be deleted from e PRCS This is nota problem if you truly intended to change the option If however you did not intend for the change you must select your original option and re enter the information 4 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix A OSHA s Permit required Confined Spaces Standard 29 CFR 1910 146 Permit required Confined Spaces a Scope and application This section contains requirements for practices and procedures to protect employees in general industry from the hazards of entry into permit required confined spaces This section does not apply to agriculture to construction or to shipyard employment Parts 1928 1926 and 1915 of this chapter respectively b Definitions Acceptable entry conditions means the conditions that must exist in a permit space to allow entry and to ensure that employees
81. ment Inspection Procedures and Interpretive Guidance 06 23 95 Additional Compliance Assistance Resources Fome O CE f 14 Entering Site Information into e PRCS Entering a New Site Section 5 Entering Site Information into e PRCS Entering a New Site Workplace This section tells you how to add a new site or update general information about a site you previously entered It covers e Layout and use of the Permit Required Confined Spaces Program main screen e Entering your initial program information site identification and e Updating your program information section 6 of this manual provides more indepth instruction and guidance regarding the printing and previewing of your written program Working with the Permit Required Confined Spaces Program Main Screen The main screen for entering site information opens when you click on the Prepare a Site Specific PRCS Program button on the e PRCS Main Menu A view of the main screen is shown on the next page It includes fields to enter your general site information and options to print preview your program view the text of 29 CFR 1910 146 and open the screens to enter your site information in the e PRCS sections Briefly the buttons on the main screen have the following functions Button Function Add New Site Record Save new or updated site information Update Site Record save updated site information Delete Site Delete a selected site Print Progr
82. move an item you chose or manually entered into a picklist field either select a new item from the picklist type over the existing entry or delete the entry entirely To delete the entry click on the button to the left of the picklist field and hit the Delete key on your keyboard e Click the Done button on each screen as you finish When you click the Done button on the third screen of this section you will return to the Permit Required Confined Spaces Program Main Screen 25 Entering Site Information into e PRCS Prevention of Unauthorized Entry Prevention of Unauthorized Entry This section tells you how to enter information about your methods of informing workers of the existence location and dangers of permit spaces at your workplace What You Need The information you need to complete this section of e PRCS is e The methods of informing workers of the existence location and dangers of permit spaces at your workplace e g signs or training Entering Your Information into e PRCS To enter your information about prevention of unauthorized entry e Type in the methods used to inform workers of the existence location and dangers of permit spaces at the workplace e g signs or training e Click the Done button when finished and you will return to the Permit Required Confined Spaces Program Main Screen Updating Your Information If there is a change in the methods enter the new information following the
83. must ensure that no breaching procedure used for rescue would violate terms of the entry permit For instance if the tank must be breached by cutting with a torch the tank surfaces to be cut must be free of volatile or combustible coatings within 4 inches 10 16 cm of the cutting line and the atmosphere within the tank must be below the LFL Retrieval line and harnesses The retrieval lines and harnesses generally required under this standard are usually impractical for use in tanks because the internal configuration of the tanks and their interior baffles and other structures would prevent rescuers 58 29 CFR 1910 146 Permit required Confined Spaces Standard from hauling out injured entrants However unless the rescue procedure calls for breaching the tank for rescue the rescue team shall be trained in the use of retrieval lines and harnesses for removing injured employees through manholes B Repair or service of used tanks and bulk trailers Sources of hazards In addition to facing the potential hazards encountered in fabrication or manufacturing tanks or trailers which have been in service may contain residues of dangerous materials whether left over from the transportation of hazardous cargoes or generated by chemical or bacterial action on residues of non hazardous cargoes Control of atmospheric hazards A used tank shall be brought into areas where tank entry is authorized only after the tank has been emptied cleansed without
84. must stay away from the permit space 1 8 11 Advise the unauthorized persons that they must exit immediately if they have entered the permit space and 1 8 i11 Inform the authorized entrants and the entry supervisor if unauthorized persons have entered the permit space 1 9 Performs non entry rescues as specified by the employer s rescue procedure and 1 10 Performs no duties that might interfere with the attendant s primary duty to monitor and protect the authorized entrants j Duties of entry supervisors The employer shall ensure that each entry supervisor j 1 Knows the hazards that may be faced during entry including information on the mode signs or symptoms and consequences of the exposure j 2 Verifies by checking that the appropriate entries have been made on the permit that all tests specified by the permit have been conducted and that all procedures and equipment specified by the permit are in place before endorsing the permit and allowing entry to begin j 3 Terminates the entry and cancels the permit as required by paragraph e 5 of this section j 4 Verifies that rescue services are available and that the means for summoning them are operable j 5 Removes unauthorized individuals who enter or who attempt to enter the permit space during entry operations and j 6 Determines whenever responsibility for a permit space entry operation is transferred and at intervals dictated by the hazards and o
85. n s you selected After you have completed entering the information below for the option s chosen you will be returned to the Permit Required Confined Spaces Program Main Screen If Option 1 was selected for any of your spaces e Enter the name of the organization primary contact person s name address and phone number of the outside organization who will provide confined space rescue for your workplace e Type the name of the person at the response organization who was contacted to discuss and determine that organization s ability to provide the necessary rescue services e Inthe next field enter the name of the person at your workplace who evaluated the chosen rescue organization e Enter the date of the evaluation e Type the name of the person at your organization who informed the selected rescue service of permit space hazards e Inthe last field type the procedures for contacting this rescue organization in the event of an emergency during permit space entry e Click the Done button If Option 2 was selected for any of your spaces e Enter the means used to summon the on site confined space rescue team e g 2 way radio beeper alarm etc e Enter the name of each site worker designated to provide permit space rescue during a permit space emergency Enter each name on a separate line e Enter the name of each site worker certified in CPR and basic first aid who will provide initial care to rescued entrants in an emerge
86. ncy Enter each name on a separate line e Select the interval at which permit space rescue rehearsals are held by checking the appropriate option box or entering the number of months in the Every ___ months field e Inthe next field enter the name of the person at your workplace who evaluated your employees who will perform rescue services e Enter the date of the evaluation e Click the Done button to return to the Permit Required Confined Spaces Program Main Screen 32 Entering Site Information into e PRCS Rescue and Emergency Procedures Updating Your Information You may need to update your information concerning your rescue and emergency procedures to reflect a change in policies personnel or rescue organizations To update your program If information has changed select the option that reflects the policy and procedures for your site Note Information entered for a particular option will be lost if all of the permit spaces are changed to the other option e g if option 1 is selected for three permit spaces information is entered for option 1 and then option 1 for those three permit spaces is changed to option 2 Change or enter the information in the fields as needed For example to remove the name of a designated emergency rescuer or a person certified in first aid and CPR under Option 2 either type over the existing name s with a new name or delete the entry entirely To delete the entry click on the button
87. nd practices necessary for safe permit space entry operations including but not limited to the following d 3 G Specifying acceptable entry conditions d 3 41 Providing each authorized entrant or that employee s authorized representative with the opportunity to observe any monitoring or testing of permit spaces d 3 i11 Isolating the permit space d 3 Qav Purging inerting flushing or ventilating the permit space as necessary to eliminate or control atmospheric hazards d 3 v Providing pedestrian vehicle or other barriers as necessary to protect entrants from external hazards and 46 29 CFR 1910 146 Permit required Confined Spaces Standard d 3 vi Verifying that conditions in the permit space are acceptable for entry throughout the duration of an authorized entry d 4 Provide the following equipment specified in paragraphs d 4 1 through d 4 ix of this section at no cost to employees maintain that equipment properly and ensure that employees use that equipment properly d 4 G Testing and monitoring equipment needed to comply with paragraph d 5 of this section d 4 1 Ventilating equipment needed to obtain acceptable entry conditions d 4 111 Communications equipment necessary for compliance with paragraphs h 3 and 1 5 of this section d 4 av Personal protective equipment insofar as feasible engineering and work practice controls do not adequately protect employees d 4
88. needed 62 29 CFR 1910 146 Permit required Confined Spaces Standard Non Mandatory Appendix F Rescue Team or Rescue Service Evaluation Criteria 1 This appendix provides guidance to employers in choosing an appropriate rescue service It contains criteria that may be used to evaluate the capabilities both of prospective and current rescue teams Before a rescue team can be trained or chosen however a satisfactory permit program including an analysis of all permit required confined spaces to identify all potential hazards in those spaces must be completed OSHA believes that compliance with all the provisions of 1910 146 will enable employers to conduct permit space operations without recourse to rescue services in nearly all cases However experience indicates that circumstances will arise where entrants will need to be rescued from permit spaces It is therefore important for employers to select rescue services or teams either on site or off site that are equipped and capable of minimizing harm to both entrants and rescuers if the need arises 2 For all rescue teams or services the employer s evaluation should consist of two components an initial evaluation in which employers decide whether a potential rescue service or team is adequately trained and equipped to perform permit space rescues of the kind needed at the facility and whether such rescuers can respond in a timely manner and a performance evaluation in which employers mea
89. ng entry Attendant The area supervisor shall designate an employee to maintain communication by employer specified means with employees working in tanks to ensure their safety The attendant may not enter any permit entry confined space to rescue an entrant or for any other reason unless authorized by the rescue procedure and even then only after calling the rescue team and being relieved by an attendant or another worker Communications and observation Communications between attendant and entrant s shall be maintained throughout entry Methods of communication that may be specified by the permit include voice voice powered radio tapping or rapping codes on tank walls signalling tugs on a rope and the attendant s observation that work activities such as chipping grinding welding spraying etc which require deliberate operator control continue normally These activities often generate so much noise that the necessary hearing protection makes communication by voice difficult Rescue procedures Acceptable rescue procedures include entry by a team of employee rescuers use of public emergency services and procedures for breaching the tank The area permit specifies which procedures are available but the area supervisor makes the final decision based on circumstances Certain injuries may make it necessary to breach the tank to remove a person rather than risk additional injury by removal through an existing manhole However the supervisor
90. ntry Equipment and PPE Microsoft Access Entry Equipment and PPE f x File Edit laj x This section contains the Hazards of the Space Entered in Section 1 2 information you entered Hazardous Atmos Any Recognized Other S H Hazard Flammable combustible gases Methane Connecting ducts in Section 1 2 about Oxygen levels below 19 5 i Toxic gases hydrogen sulfide each permit space The NR SEP EEK TARE v f ngulfment Hazard one onfiguration Hazard Yes information is provided _ Click these buttons to here to assist you in TOE S EEA e view the permit n the fields below indicate the permit required confined space entering necessary entry specific equipment and PPE required for entry Please complete the spaces you have fields using the picklists provided You can add items that don t r r I equipment To edit this spar Hike pees 2 entered for the site information you must do Permit Space Location Makt o so in Section 1 2 Permit Space Name hatch Monitoring Instrument s Oxygen Meter Combustible Gas Indicator Yentilating Purging Equipment g Blowers p Click on the E button to the left for deletion Personal Protective Equipment PPE Hard Hat p Fay Ear Plugs z W Safety Glasses z g Escape SCBA ww Rescue and Emergency Equipment Tripod and winch system Full body harness Communication equipment to monitor entrants and alert entrants of the
91. o view the next page click on the first navigation button to the right of the page number To jump to the last page of your program click on the second button to the right of the page number See the illustrations below and on the following page To get a closer or wider view of your program click on the page on the screen To zoom out get a broader view click on the page once To zoom in get a closer view click on the program again When zoomed in on a page you may use the scroll bars on the right side and bottom of the screen to move the page up and down and back and forth To return to the Main Screen click the Close Window button in the upper right corner of the screen Zoomed Out Preview of Program Microsoft Access Permit Required Confined Spaces Program File Edit Close Window 18 eE oe BED COSFAREDSPACES a a elena of ikl ike saps Mir GP h dipio H PETIM b manila al pamik ryan ma Ciri hd dpi Button Click he ae ee Ge fae te ed Cd Le ee i this button to eae sete See exit the current screen Th pP dh a Eih r b pH its i ee Le dph prr a Medbh k chapghg vorp Ucecceabler o aith op iin The progr W r bie Fry kag corked che bibb h PIN c d pH pe PRS Pi ahh Ea b pH dhli H d codhi proh Eih ba b pH Eb IP Phr cr PIAM dhari H Pie eet ie ee dpa Me Oe PU a Pe Bo pcg Pd Be eid iil Ma Pe e FPHPhhi dh al Ibe pa Se pii ld coed ek H aaa Panel wl m key h Pao 1I hmb eel E Pe eel gee Jer SR cndbi Bult Ble cd i a
92. ocation and name of each permit space The entry hazards of each permit space atmospheric engulfment configuration and any other recognized safety and health hazard Whether the space meets the criteria for alternative entry procedures Whether the space can be re classified as a non permit space and Whether the space contains Immediately Dangerous to Life or Health IDLH or other conditions that require standby personnel for immediate entrant rescue e The measures taken to prevent workers from entering spaces that have been designated as permit spaces that workers do not enter Prevention of Unauthorized Entry e The methods used to inform workers of the existence location and dangers of permit spaces at the workplace Getting Started Information Needed to Complete Your Program Entry Equipment and PPE The monitoring instruments for monitoring and evaluating the permit space s atmosphere The equipment used to ventilate or purge the permit space The PPE to be worn by entrants The rescue and emergency equipment for rescuing entrants from the permit space in case of emergency The communication equipment necessary for communication between entrants and attendant s The barriers and shields used to protect entrants from external hazards pedestrians vehicles or other hazards The lighting equipment necessary for safe work and quick exit from the space and Any other necessary equipment for safe entry and rescue of en
93. on e PRCS screens where they are needed Some of the e PRCS screens do not have scroll bars Done Buttons Each e PRCS and Help section contains a Done button that allows you to exit the screen The Done buttons are placed at the bottom of each of these screens When you are finished entering or reviewing the information in a section click on the Done button to move to the next screen or return to the previous screen as appropriate Alternatively click on the Close Window button as described in the next section to exit a screen Close Window Buttons Close Window buttons allow you to exit the current screen you are viewing To close the screen you are viewing click the Close Window button that is located in the upper right corner of the Microsoft Access Identification and Evaluation of Confined Spaces Close Program Button Click this File Edit Who evaluated your workplace and determined that there are permit required spaces button to exit the e Name MEE PRCS program Please enter the location where a copy of the evaluation is stored Location main office At the workplace the personnel responsible for performing initial atmospheric E monitoring of all confined spaces and evaluating and interpreting the data gathered are Close Window Vi CETER Button Click this Please enter the location where records of atmospheric data are retained button to exit the Location main office IRE current screen In
94. onfined spaces program and procedures must be updated to reflect the changes The involvement of qualified safety and health staff will ease the development and maintenance of your confined spaces program and help to ensure the well being of your employees The Written Confined Spaces Program Section 2 The Written Confined Spaces Program This section describes the OSHA standard that requires you to develop and implement a written permit required confined space program for protecting your employees OSHA s Permit Required Confined Spaces Standard The OSHA standard that addresses confined spaces is 29 CFR 1910 146 Permit required confined spaces see Appendix A of this manual The standard contains requirements for practices and procedures to protect your employees from the hazards of entry into permit required confined spaces permit spaces You are required to first evaluate the workplace to determine if any spaces at your workplace are permit required confined spaces If there are permit spaces you must inform your exposed employees of the existence location and danger posed by the spaces If you decide that your employees will enter permit spaces you must also develop and implement a written permit space program in accordance with 1910 146 d The function of e PRCS is to assist you with the development of this written program The written program is important for ensuring a systematic approach to permit space entry operations As the
95. osacataanoeata tanec aba canes ate enneatamanata marin 13 CONMMEG SPACES IREOSOUICES i ssicvcscsisincavssssevncgnaderavanatadunosascencdasuvaeuiansbuanianduxeweneuneunts 14 Section 5 Entering Site Information into e PRCS ee eccee cece eneeeeseneeeenenees 15 Entering a New Site WorkplaCe sussevsscvesdessavszdvacevseditvevandsaveunndeasaraudeacexandeaiexandeaiduaye 15 Overall PRCS Program Responsibility ccccccccceccceeeceeseeeseeeceeseeeseeeseeeeeesaees 17 Identification and Evaluation of Confined Spaces ccccccsecceeeseeeeeeeeeeeeeeeeeeees 18 Prevention of Unauthorized Entry cccccccecccecceeceeeceeeseeeceeeseeseeeseeceeeseeeeeeeaes 26 EOW EE GUIDIMCIIE GING PP Enseres E EENEN 28 Rescue and Emergency Procedures cccccscccecceeceeeceeceeeceecuesaeeceesueeceesensaeesass 31 Section 6 Viewing and Printing Your Written Confined Spaces Program 37 VICWINO VOU PTOL AM rioei eseecbsGutaeabateeeedeetetaneneeetenceetune cee sueGs 37 HUNG YoUr Progia Meena E T 39 Section 7 Troubleshooting cccccscceeceeeceneeeeceeeeneeeeseneenesensonseeesonsenesensoneseesonees 40 Appendix A OSHA s Permit required Confined Spaces Standard 00 42 29 CFR 1910 146 Permit required Confined Spaces cccccccceeeeeeeeeeeeeeeeeeeeees 42 Appendix A Permit required Confined Space Decision Flow Chart 53 Appendix B Procedures for Atmospheric Test
96. ou will be returned to the Permit Required Confined Spaces Program Main Screen You may select multiple items from each of the picklists on this screen In addition you may type in items that do not appear in the picklists Specify the particular equipment where the picklist items indicate that you do so e g Other specify Chemical protective clothing specify type Gloves specify type etc TIP For help using the picklists see Using e PRCS Picklist Fields on page 10 of this manual Updating Your Information You may need to update the entry equipment and PPE for a space based on new hazards associated with the space control or elimination of hazards within the space or the periodic evaluation of your permit space entry procedures and program To update the equipment for a permit space e Select the permit space for which you want to change or add information by using the Next and Previous buttons e Change the information in the fields as needed To remove an item either chosen or manually entered into a picklist field either select a new item from the picklist type over the existing entry or delete the entry entirely To delete the entry click on the button to the left of the picklist field and hit the Delete key on your keyboard e Click the Done button when finished and you will returned to the Permit Required Confined Spaces Program Main Screen 29 Entering Site Information into e PRCS E
97. perations performed within the space that entry operations remain consistent with terms of the entry permit and that acceptable entry conditions are maintained k Rescue and emergency services k 1 An employer who designates rescue and emergency services pursuant to paragraph d 9 of this section shall k 1 Evaluate a prospective rescuer s ability to respond to a rescue summons in a timely manner considering the hazard s identified Note to paragraph k 1 i What will be considered timely will vary according to the specific hazards involved in each entry For example 1910 134 Respiratory Protection requires that employers provide a standby person or persons capable of immediate action to rescue employee s wearing respiratory protection while in work areas defined as IDLH atmospheres k 1 i1 Evaluate a prospective rescue service s ability in terms of proficiency with rescue related tasks and equipment to function appropriately while rescuing entrants from the particular permit space or types of permit spaces identified k 1 i1 Select a rescue team or service from those evaluated that SI 29 CFR 1910 146 Permit required Confined Spaces Standard k 1 G11 A Has the capability to reach the victim s within a time frame that is appropriate for the permit space hazard s identified k 1 11 B Is equipped for and proficient in performing the needed rescue services k 1 iv Inform each rescue team or ser
98. phere means an atmosphere that may expose employees to the risk of death incapacitation impairment of ability to self rescue that 1s escape unaided from a permit space injury or acute illness from one or more of the following causes 1 Flammable gas vapor or mist in excess of 10 percent of its lower flammable limit LFL 2 Airborne combustible dust at a concentration that meets or exceeds its LFL 42 29 CFR 1910 146 Permit required Confined Spaces Standard NOTE This concentration may be approximated as a condition in which the dust obscures vision at a distance of 5 feet 1 52 m or less 3 Atmospheric oxygen concentration below 19 5 percent or above 23 5 percent 4 Atmospheric concentration of any substance for which a dose or a permissible exposure limit is published in Subpart G Occupational Health and Environmental Control or in Subpart Z Toxic and Hazardous Substances of this Part and which could result in employee exposure in excess of its dose or permissible exposure limit NOTE An atmospheric concentration of any substance that is not capable of causing death incapacitation impairment of ability to self rescue injury or acute illness due to its health effects is not covered by this provision 5 Any other atmospheric condition that is immediately dangerous to life or health NOTE For air contaminants for which OSHA has not determined a dose or permissible exposure limit other sources of information such
99. pleted Permit Prepared By Supervisor apes w o Approved By Unit Supervisor Reviewed By Cs Operations Personnel printed name signature This permit to be kept at job site Return job site copy to Safety Office following job completion Copies White Original Safety Office Yellow Unit Supervisor Hard Job site 60 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix D Confined Space Pre Entry Check List cont Appendix D 2 ENTRY PERMIT PERMIT VALID FOR 8 HOURS ONLY ALL COPIES OF PERMIT WILL REMAIN AT JOB SITE UNTIL JOB IS COMPLETED DATE SITE LOCATION and DESCRIPTION PURPOSE OF ENTRY SUPERVISOR S in charge of crews Type of Crew Phone COMMUNICATION PROCEDURES RESCUE PROCEDURES PHONE NUMBERS AT BOTTOM BOLD DENOTES MINIMUM REQUIREMENTS TO BE COMPLETED AND REVIEWED PRIOR TO ENTRY REQUIREMENTS COMPLETED DATE TIME REQUIREMENTS COMPLETED DATE TIME Lock Out De energize Try out Full Body Harness w D ring Line s Broken Capped Blanked Emergency Escape Retrieval Equip Purge Flush and Vent Lifelines Ventilation Fire Extinguishers Secure Area Post and Flag Lighting Explosive Proof Breathing Apparatus Protective Clothing Resuscitator Inhalator Respirator s Air Purifying Standby Safety Personnel Burning and Welding Permit Note Items that do not apply en
100. ployees of one employer do not endanger the employees of any other employer d 12 Develop and implement procedures such as closing off a permit space and canceling the permit necessary for concluding the entry after entry operations have been completed d 13 Review entry operations when the employer has reason to believe that the measures taken under the permit space program may not protect employees and revise the program to correct deficiencies found to exist before subsequent entries are authorized and NOTE Examples of circumstances requiring the review of the permit space program are any unauthorized entry of a permit space the detection of a permit space hazard not covered by the permit the detection of a condition prohibited by the permit the occurrence of an injury or near miss during entry a change in the use or configuration of a permit space and employee complaints about the effectiveness of the program d 14 Review the permit space program using the canceled permits retained under paragraph e 6 of this section within 1 year after each entry and revise the program as necessary to ensure that employees participating in entry operations are protected from permit space hazards NOTE Employers may perform a single annual review covering all entries performed during a 12 month period If no entry is performed during a 12 month period no review is necessary Appendix C to section 1910 146 presents examples of permit space
101. quired confined space program permit space program means the employer s overall program for controlling and where appropriate for protecting employees from permit space hazards and for regulating employee entry into permit spaces Permit system means the employer s written procedure for preparing and issuing permits for entry and for returning the permit space to service following termination of entry Prohibited condition means any condition in a permit space that is not allowed by the permit during the period when entry is authorized 43 29 CFR 1910 146 Permit required Confined Spaces Standard Rescue service means the personnel designated to rescue employees from permit spaces Retrieval system means the equipment including a retrieval line chest or full body harness wristlets if appropriate and a lifting device or anchor used for non entry rescue of persons from permit spaces Testing means the process by which the hazards that may confront entrants of a permit space are identified and evaluated Testing includes specifying the tests that are to be performed in the permit space NOTE Testing enables employers both to devise and implement adequate control measures for the protection of authorized entrants and to determine if acceptable entry conditions are present immediately prior to and during entry c General requirements c 1 The employer shall evaluate the workplace to determine if any spaces are permi
102. rescue service properly package and retrieve victims from a permit space that has a limited size opening less than 24 inches 60 9 cm in diameter limited internal space or internal obstacles or hazards 9 If necessary can the rescue service safely perform an elevated high angle rescue 10 Does the rescue service have a plan for each of the kinds of permit space rescue operations at the facility Is the plan adequate for all types of rescue operations that may be needed at the facility Teams may practice in representative spaces or in spaces that are worst case or most restrictive with respect to internal configuration elevation and portal size The following characteristics of a practice space should be considered when deciding whether a space is truly representative of an actual permit space 1 Internal configuration a Open there are no obstacles barriers or obstructions within the space One example is a water tank b Obstructed the permit space contains some type of obstruction that a rescuer would need to maneuver around An example would be a baffle or mixing blade Large equipment such as a ladder or scaffold brought into a space for work purposes would be considered an obstruction if the positioning or size of the equipment would make rescue more difficult 64 29 CFR 1910 146 Permit required Confined Spaces Standard 2 Elevation a Elevated a permit space where the entrance portal or opening is above
103. rkplace and determined that there are permit spaces at this workplace Page 14 4 ri al a ee ee eee ea st 38 Viewing and Printing Your Written Confined Spaces Program Printing Your Program To print your program select the site you want to print in the Select a Site window on the Main Screen Then click on the Print Report button When you click this button you will see a pop up screen see below indicating that the print process is underway and your print job is sent to your printer Microsoft Access Site Edit File Edit Permit Required Confined Spaces Program Selecta Site Site Hame ABC Testing Date of Program 10 28 2002 Author John Smith Organization XYZ Incorporated Add Hew Site Update Site Delete Site Mow printing page 1 of e PRCS Sections 1 1 Overall PROS Program Re 1 2 Identification and Evaluati 1 3 Prevention of Unauthorizer HP LaserJet 55i MX on WOLPHS hplaser_sw 1 4 Entry Equipment and PPE O 1 5 Rescue and Emergency F Fermit Required Confined Spaces Program to the Double click on each section above to enter site information The checkmark means that SECTION is complete ror i In 39 Troubleshooting Section 7 Troubleshooting This section covers problems that you may encounter during installation and use of e PRCS If a problem is not mentioned in this section you should visit the e PRCS Help Page at http www osha gov dts osta osh
104. rmit required confined space Option There are permit required confined spaces at this workplace however our workers do not enter these spaces Option There are permit required confined spaces at this workplace and our workers enter at least ane of them Done Form Me ti 11 Using e PRCS Help Buttons Help Buttons e PRCS includes help buttons to provide you with useful information about particular questions or items The help text generally offers background information or interpretive guidance that may assist you in responding to a question Using Help Buttons To view the help text provided by e PRCS click on the help button and the help text window will open Once you have finished reading the help click on the Done button to return to the previous screen Microsoft Access Rescue and Emergency Procedures File Edit f x Hazards of the Space Entered in Section 1 2 Hazardous Atmos Any Recognized Other S H Hazard Ospgen levels below 19 522 pneumatic screw Toxic gases hes Enguliftient Hazard Wood chips Configuration Hazard ves Previous Next Help Button When you Click this help Before selecting Option 1 or 2 below please read the help text about your b he hel obligations to evaluate the rescue service you choose The specific wording utton the help text of these requirements is found in 1910 146 k 1 shown below Permit space Location Bldg appears Permit Space Name
105. rtment of Labor 200 Constitution Avenue NW Washington DC 20210 or by email to e PRCS dol gov For technical support please see the Troubleshooting section of this manual Section 7 If you need further assistance contact U S DOL OSHA e PRCS Software Support at e PRCS dol gov Introduction What is e PRCS Section 1 Introduction This user s manual describes e PRCS and provides instructions for using its features The manual is divided into several sections Section 1 Introduction What is e PRCS This section describes the user manual and introduces e PRCS Section 2 The Written Confined Spaces Program This section talks about the requirement for a written confined spaces program as required by 29 CFR 1910 146 Section 3 Getting Started This section walks you through the installation and setup of e PRCS and describes the information you need to complete your written program Section 4 Using e PRCS This section describes the various features of e PRCS and how to navigate through the program Section 5 Entering Site Information into e PRCS This section describes how to enter your site specific information into e PRCS to develop your written program Section 6 Viewing and Printing Your Written Confined Spaces Program This section tells you how to preview your written program and how to print the program you have developed with e PRCS Section 7 Troubleshooting This section con
106. s and mists are flammable so the failure to properly ventilate a tank could lead to a fire or explosion Control of hazards Welding Local exhaust ventilation shall be used to remove welding fumes once the tank or carrier is completed to the point that workers may enter and exit only through a manhole Follow the requirements of 29 CFR 1910 Subpart Q OSHA s welding standard at all times Welding gas tanks may never be brought into a tank or carrier that is a permit entry confined space Application of interior coatings linings Atmospheric hazards shall be controlled by forced air ventilation sufficient to keep the atmospheric concentration of flammable materials below 10 of the lower flammable limit LFL or lower explosive limit LEL whichever term is used locally The appropriate respirators are provided and shall be used in addition to providing forced ventilation if the forced ventilation does not maintain acceptable respiratory conditions Permits Because of the repetitive nature of the entries in these operations an Area Entry Permit will be issued for a 1 month period to cover those production areas where tanks are fabricated to the point that entry and exit are made using manholes Authorization Only the area supervisor may authorize an employee to enter a tank within the permit area The area supervisor must determine that conditions in the tank trailer dry bulk trailer or truck etc meet permit requirements before authorizi
107. s it have the capability of notifying the employer so that the employer can instruct the attendant to abort the entry immediately 4 Does the rescue service meet all the requirements of paragraph k 2 of the standard If not has it developed a plan that will enable it to meet those requirements in the future If so how soon can the plan be implemented 5 For off site services is the service willing to perform rescues at the employer s workplace An employer may not rely on a rescuer who declines for whatever reason to provide rescue services 6 Is an adequate method for communications between the attendant employer and prospective rescuer available so that a rescue request can be transmitted to the rescuer without delay How soon after notification can a prospective rescuer dispatch a rescue team to the entry site 7 For rescues into spaces that may pose significant atmospheric hazards and from which rescue entry patient packaging and retrieval cannot be safely accomplished in a relatively short time 15 20 minutes employers should consider using airline 63 29 CFR 1910 146 Permit required Confined Spaces Standard respirators with escape bottles for the rescuers and to supply rescue air to the patient If the employer decides to use SCBA does the prospective rescue service have an ample supply of replacement cylinders and procedures for rescuers to enter and exit or be retrieved well within the SCBA s air supply limits
108. s where the actual or potential contaminants have not been identified because broad range sensors unlike substance specific sensors enable employers to obtain an overall reading of the hydrocarbons flammables present in the space However such sensors only indicate that a hazardous threshold of a class of chemicals has been exceeded They do not measure the levels of contamination of specific substances Therefore substance specific devices which measure the actual levels of specific substances are best suited for use where actual and potential contaminants have been identified The measurements obtained with substance specific devices are of vital importance to the employer when decisions are made concerning the measures necessary to protect entrants such as ventilation or personal protective equipment and the setting and attainment of appropriate entry conditions However the sewer environment may suddenly and unpredictably change and the substance specific devices may not detect the potentially lethal atmospheric hazards which may enter the sewer environment Although OSHA considers the information and guidance provided above to be appropriate and useful in most sewer entry situations the Agency emphasizes that each employer must consider the unique circumstances including the predictability of the atmosphere of the sewer permit spaces in the employer s workplace in preparing for entry Only the employer can decide based upon his or her kno
109. steps provided above The information will be updated and saved by e PRCS 26 Entering Site Information into e PRCS Prevention of Unauthorized Entry Microsoft Access Prevention of Unauthorized Entry File Edit le x Using the picklist provided enter the method s used to inform site workers of the existence location and danger of permit spaces at this workplace Methad s Done Form siew o st 27 Entering Site Information into e PRCS Entry Equipment and PPE Entry Equipment and PPE This section tells you how to enter and update information about the equipment and personal protective equipment PPE required for entry into each permit space It covers e Layout and use of the buttons and fields on the Entry Equipment and PPE screen e Entering information about permit space entry equipment and PPE and e Updating entry equipment information NOTE You cannot enter information into Section 1 4 of e PRCS until you have completed Section 1 2 and identified the permit spaces at your workplace What You Need In e PRCS Section 1 2 Identification and Evaluation of Confined Spaces you identified each permit required confined space at your worksite See page 18 of this manual You also identified the hazards associated with each space and entered that information into e PRCS You must now enter the entry equipment and PPE you selected for employee protection based on the hazard assessment of each space
110. sure the performance of the team or service during an actual or practice rescue For example based on the initial evaluation an employer may determine that maintaining an on site rescue team will be more expensive than obtaining the services of an off site team without being significantly more effective and decide to hire a rescue service During a performance evaluation the employer could decide after observing the rescue service perform a practice rescue that the service s training or preparedness was not adequate to effect a timely or effective rescue at his or her facility and decide to select another rescue service or to form an internal rescue team A Initial Evaluation I The employer should meet with the prospective rescue service to facilitate the evaluations required by 1910 146 k 1 and 1910 146 k 1 11 At a minimum if an off site rescue service is being considered the employer must contact the service to plan and coordinate the evaluations required by the standard Merely posting the service s number or planning to rely on the 911 emergency phone number to obtain these services at the time of a permit space emergency would not comply with paragraph k 1 of the standard II The capabilities required of a rescue service vary with the type of permit spaces from which rescue may be necessary and the hazards likely to be encountered in those spaces Answering the questions below will assist employers in determining whether the
111. t required confined spaces NOTE Proper application of the decision flow chart in Appendix A to section 1910 146 would facilitate compliance with this requirement c 2 If the workplace contains permit spaces the employer shall inform exposed employees by posting danger signs or by any other equally effective means of the existence and location of and the danger posed by the permit spaces NOTE A sign reading DANGER PERMIT REQUIRED CONFINED SPACE DO NOT ENTER or using other similar language would satisfy the requirement for a sign c 3 If the employer decides that its employees will not enter permit spaces the employer shall take effective measures to prevent its employees from entering the permit spaces and shall comply with paragraphs c 1 c 2 c 6 and c 8 of this section c 4 If the employer decides that its employees will enter permit spaces the employer shall develop and implement a written permit space program that complies with this section The written program shall be available for inspection by employees and their authorized representatives c 5 An employer may use the alternate procedures specified in paragraph c 5 i1 of this section for entering a permit space under the conditions set forth in paragraph c 5 1 of this section c 5 a An employer whose employees enter a permit space need not comply with paragraphs d through f and h through k of this section provided that c 5 G
112. tains troubleshooting information and explains error messages If you experience problems while installing or using e PRCS see this section before contacting OSHA Appendix A OSHA s Permit Required Confined Spaces Standard This appendix contains the full text of 29 CFR 1910 146 and its appendices Appendix B Web Addresses for Confined Spaces Resources This appendix contains the web addresses URLs of the documents provided in the e PRCS Confined Spaces Resources section The user s manual assumes you are familiar with using Windows 95 or greater If you are not familiar with Windows terms such as cursor window and toolbar see your Windows documentation This manual does not require any previous experience using Microsoft Access What is e PRCS The e PRCS software program is designed to help employers who have confined spaces on their worksite or have employees who enter permit required confined spaces at any location The software allows you to create a written permit required confined spaces program meeting the OSHA requirements provided in 29 CFR 1910 146 see Section 2 of this manual for a discussion of these requirements Using e PRCS you can assemble one or more written programs on your computer that you may update and print for incorporation into your company s overall safety and health program Using e PRCS you can e Increase worker safety Reduce worker injuries by identifying and characterizing the hazar
113. te information The checkmark means that SECTION is complete Text of Confined Space Button View text of 29 CFR 1910 146 Form View E ec em 72 ed at Updating Your General Site Information At some time you may need to update the general information about your program such as the name of the workplace or the date of the program To do this you do the following steps e Select the site you want to change by selecting that site in the Select a Site field e Change the information in the Site Name Date of Program Author and Organization fields as needed e Click the Update Site button e PRCS will ask if you want to update this site Click Yes 16 Entering Site Information into e PRCS Overall PRCS Program Responsibility Overall PRCS Program Responsibility This section guides you through the Overall PRCS Program Responsibility section of e PRCS This section of e PRCS is brief but includes a very important piece of information the identification of the person with overall responsibility for the permit required confined spaces program What You Need You must identify the person who will assume overall responsibility for the the confined spaces program and ensure its implementation Entering Your Information into e PRCS To enter the person with responsibility for the permit required confined spaces program for your workplace you must e Type the name of the individual in the field provided see the scre
114. ter N A in the blank RECORD CONTINUOUS MONITORING RESULTS EVERY 2 HOURS CONTINUOUS MONITORING Permissible TEST S TO BE TAKEN Entry Level PERCENT OF OXYGEN 19 5 to 23 5 LOWER FLAMMABLE LIMIT Under 10 CARBON MONOXIDE 35 PPM Aromatic Hydrocarbon 1 PPM 5PPM Hydrogen Cyanide Skin 4PPM Hydrogen Sulfide 10 PPM ISPPM Sulfur Dioxide 2PPM 5PPM Ammonia 35PPM Short term exposure limit Employee can work in the area up to 15 minutes 8 hr Time Weighted Avg Employee can work in area 8 hrs longer with appropriate respiratory protection REMARKS GAS TESTER NAME amp CHECK INSTRUMENT S USED MODEL amp OR TYPE SERIAL amp OR UNIT SAFETY STANDBY PERSON IS REQUIRED FOR ALL CONFINED SPACE WORK CONFINED SPACE CONFINED SPACE SAFETY STANDBY PERSON S CHECK ENTRANT S CHECK ENTRANT S CHECK SUPERVISOR AUTHORIZING ALL CONDITIONS SATISFIED DEPARTMENT PHONE AMBULANCE 2800 FIRE 2900 Safety 4901 Gas Coordinator 4529 5387 61 29 CFR 1910 146 Permit required Confined Spaces Standard Appendix E Sewer System Entry Sewer entry differs in three vital respects from other permit entries first there rarely exists any way to completely isolate the space a sec
115. the development of your program have the necessary information concerning your workplace s spaces and your policies and procedures at hand prior to using e PRCS TIP The more complete accurate information you enter into e PRCS the better written program e PRCS can help you develop Entering a New Site e The name of the site i e the specific workplace for which the confined spaces program is being developed and e The organization i e the company or division for which the confined spaces program is being developed Overall PRCS Program Responsibility e The identity of the person who will assume overall responsibility for the confined spaces program and ensure its implementation Identification and Evaluation of Confined Spaces e The existence of confined and permit required confined spaces on the site that workers enter and also those that workers do not enter e The date the workplace evalution was completed The workplace policies regarding entry into permit spaces e The names of the following individuals The person who determined the existence of confined and permit required confined spaces through a workplace evaluation and The person s who performed initial atmospheric monitoring of the confined spaces The location where a copy of the workplace evaluation is stored e The location where atmospheric monitoring records are stored The following specific information about each permit required confined space The l
116. the form below enter each permit required confined space that your workers enter at this workplace and complete all the blanks regarding the space s hazards Enter each space individually with its corresponding safety and health hazards Please complete the fields using the picklists where provided You Scroll Bar Click can add items that dont appear in the picklists Previous Next Delete Record the arrows at the Space Location Tank 1 top and bottom of Space Name Hatch the bar to move the Entry Hazards screen or sub form Does this space contain a hazardous atmosphere or the potential for one M Yes No up and down Done zl Form view 13 Using e PRCS Confined Spaces Resources Confined Spaces Resources The Confined Spaces Resources section of e PRCS provides links to OSHA standards and other compliance assistance information on the Internet To follow the links you need to have a web browser Netscape Internet Explorer etc installed on your computer and have Internet access When you click on a Confined Spaces Resources link your web browser program is launched and you are taken to the linked information The Confined Spaces Resources section works like a web page To follow a link click on the blue underlined text of the resource you want to view You will also note that a hand icon appears when you point at a link with your cursor When you click on the link your web browser will open and you will b
117. tics of the space and the operations carried out during entry While e PRCS can help you make confined space decisions and develop an appropriate plan your plan must be tailored to your specific workplace and entry operations see below Ultimately you as the employer must comply with the OSHA standards and ensure the safety and health of your employees Qualifications of the Person Preparing Your Program Just as you would not have an unqualified worker perform electrical work at your facility you must not have an unqualified person develop your confined spaces program Although e PRCS is easy to use software that can assist you in developing your program it cannot make many of the safety and health decisions necessary to ensure your plan is effective The person developing your plan should have the knowledge and skills necessary to identify and evaluate the hazards associated with confined spaces and permit space entry operations An experienced safety professional and or industrial hygienist should be consulted to help characterize confined spaces at your workplace and develop appropriate hazard controls In addition the personnel performing the selection of air monitoring instruments should have experience in evaluating potential air contaminants and choosing instruments for those contaminants Lastly the ongoing involvement of safety and health personnel is essential Workplace conditions or work operations may change over time and your c
118. tion of a continuous system to be entered second because isolation is not complete the atmosphere may suddenly and unpredictably become lethally hazardous toxic flammable or explosive from causes beyond the control of the entrant or employer and third experienced sewer workers are especially knowledgeable in entry and work in their permit spaces because of their frequent entries Unlike other employments where permit space entry is a rare and exceptional event sewer workers usual work environment is a permit space 1 Adherence to procedure The employer should designate as entrants only employees who are thoroughly trained in the employer s sewer entry procedures and who demonstrate that they follow these entry procedures exactly as prescribed when performing sewer entries 2 Atmospheric monitoring Entrants should be trained in the use of and be equipped with atmospheric monitoring equipment which sounds an audible alarm in addition to its visual readout whenever one of the following conditions are encountered Oxygen concentration less than 19 5 percent flammable gas or vapor at 10 percent or more of the lower flammable limit LFL or hydrogen sulfide or carbon monoxide at or above 10 ppm or 35 ppm respectively measured as an 8 hour time weighted average Atmospheric monitoring equipment needs to be calibrated according to the manufacturer s instructions The oxygen sensor broad range sensor is best suited for initial use in situation
119. to the left of the name you want to delete and hit the Delete key on your keyboard Click the Done button when finished and you will be returned to the Permit Required Confined Spaces Program Main Screen 33 Entering Site Information into e PRCS Rescue and Emergency Procedures Main Rescue and Emergency Procedures Screen Microsoft Access Rescue and Emergency Procedures File Edit f xX Hazards of the Space Entered in Section 1 2 Hazardous Atmos Any Recognized Other S H Hazard Oxygen levels below 19 522 pneumatic screw Toxic gases hes Engulfment Hazard Wood chips Configuration Hazard ves Previous Next Before selecting Option 1 or 2 below please read the help text about your obligations to evaluate the rescue service you choose The specific wording of these requirements is found in 1910 146 k 1 Permit space Location Bldg 2 Permit space Name Boiler 1 Please select either Option 1 or Option 2 as appropriate for this permit space g W Option 1 Option 2 Permit required confined space rescue at this workplace is not performed by site personnel but by an outside organization Permit required confined Space rescue at this workplace is performed by site personnel Done Form view ALUM 34 Entering Site Information into e PRCS Rescue and Emergency Procedures Option 1 Microsoft Access Rescue and Emergency Procedures File Edit Je The table
120. tor when both host employer personnel and contractor personnel will be working in or near permit spaces as required by paragraph d 11 of this section and c 8 v Debrief the contractor at the conclusion of the entry operations regarding the permit space program followed and regarding any hazards confronted or created in permit spaces during entry operations c 9 In addition to complying with the permit space requirements that apply to all employers each contractor who is retained to perform permit space entry operations shall c 9 G Obtain any available information regarding permit space hazards and entry operations from the host employer c 9 1 Coordinate entry operations with the host employer when both host employer personnel and contractor personnel will be working in or near permit spaces as required by paragraph d 11 of this section and c 9 i1 Inform the host employer of the permit space program that the contractor will follow and of any hazards confronted or created in permit spaces either through a debriefing or during the entry operation d Permit required confined space program permit space program Under the permit space program required by paragraph c 4 of this section the employer shall d 1 Implement the measures necessary to prevent unauthorized entry d 2 Identify and evaluate the hazards of permit spaces before employees enter them d 3 Develop and implement the means procedures a
121. tored as long as the duties described in paragraph 1 of this section can be effectively performed for each permit space that is monitored 47 29 CFR 1910 146 Permit required Confined Spaces Standard d 7 If multiple spaces are to be monitored by a single attendant include in the permit program the means and procedures to enable the attendant to respond to an emergency affecting one or more of the permit spaces being monitored without distraction from the attendant s responsibilities under paragraph 1 of this section d 8 Designate the persons who are to have active roles as for example authorized entrants attendants entry supervisors or persons who test or monitor the atmosphere in a permit space in entry operations identify the duties of each such employee and provide each such employee with the training required by paragraph g of this section d 9 Develop and implement procedures for summoning rescue and emergency services for rescuing entrants from permit spaces for providing necessary emergency services to rescued employees and for preventing unauthorized personnel from attempting a rescue d 10 Develop and implement a system for the preparation issuance use and cancellation of entry permits as required by this section d 11 Develop and implement procedures to coordinate entry operations when employees of more than one employer are working simultaneously as authorized entrants in a permit space so that em
122. trants Rescue and Emergency Procedures The policies concerning whether an outside response organization and or company employees will perform confined space rescues at the workplace The information you need to complete this section depends on this decision Option 1 Confined space rescue is not performed by company employees but by an outside organization Name primary contact address and telephone number of the outside organization Name of the person contacted at the outside organization to evaluate its ability to provide appropriate rescue services Name of the person at your workplace who evaluated the outside organization s ability to provide appropriate rescue services Date of the evaluation Name of the person at your workplace who informed the selected rescue service of the hazards and Procedures for contacting the outside organization in the event of an emergency Option 2 Confined space rescue is performed by site personnel Means for summoning the on site rescue team Names of workplace employees who are designated to provide permit space rescue and emergency services Names of rescue team members certified in basic first aid and CPR Intervals at which permit space rescue rehearsals are held and the location where the log of those rehearsals is kept Name of the person at your organization who evaluated your employees ability to provide appropriate rescue services and the date of that evaluation Usin
123. ts at a minimum including training in the potential hazards of all permit spaces or of representative permit spaces from which rescue may be needed Can team members recognize the signs symptoms and consequences of exposure to any hazardous atmospheres that may be present in those permit spaces 2 Is every team member provided with and properly trained in the use and need for PPE such as SCBA or fall arrest equipment which may be required to perform permit space rescues in the facility Is every team member properly trained to perform his or her functions and make rescues and to use any rescue equipment such as ropes and backboards that may be needed in a rescue attempt 3 Are team members trained in the first aid and medical skills needed to treat victims overcome or injured by the types of hazards that may be encountered in the permit spaces at the facility 4 Do all team members perform their functions safely and efficiently Do rescue service personnel focus on their own safety before considering the safety of the victim 5 If necessary can the rescue service properly test the atmosphere to determine if it is IDLH 6 Can the rescue personnel identify information pertinent to the rescue from entry permits hot work permits and MSDSs 7 Has the rescue service been informed of any hazards to personnel that may arise from outside the space such as those that may be caused by future work near the space 8 If necessary can the
124. uired confined spaces on the site Type in the location where records for determination of confined spaces is retained at the workplace Enter the name s of the person s who performed initial monitoring of confined spaces at the workplace and interpreted the monitoring data Type in the location where records of atmospheric monitoring are retained at the workplace For each permit space Note For each type of hazard below you MUST select an item from the picklist or type in hazard information i e the field cannot be left blank Enter the Location and Name of the permit space Select either Yes or No to indicate whether the space contains a hazardous atmosphere If Yes is selected select from the picklist or type in the specific atmospheric hazards associated with the space Note For Atmospheric Hazard you must select an item from the picklist or type in any other atmospheric hazard If the field is left blank the program will not mark the section as having been completed Select either Yes or No from the picklist to indicate whether the permit space meets the criteria for alternative entry procedures Reference 1910 146 c 5 Note If you select Yes for this question the remaining questions regarding engulfment hazards configuration hazards any other safety health hazards permit space reclassification and IDLH rescue will not appear This is because you may only use the alternative entr
125. vice of the hazards they may confront when called on to perform rescue at the site and k 1 v Provide the rescue team or service selected with access to all permit spaces from which rescue may be necessary so that the rescue service can develop appropriate rescue plans and practice rescue operations Note to paragraph k 1 Non mandatory Appendix F contains examples of criteria which employers can use in evaluating prospective rescuers as required by paragraph k 1 of this section k 2 An employer whose employees have been designated to provide permit space rescue and emergency services shall take the following measures k 2 4 Provide affected employees with the personal protective equipment PPE needed to conduct permit space rescues safely and train affected employees so they are proficient in the use of that PPE at no cost to those employees k 2 i1 Train affected employees to perform assigned rescue duties The employer must ensure that such employees successfully complete the training required to establish proficiency as an authorized entrant as provided by paragraphs g and h of this section k 2 i11 Train affected employees in basic first aid and cardiopulmonary resuscitation CPR The employer shall ensure that at least one member of the rescue team or service holding a current certification in first aid and CPR is available and k 2 Qav Ensure that affected employees practice making permit space rescues at le
126. wed to enter at this workplace Please enter the measures that are taken to prevent workers from entering permit ki required confined spaces Some examples of measures are provided in the picklist Measures taken to prevent workers from entering permit required confined spaces You can add items that dont appear in the picklist g Locks fe In the form below enter each permit required confined space your workers do not enter and complete the hazard characteristics field using the the picklist provided Space Location Space Name Hazardous Characteristics Form view NUM Updating Your Information You may need to update your information concerning space s on your site based on newly identified spaces changes in the status of a space or new hazards associated with a space If you want to change the option chosen on the first screen regarding the existence of confined and permit spaces do so by clicking the appropriate option and completing the remaining forms following the instructions above If the existence of confined and permit spaces at your site has not changed but you want to change other information e Do not change the Option you previously selected on the first screen e Change the information in the subsequent fields as needed Toremove a permit space scroll through the previously entered spaces using the Previous and Next buttons To remove one of the spaces click the Delete Record button To re
127. wledge of and experience with permit spaces in sewer systems what the best type of testing instrument may be for any specific entry operation The selected testing instrument should be carried and used by the entrant in sewer line work to monitor the atmosphere in the entrant s environment and in advance of the entrant s direction of movement to warn the entrant of any deterioration in atmospheric conditions Where several entrants are working together in the same immediate location one instrument used by the lead entrant is acceptable 3 Surge flow and flooding Sewer crews should develop and maintain liaison to the extent possible with the local weather bureau and fire and emergency services in their area so that sewer work may be delayed or interrupted and entrants withdrawn whenever sewer lines might be suddenly flooded by rain or fire suppression activities or whenever flammable or other hazardous materials are released into sewers during emergencies by industrial or transportation accidents 4 Special Equipment Entry into large bore sewers may require the use of special equipment Such equipment might include such items as atmosphere monitoring devices with automatic audible alarms escape self contained breathing apparatus ESCBA with at least 10 minute air supply or other NIOSH approved self rescuer and waterproof flashlights and may also include boats and rafts radios and rope stand offs for pulling around bends and corners as
128. y procedures in cases where the only hazard posed by the permit space is an actual or potental hazardous atmosphere If No is selected these questions will appear See Subforms 1 amp 2 below Type in any specific engulfment hazards engulfment by corn soil wood dust etc in the Engulfment Hazard field Note For Engulfment Hazard you must select an item from the picklist or type in any other engulfment hazard If there are no hazards of this type select None If the field is left blank the program will not mark the section as having been completed Select either Yes or No from the picklist to indicate whether the there are any configuration hazards associated with the permit space Select from the picklist or type in any other serious safety and health hazards associated with the space Note For Any Other Recognized S H Hazard you must select an item from the picklist or type in any other serious safety and health hazards If there are no hazards of this type select None If the field is left blank the program will not mark the section as having been completed Select either Yes or No from the picklist to indicate whether the space can be reclassified aS a non permit required space Select either Yes or No from the picklist to indicate whether the space has an IDLH atmosphere or other condition that would require standby rescue personnel for immediate rescue If the spac

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