OMR manual - Trinity College Dublin
Contents
1. cccssccccccecessessnneceeeescessesseaeseseeseesees 24 Standard Layout asn eiro eiennenn secesdeveauedoea ea vba aa E eea aaa aaa aaa ans 24 Creating your OM ay OUT or ek EOE a aA AAEE E etd soe eee 25 Printing ora n a EE E ea Ned tee tae 25 Advanced Report design and printing c ccccccccssssssssseceeecsssesscneceseescessessaeseeeeseesees 26 Exporting res ltsto Excelda it Toa Ath Sed eee N 27 To export overall total results c cccccccccssssssssecececeseessceaeeeesceeseseaaeeeeeescessesssaeeeeees 27 To export individual student responses i e A B CtC cccccccessececsesseeeeseseeeeeeees 29 TO ExpOrt StatiSticS 2 200 cia EAEE AEE EE A A E EEEE heats 29 Before the exam This Optical Mark Reader OMR Manual This manual has been produced by IT Services Trinity College Dublin It has been customised to be suitable for use on the Trinity College Dublin Optical Mark Reader OMR only and associated Trinity network services Any comments or queries on this document should be directed to the IT Service Desk Email itservicedesk tcd ie Telephone 353 0 1 896 2000 IT Services Policy on OMR support IT Services personnel are not permitted to adjudicate on academic matters relating to the exam responses given by candidates IT Services advises all users of the OMR to have familiarised themselves with the process and to have had suitable training from IT Services personnel prior to processing results In the e2. X The scanner is not responding ensure it is switched on and connected Cancel E if so switch off the OMR and then switch it on again It will stay quiet for about thirty seconds and then after a message Testing you will receive in quick succession these messages DRS SER800 1 24 DRS DIA 2 78 DRS SOS 6 57 These will last about ten seconds and while any one of these messages is displayed click Retry 15 6 On the Scanning dialog on the PC the message Please Feed a Sheet is displayed With the OMR screen displaying Off Line press the OMR Stop Start button This will change the display to On Line and the OMR machine will read the answer sheet 7 Important Click Done on the Scanning dialog box on the PC 8 Note If you wish to edit the correct answers sheet you can do so now by editing the responses onscreen 9 Once the Correct Sheet has been read click OK on the Correct Answers dialog box Accepted Rejected Sheets Scanned jo jo D ecode downloaded Waiting Please Feed a Sheet E Correct Answers Exam Name test 300 Quantity of Responses 300 Number of First Question 1 E C Questions 300 IFD style Questions Parts e Variable J Scores BX Auto Fil incorect 0 00 2 Don t Know Void X Withdrawing a Question If for any reason the examiner decides to withdraw a question or if you did not want a response to be included when evaluat
3. Designing your own exam style Important This section is relevant only if one of the standard exam styles explained in the previous section does NOT suit your needs Instead of choosing one of the standard styles you could design your own This allows you to explore the functionality of Multiquest further For instance you might want to investigate the response of the class to a particular set of questions or of a part of the class to all of the questions etc Note We are not licenced to distribute the OMR Multiquest software so any creation and or use of custom styles must be done whilst at the OMR To create your own exam style 1 With Select Sheets Master Exam window depending on whether your exam type is Ato E or T or F select the appropriate style under TCD User Defined 2 Click New 3 Enter values required for a Name Tip Use your username followed by exam type and number of responses E g jbloggs t f 280 Column heading Use the word Total c First Response Usually number 1 Important Number of Responses The term Responses corresponds to the number of questions So for example tcd abcde 100 has 100 questions responses d Weighted Score Range Out of 100 gives percentage e Grade 4 Click Save 5 Click OK Assigning a name to the Response file You have to assign a name to your Response file When processing is complete this Response file will contain the exam students names and marks obtained The
4. 14 Position the cursor in the first cell to the right of Other Name For example If column A has Student No column B has Surname and column C has Other Name click in cell D1 and type exactly as below CONCATENATE C1 B1 Tips e There is a space between the symbols above If you do not do this then the surname and other name will be joined together e You can copy and paste the above formula into Excel 15 Select the fill handle ie bottom right hand corner of the cell for the first concatenated cell ie D1 and drag downwards until all students names have been concatenated as in the example below E Microsoft Excel JF_ActingStudies O9NOV2006 iO File Edit View Insert Format Tools Data Window Help HEREA boc fh a 02 Er Bb O Times NewRoman v1 D1 X fe CONCATENATE C1 B1 A Student No Surname Other Name Other Name Surname 06114296 Stewart Elise Elise Stewart 06113028 O Sullivan Kerrie Kerne O Sullivan 06109250 McGarry Fiona Fiona McGarry 06104754 Titley Fergal Fergal Titley 06104746 Moore Niall Niall Moore 06104738 Lynch Roseanne Roseanne Lynch 06104720 Garrihy Aoibhin Aoibhin Garnhy 06104711 Findlay Scott Scott Findlay 06104681 Christie Cara Cara Christie 06104657 Walsh Kathryn Kathryn Walsh 06104649 O Shea Noel Noel O Shea 06104568 Moriarty Elliot Elliot Moriarty 06102981 Rigual Gretchen Gretchen Rigual 06102735 Douglas Donna Donna Douglas 06102727 Currivan John John Curra
5. Style ccccccccccecsssessssecececscessesseaeeeeecsseessaeaeeeeecesenseaaeas 10 Designing your OWN exam StYIC cccccccsssssssseceeeeecesseseaeseceescesseseaaeseeeeseessesnsaeeeeess 11 Assigning a name to the Response file c cccccccessessssseceeeceeseseeseeeeseessessaeaeeeeseesees 11 Reading in student NAMES ceseessssccecececsssesssaeceeecseeeseeaaesececsseeseaaaeseecessesseaaaeeeeess 12 Reading in the Correct Answers Master Sh t cc cccccssscccsesseceeeessececeesseeeeeeseeeeees 14 Withdrawing a QUESTION ccecsssecececessesessesecececesseesaeseceeeceseeseaaeseeeeecesseseaaeaeeeeseesees 16 Processing Student ANSWELS cccssssccccecessssessaecececsseeseeaaecececsseeseaaaeseeeessessesnsaeeesess 17 PPOUDIESHOOCING e225 anrea eea Svea Sate tec estes e eraa ae Seats eaaa iaae Eaa le hevveass 18 The OMR stops Errors Actions and resolutions ccccccccccessssssssseceeeeesesseetsaeeeeees 18 Answer Marked tWiCe ccccccccssececesssececsesnececsesnececseqeeecseaececseuececeeueeeeseaueeeseeaaeeseneaas 19 OMR information messages cccccceseessssececececeesesnaaeeeccescesseseeaeeeeecsseeesaeaeseeeceseeseaaeas 23 Designing and Printing REPOrts c ccccccccsssssssssccececessesesseseeeeecesseseeaeeeeeesessseseaeseeeeseesees 24 Basic Report design and printing cccccccsssssssccececscsssesseaececcesssesecnsaeeeseessessesssaeeeeess 24 Standard and User Created Print Layouts
6. lt Pe cases T e Do not circle the answers or the digits when entering your student number e Use one mark for each question If you enter multiple responses to a question the examiner will have to adjudicate on which answer they believe you meant or they may choose to simply give you a wrong answer for that question e Enter your Student Number clearly and correctly The only way the software can identify you is by your Student Number e If you want to change an answer erase the original mark entirely and then mark your alternative answer e Usea pencil HB or B2 The processing machine may or may not read a mark in biro and will definitely not read a red biro e Do not use a black or red biro A red biro mark will be read as an automatic error so there is no chance that it will be considered a valid response e Have a sharpener Pencil may need to be sharpened e Have a good clean eraser To change a mark you will need an eraser Remember e Use a pencil Marks in biro may not be read e Abad mark will be rejected during the processing e A sheet without a Student Number will be rejected during the processing EXAMINERS MIGHT LIKE TO CIRCULATE THIS PAGE TO PROSPECTIVE EXAMINATION ATTENDEES Before Processing IT IS ESSENTIAL THAT YOU HAVE READ AND ARE AWARE OF THE FOLLOWING MATTERS BEFORE YOU COME TO PROCESS YOUR RESULTS e Be sure you have received training in using the OMR before using the machine e Booka one or two hour
7. name of the Response file should be unique and should relate to the name of the class being processed e g JF_drama06 Important The default location for your response file is your filestorage also known as S or username on ntserver quota 11 Reading in student names Important You must have a list in tab delimited format of the students whose exam papers you are processing For full instructions for generating such a file see earlier section on Tab delimited list of students Have this file in your Filestorage 1 Click Data and select Import Candidate List 2 Select Text file and click Setup 3 Browse to your tab delimited file Search EME Print Options Window Help Read Candidate Sheets Import Correct Answers Import Candidate List Set Candidate Number Range davidres20 Candidate Number Candidate Name O Import Candidates Text File C Database Eile Name i NB As the file is tab delimited you may need to select Show All Files to have it displayed 4 Click Open and an Import wizard will be displayed as below 12 Import Wizard Step 1 of 3 Ona Speedwell Multiquest has determined the data in the file is Delimited format Data Type Select the option which best describes the data in the file Delimited Fields are separated by a comma or tab Fixed Fields are aligned in columns Start import at row 1 Preview of File E demofile txt 1 oS isos4is
8. not read Displayed when the sheet s being purged have not been read This message is normally displayed when purging double sheets Sorter error B Displayed when the reader has attempted to sort a sheet into the bad stacker the right hand stacker but failed The most probable reason being that the sheet has backed up into the sheet turnover rather than into the bad stacker This sheet bad Displayed when the sheet being purged has been read and had it not been purged the reader would have ejected it to the bad stacker This sheet good Displayed when the sheet being purged has been read and had it not been purged the reader would have ejected it to the good stacker 22 OMR information messages A number of messages may be displayed at start up These are for informational purposes only and should not be interpreted as error messages Auto baud parity Message at start up complete as the reader is waiting to receive data from the host computer in order to determine the correct baud rate and parity to use DRS SER800 1 24 This is a start up message played for three seconds when starting the software module SRR800 The version number displayed 1 24 may be different DRS DIA800 2 78 This is a start up message played for three seconds when starting the software module DIA800 The version number displayed 2 78 may be different DRS OPR800 2 35 This is a start up message pla
9. of these errors include Answer marked twice Student Number not registered The following is a detailed list of errors Error Action Sheet ends up in Bad hopper with no See whether the sheet has a Student Number that is error message blank or that the Student Number is written in biro At end enter a Student Number from your list in pencil you must have a list put into Input Hopper and feed through again No answer selected If no answer is selected by the candidate a lt is shown to indicate that there are less answers than required White Sheet Error Check that there are no marks along the red line at the top of the answer sheet just beneath the instructions 18 If there are then erase them and enter the sheet again Student Number error OMR Halts Sheet stops half way through the process You get a message on screen The student with Student Number 99887766 is not registered Accept Depending on your chosen action the sheet is then put into the bad good hopper as appropriate If you say Yes and accept Student Number then the student number the candidate provided is appended to the list of responders and you are offered the opportunity onscreen to enter the student s name The sheet is then processed correctly and delivered to the Good Hopper If you can say No and reject the Student Number the sheet goes into the Bad Hopper On comp
10. slot via the IT Service Desk emailor itservicedesk tcd ie phone 2000 Cancel in good time if unable to make the slot e Be sure the correct answers sheet i e the master sheet has been filled in This sheet should be from the same batch as those sheets used by the students e Decide in advance the penalty for a wrong answer e Be aware of IT Services policies on technical and administrative support e Ensure you have your student list in the correct tab delimited format See next section e Know how to access your Personal Filestorage http www tcd ie itservices internet filestorage php as this is where your exam results should be stored e Have a printed copy of this OMR manual with you e Remember that if the machine cannot see the answers the machine cannot read the answers e Make sure that sheets for processing are clean dust free and are not crumpled e When selecting the exam type style see later in notes use whichever of the standard styles is appropriate unless you are confident in designing your own style After Processing e Turn off the OMR e Cover the OMR with dust sheet provided e Leave the pencils and eraser e Shutdown the PC Tab delimited list of students You must have a tab delimited list of Student Numbers and Student Names Such a list can be downloaded from hittp my tcd ie and should be exported as a CSV file Once you have this file then 1 Run Microsoft Excel 2 Click Data and From Text
11. standard Exam Styles depending on the exam type ABCDE or True False Note The only difference in the exam styles is the number of answers o NB You are advised to choose a standard style appropriate to your requirements however if these do not suit your requirements ie number of exam answers you can create your own style under the TCD User Defined section see Designing your own exam style below Selecting the exam type and style 1 From the Toolbar click New 2 You will see the Select Sheet Master Exam window as below Depending on the exam type True or False T or F or A to E form you then have to select an exam style Select Sheet Master Exam Sheet ted dec V OMR Sheet Available Sheets Exam Styles TCD Ato E 100 TCD Ato E 80 en R te Responses on Sheet 100 TCD Standard T or F He Tor F 300 TCD T or F 200 TCD T or F 150 TCD T or F 100 TCD User defined to E TCD User defined T or F x 3 The 8 standard exam styles are as follows e For A to E responses under TCD Standard A to E select the relevant option of o TCDAto E100 o TCDAtoE80 o TCDAtoE60 o TCDAtoE50 e For True or False responses under TCD Standard T or F select the relevant option of o TCDT or F300 o TCDTorF 200 o TCDTorF 150 o TCDTorF 100 4 Once you have selected the appropriate exam style click OK Note If you need to define your exam style see the next section else skip to Assigning a name to the Response file 10
12. 3 Navigate to CSV file you downloaded N B You may need to set Files of Type to All data sources 4 The Text Import wizard begins 5 Ensure Original Data type is set to Delimited and File Origin is MS DOS PC 8 6 Set Start Import at Row x where x is the row which includes the headings student number etc and click Next This is just because we do not need the information in the first 3 or 4 rows 7 Set delimiter to Comma unclick any other Delimiter 8 Important Set the Text qualifier to and click Next 9 Important Select the student number column and set the Column Data format to Text NOT General 10 We only need to import the Student Number Surname and Other Name columns i e columns A C and D so select all other columns and under Column data format click Do no import column skip Tip You can select multiple adjacent columns by clicking on the first column pressing the Shift key clicking on the last column and selecting Do no import column skip under Column data format 11 When you have only set to import the 3 required columns click Finish 12 Click OK on the Importing Data dialog 13 Important Your information will now be in three columns Student No Surname and Other Name however the OMR is set to process information in two columns so you must concatenate ie join together the Surname and Other Name fields You will use the CONCATENATE function to join the entries in the columns Surname and Other Names
13. Biaslai Elizabeth 05159861 Grant Chapman 05160761 Rafter Paul 05162616 Fanfani Amintotre 05164694 Paul Herve 1 Insert the Correct Answers Master sheet in the Input Hopper face up with the clock marks facing the inside of the OMR 2 Click 10 10 Scores from the Toolbar 3 Under Scores ensure Variable is unchecked and set the following Field Value Notes Correct 1 00 ie 1 mark for each correct answer Incorrect Set to minus NB Only needs to be set if you are using negative 0 25 0 5 etc scoring If not leave as 0 as per policy Don t 0 00 Generally there is no penalty for no attempt at an Know void answer or a void answer so this should be set to 0 but if your policy is to penalise no attempt then set this to the penalty for no answer void 14 amp Correct Answers Exam Name jap CDE_ftzptrkn Quantity of Responses 100 Number of First Question Single Correct Answer Questions Questions 100 ie Parts Variable Scores Variable Auto Fill Incorrect 0 00 Don tKnow Void 000 4 Click Capture from the bottom left hand corner of the screen 5 Important If the OMR stop start button says Off line continue to the next step if not read the details in the box below If the OMR displays the message Press to Purge press the OMR Stop start button to change the message to Off line You may now get a message on the PC screen Scanner not responding Retry
14. Candidates click All Candidates who Attended 3 Click Options 4 The standard reports are e Alpha e Rank as below Note Set Sort Order to Score Preview Trinity College Dublin IS Services Trinity College Dublin OMR Reports File testabcde_nf Candidate Listing by Rank TCD A to E 100 Exam statistics Mean 15 6 15 6 St Dev 18 17 18 17 Candidates 19 Student Number Raw Seal Rank 07112966 60 00 1 07913329 60 00 1 07458326 34 00 3 07102219 22 00 4 07602068 20 00 5 07157331 20 00 5 07336275 17 00 td 07175383 16 00 8 mi 00151068 12 00 07478467 12 00 g 00151483 6 00 11 00150452 4 00 12 43434343 3 00 13 00150274 3 00 13 99887766 2 00 15 07765432 2 00 15 03765432 2 00 15 00150483 1 00 18 12345678 0 00 19 zl i Zoom 100 5 Having selected your layout click OK and go to Printing below 24 Creating your own layout To create your own report layout 1 Select the columns you want You can Add Delete columns as required then click Save As 2 Name the layout as your username 3 In Sort Order select either Candidate Name Number or Score Tip You will see a mock up of proposed printout at bottom of the dialog box but if the width of the column is truncated you must manually widen it as you would do in Excel 4 Having selected your layout click OK and go to Printing below Printing For either standard or user defined layouts 1 Click Print Print S
15. Fixed Length Fields Under Field Names check Export Field a ield Names Names as First Row IV Export field names as first row Under Field Delimiter select Tab Field Delimiter Sting Delimiter x Comma C None Click OK Tab C Single Quote Space Double Quote C Other Other OK Cancel Help 27 7 From the Export File dialog click Fields 8 From Columns select the Fields required 9 Click OK and click OK again to close the Export File dialog 10 Select the export destination of the Excel file We advise using your Filestorage NB The file is saved as an Export i e exp file 11 Run Excel and open the file 12 A wizard begins Tip As the file is not in Excel format you may need to set Files of type to All Files 13 Under Original Data type select Delimited and click Next 28 Export Options Sort Order Candidate Number Last Used Layout nd DSave As C Save vill be Candidate Name Score in Order on Screen Standard Layouts efir amns that y Columns l ut b l Candidate Number T Candidate Name a Add Raw Score Percentage Std Score Grade x Cancel Help Scores to 2 decimal places Export Destination Save in 2 Dmurtagh on Ntserver quota Staffd lt e Eg docu Documents Library mathematica movies music lt My Documents NetHood rcmait Pictures Projects gt i myclass12 EXP Save as ty
16. Optical Mark Reader OMR Manual IT Services Trinity College Dublin Version 2 6 Sept 2015 Table of contents Before the exami niece ech hid cia hich hada ie A NIRA 3 This Optical Mark Reader OMR Manual ccccccccssccccsesseccesessececeeaeeecsesaeeeesesaeeeeeeaes 3 IT Services Policy ON OMR SUpport cccseessssececececeesecneaeceeeceseeseaeaeeeeecessesaaeaeseeseeses 3 FORTHE examiner Sicer lias cee iz cock dc seeca NEAS cab ates dh S Era EAI S EAO TEERAA SAR aE 3 FOrtheexamMinees asain een Aine Aa Ada we alia Mian ae lias 4 Before PrOCESSIN G2 e aeea ra aoa a eaha vest susosesvaissiossieavaaseaiisecelineviaatelisiesdinsvisectate 5 After PROCESSING ai eos cz ease ieasicck eh ce a aaas reaa aeaea tih vecesinnssbchenedecsstavsdskhsteesstnessihente 5 Tab delimited list Of students 0 0 0 ecccccccsssececeennececeeaececeeaaeeeeseaueeecseaueeeceeaueeeeeeaueeeenaas 6 The OMR Start Stop Button ie the Green button ceecccsseceessecesseeeseceesecesseeenes 8 Processing your exam results cceccccccececsssessaecececessesesaeaecececesseseaseseeeceseesesneaeeeeeesseeseaaaas 9 G tting Starte a a ee ee ee eee 9 Exam types and styles is sccctideedas sheieetdcbecevs dons de niach beesosvbede nauk Sdevssebudetlasd a eaae 9 EXANUALY DOS EE Sednascdeceviverd casas cdeis veceedctnah ded ven cet E T 9 EXAMEStY OSs cicektee sdces des iebides lok aa cs araa a a a e vaseudees sivdudsvanealesieh Bobi e aE 9 Selecting the exam type and
17. cd ie training outlines ph Text Import Wizard Step 2 of 3 This screen lets you set the delimiters your data contains You can see how your text is affected in the preview below Delimiters M Tab I Semicolon I Comma I Space Other Data preview Text qualifier I Treat consecutive delimiters as one 5150541 Bcottys Elizabeth 1123 5158291 Biaslai Elizabeth 153 5159861 Grant Chapman 20 5160761 Rafter Paul 58 5162616 Fanfani Amintotre 1130 ci Text Import Wizard Step 3 of 3 This screen lets you select each column and set the Data Format General converts numeric values to numbers date values to dates and all remaining values to text Advanced Data preview Rafter Paul SgiFanfani Amintotre Del amp Candidate Number 05150541 05159861 05160761 6 05162616 7 05164694 8 05165089 g 65170381 1 2 3 4 5 To export individual student responses i e A B etc amp Microsoft Excel myclass12d EXP File Edit View Insert Format Tools Data Window Help Column data format General C Text s Date DMY X Do not import column skip Cancel lt Back o Arial 3 fe 05158291 B Candidate Name Scottys Elizabeth lt slai Elizabeth rant Chapman Rafter Paul Fanfani Amintotre Paul Herve Biggar John Duke Anthony 1 Having processed the master and student sheets 2 Click File 3 Export Responses 4 Leave a
18. e or even more sheets to be purged it is advisable to empty the good stacker before pressing the stop start button Alternatively insert a marker sheet in the good stacker to separate the purged sheets from the good sheets ERROR ERROR Displayed by SOS when an invalid V or H instruction is loaded Feed Error The reader has detected that the sheet being fed has jammed before or in the read heads The sheet has not been read Good sheet lost The reader detects that a sheet that the host computer intended to eject to the good stacker 21 has been removed from the reader prior to being ejected Off line The reader is made unavailable to the host computer by pressing the stop start button On line The reader has sheets in the input hopper neither output stacker is full and the reader is awaiting commands from the host computer Purging The reader is purging i e slowly ejecting sheets to the good stacker as a result of a double feed or an operator requested purge Release to purge Displayed after the push button has been held pressed for two seconds When the push button is released all sheets within the reader will be ejected slowly to the good stacker Sheet not sorted Displayed when the sheet being purged has been held pressed for two seconds When the push button is released all sheets within the reader will be ejected slowly to the good stacker Sheet s
19. e The Audit Report o Prints all responses with errors and edits for all candidates 26 Exporting results to Excel You can export different types of information to a generic format for subsequent further analysis in software such as Excel The following can be exported Tips Final with student numbers names raw score percentages and standard scores This output is equivalent to the Printed reports in the previous section Responses Student numbers and names along with a numerical representation of individual student responses i e a 1 or 0 instead of an ABCDE or T F Statistics Statistical information such as mean standard deviations no responses etc Save the above to 3 separate files with different filenames as you can delete ignore any superfluous information later in Excel Be aware of the issue of setting the student number field to Text rather than General when importing into Excel so as not to lose the leading 0 s Be aware of the appropriate delimiters i e tab or comma when importing into Excel To export overall total results With the response res file open click File Export Click Record Export File Export Options Selected Candidates who Attended All Candidates who Attended C Selected Candidates including Absentees All Candidates including Absentees Under Record Structure select Variable Et Record Layout Length Fields Record Structure f Variable Length Fields C
20. etup Output Device C Screen Printer FHP LaserJet 4000 Series C File Copies Orientation Portrait Number of Copies 1 C Landscape Page Range All Pages C From Page ta Page 2 Under Output Device select Printer File or Screen and then click Print Tip To get a print preview select Screen If you are happy with the format of the output you can print to Printer 3 If you select Printer then the file will automatically print from the printer alongside the OMR 4 If you click File then a PDF file will be created which you can subsequently open and print using Adobe Acrobat Reader Tip If you want to edit the file you would need the full version of Adobe so it is easier to export the response file to Excel and manipulate the data there See later section 25 Advanced Report design and printing There are various other reports as well which you may wish to save print For more information on each report click Help Search for Help on and enter Report Options e The Performance Breakdown o Useful for reading the student s responses the correct answer and whether or not they were correct In addition each student is listed on separate pages e The Correct Answers Report o Displays the correct answers in a grid format as well ahs the highest scoring responses e Item analysis o The item analysis report produced by Multiquest is designed to allow the user to analyse the performance of the examination
21. has some errors Save anyway No Cancel Help Error box Scanning Accepted Rejected Sheets Scanned 4 6 DRS Model 800 detected Waiting Sheet error Incorrect sheet feed Sheet in Bad Hopper with program halted Sheet error Incorrect sheet fed Front Sheet length 0 Rear Sheet length 1 Click Yes 1 You will now get message that OMR is Waiting 2 Press Green Button on OMR to resume processing Sheet was fed upside down or sheet was fed back to front Put sheet in correctly way into Input Hopper and feed again do this now or at the end of processing Hopper empty If there is more processing then refill Input Hopper Unidentified sheet If an answer sheet is fed in upside down or back to front then this error will be displayed on the PC Feed sheet in correctly Length error If the old True False forms are processed the OMR program may no longer recognize them and will display this message The wrong forms have been used and correct forms will have to be filled in manually It is imperative that the correct forms are collected from the Examinations Office before each exam Press to Purge OMR Stop Start button must be pressed to 20 allow the host computer to contact the OMR machine Hopper Empty The reader has no sheets in the input hopper Pick Error The reader has tried to pick the next sheet from the inpu
22. ing the responses 1 With the correct answer Master Sheet responses displayed Move the cursor to the question to be withdrawn or not to be included and e f your exam is ABCDE replace the correct 1 with a 0 so now all responses to this question will be 0 e If your exam is True False replace the T F with a D 2 Click OK 16 Processing Student Answers 1 Stack the Students Answer Sheets neatly ensuring that the sheets are face up and the clock marks ie the black bars on the side of the sheet are on the inside of the OMR and place them in the Input Hopper 2 Click Capture from the toolbar 3 Important If the OMR display reads Press to Purge press the Stop Start button to display Off line and continue to the next step if not read the details in the box below You may now get a message on the PC screen Scanner not responding Retry X The scanner is not responding ensure it is switched on and connected if so you must switch off the OMR and then switch it on again It will stay quiet for about thirty seconds and then after a message Testing you will receive in quick succession these messages DRS SER800 1 24 DRS DIA 2 78 DRS SOS 6 57 These will last about ten seconds and while any one of these messages is displayed click Retry 4 The Scanning dialog box should now Scanning read Please Feed a sheet Accepted Rejected and the OMR display screen should e a now
23. letion of processing take this sheet from Bad Hopper and manually correct it in pencil using your list then place sheet in Input Hopper and feed through again Blank Student Number Enter manually and put through the Input Hopper again Non existent Student Number Accept and enter in the onscreen dialog or Reject and correct at the end OMR halts with message The Student Number is invalid this sheet will be rejected And when OK is selected sheet goes into Bad Hopper On completion of processing take this sheet from Bad Hopper and manually correct it in pencil using your list then place sheet in Input Hopper and feed through again Answer marked twice Note The OMR software in use does not handle multiple correct answers Program halts Sheet will be lying in Bad Hopper You get the message Multi mark Missing or Invalid Value The place where the problem mark occurs will be highlighted in red Does your department have a policy allowing this type of correction If yes and if student has made it obvious which answer they are taking correct the answer using your keyboard If no simply click OK Click Next Error if another error then again depending on policy correct or click Next Error If no further errors click OK 19 Error box The record still has some errors Save anyway Confirm The record still
24. ll options at default 5 The file is saved as an exp file so can be opened in Excel 6 Tip When importing to Excel set the fields as comma delimited and the Student Number field to Text rather than General To export Statistics 1 Having processed the master and student sheets 2 Click File 3 Export Statistics 29 10 BZU C D E Raw Score Std Score Percentage 123 1 1 4 153 0 75 51 120 1 29 40 158 1 05 52 67 130 0 67 43 33 159 1 12 53 152 0 69 50 67 132 0 55 44 4 5 Select options as you require e g you can choose to export all candidates responses or selected candidates only by clicking on one of the radio buttons Note Export Type Trinity does not have a licence for Question Bank so this cannot be selected as an option you have to select Custom Export 6 7 8 The file is saved as an exp file so can be opened in Excel Tip Save the file with an appropriate name Tip When importing to Excel set the fields as comma delimited and the Student Number field to Text rather than General 30
25. n 05452813 Wainwright Rebekah Rebekah Wainwright B C 16 With the concatenated cells still selected click Edit and Copy click in the first cell of the Surname field click Edit and select Paste Special 17 Under Paste select Values and click OK 18 Finally delete all redundant columns until you are left with just Student Numbers in column A and Other Name Surnames in column B 19 Click File Save as and select Text tab delimited and close Excel NB e Do NOT save the file as an Excel Workbook e f prompted that the files contains some features that may not be compatible simply click Yes or OK The OMR Start Stop Button ie the Green button e The OMR has a general purpose Start Stop Green button mounted to the left of the display on the right side of the machine This is your only means of communicating with the OMR e This Start Button serves a number of functions If the OMR is not doing what you want it to then pressing the Start Button makes it do the opposite of what it had been doing For instance if the pick arm is lowered then pressing the Start Button will raise it if the pick arm is already raised then pressing the Start Button will lower it Pressing the Start Button while a sheet is being read will stop the OMR from reading the next sheet e The OMR has 3 Hoppers also known as Stackers Input Hopper Where you feed in sheets Good Hopper The output area for successfully pr
26. ocessed sheets Bad Hopper The output area for unsuccessfully processed sheets Pending state If a sheet is sent to the bad hopper but the error can be addressed onscreen the next sheet is held in a pending state until you address the issue with the preceding sheet Start stop Display On off switch screen at the rear Green Input hopper button Good hopper Bad Hopper Pending state Processing your exam results Getting Started Turn on the PC and logon Turn on the OMR machine On the PC screen double click the icon for OMR software Speedwell Multiquest Place the correct answer Master sheet only in the Input Hopper The Student Number on this sheet will be 00000000 The sheet will be face up and the clock marks should face the wall pS Your response file Default Setting When processing is complete the students names and marks obtained will be saved to a Response file The name of the Response file should be unique and should relate to the name of the class being processed e g JF_drama06 Important The default location for your response file is your personal filestorage also known as S or username on ntserver quota Exam types and styles Exam types o There are 2 exams types True False or ABCDE also known as Single Correct Answer The type will be obvious from the examination Exam styles o Having selected the exam type you have to select the exam style There are 8
27. pe User Files EXP Cancel File name OMR files Je X Cj E Toos E davidres10 RES E davidres10 RST E davidres10 RSx myclass12 EXP 4 studfile doc Zax My Documents Favorites 3 My Network Places Flenme SSS Flesoftype falries SSSOS S SY Text Import Wizard Step 1 of 3 Cancel j PK The Text Wizard has determined that your data is Delimited Tf this is correct choose Next or choose the data type that best describes your data Original data type Choose the file type that best describes your data Delimited Characters such as commas or tabs separate each field Fixed width Fields are aligned in columns with spaces between each field i 4 File origin 437 OEM United States a Preview of file 5 OMR OMR files myclass12 EXP Start import at row 151646940Paul HerveDl59 00053 0001 12 2 bsico7610Rafter PaulOls8 00052 6701 05 051582910Biaslai ElizabethO153 00051 0000 75 4 ps1650890Biggar JohnO152 00050 6700 69 s b51703810Duke Anthony0132 00044 000 0 55 Cancel Back Finish 14 Under Delimiters select Tab NB Deselect any others 15 Click Next 16 Important Ensure that for Candidate Number the Column Data Format is Text Leave all other fields as General 17 Click Finish 18 The file can now be manipulated in Excel Tip If you are not familiar with Excel why not download the ISS Excel course manuals from http isservices t
28. read Off line or Pick Error Decode downloaded SC C S S S 5 Press the Green Start Button on the OMR The message should change to Online and processing of OMR sheets should begin 6 Processing continues until hopper empty and OMR gives message Hopper Empty or may give message Pick Error 7 On the Scanning dialog box click Done Waiting Please Feed a Sheet 17 Troubleshooting The OMR stops Errors Actions and resolutions There are a number of different outcomes of OMR errors but they generally fit into the following categories Categories Action A physical error with the sheet The sheet goes straight into the Bad Hopper An onscreen message may or may not be displayed Each sheet has to be to be analysed any errors identified and corrected to identify and the sheet put through again Examples of these errors include Sheet fed upside down or back to front Dog eared sheets Sheet filled in biro Usually these sheets have to be re done by the person processing Content errors on the sheet The OMR halts and the sheet stops half way through the process and an onscreen message is displayed This is a pending state and offers you the opportunity to correct the errors onscreen If you make the corrections onscreen when you click Done on the PC dialog box the sheet is delivered to the Good Hopper and the sheet is deemed successfully processed Examples
29. scottys Elizabeth a 2 05152196ISmiths Jenny 3 051582911IBiaslai Elizabeth 4 05170381IDuke Anthony 5 05159861IGrant Chapman 6 05160761IRafter Paul 7 05162616IFanfani Amintotre a 05164694IPaul Herve a NCIECNAAIBimmar Tohn pin x Cancel Help Under Data Type select Delimited and click Next Under Delimiters select Tab NB Deselect any others and click Next Select each field and set the Field Format for all to Text and click Finish The Database Import Setup dialog appears as below Database Import Setup 10 11 12 13 Path C Program Files SpeedwelMultiauest o Browse Table fimponteDDeF So Candidate Number Candidate Name x cmo 7 tt Set Student Candidate Number to Field1 Set Student Candidate Name to Field2 Click OK Confirm Field 1 and Field 2 have been populated and click OK NB You may get a warning re candidate number already exists Overwrite If so click All 13 Reading in the Correct Answers Master sheet Important e The Correct Answer Master Sheet must be from the same batch of sheets as was used for the student s answers e Confirm that the number on the Correct Answer Sheet is 00000000 E Speedwell Multiquest File Edit Search Data Print Options Window Help B amp 4 Fa A New Open Close Capture Print Scores Resps Delete davidres50 Scottys Elizabeth Smiths Jenny Kearney Paul Paisley Mark Mouse Martin
30. t hopper but is unable to do so Press the OMR Stop Start button Stacker full G Displayed when the reader detects that the good stacker left hand is full or the last sheet has failed to stack properly The good stacker must be emptied or the sheets arranged more neatly Press the OMR Stop Start button Stacker full B Displayed when the reader detects that the bad stacker right hand is full or the last sheet has failed to stack properly The bad stacker must be emptied or the sheets arranged more neatly Press the OMR Stop Start button Crumpled forms If the forms are crumpled in any way you may get an error message NB You may need to fill in that particular form again Bad sheet lost The reader detects that a sheet that the host computer intended to eject to the bad stacker has been removed from the reader prior to being ejected Double lost The reader detects that double sheets being purged have been removed from the reader before they can be ejected Double feed The reader detects that two or more sheets have been fed together The offending sheets will be in the turnover This message will not be displayed until any previously read sheets have been ejected The offending sheets must be ejected purged by pressing the stop start button they should not be removed manually The sheets have not been read and must be returned to the input hopper Since there may be two thre
31. vent of a user experiencing technical difficulties while processing either with the computer OMR machine or related software the user is entitled to call directly into the IT Service Desk to seek assistance IT Service Desk personnel will endeavour to contact an IT Services OMR specialist to provide support there and then however if no such person is available to assist at that time the examiner will be obliged to log a ticket with the IT Service Desk and a member of IT Services will be in contact in due course to provide assistance with the processing For the examiner Ensure the exam invigilators get the correct student answer sheets from the Examinations Office The output of your processing is saved in a res or response file The default save location for this file is your Personal Filestorage also known as S or ntserver quota Your filestorage can be accessed from any location see http www tcd ie itservices kb internet filestorage access php for more details It is advisable to be aware of how to access your filestorage before you come to process your results The OMR software has a comprehensive Help menu This can be selected at any time from main menu bar For the examinees e Definite marks are essential The OMR will accept good marks only The necessity for good definite marks can hardly be over stressed as faint marks may not be read The following are examples of good and bad marks GOOD BAD BAD BAD BAD
32. yed for three seconds when starting the software module OPR800 The version number displayed 2 35 may be different DRS SOS 6 57 This is a start up message played for three seconds when starting module SOS The version number displayed 6 57 may be different Off line This displayed will make the reader On line i e available to the host computer Testing Displayed for several seconds when the CD400 800 is first switched on and indicates that the reader is testing the reliability of the image memory 23 Designing and Printing Reports Basic Report design and printing You can design and print reports now or you can export your results to Excel and then manipulate the data and print there For more information see later section Exporting results to Excel Standard and User Created Print Layouts There are two standard print layouts Alpha and Rank Order which should suffice for most examiners who just want student details and results displayed If these results do not give you the information you require in the desired format you can design your own layout see below If you require more advanced reporting see Advanced Report design and printing later in this manual Click Print from the toolbar Standard Layout For a standard print out of details on the candidates who took the exam their student details and exam results 1 Under Available Reports Click Candidate Listing 2 Under
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