ModChq
Contents
1. 416119 i horses other than for pure hred breedif 416120 i asses mules and hinnies 416218 i pure hred breeding bovine animals 41629 i bovine animals other than pure hred b 616318 i pure bred breeding swine 4616391 i swine weighing lt S kg Cexcl pure bred 158392 i swine weighing 5Hkgy excl pure hred 4616418 i sheep 4616420 i goats 416511 i fowls of species gallus domesticus we 416519 i ducks geese turkeys and guinea fow Fig 10 2 MODCHQ Functions Database Management Customs Tariff HS Codes The screen above relates to the Harmonized System tariff code HS Code but all of these sub options are broadly similar The description and notes can be amended for all of the tariff divisions chapters headings and HS Codes A sub chapter and subheading option exists The relevant level can be amended created or deleted Note As the System comes pre loaded with the standard Harmonized Tariff changes at this level would usually be restricted to descriptions for translation to other languages at initial installation and set up National Notes The 5th sub option National notes allows the definition of National Notes that can be added at Tariff Section and Chapter level National notes at the HS level are used to expand on or to explain HS interpretation in a National context UNCTAD SITE V1 15 10 6 MODCHQ SET UP AND MAINTENANCE unctions indow el ASYCUDA National2. Description Rate Fig 10 10 MODCHQ Functions Database Management Customs Tariff Tariff Components General Note The action of setting up a General note is quite simple The General Note is defined and the effective duty rate entered in the Rate field A duty or tax rate does not have to prevail throughout the Tariff to make a General note worthwhile as long as it is a common rate that is always amended at the same time whenever it applies To change a rate is very simple as it requires only the relevant General note to be amended to the new rate An example of the use of a General note is as follows If for example VAT is always payable at 296 throughout the Tariff it is much more efficient to represent this tax formula as a general note and apply that general note code to the Tariff When a VAT rate has to be changed for example VAT was to increase to 2 596 direct keyed rates would all require amendment Even using the simplified update facilities this would be time consuming If the 296 rate of VAT is held as a General note however only the General note information itself needs to be amended to effect the change throughout the Tariff Quotas This option allows the capture of codes and descriptions of Quotas to be entered in box 39 of the SAD Control over the quota option is activated by setting the flag in MODCHQCF Declaration Standards to Yes If the quota control is set to No q
3. because when the users asks for help the details displayed on screen relate to the function or the data field that the user is focused on for example the function currently selected by keyboard or mouse Building the help system is the responsibility of the system support staff in the user country The help system is freely programmable and the text content of the help screens and messages can be decided after careful evaluation of actual needs Factors include e National language e Number of potential users and possible frequency of use e Alternative sources of information e Your available resources and priorities Examples of the need for Help in comparing two extremes Firstly with a high use function like preparing a Customs declaration Fully trained staff does this and they quickly become highly skilled Also normal procedures do not permit them to use discretion in the task They have little need for on line help Alternatively a Customs Broker who is an occasional e o user may benefit from help on certain optional data field in the declaration B creation process The second situation could be where a Customs HQ officer with authority to make a system configuration change needs help This is a task that is not done often and access is usually restricted to only one or two experienced people in the country In this situation it is difficult to justify a need for full help
4. mB 14 Additional Tariff Columns seseesssessssesesee nennen mene enemies nasa nens 14 Commodity Code 15 Customs Procedure esssssssssesessesesesee nenne nene nnese sese sesse esse esse e sese ire i sese sese nas 16 Customs Procedure Code SIPUCIUFE d casei pua avida vaa bats uw dui itat oua xara d vara va wa ia 17 gasc egberin s M ET 17 Ce Gis a POCE IUE M kiar ener eee ee en eee ere ea eres 17 i itr M T 18 aoee teci sigis e i Tc E 19 UNCTAD SITE V1 15 10 1 MODCHQ SET UP AND MAINTENANCE r AE E 19 Extended Froced re Code cceann a aia N eai Riain 20 Paice cree E E N E E EE E E Secs E 20 A E E E A E I E T EE EE N A E eo eer 21 deco EE E d RECTO E E E italia 22 Tere sn a EEES 22 giacca maae E a A E A A E EA E EE E A A E E 23 ji io 24 TI VE ME UU NOTTE nerenin isiin rindra rieg irar iisa rinier sair 24 Se en Eae A E E T 25 Een R E E E E EE E 25 e T e E TR 25 eg be E E E E E E E E E E E E E E E 28 DS ra r OCO E ea EO A o 00 7 00 28 Is te Fep Oye esiin aneri E TED 29 NeW PORE E A PEE ES A P AI A AE A AI E EAE Y 29 CAI P ETT mm 29 ASYCUDA Reporting Extrac
5. calculate the highest calculated value from the mass or statistical units defined if NO the system will use Gross Mass The Replace Statistical Value box If this is YES the declared statistical value will be replaced by the calculated market value UNCTAD SITE V1 15 10 9 MODCHQ SET UP AND MAINTENANCE Rule If a Rule is inserted in this box the system will ignore any Market Value defined in the Market Value record and expects the Statistical or Customs value to be defined in the rule Rules are described on page 12 The CustValue variable Within the System the result of a market value calculation is written to the variable CustValue If no Market Value is defined for the Commodity then CustValue has the same value as StatVal If the Replace Statistical Value box is YES then the declaration Statistical value will be reset to the calculated Market value Tax calculations are usually defined in MODCHQCF see Section 08 for details and are normally written to charge Duties and Taxes on the Statistical Value or StatVal but where Replace Statistical Value is set to YES this will cause the Duties and Taxes to be charged on the calculated Market Value Using a Market Value gt To use a Market Value in a tax calculation requires the following steps 1 Market Value is defined for the Commodity specifying unit values 2 The Replace Statistical Value is set
6. g the field that displays links between office and modes of transport is not visible To complete a new record you need to first Create then Update See Preferences for details Transaction Controls Under this option the following tables can be maintained 1 nS oS Sy Budget Tax Attached Document Processing Program Accounting Transaction Country Currency UNCTAD SITE V1 15 10 22 MODCHQ SET UP AND MAINTENANCE The method of updating these tables is also identical and so a detailed description of each is not necessary Most tables require only a code and description and are updated in the normal way A good understanding of the Administrations accounting requirements is necessary before setting up the codes for Budget Tax and Accounting Transactions In and Out The Currency table allows you to enter a currency conversion rate to convert the foreign currencies to national currency To calculate national currency ASYCUDA takes the declaration s invoice amounts and multiplies by the conversion rate Formatting the data elements within National Standards sets the number of decimal places available for currency rates See Section 8 of this Reference Document Because of the high denominations of some currencies a data element standard of say four decimal places for rate of exchange would not prove sufficiently accurate To solve this the currency rates tables allow for a fa
7. note Description Hote CHAPTER 8 Mational Notes Chapter 7 HDG 27 Hational Note for heading SECTION Mational Note Section i Hational nate I Fig 10 3 MODCHQ Functions Database Management Customs Tariff National Note These notes are then available to the user under the Reference menu option query option in MODCBR See Section 2 of this Reference Document Reference Menus within ASYCUDA Modules Keywords This option allows the setting up of a list of words that are cross referenced to Commodity Codes to allow a quick look up facility When the keyword option is requested a list of Commodity Codes is displayed matching the keyword requested unct ions indow el ASYCUDA Keyword Keyword ABSORBABLE ABSORBERS ABS ORBT ION Keyword Description i Suspension shock absorbers po Fig 10 4 MODCHQ Functions Database Management Customs Tariff National Note A keyword list and the individual entries therein can be amended created or deleted The screen asks for the Commodity Codes to be associated with the keyword en Tariff Components ASYCUDA is supplied with a default Keyword listing Countries may need to edit or update this list so as to meet their national requirements If the tariff is translated into another language the Keywords list must be re built This menu has the following sub options 1 Preferences 2 Statis
8. of Rules requires an Endif to follow an If Then line This rule would be inserted in the appropriate Commodity Code Explanation The rule first sets a temporary variable named Num01 which is the rate of import duty NumOol LS TaxReLtet ID 35 The rule then sets a temporary variable named Num02 which is the amount of import duty as calculated by the Column taxation rule Numo2 IS IagxAmounEet IDVY 3 The rule then tests if the goods are using the CPC Additional code as part of the CPC Lt NatProc OQOI Then If the Additional code is 001 then Action Io Updldaxc CLD UB estatal y Numo 2 96 NMO ox 9x This line uses the ASYCUDA Rules function UpdTax which updates or provides a fresh calculation for the previously calculated Import Duty ID The updated tax figure is payable rather than guaranteed MOP 1 the tax base is StatVal the rate is the normal rate for import duty divided by 2 and finally the tax is calculated as the normal import duty chargeable divided by 2 Action IS Updlax VAI Iz C IturobAmount IaxAmount VAT J Stat Va domrcrNev y O y O 213 Again using the function UpdTax this line updates the Value Added Tax VAT it is payable MOP 1 the tax base is the calculated normal charges of ALL duties and taxes ItmTotAmount minus the calculated VAT amount at the normal rate TaxAmount VAT plus StatVal and the Item internal freight valu
9. that previously described International Trade Terms as the name suggests are in most cases strictly defined Codes and descriptions are to the standards set out in the United Nations Trade Data Elements Directory It is strongly recommendation that countries adopt the international coding standard regardless of their language choice for the national ASYCUDA system interface Simplified Management Under this menu option Currency rates and the Tariff can be easily updated Exchange Rates Using this option it is easy to change the exchange rates for currencies unctions Window He ASYCUDA Rae ee ans Main currency management 14 EDI message Walid from E fai kpe SD United States Dollar 1 BP United kingdom Pound 1 FRF French Franc 168 Fig 10 19 MODCHQ Functions Database Management Simplified Management Rates of Exchange The currencies concerned and their rates and reference units can be updated on a single screen The system then updates the complete table in one step See page 23 of this Section for an explanation of the purpose of the currency Reference Unit Currency codes and conversion rates are input as a single list On completing the list of required changes or updates the list details are transferred into the currency control table by selecting lt F2 gt or Validate from the Local Menu Action Regular updating of a range of country currencies can be further facilitat
10. to YES and 3 The name of the Market Value to be inserted in the Market Value box within the Commodity Code update window This example shows a Market Value called MV0201 inserted es Code 020120 commodity code Commodity code 826126 HH HHH 88H HHHH Description arcasses Walid from 20670671995 to Statistical unit Statistical unit Statistical unit Market value National note o BN Lm incel a alee Fig 10 8 MODCHQ Functions Database management Customs tariff Commodity code Update To the user entering a Customs declaration in the Customs or Declarant Office the existence of a Market Value is shown within the Valuation Note For an explanation of Valuation Note within declarations see Section 3 Customs Declarations Item H 8861 Invoice Value External freight Insurance Other costs Internal freight Deductions DEM 84 268 Rate of adjustment 1 8866 l i Stat Market value rate 35 00 er Basis Kg Net M U moun t Supplen value i Suppl value z Fig 10 9 MODCBR Functions Declaration Amendment F9 Local menu Quadrants Valuation note General Note This option allows the definition of a rate that has general application throughout the Tariff UNCTAD SITE V1 15 10 10 MODCHQ SET UP AND MAINTENANCE ASYCUDA unct ions indow el General note General note ST Ualid from 87716071994 to INN
11. to begin a new list Give the list a name this name will be used to access the list from within the Tariff rule and enter a meaningful description of the list Finally save your list by pressing OK Select your newly created list and then select Update to add Tariff Commodity Codes Select Insert and enter the relevant tariff codes The tariff codes can be at any level Chapter at 2 digits Heading at 4 digits HS Code at 6 digits or Commodity code at 8 11 digits etc A full explanation of rules their syntax and use is given in the Appendix A Additional Tariff Columns Many ASYCUDA user countries have a large number of preferential tariff agreements on multilateral or bilateral basis Under these conditions the normal ASYCUDA tariff management system using a fixed number 15 of rate columns may be insufficient The Additional Tariff Columns satisfies these taxation requirements covering a list of Commodities related to Preferences or other customs agreements e g quotas in addition to the basic 15 columns It is possible to create up to 84 additional columns for a total of 99 These columns allow the user to link a Commodity Code or a group of Commodity Codes with specific tax rates to be used during the taxation process These rates are historised i e it is possible to assign length of time for validity of the record The columns numbered 1 to 15 are those of the central Tariff and as they are manage
12. 3 gt Fig 10 6 MODCHQ Functions Database Management Customs Tariff Tariff Components Statistical Units p Market Value Wherever possible the statistical unit codes and the descriptions in the table of the units of measurement should conform to international standards See the UN Trade Data Elements Directory for guidance This option allows the setting up of a system to allow the user to either monitor valuation or to nominate a set value as the tax base By setting up the market value under this option the System calculates a market value from the declaration data and displays this calculated value on the screen within the Item Valuation Note window This Market Value is linked to the Commodity Code so this value can also be used in tax calculation The Market Value is set up by defining an import and or export value against one or all of the Statistical units or a unit already captured on the declaration for example 500 per tonne or 10 for each Supplementary Unit of quantity For more complex calculations the Market Value window has the option of inserting a Rule This is written in MODCHQ using the sub menu option Rule Harket enluc FWA Meat af Bovine animals eb Ale 1796 Fig 10 7 MODCH Q Functions Database management Customs tariff Tariff components Market Value Update The Use HIGHEST VALUE box This field will accept either YES or NO If YES the system will
13. 50110 selects all commodity codes on from heading 5501 up to and including subheading 5501 10 Multiple selections can be made either of ranges or by combining single selections UNCTAD SITE V1 15 10 26 MODCHQ SET UP AND MAINTENANCE Examples a 01 03 040210 selects chapters 1 3 and sub heading 040210 b 8501 8506 91 selects all commodities in the range from heading 8501 to heading 8506 plus all of chapter 91 Excluding part of the range initially selected can further refine range selections The following example illustrates this point Example 55 5503 selects all the commodities of chapter 55 except commodities of heading 5503 Additional Selections To further refine or restrict the range of commodity codes upon which to carry out the action specify additional selection This permits more precise definition within the chosen Tariff range using a number of criteria apart from the Commodity Code Update Actions After making the selection specify the Action to be carried out on the selected range Actions allow the addition deletion or replacement of Tariff related components These are the Tariff components i e Statistical Units Market Value Rule National Note Taxation Duty rates that are directly inserted or amended through the Commodity Code screen T ASYCUDA Costoes Tariff management Fig 10 21 MODCHQ VER Functions Database m Se n Management Sim
14. ASYCUDA Section 10 MODCHQ ASYCUDA Functional M anual MODCHQ SET UP AND MAINTENANCE MODCHQ Set Up and Maintenance Creating and updating the System Control Tables and References System Testing and Statistical Data Extractions Contents of Section 10 eg ids ee OnT 5 Pr 3 ADONE SEO PONI EIE Pade iced eben esa DET ODIT 4 Customs Headquarters Functions eiie eiiiua ana ce nn nd eU i eiangacindev aw absdsdecerdsaaeedeaendaadeietieutiesten 5 The Fonciona Menmu ar PR c c 5 deegiceia Mu du cii TITO a 5 jBwclecic diti ci e i RIOT Oc A 6 dicia EE EDT m m 6 Sections Chapters and Headings scandit uiu and daria qi GI E vdd detta d bu au dantis a Rant edu detta daa ndi mai 6 iier M ein E TET 6 ital n 7 Tariff COMPONENAS cccccccececeececeececeececeeeeceeeeceeeeeeeeeeseeeeseeeeseegeseseeaeseeeeseeesesseneseeeesesaeaes 7 Gi E A E TE E NETA N 8 E A C 8 juice T 9 trop e 10 S co m 11 o 0 c 11 i M 12 Laie
15. alues for specific Commodities Customs Procedure Codes codes and actions for the processing Customs declarations for all regimes e g import and export temporary imports and exports warehousing other special concessions Special Declaration configurations for different types of declarations Operational Environment national codes for identifying Companies Customs Brokers Carriers Transit Sheds and Warehouses Banks Transaction Controls Accounting codes including Budget and Tax codes Country Codes Currency codes and Currency Rates of Exchange Transport Codes Location codes International port identification codes mode of transport codes transport document and container codes International Trade terms Codes for terms of delivery i e INCOterms e g CIF FOB terms of sale and terms of payment packaging codes Tools for updating a group of records in one action Simplified Management to update a range of tariff records e g for change of duty rates or update of Currency Rates of Exchange Utilities for system testing by batch processing declarations created from random data to build a test database of dummy transactions Using the Help Writer to build the contextual help system to suit your national needs Statistical reporting extracting data from the ASYCUDA database using standard reporting formats UNCTAD SITE V1 15 10 4 MODCHQ SET UP AND MAINTENANCE Cu
16. and 53 are added to the Import Entry for Home Use Requested Procedure code of 40 to form the extended CPC s 4052 and 4053 The same numbers can represent either requested procedure codes or previous procedure codes depending on their placing in the extended procedure code Temporary import for Customs Inward Processing procedure Temporary Import for return in an unaltered state Temporary import for Customs Inward Processing procedure Temporary import for return in an unaltered state Previous Procedures are created through Database Management Customs Procedure Previous Procedure The first number of the Previous Procedure links the procedure to a particular General Procedure You can now enter a number and description for your Previous Procedure To activate suspense procedures within ASYCUDA you must specify an Action These are pre programmed instructions to the System to process the declaration in a certain manner See Action below UNCTAD SITE V1 15 10 18 MODCHQ SET UP AND MAINTENANCE ASYCUDA 16 Permanent Export HH Direct No previous procedure Fig 10 14 MODCHQ Functions Database Management Customs Procedure Code Requested Previous Requested Procedure Like Previous Procedures above you can define Requested Procedures as extensions of the General Procedure codes You can specify an Action to be carr
17. ctor to be applied a reference unit For example in a situation where 1 National currency unit NCU 220 Foreign currency units FCU 220 FCU must be multiplied by 004545 to convert to 1 NCU but the four decimal places of the data element formatting limits the rate to 0 0045 Applying a reference unit of 100 for that foreign currency would mean the o B conversion rate becomes 0 4545 From Version 1 15 of ASYCUDA Currency Reference units are stored along with the rates of exchange This ensures that previous rates of exchange for a currency remain correct an Processing Program The frequency of rates of exchange update varies according to the policies of the National Administration Rates of exchange updates are more easily managed using the Simplified management Exchange rates option See Exchange Rates This feature provides a partial solution to Inward and Outward Processing For example consider a company that manufactures shirts from buttons and fabric The system will not verify that the number of shirts that will leave the processing follows a formula between shirts buttons and square meters of fabric The system will check that declarations dealing with button and fabric share the same processing program as declarations dealing with shirts Then for a given period of time we will be able to check the quantity and total values of raw material buttons fabric entered to the proces
18. d in MODCHQCF Taxation standards National Tariff they cannot be created here The Commodity Code field accepts code values at Chapter at 2 digits Heading at 4 digits HS Code at 6 digits or Commodity code at 8 11 digits levels The priority is given to the most precise longest code For example if the table contains two records one with the commodity code 2402 and a rate of 10 and one with the commodity code 24021010000 and a rate of 5 and both records are valid at the date of processing the second rate of 5 will be the applicable rate The Rate of Taxation can be a numeric value for the rate or a General Note as described above Additional column rates can be used for taxation purposes in MODCHQCF Item Taxation Rules or MODCHQ Tariff Rules The additional column rates are used for tax calculation in an identical manner to any rates applied in columns 1 to 15 The rate can be retrieved using the function RateCol ComCod N where Comcod is the Commodity Code and N is the column reference number UNCTAD SITE V1 15 10 14 MODCHQ SET UP AND MAINTENANCE For example if in your tariff a trade agreement applied to goods of Chapter 30 and Additional Column number 20 gave a reduced rate of import duty of 5 for Chapter 30 Use an Item Taxation Rule to recalculate duty The rule will include A conditional statement e g If country is an eligible preference country and the Column 20 preference co
19. de is claimed then Action is RelTaxPart ID PRF20 CustValue RateCol Comcod 20 CustValue RateCol Comcod 20 100 See the other parts of this Section and also Appendix A Taxation Management for more detail on taxation rules and explanation on the programming language used within rules Commodity Code This option allows all of the normal Tariff update functions It permits the definition of national sub divisions of the Commodity Code and the insertion of rates in the Tariff columns It also allows the insertion of Statistical Units Market values National notes and Taxation Rules The screen is too large to be displayed on screen at one time but the bottom part of the screen can be scrolled in the normal way ASYCUDA 962716 66 666 Gas or smoke analysis apparatus L XS SY National commodity code 962716 HH 666 HHH HHHH LI WB1 H1 1996 PCE Piece Fig 10 12 MODCHQ Functions Database Management Customs Tariff Commodity Code To create a national Tariff Commodity Code sub division the Create option is used To insert rates etc normally only requires the Update option The screen allows the inclusion of up to three Supplementary Statistical Units When a declaration is processed that has a Commodity Code with one or more Supplementary Units defined the Supplementary Unit field or fields on the SAD becomes mandatory The insertion of a predefined Market value will apply that Mar
20. dure the code 00 is added to the Requested Procedure to form the four digit Extended Procedure CPC number Entering your Requested Procedure and then selecting from the list of existing Previous Procedures creates Extended Procedure codes Once an Extended Procedure is created Additional Codes can be attached by updating the Extended Procedure record and selected and inserting from the list of existing Additional Codes Certain Statistical reports give the choice of nominating a group of procedures to be included in the report using the General Trade or Special Trade options So that ASYCUDA knows which Procedures are to be included under each of these options the Extended Procedure must be identified as General Trade Special Trade or both Additional Code Additional Codes give the opportunity to provide extra divisions beyond the CPC four figure level This can be used for a number of purposes For example it can be used to activate Agreements that can link particular importers and Commodities to special control or taxation arrangements Taxation Rules can be written to make use of recognition of the Additional Code to modify an existing rate of tax UNCTAD SITE V1 15 10 20 MODCHQ SET UP AND MAINTENANCE Agreements In the Agreement table you can list Companies and Commodities which are to receive special taxation treatment T
21. e ItmlfrNcy the rate of tax is 0 and the tax is O Action IS AddAttDoc 099 This line says that Attached Document code number 009 is required This displays and prints the Attached Document Code Number 009 on the SAD in Box 44 If the Additional code is not 001 the rule does not alter the normal rates for Import duty and VAT The Endif follows and closes the If Then line This rule would be inserted in the appropriate commodity codes and would apply when additional code 001 was quoted on the declaration O UNCTAD SITE V1 15 10 13 MODCHQ SET UP AND MAINTENANCE Note Lines or statements in Rules are not broken as in the case of this example but are continuous Lists Rules may be enhanced by use of the List function that can then be used within rules If a rule requires the process to be applied to a specific number of Commodities only then instead of listing them in the rule directly it is possible to make a list of the Commodities under the List option This list is accessed from within the rule by using the nListTar function in the rule The use of the InListTar function is the same as in the Selectivity Criteria as detailed in Section 6 except that zero is used in place of Found The syntax is If InListTar L ST Name 0 Then Select the options Database Management Customs Tariff Taxation Lists from the Functions menu Select Create
22. ed by the saving of your list as a file through the Local Menu in EDI format This means that the saved currency EDI file can be retrieved and only those currencies where the rates have altered need be updated for further transfer to the currency control file Customs Tariff Otherwise called Simplified Update Using this option a range of commodity codes can be updated as a block with taxation rates or the inclusion of Statistical units Market values National notes and Rules UNCTAD SITE V1 15 10 25 MODCHQ SET UP AND MAINTENANCE H ASYCUDA Customs Tariff management Fig 10 20 MODCHQ Functions Database Management Simplified Management Customs Tariff Defining the Tariff Range To update by inserting or altering common data within a block of commodity codes first specify the commodity code range The syntax of the Tariff ranges editing box is simply explained as follows eo Example 8701 Specifies all commodity codes within heading 8701 The tariff code must be enclosed in square brackets and the Commodity Code coverage is from two digit level to eleven digits 8B For example at Chapter level like 87 or specific as the lowest level national subdivision such as 87011010000 Tariff ranges can be used but the syntax requires that the ranges be defined in pairs using a comma as a separator Examples a 01 05 selects all commodity codes in chapters 1 to 5 b 5501 5
23. ent MODCHQ Functions 1 Customs Tariff Database Management Customs procedure Operational environment Transaction Controls Transport International Trade Terms Simplified Management Options on the main menu for Module MODCHQ Functions are as below Connecting to the Server Section 2 Using ASYCUDA explains the server Login procedure Note Most of the menu options in MODCHOQ require that you be logged on to the server This is because any alterations to control tables are made directly to the System files on the server UNCTAD SITE V1 15 10 5 MODCHQ SET UP AND MAINTENANCE Database Management This option is used to maintain all the tables including all the codes and the tariff It is the option that will be extensively used when you set up your system Customs Tariff The first sub menu option Customs Tariff deals with all aspects of tariff maintenance It allows the modification of the Commodity Code descriptions National Notes the definition of Commodity Codes at national level the insertion of rates against Commodity Codes and the management of tables listing Preferences Statistical Units Market Values and General Notes Sections Chapters and Headings The first 4 sub options deal with the description and notes on the different parts of the Tariff These options follow the formal structure of the Harmonized System tariff Se SC en ASYCUDA Code Description
24. his special treatment is normally some form of relief The syntax used for the Commodities is as described in Section 9 of this Reference Document under Simplified management of the Tariff Defining the Tariff Range ASYCUDA Agreement Agreement 1 266 Special hotels duty 2670171998 Fig 10 15 MODCHQ Functions Database Management Customs Procedure Code Agreement Agreements can be used in two different ways to achieve different types of relief e General If the relief is available to certain Companies irrespective of the CPC they are declaring their goods under then an appropriate rule can be inserted in the Agreement to cause the relief to be granted An example of this would be a VAT relief that is available only to registered Companies If a rule exempting VAT were inserted in to the Agreement then no matter which Procedure code was used a Company included in the Agreement would be relieved of VAT This is because no link to procedures is defined and the system checks the Agreement table for all declarations to check if the importer is eligible for some sort of relief e Specific If a relief under an Additional Code is limited to certain Companies or Commodities then the Agreement record is set up differently No rule is included in the Agreement but the Agreement itself is linked to the Additional Code that contains the rule giving the relief The additional code record has a box that hold
25. ied out in the processing from a list of pre programmed Actions and also specify a delay which represents the delay in days for the process or action to be completed e g removal from warehouse re export or declarations for Import Home Use after a suspense procedure Action Actions are pre programmed into ASYCUDA and when an Action Code is inserted into a CPC and a declaration uses that code it instructs processing in a pre defined way Action code table Description of Action Temporary Export 04 05 08 Transit 09 Free Zone procedure S Temporary Import for Customs Inward Processing procedure Inward Processing warehouse gg Inward Processing Free Zone The system currently handles the following action codes for suspense procedures 02 for Temporary Exports 05 for Temporary Imports 07 for Customs Warehousing 20 Temporary Export for Outward Processing procedure 50 Temporary Import for Customs Inwards Processing procedure UNCTAD SITE V1 15 10 19 MODCHQ SET UP AND MAINTENANCE How to use action codes Box 37 of the SAD uses the 4 digit Extended Procedure and a 3 digit national Additional Code At the beginning of a suspended procedure The Requested Procedure must contain the corresponding action code If for a Temporary Export one uses the procedure code 2100 code 21 in the requested procedure table should have contain action code 02 At the end of a s
26. ies and so minimise the programming time EUROTRACE Data Extraction Interface EUROTRACE is a computer system that manages external trade statistics allowing input of declaration and reference data into a number of different statistical databanks These data banks are used to pull together figures to provide statistics on foreign trade transport financial details and taxes ASYCUDA is a source of trade data that can be processed by EUROTRACE The EUROTRACE data extraction interface is an interface between ASYCUDA and EUROTRACE which allows for the extraction of declaration and reference data from the ASYCUDA database into a format compatible with EUROTRACE This has been implemented in ASYCUDA in the form of a batch job that can be executed manually or periodically For user and technical details please refer to the documents ASYCUDA EUROTRACE data extraction interface User manual v1 0 and ASYCUDA EUROTRACE data extraction interface Technical manual v1 0 UNCTAD SITE V1 15 10 32
27. ion it is also possible to configure a number of controls on or off such as location of goods must exist in the database This is the purpose of the final line of the rule above The F95 local menu option is available when defining the rule so that the Variables Functions and Keywords can be checked es The Variable list will show the fields and controls accessible for modification General Customs Procedure The first numeric character of the CPC signifies the General Procedure Code number This is an internationally agreed standard UNCTAD SITE V1 15 10 17 MODCHQ SET UP AND MAINTENANCE General Procedure TI OH Ce Remp OOOO oes o Joere OO Previous Procedure Before looking at the Previous Procedure it is useful to look at examples of full CPC codes called Extended Procedures a meon emy ornomus SSS s Temporaryimpo O The Extended Procedure is made up from the Requested Procedure the first two digits and the Previous Procedure the last two digits If no Previous Procedure applies the last two digits are 00 as for CPC 5200 and 5300 above Temporary Imports for a specific purpose If these Temporary Imports are eventually entered for Home Use the Previous Procedure code is added to the Requested Procedure code to form the full CPC number or Extended Procedure In the above examples the original previous procedure codes of 52
28. k of test data from processed transactions One example could be to have a transaction database against which to test statistical data extractions You can process test declarations one by one using the normal creation process Or you can use a macro to partly automate the declaration creation A quicker method is to use ASYCUDASs test utility Module MODTST Functions indow Help 0 Server k Fig 10 22 MODTST Functions Store random declarations Register random declarations Assess random declarations ps Test split message p Electronic Hail E Applications m Exit TEC This module allows you to Store Register or Assess a batch of randomly prepared declarations When opening a menu option you are prompted to enter a number for the total of random declarations that you wish to process aN UNCTAD SITE V1 15 10 28 Note that the test process works by picking up the first stored declaration within the ASY SAD subdirectory of your client machine The program uses that declaration as the starting point and then selects at random from the reference tables data elements such as company broker country currency and tariff codes for each subsequent declaration MODCHQ SET UP AND MAINTENANCE Building the Help System Introduction The ASYCUDA help system provides users with on screen assistance or explanations about the use of the application This is called contextual help
29. ket Value in the way that is defined in the value including any applicable rule gt A predefined National note can also be inserted in the Commodity Code using this menu option UNCTAD SITE V1 15 10 15 MODCHQ SET UP AND MAINTENANCE A predefined rule may be inserted in the Commodity Code to modify the normal calculation of duties and taxes The rule could be defined to charge an excise duty or do a duty comparison to charge a higher or lower tax based on two different bases hax A full explanation of rules their syntax and use is given in Appendix A Dut y Stamp Tax Help F Local Menu Fig 10 13 MODCHQ Functions Database Management Customs Tariff Commodity Code update Duty and Tax rates applicable to the commodity Code must be inserted using this screen An actual rate can be inserted in the column or a General Note defined under the option previously explained in this section under Tariff components p Customs Procedure Commodity Code management can also be undertaken using the Simplified Update Tariff option explained later in this document Customs Procedure Codes CPC is used to identify the Customs regimes to which are goods are being entered and from which they have been removed The CPC signals to the system whether the declaration is for an import an export transit or any other circumstance possible in a Customs environment The Code identifies to the system how the data input fr
30. ling Party These tables contain codes and descriptions commonly used within the Customs declaration and with Manifest controls the Manifest and Bills of Lading Locode is an international standard location code Usually 5 alpha characters the Locode is made up from the country code 2 characters and the port code of 3 characters The screen for Mode of Transport is shown as an example As with all codes apart from country specific codes like those under the operational environment sub menu the standards set out in the United Nations Trade Data Elements Directory should be adhered to unctions indow el ASYCUDA Mode of transport i _ Code Description Sea Transport Rail Transport Road Transport p Mode of transport 1 Description Fig 10 18 MODCHQ Functions Database Management Transport Mode of Transport International Trade Terms These tables contain codes and descriptions covering commonly used trading and commercial terms Some are used to describe the commercial relationship between a buyer and seller in a transaction and so are used to help in establishing the Customs valuation of goods The tables cover 1 Terms of delivery 2 Package code 3 Nature of transaction 4 Terms of payment 5 Means of payment UNCTAD SITE V1 15 10 24 MODCHQ SET UP AND MAINTENANCE Any new codes are created and descriptions updated in a similar manner to
31. om the declaration is to be handled and how the declaration is to be processed The menu options under Customs Procedure are e Model of declaration e General Customs Procedure e Previous Procedure e Requested Procedure e Action e Extended Procedure Code e Additional Code e Agreement e Offences UNCTAD SITE V1 15 10 16 MODCHQ SET UP AND MAINTENANCE Customs Procedure Code Structure Customs Procedure Codes are structured using four numerical characters Starting from the first digit the highest or broadest level and working down the four character code numbers can be constructed and linked to pre programmed System Actions such as procedures for temporary imports or warehousing or to allow for specific taxation treatments By using precisely defined CPCs special taxation outcomes can be managed by writing individual taxation rules linked directly to the CPC See Taxation Management Appendix B for further details Model of Declaration Model of Declaration is a table that links each General Procedure type to either the import or export declaration model The General Procedure types are listed below By using this link the descriptions labels on screen and in the printed declaration take either an import or export format according to the selected General Procedure The Model of Declaration screen allows a description of the model type to be defined for di
32. p 2is to select the name of your new code and press Update Move to the Country list box and press insert Select the preference country from the Countries table window and select OK Select any other countries party to the preference agreement and when complete select OK to close the Preference Update window It is possible to insert a rule that has been defined under the Rule option explained later in this section This could be used to introduce a modification to the values or the duties and taxes calculated on them It could also be used to attach a document code for the certificate of origin or other additional document Statistical Units This option allows the definition of the statistical or Supplementary Units that you need to use in your Tariff That is any unit of measure to be captured for statistical or fiscal purposes in addition to kilos that is captured by default if the net and gross mass fields are active in the declaration configuration in MODCHQCF The set up of the code is simple requiring only a code and description UNCTAD SITE V1 15 10 8 MODCHQ SET UP AND MAINTENANCE unctions indow E ASYCUDA Ora L m Code Description ASM Alcoholic strength by mass ASU Alcoholic strength by volume EFT Board foot EHA Hundred boxes ELD Dru barrel 5115 627 dm3 BLL Barrel petroleum 158 987 dm BUA Bushel 135 2391 dmd gt BUI Bushel 136 36874 dm
33. plified Ri eck lan Management Customs Tariff E fia action Ho sci fin action After planning the extent of the update an appropriate Action is selected by using the space bar to cycle through the available options Gi Careful planning is stressed because of the potential difficulty in reversing any ill considered or incorrect update UNCTAD SITE V1 15 10 27 MODCHQ SET UP AND MAINTENANCE ASY Gate The ASY Gate provides the mechanism by which a National system can function It allows for the transfer of master files and information from Headquarters to all ASYCUDA offices and the return of statistical information to Headquarters The ASYCUDA National Transit system relies on the ASY Gate for the passing of messages between offices to control the dispatch and receipt of goods in internal transit Messages are prepared and received from within ASYCUDA modules MODTRS and MODBRK and passed via the ASY Gate See Section 7of this Reference Document Effective use of the ASY Gate and MODGTW provides an extremely powerful tool within the ASYCUDA system The uses and functioning of the ASY Gate is fully covered in the Technical documentation that should be studied for a full understanding of it s potential Testing Declaration Processes In building ASYCUDA or testing functions on your trial or development system you will often have a need to process a batch of test declarations to create a ban
34. rver UNCTAD SITE V1 15 10 30 MODCHQ SET UP AND MAINTENANCE Fig 10 25 MODCHQ Functions Statistics General Trade Countries Products Options When you have requested the report you client machine is available for other work The server will notify you if you are still logged on that the report is completed unctions W ASYCUDA ile name 2 PRT CONFIG31 PRT DN The report priority should be chosen with care In many situations particularly with large reports extractions out of normal office hours may be preferable to placing additional demands on the server processor In such cases delayed until may be the more appropriate choice SQL Reports SQL or Structured Query Language is used to create reports or database extractions not covered by the standard reporting formats Queries and report formats may be framed to meet specific needs either for routine or periodic reporting or as a one off The writing of SQL queries is a task that requires specialist technical skills Additionally access to the database to run SQL queries is normally restricted for both security and performance reasons UNCTAD SITE V1 15 10 31 MODCHQ SET UP AND MAINTENANCE It is recommended that ASYCUDA offices formalise a procedure for managing requests for SQL extractions This allows the office to build a library of SQL queries and reports to allow some recycling of quer
35. s Agreement Yes No The agreement record has a box to insert the name of the appropriate Additional Code Only if the importer requests the relief by declaring the Additional Code does the system check that the importer goods are eligible for that relief If they are not then the system will not accept the Additional Code declared and gives an error message that the company commodity are not authorised to receive the relief UNCTAD SITE V1 15 10 21 MODCHQ SET UP AND MAINTENANCE Operational Environment Under this option the following tables can be maintained 1 p N O TAON Customs Office Transit shed Customs Warehouse Examining Officer Declarant Carrier Company Bank The method of updating these tables is identical The Customs Office is shown as an example unctions ASYCUDA Customs office Customs office el Hame Address Cunard Buildings Princes Parade Office Mame Telephone Sea Port Airport dd Clearance office pe Border office Fig 10 16 MODCHQ Functions Database Management Operational Environment Customs Office When a table contains coded information from another table e g Customs Offices with Modes of Transport then these linked codes must already exist in the appropriate table ap Not all fields of the table update screens may be visible without activating the scroll bars and moving to the bottom of the form e
36. screens when functional manuals are close to hand Creating Help To define help screens and messages it is necessary to start the relevant ASYCUDA module with hlp switch For example you would type at the DOS prompt MODCBR hlp i Note that the hlp is case sensitive and must be in lower case If you have started the relevant module in help edit mode and want to create a help text by pressing Ctrl H you will open the editing window From this screen it is possible to create the relevant Help screen It will be available to the user in the module when the related menu option is highlighted Local menu options allow for the import and export of text files and the cross referencing of selected text Extra options on the Help menu bar allow you to include the cross reference in the index or create a link to other topics If you wish to edit the information line or hint that appears at the bottom of the ASYCUDA screen when a user highlights a particular option then press Ctrl T This will open the following window UNCTAD SITE V1 15 10 29 MODCHQ SET UP AND MAINTENANCE Functions gt z indow lp ASYCUDA A Server Fig 10 23 Any module Hint editing lt Ctrl gt T If you are using any language except English then before pressing Ctrl Hor Ctrl T you should select your own language from the Options menu More details on managing Help can be found in the Technical documentation Most statis
37. sing program against the quantities and values of end products shirts that have left the processing program For any one processing program several Customs Offices the beneficiary company and the authorized length of manufacturing time can be assigned An action code described above under Customs procedures will determine whether the processing program is outward or inward processing When you capture a declaration where the Requested Procedure buttons fabric or Previous Procedure shirts also has such an Action Code a small window will appear to capture the processing program number directly after having captured the CPC UNCTAD SITE V1 15 10 23 MODCHQ SET UP AND MAINTENANCE The processing program captured is checked to see that the Customs Office Code the consignee exporter and the Action Code match and also that the date is within the range Two reports are available in MODCBR to give lists of all the products or all the declarations for one processing program These reports can be accessed from the following options e MODCBR Functions Suspense procedures Customs processing Product and e MODCEBR Functions Suspense procedures Customs processing Declaration Transport 5 Transport 1 Locode Fig 10 17 Mode of transport Transport document MODCHO Functions Type of taine Enpty Full indito ror Database Management Transport Sea
38. splay to users e g IM4 Import Declaration Entry for Home Use and also setting an alphanumeric character as a prefix for identifying the system Reference and Assessment numbering series See Section 9 Customs Office Configuration Series Management for an explanation on setting up the numbering series Using the declaration configuration function within MODCHQCF separately sets the data requirements for the Import and Export models Functions Declaration Import Declaration or Export Declaration This basic Import and Export configuration may be modified by a rule included in the Model of Declaration record This means that separate configurations can be defined for each type of declaration if required A field allows the user to capture a rule to define what fields need to be Mandatory Optional or Forbidden Only the fields that you can normally configure within MODCHQCF can be re configured within the rule The configuration rules for these fields will override those defined in MODCHQCF Here is an example of a rule to modify the configuration of a Model of declaration Contig DEMO Consignee IS Mandatory Bankcode IS Forbidden Goods2 IS Optional Ctl ExistLocode Is Off In this example the Consignee field is set to Mandatory and must be captured the Bank code is Prohibited and the Description of Goods field 2 is Optional In MODCHQCF Declaration configurat
39. stoms Headquarters Functions The functions for set up and on going maintenance of the ASYCUDA system are contained within Module MODCHQ This Module is also called the Customs Headquarters Module Within this module Headquarters staff set up the System control tables that contain all the reference data necessary to run ASYCUDA In a live ASYCUDA installation MODCHQ is used for the routine maintenance of control table data and for statistical report extraction Control tables include the Customs Tariff and all components of the Tariff Tax and Duty rates including preference Customs Procedure Codes and Currency Rates of Exchange Other control tables grouped within the headings Operational Environment and Transaction Controls cover Customs Office and Warehouse codes Declarant and Company codes Carriers Banks Budget and Tax Codes Countries Currencies and Modes of Transport MODCHQ also contains a number of pre defined reporting formats for extraction of national trade Statistics and loss of revenue statistics from the transaction database The reporting options are sufficiently flexible to meet most general reporting needs For an understanding of the process of setting up a national tariff structure or regime applying taxation rates and the use of ASYCUDA Rules see Section 9 of this Reference Document National Configuration The Functional Menu of MODCHQ Functions Indow 1 Database Managem
40. tical Units 3 Market Value 4 General Note 5 Quotas UNCTAD SITE V1 15 10 7 MODCHQ SET UP AND MAINTENANCE These options are described as follows Preferences This option allows the setting up of the different trade preference groupings that apply in your own country unctions indow el Preference Code Description APEC Asia Pacific Economic Cooperation EEC European Economic Communit Preference EEC Description Zekuropean Economic Communit Rule Country Code Description Applying BELGIUM 41 81 19 GERMANY FEDERAL REPUBLIC OF 41 01 17 Exit Hel F Local Menu Menu Fig 10 5 MODCHQ Functions Database Management Customs Tariff Tariff Components Preference To set up a Preference requires the inclusion of the appropriate countries for which the preference is applicable and these country codes must already exist in the Country Reference Table Preferences are an example of the two stage process for setting up a new code within ASYCUDA The two stage process is necessary when the new code relies on links to another reference table Step 1 is to select Create to open the screen for a new code Enter a code name For Preference the name is limited to eight characters No spaces are allowed Enter a description of the preference or trade agreement Select OK to save This closes the window Your new code now appears in the list of Preferences Ste
41. tics from ASYCUDA will be obtained through SQL however a group of predefined Statistical reports can be obtained using this option They are listed in the form of three databases plus Loss of Revenue This is to provide continuity for people familiar with previous versions of ASYCUDA that used this three database structure Standard Reports The reports are produced on the server as either a server printout or file If the report is requested as a server file it may be transferred to your client machine and printed locally The screen to request all the printouts is very similar as an example the screen for requesting the Customs Database General Trade Countries Products report is shown below Under the Customs Database the General and Special Trade options allow for the data to be included in the report for different groups of Extended Procedure codes as defined under that option ens ASYCLUDA ul Jaf cUL q d C stoms DB 6 7 Countries Ploducts 11 4 customs DE G T Countries Products cu Year ILE 3 EEEE Server file Fig 10 24 MODCHQ Functions Statistics General Trade Countries Products To choose either a Server printout or Server file you use the options button from this screen The following window will be displayed which allows you to define the report s destination It also allows you to set the priority of the process on the se
42. tions of Statistical Data sese 30 ipae 55 35 INIT TEE TET TET OT T DOTT 30 DOMI M 31 EUHGTBALE Data Extraction IP OETOIDB cim rexttaaxuckes d Yun kA EE REEL Iia YR uud cde ia 32 UNCTAD SITE V1 15 10 2 MODCHQ SET UP AND MAINTENANCE Amendment Control Grid Periodically amendments to this Reference Document will be issued Each amendment batch will be serially numbered and dated This Amendment Control Grid is provided in order to maintain a record of the receipt and incorporation of amendments into the Reference Document and thereby ensure that it is kept fully up to date 2 12 3 13 4 14 5 15 6 16 7 17 8 18 9 19 10 20 UNCTAD SITE V1 15 10 3 MODCHQ SET UP AND MAINTENANCE About this Section Section 10 gives an explanation of the functions used in MODCHQ for the initial set up of the ASYCUDA system to meet the needs of individual countries It is also used after implementation by Customs HQ staff to keep system reference tables up to date including company codes duty rates Rates of Exchange for currencies and Tariff Commodity codes and description both the international Harmonized Tariff structure and creating and updating Tariff Commodity Codes for goods description at the level of the National Tariff Codes for Preference under trade agreements for units of measurement used in duty calculations and setting fixed v
43. ule that charges excise duty Example 1 wc Cok Ja CE RA TNCS Gc TOM ILS DIOE Sb orae uq a U lore su ING DIO o lfalatie cites 0 ee BNCLE g Explanation In this case the rule tests if the goods are imports If TypProc 4 Then If the TypProc is 4 the procedure code for imports then the next line of the rule is processed i e Action IS Dorax EXC I SuppUnits 10 SuppUnits 10 3 This line uses the ASYCUDA Rules function DoTax to calculate the tax payable Here the tax is Excise duty code EXC the duty is payable the code for payable is 1 the tax base is the Supplementary Unit SuppUnits the rate of tax is 10 and the tax is calculated as Supplementary Units x 10 SuppUnits 10 If TypProc is not 4 the Action IS DoTax line is not processed and no Excise duty is charged ES See Section 8 of this Reference Document for Mode of Payment codes UNCTAD SITE V1 15 10 12 MODCHQ SET UP AND MAINTENANCE Example 2 Here is a more complex rule that relieves half of the Import duty and all of the Value Added Tax for goods imported under a CPC including an Additional code Rule INVESTMENT Num01 IS TaxRate ID Num02 IS TaxA Amount ID SEIN ene 2aeere AAO OEE Zeune Uer beet VILIDI A Esc ee NEMmO dL 4 e Niele 293 Action TS Ojere ile VATU WLW TEmMTOTAMOUNT TaxAmovint SUPRA d rursus cds Ten E EON env 0 0 5 Acton I9 Accu tlc t ERIKS IE The syntax
44. uota codes can still be entered but will not be subject to any system validation Taxation The sub options allow rules to be defined and these rules can be used to modify the duties and taxes calculated and attached document codes Extra Tariff columns above the normal maximum of 15 can be defined by using Additional Column Rates Lists of commodity codes can be defined for use within rules UNCTAD SITE V1 15 10 11 MODCHQ SET UP AND MAINTENANCE Rule SSC on ASYCUDA Rule Description INU iSTYEAR Investment Plan First Year INU iSTYEAR Investment Plan First Year INUY 1iSTYEAR Description Welnvestment Plan First Year Valid from 81 61 1994 to JFEUiRrReb Pe Priority I uns AHi Then Action 8 UpdTax ICD i StatWal Fig 10 11 MODCHQ Functions Database Management Customs Tariff Rule These rules can be inserted in one of the following places to effect the taxation changes in the circumstances defined in the rule e The Additional Code for the Customs Procedure Codes e The Commodity Code e The Agreement Code e The Country Code e The Preference Code e The Market Value The rules are inserted by going to that table Functions Database Management opening the screen and selecting Update The code name of the new rule is inserted in the Rule field The table of Rules with names is available by using F8 Here is an example of a r
45. uspended procedure The Previous Procedure must also contain the corresponding action code In the case of a re export after a temporary import one uses procedure code 3052 in this case Previous Procedure 52 must contain action code 05 Why use action codes Action codes are flags that initialise supplementary processing Action code 02 in a requested procedure implies 5 Mandatory capture in box 49 of the SAD r Storage of data in the table SUS_ET_IN when the declaration is assessed Action code 02 in a previous procedure implies Capture of the references of the entry declaration Checking of the delay Verification of the remaining quantity in the table SUS ET IN Writing off of this remaining quantity in the table SUS ET IN Storage of the out exit information in SUS ET OUT Action code 05 works on tables SUS IT IN and SUS IT OUT Action code 07 works on tables SUS WH IN and SUS WH OUT Action code 20 or 50 in a previous or requested procedure implies Capture of a processing program code Storage of this code in SAD GEN under SADITM RESERVED For further details on the working of each Action see technical documentation Extended Procedure Code Extended Procedures are the full four digit CPC As explained under Previous Procedures the Extended Procedure is formed by combining the Requested Procedure and the Previous Procedure into one number If there is no Previous Proce
Download Pdf Manuals
Related Search
ModChq modhub modhub fs22 mod changer mod chat gpt modchart modchat modchart fnf modchart editor mod chatbot modchab fs25 modchab fs 22 mod chadeschoux modchart editor fnf