Addendum 3 to Deliverable D9.3 - ict
Contents
1. ICT NnSUFfC Er In Workpackage 9 of the ERA project ICT ENSURE a Research Programmes Information System has been developed This web based information system offers metadata on research programmes and projects of the EU Member States in the field of ICT for environmental sustainability The metadata have been investigated by national experts and entered into the system by means of an authoring component The data are presented to the user by means of a presentation component which offers various search and navigation facilities to the user The final Deliverable of WP 9 Deliverable D9 3 is the Research Programmes Information System itself which can be accessed via the internet address hittp is ict ensure eu As a supplement to the information system itself the system is being documented in three addenda to D9 3 Addendum 1 is devoted to the general concept and to the user interface of the system Addendum 2 contains the manual for the investigation of national research programmes Addendum 3 provides the user manual of the authoring component of the system This report is the Addendum 3 of D9 3 This user manual for the authoring component of the Research Programmes Information Systems describes the general process of editing the information elements of the system It explains some overall editorial features and goes into details about editing the various attributes and references of the different information elements Furthermore i2. Field Title Policy Justice Public Administration Business Economic Sector Research Science Education Learning General Public Incl Legislative Jurisdiction Incl Executive Government Incl Industry Manufacturers Trade Distributors Agriculture Forestry Fishery Incl Environmental Education Incl consumers NGOs ICT ENSURE consortium all rights reserved page 18
3. e Subordinate Projects subordinated projects 1f present A programme mostly has subordinate projects For more details about working with references see section 4 2 for more information about projects see section 5 2 e Additional Information in this field additional information about this programme shall be entered that didn t fit for the other attributes 5 2 Projects A project has one of the following states temporary or existing A temporary project is represented only by the data inserted in the template without being created in the database To create the project the save button at the bottom of the template has to be pressed Then the status existing is assigned to the project and it can be reloaded and re edited as often as desired The project element is characterised by several attributes and by references to other elements Some of them are mandatory for the identification of the project some are optional because this information is not available and some are necessary to reach a representative amount of project metadata to ensure a high level of data quality and quantity The following project attributes and references links are offered for editing e Project Name the english name of the project any text can be inserted here mandatory e Project Name local language the name of the project in its native language any text can be inserted here This field is intended to offer an existing local name If the project n
4. e Additional Information In this field additional information about this organisation shall be entered that didn t fit for the other attributes 5 4 Persons Important note If data of persons are recorded these persons have to be notified due to privacy policy Please use the e mail template provided with the Manual for the Investigation of National Research Programmes in the Field of ICT for Environmental Sustainability as base for the notification mail As soon as the information system managers receive the copy of the noti fication mail please use the CC field of the e mail to send a copy to ict ensure iai fzk de they will unlock the person entry to be publicly available To ease the notification process the personal data to be sent with the notification e mail can be obtained directly from the information system Go to the Editorial options menu as shown in figure lla and use the Show personal information link for the person to be notified shown in the resulting list see figure 11b The user should select and copy the entire information text as shown in the overlay window depicted in figure 12 directly into the template for the notification mail mentioned above E All Urganisations List of Person entries New Person Ballin Wolfgang Show personal information G lden Thomas Show personal information G nther Michael Show personal information Geiger Werner Show personal information Louality Assurance
5. ICT ENSURE consortium all rights reserved page 9 ICT NnsSure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 ensure a clear categorisation of the programmes To ease the selection and insertion process for the Target Groups of a subordinate project the Target Groups can be selected from a list of all Target Groups that were already selected for the superordinate programme For more details about working with references see section 4 2 for a complete list of all Target Groups see appendix A 3 e Related Programmes related programmes if available A related programme is a programme that has a topic or scope in common with the current programme For more details about working with references see section 4 2 e Related Projects related projects 1f available A related project is a project that has a topic or scope in common with the current programme For more details about working with references see section 4 2 e Superordinate Programme the superordinate programme if available A programme may have a superordinate programme This means that the currently edited programme is a part of the superordinate programme For more details about working with references see section 4 2 e Subordinate Programmes subordinate programmes 1f present A programme may have subordinate programmes For more details about working with references see section 4 2
6. System Addendum 3 to Deliverable D9 3 Each element list contains one element per row with optional links to show its data in detail details or to edit it The element list is captured with the text List of entries To create a new element the link New e g New Programme see Figure 3b below the list capture can be selected It creates a temporary element and opens the edit dialog see Figure 4 for the selected element type The element will be saved in the database when the save button is pressed at the bottom of the edit dialog TOL IGIMS Cx Reeve Jion tocada SAT IAE oF lor OEV onm enta Dti Botnia OB Edit Programme KEWA Cooperative Development of Economical Applications for Environment and Transport in N Name local language Kooperative Entwicklung wirtschaftlicher Anwendungen fur Umwelt und Verkehr in neuen Y Boz u E BBs e j i 2 E g Grote Mo A a AL T E K O KEWA R amp D Project Cooperative development of economic applications for the environment transpor and neighboring areas in new administrative structures Phase 2005 2006 see KEWA I Phase Il 2006 2007 see KEWA II Phase Ill 2007 2008 see KEWA III Phase IV 2008 2009 see KEWA Iv Boz u Es BS e j S E E Grane E U Raaen EAE 4 NE E AA F E Vorhaben KEWA Kooperative Entwicklung wirtschaftlicher Anwendungen fur Umwelt Verkehr und benachbarte Bereiche in neuen Verwaltungsstrukture
7. active The ICT ENSURE Research Programmes and Literature Information Systems are currently being updated Please try again in a few minutes Figure 15 Information Screen for Software Update 9 Acknowledgements The project results have been developed by the ICT ENSURE project ICT for Environmental Sustainability Research http ww ict ensure eu ICT ENSURE is financed under the grant agreement number 224017 of the European Commissions seventh framework programme Theme 3 Information and Communication Technologies 10 References Geiger W Lutz R Schmitt C The Final Version of the Research Programmes Information System EU Project ICT ENSURE Addendum 1 to Deliverable D9 3 available for download on the ICT ENSURE project homepage http www ict ensure eu 2010 Lutz R Geiger W Requirements Document and Software Architecture Document of the Research Programmes Informa tion System in the Field of ICT for Environmental Sustainability EU Project ICT ENSURE Deliverable D9 1 available for download on the ICT ENSURE project homepage http ict ensure tugraz at en index php ensure content download 213 1044 version 3 file ICT ENSURE D9 1 Requirements RPIS pdf 2008 Lutz R Schmitt C Geiger W Prototype Implementation of the Research Programmes Information System EU Project ICT ENSURE Addendum to Deliverable D9 2 available for download on the ICT ENSURE project homepage http
8. be obtained with latest data contents via the authoring component by using the link Quality Assurance Excel Sheet on the bottom of the left hand side menu of the Authoring Component see figure 14 EQU bal UPI IS Louality Assurance Excel Sheet Figure 14 Link to Download the Quality Assurance Excel Document The Excel spreadsheet lists all programmes projects organisations and persons and most of their attributes that were created by the author in a tabular manner Mandatory attributes that are not set are marked with a red missing entry Attributes that are of great interest but sometimes not available or not necessary are marked with a blue missing entry if they are not set Further information about the contents of the Excel file is included in the spreadsheet ICT ENSURE consortium all rights reserved page 14 ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 8 Software Updates and Maintenance The software of the information system 1s being updated when new features and or improvements are available This may result in some minutes of non availability of the system during the update process In this timeframe a software update information screen see figure 15 will be displayed instead Scheduled updates will be announced via e mail Urgent fixes will be installed immediately if no Authoring Component session 1s
9. ict ensure tugraz at en index php ensure content download 214 1050 version 2 file ICT ENSURE D9 2 Addendum Prototype RPIS paf 2009 Lutz R Geiger W Schmitt C Manual for the Investigation of National Research Programmes in the Field of ICT for Environmental Sustainablity EU Project ICT ENSURE Addendum 2 to Deliverable D9 3 available for download on the ICT ENSURE project homepage http www ict ensure eu 2010 ICT ENSURE consortium all rights reserved page 15 ICT Nn5Ure y User Manual for the Authoring Component of the Research Programmes Information System Addendum 3 to Deliverable D9 3 Appendix A Description of the Research Fields for the Investigation of Research Programmes The subject area of the research programmes shall be categorised systematically and consistent within the survey of the national research programmes and for the research programmes information system of ICT ENSURE To achieve that a systematic classification of the entire research area ICT for environmental sustainability is required Three attributes have been identified for the characterisation of the subject area of the research programmes and the classification of the research area e ICT technology area ICT Fields e Environmental sustainability area Sustainability Fields e Target Groups For each of this categorising attributes there is a pre defined catalogue of possible values For an accurate characteri
10. set is the same as the country which hosts the promoting organisation s or the country or one of its organisa tions It is chosen to be responsible for the implementation of the programme For more details about working with references see section 4 2 The banner of the responsible country will be shown in listings e g search results in the public frontend e Involved Countries countries which or whose organisations are involved in the implementation of the pro gramme mandatory For more details about working with references see section 4 2 e National or International selection to define if this project is either a national or an international research pro gramme mandatory e Involved Organisations the organisations which are involved in the programme mandatory There is at least one organisation which works on the programme For more details about working with references see section 4 2 for more information on organisations see section 5 3 e Managing Organisation the organisation which manages the programme mandatory For more details about working with references see section 4 2 for more information on organisations see section 5 3 At least one of the following three attributes ICT Fields Sustainability Fields and Target Groups is mandatory Nev ertheless all three attributes as listed in appendix A should be assigned to characterise the programme in the most detailed way e ICT Fields add or remove I
11. 10 Example of overlays with a link to create a new information system object 5 Attributes and References of the System Elements The following sections describe the attributes of the different information system objects Mandatory attributes are under lined and coloured red 5 1 Programmes A programme has one of the following states temporary or existing A temporary programme is represented only by the data inserted in the template without being created in the database To create the programme the save button at the bottom of the template has to be pressed Then the status existing is assigned to the programme and it can be reloaded and re edited as often as desired The programme element is characterised by several attributes and by references to other elements Some of them are manda tory for the identification of the programme some are optional because this information is not available and some are necessary to reach a representative amount of programme metadata to ensure a high level of data quality and quantity The following programme attributes and references links are offered for editing e Programme Name the English name of the programme any text can be inserted here mandatory e Programme Name local language the name of the programme in its native language any text can be inserted here This field is intended to offer an existing local name If the programme name is only available in English the insertion can be omitte
12. 5 e Contact Persons contact persons of the project mandatory At least one contact person must be referenced For more details about working with references see section 4 2 for more information on persons see section 5 4 e Promoter promoters organisations of the project mandatory At least one organisation exists which is financing the project For more details about working with references see section 4 2 for more information on organisations see section 5 3 consortium all rights reserve age ICT ENSURE i ll righ d page 10 ICT NnsSure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 e Homepage link to the project s Internet homepage mandatory The referencing of the homepage is mandatory to provide the Internet user with detailed information about the project For more details about working with references see section 4 2 for more information on weblinks see section 5 5 e Promotion Period the start and end dates for the promotion period There are projects which are promoted during a given period which may sometimes be longer or shorter than the official period for the implementation of the project If there is no information available about the promotion period the same data as the venture period shall be used e Venture Period the start and end dates for the implementation period of the project The promotion period may sometimes
13. CT Fields which characterise the programme The ICT Fields can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to ensure a clear categorisation of the programmes To ease the selection and insertion process for the ICT Fields of a subordinate project the fields can be selected from a list of all ICT Fields that were already selected for the superordinate programme For more details about working with references see section 4 2 for a complete list of all ICT Fields see appendix A 1 e Sustainability Fields add or remove Sustainability Fields which characterise the programme The Sustainability Fields can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to ensure a clear categorisation of the programmes To ease the selection and insertion process for the Sustainability Fields of a subordinate project the fields can be selected from a list of all Sustainability Fields that were already selected for the superordinate programme For more details about working with references see section 4 2 see section 4 2 for a complete list of all Sustainability Fields see appendix A 2 e Target Groups add or remove Target Groups which characterise the programme The Target Groups can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to
14. Excel Sheer Hertel Roland Show personal information Keitel Andree Show personal information a Editorial options menu b Show personal information link Figure 11 Obtain personal data for notification mail from the information system Personal Information close or Esc Key Last Name Mustermann First Name Max Address 12345 Musterhausen Musterstraf e 1 E Mail max mustermann example org Phone 0123 4567 890 Fax 0123 4567 891 Figure 12 Example for personal data attributes for notification e mail consortium all rights reserve age ICT ENSURE i ll righ d page 12 ICT n5Ure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 Please be also aware of the fact that notified persons cannot access the authoring component Due to that please never include a link of the authoring component in the notification mail The authoring component can be identified by the admin pattern in the URL in the address bar of the web browser or the red border around the layout of the system see title page of this document The user can return from the authoring component to the public frontend by logging out or simply clicking on the JCT ENSURE logo in the header 5 3 5 6 Name The last name of the person mandatory First Name The first name of the person mandatory Title The title of the person Homepage Reference to a weblink en
15. For more details about working with references see section 4 2 for more information on persons see section 5 4 e Promoter promoters organisations of the programme mandatory At least one organisation exists which is fi nancing the programme For more details about working with references see section 4 2 for more information on organisations see section 5 3 e Homepage link to the programme s Internet homepage mandatory The referencing of the homepage is mandatory to provide the Internet user with detailed information about the programme For more details about working with references see section 4 2 for more information on weblinks see section 5 5 e Promotion Period the start and end dates for the promotion period There are programmes which are promoted during a given period which may sometimes be longer or shorter than the official period for the implementation of the programme If there is no information available about the promotion period the same data as the venture period shall be used e Venture Period the start and end dates for the implementation period of the programme The promotion period may sometimes be longer or shorter than the official period for the implementation of the programme To ease the selection the period dates of the promotion period can be copied to the venture period and vice versa e Responsible Country the country which is responsible for the programme mandatory Most often the country to be
16. ICT G NnsSure COOPERATION Project Number 224017 ICT ENSURE European ICT Environmental Sustainability Research Call identifier FP7 ICT 2007 2 Funding scheme Coordination and support action User Manual for the Authoring Component of the Research Programmes Information System Addendum 3 to Deliverable D9 3 na de stem In the Fjeld or lor OTa shin Sta mal _ Welcome to the Editor and Administration component of the Due date 2010 04 30 Actual submission date 2010 04 30 Start date of project 2008 05 01 Duration 24 Revision Final Organisation name of lead contractor for this deliverable Karlsruhe Institute of Technology KIT Project co funded by the European Commission within the Seventh Framework Programme 2007 2013 Dissemination Level PU Public PP Restricted to other programme participants including the Commission Services RE Restricted to a group specified by the consortium including the Commission Services O O O X CO Confidential only for members of the consortium including the Commission Services ICT NnSUFfC Er Disclaimer This document contains material which is copyright of certain ICT ENSURE consortium parties and may not be reproduced or copied without permission The information contained in this document is the proprietary confidential information of certain ICT ENSURE consortium parties and may not be disclosed except in accordance with the consortium ag
17. MRI oak a Ko ew ae A A wR OO A BS 11 ee CESISOAS 6 oun Gea eee dass a 12 Dy WePWUKS2 44244646458 6b oe eee AD eee Ee eee ew Ee 13 MO CON seek ove Pe ee eee PE EEE he ee oe he eee eA ee eee eee 13 Dp Address esoe 6 oe a ee Bag ea ee oe ee ee ee we ew one ee ee ee a 13 DO COMICS os ca we oe Re DR eee AAA Ee ee AA ae 13 6 Change of the Personal Password 14 7 Excel Document for Quality Assurance 14 8 Software Updates and Maintenance 15 9 Acknowledgements 15 10 References 15 Appendix 16 A Description of the Research Fields for the Investigation of Research Programmes 16 Al n l cos p aa AAA AAA AA A ADA A a 16 AZ Sustainability Fielde ca a AAA AAA ERA EBS ES GR 17 A Target Groups 46444484648 ad RA 18 ICT ENSURE consortium all rights reserved page 1 ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 1 Introduction 1 1 Purpose of this document To establish a European Research Area in the field of ICT for environmental sustainability the ICEENSURE project is carried out from May 2008 to April 2010 Within the framework of this project funded by the 7th Research Framework Programme of the European Union FP7 two web based information systems are being developed to enhance the ex change of information on research programmes and research results in Europe an information system on national research programmes in the field of ICT fo
18. Moreover a single entry point to detailed information on these programmes and projects shall be provided 1 2 Scope of this document This manual is addendum 3 to Deliverable D9 3 the ICT ENSURE Research Programmes Information System http is ict ensure eu It outlines the features of the authoring component and their handling which are used by the authors during the investigation process Lutz et al 2010 The report will describe the distinction between programmes and projects the general edit process and the detailed descrip tion of all elements and their attributes that can be entered into the system This user manual shall support the authors of the information system to insert or update programme and project metadata acquired during the investigation process which is supported by the guidelines in the Manual for Investigation Lutz et al 2010 An author in the context of this document is a person who is responsible for the metadata about some programmes or projects The author must have a system account to be allowed to enter or modify data The account can be made available by contacting ict ensure iai fzk de This document is an addendum to Deliverable D9 3 the website of the information system http is ict ensure eu As this manual is intended to be considered stand alone for its purpose there are some redundancies to other reports e g distinction between programmes and projects or the list of research fields in the
19. acilites can be recognised by specific keywords below the name of the reference attribute Set and Add http www fckeditor net ICT ENSURE consortium all rights reserved page 5 ICT Nn5Ure User Manual for the Authoring Component of the Research Programmes Information System Addendum 3 to Deliverable D9 3 BJYIU x EG GS Grote The ICT ENSURE Research Programmes Information Systen provides information about 718 amp Te B 5 de E Research Programmes and Projects Organisations Figure 5 Example of the inline text editor FCKeditor Figure 6 shows an example of such a reference field Already added items can be removed meaning the reference to the created or edited object will be removed not the item itself or 1f the currently logged in user has the required privileges edit the object in an overlay window The Add or Set links to set references are shown on the left hand side of a field below the field title ICT Fields 2 Information Systems Software Add 4 3 Internet Services Web Services Service Architectures Figure 6 Example for a multiple references field with three weblink entries e Set means that an existing entry can be referenced or if the entry in question is not yet available eventually a new one can be created An overlay window will be opened and present a form to search for an entry see section 4 2 1 e Add me
20. ame is only available in English the insertion can be omitted e Abbreviation the acronym of the project optional but highly recommended e Status the status of the project If not all information is completed use stub else completed Incomplete projects stubs are listed gray in the listings of the Editor and Administration Component If a project status 1s marked to be a stub the author intends to complete the data afterwards e Promotion Amount the promotion amount in optional e Parent Programme set or remove a superordinate programme if available A project may have one parent pro gramme This means that the currently edited programme is a part of the superordinate programme For more details about working with references see section 4 2 e Abstract any text can be inserted here using the inline editor mandatory Generally the abstract text must be provided in English A version in the local language may be appended after the English version Alternatively the short description field can be used for the native language version For more details about the usage of the editor see section 4 1 e Short Description any text can be inserted here using the inline editor For more details about the usage of the editor see section 4 1 e Continuative Links links to websites or documents about the project URLs For more details about working with references see section 4 2 for more information on weblinks see section 5
21. ans that multiple existing entries can be referenced or if one or more entries in question are not yet available eventually new ones can be created Similar to Set this process will open an overlay window with a search form Figure 7 features an example for each reference control link In some special cases 1f there 1s just a limited discrete amount of possible result values instead of a search form a selection list will be displayed immediately in Set and Add overlay windows The handling of such result lists are equal to the result lists generated after a search process Homepage Sustainability Fields Set Add a Set entry b Add entry Figure 7 Controls to establish references between different entries If the user has the required privileges the search forms and result lists generated in the Set and Add overlay windows include a link to create new entries 4 2 1 Working with Overlay Forms Depending on the type of the reference a form will be displayed in an overlay layer By pressing New the user can enter the information for a new information system entry as shown in Figure 8a After pressing OK the entry will be created on the server and added to the list of references of the entry the overlay form was called from By pressing Add or Set a search form will be presented as shown in Figure 8b By entering criteria the ICT ENSURE consortium all rights reserved ace 6 g pag ICT nsure User Manual for the Auth
22. appendix which are intensional Layout remarks regarding Addendum 3 to Deliverable D9 3 The Manual for the Authoring Component is created using the EIEX document preparation system for the TeX typesetting application which uses a markup language to define the document s structure This system was chosen due to its typesetting features which enhance the readability on screen as the manual is distributed electronically because e g TeX is using ligatures Throughout the development of the Research Programmes Information System the used screenshot images are being updated to fit new versions and contain new features Using BIEX those screenshots have to be replaced by updated versions on the file system only and the automated document building process is integrating them into the resulting PDF file This resulting PDF document is appended to the prologue template as is except for its original title page and the already stated disclaimer and uses a slightly different layout ICT ENSURE consortium all rights reserved page 2 ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 1 3 Related documents The Research Programmes Information System has been developed on the basis of the requirements outlined in D9 1 Lutz and Geiger 2008 A first prototypic software implementation is described in D9 2 Lutz et al 2009 Further development and imp
23. ation System Addendum 3 to Deliverable D9 3 ee Research Programmes nel Siet in the Field of e ER Fast esta Welcome to the Editor and Mamiisration Figure 2 Title page of the Authoring Component framed with red border 3 1 Creating New System Elements After having su ccessfully logged into the system the information system s Editor and Administration component is dis played with a red border to indicate the authoring status The following editorial options extend the navigation bar on the left side of the internet page with links to lists of editable elements see Figure 3a List of Programme entries a Editorial Options b New Programme Figure 3 Editorial Options Menu and Link for Creation of a New Programme e Organisations e Persons e Programmes and e Projects The selection of one of the links leads to the list of all element types which have been created and are owned by the currently logged in user as well as the ones created by other users that are accessible due to group membership All other elements of the selected type are hidden to reduce the data amount displayed on the screen and to prevent the user from opening an element for modification without the required privileges which would result in an error message ICT ENSURE consortium all rights reserved page 4 ICT NSUFC User Manual for the Authoring Component of the Research Programmes Information
24. be longer or shorter than the official period for the implementation of the project To ease the selection the period dates of the promotion period can be copied to the venture period and vice versa e Responsible Country the country which is responsible for the project mandatory Most often the country to be set is the same as the country which hosts the promoting organisation s or the country or one of its organisations It is chosen to be responsible for the implementation of the project For more details about working with references see section 4 2 The banner of the responsible country will be shown in listings e g search results in the public frontend e Involved Countries countries which or whose organisations are involved in the implementation of the project mandatory For more details about working with references see section 4 2 e National or International selection to define if this project is either a national or an international research project mandatory e Involved Organisations the organisations which are involved in the project mandatory There is at least one organisation which works on the project For more details about working with references see section 4 2 for more information on organisations see section 5 3 e Managing Organisation the organisation which manages the project mandatory For more details about working with references see section 4 2 for more information on organisations see sec
25. cus of a programme is either an environmental sustainability field with challenging ICT tools or techniques e g more sophisticated than just using MS office tools or an ICT field with an environmental sustainability area as application field Examples of research programmes and projects are given in the prototype system of the ICT ENSURE Research Pro grammes Information System http is ict ensure eu 3 General Process to Edit Information System Elements The ICT ENSURE Research Programmes Information System comprises the following information system elements pro grammes projects organisations persons weblinks contacts addresses and e contacts For details about these information system elements see section 5 This section will describe the general process of editing these information system elements To activate the authoring component a login process has to be passed The login process can be started with the selection of the link at the bottom of the website see figure 1 08 2010 ICT EMSLIRE consortium lease Feel encouraged to contact us via e mail Legal No fce Login S Figure 1 Link to start login process Versio IF vou encounter a After the login process was passed successfully the title page of the Authoring Component is shown see figure 2 ICT ENSURE consortium all rights reserved page 3 ICT NSUFC Eg User Manual for the Authoring Component of the Research Programmes Inform
26. d e Abbreviation the acronym of the programme optional but highly recommended e Status the status of the programme If not all information is completed use stub else completed Incomplete pro grammes stubs are listed gray in the listings of the Editor and Administration Component If a programme status is marked to be a stub the author intends to complete the data afterwards e Promotion Amount the promotion amount in optional ICT ENSURE consortium all rights reserved page 8 ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 e Abstract any text can be inserted here using the inline editor mandatory Generally the abstract text must be provided in English A version in the local language may be appended after the English version Alternatively the short description field can be used for the native language version For more details about the usage of the editor see section 4 1 e Short Description any text can be inserted here using the inline editor For more details about the usage of the editor see section 4 1 e Continuative Links links to websites or documents about the programme URLs For more details about working with references see section 4 2 for more information on weblinks see section 5 5 e Contact Persons contact persons of the programme mandatory At least one contact person must be referenced
27. earch Programmes q Information System Addendum 3 to Deliverable D9 3 e Name local language The name of the organisation in its native language This attribute is not mandatory but recommended e Abbreviation The abbreviation of the organisation This attribute is not mandatory but highly recommended e Homepage Reference to a weblink entry which represents the homepage of the organisation mandatory For the handling of this reference see section 4 2 For the description of weblink attributes see section 5 5 e Contact Reference to a contact entry which represents the postal and electronic contact data mandatory This attribute is mandatory if no homepage is available For the handling of this reference see section 4 2 For the de scription of weblink attributes see section 5 6 e Country Reference to the country where the organisation is located mandatory e Type The type of this organisation Defines whether this organisation is either national or international mandatory e Superordinate Organisation Reference to another organisation which is superordinate to this organisation This is only required for organisations in a hierachical structure For the handling of this reference see section 4 2 e Subordinate Organisation Reference to another organisation which is subordinate to this organisation This is only required for organisations in a hierachical structure For the handling of this reference see section 4 2
28. ement of Risks to the Environment Environmental Sustainability general Overall Concepts of Environmental Sustainability Eco Balance Sustainability Indicators A 3 Target Groups Incl Food Production in Agriculture Fishery Aquaculture Mariculture Energy Resource Efficiency in Production Manufactor ing Incl Pollution in food e g Nutrient and Pesticide Accumu lation Incl Logistics Lorry Traffic Alternative Fuels Drives Pollutant Emissions Incl Green Consumption Ecological Footprint Energy Resource Efficiency at Transport Use incl Green IT Electricity Distribution Grids Incl Household Waste Management Incl Allergies Pollen Noise Vibration Effects Radiation Radioactive and Electromagnetic Effects Outdoor Indoor Exposure to Pollutants Incl Independent Living Inclusion Incl Car Traffic Incl Urban Development Construction and Housing Ur ban Waste Incl Disaster Management Incl Risk Management of Hydro Geological Disaster Pro cesses Thunderstorms Avalanches Forest Fires Droughts Earthquakes Volcanos Incl Invasive Species General and overall questions of environmental sustainabil ity incl Life Cycle Thinking Environmentally Sustainable Information Society Economic and Social Assessment En vironmental Ecology Incl Life Cycle Assessment Eco Audit Target Groups characterise research programmes and projects according to the target audience for their results
29. esents the postal address For the handling of this reference see section 4 2 For the description of address attributes see section 5 7 e Contact Reference to an electronic contact entry which represents the electronic contact data For the handling of this reference see section 4 2 For the description of e Contact attributes see section 5 8 Addresses ZIP code The ZIP code of this address mandatory City The name of the city of this address mandatory Street or Postbox The street or postbox information of this address mandatory Country The country that belongs to this address mandatory e Contacts At least one of the following attributes should be used Phone The phone number The number is treated as text 1 e no particular format is given If possible specify the leading international phone numbers with Fax The fax number The number is treated as text 1 e no particular format is given E Mail The email address mandatory ICT ENSURE consortium all rights reserved page 13 ICT nsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 6 Change of the Personal Password The initial password that is a random combination of characters and digits that the user received with the registration email can be changed by using the Change Password link that appears at the bottom of the page when the has logged in see Fi
30. f ICT Fields The items without an Add or Undo control ICT ENSURE consortium all rights reserved age 7 g pag ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 are the items that are already linked before the overlay window was opened If all intended references were added the user can close the overlay window and the reference is visible in the reference field of the form see section 4 2 4 2 1 3 Unsuccessful search Create new Entries in Overlay Windows If the search for an entry to link with the object that is currently being created or edited is unsuccessful there are two possibilities Either the search terms were not detailed enough to find the correct item or the item in question doesn t exist in the database of the information system If the entry is not yet in the database of the information system it can be created inside the overlay window by using the links shown in Figure 10 These links are only present 1f the current user has sufficient privileges For the meaning of the attributes of the several object types see section 5 Add Promoter close or Esc Key Add Promoter close or Esc Key Search for Organisations The entry you searched For was not Found Create a new one Mew Organisation Search Reset Cancel New Search Close Or create a new entry New Organisation a Search form b Result list Figure
31. for a complete list of all Sustainability Fields see appendix A 2 e Target Groups add or remove Target Groups which characterise the project The Target Groups can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to ensure a clear categorisation of the projects To ease the selection and insertion process for the Target Groups of a subordinate project the Target Groups can be selected from a list of all Target Groups that were already selected for the superordinate project or programme For more details about working with references see section 4 2 for a complete list of all Target Groups see appendix A 3 e Related Programmes related programmes if available A related programme is a programme that has a topic or scope in common with the current project For more details about working with references see section 4 2 e Related Projects related projects if available A related project is a project that has a topic or scope in common with the current project For more details about working with references see section 4 2 e Additional Information in this field additional information about this project shall be entered that didn t fit for the other attributes 5 3 Organisations e Name The name of the organisation in English mandatory ICT ENSURE consortium all rights reserved page 11 ICT Nnsure User Manual for the Authoring Component of the Res
32. gure 13 Sheet y 2005 2010 ICT ENSURE consortium IF ou encounter any errors ple 5 ged to contact us via e mail Legal Wotice 4d in Change Password Log Figure 13 Link to change password The user can change the personal password by entering the current password in the first field and the new password in the second field To avoid typing errors the new password has to be confirmed re entered in the third field Please note e The new password must be at least 8 characters long and must contain at least 2 digits or special characters e The system will not store passwords in plain text The password will be one way encrypted and can not be recovered The stored information can only be used to verify the entered password during login process see section 3 7 Excel Document for Quality Assurance The ICT ENSURE Research Programmes Information System is capable to generate a Microsoft Excel spreadsheet with information about the data that was entered for programmes projects organisations and persons The Excel document indicates whether the quantity of the entered data is sufficient to be considered as completed accord ing to the requirements set by the ICT ENSURE consortium see sections 5 1 5 2 and 5 The semantic quality of the data is not determined automatically by the system This can only be ensured by the authors and or the programme and project managers respectively The document can
33. he window the reference is visible in the reference field of the form see section 4 2 Set Responsible Country close or Esc Key Add ICT Fields close or Esc Key ES Austria Set J 0 other Add ET Belgium Set 1 Electronics Microsystems Add hal Bulgaria set 1 1 Automation Robotics Add Cyprus Set 1 2 Control Systems Sensors Undo Ba Czech al Set 1 3 Monitoring Systems Add Berna Set 2 1 Databases Database Management Data Mining 2 Information Systems Software dd Add HH Finland 26t 2 3 Simulation Add EE France Set 2 4 Knowledge Management Process Management 2 5 Semantic Technologies Add Greece set 2 6 Artificial Intelligence Intelligent Systerns E Estonia Set 2 2 Data Processing Data Interchange Add z dd a Result list example for single reference b Result list example for multiple reference Figure 9 Example of overlays for forms to create or search entries 4 2 1 2 Search Result Lists for Multiple References If the reference is a multiple reference Add link a result list as shown in Figure 9b will be displayed To add a reference to the reference list of the object that is edited or created the user simply has to press a Add link The Add control will change into an Undo link This Undo feature enables a user to remove an already added reference without closing the overlay window first Figure 9b shows an example for a list o
34. he research programmes and projects are about Besides the scope of Environmental Sustainability in general three superordinate scopes are defined e Ecology Protected natural resources climate nature and landscape e Economy Processes alongside the life cycle of products e Social sector urban development health protection management of natural disasters In the scope of economy the processes of the life cycle work flow e g production of raw material production of the product transport use recycling and disposal are used for classification not economic sectors e g industry or agriculture Due to the enormous importance of the attribute Sustainability Field and its large area a three stepped categorisation catalogue is used The categories are all referring to Environmental Sustainability but due to overview reasons it is not included for the items of the table As an example the category Energy Generation means Environmentally Sustainable Energy Generation Field Title Ecology Natural Environment Climate Climate Change Climate Research Climate Adaptation Climate Mitigation Natural Resources Water Soil Incl Atmospheric Chemistry Incl Water Pollution Protection Treatment Management Incl Soil Pollution Protection Management Contami nated Sites Minerals Incl Air Pollution Protection Nature Biodiversity Conservation Incl Nature Conservation Ecosystem Management Habi tat Connecti
35. n Phase 2005 2006 siehe KEWA Phase Il 2006 2007 siehe KEWA II Phase Ill 2007 2008 siehe KEWA III Phase IV 2008 2009 siehe KEWA IV Edk J Remove KEWA III http www fachdokumente Jubw baden wuerttemberg de 2COMMAND DisplayDir amp FIS 90934 amp 08 JECT 91 145 amp MODE BER amp ORDER SEQNO KEWA II Edt J Remove Figure 4 Authoring homepage with editorial options The administration of all elements will be described in detail in the following sections 4 Editorial Features 4 1 Working with the Inline Editor The handling of the inline text editor FCKeditor is similar to popular word processing software Text formatting e g bold italic underline and paragraph orientation can be defined as well as ordered and unordered lists For further details please check the official User Guide of the editor software http docs fckeditor net FCKeditor_2 x Users_ Guide 4 2 Working with References Links One of the most powerful features of the information system is the cross referencing between several information system entries e g link from a programme to involved organisations The following sections describe the procedure to set these links using the authoring component For ordinary attributes like names or abbreviations simple text fields are provided to enter this information References can be established with special search and creation facilities Those special search and creation f
36. oring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 New Continuative Links close or Esc Key Add Promoter close or Esc Key New Link Search for Organisations Web Address URL Shown text label Description Or create anew entry Hew Organisation Target Open in new wird cry Ok Reset Cancel a New entry form b Search entry form Figure 8 Example of overlays for forms to create or search entries user can search for an existing information system entry that can be referenced by this entry After pressing Search the search will be performed and a result list will be displayed in the overlay window As stated in section 4 2 in some special cases of Set and Add links the result list will be generated instantaneously The handling of these result lists will be described below 4 2 1 1 Search Result Lists for Single References If the reference is a single reference Set link a result list as shown in Figure 9a will be displayed To set the reference to the object that is edited or created the user simply has to press a Set link The Set control will disappear and the reference is set in the background By pressing another Set link afterwards the current reference will be removed and its entry in the result list regains the Set link Figure 9a shows an example for a country selection where Germany was set as Responsible Country After closing t
37. r environmental sustainability and a literature database with publications in this research field in particular with publications of the EnviroInfo conferences In the European Union most of the research programmes in the field of ICT for environmental sustainability are either funded by the European Commission or are national research programmes of the member states including research pro grammes of regional bodies in the states The research programmes funded by the European Commission generally are well documented on the Internet Information can be accessed with the help of the CORDIS information system of the European Commission http cordis europa eu In contrast to this information on national and regional research programmes was available before ICI ENSURE in a distributed manner only 1f at all A central information system or single entry point to this information did not exist Often the information was available in the respective country s language only Consequently it couldn t be used by interested persons who do not speak this language This resulted in a risk of double development of research results and prevented them from being broadly used The ICT ENSURE Research Programmes Information System aims at offering meta information on national research pro grammes and projects in the field of ICT for environmental sustainability in the Member States of the European Union on the Internet and making this information searchable
38. reement The commercial use of any information in this document may require a licence from the proprietor of that information Neither the ICT ENSURE consortium as a whole nor a certain party of the ICT ENSURE consortium warrant that the information contained in this document is capable of use nor that use of the information is free from risk and accepts no liability for loss or damage suffered by any person using the information This document does not represent the opinion of the European Community and the European Community is not responsible for any use that might be made of its content Imprint Full project title European ICT Environmental Sustainability Research Title of work package WP 9 Web based Research Programmes Information System Document title User Manual for the Authoring Component of the Research Programmes Information System Addendum 3 to Deliverable D9 3 Document Identifier D9 3 Addendum3_ManualAuthComp_ResProginfoSys KIT_v03 paf Work package leader Dr Werner Geiger List of authors Christian Schmitt Richard Lutz Werner Geiger Administrative Co ordinator Prof Dr Klaus Tochtermann Scientific Co ordinator Dr Werner Pillmann Quality assurance TUG Copyright notice O 2010 ICT ENSURE consortium Document History Version Date Reason of change 1 0 2009 10 01 Document created first version of the manual Several incremental updates 2010 04 27 Review TU Graz 3 2010 04 28 Document finalised
39. rovements are outlined in addendum 1 to D9 3 Geiger et al 2010 This manual has been created in close relation to the manual for investigation experts in the field of ICT for environmental sustainability Lutz et al 2010 which deals with the principles of the investigation of the metadata of research programmes and projects while this document rather aims at the input of the data 2 Distinction between Programmes and Projects A research programme is an instrument for supporting research and development activities in a special research field here in the field of ICT for environmental sustainability In general a research programme is funded by a governmental institution supranational national or regional Usually the funding organisation is not performing the research activities itself but other research institutions are charged with the research work or are funded A research programme typically comprises several research projects In ICT ENSURE also large projects in the field of ICT for environmental sustainability shall also be collected Such a project can be part of a research programme or it can be a large independent project without being embedded in an explicit research programme There are only a few research programmes completely devoted to an ICT for environmental sustainability field e g research programmes for environmental information systems or for environmental climate modeling and simulation More often the main fo
40. s Incl Modelling Incl Semantic Web Incl Cognitive Systems Decision Support Systems Expert Systems Agent Systems Incl Personalisation of Information Ergonomics Barrier free Access Incl ICT for eLearning Incl Access to Information Incl Multimedia Geographic Information Systems GIS Geocomputing Source http www cistrana org files cistrana_taxonomy_revision_2 pdf Revision of June 2008 Document currently October 2009 not available on the Internet ICT ENSURE consortium all rights reserved page 16 ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 4 1 Audiovisual Equipment and Communication Technology 4 2 Broadband Technologies 4 3 Internet Services Web Services Service Archi Incl Interoperability SOA tectures 4 4 Mobile Communications Incl Mobile Systems Internet of Things 4 5 Network Technology Network Security Incl Internet Web 4 6 Grid Computing Incl Cloud Computing 4 7 Satellite Technology Systems Positioning Communication 4 8 Ubiquitous Computing Pervasive Computing 4 9 Computer Supported Cooperation Portal Tech Incl Web 2 0 Social Web CSCW nologies A 2 Sustainability Fields Sustainability Fields characterise research programmes and projects according to their involved environmental sustainability area or to the sustainability of the environmental realm that t
41. sation of the research programmes multiple values of the catalogues can be selected A 1 ICT Fields ICT Fields characterise research programmes according to the utilised ICT methods tools and techniques used to improve the environmental sustainability The ICT technological areas of the IST ERA Taxonomy were the base for the classification This taxonomy was extended by some categories that are especially important for the research area ICT for environmental sustainability marked italic Some categories that were not important or didn t fit in this research area were removed The numbering of the JCT ENSURE categories differs to the numbering of the JST ERA Taxonomy but the category labels are identical The numbering can be mapped unambiguously Field Title 1 MO 1 1 Automation Robotics 152 Control Systems Sensors Incl ICT for Env Information Systems Information Man agement 1 3 Monitoring Systems Information Systems Software Databases Database Management Data Mining Data Processing Data Interchange Simulation Knowledge Management Process Management Semantic Technologies Artificial Intelligence Intelligent Systems User Interfaces Usability Advanced Systems Architecture Media and Content Publishing Digital Content Information Filtering Semantics Statistics Visualisation Virtual Reality Spatial Information Location Based Content Communication Technology Networks Dis tributed System
42. t describes tools and means for access control and for quality assurance of the data The user manual is given to the investigation experts for national research programmes and projects and to other authors of the information system in order to support them and to ensure a high efficiency at the gathering of information ICT Nnsure User Manual for the Authoring Component of the Research Programmes q Information System Addendum 3 to Deliverable D9 3 Table of Contents 1 Introduction 2 LI Purpose or his document 2142026 ba rra aa aaa 2 L2 Scoopeo IMS document lt lt 4 4 4 684 2 6 wee Be Bee ee ae Oe ERE Se OER a 2 Ley RelapddocumeniS s so s re ead e ES A eA a Ae AAA 3 2 Distinction between Programmes and Projects 3 3 General Process to Edit Information System Elements 3 3 1 Creatine New System Elements s ss coeca sa daa s ea a e a Le aa daa 4 4 Editorial Features gt 4 1 Working with the Inline Editor s ss ssas ee 5 4 2 Working with References Links siorse kadihde ee 5 4 2 1 Working with Overlay Forms 6 4 2 1 1 Search Result Lists for Single References 0000 7 4 2 1 2 Search Result Lists for Multiple References onoo 7 4 2 1 3 Unsuccessful search Create new Entries in Overlay Windows 8 5 Attributes and References of the System Elements 8 dul ECO MMS 44 See eae ewe See RE Eee RR ERE Asa 8 DS HOC 6 oink cae ee tee AA Ree eee AA Se 10 Mo O
43. tion 5 3 At least one of the following three attributes ICT Fields Sustainability Fields and Target Groups is mandatory Nev ertheless all three attributes as listed in appendix A should be assigned to characterise the project in the most detailed way e ICT Fields add or remove ICT Fields which characterise the project The ICT Fields can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to ensure a clear categorisation of the projects To ease the selection and insertion process for the ICT Fields of a subordinate project the fields can be selected from a list of all ICT Fields that were already selected for the superordinate project or programme For more details about working with references see section 4 2 for a complete list of all ICT Fields see appendix A 1 e Sustainability Fields add or remove Sustainability Fields which characterise the project The Sustainability Fields can be selected from a given list Either the specification of ICT Fields or Sustainability Fields or Target Groups is mandatory to ensure a clear categorisation of the projects To ease the selection and insertion process for the Sustainability Fields of a subordinate project the fields can be selected from a list of all Sustainability Fields that were already selected for the superordinate project or programme For more details about working with references see section 4 2 see section 4 2
44. try which represents the homepage of the person For the handling of this reference see section 4 2 For the description of weblink attributes see section 5 5 Contact Reference to a contact entry which represents the postal and electronic contact data mandatory At least the specification of the person s e mail address is mandatory e Contact see below If no e mail address can be identified the telephone number or the postal address of the person must be specified For the description of address attributes see section 5 7 For the handling of this reference see section 4 2 For the description of weblink attributes see section 5 6 Function The position area of responsiblity of the person Additional Information In this field additional information about this person shall be entered that didn t fit for the other attributes Weblinks Web Address URL URL of this weblink mandatory Shown text label Text that will be displayed as link text mandatory Description Further description of this link Information is currently not displayed to the public but additional information can be entered if available Target Target window of this link The user can select if this link should either be opened in a new window or be displayed in the same one mandatory Contacts A contact entry consists of an address and an e contact At least one of them must be set 5 7 5 8 Address Reference to an address entry which repr
45. vity Animal Protection Incl Use Planning Biodiversity Conservation incl Protection of Species Air Nature Biodiversity Nature Landscape Conservation Biodiversity Economy along Product Life cycle Raw Material Production and Energy Generation 2 1 1 Raw Material Production Incl Forestry excl Food 2 1 2 Energy Generation Energy Storage Incl Nuclear Energy Generation Radioactive Waste 2 1 3 Energy Resource Efficiency Energy Resource Efficiency at Raw Material Energy Production 2 2 Production of Goods and Food 2 2 1 Production of Goods ICT ENSURE consortium all rights reserved page 17 ICT Nn5Ure User Manual for the Authoring Component of the Research Programmes Information System Addendum 3 to Deliverable D9 3 y 2 2 2 Production of Food 2 2 3 Energy Resource Efficiency 2 2 4 Waste Pollutants 2 2 5 Noise Vibrations 2 3 Transport Consumption 2 3 1 Transport Distribution 2 3 2 Consumption Use 2 3 3 Energy Resource Efficiency 2 4 Recycling Waste Management 2 4 1 Recycling 2 4 2 Waste Management Social Health Quality of Life Health Quality of Life Mobility Tourism Mobility Tourism Spatial and Urban Planning Landscape Planning Spatial Planning Urban Planning Development Environmental Risk Management Management of Man Made Risks from the Envi ronment Management of Natural Risks from the Environ ment Manag
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