1 Materials File Update
Contents
1. C Change E Exit 3 8 e Function code EH Enrollment History SCHOO ae 351 351 n 351 351 ENTER FUNCTION ENTER E CODE LEAVE L CODE CURRI INE e Function code PR Proficiency Test Scores SCHL 351 Em READING LANGUAGE WRITTEN FUNCTION PROFICIENCY TESTING SYSTEM PETS CUTS TUNE Invalid FUNCTION CODE FUNCTION CODE e Function code SS Current Schedule Y SEE CNSLR DR S SDC LIFE SC MR F SPANISH 1A DR S TCHR AIDE MR SPICER AGUILARR 14 ECHEVERR 4 CASTRO X205 SCHEDULE FOR YEAR WERK 3 9 e Function code PS Prior Schedule February 11 1999 SDC ENG 2A MRS KRAS P 21 TCHR AIDE DR HILGEN 112 i I i FUNCTION Invalid Option 3 10 4 Miscellaneous Application This chapter briefly explains the various other executable programs that form the remainder of the Graduation Requirement Package 4 1 SGH01 Print Pre slugged Scan Sheets The first step in the scanning process this program prints the turnaround pre slugged scan sheets and creates a new GIX scan sheet index file The program will ask you to specify the number of copies to print the teachers or courses to produce the sheets for the grading period and whether or not to include passing marks If you re producing sheets for specified courses you must first create a file that contains the course numbers one per line Default file name SGHCRS TXT Output is routed to the2. B03 Update code D C02 SGH Not found for STU 020202 Changed Key from B03 To C02 Created SGC for STU 020202 B03 Update code D C02 SGH Not found for STU 870520 Changed Key from B03 To C02 Created SGC for STU 870520 B03 Update code D C02 SGH Not found for STU 924806 Changed Key from B03 To C02 Created SGC for STU 924806 B03 Update code D C02 Found for STU 952826 Mark retained 05 Dropped SGH for 952826 B03 Mark 05 Created SGC for STU 952826 B03 Update code D SGH records read 174 SGH records changed SGH records dropped SGI records changed SGI records dropped OONU Processing MCR records Removing B03 from Crass CISH Codes vv eR ET ENS 1998 0400 AAABBCCCDDDEFAA 0202040102020304050607010102030000000000 2000 0400 AAACCCDDDEFAA 0102040203040506070101020300000000000000 2001 0312 0000000000000000000000000000000000000000 2001 1403 0000000000000000000000000000000000000000 MCR records read 223 MCR records changed 4 Processing MGD records Removing B03 from Class Req Numbers ceeceeck es baer ex OY E OE C E ERR S 1998 B 010204000000000000000000000000000000000000000000000000000000 1999 B 010204000000000000000000000000000000000000000000000000000000 4 18 4 10 LISTMCR Graduation Requirements Course Listing This program prints a list showing the graduation requirements codes for each course for a particular graduation year class of 08 11 99 DIGITRONICS UNIFIED SCHOOL DISTRICT LISTM
3. X designates a bubble The program gives you the option to produce the report for all teachers or for a specified teacher 02 15 99 DIGITRONICS UNIFIED SCHOOL DISTRICT 16 43 MARK SCANNING VERIFICATION REPORT SCHOOL DIGITRONICS HIGH SCHOOL TEACHER MR KIMBERLY PAGE 2 COURSE TITLE WRLD HIST A COURSE NUMBER 3200 PERIOD 1 SECTION 1204 STUDENT NAME GRAD REQ 1234567890 FEKAY DANNY FEKAY DANNY ELL STEPHANIE A ELL STEPHANIE A HYE KIMBERLY R PHYE KIMBERLY R HINDU EDUARDO N HINDU EDUARDO N HERNANDEZ MAYRA HERNANDEZ MAYRA VEGA JUAN VEGA JUAN CASILLAS KAREM CASILLAS KAREM AGUILAR YOLANDA AGUILAR YOLANDA MARQUEZ ANGELA L MARQUEZ ANGELA L NUNEZ MICHAEL UNEZ MICHAEL RDAZ FRAN R DAZ FRAN CALA LAURA LCALA LAURA RAJAS EDGAR ARAJAS EDGAR PENA JUNIOR B PENA JUNIOR B MUNOZ JUANA A MUNOZ JUANA A PEREZ MARCELA P A A B N o o A A B B EREZ MARCELA YALA VALERIA P YALA VALERIA P ERG CHRISTY A 4 12 4 4 SGH06 Evaluation Report This program prints graduation requirements for a particular year of graduation class of and whether or not the student has been evaluated for them The program will prompt you for the graduation year class of and the students which you may specify by their counselor number advisor number student numbers special education code LESFES code or their migrant education code 09 23 1999 DIGITRONICS H
4. N scrolls to the next You may also directly display a particular student using the Get function Just enter G and then identify the student either by ID number or by name The records for that student if found will then be displayed 3 4 Maintaining the database The Add Change and Drop functions are what you use to maintain the database A adds a new record D deletes a specified record and C lets you change a specified record Adding A Record First get the student onto the display screen using either the B F or G function Next enter A to activate the Add function Now enter the requirement code the effective date and the student s mark Press lt TAB gt to move from one field to another Press lt RETURN gt only when you re completely done Changing A Record First make sure that the mark that you want to change is on the display screen If not get the student and the mark onto the display screen using any of the browsing functions B F G N L or a combination thereof To change the record enter C in the function code field and in the reference field enter the graduation requirement code that you want to change The cursor moves to the specified requirement Enter the necessary changes Deleting A Record To delete a record first display it with the B F or G function code Now press D to delete the record and then confirm your intention when prompted 3 3 3 5 Mass Update Screen Unlike the main scree
5. WRIGHT ST POMONA CA 91766 This is the body of the letter addressed to the parents This comes from a file that you must set up before running this program The program prints graduation requirements SINCERELY LEIGH PRINCIPAL GRADUATION REQUIREMENTS CLASS OF 1998 PASSED DATE TESTED NUMBERS USE1999 NO 12 04 1998 CRITCAL THINKING1999 YES 09 10 1998 CRITICAL THINKING NO 09 10 1998 COMMUNICATION YES 09 10 1998 4 14 4 6 SGH08 Graduation Requirements Record This program prints a student s graduation requirement record similar to what is shown on the CRT screen SGHCRT The program is invoked by typing SGHOS at the system prompt followed by the student number as argument 10 24 2000 DIGITRONICS HIGH SCHOOL GRADUATION REQUIREMENTS RECORD 914141 JAIME PALOMERA M 12 31 89 1999 NUMBER STUDENT NAME SEX BIRTHDATE CLASS OF STATUS DESCRIPTION EFF DATE MRK P F HOW INPUT NUMBERS USE2000 12 04 CRITCAL THINKING2000 01 26 LIFE SCIENCE 02 24 READING 03 05 NOWLEDGE 03 13 CIVIC UNDERSTANDING AND VALUES 02 11 UNDERSTAND BASIC CONSUMER SKILLS 02 01 SCREEN MASS INP SCREEN SCREEN SCREEN MASS INP SCREEN Hj tgo Beo eo org 4 15 4 7 SGH10 Check Off List of SGH01 This program prints a report showing the scan sheet pages produced by the program SGHO1 and the teacher they are addressed to arranged by teacher number order The report tells us which scan sheets have been delivered and
6. file named SGH01 LST which you may later print on the scan sheet using an impact printer Note The first three pages of output although containing no actual data are very important They are there to help you align the sheet with the printer head 4 2 SGH02 Read Bubble Marks on Scan Sheets The second of three steps in the scanning process this program can be run on either test or production basis On a test basis only action log is produced and displayed no file gets updated The program reads the scan sheets and processes the bubble marks on it and on a production run updates the students graduation requirements history SGH In addition it maps the bubble marks onto the corresponding GIX record for use later by the validation program SGH03 The program pauses to inform you when a sheet is invalid not for the school he she is connected to or if it could not properly read the pre slugged bubbles The program creates SGI non quantitative informational only record when bubble mark is on positions 7 through 9 or when the mark entered is below that of an existing record 4 11 4 3 SGH03 Scanning Verification Report The last of three steps in the scanning process this program prints the result of the latest scanning It shows the students name and number the graduation requirement and the position on the scan sheet of the bubble representing the student s mark thus allowing visual verification of the scanning process The letter
7. last or previous page Scroll to the next page A z RA Sort the records by course number 2 2 Online Help Help is available anytime anywhere in the program by simply pressing the help key or lt CTRL H gt There is also a comprehensive online help tutorial that you can activate by entering H at the function field 2 3 Finding a course number First be sure that the course number you re looking for is of the graduation year on display If not change the graduation year by pressing G and then enter the year To find a particular course number scroll the list with the L and the N keys L scrolls the list to the last previous page and N scrolls it to the next You may also press the F key to find a specified course number Just enter F followed by the course number for reference The matching record will then show up atop the list 2 5 2 4 Maintaining the database The Add Change and Drop functions are what you use to maintain the database A adds a new record D deletes a specified record and C lets you change the record Adding A Record The Add function allows you to add a record to the database Just enter A and the system will append an empty row where you may enter the necessary information Note that since records are added at the very last row the display list coincidentally goes out of sequence by course number To get them in sorted order just press S The Kopy function also adds a record to the file by co
8. which have come back for processing 05 19 99 MADERA HIGH SCHOOL 09 53 CHECK OFF LIST OF SGH01 SHEETS BY TEACHER PAGE PERIOD SEC COURSE TEACHER 2 ADAMS D 1 5738 US HISTORY 2 681 1500 WORLD HISTORY 3 681 1500 WORLD HISTORY 4 681 1500 WORLD HISTORY ALBERTSON K 1227 8412 MATH 1227 8412 MATH 1325 8410 ENGLISH 1325 8410 ENGLISH BAKER A 373 3025 BIOLOGY I BARKS M 379 1024 ENGLISH II 379 1024 ENGLISH II 379 1024 ENGLISH II BEAKES A 282 1500 282 1500 282 1500 BENNETT K 1126 8021 1233 8021 1233 8021 1332 8021 1332 8021 BERRY W 291 2017 291 2017 291 2017 386 2042 457 2017 457 2017 BISHOP D 3 7006 LATIN JAZZ BAND 285 7002 CONCERT CHOIR 1214 7025 PERCUSSION 4 16 4 8 SGH13 Graduation Requirements History Listing This program prints a report showing student performance mark against the district s graduation requirements The program allows you to select the teachers the courses and the student s grade level to produce the report for and whether to include only passing marks 0 24 00 DIGITRONICS HIGH SCHOOL 12 05 GRADUATION REQUIREMENTS HISTORY TEACHER 2 DR SPICER SECTION 5 CREDIT 05 00 COURSE 1023 SEE CNSLR PERIOD GRADUATION REQUIREMENTS HISTORY 20202 ABUNDIS JUAN Dl 6 D4 5 899432 ABUNDIS OLGA D1 4 D4 5 21307 AGUILAR YOLANDA D3 D4 870581 ALCALA LAURA D3 D4 918330 AYALA VALERIA P D3 2317 BELL STEPHANIE A D3 945713 B
9. 001909 DESCRIPTION ADVISORY 6 The topmost portion of the screen shows the fiscal year you re connected to 1n this case 1995 and the current date and time Next is a data entry field where you specify the graduation year in this case CLASS OF 1999 The middle portion shows the list of courses CRS and DESCRIPTION and the graduation requirement codes that each course meet The bottom portion shows three fields for communicating with the system 1 the I character function field FUNC where you enter a code to tell the system what to do for example A for Add or D for Drop see next section for more information 2 the reference field where you enter additional information to remove possible ambiguity and 3 the status field where system messages are displayed 2 4 2 1 Function Codes A function designates a specific type of activity and a function code which is usually the first letter of a function description tells the system which particular function to perform The following table shows the functions and function codes that are available in this program CODE DESCRIPTION A Add a new record to the file Change a specified record Drop or delete a record from the file Exit and close the window Find a particular course number Get specify another graduation year T QA m ms oa Open the help tutorial Jump to run another program Copy information from a particular year to another Scroll to the
10. 5 Jumping to run another program eese e rete eee re ee retraso enn 2 6 SRJclle qe set 3 1 3 T Function Codes eres sum R aote e qute ee et p Ee bere Ade 3 2 32 Online Help eie enne RR RIEGO n nO Rat e C eden 3 3 3 3 Browsing the datab se siga n ORAS AR esa tetendit ed earn te ret 3 3 3 4 Maintaining the database eee tee ee et die e es 3 3 3 5 Mass Update Screen ere iot eren tee a E e RE t Qe dd 3 4 3 6 SGICRT Screen Information Only Records essen 3 5 3 6 1 Function Codes ine eee leais ets aon gala Ss sonpan do alesse om ener anita 3 5 3 7 Maintaining the SGICRT screen us see pee HERE E eee des 3 6 3 8 Display Windows Made Available From the Student System sse 3 7 4 Miscellaneous Application reciente rri nenne ttn enun nc renean n nnne eria 4 11 4 1 SGHO1 Print Pre slugged Scan Sheets 4 11 4 2 SGH02 Read Bubble Marks on Scan Sheets 4 11 4 3 SGHO03 Scanning Verification Report eene enne 4 12 4 4 SGH06 Evaluation Report eene nennen enne nennen 4 13 45 SGIHOT Report to Patents a deoa Pei EP rete PERI v bmp Dr iss iegi ene 4 14 4 6 SGHO8 Graduation Requirements Record ssssssssssseseeeeeen enne 4 15 4 7 SGHIO Check Off List of SGHOT ieieciesertee either tene rehenes 4 16 4 8 SGH13 Graduation Requirements History Listing esses 4 17 4 9 SGH15 Consolidation o
11. 52826BABARCA YVETTE DOS 17 1975 NUMBER LAST NAME FIRST NAME MID SEX BIRTHDATE CLASS OF STS A2 CRITCAL THINKING2000 A3 CRITICAL THINKING A4 COMMUNICATION The topmost portion of the screen shows the fiscal year you re connected to in this case 1995 and the current date and time Next are fields that identify the student ID number and name sex birth date graduation year CLASS OF and the student s status blank if currently active The middle portion shows the student s marks MRK for various requirements RQ whether the student has passed it or not P F when the mark was processed DATE which program was used HOW and the school SCHL The bottom portion shows three fields for communicating with the system 1 the function field FUNC where you enter a code to tell the system what to do for example A for Add or D for Drop See next section for more information 2 the reference field where you enter additional information to remove possible ambiguity and 3 the status field where system messages are displayed 3 1 Function Codes A function designates a specific type of activity and a function code which is usually the first letter of a function description tells the system which particular function to perform The following table shows the functions and function codes that are available in this program CODE DESCRIPTION Add a new record to the file B Browse backward through the file C Ch
12. CR 12 24 GRADUATION REQUIREMENTS CLASS OF 2002 PAGE 0004 ADVISORY 6 0103 LANG ARTS 6 D02 D04 0137 ENGISE F02 0213 SOC SCI PL B02 C02 D02 E01 F01 0229 US HIS AN E01 0266 US HIST PL Col 0330 MATH 6 SE A02 0388 RSP MATH A01 0400 SCI HE 6 D02 0415 SCI IA HP C02 0621 DIS PHOTOG D02 0723 TYP ADV D03 0760 FOODS D04 1023 SEE CNSLR D01 1139 E L L 4A D02 D04 1184 SDC ENG 2A D02 4 19 INDEX C comments 3 2 course number 2 5 2 6 courses 2 4 CTBS 3 2 3 7 current schedule 3 2 D DFQUIZ 2 6 discipline 3 2 E emergency information 3 2 enrollment history 3 2 F fines 3 2 function 1 1 G grade history 3 2 graduation requirement 1 1 H Help 1 1 1 2 2 5 3 3 L LISTMCR Graduation Requirements Course Listing 4 19 M marks earned by students 3 1 Mass Update 3 2 mass update screen 3 4 MCRCRT iii 2 4 2 6 MGDCRT iii 1 1 P Prior schedule 3 2 proficiency test 3 2 R reference 1 1 S scanning 4 11 SGHO1 Print Pre slugged Scan Sheets 4 11 SGHOI LST 4 11 SGHO02 Read Bubble Marks on Scan Sheets 4 11 SGHO3 Scanning Verification Report 4 12 SGH06 Evaluation Report 4 13 4 20 SGHO07 Report to Parents 4 14 4 16 4 19 SGHO08 4 15 SGHIO Check Off List of SGHOI 4 16 SGH13 4 17 SGHIS 4 18 SGHCRT iii 3 1 3 4 SGICRT 3 2 3 5 status 1 1 Student System 3 2 3 7 4 21
13. ERG CHRISTY A D3 21300 CASILLAS KAREM D3 1172 FEKAY DANNY D3 20062 HERNANDEZ MAYRA D3 11393 HINDU EDUARDO N 21414 MARQUEZ ANGELA L 4 17 4 9 SGH15 Consolidation of Graduation Requirements Codes This program is for Data Processing personnel only and can be run on either test or production basis Only action log is produced when run on a test basis no file update i e add change delete NOTE You must back up all files SGH MCR MGD SGI SGC before you run this program The program is used to remove a graduation requirements code or consolidate it with another The program will prompt you to specify the FROM code that which will be removed and the destination TO code if a consolidation If the destination TO code is specified then a if there is no SGH or SGI record for that destination TO code a new one is created from the original SGH or SGI FROM code b for the SGH if the SGH record for that destination TO code is found and has a mark lower than the original SGH record FROM code data from the original SGH replaces it The program removes the original FROM code from the SGH SGI MCR and MGD files It also creates SGC records for each deleted or changed SGH Here s a sample log Processing Student grading records C02 Found for STU 000128 Changing mark from 04 to 05 Created SGC for STU 000128 C02 Update code C Dropped SGH for 000128 BO3 Mark 05 Created SGC for STU 000128
14. Graduation Requirements A Tutorial October 1999 This document presents a brief tutorial on Digitronics Software Graduation Requirements DS GR application package Software Version Version 1 0 Hardware System Digital Equipment Corp VAX or Alpha Operating System OpenVMS version 6 1 or later Language COBOL Digitronics Software 420 West Lambert Rd Suite G Brea CA 92821 714 255 1312 Voice 714 255 9685 Fax This material is proprietary to Digitronics Software and is not to be reproduced or disclosed except in accordance with the product license or upon written authorization of Digitronics Software The information in this document is subject to change without notice and must not be construed as a commitment by Digitronics Software Digitronics Software reserves the right to change the specifications of the product described herein at any time and without notification Digitronics Software has taken reasonable precautions to ensure the accuracy of the material contained in this manual However Digitronics Software assumes no responsibility for any errors or omissions that may appear in this manual Copyright 1999 by Digitronics Software All Rights Reserved Preface Purpose This is a brief tutorial on the Digitronics Software Graduation Requirement DS GR application package to get the user up and running quickly Intended Audience Administrators and others responsible for evaluating a student s graduat
15. IGH SCHOOL 08 48 GRADUATION REQUIREMENTS CLASS OF 2000 EVALUATION REPORT ADVISOR 080 MR D ALESSIO LEGEND P PASSED F FAILED 935593 PEREZ MARIO BORN 06 15 79 A3 B3 P 09 30 1998 3 D2 P 11 01 1998 D6 F2 913111 OMAN AMOR BORN 04 21 79 A3 B3 C3 F 11 01 1998 BORN 10 13 79 P 10 05 1998 P 10 05 1998 P 10 05 1998 543444 UVALOY DINO BORN 11 12 79 P 10 05 1998 P 10 05 1998 P 10 05 1998 5 P 10 05 1998 4 4 13 4 5 SGH07 Report to Parents This program prints a student s graduation requirements letter addressed to parents The letter is designed to fit into a size 10 windowed envelope The top half of the report shows the body of the letter NOTE You must already have written this in a text file when you run this program The bottom half of the report shows the various graduation requirements the date when the student was tested for them and whether or not the student passed The program will prompt you for the name of the file that contains the body of the letter the graduation year class of and the students which you may specify by their counselor number advisor number student numbers special education code LESFES code or their migrant education code DIGITRONICS HIGH SCHOOL DIGITRONICS UNIFIED SCHOOL DISTR 111 SOUTH ANYWHERE S KENNETH BURLEIGH SUPERINTENDENT LOS ANGELES 92111 MR BURLEIGH PRINCIPAL January 15 1999 TO THE PARENTS OF ABARCA YVETTE M 1982
16. ange a specified record D Drop or delete a record from the file E Exit and close the window F Forward browse through the file G Get specify another student H Open the help tutorial I Open the SGICRT screen information only records J Jump or run another program L Scroll to the previous page N Scroll to the next page M Mass Update screen to process records for many different students In addition the following functions familiar to those who have experienced the Student System are also made available HS Displays the student s CTBS test scores CM Displays official comments about the student DS Displays discipline information about the student FN Displays fines incurred by the student HI Displays the student s grade history EM Displays emergency information EH Displays enrollment history PR Displays proficiency test scores SS Displays current schedule PS Prior schedule 3 2 3 2 Online Help Help is available anytime anywhere in the program by simply pressing the help key or lt CTRL H gt There is also a comprehensive online help tutorial that you can activate by entering H at the function field 3 3 Browsing the database The Forward and Backward functions let you browse through the students in the database F displays the next student on file while B displays the previous student The Last and Next functions let you scroll the middle portion of the screen up and down L scrolls to the last previous page while
17. base A adds a new record D deletes a specified record and C lets you change the record Adding A Record To add a record enter A at the function prompt Enter the year of graduation the top level requirement code and its description and the various sequence numbers under this requirement Press lt TAB gt to move from one field to another Press lt RETURN gt only when you re completely done The Kopy function also adds a record to the file by copying data from one record into a new one Its purpose is to minimize data entry since it automatically copies information from a similar record From here you simply change the few pieces of information that are different To use the Kopy function press K and when prompted enter the new graduation year class of to create and the year to copy it from Changing A Record To change a record first display it with the B F or G function code Next press C to activate the change function Now enter the required changes Deleting A Record To delete a record first display it with the B F or G function code Now press D to delete the record and then confirm your intention 2 MCRCRT MCRCRT is an interactive program designed to identify those courses that meet a particular high school graduation requirement for a particular graduation year It is activated when you enter MCRCRT at the system prompt Here s what the screen looks like MADERA GRADUATION REQUIREMENTS Only V 2012
18. e various activities or functions that you can do while in this screen These are A Add a new record to the file C Change the highlighted record D Drop or delete the highlighted record E Exit and close the window H Open the SGICRT help tutorial 3 5 L Scroll up Show the last page N Scroll down Show the next page 3 6 2 Maintaining the SGICRT screen Adding A Record To add a record enter A and press lt RETURN gt A new row is appended Enter the necessary information NOTE You can only add new informational records if they have marks in the range 7 thru 9 All other marks must be scanned through SGH02 or entered in the main screen of SGHCRT Changing A Record To change a given graduation requirement history record first display that record on the screen You may use the N or L key to scroll the screen Then do the following Enter C in the function field and the 2 digit graduation requirement code that you want to change in the reference field The specified code is now highlighted Enter the changes Dropping or Deleting A Record To delete a given graduation requirement history record first display that record on the screen You may use the N or L key to scroll the screen Now do the following Enter D in the function field and the 2 digit graduation requirement code that you want to delete in the reference field The specified code is now highlighted and you are ask to confirm your in
19. enter additional information to remove possible ambiguity and 3 the status field where system messages are displayed 1 1 Function Codes A function designates a specific type of activity and a function code which is usually the first letter of a function description tells the system which particular function to perform The following table shows the functions and function codes that are available in this program CODE DESCRIPTION Add a new record to the file Browse backward through the file Change a specified record Drop or delete a record from the file Exit and close the window Forward browse through the file Get specify another graduation year Open the help tutorial md oo mtuuoUF5b Copy information from a particular year to another 1 2 Online Help Help is available anytime anywhere in the program by simply pressing the help key or lt CTRL H gt There is also a comprehensive online help tutorial that you can activate by entering H at the function field 1 3 Browsing the database The Forward and Backward functions are what you use to browse the database F displays the next record on file while B displays the previous record You may also specify a particular record to display using the Get function Just enter G and then enter the year of graduation CLASS OF and the top level requirement code C D 1 4 Maintaining the database The Add Change and Drop functions are what you use to maintain the data
20. f Graduation Requirements Codes sss 4 18 4 10 LISTMCR Graduation Requirements Course Listing ssssssseeeeeeeen 4 19 1 MGDCRT MGDCRT is an interactive program that you use for maintaining records to define the district s high school graduation requirement It is activated when you enter MGDCRT at the system prompt Here s what the MGDCRT screen looks like GRADUATION REQUIREMENT DEFINITIONS CLASS OF C D DESCRIPTION EM E ESET SEQ GR PS DESCRIPTION 1 O4NLIFE SCIENCE 2 O4NTECHNOLOGY 3 A 4 04 04 ENTER FUNCTION ff iD A Add B Back C Change D Drop E Exit F Forward G Get H Help K Kopy The topmost portion of the screen shows the fiscal year you re connected to in this case 1995 and the current date and time Next are fields for the graduation year in this case CLASS OF 1997 the top level graduation requirement classification code C D and its description The middle portion shows the further division of a particular requirement into sequence number SEQ the grade level at which this particular sequence would have to be attained by the student GR the passing test score PS and the sequence description The bottom portion shows three fields for communicating with the system 1 the function field FUNCTION where you enter a code to tell the system what to do for example A for Add D for Drop etc see next section for more information 2 the reference field where you
21. ion requirements Structure Of This Document The document contains four chapters e Chapter 1 MGDCRT This chapter introduces the interactive program MGDCRT which enables users to define the district s graduation requirements e Chapter 2 MCRCRT This chapter introduces the interactive program MCRCRT which enables users to identify courses that meet the district s graduation requirements e Chapter 3 SGHCRT This chapter introduces the interactive program SGHCRT which enables users to maintain records of students achievement with respect to the district s graduation requirements e Chapter 4 Miscellaneous Application This chapter discusses the various application programs that make up the remainder of the Graduation Requirements package Contents T MGD QGRT nerit eret tenaci poete ed eei tp Des ce a a ae a aa aa na pane SE Sate aaue aaaeei aaa 1 1 Tel Function Codes vices ie ro Rod e ER p e i e i te eor eem nett 1 2 12 Online HE lp sas Sore d a ma UE RR ER 1 2 1 3 Browsing the database enses e tee e E M wa We ORE ER Rt ERE letus 1 2 1 4 Maintaining the database ne m teet eei ei e poa anota ias a 1 3 Di MCR GRD e m cee 2 4 2 1 Function Codes iier eiie ue D Hier ae ep ORO o ees 2 5 PEPOT CEA LE a E RE HRS M RR MINIMA NAM TT TAM d oia 2 5 2 3 Finding a course number sissies penoas aane a eon eene enne enne ennt nennen nennen enne 2 5 2 4 Maintaining the database RR Rte sie STEREO 2 6 2
22. n of SGHCRT where you deal with one student at a time the mass update screen function code M lets you enter graduation requirement records for many different students This is especially useful when you re working from a list You simply copy the student number requirement code and mark from the list to their respective places on the screen NUMBER AREA MRK The system automatically fills in the student name and graduation year Press lt RETURN gt only when you re finished or when you ve filled all 15 rows The system then updates the file PLEASE ENTER THE STUDENT NUMBERS YOU WISH TO UPDATE AGOSTO GUILLERMO ANCHERO RAYMONDO LUKSAMANA JOSE B PRESS lt RETURN gt WHEN FINISHED 3 4 3 6 SGICRT Screen Information Only Records STUDENT NO 952826 CLASSTOR 2000 STUDENT NAME ABARCA YVETTE M A2 CRITCAL THINKING2000 R 351 mung me w The screen shows graduation requirements non quantitative grading information such as for example when a student refuses to participate in a particular program These records are indicated with marks in the range 7 thru 9 where 7 Student refuses to participate 8 Mark indeterminate at this time 9 Undefined Any quantitative grading records shown grading range 1 thru 6 are those that have been scanned through SGH02 but have marks not better than what the student had on record when scanned 3 6 1 Function Codes The bottom portion of the screen shows th
23. pying data from one record into a new one Its purpose is to minimize data entry by letting you copy information from an existing one After that you simply change the few pieces of information that are different using the Change and Drop functions To use the Kopy function press K When prompted enter the year the year you want to copy from and the year you want to copy to NOTE If you make a mistake and want to remove one particular year use DFQUIZ Changing and deleting a record To change a record enter C followed by the course number at the reference field Then enter the required changes NOTE You are only allowed to change the graduation requirement codes If the course number is incorrect and thus has to be changed you would have to delete the record and then add one with the correct course number To delete a record enter D followed by the course number for reference Confirm your intention when prompted NOTE You should delete a record only if it was entered by mistake 2 5 Jumping to run another program Without exiting MCRCRT and going out to the system prompt you may run another program by simply entering J followed by the program name for reference The new program now replaces MCRCRT 2 6 3 SGHCRT SGHCRT is an interactive program that lets you record marks earned by students for a particular requirement It is activated when you enter SGHCRT at the system prompt Here s what the screen looks like Q
24. tention Enter Y to confirm 3 6 3 7 Display Windows Made Available From the Student System The following are pop up windows made available from the Student System If you re not familiar with any of these windows please refer to your SSEA user s manual e Function code HS CTBS Test Scores SCHL GRD DATE TEST F M LVL RDG MTH LNG SPL REF SOC SCI QauYe eM invalid FUNCTION CODE e Function code CN Comments 351 09 25 96 ATT Total Abs 000 Total Tdy 000 YR 94 95 51 06 06 97 LVE STUDENT QUIT TO TEXAS 351 12 02 97 SCH classes taken at alvord university 13 e Function code DS Discipline information TOTAL RECORDS SCHL DATE TEACHER GROUP EVENT DESCRIPTION DISTRBMEStudent created or caused a disturbance ACTION DESCRIPTION Student assigned to an adjustment class 3 8 9 all day 3 7 e Function code FN Fines DATE DESCRIPTION ACTION 10 06 95 LIBR BOOK paid in full 4025 75W79 025 75 10 06 95 TEXTBOOK 0073 2346 10 06 95 TEXTBOOK MATH H023 25 NINA 10 06 95 LOST EQUIPMENT pe 123 25 FIVE 03 12 95 351000830 D0005 00 2 2005 00 ENTER FUNCTION NH E e Function code HI Grade History CRS V MARK ATT 00000000 Exit Last Next Records EMERGENCY CONTACT SIE DOCTOR HOSPITAL ADDRESS NCTE oil NOTE 2 DAY CARE PROVIDER DAY CARE ADDRESS n src PICK UP NAME PHONE SPECIAL EQUIPMENT a MEDICATION LAST UPDATE ENTER FUNCTION
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