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BPC #15-0151 - City of Los Angeles

1. SCOPT 21 Wireless Dual Band 2 4 4 9 Vehicle Antenna SCOPT 21 EDGE 2 vehicle for 802 11 N SCOPT 14 Visor Mount Ethernet Port SCOPT 14 EDGE 7 SCMR 102 0 7x Wide Angle Adapter Lens SCMR 102 EDGE SCPKB DRA 0100 Package B Transmitter Raytheon Sensitive Page 39 35 70 5 I a Statement of Work LAPD Digital In Car Video Raytheon M I C TTB CV F Havis Full Size Trunk Tray with Bearing for Crown Victoria C TTB CV F EDGE C TTB EG C TTB EG EDGE ES42P 12VDC ES42P 12VDC EDGE SCOPT 04 SCOPT 04 EDGE SCOPT 60 Havis Full Size Trunk Tray Option Radio Mount Mesh GarrettComm Switch ES42P 12VDC Crash Sensor d I2 v a In Car Services Installation LINST 01 In Car System Installation Car 351 LINST 01 EDGE LINST 02 LINST 02 EDGE LSET 10 Wireless Client Configuration 351 LSET 10 EDGE LSERV 03 Project Management 351 LSERV 03 EDGE LTRN 05 LTRN 05 EDGE In Car Trunk Tray Installation Car 351 Officer Training 1 Day 2 Sessions WMAIN MO Coban DVMS In Car License with 5 Yr Maintenance WMAIN 110 EDGE WARR E45 WARR E45 EDGE WARR 001 WARR 001 6mo EDGE WARR 001 WARR 001 24 7 EDGE Edge 4th and 5th year Extended Hardware Warranty System Coban 6 Months On Site Service System 351 24 7 4hr Response Time 2nd Day Resolution System year hrs 1 755 Table 6 West Bureau Additional Vehicle Kits Qty 100 i TDCi E x CURE RET c
2. Raytheon Sensitive LAPD Digital In Car Video Appendix C RESERVED Page 46 Raytheon Statement of Work Raytheon Sensitive LAPD Digital In Car Video Appendix D RESERVED Page 47 Statement of Work Appendix E LAPD Digital In Car Video Raytheon West Bureau Notional Schedule Raytheon Sensitive Page 48 Statement of Work _ LAPD Digital In Car Video Craton a Gan ee eee Jui Aui T Sopterter October November Dacombor s PODRglsilr Car Video DIGV West Bureau 381e2re i93days 420 18 West Bureau Aw ard Odsys 4205 Kkkeft Maoting 4ys 4mn5 Sehedulo Review Base Requiremonts Roviow S days anms Network Architectural Teade Study 20days rens Discovery days 4 2015 Trate Study aaesys sans Yiarnai raview J Update 2 days Snans Revier wth LAPD T y sns Gritiea Qesign Review COR 3odays aame Critical Datign Wireless 10days 4245 Ortica Design Back Office Netw ork 15 days sats oe Citic al Design Review COR Odys ens PI Procure BON T zdsys ANE Sw tehes Racks SOdys sans Ey E Servars Backoffice Dey ess es m ays wis rt Wistira Traflic Vehicle BOM ays BIBS T a Olympic Vahicio BOM days S285 Paci Vehicle BOM Ways MOS West Vehicle BOM 3odays S415 Hollyw ood Vohelo BOM 30 days 1012 15 Wilshire Traffic T dws enee Switches Racks S ys enens ns coer Servers Bockoffice Sdoys 72215 as Weeloss 10days
3. IF DURING THE REPAIR OF THE PRODUCT THE DATA STORED ON THE HARD DRIVE ARE ALTERED DELETED OR IN ANY WAY MODIFIED COBAN IS NOT RESPONSIBLE WHATSOEVER TO RECOVER OR RESTORE SAID DATA THE CLIENT S PRODUCT WILL BE RETURNED TO THE CLIENT IN THE ORIGINAL MANUFACTURED CONFIGURATION SUBJECT TO AVAILABILITY OF SOFTWARE ITEMS NOT COVERED UNDER THIS WARRANTY This warranty does not cover periodically or consumed parts during the life of the product such as but not limited to batteries cables and wires loss or damage resulting from external causes such as damage resulting from dropping of the PRODUCT collision with any object fire flooding sand dirt windstorm hail earthquake or damage from exposure to weather conditions misuse abuse damage resulting from improper use of any electrical source power surges damage occurring during transport This warranty does not cover ancillary equipment not furnished by COBAN which may be attached to or used in connection with the PRODUCT or for operation of the PRODUCT with any ancillary equipment All such ancillary equipment is expressly excluded from this warranty All preventive maintenance recommended by COBAN to maintain the product in operating condition is the responsibility of the CLIENT loss or damage resulting from failure to provide recommended maintenance is not covered under this contract On site service Triage and level one helpdesk phone support De installation or re installat
4. Agreement Customer Records Customer grants to Cisco and its independent accountants the right to examine Customer s books records and accounts during Customer s normal business hours to verify compliance with this Agreement In the event such audit discloses non compliance with this Agreement Customer shall promptly pay to Cisco the appropriate license fees plus the reasonable cost of conducting the audit Export Re Export Transfer and Use Controls The Software Documentation and technology or direct products thereof hereafter referred to as Software and Technology supplied by Cisco under the Agreement are subject to export controls under the laws and regulations of the United States U S and any other applicable countries laws and regulations Customer shall comply with such laws and regulations governing export re export import transfer and use of Cisco Software and Technology and will obtain all required U S and local authorizations permits or licenses Cisco and Customer each agree to provide the other information support documents and assistance as may reasonably be required by the other in connection with securing authorizations or licenses Information regarding compliance with export re export import transfer and use may be located at the following URL http Www cisco com web about doing business legal global export trade general export contract compliance h tml U S Government End User Purchasers The Software and Docume
5. implemented configured and tested Deploy Cradle Upload Workstation Raytheon will configure Cradle Upload workstations at West Bureau Division Office locations which are provided by LAPD There should be one transfer workstation per upload cradle The major sub tasks are 1 Configure the Cradle Upload workstation 2 Verify proper operation of the Cradle Upload workstation by demonstrating the transfer of one vehicle s video data at each of the divisions 4 5 Vehicle System Installation Vehicles are installed in accordance with the installation manual and procedures that were approved during the Central Bureau installation Description Raytheon will install DICVS into LAPD Division vehicles Installations will take place at LAPD Area stations or as directed by LAPD Subtasks include e install configure and test DICVS in each of the individual division vehicles To ensure successful installation the LAPD will provide support access personnel and facilities necessary to carry out the installation schedule including on site storage if available and if so requested by Contractor Deliverables e DICVS Vehicle Installation Signoffs one per vehicle CDRL 13 Raytheon Sensitive Page 11 Statement of Work LAPD Digital In Car Video Raytheon Completion Criteria This task is completed for each division when 90 of the vehicles at a division have been installed and tested 4 5 1 TesUPilot Vehicles Test vehicles shall be
6. provide mounting surface and power facilities for the wireless access points Provide secure mounting location for installation of network cabinets in the garage basement area of Division locations City of Los Angeles Police Department is responsible for existing LAN WLAN applications and network communication issues Raytheon and LAPD will jointly assess the potential impact on network capacity of the additional recorded transmissions from remote locations to the centralized site LAPD will be responsible for upgrades to the LAN WLAN to accommodate the incremental network traffic An operational IP based network exists in the City of Los Angeles Police Department location where the content management server and upload workstation will be installed That is each of the five 5 West Bureau locations that will have upload capability wired and wireless connects to the LAPD LAN WLAN City of Los Angeles Police Department will provide a working space for vehicle installation The installers will need a covered area e g garage car port etc with lighting if possible Provide a rotating pool of vehicles to facilitate the installation process at a constant flow as to not slow the project schedule Any delays to the project schedule due to actions of the LAPD will result in a project change of scope A project change of scope will require a new amended project schedule and possible additional charges Provide access or escorts to allow
7. the Agreement and Warranties are controlled by and construed under the laws of the State of California United States of America notwithstanding any conflicts of law provisions and the state and federal courts of California shall have exclusive jurisdiction over any claim arising under the Agreement or Warranties For all countries referred to above the parties specifically disclaim the application of the UN Convention on Contracts for the International Sale of Goods Notwithstanding the foregoing either party may seek interim injunctive relief in any court of appropriate jurisdiction with respect to any alleged breach of such party s intellectual property or proprietary rights If any portion hereof is found to be void or unenforceable the remaining provisions of the Agreement and Warranties shall remain in full force and effect Except as expressly provided herein the Agreement constitutes the entire agreement between the parties with respect to the license of the Software and Documentation and supersedes any conflicting or additional terms contained in any Purchase Order or elsewhere all of which terms are excluded The Agreement has been written in the English language and the parties agree that the English version will govern Raytheon Sensitive Page 61 Statement of Work LAPDDigitalin Car viso Raytheon ytheon United States Federal Communications Commission Notice The following information is for FCC compliance of Class A devices This
8. 23 RES Ni reae EENES EAERI EE DEREDE EESE E 24 BZW MArie A EEN 24 5 2 18 DICVS Division Test Plan Procedure Results CDRL 12 eese 24 BEMSB NM cer atre gae or ER A 25 oo U tY S 25 5 2 21 eT eRe Met ERR Ca ee ee CETEN EXE ERO RODEO COUR DCSRERE IE Pr Ee THEe Fo b E CHA Tea EPI 25 5 222 DIGVS Vehicle Installation Sign Off Results GDRL 13 acere senso mne nentes 25 5223 DIGVS End User Training Material CO RL 14 11 mmt inte Ene tane at la ina 25 Vg c 25 Se2s EGS End ser Manual CORE OTi ien r Ke pn YR PPRRNSS c VU FRE 1GESSA NS TY ER SPSUEAY OD TREE EFIE E me Eg esc 25 5 2 26 DICVS System Administrator Manual CDRL 16 certe erret nn nnne 26 237 MNanutacwrer User Manus IGDRL 17 uestre repr bt tento rr etenim e a ioe Noe or e A dea E 26 6 City of Los Angeles Police Department Responsibilities sssssssese mee 26 6 1 Los Angeles Police Department Project Manager eee eee e 26 6 2 Other City of Los Angeles Police Department Responsibilities see 27 Appendix A System ReSquieriBTitS eresien sie ened cre npe roten ha Fila Goo MERERI RR RA PVP ARMS ERN NEMUS dab oe n 28 Appendix B West Bureau Bill of Materials BOM eise ener rennen enm rnnt nete 38 Appendix C ali SB eee Ne UG IER PEE ODDO MG RR CEREREM ne ena DOR oor Re
9. 4 Appendix E 2 Updated the BOM in Appendix B to reflect part number Appendix C D changes for the Microphone GPS wired reel and removal of removed made the GarrettCom switches Quantities were also adjusted to reserved reflect the current offer Added new 3 Removed appendices relating to South Bureau Upgrade Appendix C and Disaster Recovery Appendix D 4 Added new assumptions regarding a party equipment during vehicle install assumption 39 and needed network information as part of the trade study assumptions 40 and 41 1 Added indication at end of section 4 2 1 that at the conclusion of the trade study there may be a cost impact as a result of the trade study findings but this cost is estimated at a maximum of 200K assumption 39 40 41 Raytheon Sensitive v Statement of Work LAPD Digital In Car Video Raytheon David Chavez Incorporated all LAPD comments received on 03 06 2015 FINAL 03 09 2015 1 Updated section 1 3 1 by adding address of Recruit Training Center 2 Updated section 1 4 item 18 by fixing typo David Chavez FINAL 03 23 2015 FINAL 04 16 2015 David Chavez separately in a future contract modification 5 Removed references to travel in the BOM LAPD Comments Received 04 22 2015 1 Removed reference to can be broken out separately on a future contract modification regarding in car display David Chavez 2 Added verbiage referencing building early production vehicles if the
10. AS IS basis on Cisco s Software Center h any Software for which an Approved Source does not receive a license fee and i Software supplied by any third party which is not an Approved Source DISCLAIMER OF WARRANTY EXCEPT AS SPECIFIED IN THIS WARRANTY SECTION ALL EXPRESS OR IMPLIED CONDITIONS REPRESENTATIONS AND WARRANTIES INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE NON INFRINGEMENT SATISFACTORY QUALITY NON INTERFERENCE ACCURACY OF INFORMATIONAL CONTENT OR ARISING FROM A COURSE OF DEALING LAW USAGE OR TRADE PRACTICE ARE HEREBY EXCLUDED TO THE EXTENT ALLOWED BY APPLICABLE LAW AND ARE EXPRESSLY DISCLAIMED BY CISCO ITS SUPPLIERS AND LICENSORS TO THE EXTENT THAT ANY OF THE SAME CANNOT BE EXCLUDED SUCH IMPLIED CONDITION REPRESENTATION AND OR WARRANTY IS LIMITED IN DURATION TO THE EXPRESS WARRANTY PERIOD REFERRED TO IN THE LIMITED WARRANTY SECTION ABOVE BECAUSE SOME STATES OR JURISDICTIONS DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS THE ABOVE LIMITATION MAY NOT APPLY IN SUCH STATES THIS WARRANTY GIVES CUSTOMER SPECIFIC LEGAL RIGHTS AND CUSTOMER MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM JURISDICTION TO JURISDICTION This disclaimer and exclusion shall apply even if the express warranty set forth above fails of its essential purpose Disclaimer of Liabilities Limitation of Liability IF YOU ACQUIRED THE SOFTWARE IN THE UNITED STATES LATIN
11. No TPM ProSupport Plus 5 Year Mission Critical 4Hr On site Service Dell Proactive Systems Management Declined No installation Declined Remote Consulting Service US No Canada Ship Charge PowerEdge R530 Shipping No PCIe Riser Intel Ethernet 1350 DP 1Gb Server Adapter Low Profile On Board Broadcom 5720 Quad Port 1Gb LOM iDRAC8 Basic 3 5 Chassis with up to 8 Hot Plug Hard Drives Bezel Power Saving Dell Active Power Controller RAID 1 RAID 5 for H330 H730 H730P 2 3 6 HDDs or SSDs PERC H730 RAID Controller 1GB NV Cache Intel Xeon E5 2620 v3 2 4GHz 15M Cache 8 00GT s QPI Turbo HT 6C 12T 85W Max Mem 1866MHz Upgrade to Two Intel Xeon E5 2620 v3 2 4GHz 15M Cache 8 00GT s QPI Turbo HT 6C 12T 85W 4 4GB RDIMM 2133MT s Single Rank x8 Data Width 2133MT s RDIMMs Performance Optimized 2 500GB 7 2K RPM NLSAS 6Gbps 2 5in Hot plug Hard Drive 3 5in HYB CARR 5 1TB 7 2K RPM NLSAS 6Gbps 2 5in Hot plug Hard Drive 3 5in HYB CARR Electronic System Documentation and OpenManage DVD Kit for R530 DVD RW SATA Internal ReadyRails Static Rails for 2 4 post Racks Dual Hot plug Redundant Power Supply 1 1 750W 2 NEMA 5 15P to C13 Wall Plug 125 Volt 15 AMP 10 Feet 3m Power Cord North America Keyboard and Optical Mouse USB Black English No Operating System No Media Required 2 CPU Standard SWITCH Cisco Catalyst 3750X 24P S WS C3750X 24P S x 1 SWITCH Back Office Cisco SmartNet CON SNTE 3750X2PS x 5 Cisco 1000BAS
12. Repair Service The following document details the COBAN Manufacturer Limited Warranty for the TOPCAM EDGE System COBAN Technologies Inc COBAN warrants the COBAN Manufactured TOPCAM EDGE System PRODUCT against defects in material and workmanship under normal use and service for a period of five 5 years and such warranties shall begin when the PRODUCT is installed and accepted by the Original End User CLIENT This expressed Limited Warranty is extended by COBAN to the CLIENT purchasing the PRODUCT for purposes of governmental use only and is not assignable or transferable to any other party This is the complete warranty for the PRODUCT manufactured by COBAN and it does not warrant the installation maintenance support or service of the PRODUCT unless a separate written agreement is made between COBAN and CLIENT Please refer to DVMS Maintenance Support Service Option for technical support and software support details WARRANTY COVERAGE The warranty applies within all fifty 50 states of the United States of America This Limited Warranty is null and void if the factory applied serial number or tamper evident labels have been damage altered or removed from the product COBAN at their discretion will at no charge repair the PRODUCT with new or reconditioned parts or replace it with the same or equivalent PRODUCT using new or reconditioned products during the warranty period provided that the CLIENT notifies COBAN
13. Scope of Services of the total compensation allocated under the Agreement On February 23 2015 the Second Amendment to the Raytheon contract was executed for the purpose of making technical corrections to two of the attachments in the First Amendment and to add an Exhibit There were no changes to the Scope of Services term or the total compensation allocated under this Agreement Chief of Police Page 2 1 17 Currently the City of Los Angeles and Raytheon are desirous of executing a Third Amendment to the Agreement to expand the DICVS to the LAPD s West Bureau Per the City s Fiscal Year 2014 2015 Proposed Budget Municipal Improvement Corporation of Los Angeles MICLA financing program funds in the amount of 7 938 183 00 are included for Phase III of the DICVS This amount will pay Raytheon as compensation for the complete and satisfactory performance of the terms of this Agreement and is to be added to the current contract amount of 7 935 722 41 for a total contract amount of 15 873 905 41 To allow time for the five year warranty on this system the contract is also being extended to November 20 2022 Implementation will include installation of the DICVS in 366 vehicles in Operations West Bureau If you have any questions please contact Maggie Goodrich Chief Information Officer Information Technology Bureau at 213 486 0380 CHARLIE BECK Chief of Police Attachment THIRD AMENDMENT TO CITY CONTRACT NO C 123332 BETWEEN
14. Test Plan Procedure Results DICVS Vehicle Installation Signoff Raytheon Sensitive j Page 19 Raytheon Statement of Work LAPD Digital In Car Video 5 2 2 Weekly Status Meeting CDRL 01 Purpose Raytheon will provide the agenda and minutes to the Weekly Status Meeting Content The minutes will typically consist of the following but are subject to change based on learned best practices e Problems issues and recommendations e General Discussion e New Business e Activities Planned Delivery Raytheon will email the agenda immediately in advance of the meeting The minutes will be emailed within 24 hours of the meeting 5 2 3 Program Management Review CDRL 02 Purpose Raytheon will provide a Program Management Review package and associated minutes once per month The PMR is meant to document the state of the program and bring all stakeholders into alignment The PMR presents an opportunity to discuss program issues and determine a path forward as well as address program risks and opportunities Content The PMR package will typically consist of the following but are subject to change based on learned best practices Accomplishments Near Term plans Program Issues Risks and Opportunities Schedule Subcontractor Status Delivery PMRs will be held during the second fiscal week on a day that is mutually agreeable allowing one week for collection and processing Raytheon will email the
15. Video Raytheon APC Extended Warranty Renewal 1 Year A7211875 DELL EXT Run BATTERY APC Extended Warranty Renewal 1 Year A7211875 EXTERNAL BATTERY PACK FOR SMART UPS X RT 120V A6818614 APC WEXTWAR1YR SP 05 1 Year Extended Warranty Renewal A1563613 3 Cisco Hardware Cisco Systems Inc or the Cisco Systems Inc subsidiary selling the Product Cisco warrants that commencing from the date of shipment to Customer and in case of resale by a Cisco reseller commencing not more than ninety 90 days after original shipment by Cisco and continuing for a period of the longer of a ninety 90 days or b the period set forth in the warranty card accompanying the Product if any the Hardware will be free from defects in material and workmanship under normal use The date of shipment of a Product by Cisco is set forth on the packaging material in which the Product is shipped This limited warranty extends only to the original user of the Product Customer s sole and exclusive remedy and the entire liability of Cisco and its suppliers under this limited warranty will be at Cisco s or its service center s option shipment of a replacement within the warranty period and according to the replacement process described in the warranty card if any or if no warranty card as described on the Cisco Product Warranties web page www cisco com go warranty or a refund of the purchase price if the Hardware is returned to the party supplying it t
16. Warranty System Coban DVMS In Car License with 5 Yr Maintenance Table 7 West Bureau Option 2a Additional Vehicle Kits Qty 1 total including 100 in Table above cannot exceed 315 additional units Quanti SCOPT 09 Detached Wide Angle IR Camera 1 SCOPT 09 EDGE includes 1 12ft extension SCPKD DRA 0400 Dual Microphone Receiver Module 1 Secondary sync station SCOPT 21 Wireless Dual Band 2 4 4 9 Vehicle Antenna SCOPT 21 EDGE 2 vehicle for 802 11 N SCOPT 14 Visor Mount Ethernet Port SCOPT 14 EDGE SCMR 102 0 7x Wide Angle Adapter Lens SCMR 102 EDGE SCPKB DRA 0100 Package B Transmitter C TTB CV F Havis Full Size Trunk Tray with Bearing for Crown Victoria C TTB CV F EDGE 5 A 4 SYSED 03 TopCam EDGE Monitor System Single Camera amp Microphone SYSED 03 EDGE 5 7 Touchscreen Monitor Smart Power Module 32 GB Internal Solid State Drive External 32 GB Solid State Removable Hard Drive Sony Camera 18 x Optical Wireless Microphone Transmitter and Receiver Covert Backseat Microphone Internal 802 11 a g n wireless card optional WiMax Three Year Limited Hardware Warranty C TTB EG Havis Full Size Trunk Tray Option Radio Mount Mesh C TTB EG EDGE i mu ES42P 12VDC GarrettComm Switch ES42P 12VDC ES42P 12VDC EDGE SCOPT 04 Crash Sensor SCOPT 04 EDGE Raytheon Sensitive Page 41 Statement of Work LAPD Digital in Car Video Raytheon SCOPT 60 GPS C
17. Wireless upload transfer speed o Cradie upload o DVMS functionality Filtering Playback Authentication Delivery One division test procedure will be used for all divisions Purpose Provide an electronic copy of the results of the DICVS Division Test Procedure that is performed at each division Content Pen and ink population of the DICVS Division Test Procedure one per division this will include the sign off by the vehicle installer tester and an LAPD officer or Raytheon representative if applicable Raytheon Sensitive Page 24 Statement of Work LAPD Digital In Car Video Raytheon Delivery Per Division e A Draft version of the document is provided at the CDR CDRL 05 e The final version along with the contractor test results is provided at each of the respective Division Test Readiness Review CDRL 06 5 2 19 NA 5 2 20 NA 5 2 21 NA 5 2 22 DICVS Vehicle Installation Sign Off Results CDRL 13 Purpose Provide an electronic copy of the results of the DICVS Vehicle Sign Off sheet that is performed on each division vehicle Content Pen and ink population of the DICVS Vehicle Sign Off Sheet one per vehicle this will include the sign off by the vehicle installer tester and an LAPD officer or Raytheon representative if applicable Delivery One per vehicle supplied at the end of division testing CDRL 13 per vehicle 5 2 23 DICVS End User Training Material CDRL 14 Purpose End User train th
18. access Wiring diagrams for new vehicle typesinciuding interface guide for built in display VER es This trade study analysis is limited to the components provided by Raytheon Coban for the LAPD Digital In Car Video System and will only reference the LA City network as a connection point i e no recommendations will be made regarding the LA City infrastructure As the findings of the trade study will not be known until the study is completed there may be an associated cost impact if LAPD accepts the recommendations of the study The maximum cost impact expected to be caused by the trade study is estimated to be approximately 200 000 this estimate is provided for informationa purposes only and does not constitute a firm quote or not to exceed pricing Deliverables e The written deliverable for the trade study will be a formal white paper and PowerPoint briefing CDRL 10 Meetings e There will be a debrief to LAPD CDRL 05 to discuss the findings of the trade study 4 2 2 System Design Description Raytheon will work with a team of selected staff from the LAPD and Information Technology Agency ITA as appropriate in all technical and operational issues of the design integration and test of the DICVS wireless network hardware and software This scope is divided into the subtasks below Deliverables e DICVS Design Configuration Document CDRL 09 e DICVS System Test Plan Procedure Results CDRL 11 e DICVS Division Tes
19. actions of the LAPD The approval process will be a clearly defined with a listing provided of the persons appointed to sign off any approvals The LAPD will assist and restrict the public and worker access to work areas as work is conducted to prevent injury to these people The city will provide required escorts when needed to perform work in secure areas During the Critical Design Review there will be a single point of contact assigned by LAPD for each major portion of the system to be defined during the system design review This LAPD single point of contact has the responsibility of working with all necessary LAPD and City personnel to achieve alignment listing of any remaining issues and signoff The LAPD and or city will provide a listing of any special requirements or directives such as special escort required at all times i e Metro Detention Center or different location for vehicle install for each aspect of the system deployment before work on that aspect is started LAPD will allow use of any existing cableways and conduits for this project if they have ample room for the additional cables LAPD will permit access to the LAPD ITA backbone network during non peak hours to conduct testing and upgrades There will be ample power to circuit breaker boxes and power feeder distribution boxes feeding equipment rooms or locations outside for wired and wireless uploads LAPD understands there may need to be new local power runs f
20. and Raytheon will procure some items such as switches racks and trunk trays immediately after contract award Other BOM items will be procured immediately after the CDR LAPD will provide correct and up to date Blueprints Bluelines HVAC Electrical and Civil drawings as needed by the project kick off meeting no later than division installation Blueprints and appropriate drawings will correctly show the location of all water pipes and cables As a result any drilling will not penetrate existing water line electrical or communications cabling LAPD will permit Contractor as needed to run cables drill through the wall penetrations and run new power feeds Note Parking lot or other excavation is not needed and not included in the proposal LAPD will permit Contractor as needed to run overhead data and power cables between wired upload stations 802 11 Wireless Access Points and the precinct main building Raytheon assumes that provided blueprints are accurate and any damage incurred as a result of bad blueprints is not Raytheon s responsibility Any cost overruns or schedule delays due to incorrect information about existing infrastructure will be the responsibility of the LAPD LAPD will dedicate access to and time from City and LAPD staff as required to include appropriate access to LAPD IT and networking engineers LAPD will approve all schedules and will not hold the Contractor responsible for any schedule changes due to
21. and the existing ITA equipment will be reinstalled into the new racks In order to replace the existing racks ITA assistance will be required to move ITA existing equipment to the new rack as follows a Remove and replace existing IDF Rack Enclosures in Pacific Division and Wilshire Division MTD facilities to accommodate 1 new network switch at each location b Install 1 new network switch in existing 2 post rack inside Communication Shelter at West Los Angeles Division MTD Facility c Install additional IDF Rack Enclosure in Narcotics Facility at Hollywood Division to support 1 new network switch d Install additional IDF Rack Enclosure in 2nd Floor equipment room at West Los Angeles Division to support redundant network switches e Install new IDF Rack Enclosure in the lower floor of Wilshire Division parng structure to support redundant network switches f Install redundant network switches in existing 2 post wall mounted rack inside MTD Facility at Olympic Division As part of its West Bureau site survey Raytheon identified that the only fiber optic lines that need to be separately installed are located at the Hollywood Division between the MDF and MDT and at the Wilshire Division between the MDF and the IDF located in the parking garage At the Hollywood Division LAPD shall provide vehicle traffic management when the fiber optic line is being installed between the MDF and the MDT At the Hollywood Division LAPD shall provide city assistance gen
22. five test vehicles be made available paragraphs 4 5 1 by LAPD and vehicles will be configured will be made in time for and 4 6 1 division integration test Page 7 3 inclusion in trade study of topic of network redundancy with Verizon LTE integrated with Cisco network components LAPD Comments Received 04 15 2015 1 Updated paragraph 4 2 1 trade study to investigate if car design needs update and feasibility of integration with built in display 2 Updated paragraphs 4 5 1 and 4 6 1 to address comments regarding potential changes to LAPD vehicles 3 Removed reference to Garrett Comm switch installation 4 Added indicator that display screen can be broken out Pages6 amp 7 Page 12 Page 40 Pages 39 40 41 Pages 40 43 45 LAPD Comments Pages 39 40 41 Pages 6 7 12 Pages 6 7 BOM update Page 42 Page 44 LAPD Comments Page2 Page3 Other Front page Statement of Work LAPD Digital In Car Video Raytheon 1 INTRODUCTION 1 1 Executive Summary This Statement of Work SOW defines the Digital In Car Video System DICVS equipment system design system installation and support services as described in the Proposal submitted by Raytheon JPS Communications Inc Raytheon originally in response to RFP No 11 567 004 issued by the Los Angeles Police Department LAPD This SOW covers th
23. for successful project completion and sign off The SOW includes the work tasks or services to be performed Scope the equipment that will be provided Appendix B the systems technical performance Requirements when it should be done Schedule and the documents and artifacts provided with the system Deliverables As such the SOW has been organized as follows Chapter 1 introduction Chapter 2 Applicable Documents Chapter 3 Requirements Chapter 4 Scope Raytheon Sensitive Page 1 Raytheon Statement of Work LAPD Digital In Car Video st Chapter 5 Deliverables Chapter 6 LAPD Responsibilities Appendix A System Requirements Appendix B West Bureau Bill of Material BOM Appendix C Reserved Appendix D Reserved Appendix E West Bureau Notional Schedule Appendix F Limited Warranty Statements Appendix G COBAN Software License Statement Appendix H Equipment Safety Statement Appendix Required West Bureau Networking Information Appendix J Acronyms 1 3 Locations 1 3 1 West Bureau The LAPD West Bureau consists of five 5 divisions and one 1 traffic division as follows Note that the Traffic Division is located at the Wilshire Division and does not require its own back office infrastructure Table 1 West Bureau Locations Hollywood 1358 North Wilcox Avenue Hollywood CA 90028 Los Angeles CA 90006 Pacific 12312 Culver Boulevard Los Angeles CA 90066 Los Angeles CA 90025 Los Angeles CA 90019 Recruit Training Cent
24. from each workstation through the LAN network Web based access preferred 180 The System shall provide authentication control via LDAP integration specifically eDirectory 181 The System shall have the ability to authenticate against more than one LDAP source u 182 The System shall allow particular user roles to disable the automatic deletion of specific files past the retention period o g 83 The System shall provide an email notification to the System Administrator when a user attempts to remove a video file from storage 184 The System shall indicate in the chain of custody logs user attempts to remove a video file from storage i co E The System shall include a case management functionality that allows the user the ability to associate videos from 185 different vehicles to the same case It is desirable to allow external data such as photos and documents to be associated to a case The System shall allow the user to search for video files by the following criteria 186 187 188 189 190 KZ 192 193 194 195 196 The System shall allow software updates at workstations to be performed simultaneously through a centralized revision manager Back Office Reports amp Logs The video management system shall be able to produce audit and usage reports in Windows readable format on the following details Number of video hours by officer vehicle division and department Number of vid
25. that Cisco expressly provides on an AS IS basis on Cisco s Software Center or h any Software for which Cisco does not receive a license fee DISCLAIMER OF WARRANTY EXCEPT AS SPECIFIED IN THIS WARRANTY SECTION ALL EXPRESS OR IMPLIED CONDITIONS REPRESENTATIONS AND WARRANTIES INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE NON INFRINGEMENT SATISFACTORY QUALITY NON INTERFERENCE ACCURACY OF INFORMATIONAL CONTENT OR ARISING FROM A COURSE OF DEALING LAW USAGE OR TRADE PRACTICE ARE HEREBY EXCLUDED TO THE EXTENT ALLOWED BY APPLICABLE LAW AND ARE EXPRESSLY DISCLAIMED BY CISCO ITS SUPPLIERS AND LICENSORS TO THE EXTENT AN IMPLIED WARRANTY CANNOT BE EXCLUDED SUCH WARRANTY IS LIMITED IN DURATION TO THE EXPRESS WARRANTY PERIOD BECAUSE SOME STATES OR JURISDICTIONS DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS THE ABOVE LIMITATION MAY NOT APPLY THESE WARRANTIES GIVE CUSTOMER SPECIFIC LEGAL RIGHTS AND CUSTOMER MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM JURISDICTION TO Raytheon Sensitive Page 56 Statement of Work f i LAPD Digital In Car Video Raytheon JURISDICTION This disclaimer and exclusion shall apply even if the express warranty set forth above fails of its essential purpose End User License Agreement IMPORTANT PLEASE READ THIS END USER LICENSE AGREEMENT CAREFULLY IT IS VERY IMPORTANT THAT YOU CHECK THAT YOU ARE PURCHASING CISCO SOFTWARE OR EQUI
26. that deviate from the Original Master Gold Image 15 A PRODUCT which due to illegal or unauthorized alteration of the software firmware in the PRODUCT does not function in accordance with COBAN published specifications or with the FCC type acceptance labeling in effect for the PRODUCT at the time the PRODUCT was initially distributed from COBAN 16 Scratches or other cosmetic damages to the Product s surfaces that do not affect the operation of the PRODUCT Raytheon Sensitive l l Page 54 Statement of Work LAPD Digital In Car Video Raytheon 2 Dell Terms of Sale Dell s Reseller Terms of Sale www dell com resellerterms If this purchase includes services in addition to the foregoing applicable terms Dell s Service Terms www dell com servicecontracts global PowerEdge R520 Mission Critical Package 4 Hour 7x24 On Site Service with Emergency Dispatch 4 Year Extended 938 9514 ProSupport 7x24 HW SW Tech Support and Assistance 5 Year 938 9554 Dell Hardware Limited Warranty Plus On Site Service Initial Year 939 9437 MISSION CRITICAL PACKAGE Enhanced Services 5 Year 939 9467 Dell Hardware Limited Warranty Plus On Site Service Extended Year 939 9677 Dell ProSupport For tech support visit http support dell com ProSupport or call 1 800 945 3355 989 3439 Mission Critical Package 4 Hour 7x24 On Site Service with Emergency Dispatch Initial Year 996 8351 PowerEdge R720xd Mission Critical
27. time source Coordinates Bookmarks User identification Emergency light status Siren status Vehicle braking status 9 Microphone activation deactivation status mu Software amp Graphic User Interface GUI The System software shall have the following user functions AimimImIMIImI cei lolo szio m Log on off Power on off Video play BO _ go C2 Video record start stop Video fast forward co A Video rewind Video stop 7 88 Video pause co oo Video snap shot Raytheon Sensitive i Page 31 Statement of Work LAPD Digital In Car Video Rayt heon Requirements Traceability Matrix RTM RTM Item Video volume up down Run systems diagnostics test o o do win The software GUI shall provide a indication on the display for the follow 01 Thedisplayoftherecordingvideoshalmeasureatleast37S byS O 2 The display ofthe recording video shallbe in coor 4 The recorded video shall show the current date and time on one corner of the video e C2 The date and time stamp shall be displayed in a manner not to interfere with the activity of the video e Cn E P ERE E EE P ns 2 ole o 2 E The system shall be able to provide live audio output from the microphone transmitter The system shall be able to provide audio output for the recorded video playback 13 The video snapshots shali be stored in JPEG or Bitmap format 4 The System shal
28. trade study identifies any changes in the vehicle design layout FINAL 04 23 2015 3 Added verbiage referencing need to install Chevy Tahoes BOM Changes 1 Corrected quantity of Cisco switches needed in wireless BOM and changed support coverage to show 24x7x4 2 Replaced the Dell R520 server with the Dell R530 server as the Dell R520 server is now end of life 3 Updated section 1 4 item 37 by fixing typo David Chavez LAPD Comments Received 05 04 2015 1 Incorrect address at Valley Data Center 2 Modified assumption 1 to reflect potential change based on FINAL 05 04 2015 trade study Other 1 Removed proprietary marking on front cover to facilitate easier document exchange 4 Updated section 4 2 1 wording to reflect vehicle upload Raytheon Sensitive vi independent of station 5 Updated section 4 2 1 wording to wireless part of trade study 6 Added section 4 2 4 as a placeholder for potential effort at the Recruit Training Center 7 Updated section Table 3 to change CDRL nomenclature to be a sequential numbering 8 Updated Appendix B Table 6 to shown an increase in addition vehicle kits from 90 to 100 to reflect latest LAPD pricing desire 9 Removed Draft watermark All pages Based on Further LAPD comments 1 Added two additional potential training addresses to Table 1 Pages2 amp 9 and corresponding paragraph 4 2 4 by request Page 12 2 Added requirement that
29. 3 4 82 Program NWianagemont Review PURE DE eara conia coment taco morti cain icon mtr rrt t rcr loseeetwbuee 13 4 8 3 POTISSIME E rreren P Sor PAROLE TEE DEN Ta amio 13 4 8 4 Supper CEN IY ege TB o onmcn eem testet ta vc P orto taut cxtra ma i i rare T avro oy 14 4 8 5 E505 GO CE VENE E enini E eENMPP oh inp Lied caw bind boman by etri ee cilio CR e Mon diu cs cea SOR Np 14 4 9 PASE ESTIS asser SEE ta REL RLIL otro EE aaia Len VLA O0 T cul DRUG cR E CULO RO QE 1623 9140 V lo PUE cUm RUM tm dh bu 14 4 9 1 S Ite PEORES ALT enr troi rm ned vine rr E E EE DOE Dco epp 14 4 9 2 Griba Desin tavin COR De en ene ee eon cotto cett penas 15 4 9 3 hA coups EHE Gd gu i a e ien n URL i NU HE MRL MUSES TA SEDO Sanat VES TEN 15 4 9 4 Division Test Readiness Review CDRL 06 sesssessssssseeeeenenn ehem 15 4 9 5 System Test Readiness Review CDRL 07 sene ees 16 4 9 6 Final System Sign it Review DDRL O8 1 oere rrr erret mmn ttr rmt tm trm rrt tma n tnt nism 16 4 10 Final Sys COMITE Hoe RIxE oin D ER Yn WOFUNEN SEINE RF UeNTEVYSE EU EUR VEM HUY VOR UEM SENT UE 16 4 11 Folan On SyS tarn OOppOfto esie ee inaa ddona senda CEDERE EUR FoU VI e opone Rn Y SR EE M id in 17 5 DONO ODE ere Aii ORE a Eie POR y ERR i ERU aad ML cfi T Oc a um 17 Raytheon Sensitive ii Statement of Work i LAPD Digital In Car Video 5 1 EMUGE RORI sicn a a a a ano UNCLE ARAR 17 5 2 Contract Date Reguirements List CORU iura nnm acte ence ecc Eb dea edd Henn b
30. 7255 Vehicle notalston 75 26 101 d days 81215 Contractor Test f Ory run 30days cis Formal Toating Seoft 10days Sens Olympic iOTdsye eane Sw tehes Racks S ays 82315 ens Servers Backoffice 5 days sions Wkeloss Todes OUS Vehicle instalation 53 Bdays 102115 Contractor Test Ory run 10 days Ts Form Testing Seaft S days nens Pacific Magaya ewr Switches Racks Sdys 63015 eo gt 1 Sorvars Backotlico S days 19748 Wireless ifOsays 102115 Vohiclo installation 69 Ways 11 415 Contractor Test Dry tun 10days 14 18 15 Formel Tes ing J Sot olt Sdays 12415 Weal 19days Tens Switches Racks 5 days mns m com Servers I Backoflico 5 days lets Wiroless Wdays 1U415 Vekiche nstslatian 52 B days nnes Contractor Test Ory ran days 12415 Forrai Yosting I Soikott S cays snes Hollywood 14days 7h6n6 Sw tehas Racks Says msns 115 72 Servers Backelfico 5days wans wa 71 Wools Odys MANS un Tus Vehicle Instalolion 78 10days 12 445 12s ag 12017 Contrecter Tesi Dry run 10days naris 1218 UL Formal Testing Sotoff S days anane 12 ie West Bureau Systomfer mal Testing Sign off 9 days 11915 115 aap 1129 Figure 2 West Bureau Notional Schedule Raytheon Sensitive Page 49 Statement of Work LAPD Digital In Car Video Appendix F Limited Warranty Statements Raytheon Sensitive Page 50 Statement of Work LAPD Digital In Car Video Raytheon 1 Coban Hardware
31. ALL BE 1 THE SIGNED CONTRACT 2 THE CLICK ACCEPT AGREEMENT OR THIRD PARTY LICENSE AGREEMENT AND 3 THE AGREEMENT FOR PURPOSES OF THE AGREEMENT SOFTWARE SHALL MEAN COMPUTER PROGRAMS INCLUDING FIRMWARE AND COMPUTER PROGRAMS EMBEDDED IN CISCO EQUIPMENT AS PROVIDED TO CUSTOMER BY AN APPROVED SOURCE AND ANY UPGRADES UPDATES BUG FIXES OR MODIFIED VERSIONS THERETO COLLECTIVELY UPGRADES ANY OF THE SAME WHICH HAS BEEN RELICENSED UNDER THE CISCO SOFTWARE TRANSFER AND RE LICENSING POLICY AS MAY BE AMENDED BY CISCO FROM TIME TO TIME OR BACKUP COPIES OF ANY OF THE FOREGOING License Conditioned upon compliance with the terms and conditions of the Agreement Cisco grants to Customer a nonexclusive and nontransferable license to use for Customer s internal business purposes the Software and the Documentation for which Customer has paid the required license fees to an Approved Source Documentation means written information whether contained in user or technical manuals training materials specifications or otherwise pertaining to the Software and made available by an Approved Source with the Software in any manner including on CD ROM or on line In order to use the Software Customer may be required to input a registration number or product authorization key and register Customer s copy of the Software online at Cisco s website to obtain the necessary license key or license file Raytheon Sensitive Page 57 Statement of Work LAPD Digital I
32. AMERICA CANADA JAPAN OR THE CARIBBEAN NOTWITHSTANDING ANYTHING ELSE IN THE AGREEMENT TO THE CONTRARY ALL LIABILITY OF CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES AGENTS SUPPLIERS AND LICENSORS COLLECTIVELY TO CUSTOMER WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE BREACH OF WARRANTY OR OTHERWISE SHALL NOT EXCEED THE PRICE PAID BY CUSTOMER TO ANY APPROVED SOURCE FOR THE SOFTWARE THAT GAVE RISE TO THE CLAIM OR IF THE SOFTWARE IS PART OF ANOTHER PRODUCT THE PRICE PAID FOR SUCH OTHER PRODUCT THIS LIMITATION OF LIABILITY FOR SOFTWARE IS CUMULATIVE AND NOT PER INCIDENT LE THE EXISTENCE OF TWO OR MORE CLAIMS WILL NOT ENLARGE THIS LIMIT IF YOU ACQUIRED THE SOFTWARE IN EUROPE THE MIDDLE EAST AFRICA ASIA OR OCEANIA NOTWITHSTANDING ANYTHING ELSE IN THE AGREEMENT TO THE CONTRARY ALL LIABILITY OF CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES AGENTS SUPPLIERS AND LICENSORS COLLECTIVELY TO CUSTOMER WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE BREACH OF WARRANTY OR OTHERWISE SHALL NOT EXCEED THE PRICE PAID BY CUSTOMER TO CISCO FOR THE SOFTWARE THAT GAVE RISE TO THE CLAIM OR IF THE SOFTWARE IS PART OF ANOTHER PRODUCT THE PRICE PAID FOR SUCH OTHER PRODUCT THIS LIMITATION OF LIABILITY FOR SOFTWARE IS CUMULATIVE AND NOT PER INCIDENT I E THE EXISTENCE OF TWO OR MORE CLAIMS WILL NOT ENLARGE THIS LIMIT NOTHING IN THE AGREEMENT SHALL LIMIT I THE LIABILITY OF CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES AGENTS SUPP
33. APD Digital In Car Video _ Raytheon Table of Contents Section Page 1 A IAE BLI e En p um APES IE An ER roS FRE Sc arsi 2i cali SMa sg EA E CHE CHE OR ADR TX S ABER UK E BC QUEE LAO E Y 1 1 1 EGS SUIT SHUTDTYUMOM cuota ci cuoco oet vote tb thet tans ca RECO OP moro sonnet CI Lao sh tota tomes ea Lia Lip dmctrte orbitae ianen 1 1 2 OSSIAN SITE ici c I i 1 1 3 LOSON BL cu aime cna ADER RA EAEE EE EEEE ENEEIER OSORES 2 1 3 1 V Oaia E EE E eed LEVY UR V Eee ee bona Lot 2 1 3 2 Valley Bureau Data Center Disaster Recovery Only rents 2 1 4 Pec EOS erai rrr n REPERI Qv Oe pw Dam ra wR por SEMEN GINE de UU EFE IRAN Ca 2 1 5 ERG IUS OR araea a cea aa vct otra GITE E od CO TESI A En HMM ERE E Me CHUA REM EOM ERN Une HEY PHI PUO PEPELA POM a ead 5 2 goce IB DOCUIT icri osi Son p Rn m pe cu E eer OTT XE YE POS ERI EVA Fr Ub n CES to ee Te 5 3 TO UNITS ETS AP E PSN P NE AO AON 1 Prose EAA E ANA OEA Hi Enim N T 5 4 ll a enirn A a N IET E AUR E TE INR ITA RT 5 4 1 Gorpon SiE a ear accen nAAL EEEE EEA HERO PREIS PEeR oa ines 6 4 2 dyst t ENNEN ueni meet inp n mtem tr kn ooh ka rro EC E LOK RR UA DIEM aa 6 4 2 1 risde tud So Lt Fecha 10 GDR E UG deos uenat iordie nca titt dun dA ri ESTER oet re HR voto PE ER vente rdi 6 4 2 2 SILIO E MO P RR MR TI T TTL 7 4 2 2 1 Wired and Wireless Requirements and Design ssssssssese emen 7 4 2 22 Wireless and Hardware LAN Site Survey
34. Approved Source supplying the Software to Customer within the warranty period Cisco or the Approved Source supplying the Software to Customer may at its option require return of the Software and or Documentation as a condition to the remedy In no event does Cisco warrant that the Software is error free or that Customer will be able to operate the Software without problems or interruptions In addition due to the continual development of new techniques for intruding upon and attacking networks Cisco does not warrant that the Software or any equipment system or network on which the Software is used will be free of vulnerability to intrusion or attack Restrictions This warranty does not apply if the Software Product or any other equipment upon which the Software is authorized to be used a has been altered except by Cisco or its authorized representative b has not been installed operated repaired or maintained in accordance with instructions supplied by Cisco c has been Raytheon Sensitive Page 59 Statement of Work LAPD Digital In Car Video Raytheon subjected to abnormal physical or electrical stress abnormal environmental conditions misuse negligence or accident or d is licensed for beta evaluation testing or demonstration purposes The Software warranty also does not apply to e any temporary Software modules f any Software not posted on Cisco s Software Center g any Software that Cisco expressly provides on an
35. D Digital In Car Video Raytheon AGENTS SUPPLIERS AND LICENSORS BE LIABLE FOR ANY LOST REVENUE PROFIT OR LOST OR DAMAGED DATA BUSINESS INTERRUPTION LOSS OF CAPITAL OR FOR SPECIAL INDIRECT CONSEQUENTIAL INCIDENTAL OR PUNITIVE DAMAGES HOWEVER CAUSED AND REGARDLESS OF THE THEORY OF LIABILITY OR WHETHER ARISING OUT OF THE USE OF OR INABILITY TO USE SOFTWARE OR OTHERWISE AND EVEN IF CISCO OR ANY APPROVED SOURCE OR THEIR SUPPLIERS OR LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IF YOU ACQUIRED THE SOFTWARE IN EUROPE THE MIDDLE EAST AFRICA ASIA OR OCEANIA IN NO EVENT WILL CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES AGENTS SUPPLIERS AND LICENSORS BE LIABLE FOR ANY LOST REVENUE LOST PROFIT OR LOST OR DAMAGED DATA BUSINESS INTERRUPTION LOSS OF CAPITAL OR FOR SPECIAL INDIRECT CONSEQUENTIAL INCIDENTAL OR PUNITIVE DAMAGES HOWSOEVER ARISING INCLUDING WITHOUT LIMITATION IN CONTRACT TORT INCLUDING NEGLIGENCE OR WHETHER ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE EVEN IF IN EACH CASE CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES AGENTS SUPPLIERS AND LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES OR JURISDICTIONS DO NOT ALLOW LIMITATION OR EXCLUSION OF CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATION MAY NOT FULLY APPLY TO YOU THE FOREGOING EXCLUSION SHALL NOT APPLY TO ANY LIABILITY ARISING OUT OF OR IN CONNECTION WITH I DEATH OR PERSO
36. E SX SFP GLC SX MM x 1 BELKIN 500 FIBER OPTIC CABLE ST ST A2F20200 500 x 1 R 530 R 530 Back Office SMART UPS X 2200VA RT 100 127V LCD A7121889 EXTERNAL BATTERY PACK FOR SMART UPS X RT 120V 46818614 Basic Hardware Services Business Hours 5X10 Next Business Day On Site Hardware Warranty Repair 4 Year Extend 933 1554 Del Hardware Limited Warranty Initial Year 935 2197 Dell Hardware Limited Warranty Extended Year s 938 8378 Basic Hardware Services Business Hours 5X10 Next Business Day On Site Hardware Warranty Repair Initial Year 996 4610 On Site Installation Declined 900 9997 Dell Net shelter SX 42U 600mm Wide x 1070mm Deep A7545497 Basic Business Hours 5X10 Next Business Day Parts Delivery 4 Year Extended 987 9524 Basic Business Hours 5X10 Next Business Day Parts Delivery initial Year 992 5090 Deil Hardware Limited Warranty Extended Year 993 4108 Dell Hardware Limited Warranty Initial Year 993 4117 SCMIC CHG10 Microphone Charging Bank SCMIC CHG10 Back Office l UPS UPS Back Office RACK RACK Back Office SYSTS 0 A Tech Support Kit SYSTS 01 Back Office BUPL 01 Mobile HDD Up Load Stand 10 BUPL 01 Back Office 5 WIR 11 CAT 5 w Retractable Cable Reel Back Office License with Maintenance Raytheon Sensitive Page 44 Statement of Work LAPD Digital In Car Video Rayt
37. ICV at the training centers indicated by Table 1 It is not part of the base West Bureau effort and will need requirements definition by LAPD proposal by Raytheon and a change order issued by LAPD prior to any work being performed 4 3 N A 4 4 Division Infrastructure Installation Description The Raytheon team will install configure and test the hardware and software necessary to complete wireless and wired data transfer and local storage at each division police station This effort is divided into two task areas the wireless and wired data transfer task and the division local storage back office task Note that while these tasks are installed separately they will be tested together as a Division Deliverables e DICVS Division Test Procedure Results per division CDRL 12 Completion Criteria This activity is complete at each division when the Division Infrastructure tests have passed and been approved 4 4 1 Infrastructure Upgrade The Raytheon team will retrofit LAPD facilities in order to prepare for the installation of Digital In Car Video back office local storage equipment by providing Power AC and access to from network connections as follows Power Two 2 twenty 20 amp circuits OR two 2 thirty 30 amp circuits One 1 twist lock receptacle i e L5 30P per circuit at proposed equipment rack location May require installation of new circuit breaker panel Raytheon will provide rack location Cable Run Cable r
38. INTRADEPARTMENTAL CORRESPONDENCE May 27 2015 1 17 TO The Honorable Board of Police Commissioners FROM Chief of Police SUBJECT REQUEST FOR APPROVAL OF THE THIRD AMENDMENT TO CONTRACT NO C 123332 WITH RAYTHEON JPS COMMUNICATIONS INC RECOMMENDED ACTIONS 1 That the Board of Police Commissioners Board REVIEW and APPROVE the attached Third Amendment to Contract No C 123332 2 That the Board TRANSMIT the entire matter to the Mayor s Office and City Council for review and approval 3 That the Board AUTHORIZE the Chief of Police to execute the Amendment upon Council and Mayoral approval BACKGROUND On November 21 2013 the Los Angeles Police Department LAPD entered into a five year Agreement Contract No C 123332 with Raytheon JPS Communications Inc Raytheon to provide professional services to implement Phase II of the Digital In Car Video System DICVS The contract covered the implementation of in car video in Operations Central Bureau OCB It included all necessary hardware software installation configuration testing documentation and training as well as a five year warranty on all system components and the operation of the system as a whole The total cost of the contract was 7 935 722 41 DISCUSSION On May 27 2014 the First Amendment to the Raytheon contract was executed for the purpose of making technical corrections on two of the attachments in the original Agreement There were no changes to the
39. LIERS AND LICENSORS TO CUSTOMER FOR PERSONAL INJURY OR DEATH CAUSED BY THEIR NEGLIGENCE Il CISCO S LIABILITY FOR FRAUDULENT MISREPRESENTATION OR IIl ANY LIABILITY OF CISCO WHICH CANNOT BE EXCLUDED UNDER APPLICABLE LAW Disclaimer of Liabilities Waiver of Consequential Damages and Other Losses IF YOU ACQUIRED THE SOFTWARE IN THE UNITED STATES LATIN AMERICA THE CARIBBEAN OR CANADA REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE OR OTHERWISE IN NO EVENT WILL CISCO OR ITS SUPPLIERS BE LIABLE FOR ANY LOST REVENUE PROFIT OR LOST OR DAMAGED DATA BUSINESS INTERRUPTION LOSS OF CAPITAL OR FOR SPECIAL INDIRECT CONSEQUENTIAL INCIDENTAL OR PUNITIVE DAMAGES HOWEVER CAUSED AND REGARDLESS OF THE THEORY OF LIABILITY OR WHETHER ARISING OUT OF THE USE OF OR INABILITY TO USE SOFTWARE OR OTHERWISE AND EVEN IF CISCO OR ITS SUPPLIERS OR LICENSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES OR JURISDICTIONS DO NOT ALLOW LIMITATION OR EXCLUSION OF CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATION MAY NOT APPLY TO YOU IF YOU ACQUIRED THE SOFTWARE IN JAPAN EXCEPT FOR LIABILITY ARISING OUT OF OR IN CONNECTION WITH DEATH OR PERSONAL INJURY FRAUDULENT MISREPRESENTATION AND REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE OR OTHERWISE IN NO EVENT WILL CISCO ITS AFFILIATES OFFICERS DIRECTORS EMPLOYEES Raytheon Sensitive Page 60 Statement of Work LAP
40. Manager administer Project Change Control Attend the project kick off high level planning session Attend project status meetings Obtain and provide information data decisions and approvals within five 5 working days of Raytheon s written request unless both Raytheon and LAPD agree to an extended response time Help resolve project issues and escalate issues within the City of Los Angeles Police Department organization as necessary Work with Raytheon to schedule the on site survey at LAPD locations 9 Participate with Raytheon while Raytheon demonstrates the operation input cataloging indexing query and management functions of your content management server 10 With the Raytheon Project Manager coordinate activities for Final System Acceptance 11 Attend the final project meeting to review the accomplishments and deliverabies GIN Se OP al a n Raytheon Sensitive Page 26 Statement of Work _ LAPD Digital In Car Video Raytheon 6 2 Other City of Los Angeles Police Department Responsibilities 1 17 18 19 20 Zl 22 23 24 Provide security clearance and building access for Raytheon project personnel Most of the work involved in this project is performed during normal working hours 8 00 AM to 5 00 PM However on some occasions LAPD may need to provide access to facilities outside of these hours with forty eight 48 hours notice Designate suitable vehicles in which the in car video equipment is ins
41. NAL INJURY 1l FRAUDULENT MISREPRESENTATION OR IIl CISCO S LIABILITY IN CONNECTION WITH ANY TERMS THAT CANNOT BE EXCLUDED UNDER APPLICABLE LAW Customer acknowledges and agrees that Cisco has set its prices and entered into the Agreement in reliance upon the disclaimers of warranty and the limitations of liability set forth herein that the same reflect an allocation of risk between the parties including the risk that a contract remedy may fail of its essential purpose and cause consequential loss and that the same form an essential basis of the bargain between the parties Controlling Law Jurisdiction If you acquired by reference to the address on the purchase order accepted by the Approved Source the Software in the United States Latin America or the Caribbean the Agreement and warranties Warranties are controlled by and construed under the laws of the State of California United States of America notwithstanding any conflicts of law provisions and the state and federal courts of California shall have exclusive jurisdiction over any claim arising under the Agreement or Warranties If you acquired the Software in Canada unless expressly prohibited by local law the Agreement and Warranties are controlled by and construed under the laws of the Province of Ontario Canada notwithstanding any conflicts of law provisions and the courts of the Province of Ontario shall have exclusive jurisdiction over any claim arising under the Agreement
42. NOT DOWNLOAD INSTALL OR USE THE SOFTWARE AND B YOU MAY RETURN THE SOFTWARE INCLUDING ANY UNOPENED CD PACKAGE AND ANY WRITTEN MATERIALS FOR A FULL REFUND OR IF THE SOFTWARE AND WRITTEN MATERIALS ARE SUPPLIED AS PART OF ANOTHER PRODUCT YOU MAY RETURN THE ENTIRE PRODUCT FOR A FULL REFUND YOUR RIGHT TO RETURN AND REFUND EXPIRES 30 DAYS AFTER PURCHASE FROM AN APPROVED SOURCE AND APPLIES ONLY IF YOU ARE THE ORIGINAL AND REGISTERED END USER PURCHASER FOR THE PURPOSES OF THIS END USER LICENSE AGREEMENT AN APPROVED SOURCE MEANS A CISCO OR B A DISTRIBUTOR OR SYSTEMS INTEGRATOR AUTHORIZED BY CISCO TO DISTRIBUTE SELL CISCO EQUIPMENT SOFTWARE AND SERVICES WITHIN YOUR TERRITORY TO END USERS OR C A RESELLER AUTHORIZED BY ANY SUCH DISTRIBUTOR OR SYSTEMS INTEGRATOR IN ACCORDANCE WITH THE TERMS OF THE DISTRIBUTOR S AGREEMENT WITH CISCO TO DISTRIBUTE SELL THE CISCO EQUIPMENT SOFTWARE AND SERVICES WITHIN YOUR TERRITORY TO END USERS THE FOLLOWING TERMS OF THE AGREEMENT GOVERN CUSTOMER S USE OF THE SOFTWARE DEFINED BELOW EXCEPT TO THE EXTENT A THERE IS A SEPARATE SIGNED CONTRACT BETWEEN CUSTOMER AND CISCO GOVERNING CUSTOMER S USE OF THE SOFTWARE OR B THE SOFTWARE INCLUDES A SEPARATE CLICK ACCEPT LICENSE AGREEMENT OR THIRD PARTY LICENSE AGREEMENT AS PART OF THE INSTALLATION OR DOWNLOAD PROCESS GOVERNING CUSTOMER S USE OF THE SOFTWARE TO THE EXTENT OF A CONFLICT BETWEEN THE PROVISIONS OF THE FOREGOING DOCUMENTS THE ORDER OF PRECEDENCE SH
43. PMENT FROM AN APPROVED SOURCE AND THAT YOU OR THE ENTITY YOU REPRESENT COLLECTIVELY THE CUSTOMER HAVE BEEN REGISTERED AS THE END USER FOR THE PURPOSES OF THIS CISCO END USER LICENSE AGREEMENT IF YOU ARE NOT REGISTERED AS THE END USER YOU HAVE NO LICENSE TO USE THE SOFTWARE AND THE LIMITED WARRANTY IN THIS END USER LICENSE AGREEMENT DOES NOT APPLY ASSUMING YOU HAVE PURCHASED FROM AN APPROVED SOURCE DOWNLOADING INSTALLING OR USING CISCO OR CISCO SUPPLIED SOFTWARE CONSTITUTES ACCEPTANCE OF THIS AGREEMENT CISCO SYSTEMS INC OR ITS AFFILIATE LICENSING THE SOFTWARE INSTEAD OF CISCO SYSTEMS INC CISCO iS WILLING TO LICENSE THIS SOFTWARE TO YOU ONLY UPON THE CONDITION THAT YOU PURCHASED THE SOFTWARE FROM AN APPROVED SOURCE AND THAT YOU ACCEPT ALL OF THE TERMS CONTAINED IN THIS END USER LICENSE AGREEMENT PLUS ANY ADDITIONAL LIMITATIONS ON THE LICENSE SET FORTH IN A SUPPLEMENTAL LICENSE AGREEMENT ACCOMPANYING THE PRODUCT OR AVAILABLE AT THE TIME OF YOUR ORDER COLLECTIVELY THE AGREEMENT TO THE EXTENT OF ANY CONFLICT BETWEEN THE TERMS OF THIS END USER LICENSE AGREEMENT AND ANY SUPPLEMENTAL LICENSE AGREEMENT THE SUPPLEMENTAL LICENSE AGREEMENT SHALL APPLY BY DOWNLOADING INSTALLING OR USING THE SOFTWARE YOU ARE REPRESENTING THAT YOU PURCHASED THE SOFTWARE FROM AN APPROVED SOURCE AND BINDING YOURSELF TO THE AGREEMENT IF YOU DO NOT AGREE TO ALL OF THE TERMS OF THE AGREEMENT THEN CISCO IS UNWILLING TO LICENSE THE SOFTWARE TO YOU AND A YOU MAY
44. PMR package within 24 hours of the meeting The minutes will be emailed within two business days of the meeting 5 24 Integrated Master Schedule PM 03 Purpose Raytheon will provide an Integrated Master Schedule IMS to the LAPD Project Manager outlining the project tasks timelines milestones dependencies and critical paths The IMS will be a key part of the PMR and will illustrate near term needs The IMS status will be collected by the PM based complete of actual accomplishments Content e Project tasks e Timelines e Milestones e Dependencies Delivery e Included in the PMR package or upon request 5 2 5 Program Kickoff CDRL 04 Purpose Raytheon will provide a Program Kickoff package and associated minutes within the first two weeks of the program to get the program team synchronized The Program Kickoff allows all team members to get to know each other and become familiar with a common set of program objectives Content e Identification and introduction of Contractor and Subcontractor program management engineering and other key personnel with discussion of responsibilities e Address overall organizational structure e Discuss plans procedures and schedules e Staffing approach and plan Raytheon Sensitive i Page 20 Statement of Work LAPD Digital In Car Video Raytheon e Sub tier contract objectives and status e Review status of all open issues and path to closure following the kickoff meeting e Dis
45. Package 4 Hour 7x24 On Site Service with Emergency Dispatch 4 Year Extended 934 5124 ProSupport 7x24 HW SW Tech Support and Assistance 5 Year 934 5164 Dell Hardware Limited Warranty Plus On Site Service Initial Year 936 0967 MISSION CRITICAL PACKAGE Enhanced Services 5 Year 936 0997 Dell Hardware Limited Warranty Plus On Site Service Extended Year 939 3398 Mission Critical Package 4 Hour 7x24 On Site Service with Emergency Dispatch Initial Year 989 2641 Dell ProSupport For tech support visit http support dell com ProSupport or call 1 800 945 3355 989 3439 PowerVault MD3060e Dell Hardware Limited Warranty Initial Year 967 5361 Dell Hardware Limited Warranty Extended Year s 967 5362 Mission Critical Package 4 Hour 7x24 On Site Service with Emergency Dispatch Initial Year 967 5399 Mission Critical Package 4 Hour 7x24 On Site Service with Emergency Dispatch 4 Year Extended 967 5404 ProSupport 7x24 HW SW Tech Support and Assistance 5 Year 967 5457 MISSION CRITICAL PACKAGE Enhanced Services 5 Year 967 5471 Dell ProSupport For tech support visit http support dell com ProSupport or call 1 800 945 3355 989 3439 SMART UPS X 2200VA SP 04 1YR EWP A1544721 APC WEXTWAR1YR SP 05 1 Year Extended Warranty Renewal A1563613 Dell Smart UPS 5000VA APC WEXTWAR1YR SP 05 1 Year Extended Warranty Renewal A1563613 Raytheon Sensitive Page 55 Statement of Work LAPD Digital In Car
46. Requirements Traceability Matrix RTM The System shall provide an immediate audible and visual notification to the user if any component of the system is not operational u NN 9 The System shall collect date and time stamps of when the storage media is inserted or removed The System shall indicate the amount of space remaining on the storage media The System shall provide an audible and visual indication to the user when the storage media has reach 90 of its capacity The removable storage media shall display a unique identification number on its exterior casing The System shall be capable of uninterruptible recording for a minimum of thirty 30 hours at 4CIF or better with a Oo afele ele e 2 s y mmm 2 w minimum frame rate of thirty 30 frames per second The System shall support the H 264 MPEG 4 video codec 65 The System shall support the MPEG 2 video codec f All programmable parameters of the System shall be stored on non volatile memory 67 The System shall have the option to delay the recording that is triggered by the light bar sensor The duration of the delay shall be configurable by the System Administrator The System shall have a minimum of two 2 USB 2 0 ports 70 71 The System shall have a minimum of two 2 Ethernet ports The System shall log all system activities via metadata The metadata for each video file shall include the following information Date and time per
47. S Design Configuration Document UPDATED CDRL 09 Draft Version of System Test Plan Procedure Draft CDRL 11 Draft Version of Division Test Plan Procedure Draft CDRL12 Final Version of DICVS Vehicle Installation Signoff CDRL 13 Completion Criteria This task is complete when the meeting is complete and the minutes have been distributed 4 9 3 N A 4 9 4 Division Test Readiness Review CDRL 06 Description A Division TRR is held to ensure all elements of division testing are ready and formal division testing can commence Division testing is intended to sign off on division infrastructure requirements this includes the wireless system LAN system and back office local storage system The Division TRR is held prior to testing of the first division installation Division TRR topics include a review of the DICVS Division Test Procedure Raytheon Sensitive 7 Page 15 Statement of Work LAPD Digital In Car Video Raytheon Deliverables e Division TRR Package Minutes CDRL 06 e DICVS Division Test Plan Procedure Results IV amp V 04 e Vehicle Sign Off Sheets for each vehicle installed CDRL 13 Completion Criteria This task is complete when the meeting is complete and the minutes have been distributed 4 9 5 System Test Readiness Review CDRL 07 Description A System TRR is held to ensure the entire DICVS system is ready in total System testing is intended to sign off all remaining requirements These are typical
48. THE CITY OF LOS ANGELES AND RAYTHEON JPS COMMUNICATIONS INC This THIRD AMENDMENT Third Amendment to Los Angeles City Contract No C 123332 is made and entered into by and between the City of Los Angeles a municipal corporation herein referred to as City acting by and through its Police Department LAPD and Raytheon JPS Communications Inc a North Carolina corporation herein referred to as Contractor WHEREAS the City and the Contractor have entered into Los Angeles City Contract No C 123332 the Agreement wherein Contractor agreed to provide professional services to implement a Digital In Car Video System System and WHEREAS Section 10 1 of the Agreement provides for amendments to the Agreement and WHEREAS the City and the Contractor are desirous of amending the Agreement to expand the System to the LAPD s West Bureau and WHEREAS this Third Amendment is necessary and proper to continue and or complete certain activities authorized under the Agreement NOW THEREFORE the City and the Contractor hereby agree that the Agreement be amended as follows A Section 2 1 Term of Agreement The term of this Agreement shall commence November 21 2013 and expire on November 20 2022 subject to the termination provisions of Section 8 of the Agreement 2 Section 5 1 Compensation and Method of Payment A City shall pay to Contractor as compensation for complete and satisfactory performance of the terms
49. The System shall allow the user the option to retain or discard the pre recorded buffered video The System shall be capable of applying to the recorded data a location stamp received from the GPS module 49 The System shall support wireless 802 1 1n a e C The System shall allow for at least two 2 users to be logged into the in vehicle solution simultaneously 1 1 The System shall support the simultaneous recording of two video feeds minimum The System shall not allow the user to erase or record over previously recorded video with exception to the pre recorded buffered video o The System shall use a digital video signature that has been standardized by the American Bar Association ABA Digital Signature Guidelines Information Security Committee Electronic Commerce amp Infrastructure Technology Division of the ABA 1996 Refer to the minimum standards for Digital Video Systems set forth by the International Association of Chiefs of Police IACP 54 The System shall provide an indication to the user when the removable media is inserted or removed 5 c The System shall perform a power up self test when power is supplied to the device o The System shall provide an indication to the user when the power up self test fails 57 The System shall be capable of monitoring its operational status Raytheon Sensitive Page 30 Statement of Work LAPD Digital In Car Video Raytheon
50. The draft document is presented at the program kick off CDRL 04 e The updated design version of this document is presented and approved at the CDR CDRL 05 e The final version of this document with all as built and configuration information is presented and approved at Final System Sign Off Review CDRL 08 5 2 11 1 Digital Video System Infrastructure Design The Digital Video System Infrastructure defines the components of the DICVS that support the management transportation and storage of video data from in vehicle to the central storage The design will interface Raytheon Sensitive Page 22 Statement of Work LAPD Digital In Car Video Raytheon seamlessly with the current DICVS infrastructure CHE Central Bureau South Bureau augmenting its current capabilities and capacity This design contains e Description and function of each DICVS component e Video data path between various components describing the data upload storage and retrieval processes e Interfaces between components at each location including in vehicle back end management server and storage server Software interfaces and requirements End user access requirements at each location Integration approach with current DICVS infrastructure Storage server requirements o Primary storage via hard disk array o Extended storage via LTO 5 tape drive o Storage capacity requirements current and projected o Distributed storage design accessibility from any precinct e Data tra
51. according to the terms of this warranty The repaired or replaced PRODUCT is warranted for the remaining original applicable warranty period All returned parts of the PRODUCT shall become the property of COBAN Items covered under this warranty e EDGE CPU Encoder Module is covered for five 5 year under this warranty e EDGE Display Module is covered for five 5 year under this warranty e EDGE Power Supply Module is covered for five 5 year under this warranty EDGE Removable Hard Disk is covered for five 5 year under this warranty e EDGE System Cables are covered for three five 5 under this warranty e EDGE Wireless Microphone Mic Transmitter is covered for five 5 year under this warranty EDGE Wireless Mic Receiver is covered for five 5 year under this warranty EDGE Primary Forward Facing Camera is covered for five 5 year under this warranty WARRANTY LIMITATION e EDGE System Wires is covered for six 6 months under this warranty EDGE Power Supply Battery is covered for six 6 months under this warranty e EDGE Wireless Mic Transmitter Pouch is covered for six 6 months under this warranty e EDGE Wireless Mic Transmitter Battery is covered for six 6 months under this warranty e EDGE Wireless Mic Transmitter Antenna is covered for six 6 months under this warranty e EDGE Wireless Mic Receiver Antennas is covered for six 6 months under this warranty e EDGE Optional Peripheral Devices are coved for six 6 mon
52. al and user manuals It is the final summation and closeout of the project Content e Test Review o DICVS Division Test Procedure results o DICVS Central Storage Test Procedure results e DICVS As Built Design Document o Wireless and Wired drawings one per Division o LAN Network drawings one per Division o Local Storage drawings one per Division e All user training material o DICVS Vehicle End User Training Document o DICVS Division End User Training Document c DICVS Division System Admin Training Document e All user manuals o DICVS Vehicle System Admin Manual o DICVS Division End User Manual o DICVS Division System Admin Manual o All manufacturer manuals e Project s accomplishments summary e Project deliverables checklist e LAPD Manager signature block Delivery The FSSR will be held towards the very end of the program and will be shown in the IMS 5 2 11 DICVS Design Configuration Document CDRL 09 Description Raytheon will provide design drawings that include physical and logical network diagrams The document will lock down the technical specifications connectivity and placement of DICVS equipment The document will become final when the as built and system configurations are added to the document Content Network connectivity Block diagrams Data flow diagrams Integration planning IP Address Configuration settings instructions Division drawings one per division Timing Parameters Delivery e
53. astructure not specifically called out in this SOW 3 Contractor offer does not assume any cost for LAPD personnel on site as required while performing work This will be the sole responsibility of the LAPD 4 Contractor reserves the right to stop work at any given time if safety of people or equipment is in question 5 Contractor is not responsible to repair or fix any existing problems IP infrastructure electrical civil structural or plumbing that are not part of this Proposal 2 APPLICABLE DOCUMENTS The Contractor shall comply with the requirements set forth in the SOW In the event of a conflict between this SOW and any other document the precedence specified in section 13 3 of the base contract shall apply All references to appendices are for appendices of this document 3 REQUIREMENTS The requirements are found in Appendix A of this document and are identical to the requirements implemented in the Central Bureau Design and installation Any design changes impacted by the network trade study have not been priced out as part of this proposal and are not indicated in this SOW The system requirements are managed and maintained in the LAPD ICV Requirements Traceability Matrix RTM listed in Appendix A of this SOW Requirements have been organized into logical groups with appropriate headers The RTM is a compilation of requirements found in the RFP Systems Features Checklist RFP Appendix A and the RFP Scope of Services RFP Secti
54. available trade secrets contained within the Software and Documentation in any form to any third party without the prior written consent of Cisco Customer shall implement reasonable security measures to protect such trade secrets To the extent required by applicable law and at Customer s written request Cisco shall provide Customer with the interface information needed to achieve interoperability between the Software and another independently created program on payment of Cisco s applicable fee if any Customer shall observe strict obligations of confidentiality with respect to such information and shall use such information in compliance with any applicable terms and conditions upon which Cisco makes such information available Software Upgrades and Additional Copies NOTWITHSTANDING ANY OTHER PROVISION OF THE AGREEMENT 1 CUSTOMER HAS NO LICENSE OR RIGHT TO MAKE OR USE ANY ADDITIONAL COPIES OR UPGRADES UNLESS CUSTOMER AT THE TIME OF MAKING OR ACQUIRING SUCH COPY OR UPGRADE ALREADY HOLDS A VALID LICENSE TO THE ORIGINAL SOFTWARE AND HAS PAID THE APPLICABLE FEE TO AN APPROVED SOURCE FOR THE UPGRADE OR ADDITIONAL COPIES 2 USE OF UPGRADES IS LIMITED TO CISCO EQUIPMENT SUPPLIED BY AN APPROVED SOURCE FOR WHICH CUSTOMER IS THE ORIGINAL END USER PURCHASER OR LESSEE OR OTHERWISE HOLDS A VALID LICENSE TO USE THE SOFTWARE WHICH IS BEING UPGRADED AND 3 THE MAKING AND USE OF ADDITIONAL COPIES IS LIMITED TO NECESSARY BACKUP PURPOSES ONLY Proprietary N
55. ave a microphone to capture backseat audio 5 The microphone shalt ve inaccessible by persons inthe backseat O Ee ov foa or or Sis RTM item f p a jn juan OJo NO Vehicle air bag is deployed or crash sensor activation 160 The System shall activate the recording resulting from a trigger regardless of whether or not a user is logged into the System 161 The System shall have the capability to prompt the user for log in credentials after the completion of the triggered recording 162 The System shall allow the System Administrator to assign a triggered recorded video to a specific user Data Transfer from Vehicle l 163 The System shall provide network security for ali modes of data transfer The System shall collect and associate with each transferred media the date time serial number of the assigned officers and the vehicle identification information Qo A 165 The System shall provide the following modes of data transfer Removable Media 166 The removable media shall be physically secured with a locking mechanism Wireless Transfer 167 The System shail support the simultaneous upload from 15 vehicles at each area station The System shall identify on the display the primary location and server to which the vehicle is assigned upon user log in The System shall prompt the logged in user on whether or not to initiate data upload in the event that the vehi
56. be delivered as part of the Final System Sign off Review 4 8 4 Supply Chain Management Raytheon will perform Supply Chain Management activities to procure the necessary hardware software and consumables required for project completion Subtasks include e Procure the quantity and types of digital in car video and networking equipment identified and documented in Appendix B System Equipment and validated during CDR Coordinate product ordering and shipping to the LAPD Provide order notification and an estimated delivery date to the LAPD Project Manager Track all orders Submit invoices to the LAPD Project Manager Confirm receipt of equipment with the LAPD Project Manager 4 8 5 Subcontract Management Raytheon will perform Subcontract Management activities to ensure program objectives are met The current and primary subcontractor on the program is COBAN Their work scope includes the bulk of System Engineering and DICVS installation activities They are responsible for the majority of requirements and also procure or produce the majority of equipment Raytheon s subcontract management duties include e Issuing a Supplier Statement of Work SSOW Communicating and resolving program issues Ensuring subcontract compliance e Scheduling resources to meet LAPD needs 4 9 Project Events The following events or standing meetings are used to manage the progress of the program 4 9 1 Project Kickoff CDRL 04 Description The purpose o
57. ble e DICVS System Test Procedure Results CDRL 11 Completion Criteria When the successful System Test Results are reviewed and approved by the LAPD The acceptance test period will automatically extend to correct all issues identified during the test 4 6 1 Integration and Testing with Test Vehicles The test vehicles indicated in 4 5 1will be used along with existing division vehicles as needed during pre integration integration and test dry run testing and formal testing 4 7 Training Services Description Raytheon will provide training to end users and to system administrators prior to any system or sub system testing The training services include e Vehicle Installation Training o Vehicle installation training will be conducted during vehicle installation in a job shadowing approach Formal classroom training is not provided This training is sufficient to allow a technician to repair or replace the equipment without voiding the warranty e End User Train the Trainer Training o Conducted once for all Divisions in the bureau over two days with two 2 training sessions per day for up to twelve 12 persons per session o Training of LAPD personnel on In car video capture Transfer procedures Back office applications o End user training should be held prior to the first Division going live and the start day will be provided by LAPD at least two weeks in advance e System Administrator Train the Trainer Training o Conducted o
58. buildings Access points have been chosen that are resistant to the environment and will be placed in areas that minimize the likelihood of equipment tampering Outdoor antennas not inside garages extend to their mounting points via coaxial antenna cable Equipment has been chosen with in built lightning arrestor capability and thus an Earth ground is not required Raytheon will be responsible for deploying the conduit Cat5e cable electrical power from the point of common exit from the interior to exterior wall of all West Bureau locations Raytheon will also be responsible for the ground connection Raytheon will mount the wired connections to the exterior wall or other determined mounting location Raytheon will install the access points antennas antenna cables and lightning arresters and connect to the Cat5e cable Supplemental MTD Maintenance Garage and gas pump wireless access point coverage is not required except as indicted by the Site Survey however residual coverage from the parking structures is expected to be adequate but performance requirements for residual coverage is not guaranteed 4 2 2 2 Wireless and Hardware LAN Site Survey Note the site survey and RF Scan has already been completed for the West Bureau and the findings will be noted in the Draft Design Document CDRL 09 presented at program Kick off Description The purpose of this activity is to review and document the exterior network requirements for the implementat
59. cle is within range of an area station to which the vehicle is not assigned 170 The wireless transfer rate shall be at minimum one 1 second for every seven 7 seconds of recorded video audio The System shall include a mechanism that automatically connects and authenticates vehicles in wireless range of the assigned area station for wireless transfer Hardwire Transfer 172 The System shall have cabling for hardwire transfer for up to five vehicles simultaneously at each area station P o9 oo k Oo e 173 The System shall automatically authenticate vehicles that are connected for hardwire transfer Back Office Access 174 The System shall be configurable by only the System Administrator and authorized personnel 175 The System shall allow authorized personnel to review video files from workstations connected to the network Raytheon Sensitive Page 34 Statement of Work LAPD Digital In Car Video Raytheon Requirements Traceability Matrix RTM A RTM Item The System shall provide role based security and access control to the System 7 The role definitions shall be configurable by the System Administrator The System shall be able to receive and apply modifications to role definitions from LAPD s Common Services Access Control System updated on a daily basis 179 The System shall allow user access
60. cussion resolution of any requirements or scope clarification e Identification of a resolution path and schedule for any To Be Determined TBD requirements Identification of near term critical milestones and overall program success criteria e Review of any assumptions e Resolve how management will interact in future communications e Discuss program management plan to ensure ali reporting requirements are understood Delivery The program kickoff will be within the first two weeks of the program The intent is to have the baseline review prior to significant work beginning 5 2 6 Trade Study Review amp Critical Design Review CDRL 05 Purpose The trade study will be provided three weeks prior to the CDR and based on the discussion of the trade study the CDR schedule may have to be changed however notionally CDR will be held two weeks after the trade study review Raytheon will provide a CDR package and associated minutes as soon as possible after program start The CDR is used to lock down all design artifacts so implementation may begin The CDR is also used to synchronize key stakeholders on the technical details of the program The DICVS Design Document will be the centerpiece of discussion The test plan and the associated test procedures will provide insight into the direction of testing Content e DICVS Design Document Final o Vehicle drawings one per vehicle type o Wireless and Wired drawings one per Division o LAN Networ
61. cut es 46 Appendix D RESERVED iaire teret Hein biasendvedtAensfilestnaasely ciu RE aid RV ooi it cuota a Em o 47 Appendix E West Bureau Notional SENERE lt nre ie matin ene T VH ammi gulae gnis BRA AR eet rt ops on a ot 48 Appendix F Limited Vuamanty SIBIBITIB TIS inne rites c tmi m rgo pim ren p SiR citas aie 50 1 Sele Se aE I EIE REN nbi Y OR ORE TRI eT Ga TUNE RUM E cee Mere SSEITEC THEO VIEN acta 51 2 Dies rca oct OE oti Pre oe ive ere PELERIU A UR m me Duaci lo nna rali eua eee dto Ro Pei bns le 55 B ES e e oe ised yim geese conc g Mp FRI MEE rs LR TAMER TOR GU plan RES GERE Dp E eon ER er toca died t teda 56 Appendix G COBAN Software License Statement eene entree nne nennen 63 Appendix H Equipment Safety Statement ciiasan insna Enos iea cota cu bo sues Par Re esee suene cecus p ciini caedes 66 Appendix Required West Bureau Networking Information mee ee een 68 AOPE d Pere LODS APT IET E A ARAA E ELT LeehAd REURac R A ste Rata detvadecekte 70 Raytheon Sensitive iii Statement of Work LAPD Digital In Car Video Raytheon List of Figures Figure Page Figure 1 Division Networking Digdrelfi iumentum nnne rnm cna ot o co scott red esi occi boon vaunetes soe de 11 Figure 2 Vest BUTERA NGM EN SONG ES Lens im ot rase poer rom hp rr rq nnt tnt mimm rp mining oem ire mcer oem ES 49 List of Tables Table l Page T ble AVO Bureau LOATA iie ans secret atop roms trm EA SPOE pn rtm mh reset mer tnn emm EES 2 Table 2 Vallsy Bureau Da
62. d not avoidable by diligence or iii inability for causes beyond its control and not avoidable by diligence to obtain necessary labor materials or manufacturing facilities or delays caused by COBAN s due to similar causes In the event of any such delay each such event being beyond the party s reasonable control and not avoidable by diligence the date of performance shall be extended for a period equal to the time lost by reason of the delay CLIENT S RESPONSIBILITIES It is the CLIENT responsibility to backup the contents of all hard drives including any data that may be stored or software that may have been installed on the hard drive It is possible that the contents of hard drives will be lost or that the drive may need to be reformatted in the course of service and as such COBAN will not be held liable for any damage to or loss of any program data or other information stored on any media or any part of any PRODUCT serviced hereunder It is HIGHLY recommended that the CLIENT create a valid disk image after final installation is completed This image will need to be updated as changes are made to the units and kept safe by the CLIENT for data recovery purposes COBAN assumes no liability or responsibility in developing a disaster recovery policy for the CLIENT The CLIENT will perform any and ALL data reconstruction unless specifically stated in the initial contract between COBAN and the CLIENT CLIENT S REPRESENTATIVE At all times during the te
63. d softcopy manuals supplied by OEM manufacturers will be provided to the LAPD Content e OEM manuals Delivery OEM user manuals will be provided at the Final System Sign Off Review CDRL 17 6 CITY OF LOS ANGELES POLICE DEPARTMENT RESPONSIBILITIES The successful completion of the proposed effort depends on the full commitment and participation of City of Los Angeles Police Department management and personnel The responsibilities listed in this section are in addition to the responsibilities specified in the Agreement and are provided at no charge to Raytheon Raytheon s performance is dependent upon the following responsibilities fulfillment by LAPD as scheduled in the project plan Delays in performance of these responsibilities may result in additional cost and or delay of the completion of the project and will be handled in accordance with the Project Change Control Procedure 6 1 Los Angeles Police Department Project Manager Prior to the start of this Statement of Work LAPD will designate a person called the LAPD Project Manager to whom Raytheon communications are addressed and who has the authority to act for LAPD in all aspects of the contract The LAPD Project Manager s responsibilities include 1 Serve as the interface between Raytheon and all LAPD departments organizations and sites participating in this project With the Raytheon Project Manager develop the project plan prior to implementation With the Raytheon Project
64. e LAPD West Bureau design and installation including additional Vehicle Kits a network trade study to be performed at program start and an option for additional vehicle kits Raytheon the Contractor will provide LAPD a turnkey System per this SOW which includes the equipment system design installation on site support and training the Project All Tasks performed by Raytheon and the City of Los Angeles Police Department are defined within this document As referred to in this SOW the acronym DICVS ICV or System refers to the project digital audio video recording devices mode of transfer and their related back end storage solution The Contractor is responsible for products and services as set forth in this SOW and commits to all entries provided herein The scope of the project is the procurement and implementation services for the deployment of a digital in car video surveillance solution called Services included is a comprehensive system trade study which will be done up front in the schedule Note that system changes as a result of the trade study are not currently part of the scope of effort and would require a change order This Statement of Work addresses the effort the Raytheon Team will use to provide all hardware software configuration installation designs documentation testing and training required for successful implementation of the project Raytheon s architecture provides Digital In Car Video Recording with bot
65. e trainer Training Material will be provided to the LAPD Project Manager to be used in training the LAPD training personnel on all aspects of the in car capture transfer and back office procedures Content Description of overall DICVS solution e In car video capture procedures e In car video transfer procedures e Back office procedures Delivery End user training materials will be provided 10 business days prior to the training sessions CDRL 14 5 2 24NA 5 2 25 DICVS End User Manual CDRL 15 Purpose The DICVS End User Manual will be provided to the LAPD Project Manager which provides a reference for end users of the system Content e Description of overall DICVS solution e In car video capture procedures e In car video transfer procedures e Back office procedures Delivery All user manuals will be reviewed and approved at the TRR Raytheon Sensitive 3 Page 25 Statement of Work LAPD Digital In Car Video Raytheon 5 2 26 DICVS System Administrator Manual CDRL 16 Purpose The DICVS System Administrator Manual will be provided to the LAPD Project Manager which provides a reference manual for system administrators Content e Back office system administrator functions e CHE central storage system administrator functions Delivery The DICVS System Manual will be provided 10 business days prior to the training session CDRL 16 5 2 27 Manufacturer User Manual CDRL 17 Purpose Organic hardcopy an
66. eon for Digital In Car Video System Raytheon Sensitive Page 17 Statement of Work LAPD Digital In Car Video Raytheon 4 If the Raytheon Project Manager does not receive notice or a list of issues within fifteen 15 business days the Deliverable will be deemed accepted and all obligations of Raytheon regarding such Deliverable will be deemed satisfied 5 Status Reports are exempt from this procedure Raytheon Sensitive Page 18 Raytheon Statement of Work LAPD Digital In Car Video Table 3 Contract Data Requirements List CDRL CDRL amp 01 4 8 1 Weekly Status Meeting Weekly TBD 5 2 2 kali 5 2 3 5 24 mw lr T 5 2 5 30 days ARO 1 M mmm 70 emu c mmm 528 of division test 529 of division test 1 1 Trade Study Review Critical Design Review DICVS Design Configuration Draft Kickoff Document Final CDR As Built Final System Selloff Network Trade Study White Paper DICVS System Test Plan Procedure Results Final 30 days ARO Draft CDR Final System TRR Draft CDR Final Division TRR o 14 58223 DICVS End User Training 1 10 days prior to 4 7 Material training 15 5 2 25 DICVS End User Manual 1 10 days prior to 1 4 7 training 16 5 2 26 DICVS System Administrator 1 10 days prior to As available 47 Manual P o training Manufacturer User Manual Final System Selloff DICVS Division
67. eos by officer vehicle division and department Vehicle specific metadata Number of CD DVDs created by incident officer division and department Number of system log ins video accesses and file accesses per user 202 The back office storage shall be able to provide chain of custody audit logs detailing all activates related to video files The chain of custody audit logs shall provide in Windows readable format the following details PIN fs O O o lo o OoO o wo Raytheon Sensitive l Page 35 Statement of Work LAPD Digital In Car Video Raytheon RTM Item N ce Co Name and or ID of the user s transferring data 204 205 206 207 208 Type of media copies made E 209 210 211 212 213 The System shall allow the user to retrieve a video without having the knowledge of the storage location of the video The System shall allow retrieval and replication of audio and video files onto an LAPD accepted media format which include i Digital Video Disc DVD N n pr or amp Compact Disc CD 4 The System shall allow particular user roles to allow and disallow the retrieval and replication of specific audio and video files NO o 217 The System shall be able to create multiple copies of the accepted media format DVD carousel recommended 18 The System shall allow the option to super impose the metadata on v
68. equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case users will be required to correct the interference at their own expense The following information is for FCC compliance of Class B devices This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with Cisco s instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If the equipment causes interference to radio or television reception which can be determined by turning the equipment off and on users are encouraged to try to correct the interference by using one or more of t
69. er Los Angeles CA 90045 Academy Los Angeles CA 90012 Granada Hills CA 91344 1 Not part of base West Bureau effort See paragraph 4 2 4 1 3 2 Valley Bureau Data Center Disaster Recovery Only Table 2 Valley Bureau Data Center Location Division PC 0 Valley Data Center 23001 Roscoe Blvd West Hills CA 91304 i 1 4 Assumptions 1 Vehicle HW installation is based on the designs that were approved during the Central Bureau phase of the program and no further design nor pilot testing is included however the trade study includes Raytheon Sensitive E l Page 2 Statement of Work LAPD Digital In Car Video Raytheon 10 11 15 16 1T 18 19 20 21 22 23 24 25 analysis on new model year vehicles and in built display and may result in a contract change to incorporate changes if identified Currently the back office and wireless system design and equipment are the same as the Central Bureau design Changes to the design may be recommended by the trade study which may or may not impact the overall cost cost impacts will be included as part of the trade study It is expected that the final division and system test procedures will be identical to those of Central Bureau LAPD will provide the base network scheme as indicated in the Appendix I Required West Bureau Networking Information The Bill of Materials BOM was developed at a high fidelity recent site survey
70. eral services to lift the man hole cover when the fiber optic line is being installed between the MDF and the MDT At the Hollywood Division LAPD shall provide access to the light pole in the main parking lot in order that a Wireless Access Point can be installed on it LAPD shall provide ITA assistance in connecting the MDF switched Cisco 3750 to the city infrastructure The assistance shall include not only activating the Cities network ports but also in specifying providing city guidelines for security and connectivity beyond the basic functional configuration provided by Raytheon LAPD shall provide ITD assistance for LAPD networking requirements such as LDAP configuration Naming assignments and Authentication oaos Raytheon Sensitive Page 4 Statement of Work LAPD Digital In Car Video Raytheon 39 The Raytheon team will not remove or relocate 3rd party product on the vehicle without prior written consent from LAPD 40 LAPD shall provide the City of Los Angeles Network Topology drawings at Contract Award to facilitate the discovery phase of the trade study 41 LAPD shall provide the Network Switch configurations for the South Bureau at Contract Award to facilitate the discovery phase of the trade study 1 5 Exclusions 1 Contractor will not be responsible for any delays that incur due to actions by the city or LAPD s approval process 2 Contractor is not responsible for modifications to existing system components or infr
71. es to ensure that they meet the requirements for the Wireless and Hardwire LAN installation 16 Document survey results in the Design Document 4 2 2 3 Wireless and LAN Design Description The objective of this task is to develop the design detail required for implementation of wireless and LAN s in the five 5 West Bureau LAPD division offices to support wireless and hardwire transfer of video data The major sub tasks addressed are 1 Define system performance criteria based on system requirements 2 Define access point and antenna types quantities configurations and locations required for the provisioning of wireless video transfer Define switch configurations Define Wireless LAN Controller configurations Define Ethernet reel types quantities housing and locations required for the provisioning of hardwire video transfer Develop equipment list Develop documentation showing areas of wireless coverage Develop IP addressing scheme Develop pre installation cabling and infrastructure site preparation requirements 10 Develop installation plan 11 Develop system test plan IEEE 802 11b wireless mode will be disabled to avoid interference and degrading the wireless operation Only IEEE 802 11a IEEE 802 11g and IEEE 802 11n wireless modes shall be active 4 2 3 System Configuration Description Raytheon shall load and configure all hardware and software used in its subsystems Raytheon will provide a base configuration fo
72. ess card optional WiMax Three Year Limited Hardware Warranty SCOPT 09 Detached Wide Angle IR Camera 7 351 SCOPT 09 EDGE includes 1 12ft extension SCPKD DRA 0400 Dual Microphone Receiver Module 351 Secondary sync station SCOPT 21 Wireless Dual Band 2 4 4 9 Vehicle Antenna SCOPT 21 EDGE 2 vehicle for 802 11 N SCOPT 14 Visor Mount Ethernet Port SCOPT 14 EDGE SCMR 102 0 7x Wide Angle Adapter Lens SCMR 102 EDGE SCPKB DRA 0100 Package B Transmitter C TTB CV F Havis Full Size Trunk Tray with Bearing for Crown Victoria C TTB CV F EDGE C TTB EG Havis Full Size Trunk Tray Option Radio Mount Mesh C TTB EG EDGE ES42P 12VDC GarrettComm Switch ES42P 12VDC ES42P 12VDC EDGE SCOPT 04 Crash Sensor 35 SCOPT 04 EDGE SCOPT 60 GPS SYSED 03 TopCam EDGE Monitor System Single Camera amp Microphone SYSED 03 EDGE 5 7 Touchscreen Monitor Smart Power Module 32 GB Internal Solid State Drive External 32 GB Solid State Removable Hard Drive Sony Camera 18 x Optical Wireless Microphone Transmitter and Receiver Covert Backseat Microphone Internal 802 11 a g n wireless card optional WiMax Three Year Limited Hardware Warranty SCOPT 09 Detached Wide Angle IR Camera SCOPT 09 EDGE includes 1 12ft extension SCPKD DRA 0400 Dual Microphone Receiver Module Secondary sync station 7 3 3 3 02 51 51 51 1 35
73. f this task is to finalize the project team members facilitate a common understanding of the project objectives roles and responsibilities and verify City of Los Angeles Police Department s readiness to implement these services Raytheon will conduct a project kick off high level planning session for up to two 2 days on a mutually agreed upon date to identify and introduce LAPD Contractor and Subcontractor program management engineering and other key personnel with discussion of responsibilities and expectations The Kickoff will also focus on a line by line walkthrough of the Requirements Traceability Matrix this SOW to ensure expectations are managed and completion criteria is fully understood and agreed upon and the draft version of DICVS Design Configuration Document CDRL 09 Project Kickoff topics may include e Identification and introduction of Contractor and Subcontractor program management engineering and other key personnel with discussion of responsibilities o Review staffing approach and plan Raytheon Sensitive Page 14 Statement of Work LAPD Digital In Car Video Raytheon e Review the project objectives o Review of any assumptions e Review the program schedule o Identify near term critical milestones e Review the Statement of Work o Discussion resolution of any requirements or scope clarification e Review the Requirements Traceability Matrix o Discussion and resolution of performance requirements o Identi
74. fication of a resolution path and schedule for any To Be Determined TBD requirements e Define goals and objectives for the Critical Design Review e Establish the program Action Item register o Review status of all open issues and path to closure following the kickoff meeting e Establish the program Risk and Opportunity register Deliverables e Program Kickoff Package Minutes CDRL 04 e Draft version of DICVS Design Configuration Document DRAFT CDRL 09 Completion Criteria This task is complete when the meeting is complete and the minutes have been distributed 4 9 2 Critical Design Review CDRL 05 Description The Critical Design Review CDR is held to ensure detailed design elements are agreed upon by all parties before commencing implementation The CDR provides the opportunity to review design documentation and provide last minute course correction The CDR will be held as soon as possible within the first 30 days of the contract so procurement of parts can commence CDR topics may include Review of the DICVS Wired and Wireless Network Plan Review of the DICVS Hardware Software and Integration Plan Review of the DICVS Test Plan Review of project network design o Vehicle drawings o Local Storage drawings o Central Storage drawings e Review of Bill of Material for quantity and specification e Sign Off of design based requirements in the RTM Deliverables DICVS CDR Package Minutes CDRL 05 Updated version of DICV
75. h a video file was recorded E u Storage Data Center 234 The System shall have the ability to store video files for five 5 years at the data center based on the estimated usage in the RFP Equipment and cabling systems facilitating wireless and hardwire transfer that are installed outdoors shall be placed in all weather rated equipment enclosures 233 The wireless network shall have the following features and configured as follows 3 3 38 239 240 241 242 243 244 245 246 247 248 249 250 The System shall communicate critical alerts via email TXT and SMS for Verizon AT amp T Sprint and T Mobile O N NO Ww N Cc G3 AI NM TN rio hd r2 w C AR 251 Raytheon Sensitive Page 37 Statement of Work Appendix B LAPD Digital In Car Video Raytheon West Bureau Bill of Materials BOM Raytheon Sensitive Page 38 Statement of Work LAPD Digital In Car Video P Raytheon Table 5 West Bureau Vehicle BOM 351 cars plus 10 spares jeme DsecHpdon NT um cm ah Ue T SYSED 03 TopCam EDGE Monitor System Single Camera amp Microphone SYSED 03 EDGE 5 7 Touchscreen Monitor Smart Power Module 32 GB Internal Solid State Drive External 32 GB Solid State Removable Hard Drive Sony Camera 18 x Optical Wireless Microphone Transmitter and Receiver Covert Backseat Microphone Internal 802 11 a g n wirel
76. h wired and wireless upload data transfer Included in the system is the in car equipment the back end video storage and management system removable media and wired and wireless upload including LAN connection between the wireless to the back end system All communication uses a secured network as described herein The system provides the following e Three 3 different video upload methods for maximum flexibility and fail safe operation 1 Wireless The COBAN wireless upload method uses 802 11 a g n protocols for high speed upload 2 Wired The COBAN wired upload method uses 100 base T or Gigabit Ethernet network for fast video transfer 3 Removable media data transfer using solid state drives This method uploads videos via a high speed USB 2 0 interface e A flexible and scalable video storage system including customized implementations for optimal operation at City Hall East CHE and at outlying areas including both primary and extended storage Users with the necessary authorization can search for and review any video from any department workstation e An automated policy based Video Management Solution Raytheon is solely responsible for completion of the work described herein and compliance with the terms hereof and coordinating any involvement of Raytheon subcontractors who may be engaged to assist Raytheon in accomplishing the work described herein 1 2 Document Organization This Statement of Work addresses key items necessary
77. hall be maintained in the event of a sudden power loss 4 All recorded video shall be retained in the event of a sudden power loss during a recording session 5 All recorded video shall be retained in the event of a sudden power loss during data transmission The System shall use a single time source for its time clock The System components that come into contact with human skin shall not reach temperatures capable of causing a burn injury 38 The System components shall be installed outside of the vehicle air bag deployment zone The System shall be capable functioning for a minimum of two 2 hours when the vehicle ignition is off with a healthy car battery All software and firmware updates for the System shall be performable via wireless through a centralized revision manager Oy C c e Vehicie Audio Video Processor The System shall operate independently of the LAPD Mobile Data Computer MDC D The recording media shall be a solid state drive SSD with a minimum capacity of 32 GB A 2 3 The System shall be operational within the temperature range of 20 and 165 F The System shall support video feeds from a minimum of three 3 sources 45 The System shall allow the System Administrator to configure the video pre recording and post recording time The System shall allow the System Administrator to specify that the audio not be recorded during the pre and post recording period 47
78. he following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Modifications to this product not authorized by Cisco could void the FCC approval and negate your authority to operate the product Raytheon Sensitive Page 62 Statement of Work LAPD Digital In Car Video Raytheon Appendix G COBAN Software License Statement Raytheon Sensitive Page 63
79. he parties City of Los Angeles Police Department Raytheon Page 2 Digital In Car Video System Agreement No C 123332 3 IN WITNESS THEREOF the City and the Contractor have caused this Third Amendment to be executed by their respective duly authorized representatives THE CITY OF LOS ANGELES By CHARLIE BECK Chief of Police Date APPROVED AS TO FORM MICHAEL N FEUER City Attorney By ANTHONY PAUL DIAZ Deputy City Attorney Date ATTEST HOLLY L WOLCOTT City Clerk By Deputy City Clerk Date RAYTHEON JPS COMMUNICATIONS INC By ARTHUR G POWERS Vice President amp Corporate Secretary Date 2 Corporate Officer By STEVEN M CHAPLUK Senior Manager Contracts Date City Business Tax Registration Certificate BTRC Number 0002689659 0001 5 Internal Revenue Service Taxpayer Identification Number 56 1621866 Agreement Number C 123332 3 City of Los Angeles Police Department Raytheon Page 3 Digital in Car Video System Agreement No C 123332 3 EXHIBIT 1 STATEMENT OF WORK Raytheon STATEMENT OF WORK FOR Raytheon JPS Los Angeles Police Department LAPD Digital In Car Video DICV System West Bureau Installation April 23 2015 Contract C 123332 Revision FINAL Prepared by Raytheon JPS Communications 5800 Departure Drive Raleigh North Carolina 27616 1933 Raytheon Sensitive Statement of Work L
80. heon 10 Part Description 5917735 A5917706 MS SQL Server License Server with 5 Cal A5917735 A5917706 SQL SVRSTD 2012 SNGL OLP NL A5917735 Use Dell P N 2778317 to order through Back Office Dell SQL CAL 2012 SNGL OLP NL DVCCAL A5917706 x 5 Use Dell P N 2778311 to order through Dell A6362262 A6362243 Windows Server 2012 Standard with 5 Devise Cal A6362262 A6362243 WIN SVR STD 2012 SNGL OLP NL 2 PROC A6362262 Use Dell P N 2760279 to order Back Office through Dell WIN SVRCAL 2012 SNGL NL DVCCAL A6362243 Use Dell P N 2701830 to order through Dell WMAIN 111 5 Yr DVMS Back Office Software Enterprise Maintenance Station WMAIN 111 Back Office Back Office Services LINST 02 LINST 02 BACK OFFICE Racking and Installation of Server RAID UPS and Switch Station Racking Formatting HDD Load and Config OS LSET 03 LSET 03 Back Office COBAN DVMS Configuration Server Load and Config SQL Load and Config DVMS LTRN 06 Admin Training LTRN 06 Back Office Coban Professional Service LSERV 08 Technical Services 175 00 HR LSERV 08 Back Office Technical Consultation Remote Service Out of Scope Work DVMS Client Deployment 325 LSHip 01 Shipping Misc Back Office Hardware LSHIP 01 Back Office Raytheon Sensitive Page 45 Statement of Work
81. ideo files that have been retrieved The System shall place a watermark or unique security identifier on videos 220 The System shall label each replicated media with a unique identifier 221 The System shall be capable of supporting multiple media replication devices 222 The System shall have the capability to convert the video files to wmv Microsoft Windows media file format N ho gar o oo 223 The date and time stamps in the metadata shall be unaffected by any time irregularities in the System 224 The System shall allow the user to super impose the metadata on the screen video playback 225 The System shall provide a mechanism to ensure consistent time stamps between the audio and video streams of the same source l 226 The codec necessary for audio and video playback shall be provided 227 The System shall use a fault tolerant storage system Storage Local Station 228 The System shall have the ability to store video files for sixty 60 days at the local stations based on the estimated usage in the RFP Raytheon Sensitive Page 36 Statement of Work LAPD Digital In Car Video Raytheon Requirements Traceability Matrix RTM RTM Item The System shall have a mechanism to verify that the transferred data is identical to the source prior to deletion from the source 230 The System shall log at the area station storage the identification of the removable storage media to whic
82. ien trea 17 5 2 1 Pteptanbe Gr DETIENE EE lt p reneose ger masia tont artc itt iet ec EIS SEX E YPEP ANE PAY Y YT PTY YTORSE NS OR 17 5 2 2 Weekly Status Meeting GDRL 01 inser rtm cr tte tna rcr ais 20 522 3 Program Management Review CDRL 02 arenis eterne tton npa ones etat a tin a titien 20 5 2 4 Integrated Master Schedule PM 03 0 cc ie cee ee innan eene eren entree nnne 20 5 2 5 Piotrem KERON IID RL Da osuere reote rorem coms nett oso itn cer mr err m temm 20 5 2 6 Trade Study Review amp Critical Design Review CDRL 05 21 5 2 7 Econ tance Sp Gor TRO scm ETS EPEE EAE RENAL IRAE Cb o Riv o detoncec RR GR Ico PvE OMM 21 5 2 8 Division Test Readiness Review IGDRL 06 sees iternm ert re heim AA n A TARER 21 5 2 9 System Test Readiness Review CDRL 07 sess mene 21 5 2 10 Final System Sigh OR Review CORL 133 22i tnn eoa in eo pr o oi ra o En ncn oy cen tine ved annee 22 32 11 DICVS Design Configuration Document CDRL 09 essere 22 5 2 11 1 Digital Video System Infrastructure Design esce eee enne 22 A 5 23 cy Dg ke A ESO Cee Ne Eee ee Meee abad tb ya pe EU HO Ee mS pM M TI Oe Thee oe Gone eT 23 Bera MASA us Sot Re an tub UH crc QU ennai necnmsenetetwalitbinenasiniaelebe Daten arbe c Late is ida in sib qa 23 5 2 15 DICVS System Test Plan Procedure Results CDRL 11 sss
83. in project communication through the LAPD Project Manager e Establish documentation configuration control and procedural standards for the development of this project Develop an overall Project Plan at the onset of this project for performance of this Statement of Work that meets the LAPD DICVS objectives e Conduct project status meetings Prepare and submit weekly Status Reports e Produce an Integrated Master Schedule to show all deliverables milestone events and performance criteria called for in the contract and this SOW e Conduct monthly Program Management Reviews e Review and administer Project Change Control with the LAPD Project Manager The following represent standard program management activities and are not tied to specific deliverables 4 8 1 Weekly Status Meeting CDRL 01 Description Raytheon will host a weekly status meeting to bring key stakeholders together for communication and coordination The meeting will be telecom with Raytheon Program Manager on site held once per week Deliverables The minutes will typically consist of the following but are subject to change based on learned best practices e Weekly Status Meeting Agenda Minutes CDRL 01 Completion Criteria When the last weekly status meeting is held at the conclusion of the project 4 8 2 Program Management Review CDRL 02 Description Raytheon will provide a summary of program activity over the previous fiscal month The PMR provides the opportu
84. in this SOW Final acceptance criteria is established in the Final System Acceptance Testing and the Final Sign Off Review and may be further defined by mutual agreement Raytheon shall have fulfilled its obligation under this Statement of Work when any of the following first occurs e Raytheon accomplishes the Raytheon tasks and services described in this section 4 and all requirements in the RTM have been completed and the Final System Acceptance has been approved by LAPD e City of Los Angeles Police Department notifies Raytheon in writing that further services are not required 4 2 System Engineering System Engineering is an activity that is performed at the beginning of the project The focus of System Engineering is to collect and document requirements create architecture and flesh out a design that is ready for implementation 4 2 1 Trade Study CDRL 10 CDRL 05 The trade study will provide the LAPD a Raytheon assessment of the current system implementation along with optimization recommendations in alignment with industry best practices A recommendation will be provided to keep the existing network and backhaul architecture in place with configuration modifications to improve security and redundancy or to overhaul the architecture to improve the network As a system goal LAPD would like the system to be improved in the following areas including analysis on new model year vehicles e Reduce the number of servers Have the abilit
85. installed in the early stages of the program prior to integration and will count towards the overall quantity of vehicles installed i e not an increase in the number of vehicles installed Five test vehicles will be configured The configuration of the test vehicles will be based on the approved Central Bureau vehicle configuration As part of the trade study in section 4 2 1 it will be determined if installation design changes are needed for new model year Dodge Chargers and Ford Interceptors and a recommendation will be made if the new cars should be installed on a pilot basis early in the program if the installation layout is significantly different The trade study will also provide an analysis on integration with the new model year vehicle in built display 4 6 System Testing Description Once the DICVS is deployed throughout the sites listed in this SOW and operational LAPD will initiate final DICVS acceptance testing with assistance from Raytheon consistent with the mutually agreed to test plan All testing will be performed by the Raytheon team and approved by the LAPD Each billing milestone includes an interim acceptance test per West Bureau location 1 Maintain the DICVS during the final acceptance testing 2 Support LAPD throughout final system test activities per the mutually agreed to System Test Plan 3 If a system failure occurs and is attributable to a DICVS component modify the DICVS to correct the deficiency Delivera
86. ion and utilization of wireless and hardwire LAN technologies at five 5 LAPD Division offices including supporting infrastructure at City Hall East Raytheon is to develop a plan for the exterior site survey verification and system design activities at each of the five 5 locations During this activity Raytheon will perform the following tasks relating to the outside facilities and structures at each of these five 5 sites l 2 eu S 10 11 Obtain available building site documentation from LAPD Assess wireless and hardwire LAN design objectives and goals and develop an understanding of a Wireless and hardwire network strategy and requirements b Areas requiring wireless coverage C Areas requiring hardwire access and coverage d Security requirements within the scope of the guidelines laid out in the RFP including encryption and authentication requirements e End user application types and usage characteristics i Wireless video transfer only f Equipment mounting and aesthetic considerations g IP addressing scheme h Wireless and hardwire network management strategy i Future growth requirements and network build out time frames Assess building construction materials floor layouts and floor contents fixtures furniture etc along with any planned changes to current environment Document findings Perform RF site surveys at the five 5 division offices to determine access point and antenna types configurations and mou
87. ion of product s or software application s Warranty support or service for third party systems Troubleshooting of applications or application compatibility issues Data migration Vehicle related issues such as electrical Normal and customary wear and tear Damage due to connection to improper voltage supply 0 PRODUCTS that has had the serial numbers removed or made illegible Systems that are non operational due to abuse neglect or improper usage for anything other than what the system was configured to do not limited to dirt debris water damage or liquid of any type 12 A PRODUCT subjected to unauthorized entry or opening of the COBAN module monitor or forced removal of the MHDD and or components 13 A PRODUCT subjected to unauthorized PRODUCT modifications disassemblies or repairs including without limitation the addition to the PRODUCT of non COBAN supplied equipment that adversely affect EE ESOS EU AS qne DER MM Raytheon Sensitive Page 53 Statement of Work LAPD Digital In Car Video performance of the PRODUCT or defects or damage from improper testing operation maintenance installation alteration modification or adjustment 14 A PRODUCT affected by virus security breach or other network related occurrence including but not limited to installation of third party software applications network security settings changes resulting in loss of communication ability to properly use the system or configurations
88. ith antennas and 5 reels Install 1 rack in MDF West LA install 6 access points with antennas and 5 reels Install 3 in MDF IDF and MTD Wilshire install 11 access points with antennas and 5 reels Install 3 rack in MDV IDF and MTD All exposed cable will be run in EMT All cable will be ran to the racks and terminated to a 24port patch panel At the Hollywood division for the light post a special outside plant cable will be utilized Power Installation Electrical Power Redundant power outlets in MDF and IDF at all 5 divisions Fiber Hollywood Fiber Hollywood Labor and material to install 1 6 stand 62 5um indoor outdoor fiber optic cable for the Not an option MDF to the IDF in the Narcotics building Will terminate the fiber cable on SC fiber connectors and install 2 1U rack mount fiber enclosures for the placement of the fiber optic cable The fiber optic cabling will be tested bi directional at dual wave lengths for length continuity polarity and optica loss using a fluke power meter Raytheon Sensitive Page 42 Statement of Work LAPD Digital In Car Video Raytheon Part Coban Professional Service LSERV 08 LSERV 08 Wireless Technical Services hrs Wireless Design Remote Service Out of Scope Work Raytheon Sensitive Page 43 Statement of Work LAPD Digital In Car Video Raytheon Table 9 West Bureau Back Office BOM 5 Divisions 1 PowerEdge R530 Server
89. ive modules are objectives not guarantees ADVANCE PLACEMENT CROSS SHIP If advance replacement cross ship is required and the CLIENT wishes to receive the most expedient service available the CLIENT will be required to provide COBAN with a credit card authorization to bill the CLIENT credit card in the event that the CLIENT fails to return the original parts The credit card will only be charged for COBAN s list price for the part if the part has not been returned within ten 10 days Type of Card Credit Card Number Expiration Date OTHER INFORMATION Unit Replacement Once a replacement component has been received the CLIENT must relinquish the defective unit to COBAN If the defective unit is not returned within fifteen 15 days the CLIENT agrees to pay COBAN the cost for the replacement unit upon receipt of invoice Failure to honor the invoice within fifteen 15 days after receipt will cause the cancellation of this Service Description Agreement and may result in other legal actions including but not limited to suspending shipment of subsequent units and or replacement components Parts Ownership All service parts removed from the CLIENT Supported System become the property of COBAN The CLIENT will be obligated to pay at the current retail price s for any service parts removed from the CLIENT Supported Raytheon Sensitive Page 52 Statement of Work LAPD Digital In Car Video Raytheon System and retained by the CLIENT COBAN wi
90. k drawings one per Division o Local Storage drawings one per Division o Central Storage drawings e DICVS Test Plan Final e DICVS Vehicle Test Procedure review Draft e DICVS Division Test Procedure review Draft e DICVS Central Storage Test Procedure review Draft e Bill of Material Delivery The CDR should be held as soon as possible tentatively within 30 day of program start 5 2 7 N A 5 2 8 Division Test Readiness Review CDRL 06 Purpose Raytheon will provide a Division TRR package and associated minutes Content e DICVS Division Test Procedure Final e Roles and responsibilities during testing e Discussion of known problems Delivery The Division TRR package will be delivered two days prior to the event 5 2 9 System Test Readiness Review CDRL 07 Purpose Raytheon will provide a System TRR package and associated minutes Content e DICVS System Test Procedure Final e Roles and responsibilities during testing e Discussion of known problems Delivery The System TRR package will be delivered two days prior to the event Raytheon Sensitive Page 21 Statement of Work LAPD Digital In Car Video Raytheon 5 2 10 Final System Sign Off Review CDRL 08 Purpose Raytheon will provide a Final System Sign Off Review FSSR package and associated minutes The FSSR brings together the culmination of all vehicle division and central storage test results The FSSR also include all As built design materi
91. l allow the System Administrator to customize the types of events for which the user can tag to recorded media 117 The System shall have a single button that sets the display brightness to day mode or night mode i v m e y e coo ad af Pee 2A 1 9 1 5 a lO Ajo n5 o lo an 118 Society of Automotive Engineers for the placement of automotive controls Io 25 000 Om PEU TEACHMER GER a rr Raytheon Sensitive Page 32 LAPD Digital In Car Video Raytheon Statement of Work Requirements Traceability Matrix RTM RTM Item The System shall provide an illuminated record indicator visible to persons outside of the vehicle when the System is actively recording The camera shall have automatic iris and white balance features 1 N N M The camera shall automatically engage disengage night mode without user intervention The camera shall have a backlight compensation setting fa IJP Aa w The video resolution shall be at minimum 704 x 480 pixels 126 The camera field of view shall be at minimum 60 127 128 The resolution and clarity of a video still frame shall allow the user to identify license plate numbers characters and state information under daylight conditions from a distance of up to 20 feet The motion resolution of the recorded video shall allow the user to discern fluid motion at a pla
92. l be mounted at the top of the windshield or on the vehicle ceiling 7 The position and direction of the forward facing color camera shall have the option of being secured such that it can only be changed by maintenance personnel The System shall have a rear seat infrared wide angle camera that captures events occurring in the backseat of the vehicle All cameras shall operate on a filtered power source that is regulated and short circuit protected 0 All cameras shall be capable of withstanding temperatures from 20 to 165 F under direct sunlight RTM Item The operation of the System shall not interfere with the following external elements Radiance SSS N 25 Wferedeameras S O License Plate Recognition System Global Position System GPS Biometrics System NO MTN Th Fh oa fa fos fo fae pe HBIWINT 1fO o InI Di _ a A jo Rh SN OD 28 Raytheon Sensitive Page 29 Statement of Work LAPD Digital In Car Video Raytheon Requirements Traceability Matrix RTM Pursuit Management System Geographical Information System I l 1 The System shall be fully operational while subject to interference from the same elements The System shall have built in mechanisms to prevent damage to the System resulting from irregularities in the power supply such as a reverse in polarity or electrical transients QI The system configuration and settings s
93. ll use new and reconditioned parts made by various manufacturers in performing warranty repairs NON WARRANTY SERVICES Each warranty request pertaining to any item not covered under the EDGE Manufacture Limited Warranty shall be invoiced to the CLIENT at the agreed upon Time and Materials rate Currently COBAN charges 125 00 per hour on non warranty phone support and 95 00 per hour on none warranty repair COBAN Support Engineers are not authorized to service any third party hardware software or vehicle issues COBAN will charge the CLIENT a 95 00 service fee for any RMA units components that are returned to COBAN as non warranty items Non Warranty items are defined under section titled ITEMS NOT COVERED UNDER THIS WARRANTY Non Warranty repair work will be billed separately from this service fee COBAN will charge the CLIENT a 95 00 service fee for any RMA units components that are returned to COBAN as non operational that are in fact operational i e CPU units that have not been ghosted properly scratched hazy touch screen monitors microphones missing parts such as battery internal seals antennas obvious misuse or damaged systems COBAN will obtain approval direction for any billable service before repairs are initiated i e devices not covered repairs not covered etc COMPLIANCE FAILURE TO FOLLOW ANY OF THE ABOVE INSTRUCTIONS MAY RESULT IN DELAYS AND MAY CAUSE THE CLIENT TO INCUR ADDITIONAL CHARGES OR MAY VOID WARRANTY
94. ly requirements that are tested at the higher level or between subsystems The System TRR is held near the end of the program and marks the final testing to be performed on the DICVS system System TRR topics include a review of the DICVS System Test Procedure Deliverables e DICVS System TRR Package Minutes CDRL 07 e DICVS System Test Plan Procedure Results CDRL 11 Completion Criteria This task is complete when the meeting is complete and the minutes have been distributed 4 9 6 Final System Sign Off Review CDRL 08 Description The purpose of this activity is to document the accomplishments of the project and to present the Final System Acceptance Test Results to the LAPD Project Manager e Review the deliverables of the project with the LAPD Project Manager e Review the Final System Acceptance Test results Deliverables e Final System Sign Off Review Package Minutes CDRL 08 e Final version DICVS Design Configuration Document FINAL CDRL 09 e Manufacturer User Manual OM 03 Completion Criteria Raytheon will have met its responsibilities for this activity when Raytheon has conducted an on site review meeting and delivered the Final Acceptance Document to the LAPD Project Manager 4 10 Final System Acceptance The LAPD will approve and sign the Final System Acceptance in accordance to this SOW after Raytheon meets the requirements for system completion as stated below The System s acceptance shall include the follo
95. ms for any such Identified Component s Limited Warranty Subject to the limitations and conditions set forth herein Cisco warrants that commencing from the date of shipment to Customer but in case of resale by an Approved Source other than Cisco commencing not more than ninety 90 days after original shipment by Cisco and continuing for a period of the longer of a ninety 90 days or b the warranty period if any expressly set forth as applicable specifically to software in the warranty card accompanying the product of which the Software is a part the Product if any a the media on which the Software is furnished will be free of defects in materials and workmanship under normal use and b the Software substantially conforms to the Documentation The date of shipment of a Product by Cisco is set forth on the packaging material in which the Product is shipped Except for the foregoing the Software is provided AS IS This limited warranty extends only to the Software purchased from an Approved Source by a Customer who is the first registered end user Customer s sole and exclusive remedy and the entire liability of Cisco and its suppliers under this limited warranty will be i replacement of defective media and or ii at Cisco s option repair replacement or refund of the purchase price of the Software in both cases subject to the condition that any error or defect constituting a breach of this limited warranty is reported to the
96. n Car Video Raytheon Customer s license to use the Software shall be limited to and Customer shall not use the Software in excess of a single hardware chassis or card or such other limitations as are set forth in the applicable Supplemental License Agreement or in the applicable purchase order which has been accepted by an Approved Source and for which Customer has paid to an Approved Source the required license fee the Purchase Order Unless otherwise expressly provided in the Documentation or any applicable Supplemental License Agreement Customer shall use the Software solely as embedded in for execution on or where the applicable Documentation permits installation on non Cisco equipment for communication with Cisco equipment owned or leased by Customer and used for Customer s internal business purposes No other licenses are granted by implication estoppel or otherwise For evaluation or beta copies for which Cisco does not charge a license fee the above requirement to pay license fees does not apply General Limitations This is a license not a transfer of title to the Software and Documentation and Cisco retains ownership of all copies of the Software and Documentation Customer acknowledges that the Software and Documentation contain trade secrets of Cisco or its suppliers or licensors including but not limited to the specific internal design and structure of individual programs and associated interface information Except as other
97. nce for all bureaus over two days with two 2 training sessions per day for up to twelve 12 persons per session o Training of LAPD technical staff on the configuration operation and maintenance of Coban Digital In Car server equipment Related support server applications Raytheon Sensitive i l Page 12 Statement of Work LAPD Digital In Car Video Raytheon System maintenance o System Administrator training is held near the end of the program after all divisions have been installed and the system as a whole is ready Deliverable e DICVS End User Manual CDRL 15 DICVS End User Training material CDRL 14 DICVS System Administrator Manual CDRL 16 Completion Criteria e Training sessions are complete and training material has been delivered 4 8 Project Management Raytheon will provide a full time Program Manager to provide direction and control of Raytheon project personnel and their third party contractors and to establish a framework for project communications reporting procedural and contractual activities Management tasks include defining planning directing and controlling the effort to accomplish the program s objectives as defined in the contract and contained in this SOW Raytheon s Program Manager shall be the primary Point of Contact for LAPD Program communications to Raytheon The primary PM responsibilities include e Review the SOW and any associated documents with the LAPD Project Manager e Mainta
98. nity to see the big picture and coordinate with key stakeholders Systemic program issues are brought up and resolved Near term plans are reviewed and decisions made Deliverables Program Management Review Package Minutes CDRL 02 Completion Criteria When the last PMR is held at the conclusion of the project 4 8 3 Project Scheduling CDRL 03 Description Raytheon has provided a notional detailed Integrated Master Schedule IMS located in Appendix E The schedule is designed to meet LAPD objectives based on the RFP process flow scope of work and installation approach Raytheon s proposed schedule identifies the work requirements in logical groups The Raytheon Sensitive Page 13 Statement of Work LAPD Digital In Car Video Raytheon deployment approach structure is around a defined LAPD West Bureau five Divisions and the cars assigned to those Divisions This allows Raytheon to gain efficiencies and preserve operational readiness The Parties may alter the order in which work on sites is performed in order to provide for a more efficient implementation The IMS will reflect the actual program start date and will be updated and maintained by Raytheon as needed Schedule concerns are addressed immediately between the Raytheon PM and the LAPD Project Manager Normal schedule reviews occur monthly at the PMR Deliverables e Integrated Master Schedule CDRL 03 Completion Criteria e The IMS is updated regularly The final IMS will
99. nsport requirements Network infrastructure and respective requirements to support data upload including wired wireless and removable media Inter Division transfer Video streaming requirements Back end management server requirements Define the underlying assumptions that influence the design 5 2 12 NA 5 2 13NA 5 2 14NA 5 2 15 DICVS System Test Plan Procedure Results CDRL 11 Purpose Raytheon will provide the LAPD Project Manager with a set of documents including the System Test Plan Test Acceptance Data Sheets and Test Acceptance Report for the in car and back office solution Content The Test Plan will consist of the following as appropriate e Prerequisites for the test e Describe and record the set up instructions e Document testing instructions Document Test results recording methodology Delivery Raytheon will deliver one 1 hard copy of the Test Plan document the Test Acceptance Report and one set of the Inspection Acceptance Data sheets in reproducible format and one 1 soft copy of the Test Plan document and the Test Acceptance Report in a mutually agreed to medium to the LAPD Project Manager Purpose The System Test Procedure is an end to end test designed to ensure functionality of the system from initial data capture through to final system storage and retrieval It will test the entire set of DICVS components from vehicle through the back office and onto centralized system storage at CHE Conten
100. ntation qualify as commercial items as that term is defined at Federal Acquisition Regulation FAR 48 C F R 2 101 consisting of commercial computer software and commercial computer software documentation as such terms are used in FAR 12 212 Consistent with FAR 12 212 and DoD FAR Supp 227 7202 1 through 227 7202 4 and notwithstanding any other FAR or other contractual clause to the contrary in any agreement into which the Agreement may be incorporated Customer may provide to Government end user or if the Agreement is direct Government end user will acquire the Software and Documentation with only those rights set forth in the Agreement Use of either the Software or Documentation or both constitutes agreement by the Government that the Software and Documentation are commercial computer software and commercial computer software documentation and constitutes acceptance of the rights and restrictions herein Identified Components Additi Terms The Software may contain or be delivered with one or more components which may include third party components identified by Cisco in the Documentation readme txt file third party click accept or elsewhere e g on www cisco com the Identified Component s as being subject to different license agreement terms disclaimers of warranties limited warranties or other terms and conditions collectively Additional Terms than those set forth herein You agree to the applicable Additional Ter
101. nting locations necessary to provide required wireless services Identify existing equipment installations and implications for proposed wireless network equipment available space interference mounting requirements Identify suitable locations for mounting of Ethernet reels for hardwire uploads Identify locations for mounting of Ethernet switches for connection to wired LAN in each division office Perform an RF scan of 2 4000 2 4835GHZ and 5 000 5 825GHz RF ranges in the locations which are designated to receive wireless coverage in order to document potential sources of interference Document requirements for provisioning data and power to access points and hardwire Ethernet reels via power over Ethernet Document requirements for provisioning 120VAC to climate controlled access point enclosures Identify special and or unusual environmental conditions heat ventilation air conditioning humidity etc that may impact equipment performance and provide photographs of unusual situations relating to AP placement to aid in installation Raytheon Sensitive Page 8 Statement of Work LAPD Digital In Car Video Raytheon 12 Verify fitness of structures for mounting equipment ceiling post wall materials etc 13 Mark locations for mounting of access points and antennas 14 Determine location of any roof or wall penetrations that will be required 15 Provide itemized listings of cabling structure modifications or enhancements at each of the sit
102. o Customer freight and insurance prepaid Cisco replacement parts used in Hardware replacement may be new or equivalent to new Cisco s obligations hereunder are conditioned upon the return of affected Hardware in accordance with Cisco s or its service center s then current Return Material Authorization RMA procedures The End User License Agreement may be located below or at the following URL www cisco com go eula Product warranty terms and other information applicable to the Product may be located at the following URL WWW cisco com go warranty Restrictions The above Hardware warranty and limited warranty in the End User License Agreement Software warranty do not apply if the Software Hardware Product or any other equipment upon which the Software is authorized by Cisco or its suppliers or licensors to be used a has been altered except by Cisco or its authorized representative b has not been installed operated repaired or maintained in accordance with instructions supplied by Cisco c has been subjected to abnormal physical or electrical stress abnormal environmental conditions misuse negligence or accident or d is licensed for beta evaluation testing or demonstration purposes The Software warranty also does not apply to e any temporary Software modules f any Software not posted on Cisco s Software Center on Cisco com URL where Cisco makes the Software publicly available to licensed customers g any Software
103. oban In Car Maintenance amp Su DDO WMAIN 110 Coban DVMS In Car License with 5 Yr Maintenance WMAIN 110 EDGE a WARR E45 Edge 4th and 5th year Extended Hardware Warranty System WARR E45 EDGE Table 8 West Bureau Wireless BOM 5 Divisions Part Description AIR CAP 1532E A K9 Cisco 802 11n Outdoor AP w Ext Ant Ports SYR SMARTNET 24x7x4 AIR ACC1530 PMK1 Cisco Wall mount kit for 153x Access Point AIR ANT2588P3M N Cisco 8dBi dual band outdoor Patch Antenna AIR ANT2547V N Cisco 7dBi dual band outdoor Omni Antenna AIR CT2504 15 K9 Cisco 2504 WLAN Controller 15 AP License SYR SMARTNET 24x7x4 AIR CT2504 RMNT Cisco 2504 Controller Rack Mount Kit WS C3750X 24P S Cisco Catalyst 3750x 24 Port Switch SYR SMARTNET 24x7x4 GLC SX MM Cisco SFP Gigabit Optical Transceiver SYR SMARTNET 24x7x4 TWS 195 TWS 195 Antenna Cable Male to Male 3 Great Lakes 24 Wall Mount Cabinet 7219 Power Strip 7217WS Fan Assembly GL24WMS FFK1 Fan Filters Wireless Services LSET 07 DVMS Wireless Configuration Station LSET 07 Wireless AP Config Switch Config Controller Config Wireless DVMS Server Config Microwave Config Bridge Config LINST 06 Wireless Cabling LINST 06 Wireless Hollywood install 7 access points with antennas and 5 reels Install 2 racks in MDF and one in IDF Olympic install 6 access points with antennas and 5 reels Install 1 rack in MDF Pacific install 8 access points w
104. of this Agreement an amount not to exceed Seven Million Nine Hundred Thirty Eight Thousand One Hundred Eighty Three Dollars 7 938 183 00 including state and local taxes Of this amount Two Hundred Thousand Dollars 200 000 00 is designated as Contingency monies to be dispersed at the sole discretion of the LAPD for equipment and services related to this Agreement and pursuant to Section 5 1 F below This amount is to be added to the current contract amount of Seven Million Nine Hundred Thirty Five Thousand Seven Hundred Twenty Two Dollars and Forty One Cents 7 935 722 41 for a total contract amount of Fifteen City of Los Angeles Police Department Raytheon i Page 1 Digital In Car Video System Agreement No C 123332 3 Million Eight Hundred Seventy Three Thousand Nine Hundred Five Dollars and Forty One Cents 15 873 905 41 E Ofthe total amount of compensation included in Section 5 1 A above the City will pay the Contractor for services to be performed and tasks to be implemented as specified in this Agreement and the attached Statement of Work Exhibit 1 Deliverable and Payment Schedule DICVS Exhibit 2 and West Bureau Cost Breakdown Exhibit 3 and satisfactorily performed in accordance with the terms of this Agreement an amount not to exceed Seven Million Seven Hundred Thirty Eight Thousand One Hundred Eighty Three Dollars 7 738 183 00 inclusive of taxes The foregoing represents the
105. on 2 Raytheon is wholly responsible for providing a DICVS solution that meets these requirements 4 SCOPE This Raytheon SOW provides information related to the West Bureau as listed below West Bureau e 5 Divisions with 351 cars Raytheon will provide the following tasks and services as detailed below Each task has a description a list of deliverables and completion criteria 1 System Engineering a System Design b System As Built amp Configuration Documentation 2 Division Infrastructure Installation a Wireless and Wired Data Transfer Installation b Back Office Server Storage Switch Implementation 3 Vehicle System Installation a Vehicle Installation Acceptance 4 Division System Testing Training Services Project Management a Weekly Status Meeting b Program Management Review Os tA Raytheon Sensitive Page 5 Statement of Work LAPD Digital In Car Video Raytheon c Project Scheduling d Supply Chain Management e Subcontract Management 7 Project Events a Project Kickoff b Critical Design Review C Division Test Readiness Review d System Test Readiness Review e Final System Signoff Review 8 Final System Acceptance 9 Follow on System Service 10 Warranty Note that most of the activities listed above are singular in nature only to be done once however items 2 through 5 are performed once for each division 4 1 Completion Criteria Completion Criteria for each individual task are set out
106. or Warranties If you acquired the Software in Europe the Middle East Africa Asia or Oceania excluding Australia unless expressly prohibited by local law the Agreement and Warranties are controlled by and construed under the laws of England notwithstanding any conflicts of law provisions and the English courts shall have exclusive jurisdiction over any claim arising under the Agreement or Warranties In addition if the Agreement is controlled by the laws of England no person who is not a party to the Agreement shall be entitled to enforce or take the benefit of any of its terms under the Contracts Rights of Third Parties Act 1999 If you acquired the Software in Japan unless expressly prohibited by local law the Agreement and Warranties are controlled by and construed under the laws of Japan notwithstanding any conflicts of law provisions and the Tokyo District Court of Japan shall have exclusive jurisdiction over any claim arising under the Agreement or Warranties If you acquired the Software in Australia unless expressly prohibited by local law the Agreement and Warranties are controlled by and construed under the laws of the State of New South Wales Australia notwithstanding any conflicts of law provisions and the State and federal courts of New South Wales shall have exclusive jurisdiction over any claim arising under the Agreement or Warranties If you acquired the Software in any other country unless expressly prohibited by local law
107. otices Customer agrees to maintain and reproduce all copyright proprietary and other notices on all copies in any form of the Software in the same form and manner that such copyright and other proprietary notices are included on the Software Except as expressly authorized in the Agreement Customer shall not make any copies or duplicates of any Software without the prior written permission of Cisco Term and Termination The Agreement and the license granted herein shall remain effective until terminated Customer may terminate the Agreement and the license at any time by destroying all copies of Software and any Documentation Customer s rights under the Agreement will terminate immediately without notice from Cisco if Customer fails to comply with any provision of the Agreement Upon termination Customer shall destroy all copies of Software and Documentation in its possession or control All confidentiality obligations of Customer all Raytheon Sensitive Page 58 Statement of Work LAPD Digital In Car Video Raytheon restrictions and limitations imposed on the Customer under the section titled General Limitations and all limitations of liability and disclaimers and restrictions of warranty shall survive termination of this Agreement In addition the provisions of the sections titled U S Government End User Purchasers and General Terms Applicable to the Limited Warranty Statement and End User License Agreement shall survive termination of the
108. r the switches that interface directly with the City of Los Angeles network If there is specific security or other requirements that are required by the City of Los Angeles to establish connection then those requirements must be provided to Raytheon by the kick off of the program It is also expected that the cities ITA group will participate in the final configuration and testing of these switches As a base LAPD must provide the required IP Address Scheme and VLAN as indicated in Appendix Required West Bureau Networking Information vaw DNA Software revision shall be the same for all like devices Contractor will provide all site specific software and or configuration data files as needed to meet Contractor s requirements at each LAPD site to include at a minimum the following Site specific configuration parameters e Detailed system configuration narratives e Default parameters e Actions e Descriptors e Device and component addresses and locations Deliverables e DICVS System Configuration Manual e Manufacturer Owner Manual hardcopy only Completion Criteria This task is complete when the system is fully configured operational and the final version of the aforementioned deliverable is approved Raytheon Sensitive Page 9 Statement of Work LAPD Digital In Car Video Raytheon 4 2 4 Design Installation of Training Centers Not included in base West Bureau This paragraph is reserved for design installation of D
109. revious SOW to facilitate comparison David Chavez FINAL 01 23 2015 DRAFT added paragraph 4 4 which was inadvertently omitted in David Chavez FINAL 02 03 2015 DRAFT ror Pages 9 14 19 21 22 23 previous 08 25 draft Note the changes below to the 10 09 2014 SOW were undone or modified by the changes to the 01 22 2015 SOW 1 Change to paragraph 1 1 noting four options within the West Bureau for Vehicle kits and trunk trays 2 Updated Appendix B to denote WB vehicle kit options 3 Updated Appendix C South Bureau Options 4 Updated Appendix D to remove DR Tier 1 and indicate that DR Tier 2 is priced as Option 5b 1 Updated based on comments received by LAPD Sgt Ligouri on 01 19 2014 to the 09 02 2014 version of the SOW i Added section 4 2 1 Network Trade Study ii Updated Schedule in Appendix E to include Network Trade Study iii Addressed Sgt Ligouri comments on pages 1 3 4 5 11 12 16 20 25 26 80 iv Note comment by LAPD in section 1 3 1 not addressed Page 1 Appendix B Appendix C Appendix D Pages 1 3 4 5 assumptions 1 4 18 25 27 30 32 37 Assumption 39 removed Pages 11 12 16 because 1 3 1 lists the install sites only and the requested 20 25 26 80 locations are not being installed Appendix B iii Added Trade Study to data requirements in Table
110. rm of this warranty at least one 1 employee of the CLIENT shall be designated to act as Representative Representative shall be responsible to react to all equipment problems attempt troubleshoot to isolate the malfunction area notify COBAN of the need for service and cooperate with COBAN to diagnose the problem over the telephone All initial RMA Requests MUST be called into COBAN s Tech Support line 281 277 8288 option 3 or entered via COBAN Customer Support Web Portal http customer COBANtech com Proof of a bill of sale or purchase order which is evidence that the PRODUCT is within the warranty period must be presented to obtain warranty service if requested RMA AND SHIPPING If COBAN determines that all or part of the PRODUCT requires return for repair or replacement a Return Merchandise Authorization Number RMA NUMBER will be issued The CLIENT will return the PRODUCT to COBAN with the RMA Number clearly marked on the box During the first ninety 90 days of deployment COBAN will cover the cost of any RMA shipment to and from COBAN s maintenance facility After the first one hundred eighty 180 days the CLIENT will be responsible for shipping charges and to insure the product arrives at COBAN intact COBAN will pay for return shipping via Ground shipping services to return the repaired serviced modules back to the CLIENT Any expedited shipping requests will be the responsibility of and paid for by the CLIENT Repair times for defect
111. rom these existing power distribution boxes to add new outlets for DICVS back end equipment The Contractor and LAPD will jointly determine any project delays that are the result of an act of God and these delays may result in a new schedule with new milestones All vehicles for each phase must be available as needed to install the new video system Any project schedule delays caused by not having the vehicles available when needed will be the responsibility of the LAPD All vehicles must be in proper condition to install the new video system It is Raytheon s assumption the LAPD current infrastructure has the available capacity to handle the transfer of the in car video data in all aspects other than the upload infrastructure that the Raytheon team Raytheon Sensitive Page 3 Statement of Work LAPD Digital In Car Video Raytheon 26 EA 28 29 30 37 32 33 34 35 36 37 38 provides Note as part of the trade study a bandwidth analysis is to be provided which will add detail to this assumption and will allow LAPD to procure more bandwidth if needed Bandwidth and capacity estimates are considered for approximately 1500 vehicles recording at Standard Definition within the guidelines specifications in Phase 1 South Bureau and Phase 2 Central Bureau implementation Average amount of video per vehicle is estimated by the annual average over 2013 across South Bureau LAPD to provide network connectivity a
112. sssssssssseee eene 8 4e 2 9 MApisband LAN DONE eiecit tie epe rest tort buoni fec amore scmmcut GIUM ia carmi I PR ARE 9 4 2 3 SURE GO EA a E a EEE ee EE E 9 4 24 Design Installation of Training Centers Not included in base West Bureau ssssesss 10 4 3 BI cond SER OA EEI EN OOE PETEERE coco vie tac MERE ae Aba a IRE TAN CRSYEMC 214 E cu 10 44 ED URS er innestrocture In be e Oni nau e niiit a Iu sk idera vcd noun dumb Dr tbt roe Ph aaa mn 10 4 4 1 Wit HOUSES rrr tmr m rm rimini hen SPESE err ape pta e b CEP LV Ep rid Pn 10 4 4 2 Wireless and Wired Data Transfer Installation ssseseseeeeneee eene 10 4 4 3 oce GIO MRR eem cto E Put RE O34 0 recent e ed Terre rr err rr GE EEG DAY Ten 10 4 4 4 Bagk OMEO Server UTTAR TSU TOMEI Gai ainat ussckosss ttn Gres revbtris ied cael some bold aaresto 11 4 5 Vahtis Syst WIES EFFI a eco oii rr Lise cor PEN SW FeSO YER VIE SRC em e i Vine 11 4 5 1 TISGUP NOE VISIWDIOH s ec asierace sca recincc mtem kir tmm Ho ERNANI NNR Toa rra eH SPON r E UE 12 4 6 Com TESI mitad cito ect Rcs e RE ERE RERO UNDER FR EARN vw Pa Pe PRIN a veh vu 12 4 6 1 Integration end Testing with Test Vehiclas aree carm ertt rettet niesen 12 4 7 TRIO TIALS SIA IID LLorem Prts m HEEFT NSS oreet Srl Dm WP a meth eae 12 48 Prout METIGOBITIOTIL aaa sei rare se terrere mane EA ame Petro St tion Coe ne FEM LEE N AA rs MERE Mn 13 4 8 1 ecd Sietus NISC GURL 01 iieri rti eo ones oe CELE WE s c eot temi 1
113. t Date and time Equipment serial numbers e Testers with sign off area Raytheon Sensitive Page 23 Statement of Work LAPD Digital In Car Video Raytheon e Tests performed not all inclusive o End to end network transfer for all substations o AutoDVD operations Delivery The test results will be reviewed and approved at the System TRR Purpose Provide an electronic copy of the results of the DICVS Central Storage Test Procedure The pen and ink version will be scanned in and stored digitally Content e Pen and ink population of the System Test Procedure signed off by the testers LAPD officer and or Raytheon representative if applicable Delivery A Draft version of the document is provided at the CDR CDRL 05 e The final version along with the contractor test results is provided at the end of West Bureau testing at the System Test Readiness Review CDRL 08 5 2 16 NA 5 2 17 NA 5 2 18 DICVS Division Test Plan Procedure Results CDRL 12 Purpose Provide a battery of tests that verify the functionality and operational ability of the components at the Division This includes the wired wireless data transfer the Local Area Network and the onsite local storage Testing includes performance testing to ensure capacity meets specifications Content e Date time location e Equipment serial numbers e Tester names with sign off area e Tests performed not all inclusive o Wired upload transfer speed o
114. t The City has the right to utilize the system and or all of the deliverables until the identified deficiencies are corrected 4 11 Follow on System Support Description The Raytheon team will provide supplemental system support Six months of on site technical support e One year of 24 7 phone support o Four hour technical response time Second business day problem resolution Remote problem diagnosis and support Remote service and troubleshooting if access is granted to support personnel RMA and warranty services Technical troubleshooting problem solving assistance Level one support LAPD Help Desk not included Level two support Raytheon COBAN subject matter expertise Level three support OEM manufacturer assistance o Use of an automated help ticket tracking system to follow all problems to closure 00000 Note that the six months of on site support and the one year of phone support are in addition to and run concurrently with the five year Warranty and Maintenance service listed below Deliverables Customer service system support Completion Criteria Follow on system support begins after final system acceptance There are no completion criteria other than the passage of time 5 DELIVERABLES 5 1 Bill of Material The Bill of Material BOM listed in Appendix B contains detailed information about DIVCS system components and quantities thereof for the West Bureau The BOM specifies what physical entities are
115. t Plan Procedure Results CDRL 12 Completion Criteria This task is complete when the final versions of the aforementioned deliverables are approved by the LAPD 4 2 2 1 Wired and Wireless Requirements and Design Description Raytheon will document the networking requirements for the West Bureau in the Design Document The focus of this task is to document the assumptions requirements and design of the exterior wireless and hardwire infrastructure that will transport the digital video from the point of capture in the car to the server environment where it will be managed locally and then transferred to the City Hall East Assumptions regarding wireless solution Raytheon will utilize the unlicensed 802 11a g n spectrum to facilitate wireless uploads 2 Wireless system performance may be degraded by other nearby users of the unlicensed 2 4 GHz and 5 GHz spectrum and by obstacles that block line of sight between the fixed antennas and antennas located in the vehicles 3 The FCC requires that users in the 5 4 GHz spectrum incorporate Dynamic Frequency Selection DFS to ensure that we avoid 5 4 GHz channels containing radar by an Access Point This could affect aggregate video upload throughput if DFS is activated during times of maximum simultaneous uploads at a given location Raytheon Sensitive Page 7 Statement of Work i LAPD Digital In Car Video Raytheon 4 Wireless access points will be mounted inside garages or outside
116. t least one management port and one data port into the City Infrastructure and the bandwidth shall be no less than 1 GB sec If full network redundancy is required the city must provide TWO management ports and TWO data ports per site Note that the proposed trade study is not expected to impact this assumption as full network redundancy will require two data and management ports Any Customer Furnished Equipment CFE e g a network connection access to facility space that is not provided on time based on the IMS is eligible for an equitable adjustment in price and or schedule Delays due to bad weather or other environmental factors will enable adjustment to the schedule The LAPD shall provide updates to the user databases in the existing LAPD Novell eDirectory as required to integrate the new West Bureau equipment LAPD to allow use of the available existing ITA fiber optic lines at all locations it is expected to use existing utilized fiber at the following locations a West Los Angeles Division 2 MM pairs between MDF and Communications Shelter at MTD facility West Los Angeles Division 2 MM pairs between MDF and 2nd Floor IDF Pacific Division 1 MM pair between MDF and MTD facility Wilshire Division 1 MM pair between MDF and MTD facility Olympic Division 1 MM pair between MDF and MTD facility Some of the sites have IDF rack enclosures which are not deep enough to support the DICV C3750x switches therefore new racks will be installed
117. talled and work with Raytheon to schedule a time to install the in car video equipment in the LAPD designated vehicles Provide access to the vehicles at the agreed upon time to allow Raytheon or its subcontractors to install the equipment Provide personnel to monitor the installations and to receive basic skills instruction from Raytheon by observing during the performance of the installation services and to provide vehicle installation signoff Provide suitable training facilities e g table chairs for staff that will be trained PC projector and projection screen for end user and administrator training Ensure LAPD personnel who attend the System Administrator training sessions herein have basic server administrator skills for Microsoft SQL and Microsoft Windows Server Provide personnel who will work with Raytheon to test the transfer procedures Provide personnel to attend the training session on video capture and transfer procedures N A Provide personnel to attend a training session on DICVS management administration procedures Record an instructional video that can be used in training additional personnel and officers Identify collect and provide input information on legislation that would affect the development of video data retention policies Make final determination of roles access authorities and privileges during creation of the Access Control Plan Work with Raytheon to identify mounting point locations
118. te Center EOGGOUDD scettica ttoh tpi Rame uhi i c vii co Q6 cO UR Ta V un Ut n 2 Teble 3 Contract Dait REGS TST USE GDRIB oe eersetincmr tinae m iain oor Seta rte aus Seo Sota GER 19 Tabla 4 System ROqQquITGTTIerTls iuuat icona tne Lese nte sie etie tne Hee det uua vut d ci Lc a FR Ra ihm INS voa oc i saa ba 29 Table 5 West Bureau Vehicle BOM 351 cars plus 1096 spares emen n 39 Table 6 West Bureau Additional Vehicle Kits Qty 100 sssssssssseneen mene nee enne 40 Table 7 West Bureau Option 2a Additional Vehicle Kits Qty 1 total including 100 in Table above cannot exceed eae tio el BUSY dme pd ina ie Ros Un FEN PERRUR ERIMA e snnt estais Ye asian tow Cup Stm man ES MER VR oui uve YER LETS SM NSE 41 Table 8 West Bureau Wireless BOM 5 DivisiOns aene enirn rne een ntt enn rtr enata re NY a oan n nor bae evan 42 Table 9 West Bureau Back Office BOM 5 Divisions sess eri eene 44 Table 10 Required West Bureau Networking Information To be updated as part of the trade study 69 Raytheon Sensitive iv Statement of Work LAPD Digital In Car Video Raytheon Record of Change ae eT aT DRAFT 08 25 2014 David Chavez Final Draft Version Added paragraphs 4 3 4 9 3 5 2 6 5 2 11 5 2 12 5 2 13 5 2 15 DRAFT 09 02 2014 David Chavez 5 2 16 5 2 18 5 2 19 5 2 20 as N A to keep paragraph DRAFT 10 09 2014 David Chavez numbers consistent with p
119. the Raytheon Team and any project subcontractors into areas needed for work on this project Any training beyond the RFP will be the responsibility of the LAPD and their Train the Trainers Making personnel and facilities available as required Any changes or additions to the project after the project start date will be a change of scope and will result in a change order and possible further charges Any project change of scope originating from the actions of the LAPD will result in a new amended project schedule Raytheon Sensitive Page 27 Statement of Work Raytheon Sensitive LAPD Digital in Car Video Appendix A System Requirements Page 28 Statement of Work LAPD Digital In Car Video Raytheon Table 4 System Requirements Requirements Traceability Matrix RTM Vehicle Installation All vehicle components of the System shail be installed in such a way that it will not pose a hazard to passengers in the event of a vehicle collision The recording device shall be mounted on a Havis Shield pull out equipment tray of the appropriate model for the year and make of the vehicle An in vehicle network switch supporting 10 100 Ethernet shall be installed The recording device shall be physically mounted to the vehicle such that it can be removed only with the use of tools The System shall have a forward facing color camera that captures events occurring in front of the vehicle The forward facing color camera shal
120. ths under this warranty Coban will provide annual replacement Power Supply and Wireless Mic Transmitter batteries for five 5 years The LAPD will be wholly responsible for the management logistics and physical exchange of the batteries GENERAL WARRANTY PROVISIONS This warranty sets forth the extent of COBAN S responsibilities regarding the PRODUCT Repair and replacement of the purchase price at COBAN S option is an exclusive remedy THE WARRANTY IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES COBAN DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS EXPRESSED OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE IN NO EVENT SHALL COBAN BE LIABLE FOR DAMAGES IN EXCESS OF THE ORIGINAL PURCHASE PRICE OF THE PRODUCT FOR ANY LOSS OF USE LOSS OF TIME INCONVENIENCES COMMERCIAL LOSS LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL SPECIAL INDIRECT OR CONSEQUENTIAL Raytheon Sensitive Page 51 Statement of Work LAPD Digital In Car Video Raytheon DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PRODUCT TO THE FULL EXTENT THAT MAY BE DISCLAIMED BY LAW FORCE MAJEURE COBAN shall not be liable for delays or failure to perform with respect to this agreement due to Force Majeure including i causes beyond the party s reasonable control and not avoidable by diligence ii acts of God epidemics war riots or delays in transportation which are beyond the party s reasonable control an
121. to be delivered as part of the DICVS system 5 2 Contract Data Requirements List CDRL The following deliverables will be delivered to the City of Los Angeles Police Department under this Statement of Work See below for a description of guidance for each deliverable All documents listed are Final unless otherwise stated All documents are in electronic format no paper copies 5 2 1 Acceptance of Deliverables 1 One 1 electronic copy of the Deliverable will be submitted to the City of Los Angeles Police Department Project Manager It is the City of Los Angeles Police Department Project Manager s responsibility to make and distribute additional copies to any other reviewers 2 TheCity of Los Angeles Police Department Project Manager agrees to inform the Raytheon Project Manager within fifteen 15 business days if City accepts the Deliverable or provide a documented list of issues together with reasonable detail if City believes Raytheon has not satisfied the criteria for the applicable Deliverable 3 The Raytheon Project Manager will review the City s issues and implement those changes that Raytheon and City jointly deem necessary to meet the specifications for the applicable Deliverable Deliverable Guidelines and provide the revised Deliverable to City s Project Manager at which time the Deliverable is accepted Any unresolved issues will be managed in accordance with Change Contro Procedure between City of Los Angeles and Rayth
122. total compensation to be paid to the Contractor for services to be performed and tasks to be implemented as specified in this Agreement F The difference between the amounts specified in Section 5 1 A and Section 5 1 E above Two Hundred Thousand Dollars 200 000 00 is designated as Contingency monies to be dispersed at the sole discretion of the City in accordance with Section 10 Amendments and Change Requests of this Agreement The City will not be liable for payment of contingency monies unless there is a written Change Request issued by the City 3 Appendix B Bill of Materials of Attachment B Statement of Work of the Agreement is hereby amended in its entirety and restated as set forth in Appendix B of Exhibit 1 of this Third Amendment which is attached hereto 4 Attachment C of the Agreement which is entitled Deliverable and Payment Schedule DICVS is hereby amended in its entirety and restated as set forth in Exhibit 2 of this Third Amendment which is attached hereto 9 Except as herein amended or modified all terms and conditions of the Agreement shall remain unchanged and in full force and effect 6 This Third Amendment may be executed in one or more counterparts each of which shall be deemed an original but all of which together shall constitute one and the same instrument This Third Amendment includes three 3 pages and three 3 Exhibits which constitute the entire understanding and agreement of t
123. uerno mm rs SYSED 03 TopCam EDGE Monitor System Single Camera amp Microphone SYSED 03 EDGE 5 7 Touchscreen Monitor Smart Power Module 32 GB Internal Solid State Drive External 32 GB Solid State Removable Hard Drive Sony Camera 18 x Optical Wireless Microphone Transmitter and Receiver Covert Backseat Microphone Interna 802 11 a g n wireless card optional WiMax Three Year Limited Hardware Warranty SCOPT 09 Detached Wide Angle IR Camera SCOPT 09 EDGE includes 1 12ft extension SCOPT 03 Dual Microphone Receiver Module 100 SCOPT 03 EDGE Secondary sync station 3 _ SCPKD DRA 0400 Wireless Dual Band 2 4 4 9 Vehicle Antenna 2 vehicle for 802 11 N SCOPT 14 Visor Mount Ethernet Port 100 SCOPT 14 EDGE m L Raytheon Sensitive Page 40 Statement of Work LAPD Digital In Car Video Raytheon Description TT Quantity 100 Part SCMR 102 SCMR 102 EDGE SCPKB DRA 0100 0 7x Wide Angle Adapter Lens of Package B Transmitter n C TTB CV F Havis Full Size Trunk Tray with Bearing for Crown Victoria C TTB CV F EDGE Ew Havis Full Size Trunk Tray Option Radio Mount Mesh E T C TTB EG C TTB EG EDGE ES42P 12VDC GarrettComm Switch ES42P 12VDC ES42P 12VDC EDGE SCOPT 04 Crash Sensor SCOPT 04 EDGE Coban In Car License amp Extended Waarran WMAIN 110 WMAIN 110 EDGE WARR E45 WARR E45 EDGE Edge 4th and 5th year Extended Hardware
124. un between proposed equipment rack location and network switch if these components reside in different rooms 4 4 2 Wireless and Wired Data Transfer Installation Description The Raytheon team will install configure and test the hardware and software necessary to complete wireless and wired data transfer at each division police station Subtasks include Run conduit for power and data Install wireless and wired hardware components Connect the DICVS to the LAPD local area network Install and configure software Test and optimize the system 4 4 3 Local Storage Installation Description The Raytheon team will instail configure and test the hardware and software necessary to complete local storage at each division police station Subtasks include Install the rack of DICVS equipment in division server rooms Connect DICVS to the LAPD local area network Install and configure DICVS system software Test and optimize the system e Figure 1shows the network connectivity at a typical division station The Division DICVS then connects to the city s ITA backbone Raytheon Sensitive Page 10 Statement of Work LAPD Digital In Car Video s A Raytheon Figure 1 Division Networking Diagram 4 4 4 Back Office Server Implementation Description The purpose of this activity is to implement configure and provide documentation for the DICVS and to provide a transfer of knowledge between Raytheon and key LAPD technicians as this system is
125. wing e Deliverables are complete and adequately meet the City s needs as defined by this SOW e Confirm the system tests accurately meet the requirements as stated in this SOW e Raytheon provides a notice of System Completion for the DICVS and certifies the following o Raytheon certifies it has completed all work as included in this SOW except for ongoing services such as Warranty System Maintenance and Support services o All deliverables have been provided to the City and meet requirements in this SOW o Aliterms and conditions have been met e The city responds to Raytheon System Completion notice within 15 business days of receipt with o Final System Acceptance Notice o Final System Rejection Notice If the City issues a Final System Acceptance Notice it confirms receipt of all required tasks deliverables and services except for ongoing services such as Warranty System Maintenance and Support services Raytheon Sensitive Page 16 Statement of Work LAPD Digital In Car Video Raytheon If the City issues a Final System Rejection Notice the City must provide the specific reasons for rejection The City of Los Angeles Police Department and Raytheon must meet within 10 business days after receipt of rejection for discussion Raytheon will provide a detailed plan of actions required to resolve all of the reasons for rejection If disagreement continues differences will be resolved in accordance to the Disputes contractual section of this documen
126. wise expressly provided under the Agreement Customer shall only use the Software in connection with the use of Cisco equipment purchased by the Customer from an Approved Source and Customer shall have no right and Customer specifically agrees not to i transfer assign or sublicense its license rights to any other person or entity other than in compliance with any Cisco relicensing transfer policy then in force or use the Software on Cisco equipment not purchased by the Customer from an Approved Source or on secondhand Cisco equipment and Customer acknowledges that any attempted transfer assignment sublicense or use shall be void ii make error corrections to or otherwise modify or adapt the Software or create derivative works based upon the Software or permit third parties to do the same iii reverse engineer or decompile decrypt disassemble or otherwise reduce the Software to human readable form except to the extent otherwise expressly permitted under applicable law notwithstanding this restriction or except to the extent that Cisco is legally required to permit such specific activity pursuant to any applicable open source license iv publish any results of benchmark tests run on the Software v use or permit the Software to be used to perform services for third parties whether on a service bureau or time sharing basis or otherwise without the express written authorization of Cisco or vi disclose provide or otherwise make
127. y for any vehicle to upload at any station without user input Eliminate single points of failure including the City Hall East to Valley Data Center Determine the feasibility and impact of using the vehicle built in display on newer model vehicles Determine if an installation design update and early production is needed for new vehicle types The areas of focus for the trade study will be as follows 1 Topology Redundancy including investigation of Verizon LTE integrated with Cisco switch Bandwidth use Security Network Switch Configuration Application use Remote Automated Management i e SNMP based Vehicle upload to any station without user input Improvements to wireless infrastructure focusing on optimization in noisy environments 2 3 4 5 6 7 8 9 10 Feasibility and impact of using vehicle built in display on newer model vehicles Raytheon Sensitive B Page 6 Statement of Work LAPD Digital In Car Video Raytheon 11 Determine if a an installation design update is needed for new model year Dodge Chargers Ford Interceptors and existing Chevrolet Tahoes Data required at beginning of study LA City Network topology drawings to be provided by LAPD at contract award Network switch configurations Central Bureau Existing and South Bureau to be provided by LAPD Application path IP addresses ports protocols COBAN develop during week one 24 hour bandwidth capture of operational system Raytheon LAPD provide
128. yback speed of 30 frames per second 131 The rear facing camera shall have a low light capability of O LUX in infrared black and white and minimum of 1 for LUX in color zz MN on ad Co N O Co 132 133 L 2 gt f d ax 7s w v iw CO oN i alo 139 The function buttons on the wireless transmitter shall be programmable 140 The wireless transmitters shall allow the user to mute unmute the audio recording 141 The wireless transmitters shall operate on frequency bands per FCC regulations 142 The wireless transmitters shall automatically scan for and use the most interference free frequency 143 The wireless transmitters shall use digital transmission 44 The wireless transmitters shall synchronize with the System The wireless transmitters shall have a built in rechargeable battery with forty eight 48 hours minimum standby C and ten 10 hours minimum talk capacity Each area station where the System is installed shall have charging devices for the wireless transmitters 148 149 PPI ES a 151 ini 1 le hi gt NID Qn The System shail support a minimum of three 3 independent audio recording tracks Raytheon Sensitive Page 33 Statement of Work LAPD Digital In Car Video Raytheon Requirements Traceability Matrix RTM The audio quality shall have a minimum signal to noise ratio of 4608 M The System shall h

BPC #15-0151 - City of Los Angeles

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