HOTEL LOCK SYSTEM - hip
Contents
1. 1 system Parameter set AT ae write card set Check out time 12 00 write cards number 7 Save 5 3 Apply Return o the Installation interface According to the need of hotels set up set up completed click operate and preserve Then will pop up interface 4 2 click sure exit manually restart system system parameter set interface set port set write card set Menu Style Information oe A J System configuration preservation finish need to restart the process to become effective Fugure4 2 Installation completed interface Data management Such as data backup and recovery adding and delete operation is an essential function of each system In hotel Smart card lock management system the data management functions EEN PAE achieved effective and convenient powerful however operators must take care to prevent the unnecessary operation Now we will introduce the system detailed how to manage the data Choose System Management or press shortcut Alt S We can open pull down menu of management system choose data management to enter shown in Figure 4 3 Database Kanazgement Data backup Data Recovery cleanup record information f check in record C Bldg Info f make card record f Room Into C Login Info C Room Type Return F Fugure4 3 data management operating interface There are two buttons at the top of the window o2. 55 C Atm mF THE AO AM Be FBO Fugure10 2 notepad interface Chapter1l Help 11 1 software help Choose Help in the system menu or press shortcut Alt H We can open up the pull down menu of aids choose software help or press shortcut F1 enter into the window as shown in Figure 11 1 6 Sofeware Help lock error Suggestion ring five times card type error ring zix times Guests cards Housing Unit Mo incorrect or control cards emergency cards the Master Control Unit No incorrect ring seven times Card le expired ring eight times Guests cards invalid or staff cards period invalid ring nine times Blacklist ring ten times Authorization code invalid ring eleven times Floor control cards floor No wrong or Layer control cards floor No wrong ring fifteen times It de not hotel card Fugure11 1software help interface The window provides the help of when card can not open the door and judge the sound to clarify what matter happened Shoot confirm to exit 11 2 about system Choose Help in the menu system or press shortcut Alt H We can open up the pull down menu of aids choose about system to enter as shown in Figure 11 2 Form eS Y se Contin Fugure11 2 about system interface This interface shows the name of this system version and copyright and other information and shoot confirm to close this window 11 3 software registration Choose final item help of system
3. Choose operating date period click inquiry to show the eligible records in the bottom table If no eligible record will pop no eligible record find wrong box Choose the type of card only choose operation dates and times shoot inquiry to show the eligible record If no eligible records found a wrong suggested box no eligible record _ Ag found will pop out Choosing card whether cancelled inquiry choose cancelled card or not cancelled card click inquiry to show the eligible record If no eligible records found a wrong suggested box no eligible record found will pop out In the bottom of the table choose the record which want to delete click delete pop confirm to delete record question box yes for delete and no not delete print function Here the print function is print the record shown in the left table Thus realize the print the eligible record after inquiry When click print pop preview page and carry out printing and saving operation write card inquiry ES card type PA operatedate ramaoos gt to pazos 296 Reference Q E Retna i erased card POA cach HF Reference B Ey Print E 3 Delete D eado Type hier Fugure9 1 write card inquiry interface 9 2 logging record 49 Choose system maintenance in the system menu or press shortcut Alt M We can open up the pull down menu of system maintenance choose logging record or press sh
4. The operation of Room types is almost the same as floor management operation Enter into guest room type interface the text box of room type guest available and prices is not usable and deleted amend and save buttons is not available 1 Add guest room type information Shoot add button the text box of room type available check in numbers and price show available Input the information in the corresponding text box and click save the input information will add and show in the table above 2 Amend guest room type information To modify a room state information you may choose to modify room state in the table then it will shown in the below text books click modify the text change to can be edited Modify the room type you want then click save 3 Delete guest room type information To delete a room type information you can choose to delete state rooms in the table Shoot deleted there will pop a confirm delete dialog box shoot confirm for delete J4 successfully and cancel for no deletion Note Not repeat room types 6 3 guest room status Choose room management or press shortcut Alt R We can open pull down menu find rooms state to open adding room state interface shown in Figure 6 4 The room state operating rooms is almost the same of floor management operation But the difference is there are five different room state existed which is Default can not be deleted and modified Enter into the room state interf
5. pull down menu find card inquiry into proceed the manipulations the interface is shown similar plans 8 4 39 Card Keference Card Info card type holder User ID Witte card time Expiry Room Mo Group Ho 3 Reference Q i Return A Fugure 8 4 card reference interface Entering this window put the card which need inquiry into distributor click inquiry every text box will show all information of this card Examples shown in Figure 8 5 Card Reference Card Info card type luyao holder 501 User ID Tom Write card time 2008 1 1015 30 Expiry 2008 1 10 16 60 Room No Group Mo o 3 Aeferencela Retum A Fugure8 5 card reference 8 5 Choose card management or press shortcut Alt C We can open card management pull down menu find card made to show all the cards type menu Now we introduce various card issuance and management 1 master control card _ 40 In just menu choose master control card to be shown on the Windows 8 6 Master Card Master card Info Holder Note N one Return Fugure8 6 distribute master card interface In this window input cardholder s name in the name text box and input note click distribute wait for about three seconds will pop distribute success suggest box Master control card is free form time and door limitation that any time and any door can be open 2 group control card In just
6. Lock Hanagsement Hotel smart cards lock management system for Login Interface Specific methods of operation Shoot the user name and password text box import user ID and password Shoot download button as shown in figure 3 2 automatically entered into the main interface smart card lock system A RF Card Lock Management Room Info Ea tx B System S User U Room R Write Card W Card Management C System Record M Assistant Tool A Help H N x i U Y S Y ge GuestCard GroupCard Postpone LossCard Check Out Chang Room Room Reference Guest Reference Erase Card Card reference Switching User Exit Room Managem a Room Reference amp Guest Reference we Reception Manag Bldg Room Status Room Type total rooms 0 vacant 0 Occupied ratio 0 00 Operator administrators Login Date 2007 6 28 RA Login Time 14 22 55 Software has not been registered Fugure3 2 Hotel smart card lock management system main interface Thus we can hold smart card operated locks and all the other rooms Chapter 4 System management system setting Choose management systemJor press shortcut Alt S key opened under the menu management system installed for the basic system installed as illustrated in figure 4 1 10 a parameter set port set write card set Menu Style Background Picture A apply it E Return syslen Parameter set please choose port com
7. menu choose group control card to be shown on the Windows 8 7 4 Group Card Group Control Card Info Halder Expiry 1 10 2008 Valid term from ooog to 2359 group No Mote None Return F Fugure8 7 distribute group card interface 3 floor control card In just menu choose floor control card to be shown on the Windows 8 8 Floor control cards are restricted by floors and time Building Card Bldg Into holder Pn Expiry 1 10 2008 Y Bldg No l Valid term ooo 4 to 23593 Mote Bo Ely OK Retum B Fugure8 8 distribute building card interface z4 4 layer control card In just menu choose layer control card to be shown on the Windows 8 9 Floor Card Floor card Info holder Expiry i 10 2008 Valid term 00 00 to 23 59 Note None Bldg No x Floor Ho ch oker E Retunia Fugure8 9 distribute floor card interface Layer control cards are restricted by floors and time 5 emergency card In just menu choose emergency card to be shown on the Windows 8 10 Emergency Card Emergency Card Info Holder None E etnia ie Fugures 10 distribute emergency card interface In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds will be pop distribute success suggested box emergency cards can be called ordinary open cards Emergency card open th
8. this is because only one opportunity to input password in order to give users a better memory of the passwords Hotel administrator proposed setting up users to use a unified code after his first sign on system to allow users to change the code lo User Setting administrators 1 user ID User Mame password Fugure5 delete user confirm dialog box 5 2 Privilege Choose user management or press shortcut Alt U We can open pull down menu of User Management find Privilege can be opened the distribution user interface to operate as shown in Figure 5 4 18 Rights Setting User ID Choose nights Witte Card right m a z E E z z Loss Card Emergency Card Terminate Card Building Card Group Card Floor Card Master Card Record Card System Card Group Setting Card Room Mo Setting Card Time setting Card ch Allie Two stage menu pHRHRHEHHEEHEEEEHEEeEe Sistem Setting Database Management User Setting Fights Setting Change password Switching User Building Management Room Type Room Status Room Info Reception Management Guest Reference Room Reference Write Guest Card gt Log Management System Write Group Card m a O OA MOL IO A MOL O MO OL ML Postpone Room Status Change Room Record Card Loss Card Card Reference Unlocking Record Card Into Login Into Guest Info Sofeware Register Check out With card Check out Withou
9. 31 4 6001 6002 6004 2 62 Fugure12 3 small icon Fugure12 4 list 63 A RF Card Lock Management Room Info Ea fx Y System S User U Room R Write Card Card Management C System Record M Assistant Tool A Help H 5 x U Y S AN d a y Q Write Guest Card Write Group Card Postpone Loss Card Check Out Change Roon Room Reference Guest Reference Erase Card Card Reference Switching User Exit Building No Floor No Type Status Prce Room Managem 3 A 101 1 1 sngle occupied room 888 a Room Reference A 102 1 1 snale occupied room 888 Guest Reference A 103 1 1 sngle available room 888 a vx Reception Manag a 104 1 1 snale occupied room 888 SS 105 1 1 sngle available room 888 Write Card un 2 106 1 1 sngle available room 888 i Check In 107 1 1 sngle Maintaining room 888 B Check Out 108 1 1 sngle sweeping room 888 Postpone is 109 1 1 ilabl 888 Zz Write Group Card 2 A AN Ma Change Room A 110 1 1 sngle available room 888 2 111 1 1 sngle available room 888 Bldg i 2 me E 1 sngle available room 888 Building 1 Shenzhen A 113 1 1 sngle available room 888 u A 114 1 i sngle available room 888 Room Status uo Room Type total rooms 14 w 11 Occupied ratio 21 43 RiXiang ShenZhen Login Time 14 49 09 Software has been registered already fe Mite Oh AeA A RF Card L E 5 Wier cH PE Ra 14 49 Fugure12 5 details In roo
10. 5 User Setting El uzer ID User Mame admin ete mn 4 Tm user ID Department User Mame Title password 73 Addi 5 Delete D Retama Fugure5 1 user setting interface 1 Add users Input user name in Users text box recommended for the English alphabet the user name is used for logging in system suggest input real name into user name text box to make management easier input password in password text box and remember this code fixedly for here only have one opportunity to input password and this password is for logging in system and input other information into the text box then click add there will pop out a suggested box as shown in Figure 5 2 the user name and real name will show in the table above Shoot confirm completed 16 User Setting juseID UserName EEM Tom gju uger ID User Name password Fete Bl Ren Fugure5 2 add user completed interface 2 Delete users In User Management interface shoot the user which need delete in the above table in nether user name and real name text box will show the users and real name you select other text box shows corresponding information shoot deleted pop confirm delete interface shown in Figure 5 3 shoot yes to delete and not to cancel the deletion Suggestion when input password the password shown in the form is as clear codes rather than the traditional use of
11. A E E Ree ee eee nee ere 48 cara make operado 49 System Manten NC E ES AA Nada 58 cara CISTADULS Tc ad lid 58 ON 59 A A A seemed Sep teateet 60 A ad to 63 calcula Uaseolev caudetayaneWlelussuseuetay A hod delde dcas ata ony tata uen 63 NODAU ase ce tas atenea see E ccc taaa can AE T tema canaa acai oteete entire TA 63 O AR RS 66 A 66 Reception management details ooccccccccconncnncccnonnnnnnnnnnnnnnnononancnnnnnnnnnnnnnnnnnanrnnnnnnnanenns 70 Chapter System introduction system outline Smart cards management software is universal smart card technology all oriented integrated management of the hotel guest rooms The system is easy to learn and use computerized hotel management instead of the traditional manual management methods lower the costs and improve the hotel operation efficiency The software includes a powerful data storage inquiry and summary functions by providing multi angle data inquiry the issuing authority and stringent process control the system automatically maintain and backup functions ensure data security Intelligent management to ensure the normal operation of the hotels Believe that the use of this system the operation and management of the hotel will bring to you more convenient Enable hotels advantages become increasingly obvious in the fierce market competition system Target To improve efficiency reduce costs application The software is applicable to various small and medium si
12. HIP Highest Ideas Products USER S MANUAL ANaN a HlUIunsn HOTEL LOCK SYSTEM Hotel smart cards lock management system User s manual Dec 2014 Contents CHAPTER T SVStei int OCU COM oeni ce states a 1 SA A A Ne 1 SVET Laden 2 AICA a 2 Parac tOr arien E o O O dates eanats 2 Installation and software Products ista did idas 4 Opera tone 4 database configuration and installation o ccccconncnccconcnnoconcnnnooonnncnnoncnnononnnnnnnnnnonononcnnnnonnnnnnnos 4 lA A enw nO TU adeuras 12 System manage Me aaa Ada 14 SA A o a A 14 a O A 16 ogmanage MEN e aaa 19 UsSermanage Meal dci 20 User SEMIDO PEPPER nn hcasitenes aetna nesta seesrce a rosea ornare ote aa te nate ova ee saaa aan eoe eames estreananoune 20 POPE SENG isr 22 Chande paS SDO y OPA AAN a E A E OE AOE 24 guestroom manageme Meara a a eaaies Sea nc aunucn 26 loor management sanson ana E iria 26 gUGSTrOOM DOS 27 GU SSE OOMU StAL kirada teniri dale sceseunitensuback T O O S laninessesenetaamentes 29 GUIS ST FOO Ada a is 30 FEC SDHOM managemen earrais ainin AA 32 JUICIO 34 guestroom NAUN a a 35 card distribute Mando Medi id 36 quest Gall GIS OU data 36 group eard 11 41 DUO ao nes 39 questicominuea to IVE iii codicia tac 41 quest cc US 41 quest cenang TOO ivan dato a ee e 42 cara management an eet era eters ance ace Dard a tt eon ena e nano oe 44 card O o 1 6110 ienie E O A A A 44 card edo El all OM AAA PENITA 45 A A 47 ele gi 21018 do A
13. ace room state and state note are unusable and delete modify and save buttons is not available 1 Add guest room type information Shoot add button room state and state note shows available Input the information in the corresponding text box and click save the input information will add and show in the table above 2 Amend guest room type information To modify a room state information you may choose to modify room state in the table then it will shown in the below text books click modify the text change to can be edited Modify the room type you want then click save 3 Delete guest room type information To delete a room type information you can choose to delete state rooms in the table Shoot deleted there will pop a confirm delete dialog box shoot confirm for delete successfully and cancel for no deletion Suggestion If no special need do not need to add any room state we can use the system acquiescence lf indeed necessary please contact software developers 6 4guest room information 295 Choose room management in the system menu or press shortcut Alt R We can open up the pull down menu of room management choose room data to carry on adding room information operation the interface is similar to the window as shown in Figure 6 5 If it is the first time it will pop the no record found error suggested box as shown in Figure 6 6 Such as room information adding and modifying operation in the syste
14. ard L cH Ee O AA 10 33 Fugure6 7 Reception Management interface In the reception management interface we can see the system menu all the room list in the yellow field and each icon of different state room Put the mouse onto the room list that shows this room s information including room No floor No layer NO type state and price The below state column shows total rooms empty rooms occupancy rate operator s name date of entry system entry time and registration the information shown is completely and accurate In the room Information chart we arranged to be ranked according to the chart room Click mouse Right Key and choose look can be spread out small icon list and detail ways in four ways In the mouse Right Key it increased the update function in particular is set up housing function here and Let the room state set up become very simple and efficient 29 Double click the icons or use mouse right key enter into guest check in and check out operation it is very convenient and greatly boost the efficiency of the hotels management 6 7 Guest inquiry Choose room management in the system menu or press shortcut Alt R We can open up the pull down menu of room management choose guest inquiry to carry on guest check in operation the interface is similar to the window as shown in Figure 6 8 If no guest check in it will pop the no record found error suggested box as shown in Figure 6 6 H
15. ble click Setup exe documents until there was shown in figure 2 1 picture E Shoot next The images show in Figure 2 2 iz Hotel EF Card Lock EEES System InstallShield Welcome to the InstallShield Wizard for Hotel RF Card Lock Management System The InstallShield R Wizard will allow you to modify repair or remove Hotel RF Card Lock Management System To continue click Next l Cancel Fugure1 Choose I accept the terms of the license agreement Shoot next a similar picture emerged as shown in figure 3 User name of your computer s operating system user names the unit has established for your operating system Installation can be recommended for use acquiescence is Hotel RF Card Lock Management System InstallShield E Customer Information Please enter your information User Mare Ly Organization a 2 K Install this application For Anyone who uses this computer all users O only For me LY Fugure 3 According to choose their own use of the aircraft by any person or I only Shoot next As shown in figure 4 picture emerged According to the need to change the installation path after clicking on the words next the picture appeared as illustrated in figure 5 Acquiescence recommended installation path fg Hotel RF Card Lock Management System InstallShield E Custom Setup Select the program Features you want installed Click on an icon in the li
16. by unlocking card Ne Fugure9 4 unlocking record interface In this interface first choose what mode you want the data shown is by open time or the open card No then click read appeared pictures shown in Figure 9 5 Recorder green light 53 flickered should wait 20 seconds or so to read data until the Recorder calls soon after still need to wait a few seconds for the software to read the data After that the top of the form can show as just chosen order Unlocking Record E3 Unlocking Info card serial nu card type holder unlocking tin Data reading please wait f display by unlocking time E Print P Read h Aetumial f display by unlocking card Ne E Fugure9 5 reading After shown the record we can click print into preview page for printing and save operation Aids calculator Choose Aids in the system menu or press shortcut Alt A We can open up the pull down menu of aids choose calculator or press shortcut F2 enter into the window as shown in 54 Figure 10 1 in Windows XP uE Ge Bec 000 Fugure10 1 calculator interface E Of course the interface will be different if use different system but calling the of the Windows system 10 2 notepad Choose Aids in the system menu or press shortcut Alt A We can open up the pull down menu of aids choose notepad or press shortcut F3 enter into the window as shown in Figure 10 2 in windows XP
17. de card setting card management and guest cards in the operating system 4 Room information show all the increased room information 5 posted record show that all users logging and reckon records time of the system 6 rooms type show all the increased room types Recommendations 1 Backup data first time after completed all rooms information adding 2 Not to delete records if non essential 3 If possible carry out daily data backup operation 4 2 Log Management Choose System Management or press shortcut Alt S We can open pull down menu of management system choose log to enter shown in Figure 4 5 14 User ID operation tine period Retamal k from 1 1 0 2008 k to 1 1 0 2008 ll ot E 43 Reference L Delete D Print P serial number UserID_ Operation Time 2 etm 1 10 2008 13 50 51 Software register Fugure4 5 log management window In this window you can carry out the following operation 1 Inquiry choose operators names in the option boxes and choose the time period shoot inquiry 2 Delete choose the record need delete in the below table shoot deleted 3 Print inquiry the record which need print shoot print button Chapter 5 User Management 5 1 Users setting Choose user management system of system menu or press shortcut Alt U We can open pull down menu of User Management find the first item user installed to open user adding management interface shown in Figure 5 1 1
18. duce the detailed room information operation 1 add guest room information There are two ways to add the room information one is add room one by one and the other is rapid adding automatically A Input or choose such as room information in the right text box click save and pop out add successful suggested box shoot confirm which can be seen additional information room in Table B Input or choose such as room information in the right text box click nether automatic Me add room No to add room information rapidly Here the system automatically increases is the doorplate No and room No If you need add other floor or layer you need re choose the floor No and layer No 2 Amend guest room information Choose the room you want to modify in the left table the room information you choose will be shown in the right side in time the layer No should be selected after you choose the layer No pull down list correctly All the information listed you modify one or some value in the right text box then click nether modify and pop modify successful suggested box 3 Delete guest room information Choose the room information you need to delete shoot delete and pop whether delete the information suggestion box yes for delete no for cancel the deletion Note the room No can only be numerical number 0 127 and its layer can only be between 0 63 Numerical Automatic increases only add room No and doorplate No other informati
19. e door locks in a ordinary open state press on the handle brush emergency card again the locks will be locked 6 terminate card In just menu choose block control card to be shown on the Windows 8 11 In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds will be pop distribute success suggested box The door is closed after use block card they only can be opened normal after re brush authorization cards Terminate Card Terminate Card Into holder Ely OK E Retum a Fugure8 11 distribute terminate card interface 7 recording card In just menu choose recording card to be shown on the Windows 8 12 In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds will be pop distribute success suggested box 44 Record Card ES Record card Info Holder Note None Eli OKEY Aetumial Fugure8 12 distribute record card interface 8 authority card In just menu choose authority card to be shown on the Windows 8 13 System Card System card Info Holder Mote None la Return F Fugure8 13 distribute system card interface In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds will be pop distribute success suggested box And then brush at all the doo
20. ere provides three methods of guests inquiry 1 State inquiry click the state which guest you want to inquiry in the state inquiry then click the inquiry below can the guest information accord to the inquiry terms if no found the record there will show no record found eligible suggested Box 2 Period inquiries This inquiry is according to guest check in time Choose the time of guest check in and click below inquiry to show the guest information which is eligible if not find records would show no record found eligible suggested Box 3 Name inquiry This inquiry is according to guest names Input guest name you want to inquiry in the text box click below inquiry to show eligible guest information Print function Shoot print there will be a page where show the current in the form click the print logo one left angle to print Here may inquiries eligible records first then printout which achieved a inquiry printing function 30 Guest Reference x _ Bldg No Floor No Room No User ID Gender ID type ID No Time check in Time c lt nm gt room status 1nquiry check in time reference name reference print report f Occupled guest from 11 10 2008 input guest name E Print f all guests to 10 f check out guest 1 10 2008 oi Reference Q Wi Reference Q Hi Reference Q D Return Ei Fugure6 8 guest reference interface 6 8 Guest room inquiry Choose room manageme
21. error suggested box as shown in Figure 6 6 51 Guest Info Eg Time checkin 1 11 2008 te 111 2008 21 Reference Q E PetumiBl User ID 21 Reference Q 5 Delete D Frint E Use eer Fugure9 3 guest record interface The available operation and attention in the windows is as below inquiry Choose operating date period click inquiry to show the eligible records in the bottom table If no eligible record will pop no eligible record find wrong box In the bottom of the table choose the record which want to delete click delete pop confirm to delete record question box yes for delete and no not delete Print Here the print function is print the record shown in the left table Thus realize the print the eligible record after inquiry When click print pop preview page and carry out printing and saving operation 52 9 4 open record Connect Recorder DB9 serial link with the computer open the Recorder Power Switch Choose card management or press open records under shortcut Alt C at the same time or directly press shortcut Ctrl O show open records Windows There is a suggest box please connect recording devices and open its power before Windows shown click confirm open open records window shown in Figure 9 4 Unlocking Kecord Unlocking Info _ oard serial nu card type holder Junlockina tin f deplar by unlocking time T E Print P Read A Retamal f dieplay
22. ey menu including updated guests check in guests check out room state and check 1204 1215 1205 Dia FRO 1206 Ep 1207 Fugure12 1 room information region a gr 1208 2 1210 5606 ABI 5628 e 1211 2 ABO 5618 e 5629 Refurbish is to update the view in the room information New function is the same as Windows Guests check in and guests check out can be admitted into the guest check in interface to distribute cards and do check out operation But if we were not selected to a room icon it will present Please choose rooms error suggest _6 Room state setting will enter the housing setting windows as shown in Figure 12 2 If not selected rooms will present Please opted to set up the room error suggest After selected you can see the elected room s floor No layer No and room No in the setting interface Select the room state need setting in the pull down menu click confirm to see the corresponding room icon in the room information field that to see setting successfully Check the menu there are several options for the items were spread out small icon list and details of four ways Default to soread out as shown in Figure 12 1 Other methods were shown in figure 12 3 12 4 12 5 1204 1205 a 1206 Eh 1207 1208 q 1209 Sa Qa 2 Aa l 5607 e 5608 5609 win 5611 2 e Sa a 5619 e 5620 e 5621 e 5623 o 5624 5625 e 5626 a 5627 e 5629 a 5630 2 56
23. ing will hint whether or not distribute next room card and choose room No Similar shown in Figure 7 5 click yes continue distributing shoot no stop distributing show rooms card and immediately asked whether distribute next room and know all finished selected rooms write group card quest check in Info User ID a iw New check in Gender Room Mo ID Time check out 1 11 2008 Mera Hi Room Referenced room ina Ely OK E Retum B Figure 7 4 group cards distributing interface 4 Wrong and successful suggestion in distributing card please refer to the last chapter guest cards distributing es 7 3 guest continue to live in Choose card distributing management or press shortcut Alt D We can open card distributing management pull down menu find guest continue to live in into proceed with a series of manipulations such as a interface shown similar plans 7 6 Frite guest card check in Into Room Mo Time check out 43 11 2008 Postpone Ely OK Y E Retum a Figure 7 5 guest continue to live in interface Precede card reading before pop out the window if the suggest of no effective card in the distributor is the same as guest card distributing wrong suggestion add a function analysis guest card if not guest card it will not perform guest continue living operation After entering the window the room was not an option reading correctly Text boxes a
24. ions haven t distributed the privilege For example the auxiliary tools such as calculators and notebook the system set up them to be general privilege that all users have the privilege to use this function Input the users name which need change passwords old passwords and two new code clicking preserve buttons while pop up the successful password changes dialog box click sure 5 3 modify the code Choose user management system in system Menu or press shortcut Alt U We can open pull down menu of User Management menu find change the code that users can change the code operation interface shown in Figure 5 5 _ 20 Change password Fugure5 5 password changing interface Input the user name need change password old password and twice new password click save then will pop up successful password changes dialog box shown in Figure 5 6 and then click Sure Change password 123456 x Fugure5 6 password modify interface Chapter 6 Guest room Management 6 1 Floor management Choose room management or press shortcut Alt R We can open pull down menu of room management find the floor management to open add floor information operation and the like interface shown in Figure 6 1 Jj yu iding Banagement EESE Floors Fugure6 1 building management interface Enter into the floor management interface both floor No floor name Layer number and remarks text box and delete modify and
25. ith card H EA Check out without cardi i Return Fugure7 2 error message interface Please correct connect card distributor and input all the information shoot distribute will get card distribute successful suggested box as shown in figure 7 3 Shoot confirm to complete Successfully distributed cards change the room icon corresponding on the desktop Put the information into database such as guest check in time 7 2 Group cards distribution Choose card distributing management or press shortcut Alt D We can open card distributing management pull down menu find distribute guest card into proceed with a series of manipulations such as a interface shown similar plans 7 4 1 In this window the left side of the guests check in information column is almost the same operation with distributing personal card distribute guest card Mo 2 Input whole information in guest check in information we began to choose rooms right acquiescence room in the text box was not an option Shoot rooms inquiry then pop the window shown in Figure 6 9 to press Ctrl key to select multiple room with the mouse Shoot confirm same as distributing guest card operation room inquiry window closed return to distribute group card interface which text boxes show first selected room No of all the rooms have selected then click distribute to start card distributing operation After the success of the first card distribut
26. m the system set up for a lot of automatic functions very simple and quick It specific in the following Choose floor No which room you want to add in the Floor pull down box Here the floor is just you add in the floor management After that show the selected layer in the bellow floor pull down box These information are added when you add floor information if you input layer No is 20 when you add floor information that in the layers pull down box will appear floor No is 1 20 Input doorplate No in doorplate click room number text box you will find that here have the numbers already it is the last two digit of doorplate here propose not to modify if hotels with special needs please contact with the process developers Choose room type which you want to add in the Type pull down box here are all the types of rooms you just add After you choose will be found in the price text box will appear the price of the types of rooms you just adding In the state pull down boxes you can choose all just adding states in room state here strongly recommend choose available room 26 Eoom Info _ Room ID Bldg No Floor No Room No Type Room Info Bldg Wo Floor Mo Room Ho Room ID Type Price Status al Save S S Modify 3 Delete D 2 Automatic room adding Retum A Fugure6 5 room Info interface X Hot find the record Fugure6 6 error message interface Below we will intro
27. m information region double click an icon enter into personal card interface then display the room number and do issuing operations directly This is the fastest access to distribute cards of the hotel locks management In the state column beneath the room information region shows the total number of rooms in detail empty room and occupancy rate and the system distributors In the state column of the bottom of the system Interface it shows the system operator name of current operation detailed admin user is acquiescence to be administrator logging date and time are recorded beat of software has been registered or software unregistered 64
28. menu or press shortcut Alt H We can open help pull down menu to find registration software or press shortcut Ctrl R open software registration interface as figure 11 3 below Old License show in red font software unregistered please input 32 registration codes in please input registration code text box or press shortcut Alt R will show you registration system successful Dialog shown in Figure 11 4 if input registration code error will pop registration code error suggest box shown as Figure 11 5 shoot confirm that the completed registration after registration To be able to better operating system propose system restart manually Suggestion If not the first registration the old License will show your last registered License Please make note of the old License to re acquire new License _ 58 Sofeware Register software register intormatiori old register code oOftware has not been registered please input register code R 3 Register A E Cose Fugure11 3 software register interface Sofeware Register sofware register information old register code 1501Eb40 E cosc Fugure11 4 software register success interface 59 Sofeware Register sofware register information old register code 1501EB403 E Coso Fugure11 5 register code error interface Chapter 12 reception management specification Reception management for the operation is the most commonly ope
29. ne for backup data button and the other for data restore Shoot backup data to open a save as selection box of the backup path as shown in Figure 4 4 In this selection box you choose your backup path and input the backup database name Propose to use the current date and time for the backup database file name Click save pop up successful data backup suggested frame choose confirm Shoot restore data open whether do data recovery operation inquiry frame confirm to start recovery operation cancel to give up data recovery operations Click confirm can open choosing recovery data path election box and choose the path of backup data files and documents Shoot open appear the database recovery successful suggest box restart the system to ensure the resumption of database ee Nether of data management Windows placed check in information cards records guest room information logging records and guest room type six single election box Choose one of them and click removal below the items there is a confirm whether or not to remove the records suggest box confirm to delete cancel to give up after determine there will be a delete success suggest box Below is the introduction of those elements 1 Check in records show all the guests occupancy records 2 Floor information show all the floor you have increased in the room management 3 Card making records show all the card distributing records inclu
30. no effective card in the distributor is the same as guest card distributing wrong suggestion add a function analysis guest card if not guest card it will not perform guest continue living operation Chapter 8 card management 8 1 card cancel Choose card management or press shortcut Alt C We can open card management pull down menu find cancel card into proceed manipulations pop question box shown 37 similar plans 8 1 click yes cancel cards and no cancel the operation i P Are you sure to erase Figure 8 1 card cancel interface 8 2 loss card Choose card management or press shortcut Alt C We can open card management pull down menu find loss card into proceed the manipulations the interface is shown similar plans 8 2 Loss card Logs card Info please input the loss card Mo Hi card No reference 3 LosslL Returm A Figure 8 2 loss card interface If we do not know the lost room No click lookup card button the system will pop out card lookup window as Figure 8 3 38 card Ho inguiry cardio card type card Ho card type Wte card time holder User ID card Expiry choose card type Write card time period y 11 10 2008 7 2 11 10 2008 211 Reference Ql A Confirm i Cancel Figure 8 3 card NO inquiry interface 8 3 card inquiry Choose card management or press shortcut Alt C We can open card management
31. nt in the system menu or press shortcut Alt R We can open up the pull down menu of room management choose room inquiry to carry on guest check in operation the interface is similar to the window as shown in Figure 6 9 If no guest check in it will pop the no record found error suggested box as shown in Figure 6 6 In this window click any line in the form to show floor No layer No and room No in the left room information text box In room inquiry information box click to choose room state click inquiry to show the elective room information confirm and cancel have other uses we will introduce in the following chapter le Koom Reference Some Room ID Bldo No Type Bldg No 1 15 qutong Floor Mo 15 15 qutong 15 qutong 15 gutong 15 qutong Room Ho 1501 15 qutong 21 Reference Q Room Reference All Rooms f All empty rooms 0 Occupied rooms Fugure6 9 room reference interface Chapter 7 Card distribute management 7 1 distribute guest cards Choose card distribute management of system menu or press shortcut Alt D We can open the pull down menu find distribute guest card and proceed into guest check in operation as interface shown similar plans 7 1 In this window the room No is not allowed to choose but can use inquiry rooms buttons Pop the window as figure 6 9 Choose guest check in room in the table will be shown in the information boxes shoot the l
32. on unchanged 2 Add other floor information after completed adding the room information of one floor or layer should choose floor No first then layer No otherwise the pull down rooms of layer you chose is empty 6 5 Reception Management Choose room management in the system menu or press shortcut Alt R We can open up the pull down menu of room management choose reception management to carry on guest check in operation the interface is similar to the window as shown in Figure 6 7 Into this interface we can proceed card distributing of guest check in The system is defaulted to open the reception management operation _ 28 A RF Card Lock Management Room Info Ele fx Y System S User U Room R Write Card Card Management C System Record M Assistant Tool A Help H 5 x tj U Y S M a y Q Write Guest Card Write Group Card Postpone Loss Card Check Out Change Roon Room Reference Guest Reference Erase Card Card Reference Switching User Exit Room Managem a Room Reference Guest Reference ue Reception Manag Write Card i Check In amp Check Out y Postpone Ss Write Group Card a Change Room Bldg Building 1 Shenzhen Room Status Room Type total rooms 14 manant 11 Occupied ratio 21 43 Rikiang ShenZhen Login Time 10 33 18 Software has been registered already User name administrators Login Date Y ERP fe bi 3 fe mitat Ch eR A RF C
33. ortcut Ctrl Alt L enter into the window as shown in Figure 9 2 The available operation and attention in the windows is as below inquiry function Choose operating date period click inquiry to show the eligible records in the bottom table If no eligible record will pop no eligible record find wrong box Choose operating time and date click bottom inquiry to show the eligible records in the left table If no eligible records found a wrong suggested box no eligible record found will pop out In the bottom of the table choose the record which want to delete click delete pop confirm to delete record question box yes for delete and no not delete print Here the print function is print the record shown in the left table Thus realize the print the eligible record after inquiry When click print pop preview page and carry out printing and saving operation 50 User Login record login record inquiry admin User ID Valid term inquiry 1 11 2008 fom 1 11 2008 to 11 2006 a 211 Reference gt E PrintiP 5 Delete D Return Fugure 9 2 user login record interface 9 3 guest record Choose system maintenance in the system menu or press shortcut Alt M We can open up the pull down menu of system maintenance choose guest record or press shortcut Ctrl Alt U enter into the window as shown in Figure 9 3 If no card distribution at first time it will emerge the
34. ower left hand corner confirm the Windows 6 9 will be closed and return to window 7 1 then we can see that the rooms No text room have been filled with the elective room No ce Frite guest card check in Into Room No M New check ir 23 Room Reference M Mame Gender write cards amount Time check o4 1 17 2008 12 00 Housing time hours Mote None k aia checkout to empty roon 3 Check out with card H EN Check out without cardi E Return A Fugure7 1 write guest card interface A very important point in new guest occupancy text box if it is new guest occupancy here must be marked here is defaulted to marked when the rooms simultaneously distribute two cards above from the second card should abolish the new guest occupancy After input or choose the information such as guest name gender certificate check out time and note shoot distribute or if the issuer is not connect or no cards in the issuer there will show error suggested box as shown figure 7 2 Distribute a guest card the distributed card number will add 1 open the window you will see the quantity of the card directly When the room to open by hour hour time room choice box will be marked and choose hours to distribute card 33 Frite guest card check in Info Room Ho lw New check in 2 Room Reference A Ele pep write cards amount M checkout to empty roon 3 Check out w
35. ration in hotel lock management which is the most powerful part of the system After log in the system we will enter into reception management Chart 6 7 In floor management menu how many floors in the floor management of the system main menu system administrators add will show the adding floor s name and No click one of floors all the room information with corresponding floor will show at the right room information field In the room stat menu system defaulted five room types such as sweeping room available room repair room occupancy room and reservation room Here room type is counterparts to room type under the main menu Click corresponding room state all the room information of counterparts will show in the information room field In the room type menu how many room type in the room management of the system main menu system administrators add will indicate the types of rooms are added Using the mouse to click one of these types of rooms room information field will show all the counterparts of all room information _ 60 In the room information region here shows the various rooms as shown in Figure 12 1 The chart below shows counterparts of room No put the mouse on one room icon which will be displayed this room s basic information including room No floor No layer No room type room state price and other information In this region click right key a menu will pop named right k
36. rs you will listen to two sound of didi note authorized success 9 room No Setting card 45 In just menu choose room No setting card to be shown on the Windows 8 14 In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds will be pop distribute success suggested box And then brush at all the doors you will listen to two sound of didi note room No setting success Note The room selection process has two ways The first first choose floor No then layer No last choose doorplate The order can t be wrong for each one is filtered from the former one The second click room inquiry open the window shown in Figure 6 9 choose the room you need set in the window click confirm you will find the floor No layer No and doorplate all in the pull down box Room Ho Setting Card Room Ho set Info Halder Bldg Ho Floor Ho Room Ho Note None 21 Room Reference G E Returm B Fugure8 14 distribute room NO setting card interface 10 time setting card In just menu choose time setting card to be shown on the Windows 8 15 _ 46 Time setting Card time set Info holder Valid Term 1 10 2008 ellis None E E Petri Fugure8 15 distribute time setting card interface In this window cardholder s name in name text box and content in note text box click distribute wait for about three seconds
37. save buttons is not available 1 Add Floor Information Shoot add button the text box of floor No floor name layers and remarks show available Completed input then click save the input information will add and show in the table above 2 Amend floor information To modify a floor information you may choose to modify floor No in the table then it will shown in the below text books click modify the text change into can be edited Modify the floor information you want then click save 3 Delete floor information To delete a floor information you can choose to delete floor No in the table Shoot deleted there will pop a dialog box as shown in Figure 6 2 shoot confirm for delete successfully and cancel for no deletion Ey Building ES Bldg No Bldg nane Floors Meno Ci rixlang Confira Eaim Bldg No Bldg name Jrixiang Floors fis Memo Pi add a Delete D S Modify D Save tio W Return R Fugure6 2 delete building interface Note Floor No is the only issuing between the figures not repeat the 0 7 0 63 is the only figures for layer No 6 2 Guest room type Choose room management or press shortcut Alt R We can open pull down menu find type rooms to open adding room types interface shown in Figure 6 3 ce koom Type Room Type available checkin Price Room Type avallable checkin Price Fi Add A fl Return o Fugure 6 3 room type interface
38. st below bo change how a Feature is installed Feature Description Ready to Install the Program The wizard is ready to begin installation IF you want to review or change any of your installation settings click Back Click Cancel to exit the wizard Current Settings Setup Type Destination Folder Ca Program Files User Information Mame Li Company Fugure 5 Shoot install there pictures shown in Figure 6 Here will be installed which waits a few seconds to complete it is automatically activated after the completion of the installation screen shown in figure 7 Shoot completed the installation will be completed La Hotel EF Card Lock Management System Install5 Sims Installing Hotel RF Card Lock Management System The program Features you selected are being installed Please wait while the InstallShield Wizard installs Hotel RF Card Lock Management System This may take several minutes Status Cancel Fugure 6 ie Hotel RE Card Lock Hanagement System InstallShield E InstallShield Wizard Completed The InstallShield Wizard has successfully installed Hotel RF Card Lock Management System Click Finish to exit the wizard Finish Fugure 7 Chapter 3 Logging Double click icon hotel smart card lock system there will be entered into the system after the welcome screen interface as shown in Figure 3 1 RF Card
39. t card Retum A Fugure5 4 privilege setting interface Choose user name which distribute privilege in the pull down box on the top of the interface and this option will display the privilege already have with mark at the left box If need add privilege you can click the additional privilege and then click save to pop save successful suggested box and confirm Note 1 Admin user acquiesce to be the super administrator it has all the powers and these powers can not be amended wW 2 Inthe interface we use red to annotate interface making card privilege prima menu 19 privilege and secondary menu privilege Now we make a brief note for these three types separately a Making card privilege The privilege here includes the privilege of all setting cards and making card but does not include the privilege to distribute guest card According to the different needs distribute different user card distribution privilege and card management privilege only administrator has such privilege b Prima menu privilege the privilege here includes all levels of the system of the main menu interface propose allocate the privilege to all users C Secondary menu privilege the privilege here includes all secondary menus in the system and some other powers such as check out without card please are cautious to the privilege distribution 3 In order to better operation and management of the system some general funct
40. utomatically display rooms belonging to the card Choose check out time and input explanation click distribute till pop card distributing successful suggested box noted card distributing successful and finish guest continue living operation 7 4 Guest check out Choose card distributing management or press shortcut Alt D We can open card distributing management pull down menu find guest check out into proceed with a series of manipulations such as a interface shown similar plans 7 1 Guests check out has two setting ways one is check out with card and the other check out without card 36 Check out without card must choose to check out room No same as choosing room No in distributing guest card operation After choose click check out without card until pop out suggested box of check out successful After check out successful the icon change into available rooms in the desktop 7 4 Choose card distributing management or press shortcut Alt D We can open card distributing management pull down menu find guest change room into proceed with a series of manipulations such as a interface shown similar plans 7 7 Change Room room change Information original room Mo Hew room Mo 21 Room AeferencelQ EN Confirme Lancel E Figure 7 6 guest change room interface In the Windows activated before for readers Precede card reading before pop out the window if the suggest of
41. will be pop distribute success suggested box And then brush at all the doors you will listen to two sound of didi note time setting success Note do not change the time preferably this card is using to setting lock time if change the time will change the lock s time it will lead to can not open the door by wrong time 11 group setting card Choose Card management or press shortcut Alt C We can open the pull down menu and choose card making to show card making menu of all types card Choose group setting card pop the window as shown Windows 8 16 P y QU Group Setting Card Set group Into Halder f set all group f clean all group C set a group f Cancel a group group No Hote N one Aetumial Fugure8 16 distribute group setting card interface 1 In this window the contents must input into name text box other operation can be processed after input cardholder s name input the contents in explanation text box 2 system maintenance 9 1 card distributing record Choose system maintenance in the system menu or press shortcut Alt M We can open up the pull down menu of system maintenance choose card distributing record or press shortcut Ctrl Alt E enter into the window as shown in Figure 9 1 If no card distribution at first time it will emerge the error suggested box as shown in Figure 6 6 The available operation and attention in the windows is as below inquiry function
42. zed hotel rooms and daily management and maintenance characters The initial users of the system known as admin password admin Please timely access to the system to change passwords to ensure the security of the data system Attractive and friendly interface the Information flexible convenient fast accurate Strong inventory functions in order to minimize the losses would accidents a E Detailed records and guests visit User input data filtering alerting users to errors in input Data secrecy dealing with different operating level users Easy installation of the system to achieve maximum easy to maintain and easy to operate Calling calculators notebook software System stability security reliability Automatic generation system can not only change the number of data points also increase the maintainability of the system Most systems use icon button function which makes the system more attractive Chapter 2 Installation and software products 2 1 operating environment operating system Windows 98 ME 2000 XP database Access Hardware configuration CPU Pentium 200MHz VIE Memory 3 above 32MBRAM Hard Disk 100MB disk space above screen Resolution 600 pixel 768 pixel proposal Color Color 256 2 2 Configuration database and Installation Hotel smart card management system access database development process in motion for a reduction of manual configuration database trouble Software installation 1 Dou
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