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Contents
1. 5 The method of claim 1 in which the sequentially listing a series of settings features further comprises returning to the message review area when the subscriber enters a return command 6 The method of claim 1 in which the changing one of the settings features further comprises immediately return ing to the message review area after the settings feature has been changed 7 The method of claim 1 in which the sequentially listing a series of settings features further comprises initially listing a greetings settings feature 8 The method of claim 7 in which the sequentially listing a series of settings features further comprises listing settings feature in a priority order 9 The method of claim 1 in which the changing one of the settings features further comprises sequentially listing parameters for changing the settings feature 10 An interface to a subscriber based voice mail com ponent of a telecommunications system embodied on a computer readable storage medium comprising a message review area from where messages are played to a subscriber the message review area being immedi ately accessed when the subscriber enters the voice mail component of the telecommunications system a settings area accessed from the message review area when the subscriber enters a predetermined command to access the settings area a plurality of voice mail settings features that can all be sequentially accessed from the settings area and t2. Jump to next queue Go back to previous message 1 1 Go to settings area 0 Skip a message 5 10 15 20 25 30 40 45 50 55 60 65 6 continued Perform Quick Reply 4 4 Print 5 5 if an email to email 6 6 call a message sender or fax directly Slow down a message 7 7 Play time date stamp Speed up a 8 8 message 9 9 The user may activate each function both during and after a message with a single command In most cases a menu is played after each message that only prompts for replay save and erase Reply and copy are included when appli cable and print is included if the message is a fax or email After successfully executing modal commands i e commands unique to an area such as reply copy send check time date or enter Settings Area the user is returned to the end of the current message If a message is skipped saved or erased the system moves to the next message The user can however return to the previous message at any time If the user does not enter a command within several seconds from the playing of the after message menu the system moves to the next message Some branching or modality the condition of being constrained to the task at hand cannot be eliminated As seen in FIG 2 which shows the primary modes of the current design the user is immediately placed in message review From message review the other major states are all availabl
3. and in which FIG 1 shows a state diagram of a conventional voice mail interface and FIG 2 shows a state diagram of a voice mail interface in accordance with an aspect of the present invention DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS In view of the foregoing the present invention is directed to simplifying the user interface to voice mail systems The present invention includes a flat non modal non hierarchical interface structure Whenever possible the amount of navigation required has been eliminated or kept to a minimum That is all options and settings or placed in a single location the Settings Area An object of the present invention is to provide an easy to learn and convenient to use interface to a voice mail system In order to achieve this object the interface does not include a main menu reducing navigation throughout the interface More specifically the user can press a predetermined key US 6 442 243 1 3 e g 0 to enter a special Settings Area Once in the Settings Area the system presents options that the user can select When an option is selected the user can set the desired preference for that option Thus the user need only learn the predetermined key and the system will then guide the user through the process According to another aspect of the present invention more experienced users can press a second predetermined key e g the pound key to quickly skip to the settin
4. the message review area after finishing the reply and once to return from the message review area to the main menu As can be seen users often have to go up and down the typical voice mail options tree structure to find a desired function For example if a user reviewing messages would like to set a password the user must press the key to leave message review press the 3 key to enter the personal profile area and finally press the 1 key to access the set password area Similarly the user cannot send a new message while reviewing messages Instead the user must leave message review and return to the main menu Another disadvantage of conventional menu driven inter faces is that due to the tree type structure and hierarchical nature of the options menus many features are nested within menus and are therefore not used or understood by the majority of users Consequently users avoid or have trouble changing the settings of their mailboxes Further the tree type structure makes finding options and navigating difficult to the point where unless the option is frequently used it is often forgotten or thought to not exist As a result most users eventually learn how to change their greeting and little else Conventional voice mail interfaces are also saddled with drawbacks when adding a new setting In order to add a new setting several decisions are required First the location in the decision tree must be selected Second how to
5. the settings themselves Such an arrangement provides the advantage that if it is determined at a later time that the order of settings should be changed the order can be easily changed According to another aspect each setting is confirmed at the time it is entered or changed Consequently an enhanced feeling of control and certainty is gained When a list e g phone numbers in a distribution list is being edited existing items are accepted edited or removed first Then new items may be entered Consequently insert ing an item between two existing items in an order sensitive list can be laborious because the user must listen to or skip ahead to the insertion position and all subsequent items must be edited or erased and reentered Fortunately no signifi cant adverse impact of this approach has been identified because distribution lists are the only lists of significant size and they are not order sensitive On the other hand no memorization of list items or the location of list items is required to modify them easing enhancement of the list i e changing a specific distribution list does not require the entry of the distribution number first although a user can do so and go directly to the desired distribution list Table 1 shows exemplary key conventions within the Settings Area which provide for consistency and availabil ity TABLE I 1 On off or return to messages 1 1 Keep on off 1 2 Change to on off 0 1 3 L
6. to press the pound key the caller will have the option to review the message to re record the message to mark it urgent or to mark it private An advantage of the present invention is that there is minimal keystroke duplication and consistent key assign ment More particularly there are no hierarchical menu layers and therefore the majority of key assignments stay the same the majority of the time Consistently the pound key moves to the next step option or terminates entry the star key cancels or moves to a previous queue and the zero key accesses the Settings Area and enables changes US 6 442 243 1 13 Another advantage of the present invention is that mini mal steps and number entry are required Because of the non hierarchical structure frequently performed options require a minimal number of steps The service also suggests appropriate phone numbers rather than requiring subscribers to reenter phone numbers e g the service suggests the last fax number printed to states the phone numbers in Greetings by Telephone Number etc reducing the need to enter seven or ten digit numbers The present invention also provides the ability to act with no main menu Because there is no Main Menu subscribers can act to send a message retrieve Email or access the Settings Area at any point while reviewing messages This eliminates the need to be in or navigate to a specific menu in order to do specific things According to anot
7. 24 review area from where messages are played to a subscriber 88 27 88 13 18 18 88 25 88 26 501 01 and settings area The message review area is immediately 201 02 1 42 01 007 13 21 4 01 accessed when the subscriber enters the voice mail system 4 i The settings area is accessed from the message review area 56 References Cited when the subscriber enters a predetermined command Set C DONE TIME 4 U S PATENT DOCUMENTS 4 757 525 7 1988 Matthews et al 379 88 26 5 394 445 2 1995 Ball et al 379 88 21 5 400 393 3 1995 Knuth et al 379 88 27 CALL 66 DONE TIME DONE TIME 5 TIME 3 DONE TIME tings features are sequentially accessed from the settings area Functions directly available from the message review area are also provided 18 Claims 2 Drawing Sheets 55 DONE TIME US 6 442 243 B1 Sheet 1 of 2 Aug 27 2002 U S Patent 15909 LAV Word TDIA 9 US 6 442 243 B1 Sheet 2 of 2 Aug 27 2002 U S Patent Ol dWiLsaNodq 8 me EE E SIALL HNOG THOMSSVd Cat SUMI L ANOA c NLEHNOG TIVO US 6 442 243 1 1 VOICE MAIL INTERFACE BACKGROUND OF THE INVENTION 1 Field of the Invention The present invention relates to the field of telecommu nications More particularly the present invention relates to a voice mail interface hav
8. United States Patent US006442243B1 12 10 Patent No US 6 442 243 B1 Valco et al 45 Date of Patent Aug 27 2002 54 VOICE MAIL INTERFACE 5 737 394 4 1998 Anderson et al 379 88 11 5 751 793 5 1998 Davies et al 379 88 11 75 Inventors Larry Lee Valco Pleasanton CA US 5 797 124 A 8 1998 Walsh et al 704 275 Sherrill J Packebush Austin TX et al eee d 864 CST Lecce tte Payton Beans Oakland 5 943 402 8 1999 Hamel et al 379 88 26 5 953 394 A 9 1999 Asakawa et al 379 88 25 6 014 427 1 2000 Hanson et al 379 67 1 73 Assignee Resources Inc 6 021 181 A 2 2000 Miner et 379 88 23 ustin OTHER PUBLICATIONS Notice Subject to any disclaimer the term of this t patent is extended or adjusted under 35 Lucent Technologies Inc entitled Sierra Voice Network U S C 154 b by 0 days Server 1998 cited by examiner 21 Appl No 09 558 292 Primary Examiner Allan Hoosain 22 Filed Apr 25 2000 74 Attorney Agent or Firm Greenblum amp Bernstein 51 H04M 1 64 HO4M 3 42 EDC 52 US CL ee 379 67 1 379 88 4 379 88 13 57 ABSTRACT 379 88 22 379 201 02 379 207 13 1 1 58 Field of Search 379 671 70 72 0 interface to a voice mail system includes a message 379 74 76 88 04 88 22 88 23 88
9. ated as lists that the user can review from top to bottom That is lists have no arbitrary limit on the number of items which would be the case if each list item was a choice in a menu Furthermore the presence or absence of a setting does not effect the structure of the Settings Area The new design gives the user a simple instruction for changing their greeting or any other setting Press the 0 key From that point on the user is guided through and instructed about the meaning and procedure for changing each setting According to an embodiment of the present invention the system acknowledges that the user has pressed 0 to enter the Settings Area Subsequently the system gives a very brief set of instructions e g Press pound until you hear the item that you want then press zero to change it In this embodiment the system uses the bottom row of keys as user controls the user may press the pound key to skip to the next setting 0 to change a setting and the star key to leave the settings area Moreover the system returns the user to their messages after changing a setting it assumes that user wanted to change just one setting The system leads the user from option to option if the user does not make a choice if the US 6 442 243 1 9 user does nothing the user will hear each setting twice and listen to a clear description of what each setting does That is the system coaches assists the user by playing a desc
10. bers also have the capability to review and record the message or introduction If a subscriber presses 6 6 to access email the new and saved email messages have essentially the same order of presentation and functionality as the other message types Email messages are autoplayed via text to speech They can be printed by pressing 5 5 Reply and copy functionality are also possible e g by sending a wav file to the email sender Once the last email message is played timing out will return the subscriber to the voice fax new or saved message queues depending upon the existence of messages and where the subscriber was when first entering email review Pressing the star key at any time will also return the subscriber to the voice fax new or saved message queues Once a subscriber presses 0 to enter the Settings Area the subscriber can move to each setting by pressing the pound key or return to a previous setting by pressing 1 1 Pressing the star key at any time will return the subscriber to the voice fax new or saved message queues depending upon the existence of messages and where the subscriber was when first entering the Settings Area Subscribers are presented with the name for a setting If the subscriber does not immediately press a key then the prompt continues with information describing the particular setting If the sub scriber still does not press a key then the setting title and information will be repeated again If the
11. bscriber s command to access the settings area sequentially listing a series of settings features of the voice mail component that can be selected when the subscriber is in the settings area by playing a prompt listing the title of each settings feature and when a command to select the settings feature has not been entered playing a second prompt describing each set tings feature and when the command to select the settings feature has still not been entered again playing the first and second prompts describing the settings feature and when the command to select the settings feature has still not been entered playing prompts associated with a subsequent settings feature and US 6 442 243 1 15 changing one of the settings features in response to a subscriber s command to change the one of the settings features 2 The method of claim 1 in which the playing messages further comprises playing a subsequent message a predeter mined time period after a current message finishes playing in the event that the subscriber does not enter a command 3 The method of claim 1 in which the sequentially listing a series of settings features further comprises skipping to a next settings feature when receiving a skip command from the subscriber 4 The method of claim 3 in which the sequentially listing a series of settings features further comprises repeating a previous settings feature when receiving a repeat command from the subscriber
12. criber enters a return command the subscriber returns to the message review area 15 The interface of claim 10 in which the subscriber immediately returns to the message review area after a settings feature has been changed 16 The interface of claim 10 in which the plurality of settings features further comprise a greetings settings feature which is listed first 17 The interface of claim 16 in which the plurality of settings features further comprise settings features listed in a priority order 18 The interface of claim 10 further comprising a plurality of sequentially listed parameters for each settings feature the parameters being for changing the settings feature
13. cting creating a greeting and recording a name announcement Subscribers having mul tiple phone lines connected to a single mailbox will also record separate greetings for each phone line For those subscribers with extension mailboxes the subscriber will select an extension mailbox number change the temporary password record the extension greeting record the exten sion name recording and then change record the group greeting This process varies slightly if the particular exten sion mailbox is a mailbox having multiple lines such that each phone line greeting and name recording is set up before the group greeting Once initialization is completed and messages are received subscribers will first access any new voice and fax messages Subscribers can choose to bypass the new mes sages by pressing the star key at any time If they do not press the star key the new voice and fax messages will begin autoplaying according to priority e g urgent messages first and order of arrival At any time subscribers can skip individual messages by pressing the pound key During or immediately after message playback when the message options are explicitly presented the subscriber can choose to do the following replay the message by pressing 1 back up to a previous message by pressing 1 1 save the message by pressing 2 erase the message by pressing 3 reply with a recorded message by pressing 4 if recipient information available to a dist
14. e According to an aspect of the present invention inactivity on the users part is a valid input and should gracefully allow hands free usage and exit from any functional modes in an appropriate manner e g when listening to emails or changing a setting doing nothing will eventually lead the user back to voice messages In addition double keystrokes cannot be relied on for mainstream usage and are reserved for advanced features only To prevent a late command e g a late press of the 3 key from erasing the following message which is automatically played after the previous message the erase command is applied to the previous message during the first 0 5 seconds of the next message s number prompt Other delay periods can be set based upon need Individual features available in an exemplary implemen tation of the present invention are now discussed A reply feature if reply information is available can be provided and will cause the system to ask the user 1f he wishes to reply to the message without entering the sender s phone number When pressing the reply command the user will be prompted to record a message or to place a call directly back to the message originator For sending a recorded message after pressing the pound key to complete the message options for review and delivery are presented Upon press ing the pound key to deliver the message the message is sent with a reply sent prompt If a call is placed directl
15. e wrong Key or decides not to complete a process the user can interrupt the subsequent prompt and or cancel with the star key returning to the previous step or area According to one embodiment of the present invention the present invention operates on a Unisys mainframe com puter employing application software release UVMS 12 5 NAP 17 8 MCP 4 61 An exemplary service creation envi ronment is Unisys NapTool 15 1 Although the Unisys platform is discussed any platform system have appropriate functionality may be substituted Although the invention has been described with reference to several exemplary embodiments it is understood that the words that have been used are words of description and illustration rather than words of limitation Changes may be made within the purview of the appended claims as pres ently stated and as amended without departing from the scope and spirit of the invention in its aspects Although the invention has been described with reference to particular means materials and embodiments the invention is not intended to be limited to the particulars disclosed rather the invention extends to all functionally equivalent structures methods and uses such as are within the scope of the appended claims The present invention also contemplates including new features and functionality such as features available with 10 15 20 25 30 35 40 45 50 55 60 65 14 The Message Center
16. e embodiment of the present invention the message must be at least two seconds long After pressing the pound key to complete the message options for review and delivery are presented Upon press ing the pound key to deliver the message the message is sent with a message sent prompt When replay is selected the system repeats the message that was just played The system should be as forgiving and helpful as possible during address entry To do this the system is designed to recognize valid numbers without a pound key recognize abbreviations of valid numbers allow plenty of time to dial numbers and allow entry of any number up to eleven digits long if necessary an extension is subsequently prompted so it can be typed along with the number The logic and timeouts used during address entry will now be discussed In order to end an address the system assumes that entry is complete when one of three things happens the pound key is depressed the star key is depressed or a time out occurs As each digit is entered the system evaluates the validity of the entry The system will classify the numbers entered so far into one of three cat egories The first category is VALID occurring when 7 or 10 digits are recognized as a subscriber or 11 digits are entered The second category is MIGHT BE VALID occurring when 1 to 5 digits correspond to a entry in a personal distribution list 1 to 5 digits correspond to a valid extension 7 di
17. eave the Settings Area 2 Skip change or return to messages 2 Skip 2 2 Change 0 2 3 Return to messages 2 3 For lists keep change or remove return to messages 3 1 Keep 3 2 Change 0 3 3 Remove 3 10 15 20 25 35 40 45 50 55 60 65 10 TABLE I continued 3 4 Leave the Settings Area 4 Entering a number number 5 more numbers to enter just 6 Canceling a partial recording or entry talk or digits 7 Canceling recording or entry and returning to just messages 8 Roll to next setting or item timeout The settings appear in order of frequency of usage so that more frequently accessed settings require as few as possible steps In an embodiment of the present invention the list of settings options in order of appearance includes 1 Greeting s Group and extension or just single line greeting with options to use a system greeting or alternate recorded greeting for each phone line when multiple lines are connected to a single mailbox Change Password Password Skip Erased Message queue Reminder Messages Distribution Lists Helpful Hints includes help topics on the pound key changing greetings features that make listening to messages faster replying copying and sending mes sages email review and advanced call management features Time date stamp on off Transfer to Pager Transfer to Attendant Caller Transfer 10 Phone Search 11 New Message Noti
18. essage the message can still be retrieved and acted upon The erased message queue is explicitly mentioned within the Additional Options and is conspicuous within the Settings Area the third setting After hearing or skipping the last message subscribers are explicitly prompted with a set of Additional Options that list DAUN 7 8 9 US 6 442 243 1 11 the Send Email when available and Settings Area options and to hang up if the subscriber is finished Within this prompt the Change Greeting setting and Erased Messages are mentioned with respect to the Settings Area An exem plary prompt states End of messages To record a message to be sent to another subscriber press 6 To review your email press 8 To change something about your mailbox such as your greeting or to review your erased messages press 0 If you have finished listening to your messages you may hang up This feature allows subscribers to automatically hear their messages and options without having to press a key Instead a time out after message review options Additional Options Send Email Settings or after a setting will move the user to the next message set of options after two time outs or help coaching prompt Settings Area According to an aspect of the present invention subscrib ers go through a typical initialization process the first time they call their voice mail service including changing the temporary password sele
19. fication 12 Outcall Notification 13 Recorded Name 14 Phone Number Nickname allows subscribers to record a brief descriptive label for each phone line when multiple lines are connected to a single mailbox to be played as part of each message header 15 Extension number This list loops so that Greeting s follows Extension Number The Previous command 1 1 works in the set tings area as expected Note that only settings that apply will be presented For example if the subscriber does not have email then no email Helpful Hint will be presented Another example is if the subscriber does not have multiple phone lines assigned to one mailbox then Phone Number Nick name will not be presented and the Greetings setting will not include multiple phone line greetings From session to session a queue of the most recently erased messages is kept in the Settings Area These age off after a certain time period and the queue size may be limited so that newly erased messages bump the oldest ones out of the queue Unlike every other queue erased messages are presented in reverse chronological order so that the most recently erased messages appear first Controls within the erased message queue work identically to the new and saved message queues but like email the star key allows the user to return to the main voice and fax queues functions are available including reply copy send and save If a user accidentally erases a m
20. g the user needs After completing the setting the user is returned to message review Alternatively a third predetermined key e g the star key can cancel an action and immediately return the user to message review According to an aspect of the present invention a method is provided for interfacing a subscriber to a voice mail system The method includes immediately placing the sub scriber in a message review area when the subscriber enters the voice mail system and playing messages to the sub scriber The method also includes providing multiple func tions to the subscriber which are available while the mes sages are playing The method further includes placing the subscriber in a settings area in response to a subscriber s settings area command sequentially listing a series of set tings features when the subscriber is in the settings area and changing one of the settings features in response to a subscriber s settings command According to another aspect of the present invention a subsequent message is played a predetermined time period after a current message finishes playing in the event that the subscriber does not enter a command Sequentially listing a series of settings features also includes playing a prompt listing the title of each settings feature and when the settings command has not been entered playing a second prompt describing each settings feature When the settings command has still not been entered the fi
21. gits are entered and 1 to 3 digits are not a recognized area code or 5 digits have been entered and digit 1 is digit 3 of the subscriber s NXX The numbers are classified as NOT VALID in all other cases To achieve the desired behavior three different timeout criteria are used depending on the status of the numbers entered so far A three second timeout period is set when a VALID number is entered A seven second timeout is set when a MIGHT BE VALID number is entered A fifteen second timeout period is set for all other cases Some example situations using the above rules and tim eouts will now be discussed One to five digits not recog nized as an extension or a list will time out after fifteen seconds One to five digits recognized as an extension or a list will time out after seven seconds Five digits that start with digit three of the subscriber s NXX will time out after seven seconds Seven digits recognized as a subscriber will time out after three seconds Seven digits not recognized as a subscriber will time out after seven seconds as long as digits one to three are not an area code If Message Delivery to Non subscribers MDNS has been activated an added set of prompts appear during addressing Message Delivery to Non subscribers allows messages to be sent to people who are not subscribers to the voice mail system by ringing their phones and delivering the messages when the phones are answered When the user requests delive
22. hat can be selected by the subscriber for review 10 20 25 30 35 40 16 a plurality of prompts associated with each settings feature a first prompt being played to identify the title of each settings feature and when a command to select the settings feature has not been entered a second prompt is played describing the settings feature and when the command to select the settings feature has still not been entered the first and second prompts are again played and when the command to select the settings feature has still not been entered a first prompt associated with a next settings feature is played and a plurality of functions directly available from the mes sage review area wherein the subscriber is enabled to review all voice mail settings features of the voice mail component of the telecommunications system without taking any action once the subscriber is in the settings area 11 The interface of claim 10 in which the message review area plays a subsequent message a predetermined time period after a current message finishes playing in the event that the subscriber does not enter a command 12 The interface of claim 10 in which a next settings feature is skipped to upon receiving a skip command from the subscriber 13 The interface of claim 12 in which a previous settings feature is repeated when receiving a repeat command from the subscriber 14 The interface of claim 10 in which when the sub s
23. her aspect of the present invention after entering a string of numbers or making a recording sub scribers can terminate by pressing the pound key or by letting time out move them to the next step The pound key is not required even though it is sometimes requested in a preceding prompt Another advantage of the present invention is that the flat structure of the Settings Area explicitly presents all features by prompting one after the other The flat Settings Area makes the settings features more conspicuous unlike hier archical structures in which features are often hidden in lower menus Also options are explicitly prompted and therefore not hidden from subscribers The Settings Area presents the most frequently used and important settings first e g Greeting Passcode Change and Home No Password Erased Message Queue etc This minimizes the number of times the pound key must be pressed to reach the more common settings Because of the flat structure and minimal key assignments documentation will be simple and uncluttered Instructions should be easily transferable to Quick Refer ence Cards In addition because the Settings Area is flat settings can simply be listed without the need to show paths and menus Because key assignments rarely change the telephone keypad can be shown with the main key assign ments All prompts are interruptible and will accept data entry before playing is complete If a user accidentally presses th
24. ification Phone Number Nicknames and Helpful Hints Subscribers can also have extension mailboxes with one group greeting and individual extension greetings Other features are of course contemplated by the present invention In terms of overall style the prompts are brief and direct allowing focus on the messages themselves and making the interface feel as light unobtrusive and forgiving as possible According to one embodiment of the present invention when the user calls in to check messages for the first time the voice mail system presents a brief thanks an introduc tion about what is going to happen how long it will take and how it can be handled by the user The system then walks the user through steps for changing the temporary password selecting creating a greeting and recording a name announcement The system confirms each step when appro priate and offers the user the option to do it over The system also coaches the user on each feature and setting as appro priate and only continues to the next item when the last item has been confirmed The voice mail system resumes initial ization on the next call if the user hangs up before all of the settings have been presented at least once Initialization US 6 442 243 1 5 resumes where the user left off preventing the user from having to redo any previously completed portion of the initialization process The initial call ends with a quick tip on operation and a
25. ing a non hierarchical interface structure that permits a user to access voice mail features without having to memorize commands 2 Background Information When a user subscribing to a voice mail service accesses a voice mail system for example to listen to a recorded message the user interacts with a voice mail interface Typically the user enters a password to access a voice mailbox and then enters a command for example presses a key on the telephone touchpad to play a message or to enter a settings area Traditional settings areas rely heavily on menus To change a setting the user navigates to the appropriate area and modifies the setting The user then navigates back to other functions As seen in FIG 1 conventional placement of functions and settings in tree like menus requires that the user be in the right place at the right time to perform any function For example the user accesses a main menu after calling into the system and being validated From the main menu the user can access various states settings areas by pressing 1 to review messages 2 to send a message 3 to access a personal profile 4 to set greetings 5 to access a groups function or 11 to scan 1 review envelope infor mation for all messages To return from each state to the previous state the user presses the key Thus in order to return to the main menu from replying to a message the user presses the key twice once to return to
26. ings features listed in a priority order Sequentially listed parameters can also be provided for each settings feature the parameters being for changing the settings feature By providing the flat interface of the present invention new settings can be added to a list of settings and can be used immediately without special user training The user simply presses 0 to access the Settings Area and then either waits or jumps to the new setting Thus the menu structure need not be redesigned whenever a new setting is added The present invention provides business and residential subscribers with access to many basic and advanced voice mail messaging capabilities Subscribers can receive and review various message types including voice mail fax and email They can reply to a received message via Live Reply Message Direct i e the sender is called directly or with a recorded message depending upon the availability of the sender information They can send a copy of a received message to other subscribers and non subscribers provided that the received message is not marked private They can also record messages to be sent to both subscribers and non subscribers Through the Settings Area subscribers can change various mailbox features and access additional functionality including Greeting s Password s Erased Messages Transfer to Pager Caller Transfer Phone Search Distribution Lists Recorded Name Time and Date Stamp New Message Not
27. is another user settable option having an on off option If the user does not choose to repeat save erase reply or send a copy within about five seconds the next message is announced and played This hands free operation facili tates wireless and speaker phone review According to the present invention there is no main menu rather messages begin playing automatically If a user wants to send a new message access email or change a setting the user may request to do so at virtually any time Although a number of current voice mail systems have a system option to begin playing messages immediately these systems typically retain the main menu functionality but skip over it upon mailbox access Consequently navigation back to the main menu is still required to send a message or change a setting Messages are classified as new or saved New mes sages are played first then saved messages then the cycle repeats A message remains new until the user explicitly saves or erases it Messages marked as urgent float to the top of each queue Saved messages are aged off after a certain period According to one embodiment of the present invention the following functions are available during message review the most important of which are shown in FIG 2 Repeat 1 Save 2 Erase 3 Reply 4 Copy 5 a ka Send new forward message 6 Jump back in a message 7 Pause message playing Jump ahead in 8 message 9
28. k a step in this direction by collaps ing message listening and message disposition into a single state you can erase a message during and after a message However a system is still needed to take this approach further That is a system is desired that reduces the number of states or modes of the application gives prominence to commonly used functions at the expense of less used or advanced user functions and is as similar as possible to the current interface It is known that only about ten percent of voice mail users will look at the user s manual It is also known that calls to customer service are a significant expense But perhaps the most expensive consequence of complex voice mail inter faces is the effect that frustration can have on customer satisfaction retention and word of mouth referrals Therefore a need exists to simplify the user interface of voice mail systems Accordingly the present invention attempts to make every function or feature available at all times in order to reduce the amount of learning and customer support time required and to increase day to day user satisfaction BRIEF DESCRIPTION OF THE DRAWINGS The present invention is further described in the detailed description that follows by reference to the noted drawings by way of non limiting examples of preferred embodiments of the present invention in which like reference numerals represent similar parts throughout several views of the drawings
29. le settings features are sequentially accessed from the settings area and multiple functions are directly available from the message review area In one embodiment the message review area plays a subsequent message a predetermined time period after a current mes sage finishes playing in the event that the subscriber does not enter a command 10 15 20 25 30 35 40 45 50 55 60 65 4 Anumber of prompts associated with each settings feature are provided A first prompt is played to identify the title of each settings feature and when the settings command has not been entered a second prompt is played describing the settings feature When the settings command has still not been entered the first and second prompts are played again and when the settings command has still not been entered a first prompt associated with a next command is played According to one embodiment a next settings feature is skipped to upon receiving a skip command from the sub scriber and a previous settings feature is repeated when receiving a repeat command from the subscriber Furthermore when the subscriber enters a return command the subscriber returns to the message review area According to one aspect of the invention the subscriber immediately returns to the message review area after a settings feature has been changed The settings features also include a greetings settings feature which is listed first and other sett
30. restruc ture new and existing features to attempt to maintain con sistency must be determined Third how to inform subscrib ers of the new setting must be decided That is the basic architecture of the service must be redesigned when adding new features to the service The Message Center a voice mail system available from Pacific Bell Telephone Co is a conventional menu driven 10 15 20 25 30 35 40 45 50 55 60 65 2 voice mail program As with all conventional voice mail interfaces the user must develop a basic mental map before being able to easily navigate from state to state The typical user will invent and share 5 shortcuts that allow a function in one state to be immediately accessed from another state An example is using 3 3 7 to erase a message This shortcut spans two major program states message listening in which 3 3 means go to the end and 7 means reduce volume and message disposition after the message has played in which 7 means erase Notice in the midst of 3 3 7 that the 7 key changes meaning A user must understand that just pressing 7 during a message will not erase it and that the user must first go to the menu that follows the message and then erase the message It is more user friendly to allow any command to be issued at any time where practical The Message Center and CallNotes a voice mail system available from Southwestern Bell Telephone Co too
31. ribution list to another subscriber s for mailbox delivery or to a non subscriber s for delivery to that person s telephone perform a Live Reply Message Direct where the sender is called directly by pressing 4 4 send a copy by pressing 5 to a distribution list to another subscriber s for mailbox delivery or to a non subscriber s for delivery to that person s telephone or if the message is a fax print a copy of the fax by pressing 5 5 During message playback subscribers can also rewind by pressing 7 slow down message playing by pressing 7 7 pause by pressing 8 receive time and date and if applicable phone number nickname information by press ing 8 8 fast forward by pressing 9 or speed up message playing by pressing 9 9 Once the subscriber has either heard all new messages or skipped past them any saved messages are autoplayed Subscribers have the same options during saved message playback as they do during new message playback At any time whether messages are being played or not subscribers can send a message by pressing 6 to a distri 10 15 20 25 30 35 40 45 50 55 60 65 12 bution list to another subscriber s for mailbox delivery or to a non subscriber s for delivery to that person s tele phone access email by pressing 6 6 or access the Settings Area by pressing 0 Sent recorded reply and copied mes sages may also be marked urgent or private Subscri
32. rip tion of that setting when the user does not react to the setting Finally the system places the greeting at the very top of the settings area so a shortcut to changing the greeting is to press 0 0 and places other settings in order of importance and frequency of use There may be special exceptions to this approach For instance after entering the Settings Area the user should not have to press 0 to change the native language of the mailbox This is because when using the mailbox with an unfamiliar language it is difficult or impossible to figure out how to revert to the user s native language For instance if Man darin Chinese had been selected and the user speaks English the user should be able to hit 0 to enter the Settings Area and wait until For English press 1 is heard This situation supports the present invention s auto roll behavior in the Settings Area where the mailbox moves to the next setting eventually if no key is pressed An embodiment of a Settings Area will now be described Settings are presented sequentially one after another not as branches in a menu tree Moreover within each setting parameters are also presented one at a time As a result of this sequential approach the user must listen through or skip through all of the items prior to the item desired to be changed or added In addition the user is led through the changes and has few decisions to make other than the choices for
33. rst and second prompts describing the settings feature are again played and when the settings command has still not been entered prompts associated with a subse quent command are played Sequentially listing a series of settings features may also include skipping to a next settings feature when receiving a skip command from the subscriber and repeating a previous settings feature when receiving a repeat command from the subscriber When the subscriber enters a return command during the sequential listing of settings features the sub scriber is returned to the message review area In one embodiment changing one of the settings features includes immediately returning to the message review area after the settings feature has been changed In addition the series of settings features are listed in a prioritized order with a greetings settings feature being first Changing one of the settings features involves sequentially listing parameters for changing the settings feature According to another aspect of the present invention an interface to a voice mail system embodied on a computer readable storage medium is provided The interface includes a message review area from where messages are played to a subscriber and a settings area The message review area is immediately accessed when the subscriber enters the voice mail system The settings area is accessed from the message review area when the subscriber enters a predetermined command Multip
34. ry to a non subscriber number if charges will be applied either per minute or per message the user is notified of this fact In addition the system notifies the user that this message will be delivered to a non subscriber and will be returned if delivery is not possible If the number is a valid subscriber the above two steps are not executed 10 15 20 25 30 35 40 45 50 55 60 65 8 According to an aspect of the present invention recording stops when a pound key a star key or a time out occurs Three different timeout criteria are used depending on the status of the recording The time outs are designed to provide adequate time to continue input without being so long that subscribers become frustrated A period of three seconds is set after initial silence e g silence after a record tone after entering a recognized digit or number or after entering a single digit that is not valid A periods of seven seconds is set when there is silence after sound e g after recording a message or greeting or after entering a number of the expected length that is not valid A period of fifteen seconds is set after entering a number of unexpected length An exemplary total recording time is 120 seconds Example situations using the above rules and timeouts follow A beep tone followed by three seconds of silence re prompts the user to begin recording after the tone If the user records a message and then says no
35. subscriber still does not press a key then the title for the next setting will be played and so on Subscribers can access the setting that is being prompted by pressing zero at any time After pressing zero to enter a setting various instructions are presented Once the subscriber completes the desired actions for a setting or presses the star key the subscriber will be returned to the voice fax new or saved message queues depending upon the existence of messages and where the subscriber was when first entering the Settings Area Subscribers end their voice mail session at any time by hanging up This instruction is presented at the end of the message queues along with the instructions for sending messages and accessing email Callers who reach the voice mail system of the present invention will not necessarily know whether they have reached a voice mail service or an answering machine They will hear either the subscriber s recorded greeting or a system standard greeting depending upon what greeting the subscriber has selected and which phone line was called If the called subscriber has extension mailboxes the caller will first hear the group greeting and depending upon what extension number is pressed then the appropriate extension greeting During the greeting and the recording of a message bad key sequences invoke a polite error prompt and cause the greeting to be replayed Once a caller leaves a voice message if the caller knows
36. t to email or other self contained information archive or set of archives is considered a distribution medium equivalent to a tangible storage medium Accordingly the invention is considered to include a tan gible storage medium or distribution medium as listed herein and including art recognized equivalents and succes sor media in which the software implementations herein are stored Although the present specification describes components and functions implemented in the embodiments with refer ence to particular standards and protocols the invention is not limited to such standards and protocols Each of the standards represents examples of the state of the art Such standards are periodically superseded by faster or more efficient equivalents having essentially the same functions Accordingly replacement standards and protocols having the same functions are considered equivalents What is claimed is 1 A method for interfacing a subscriber to a voice mail component of a telecommunications system comprising immediately placing the subscriber in a message review area when the subscriber enters the voice mail system playing messages to the subscriber when the subscriber is in the message review area providing a plurality of functions to the subscriber the functions being available while the messages are play ing and including an option of accessing a settings area placing the subscriber in a settings area in response to a su
37. thank you and puts the user into the user s mailbox on that first call By far the most common activity for users is listening to new messages both voice and fax If a subscriber has multiple phone lines for one mailbox as a feature then messages from multiple phone lines will be available for review within a single mailbox of the present invention When the user calls to listen to messages the messages begin playing automatically Thus the message review process is streamlined Each message is numbered First new message second new message and then the time and date that the message was received is played unless the user has turned off the time date feature from the Settings Area Exemplary prompts that a user might hear upon dialing their access number include You have two new messages Message one Hi there it s Alan calling at around five p m I guess you re not home call back later To repeat press 1 to save press 2 to erase press 3 to reply press 4 to send a copy press 5 five seconds Message two Notice that the password was not requested in this example As an option the user may request that calls from their own phone are not screened with a password Callers from other phones however would still need to enter a password to obtain access This user settable option is referred to as Password Skip In this example the time date stamp was not played prior to the message This
38. that are not currently in the design They may also include new features such as Reminders Future Delivery Email Reply Email Copy and changing the subscriber s Ring Cycle Finally expansion to a Unified Messaging service lt i e access from a personal computer is contemplated as is accommodating voice recognition In accordance with various embodiments of the present invention the methods described herein are intended for operation as software programs running on a computer processor Dedicated hardware implementations including but not limited to application specific integrated circuits programmable logic arrays and other hardware devices can likewise be constructed to implement the methods described herein Furthermore alternative software implementations including but not limited to distributed processing or component object distributed processing parallel processing or virtual machine processing can also be con structed to implement the methods described herein It should also be noted that the software implementations of the present invention as described herein are optionally stored on a tangible storage medium such as a magnetic medium such as a disk or tape a magneto optical or optical medium such as a disk or a solid state medium such as a memory card or other package that houses one or more read only non volatile memories random access memories or other re writable volatile memories A digital file attachmen
39. thing for seven seconds the system acts as if the message was then termi nated by the pound key If the total time allowed for the recording is exceeded in this example 120 seconds the user is informed and prompted to accept or re record If the user presses the star key during the first two seconds the entire action sending replying etc is canceled If the user presses the star key after the first two seconds the user is prompted to re record The present invention was developed in response to the fact that users typically change one setting at a time and the greeting is by far the most often changed setting The present invention also respond to the facts that users cannot be expected to memorize a different procedure for changing each setting and settings not very easily found are not changed sometimes preventing features of the mailbox from being used The present invention also is flexible enough so that more features and thus settings can be added in the future and different configurations of the product can have different sets of settings The present invention does not require navigation to and from features Rather several basic design philosophies are adhered to whenever practical in the Settings Area For example according to an aspect of the present invention menus do not lead to other menus i e menus are only used for the setting itself not to get to the setting According to another aspect lists are tre
40. y to the message originator the user can return to their voice mes sages at any time by pressing the pound key twice or when the called party disconnects When a copy feature allowing users to transfer received messages is selected the system asks the user to address the message to one or more recipients or a distribution list When the user has programmed at least one distribution list the addressing prompt changes to reflect this option Distri bution lists allow a user to enter phone numbers for a group of people When the user decides to send copy or reply to the group the user can address the message to the distribu tion list rather than having to enter all of the recipients phone numbers The system places no minimum duration on the recorded introduction that the user is asked to record US 6 442 243 1 7 allowing in effect no introduction if desired After pressing the pound key to complete the message options for review and delivery are presented Upon pressing the pound key to deliver the message the message is sent with a copy sent prompt The recipient of the message hears a single time date stamp that reflects the time the message was received When a send feature is selected the system asks the user to address the message to one or more recipients or a distribution list When the user has programmed at least one distribution list the addressing prompt changes to reflect this option According to on
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