Office of the Sr.Material Manager (Depot) Electric Loco Stores
Contents
1. NOTI CE SMM D ELS TATA rae pae Ses E FEZLDL wu uu Dated 11 07 2013 SUB Implementation of IREPS tendering system in ELS TATA IREPS tendering system is going to be implemented in stores procurement at Depot level which will also cover E procurement of local purchase in ELS TATA The pre requisite for vendor registering with IREPS application is that they need to have valid class Digital Signature Certificate with firm s name issued by licensed Certifying Authorities for registering with IREPS Vendors are requested to get themselves registered with IREPS to participate in E procurement in division and depot level Elaborate process is mentioned in Annexure I as enclosed For any assistance regarding implementation of e procurement contact Sr MM D ELS TATA amp COS office GRC or visit www ireps gov in Helpline No for TATA 0657 2345657 By Sr MM D ELS TATA CC Sr DEE TRS TATA for kind information and with request to display on notice board for wider publicity Annexure WHAT IS THE PRE REQUISITE FOR REGISTERING WITH IREPS APPLICATION Vendors need to have valid Class III Digital Signature Certificate with Firm s Name issued by licensed Certifying Authorities for registration with IREPS They also need to have a computer with Internet browser IE 6 to IE 9 and Internet connectivity Without valid Digital Signature Certificate User ID and Password vendor cannot participate in E tender2. No SSE S TATA 23 12 2 24070 Click type Torque Bar for Right Hand amp Left Hand Tightening I nterchangeable Heads Make M s Beta or M s Britool or Belzer 1 a Torque Wrench Capacity 4 20Nm Graduation 1Nm Drive 16mm Length L 208mm 01 No Weight 330gms Torque Accuracy 496 Model No 608 2 of M s Beta or similar b Torque Capacity 20 100 Nm graduation 1Nm Drive 16mm Length 340mm 1No Weight 610gms Torque Accuracy 4 Model No 668 10 of M s Beta or simiar c Torque Capacity 60 30 Nm Graduation 5 Nm Drive 16mm Length 550mm 1 No Weight 1100gms Torque Accuracy 4 Model No 668 30 of M s Beta or similar 2 open jaw Wrenches for above Torque bar 16mm Drive Size 17mm 1 No Size 19 mm 1 No Size 22mm 1 No Size 24 mm 1 No Size 26mm 1 No M s Bar or similar SI No 1 amp 2 of special condition must be followed strictly Consignee 1 No SSE S TATA 23 12 2 24071 TORQUE Wrench 1000 NM Spec 1 Type Click type with Reversible Ratchet 2 Range 300NM 1000NM 3 Graduation Step size should not be more than 10NM 4 Direct Reading Type 5 Drive 34 Square Drive II Accessories 1 34 Square coupler Qty 20 Nos 2 34 x200MM Long Extension bar Qty 20Nos 3 34 x400mm Long Extension bar Qty 10 Nos Beta Make Britool Make and Belzer SI No 1 amp 2 of special condition must be followed strictly Consignee 1 No SSE S TATA 23 12
3. firms for any quantity 26 The firms who quote in cartel should note that their names are likely to be deleted from the list of approved sources 27 Firm should clearly quote which brand make is being offered If firm copies the description mentioned in the tender enquiry as firm s offer it will be presumed that firm is ready to supply any brand make mentioned in the tender enquiry P O may be placed on any brand make as per consignee requirement Sr MM D ELS TATA Copy 1 Notice Board of Electric Loco Stores Tata 2 SSE S TATA for placing at notice board at Electric Loco Shed Tata BULLETI N TENDER BOOKLET FOR SR MM D ELS TATA BULLETI N NO TATA STORES EPLT 2013 14 08 DATE 18 09 2013 Due Date of receipt opening at SMM s office TATA on 08 10 2013 upto 15 15 Hrs Closing Date amp 08 10 2013 at 15 30 Hrs Opening Date Venue Sr MM D ELS TATA Web site no www ser indianrailways gov in Division CKP Store Tender SI No Tender No Description Inspn Auth Quantity Consignee 74 12 2 24063 Valve set handling Trolley as per drg No TRS GMO E 1 G 9 003 suitable for valves handling of WAG 9 Locos Drawing attached SI No 1 amp 2 of special condition must be followed strictly Consignee 3 Nos SSE S TATA 23 12 2 24066 Low Resistance Meter Specification as per annexure SI No 1 amp 2 of special condition must be followed strictly Consignee 1
4. rate iv Conditional discounts for quantity early payment delivery at other than specified location etc will not be considered for the purpose of determining inter se ranking v Firms are advised to attach necessary documents in support of their offer rate like price list past purchase orders etc 12 Taxes amp Duties i Tenderers must clearly indicate the exact rate amount of Sales Tax claimed by them as may be applicable alongwith their S T Registration Number and the Excise Duty applicable ii The rate amount of Sales tax and Excise Duty even when included in the rate quoted by a Tenderer must be spelt out separately Where the rate amount of Sales tax ED included in the rate is nil this should also be specifically stated in the offer iii If the Tenderer in the matter of clearly indicating the chargeable E D and S T leaves any ambiguity the purchaser shall evaluate the offers by taking into account the highest rate of S T amp E D as known to the purchaser s decision in this regard will be final and no claim regarding applicability of S T amp E D or otherwise will be entertained after opening of the Tender The purchasers will however still reserve the right not to pay any S T E D not specifically claimed indicated clearly or unambiguously by the Tenderers 13 Delivery Period i The Tenderer should refer to the desired Delivery Schedule given in the Tender Schedule and quote accordingly ii Part
5. supply normally will not be allowed except with prior permission of railway iii Early delivery should be quoted iv Failure to supply within the stipulated delivery period may cause imposition of LD 2 per month or part there of the delayed supply of the contract value If firm failed to supply General Damage 10 of contact value will be imposed 14 Terms of Delivery i Material should preferably be delivered by Road Transport Personal Courier Service to Sr MM D ELS TATA Freight charges if applicable should be quoted explicitly ii Risk in Transit is to be borne by the Tenderer 15 Payment terms 10096 payment shall be admissible on consignee s receipt and acceptance of the stores Only in cases of Tenderers of repute and of sound financial standing and PAC cases payment against delivery collection and Visual Inspection will be admissible with finance concurrence The purchaser s decision as to whether a Tenderer is of repute amp sound financial standing will be final In a case where Price Variation Clause PVC is applicable working sheet supported with documents in support of the PVC is required to be submitted at the time of claiming any payment 16 Inspection The inspection will be conducted by consignee after receipt of material unless otherwise specified for P O value above 1 00 000 One lakh inspection may be entrusted to RITES RDSO 17 Warranty Guarantee Unless otherwise specified in the tender
6. 0 micro H 637 KH at f 50 Hz e Standard Accessories Mains cables and fuses i 2 Single test posts operating guid iii Reference manual f Other Accessories i Programming Manual ii Service Manual iii 9541 A Wire Test Cable iv PM9542 A RCL Adapter with 2 Single test Posts amp 1 double test post v PM 9542 SMD SMD adapter vi PM 9536 041 3 m RS 232 Cable vii PM2295 10 1m IEEE 488 BUS Cables viii PM 2295 20 2 m IEEE 488 BUS Cable ix PM 9563 Rack Mount Kit 3E High X PM 9564 Rack Mount Kit 2 E High Xi PM 2272 Test Software inspector xii PM9559 BIN Programmer g supply all details literature of the LCR Meter their major components Instruction Maintenance and Trouble Shooting Manuals amp programming manuals in four sets h The LCR Meter should be of M s Fluke Model PM 6303 A or similar i warranty The LCR Meter will be guaranted waranted against any defect and for bad workmanship for a period of 24 months from the date of final acceptance of the LCR Meter by ELS TATA 3 au eH 09 AS 030 23312333 HOWOD dF SWS ONS f al MAMAS 1 1 d a 3 d mora No Tata Stores EPLT Spl All Vendors Office of the Sr Material Manager Depot Electric Loco Stores Tatanagar Jamshedpur Jharkhand 831002 Telefax No 0657 2345657 Mob No 09771482763 Email smmelstata gmail com
7. 2 24073 LCR Meter For measurement of the DC Link and series resonant capacitance of 3 Phase Locomotives Make M s Fluke or similar reputed make Specification as per annexure SI No 1 amp 2 of special condition must be followed strictly Consignee 01 No SSE S TATA 45 13 2 24070 Room Air Conditioner Capacity 1 5 Ton Rating 3 Star Model Window Make VOLTAS or LG or BLUE STAR Consignee 10 Nos SSE S CTRC TATA SI No 1 amp 2 of special condition must be followed strictly 25 13 2 24072 Adjustment punching plate for main pole coil of TAO 659 TM stator Material Magnetic steel sheet 15 648 1980 Grade A1180 Drg No DIF SKEL 4080 SI No 1 amp 2 of special condition must be followed strictly Consignee 1200 Nos SSE RW STORE CTRC TATA 23 13 2 24075 Bearing Checker with in built shock Pulse Probe and Infrared Temperature Sensor Plus Batteries AA 2Nos along with headphone Read the value on the DBN Range 0 60 DBN with LCD display Brand SPM SKF SI No 1 amp 2 of special condition must be followed strictly Consignee 1 Set SSE S TATA 25 13 2 24076 Push Button station Pendent Type with ST series actuator contact element 12 way 1 NO and 1 NC contact Make L amp T Siemens BCH SI No 1 amp 2 of special condition must be followed strictly Consignee 10 Nos SSE S TATA 10 23 13 2 24079
8. 5 Warranty Minimum 01 year Annexure of Tender Enquiry No 23 12 2 24073 1 SCOPE OF WORK SUPPLY Supply Testing and Commissioning of LCR METER for measurement of the D C Link and Series Resonant Capacitance of 3 Phase Locos 2 TECHNICAL SPECI FI CATI ON LEADI NG PARAMETERS OF LCR METER The Technical details of LCR Meter for measurement of the D C Link and Series Resonant Capacitance of 3 Phase Locos are as under a Power Supply Voltage 220V 2 Frequency 50 60Hz Power 24 W 31 VA b Display Backlit LCD Simultaneous Display of i Dominate parameter il Secondary Parameter iii Equivalent Circuit Diagram iv Test Frequency v Hl or Low Level if selected vi Status indicating eg SGLE standby c Measuring Accuracy Basic Error Limits i 10 1 Digit generally i 0 5 96 1 digit for AC LOW level ii 10 Times larger of FAST mode iv 10 196 digit generally v 5 1 digit AC Low level Test frequency 50 Hz 20 KHz Impedance range 01 Ohm 2 M ohm 02 ohm 4 M ohm vi 03 Ohm 700 K ohm in 300 Hz 10 KHz C Range Max resolution 0 01 pF L Range Max resolution 0 01 mH Rac 4ohm 500 Kohm normal level vii 08 ohm 1M ohm High level viii 13 ohm 150 Kohm Low level ix Maxresolution 5 Digit 0 1 m Ohm d Parameter Ranges For Rac 0 0000 Ohm 200 Mohm For Roc 0 0000 Ohm 50 M ohm For C 0 00 pF 2uF x 0 1m Ohm Eg 0 pF 31 8 F at f 50 Hz For L 0 00 micro H 200 M ohm 2Nf Eg
9. AC High Voltage Breakdown Tester Make i Zeal ii Combridge instrument amp engg Co and iii Motwane Power 230V AC 10 50 Hz Range 0 to 2 5KV AC Current 0 20mA Test voltage Range Settable by knob of Variac Timer 0 to 999 Second with timer ON OFF switch Trip current settable by press to set switch and potentiometer Metering 31 2 digit Digital kv Accuracy kV 1 0 of FS Resolution 1 1kV Indications Trip HV on HV off Accuracy HV test probe SI No 1 amp 2 of special condition must be followed strictly Consignee 1 No SSE RW STORE CTRC TATA 11 23 13 2 24080 D C Link Voltage sensor for Traction Converter as per LEM Type No CV4 4000 SP 1 and ID No 3EHN 424337 P0001 FOR 3 Phase Loco SI No 1 amp 2 of special condition must be followed strictly RITES 6 Nos SSE S TATA 12 73 13 2 24081 Socket head Cap Screw M12x170 15 67 GR 12 9 Note Only CLW approved sources or their approved distributors or Dealers should quote No authorization letter of dealer distributor or sub dealership certificate will be entertained Firm must submit necessary certificate along with offer SI No 1 amp 2 of special condition must be followed strictly Consignee 120 Nos SSE S TATA 13 73 13 2 24082 Socket head Cap Screw M12x80 15 1367 GR 12 9 Note Only CLW approved sources or their approved distributors or Dealers should quote No authorizatio
10. Office of the Sr Material Manager Depot Electric Loco Stores Tatanagar Jamshedpur Jharkhand 831002 Telefax No 0657 2345657 Mob No 09771482763 Email smmelstata gmail com WT um ie GER ED RAL LIST OF BULLETIN TENDERS FOR PURCHASE OF MATERIALS OF STORES DEPARTMENT ELECTRI C LOCO STORES TATANAGAR PURCHASE BULLETIN NO TATA STORES EPLT 2013 14 08 DATE 18 09 2013 TENDER OPENING DATE 08 10 2013 CLOSING TIME 15 15 OPENING TI ME 15 30 VENUE Sr MM D ELS TATA The special terms amp conditions for tender l Firm should strictly follow inspection clause in tender enquiry If any firm quotes consignee inspection in place of RITES RDSO inspection asked in the tender enquiry then the offer will be considered as technically unsuitable and no further clarification will be sought 2 Firm should invariably mention VAT CST Number in its quotation The general terms amp conditions for tender 1 The tenders must be submitted in sealed cover duly indicating Tender No and opening date on the face of the cover envelope with brief description 2 The sealed tenders must be either deposited in the tender box placed in the office of the Sr Material Manager Electric Loco Store South Eastern Railway by the specified time amp date or if posted must reach the said Office of Sr Material Manager Electric Loco Store South Eastern Railway PO Tatanagar Jamshedpur Jharkhand 831002 by that t
11. ime and date It is the responsibility of the Tenderer to ensure that the tender reaches on or before the date amp time as specified The said office undertakes no responsibility for any postal delay 3 In case the date of closing opening of the tenders happens to be a holiday the date of closing opening of such tenders will be the next working day 4 Quotations Offers received through TELEX e mail will not be entertained considered 5 No erasures alteration or overwriting are permitted on the Tender Form and or accompanying schedule A tender with unattested erasures alteration or overwriting is liable to be considered as invalid 6 Past performance particulars for same similar items supplied to Railways and other public sector institutions should be submitted along with offer 7 Tenders offered by distributors of any stores should be accompanied with valid authorization or distribution certificate from the Principal 8 The Railway reserves the right to order entire or bulk quantity from approved firms tenderers with proven performance 9 The Sr Material Manager D Electric Loco Stores authorized on behalf of the President of India does not bind himself to accept the lowest or any tender and reserves the right to cancel the tender reduce or divide the contract without assigning any reason for such action 10 Payment will be made by R T G S against acceptance of the material Bill passing officer is Sr MM D ELS TATA and Bill
12. lso serve as User ID In case registration request is rejected an e mail is sent to the user duly assigning the reasons for rejection WHAT TO DO NEXT AFTER RECEIVING PASSWORD Connect to https ireps gov in click Login enter your registered email ID as user ID and enter the password received in your email System will prompt to change the password immediately Change the password of your choice as per Password Policy displayed on the same page Then system will prompt to fill Statutory and Bank details of your firm But the system will prompt it again when you Login This information is necessary in your own interest which can be viewed edited from the right navigation links WHAT TO DO WHEN PASSWORD IS NOT RECEIVED AFTER NEW REGISTRATION If no e mail containing system generated password or reasons of rejection is found in Inbox of your email then check the same in Spam Junk etc If it is not found anywhere then open the login Page https www ireps gov in cgi bin ireps ireps admin changePasswordBeforeLoginForm do language en and click either Click Here to get Password using Digital Signature or Click Here to get Password through e mail If system accepts the user ID e mail ID then attach Digital Signature Certificate and re set the password or obtain the same over email In case system throws the message Error Code ADM 008 Message User Name is not registered with us please contact helpdesk over pho
13. n letter of dealer distributor or sub dealership certificate will be entertained Firm must submit necessary certificate along with offer SI No 1 amp 2 of special condition must be followed strictly Consignee 600 Nos SSE S TATA 14 73 13 2 24083 Socket head Cap Screw M20x50 Wrench Consignee 220 Nos SSE S TATA 17mm 15 1367 GR 12 9 Note Only CLW approved sources or their approved distributors or Dealers should quote No authorization letter of dealer distributor or sub dealership certificate will be entertained Firm must submit necessary certificate along with offer SI No 1 amp 2 of special condition must be followed strictly 15 45 13 2 24085 Cab Lamp Bulb Pin Type 110 Volts 40 Consignee 1700 Nos SSE S TATA Watts Make Bajaj Omex Philips Suraj SI No 1 amp 2 of special condition must be followed strictly 16 45 13 2 24086 Battery 12v 65 Ah Similar to Exide MHD 700 Consignee 1 No SSE S TATA Express battery Make Exide Bharat Sukam SI No 1 amp 2 of special condition must be followed strictly SMM D ELS TATA Annexure of Tender Enquiry No 23 12 2 24066 Low Resistance Meter Make Motwane Fluke Agilant Specification 1 Range Minimum 20 milli ohm 2000 ohm 2 Resolution Minimum 01 ohm 3 Display minimum 4 4 Supply voltage Single phase 230 240 volts 10 50 Hz
14. ne or through email quoting your request ID Page 13 of 14 6 HOW TO OBTAIN DIGITAL SIGNATURE CERTIFICATE FROM CERTIFYING AUTHORITY CA There is a hyperlink on IREPS home page clicking on which opens the Controller of Certifying Authority www cca gov in website and from there one can access Certifying Authority sites using links provided Some of the Certifying Authorities are TCS n CodeSolutions Safescrypt E Mudra etc Digital Signature Certificates are issued with a validity of one two years The same Digital Signature Certificate can be used by a subscriber any number of times for authentication and signing e bids documents etc against tenders issued by Railways during its validity period Page 14 of 14
15. ntioned above as Part I or Part Il then they must submit their credential details i e Machinery amp Plants Testing Facilities QAP Technical Man Power etc iii All Part II approved tenderers must submit attested photocopies of Pos inspection certificates and receipt notes certificates related to the maximum quantity of the material under procurement successfully supplied by them in any single order placed on them over the preceding three years by any Zonal Rly PU Such tenderers are to note that non submission of such documents shall be taken as their not having any such past performance and their offers shall be considered further as per extant rules and no back reference in this regard will be made to them 23 Tenderers may however note that in case all or most of the approved firms quote equal rates and cartel formation is suspected Purchasers reserve the right to place order on one or more firms with exclusion of the rest without assigning any reasons thereof 24 Wherever cartel formation is suspected Purchaser reserves the right to place orders on any firm firms for any quantity without assigning any reason thereof 25 Firms are expected to quote for a quantity not less than 5096 of tendered quantity Offers for a quantity less than 5096 of tendered quantity will be considered unresponsive and liable to be rejected in case cartel formation is suspected Purchaser however reserve the right to place order on one or more
16. owing will be followed i The Purchaser reserves the right to distribute the procurable quantity on one or more of the eligible tenderers Zone of consideration of such eligible tenderers will be the right of the Purchaser ii Whenever such distribution splitting of the tendered procurable quantity is made the quantity distribution will depend upon the differential of rates quoted by the tenderers other aspects i e adequate capacity cum capability satisfactory past performance of the tenderers outstanding orders load for the Railway making the procurement etc being same similar For example if the differential of rates between the L 1 and L 2 eligible vendors is 596 then the distribution of quantity will be approximately in the ratio 55 45 5596 for the L 1 tenderer If the price differential is 396 then the distribution of quantity will be approximately in the ratio 53 47 5396 for the L 1 tenderer and so on 22 Conditions for sources approved by RDSO CLW DLW ICF etc only i If the bulk quantity of this item is procurable from sources approved by RDSO CLW DLW ICF etc only Tenderers must submit the valid and current approval certificate for this item alongwith their offer failing which their offer is liable to be ignored Exception can however be made only in case the Tenderer s name appears in the current list of approved sources if available with the purchaser If the tendering firm s is not approved by RDSO Pus CORE as me
17. paying officer is Sr DFM CKP 11 Price The rates and all other figures involving financial implications must be quoted both in words amp figures i The firm should quote their price for Free delivery at destination The break up of such price must be given completely and unambiguously The purchaser will not be responsible for any incorrect evaluation amp consequent inter se ranking if a Tenderer does not fill in form and quotes incomplete ambiguous and or misleading rates of taxes amp duties and other charges in general terms In case the Tenderer quote ex works or ex Godown price They should invariably indicate the total freight charges i e from their Works Godown to destination In the event any Tenderer does not specifically record anything about the place of delivery in his offer it will be assumed that the Tenderer will bear the freight and that the offer is for Free delivery at the destination This assumption will be final and binding on the Tenderer and will not be subject to any legal dispute or arbitration in future Packing amp Forwarding charges should be quoted separately The Excise Duty ED Sales Tax ST applicable on the Packing Forwarding charges should be stated clearly amp in words failing which ED ST on Packing Forwarding charges will be not taken into account amp considered payable iii Firms are advised that no discount should be quoted separately Discount if any should be included in the basic
18. s HOW TO REGISTER WITH IREPS APPLICATION Vendor must open New Vendors link from Home page and fill login registration form to obtain User ID and password for future use and direct participation in E tenders NREPS Vendor Users can directly click on NREPS Users Click Here link after clicking on New Vendors link so as to register themselves with IREPS as well Before proceeding for registration please check browser settings of your Computer System as available on Home page and import the public key of your Digital Signature Certificate to Other People of Internet browser after exporting it In their own interest vendors are advised to furnish correct valid and currently in use e mail address to receive password and other important communication through e mail HOW LONG WILL IT TAKE TO GET USER ID AND PASSWORD AFTER SUBMISSION OF REGISTRATION REQUEST WITH IREPS Generally it takes three clear working days to respond to vendor s online registration request Vendors are requested to submit correct information such as Name of the firm User s name etc as mentioned in Digital Signature Certificate with adequate Validity and Class III in order to get prompt response They are also advised to check that they are not already registered with IREPS System generated password which is mandatory to be changed after first login is sent to the e mail address provided at the time of filling the registration request this e mail ID will a
19. schedule the warranty guarantee shall be as specified in the IRS condition of contract Suppliers are advised to ensure that the materials are invariably stamped with manufacturers name month and year of manufacture as may be detailed in the Drawing Specification of material so that warranty can be correctly acted upon 18 Validity of offer The tender should be valid for acceptance for a minimum period of 90 days or as specified in the tender Tenderers should hold the offer open till such time as may be specified in the tender which is for a minimum period of 90 days from the date of opening of the tender 19 Purchase according to Sample When samples are required this fact will be indicated in the tender form Samples must strictly conform to the specification drawing and description given Any sample submitted will be considered as supplement to and not in supercession of any specification issued unless otherwise specifically indicated In the absence of a specified acceptance in writing of any variation the purchaser shall be entitled to reject a claim for an acceptance of a supply embodying such variation 20 Evaluation of the offers i Rates quoted without any conditions attached viz Discount Rebates having linkages to quantity payment Inspection agency destination delivery place etc will only be considered for evaluation purpose Thus discounted rates linked to quantities prompt payment etc will be ignored for de
20. termining interse position Purchaser however reserves the right to use the discounted rate rates considered workable and appropriate for counter offer to the successful Tenderers ii Total unit rate comprises of the Basic Rate Excise Duty Sales Tax Packing charges Forwarding Charges Insurance if any and freight charges up to destination iii All offers will be arranged in the ascending order of the Total Unit Rate iv After arranging the offers as above technically unsuitable offers will be passed over Offers not confirming to tender schedule may also be passed over v The Tender quantity may be split among two or more Tenderers for reasons like vital critical nature of the items quantity to be procured meeting production targets past performance and capacity of the bidders delivery required etc Zone of consideration of such eligible tenderers will be the right of the purchaser vi Though the rates without any conditions attached will only be considered for evaluation purposes this does not preclude Purchaser from making counter offer for rates of any of the discounted offers vii For multiple items with single consignee if unit is not specified as a set or a kit the criteria for evaluation of offers will be based on the basis of individual items and not on the basis of total value for all items unless otherwise mentioned in the tender schedule 21 Splitting of Quantity In all cases of pre decided split ordering the foll
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