Service Manual
Contents
1. C eon if sooo ip conma an 7 Kass 8007 ee pescao connie eed 848000 0 00 BEN _ BEL __ _ LT esee __ Back to BELLI NN ETE 26 LCD Flat Screen Monitor Data Computers and Video Table Stand i 32 LCD Flat Screen Monitor Data Computers and Video Table Stand Projection Cart L 34 L 42 L 54 with drape _ Projection Sereen 155 Dexe 177 win skit 9 70000 0 00 6 0 00 5000 Equipment Total On Site Order Surcharge 20 Delivery Set up Pickup Minimum 120 or 20 of Equipment Total 120 00 Sales Tax 6 of Equipment Total 0 00 Amount Due 120 00 Ordering To order Audio Visual equipment for your booth please fill out this form and return it with your payment to the fax or email below at least one week prior to the installation date Prices All prices shown are per day plus a one time labor charge for delivery installation and pick up Extensive setups requiring more than one hour will be charged for additional labor At least 24 hour notice is required for all cancelations or the first day rental rate will be charged Installation Your on site representative must be on hand to sign for receipt of your order For security reasons we strongly recommend that installation be scheduled as late as possible du2. Overtime charges apply on Inbound shipments if 1 Your shipment is delivered to your booth before 8 00 am or after 4 30 pm on weekdays or anytime on a Saturday Sunday and Holidays 2 Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 30 pm on weekdays or anytime on a Saturday Sunday and Holidays 3 A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and Holidays Overtime charges apply on Outbound shipments if 1 Your shipment is loaded after 4 30 pm on weekdays or anytime on a Saturday Sunday and Holidays 2 Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and Holidays Special Services Returned to Warehouse Container Storage Shipments returned to warehouse will be charged 15 00 per 100 Ibs 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show 1 25 per 100 lbs per day 35 00 minimum On Site container storage for freight brought in by exhibitors 16 00 per piece Inbound Bill of Lading All shipments must have a bill of lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guaran
3. DISCOUNT STANDARD a Additional PRISE PRICE Border one color add 13 00 7 X11 57 00 74 00 Specify color 7 X 44 63 00 82 00 Colored Background add 18 00 Specify color EN 11 X 14 68 00 89 00 Simple black amp white logo add 50 Ez TASE 2 Yo ova Color logo add an addl 50 for each color 22 X 28 92 00 120 00 Schedule or menu sign add 100 Directional Arrow loose 5 00 each 28 X 44 152 00 198 00 Vertical Horizontal Color Sign Copy TO RECEIVE THE DISCOUNT PRICE ALL ORDERS WITH PAYMENT Sub Total IN FULL MUST BE RECEIVED IN OUR OFFICE BY February 8 2011 6 0 Tax Total Amount Due Orders cancelled after move in begins will be charged 100 of the original price PLEASE BE AWARE OF OUR PAYMENT AND PRICING POLICIES PLEASE COMPLETE THE INFORMATION BELOW ON EACH ORDER FORM Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 0468 Email cswashington brede com Back to Top LEAD RETRIEVAL ORDER FORM AFCEA Homeland Security Conference February 22 24 2011 Ronald Reagan International Trade Center Washington DC Contact Information Please Print or Type Clearly STEP 1 Complete and electronically sign all sections of this o
4. DC 20004 FOR ITC OFFICE USE ONLY ATTN TCMA LOADING DOCK HOLD FOR Group Name Contact Name ITC Contact COURTNEY COYLE Box Number ____ out of Date s Of Event Deliver To Room Name SHIPPED FROM Contact Name Address City State Zip Phone SHIP TO The Ronald Reagan Building THE INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center EXHIBIT HALL AND FACILITY REGULATIONS Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA and are encouraged to be sensitive and as reasonably accommodating as possible to attendees with disabilities Information regarding ADA compliance is available form the U S Department of Justice ADA Information Line 800 514 0301 Balloons are not permitted in the exhibit hall Booth Set Up Guidelines Only official contractors exhibitor appointed contractors and exhibiting company personnel are permitted on the show floor during move in move out and NO ONE under the age of 18 is permitted on the show floor during that time It is the responsibility of Exposition Management to ensure the overall appeal of the exhibit area We need your cooperation in assuring an attractive Exposition Exposition Management complies to any policy the Fire M
5. 2 hour labor charge minimum each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed Labor Rates Straight time 84 00 per hour Overtime 106 00 Straight time rates apply 8 00am 4 30pm Monday through Friday All other hours weekdays Saturday Sunday and Holidays will be charged at overtime rates Shrinkwrap amp Banding Services Shrinkwrap and Banding will be charged a rate of 85 00 per skid Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Back to Top Homeland Security Conference 2011 Brede Ronald Reagan International Trade Center EXPOSITION SERVICES Washingtoni DE February 23 24 2011 LABOR ORDER FORM Labor Hours Per Person Hour r ONE HOUR MINIMUM STRAIGHT TIME 84 00 Monday through Friday 8 00 a m to 4 30 p m Monday through Friday before 8 00 a m after 4 30 p m OVERTIME 106 00 and all day Saturday Sunday amp Holidays One hour minimum per person Labor thereafter is charged in 1 2 hour increments per person lt A 20 surcharge will be added onto late floor orders received after February 8 2011 Labor cancellations must be received prior to move in and move out respectively Failure to notify Brede of cancellation of labor ordered will result in a one hour minimum charge per person
6. Back to Top Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC RVICES md EXPOSITION SE c February 23 24 2011 PAYMENT amp PRICING POLICIES Please make your Show Site Representative aware of the following policies Discount amp Standard Pricing To take advantage of discount pricing orders must be received with payment in full no later than the following dates Advance freight to the warehouse without penatly by February 15 2011 Labor Signs February 8 2011 Orders received with payment in full AFTER deadline dates will be invoiced at Standard Floor pricing Payment Schedule Orders received without full payment or credit card information will not be processed A credit card on file is required when using Brede Exposition Services All charges must be paid prior to close of show Method of Payment For your convenience we accept cash checks and money orders drawn on U S banks in U S funds VISA Master Card and American Express Purchase orders are not considered payment therefore a check or credit card is required Cancellation amp Adjustments Cancellations are invoiced at 50 of original price unless noted on order sheet No adjustments will be made after close of the show lax Exemption If tax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate No adjustments for tax exempt status will
7. Name Cardholder s Signature Cardholder s Address City State Zip ENCLOSED CHECK OR MONEY ORDER PAYABLE TO BREDE EXPOSITION SERVICES Check Number Dated In the Amount of Note International checks must be drawn on a U S bank U S funds account only processing fee 25 00 Please include show name and booth number on all payments Purchase Orders are not considered payment therefore a check or credit card is required Your P O will be listed on your final invoice as a reference only Please attach a copy of your Purchase Order ALL CHARGES MUST BE PAID PRIOR TO CLOSE OF SHOW Please be aware of our payment policies This form must be returned to Brede with your completed order forms and payment in full Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Back to Top Homeland Security Conference 2011 Ronald Reagan International Trade Center EXPOSITION SERVICES Washington DC February 23 24 2011 THIRD PARTY PAYMENT POLICY Brede Exposition Services will present invoices to Third Parties at show site for payment of all services rendered to exhibitors provided that the following conditions are met This form must be completed including the credit card information signed a
8. O Pager O Office Other Contact at Office in the event that the above person is unreachable Name Phone Number PLEASE RETURN THIS FORM TO AFCEA Homeland Security 2011 Exposition Management c o J Spargo amp Associates Inc 11208 Waples Mill Rd Suite 112 Fairfax VA 22030 OR Fax 703 654 6931 Email arina kravets jspargo com Deadline Wednesday February 16 NO COVER SHEET NECESSARY Back to AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center SECURITY TIPS AFCEA Homeland Security will provide front entrance perimeter security and roving security personnel Although security will be provided during move in show days and move out it is always the exhibitor s responsibility to ensure the security of his her exhibit and its contents If you wish to hire personal in booth security please contact the Ronald Reagan Building The following security tips are offered Always remove your badge once you leave the facility Never leave small electronic equipment such as laptop computers monitors cell phones personal hand held electronic devices unattended in your booth ESPECIALLY OVERNIGHT This rule should also apply to personal items such as briefcases purses etc Shipping cartons should not identify contents Use coded labels Do not ship VCRs PCs and other electronic equipment in the manufacturer s cartons Consolidate shipments
9. ORDER SHEET Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Back to EXPOSITION SERVICES IMPORTANT PLEASE READ MATERIAL HANDLING LIMITS OF LIABILITY Brede Exposition Services liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below LIMITATIONS OF BREDE EXPOSITION SERVICES LIABILITY AND RESPONSIBILITY 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Bills of lading covering outgoing shipments which are furnished to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and correction made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or f
10. Total Signature All equipment is the sole responsibility of the exhibitor during the rental period The rental period ends 1 hour past the close of the posted exhibit hall hours Equipment damaged or not returned is subject to an additional charge up to 2 500 00 This charge may be imposed with out further notice to the credit card on file Your signature authorizes your credit card to be charged for the total payment due JSA reserves the right to charge the correct amount if different from the total listed above Your order must be submitted on or prior to the discounted deadline to receive the discounted rate Please check the box and sign that you have read and understood the terms of this agreement Back to Top CUSTOMIZED LEAD QUALIFIERS ORDER FORM Company Name Contact Name AFCEA Homeland Security Conference February 22 24 2011 Ronald Reagan International Trade Center Washington DC Sample Lead Qualifiers Custom Lead Qualifiers Send Brochure Before 1 14 11 95 00 After 1 14 11 125 00 Add to Mailing List Have Sales Rep Call Have Tech Rep Call Immediate Interest Need Demonstration Send Price List Send Proposal Purchasing Authority 1 2 3 4 5 6 7 8 9 Current Customer Distributor e ouo e o Reseller ne M End User m w Government m gt Corporate Civilian m gt 5K Budget m D 5 10K Budget m 10 25K Budget m 25 50
11. be sent prepaid Collect Shipments will be refused Both move in EXPOSITION SERVICES All shipments received at the warehouse after February 15 2011 are subject to additional late shipment charges Uncrated van line pad wrapped or specialized equipment will not be accepted at the warehouse Direct Shipments will be accepted during exhibitor move in hours only Early Shipments will be refused Either Both move in Outbound Bill of Lading must be completed and turned in at the Brede Service Desk amp move in or amp move out OD move out on move out on OT OT ST Advance Shipments to Warehouse Crated Receive crated shipments at the warehouse Store up to 30 days prior to the convention Deliver to booth Remove and store crates labeled EMPTY get Empty labels from on site Brede Service Desk Return crates to booth 78 00 10550 132 75 at the close of the show Remove freight from booth Load on outbound carrier from the loading dock Direct Shipments to Show Site Crated Receive crated shipments at show site during exhibitor move in hours Deliver to booth sRemove and store crates labeled EMPTY get Empty labels from on site Brede Service Desk Return crates to booth at the close of the show 78 00 105 50 132 75 Remove freight from booth Load on outbound carrier from the loading dock Shipments are billed per 100 Ibs with a 200 lb minimum per shipment Special Handling Vanline POV FedEx a
12. business days prior to the show Cost per set charge will be billed to your credit card if equipment is damaged or not returned Special installation rush charges are extra 50 00 rush charges apply per unit for all orders under 10 days Itemized calls see second page of order form information sheet for detailed charges Rates shown are per calendar day not per 24 hour period If you are tax exempt please check and attach your tax exempt document s Federal O State O To be completed by Telecommunications representative Contact your event planning manager at 202 312 1300 to confirm order Back to Top Audio Visual and Computer PROJECTION M Exhibit Order Form 1300 Pennsylvania Avenue NW Washington DC 20004 Lm iu Tel 202 312 1379 R LD REAGAN BUILDING AND Fax 202 312 1393 INTERNATIONAL TRADE CENTER Computer Data Display quipmen 17 LCD Flat Screen Monitor Data Computers Only Table Stand 150 00 Fit 20 LCD Flat Screen Monitor Data Computers Only Table Stand 200 00 37 Plasma Display Panel Monitor Data Computers Only 4 3 Ratio 550 00 42 Plasma Display Panel Monitor Data Computers Only 16 9 Ratio 650 00 50 Plasma Display Panel Monitor Data Computers Only 16 9 Ratio 750 00 T 00 BEEN 60 Plasma Display Panel Monitor Data Computers Only 16 9 Ratio 0 00 RN 5000 ofso EE LCD Projector 4500 Lumens Requires Cart and Screen See page 2
13. must be flameproof exhibitors must have certificate of flame retardancy All paper and other flimsy materials used for decorative purposes including flameproof paper are prohibited The use of liquid petroleum and gases is prohibited Helium Balloons are also prohibited Back to Top AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center EXHIBIT HALL AND FACILITY REGULATIONS CONT D e Fire Regulations cont d o All gasoline powered vehicles used for indoor exhibits must contain less than tank of fuel per vehicle have locking gas caps or heavy duct tape no paper tape placed over the fuel spout and have both battery leads disconnected and taped Tanks cannot be refueled or emptied inside the Ronald Reagan International Trade Center Flammable or combustible mixtures waste liquids and other hazardous materials are not permitted without approval of the Ronald Reagan International Trade Center Combustible crates and packaging boxes MUST be removed after set up period to the storage area Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility e Floor Covering The exhibit area will be pre carpeted If you have your own carpet that you traditionally use with your display you will be unable to use this The entire show floor will be navy blue for
14. of several boxes into one large crate or carton if possible Empty cartons and crates are not in a secure area Do not store valuables in them For those exhibits featuring theft prone products some thought should be given to displaying a replica or bringing extras Cover your products before and after show hours Use Velcro or grommets to secure the fabric over the products Mark all crates and cartons with your company s name and address When your crates have been returned to your booth for move out make certain all items are accounted for At the close of the exposition and after your materials are packed turn in your bills of lading at the Brede Exhibitor Service Desk Do not leave them in your booth or attached to crates Stay with your equipment if possible Report any loss or damaged cartons to Show Management and to the Security Supervisor immediately AFCEA J Spargo amp Associates Inc Brede Exposition Services the Ronald Reagan International Trade Center and all organizations and individuals who are employed by or associated with the conference and exposition will not be responsible for injury that may occur to an exhibitor his her employees or any agents or for the safety of an exhibit or other property against theft fire accident or any other destructive cause Exhibitors should ensure that they have adequate insurance coverage Back to Top m RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTE
15. requested e lt A credit card is required for all labor orders Of Laborers SUPERVISION OPTION Brede Exhibitor Brede Exhibi Option Brede Supervised This plan allows for exhibits to be set up prior to exhibitor s arrival In order to reduce your at show expenses and save time supervision is provided by Brede Specially trained craftsmen perform the work under Brede and where possible on straight time The charge for this setvice is 30 of the total labor bill with a minimum of 45 00 on installation and 45 00 dismantle Please provide the following information Set Up Information Booth display being shipped to Warehouse or Showsite Scheduled to be delivered on E Shipment of of crates of cartons _ of carpets pads and size E If no carpet is being shipped is carpet ordered through Brede Blue Prints amp Exhibit Instructions Attached Shipped with display If shipped in which crate Dismantle Information An Outbound Bill of Lading must be completed and turned in at the Brede Service Desk In the event outbound shipping instructions are not turned in please provide the following backup information Ship to Carrier ot Via Contractor s Choice Ground or Air Contact Showsite bill of lading prevails Option B Exhibitor Supervised All work is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Brede Service Desk Failure to che
16. 0 110 00 Pkg C large container w ivy and blooming plants 100 00 115 00 2 Green Plants 30 00 35 00 3 Green Plants 40 00 45 00 4 Green Plants 50 00 55 00 5 Green Plants 60 00 65 00 6 Green Plants 70 00 75 00 7 Green Plants 95 00 105 00 8 10 Ficus Trees 115 00 130 00 Decorative Containers White Black Wicker SUB TOTAL Call for prices on brass chrome terra cotta pots Tax is based on show location Sales Tax WDC 6 VA 5 6 PA 89 See list at left Brede Call for items you may want but do TOTAL AMOUNT DUE not see on this list Please remit payment to URBAN JUNGLE Inc Rental Price includes Container top dressing delivery and pick up All orders must be paid in full No adjustments will be made after the show closes All green plants are rental items and are the property of Urban Jungle Inc Show site cancellations will incur a 100 cancellation fee If tax exempt in state of delivery your certificate must be included with this order form HAVE AN URBAN JUNGLE REP SEE US AT OUR BOOTH Date Time Exhibitor Telephone Firm Name Fax Address PO City State ZIP e mail Show Name Location Show Dates Booth Payment Info circle one AX VISA MC CHECK Credit Card Exp Date Security Name on Card Signature Overnight order form to Urban Jungle Inc 1631 Dempsey St McLean VA 2210
17. 1 Email is required for confirmation and final invoices Orders must be received two weeks prior to show date for advance price m RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington 20004 EXHIBITOR ELECTRICAL SERVICE ORDER FORM PLEASE FAX TO 202 312 1310 Name of Event Date of Event Firm Name Authorized by Title Phone Address City State Date Submitted RRB Manager Booth Credit card holders please fill out below credit card information form Quantity DESCRIPTION RATES 20 AMP 110V Standard outlet dedicated without power strip 117 00 20 AMP 110V Standard outlet dedicated with power strip 160 00 Single Phase 208 volt 210 00 100 AMP Disconnect Requires Bare Tails 371 00 i Three Phase 160 AMP 120 volt Mezzanine north and south ONLY 745 00 Three Phase 200 AMP 745 00 TOTAL NOTE Items 4 through 6 require an electrician A 200 set up and tear down charge applies 6 0 tax is INCLUDED in all rental charges Labor charges are not taxable Credit Card Information Company Name and Address Contact Phone Credit Card Type Account Number Expiration Attach a legible copy of front and back or imprint Card Holder Cardholder Signature hereby authorize the International Trade Center to apply appropriate charges for event services to this credit card COMPANY AUTHORIZATION Signature of Cli
18. 300 Fax 202 312 1310 REGISTRATION J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Telephone 703 449 6418 Fax 703 631 7258 E Mail homelandregistration jspargo com ELECTRICAL SERVICES International Trade Center 1300 Pennsylvania Avenue NW Washington D C 20004 Telephone 202 312 1300 Fax 202 312 1310 LEAD RETRIEVAL J Spargo amp Associates 11208 Waples Mill Road Suite 112 Fairfax VA 22030 703 995 1800 703 818 9177 directlead jspargo com Telephone Fax E Mail AIR FREIGHT Convention amp Tradeshow Freight Specialists Mailing Address P O Box 4806 Alexandria VA 22303 Telephone 703 518 4720 Fax 703 518 4729 Website www ctfshows com Visit our website at www afcea org AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center UPDATED DEADLINE CHECKLIST Act NOW Sponsorship Opportunities call Gina McGovern at AFCEA at 703 631 6236 or email gmcgovern afcea org January 14 Lead Retrieval Form due discounted rates February 7 Urban Jungle Floral Order Form due 10 business days prior to event for advanced discount pricing February 7 Internet Order Form due 10 business days prior to event to guarantee availability of equipment February 8 Brede Order Forms Advance Discount Deadline signs labor material handling February 15 ADVANCE WAR
19. AFCEA Homeland Security Conference February 22 24 2011 Ronald Reagan International Trade Center Washington DC Dear Exhibitor We look forward to your company s participation in the 2011 Homeland Security Conference taking place in Washington DC on February 22 24 2011 Please direct this Exhibitor Service Manual to the person who is in charge of you company s display We ask you to take the time to review the entire manual Remember that pre planning will save your company both time and money While the Exhibitor Manual addresses many of the requirements you may have if you have any questions please do not hesitate to contact the appropriate contractor or Show Management A list of Key Contacts is available on page 4 of this manual Additional conference information can be found at www afcea org events homeland We look forward to seeing you in Washington DC Sincerely Arina Kravets AFCEA Homeland Security Exposition Management AFCEA HOMELAND SECURITY CONFERENCE 2011 February 2 24 2011 Ronald Reagan International Trade Center TABLE OF CONTENTS Please click on any item below to be taken directly to that page I General Information Exposition Schedule Move In amp Move Out Hours Show Hours Key Contacts Deadline Checklist Items Included With Table Top Including Badge Allotment Exhibitor Advance Registration Form On Site Contact Information Form Security Tips Rules amp Regulations Loading D
20. Budget m 50K Budget N J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Phone 703 995 1800 Fax 703 654 6931 Email directlead jspargo com ORDER ONLINE https www directlead com hsc11 Maul or tax this torm to Back to Top Urban Jungle Inc P O Box 6165 McLean VA 22106 PLANT amp FLORAL 703 241 8545 phone ORDER FORM plant and floral service ues ie din info urbanjungleinc com QTY ITEM ADVANCE SHOW PRICE TOTAL Floral Arrangement approx 12 H 55 00 65 00 Floral Arrangement approx 18 H 70 00 80 00 Custom Floral Arrangement call for assistance 95 00 110 00 Bud Vases list color preference 25 00 30 00 Tropical Arrangements 75 00 85 00 Roses arranged one dozen color 75 00 85 00 Orchid Plants Small Large 50 75 00 60 85 00 Mum Plants white yellow lavender 25 00 30 00 Azaleas red pink white 30 00 35 00 Bromeliads Red pink yellow other 30 00 35 00 Seasonal Plants kalanchoe gloxinia cyclamen etc 30 00 35 00 Small 6 pot Fern Ivy Pothos 25 00 30 00 Large Fern Ivy Pothos 30 00 35 00 Glass Bowl for Cards yours to keep 25 00 30 00 Pkg A 1 6 Ficus topped w fern amp blooming plant 125 00 135 00 Pkg B 2 3 plants and 1 Blooming plant 100 0
21. EHOUSE SHIPMENT DEADLINE after this date shipments received at the warehouse are subject to additional late charges February 15 Audio Visual Order Form due one week prior to event to guarantee availability of equipment February 15 LOADING DOCK ACCESS FORM MUST BE FAXED 72 BUSINESS HOURS PRIOR TO THE DELIVERY PICK UP OR THE VEHICLE WILL BE TURNED AWAY February 16 Advance Registration Form due February 16 On Site Contact Information Form due February 21 ON SITE DIRECT SHIPMENTS MAY BEGIN ARRIVING TO THE RONALD REAGAN BUILDING SHIPMENTS SENT DIRECTLY TO THE RONALD REAGAN BUILDING WILL NOT BE ACCEPTED PRIOR TO THIS DATE February 21 Exhibits MUST be set by 5 00PM unless you request a variance please email arina kravets jspargo com PLEASE REFER TO ALL OTHER DEADLINES FROM OFFICIAL SERVICE CONTRACTORS ON THEIR INDIVIDUAL ORDER FORMS Back to Top AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center ITEMS INCLUDED WITH TABLE TOP SPACE All displays are restricted to the tabletop only No materials or pop up booths may be displayed in front of or next to the 6 table All displays are limited to 54 in height from the top of the table Two chairs per table top space One 6 skirted table all table skirts will be white 8 flameproof back drape burgundy One wastebasket Company Identification sign for table 7 x44 Pre carpeted Floor carpet will be
22. R 1300 Pennsylvania Ave NW Washington DC 20004 Delivery Access Request Bill Day Loading Dock Manager Office 202 312 1596 Fax 202 312 1572 loadingdock itcdc com The following information must be faxed to 202 312 1572 at least 72 hours prior to the Delivery pickup or the vehicle will be turned away Please Check One Loading Dock access Plaza Exterior access C Paid Parking DELIVERY Arrival Date Arrival Time PICK UP Arrival Date Arrival Time PLEASE BE ADVISED THAT DELIVERIES AND PICK UPS ARE HANDLED ON A FIRST COME FIRST SERVED BASIS AND WAITING TIMES MAY BE UP TO TWO HOURS AFTER YOUR REQUESTED TIME Event Conference or Tenant s name Location Company Courier name Phone Company Courier Contact person Shipment Contains Delivering vehicle year make model type and size Vehicle tag number and state Driver s name Social Security Number Date of Birth Driver s license and state Event Sales contact at RRB ITC Phone number MANDATORY POLICY FOR ALL DELIVERIES Vehicles are limited to 13 height and 56 length tractor trailer combined NO 45 TRAILERS Sprinter Vans Box Trucks amp Larger Trucks must go to off site scanning located at 12 amp C Streets SW just south of 12 St amp Independence Ave intersection prior to arrival at RRB ITC Scanner Hours are Mon Fri 5am 5pm Sat 5am 1pm all other times require K9 inspection Vehicles must enter via 14
23. Street South entrance and exit via 14 Street North exit Paid Parking Vehicles are limited to 7 O Drivers must have a valid picture driver s license and available on request Neither personal vehicles nor trucks are allowed to park on the loading dock On delivery vehicles contents may be placed on the dock and the vehicles will be instructed to leave On pickup contents must be on the dock ready to load before the truck will be allowed on the dock PLAN ACCORDINGLY 9 E a 9 Back to Top 12th Street 7th Street 12th Street Directions from FPS Mobile Scanning Facility to Ronald Reagan Building From FPS Mobile Scanning Facility to Ronald Reagan Building e Exit mobile scanning on C Street Take C Street to 14th Street and make a right Cross Constitution Avenue The Ronald Reagan Building loading dock is on your right hand side in the middle of the block Directions to FPS Mobile Scanning Facility From Points North Take 270 East to the Beltway 495 South The sign will say 495 South Richmond e Stay on 495 South for approximately 3 5 miles the George Washington parkway only goes way Follow the Parkway for approximately 12 miles and take the exit marked Roosevelt Bridge This road turns into Constitution Avenue Turn right on 14th Street Cross Independence Avenue and take a left C Street Cross 12th Street and drive directly into mob
24. arshal mandates and adheres to the official IAEE guidelines Should your exhibit not conform you will be asked to modify it on site at your expense Show Management will advise you if you are in violation and give you the opportunity to make adjustments prior to the Fire Marshal walkthrough Children under the age of 18 are not permitted in the exhibit areas during move in show hours and move out Crates Carton Removal and Storage Exhibitors will NOT be permitted to store empty crates or boxes in their booth areas during the show period However empty crates or boxes when properly marked and identified by the exhibitor will be removed stored and returned to the booth at no additional charge if the exhibitor uses the Official Material Handling Contractor to handle their freight in and out of the show Empty stickers are available at the Brede Service Desk in the exhibit hall AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center EXHIBIT HALL AND FACILITY REGULATIONS CONT D e Demonstrations As a matter of safety and courtesy to others exhibitors should conduct presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits It is the responsibility of each exhibitor to arrange displays product presentation and demonstr
25. ation areas to ensure compliance Special caution should be taken when demonstrating machinery or equipment that has moving parts cooking equipment with open flame or any product that is otherwise potentially dangerous Exhibitors should establish a minimum setback of three feet 3 and or install hazard barriers as necessary to prevent accidental injury to spectators Sound demonstrations should not exceed 85 decibels Additionally only qualified personnel should conduct demonstrations Direct Cash sales from the show floor are NOT permitted Electrical Service The Ronald Reagan International Trade Center does not provide 24 hour electrical service To order 24 hour electrical service or to order any other utilities please complete the appropriate order forms Every exhibit facility has different electrical requirements however minimum guidelines are suggested All 110 volt wiring should be grounded three wire Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage Using zip cords two wire cords latex cords plastic cord lamp cord open clip sockets and two wire clamp on fixtures are not recommended and are often prohibited Cube taps are not recommended and often prohibited Power strips multi plug connectors should be UL approved with built in over load protectors e Fire Regulations All draperies backdrops bunting and other decorations
26. be made after the close of the show To qualify for third party billing both parties must complete and sign Brede s Third Party Payment Policy The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor See Third Party Payment Policy form Miscellaneous Rental items not ordered yet found in booths are invoiced at Standard pricing All prices are in U S dollars All rental items are subject to applicable taxes All rental items remain the property of Brede Exposition Services Homeland Security Conference 2011 Brede Ronald Reagan International Trade Center EXPOSITION SERVICES Washingtoni DC February 23 24 2011 RECAP OF SERVICES ORDERED BILLING AUTHORIZATION ESTIMATED MATERIAL HANDLING ORDER LABOR ORDER SIGN ORDER Please check here if you are tax exempt and include a copy of your exemption certificate No adjustments will be made after the close of the show CREDIT CARD IS REQUIRED FOR SERVICES RENDERED I authorize Brede Exposition Services to charge any additional amounts incurred by me or my show representative including material handling and labor charges If credit card is declined Standard pricing prevails and a 25 00 service charge will be added Cardholder s
27. bruary 23 EXHIBITS OPEN 8 30 am 6 30 pm ALL EXHIBITS MUST BE STAFFED DURING OPEN SHOW HOURS DISMANTLING Wednesday February 23 6 30 pm 10 00 pm No exhibit may be dismantled before closing time on Wednesday February 23 at 6 30 pm Please make your travel plans accordingly Schedule is subject to change In the event of a schedule change exhibitors will be notified in writing Please note that Monday February 21 is President s Day and a union holiday Overtime charges for material handling and labor will apply Please contact Brede Exposition Services at 301 937 8600 with any questions AFCEA HOMELAND SECURITY CONFERENCE 2011 February 224 2011 Ronald Reagan International Trade Center KEY CONTACTS EXPOSITION MANAGEMENT J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Telephone 703 631 6200 Fax 703 654 6931 E Mail arina kravets jspargo com AUDIO VISUAL amp COMPUTER RENTAL Projection Presentation Technology 1300 Pennsylvania Avenue N W Washington D C 20004 Telephone 202 312 1379 Fax 202 312 1393 OFFICIAL EXPOSITION CONTRACTOR Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 E Mail cswashington brede com Telephone INTERNET SERVICE International Trade Center 1300 Pennsylvania Avenue NW Washington D C 20004 Telephone 202 312 1
28. ck in at the scheduled time will result in a one hour minimum charge per person requested Contact Name Telephone Number PLEASE COMPLETE THE INFORMATION BELOW ON EACH ORDER FORM Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC EXPOSITION SERVICES February 23 24 2011 INTENT TO USE NON OFFICIAL I amp D CONTRACTOR If your company plans to use a Contractor other than Brede Exposition Services complete this form and return to the address below Non Official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled 1 Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show Non Official contractors must submit original insurance form in the form of a policy rider listing Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Worker s Compensation Insurance Non Official contractors must furnish Show Management the names addresses and telephone numbers of key executives f
29. consistency and appearance Food amp Beverage service dispensed or given away at booths must be supplied and prepared by the Ronald Reagan Building Please contact the Ronald Reagan Building to order these services Hanging Signs There is no sign hanging for this event Exhibits are held in a glass roof Atrium Back to Top AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center EXHIBIT HALL AND FACILITY REGULATIONS CONT D Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval Lighting should be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles Lighting which is potentially harmful such as lasers or ultraviolet lighting should comply with facility rules and be approved in writing by exhibition management Lighting that spins rotates pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event Parking is not allowed in any of the loading dock areas Shipments directly to the facility before or after the designated
30. e com Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC Februaty 23 24 2011 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming Homeland Security Conference 2011 We recognize that your participation in this event is a vital patt of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to out office the othets to the specific contractors who are providing the services Please review and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed GENERAL INFORMATION sheet for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or e mail Customer Service at cswashington brede com A Brede representative will be available in the exhibit area during exhibitor move in to answer your questions and assist with any last minute requirements We look forward to working with you and your company towards a successful show Thank you Nationwide Trade Show Contractor Baltimore e Boston e Denver e Miami e Minneapolis e Orlando e Phoenix Providence Salt Lake City e San Diego e St Paul e Washington D C
31. ent Representative Title Show general location of outlets on a diagram Please specify the type of plugs required for outlets Back to m RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington 20004 Internet Hardwire Order Form TRADE SHOWS Fax to 202 312 1310 Name of Show Room Booth Number Company Name Contact Name Address City State Zip Install Date Time Disconnect Date Time Client Name Client Phone RRB ITC Manager List quantity of each item Charges listed are per extension and do not include taxes rush fees or itemized calls Internet Service Digital Subscriber Line minimum of 10 business days notice for this service includes password for up to 5 users 425 00 up to 5 days 5 computers or less or 1 500 00 up to 5 days 6 20 users One network hub is included in price Requirements IBM compatible workstation with Ethernet 10Base T RJ45 connection IS personnel is required to Be on site at time of setup for 16 computers or more Total number of services needed This order and accompanying pre payment credit card must be received 10 business days prior to the show to guarantee installation and availability of equipment Customers who choose to pay by check checks must be made to International Trade Center must also supply a valid credit card number below Any and all charges not prepaid including those for long distance calls and unr
32. er show opening 20 00 add an additional Additional transportation charges may apply i e after show opening after truck has left freight warehouse etc Per 100 Ibs Calculation Example Rate x each 100 Ibs Total Check the move in move out dates and times to determine what rate you should use Shipments are billed per 100 Ibs with a 200 Ib minimum per shipment Separate shipments received by Brede will not be combined The 200 Ib minimum charge applies to each shipment Brede receives Example 1 You shipped two boxes together from one origin via UPS weighing 75 lbs each The packages arrive as one shipment this entire shipment will result in the minimum 200 Ib charge Example 2 You shipped the same two boxes via UPS weighing 75 lbs each The packages arrive separately at two separate times this will result in TWO 200 Ib minimum charges Therefore be sure to request that your catrier delivers your total shipment at the same time Shipments received at the same time from different destinations are considered separate shipments NOTE Billed weight is based on incoming weight whether the above services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the Inbound bill of lading and or the Certified Weight Ticket Shipments arriving without a specified weight on the of Lading will be assigned an approximate weight by Brede This weight will prevail
33. es listed are per extension and do not include taxes rush fees or itemized calls Digital Phone Local Long Dist 110 One Day 200 Two Days 240 3 7 Days Int l Access Required 202 call charges apply Analog Line allows connection for Fax or Modem equipment 110 One Day 200 Two Days 240 3 7 Days 202 Polycom Speakerphone 5 25 Guests 170 One Day 250 Two Days 300 3 7 Days 202 Total number of services needed This order and accompanying pre payment credit card must be received 10 business days prior to the show to guarantee installation and availability of equipment Customers who choose to pay by check checks must be made to International Trade Center must also supply a valid credit card number below Any and all charges not prepaid including those for long distance calls and unreturned or damaged equipment will be billed to this credit card number By your signature below you acknowledge and agree to these terms listed and authorize charges to your credit card Please complete the following Attach photocopy of the front and back sides of the card and send with this form We can not process this order without it Credit Card Type Card Number Expiration Cardholder s Signature Cardholder s Name as it appears on card please print No credit will be given for equipment or service canceled after installation A 50 00 processing fee will be applied to all orders unless cancellation is given 5
34. eturned or damaged equipment will be billed to this credit card number By your signature below you acknowledge and agree to these terms listed and authorize charges to your credit card Please complete the following Attach photocopy of the front and back sides of the card and send with this form We can not process this order without it Credit Card Type Card Number Expiration Cardholder s Signature Cardholder s Name as it appears on card please print No credit will be given for equipment or service canceled after installation All fees are due unless cancellation is given more than 2 business days prior to the show Cost per set charge will be billed to your credit card if equipment is damaged or not returned Special installation rush charges are extra 250 00 rush charges apply per unit for all orders under 5 days Rates shown are per calendar day not per 24 hour period If you are tax exempt please check and attach your tax exempt document s Federal O State O Contact your event planning manager at 202 312 1300 to confirm order A RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 International Trade Center Order Form TRADE SHOWS Fax to 202 312 1310 Name of Show Room Booth Number Company Name Contact Name Address City State Zip Install Date Time Disconnect Date Time RRB ITC Manager List quantity of each item Charg
35. ght bills or specified unit counts on receipts or freight bills ie one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the a for ementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels 0 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 1 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance from exhibitors to change designated carriers 2 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 3 Freight handling charges are the respon
36. he exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We ate not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services herunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC February 23 24 2011 MATERIAL HANDLING RATE SCHEDULE ST Mon Fri 8 00 am to 4 30 pm OT Mon Fri before 8 00 am after 4 30 pm and all day Sat Sun amp Holidays Straight O T O T Time One Way Two Ways Shipments must
37. how needs and the on site person Be sure to complete all the Show Management required forms such as exhibitor registration program listing lead retrieval etc Make sure that your on site representative has copies of all orders invoices and paperwork associated with exhibiting and shipping Order by the deadlines shown on the forms to take advantage of generous discounts Provide diagrams whenever possible for hanging signs electrical placement distribution booth installations etc Be sure to comply with Fire Marshal and Show Management Rules amp Regulations regarding booth design for the construction and design of your exhibit On site changes can be costly due to unapproved exhibits Consider the costs of rental displays carpet and booth furnishing versus shipping and material handling charges for the same Meet your freight target times and instruct your drivers to check in at the marshaling yard if applicable before the deadline noted in the service manual to avoid additional surcharges If you provide your own booth carpet ensure that it is packed at the rear of the truck so that it can be offloaded and installed first Also consider shipping it in advance to allow for straight time installation when possible Please make sure that all of your display items are packed securely in crates or boxes Loose pad wrapped and non palletized items are charged at higher rates Work closely with your freight carrier representati
38. ia Ave NW Washington DC 20004 EXHIBITOR BOOTH NOG The above labels are provided for your convenience Place one on each piece shipped to ensure proper delivery to SHOWSITE If more labels are needed copies are acceptable Back to Top Homeland Security Conference 2011 Brede Ronald Reagan International Trade Center EXPOSITION SERVICES Wee February 23 24 2011 UNION JURISDICTIONS AND REGULATIONS Trade shows conventions and special events in Washington D C and vicinity are governed by local union contracts In an effort to help you plan your exhibition of display and product materials we have provided the following information Carpenters Local Union 491 Members of this union claims jurisdiction over setup and dismantling of exhibits including signs and laying of carpet This does not apply to the unpacking and placement of your product Up to two 2 full time employees may work without carpenter labor for one 1 hour on the move in and one 1 hour on the move out Once this time has expired and work to complete the exhibit remains the exhibitor must hire carpenter labor to complete the work from the service contractor Exhibitors may work in a single 10 x 10 booth without the aid of carpenter labor The use of power tools by an exhibitor is not permitted in any situation Teamsters Union Local 639 Teamsters Local 639 claims jurisdiction over all unloading and reloading of freight exhibit materia
39. ice To 6801 Mid Cities Ave Beltsville MD 20705 Homeland Security Conference 2011 EXHIBITOR Ronald Reagan International Trade Center Washington DC February 23 24 2011 BOOTH NO S FREIGHT LABEL Brede EXPOSITION SERVICES SHIP c o Brede Exposition Service To 6801 Mid Cities Ave Beltsville MD 20705 Homeland Security Conference 2011 EXHIBITOR Ronald Reagan International Trade Center Washington DC February 23 24 2011 BOOTH NO S LL p Cut along line and tape label to shipment The above labels are provided for your convenience Place one on each piece shipped to ensure proper delivery to WAREHOUSE If more labels are needed copies are acceptable HEAT ADVISORY ATTENTION HAZARDOUS MATERIALS WILL NOT BE ACCEPTED AT WAREHOUSE Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC February 23 24 2011 FREIGHT LABEL Homeland Security Conference 2011 Ronald Reagan International Trade Center Washington DC February 23 24 2011 LL p parad Brede EXPOSITION SERVICES Ronald Reagan International Trade Center 1300 Pennsylvania Ave NW Washington DC 20004 EXHIBITOR BOOTH NO S Brede EXPOSITION SERVICES SHIP Ronald Reagan International Trade Center TO 1300 Pennsylvan
40. ile scanning facility From Points South e Take l 95 to 395 Follow 395 approximately 8 miles until you cross the 14th Street Bridge into town Take a right on C Street Cross 12th Street and drive directly into mobile scanning facility From Points East Follow 50 West to New York Avenue Continue on New York Avenue to 7th Street Make a left on 7th Street and continue to Independence Avenue Take a right on Independence and continue for three blocks to 12th Street Take a left on 12th Street Mobile scanning facility will be on your left at the corner of C Street From Points West Take 1 66 across the Roosevelt Bridge Once across the bridge follow signs for Constitution Avenue Stay on and follow Constitution Avenue for approximately 10 blocks Turn right on 14th Street Cross Independence Avenue and take a left on C Street Cross 12th Street and drive directly into mobile scanning facility RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Ave NW Washington DC 20004 202 312 1300 www itcdc com FOR ITC OFFICE USE ONLY ATTN TCMA LOADING DOCK HOLD FOR Group Name Contact Name ITC Contact COURTNEY COYLE Box Number RENE out of Date s Of Event Deliver To Room Name SHIPPED FROM Contact Name Address City State Zip Phone SHIP TO The Ronald Reagan Building THE INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington
41. ls product and empty containers and related equipment They also have jurisdiction over all material handling equipment including but not limited to forklifts towmotors dollies pallet jacks etc An exhibitor may hand carry in one trip any material that does not require the use of wheels other material moving devices lippin Union personnel are highly paid individuals Brede Exposition Services discourages gratuities and in many instances is a direct violation of the bargaining agreement for a union employee to accept a gratuity Should any employee solicit a gratuity please bring this to the attention of Brede Exposition Services supervisor immediately Back to Top Homeland Security Conference 2011 Brede Ronald Reagan International Trade Center Washington DC EXPOSITION SERVICES February 23 24 2011 ACCESSIBLE STORAGE SHRINKWRAP amp BANDING Accessible Storage will be available to you at this show You must sign up for the service at the Brede Exposition Services desk All freight at the show will be delivered to your booth space first and when properly labeled will be placed into accessible storage Please be aware this is Accessible Storage NOT Secured Storage This is not Empty Storage Accessible Storage is not neccessarily the first items returned to your booth at the close of the show Initial Access Set Up Rates The rate for accessible storage is 125 00 per skid plus access rates Access Rates There is a 1
42. mp UPS Advance or Direct Crated Receive crated van line stacked POV FedEx amp UPS shipments and shipments without certified weight tickets at the warehouse at showsite Store up to 30 days prior to the convention at warehouse only Deliver to booth Remove and store crates labeled EMPTY get Empty labels from on site Brede Service Desk Return crates to booth 93 75 126 50 159 50 at the close of the show Remove freight from booth Load on outbound carrier from the loading dock Special Handling Vanline POV Direct Uncrated Receive uncrated van line pad wrapped specialized equipment or uncrated personally owned vehicles at show site during exhibitor move in hours Deliver to booth Remove and store crates labeled EMPTY get Empty labels from on site Brede Service Desk Return crates to booth at the close of the show Remove 11325 15300 192 50 freight from booth Load on outbound carrier from the loading dock Small Packages Advance or Direct Receive cartons envelopes weighing less than 25lbs per shipment without documentation Store up to 30 days 40 00 ptior to the convention at warehouse only Deliver to booth without guarantee of piece count or conditiion Late warehouse shipments amp site shipments prior to published move in times or after show LATE amp OFF TARGET SHIPMENTS opening Freight received at the warehouse AFTER the above deadline date prior to published move in aft
43. nald Reagan International Trade Center EXHIBIT HALL AND FACILITY REGULATIONS CONT D e Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors hall laborers or installation dismantling equipment such as forklifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the product or marketing materials to be displayed upon them Tabletop Restrictions All displays are restricted to the tabletop only No materials or pop up booths may be displayed behind in front of or next to the 6 table All displays are limited to 54 in height from the top of the table e Tips amp Gratuities to union employees are strictly prohibited The above Rules and Regulations cover most of the common questions exhibitors seek answers to If you cannot find the information you are looking for above and you feel that your display may not pass Show Management requirements please contact Show Management at 703 631 6200 for additional Rules and Regulations Back to Top spargo EXHIBITING TIPS FOR SAVING amp associates TIME AND MONEY Read the exhibitor manual thoroughly and be certain that forms are completed by someone familiar with your s
44. navy blue Complimentary exhibitor registration for booth personnel for EXHIBIT HALL ONLY Two conference badges per table top for entrance to panel sessions and keynote speakers Also includes coffee breaks afternoon breaks Technology Reception Wednesday Tickets for Lunch with speakers will be available for purchase onsite General exhibit hall lighting and heating air conditioning General exhibit hall security service Company listing in show program Back to Top EXHIBITOR ADVANCE REGISTRATION FORM AFCEA Homeland Security Conference 2011 February 22 24 2011 Ronald Reagan International Trade Center Washington DC Register booth personnel only online at www afcea org events homeland fill out the form below to register for conference badges and booth personnel ADVANCE REGISTRATION BY FORM DEADLINE FEBRUARY 16 2011 Exhibiting Company Name Mailing Address City State Zip Main Phone Main Fax Contact Name Contact s Email Booth Number Each table top exhibit receives TWO conference badges per table top for entrance to panel sessions and keynote speakers Also includes coffee breaks afternoon breaks Technology Reception Wednesday Tickets for Lunch with speakers will be available for purchase onsite Please indicate the people for your conference badges under the correct area All booth only personnel are complimentary and should be listed below If the co
45. nd returned to Brede Exposition Services The credit card information below MUST be completed and submitted to Brede Exposition Services If payment arrangements are not made prior to the last day of the show Brede Exposition Services reserves the right to charge the Invoice s to the credit card number provided The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party PRIOR TO THE LAST DAY OF THE SHOW charges will revert back to the exhibitor and must be paid prior to the close of the show If the Third Party requires that Brede Exposition Services fax an invoice from the Convention Facility a 15 00 service fee wil be added All invoices must be settled by the exhibiting firm by the close of the show Display House Name Complete Address Authorized By Signature Phone Number Fax Number CREDIT CARD INFORMATION PROVIDED FOR SERVICES RENDERED I authorize Brede Exposition Services to charge any additional amounts incurred by me or my representative at show site including material handling and labor charges If credit card is declined Standard pricing prevails and a 25 00 service charge will be added Cardholder s Name Cardholder s Signature Cardholder s Address City Zip Visa MC AmEx PLEASE FILL OUT THE INFORMATION BELOW ON EACH
46. ntact listed above needs a badge please list below The mailing address phone and fax number listed above will be used for each badge All information will be encoded on the back of the badge Booth personnel badges can be picked up at the Exhibitor Registration Desk during published registration hours Booth personnel credentials ARE NOT TRANSFERABLE Conference Badges Conference and Exhibit Hall access Name Name Email Email Booth Only Personnel Exhibit Hall ONLY access Name Name Email Email Name Name Email Email Return Completed Form To Fax 703 631 7258 Mail AFCEA Homeland Security Conference J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 For more information call 703 449 6418 or email homelandregistration jspargo com AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center ON SITE CONTACT INFORMATION In the event that Exposition Management may need to contact someone from your company during the exposition set up or move out we request that you provide the following information Please return this form by February 16 2011 This information can also be sent by e mail to arina kravets jspargo com This information is treated as confidential Company Name Contact Person at Event Hotel Arrival Date SR Departure Date Phone Number O Cell Phone
47. ock Access Form complete if you need to deliver your own materials to the Ronald Reagan loading dock Exhibit Halls Rules amp Regulations Tips for Saving Time and Money Service Order Forms Official Decorator Order Forms Brede INCLUDES SHIPPING INFORMATION Lead Retrieval Order Forms J Spargo amp Associates Floral Order Form Urban Jungle Electric Order Form Ronald Reagan Building Internet Wireless amp Wired Ronald Reagan Building Telephone Services Order Form Ronald Reagan Building Audio Visual amp Computer Rental Order Form Projection Presentation Technology through the Ronald Reagan Building HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ronald Reagan International Trade Center UPDATED EXPOSITION SCHEDULE All exhibits are located in the Atrium on the Concourse Level of the Ronald Reagan International Trade Center INSTALLATION Monday February 21 1 00 pm 5 00 pm ALL EXHIBITS MUST BE SET BY 5 00PM ON MONDAY FEBRUARY 21 2011 After this time Show Management reserves the right to use any empty space in a way that will complement the overall appearance of the exposition If you foresee any difficulty in meeting this deadline you MUST request a variance Please contact Arina Kravets at 703 631 6200 or e mail arina kravets jspargo com by 4 00 pm EST on Wednesday February 16 SHOW HOURS Tuesday February 22 EXHIBITS OPEN 12 00 pm 5 00 pm Wednesday Fe
48. or any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts frei
49. or emergency contact 4 All personnel must be properly badged at show site Non Official installation and dismantle contractors may provide supervision All Non Official contractors are allowed on the exhibit floor ONLY during official installation and dismantle hours providing the information above is supplied Failure to comply with any or all of the above will result in refusal of the Non Official contractor to service your exhibit and Brede Exposition Services must be hired for installation and dismantle labor Non Official contractor will be able to provide supervision only Non Official Contractor Address Phone Mobile Pager Contact In Booth PLEASE COMPLETE THE INFORMATION BELOW ON EACH ORDER FORM Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Back to Top Homeland Security Conference 2011 B Ronald Reagan International Trade Center EXPOSITION SERVICES Washingtoni DE February 23 24 2011 Special or custom signs can be made Additional Options Prices listed are for one color copy ten words or less on white card stock We welcome inquiries regarding signs not listed Over 10 words add 2 00 per word CHARGES Cardboard Easelback 8 00
50. rder form Booth Number Contact Company Name Address Step 2 Click this box City ip Country to submit this completed PDF form Tel via email Email Order by Mail Onsite Contact Mobile Phone Mail completed form 11208 Waples Mill Rd Suite 112 Fairfax VA 22030 703 995 1800 phone 703 654 6931 fax Order Online https www directlead com hsc11 Advance Standard Quantity Total Lead Retrieval Options By 1 14 11 After 1 14 11 iLeads App for iPhone amp iPad 295 295 Instructions for App download will be provided 7 days prior to event DirectLead Handheld Touch HHT 300 350 Accessories for DirectLead Handheld Touch only Wireless Thermal Printer WTP 100 150 Custom Lead Qualifiers CC complete Page 2 95 125 Teads provided on a USB Stick in an Excel Spreadsheet AND OR available Online instructions to retrieve leads will be provided when you pick up your unit Payment Method Checks made payable to J Spargo amp Associates Inc Cancellation of order is subject to a 50 00 administrative fee No refunds after February 8 2011 You will be charged up to 2 500 00 for any unit s damaged or not returned Units must be picked up at the Lead Retrieval Counter Exp Date Name on Card No credit issued for unit s not picked up Please allow 1 3 business days to receive confirmation of order visa O MasterCard O American Express O Check Card Number
51. ring move in 72 Hour notice for Cancellation Prices Effective 10 2009 and subject to change without notice The undersigned acknowledges receipt of the equipment described herein and agrees to assume the replacement cost for any loss or damage of said equipment which is the property of Projection National Services Signature Date Back to Top Fax orders to Email orders to 202 312 1393 itcexhibits projection com Exhibitor Information Payment Information Company Name Name on Credit Card Contact Billing Address Email Show Name Printed Name Booth Delivery Date Signature Show Date Date Credit Card SRE SERA Expiration Date LLLI Credit Card Type ara OE eer E Check US Only m Wire Transfer Order Instructions
52. sibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to t
53. tee of piece count or condition No liability will be asssumed by Brede for such shipments Empty Container Labels Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on empty labels or valuables stored in containers with empty labels Homeland Security Conference 2011 Brede Ronald Reagan International Trade Center EXPOSITION SERVICES Washingtonis DE February 23 24 2011 ESTIMATED MATERIAL HANDLING ORDER FORM Inbound Shipping Information DIRECT SHIPMENTS Please see Delivery Access Form Your Exhibitor Name Booth Number Your Exhibitor Name Booth Number Homeland Security Conference 2011 Homeland Security Conference 2011 Brede Exposition Services c o Brede Exposition Services 6801 Mid Cities Ave Ronald Reagan International Trade Center Beltsville MD 20705 1300 Pennsylvania Ave NW Washington DC 20004 301 937 8600 Bill Day Loading Dock Master 202 312 1596 ADVANCE SHIPMENTS Direct Shipments received ONLY during exhibitor move in hours Refer to the General Information sheet for Dates amp Times All shipments received at the warehouse after February 15 2011 are subject to additional late charges Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipmen
54. times and dates may be turned away and may occur additional material handling charges For any exposition related shipments please follow the guidelines provided in the Brede Exposition Services section of this exhibitor service manual Smoking is strictly prohibited in the entire facility Soliciting outside of your exhibit space is prohibited Sound Music In general exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Rule of thumb Sound and noise should not exceed 85 decibels Exhibitors should be aware that music played in their booths whether live or recorded may be subject to laws governing the use of copyrighted compositions ASCAP BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music Storage Fire regulations in most facilities prohibit storing product literature empty containers or packing materials behind back drapes or under draped tables In most cases however exhibitors may store a limited supply of literature or product appropriately within the exhibit area as long as these items do not impede access to utility services create a safety problem or look unsightly Back to Top AFCEA HOMELAND SECURITY CONFERENCE 2011 February 22 24 2011 Ro
55. ts will be refused NUMBER 4 EST CARRIER S TRACKING ESTIMATED COST OF PIECES WEIGHT Please provide pro number 2001 min per shipment ADVANCE SHIPMENTS Shipped from City State Date Shipped Estimated Date of Arrival Outbound Shipping Information e It is the responsibility of the exhibitor to make arrangements with the carrier of their choice for all outbound shipments OUTBOUND BILLS OF LADING must be completed and turned in at the Brede Service Desk DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Please complete credit card information on Recap of Services form In the event a Bill of Lading is not turned into the Brede Service Desk non identifiable shipments will be discarded e Local cartage and storage services are available rates furnished upon request ALL CHARGES MUST BE PAID PRIOR TO CLOSE OF SHOW PLEASE COMPLETE THE INFORMATION BELOW ON EACH ORDER FORM I have read and understand the Material Handling Rate Schedule as well as the Material Handling Limits of Liability as stated on the enclosed sheets Company Name Booth No Address City State Zip Contact E mail Address Phone Fax MAIL OR FAX TO Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 301 937 8600 Fax 301 937 6513 Email cswashington brede com Brede EXPOSITION SERVICES SHIP c o Brede Exposition Serv
56. ve to ensure that items being shipped are classified and labeled accurately Ship hanging signs in advance to allow for straight time installation when possible Place a rider on your existing company insurance policy to ensure that your exhibit or product is covered from the time they leave your possession to the time they are returned or purchase show insurance Show Management and official contractors are not responsible for lost stolen damaged exhibits or products Submit exhibitor personnel badge requests in advance Submit Exhibitor Appointed Contractor paperwork and appropriate insurance no later than 30 days prior to move in Take necessary security precautions such as not leaving laptops in your booth over night etc If you have a dispute regarding ANY payments for services or for damages to property please be sure to notify a member of Show Management before the show closes Show Management will be able to provide you with information on what steps you may want to consider taking next Be sure to look over all products when delivered to your exhibit and document ANY damage Be sure to provide Show Management with a copy of your report If you plan to dispute any charges provided by any Official Service Provider please notify Show Management immediately we may be able to lend assistance Back to Top Brede EXPOSITION SERVICES 6801 Mid Cities Ave e Beltsville MD 20705 e 301 937 8600 e fax 301 937 6513 e cswashington bred
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