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Exhibitor Kit

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1. NETWORK INTERNET WIRELESS network connections provided by Gaylord Palms Resort and Convention Center be used only by the directors officers and employees of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other companies The services being provided by Gaylord Palms Resort and Convention Center will facilitate communications between the Gaylord Palms Resort and Convention Center s authorized users and the entities reachable through the Internet Users of Gaylord Palms Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of Gaylord Palms Resort and Convention Center services shall not disrupt any of the Gaylord Palms Resort and Convention Center network or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Gaylord Palms Resort and Convention Center or other associated networks Gaylord Palms Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipien
2. LAS VEGAS EXPO COMPLETE SHOW SERVICES Email customerservice lvexpo com Phone 702 248 6200 Fax 702 248 4113 22 February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A ATTENTION UNION JURISDICTION To simplify show preparation we are certain you will appreciate knowing in advance that Union Labor will be required for certain aspects of your exhibit handling To help you understand the show site work rules we ask that you read the following EXHIBIT LABOR Local Union has jurisdiction through a labor agreement with all contractors for the erection touch up painting dismantling and repair of all exhibits This work is to include wall coverings floor coverings pipe and drape painting hanging signs and decorative material from the ceiling and the erection of platforms used for exhibit purposes To secure labor please utilize the labor form enclosed If full time company personnel are utilized to set their exhibits they must carry positive company identification such as medical identification card or payroll stub This rule prohibits the utilization of workers hired from a non union agency or company DEFINITION OF EXHIBITS THAT FULL TIME COMPANY PERSONNEL MAY SET 10 X 10 10 X 20 KNOWN AS MOM amp POP POP UPS NO GEM WALLS OR HARD WALL EXHIBITS MAY BE SET BY EXHIBITOR Local Union jurisdiction does not cover the placement of your products on display the opening of cart
3. M ait Jd LAS VEGAS XPO COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A February 21 22 2016 S HTS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A 3 5 Show Information Facts 6 Dear Exhibitor 7 Payment Authorization 8 Furniture 9 Accessories 10 Carpet 11 Custom Signs 12 Booth Cleaning 13 Display Labor 14 15 Rental Booths 16 17 Work Authorization amp Third Party Authorization 18 Material Handling 19 Shipping Labels warehouse 20 Preferred Carrier LVE Logistics 21 Freight Storage 22 Frequently Asked Questions 23 25 Rules amp Regulations 26 Hand Carry Policy 27 40 Gaylord Palms Resort Exclusive Order Forms Electrical Internet Telephone Audio Visual etc INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A SHOW INFORMATION Welcome to Florida and the INSIGHTS 2016 show We are pleased that LAS VEGAS EXPO has been selected as your Official Service Contractor Our goal is to make sure your participation is a success BOOTH EQUIPMENT INSTALLATION EXHIBIT DISMANTLE LAS VEGAS EXPO Each inline booth will be set with 8 high panels of all Black back drape and 3 high Black side divider drape THE EXHIBIT HALL IS NOT CARPETED LAS VEGAS EXPO does offer a variety of carpet colors if you wish to customize your booth please refer to the carpet order form i
4. CITY STATE Advance Prices ORDER EARLY amp SAVE MONEY Up to a 30 increase applies to ALL orders _____ received without payment and after the EMAIL DEADLINE DATE CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 DISCOUNT DEADLINE LAS VEGAS Fax 702 248 4113 February 5 201 6 COMPLETE SHOW SERVICES February 21 22 2016 S G HTS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A CARPET ORDER QUANITY ADVANCE PRICE REGULAR PRICE TOTAL 125 00 each 163 00 each meh 0 MUST SELECT COLOR OPTION BELOW STANDARD QUANITY ADVANCE PRICE REGULAR PRICE TOTAL Price is per square foot 200 pers 400 parsafi Billed in 100sq ft increments Md as CUSTOM CHECK CARPET COLOR Red 1 Blue Black Gray Teal 0 Burgundy COLORS If you order carpet but not color is selected above we will install black carpet Orders for multiple runs of carpet do not include seaming and exact color match is not guaranteed QUANITY ADVANCE PRICE REGULAR PRICE PADDING 100 sq ft increments 1 30 per sq ft 2 05 per sq ft VISQUEEN 100 sq ft increments NEM 60 per sq ft 85 per sq ft EN CLEAR TAPE 10 00 per roll 20 00 per roll Please apply 8 10 sales tax to these items VISQUEEN and TAPE onl
5. If your representative has not reported to the labor desk at the time labor has been requested or if ordered labor is not utilized a one hour minimum will be charged for each man ordered Straight Time Between 8 00 am and 5 00 pm Weekdays Over Time Before 8 00 am and after 5 00 pm Weekdays and all day Saturdays Sundays and Holidays Rental Rate Cost Per Hour LLI LLI If forklift w operator is not utilized there will be a fee of one hour per equipment w operator ordered Please Check One OK TO PROCEED LAS VEGAS EXPO will supervise the set up of your exhibit We will install and dismantle your display per your drawings and instructions The exhibitor need not be present for this service A 3096 Supervision fee will be added to the install and dismantle bills minimum 55 00 Your on site personnel will be responsible for turning in Bills of Lading and shipping labels E DO NOT PROCEED The exhibitor will supervise the set up of his her exhibit Labor scheduled to begin other than 8 00 am will be provided on a first come first serve basis It is the exhibitors resposibility to request their labor at the Service Desk Advance Labor Labor needs to be set up in advance Orders need to be sent in by the deadline date to ensure availability On site orders will be handled on a first come first serve basis and upon availability Cancellation Policy 5096 Charge will apply for cancellation orders during
6. notes A Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid minimum one day charge B If services have already been provided at the time of cancellation 100 of original charges will be applied 38 25 PRESENTATION SERVICES Contact us at exhibi V http partner psav com GaylordPalmsResort Products and Services Exhibitor Services aspx Ordering Instructions Pricing Information Please call for package pricing for single PSAV approved signage 4 X 6 or smaller less than 20 Ibs to include rigging labor and scissor lift PSAV reserves the right to deem the signage as qualifying for the package quideline Please contact us for quotation rigging crews be a 3 person team 4 hour mum amp Sonioe Charge Additional Labor per person per hour 4hr Min 24 Service charg PSAV is the exclusive Rigging provider for Gaylord Hotels Rigging equipment includes chain motors truss span sets shackles steel deck chain etc e All ceiling rigging must conform to Show Management rules and regulations and facility limitations e overhead signs and banners must be assembled and disassembled by the exhibitor company electrical signs must be in good working order and in accordance with the National Electrical Code and electricity ordered in advance through your electrical provider e Al signs banners
7. 4 Arm Lights 6 Shelves Lu 1 Meter Counter OPTIONAL 225 00 each 2 Carpet Gray S Installation and Dismantling lt Does NOT include Electrical Power or Electrical p Labor Electrical forms must be sent to Electrical Contractor ADVANCE PRICE 2 895 00 AFTER DEADLINE 3 595 00 Please supply Quanity Package B 8 x20 display s in Booth Number s Gray Black White If color selection is not made at time of your order your booth will automatically be white The colors at show site are subject to availability PANEL COLOR Lettering will be standard black copy background will be white Be sure to clearly show spaces and upper and lowercase lettering Logo is not included Provide copy as you wish it to appear here ADVANCE PRICE REGULAR TOTAL MeterCounter PiecesO 29200 2x8Gid Piecs 100 5 Shelves 52 00 2 Slatwall Pieces e 16200 2 lights 55 0 71 00 PackageB Pieces 2 895 0 359500 0000 Cancellation Policy Items canceled after order has been received will be charged at 50 of ordered price Items canceled after show move in begins will be charged 100 of original price All materials are to remain the property of LAS VEGAS EXPO OPTIONAL ACCESSORIES COMPANY NAME CLIENT NAME CITY STATE The PAYMENT AUTHORIZATION FORM must accompany this form Advance Prices ORDER EARLY amp SA
8. 50 Attendant Fee each additional hour Espresso Coffee Cart or Nitrogen Bar Full Service Coffee Espresso Bar including Made to Order Espresso Cappuccino Caf Latte Caf Mocha Macchiato and more For Nitrogen Bar choose from Ice Cream Gelato Smoothies Frozen Cappuccinos Gourmet Shaved Ice amp More Please Call for Pricing Pricing is Based on Tradeshow Volume amp Hours of Service Attendant Included Hot Tea Service Assorted White Lions Teas to Include Ginger Peach Organic Earl Grey Organic Classic English Organic Green Passion Organic Masala Chai amp Cranberry Hibiscus 89 per Gallon Iced Tea Natural Lemonade or Tropical Fruit Punch 79 per Gallon Assorted Soft Drinks 5 75 each V8 Juice 5 75 each Homemade Cookies 60 per Dozen Rice Krispy Treats 60 per Dozen Individual Bags of Pretzels Chips Vegetable Chips amp Popcorn 5 each Sliced Bagels with Regular amp Flavored Cream Cheese 61 per Dozen Freshly Baked Fruit amp Nut Breads 61 per Dozen Marriott Confidential and Proprietary Information FOOD amp BEVERAGE Fax or Mail to Gaylord Palms Resort amp Convention Center 6000 W Osceola Parkway Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 Haagan Daz Cream Cooler Assorted Frozen Ice Cream amp Fruit Bars Minimum Order 100 Bars 6 25 per Bar No Attendant Needed Hot Roasted Glazed Nut Cart Unlimited Fresh Roasted Glazed Pecans Cashews amp
9. Almonds in sample sized packs Roasted in your booth Please Call for Pricing Pricing is Based on Tradeshow Volume amp Hours of Service Peanuts available on request Attendant Included Chilled Fruit Juices Cranberry Grapefruit Apple amp Tomato 88 per Gallon Bottled Water Chilled Sparkling or Non Carbonated Mineral Waters 6 each Rockstar Energy Drinks 6 each Assorted Bottled Gatorade 6 each Freshly Baked Brownies amp Blondies 60 per Dozen Granola Bars amp Popular Candy Bars 5 each Individual Bags of Hummus amp Pretzel Chips 5 each A Selection of Plain amp Flavored Flaky Croissants Served with Preserves amp Butter 61 per Dozen Assorted Donuts 60 per Dozen 33 34 GAYLORD PALMS RESORT CORYEBTION CERTER Alcoholic Beverages Domestic Beer Imported Beer Miller Lite Michelob Ultra Corona Light Stella Artois 7 each 7 75 each 175 Bartender Fee 175 Bartender Fee Craft Beer Wine Sierra Nevada Pale Ale Milk Stout Choose from Cabernet Sauvignon Merlot 8 each Chardonnay amp White Zinfandel 175 Bartender Fee 48 per Bottle 175 Bartender Fee Sangria Bar Traditional Blend of Red Wine Fresh Fruits amp Brandy Served with Fresh Fruit Garnish 10 each 175 Bartender Fee PLEASE PLACE YOUR ORDER BELOW Event Name Insights 2016 E mail Address FOOD amp BEVERAGE Fax or Mail to Gaylord Palms Resort amp Convention Center 6000 W Osceola Parkway
10. Dessert Display Chocolate Cream Puffs Banana Meringue Mini Pie Red Velvet Whoopee Sandwich Strawberry Key Lime Shooters Rocky Road Brownies Serves 25 325 32 33 GAYLORD PALMS RESOBT CORYEBTION CERTER Booth Enhancements Old Fashioned Popcorn Machine Freshly Popped Buttered Popcorn Minimum Order 100 Bags 4 50 per Bag 175 Attendant Fee 1 3 hours 50 Attendant Fee each additional hour Island Oasis Machine Frozen Non Alcoholic or Alcoholic Beverages Strawberry Mango Pina Colada amp Ice Cream Flavors Minimum Order 100 Beverages Alcoholic 9 00 per Beverage Non Alcoholic 6 00 per Beverage 175 Attendant Fee 1 3 hours 50 Attendant Fee each additional hour A La Carte Options Coffee Service Freshly Brewed Regular amp Decaffeinated Coffee Flavored Shots of French Vanilla Hazelnut Irish Cream amp Amaretto 89 per Gallon Freshly Squeezed Orange Juice 88 per Gallon Bottled Fruit Juices 5 75 each Redbull 6 50 each Assorted SoBe Waters 6 each Raspberry Coconut amp Lemon Bars 60 per Dozen Low Carb Protein Bars 5 each Gaylord Palms Muffins amp Danish Pastries Served with Preserves amp Butter 61 per Dozen Fresh Seasonal Whole Fruit 4 each Contains Nuts Cookie Oven Freshly Baked Cookies Chocolate Chip or Oatmeal Raisin Minimum Order 10 Dozen Cookies 60 per Dozen 150 Machine Rental 175 Attendant Fee 1 3 hours
11. Event Name and Exhibitor as additional insured EAC Company Name Services to be provided EAC Contact person s Telephone Is this company authorized to order services on your behalf Yes No Is this company responsible for charges incurred for the show Yes No f yes both parties must complete and sign the Third Party Form The following must be completed Exhibiting Company Booth 5 Telephone hereby authorize the company noted above to perform services on our behalf Further they have been provided with a copy of the Show Management Rules and Regulations as noted in the Exhibitor Contract and this Service Manual and agree to abide by the same Sign Ve 4075 East Post Road Email customerservice lvexpo com COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A THIRD PARTY AUTHORIZATION You may arrange for a third party to handle your display and be billed for services LAS VEGAS EXPO will agree to this arrangement if the third party has a satisfactory payment record with us BOTH firms must complete this form It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges If your named third party does not pay the invoice before the last day of the show charges will revert to you the exhibiting firm All invoices are due and payable upon receipt For your convenience we will use this auth
12. Kissimmee Florida 34746 GAYLORD PALMS 407 586 2219 Fax 407 586 2279 GPExhibits gaylordhotels com RESORT amp CONVENTION CENTER ADVANCE PRICE DEADLINE February 5 2016 Event Name Insights 2016 Event Dates February 22 23 2016 Company Name Booth Number Contact Name Contact Number Contact Email Ordering Instructions 1 Fill out this form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted All credit card payments should include a copy of the front and back of credit card 2 Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price Standard Arrangements Advance Price Standard Rate Quanitity Total Small Seasonal Vase 12 high 835 00 8400 Large Seasonl Vase 18 high 5500 6900 Small Tropical Arrangement 16 high 865 00 seo j Large Tropical Arrangement 24 high 885 00 1070 5 2 Flower selection and colors may change based on season and market availability Greens amp Blooming Plants amp Trees 3 4 Green Plant in basket White 9 5 6 Palm in basket______ White __Natural 6000 dressed Palm Lavender Bronze 11000 52000 Large Fern I8 24 spread 830 00 3500 Specialty Plants Orchid Plant Bromeliads or Call of Additional Availablity so 9350 Di
13. Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 Special Order Beer Please call for pricing amp availability Must be ordered in full case quantities 175 Bartender Fee Specialty Cocktails Choose from a wide selection of specialty drinks That can be made to order at your booth Please call for pricing amp availability 175 Bartender Fee Event Dates February 22 23 2016 Booth Number E Please list the items that you wish to order below For each item please include a quantity and start end time FOR EACH DAY that you would like service We will create an order and submit to you for your approval ITEM QUANTITY SERVICE DATE 10 Marriott Confidential and Proprietary Information SERVICE START TIME SERVICE END TIME 34 35 SECURITY SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 GPExhibits gaylordhotels com ADVANCE PRICE DEADLINE February 5 2016 GAYLORD PALMS RESORT amp CONVENTION CENTER Event Name Insights 2016 Event Dates February 22 23 2016 Company Name Booth Number Contact Name Contact Number Ordering Instructions 1 2 3 Fill out this form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted Charges may apply for changes made after order is
14. accept crated boxed or skidded materials beginning Friday January 22 2016 to the warehouse address below No shipment will be refused however any shipment received after Friday February 12 2016 will be charged an additional 25 50 surcharge See Material Handling Form The warehouse will receive shipments Monday through Friday during the hours of 7 30 am 3 00 pm excluding holidays The Payment Authorization Form must be completed and submitted to LAS VEGAS EXPO prior to shipping Allinbound shipments must be sent to the warehouse Shipments sent directly to the show will incur a 100 surcharge to the warehouse receiving rates Warehouse shipping address All information below must be provided on the shipping labels Please use the warehouse labels enclosed INSIGHTS 2016 Exhibiting Company Name Booth c o LVE IT Vegas Freight Force Distributor Transport 1025 Jetstream Drive Orlando FL 32824 WAREHOUSE SHIPMENTS MATERIAL HANDLING CHARGES APPLY If exhibit material is shipped to the convention facility the convention facility will turn it over to LAS VEGAS EXPO for distribution to your booth This will result in material handling and late charges from LAS VEGAS EXPO in addition to convention facility fees Hotel bellman and the transporting of any and all exhibit materials on a bellman cart will not be allowed If this method of transporting exhibit materials is used the exhibitor will be charged the minimum ma
15. by the exhibitor with the Exhibitor Services Department prior to the close of the show Exhibits displays and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only Stick on decals except name tags may not be distributed or used in the convention center Holes may not be drilled or punched into any surface in the convention center The painting of exhibits or signs is not allowed inside the convention center Decorations banners signs etc are not to be affixed to any wall door window column ceiling or any painted surface in the convention center Static helium balloon displays are permitted in the convention center Helium balloons may not be used as giveaways Helium tanks must be removed daily Storage of tank within the building is not permitted Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape Accepted brand are Polyken 105C Renfrew 147 Asiachem SST 736 or approved equivalent All tape is to be removed from the floor at the end of the event The hotel reserves the right to purchase prepare and provide all food and beverage items Cooking permit must be obtained before any cooking activity is permitted within the convention center A 3A40 B C fire extinguisher must be in the booth within 30 feet of the each cooking device Compliance with all Osceola County Health Department rules and regulations is required Holding tanks for cooking res
16. complete control of the loading dock at all times 2 Exhibitors may not leave vehicles unattended at the loading ares Any unattended vehicle may be towed 3 All materials must be handled by the freight department and subject to the published material handling prices GRATUITIES The General Contractor and I amp D companies signatory to the contractor with Teamsters Local Union requires that exhibitors do not tip its employees by giving money merchandise or other special consideration for services rendered Any attempts to solicit o gratuity by an employee for any service should be reported immediately to a supervisor of the contractor Contracted employees are paid an excellent wage and tipping is not an accepted policy All craftsmen dealing with exhibitors will do so in a courteous and professional manner All questions arising with regard to the Union s jurisdiction or practices must be directed to the General Contractor and the Union 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 23 February 21 22 2016 NS G H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A NOTICE SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE IN AND MOVE OUT DUE TO THE ACCUMULATION OF COMBUSTIBLE MATERIALS 1 ALLMATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS FLAME RETARDAN
17. minutes of Service The Magic Smart Food Cheddar Popcorn amp Cracker Jacks Tri Color Tortilla Chips Chili Con Queso Coney Island Franks en Croute Roasted Peanuts Assorted Bags of Chips amp Pretzels Natural Lemonade amp Iced Tea Assorted Soft Drink s and Mineral Waters Serves 25 575 Gourmet Cupcakes Assorted Gourmet Cupcakes to include Pineapple Rum German Chocolate Red Velvet amp White Chocolate Raspberry Serves 25 400 Comfort Food Uncrustables Peanut Butter amp Strawberry Jam Peanut Butter amp Grape Jelly Crunchy Apples Whole Bananas Oreos and Nutter Butter Cookies Milk amp Chocolate Milk Assorted Soft Drinks and Mineral Waters Serves 25 550 From the Pastry Kitchen Pistachio Raspberry Blackberry amp Lemon Macaroons Pain Au Chocolate Mini Eclairs Madeleines Whole Strawberries with Nutella Serves 25 425 Marriott Confidential and Proprietary Information Calzone Display Vegetable Calzones Pepperoni Calzones Marinara amp Alfredo Sauces Crushed Red Pepper Parmesan Cheeses Serves 25 450 Artisanal Cheese amp Guinness Fondue Display Pumpernickel Sour Dough amp Pretzel Breads Grilled Chorizo amp Button Mushrooms Serves 25 450 Cookie Jar Chocolate Chip White Chocolate Macadamia Peanut Butter Chunk Oatmeal Raisin Butterscotch M amp M amp Cinnamon Sugar Cookies Chocolate amp Low Fat Milks Assorted Soft Drinks and Mineral Waters Serves 25 535
18. shipping LAS VEGAS EXPO assumes no liability as a result of such rerouting or handling Dry and Cold Storage Exhibitor stores products at its own risk LAS VEGAS EXPO assumes no liability or responsibility for dry or cold storage The Exhibitor agrees in the event of a dispute with LAS VEGAS EXPO or its subcontractors related to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to LAS VEGAS EXPO for freight handling services or any other services provided by LAS VEGAS EXPO or its subcontractors as an offset against the amount of the alleged loss or damage Instead the Exhibitor agrees to pay LAS VEGAS EXPO prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against LAS VEGAS EXPO or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits Be sure your freight is insured from the time it leaves your place of business until it is returned after the show It is suggested that Exhibitors arrange all risk coverage Riders to existing policies can usually do this Contact your insurance representative Also be sure your liability insurance is in effect during transmit and return of your freight during storage and at show site All transit claims will be referred to the common carrier 4075 East Post Road Las Vegas NV 89120
19. the scope of the liability as herein set forth an are unrelated to the value of the Exhibitor s property Provisions of this paragraph shall apply if Exhibitor s property is lost or damaged through performance or nonperformance of services by LAS VEGAS EXPO or from the negligence of LAS VEGAS EXPO it s subcontractors or their respective employees If such loss or damage occurs the liability of LAS VEGAS EXPO and its subcontractors shall be limited to a sum equal to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less This amount shall be considered Exhibitor s agreed upon damages and exclusively remedy LAS VEGAS EXPO will not be bound to honor any claim or action brought against LAS VEGAS EXPO or its subcontractors more than 60 days after the date of incident 10 11 12 13 14 LAS VEGAS EXPO and its subcontractors shall not be liable to any extent whatsoever for any indirect special incidental or consequential damages which may include but are not limited to any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss or damage to Exhibitor s materials or any injury to Exhibitor s personnel which may make it impossible or impractical for Exhibitor s to exhibit its materials The Exhibitor agrees in connection with the receipt handling temporary storage and reloadin
20. ware and utensils 6 If you don t see exactly what you are looking for please call to discuss custom menu options dq Reception Displays Cheese Display Parmigiano Reggiano with Red Onion Marmalade Brie with Plum Compote Gruyere with Anise Infused Wild Honey Gorgonzola with Apricot Mustard Fruits Gourmet Crackers Sliced French Breads Serves 25 475 Chilled Fresh Vegetable Display Baby Carrots with Orange Cilantro Sauce Celery Sticks with Gorgonzola Spread Belgian Endive Leaves with Hummus Dip Cucumber with Vidalia Onion amp Fresh Dill Sauce Serves 25 425 Steamed Dim Sum Display Chicken Shumai Chili Flake Scallion Sauce Pork Dumpling with Wasabi Seasoned Garlic Sauce Steamed Shrimp Shumai Sesame Ginger Sauce Serves 25 550 Antipasto Display Assorted Italian Meats amp Cheeses Grilled Italian Vegetable Platter Buffalo Mozzarella Basil amp Olive Oil Marinated Sun Dried Plum Tomotoes Artichoke Hearts Kalamata Olives Celery Hearts Sliced Italian amp Bread Sticks Serves 25 700 Mediterranean Display Roasted Red Pepper Hummus Marinated Olives amp Marinated Feta Turkish Tomato Salad Baba Ghanoush Quinoa amp Cucumber Salad Tabbouleh Stuffed Grape Leaves Lavosh Toasted Pita Chips Serves 25 600 Spanish Quarter Display Mini Quesadilla Cornucopias Tri Color Corn Chips Guacamole Tangy Salsa amp Queso Dip Cinnamon Sugar Tortillas Serves 25 400 00 Signature Displays Based on 30
21. will be applied to all equipment amp service orders Checks and cash not accepted All pricing is subject to change without notice The hotel is not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or the any other person or property prior during or subsequent to the period covered by the exhibit contract In accordance with the Osceola County Fire department no exhibit display or drape will obstruct impede or otherwise hinder access to fire strobes fire speakers fire department access cabinets or fire pulls The Gaylord Palms Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists Gaylord Palms IT representatives with the delivery of flawless high speed internet access The use of any UNORDERED wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without prior authorization See the Information Technology Terms Conditions amp Regulations and Network amp Telecommunication Services forms enclosed in this service kit for additional information as well as ordering procedure and pricing Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services All disputes must be filed
22. 0 cents per minute Labor Troubleshooting Move Change Consumer complaints may be directed to Charges F C C Common Carrier Bureau Enforcement Subtotal Division Informal Complaints Suite 6202 ubtota Washington D C 20554 For Customer Office Use Only 795 Tax inquiries and rate information dial 1 800 777 2522 59 TOTAL AUTH Marriott Confidential and Proprietary Information 31 FOOD amp BEVERAGE Fax or Mail to Gaylord Palms Resort amp Convention Center 6000 W Osceola Parkway Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 32 GAYLORD PALMS RESORT CORYEBTION CERTER Ordering Instructions Fill out this form completely including Credit Card Authorization Form and fax to 407 586 2279 2 Gaylord Palms Resort amp Convention Center hold exclusive rights to all food and beverage No outside food or beverage is allowed in the exhibit hall without prior permission from a hotel representative A Corkage Fee will apply for any external food beverage Vendor product samples are permitted in 2 3 ounce sample serving sizes Fees for necessary storage ice and set up will apply 3 All Food and Beverage items listed are subject to 249 o taxable service charge and sales tax All non food items are subject to 9 o sales tax Prices subject to change without notice Food and beverage ordered through the hotel will be supplied with proper service
23. 0 H 24 W DRAPED TABLE 121 00 157 00 10500 13000 o 515700 A L x 30 H 24 W UNDRAPED TABLE 6 L x 30 H x 24 W UNDRAPED TABLE 8 L x 30 H 24 W UNDRAPED TABLE 4th SIDE DRAPE for 6 TABLE 4th SIDE DRAPE for 8 TABLE SEE COLOR SELECTION BELOW QUANITY ADVANCE PRICE REGULAR PRICE TOTAL 4 L x 42 H x 24 W DRAPED COUNTER 89700 1600 6 L x 42 H x 24 W DRAPED COUNTER o 100 160 81 x 42 H x 24 W DRAPED COUNTER 100 180 4 L x 42 H x 24 W UNDRAPED COUNTER o 9600 6L x 42 H x 24 W UNDRAPED COUNTER Pf o 1900 8 L x 42 H x 24 W UNDRAPED COUNTER 1 1000 1320 eao arse oaase recone 5 soo SEE COLOR SELECTION BELOW COUNTERS CHECK DRAPE COLOR Red Blue Black White Teal Burgundy L Green L Silver Cancellation Policy 5096 Charge will apply for cancellation orders during move in Nocredit will be given after close of event on items or services ordered but not received __ The PAYMENT AUTHORIZATION FORM must CLIENT accompany this form NAME CITY STATE Advance Prices ORDER EARLY amp SAVE MONEY Up to a 3096 increase applies to ALL orders E received without payment and after the EMAIL DEADLINE DATE BOOTH CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas 89120 Phone 7
24. 02 248 6200 DISCOUNT DEADLINE Las VEGAS Expo February 5 2016 COMPLETE SHOW SERVICES February 21 22 2016 S HTS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A ACCESSORY ORDER QUANITY ADVANCE PRICE REGULAR PRICE WASTEBASKET 17 00 22 00 EASEL 33 00 43 00 91 00 91 00 WATERFALL CLOTHING RACK 4 ARM 92 00 LITERATURE RACK free standing 12500 163 00 SIGN HOLDER 22 x 28 6500 TABLE TOP RISER 8 H x 4 L 6500 GLASSSHOWCASE4 L FullView 1 2vew 35000 455 00 GLASS SHOWCASE 6 L FulView 12vew 45000 585 00 MEN AIR 120 00 GRID 2 x 8 NO legs 137 00 GRID 2 x 8 with legs 156 00 16 WATERFALL ARM FOR GRID 2500 33 00 GRID HOOKS 60 3 HIGH DRAPE BLACK price per foot 15 00 8 HIGH DRAPE BLACK price per foot 17 00 8 UPRIGHT POLE WITH BASE no drape 1500 20 00 NENNEN 6 10 TELESCOPIC ROD no drape 16 00 21 00 Size selection must be selected for showcases TACKBOARD 4 6 vertical 145 00 188 00 TACKBOARD 4 6 horizontal 145 00 188 00 ACCESSORIES Cancellation Policy 50 Charge will apply for cancellation orders during Nocredit will be given after close of event on items or services ordered but not received COMPANY The PAYMENT AUTHORIZATION FORM must accompany this form NAME CLIENT BOOTH NAME
25. 4 5 6201 103nquis1g 22403 3 11 341 2 JWYN HOLISIHX3 Ol 9L0Z ZL Aseniqay epnd 9oLoz 5334 4 ONIAIS D434 E te 18 19 WE DELIVER EXCEPTIONAL SERVICE LOCAL amp WORLDWIDE ON TIME amp DAMAGE FREE ral Ic d ked z AURIS LVE Logistics can meet virtually any transit and delivery requirement to and from from the show As a respected trade show company we leverage our buying power with our extensive list of carriers and partners This ensures that we can fulfill any of your transportation needs at deeply discounted rates Using our official carriers gets you and your freight official service at the show site This also means no wait time We provide the full selection of small parcel and freight services They incluide next flight out next day second day third day economy truckload even air charter LVE Logistics can also handle shipments anywhere in the world not just to and from our show FOR IMMEDIATE SERVICE CALL US AT 702 429 5898 ASK ABOUT OUR EXCLUSIVE SHOW RATES SEND EMAIL ABOUT INQUIRIES TO INFO LVELOGISTICS COM ASK US ABOUT OUR STORAGE RATES AND NATIONWIDE WAREHOUSE NETWORK 19 February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall
26. A Rates include delivery of shipment at close of show to LVE IT VEGAS warehouse for storage or loading to outbound carriers Freight that is crated or skidded and weighs 200 Ibs or more will be charged the following rates with a 1 000 lb minimum Drayage to warehouse 5 11 00 per 100 Ibs Warehouse handling 6 00 per 100 Ibs All freight returned to warehouse that is less than 200 Ibs will have a flat rate charge of 50 LVE Bill of Lading is required to be completed on site at the close of the show for this service RETURN TO WAREHOUSE Monthly Storage Rate 5 00 per 100 Ibs Monthly storage rate is billed quarterly at 15 00 per 100 Ibs 1 000 Ib minimum All freight must be crated palletized or boxed to be eligible for storage LVE IT VEGAS reserves the right to refuse to store freight due to condition of the freight past payment history etc A signed Storage Agreement is required for storage of your freight ADVANTAGES Save on expensive shipping charges Storage freight is delivered to the show in advance of direct shipments No Marshalling Yard check in or waiting Warehouse facilities and services are located in Las Vegas for year round access 30 days free storage included in LVE IT VEGAS advance drayage rates STORAGE amp ACCEPTANCE POLICY The PAYMENT AUTHORIZATION FORM must NAME his f mpan Is Torm BENT BOOTS accompany this fo lt Advance Prices O
27. EHOUSE FOR PICK UP see RETURN FREIGHT amp STORAGE form for price Formula for estimating freight between 25 lbs and 200 lbs Round up to minimum 200 lbs Example Shipment to the warehouse weighing 89 Ibs Rounded to minimum of 200 Ibs minimum charge of 120 00 Formula to estimate charges over 200 lbs Number of Ibs Rounded to the next 100 divided 100 x rate estimated charges Example Shipment to the warehouse weighing 328 lbs Rounded to the next 100 400 divided by 100 4 x 5 60 00 5 240 00 COMPANY NAME CLIENT NAME CITY BOOTH STATE PHONE FAX CONTACT INFO EMAIL 4075 East Post Road Las Vegas NV 89120 LAS VEGAS EXPO COMPLETE SHOW SERVICES The PAYMENT AUTHORIZATION FORM must accompany this form Advance Prices ORDER EARLY amp SAVE MONEY Up to a 30 increase applies to ALL orders received without payment and after the DEADLINE DATE Email customerservice lvexpo com Phone 702 248 6200 Fax 702 248 4113 17 i HLOOGB 323ld JO ON 9LOZ SLHDISNI 3 14 opue 10 1 43 3 SZOL 340454 4 103nqu3siq e2403 3 6 14 5 1 O J JINVN YOLISIHXS 910 ZL EE 910 ZZ Aepuy 334 3LV1LNOHLIM HLOOG 323ld iO ON 9LOZ SLHDISNI 3 VZ8ZE 1
28. ERED ON SITE BlueRay or DVD Player LCD Video Projector w 6 Screen Call or email PSAV for additional requests or information Larger Screens and custom options available gt g 5 gt 3 Call PSAV for additional requests or information 407 586 2251 Computer Display Equipment PC based Laptop w CDR DVD Microsoft Office latest Please list any specific details needed LCD Data Projector w 6 Screen 25 VGA Cable Wireless Mouse Call PSAV for additional requests or information 407 586 2251 PSAV Gaylord Palms Resort and Convention Center 6000 W Osceola Parkway Kissimmee FL 34746 PH 407 586 2251 FAX 407 586 2255 Lighting Equipment Let PSAV create a custom lighting design for your booth requires PSAV labor and may require rigging Lighting requires electrical and is NOT provided by PSAV Call PSAV for additional requests or information 407 586 2251 To guarantee equipment availability and advanced rate submt your request 30 Audio Equipment days prior to delivery Powered 7 Operator labor if requested is subject to the prevailing hourly rate with a 5 hour CD Player 5 Channel Mixer BEEN NO equipment charges for set up day required Wireless Headset Microphone Sound System 2 powered speakers w stands 1 CANCELLATIONS Wireless Handheld or Lavaliere Mic List preference in
29. For more information about these exhibitor specific programs please contact your Gaylord Palms Exhibit Hall Floor Manager by calling 407 586 2234 For details about Gaylord Palms Eco Logical programs please visit www gaylordhotels com getgreen Conveniently stay connected to the dining options and amenities available during your trade show at Gaylord Palms with our iPhone app available for download at www gaylordhotels com Sincerely Suzette Cruz Exhibit Hall Floor Manager Gaylord Palms Resort amp Convention Center Marriott Confidential and Proprietary Information 26 27 RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 GAYLORD PALMS 407 586 2234 Fax 407 586 2279 GPExhibits gaylordhotels com RESORT amp CONVENTION CENTER e S t X1 t X1 X1 X1 X1 7 ADVANCE PRICE DEADLINE February 5 2016 A discounted rate is provided to exhibitors who order services in advance Full payment must be received at Least Fourteen 14 days prior to the first day of show to qualify for the Advance Price Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CLUB and Money Order U S funds drawn on U S banks only Florida State Sales Tax 7
30. I certify that all information is complete and accurate I hereby authorize Gaylord Palms Resort and Convention Center to collect payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit debit card listed below Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CB JCB and Money Order U S funds drawn on U S banks only Florida State Sales Tax 796 will be applied to all equipment amp service orders Checks and cash are not accepted Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services All disputes must be filed by the exhibitor with the Exhibitor Services Department prior to the close of the show I further authorize the following named person s to use the below listed credit card to pay of any additional services either in advance or on site Print Name Signature RATE INFORMATION AND APPROVED CHARGES Required Charges Network Telecommunications Electrical Utility Services labor and materials Food and Beverage Security Services Floral CARDHOLDER INFORMATION Required Amex Visa MasterCard Discover Diners CB 1 JCB Name as it appears on the credit debit card Issuing Bank Phone Credit Card Number Exp Date Address statement City State Zip Phone Number Fax o
31. RDER EARLY amp SAVE MONEY Up to a 3096 increase applies to ALL orders TIMER aul received without payment and after the EMAIL LLL DEADLINE DATE CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 20 INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A FREQUENTLY ASKED FREIGHT QUESTIONS WHEN CAN I SHIP TO THE WAREHOUSE We will begin accepting freight 30 days prior to move in To ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on the Show Information page Your freight will be accepted after the deadline date however additional charges will be incurred The warehouse will receive shipments Monday through Friday 7 30 am 3 00 pm No appointments necessary HOW I LABEL MY FREIGHT The label should include the exhibiting company the booth number the name of the event and addresses c o LVE IT VEGAS The specific shipping address for the warehouse is located on the Show Information page It is best to label every carton on a skid with at least your company name and booth number For your convenience we have provided labels in the exhibitor kit WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picke
32. T Fabrics must be certified as flame retardant or a sample must be available for testing Materials that cannot be treated to meet requirements may not be used A flame proofing certificate should be available for inspection 2 ALLEXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED No furniture signs easels chairs or displays may protrude into aisles 3 DESIGNATED NO FREIGHT AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS DURING MOVE IN AND MOVE OUT These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving 4 ALLFIRE HOSE RACKS FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND ACCESSIBLE AT ALL TIMES This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes or obscured from view by exhibit components 5 VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF VAPORS AND TO AVOID TAMPERING Fire code stipulates that fuel in fuel tanks shall not exceed 5 gallons or 1 4 of tank capacity whichever is less Batteries must be disconnected Auxiliary batteries not connected to engine starting system may be left connected External transformers are recommended for demonstration porpuses A fire extinguisher must be present visible and accesible at all times 6 COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES Space beneath vehicles must be clear and vis
33. VE MONEY Up to a 3096 increase applies to ALL orders received without payment and after the DEADLINE DATE PHONE FAX EMAIL CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV89120 Phone 702 248 6200 DISCOUNT DEADLINE Las Vecas Expo Fax 702 248 4113 February 5 2016 COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A WORK AUTHORIZATION All Exhibitors using an Exhibitor Appointed Contractor must return this form THIS FORM amp CERTIFICATE OF INSURANCE MUST BE RETURNED BY THE STATED DEADLINE DATE _ We have selected the following Exhibitor Appointed Contractor s EACs The EAC has been notified that a General Liability Insurance Certificate is required by Show Management and must be received by Las Vegas Expo no later than deadline date The contractor hired by the exhibitor must provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Conference Planners
34. able in Charges 185 00 E _ oubtotal Drainage Available depending on location of exhibit 4 5577 NEN TOTAL One Time Fill amp Drain up to 100 gallons labor included 125 00 Cable Television Labor included 210 00 1 Outlet Extension cord 25 00 6 Outlet Multi strip 15 00 120V to 220V Transformer For Europen power 150 00 Office Use Only ELO AUTH Marriott Confidential and Proprietary Information 29 30 INFORMATION TECHNOLOGY TERMS CONDITIONS amp REGULATIONS Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative ens 3208 Gaylord Way Kissimmee Florida 34746 GAYLORD PALMS GAYLORD PALMS RESORT CONVENTION CENTER RESORT amp CONVENTION CENTER 407 586 2234 Fax 407 586 2279 2 GPExhibits gaylordhotels com Gaylord Palms Resort and Convention Center Information Technology Terms Conditions and Regulations GENERAL Installation of telephone telecommunications network and cabling services within the Gaylord Palms Resort and Convention Center is exclusive Telecommunication services voice and data are to be ordered by each exhibitor separately and are not to be shared with other exhibitors Routine audits are preformed to ensure adherence All prices are for rental of services only Material and equipment furnished by the Gaylord Palms Resort and Convention Center for telecommunication services shall remain the pr
35. amsters Union Local 631 has jurisdiction over the handling of materials that are transported into and out of the exhibit hall Exhibitors may hand carry exhibit materials as long as they adhere to the following rules e This is limited to only ONE exhibitor per booth exhibitor must carry the materials by hand The use of wheeled carts or dollies is NOT permitted The exhibitor is limited to one trip one item The exhibitor must use the front entrance the freight doors are NOT allowed PERSONAL VEHICLE amp CART SERVICE RULES amp FEES Exhibitors may deliver exhibit materials in their personally owned vehicle POV as long as they meet ALL of the following guidelines Fees will apply A personal vehicle POV is defined as a small passenger car You must hire a teamster and cart to unload vehicle e Entire load must weigh less than 200 pounds to qualify for POV fees Entire load must fit on one 2 1 2 x 5 cart Cart is supplied by LVE Payment must be provided in advance or at the time of service If your material meets ALL of the above Personal Vehicle rules the following fees will apply 95 00 Monday through Friday between 8 00 am and 5 00 pm 135 00 Before 8 00 am or after 5 00 pm Monday through Friday and all day Saturday Sunday and all holidays If you choose not to wait for a teamster and cart but do use freight doors you will still be charged the applicable Material Handling r
36. and decorations must be hung and dismantled by PSAV whether in the ballroom exhibition hall lobbies atriums gazebos Banners placement must be approved in advance by Conference Services e ALL rigging of banners and signs require a minimum 3 person Scissor Boom Lifts 9 300 00 24 Service charge rigging team Q 4 hour minimum CLICK LOGO TO ORDER RIGGING SERIVCES e total charge per item is determined as a Show RATE that is the requested items selected are charges of the actual show days of the exhibition A service charge of 2496 will be added to the subtotal before Tax Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemption certificate for the state in which the services are to be provided e Toguarantee equipment availability and advanced rate submit your request 20 days prior to delivery e Operator labor if requested is subject to the prevailing hourly rate with a 4 hour minimum e NOequipment charges for set up day required e CANCELLATIONS A Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge B If services have already been provided at the time of cancellation 10096 of original charges will be applied Jvertime 5 00pm 12 00am mf Double Time 12 00am 8 00am m s saturday 8 Dam 12 00am sat only Su
37. ates for facility access If the POV freight is crated skidded requires a forklift or requires more than one trip Material Handling charges will apply See Material Handling Form for associated costs You may also call LAS VEGAS EXPO s Customer Service Department for assistance on any questions you may have pertaining to material handling at 702 248 6200 7 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 25 26 Green GAYLORD ENTERTAINMENT Greetings Exhibitors We re proud to have been selected by Insights 2016 as the host facility for your upcoming trade show held February 22 23 2016 In 2007 Gaylord Palms Resort was named a Certified Green Lodging facility by the state of Florida In addition we have launched a new ongoing initiative called GET Green to identify and spearhead ways to lessen our environmental impact As part of this program we measure energy consumption water use and waste setting targets for continuous reductions in these areas We invite you to join us in protecting the environment by utilizing the programs in place During your trade show you will have opportunities to help with the following Cardboard recycling Paper recycling Plastic recycling Towel amp linen reuse program in guest rooms Surplus show floor donations to local charities eec
38. d deadline date aVe 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 16 INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A MATERIAL HANDLING ALL SHIPMENTS MUST BE PREPAID WITH CERTIFIED WEIGHT TICKETS COLLECT SHIPMENTS WILL NOT BE ACCEPTED ADVANCE WAREHOUSE SHIPMENTS Straight Time Crated boxed exhibit material received at warehouse prior to show move in up to 30 days free storage and delivery to show site delivered to booth empty storage containers removed when tagged returned to booth at close of show and freight delivered back to the outbound carriers truck at show site LVE IT LAS VEGAS EXPO does not accept PAD WRAPPED SHIPMENTS All rates are per shipment received See Show Information for delivery dates OVERTIME FREIGHT In addition to advance warehouse charges Based on incoming weight When move in and or move out times are scheduled during overtime hours due to circumstances beyon control of LAS VEGAS EXPO any shipment delivered to and or picked up from show site will be charged at an additional rate of see specifications below SPECIAL HANDLING In addition to initial warehouse or show site charges UPS FedEx loose and uncrated exhibit material van line shipments material with no certified weights materials with no inbound documents an
39. d or mate materials with no pick points received by LVE IT LAS VEGAS EXPO will handled at the additional rate of SMALL PACKAGE Cartons and envelopes received without documentation will be delivered 25165 See Show Information for delivery dates Any UPS FEDEX shipments sent to showsite will incur additional charges INSTRUCTIONS once move in begins will incur and additional 5096 surcharge outbound OVERTIME WAREHOUSE ONLY First Carton 30 00 without guarantee of piece count or condition Maximum weight per shipment is Each Additional 15 00 MINIMUM CHARGE ADDITIONAL ESTIMATED CHARGE CHARGES each additional 100 pounds or a portion of first 200 pounds 120 00 60 00 each additional 100 pounds or a portion of first 200 pounds 50 00 25 00 first 200 pounds each additional 100 pounds or a portion of 34 00 17 00 NO SHIPMENTS ARE TO BE SENT DIRECTLY TO THE SHOW All shipping charges must be prepaid LAS VEGAS EXPO LVE IT will refuse freight collect shipments Materials should be shipped to arrive during published dates to avoid an additional 2596 surcharge Shipments arriving at the LVE IT warehouse Any shipment delivered to and or picked up from show site by either LAS VEGAS EXPO or your carrier before 8 00 am or after 5 00 pm Monday through Friday and all day Saturday Sunday and all holidays This charge may be applied both inbound and FREIGHT RETURNED TO WAR
40. d up periodically and stored during the show At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours HOW DO I SHIP MY MATERIALS AFTER THE CLOSE OF THE SHOW Each shipment must have a completed LVE Bill of Lading in order to ship materials from the show All pieces must be labeled individually You can pick these items up at the Las Vegas Expo Service Center After materials are packed labeled and ready to be shipped the completed LVE Bill of Lading must be turned in at the Las Vegas Expo Service Center Make arrangements with your designated carrier to pick up your shipment at the address of the facility where the event is taking place Please refer to the Show Information pages for the specific dates and times In the event your selected carrier fails to show the shipment will be rerouted to the preferred carrier at the exhibitor s expense For your convenience the preferred show carrier will be on site to handle outbound transportation You must notify your carrier of the date and times of pick up sva 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 21 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A INSIGHTS 2016 LIMITS OF LIABILITY amp RESPONSIBILITY The placin
41. e accessible and free from debris and storage materials Hard backed booths must be at least 9 inches from rear booth lines and 18 inches betweem hard walls 12 NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE Materials necessary to the exhibit must be stored within the exhibit Electrical cords and connectors must be accessible and shall not be covered Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors 13 ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS TRASH Crates or raw flammable materials are not to be used as exhibit supports 14 MATERIALS FOR HANDOUTS MUST BE LIMITED TO A ONE DAY SUPPLY AND MUST BE STORED NEATLY WITHIN THE BOOTH Violators will be notified and if not removed by show opening show decorator will remove and store at EXHIBITOR S EXPENSE All storage must be kept clear of electrical cables or junction boxes 15 FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE FIRE SAFETY OFFICE Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building sva 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES 24 February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A Te
42. es will apply for relocation Island Peninsula and In line booths requiring Prices are per outlet or combination of outlets with electrical load not to exceed watt and or ampere rating indicated power to be installed other than the back of the All power provided is 24 hour For your convenience the Gaylord Palms Resort amp Convention Center will staff a booth will be charged time and materials service desk during exhibitor set up Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file WATER AND DRAINAGE Water Hotel supplies 7 male threaded hose connector Exhibitor is responsible for bringing connector to adapt Drainage Depending on location of exhibit a pump may be required at an additional cost The Hotel will charge time and materials for EQUIPMENT All equipment must be properly tagged or marked with complete information as the type and or exhibitor installed cords requiring amount of current voltage phase frequency horsepower etc required troubleshooting and or redistribution in the All material and equipment provided by Gaylord Palms Resort amp Convention Center shall remain the property of the booth hotel and shall be removed only by the hotel at the close of the show LABOR RATES The hotel reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the hotel s electrical depa
43. formation Indicate sign copy here print or type or attach sign copy CHOOSE STYLE cm Cancellation Policy 100 Charge for cancellation after order is placed Nocredit will be given after close of event on items or services ordered but not received COMME The PAYMENT AUTHORIZATION FORM must accompany this form NAME CLIENT NAME CITY STATE BOOTH Advance Prices ORDER EARLY amp SAVE MONEY Up to a 30 increase applies to ALL orders PHONE FAX LO received without payment and after the DEADLINE DATE CONTACT INFO EMAIL 4075 East Post Road Email customerservice lvexpo com Las Vegas 89120 Phone 702 248 6200 DISCOUNT DEADLINE COMPLETE SHOW SERVICES February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A BOOTH CLEANING ORDER Cleaning for the entire number of shows days unless otherwise specified in Show Information AVAILABLE SERVICES ADVANCE REGULAR eis E per day 5 ONE TIME Booth Cleaning Vacuuming 8 x10 space lt gt DAILY Booth Cleaning Vacuuming 5 per 8 X10 per day each day of event Includes emptying of wastebaskets in your exhibit area nightly it OF SHOW DAYS ADVANCE PRICE STANDARD PRICE Up to 1 000 square feet O 1 001 to 3 000 square feet 3 001 and above TT Vv Includes emptying of wastebaskets in your exhibit area in two hour intervals during show
44. g of an order for services and or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of LAS VEGAS EXPO in it s sole discretion Upon participation of any LAS VEGAS EXPO show or event the Exhibitor and it s agents shall be bound by the terms and conditions set forth in Sections 1 through 14 below Likewise once LAS VEGAS EXPO has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to LAS VEGAS EXPO or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 14 below LAS VEGAS EXPO and its subcontractors shall not be liable for damage 8 loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage as determined by LAS VEGAS EXPO Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by LAS VEGAS EXPO or it s subcontractors and the arrival of the Exhibitors representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pick up of materials from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that LAS VEGAS EXPO and its subcontractors are not resposible for the loss or disappea
45. g on its freight that LAS VEGAS EXPO and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employees of LAS VEGAS EXPO or its subcontractors sign a delivery receipt bill of loading or other document the parties agree that LAS VEGAS EXPO or its subcontractors will do so as the Exhibitors and the Exhibitor accept the responsibility thereof LAS VEGAS EXPO and its subcontractors shall not be liable for shipments received without receipts freight bill or specified unit counts on receipts or freight bills Such shipments will be delivered to booth without guarantee of piece count or condition Empty container labels will be available at the LAS VEGAS EXPO Service Desk Affixing the labels is the sole responsibility of the Exhibitor or it s representative It is understood that these labels are used for EMPTY STORAGE ONLY and LAS VEGAS EXPO and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers In order to expedite removal of freight from the show site LAS VEGAS EXPO shall have the authority to change designated carriers if assigned carriers do not pick up on time Where the Exhibitor makes no disposition freight will be taken to a warehouse or forced shipped on a carrier determined by LAS VEGAS EXPO and the Exhibitor agrees to be responsible for payment charges relating to such handling and
46. hours x EXAMPLE 3 X 155 00 465 00 of Show Days Price Total To avoid any misunderstanding regarding any cleaning services please bring any discrepancies to our attention at the open of the show LVE will be unable to adjust invoices after the close of the show Cancellation Policy 50 Charge will apply for cancellation orders during move in No credit will be given after close of event on items or services ordered but not received COMPANY The PAYMENT AUTHORIZATION FORM must CLIENT accompany this form NAME STATE BOOTH Advance Prices ORDER EARLY amp SAVE MONEY Up to a 3096 increase applies to ALL orders PHONE _____ received without payment and after the EMAIL DEADLINE DATE CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV89120 702 248 6200 DISCOUNT DEADLINE COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A DISPLAY LABOR ORDER EXHIBIT INSTALLATION amp DISMANTLING INFORMATION LABOR BEGIN DATE START TIME SPECIAL TOTAL HOURS DISMANTLING t Estimated Charges Hours Cost Per Hour Total ce STRAIGHT TIME One Hour Minimum 7 82 50 per hour EN OVER TIME One Hour Minimum 131 50 per hour EEUU MINIMUM CHARGE FOR LABOR IS ONE HOUR Time will be calculated to include gathering equipment materials and travel to and from booth space
47. i Wet FP CLE LT AI COUNTERS STOOLS EASELS e GARMENT RACKS oi PAVE cro A T i re Amu 1 X i mI 1 L m WHS VJ L L 1 IWY iL J NE ma J mar NN n PAC E TAT T TE TT i nce DONE el ISTOM SIGI SIGN HOLDER HANGING SIGNS SHOWCASES PEGBOAHDS IACKBOAHDS CAHPE BOOIH CLEANING LJ AT LG AM WAC jm RT ua i A LACLIt PADI T DAKIE ES Al IEM 1 IL 1 2 ai 111 Tat k PAU Msa IH IL D i ud Ba CCC s nm DAP IC TANE IEN EH 101 0151 s mi 3 DUM Tal nno 1 1191 3 3S ian U IT ic TAG CC i s iM 1 4 Inl L J 1 C 1 f 1 1 1 L DAP m ab pii ARUS BOOTH CLEANING BAG RACKS I rit L i i a EC a U GARMENT RACK 9 LIIEHATUHE RALAS ryg AT T JI Is HI J iT RI TAR E CHAIR um Aa 1 E T L gt 17 18 1 T i 4
48. ible except for permitted electrical supplies 7 VEHICLES IN THE BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINES IDLING Exhaust gases present extreme hazards to workers on catwalks If the engine cannot be shut down the vehicle must be removed from the building as quickly as possible 8 ALL 110 VOLT EXTENSION CORDS SHALL BE GROUNDED THREE WIRE 14 OR LARGER AWG COPPER WIRE Connectors must not be supported by cords Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed 6 feet in length and must be UL approved with built in over load protectors 9 COMPRESSED GAS CYLINDERS INCLUDING LPG ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY OFFICE Flammable gases i e butane propane natural gas are subject to prior approval Compressed gas cylinders cannot be stored inside the building After show hours gas cylinders must be removed from the show floor and stored outside or off site 10 CUBE TAP ADAPTERS ARE PROHIBITED UNIFORM FIRE CODE 85 107 MULTI PLUG ADAPTERS MUST BE UL APPROVED AND HAVE BUILT IN OVERLOAD PROTECTION Connectors must not be used to exceed their listed ampere rating 11 ELECTRICAL WORK UNDER CARPETS MUST BE DONE OR SUPERVISED BY THE OFFICIAL CONTRACTOR S ELECTRICIANS All wiring on the floor must be Type SO cord insulated to qualify for extra hard usage must be No 12AWG or larger and must be protected against injury All temporary wiring must b
49. ican Express and on the back of the Visa and MasterCard CONTACT INFO CREDIT CARD AUTHORIZATION CARDHOLDER S BILLING ADDRESS xe IF DIFFERENT FROM ABOVE CARDHOLDER S CARDHOLDER S NAME SIGNATURE PLEASE PRINT For your convienance the above credit card information will be kept on file to be used for future shows and all outstanding balances ADVANCE PRICE REGULAR PRICE SERVICE AESORES 2 Fes rimaTeD MATERIALHANDLING __ PACKAGE RENTAL BOOTH 222200000022 5 OTHER EXPO SERVICES TOTAL if received by deadline date TOTAL if received after deadline date freight shipping charges will show on your credit card statement as EliteXPO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES February 21 22 2016 5 HTS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A ADVANCE PRICE REGULAR PRICE TOTAL STANDARD SIDE CHAIR DEN 44 00 57 00 PADDED COUNTER HIGH STOOL EM 75 00 98 00 HEN QUANITY ADVANCE PRICE REGULAR PRICE TOTAL ROUND TABLE 36 W x 30 H EE 145 00 18900 4L x30 Hx24 W DRAPED TABLE 81 00 105 00 6 L x 30 H x 24 W DRAPED TABLE 100 00 130 00 8 L x 3
50. ice Only Routers Switches Prohibited 1 200 00 1 400 00 2 af choice for calling card calls Wired Dedicated Internet Access Dedicated Private VLAN For Example For AT amp T Dial 9 1010 2880 3 0 Mb sec 6 900 00 8 650 00 et a 6 0 Mb sec 10 500 00 13 000 00 9 011 Country code City code number 12 0 Mb sec 17 500 00 21 700 00 Gaylord Palms Resort international calls are __ billed at AT amp T operator assisted day rates plus Public IP Address 35 00 40 00 4 50 access charge plus 6596 surcharge Additional Dedicated Wired Connection to VLAN 200 00 250 00 For Operator Assistance Credit Card or Collect Calls Dial 9 0 and follow the automated instructions Telecommunication Telephone Services Standard DID telephone fax modem line 320 00 370 00 Auto Collect Operator Assisted and Calling Card calls will be billed through your local serving ISDN BRI service 845 00 1 030 00 telephone company or AT amp T or through Standard Desk Telephone 40 00 50 00 Integretel 2540 Fourtune Way Vista CA 92083 Directory Assistance Local Long Distance 9 411 1 00 access fee 120 00 185 00 AT amp T Operator 9 00 1 00 access fee Applicable taxes will be added Rates subject to change The first 20 minutes of all local 800 number credit card and third party billed calls are included in the 10 00 Resort Service fee Each additional minute after the first 20 minutes will be billed at a rate of ten 1
51. idue oils grease etc are required Cleaning of equipment is not permitted in hotel restrooms Clean up arrangements must be coordinated in advance through show management The use of Day tanks bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration purposes Tanks must have arelease valve and be removed from the convention center at the close of daily activities Storage of tanks inside the building is prohibited Vehicles that are used as part of a display should have no more than a 1 4 tank of fuel or 10 gallons whichever is less The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected Multi level exhibit booths or any covered exhibit booths over 300 sq ft must be protected by an automatic extinguishing system In accordance with the Life Safety Code subject to the approval of the Fire Marshall booth may be attended and protected by Osceola County Emergency Services Fire Watch Personnel in lieu of automatic sprinkler requirements A battery operated smoke detector will be required for each covered booth structure or tent regardless of square footage Two sets of drawings signed and sealed by a licensed engineer must be submitted for approval Cost of fire watch personnel is determined by Osceola County Fire and Rescue Contact the Fire Marshall s office for more information at 407 742 6200 or visit http www osceola org index cfm lsFuses Department FireMa
52. igh speed internet access The use of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without prior authorization To be considered for authorization to use an 802 11a b g n wireless device please contact the Gaylord Palms IT department via e mail to dcrawford GaylordHotels com and provide your access point SSID and the total number of devices you plan on connecting to your access point Internet Performance Disclaimer Gaylord Palms Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord Palms Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a 100Mbps and a DS3 45Mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to almost any location on property Internet Security Disclaimer Gaylord Palms Resort and Convention Center does not provide security such as but not limited to intrusion detection and suppression virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or cust
53. les contract Trash removal from the exhibit hall and or ballroom is the responsibility of the decorating production company Any property damaged or destroyed must be replaced to its original condition It is the responsibility of the decorating production company to return exhibit hall and or ballroom space to Move In Condition All tape and tape residue as well as stains and debris must be removed The decorating production company is responsible for vacuuming the exhibit hall and or ballroom prior to departure Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout All carpeted areas must be covered with visqueen or Polytac before any decorating production equipment or freight is brought into the space Prior to installation the exhibit hall staff must approve any tape applied to the hotel carpet It is required that low tack tape is applied to the carpet and concrete floors Marriott Confidential and Proprietary Information 27 28 CREDIT CARD AUTHORIZATION FORM Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 GAYLORD PALMS GPExhibits gaylordhotels com RESORT amp CONVENTION CENTER gt ADVANCE PRICE DEADLINE February 5 2016 Event Name Insights 2016 Event Dates February 22 23 2016 Company Name Booth Number Contact Name Contact Number
54. move in Nocredit will be given after close of event on items or services ordered but not received 4 PAYMENT AUTHORIZATION FORM must accompany this form CLIENT NAME Advance Prices ORDER EARLY amp SAVE MONEY CITY STATE Up to a 3096 increase applies to ALL orders PHONE FAX WL received without payment and after the EMAIL DEADLINE DATE CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV89120 Phone 702 248 6200 DISCOUNT DEADLINE Las Vecas Expo Fax 702 248 4113 February 5 2016 COMPLETE SHOW SERVICES February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A INCLUDES 8 X 10 Free Standing Display Silver Metal Choice of Black White or Gray Inserts gt lt 3 Meter Header w Company Name 2 Arm Lights lt 3 Shelves Lu 1 Meter Counter OPTIONAL 225 00 each Carpet Gray a Installation and Dismantling SS Does NOT include Electrical Power or Electrical Labor gt Electrical forms must be sent to Electrical Contractor ADVANCE PRICE 1 545 00 AFTER DEADLINE 1 945 00 Please supply Quanity Package A 8 x10 display s in Booth Number s Gray Black White If color selection is not made at time of your order your booth will automatically be white The colors at show site are subject to availability PANEL COLOR Lettering will be standard black cop
55. n this kit for further information Each 8 x 10 inline booth will consist of One 8 high back wall drape Black One 3 high side divider Black One Identification Sign Exhibitors may begin set up Saturday February 20 2016 4 00pm 8 00pm Sunday February 21 2016 6 00am 11 00am All exhibits must be set by Sunday February 21 2016 at 11 00am Sunday February 21 2016 12 15pm 3 00pm 6 00pm 9 00pm Cocktail Reception Monday February 22 2016 12 00pm 3 00pm Dinner amp Awards Banquet 7 00pm 11 00pm Closing Reception Dismantle of exhibits may begin Monday February 22 2016 at 3 00pm All freight carriers must check in with Las Vegas Expo by Monday February 22 2016 at 5 00pm All exhibit materials must be cleared from the facility by Monday February 22 2016 at 6 00pm IMPORTANT Each exhibitor may begin tear down immediately after the show closes If you have to leave your booth area during this time it is absolutely imperative that you notify the LVE Service Desk so that your booth contents will not be disturbed or discarded LVE will not be held responsible for any booth contents that become missing or damaged during the move out 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A SHOW INFORMATION LVE IT VEGAS will
56. nday All Day sun only olidays Al Day This document is incomplete without a formal confirmation and proposal If confirmation is not received within 3 days please contact us at 407 586 2251 ORDER ONLINE ONLY PSAV Gaylord Palms Resort and Convention Center 6000 W Osceola Parkway Kissimmee FL 34746 PH 407 586 2251 FAX 407 586 2255 PSAV exclusively provides rigging amp banner hanging services
57. olicies before mailing or faxing them to the respective contractors Our Customer Service department is here to assist you with having successful event Please feel free to contact us at 702 248 6200 or via e mail at customerservice lvexpo com CUSTOMER DISCOUNT CLEANING TELEPHONE SERVICE 7 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES February 21 22 2016 S HTS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A PAYMENT AUTHORIZATION Please complete the information requested and return payment in full with this form and your orders Purchase Orders are not considered advance payment You may choose to pay by credit card or money order however we require that your credit card information be on file with LAS VEGAS EXPO Any show site balances or charges for outbound freight labor or miscellaneous items not paid will be charged to your credit card account where applicable Advance pricing applies only to orders received with full payment prior to the deadline date See each form for specified deadline date COMPANY BOOTH ft ADDRESS CITY PHONE EMAIL AUTHORIZED AUTHORIZED SIGNATURE LLL PLEASE PRINT DISCOVER L MASTERCARD AMERICAN EXPRESS SECURITY CODE REQUIRED EXPIRATION DATE The security code can be found on the front of your Amer
58. omer to provide all necessary security With execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord Palms Resort and Convention Center its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits All bandwidth in this document refers to bits never bytes Example Mbps is megabits per second Marriott Confidential and Proprietary Information 30 31 NETWORK amp TELECOMMUNICATION SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 GPExhibits gaylordhotels com GAYLORD PALMS RESORT amp CONVENTION CENTER ADVANCE PRICE DEADLINE February 5 2016 Event Event Name Insights 2016 Dates February 22 23 2016 Booth Company Name Number Contact Name Contact Number Ordering Instructions 1 Filloutthis form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted 2 Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407 586 2279 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard P
59. ons containing your products nor the performance testing maintenance or repairs of your machinery or products FREIGHT HANDLING Local Union has jurisdiction through a labor agreement with the General Contractor for the loading and unloading of all trucks trailers and common and contact carriers as well as the handling of empty crates and the operation of material handling equipment and any mechanical devices such as forklifts pallet jacks hijackers etc The Local Union also has the jurisdiction of the unloading uncrating un skidding leveling painted and assembly of machinery and equipment and the reverse process The General Contractor has the responsibility of receiving and handling all the exhibit materials and empty crates It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move in move out of the trade show An exhibitor may hand carry merchandise and pop ups only provided they do not use material handling equipment to assist them such as push carts two or four wheel dollies or anything with wheels When an Exhibitor chooses to hand carry materials they must utilize the hand carry doors They are not permitted to access to the loading dock freight door areas Please see the Hand Carry Policy contained in this kit for details Exhibitors may deliver materials to the loading dock freight doors in their own personnel vehicle with the following restrictions 1 The General Contractor has
60. operty of the Gaylord Palms Resort and Convention Center s unless otherwise specified and shall be returned to the Gaylord Palms Resort and Convention Center s Exhibitor Service desk at the close of show There will be a 600 00 charge for lost or damaged Polycom device a 150 00 charge for lost or damaged telephone sets and a 500 00 charge for lost or damaged network equipment The Gaylord Palms Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession Under no circumstances shall anyone other than the Gaylord Palms Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord Palms Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name Delivery of all voice and data transmission lines ordered from an outside vendor will only be allowed to the second floor Data Center All circuit installs must be coordinated with the Gaylord Palms Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date All exhibitor telephone and network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time Rates quoted for all services include bringing the requested communication ser
61. orization to charge for any additional amounts incurred as a result of show site orders placed by your representative for this event EXHIBITING FIRM S CREDIT CARD CHARGE AUTHORIZATION INFORMATION MUST BE PROVIDED Exhibiting Firm Booth Phone MASTERCARD AMERICAN EXPRESS L_ EXPIRATION DATE _ security code can be found on the front of your American Express on the back of the Visa and MasterCard CARDHOLDER S BILLING ADDRESS CITY STATE IF DIFFERENT FROM ABOVE CARDHOLDER S CARDHOLDER S SIGNATURE CREDIT CARD AUTHORIZATION PLEASE PRINT Advance pricing applies only to orders received with full payment prior to the deadline date See each form for their specified deadline date THIRD PARTY S CREDIT CARD CHARGE AUTHORIZATION INFORMATION MUST BE PROVIDED Third Party Company Name Contact Address City State DISCOVERL_ VISAL_ MASTERCARDL AMERICAN EXPRESS L ACCOUNT NUMBER SECURITY CODE REQUIRED EXPIRATION DATE The security code can be found on the front of your American Express and on the back of the Visa and MasterCard CARDHOLDER S BILLING ADDRESS CITY STATE IF DIFFERENT FROM ABOVE CARDHOLDER S CARDHOLDER S SIGNATURE CREDIT CARD AUTHORIZATION PLEASE PRINT Advance pricing applies only to orders received with full payment prior to the deadline date See each form for their specifie
62. processed and changes made within 14 days of show will bear Standard Price All pricing is subject to change without notice Gaylord Palms Resort amp Convention Center will provide Security Services exclusively Security labor rates are subject to change A 4 hour minimum is required on all security labor Advance Rate 35 00 per Man hour Standard Rate 45 00 per Man hour Advance Fire Watch 50 00 per Man hour Standard Fire Watch 60 00 per Man hour VV worker be released if they are no longer needed after they have worked the minimum 4 hours Any changes or elimination of a worker will require 24 hour notice Without 24 hour notice the event will be required to pay the original charges for the worker that is canceled worker hours over 40 will be considered overtime and charged at the rate of time and 15 In the event Gaylord Palms Security cannot fill the required shifts with Gaylord Palms Personnel the Security Department will be required to hire staff from an outside agency The staffing fees will be at the standard rate Subject to 7 Sales Tax Security Personnel Begin Time End Time Security Personnel Hourly Rate Office Use Only Charg es ELO Subtotal 7 Tax TOTAL Marriott Confidential and Proprietary Information 35 36 FLORAL ARRANGEMENTS Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way
63. r Alternative Number Email Address for Receipt Cardholders Name printed Cardholder Signature Date Marriott Confidential and Proprietary Information 28 29 ELECTRICAL UTILITY SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 AYLORD PALM e GPExhibits gaylordhotels com ADVANCE PRICE DEADLINE February 5 2016 Event Name Insights 2016 Event Dates February 22 23 2016 Company Name Booth Number Contact Name Contact Number Ordering Instructions 1 Filloutthis form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted 2 Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407 586 2279 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 3 All equipment and services are subject to a 796 sales tax SCALED FLOOR PLANS A scaled floor plan must accompany orders showing requested location of electrical source If a drawing is not provided Gaylord Palms Resort amp Convention Center will install the service in the most ELECTRICAL LABOR convenient location and charg
64. rance of or damage of any items left in the booth unattended at any time Consequently all bills of lading covering outgoing shipment s submitted to LAS VEGAS EXPO or its subcontractors by Exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exists LAS VEGAS EXPO and its subcontractors shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless advance notice has been given to LAS VEGAS EXPO in time to obtain the proper equipment LAS VEGAS EXPO and its subcontractors shall not be held responsible for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including without limitation strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God failure of power or utilities and other events of force majeure LAS VEGAS EXPO and its subcontractors shall not be liable for ordinary wear and tear in handling of materials and or equipment LAS VEGAS EXPO and its subcontractors are not to be held liable i e LAS VEGAS EXPO does not insure the Exhibitor s property against loss or damage nor does it provide full replacement value should loss or damage occur Insurance if any shall be obtained bye the Exhibitor Amounts payable by LAS VEGAS EXPO under paragraph are based on
65. rice 3 All equipment and services are subject to 7 sales tax NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or the routing of cables inside the booth area All telecommunication services installed will be on the floor in the back of the booth for in line booths Telecommunications for island booths will come from the ceiling or floor in the most convenient manner Telephone Usage Rates QTY Advance Rate Standard Rate Total Local Wireless Shared Internet Access 9 Number There is no access charge for the eens first 20 minutes A 10 per minute charge will be Please choose a User ID Minimum 4 characters Direct Long Distance Gaylord Palms Resort s Long Distance Carrier is AT amp T Please choose a Password Case sensitive 9 1 Area code number Gaylord Palms Wired Shared Internet Access Resort long distance calls are T at AT amp T operator assisted day rates plus 2 25 access Wired Shared Internet Access 191 Device 875 00 1 050 00 9 20 Additional Wired Shared Connection 350 00 400 00 Toll Free Calls Additional Device customer provided hub switch 300 00 350 00 00 Private Static Address 60 00 90 00 20 minutes A 10 per minute charge will be Wired Dedicated Lite Internet Access Dedicated aar on the 21st minute 1 0 Mb sec One Dev
66. rshal 36748 Haze and or smoke producing devices must use water based fluids The use of these devices must be approved in advance through Conference Services in conjunction with Osceola County Fire and Rescue Services Freight Services Material Handling Freight Deliveries including but not limited to small package overnight LTL amp van line carriers will not be accepted by Gaylord Palms Resort amp Convention Center Exhibit Hall representatives prior to your event during your event amp after your event Shipments during the event contract dates should be in the attention of the events Official Service Contractor Those events without a service contractor should contact FED EX The Official Service Contractor material handling includes unloading your exhibit material storage up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and the removing of material from the booth for reloading onto outbound carriers Please call your Official Service Contractor with any shipping questions FED EX provides Executive Shipping Solutions and can be contacted at 407 586 2599 GUIDELINES FOR ALL CARPETED AREAS The following policy and procedure will be in effect for all areas of the hotel with existing carpet Gaylord Palms Resort does not provide cleaning supplies vacuums large waste receptacles whales or janitorial services for the exhibit hall area unless it is included in the sa
67. rtment Mon Fri 8 00a m To 5 00p m 100 00 The use of open clip sockets latex or lamp cord wire unapproved multiplex attachment plugs is not permitted Mon Fri 5 00p m To 8 00a m 155 00 Permanent building electrical outlets are not part of the booth space and may not be used as part of the exhibitor s electrical order All exhibitors 120 volt cords must be of the 3 wire grounded type Sat Sun and all recognized holidays 155 00 Labor will be billed at the end of the show mo ELECTRICAL CONNECTIONS AM S PRICE PRICE AMOUNT Rates quoted for electrical connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or running electrical inside the booth area All electrical to be installed will be on the floor in the back of the booth for in line booths Power for island booths will come from the ceiling or floor in the most convenient manner Each outlet is considered one actual plug in Al equipment utilizing nominal 208 voltages must have appropriate male plug Please list NEMA No NOTE Labor and materials will be billed at 208 17 000 Three 1 389 00 1 984 00 the end of the show pricing is subject Compressed Air Hotel supplies 1 2 D quick release 185 00 to change without notice female connection CFM required Labor included utlet European Multi strip Water Per hook up Labor included Not avail
68. sh Garden 000 1550 Seasonal flowering potted plant in 6 foil container Mums Kalanchoe Rectangular Window Box Foliage and flowering plants call for availability 550 y seso SPECIAL MONEY SAVING PACKAGE Three 3 4 Green Plant and One Seasonal flowering potted plant 140 00 175 00 value 133 00 166 00 C Custom Services Choose and guarantee up to 3 colors available on pre ordered Arrangements only per color 10 00 15 00 Colors Specialty floral arranagements require a minimum of 150 00 Please call for pricing Orders cancelled less than 5 business days prior to show shall be subject to a 50 cancellation fee Charges subtotal Date of Delivery 7 Tax AM Deliveries will be made between 9 00am 10 45am and PM Deliveries will be made between 1 30pm 3 30pm TOTAL Please check one AM Delivery PM Delivery Any requests received within 2 business days of the show will be charged at market price and will consist of the Floral Designers choice of flowers and colors Marriott Confidential and Proprietary Information 36 37 GAYLORD PALMS 3208 Gaylord Way Kissimmee Florida 34746 407 586 2234 Fax 407 586 2279 IUe GPExhibits gaylordhotels com ADVANCE PRICE DEADLINE February 5 2016 Event Name Insights 2016 Event Dates February 22 23 2016 Company Name Booth Number Contact Name Contact Number BOOTH LAYOUT Fa
69. t or recipients thereof Gaylord Palms Resort and Convention Center reserves the right to troubleshoot with tools such as Wireshark Sniffer Pro FLUKE network analyzers etc Gaylord Palms Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of service attacks port scans or any other form of network performance degradation activities is observed After disconnection isolation and quarantine assistance will be given All devices for which the Gaylord Palms Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain Gaylord Palms Resort and Convention Center assigned IP address At no time while connected to Gaylord Palms Resort and Convention Center network will the customer use or run their own DHCP server Physical layer network audits are preformed to ensure adherence Customer must provide the node equipment personal computer etc properly configured as well as an On Site Ethernet adapter card rated for 10 100Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b g The Gaylord Palms Resort and Convention Center has deployed an 802 11a b g wireless management system in its meeting facility This management system assists Gaylord Palms IT representatives with the delivery of flawless h
70. terial handling rate plus any applicable fees ALL SHIPMENTS ARE REQUIRED TO HAVE CERTIFIED WEIGHT TICKETS BELLMAN Local Union has jurisdiction over the handling materials that are transported into and out of the exhibit hall Exhibitors may transport exhibit materials as long as they adhere to the rules listed in the Hand Carry Policy form included in this kit HAND CARRY 7 4075 East Post Road Email customerservice lvexpo com Las Vegas NV 89120 Phone 702 248 6200 Fax 702 248 4113 LAS VEGAS EXPO COMPLETE SHOW SERVICES INSIGHTS 2016 February 21 22 2016 Gaylord Palms Resort Florida Exhibit Hall A SHOW INFORMATION Exhibitors may deliver exhibit materials in their personally owned vehicle POV as long as they adhere to the rules listed on the Hand Carry Policy form included in this kit PERSONAL OWNED VEHICLES Gaylord Palms Resort amp Convention Center will handle all electrical requirements See enclosed electrical order form ELECTRICAL Telephone and internet services may be obtained from Gaylord Palms Resort amp Convention Center See enclosed form amp INTERNET Please note that if you wish to have your booth vacuumed or wastebasket s emptied you must order this service This cost will be your responsibility See the enclosed order form SERVICES It is to your advantage to read each order form to ascertain the requirements and for payment p
71. vices to the booth in the most convenient manner and do not include special wiring over head drops and or special placement of communication services computer equipment or intranet working cabling All island booths will require a scaled diagram with orientation Additional labor and materials will be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord Palms Resort and Convention Center will not be responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged gt hour increments minimum charge is gt hour Labor rate is 105 00 hour advanced scheduled and 160 00 hour standard non scheduled Notification of cancellation must be received in writing a minimum of five 5 days prior to the scheduled opening date Credit will not be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord Palms Resort and Convention Center will resolve disputes in a timely manner X
72. x or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative Please indicate placement of Electrical Utility and Telecommunication services ordered if outside of standard placement E p s NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file Marriott Confidential and Proprietary Information 37 This is not a rental form Equipment orders must be placed online See below for more information PRESENTATION SERVICES EXHIBITOR AV ORDER DETAIL All Audio visual equipment orders must be placed online HERE htto oartner osav com en GaylordPalmsResort Products and Services Exhibitor Services aspx Customer Information contact us at gaylordpalms exhibitsales psav com THIS IS NOT AN ORDER FORM ALL REQUEST MUST BE SUBMITTED VIA the Audio Visual Exhibitor Request form online found here Video Projection Equipment Tripod Screen 6 7 8 20 LCD Monitor 32 Plasma Monitor w Floor Stand Plasma Monitor w Floor Stand 0 Plasma Monitor w Floor Stand 0 Plasma Monitor w d Floor Stand Monitor Cart size may var ALL FORMS OF PAYMENT MUST BE RECEIVED PRIOR TO LOAD IN UNLESS ORD
73. y ACCESSORIES CANCELLATION POLICY FOR CARPET ORDERS Items canceled after the deadline will be charged at 5096 of ordered price Items canceled after show move in begins will be charged 100 of ordered price The PAYMENT AUTHORIZATION FORM must NAME this f accompan is form CLIENT BOOTH pany NAME CITY STATE Advance Prices ORDER EARLY amp SAVE MONEY Up to a 3096 increase applies to ALL orders PHONE FAX _ received without payment and after the DEADLINE DATE CONTACT INFO EMAIL 4075 East Post Road Email customerservice lvexpo com Las Vegas NV89120 702 248 6200 DISCOUNT DEADLINE Las Vecas Expo Fax 702 248 4113 February 5 2016 COMPLETE SHOW SERVICES February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A Size 10 words or less Black Type Qty Advance Price Regular Price 7 1 11 x 14 56 00 112 00 14 x 22 65 00 130 00 BEN 22 x 2g 85 00 170 00 28 x 44 120 00 240 00 Other sizes quoted upon request Qty Optional Services Advance Price Regular Price Total Please apply 8 10 sales tax to your total Special artwork trademarks logos graphics and banners quoted upon request Special orders must be submitted in either Adobe or EPS format or you will incur an additional 35 00 charge to convert to that format Please call for in
74. y background will be white Be sure to clearly show spaces and upper and lowercase lettering Logo is not included Provide copy as you wish it to appear here ADVANCE PRICE REGULAR TOTAL MeterCounter 22500 29200 2x8G d Pieese 11000 Shelves PieesQ 5200 22 Slatwall 16200 2 lights PieesQ 40 2 PackageA 194500 2 OPTIONAL ACCESSORIES Cancellation Policy Items canceled after order has been received will be charged at 50 of ordered price Items canceled after show move in begins will be charged 100 of original price All materials are to remain the property of LAS VEGAS EXPO COMPANY NAME CLIENT NAME CITY STATE The PAYMENT AUTHORIZATION FORM must accompany this form BOOTH Advance Prices ORDER EARLY amp SAVE MONEY Up to a 30 increase applies to ALL orders received without payment and after the DEADLINE DATE PHONE _________ FAX EMAIL CONTACT INFO 4075 East Post Road Email customerservice lvexpo com Las Vegas NV89120 702 248 6200 DISCOUNT DEADLINE COMPLETE SHOW SERVICES February 21 22 2016 NS H TS 2 0 1 6 Gaylord Palms Resort Florida Exhibit Hall A INCLUDES 8 X 20 Free Standing Display YOURCOMPANYNAME YOURCOMPAN NANE Silver Metal Choice of Black White or Gray Inserts d 2 3 Meter Header w Company Name

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