AHS Scottsdale Headache Kit
Contents
1. Material Handling Rate Schedule e For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual e All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs OT One Way OT Two Ways move in or both move in and move out on OT move out on OT per 100 Ibs per 100 Ibs Description 200 Ib minimum charge Advance to Warehouse Crated 114 75 153 00 Direct to Show site Crated 141 00 188 00 Advance to Warehouse Special Handling 147 50 196 50 Direct to Show site Special Handling 176 25 235 00 Direct to Show site Uncrated Unskidded or Wrapped 220 50 294 00 Advance to Warehouse Direct to Show site Small Packages 52 50 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show opening Freight received at the warehouse after November 16 2015 or at show site prior to published move in or after show opening add an additional charge per 100 Ibs Additional transportation charges may apply ud Spotting Fee An2. Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Brede receives Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 lbs charged 200 Ib minimum x 114 75 per CWT 229 50 o 1 piece weighing 62 lbs charged 200 Ib minimum x 114 75 per CWT 229 50 o 1 piece weighing 54 Ibs charged 200 Ib minimum x 114 75 per CWT 229 50 TOTAL cost of three shipments arriving separately 688 50 OR o 3pieces totaling 152 lbs 200 Ib minimum x 114 75 per CWT 229 50 TOTAL cost of one consolidated shipment 229 50 Savings of 459 00 Shipments arriving at the same time from different destinations are considered separate shipments Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments Wa phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona brede com Material Handling Tips EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to clo YRC Freight 2021 South 51st Avenue Phoenix AZ 85043 AHS Scottsdale Headache Exhibitor Symposium J W Marriott Camelback Inn Resort Sunshine amp Cholla Booth Rooms l Scottsdale AZ Late to warehouse charges apply after November 20 21 2015 November 16 2015 J a ac a a a a a 2e EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to clo YRC Freight 2021 South 51st Avenu
3. 10825 4 x2 drpedtabe 7525 98 00 6x2 drapedtable 105 75 13750 Counter Stool with Back 89 75 11675 8x2 drpedtabe 123 00 160 00 30 h x 30 d Pedestal Table 124 75 16200 4th side drape 49 50 6450 j 42 h x 30 d Pedestal Table 124 75 162 00 2 x2 undraped table 28 00 3650 _ 4 x2 undrapedtable 33 50 4375 18 h x 30 d Pedestal Table 104 00 13525 6x2 undraped table 37 75 49 25 Coffee Table 57 25 7450 8 x2 undrapedtable 4550 59 00 Waste basket 22 50 29 25 PE TETEE NM Tecum Floor Easel 3600 4675 DD NES igh Display Tables includes white vinyl top 3 side drape Sign Stand 22 x 28 7250 94 25 2 x 2 draped table 7525 98 00 mM an ai 6475 BMo5 NEN ag Rac 4 x 2 draped table 9025 11750 6 x2 drapedtable 123 00 16000 NER da AM RENE E a 8 x2 drapediabe 13875 18050 Literature Rack 11675 15175 4th side drape 4950 6450 Garment Rack 96 75 126 00 2 x2 undrapedtable 3350 43 75 6 Full View Showcase 41100 53450 4 x2 undraped table 37 75 4925 Tackboard 8x4 6x2 undrapedtable 4225 55 00 Morizoniai on 158 00 20550 8 x 2 undraped table 48 25 62 75 Pertboard 8 x 4 i horizontal vertical 158 00 20550 12 Tabletop Risers includes white vinyl top 3 high drapery per ft 10 00 13 00 4 x 12 d
4. J W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Scottsdale AZ November 20 21 2015 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming American Headache Society Scottsdale Headache Symposium We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review complete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s AHS Scottsdale Headache Symposium Customer Service Representative at csarizona brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA p 602 275
5. Order Discount Deadline November 5 2015 e Option for installation to occur prior to exhibitor s arrival Option A Reduce at show expenses and time spent e Brede Supervision costs 30 of total labor bill Br i ini ici Supe bci e Labor under Brede supervision is straight time when possible There is a 50 00 minimum charge for supervision Check for Brede Supervised Labor BEA ahaaa nen Dismantle Installation A TE An Outbound Bill of Lading must be completed and T1 on h T turned in at the Brede Service Desk arehouse Show site with Display Crate Please provide the following information Shipment Electrical under carpet Ship to Crates Yes No Attn Boxes Location Address Carpet Pad City ST Zip Carpet Delivery Date Official sh ier Ground Ai Delivery Date icial s ow carrier roun ir E Shipped Special Equipment Required Other carrier L None Show site Bill of Lading prevails Option B e All work is performed under direction of the exhibitor m Show Site Contact Exhibitor e Exhibitor must meet labor at Brede Service Desk at scheduled time Supervised Check for Exhibitor Supervised Labor Phone Labor l e One hour minimum per laborer Labor is then charged in 1 2 Rates Straight nine 84 25 hour increments per laborer Monday Friday 8 00 a m 4 30p m per person per hour e Use labor rates at left to complete Rate per laborer column based on Straight
6. other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Brede reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense p 4 phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona brede com Material Handling Information AZ x p 1 2420 1 4 ya I a Ts a0 AU ir S49 ia 4 s 74 A i e i 4g 49 Ee S A te AHS Scottsdale Headache Symposium d Tag T14 I JAWA Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Was Qd es ga Scottsdale AZ EXPOSITION SERVICES T November 20 21 2015 ka Submit this form if you will be shipping materials to the advance warehouse or show site Use the rates and calculator below to estimate your material handling charges Enter the Material Handling Estimate below on Order Summary Payment form Orders received without full payment or credit card information will not be processed
7. rental items are subject to applicable taxes All rental items remain the property of Brede Exposition Services Ka phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona brede com icing Policies Payment amp Pr A AHS S Scofisdale Headache Symposium Ariel Nes Marriott Run Inn Resort Sunshine amp Cholla Rooms 6 SS ae Ib Scottsdale AZ EXPOSITION SERVICES RAINA November 20 21 2015 Form Payment Method must be completed to process orders Orders received without full payment or credit card information will not be processed w Required This form must accompany any completed order form s submitted to Brede Advance Order Discount Deadline November 5 2015 Order Carpet Summary Tables amp Accessories Brede Rental Exhibits Material Handling Labor Booth Cleaning Graphics Total Due Payment For your convenience we accept cash checks and money orders drawn on U S banks in _ Third Party Payer Method U S funds VISA MasterCard and American Express e Purchase Orders are not considered payment Tax Exempt 2M include certificate e All charges must be paid prior to close of show Orders received without full payment or credit card information will not be processed Our Federal ID 4 e A credit card on file is required when using Brede Exposition Services 86 0896466 Pay By Credit Card Please complete the Credit Card Authorizatio
8. the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the exhibitor s choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines Receiving begins 30 days prior to exhibitor move in Ene me s Shipments received at the warehouse after November 16 2015 are subject to additional charges e Ship pre paid collect shipments will be refused e Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse e Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to the show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date e Materials will be delivered to your booth prior to your arrival on site Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on th
9. the list please contact us Equipment Required QTY Days Daily Rate Amount AUDIO VIDEO COMPUTER 21 Flat Screen Monitor 150 00 32 Flat Screen Monitor 200 00 42 Flat Screen Monitor S 300 00 50 Flat Screen Monitor 400 00 Tripod Projector Package 450 00 Laptop Computer 150 00 15 Powered Speaker w Stand 100 00 S 10 Powered Speaker w Stand 75 00 Wireless Microphone Kit 150 00 6ft 2 Pole Monitor Stand amp Bracket 50 00 Small Laptop Speakers 60 00 2 e d 2 Equipment Total Tax Rate 0 00 Set up amp Strike 100 Other TOTAL By signature below the undersigned agrees to make full restitution to GRUV Audio Visual for any loss or damage to equipment during the period which it is used by the undersigned and or any associate of the company which the undersigned represents The undersigned further understands that GRUV Audio Visual will not be held responsible for any injury that occurs due to misuse of equipment during the period which the equipment is used by the undersigned and or associate of the company which the undersigned represents Signature also indicates that you are aware of and accept the charges listed Signature Date Thank you for your business 2015 Convention Plant Rental Form Phone 602 738 8126 Fax 602 595 0861 arizonaplants yahoo com Show Name Location B B Room AHS Scottsdale Headache Society Symposium Venue
10. 5900 f 602 275 0584 csarizona brede com 617 e AHS Stotisdale Headache Symposium wan 714 s La W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms mi Scottsdale AZ sions SERVICES November 20 21 2015 Brede e 602 275 5900 Fax 602 275 5959 e mail csarizona Q brede com Customer ori Hours 8 00 AM 4 30 PM Service e No telephone orders accepted please complete and submit your order and credit card information to Brede Show e Cheryl Gallagher CMP Talley Management Group Inc Management e 856 423 7222 ext 223 e cgallagher talley com Booths Each 10 booth includes e 8 high back drape e 3 high side drape e 1 one line booth ID sign with booth number Drape Colors Blue amp White Aisle Carpet Color Venue is carpeted The exhibit hall is carpeted Exhibitors may choose to rent carpet through Brede Exposition Services using the Carpet Order form Hotel surcharges added to Material Advance to Warehouse Direct to Show Site all direct shipments Handling Late to warehouse charges apply after November 16 2015 Do not deliver prior to November 19 2015 TO Exhibiting Company Name and Booth TO Exhibiting Company Name and Booth FOR AHS Scottsdale Headache Symposium FOR AHS Scottsdale Headache Symposium Brede Exposition Services c o Brede Exposition Services c o YRC Freight J W Marriott Camelback Inn Resort 2021 South 51st Avenue 5402 East Lincoln Drive Phoenix AZ 85043 Scottsdale A
11. ION SERVICES s November 20 21 2015 Submit this form if you will wish to order Brede s cleaning service for your booth in order to maintain booth cleanliness post set up and throughout the show Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Form Advance Order Discount Deadline November 5 2015 Select Service Days Booth Size Advance Standard Subtotal 100 sq ft minimum per sq ft per sq ft Vacuum once prior to show opening Includes emptying of waste baskets 1 X X 038 0 49 Vacuum once prior to show opening and daily thereafter Includes emptying of waste baskets 2 X X 0 30 0 39 e Includes emptying of your booth s wastebasket s and policing of your exhibit area at one hour intervals during show hours Select Service Advance Standard Subtotal _ Exhibit Area Under 500 sq ft 2 X 85 75 119 75 Exhibit Area 500 1 500 sq ft 9 X 120 00 167 75 Exhibit Area 1 501 2 500 sq ft 2 X 151 25 211 75 C Exhibit Area Over 2 500 sq ft 2 X Contact Brede for Quote If special cleaning services are required please call the Brede Customer Service Department e Orders cancelled prior to move in will be Calculate Cleaning Total charged 50 of the original price Orders cancelled after move in begins will be e Transfer this total to the Order Summary Payment form o W
12. JW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Dates amp Times Mailing Address Arizona Plant Company 15049 N Central Ave Phoenix Arizona 85022 www arizonaplantcompany com Qty Floral Arrangements Price Total T raditional Shape Size Color 45 00 PN iis Traditional Tropical Shape Size Color 75 00 Traditional Tropical Shape Size Color 95 00 Other Needs Please call for a Quote EM Potted Flowers Price T raditional Tropical Shape Size Color Thursday November 19 2015 1pm 6pm Show Starts Friday November 20 2015 6 45 am Qty Saturday November 21 2015 4 00 pm a Mums Yellow White Purple 20 00 Total Exhibitor or Management Information Bromeliads Yellow Red Orange 25 00 Only certain colors are available at certain times These colors are Company the most likely available at any time Contact Qty Green Plants Price Total Peer S E ooo dmere E Payment Information Print Cardholders Name Foot Plant EN Foot Plant 59 00 a Foot Plant 69 00 Q Jo o a o Tl o o e d D e Credit Card Number Exp Date Security Code Billing Zip Code Foot Plant 79 00 Tax 8 3 gt c e gt o N D 2 o D e c ia E mail Address of Cardholder Used for your recipts only 10 Delivery or 10 if subtotal is over 100 Total lt D 3 9 UI D Q D
13. OSISIO SIM e Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 ss 97 c sAHS Scottsdale Headache Symposium d sl LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 67 pellen Scottsdale AZ EXPOSITION SERVICES November 20 21 2015 Information Please be sure to inform your show site representative of the following fire regulations Form to ensure the safety of all parties throughout the duration of the show Booth Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the Construction local fire department representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved Permits A permit shall be required for the following e Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc e Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department e Use or storage of flammable liquids and dangerous chemicals e Display of any internal combustion engine special requirements availab
14. OSITION SERVICES s November 20 21 2015 Order Submit this form if you wish to rent carpet visqueen or padding from Brede Form Enter the Carpet Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed e Find more on Brede com Advance Order Discount Deadline November 5 2015 Select from Standard Colors if no color is selected show colors will prevail _ Black _ Blue Teal _ Gold _ Burgundy _ Red Forest Green Grey Qty Size Advance Standard Subtotal 10 Carpet 13300 17300 20 Carpet 266 00 34600 30 Carpet 39900 51900 40 Carpet 53200 69200 Full Coverage X Sak 300 2375 100 sq ft minimum per sq ft per sq ft e Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed Carpet Padding x 2 qf 100 125 Visqueen Xx 2 qf 50 75 per sq ft per sq ft Select from Custom Colors Charcoal White BlueMist Jade GreyPearl French Beige Red Emerald Black Colony Blue Full Coverage x _sq ft 400 500 100 sq ft minimum per sq ft per sq ft e Includes poly covering for protection e To guarantee availability orders must be received 30 days prior to show move in e Cancelled orders for custom carpet will be charged 100 Carpet e Orders cancelled prior to mov
15. Overtime or Double Time Overtime 126 25 e Add Brede Supervision column only if using Option A Monday Friday 4 30 p m 8 00 a m All day Saturday Sunday per person per hour e Multiply Subtotal Labor Cost by 30 for Brede Supervision cost and observed union holidays Rate Brede Estimate pare Laborers Est Hrs Total RR Subtotal Shui Estimated Costs Time Requested per laborer Hrs per hour Subtotal X 30 Cost Installation X X 9 Dismantle X X e 0 j Important A 30 surcharge will be assessed to all Late Floor orders Calculate Est Total Notes Orders not cancelled prior to move in will result in a Total minimum one hour charge per laborer requested e Transfer this total to the Order Summary Payment form e A credit card on file is required when using Brede e Payment Method must be completed to process orders Exposition Services e Orders without payment source will not be processed All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Labor Cleaning Options Daily Porter Services Important Notes Tere 617 A AHS S Stofisdale Headache Symposium s 714 bed JUAN Marriott Run Inn Resort Sunshine amp Cholla Rooms EN LET aA 110 Scottsdale AZ EXPOSIT
16. Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or Cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekday
17. Z 85253 Exhibitor Exhibitor Move in Thursday November 19 2015 1 00 PM 6 00 PM Schedule Show Hours Friday November 20 2015 6 45 AM 1 15 PM Saturday November 21 2015 630 AM 10 15 AM 11 45 PM 3 30 PM Exhibitor Move out Saturday November 21 2015 3 30 PM 8 00 PM e Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 6 00 PM on Saturday November 21 2015 Utilities amp e For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms Services 24 x phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona Q9 brede com Show Details eT AHS Scolisdale Headache Symposium sag 714 Ts ILa W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 16105 jme a E Scottsdale AZ EXPOSITION SERVICES ani A November 20 21 2015 Information Please make your show site representative aware of the following policies Form Important e Take advantage of advance order discount pricing Orders must be received with payment in full no later than the Deadlines following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor ricing i amel and furnishings rentals November 5 2015 Custom exhibits rentals November 5 2015 Labor orders November 5 2015 e Freight received at the warehouse after the deadline will incur an additiona
18. age to uncrated materials materials improperly packed or concealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liabilit
19. al Exhibits Enter the Rental Exhibits Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 5 2015 Plan A 10 N Line Option Includes e Hardwall Panels Carpet e 1 sidechair 1 counter 2 shelves Header e Labor to Install amp Dismantle Gty Item Advance Standard Subtotal White Hardwall Panels 2 023 50 2630 75 Color Hardwall Panels 2 305 75 2 997 50 Velcro Compatible Panels 252850 3 287 00 Plan B 20 N Line Option Includes e Hardwall Panels Carpet e 2 sidechair 1 counter 4 shelves Header e Labor to Install amp Dismantle Qty Item Advance Standard Subtotal White Hardwall Panels 4044 75 5 258 25 Color Hardwall Panels 4 600 75 5 981 00 Velcro Compatible Panels 5 057 25 6 574 50 Color Select Panel Color Hardwall Color Velcro Panels _ Black Blue Grey Options Select Carpet Color L Black L Blue L Teal L Gold L Red L Grey L Forest Green C Burgundy Header Header Copy One line with block letters Co py Please print clearly Logos color amp special lettering available at an additional cost Call for quote Additional Qty Item Advance Standard Subtotal O pt ions Standard Counter 18 x39 x40 225 00 292 50 Adjustable Shelves 3050 39 50 Spot Lights use w rental only 37 00 48 00 Additional boot
20. cess to the loading dock in order to provide for a safe and orderly move in move out Only full time employees of the exhibiting company will be allowed to hand carry items Brede Exposition Services will handle unloading or reloading at the dock of any and all contracted carriers Currently we have an agreement with the International Alliance of Theatrical and Stage Employees IATSE Local 336 Members of this union claim jurisdiction over all setup and dismantling of exhibits furniture installation pipe and drape hanging of signs and laying of floor coverings and unloading and delivering of all display related materials In addition to utilizing the services of the Official Service Contractor Brede Exposition Services exhibitors may use full time company personnel that will be staffing their exhibit to assist in setup and or dismantling of their own booths Exhibitors may employ the services of non official contractors providing the following requirements are met e Exhibitors must advise Brede Exposition Services in writing thirty 30 days prior to setup of the show of their intent to hire an outside installation and dismantle company or exhibit house to supervise install and dismantle their exhibit The Non Official Contractor form must be completed by both parties and returned no less than thirty 30 days prior to setup e Non official contractors must furnish proof of adequate insurance in the form of an original copy of a policy ri
21. d A AUDIT Dente al DIS e Payment Method must be completed to process orders e A credit card on file is required when using e Orders received without full payment or credit card will not Brede Exposition Services be processed e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Booth Cleaning Contractor Requirements Contractor Information th M AHSS Scottsdale Headache Symposium a 15 yw Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Es penen g44 MUT Scottsdale AZ EXPOSITION SERVICES TT anil November 20 21 2015 HE Order Submit this form if the exhibiting company intends to use a contractor other than Brede Exposition Services If the exhibiting company fails to comply with any or all of the requirements listed below the non official contractor will not be permitted to service your exhibit and Brede Exposition Services must be hired for installation and dismantle labor The non official contractor will be able to provide supervision only Form Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled e Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show Non official contractor
22. der listing Brede Exposition Services as an additional insured furnished by their broker to Brede Exposition Services office no less than thirty 30 days in advance of actual installation dates e Non official contractors must furnish show management the names addresses and telephone numbers of key executives for emergency contact e All personnel must be properly badged at show site This statement and insurance rider are not required for exhibitors who plan to use their own employees to install or dismantle their own booth or equipment All non official installation and dismantle contractors will be allowed on the exhibit floor only during official installation and dismantling hours and must be identified with a temporary work pass either supplied by show management or the official service contractor Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and the necessary ladders and tools will be provided Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for a
23. direct wiring connections Exhibitor s cords must be of the 3 wire grounded type open clips sockets latex and lamp cord wire are not permitted The Camelback Inn will not be responsible for voltage fluctuation or power failure due to temporary conditions Credit will not be given for outlets installed and not used NAME ON CARD Card Type BEEN CREDIT CARD NUMBER EXPIRATION DATE SECURITY CODE AUTHORIZED SIGNATURE DATE understand that will be held fully liable for any damage to or loss of the above listed equipment ing above LAST MINUTE REQUESTS ARE SUBJECT TO AVAILABILTIY and receive an additional fee Basic Power is rs are subject to 8 8 sales tax Please fax scan this form to the above listed fax or email A 25 service charge will be applied to any returned checks C F GA NG Exhibitor Audio Visual Order Form GRUV AUDIO VISUAL LLC SHOW NAME Scottsdale Headache Symposium 2015 10902 Porto Foxi St Location Camelback Inn Scottsdale AZ Las Vegas NV 89141 Booth No 702 885 6071 Delivery Date todda gruvaudiovisual com Pick Up Date Fax 702 489 6521 Company Address Address Phone E mail Contact Please return completed form by email or fax no later than November 11th 2015 Once your order is received you will be contacted for payment Orders will not be processed without payment Orders received after November 11th may be subject to additional fees If you need av equipment that is not on
24. e Phoenix AZ 85043 AHS Scottsdale Headache Exhibitor Symposium J W Marriott Camelback Inn Resort Sunshine amp Cholla 800th Rooms l Scottsdale AZ Late to warehouse charges apply after November 20 21 2015 November 16 2015 ADVANCE WAREHOUSE ADVANCE WAREHOUSE e These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse e Please make additional copies of these labels as needed Important notes Warehouse is not temperature controlled Hazardous materials will not be accepted at the warehouse LLI g O g O LLI DIRECT TO SHOW SITE EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to J W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms p 5402 East Lincoln Drive yod is Scottsdale AZ 85253 s AHS Scottsdale Headache Exhibitor Symposium J W Marriott Camelback Inn Resort Sunshine amp Cholla Booth Rooms Do not deliver prior to Scottsdale AZ November 20 21 2015 November 19 2015 a a a 2e ac ac EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to J W Marriott Camelback Inn Resort Sun shine amp Cholla Rooms 5402 East Lincoln Drive Scottsdale AZ 85253 AHS Scottsdale Headache Exhibitor Symposium J W Marriott Camelback Inn Resort Sunshine amp Cholla Pooth Rooms Do no
25. e in will be Calculate Subtotal charged 50 of the original price 8 3 AZ Tax Orders cancelled after move in begins will be charged 10096 of the original price Carpet Total Acredit card on file is required when using N e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders e Orders received without full payment or credit card will not be processed e All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 AHS Scottsdale Headache Symposium AH 714 ns j Law Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Scottsdale AZ November 20 21 2015 Order Form Submit this form if you wish to rent tables risers or furnishings from Brede Enter the Table amp Accessories Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline November 5 2015 mim e Find more on Brede com Tables Accessories Qty Item Advance Standard Subtotal Qty Item Advance Standard Subtotal 30 High Display Tables includes white vinyl top 3 side drape Padded Side Chair Grey 66 75 8675 2x2 drapedtable 5800 7550 Padded ArmChair Grey 8325
26. e show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above phone 602 275 5900 fax 602 275 5959 e mail csarizona 9 brede com dy Find more on Brede com ts of Liability imi L zeo eo Wl 520 nr 748 wale a f 3i Az IU z k EZ B18 i ET 3 B16 i a90 321 sai 2191 ee LAT 146 j a 320 na ces 9745 c AHS Scottsdale Headache Symposium d E Rm 714 3 LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 614 ss Na E Scottsdale AZ EXPOSITION SERVICES a November 20 21 2015 e Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in
27. e type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include e Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special
28. e use the freight labels provided in this service manual J W Marriott Camelback Inn Resort e All shipments must be prepaid collect shipments will be refused Sunshine amp Cholla Rooms e Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused 5402 East Lincoln Drive m Shipments will be received at the facility no sooner than Scottsdale AZ 85253 November 19 2015 during move in hours Empty Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty Containers labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the Labels labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Bill of Lading Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier
29. equest Label ani of Sh Labels Requested Request of Shipping qu Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Bill of Lading amp Labels Request F T b d im a lt m 4 gt a i P UO lw gt MB 4 Reliable trade show shipping services The show must go on YRC Freight is ready to customize transportation solutions for any exhibit shipment any size load delivering great service savings and simplicity After the show specify YRC Freight for the move out on the materials handling agreement MHA then give us a call We ll take it from there And if others handle your trade show shipping remember to tell them about YRC Freight savings and service Confidence Delivered Delivering confidence at the show B 100 inbound service guarantee at no additional cost B On site Exhibit managers monitor your inbound shipments for on time smooth move ins B Time Critical expedited E Comprehensive North American coverage and online visibility Giving you more for your money B Lowest trade show shipping fees in the industry B 30 days free storage prior to the show a great way to save when moving from show to show E No detention fees at trade s
30. er 20 21 2015 Form reading and accepting the terms and conditions included on the Material Hanaling e Information By completing and submitting the Material Handling order form exhibitor acknowledges Information forms as well as the Limits of Liability form Please review these money saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Money Saving Tips In General Consolidate Your Shipment Ship via common carrier to avoid possible special handling surcharges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes
31. er information on empty labels or valuables stored in containers with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of
32. h furnishings can be found throughout manual Look for upgraded carpet carpet pad graphics chairs etc Why Choose Custom Every exhibitor wishes to present a strong positive image of their company What better way to do this than with a personalized exhibit Important e Electricity is not included with rental Calculate Subtotal Notes e Cancelled orders will be charged 100 of the 8 3 AZ Tax original price Est Total A credit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders e All charges must be paid prior to close of show Orders received without full payment will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Its Brede Rental Exhi Ec em 9 a AHSS Scottsdale Headache Symposium 714 me ju W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 614 die ET Scottsdale AZ POSITION SERVICES s November 20 21 2015 Why Exhibitors will have full access to Brede Exposition Services design expertise A Brede Design Specialist is Choose available to create a customized exhibit that is within your desired budget An attractive and functional exhibit Custom will complement your marketing strategy maxim
33. handling Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Use this rate for cartons envelopes weighing less than 25 lbs per shipment without documentation These will be delivered to the booth without guarantee of piece count or condition 24 X Phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona brede com Small Package Material Handling Information zeo eo Wl 520 nr 748 wale a f 3i Az IU z k EZ B18 i ET 3 B16 i a90 321 sai 2191 ee LAT 146 j a 320 na ces 9745 c AHS Scottsdale Headache Symposium d E Rm 714 3 LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 614 das Na E Scottsdale AZ EXPOSITION SERVICES a November 20 21 2015 e Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines e Donotship to the facility prior to November 19 2015 Early shipments to show
34. hows B No extra fees for weekend after hour pickups Keeping it simple for you B Exhibit customer service representatives available 24 7 call 1 800 531 EXPO 3976 M Around the clock assistance with quotes bookings tracking or expediting B Single shipment transportation for your entire display B Online shipment visibility throughout the move on my yrcfreight com Subject to applicable Tariffs and Rules and Conditions publications YRC FREIGHT yrcfreight com 800 531 EXPO 3976 Live Chat Copyright 2014 YRC Worldwide Inc Printed in U S A YRC 014 03 14 T Form the following information in order to better understand the applicable union jurisdictions If you have oy nformation These definitions are provided in order to acquaint you with specific labor guidelines Please review Material Handling Booth Labor Safety Gratuities In General any questions once you have read this please address them directly to Brede Exposition Services Brede has skilled friendly and quality conscious employees in Arizona available to assist you with most aspects of your exhibiting experience Arrangements for labor and other services can be made through the forms provided in this exhibitor manual Exhibitors may hand carry their own materials into the exhibit facility The use or rental of dollies flat carts pallet jacks and other mechanical equipment is not permitted Brede Exposition Services will control ac
35. ill not be processed Advance Order Discount Deadline November 5 2015 Standard Standard signs are digitally produced with color copy mounted on white foam Indicate sign copy amp layout here Sizes board and include up to 10 words Gty Size Advance Standard Subtotal 11 X 14 47 50 61 75 m 14 X22 56 00 72 75 m 22 X 28 87 00 113 00 mM 20 X 44 131 50 171 00 File conversion retouching cloning or color correcting may incur additional labor charges Custom Brede can provide digital graphic reproduction in custom sizes Please contact us for full color photo quality high resolution digital Sizes printing in virtually any size for banners exhibit graphics and more Length Width Square footage Advance Standard Subtotal X _ 20 50 26 75 7 per sq ft per sq ft Ten 10 sq ft minimum order 0 Foamcore _ Masonite PVC Plexi Gatorfoam Other Q E mem Select one Special instructions Een Vertical Horizontal qv pm Important Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 8 3 AZ Tax e Orders cancelled after move in begins will be f charged 100 of the original price Signs Total e A credit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders V eats MUSI DA pal DHOPIOICI
36. ize your booth space and enhance your presence on the show floor Inline y N Pd gt bi lj Its Island Island Custom Rental Exhi phone 602 275 5900 fax 602 275 5959 e mail csarizona brede com GH Fina more on Brede com as m B1 A 1 AT A AHS Scottsdale Headache Symposium he ns LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms E 911 19V Scottsdale AZ POSITION SERVICES we 99 7 Ila November 20 21 2015 Why We will work with you to create a customized exhibit to showcase your company Most importantly the Choose Brede Design Team will work with you from the beginning concept through on site completion Custom Custom Custom Custom phone 602 275 5900 fax 602 275 5959 Find more on Brede com its Custom Rental Exhi m Lye Ar VW us 7 45 C 3AHS Scottsdale Headache Symposium eA aan 714 J LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms i i 1 y 644 Scottsdale AZ 1 EXPOSI TION SERVICES November 20 21 2015 Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility 1 Brede Exposition Services shall not be responsible for dam
37. l charge Advance shipments to warehouse to arrive by November 16 2015 Shipments to show site to arrive no sooner than November 19 2015 Payment Orders received without full payment or credit card information will not be processed Policies e A creditcard on file is required when using Brede Exposition Services All charges must be paid prior to close of show e For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American Express e Purchase Orders are not considered payment therefore a check or credit card is required Cancellations lt Cancellations are invoiced at 50 of original price unless otherwise noted on order form f amp e No adjustments will be made after close of the show Adjustments Tax e f tax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate Exemption No adjustments for tax exempt status will be made after close of the show Third Party The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for Payment payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Billing Miscellaneous e Rental items not ordered yet found in booths are invoiced at Standard Floor pricing All prices are in U S dollars e All
38. le upon request e Use of any compressed gases permit required for 32CF bottles 1 2 full or less Obstructions Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Flame All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo Retardant plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if Treatment separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps mus
39. n form and submit with your order Pay By Check or Money Order Payable to Brede Exposition Services e International checks must be drawn on a U S bank U S funds account only processing fee of 25 00 Please include AHS Scottsdale Headache Symposium and booth number on all payments Check Number Dated Amount Exhibiting Company Contact Com paly Address City State Zip Phone Fax Email Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Order Summary Payment Method eir US AHS Scottsdale Headache Symposium 3 ji W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms JL Y ait Scottsdale AZ EXPOSITION SERVICES aii November 20 21 2015 Required This form must accompany any completed order form s submitted to Brede Form A credit card must be on file prior to the delivery of any goods or services Orders received without full payment or credit card information will not be processed Terms e Allcharges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed e A credit card on file is required when using Brede Exposition Services Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional am
40. ny service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Brede employees Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices be directed to a management representative of Brede phone 602 275 5900 Gy Find more on Brede com fax 602 275 5959 e mail csarizona brede com Was 97 c sAHS Scottsdale Headache Symposium d 4s 714 2 LIW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms Dem so Scottsdale AZ EXPOSITION SERVICES Noverriber 20 21 2015 Arizona Labor Guidelines AT e AHS Stotisdale Headache Symposium 615 714 D La W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms E Scottsdale AZ UO SERVICES 24 November 20 21 2015 Submit this form if you would like to order labor from Brede Labor is available for installation and dismantling of exhibits and for shrink wrapping and banding of materials Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance
41. ounts incurred by Third Party Payer Card me or my show representative including material handling and or labor charges If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City State Zip Phone Fax Email Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Credit Card Authorization ca nome Hi A re r 10 Tini mA CT ee ae ee AHS Scottsdale Headache Symposium mm F T 1 a e415 74 iJ Ly W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 644 jJ gt Scottsdale AZ XPOSITION SERVICES s November 20 21 2015 Burgundy Blue Red Plum Standard a Carpet Colors Teal Black Forest Green Plush Charcoal White Blue Mist Custom VO ee Carpeting Red Emerald Black Colony Blue Display Black Blue Burgundy Forest Green Plum Table Drape Colors Gold Grey Teal White phone 602 275 5900 9 Find more on Brede com i fax 602 275 5959 e mail csarizona brede com Color Guide Standard Carpeting Options Plush Custom Carpeting Important Notes AHSS Scottsdale Headache Symposium 4 W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 2 a 7 Scottsdale AZ EXP
42. raped riser 4225 55 00 8 high drapery per ft 12 00 1575 x 12 draped riser 6150 79 75 Select Drape Color if no color is selected show colors will prevail Black Blue Teal C Gold Burgundy White Red Plum Grey Forest Green Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 8 3 AZ Tax Table Total e Transfer this total to the Order Summary Payment form e Orders cancelled after move in begins will be charged 100 of the original price Acredit card on file is required when using Brede Exposition Services e Payment Method must be completed to process orders All charges must be paid prior to close of show e Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Tables amp Accessories 422 uel es iH a4 49 519 S A MN 320 rei Y AHS Scolisdale Headache Symposium LS 615 5 7 715 LJW Marriott Camelback Inn Resort Sunshine amp Cholla Rooms 614 AK uu Sgt 9 Scottsdale AZ 24 POSITION SERVICES s AA November 20 21 2015 Submit this form if you wish to rent a hardwall exhibit from Brede Please contact Brede if you would like to inquire about our Custom Rent
43. s or anytime on a Saturday Sunday and or Holiday or e A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Outbound Overtime charges apply on outbound shipments if e Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Find more on Brede com phone 602 275 5900 fax 602 275 5959 Material Handling Information as 971 4 sAHS Scottsdale Headache Symposium d 4s 714 1 Wf Marriott Camelback Inn Resort Sunshine amp Cholla Rooms yg ge Scottsdale AZ EXPOSITION SERVICES November 20 21 2015 e Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and Bill of Lading weight Shipments received without this information will be delivered to exhibitors booth without guarantee of piece coun
44. s must submit proof of adequate insurance in the form of an original policy rider listing Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Worker s Compensation Insurance e Non official contractors must furnish show management the names addresses and telephone numbers of key executives for emergency contact All personnel must be properly badged at show site Non official installation and dismantle contractors may provide supervision Non official contractors are allowed on the exhibit floor only during official installation and dismantle hours providing the information above is supplied NON OFFICIAL CONTRACTOR ADDRESS PHONE FAX EMAIL ADDRESS CELL CONTACT IN BOOTH Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Non Official I amp D Contractor Tors 617 s eR u AHSS Shofidale Headache Symposium ma TI Law Marriott Camelback Inn Resort Sunshine amp Cholla Rooms gt NL F gi 19 Scottsdale AZ EXPOSITION SERVICES s L November 20 21 2015 Order Submit this form if you wish to order signage from Brede Form Enter the Graphics Total below on Order Summary Payment form Orders received without full payment or credit card information w
45. site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours e Ship pre paid collect shipments will be refused e Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include e Materials unloaded at loading dock and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or
46. t be taped Batteries are to be disconnected and taped Combustibles Storage behind booth backwall is strictly prohibited p 4 phone 602 275 5900 Find more on Brede com fax 602 275 5959 e mail csarizona brede com Fire Regulations AUDIOVISUAL EXHIBIT ORDER FORM JW Marriott Camelback Inn Resort amp Spa 5402 East Lincoln Drive Paradise Valley AZ 85253 PLEASE PRINT LEGIBLY turn completed order forms via FAX or SCAN to Camelbackaudiovisuals psav n COMPANY NAME CONVENTION NAME SETUP DATE amp REMOVAL DATE amp TIME BOOTH SUITE TIME ROOM BILLING ADDRESS CITY STATE amp POSTAL CODE EMAIL ADDRESS ON SITE CONTACT INTERNET ACCESS Evhibhi Da mE EA Me Bil Ji 7 4 JULI i JV J SUBTOTAL 0 00 The rental rates listed are subject to labor charge 2496 hotel service charge and sales tax You will receive a confirmation email with an order listing the itemized equipment reserved for your event Building utility outlets are not part of the booth space and are not to be used by Exhibitor unless otherwise specified All equipment must be properly tagged and wired with the complete information as to the type of current voltage phase cycle horse power etc and must comply with all Federal State and City regulations Claims will not be considered unless filed by Exhibitor prior to the close of exposition Only Camelback Inn house electricians shall make special or
47. t or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail Advance TO Exhibiting Company Name and Booth e Use this address and information on your inbound bill of lading if Wa rehouse FOR AHS Scottsdale Headache Symposium shipping your freight to the Advance Warehouse Shipping Brede Exposition Services Please use the freight labels provided in this service manual REINES c o YRC Freight e Receiving hours M F 8 00 a m to 4 00 p m 2021 South 51st Avenue e All shipments must be prepaid collect shipments will be refused Phoenix AZ 85043 e Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by November 16 2015 to avoid late charges Shag city TO Exhibiting Company Name and Booth Use this address and information on your inbound bil of lading i Shipping FOR AHS Scottsdale Headache Symposium Ping your freight Direct to Show site Aadress c o Brede Exposition Services e Pleas
48. t deliver prior to Scottsdale AZ November 20 21 2015 November 19 2015 e These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site Please cut along dashed lines and affix one to each piece of your shipment direct to the show site e Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site A i d ea AHS Scottsdale Headache Symposium 115 Law Marriott Camelback Inn Resort Sunshine amp Cholla Rooms E aii l Scottsdale AZ EXPOSITION SERVICES ay November 20 21 2015 Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by November 5 2015 Notes Please complete one form per shipment e Please review the Material Handling Information Material Handling Rate Schedule and Limits of Liability forms e Donotleave Bills of Lading in your booth Shipping Information Attention Destination Street Address Outbound To City State Zip Method Ground YRC Freight _ Other Ground Air YRC Freight Other Air NexDay 2ndDay Deferred Freight Company Exhibitor Charges Attention Guaranteed on By Permanent Street Address City State Zip Phone Fax Shipping Labels R
49. the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after th
50. y shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improp
51. y vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles 168 00 not moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show are 1 25 per 100 lbs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Calculate Estimated Material Handling Charges Select Advanced Direct Tracking or Date of Est Weight Rate Estimated Cost ES Shipped From Arrival x Ie CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed TOTAL to process orders Orders received without full payment or credit card will not be processed Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 2501 East Magnolia Street Phoenix AZ 85034 6918 USA by fax 602 275 0584 Material Handling Rates i 617 AN S AHS Scotisdale Headache symposium 744 an W Marriott Camelback Inn Resort Sunshine amp Cholla Rooms s Y ait Scottsdale AZ XPOSITION SERVICES Novemb
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