EXHIBITOR SERVICE MANUAL - 2015 New England Public Works
Contents
1. 2 2 3 2 2 S n Nn D a 2 3 a x F n 2N gt a gt o al zF oz le ia e 5 io Z o Z Q PE 5 Le n a ge e H 5 oy e a D e lt 5 gk eg o gt lt 5 E oz g n 5 io oO Q 5 n A Le a o n o o Q Q ge ek D Q e og Z n Le 5 oO ra i 5 oy e 5 my o 2 e 5 Q aa g Q n a 5 5 gei e 5 x Es a oO et Le ia B n o a Show New England Public Works Expo Show New England Public Works Expo Booth Booth Carrier Carrier Piece Piece RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse From From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors To Capital Convention Contractors 35 Lyman Street Northborough MA 01532 35 Lyman Street Northborough MA 01532 Show New England Public Works Expo Show New England Public Works Expo ue Aq UJ s1oyoRUOD UONUIAUOD Jede o zuoudrys e Jo ATOAT Op 10 JUOUIUSISUOD OY Upg souRINsUT pue AjI IGeIT OY MAMAA SLAd ALON Booth Booth Carrier Carrier Piece ssoof Piece sso of RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Use t2. Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C f P T A New England Public Works
3. MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j f P ji A New England Public Works Expo Holiday Inn convention contractors Boxborough MA coptotcomventonscom Far S08351911 September 23 24 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O0 Straight Time 64 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 96 00 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME TOTAL RATE PER ESTIMATED HOURS MAN HOUR COST INSTALLATION X X yo DISMANTLE _ X 7 X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 25 Labor Options choose one Exhibitor Supervised Labor Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty fou
4. and all hours on Saturday Sunday and observed holidays where applicable One hour minimum DATE TIME OF TOTAL RATE PER ESTIMATED MEN HOURS HOUR COST INSTALLATION X X DISMANTLE EA X X P FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Addres __________ City State Zip _________________ Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA Se een September 23 24 2015 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily Booth Dimensions Total Area Advance Price Floor Price Cost per day xX X 0 41 per sq ft per day 0 52 per sq ft per day 100 square foot minimum Choose One O Cleaning Pre show one time only O Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in
5. Expo Holiday Inn convention contractors Boxborough MA Stoccnvertanca Far so September 23 24 2015 877 335 3700 QTY DESCRIPTION Advance Price Floor Price Amount 4 X 2 30 HIGH 93 50 116 75 6 X 2 30 HIGH 104 00 130 25 8 X 2 30 HIGH 114 50 143 00 4 X 2 40 HIGH 114 50 143 00 6 X 2 40 HIGH 135 50 169 25 8 X 2 40 HIGH 156 50 195 50 4 X 2 30 HIGH 51 50 65 25 6 X 2 30 HIGH 62 00 77 75 8 X 2 30 HIGH 72 50 90 50 4 X 2 40 HIGH 57 75 72 50 6 X 2 40 HIGH 68 25 86 25 8 X 2 40 HIGH 78 75 98 75 30 ROUND 30 HIGH 93 50 116 75 30 ROUND 40 HIGH 104 00 130 25 4 X 10 HIGH 63 00 78 75 6 X 10 HIGH 73 50 92 50 6 OR 8 TABLE 47 25 59 00 6 OR 8 COUNTER 47 25 59 00 8 HIGH PER LINEAR FT 10 00 14 25 3 HIGH PER LINEAR FT 7 00 9 00 TF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE SILVER BURGUNDY HUNTER GREEN WHITE RED BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN SUB TOTAL No credit will be issued on equipment ordered and placed in MA TAX 6 25 your booth either unused or after the close of the show There GRAND TOTAL is a 50 cancellation
6. White Gold ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN s No credit will be issued on equipment ordered and placed in your booth SUB TOTAL 4 365 00_ either unused or after the close of the show There is a 50 cancellation Late Orders Add 25 charge for orders cancelled at show site MA TAX 6 25 Orders cancelled after installation will be charged 100 of original price GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show Late Orders will be charged an additional 25 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technol rive e ludson MA 0174 cupliiconveriionacom Fa 069815011 September 23 24 2015 87
7. are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 Ibs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after September 16 2015 m Early Shipments to Warehouse Any shipment arriving prior to August 23 2015 m Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times m Your shipment is moved into or out
8. charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address____OOC City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A New England Public Works Expo A Holiday Inn convention contractors Boxboroush MA 10 Technology Drive Suite 40 Hudson MA 01749 OX DOI oug gt capitalconventions com Fax 508 351 9911 September 23 24 2015 877 335 3700 QTY DESCRIPTION Advance Floor Amount Price Price CHAIRS sd PADDED SIDE CHAIR 47 25 60 00 PADDED ARM CHAIR 51 50 65 25 UPHOLSTERED BAR STOOL 62 00 77 75 FOLDING CHAIR 14 75 19 00 ACCESSORIES TRIPOD EASEL 26 25 33 75 GARMENT RACK 68 25 85 25 LITERATURE RACK 78 75 98 75 4 X 8 DISPLAY BOARD 147 00 183 75 6 SHOWCASE W SHE
9. for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 September 23 24 2015 capitalconventions com Fax 508 351 9911 877 335 3700 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Capital labor is required for certain aspects of your exhibit handling To help you understand we ask that you read the following The facility requires that the official material handling contractor Capital off load all equipment and display materials for ALL common carrier and van line trucks The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria e Personnel performing the work must be bonafide full time employees
10. is a 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of services If such notice is not provided and an order has been placed and the exhibitor has not checked in exhibitors will be charged a one hour minimum fee Exhibitor must check in at the Capital Service Desk to pick up forklift orders and check out upon the completion of work Work Options Spotting of Equipment Installation Dismantle of Header Uncrating Unskidding Other ON SITE ORDERS WILL BE CHARGED AN ADDITIONAL 25 TO HOURLY RATES FULL PAYMENT MUST ACCOMPANY ALL ORDERS Straight Time 195 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 292 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum DATE TIME OF TOTAL RATE PER ESTIMATED LIFTS HOURS HOUR COST INSTALLATION ___ s CK LCK SCOCSS DISMANTLE O A eae CK eS n FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME Straight Time 64 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum Overtime 96 00 per man hour before 8 00 a m and after 4 30 p m
11. no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have b
12. of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 Ib minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date September 16 2015 Crated aks stot ncn Boise ecb coe Slab gaya E EEEE AEA E EE EAE EE EEE P REEE es EE 62 00 124 00 Additional Handlings 4 02 c40is ohsdede birrittan d Selb EE EER Wien EELE ve Bente ees 78 00 156 00 Crated Overtime Inbound Outbound 22 0 0 cee ene e eee eeenes 21 70 43 40 Additional Handling Overtime Inbound Outbound 2 2 0 0 02 eee 27 30 54 60 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse Crated v avecctaerdanendease nent iads as eare CAR E E E Om NESE 21 70 43 40 Early Shipments to Warehouse Additional Handling 00 00 cee eee eee eee 27 30 54 60 Latest Warehouse gapen tc sues pe quad and Mone SALES EELE OER Rhee Sd Hae pra Led eked bd 21 70 43 40 m Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance September 22 2015 CLAM is saiia nyara E D dale Roda MoAe REE 4a asl AR DEE AROSE REDO MAA Aaa sae ga NE T E 58 00 116 00 Additional Handling ossos codda scared basins od a dread gab Qdoeedce e a aa Ea 73 00 146 00 Wrath seia a a Wd lt apican date a a ah dont Sosa doh maha S 79 00 158 00 Crated Overtime Inbound Outbound siese s desis asda aaa pe
13. of the exhibiting company Exhibitors may load unload uncrated materials from a mini van car station wagon pick up truck or box truck owned by the exhibiting company e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting companies may set their own exhibits without assistance from Capital Any labor services that may be required beyond what your regular full time employees can provide must be rendered by Capital Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by Capital Non Official Installation and Dismantling Contractors may choose to use Capital Convention Contractors for labor and or supervision or provide their own The following is required should they provide their own e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Officials Installation and Dismantle Contractor supervisors
14. than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits e Assure the distribution of labor to all exhibitors according to need e Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself e See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MFT 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non offic
15. your booth once every hour show hours only Daily rate is based upon booth size Choose Booth Size Advance Price Floor Price of Show Total Option Cost Per Day Per Day Days Up to 1 000 square feet 89 25 111 75 1 001 to 2 000 square feet 110 25 138 00 2 001 to 3 000 square feet 120 75 151 00 Greater than 3 000 square feet 141 75 177 25 Please Note If special cleaning services are required please contact Capital s Exhibitor Services Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name _ S Contact Person Booth Address __ City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com a P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 September 23 24 2015 capitalconventions com Fax 508 351 9911 877 335 3700 If your company plans to use a Contractor other
16. 7 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed QTY SIZE ra aia Amount T x 44 31 50 47 25 14 x 22 40 00 60 00 22 x 28 68 25 103 00 28 x 44 89 25 133 50 Add your company s logo and other options for an additional cost Exhibitor must supply artwork QTY DESCRIPTION aes lesa Amount Logo 105 00 131 25 Over 10 words 1 25 2 25 Cardboard Easel Back 4 25 6 50 Directional Arrow 5 25 7 50 Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy Other color materials and hanging options are available Dimensions Advance Price Floor Price Total Xf 14 75 per sq ft 26 25 per sq ft SUB TOTAL MA TAX 6 25 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name _ S Contact Person CBs Address _ SSS City State Zip Signature Phone Email address If yo
17. EXHIBITOR SERVICE MANUAL New England Public Works Expo Holiday Inn Boxborough MA September 23 24 2015 CAPITAL PAE contractors nology Drive Suite 40 Hudson MA 01749 italconventions com F lao 9911 jireh 877 335 3700 C a P T TA New England Public Works Expo Holiday Inn convention contractors Boxborough MA pe oli ema eek September 23 24 2015 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the New England Public Works Expo being held at the Holiday Inn in Boxborough MA In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 8 x 10 and 10 x 10 booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table Exhibitor ID sign Drape Color Blue Carpet Exhibit Hall is carpeted Outdoor Exhibit Set up Tuesday September 22 8 00 a m 6 00 p m Indoor Exhibit Set up Tuesday September 22 8 00 a m 6 00 p m Indoor Exhibit Set up Wednesday September 23 6 30 a m 8 00 a m Note Hand carry ONLY Exhibit Hours Wednesday September 23 8 00 a m 3 00 p m Thursday September 24 8 00 a m 2 00 p m Exhibitor Dismantle Thursday September 24 2 00 p
18. Fax appn September 23 24 2015 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs
19. LVES 367 50 460 00 WASTEBASKET 17 00 21 00 RAFFLE DRUM 63 00 78 75 8 ALUMINMUM BACK POST W BASE 26 25 33 75 6 10 ADJUSTABLE CROSS BAR 15 75 19 00 SUB TOTAL MA TAX 6 25 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name SSS Contact Person W____OCCC C BOt FF Address ___ City State Zip __________________ Signature Phone Fa Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 Padded Ar
20. T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA M NGEN EOE FIE BESSTAN September 23 24 2015 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous MA Tax 6 25 A FG FF FF FF TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name S Contact Person gt Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 A P T A New England Public Works Expo Holiday Inn convention contractors y 10 Tec
21. ability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes
22. are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and com
23. ase asda poe nals Pane eG whee Gee Ed 20 30 40 60 Additional Handling Overtime Inbound Outbound 0 0 00000 ccc cece cence eee 25 55 51 10 Unerated Overtime Mbound Gutbound secre rorrernonrer i nitat Pane EAN EEE EEEE DEPRENE 27 65 55 30 m Additional Surcharges Off Target Fee Crated oreen tatie EEEE EE ER OEE T TE E AE 6 EEEREN 20 30 40 60 Ofi Target Fee Additional Handling ssc sganan uranni renret weaie nade avo E E NE Ow BE EEEE E a 25 55 51 10 Off Target Fes Unctated esii einen e ani a Ee a ia da i EE E e eina 27 65 55 30 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces uSmall Packages direct shipments only 25 Ibs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs For example if the rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 Ibs charged 200 Ibs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 Ibs 200 Ibs 100 00 Total I 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as
24. ddresses of employees who are working in your booth by August 23 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Booth Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T AN New England Public Works Expo Holiday Inn convention contractors Boxborough MA gerai eri September 23 24 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks
25. e any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA nia September 23 24 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address City Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name please print SSS Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charg
26. e exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME September 24 2015 4 00 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Capital Convention Contractors 35 Lyman Street Northborough MA 01532 35 Lyman Street Northborough MA 01532
27. een consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible
28. es for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks
29. f the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature s Prrintt Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person ____________________ Booth Address City State Zip CC Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com IN New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 September 23 24 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Forklifts with operators and helpers are available to assist you with your set up unskidding and or spotting of machinery once it has been delivered to your booth DO NOT order forklifts to unload your truck or deliver your freight to your booth from the loading dock There
30. hese labels only if shipping Direct to Show Site Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Holiday Inn 242 Adams Place Boxborough MA 01719 Capital Convention Contractors Holiday Inn 242 Adams Place Boxborough MA 01719 Q e a amp para e 5 n n o a zj 2 S iw 5 r S B n J T B al g 5 oy e ia e 5 io we o lt Q et 5 Q n a ge ia e 5 Ss e a D e lt 5 Pt z oO oO al i F oy e as n 5 D og Q Q 5 n cf 5 Le on o n o o Q Q ge ek D io og kiss n Ss O 5 e ral J E loz S Pea o Q T 5 Q ot e 5 n a 5 a e 5 x lt 5 ao i oO T ia B n o ion Show New England Public Works Expo Show New England Public Works Expo Booth Booth Carrier Carrier Piece of Piece RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Use these labels only if shipping Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Holiday Inn 242 Adams Place Boxborough MA 01719 To Capital Convention Contractors c o Holiday Inn 242 Adams Place Boxborough MA 01719 Sh
31. hnology Drive Suite 40 Hudson MA 01749 B oxbor ou gh MA capitalconventions com Fax 508 351 9911 S eptember 23 24 20 1 5 877 335 3700 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors li
32. ial contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment pao For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and a
33. m 6 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than September 9 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than September 16 2015 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to September 22 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you hav
34. m Chair Upholstered Bar Stool 30 High draped table 40 High draped table New England Public Works Expo Holiday Inn Boxborough MA September 23 24 2015 Folding Chair 1 30 High cocktail table 40 High cocktail table Padded Side Chair e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches Tripod Easel Literature Racks Standard Counter Garment Rack Chrome Sign Holder Display Case Display Board Wastebasket Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting j f P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 September 23 24 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Custom carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLACK df no color is chosen GREY will be delivered automatically Minimum order of 100 square feet is required for padding amp visqueen orders QTY DESCRIPTION A vance Floor Amount ia ae ee SQ pescripTion Advance Floor Amount 9
35. must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C ILS P I A New England Public Works Expo Holiday Inn convention contractors Boxborough MA aerial September 23 24 2015 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third pa
36. not All charges are per cwt 100 lbs rounded up to the next 100 lbs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unat
37. on Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload j f P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA eonen REOR ELA September 23 24 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by September 16 2015 Only on September 22 23 2015 To Exhibitor Name Booth To Exhibitor Name Booth For New England Public Works Expo For New England Public Works Expo c o Capital Convention Contractors Capital Convention Contractors c o Holiday Inn 35 Lyman Street 242 Adams Place Northborough MA 01532 Boxborough MA 01719 PLEASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 lbs what i
38. ow New England Public Works Expo Show New England Public Works Expo ue q UJ s1oyoeNUOD UONUIAUO Jede o zuoudrys e Jo ATOAT Op 10 JUOWIUSISUOD L Unong souRINsUT pue AII IGLIT OY MAA OSv2Tq ALON Booth Booth Carrier Carrier Piece ___ of Piece sof RUSH RUSH Exhibit Material Exhibit Material C P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA aeaa aa e September 23 24 2015 877 335 3700 Capital will install a 10 custom hardwall booth to ensure your exhibit experience will be worry free Your booth will be waiting for you when you arrive and then at the end of the show you will be able to just walk away Included in your custom booth package e Header Sign Not Backlit Standard Color Carpet Choice of Velcro Friendly Sintra Slatwall or Pegboard Walls Tracklight with 1 head per panel power not included 40 High Side Returns 3 12 Flat Shelves 6 Draped Counter Two Bar Stools One Wastebasket Set up amp Removal Opening Day Booth Cleaning 200 Ibs of Material Handling ALL THIS FOR ONLY 1 305 00 Tax not included SINTRA SLATWAL PEGBOARD Burgundy White Grey White Green Grey Plum Black ee Burgundy Letter Color Blue Red Black Grey Burgundy Green Green Special artwork logos or colors will be quoted upon request Please include samples and comments with this order
39. pany vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentati
40. r hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes O No Blueprints amp Exhibit instructions Attached CO Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and under
41. rty is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to i e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Pia ie eS No Please indicate which of the following items services are to be invoiced to the third party CO an Capital Services Freight Handling C Furniture Carpet C Booth Cleaning CJ Labor CJ Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name a P
42. s the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME W PHONE OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to 1 2 hour of labor DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form Drivers MUST check in at the loading dock by 4 00 PM on September 24 2015 or the shipment will be re routed to the show carrier Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name __ Contact Person SSS Booth ________ Address Cit
43. stand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person ___ CCCCCCOCOC Bth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com a P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technology Drive Suite 40 Hudson MA 01749 September 23 24 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility o
44. tended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of th
45. u have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com
46. well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person SSS Booth Address City State Zip Signature Phone Email address j a P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA aptoiconentore com Fox 8351911 September 23 24 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m e All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or
47. will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j f P T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA 10 Technol Drive Suite 40 Hudson MA 01749 EAA
48. x10 125 00 156 50 FT Price Price 9 x 20 250 00 313 00 Padding 4 1 35 1 85 9x 30 375 00 468 50 Visqueen 1 00 1 35 Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 60 sq ft Floor Price Booth size _ 100 sq ft min x 3 40 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min x 5 25 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show MA TAX 6 25 There is a 50 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person ___ Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL
49. y State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAP T A New England Public Works Expo Holiday Inn convention contractors Boxborough MA O eoon EBES September 23 24 2015 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks
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