2016 - ACOG - American College of Obstetricians and Gynecologists
Contents
1. AME 7 a bet ee er Dae eee a wm 11 LB 18 mm UM 2 p mm gnpghsHHiBBE T eee ee ee T ri s jas 7 i P oB 59 dw d d H 4 1111 tuu uva ae 1 L i i ER NI RIEGO E a ET m wm m W LI r3 PrP eee aa uam S 23 t us i emi 78 The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting FROM MONTH 1 TO BIRTH the only book that can answer all their questions ALL NEY v Your Pregnancy and Childbirth Month to Month gives your patients the most accurate O information available about pregnancy childbirth labor and delivery breastfeeding and the postpartum period Key features include and the following e Practical straightforward advice about diet exercise prenatal tests visits and e handling the discomforts of pregnancy Separate sections on special concerns 1 1 and complications e New chapters on preconception care reducing the risk of birth defects and medical and no2. Eligibility for Exhibiting To exhibit at the 2016 Annual Meeting all organizations must be approved by The American College of Obstetricians and Gynecologists the College All organizations participating in the exhibition must have a product or service that Is related to the field of obstetrics and gynecology or may benefit the attendees technologically or assist in creating a work life balance NEW PAST EXHIBITORS All exhibitors must complete the Exhibit Application and Contract and submit it along with the appropriate payment and one 1 copy of product literature and or pamphlets that will be distributed at the 2016 Annual Meeting Submissions should be sent to acogexhibit acog org To submit information for approval please mail to EXHIBITOR APPROVAL REQUEST ATTN MEETINGS AND EXHIBITS DEPARTMENT 409 12TH STREET SW Washington DC 20024 2188 An Exhibit Application and Contract will not be accepted nor exhibit space assigned until the organization has been approved to exhibit and payment is received After the required forms and materials are reviewed notification of acceptance or denial of the exhibition request will be e mailed within three business days After the initial review the College will re evaluate each approved exhibitor every 2 to 3 years The reviews will help us to better serve the interest of our membership It will also assist exhibitors in remaining compliant with current policies governing w
3. Exhibit Space ACSM Guidelines for Ass 3 1 sample of ALL brochures to be distributed at the 2016 Annual Meeting NEW Products services electronic submission of the brochures will be accepted Your application and contract will not be processed in a timely manner if any of these forms are missing or if the exhibit fee deposit is not included Please contact the Meetings amp Exhibits Department at 202 314 2333 with questions How to Apply for Exhibit Space To ensure timely processing of your application please be mindful of the following 1 The Exhibit Application Contract must be signed and dated by an authorized representative of the participating organization 2 A50 deposit is required at the time of onsite booth selection Full payment must be paid by August 7 2015 1 sample of all brochures to be distributed at the 2016 Annual Meeting must be sent electronically to acogexhibit acog org by August 7 2015 The American College of Obstetricians and Gynecologists will accept the Exhibits Application Contract form along with company checks money orders and credit cards MasterCard Visa and American Express for payment of exhibit space All checks and money orders must be in U S funds and made payable to American College of Obstetricians and Gynecologists 2016 Annual Meeting and sent to THE AMERICAN COLLEGE OF OB GYN ATTN EXHIBITS MANAGEMENT 409 12TH STREET SW WASHINGT
4. All company representatives must produce a business card for the exhibiting company they represent in order to pick up their badge The card must have their name printed on it and if requested they must be prepared to present a positive form of ID e g driver s license military ID to obtain a badge Group Pickup will be allowed on site for companies that have registered 15 or more staff and who have submitted a badge list prior to April 14 2016 Group badges can only be picked up by the contact specified on the Certified Exhibitor Representative Form Please be aware that the College will not make a duplicate badge without charging a 30 badge The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting replacement fee Badges not refundable and only be worn by the individual named on the badge We do not invoice for exhibitor badge fees Temporary Personnel If it is necessary for your company to employ temporary personnel be sure to provide them with the exhibiting company s name booth number and the name of the contact at the exhibit They must bring proof of affiliation with the temporary agency e g name tag or time card and a positive ID e g driver s license All temporary personnel must wear a badge while on the exhibit floor and be informed that the attire for the Annual Meeting is business attire Temporary staff badges are counted toward your complimenta
5. Promoting patient education and stimulating patient understanding of and involvement in medical care Increasing awareness among its members and the public of the changing issues facing women s health care The purpose of the Annual Clinical Meeting Industrial Exhibits Is to provide an opportunity to extend the educational nature of the Annual Meeting by informing attendees of current and improving technologies equipment products and services in the field of obstetrics and gynecology The exhibits also inform our members of developments in areas that are identified as being of interest to women as patients of obstetricians gynecologists If your company provides any of the following products or services then our members are looking for you Association Medical Society Computer Software Hardware Technology Diagnostic Equipment Systems Kits Educational Training Materials Electronic Medical Records Software Financial Services Food Nutritional Products Government Agencies Leasing and Insurance Companies Laboratory Services Cytology Hematology Laser and Laser Supplies Luxury Consumer Goods cars electronics jewelry Management Practice Market Research Maternity Products Clothing Supplies Medical Equipment Medical Supplies Gloves Gowns Office Equipment Supplies Furniture Personal Hygiene Products Pharmaceuticals Photograph
6. by the exhibiting company During the Annual Clinical Meeting Annual Meeting attendees vendors guests and exhibitors may be photographed by the official College photographer or videographer The College reserves the right to use an individual s photo likeness or image in future promotional ACOG publications materials or the ACOG website Exhibitors wishing to have their booths photographed by the ACOG official photographer should email acogexhibit acog org or refer to the exhibitor service manual Music Videotapes and Posters Pictures At no time should music or videos be played at a level that interferes with a neighboring exhibitor s booth activities Music videos or posters pictures containing sexually explicit or vulgar language or acts are strictly prohibited The College reserves the right to determine what is appropriate regarding music music volume videos and posters pictures Surveys and Questionnaires These guidelines are for exhibiting companies that are asking convention registrants to complete a survey questionnaire for marketing research or analysis purposes If you are only asking several questions to qualify the registrant approval Is not needed Written approval from the Meetings and Exhibits Department is necessary if an exhibitor wishes to have meeting attendees complete surveys or questionnaires oubmission of sample survey questionnaire must be received by April 14 2016 A copy of t
7. 12 ance ation an ostponement nnua eeting uuu 9 Cancellation and P f Annual Meeti 12 After Hours Admission to Exhibit Exhibitor Disputes and the 12 For Prior Approved 5 T MARKETING AND PROMOTIONS 13 ANNUAL MEETING GUIDELINES FOR ASSIGNING Annual Meeting Exhibit 13 6 EXHIBIT SPACE 6 Exhibit Guide Advertising eee 13 r How to Apply for Exhibit 6 Hotel Room Drop Service Doctor s 13 2016 Booth Fees Mailing 13 Cost for Exhibit SPACE 2 444 4400 e Lead Retrieval 13 6 IMPORTANT RESTRICTIONS 14 USAGE OF EXHIBIT SPACE DC DAL LE 1 Official Contractors and 14 Eligibility for Exhibiting T Material Handling Storage Hauling cS 14 Priority Point 2 7 Accessible Storage 15 Exhibits and Other Floor Plan Revisions Official Exhibits OFFICIAL CONTRACTORS AND SERVICES 15 8 EXHIBITO
8. AMA and AdvaMed and other regulatory organizations The College Is committed to ensuring that its educational mission is evidence based and free from bias from all outside influences In this effort the ACOG Committee on Ethics has established a Committee Opinion which can be viewed on the College s publications portion of the web site It is the responsibility of exhibitors to ensure adherence to Food and Drug Administration FDA regulations policies practices and guidelines and all other applicable industry guidelines including but not limited to those listed above concerning the demonstration discussion use and or display of products technologies and or services at the College s Annual Clinical Meeting 2016 EXHIBITOR PROSPECTUS jenuuy ICIES Exhibit Fees and Pol Convention Dates Exhibition Dates Location of the Meeting Exhibition The Annual Clinical Meetings Industrial Exhibits will be held in Exhibit Halls D E at the Washington Convention Center May 14 17 2016 May 15 16 2016 Washington Convention Center Tentative Schedule subject to change Exhibitor Registration Hours Friday May 13 8 00 AM 5 00 PM saturday May 14 8 00 AM 5 00 PM sunday May 15 8 00 AM 5 00 PM Monday May 16 8 30 AM 4 00 PM Exhibitor Move In Hours Thursday May 12 8 00 AM 5 00 PM Friday May 13 8 00 AM 5 00 PM Saturday May 14 8 00 AM 5 00 PM Exhibition Open Hours s
9. extend more than 20 feet from the exhibit hall floor and cannot block visibility of ACOG signs Variances will not be granted Exhibitors who wish to construct an island booth that will be 400 square feet or larger are required to submit a digital drawing rendering or architectural plans to ACOG Exposition Management by April 14 2016 Any changes that occur after initial submission must be resubmitted to ACOG Exposition Management for approval prior to the meeting Should booth construction at the meeting deviate from the actual submitted and approved floor plans ACOG Exposition Management reserve the right to ask the exhibitor to make modifications at the exhibitors expense When scheduling activities that may draw crowds exhibitors must make available in contracted floor area adequate space for lines Standard Linear Exhibits Exhibits and signage may not exceed 10 feet in height In line exhibits may not contain construction that exceeds four feet in height in the front five feet of the exhibit Diagonal site lines of neighboring exhibits cannot be obstructed The rear five feet of the exhibit five feet from the back wall may contain construction up to eight feet To accommodate the needs of our exhibiting companies some in line exhibit spaces may be converted into an island when assignments made hese converted exhibit spaces may not be reflected on the floor plan contained in this exhibitor prospectus All changes to th
10. full power and authority to grant this permission Exhibitor Disputes and the College Exhibiting companies their employees agents and vendors agree that any legal disputes sults or actions between the College and an exhibitor resulting from the participation in the exhibition or related activities of the Annual Clinical Meeting will be governed by the laws of the District of Columbia without regard to conflicts of law principles and shall be adjudicated exclusively in the courts located within the District of Columbia Exhibitor hereby consents to personal jurisdiction and venue in the District of Columbia The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting MARKETING AND PROMOTIONS Are you looking for a novel way to promote your company reinforce brand loyalty increase visibility and profit from a tremendous marketing value The College is pleased to provide the following opportunities for an exhibitor to advertise their products and services to the attendees of the Annual Meeting Annual Meeting Exhibit Guide The Annual Meeting Exhibit Guide offers the exhibiting companies an opportunity to be recognized in numerous ways The Annual Meeting Exhibit Guide contains a complete directory of exhibiting companies listed by booth number order category and aloha company name order Each company s listing will contain the company name address phone number company web sit
11. or reductions received after August 7 2015 No Shows Exhibiting companies that reserve exhibit space and do not provide the College with written notice of their inability to exhibit by April 14 2016 will automatically be charged an additional lounge fee of 500 and are still responsible for paying any unpaid balance due for any outstanding exhibit fees and or lose up to 25 of the total accumulated priority points and or may not be allowed to participate in future exhibitions sponsored by the College After Hours Admission to Exhibit Hall Exhibitors wearing badges may enter the exhibit hall one hour before the opening of the exhibition on each day and may remain in the exhibit hall one hour after the close of the exhibition each day to reorganize their booths After hour demonstrations are not allowed Exhibitors needing access to the exhibit hall at times not stated above must get approval from the College s Exhibits Manager and provide positive ID to security upon entering the hall Only exhibitors with badges will be permitted to enter the exhibit hall For Prior Approved Exhibitors To guarantee efficient processing of your application your payment should be sent with the following forms 1 Exhibit Application and Contract 2 50 deposit if received on or before August 7 2015 and after August 7 2015 full payment must accompany application 2016 EXHIBITOR PROSPECTUS 04 59941 591
12. rooms Hospitality Suites are reserved for only those organizations participating in the exhibition We charge a social event fee of 10 000 to reserve a hospitality suite This fee provides access to our meeting participants and does not include hotel room charges or charges for a v food etc Hospitality suites and private parties are not permitted during regularly scheduled hours of meetings exhibits or other College functions Hospitality Suites are allowed at all hotels except the headquarter hotel Exhibitors that schedule private functions in conflict with the official College program will be required to cease the activity and may be penalized This policy will be strictly enforced All functions must be approved by the College Press Information For answers to questions regarding press passes or ACOG guidelines regarding press contact our Communications Department at 202 484 3321 or communications acog org EXHIBITOR ANNUAL MEETING REGISTRATION GUIDELINES Proper Attire exhibitors and their agents are expected to dress and conduct themselves in a professional manner at all times and to comply with the rules regulations and policies enforced by the College during the Annual Meeting Exhibitor representatives are required to staff their exhibit space s at all times when the exhibit hall is officially open If your company is using models to demonstrate your product or service such as examining tables etc th
13. E PROS PEC TU 5 2 ACOG Annual Clinical and scientific Meeting Washington Convention Center May 14 17 2016 Washington DC Take Charge of Health Care INTRODUCTION 1 EXHIBITOR ANNUAL MEETING REGISTRATION IMPORTANT DATES TO REMEMBER ERN 2 GUIDELINES 10 Proper 10 ANNUAL MEETING INDUSTRIAL 5 3 No Smoking go RE 10 Top 4 Reasons Why You Should Exhibit at the Annual Registration Badges e 10 Meeting eee Dp 3 Temporary 11 Our Relationship with 3 Work Badges 11 EXHIBIT FEES AND POLICIES EXHIBITOR REQUIREMENTS 11 Tentative 4444 040489 4 2 4 CAG 11 065 2 204 4 9 4 4 11 Iq ME Indemnification s 11 Cancellation Exhibit Space MSUPANCE
14. ON D C 20024 2188 The ACOG Tax ID number is 36 2217981 2016 Booth Fees 50 Dimensions Type Total deposit amount 10 x 10 inline 3 300 00 1 1 650 00 10 x 10 1 corner 3 600 00 1 1 800 00 10 x 20 inline 6 600 00 2 3 300 00 10 x 20 1 corner 6 900 00 2 3 450 00 10 x 20 2 corners 7 200 00 7 3 600 00 10 x 30 inline 9 900 00 3 4 950 00 10 x 30 1 corner 10 200 00 3 5 100 00 10 x 30 2 corners 10 500 00 3 5 250 00 10 x 40 inline 13 200 00 4 6 150 00 10 x 40 1 corner 13 500 00 4 6 750 00 10 x 40 2 corners 13 800 00 4 6 900 00 20 x 20 island 14 400 00 4 7 200 00 20 30 island 21 000 00 6 10 500 00 20 x 40 island 27 600 00 8 13 800 00 20 x 50 island 34 200 00 10 17 100 00 20 x 60 island 40 800 00 12 20 400 00 30 x 50 island 50 700 00 15 25 350 00 40 x 50 island 67 200 00 20 33 600 00 50 x 50 island 83 700 00 25 41 850 00 50 x 60 island 100 200 00 30 50 100 00 50 x 70 island 116 700 00 35 58 350 00 Cost for Exhibit Space The standard exhibit size available for the 2016 Annual Meeting is a 10 x 10 inline exhibit at 3 300 and or a corner space for 3 600 each These rates are also for non profit organizations No exhibit smaller than a 10 10 will be sold Arthinia Morgan Tara Gaskins Exhibits Manager Exhibits Coordinator 202 863 2437 202 314 2333 amorgan acog org acogexhibit acog org The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting
15. R DESIGNATED 16 subletting of Exhibit space nnn 8 BOOTH CONFIGURATION AND CONSTRUCTION 17 CME pue alea aa E AE ROS VTL C 8 Hanging signs Lights a gt ae 17 PSIG 8 Island Exhibits 18 Product Seivice Display 9 Standard Linear Exhibits 18 selling X peteret 9 Peninsula 18 Internet Web based Medical Record Exhibitors 9 LVE SO ANN Gc 9 SECURITY AND FIRE 0 5 18 Exhibit Photographing Videotaping coat atest 9 18 Music Videotapes and 0 Possible Demonstration 18 Surveys and 1 9 Product EQuipment 4 18 Fire Regulations 19 GENERAL INFORMATION 10 Hotel Accommodations 10 10 EXHIBITS OPEN SUNDAY The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting The American College of Obstetricians and Gynecologists WOMEN S HEALTH CARE PHYSICIANS 2 Annual Clinical and Scie
16. bits during the 2015 Annual Meeting August 7 Balance due on exhibit booths reserved with 50 deposit during priority point booth placement There will be no refunds after this date April 14 Exhibition Hall Open QD E QD o G c 1 T gt Arthinia Morgan Tara Gaskins Exhibits Manager Exhibits Coordinator 202 863 2437 202 314 2333 amorgan acog org acogexhibit acog org rican ans and Uvnecolodists LUID LIINICal gt PALE Wiis Us 1957 RAT TMA IEO 1527 657 V Ul LA i VA 9 X the College is the pre eminent authority on women s health The College is a professional membership organization dedicated to advancing women s health by building and sustaining the obstetric and gynecology community and actively supporting 115 members The College pursues this mission through education practice research and advocacy We emphasize life long learning and incorporate new knowledge and information technology American College of Obstetricians and Gynecologists The College works primarily in four areas Serving as a strong advocate for quality health care for women Maintaining the highest standards of clinical practice and continuing education for its members
17. cessary after the Occurrence to remedy the effects thereof If the Occurrence results in cancellation of the Annual Meeting the obligations of the parties under applicable agreements shall automatically be terminated and all booth payments shall be refunded to Exhibitor less a pro rata share of expenses actually incurred by the College in connection with the Annual Meeting During the Annual Meeting attendees vendors guests and exhibitors may be photographed by the College and or the College s official photographer videographer Exhibitors grant permission to the College and or the College s official photographer videographer to take photographs or video of the exhibitors booth and exhibitors employees and contractors during the Annual Meeting In addition the Exhibitors on behalf of the exhibiting company their employees and contractors also grant the College the absolute and irrevocable right and permission to use these photographs and or videos of an exhibitors booth employee s and or contractor s including the rights to publish reproduce crop edit assign exhibit and distribute copies of the photograph or video in print electronic or other media whether or not in use at the time of execution of this Agreement and claim copyright in said photograph or video throughout the world for the full duration of the copyright and any renewals or extensions thereof Exhibitors also represent warrant and guarantee that they have
18. d to host an industry sponsored event or who are participating in the Doctors Bag program or other Annual Meeting marketing programs may use these vehicles to promote their products services which have been approved for display by the College 2016 EXHIBITOR PROSPECTUS SRI yq yxa jo e o c a e e o Children For the protection of your children and in order to maintain the scientific nature of the exhibition no children under the age of 18 will be allowed in the exhibit hall during installation dismantle and show hours Strollers are not permitted in the exhibit hall at any time Subletting of Exhibit Space oubletting or sharing of exhibit space is not permitted There may only be one approved exhibitor company represented in an assigned exhibit space A participating exhibitor may not assist a non participating representative gaining access 10 the exhibit hall This includes public relations firms and other third party vendors All signs advertisements publications materials products and representatives badges must reflect the name of the contracted exhibiting company Any violation of these regulations may result in an immediate shutdown and removal of the exhibit and materials in violation as well as a loss of priority points Additionally organizations found to be in violation of these regulations risk denial of participation in future Annual M
19. e and product categories Each exhibiting company will also be given a Final Program and an Exhibit Guide at the Annual Meeting The exhibitor is responsible for completing the Annual Meeting Exhibitor Company Listing Form to guarantee the accuracy of your companys information The College will not assume responsibility for errors printed in the Annual Meeting Exhibit Guide 1 Jimin d NMaoneting Seien Exhibit Guide Advertising The Guide is a fantastic advertising opportunity which promotes new products educational symposia or company services The Annual Meeting Exhibit Guide is given to every registered meeting participant and serves as a resource for attendees far after the meeting closes Please contact TriStar Publishing at 913 491 4200 or nblunk tristarpub com for more information The College reserves the right to merge the Exhibit Guide with an existing publication or place on the web at its sole discretion and without notification Hotel Room Drop Service Doctor s Bag Distribute advertisements and invitations to meeting participants during the Annual Meeting in the Doctor s Bag The Doctor s Bag is placed on attendee hotel doors daily An ad reservation form will be included in the exhibitor service manual Please note that the promotional piece submitted for inclusion in the Doctor s Bag program may only promote your company s product service or event to be held or displayed durin
20. e dressed in appropriate business attire during the times when the exhibit hall is open shirt and tie or polo shirt and slacks no company logos no shorts or sweat pants 12 Exhibitors and their EDC s will be responsible for any additional expense incurred by the College or Freeman the Colleges official show decorator should any occur Exhibitors and or the Exhibitor Designated Contractor agrees to reimbursement of any expenses incurred by the College because of the activities of the EDC BOOTH CONFIGURATION AND CONSTRUCTION In an effort to maintain a uniform appearance the College has adopted some guidelines for exhibit construction as suggested by the International Association of Expositions and Events and Healthcare Convention amp Exhibitors Association When designing your exhibit please keep in mind the following overall regulations Island exhibits may not exceed 20 feet in height No two story exhibits will be allowed No exhibitor will be allowed to merge two corner exhibits peninsula exhibits Noexhibit may include or overflow into an aisle or an exhibit occupied by another organization No balloons are allowed in the convention center All exhibit spaces must be carpeted The common drape and aisle carpet used by the College will be published in the exhibitor service manual Hanging Signs Lights Exhibitor s signs or lights may not bear the College or Annual Meeting name or its
21. e floor plan must adhere to all prevailing fire regulations and must be made by the College s Meetings amp Exhibits Department Hanging signs are not permitted over standard linear exhibits Peninsula Exhibits Peninsula end cap exhibits will not be assigned SECURITY AND FIRE REGULATIONS Security The College will not assume responsibility for any theft damage or loss of any kind However the College will strive to protect exhibitors and their equipment by providing general perimeter security in the exhibit hall on a 24 hour basis during the meeting Exhibitors desiring security specifically for their exhibit s may order guards for an additional fee by contacting the official contracted security firm security forms will be contained in the exhibitor service manual As a precaution only the official security firm will be allowed to provide security for your exhibit Possible Demonstration Please make the College aware if your organization may be the subject of a demonstration or protest group This is necessary so that the appropriate measures may be taken to lessen the impact such demonstrations may have on the Annual Meeting attendees This will not have any bearing on your ability to exhibit at the Annual Meeting Product Equipment Removal Exhibitors that would like to remove company equipment e g medical equipment computers luggage and boxes from the exhibit hall during show hours must complete an equipment mater
22. eetings and removal from the College s approved exhibitors list Any variation to this regulation must be in writing and approved by ACOG s Senior Director of Meetings and Exhibits CME The granting of CME credits to meeting participants in any category from an exhibit space is prohibited Non Exhibiting Companies Non exhibiting companies and their personnel agents and contractors will not be permitted in the exhibit hall at any time In addition non exhibiting companies will not be allowed to register for the meeting and will be denied entrance to any of the exhibitor approved Annual Meeting functions for meeting attendees and approved exhibitors Non exhibiting companies will not be allowed to display or demonstrate any services or products in the convention center or any hotel within the College s Annual Meeting housing block We do not offer a walk through of the exhibition hall to non exhibiting companies Product Service Displays The exhibitor is permitted to demonstrate devices instruments equipment or services to make presentations and to distribute printed materials related to those products or services that are listed on the Exhibitor Participation Form submitted and have been approved by the College Please be aware that only those products or services that are related to the practice of obstetrics and gynecology or primary care for women are permitted If your organization has products or provides services that ma
23. eight limit of 10 feet and island displays are allowed a height limit of 20 feet Heights will be checked Each 10 x10 standard inline space will be provided with 8 backwall drape and a 3 siderail drape Signage with company name and location is complimentary Four complimentary exhibit staff badges are provided with 10 x10 space purchased Additional charges apply for badges beyond the allotted complimentary badges All furniture accessories electrical requirements carpeting required and cleaning for the exhibit space are the responsibility of the exhibitor All measurements shown on the floor plan are approximate and the College reserves the right to make modifications as may be deemed necessary making equitable adjustment with any exhibitor or exhibitors thereby affected The College also reserves the right to adjust the floor plan to meet the needs of the exhibition Company checks money orders and credit cards MasterCard Visa and American Express are acceptable forms of payment of exhibit space All checks money orders must be in U S funds made payable to ACOG 2016 Annual Meeting and sent to THE AMERICAN COLLEGE OF OB GYN ATTN EXHIBITS MANAGEMENT 409 12TH STREET SW WASHINGTON D C 20024 2188 Payments A deposit of 5096 of the total cost of the exhibit space requested must be sent with the Exhibit Application and Contract to reserve exhibit space for 2016 Annual Meeting After Augu
24. ey should wear a loose sweatsuit and sneakers No leotards shorts bikinis or stretch pants are permitted No Smoking Policy The Committee on Industrial Exhibits has implemented a no smoking policy for the Annual Meeting Smoking will not be permitted in any meeting area common space in the convention center or exhibit hall Registration Badges All individuals representing an exhibiting company must register as an exhibitor and wear the appropriate badge This policy applies to personnel staffing a particular exhibit for the duration of the exhibition as well as those who will be visiting for a short period of time It is against the College s policy for exhibitors to lend their badges to anyone In addition it is against the College s policy for an exhibitor to assist an ineligible individual in obtaining a badge or gaining access to the exhibit hall Anyone who violates this policy will be barred from further participation in this and future meetings and will have priority points deducted from the company that the exhibitor represents Each exhibiting company will receive four 4 complimentary badges for each 10 x10 exhibit space purchased There will be a 30 fee assessed for each badge produced over the complimentary allotment An exhibitor s badge is valid for admission to the exhibit hall colloquial and electronic poster sessions only All other sessions are restricted to registered meeting attendees with full access badges
25. ficial contractors vendors especially by not interfering with the efficient use of an official contractors employees EDC must be signatory to a current local labor agreement with the union claiming jurisdiction over the work to be performed by the EDC and must not commit any acts that lead to work stoppages strikes or labor problems EXHIBITOR DESIGNATED CONTRACTORS Exhibitors may use Exhibitor Designated Contractors EDC for other services than those mentioned under Annual Meeting Official Vendors Exhibitors who decide to use an EDC must require their contractor to adhere to all of the College s rules and regulations Exhibit companies will be held responsible for any violations of our policies or the inappropriate actions of their EDC Unauthorized EDC s will not be granted access to the exhibit hall 1 All exhibitors must submit to the College in writing on the exhibiting company s letterhead letters from an authorized exhibiting company representative letters from contractors will not be accepted or the form in the exhibitor service manual the name of the contracted company the contact person the company s mailing address business telephone fax number and email 2 All EDCs must submit to the College a certificate of insurance an original no faxes or photocopies that provides for not less than 1 000 000 of general liability Insurance including property damage and workman s compensation This cer
26. g the Annual Meeting If your piece contains advertisement s from other exhibiting or non exhibiting companies it will not be approved for participation in the Doctors Bag program Advertisements cannot promote products services that have not been approved for display by the College Please contact TriStar Publishing at 913 491 4200 nblunk tristarpub com for more information Mailing Labels Companies that have registered to exhibit at the Annual Meeting may purchase the pre registration or post registration mailing lists A sample of your promotional mailing must be submitted to the College for approval by the Meetings amp Exhibits Department before your mailing label request will be processed meeting labels may not be duplicated or resold to another organization Only 2016 Annual Meeting exhibitors may rent an advance registration mailing list A mailing label order form will be included in your exhibitor service manual Please contact JSpargo amp Associates at 703 995 1800 for more information Lead Retrieval One of the best ways to measure your success at the Annual Meeting Is to rent a lead retrieval device Each meeting attendee 15 Issued a smart card during registration that contains the attendee s name address telephone fax and email information The lead retrieval device allows you to capture the attendee s information with speed and efficiency You can also have your customized questions added to the inf
27. hat may be displayed and what is appropriate in the exhibit hall Priority Point Calculation Organizations will receive 10 points for each 10 x10 exhibit space purchased and occupied at the Annual Meeting Organizations are awarded 25 points for having exhibited in at least the past five consecutive Annual Meetings For each consecutive year after the fifth an additional 25 points will be awarded Organizations that advertise in the Obstetrics amp Gynecology Journal will receive five 5 points for each page of advertisement two and a half 2 5 points for a half page and one 1 point for anything less than a half page Priority points will also be awarded for certain sponsorship opportunities selected by the College A list of organizations and their priority point s standing is available upon request To be assigned exhibit space by accumulated points the Exhibit Application and Contract and the deposit must be received on or before May 6 2015 If two or more companies have the same number of points they will be assigned in the order in which the application is received If your application is received after May 6 2015 it will be processed and space assigned in the order that the application is received If at the time of making an assignment for a particular organization the requested spaces are no longer available you will be assigned the best space available that is closest to the preferred loca
28. he survey questionnaire must be submitted with a written statement of the purpose specific identification of who will have access to the information provided by the survey questionnaire and whether the information will be used in ads publications or statements to any news or media source All meeting participants must be allowed to complete survey if they so desire Anexhibitor may not deny an attendee from participating In a survey questionnaire based on age sex race or any other reason SRI STD e General Information Hotel Accommodations The College has secured blocks of rooms in hotels convenient to the convention center area Each hotel participating in the official Annual Meeting room block has set aside a portion of the room block for exhibitor use These rooms have been set aside to ensure that exhibitors have the opportunity to reserve sleeping rooms as well as hospitality suites in the hotels of their choice All reservations must be made through the College s Registration Vendor JSpargo and Associates Hotels will not accept direct reservations Any organization that obtains housing outside of the Annual Meeting room block will be penalized with a surcharge of 10 of their total cost of booth space and forfeiture of the current year s priority points Hospitality Suites Exhibitors that would like to request hospitality suites may do so when making the request for sleeping
29. ials release form and provide the attending security personnel with a business card and a driver s license or military ID for identification Release forms can be obtained from the Freeman Service Center security at the entrance to the exhibit hall or from the main exhibitors registration desk The College advises that you do not place products or any other items of value in your exhibit booth until there is a company representative in attendance If an item missing from your exhibit booth is presumed stolen please notify security immediately Again the College will assume no responsibility for missing or stolen items The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting Fire Regulations All exhibiting companies and their personnel must comply with m the local state and federal fire regulations All decorating materials furniture signs and equipment must meet the local city and state fire and public safety regulations B 25M In accordance with the city fire marshall no empty crates or boxes may be stored in the exhibit area under draped tables or behind the pipe and drape Fire regulations require that any enclosed exhibit must be equipped with smoke detectors The College requires that any exhibitor using or generating DISPLAY FIXTURES OVER 4 1 2284 hazardous waste or potentially dangerous materials must OF THE BOOTH THAT IS AT LEAST obtain the written perm
30. ic X ray Imaging and Ultrasound Equipment Physician Recruitment Publishing Books Skin Care Procedures Skin Care Products Surgical Instruments Supplies And many more so add your product or service to this diverse list The American College of Obstetricians and Gynecologists would like to thank its exhibitors for their continued participation and support of the Annual Meeting Contributions of the exhibitors are recognized by our officers members and staff as being a vital part of the Annual Meeting and help to complement and extend the educational program Top 4 Reasons Why You Should Exhibit at the Annual Meeting 1 Introduce your products or services to women s health care providers 2 Meet customers in a face to face sales environment 3 Build product and brand recognition among influential decision makers 4 Gain recognition in the complimentary Annual Meeting Exhibit Guide and the Annual Meeting website The 2016 Annual Meeting Industrial Exhibits Hall is the central meeting place for our meeting attendees to visit ACOG Member services booth or the computer lab and it is the location for convention events such as refreshment breaks special drawings luncheon conferences and product demonstrations Our Relationship with Industry The College takes every possible measure to ensure that Annual Meeting exhibitors follow the ethical standards and guidelines set forth by the College PhRMA
31. ies etc Prior to requesting personal information from users online companies must require users to read and accept the terms of the site s online privacy policy Live Scanning The use of ultrasound x ray or laser equipment for the purpose of live scanning of humans is strictly monitored The College does not allow scanning of human models or animals Bone density and or ultrasound scanning of meeting participants may be approved on a case by case basis Please email your written request to acogexhibit acog org AT TN Meetings and Exhibits Department Make sure to provide a detailed letter with the specifications of the equipment you will be using how it will be used and a sample of a liability waiver that participants will sign holding the College harmless This waiver must be approved by the College Exhibit Photographing Videotaping Recording video and taking photographs with film or digital devices including camera phones other than by the College s official photographer including video or photographing an exhibitors own booth is expressly prohibited Unapproved photos images and or videos will be confiscated 2016 EXHIBITOR PROSPECTUS A representative of one exhibiting company may not photograph or record video of another exhibitor s booth Violation of this rule will result in the expulsion of the offending exhibitor from the exhibit hall confiscation of the photo image and or video and the loss of priority points
32. il 2015 If you have questions please call the Meetings and Exhibits Department at 202 314 2333 or send an email to acogexhibit acog org Selling To assist companies with maximizing their exhibiting opportunity exhibitors will be allowed to sell their products services in the exhibition hall The exchange of checks and credit cards for a product or service is allowed Every transaction must be accompanied by a receipt for the purchaser For security reasons cash transactions are discouraged It is the exhibitor s responsibility to acquire any necessary licenses permits and or identification numbers required by the local government to sell their products services Internet Web based Medical Record Exhibitors Internet companies that offer web page hosting for physicians and their practices must require physicians to read and accept the terms of the site s privacy security and or confidentiality policies for information posted on the web site These policies must disclose whether any information provided by the physician will be shared with third parties and describe how the information might be used and identify the third party If any of the services being provided involve the transfer of medical records electronically then HIPAA guidelines must be observed For further details visit www cms hhs gov HIPAAGenInfo Internet companies must list on their web site any relationships with commercial entities e g pharmaceutical compan
33. incurred by the Indemnified Parties based upon related to caused by or arising from in whole or in part any act or omission including but not limited to the negligence gross negligence intentional misconduct fault or violation of law of Exhibitor its employees agents subcontractors assignees or delegates In defending all Claim s Exhibitor shall use counsel reasonably satisfactory to ACOG and shall proceed with diligence timeliness and good faith in such defense Exhibitor s duty to indemnify shall apply to an Indemnified Party except to the extent such Claim s results from the sole negligence gross negligence or willful misconduct of that Indemnified Party but said duty to indemnify shall continue as to other Indemnified Parties who are not found liable for gross negligence or willful misconduct Except as may be otherwise provided by applicable law the Indemnified Parties right of indemnification shall not be impaired reduced or diminished by any act omission misconduct negligence or default of any Indemnified Party or of any employee or agent of any Indemnified Party who may have contributed thereto To the extent any law may prohibit any application of all or any part of the indemnity obligations in this Agreement it is the intent of the Parties that any such prohibited provisions are severable and the indemnity obligations in this Agreementshall be construed to impose the indemnity obligation in all circumstances applica
34. ission of the College s Exhibits te Management and the convention center prior to the opening of C the Exhibition Hazardous waste 15 considered to be any liquid F g 1 24 material or substance that may cause fire injury or make the riam em air unsafe to breathe IE The following are prohibited unless approved by the College MY B 4M prior to the date of exhibition BOOTH er e Flammable liquids E Combustibles Hazardous materials waste and equipment Cooking devices e g microwaves hot plates radiant ovens etc suonjejniay Anything producing open flame Questions about Fire Department regulations should be directed to the Convention Center 2016 EXHIBITOR PROSPECTUS Meeting t 2017 Annual Clinical and Scien May 6 10 2017 h Wes s 0 vk ee 4 MC EEE iz rea Lac PORTATE j Eee es 4 Y on CE RORSUEG RERO SCR CR WO Pee E TY im mmm i d mim dpt WE TAE TI
35. le Storage Accessible storage for sample materials and other items will be available Prior to the opening of each day s show you may order deliveries as necessary Labor charges are the responsibility of the exhibiting company No four wheeled carts are allowed on the exhibit hall floor once the show has opened Personal Unloading Reloading of Exhibits exhibit materials personally delivered by vehicle to the convention center must be unloaded reloaded at the loading dock Exhibitors may unload and reload their own personal vehicles only provided they are full time employees of the exhibiting company and do not use mechanized equipment such as dollies hand trucks pallets jacks etc No deliveries are allowed through the main entrance of the convention center Unpacking Porter Service To maintain the aesthetic appeal of the meeting any exhibitor unpacking products or giveaways must request porter service to remove refuse The College reserves the right to order porter service at the exhibitors expense for any exhibitor that does not properly discard refuse in a timely manner or creates an unsafe environment College of Obstetricians and Gynecologists the College as the certificate holder and additionally insured and must be valid from May 14 20 2016 A list of clients that the EDC will be servicing during the 2016 Annual Meeting must also be attached EDCs that fail to send in an insurance certificate will not be allo
36. logo For an island booth the top of a sign suspended from the exhibit hall ceiling or attached to the exhibit booth must not exceed 20 feet from the exhibit hall floor and cannot block visibility of ACOG signs or other exhibitors booths Hanging signs must be suspended directly over the island booth and not over the aisles No part of any exhibitor signs shall be posted nailed or otherwise attached to columns walls floors or other parts of the building or its furniture Lighting must be directly over or in the exhibitors booth and may not extend into the aisles or neighboring booths Exhibitor lighting cannot affect other exhibitors or aisles It is the responsibility of the exhibiting companys contact person to notify their contractors and agents of the height restrictions for hanging signs and lighting juo 4008 361 jongsuo p o Booth Configuration and Construction Island Exhibits An island booth is a 400 square foot 20 x20 or larger exhibit space exposed to the aisles on all 4 sides with a height restriction of 20 feet Solid walls must be set back four feet from the aisles Island booths must be constructed to allow access from all sides Island booths should have open sight lines around and through the design including hanging signs structures so that the surrounding area can be viewed through the booth and that neighboring booths are not inappropriately obstructed The top of the booth s sign must not
37. n medical pain relief options during labor Expanded chapter on breastfeeding and bottle feeding New information on the importance of immunizations before during and SIXTH EDITION after pregnancy This unique pregnancy resource provides evidence based guidance designed to help your From the Leading Experts in patients make informed decisions about their care Issues covered Womens Health Care include the following Choosing a pregnancy health care provider Screening and diagnostic testing for genetic disorders VBAC Pain management during labor Breastfeeding Circumcision Cord blood banking Where to give birth Choosing a health care provider for the baby Bulk Meeting Discount as low as 7 65 per book 2015 Item No 680 pages ISBN 978 1 934984 46 8 eof OBSTET Ri Uy e The American College of Obstetricians and e Womens Health Care Physicians ue cec 1951 Syra SAVE 15 Use promo code AMYPC sales acog org 800 762 2264 409 12th Street SW Washington DC 20024 2188 Www acog org Acogexhibit acog org 202 314 2333 202 484 3933 fax
38. nsurance to ACOG and shall provide Certificates of Insurance as required by the Moscone Center evidencing the insurance required including policy numbers dates of expiration and limits of liability thereunder c All insurance should be provided by insurance companies with a Best s Rating of A or better Policies shall provide for a thirty 30 day notice of cancellation or material change in favor of ACOG and the DC Convention Center d The required policies shall be endorsed to name the American College of Obstetricians and Gynecologists ACOG Land Holding Corporation the American Congress of Obstetricians and Gynecologists and their officers directors employees as Additional Insureds and shall also be endorsed to name other Additional Insureds as required by the DC Convention Center Cancellation and Postponement of Annual Meeting In the event that the Annual Meeting is postponed due to any occurrence not occasioned by the conduct of the College or Exhibitor whether such occurrence be an Act of God or the common enemy or the result of terrorism war riot civil commotion sovereign conduct or wide spread dissemination of an infectious disease curtailment of transportation facilities the act or conduct of any third party individually and collectively referred to as the Occurrence then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably ne
39. ntific Meeting Washington Convention Center May 14 17 2016 Dear Exhibitor You are invited to participate in the country s premier important medical meeting for womens health professionals The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting provides an interactive educational forum for OB GYNs and affiliate health care providers Industry has always been a vital determinant in the success of our meetings and we THANK YOU Exhibiting at the Annual Meeting increases your visibility to consumers in a rapidly growing competitive market OB GYNs need to know what you have to offer specifically equipment products and services that will help them provide better quality care and improve patient safety They need you to educate them on the available resources in the current market and prospective future opportunities This prospectus provides an overview of the opportunities available at the Annual Meeting Act now to be the first to select from these sought after opportunities secure your booth participation by completing the Exhibit Application and Contract Take advantage of this exceptional exhibiting opportunity We hope you will partner with us in hosting a wonderful interactive and educational meeting sincerely Marc A Landsberg MD Chair Committee on Industrial Exhibits 2016 EXHIBITOR PROSPECTUS Last day for 2016 priority point placement of exhi
40. ormation captured by the lead retrieval device The information can be downloaded to provide you with the attendees information in various formats labels or add a 2016 EXHIBITOR PROSPECTUS suonouiojd pue Hulayeyy Important Restrictions printer for immediate printing options A scanner order form will be included in the exhibitor service manual JSpargo amp Associates 15 the official provider of our lead retrieval service can be reached at 703 995 1800 IMPORTANT RESTRICTIONS Use of the College Name Insignia Logo or Acronym ACOG or The College neither the American College of Obstetricians and Gynecologists insignias logos or acronyms ACOG or the convention show logo may be used in signs advertising or promotions in any media or on descriptive product literature either inside or outside the exhibit area This rule applies before during and or after the meeting The Colleges names insignias logos and acronyms are properties of the College and may not be used without prior written permission of the College Booth activities and educational symposia events or receptions cannot be promoted together on the same promotional literature The American College of Obstetricians and Gynecologists can only be used in a sentence following after the company name and booth number ACOG or the College s name should never be used on any promotional piece without written approval All literature must be submit
41. ry badge allotment Work Badges Unregistered exhibitor agents vendors and exhibitor designated contractors who wish to access the exhibit floor during installation and dismantlement hours will be required to show proof of affiliation with the exhibiting company or exhibitor designated contractor to receive a work badge Work badges will be distributed from the Exhibitor Designated Contractor EDC Registration Desk or the Freeman Service Center EXHIBITOR REQUIREMENTS Contract By signing the Exhibit Application and Contract the exhibitor agrees to abide by all of the requirements contained in this Exhibitor Prospectus the Exhibitor Service Manual and any correspondence from the American College of Obstetricians and Gynecologists the College to the exhibitor exhibiting company their staff officers or agents Together these documents comprise the contracts between the College and the exhibitor Violations The College reserves the right to remove any exhibit or bar future exhibition participation if in the College s opinion the exhibitor disregards or refuses to observe The College s Convention Center s defined policies or it is determined that the exhibit is offensive or not in keeping with the professionalism or standards of the practice of ob gyn or written verbal instructions If an exhibitor removal does occur we will neither refund the exhibit fee paid nor pay for exhibitor losses such as exhibitor housing travel
42. s contractors or convention center appointed contractors and vendors Booth cleaning services Convention and security Material handling services Audio visual and computer rental services Electrical services Plumbing services Telephone services It is the responsibility of the exhibiting company to forward all pertinent information to their contractors e g exhibitor service manual move in out instructions shipping Material Handling Storage Hauling The official material handling contractor Freeman will move all freight from the docks to the company s exhibit space This service includes Storage prior to the show 30 days Transportation from warehouse to exhibit Removal and storage of empty crates Reloading at show site The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting Freeman has the responsibility of receiving and handling all exhibit materials and empty crates It is their responsibility to manage the docks and schedule vehicles for the smooth and efficient move in move out of the exhibition Freeman will not be responsible for any material it does not manage An exhibitor may hand carry materials provided they do not use material handling equipment to assist them When exhibitors choose to hand carry material the loading dock freight door areas must be used Exhibitors may not use public entrances Accessib
43. st 7 2015 full payment must accompany applications to exhibit If balance payment is not received by the due date space s reserved may be reassigned and the deposit forfeited Applications submitted without the required deposit will not be processed until a deposit is received The date on which the deposit is received will be the date used when determining the order of the assignment of exhibit space Balance of payment for exhibit space is due August 7 2015 Exhibit Application and Contracts received during the 2014 on site space selection were assigned exhibit space by priority points Exhibit Applications received after May 6 2015 are assigned exhibit space on a first come first serve basis until all exhibit space is sold Receipt of deposit does not guarantee assignment of exhibit space requested The College reserves the right to reject any application for exhibit space Cancellation Exhibit Space Reduction Organizations participating in the exhibition may cancel the lease of exhibit space or reduce the exhibit space reserved at any time with written notice to the Meetings and Exhibits Department via postal mail or email The following schedule will be used when acknowledging refunds for cancellation or reduction Cancellation or exhibit space reduction requests received by close of business August 7 2015 will receive a refund of fees paid less 1096 of total booth costs No refunds will be made for cancellations
44. ted to the College for approval The only exception are the statements similar to the following that can be used on booth promotional mailing pieces Example of approved statements Visit Woman s Way at booth 1234 at the 2016 Annual Meeting in Washington DC Stop by and let Johnson Wax Company at booth 111 show you how to shine at the 2016 Annual Clinical Meeting Visit Morgan amp Hanley at booth 71523 2016 Annual Clinical Meeting American College of Obstetricians and Gynecologists May 14 17 Washington DC Exhibiting companies may only advertise or distribute information using the marketing opportunities listed At no time is distribution of promotional material permitted by an exhibitor anywhere within the convention center other than in exhibit space hotel lobbies shuttle buses restrooms or other common areas Companies that distribute information outside of the College s approved marketing opportunities may lose up to 50 of total priority points accumulated to date and materials will be removed and destroyed Official Contractors and Services The 2016 Annual Clinical and Scientific Meeting official general contractor is Freeman The online Exhibitor Service Manual will be available at least 90 days prior to the meeting The service manual will enable the exhibitor to order services and equipment for their exhibit space The following services must be performed exclusively by the College our vendor
45. tificate must name the American An EDC must work from their client s booth space An EDC who is supplying personnel to an exhibitor may not set up a service desk in aisles common areas or the no freight aisles Solicitation of business by EDCs in the exhibit hall is strictly prohibited This includes but is not limited to the posting of signs distribution of literature business cards or other forms of advertising marketing No EDC employee or agent is allowed on the exhibit floor during exhibition hours unless it is at the specific request of the exhibitor This request must be made in writing to the Meetings and Exhibits Department and include the name of those individuals needing access as well as an explanation as to why such access is necessary The College will treat these individuals as exhibitor personnel and attribute their registration to the overall booth registration total If the badges prepared for these individuals exceed the allocated number of complimentary badges the appropriate fees will be charged The American College of Obstetricians and Gynecologists 2016 Annual Clinical and Scientific Meeting 10 The EDC must adhere to the move in and move out schedules If an EDC desires earlier access to the exhibition than the approved Annual Meeting schedule a request must be submitted in writing from the exhibiting company to the Meetings and Exhibits Department All employees must b
46. tion first choice Please keep in mind that there are many organizations applying for the same exhibit space When making your selections try not to concentrate all of your choices in one area Exhibiting companies purchasing more than one exhibit space or exhibit spaces of an odd size Will be processed in accordance with the point system unless adherence to the system will make multiple exhibit spaces unavailable Relocation of Exhibits and Other Floor Plan Revisions ACOG retains the exclusive right to revise the Exhibit Hall floor plan s and or relocate any assigned exhibitors as necessary for the betterment of the event as determined solely by ACOG Exhibitors who change the size of their exhibit space are not guaranteed the originally assigned location and may be subject to relocation Official Exhibits exhibits will be assigned by the American College of Obstetricians and Gynecologists the College and will be located in the designated exhibit hall s No company or their representatives may display demonstrate or distribute their products and or services in any location other than their designated exhibit space s Displaying promotional advertisements the distribution of printed materials or the solicitation of orders outside of your exhibit space is strictly prohibited These rules apply to all organizations their vendors contractors staff and agents in attendance at the Annual Meeting Exhibitors who have been approve
47. tions and situations to the fullest extent permitted by law 2016 EXHIBITOR PROSPECTUS BOTT pe Exhibitor Requirements Insurance Exhibitor shall purchase and maintain insurance of the types the amounts and with all the required stipulations required by the Moscone Center shall also comply with all the insurance provisions required of ACOG pursuant ACOG s agreement with the Moscone Center Exhibitor shall promptly advise ACOG of any changes or lapses of the requisite insurance coverage a Exhibitor shall also purchase and maintain at a minimum during the Term of this Agreement the following insurance coverage i Workers Compensation and Employers Liability policy valid in all jurisdictions where the work will take place with statutory coverage for Part and Part II limits of 1 000 000 Per Accident 1 000 000 Disease Each Employee 1 000 000 Disease Policy Limit ii Commercial General Liability policy an Occurrence form with a minimum limit of 3 000 000 Combined Single Limit including Contractual Liability and Personal Injury Advertising Liability iii Business Automobile Liability policy covering all owned non owned and hired automobiles with minimum limits of 3 000 000 Combined Single Limit iv Umbrella Excess Liability policy with limits of not less than 2 000 000 extending above coverage indicated herein b Exhibitor shall provide Certificates of I
48. unday May 15 10 00 AM 5 00 PM Monday May 16 10 00 AM 5 00 PM Exhibits must be staffed during all exhibit hours Exhibitor Move Out Hours Monday May 16 5 00 PM 8 00 PM Tuesday May 17 8 00 AM 5 00 PM Wednesday May 18 8 00 AM 12 00 PM Move In Policies An exhibit not in the process of being installed by 12 pm Saturday will have its crates and materials removed at the exhibitors expense and placed in off site storage All exhibit installation must be completed by 5 pm Saturday May 14 The exhibit hall will be cleared at 5 pm If an exhibit is not set by 5 pm Saturday the organization may lose up to 25 of its priority points earned to date and you will not be allowed to complete the installation of your exhibit until the exhibit hall closes at 5 pm on Sunday May 15 The exhibiting company is responsible for notifying the College s Exhibits Manager on site if they are unable to have their booth ready by 5 pm on Saturday May 14 2016 There will be an additional fee charged to the exhibitor for any materials or empty cartons placed in aisles after the aisle carpet has been installed No refund of exhibit fees in full or part will be made for Organizations that are unable to complete their exhibit installation by the time exhibit hall opens Dismantlement of exhibits begins at 5 00 pm on Monday May 16 No dismantling is permitted prior to 5 00 pm Exhibit Space Includes standard inline exhibits are allowed a h
49. wages or other fees associated with exhibiting First Violation Exhibitor may forfeit up to 2596 of the total of priority points accumulated to date Second Violation Exhibitor may forfeit up to 5096 of the total of priority points accumulated to date and may be barred from participation for 1 year Third Violation Exhibitor may not be permitted to exhibit at future College meetings If in the College s opinion an exhibitor flagrantly disregards the College s guideline s policies or directives the College reserves the right to impose an appropriate penalty which may not be stated above Indemnification Exhibitor shall indemnify and hold harmless the Moscone Center to the same extent that ACOG is required to do so pursuant to ACOG s agreement with the Moscone Center Exhibitor shall also indemnify defend with counsel of ACOG s choice and hold harmless ACOG ACOG Land Holding Corporation the American Congress of Obstetricians and Gynecologists and their respective officers directors agents employees and members the Indemnified Parties from and against any and all claims losses demands actions suits proceedings judgments settlement expenses liens liability including but not limited to liability assumed in contractual agreements with third Parties injuries death or physical damage to property and the defense thereof including reasonable attorney s fees and costs collectively the Claim s
50. wed to provide their services No exceptions will be made 3 Exhibitor Designated Contractors EDC must have licenses permits or bonding required by federal state county municipal governments and the Washington DC Convention Center prior to commencing work and shall provide the College with evidence of compliance upon request 4 Upon arrival at the convention center EDC must check in at the EDC registration desk to receive permits to work in the exhibit hall Daily passes will be issued to the labor supervisor only The first representative will be responsible for distributing the passes to their co workers The College can assume no responsibility for the distribution of work passes 5 The College reserves the right to remove any exhibitor or designated contractor whose actions jeopardize the on time opening of the exhibition or whose employees fail to observe the regulations and procedures contained in this Exhibitor Prospectus other official documentation and or exhibitor service manual Miscellaneous Deliveries Deliveries of items other than exhibit freight e g equipment rentals etc must be sent through the convention center loading dock and distributed through the Freeman Service Center Delivery personnel will not be badged and cannot gain access to the exhibit floor No deliveries may be made through the lobby of the convention center Exhibitor Designated Contractors 6 An EDC must cooperate with the of
51. y not be related to the profession of obstetrics and gynecology or womens health and they have not been approved by the College they may not be displayed If t T i such products or services are displayed the College will require you to remove the unrelated product or service from your exhibit We reserve the right to decide the appropriateness of any service product device videotape or audiotape Products or services not acceptable for exhibition at the Annual Meeting include but are not limited to Products designed to assist physicians in preparing for board certification examinations Not FDA approved Manufactured and sold only through physicians offices or the Internet Not available throughout North and Central America and the Caribbean Multi level marketing profit enhancement opportunities or any variation Exhibitors shall not offer and the attendees cannot receive any type of monetary compensation for the use of a product or service referrals or any similar activities Information or panels for coming soon pharmaceuticals or FDA controlled devices that have not been FDA approved may neither be distributed nor displayed If you would like to display a product service that was not included on the original Exhibitor Participation Form an amended request must be submitted with a copy of the pamphlet brochure for written approval prior to Apr
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