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Exhibitor Manual - Southern New England Bridal Expo

1. j f P 7 A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI 10 Technology Drive Suite 40 Hudson MA 01749 January 4 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the 21st Annual Southern NE Bridal Expo being held at the Rhode Island Convention Center in the Providence RI In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 8 x 8 9 x 9 booth or custom sized booth package includes 8 High back drape Two chairs 3 High side drape Wastebasket 6 draped table silver Exhibitor ID sign Drape Color Burgundy Carpet Booth amp Aisle Carpet Burgundy Exhibitor Set up Saturday January 3 4 00 p m 8 00 p m Sunday January 4 7 30 a m 10 15 a m Exhibit Hours Sunday January 4 10 15 a m 5 00 p m Exhibitor Dismantle Sunday January 4 5 05 p m 6 45 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than December 26 2014 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its e
2. Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material Q O Ou j 0 O N N zi D j 0 5 gt j 0 N oOo a jemi 0 3 p lt D j og o m O ap o lt o lt O D N D j ge go ap O 5 oOo D o mh O mh D p lt D j o m N g amp og Q oe N g a O on amp N o jab O O go amp Q o lt N a O D p lt D j og je ITN amp oe ap O o N D j ge go aR _ O mh g an N o C ue q OUJ SIOJLNUON VONUA peude 0 yuowdiys g Jo AIDAT AaP 10 JUSWIUSISUOD L UYMg soUvINSUT pue ATTTIGVI T Iy MAMAA SLAd ALON Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Rhode Island Convention Center 1 Sabin Street Providence RI 02903 Show 21st Annual Southern NE Bridal Expo Booth Carrier Pi
3. aR O mh D an z N o gt cu ue Aq UJ SIOL UONUdAUOZ Jeude o JUaUUdTYsS g Jo AIDAT OP 10 JUSTHUSISUOD OY UNST Ng souLINsUT pue AITIGeI Iy MAA SLAd CALON e Rhodelsla ndg Onyention Center Greetings My name is Raymond Coia and I am the Exhibitor Services Manager here at the Rhode Island Convention Center I would like to welcome you to our facility I am here to assist you with ordering electrical internet phone plumbing parking and cleaning for your booths You may order utilities online or by fax e mail using the contact information below Please note the Rhode Island Convention Center requires payment in full prior to all services being delivered to your booth Whether you choose to order your services online or via fax e mail please follow these simple Steps 1 Visit the Rhode Island Convention Center website at www riconvention com 2 Click on the EXHIBITORS tab To Order Online 1 Click ORDER ONLINE to process the order via the internet and follow the steps to complete your order To Fax or E mail Your Order 1 Print out the order form forms needed 2 Fill out the appropriate information 3 Either fax your order to the Rhode Island Convention Center Exhibitor Service Office at 401 458 6298 or e mail your order to businesscenterWsmgricc com Due to the high volume of calls we are not able to process orders over the telephone however should you have a questio
4. City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person ___________ _ _ Booth Address Cit y Sttatte Zipp__ SSSSSFSSSSSSS CFSSSSSS_ Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 Providence RI capitalconventions com Fax 508 351 9911 J anuary 4 2015 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non of
5. If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI paiana s January 4 2015 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Print Name Freight Charges Billed to Company Name Address
6. MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P 7 A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI pn fname ap January 4 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due
7. Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 Upholstered Bar Stool Padded Arm Chair 30 High draped table 40 High draped table 21st Annual Southern NE Bridal Expo Rhode Island Convention Center Providence RI January 4 2015 Folding Chair Ji 40 High cocktail table Padded Side Chair 30 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches f Tripod Easel Literature Racks Standard Counter Garment Rack Chrome Sign Holder Display Case Display Board Wastebasket Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting A P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contrac
8. Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Miscellaneous RI Tax 7 TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name WW ContactPerson __SSssssSsSSSSSSSSsSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 4 P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 J anuary 4 2015 877 335 3700 Capital Convention Contractor s l
9. acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com A P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providen
10. be directed to the Exhibitor Services Center Rhode Island Convention Center One Sabin Street Providence RI 02903 401 458 6103 Fax 401 458 6298 Rhode Island Convention Center One Sabin Street Providence Rhode Island 02903 1814 PA Telephone 401 458 6103 Fax 401 458 6298 ee Email businesscenter smegricc com HVAC SERVICE ORDER FORM Name of Event Event Dates Booth Company Name Phone Fax Address City State ss Zp Contact Person Signature Date Payment Notice Prepaid rates apply only to orders received 15 days prior to the first scheduled event move in day Standard rates apply to orders received after this time No Exceptions Tax must be included unless a state tax exemption document is provided HVAC SERVICES WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL For connections over 10 feet an additional charge may apply based on booth placement corresponding with a house connection WATER AND DRAIN SUPPLY NON POTABLE Water cold up to 500 gallons Pre Paid Rate Standard Rate Quantit Subtotal RI 7 tax Total 200 sso TS Each Additional Each Additional 100 Drain Connection 283 50 340 00 T y OS o Each Additional 112 00 s12800 PP One Time Fill amp Drain Up to 500 gallons maximum One Time Fill and 264 00 600 ff 99 00 su9 00 PS D ES e a a a Sink Rental Sink w 4galhot water 508 20 seiooo S S Sink w cold water 429 00 514 00 PP ompressed Air 100lbs of house pr
11. to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets constitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and
12. total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to CD Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons CD Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes O No Blueprints amp Exhibit instructions CD Attached CO Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived CO Steel banding at 1 10 per linear foot including labor 50 00 MINIMUM include on Order Summary page CD Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name 9 SSS Contact Person Booth Address __ City State Zip oT S Signature Phone Email address
13. Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com eo ei f P 7 A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI Baa He Gaines January 4 2015 877 335 3700 Capital Convention Contractors will invoice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form fro
14. Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com CAP TA 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Provid RI 10 Technology Drive Suite 40 Hudson MA 01749 rovi ence capitalconventions com Fax 508 351 9911 January 4 2015 877 335 3700 a mer EE C PADDED sE cnar saso s0 Tranoeparwcuae sso so UPHOLSTERED BARSTOOL s30 86600 ommon Si sino fso Freropeass wo fso ommna ww o O meramera sno fos exemsaveoano sor sms Te SHOWCASE WisHELVES ssrs0 sws mi ee Lo ee a ee mi R WASTEBASKET 15 50 20 00 RAFFLE DRUM 55 00 69 50 8 ALUMINMUM BACK POST W BASE 22 00 27 50 6 10 ADJUSTABLE CROSS BAR 11 00 13 75 SUB TOTAL RI TAX 7 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets
15. Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME January 4 2015 5 30 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping in advance to warehouse Exhibiting Company Organization
16. agement All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show
17. apital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment eS 2 For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and facilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by December 3 2014 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date o o Booth Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson
18. ce RI 10 Technology Drive Suite 40 Hudson MA 01749 capitaiconventions com Fax 508 351 9911 J anuary 4 2015 877 335 3700 po QTY DESCRIPTION O ewm o soo C fexrwmon swo fso O OOo oo o o eosten sss sss O ors COUNTER sss sss O 8 HIGH PER LINEAR FT 9 50 13 75 ooo 3 HIGH PER LINEAR FT 6 25 8 25 Lt IF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE BURGUNDY HUNTER GREEN WHITE BLACK ADVANCE DISCOUNT ORDER PAYMENT MUST BE SUB TOTAL RECEIVED 14 DAYS PRIOR TO MOVE IN RI TAX 7 No credit will be issued on equipment ordered and placed in GRAND TOTAL your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name WSS Contact Person WW Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10
19. com f P ji A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI clea eae eval January 4 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address City sss ____ Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name opiease prin _ CCST Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETED SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc tha
20. ction Single Phase 3 Phase Single Phase 3 Phase Quanti Subtotal RI 7 Tax Total 10 amp 108 00 156 00 129 00 187 00 a a S C a0oamp s2650 s22700 sisioo seo f bs O oamp soro soo sow soo 7 bso o a o r CO G o n re a ee aE 242 00 358 00 290 00 429 00 300 00 360 00 60amp_ 357 00 377 00 429 00 453 00 Please check here if 24 hour power is required Add 50 of rate to subtotal for a Service Fee SUBTOTAL Pre Paid Rate Standard Rate Subtotal RI 7 Tax 18 00 22 00 25 00 31 00 G e S 52000 34 0 Triple Tap 13 00 16 00 Booth and Flood Lighting Available For Other Electrical Needs Please Contact the Exhibitor Services Center at 401 458 6103 ELECTRICAL LABOR CHARGES INCLUDED WITH STANDARD ELECTRICAL SERVICE ONLY Labor Time will be charged in One Hour Increments Minimum Charge One Hour po Standard Rate Subtotal Pott ES a eS ORE Cs ke morm s Send this completed form with payment to the address at the top of the Total for All Services so page Please make checks payable to Rhode Island Convention Center or you may pay by Credit Card Company ck Please Attach floor plan for specific installation Thank You Visa MasterCard AMEX Discover Instructions R L Standard I Card Exp Date E Booth G F H Print Name T T What size is your booth 10 x 10 20 x 20 or other Authorize
21. d Signature DO NOT send this form to the decorator company Please read policies on second page of form i a Din 11 Ly 13 14 15 16 17 18 19 20 Terms and Conditions Electrical Service Payment in full must be rendered prior to delivery of service Order forms must be filled out completely in order to process properly Advance order payment guarantees discount rate only not availability of service Advance orders must be received a minimum of fifteen 15 days prior to scheduled move in date Date payment is received by the Rhode Island Convention Center will determine applicable rate Refunds will not be given for services installed but not used Changes of orders after installation may be subject to labor charges Minimum of one hour All materials and equipment furnished by RICC for the service order shall remain the property of RICC and shall be removed only by the RICC staff at the close of the event Rate quotes for all connections cover the delivery of service to the booth space in the most convenient manner and do not include connecting equipment and special wiring Request for special services such as placing cords or relocating service s will be subject to additional labor charges Service outlet size will be determined by the volume required Walls columns and permanent building utility outlets are not part of booth space and are not to be used by exhibitors Claims will not b
22. d on one 1 hour prior to show opening and turned off at event closing each day RICC is not responsible for equipment that is not powered down correctly at the end of each day Advanced Faxed order receipts can be obtained at the Exhibitor Services Center located on the 3 Level of the Rhode Island Convention Center This order form must be completed fully in order to process Service aisles must be kept clear at all times for access to utility boxes Please return this form to the Rhode Island Convention Center FAX 401 458 6298 Do not send this form to your decorating company Questions regarding service should be directed to the Exhibitor Services Center Rhode Island Convention Center One Sabin Street Providence RI 02903 401 458 6103 Fax 401 458 6298 BARRINGTON RI 02806 3748 TEL 401 247 0590 FAX 401 245 7719 aes CAPITAL 2015 Bloomin Exhibits soon exis hy 237 NEW MEDOW ROAD NAME OF SHOW SHOW DATE LOCATION __ S o EXHIBITING COMPANY _ __ gt CONTACT PERSON BOOTH 4 COMPANY ADDRESS ____ gt E et STATE __ ZIP AUTHORIZED SIGNATURE PHONE FAX E MAIL RENTAL SreenPiant gasoo M re Pe ee ae screenrlantges oo Femstarge gaeo0 esreenPiant sas0o Proms szso a PURCHASE FLOWERING ary PRICE PLEASE INCLUDE ORDER Potted Mums Yellow White Lavender FORM WITH CHECK Potted Seasonal Plant TOTAL Floral Arrangement Seasonal _ One Sided _ Round T TAX Floral Arra
23. e considered unless filed by the exhibitor prior to the close of the event All equipment to be connected by the RICC technicians must comply with the federal state and local safety codes Under no circumstance should anyone other than a RICC technician make service connection All equipment should be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc All equipment using water must have an inlet and outlet properly tagged Electrical service will be turned on one 1 hour prior to show opening and turned off at event closing each day If 24 hour service is required please order so on the front of the Electrical Service Order form All exhibitors cords must be of the 3 wire ground type and comply with Federal State and Local Safety and Electric Codes RICC is not responsible for equipment that is not powered down correctly at the end of each day Advanced Faxed order receipts can be obtained at the Exhibitor Services Center located on the 3 Level of the Rhode Island Convention Center Unless otherwise directed RICC Personnel are authorized to enter the booth for utility box access and or to cut floor coverings to permit installation of service Service aisles must be kept clear at all times for access to utility boxes Please return this form to the Rhode Island Convention Center FAX 401 458 6298 DO NOT send it to your decorating company Questions regarding service should
24. ece _ RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Rhode Island Convention Center 1 Sabin Street Providence RI 02903 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Rhode Island Convention Center 1 Sabin Street Providence RI 02903 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material Use these labels only if shipping Direct to Show Site Exhibiting Company Organization Capital Convention Contractors Rhode Island Convention Center 1 Sabin Street Providence RI 02903 Show 21st Annual Southern NE Bridal Expo Booth Carrier Piece of RUSH Exhibit Material QO O Ou O N N zj i g pd 0 g mi 0 N J a g 5 ps D j o O mm 2 a o lt o gt lt O D N D j 0 ge go ap 2 5 og D ja mh O mh g p lt gt p 0 o 2 m N D ja oOo Q O N g O co jae N o jaw O O se amp Q o lt N Sc Q D ps D ow oOo ap ZAN amp a s ap O D ap N eJ j oT go
25. es a ee eee Eee es eae oes oe Shee a eee E 49 00 98 00 oe Aali eae ee eae ce ee ee ee ee eee Sones 8G eee eee eee eens eas 61 25 122 50 Crated Overtime Inbound Outbound 0 0 ununun 17 15 34 30 Additional Handling Overtime Inbound Outbound 00 ce eee teen ees 21 44 42 88 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse Crated lt a lt 69S0sdaacnacne deren a 49 49 Oe Redd ORR DA owe ORAo 17 15 34 30 Early Shipments to Warehouse Additional Handling 0 00 annann nannaa eera 21 44 42 88 Lae to Vy MC NOUS arerin enri den ae v EE BS oes oder eae wn eee sb ee baa EEEE IES 17 15 34 30 Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance January 3 2015 Oe a E ee eee ee ee eee eee ee ee eee ere E eee ee ee ee ee ee ee 47 00 94 00 PGi Oa ONE hd ors eg ne oa Shad cere hak tae ond a Han ow a ewan de 58 75 117 50 CRC EOE EE E E e ed aah E I eee nad dee 8 eed gare Ne oe ao alee E 63 45 126 90 Crated Overtime Inbound Ouibounid 0gd24 decane wdwdudwoexe wna d ENERE Cee ke eRe aed EINEAN 16 45 32 90 Additional Handling Overtime Inbound Outbound nnan onanan eee eee eas 20 56 41 13 Uncrated Overtime Inbound Outbound n n 4 05 read evcade oo oeGd 644 eee tees das 22 21 44 42 m Additional Surcharges Ore EAE i a wos cen aecasmenoucnwan no
26. essure must bring own regulator t comnection 247 50 31020 PS C Fach Additional 110 00 137 50 a HVAC LABOR CHARGES APPLY WITH STANDARD RATES ONLY e Labor Time will be charged in One Hour Increments Minimum Charge One Hour 65 80 hour PETS TOTAR OO S O Send this completed form with payment to the address at the top of the Total for All Services page Please make checks payable to Rhode Island Convention Center or you may pay by Credit Card Company Check Please Attach floor plan for specific installation Thank You Visa MasterCard AMEX Discover Card es Exp Date Instructions i REAR i Print Name E Standard F T Booth Authorized Signature DO NOT return this form to your decorating company Please read policies on the second page of the form i 10 11 12 13 14 15 16 17 Terms and Conditions HVAC Services Payment in full must be rendered prior to delivery of service Advance order payment guarantee discount rate only not availability of service Advance orders must be received a minimum of fifteen 15 days prior to scheduled move in date Date payment is received by the Rhode Island Convention Center will determine applicable date Credit will not be given for services installed but not used Changes of orders after installation may be subject to labor charges of 76 00 per hour Minimum of one hour All materials and equipment furnis
27. ficial contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MET 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed This information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming C
28. gon or pick up truck owned by the exhibiting company e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted e Exhibitors choosing to handle their own materials are responsible for their own storage during the show Full time employees of the exhibiting companies may set their own exhibits without assistance from the Union employees Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by returning the Labor Order Form or at show site at the service desk Proof of full time employment status may be requested by the Union Non Official Installation and Dismantling Contractors must use Union labor supplied by Capital Convention Contractors Supervision by Non Official is allowed The following is required e Non Officials must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact e All personnel must be properly identified with a badge at show site This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees All Non Official Installation and Dismantle Contractors supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a tempo
29. hed by RICC for the service order shall remain the property of RICC and shall be removed only by the RICC staff at the close of the event Rates quotes for all connections cover the delivery of service to the booth space in the most convenient manner and do not include connecting equipment and special wiring Request for special services such as placing cords or relocating service s will be subject to additional labor charges Service outlet size will be determined by the volume required Walls columns and permanent building utility outlets are not part of booth space and are not to be used by exhibitors Claims will not be considered unless filed by the exhibitor prior to the close of the event All equipment to be connected by the RICC technicians must comply with the federal state and local safety codes Under no circumstance should anyone other than a RICC technician make service connection HVAC service will be turned on one 1 hour prior to show opening and turned off at event closing each day RICC is not responsible for equipment that is not powered down correctly at the end of each day Advanced Faxed order receipts can be obtained at the Exhibitor Services Center located on the 3 Level of the Rhode Island Convention Center Unless otherwise directed RICC Personnel are the ONLY personnel allowed to cut floor coverings to permit installation of service This order form must be fully completed in order to process Please
30. ht not to exceed 25 lbs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after December 31 2014 m Early Shipments to Warehouse Any shipment arriving prior to December 3 2014 Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned into the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 1b minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date December 31 2014 CTOs 5 caer Sania s OR Oa se oe a
31. iability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear in handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound pe
32. ion contractors Providence RI hee ieee January 4 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m e All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 Ibs rounded up to the next 100 Ibs with a 200 Ib minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled mo
33. ions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners
34. lconventions com CAP ji A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI Techn rive Sui udson 017 n iat oi January 4 2015 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures m Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weig
35. m each party Capital s prepayment policy is adhered to 1 e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Please indicate which of the following items services are to be invoiced to the third party CL J an Capital Services LJ Freight Handling C Furniture C Labor OJ Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Address City State Zip Code Phone Authorized Signature Display House 3 party Address City State Zip Code Phone Authorized Signature Booth Printed Name Printed Name A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI 10 Technology Drive Suite 40 Hudson MA 01749 January 4 2015 capitalconventions com Fax 508 351 9911 877 335 3700
36. n or need help with your order please reach out at any time I look forward to working with you Sincerely Raymond C Coia Jr Exhibitor Services amp Business Center Manager Tel 401 458 6103 Fax 401 458 6298 businesscenter smericc com Rhode Island Convention Center Office Use Only One Sabin Street Providence Rhode Island 02903 1814 3 Telephone 401 458 6103 Fax 401 458 6298 CPD Email businesscenter smgricc com ELECTRICAL SERVICE ORDER FORM Name of Event Event Dates Booth Company Name Phone Fax Address City State Zip Contact Person Signature Date Payment Notice Prepaid rates apply only to orders received 15 days prior to the first scheduled event move in day Standard rates apply to orders received after this time No Exceptions Tax must be included unless a state tax exemption document is provided ELECTRICAL SERVICES WILL NOT BE SUPLIED UNTIL PAYMENT IS RECEIVED IN FULL Please call for a quote on rates for higher wattage and voltage STANDARD ELECTRICAL SERVICE 120volts per single receptacle Pre Paid Rate Standard Rate Quantity Subtotal RI 7 tax Total Samp 480 watts Max 79 00 93 00 ee sosoo f o o ooo o S O sont E suso Jo o o o ooo o S E o a sigoo PE SPECIAL ELECTRICAL SERVICE The below services require a minimum charge of 1 hour labor per connection See Labor Rates in Electrical Labor section below 208 Volts Per Pre Paid Pre Paid Standard Standard Conne
37. ngement Tropical C One Sided O Round GRAND TOTAL SPECIAL REQUESTS All plants and potted flowers will be in black containers Others available on request Basket White C Special Instructions Request _ Please have a designer see us at our exhibit Date Time authorize Bloomin Exhibits to charge any additional amounts incurred by me or my show representative If credit card is declined Standard Floor pricing prevails and a 25 service charge may be added PAYMENT ENCLOSEC_ CHECK_ md viSAL_ AMEX CARD a O OO O Credit card Pin number ___ _ _ CARD BILLING NAME gt EXP DATE _ _ CARD BILLING ADDRESS CTY S STATE AF SIGNATURE DATE CONTRACT CONDITIONS ALL orders must be paid in full prior to delivery In U S funds drawn on U S banks There is a 25 fee for returned checks Adjust ments can not be made after the close of the show Cancellations must be received in writing 72 hours prior to show set up or a 50 charge applies no refund for on site cancellations All materials plants available on rental basis only Rental items missing from booth at close of show are the responsibility of exhibitor and an additional charge will be applied All prices include delivery installation servicing decorative containers and removal at end of show Exhibitor agrees to hold Bloomin Exhibits harmless for all injury or damage resulting from items supplied by this contract Pleas note This order form is you invoice N
38. ntirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than December 31 2014 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to January 3 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENTION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions
39. o Rhode Island Convention Center convention contractors Providence RI T copiialcenventions com For 08 351 9911 January 4 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by December 31 2014 Only on January 3 2015 To Exhibitor Name Booth To Exhibitor Name Booth For 21st Annual Southern NE Bridal Expo For 21st Annual Southern NE Bridal Expo c o Capital Convention Contractors Capital Convention Contractors c o Rhode Island Convention Center 35 Lyman Street 1 Sabin Street Northborough MA 01532 Providence RI 02903 eas PI EASE READ THE LIABILITY AND INSURANCE BULLETIN INCLUDED IN THIS MANUAL NUMBER EST CARRIER S TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 Ibs what is the weight of the single heaviest piece being shipped Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ SSS PHONE __ e OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a
40. o statement to follow unless specifically requested IN ADVANCE If you are a 3rd party vendor placing the order please attach a 2nd page with your name address phone fax and email
41. pliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at
42. r article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s property being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profit
43. rary work pass either supplied by Show Management or the Official Service Contractor CAPITAL CONVENTION CONTRACTORS requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Capital representative at the service desk or correspondence may be directed to the attention of the General Manager at the Capital office Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight CAPITAL CONVENTION CONTRACTORS cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the necessary ladders and tools will be provided If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors Providence RI 10 Technology Drive Suite 40 Hudson MA 01749 J anuary 4 2015 capitalconventions com Fax 508 351 9911 877 335 3700 For Exhibits Exhibit
44. return this form to the Rhode Island Convention Center DO NOT send this form to your decorating company Questions regarding service should be directed to the Exhibitor Services Center Rhode Island Convention Center One Sabin Street Providence RI 02903 401 458 6103 Fax 401 458 6298 Rhode Island Convention Center 3 One Sabin Street Providence Rhode Island 02903 1814 TS Telephone 401 458 6103 Fax 401 458 6298 ee Email businesscenter smgricc com TELEPHONE SERVICE ORDER FORM Name of Event Event Dates Booth Company Name Phone Fax Address City State _ Zip Contact Person Signature Date Payment Notice Prepaid rates apply only to orders received 15 days prior to the first scheduled event move in day Standard rates apply to orders received after this time No Exceptions Tax must be included unless a state tax exemption document is provided TELEPHONE SERVICE WILL NOT BE SUPPLIED UNTIL PAYMENT IS RECEIVED IN FULL TELEPHONE SRVICE 800 NUMBERS AND LOCAL CALLS ONLY Pre Paid Rate Standard Rate Quantity Subtotal RI 7 tax Total Single Service p 173 25 208 00 Line Single Service Line w 195 00 227 00 Speakerphone Subtotal If Handset Needed please check here L 7 ADDITIONAL SERVICES PLEASE CONTACT RICC FOR ALL OTHER PHONE SERVICES snreraianate standararate Quanity suvo nisem mom Subtotal C E Tax 7 TOTAL 2 Long Distance Authori
45. s or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to sup
46. service fee equal to 1 2 hour of labor e DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH e A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form e Drivers MUST check in at the loading dock by 5 30 PM on January 4 2015 or the shipment will be re routed to the show carrier e Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name __ Contact Person n Booth __________ Address City State Zip Signature Phone Fax __ Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capita
47. t are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance catrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Close Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to
48. termine applicable rate Credit will not be given for services installed but not used Changes of orders after installation may be subject to labor charges Minimum of one hour All materials and equipment furnished by RICC for the service order shall remain the property of RICC and shall be removed only by the RICC staff at the close of the event Rate quotes for all connections cover the delivery of service to the booth space in the most convenient manner and do not include connecting equipment and special wiring Request for special services such as placing cords or relocating service s will be subject to additional labor charges Unless otherwise directed RICC Personnel are authorized to enter the booth for utility box access and or to cut floor coverings to permit installation of service Walls columns and permanent building utility outlets are not part of booth space and are not to be used by exhibitors Claims will not be considered unless filed by the exhibitor prior to the close of the event All equipment to be connected by the RICC technicians must comply with the federal state and local safety codes Under no circumstance should anyone other than a RICC technician make service connection All equipment should be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc All equipment using water must have an inlet and outlet properly tagged Telephone service will be turne
49. their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com j f P 7 A 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 Providence RI capitalconventions com Fax 508 351 9911 J anuary 4 2015 877 335 3700 To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that Union labor is required for certain aspects of your exhibit handling To help you understand we ask that you read the following Union regulations require that the official material handling contractor off load all equipment and display materials for ALL trucks including box rental trucks of any size and all rental vans using the loading dock The use of fork trucks pallet jacks and lift gates are only permitted by personnel of Capital Convention Contractors Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria e Personnel performing the work must be bonafide full time employees of the exhibiting company e Exhibitors may load unload uncrated materials from a mini van car station wa
50. tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Shipments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload f P T A 21st Annual Southern NE Bridal Exp
51. tors Providence RI capiicoomvontioracom Fearne 6 9011 January 4 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O0 Straight Time 47 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 70 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME OF TOTAL RATE PER ESTIMATED MEN HOURS MAN HOUR COST INSTALLATION X X o DISMANTLE 7 S XD y X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one C D Exhibitor Supervised Labor qe Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the scheduled labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s
52. us EO hola ene E E se EEO 16 45 32 90 Otff Target Fee Additional Hand litte css oc0 eae oe dad wee riris ads ued eewe owe a waeSk Aw ASK ee RENSR 20 56 41 13 Off Target Fee Uncrated sess cdeeracddiahaddndhadturabwudedacnetbavadevashdebnans kerda dika ER 22 21 44 42 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces m Small Packages direct shipments only 25 lbs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs for EXAMPLE if the rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 lbs charged 200 lbs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 lbs 200 Ibs 100 00 Total IS 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address C f P T AN 21st Annual Southern NE Bridal Expo Rhode Island Convention Center convent
53. ve in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring security services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Man
54. zation Signature TELEPHONE SERVICE LABOR 6 Labor Time will be charged in One Hour Increments Minimum Charge One Hour 75 50 hour NT U S TOTAL Please contact a local Verizon provider as well as the RICC Electrical Department 60 days in advance for all Direct Dial Out ISDN and DSL services For price quote please call Exhibitor Services Send this completed form with payment to the address at the top of the page Please make checks payable to Rhode Island Convention Center or you may pay by Credit Card Company ck Please Attach floor plan for specific installation Thank You Visa MasterCard AMEX Discover Instructions REAR R Card Exp Date L I E G Print Name i Standard 7 Authorized Signature Booth Do Not send this form to your decorating company Please read the policies on the second page of this form 10 11 12 13 14 15 16 17 18 19 Terms and Conditions Telephone Service Payment in full must be rendered prior to delivery of service There must be a credit card number and authorizing signature on file in order to activate long distance capabilities All long distance charges will be charged to this credit card Advance order payment guarantee discount rate only not availability of service Advance orders must be received a minimum of fifteen 15 days prior to scheduled move in date Date payment is received by the Rhode Island Convention Center will de

Exhibitor Manual - Southern New England Bridal Expo

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