Exhibitor Manual – English - Thailand Auto Parts & Accessories Fair
Contents
1. 10 Services and Facilities 1 Organizer Office In front of 26 Apr 1 May 2014 09 00 18 00 Hall 102 hrs Contact and cooperate for any inquiry Others 2 Exhibitor In front of 26 Apr 1 May 2014 09 00 18 00 Collect contractor badges Service Hall 103 hrs Exhibitor badges Fair Counter Catalogue Contact Official Contractor Contact and cooperate for any inquiry Others 3 Registration 28 Apr 1 May 2014 09 00 17 30 Registration for Admission Pre Registration hrs Visitor badges e Walk in In front of Distribute Visitor badges Fair Catalogue to the trade mission Registration Hall 103 M and pre registration Self Registration Trade Mission 4 Information In front of 28 Apr 1 May 2014 09 00 18 00 Provide details of the fair Counter Hall 103 5 International Hall 103 28 Apr 1 May 2014 10 00 18 00 Provide for Trade Mission amp Business hrs Overseas Visitor Lounge Trade enquiry services 6 Press Center In front of 28 Apr 1 May 2014 09 30 18 00 Hospitality services for Press Hall 103 Provide fair information for Press 7 Business In front of 28 Apr 1 2014 08 00 18 00 Telephone amp Fax Local and IDD Center Hall 103 hrs Communication Photocopying uggage deposit room for oversea buyers 8 Public In front of 28 Apr 1 2014 Coin and TOT card telephone Telephone B1 FI for local and internatio2. 53 B Rules 8 Regulations B1 Participation Rights and Allocation of Exhibition Spaces B2 Stand Construction and Decoration B3 Electrical Supplies and Lighting B4 Water Supply and Drainage B5 Contractor Badges Exhibitor Badges B6 Security Service B7 Cleaning Service B8 Air Conditioning System B9 Overtime Operation B10 Demonstration and Presentation B11 Message Announcement B12 Photo Video Shooting B13 Unforeseen Occurrences B14 Warning B15 Rule and Regulations of Fair Venue 54 B Rules amp Regulations B1 Participation Rights and Allocation of Exhibition Spaces 1 1 Organizer may allocate the exhibition space any manner as they deem fit but will take into account such factors as the order of application and payment received number of booths and the nature of exhibits and etc 1 2 Exhibition space is licensed to the exhibitor only 1 3 The exhibitor may not sub license the exhibition space allocated to it either wholly or in part to others 1 4 Products or services which not included in the application document cannot be exhibited The organizer has rights to remove non approved exhibits at the cost of the exhibitor 1 5 Exhibitors can only sell their products within their own stands booth 1 6 There should not be any retail sale during Trade days 1 Exhibitors must assign at least one personnel to attend to the stand at all time 1 8 Personnel attending the booth must be able t
3. 60 71 Gantry Lift located in Northeast quadrant is large open lift platform designed to lift automobile from Level B 1 to Level 2 Convention Hall also available to bring goods and exhibits to Level 2 This lift platform must be operated by the Centre staff Permission for use is required 72 Loading Lift located in the East of Level B 1 is a large loading lift Permission for use is also required from TPC staff 8 Centre signage graphics displays toilets lifts escalators and similar features and facilities must not be visibly blocked in any manner nor may temporary signs or decorations be attached to permanent building graphics and facilities 9 Clear access to fire exit doors and corridors shall be maintained throughout move in and move out periods 10 Electrical rooms AHU rooms fire hose cabinets fire extinguishers fire alarm pull down stations and other fire safety device or facility must remain visible and accessible at all times 11 No petrol kerosene diesel fuel or other flammable liquids may be stored permanently or temporarily inside the Centre any re fueling is necessary it must take place in the outdoor work area located 45 meters beyond the loading cocks 12 Before entering the exhibition halls a filter must be attached to the exhaust pipe of all diesel equipment allowed into the hall The Centre will provide filters for these equipment by charging 500 Baht per filter 13 Vehicles and wor
4. Center Zone C 4 Fl New Rachadapisek Rd Klongtoey Bangkok 10110 Tel 66 0 2345 1274 Fax 66 0 2345 1281 to 3 Website www fit or th 60 Queen Sirikit National Convention Center Zone C 4 Fl New Rachadapisek Rd Klongtoey Bangkok 10110 Tel 66 0 2345 1163 Fax 66 0 2345 1281 to 3 Website www fit or th Queen Sirikit National Convention Center Zone C 4 FI New 60 Rachadapisek Rd Klongtoey Bangkok 10110 Tel 66 0 2345 1161 Fax 66 0 2345 1187 Website www fit or th 60 Queen Sirikit National Convention Center 201 20 274 FI Klongtoey Bangkok 10110 Tel 66 0 2229 4310 to 1 Fax 66 0 2229 4311 Website www taia or th Khun Khun Preeyaporn Khun Chaliew Khun Vipada Khun Oranuch Thailand Automotive Institute Society of Automotive Engineers Thailand Thai Tool and Die Industry Association TDIA Department of Industrial Promotion Thailand Board of Investment Thailand Convention amp Exhibition Bureau TCEB 45 655 soi 1 Bang Poo Industrial Estate Moo 2 Sukhumvit Road Km 34 Muang Samutprakarn 10280 Tel 66 0 2324 0710 to 9 Fax 66 0 2323 9598 Website www thaiauto or th Automotive Engineering Division Faculty of Engineering Chulalongkorn University Phaya Thai Rd Bangkok 10330 Tel 66 0 2218 6617 Fax 66 0 2218 6617 Website www tsae or th 86
5. 6 Soi Trimitr Rama IV Rd Klongtoey Bangkok 10110 Thailand Tel 66 0 2712 0162 to 3 Fax 66 0 2712 0164 E mail thaitoolanddie yahoo com Website www tdia or th Soi Trimitr Rama IV Rd Phakanong Bangkok 10110 Tel 66 0 2367 8001 to 2 Fax 66 0 2381 1056 Website www dip go th BOI Unit for Industrial Linkage Development BLUILD 555 Vibhavadi Rangsit Rd Chatuchak Bangkok 10900 Thailand Tel 66 0 2537 8111 Fax 66 0 2537 8177 Website www boi go th Siam Tower 26 989 Rama Rd Phatumwan Bangkok 10330 Tel 66 0 2694 6030 Fax 66 0 2658 1412 Website www tcep or th Khun Predee Khun Ampa Khun Sombat Khun Jarunee Khun Lertchai Official Contractor Standard Booth Booth Decoration Security Service Special Design Raw Space Addex Co Ltd Electricity Cleaning BITEC Internet Telephone Fax Services ELITE TRANSPORTATION SERVICES LTD Freight Forwarders The company considers appropriate 46 111 Onnuch 64 Road Suanluang Bangkok 10250 Thailand Tel 66 0 2322 2111 Fax 66 0 2322 2145 46 Email tapa2014 addexthailand com Website www addexthailand com 111 Onnuch 64 Road Suanluang Bangkok 10250 Thailand Tel 66 0 2322 2111 Fax 66 0 2322 2145 46 Email tapa elec addexthailand com 8 Bangna Trad Road Km 1 Bangna Prakanong Bangkok 10260 Thailand Tel 66 0 2749 3
6. Schedule Services and Facilities Letter of Confirmation for Custom Purpose Customs ATA Carnet Shuttle Bus Schedule List of Official Hotels 40 General Information 1 Thailand Auto Parts 8 Accessories 2014 2014 The Bangkok International Trade amp Exhibition Centre BITEC Address 8 Bangna Trad Road Km 1 Bangna Prakanong Bangkok 10260 Thailand Tel 66 2749 3939 Fax 66 2749 3949 2749 3951 E mail info bitec net Website www bitec net A3 Fair Duration Trade Days 28 30 April 2014 10 00 18 00 hrs Public Day 1 May 2014 10 00 18 00 hrs A4 Organizer amp Supporters Organizer Department of International Trade Promotion DITP Ministry of Commerce Address 44 100 Nonthaburi 1 Rd Muang Nonthaburi 11000 Thailand Tel 66 0 2507 8374 8Fax 66 0 2547 4282 2547 4266 E mail autopart ditp go th tapa ditp go th Co organizer Thai Auto Parts Manufacturers Association Supporters Thai Auto Parts Aftermarket Association TAPAA Worachak Automotive Synergy Association WASA Thai Subcontracting Promotion Association The Federation of Thai Industries Automotive Industry Club Auto Parts Industry Club Agricultural Machinery Manufacturers Industry Club The Thai Automotive Industry Association TAIA Thailand Automotive Institute Society of Automotive Engineers Thailand The Tool and Die Industry Association TDIA D
7. please consult the concerned associations in your countries In Thailand kindly contact Office of ATA Carnet and Laws Board of Trade of Thailand 150 Rajabhopit Road Bangkok 10200 Tel 66 0 2622 1860 76 Fax 66 0 2225 3372 52 A14 Shuttle Bus Schedule NO HOTEL HOTEL TO BITEC BITEC TO HOTEL x APRIL 28 2014 APRIL 29 MAY 1 2014 APRIL 28 MAY 1 2014 3 a 2 a9 tet 2nd 3d an GRAND MERCURE 08 30 09 00 09 30 09 00 09 30 17 00 FORTUNE oso ooo 9930 1000 00 890 oo naaa 1655 WINDSOR SUITE 08 30 x 09 00 x 09 30 10 00 x 11 00 x 12 00 x 09 00 x 09 30 x 10 00 x 11 00 x 12 00 x 15 00 x 16 00 x 17 00 x 18 15 x 15 Lists of Official Hotels LIST OF OFFICIAL HOTELS APPOINTED BY DEPARTMENT OF EXPORT PROMOTION FOR THAILAND AUTO PARTS amp ACCESSORIES 2014 TAPA 2014 Rate THB Room No Hotel Address Website E mail Tel Fax Sale Remark Single Twin Type GRAND MERCURE Ratchadapisek Rd www fortunehotel com sales4 gmbfhotel com 66 2 641 1500 66 2 641 1530 Thitiporn FORTUNE Bkk 10400 Nett BF SIAM SIAM Patumwan Bangkok www siamatsiam com dos siamatsiam com 66 2 217 3082 66 2 217 3077 Prapaphan Leisure Nett BF eom o ss pea rmm pm mmm m em mt WINDSOR SUITE Sukhumvit 18 Rd www windsorsuiteshotel info winsorsuiteshotel 66 2 262 1234 66 2 262 1210 Chakkrachai Windsor Nett
8. 00 BITEC SITE PLAN SCALE 1 4 000 P7 120 4 140 Total 2 918 525 82 525 66 C3 FLOOR PLAN GROUND FLOOR and LOADING ENTRANCE JC IER EL eet Main Lobby mE 8 CES Rest nt Bus Drop off Drop off Outdoor Exhibition Entrance Entrance Main Entrance 09900600 cana SS C 2 Qn Om o mr o mr o mr o o GROUND FLOOR SCALE 1 2 000 67 4 Floor 2 Floor p z Grand Hall GH 201 i GH 2 GH 203 d E ua E SECOND FLOOR GRAND HALL amp MEETING ROOMS Sala C5 68 Floor Plan of Exhibitor WC L 1 laslas Ei zi FAPA alm MEE 4722 28 40 3940 dL 37 38 3738 d Fi e 3513 35136 T 34 37132 3732 2930 2930 27 28 2526 2324 2022 19120 1920 160 1820 18 CET mm 17 18 1718 1548 1516 1616 ashe 1516 314 3 20 maha i3 4 1112 tifia 11 12 E E 8 30 8110 9 10 19110 7 8 7 la PS KJ Eo 5 6 Tal 3 4 sta 1 12 12 W MiL K pe _ m E o S tole Tc pm HHHH umi 22 gt i MAIN LOBBY 0 0 0 f NE ME OR 1 WC L
9. 36 Dear Exhibitor Welcome to the Edition of Thailand Auto Parts amp Accessories 2014 2014 This is your personal copy of the Exhibitor Service Manual which has been carefully compiled to assist you in your preparation for the event We recommend a careful study of its content to ensure that Thailand Auto Parts amp Accessories 2014 TAPA 2014 will be a successful experience for your company The manual will provide you with information required for the preparation of your exhibition stand General guidelines marketing aides and useful addresses are also included in the manual The Index of Forms lists every individual form included in the manual and shows you which forms have to be returned to ensure that the services forms you require are duly received The other forms are for your attention and completion where necessary Please return the order forms on or before the stipulated dates stated to ensure that the services required are arranged before the exhibition Do remember to make a copy for your own reference We look forward to welcoming you at Thailand Auto Parts amp Accessories 2014 TAPA 2014 Office of Export Promotion Activities Department of International Trade Promotion DITP Ministry of Commerce Royal Thai Government 37 CONTENTS A General Information A1 A2 A3 4 5 6 AT A8 A9 A10 A11 A12 A13 A14 A15 Fair Name Venue Fair Duration Organizer amp Supporters Exh
10. 939 Fax 66 0 2749 3949 66 0 2749 3951 Email ops bitec com 39 2 At Narong Road Klongtoey Klongtoey Bangkok 10110 Thailand Tel 66 0 2240 3466 8 Fax 66 0 2240 346 Email support elitethai com Project Manager Ms Wanida Ext 111 wanida s addexthail and com Standard Booth Security Service Ms Aor Ext 214 Technical drawing of special design stand Mr Yhutthanin Ext 211 Ms Penpak Ext 232 Ms Charupa Ms VISESHAKUL Ms SUPHAWAN Ms BENJAMART Mr CRISTOPHER SCHENKER ACT LOGISTICS CO LTD 47 3388 57 61 Sirinrat Building 16 th 17 th Floor Rama IV Road Klongton Klongtoey Bangkok 10110 Thailand Tel 66 0 2269 6500 ext 6723 6724 6726 6727 Fax 66 0 2367 5351 Email permduan sookphan schenker co m 1558 54 Mooban Klangkrung Soi 11 Bangna Trad KM 2 Bangna Bangkok 10260 Thailand Tel 66 0 2182 0144 Fax 66 0 2182 0145 Email exhibition actlogistics co th PRAPOJ WANLAPORN THITIPHAK KRUAWAN ORATHAI Ms WANNA Ms LAKSIKA Ms ARISA 48 9 In Hall Operation Schedule Construction Period 25 27 April 2014 Floor Marking by Official Contractors 25 April 2014 08 30 12 00 hrs DEN Automobile Machinery Move In 26 April 2014 10 00 12 00 hrs Special Stand Construction Exhibitor 25 April 2014 10 00 22 00 hrs Exhibito
11. autopartsfair co 28 30 April 2014 2 4 Business Matching Business Matching Services 28 30 April 2014 DITP Service Center 10 00 18 00 hrs Hall 103 AT Visitor Admission Trade Days 28 30 April 2014 10 00 18 00 hrs Visitors have to register at the Registration Counter in front of Hall 103 or Pre register at www thailandautopartsfair com Admission is FREE for professionals invited guests trade and business visitors For safe and trade negotiation reasons children under the age of 15 and person with informal attire such as shorts sandals will not be allowed to enter the fair during trade days The Organizer reserves the right to refuse admission or to remove any person from the event without having to specify the reason Public Days 1 May 2014 10 00 18 00 hrs The exhibition is open to public on Sunday Also visitors have to register before visiting the fair 43 A8 Organizer amp Supporters Contact Service Suppliers Organizer Office of Export Promotion 44 100 Nonthaburi Rd Muang Khun Apirak Activities Department of Nonthaburi 11000 Thailand Khun Surasak International Trade Promotion Tel 66 0 2507 8374 8 Khun Thanyanan DITP Fax 66 0 2547 4282 2 Lt Chaitat Ministry of Commerce 66 0 2547 4266 Khun Peeradej Royal Thai Government E mail autopart ditp go th Khun Chura tapa ditp go th Website www thailandautopartsfair com Remark 28 Ap
12. d the height of 5 m Standard height 2 5m If any panel is higher than 2 5m reasonable decoration or material must cover the back of the panel 2 2 3 The Official Contractor will mark the space for stand construction Any question concerning your space please direct it to the Official Contractor 2 2 4 Exhibitors can collect Contractor badges and begin construction on 25 April 2014 at 10 00 am Organizer s office In Front of Hall 102 BITEC 2 2 5 There will not be any electrical setting or electric power in raw space order Exhibitors must place contact directly with Addex Co Ltd within 31 March 2014 by filling in Form 14 15 2 2 6 Each booth must its own panels It is not permitted to use the neighbor s panels If any panel is higher than the one behind it acceptable decoration or material must cover the back of that panel 2 2 All booths must be carpeted or laid with some form of flooring 56 2 2 8 Before moving any furniture or parts of booths exhibitors contractors must put some covering on the moving pathways to prevent any damage to the exhibition floor Also Exhibitors must be responsible for any misconduct of their Contractors and compensate for any damage caused by them 2 2 9 It is not permitted to paint color spray or using any equipment that makes sparks on any parts of the exhibition building 2 2 10 It is not permitted to use any wire to secure booth structures to the floor or walls of the Exhibition hal
13. epartment of Industrial Promotion Thailand Board of Investment Thailand Convention 8 Exhibition Bureau TCEB 41 A5 Exhibit Profiles Auto Parts 8 Components OEM REM O O O Batteries Body Parts Brakes Clutches Suspensions Shock Absorbers Cables Transmission 2999999 9 9 Cooling Fan Cooling Systems Radiators Electric Electronic System Engines Exhaust and Fuel Systems Components Fasteners Springs Bearings Plastic Parts Rubber Parts oteering Wheels Tires Auto Accessories 2099999 Aluminums alloy wheel Bodywork Equipment amp Accessories Car Audio Equipment for Vehicle Interior Equipment amp Accessories Lighting Signaling Petroleum Lubricants Maintenance Product O O O Air Fresheners Car Cleaning Lubricants Tools Dies amp Machine 2999999 9 Casting Forging Testing Jigs amp Metal Forming Moulds amp Dies Sharpening Polishing Machine otamping vehicle O OOO Agricultural Trucks amp Tractor Commercial Cars Pickup Motorcycle Tuk Tuks Passenger Cars Repair Maintenance amp Service O O Bodywork Repair amp Painting Car wash amp Car Care Service Special Activities 1 Opening Ceremony Opening remarks by 28 April 2014 Main Lobby Hall 103 H E Minister of Commerce 10 00 hrs Exhibition Product Showcase 28 April 1 May 2014 103 me www thailand
14. ganizer to show the customs clearance s officers In order to obtain these letters Please fill out Form 8 and fax it to Office of the Trade Fair Activities by 11 April 2014 A12 CUSTOMS The following explanations are concerned customs of exhibition goods Permanent importation of catalogues or brochures Other give away With reference to the import regulation the above mentioned commodities are subject to duty tax in Thailand even if catalogues or brochures are sent back after exhibition The Total Duty V A T amount will be roughly 50 of the CIF value However be advised that there will be a minimum value considered All other give away items are anyway subject to Duty and Tax with no exception Temporary Importation For all goods which will be sent back after the exhibition goods imported under this mode must not be sold given away or destroyed without first receiving permission from H M Customs of Thailand Import License Please be aware that some of your exhibition materials might require an import license even if imported on temporary basis Note For further information please address your inquiry to your freight forwarder agents or contact our Official Freight Forwarder A13 Now Thailand is a member of ATA Carnet Your company can bring products to exhibit at the fair and bring them back without paying any import tax cash guarantee in Thailand For detailed procedures and information
15. ibit Profiles Special Activities Visitor Admission Organizer amp Supporters Contact Service Suppliers In Hall Operation Schedule Services and Facilities Letter of Confirmation for Custom Purpose Customs ATA Carnet Shuttle Bus Schedule List of Official Hotels B Rules amp Regulations B1 B2 B3 B4 B5 B6 B7 B8 B9 B10 B11 B12 B13 B14 B15 Participation Rights and Allocation of Exhibition Spaces Stand Construction and Decoration Electrical Supplies and Lighting Water Supply Drainage Contractor Badges Exhibitor Badges Security Service Cleaning Service Air Conditioning System Overtime Operation Demonstration and Presentation Message Announcement Photo Video Shooting Unforeseen Occurrences Warning Rule amp Regulations of Fair Venue PAGE 39 39 39 39 40 41 41 42 47 48 50 50 50 51 51 54 54 51 57 57 57 58 58 58 58 59 59 59 59 59 38 Floor 1 to 65 2 Parking Area 66 C3 Floor Plan Ground Floor and Loading Entrance 67 C4 Floor Plan 2 Floor 68 C5 Floor Plan 69 D Order Forms INDEX OF FORMS 70 39 General Information 1 2 4 5 6 AT A8 A9 A10 A11 A12 A13 A14 A15 Fair Name Venue Fair Duration Organizer amp Supporters Exhibit Profiles Special Activities Visitor Admission Organizer amp Supporters Contact Service Suppliers In Hall Operation
16. informed stand contractors can not access to the Exhibition hall Please complete and present Form 2 to collect the Contractor badges from 25 27 April 2014 during 8 30 18 00 hrs at the Organizer room in front of Hall 101 at BITEC 5 2 Exhibitor Badges Please complete and present Form 3 to collect the exhibitor badges from 25 28 April 2014 during 8 30 18 00 hrs at the organizer room in front of Hall 102 at BITEC The Exhibitor Badge is valid from construction period until dismantling period Exhibitors must wear the Exhibitor badges at all times when inside the Exhibition hall for security reasons Exhibitors without exhibitor badges will not have access to the exhibition hall B6 Security Service 6 1 The Organizer will provide security round the clock in the exhibition hall entrances exits and general area of the fair 6 2 During the construction and dismantling periods the entrances exits will be at the back of the exhibition hall only 58 6 3 The Organizer will allow only Authorized Personnel with proper I D such as Exhibitor Contractor badges to have access to the Exhibition hall 6 4 If Exhibitors wish to hire Security Personnel to attend to their stand exclusively please fill in Form 22 and faxes it to The Official Security 6 5 Exhibitors are advised to fully insure all exhibits against loss and damage The Organizer will not be held responsible in any way lt is prohibited to leave high va
17. itor Badge Form 4 Fair Catalogue 28 Apr 1 May 2014 Exhibitor Service Counter at BITEC Exhibit on Trade Days Only 28 30 Apr 2014 Move Out Permit 28 Apr 1 May 2014 Form 7 Automobile Machinery Move In 11 Apr 2014 Form 8 Letter of Confirmation for Custom Purpose 2 Return to Official Contractors Raw Space Exhibitors or Special Design Booths Form 9 Standard Booth 2 April 2014 Addex Co Ltd Electrical Item Service for Set up and Tear down day BITEC Flower amp Plant Form 22 Booth Security Service 2 April 2014 Addex Co Ltd Form 23 Freight Forwarder 2 April 2014 www thaiautoparts or th 71
18. itors have to inspect the quality of stand decorative equipment furniture and electrical equipment before using them If there are any defects or missing parts please inform the Contractor for correcting changing otherwise it is the Exhibitors own responsibility in case of any damage of their exhibits products f any Exhibitor wants to change position of any electrical equipment in the standard booth please fill in Form 9 and return it to the Contractor It is not permitted to change the position of any electrical equipment without informing the Contractor f Exhibitors do not want any item in the standard booth package they must accept that the cost of the package will not change and there will be no compensation by other equipment Company names on the fascia must be the same as stated in the application form 2 2 Special Stand Construction Exhibitor s who apply for raw space Exhibitors who apply for raw space only may hire the Official Contractor or other Contractors to build a special stand In any case they must comply with the following regulations 2 2 1 Fill in Form 1 and return it with stand construction plan including the electrical equipment setting to the Official Contractor Addex Co Ltd for approval before 2 April 2014 If the plan cannot be approved in time the Organizer and BITEC Exhibition Center will not allow access to the Exhibition Hall 2 2 2 Exhibitor stand structure must not excee
19. k equipment will not be allowed to operate in carpeted areas second level In rare circumstances written permission may be given by Centre Management for the operation of electric vehicles if proper protective material approved by the Centre is used to cover the carpet 14 Vehicles on display may have a maximum fuel of 1 8 of a tank A locking gas cap must be installed or the tank must be adequately sealed by tape or some other appropriate manner All battery cables must be disconnected and taped to avoid potential sparks 15 Crates packing materials wooden boxes cardboard boxes and other highly combustible materials may not be stored in exhibition halls meeting rooms fire exit areas and Common Areas 16 No LPG tanks both empty and full may be stored in the Centre 17 No drinking of alcoholic beverages in the set up areas 18 The visitors may smoke in the designated areas 19 No food or beverage of any kind will be allowed on the premises unless purchased through the Centre F amp B Department The Centre will provide the eating area located behind the building for those who bring their own food 20 The loading dock areas must be kept clean and safe Unattended accumulation of trash litter garbage bulk waste food stuffs etc will not be allowed All trash must be continually attended to throughout the Service Period Also storage of equipment empty crates unused stand building materials etc will not be stored or parked on
20. king in a safe and orderly environment The regulations shall be followed and should serve as a guideline for all concerned 1 The person who wish to access the Service Spaces require permission from the Organizer in advance except for BITEC guests 2 The Organizer will inform the centre of all names of the contractors and sub contractors that will operate in the Centre prior to the move in period 3 The Contractors and Sub contractors shall submit a copy of their company and their identity cards for registration purpose at TPC department before move in All concerned have to follow the BITEC regulations 4 BITEC s parking area is for parking purpose only Parking lots are not available as exhibition areas except for the permission in special cases Overnight parking on BITEC property can be arranged by the Centre Management 5 Vehicles outside the Centre approaching and traveling through the truck parking lot and loading dock areas must travel with care under 5km hr 6 The Loading area is for loading and unloading purpose only No parking is allowed in the Loading area If a vehicle is not being loaded or unloaded it will be considered as parked Only authorized vehicles will be permitted to park in the Loading area These authorized vehicles must have identification issued by the Centre clearly displayed in the front of the windshield Violation of this policy could result in towing at the owner s expense 7 Additional Load in Areas
21. l 2 2 11 It is not permitted to place any material blocking the walkway rubbish must remove away outside the Exhibition area 2 2 12 It is not permitted to put any sign or product outside the Exhibitor s own stand 2 2 13 is not permitted to hang anything from the roof and its surrounding 2 2 14 Stand Boundaries and Design Restrictions Exhibtors may not place any display materials or exhibits nor extend their stand structures and fittings beyond their contracted boundary Each booth needs to have it s own panel Front Perspective 2 50m lt lt 500m gt 2 50m 0 50m 6 00 m The permitted stand height is 2 50 meters Any design for a structure exceeding 2 50 meters in height must be subject for approval before 2 April 2014 in advance and will be considered on a case to case basis If approved this structure will be restricted to a distance of 0 5 meter away from the dividing walls of the neighboring stands 2 2 15 The Organizer reserves the right at any time to order the alteration or removal of any stand which differs from the approved specifications or which does not conform to the Rules and Regulations The costs of such alteration and removal shall be entirely borne by the Exhibitor and any sums of money which may have been paid by the Exhibitors for rent and charges shall not be refunded B3 Electrical Supplies and Lighting 3 1 The Organizer will provide general lighting in the exhibition ha
22. ll during show time only 3 2 The electrical power in the hall requires 220 volt 3 3 Addex Co Ltd is the Official Electrical Supplier who is in charge of every electrical installation 3 4 Electrical supply will be available about 30 minutes before and after the show time If exhibitors require 24 hours electrical supply or additional electrical equipment then Form 14 must be filled out and sent directly to Addex Co Ltd before 31 March 2014 3 5 Exhibitors are not permitted to perform any electrical connection to the main power supply of the exhibition hall without consulting the Official Electrical contractor If there is any Electrical connection modification or using multiple sockets without permission the electrical supply will be cut without any warning 3 6 The Organizer reserves the right to cut power supply to any booth in case of improper usage of electrical equipment or other dangerous conducts B4 Water Supply amp Drainage Exhibitors may request use of water pipe and sewage from Addex Co Ltd by filling in Form 13 B5 Contractor Badges Exhibitor Badges 5 1 Contractor Badges The Contractor badge is valid only on the construction period 25 27 April 2014 and dismantling period 1 May 2014 it cannot be used during the exhibition period 28 April 1 May 2014 Exhibitors who will build their own stands must submit Form 1 to the Official Contractor in order to receive Contractor badges Otherwise un
23. lue exhibits in the Exhibition hall pass the official hours of the fair each day Exhibitors are advised to hire the specialized security service providers as listed in this manual to avoid any risk of lost or stolen exhibits 6 6 It is prohibited to bring explosives dangerous materials weapons or gas tanks to the Exhibition hall B7 Cleaning Service 7 1 The Fair Organizer will be responsible for the general cleaning of the exhibition hall and gangways only 7 2 Exhibitors must clean their booths spaces and put their rubbish in front of their booths after show time daily to be picked up by cleaners 73 f Exhibitors would like to hire cleaners to their booths please fill in Form 17 and directly return it to BITEC before 31 March 2014 B8 Air Conditioning System 8 1 The Organizer will not open compressed air in exhibition hall on 25 27 April 2014 the construction period 8 2 The Organizer will open compressed air only on 28 April 1 May 2014 the exhibition period by switch on one hour before show time and switch off at close time of the fair 8 3 Smoking is prohibited throughout the exhibition hall B9 Overtime Operation During 25 27 April 2014 Organizers will allow Exhibitors to construct and decorate their stands during the schedule time B10 Demonstration and Presentation 10 1 The Organizer reserves the right to warn to advice or cancels any demonstration that disturbs other exhibitors Exhibitors mus
24. m l a m m fi DA 7 18 1718 15116 1516 1131141 13114 LE E T 1712 og gila E 10 SSN 2222 J H FIE D B A FT yi aa a P a PY a IE Dicunt Directa sign CONCOURSE h n TAPAA WASA SUBCON OVERSEAS 331 1 015 AM TAPA 2014 69 D Order Forms INDEX OF FORMS Form 1 Form 2 Form 3 Form 4 Form 5 Form 6 Form 7 Form 8 Form 9 Form 10 Form 11 Form 12 Form 13 Form 14 Form 15 Form 16 Form 17 Form 18 Form 19 Form 20 Form 21 Form 22 Raw Space Exhibitors or Special Design Booths Contractor Badge Exhibitor Badge Fair Catalogue Exhibits on Trade Days Only Move Out Permit Automobile Machinery Move In Letter of Confirmation for Custom Purpose Standard Booth Additional Furniture Service Special Furniture Rentals Audio Visual Equipment Rental Water Supply amp Drainage Electrical Service For Exhibitor Electrical Item Service for Set up and Tear down day Compressed Air Rentals Cleaning Services Tel amp Fax Services 5 Days Rate Internet ADSL Internets Wireless Flower amp Plant Booth Security Service 70 D Order Forms 1 Return to Organizer DITP Department of International Trade Promotion Form 2 Contractor Badge 25 27 Apr 2014 Form 3 Exhib
25. nal calls 9 Machines In front of 28 Apr 1 2014 ATM Services Hall 104 10 Transportation Shuttle Bus Service Shuttle Bus to Sky Train Station BTS In front of Hall 102 In front of Hall 103 Taxi Meter Service 11 First Aid 12 Praying Room 13 Kid s Kingdom 14 Food and Beverage In front of Hall 103 In front of Hall 104 MR 218 2E B1 Floor Fahrenheit Internation al Food Court Coffee Corner 28 Apr 1 May 28 Apr 1 May 28 Apr 1 May 2014 28 Apr 1 May 2014 28 Apr 1 May 2014 28 Apr 1 May 2014 28 Apr 1 May 28 Apr 1 May 2014 28 Apr 1 May 2014 50 See Shuttle Bus Schedule 10 00 18 30 hrs 10 00 18 30 hrs 10 00 18 00 hrs 10 00 18 00 hrs 10 00 18 00 hrs 09 30 18 30 hrs 09 30 20 00 hrs 10 00 18 00 hrs Service for overseas visitor from official hotel Shuttle services to from the On Nuch Sky Train BTS Station Taxi Meter service First Aid Kit is available For the Muslims Take care of children under age of 15 International Buffet International Food Court Snack amp Beverages A11 LETTER CONFIRMATION FOR CUSTOM PURPOSE When foreign exhibitors bring products exhibits to Thailand they or their freight forwarders need two letters of confirmation from the or
26. not be discarded through the standard drains Waste water treatment plants are not designed to remove such waste The Organizer is responsible for reporting to the Centre about the use of such materials in their event The Centre will arrange special drains for the disposal of hazardous materials 34 No utensils and equipment are to be washed in toilet and sink 35 All electrical motors must have an independent 3 phase trip against any phase failure and time delay switch in case of power supply failure 36 At the end of the event the Organizer should leave the Centre in the same clean condition in which it was received 3 No constructions and equipment shall be installed under 3 meters closer to emergency exits gangways toilets and fire safety equipment 62 38 paints sprays that contain a mixture of thinner of flammable substance are allowed in the Centre 39 No paints sprays and set the scaffolding on the Centre provided stages 40 No glue or unaccepted adhesive tape is to be used in laying the carpet or any other materials on the Centre s floor Only a residue resistant tape is allowed 41 All tapes and rape residue marks must be removed after carpet dismantlement 42 No smoking eating and rest in the operation areas and Service Space except for Contractor provided areas 43 Leaving the operation areas without permission is not allowed according to the contract 44 Entering the Centre gangways without permis
27. o communicate with foreign buyers for negotiation purposes Please provide at least one English speaking personnel to attend to your booth B2 Stand Construction and Decoration Exhibitors may choose to use a standard booth package or build their own stands or use other contractor companies to build their stand Nevertheless all Exhibitors must comply with the regulations of stand construction and decoration below 2 1 Using Standard Booth 2 1 1 Standard booth 3 m x 3 m 9 Sqm comprises of 1 3 sides system panel with PVC Cover height of 2 50m 2 Fascia board with the Exhibitors name 3 9 Sqm Needle punched carpet 4 Furniture consists of 1 Table 2 Chairs 1 Cabinet 1 Display Stand 2 Wall Shelf 1 Waste Basket 5 Electrical equipment electric charge included consists of 3 Nos 100w Spotlight 1 No Socket point 5 amp 220v 55 Disclaimer Any details or information is subject to be changed without notice 2 1 2 Exhibitors who would like to order the standard booths package must contact Department of Export Promotion and fill Form 9 and sent to the Official Contractor ADDEX Co Ltd before 2 April 2014 for any arrangement concerning their booth 2 1 3 Regulations concerning the use of standard booth package include t is prohibited to alter paint nail or screw any part of the booth s panels Otherwise Exhibitors must be responsible for the damages and charges occurred Exhib
28. r Nominated Contractor Move In 26 27 April 2014 08 00 22 00 hrs Exhibits Move In and Stand decoration 26 April 2014 13 00 22 00 hrs 26 April 2014 08 00 22 00 hrs Exhibition Period 28 April 1 May 2014 Opening Hours of Exhibition 28 30 April 2014 10 00 18 00 hrs 1 May 2014 10 00 18 00 hrs Move Out 28 29 April 2014 18 00 19 00 hrs 30 April 2014 18 00 20 00 hrs 1 May 2014 18 00 20 00 hrs Dismantling Period 1 2 May 2014 Exhibits Move Out 1 May 2014 18 00 22 00 hrs 3 4 Automobile Machinery Move Out 1 May 2014 18 0 0 24 00 hrs Dismantling stand and construction 2 May 2014 08 00 15 00 hrs Notes 1 Exhibitors must constructed and decorate their stand by 20 00 on 27 April 2014 Cleaning of the exhibition hall commences from 20 00 hrs and no construction or decoration is permitted during the hall cleaning time For Move In Move Out time all exhibitors must follow the Exhibition Period timetable It is prohibited to dismantle the stand and construction before 18 00 hrs on 1 May 2014 Move Out and Dismantling All Exhibitors must move out their exhibits products on the last show day 1 2014 If Exhibitors are not able to move out their exhibits products Exhibitors must notify the Organizer on 30 April 2014 For the Raw Space Exhibitors the stand construction and decoration parts must be dismantled on 2 May 2014 49
29. ril 1 May 2014 09 00 18 00 hrs Please contact the Organizer s Officer In front of Hall 102 BITEC Co Organizers Thai Autoparts Manufacturers Khun Narisara Rajamangala University of Association Khun Anekporn Technology Krungthep Sinrintorn TAPMA Building 2 Floor 2 Nanlinji Road Tungmahamek Sathorn Bangkok 10120 Tel 66 0 86 576 9679 66 0 8 6566 4476 Email tapma thaiautoparts or th Website www thaiautoparts or th Supporters Thai Auto Parts Aftermarket 228 Worachak Road Pom Prap Sattru Khun Yanisa Association TAPAA Phai District 10100 66 0 2621 2020 Fac 66 0 2621 2021 Website www tapaa or th Worachak Automotive Synergy Sriwarajak Building 222 Floor Khun Lumpuan Association WASA Room S 25 Highway Road Pom Prap Sattru Phai District Bangkok 10100 Tel 66 0 2221 3825 Fax 66 0 2221 3821 Thai subcontracting and promotion association Automotive Industry Club The Federation of Thai Industres Auto Parts Industry Club The Federation of Thai Industries Agricultural Machinery Manufacturers Industry Club The Federation of Thai Industries The Thai Automotive Industry Association TAIA 44 86 6 1st floor Bureau of Supporting Industries Soi Trimit Rama 4 Rd Klongtoey Bangkok 10110 Thailand Tel 66 0 2713 6541 Fax 66 0 2713 6542 Website www thaisubcon com 60 Queen Sirikit National Convention
30. sion is not allowed 45 5 equipment shall not be used without permission from the Operations Services Department 46 No weapons are allowed in the Centre 47 No photo taking both inside and outside of the Centre without permission except for Service Space 48 Main entrance is not allowed for loading all goods and equipment shall only use the back and side doors of the building 49 Loading through handicapped lift or escalator is not allowed 50 case of overtime work the Contractor is required to inform the Operations Services Department 2 hours before the Centre closing time 51 Organizer staff or Contractor labor is required to wear uniform and or BITEC access badge which can be received from TPC Department otherwise will not be allowed to enter the Centre 52 The Organizer or exhibitor is required to check and switch off all power supplies such as electrical water and compressed air before leaving the areas 53 Nobody is allowed to spend an night at the Centre 54 Electrical wall plugs are for cleaning only not allow for construction or any other purposes The Organizer or the contractor is required to order electricity for construction 55 Tables chairs and other equipment provided for the event such as pencils papers forks spoons etc will not be allowed to use during preparation period 63 Maps Floor Plan C1 Map to BITEC C2 Parking Area C3 Floor Plan Ground Floor and Loading En
31. t inform the Organizer in advance of any sales promotion that includes competition with prizes 10 2 To avoid disturbance the use of any sound amplifier is prohibited The use of TV or VCR must be under an acceptable sound level Limited to 80 dB 10 3 No activities which in the opinion of the organizer cause a nuisance or annoyance to visitors or other exhibitors shall be conducted by exhibitors within the vicinity of the fair 11 Message The Organizer will reserve announcement only general message There will not be any announcement for personal purposes because the voice can disturb the business discussion B12 Photo Video Shooting Unauthorized photo video shooting at the venue is prohibited Authorized personnel must wear PRESS Badges at all times B13 Unforeseen Occurrences In the event of any occurrence unforeseen in these rules and regulations the decision of the Organizer would take as final B14 Warning Any circumstances made danger to any floor covering or wall nor alter any structure of the exhibition hall Has been response to the exhibitor B15 Rules and Regulation of the Fair Venue BITEC General Regulations for Contractors at the Bangkok International Trade amp Exhibition Centre The general regulations have been established to ensure the Organizers its personnel and related service staff such as contractors sub contractors agents and representatives are wor
32. the loading platform This area is a meant for transportation of freight and good 21 Only the use of Residue Resistant tape is allowed when securing carpeting and for other uses on the Centre s concrete floor Acceptable adhesives are polycoated cloth tape or gaffer tape Vinyl or foam tape are not permitted for use in the Centre The Organizer will be responsible for the removal of tapes and tape residue marks 61 If removal of tape or cleaning of tape residue becomes task of the Centre the Organizer will be billed for these chargeable costs 22 Organizer and Main Contractors are invited on an inspection tour of the facility prior to move in and following move out to determine existing conditions Such Inspections will be coordinated by the Event Services Department 23 No adhesives are to be used on permanent carpeted floors stone floors and walls metal and painted surfaces 24 The partition wall shall not have anything attached to leaned against hung from or otherwise constructed and built closer than the radius of 60 cm 25 The Contractors must provide suitable coverings to protect the Centre floors and walls from construction damage 26 No nails screws staples tape or other fastening devices will be used to hang or attached to building walls ceilings windows doors lights sprinklers or other fixture surface inside or outside the Centre 2 Permanent hooks and rails are installed in various places around the Centre
33. to facilitate hanging of signs banners lights etc Since these hooks and rails are decorative as well as functional protective covering should be used so as not to cause damage 28 Signs banners and all materials used in decorations must be flame retardant 29 Glitter confetti and other materials causes difficulty in clean up may not be used in carpeted areas of the Centre 30 Planters furniture and other building equipment may not be moved or re positioned Any movement of these items for event purposes shall be handled by Centre staff 31 Lighter than air balloons are not to be distributed sold or allowed to be brought in through the entrances to the Centre Lighter than air balloons as part of displays of decorations may be approved by the Centre on a case by case basis provided the Organizer is willing to absorb the cost of ceiling clean up 32 All rigging must receive prior written approval from the Centre and be installed under supervision of the Technical Services Manager Engineering Services Manager It is required to submit detailed rigging plans including weight to be hung location and number of hang points method of attachment equipment to be used for attachment safety measures employed and the time required to complete the rigging All plans must be submitted to the Director of Operations well in advance of the event 33 Hazardous and polluting substances such as chemicals lubricants acids and petroleum products may
34. trance C4 Floor Plan 2 Floor C5 Floor Plan of Exhibitor C1 WEVIEHN OUT Ee Map to BITEC T a we 4 uaz 2 HUTANA Mera For Entrance 1 amp 2 Et Cabo Ted mit enter Jenica khan Hum a nas1ls MA 8 Bangna Trad Km 1 Bangna Bangkok 10260 Tel 66 0 2749 3939 Fax 66 0 2749 3949 E mailinfo amp bitec net www bitec net 64 n LAN MA 9 OUTER MNG RUAD EXPRESS WAY Ces BTSSKYTRAIN EXTENSION SKYTRAIN ROAD SUVARNABHUMI AIRPORT EXPRESS umang 3 emamumumnisns solea omnim Somrong lta gt NIA BANGNA TRAD HIGHWAY For more information w 2749 3939 MAP TO BITEC Map nat ta scale Map to BITEC 65 2 AREA 1 BTS Sky train Navy Golf Course W Bangna Station 2 Loading 5 106 Lakes 1 i i Sanphawut Road Bangna Trad Road To express way U TURN SN N OUTDOOR PARKING CAPACITY P1 245 6 050 P3 198 6 570 P5 110 3 0
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