USER'S GUIDE - Success By 6
Contents
1. Print Mel I m the Guide in a nutshell ECD Evaluation User Guide 2 1 About the Guide This guide is intended for the use of ECD Coordinators Managers participating in the ECD Evaluation Project The project is a collaborative effort of representatives from Success By 69 Children First the Community Action Program for Children CAPC United Way of the Lower Mainland BC Ministry of Children and Family Development MCFD Public Health Agency of Canada PHAC Human Early Learning Partnership HELP and local BC communities The partners thank the Max Bell Foundation for their generous financial support of this project 2 The Purpose of this Project 2 1 Background In the spring of 2006 a group of funders of early childhood development initiatives in BC the BC ECD Funders Table agreed upon a vision and four shared long term goals for early childhood programs and services Vision Children are healthy and develop to their full potential Long Term Goals 1 Mothers are healthy and give birth to healthy infants who remain healthy 2 Children experience healthy early child development including optimal early learning and care 3 Parents are empowered and supported to nurture and care for their children 4 Communities support the development of all children and families Subsequently three initiatives CAPC Community Action Program for Children Children First and Success By 69 agreed to work together to desig2. The middle of a data set It is determined by arranging the data set in numeric order With an odd number of data measurements the median is the middle number For example the median of 6 6 7 8 and 100 is 7 the middle data point For example assume the wages per hour of several workers were S6 6 7 8 100 The median income of this group would be 7 00 The mean income of this group is 25 40 and is heavily influenced by the presence of the one highly paid worker An objective is a statement of aim or a strategic position to be obtained An objective should be measurable In other words objectives are steps that tell in detail how goals will be accomplished Example All teachers working in early childhood programs in BC will have a bachelor s degree in Early Childhood or a related field Outcomes are benefits for participants during or after their involvement with a program Outcomes may relate to knowledge skills attitudes values behaviour condition or status Examples of outcomes include greater ECD Evaluation User Guide 38 Outcome Indicators Outputs Partnership Policy Practice Rates Stakeholders Quantitative Data knowledge of nutritional needs improved reading skills more effective responses to conflict getting a job and having greater financial stability There can be various levels of outcomes with short term outcomes leading to longer term outcomes For example a child in a pre school
3. Three hours or more is recommended Let them know that you will be reviewing your evaluation Outcomes Report with a view to interpreting the data and deciding what steps you might take to address challenges and build upon successes 2 Provide participants with copies of the outcomes report in advance of the workshop It will also be helpful for them to have copies of the one page outcome reports for your initiative and the provincial 3 Because of the length of the Outputs report and the time it would take for your group to consider all the outputs it is suggested that you focus your workshop on the Outcomes Report However the Outputs are important too and it is suggested that you prepare a brief presentation to the group for the start of the workshop providing a synopsis of the Output information along with any recommendations you have related to the outputs Alternatively you could form an Ad Hoc committee to consider the Outputs data and report back to your table with any recommendations In either case it will likely be helpful to have a few Outputs reports on hand at the workshop for people to refer to if necessary 4 The workshop itself if you have a large enough group you could divide the participants into three sub groups with each one looking at your outcomes under each of the Intermediate Outcomes headings If you have a small group you will need to work through each set of outcomes with the full group Plan your time a
4. Disagree G Strongly C Don t know Agree or Disagree Disagree 17 How do you know that your ECD community planning table s work to increase community awareness and mobilization has had an effect Please provide an example of a change that has taken place in your community that could be attributed to your awareness raising activities a Would you say that 18 ECD services and supports have improved in our community over the past 12 months as a result of our ECD community planning table activities C Strongly G Agree C Neither Agree Disagree G Strongly C Don t know Agree or Disagree Disagree 19 As a result of our ECD community table work we have made early childhood services more accessible to families with young children in the following groups over the past 12 months e g programs delivered in various languages satellite or mobile programs bus taxi vouchers extended days and hours of service changed location of services Pey Agree NEED Disagree Strongly Disagree Don t know Low income families Q Q Q Q Q Q Aboriginal families Q Q Q Q Q Q Immigrants and refugees Q Q Q Q Q O Children with special needs Q Q Q Q Q Q Families living in rural and Oo Oo Oo Oo o Oo remote communities Other Please specify the other 20 Over the past 12 months the ECD community planning table has supported training opportunities that are leading to an increase in knowledge of best practices
5. central data processing the Success By 6 office will compile the data create a roll up of province wide information and provide you with individual and roll up reports This phase should be completed by the end of February You can then review and interpret the results with your community tables make decisions about how the evaluation results will be used and report back to your funders 4 3 Interpreting the Results of the Data Gathering Interpreting your data involves putting it into perspective for example comparing results to what you expected or to initiative goals or to the results of similar initiatives then drawing conclusions In this instance you will be able to compare your results to your initiative goals where appropriate and to the results of the province wide roll up Data from this year may serve as a benchmark for future evaluations that ask similar questions The data reports will quantify your data in some way for example 7596 of respondents agreed that the community table is reflective of community diversity while 2596 of respondents disagreed or 8096 of respondents agreed that community awareness of the importance early childhood development has increased over the past 12 months while 1096 disagreed and 1096 didn t know Numbers do not speak for themselves They need to be interpreted based on careful and fair judgments Similarly narrative statements need interpretation The same information can be in
6. community leaders in the activities of your ECD community planning table over the past 12 months Every person holds influence based on their connections and skill sets In this case we are looking for influential community members who are connected with infrastructure and relationship bridging influence such as business leaders chief of a First Nation municipal council member Your answers must be numerical Aboriginal leader Mayor Municipal Councillor MLA MP School Board Trustee School District leadership Health Authority leader MCFD leader Credit Union leader Business leader other than from a credit union Community Agency leader Other ALLEE ELLE ET ECD Evaluation User Guide 23 32 If you chose other in the preceding question please tell us who the other community leaders are PLEASE NOTE IF YOU HAVE NOT FOLLOWED INSTRUCTIONS FOR QUESTIONS WHERE YOU ARE REQUIRED TO ENTER NUMBERS THE SURVEY MONKEY WILL NOT LET YOU PROCEED IT WILL TAKE YOU BACK TO WHERE YOU MADE AN INCORRECT ENTRY 33 Did your ECD community planning table partners engage in any activities that aimed to improve coordination integration and partnerships among service providers in the last 12 months check all that apply None were undertaken in the last 12 months Coordinated service provision Joint intake process Cross referral joint assessment and or case management Co location of services Joint training Integrated out
7. in early childhood development in our community G Strongly s Agree C Neither Agree Disagree s Strongly s Agree or Disagree Disagree 21 Please provide an example of how families in your community have benefited over the past 12 months as a result of improved ECD services and supports Don t know ECD Evaluation User Guide 29 22 Please tell us what sector you represent at your ECD community planning table If you are bringing the perspective of more than one sector to the ECD table check all that apply e g community non profit and CAPC a Aboriginal Band Aboriginal community members Aboriginal ECD planning table AHS Aboriginal Head Start Aboriginal service organizations Aboriginal Transition Authority Business private sector CAPC Community Action Program for Children Child Care Resource and Referral Children First Children and youth with special needs College university Community non profit agencies Community Volunteers Credit Union CPNP POPS Canada Prenatal Nutrition Program Pregnancy Outreach Program Early childhood educators childcare providers Faith based groups Family Resource Centres Federal government Health Authority Including Public Health Prevention amp Intervention Health Services etc Library literacy groups MCFD Ministry of Children and Family Development Ministry of Social Development Multicultural immigrant groups Municipal politicians Municipal staff including Parks
8. pictures gives funders the ammunition they need to advocate to higher levels of government for continued funding At a local level the results you will receive are an excellent tool for identifying your successes and challenges and for planning your future activities As well the reports reduce duplication required by multiple funders Timeline 2011 A User Guide and support is provided for all coordinators who participate Each community will receive their own local results along with provincial comparisons The time frame in 2011 is e January 17 28 ECD Coordinators Managers and stakeholders complete an online survey e February Success By 6 office downloads the data and produces reports e Late February reports sent to participating communities e Subsequently local meetings held to discuss the data and reports submitted to funders If you are new If you are new to the ECD Evaluation you may be interested to know that in 2006 the ECD Funders adopted the following vision and long term outcomes Vision Children are healthy and develop to their full potential Ultimate Outcomes 1 Mothers are healthy and give birth to healthy infants who remain healthy 2 Children experience healthy early child development including optimal early learning and care 3 Parents are empowered and supported to nurture and care for their children 4 Communities support the development of all children and families This evaluation focuse
9. so that can cross you off my list Individual respondents to the Stakeholders Survey will be asked which sector they belong to e g Health MCFD Community Non Profit Agency but will not be identifiable by name Copies of both the online Stakeholder surveys are attached to this Guide Tips for Getting Good Response Rates 1 Let prospective participants know about the survey ahead of time if possible in person at a meeting of your initiative Distribute the one page project information sheet which provides background information in the project Appendix E Tell them that their participation is valuable that it will be appreciated and that it will help to move the work of your initiative to a new level Provide them with your timelines and ask for their commitment If possible send out individual emails with the survey link to potential respondents rather than a group message Ask people to email you back when they have completed the survey Then you can cross them off your list and send reminders to those who have not completed the survey Give a maximum of two weeks for responses Typically people will respond in the first few days Then two or three days before your deadline send out a reminder to your stakeholders letting them know that the deadline is approaching thanking those who have responded and encouraging anyone who has not responded to do so by your deadline For example Dear Colleagues or whatever fo
10. too narrow e Agency does not have the skill base e Agency does not have the resources e No inter sectoral group to work with e Planning cycles longer than the cycles of mobility amp economic security e Federal and provincial agencies provide funding incentives to entice local government and other stakeholders to assume responsibility for providing ECD services without transferring sufficient taxation authority Source BC Atlas of Child Development pp 141 142 Benchmarks are performance data that are used for comparative purposes A program can use its own data as a baseline benchmark against which to compare future performance It can also use data from another program or industry standard as a benchmark For the purpose of the evaluation Community will be negotiated with each site It could mean a municipality the Aboriginal people within a certain geographic area etc In this context Community could also be described as community table ECD table or local initiative People in the community who have a high profile and some influence as opinion leaders Some example of community leaders would be Mayor Chamber of Commerce Chair Parent Advisory Committee chair local bank manager Aboriginal chief ECD Evaluation Project User Guide Data Analysis Data Interpretation ECD Plan Goal Inputs Local initiative Local decision making Mean Median Objective Outcomes The process of org
11. undertaken by our ECD table We participated in previous administrations of this questionnaire Other please specify ECD Evaluation User Guide 20 26 If you participated in the last administration of this questionnaire in 2009 please tell us if how your ECD table used the results r z We took action to build on successes and or address challenges in the area of Community Driven Planning and Coordination B We took action to build on successes and or address challenges in the area of Improved Local Awareness and Mobilization We did not participate in the 2009 Administration We took action to build on successes and or address challenges in the area of Service Delivery We made changes to our strategic plan The results were not useful to us If you participated in the 2009 administration and used the results for action planning please provide 1 3 examples of how you used the results of PLEASE NOTE IF YOU HAVE NOT FOLLOWED INSTRUCTIONS FOR QUESTIONS WHERE YOU ARE REQUIRED TO ENTER NUMBERS THE SURVEY MONKEY WILL NOT LET YOU PROCEED IT WILL TAKE YOU BACK TO WHERE YOU MADE AN INCORRECT ENTRY 27 Which of the following messages has your ECD community planning table promoted through public education awareness activities in the last 12 months check all that apply None in the last 12 months Go to Question 23 Awareness of children s rights Awareness of the research on early brain development Awareness of the res
12. were used to refine the evaluation system and it was administered in 60 communities in 2008 and in 75 communities throughout BC in 2009 Refinements have been made to the survey instruments after each administration Each roll out of the evaluation demonstrated the amazing work being done around the province by ECD Tables This revised version of the Guide is intended to assist coordinators to participate in the provincial evaluation in 2011 The Success By 6 office will provide the central data processing functions for all participating ECD initiatives 2 2 How the Evaluation Results will be Used It is expected that evaluation results will be useful to the local communities to assess the progress of their ECD initiatives make improvements where indicated and as a reporting mechanism to funders The results from all the evaluations will be rolled up to provide province wide and regional overviews of ECD capacity building work 2 3 Timeframe Here is the timeframe for the 2011 evaluation January 13 17 2011 several conference call training sessions will be held Choose the one that best suits you January 17 28 ECD Managers and Stakeholders throughout BC will complete their surveys online February Data will be downloaded from online surveys and reports will be compiled by the Success By 6 office Late February Reports will be sent to communities by the Success By 6 office Subsequently Data interpretation wor
13. with an asterisk You must answer these questions in order to proceed If you have any questions about the survey please contact the ECD coordinator who sent you the survey link At the end of each section click on Next When you reach the end click on Done You need to complete this survey at ONE SITTING While you are in the survey you can go back to previous pages and change your responses But once you exit the survey you will not be able to get back in Before entering the survey please enter some information that will help us to sort the data we are gathering in different ways The answers to the next two questions will be in the email sent to you with the survey link The Survey tool will not allow you to proceed until you have entered the answers Please check to make sure the answers are identical to those provided to you 1 Please enter the ECD Planning Table Code here ECD Evaluation User Guide 26 2 Please identify the MCFD Region in which your ECD planning table resides North G Vancouver Coastal C Interior Fraser Vancouver Island 3 If you are participating in a Success By 6 planning table please identify the Success by 6 region in which your ECD planning table resides Boundary Grand Forks G Haida Gwaii Northwest Terrace Kitimat G Central Coast G Lower Mainland Sunshine Powell River G Coast C Central Okanagan South Okanagan G rn North North Central C Central Vancouver I
14. 19 Please list the ECD research related activities that your ECD community planning table has undertaken or updated to guide your work Please check all that apply Planning to Done inthe Done more Not done do this in the last 12 Doneinthe than 3 years last 3 years coming year months ago li f ECD i Local inventory of ECD programs and services o 5 E o o Mappi f ECD apping of ECD assets a e A m An analysis of ECD funding in your community Analysis of community socio demographic characteristics a a z a a Early Development Instrument EDI data review An analysis of the sources and amounts of ECD funding in your community and how this funding is allocated related to community needs and priorities Information gathered from parents on needs and aaps a Information from parents on barriers Information from parents on satisfaction C C C C C Information from service providers on needs and Qaps C C C C C Information from service providers on barriers C C C C C Information from service providers on satisfaction C C C C C Information from child care preschool providers on C C C C C Information from child care preschool providers on i a a a a a Information from child care preschool providers on satisfaction a a a a a Neighbourhood specific information Other please specify 20 Has your ECD community planning t
15. Agree Disagree s Strongly s Agree or Disagree Disagree Don t know 8 We used ECD community planning table led evaluation findings for improvement over the past 12 months e g formal evaluation of the ECD community table evaluation of specific ECD table sponsored programs Strongly G Agree C Neither Agree a Disagree G Strongly C Agree or Disagree Disagree Don t know 9 We used the results of our 2009 Community Building Evaluation in our planning work over the past 12 months ECD Evaluation User Guide 27 C Strongly C Agree C Neither C Disagree C Strongly G Don t know a Not agree Agree or Disagree applicable Disagree 10 What was your ECD community planning tables greatest success in creating and or maintaining a planning group that is representative of your community over the past 12 months 11 What was your ECD community planning tables greatest challenge in creating and or maintaining a planning group that is representative of your community over the past 12 months This year compared to last year would you say that 12 Our community has an increased awareness of the importance of early childhood development as a result of the work of our ECD community planning table C C G Strongly s Agree C Neither Agree Disagree Strongly Agree or Disagree Disagree Don t know 13 Our locally identified ECD priorities are guiding the allocation of new funds becoming available for ECD programs and services in ou
16. ECD Evaluation Community Capacity Building USER GUIDE ECD Evaluation Project User Guide Revised January 2011 Sable of Contents is 1 2 About the Guide ceo rrr tir nra EY PARERE PATER AR XN EXN ERR EE REFER SVO EERA EP ETRE SERVARE SERRE RER NE EUER ERRR OPE EBEREN 3 The Purpose of this Project 2 cornea oe tory enne rto eene unu RE Roe rano Eng au Ere kN KAEKA ENESA EENE E aaa ESNE 3 2 1 SED Cigenlfqo P 4 2 2 How the Evaluation Results will be Used seessesseeieeeneeeneeennee nene nen neret nnns 4 2 3 DI IRI EET 00 200027 2 10 22m 4 About Evaluation in General e eeeeeeee esee eee ee eese eene sopas opro i ps6 SENS ss nunn sett SERS oroS 6 PE mpa s sias nenne nun 5 3 1 What is Eval atiOn ret 5 3 2 MD ASTCIruAM T suns 5 3 3 Evaluation TONS iis TTE 5 3 4 The Program Logie Model costs cossece 6 Capacity Building Evaluation Overview cccccsssssccsssssececcsssececssseeecesssscessessecessessecesssseeessseesseeseeeees 7 4 1 What and How We Will Measure esseeeseeeeeeeeeeeenneenne enne nnnm nnne nemen restes rn rns enemies enne 7 4 2 When To Mea s re ivis 7 4 3 What To Do withthe Data iii eee erre err aeea aa anaa YR E
17. First Strategic Planning Guide activities described in Oth f er please specify you plan ECD Evaluation User Guide 19 23 If you have an ECD plan does your ECD plan include strategies or activities related to the following ASI P nay apply The people who will be Building collaboration amongst community partners conducting the activities described in you plan Public awareness Expanded community engagement in local ECD planning service implementation Further research Reaching out to immigrant and refugee populations services neighbourhood based services a planned Reaching out to families who are living in poverty continuum of services Reaching out to families who are isolated Child care and preschool services Reaching out to children and youth with speci us Involving child care preschool provide at the planning table Service integration Financial sustainability Including more parents in planning decision making Advocacy Training Evaluation Screening Aa A A EH EBBBHEHEHEBHBHEHHBHHHIBSNI SIl IEtEI Succession planning Other please specify 24 Please list the local priorities for young children and their families as defined in your community ECD plan jn 25 Please tell us about evaluation activity your ECD community planning table has undertaken over the past 12 months check all that apply p None prior to this evaluation a We evaluated some specific programs and or projects
18. RE ENA AE ERREUR TE TAREA EVEN a 7 4 4 Interpreting the Results of the Data Gathering ccccccssseccsesseeceseneeeseeeeeseseeeceseaeecseeaeeeseeaneeeseeeesseeueeeseneeeens 8 4 5 Reporting your Evaluation Outcomes csccccesseeceseneeeeeesneeceseaeeceseaeeeseeuaeeseeaeeceseaaeeeseeueeeseeaueeeseaateseeeaeeesenaeeeens 8 Completing the Coordinator Managers Output Reporting Survey ee eene eene enne enn nnnnnn 8 Completing the ECD Stakeholders Outcome Reporting Survey cesses ence eee eene nennen nennen 9 Tips for Getting Good Response Rates ccccssscccsssseecessneeeceseeeeesenaeeeseeaeeeseeaeeeeseaeeeeeeaeeeseeaeeeeseaaeeeseeaaeeseeeesens 10 Liddd b clcm 12 71 APPENDIX A oiu 12 7 2 APPENDIX B ECD Managers SUEVBy crine rrr ter etr re PER HERR Fe a AE Ye RE Rr VR YEN EAE ER Xe RE ay EAE a ee Eheu 14 7 3 APPENDIX C Stakeholders SUEFVGy 1i e etri nri eee era hr eo VE x ERR Frag rine Ra a e do FEN ha NI ku 26 7 4 APPENDIX D Interpreting Data The Community Action Report nennen enne nennen 32 7 5 APPENDIX E One Page Project Information Handout sssssssses ee eene eene tenerent nennen tenente nnne 35 7 6 APPENDIX F Quick Guide to the Community Building Evatuatian 36 7 7 APPENDIX G Glossary norte eher o asana taa
19. able completed or updated a community ECD plan in the last 12 months check one You might have called this something else such as a Strategic Plan or an Action Plan We have a community ECD plan that was developed more than 12 months ago go to question 23 We have no community ECD plan go to question 25 We are in the process of developing an ECD plan go to question 25 AH We completed or updated a community ECD plan in the last 12 months ECD Evaluation User Guide 18 21 If you completed or updated a community ECD plan in the past 12 months please indicate the number of people from the following groups who were actively engaged at the table in the planning process your answers must be numerical Parents Community child and family serving Child care daycare This means people who were at the table helping to MCFD create the plan People you surveyed or consulted Aboriginal people representatives of would not be counted here If an individual is l representing more than one group e g speaking as Faith based a parent and on behalf of a community agency you Public Health Health Authority may count him her in both categories School district Credit Union Business people other than Credit Union Different groups use different processes You may not have used all of these Municipal staff Library literacy Other EEEE 22 f you completed or updated your ECD plan in the last 12 months what processes were undertake
20. and Leisure Services Parents grandparents of children 0 6 years Physicians optometrists dentists School districts Strong Start School districts other E EJ A EHE GB GBEHEEB BHJOH HH EHHEH JH HEBH BH EH EB HEHEH BH EH A Success By 6 ECD Evaluation User Guide Other please specify Thank you for your participation Please tell us how easy or difficult it was to complete this questionnaire Really easy Easy Some questions easy others difficult Somewhat difficult AAHAA AS Very difficult 24 Please use this space to add any additional comments you wish to make ECD Evaluation User Guide 31 7 4 Appendix D Interpreting Data The Community Action Report As a participant in the ECD Evaluation project you will be sent Outcomes and Outputs reports that demonstrate the results of your evaluation work and provide province wide comparisons The next and final steps in the process are for you to consider the results draw some conclusions and submit a brief final report This document is intended to help you get there Part 1 makes suggestions for how your ECD table might workshop the data Part 2 is a template for your report This part is optional as many tables with ECD plans use the results of the evaluation to feed into developing or refining their strategic plans Part 1 Outline for a Data Interpretation Workshop 1 Invite ECD table participants and others as appropriate to take part in a workshop
21. ange expected Links the short term often a change in outcomes to the long term V condition or status 4 outcomes often a i ae change in behaviour resulting from a change in knowledge attitude or skill The initial benefits of a program oftena change in knowledge attitude or skill The logic model for this evaluation is Appendix A to this Guide ECD Evaluation User Guide 6 4 Community Capacity Building Evaluation Overview 4 1 What and How We Will Measure For the purpose of this evaluation we measure Outputs the direct products of your activities and the short intermediate term Outcomes results The questions we will be asking related to the Outputs and Outcomes have been drawn from the list of Indicators in the logic model see Appendix A Outputs The Outputs are measured using the ECD Managers Survey which captures data on a number of Output Indicators The Coordinator of each ECD initiative completes one of these forms in an online format using the Survey Monkey tool A link to the tool is provided to participating Coordinators Managers by email Outcomes The short term intermediate Outcomes are measured using the ECD Stakeholders Survey Coordinators in each community invite participants stakeholders involved with ECD initiatives to complete these surveys in an online format again using the Survey Monkey 4 2 What we do with the Data When all initiatives have completed entering their data our
22. anizing and classifying the information you have collected tabulating it summarizing it comparing the results with other appropriate information and presenting the results Deciding what the result of your data analysis means putting the results into context and drawing conclusions The plans that are currently guiding ECD work in communities It called also be called by another name such as strategic plan or action plan A goal is the end towards which funded activities are directed Goals are ambitious statements of a desired end and lead efforts towards achieving a local vision What big global results or changes do you want to see for children families teachers communities or systems Example Every child in BC has access to a high quality early childhood program Inputs are resources a program uses to achieve program objectives Examples are staff volunteers facilities equipment curricula and money A program uses inputs to support activities The community group that has been selected to participate in the evaluation could also be called ECD table Success By 6 or Children First Decisions made by the table or group chosen for the evaluation Also called the average is equal to the sum of all measurements divided by the number of measurements contained in a data set For example to calculate the mean of 50 35 41 and 68 first determine the sum of 50 35 41 68 which is 194 Then divide by 4 The mean is 48 5
23. arked with an asterisk in order to proceed The survey allows ONLY ONE RESPONSE PER COMPUTER You may return to your survey to update change your responses but you must do so on the SAME computer you used to start with 1 Before proceeding please enter the ECD Planning Table Code that was sent to you with the survey link here You must answer the first 2 questions before proceeding Your Code and Region will be in the email you will receive with the survey link 2 Which MCFD Region of the province is your ECD planning table in G North G Fraser Interior s Vancouver G Vancouver Island Coastal 3 Which school district or districts are in the area in which your initiative works check all that apply B 5 Southeast Kootenay B 43 Coquitlam a 67 Okanagan Skaha B 6 Rocky Mountain E 44 North Vancouver a 68 Nanaimo Ladysmith B 8 Kootenay Lake a 45 West Vancouver a 69 Qualicum B 10 Arrow Lakes B 46 Sunshine Coast a 70 Alberni a 19 Revelstoke B 47 Powell River E 71 Comox Valley a 20 Kootenay Columbia a 48 Howe Sound 2 72 Campbell River a 22 Vernon a 49 Central Coast a 73 Kamloops Thompson E 23 Central Okanagan Hi 50 Haida Gwaii Queen Charlotte a 74 Gold Trail p 27 Cariboo Chilcotin B 51 Boundary a 75 Mission ECD Evaluation User Guide E EIE EIE GB EB BH B HB GA 28 Quesnel 33 Chilliwack 34 Abbotsford 35 Langley 36 Surrey 37 Delta 38 Richmond 39 Vancouver 40 New Westminster 41 Burnaby 42 Maple Ridge Pi
24. ccordingly Ask the group s to choose a facilitator and recorder Then engage in discussion of each of the short term outcomes ECD Evaluation User Guide 32 a What do the examples provided by stakeholders who responded to the survey tell us b What are our successes c What are our challenges d How do our outcomes compare to the provincial outcomes e If there are areas where a significant number of respondents checked off don t know or disagree What might we do about that f What recommendations do we want to make relative to building on our successes and or addressing our challenges Allocate an appropriate amount of time for discussion and wrap up and make sure to give the group a 10 minute wrap up warning Ask the recorder to document successes challenges and make any recommendations for action to build on successes and or address challenges 5 When each Outcome area has been examined bring the group together to look at the results of your work Discuss and prioritize a few key strengths and challenges in each of the three Intermediate outcome areas as well as any recommendations for change Don t forget to develop timelines and assign responsibility either at this meeting if you have time or plan to do so at an upcoming meeting perhaps when you are updating your strategic plan The Intermediate and Short Term Outcomes Both your Outcome and Outputs reports are in this format Intermediate outcome Impr
25. d the province including our own are participating in the 2011 ECD Community Capacity Building evaluation As a local partner in our ECD community table s work please take the time participate in the evaluation by completing an online Stakeholder Survey by January 28 To access the Stakeholder Survey simply click on this link survey link At the beginning of the survey you will be asked to enter a code for our ECD community table and to identify our ECD table s MCFD Region Our ECD Community Table Code is 3 letter code and our MCFD Region is MCFD Region and our Success By 6 region is Success By 6 region if applicable Please note that you will not be able to proceed through the survey until you enter the code and MCFD region The survey should only take 15 20 minutes You will need to complete the survey at one sitting since you will not be able to get back in when you exit the survey Your responses are confidential and your name is not requested in the survey Your participation is very important The data from our community will assist us with local planning and province wide data will be used to create an overview of the powerful community building work that is taking place around the province If you have any questions about the survey please contact me your name ECD Coordinator ECD Evaluation User Guide 9 PS would appreciate if you would send me a quick note when you have completed your survey
26. e importance of the early years 2 Increased local resource development and decision making 3 Increased community engagement Improved Service Delivery 1 Increased service coordination and integration 2 Increased accessibility 3 Improved knowledge of best practices in ECD ECD Evaluation User Guide 13 This is the survey as it will appear on the Survey Monkey 7 2 APPENDIX B ECD Managers Survey Thank you for completing the ECD Manager s Survey Report The data from your community and other communities in BC will assist us in creating a comprehensive overview of the powerful ECD community building work that is taking place around the province It will also provide your ECD community planning table with information that will assist you in your ongoing planning for children and families There are a total of 40 questions in this Report form Many of these can be answered quickly There is a copy of this form in the ECD Evaluation User Guide It is suggested that you use the form in the Guide to assemble information prior to completing this online version There are some questions that require you to enter actual numbers rather than check marks or X s If you enter an X or a check mark where a number is required the Survey Monkey will take you back to the place s where you made an error and ask you to enter a number before allowing you to advance to the next page In addition you must answer the questions m
27. earch on the importance of ECD Awareness of the importance of quality child care Awareness of the factors that contribute to maternal and or children s well being Awareness of the community as an ECD child friendly environment Awareness of the range of ECD programs and services Awareness of other community assets Awareness of service gaps and resource needs Awareness of how local children are faring in terms of ECD A AA AARAA AAAA Awareness of the existence and expertise of the local ECD table ECD Evaluation User Guide 21 a A AAA A Awareness related to the role of fathers and or other caregivers Awareness of the primary role of parents as the principle caregivers for their children Awareness of ECD as prevention rather than intervention Awareness of the link between early learning ECD and schools Awareness of the Children First Initiative Awareness of Success By 6 Other please specify 28 Please identify the types of awareness activities your ECD community planning table undertook in the last 12 months r Aa A EEEBEHEHBHEH HH AAAA EH ECD table sponsored community events e g resource fairs workshops Ready Set Learn conferences and forums on ECD etc Information booths at community events or celebrations e g National Family Week National Child Day etc ECD brochures Calendars Posters Resource directories Newspaper magazine articles Magazine developed your own Newsletters electro
28. ease tell us the name of your ECD planning table The name of the area in which you work e g Dawson Creek North Okanagan South Vancouver Island etc 8 What is your catchment area geographical coverage n 9 Please list the names of all the communities you serve n 10 About how long has your ECD table been in operation C C C C 1 year or less 2 3 years 4 5 years more than 5 years 11 Within the community area that you work is there an Aboriginal ECD planning table C C Yes No Go to question 13 12 If you answered yes to the previous question please tell us The name of the Aboriginal ECD planning table The name of the Aboriginal ECD Coordinator ECD Evaluation User Guide 16 13 Please tell us how many individuals you have invited to complete the Stakeholder Survey this allows us to compare to your response rates of people invited to complete Stakeholders Survey 14 How many people participate at the ECD community planning table you are reporting for of participants People who participate at your community table on a more or less regular basis 15 Please indicate which of the following are represented at the ECD community planning table you are reporting for a Children First a Community Volunteers 2 Success By 6 a CPNP POPS Canada Prenatal Nutrition r Program Pregnancy Outreach Program CAPC Community Action Program for Children r m Faith based groups Cred
29. eting minutes ECD plans marketing plans etc Enter your data in the online Survey Monkey between January 17 28th Appendix B to this guide is a copy of the online survey and will walk you through the questions The brown callouts should clarify the questions where necessary Use this form to gather the data you require prior to completing the online version Be sure to have this Appendix in hand as you enter your data into the Survey Monkey ECD Evaluation User Guide 8 6 Completing the Stakeholder Surveys The Stakeholders Survey should be completed by people who are involved in your initiative You can solicit the participation of members of your steering committee subcommittee members and others in the community who are involved in helping your ECD community table to reach its goals Most ECD Tables invite those active in the work of the ECD Table rather than everyone on their mailing lists Those who are not active are not likely to be able to answer the questions nor are they likely to complete the form You will be provided with a link to the survey and an ECD Community Table Code The Code allows us to filter results by initiative You can simply email the link and code to prospective respondents along with some explanation of what you want them to do For example Dear Mary or Colleagues etc if you are sending a group email As you know Success By 6 and Children First ECD tables in communities aroun
30. families Immigrants and refugees Children with special needs ahaa EJ EJ Families living in rural or remote communities Other please specify 37 Please provide details of any policy changes that have occurred in the past 12 months as a result of your ECD community planning table work e g Taxes no longer required for nonprofit child care in city buildings Chamber of Commerce adopted family friendly business policy 38 Please list any new or improved ECD or family support programs that have been developed in the last 12 months as a result of your ECD community planning table activity B 39 Please list the training educational activities your ECD community planning table has undertaken in the last 12 months of 40 Please tell us about any major social economic or political changes that have occurred in your community or BC overall in the last 12 months that have impacted the ability of your ECD community planning table to make a difference for children and their families e g forestry industry in recession funding for new programs etc ECD Evaluation User Guide 25 7 3 APPENDIX C STAKEHOLDERS SURVEY Thank you for completing the Stakeholder Survey The data from your community and other communities in BC will assist us in creating a comprehensive overview of the powerful ECD community building work that is taking place around the province It will also provide your ECD community planning table with informati
31. holders Survey et pag guide 2 3 days before the deadline send a reminder see email example in Section 6 A day or two after your deadline contact the weil i Review Section 4 4 Survey Administrator to find out how many Quick A of the User Guide respondents you have PE H References Review the data analysis provided bycentral data processing L If your response rate is low send out a final reminder see email example in Section 6 Complete your data Interpreting your data Hold a data interpretation collection by timeline workshop on page 4 of the guide Record the outcomes of X your workshop Reporting EE Submit reports N as requested by funders ECD Evaluation User Guide Activities Barriers Benchmarks Community Community leader Activities are what a program does with its inputs the services it provides to fulfill its mission Examples are sheltering homeless families parent education programs providing adult mentors for youth Barriers that families encounter when trying to access services e Program or service not there e Costs too much e Transportation e Time offered e Language e Not culturally appropriate e Fragmentation e Lack of Information e Conflicting Expectations e Social Distance e Parental Consciousness Barriers that agencies encounter when trying to provide services e Agency mandate
32. ion a What are your successes b Whatare your challenges c What action do you plan to take to build on successes and or address challenges 4 Improved Service Delivery a What are your successes b Whatare your challenges c What action do you plan to take to build on successes and or address challenges 5 Comments anything you want to say about the evaluation process or other comments ECD Evaluation User Guide 34 7 5 APPENDIX E One Page Project Information Handout 2011 ECD Evaluation Building Community Capacity January 2011 Many of you who have been participating in the ECD community table for a few years will be familiar with the ECD Community Capacity Building Evaluation In 2009 75 ECD Community Tables took part in an online survey that provided local regional and provincial evidence of the amazing work being accomplished by community tables throughout BC We will once again be conducting the ECD Community Capacity Building Evaluation in January 2011 and we hope that you will participate There are two online surveys The Managers Survey is completed by the community table Coordinator Manager and the Stakeholder Survey is completed by community table members The Stakeholder survey only takes about 15 minutes In this time of uncertainty regarding funding gathering evidence about the impacts of community capacity building is important Being able to roll up that information to paint provincial and regional
33. it Union r r D Family Resource Centres Aboriginal Band m a LL Federal government Aboriginal community members rm a a Health Authority Including Public Health Aboriginal ECD planning table Prevention amp Intervention Health Services etc 3 Aboriginal service organizations MCFD Ministry of Children and Family 2 Aboriginal Transition Authority di 3 Ministry of Social Development Business private sector l Early childhood educators childcare providers r MIBIUPUEUFS TAIN ROLES 2 Child Care Resource and Referral Mumicipalpoliticians a Children and youth with special needs Sees tn staff including Parks and Leisure a ollege University Parents grandparents of children 0 6 years Community nan pronit agenciss Physicians optometrists dentists p School districts Strong Start r School districts other Other please specify 16 Over the past 12 months how often did your ECD community planning table meet Regular table meetings Special table meetings e g strategic planning session Enter the NUMBER of meetings in each category e g 12 ECD Evaluation User Guide 17 Table subcommittees working groups meetings action teams etc table Number of hours per week 17 Please tell us the number of coordinator manager hours per week that are funded for your ECD planning 18 Approximately how many months has the current coordinator manager been in the position Approximate NUMBER of months
34. kshops are held in local communities discussing successes challenges and plans for any action that will be taken as a result of the evaluation Evaluation reports are submitted to funders ECD Evaluation User Guide 4 3 About Evaluation in General 3 1 What is Evaluation A straightforward dictionary definition of evaluation is to put a value on something Fundamentally evaluation asks the following questions What Did we do what we said we would do Why What did we learn about what worked and what didn t work So what What difference did it make that we did this work Now what What could we do differently Then what How do we plan to use evaluation findings for continuous learning OV NES 3 2 Why Evaluate Evaluation has two main purposes for learning and development and for accountability i e to show others that your program is effective For learning and development Evaluating your program will help you assess how well you are doing in order to help you do it better It is about asking what has happened and why what is and what is not working It is about learning more about your activities and then using what you have learned for improvement For accountability to show others that you are effective Funders and other stakeholders want to know that projects are effective Evaluation allows you to provide evidence of your success and strengthen the case for continuing your program Evaluatio
35. n and documented in the development of that plan check all that apply p We created or re affirmed re vamped our Mission statement l We created or re affirmed re vamped our Vision statement r Assessing strengths and We created or re affirmed re vamped our values and or guiding principles weaknesses and threats and r opportunities is a called a We assessed our internal environment strengths and weaknesses SWOT exercise commonly used in strategic plannin l We assessed our external environment threats and opportunities ee 9 p We reviewed the results of our research activities Ri We held a public meeting This would include results of focus groups with parents or service providers surveys We conducted a visioning process etc a We identified critical or strategic issues r Some examples of strategic issues How We set priorities will we reach out to families living in 7 M poverty How will we sustain our We designed broad strategies to address the critical issues initiative How will we let young parents E We identified specific activities to address the broad strategies giu E Menpe tane ono GET l We developed timelines Ves n We identified areas of responsibility Examples of broad We created a budget for our plan strategies Increase m The people public awareness We created an evaluation plan with which to monitor progic who will be fundraise address Ls conducting the accessibility issues We used the Children
36. n an integrated evaluation system related to goal 4 Phase 1 Their objectives were to reduce the reporting burden on ECD capacity building initiatives that were having to report in different formats to different funders and develop a reporting system that had the capability of demonstrating province wide outcomes Phase 1 involved designing and pilot testing the evaluation system A number of communities were invited to take part in a pilot The communities were chosen with a view to reflecting the diversity of the population around the province geographic urban rural Aboriginal and culturally diverse populations Sixteen communities agreed to participate An evaluation framework logic model and two data collection tools questionnaires were developed with input from the partners The first of these questionnaires The Managers Survey was designed to gather output information from managers of the ECD initiatives The second questionnaire The Stakeholders The original wording was slightly different ECD Evaluation User Guide 3 Survey was designed to gather outcomes information from local ECD table participants and other stakeholders The pilot communities collected data spring 2007 A central data processing resource collated the data and reports were sent back to the pilot communities Subsequently local initiatives met to discuss the evaluation findings and write brief final reports Lessons learned in the pilot
37. n should not only answer questions It should also prompt fresh thinking within your initiative and with your contacts from external agencies If you have asked the right questions an evaluation will tell you not only what you have achieved but also how you did it and what was most effective For a good evaluation data must be collected and analyzed systematically and interpreted carefully 3 3 Evaluation Terms Commonly used evaluation terms include goals objectives benchmarks outcomes outcome indicators outputs inputs and activities You will find definitions of these terms in the Glossary Appendix G of this guide ECD Evaluation User Guide 5 3 4 The Program Logic Model A logic model is a diagrammatic representation of a program showing what it is supposed to do with whom and why Logic models showthe link between what we do and the impact we are having provide a common vocabulary focuson quality and continuous improvement Logic models bring detail to broad goals and show the chain of events that link inputs to results i e the relationship between what we put in inputs what we do outputs and results outcomes The direct products of the activities usually measured in volume What our program does with the Inputs How we know if we have affected change The resources expended to achieve our goals Short Term Intermediate Long Term Outcomes Outcomes Outcomes The ultimate ch
38. nderstood as political management financial and administrative mechanisms arranged to reach explicit goals A customary way of operation or behaviour A practice may not be enshrined in policy but a change in practice indicates a change in the way things are done or a changed pattern of behaviour Rates indicate how common an event is in the population being studied For example consider a birth rate If there were 203 births last year in your community to females aged 15 44 and 5 775 females ages 15 44 then you would calculate the birth rate as follows 203 births to females ages 15 44 5 775 females ages 15 44 0351515 x 1 000 35 births per 1 000 females 15 44 People or groups having an interest or stake in an issue Data that is expressed in numbers Quantitative data looks at the incidence and quantity of events Data gathered through quantitative methods is ECD Evaluation User Guide 39 numerical and may be analyzed by calculating averages ranges percentages and proportions Qualitative Data Data that is expressed in narratives or words Qualitative data is information that is primarily expressed in terms of themes ideas events personalities histories etc ECD Evaluation User Guide 40
39. nic Newsletter hard copy Radio interview or advertisements TV interview or advertisements ECD related website Awareness through local Credit Union s ECD public speaking presentations to various groups e g municipal councils child care providers service clubs politicians chambers of commerce multicultural groups etc Other please list n 29 Please indicate if your ECD table had local decision making and or influence related to funding from the following sources in the past 12 months check all that apply We made funding We had influence decisi ns CAPC CPNP AHS Q Q ECD Evaluation User Guide 22 Children First e O Corporations business O QO Local fundraising O O MCFD other than Children First O O Municipal grants O Q Health Authority O Q School districts O O Success By 6 O O United Way of the Lower Mainland other than Success By 6 o Oo Other please specify 30 How many volunteers have participated in the community ECD community planning table and all its events in the last 12 months e g helped to organize or run table initiated events or research projects participated in planning sessions etc Only count people who do not receive any financial compensation for the time they spend participating in your table s activities Number of volunteers your answer must be numerical 31 Please tell us about the involvement of
40. on that will assist you in your ongoing planning for children and families The purpose of this survey is to gather information about the outcomes of community capacity building work from stakeholders at local ECD community planning tables province wide The survey looks at three aspects of community capacity building work Community Planning and Coordination Community Awareness and Mobilization and Service Delivery Your responses are confidential in that you will not be identified as a respondent They will simply be grouped with other responses to provide an overall look at the outcomes of the ECD community planning table work in your community and throughout the province The results of surveys in your area will be collated and sent back to your community coordinator It is expected that your ECD community planning table will then discuss the findings and decide what if any changes your table wants to make as a result of this discussion How to Complete the Survey The survey consists of a number of statements related to building community capacity for ECD You can choose to answer Strongly Agree Agree Neither Agree or Disagree Disagree Strongly Disagree or Don t Know Please choose the answer that most closely matches your opinion If you don t know the answer to some questions that s OK we don t expect that every respondent will know the answer to every question You will see that the first two questions are marked
41. oved community driven planning and coordination Short Term Outcomes 1 More inclusive active community coalition 2 Improved knowledge and ability to use research and evidence to guide initiatives 3 Increased use of a local ECD plan to guide initiatives 4 Increased use of evaluation for improvement Intermediate outcome Improved local awareness and mobilization Short Term Outcomes 5 Increased community awareness of the importance of the early years 6 Increased ability to resource locally identified priorities 7 Increased community engagement Intermediate outcome Improved service delivery Short Term Outcomes 8 Increased service coordination and integration 9 Increased accessibility 10 Improved knowledge of best practices in ECD ECD Evaluation User Guide 33 Part 2 Community Action Report Date submitted Name of Initiative Our Initiative is Children First Success By 6 ___ Both Children First amp SB6 Area Region Coordinator Name Address Phone Email 1 Process Please describe what process you used to share and discuss your evaluation results with the community a ____ ECD table coalition met to review and discuss b Other please describe 2 Improved Community Driven Planning and Coordination a What are your successes b Whatare your challenges c What action do you plan to take to build on successes and or address challenges 3 Improved Local Awareness and Mobilizat
42. program may receive assistance to improve social and literacy skills which can lead to success in school and eventual high school graduation Outcome Indicators are the specific items of information that track a program s success on outcomes They describe the observable measurable characteristics or changes that represent achievement of an outcome For example a program whose desired outcome is that participants pursue a healthy lifestyle could define lifestyle as not smoking maintaining a health weight blood pressure cholesterol level etc The number and percentage of program participants who demonstrate these behaviours is an indicator of how the program is doing with respect to the outcome Outputs are the products of a program s activities such as the number of meals provided classes taught brochures distributed or participants served Another term for outcomes is units of service A program s outputs should produce desired outcomes for participants A group of agencies and citizens working together to improve policies practices and services for children 0 6 and their families A policy is a plan of action to guide decisions and actions The term may apply to government private sector organizations and groups and individuals The policy process includes the identification of different alternatives such as programs or spending priorities and choosing among them on the basis of the impact they will have Policies can be u
43. r community e g funds from municipal provincial federal or other sources G Strongly G Agree C Neither Agree Disagree G Strongly C Agree or Disagree Disagree Don t know 14 Our locally identified priorities are guiding the re allocation of existing funds i e we are looking at all the funding that comes to our community for ECD and re allocating where necessary to achieve our shared objectives G Strongly s Agree C Neither Agree Disagree s Strongly C Agree or Disagree Disagree Don t know 15 There has been an increase in the number of volunteers who participate in community ECD activities over the past 12 months e g helped to organize or run ECD table led community events or research projects participated in planning sessions etc Volunteers are people who do not receive any financial compensation for the time they spend participating in your ECD activities Strongly G Strongly Agree C Neither Agree EA Disagree Agree or Disagree Disagree Don t know 16 In the past 12 months we have attracted influential community members to our community events and activities Every person holds influence based on their connections and skill sets In this case we are looking for ECD Evaluation User Guide 28 influential community members who are connected with infrastructure and relationship bridging influence such as business leaders chief of a First Nation municipal council member C Strongly G Agree C Neither Agree
44. r tells me that the response from participants in our initiative is a bit low so am extending the deadline for another three days until the end of the day on Date in hopes that those of you who have not responded will do so It only takes a few minutes Please take this last chance to provide your input Here again is the link to the survey survey link Our ECD Community Table Code is 3 letter code and our MCFD Region is IMCFD Region and our Success By 6 region is Success By 6 region if applicable Thanks again your name ECD Coordinator ECD Evaluation User Guide 11 7 1 APPENDIX A ALIGNED EARLY CHILDHOOD DEVELOPMENT ECD LOGIC MODEL BUILDING COMMUNITY CAPACITY Revised March 2009 1a and type of community partners 1b of table subcommittee meetings 1c of funded hours of coordination time 2a and type of ECD related research Use of research and used Improved knowledge and ability to evidence M SECOS re of ECD plans that are developed use research and evidence to J and type of partners participating in guide initiatives are in place planning Local evaluation is initiated 3c and type of processes used to create Increased use of a local ECD plan plans to guide initiatives 3d and type of strategies that are developed 3e and description of local priorities Increased use of evaluation for 4a and type of table led evaluation initiatives improvement Active cross sectoral table Mo
45. re inclusive active community coalition Local awareness initiatives 1a and type of awareness messages Increased community awareness of 1b of awareness activities the importance of the early years Local resource development 2a and type of local allocations decision allocation making processes Increased community resource development amp allocation Increased community engagement 3a of volunteers of community leaders engaged Community Engagement Service coordination 1a and type of coordination activities Increased service coordination 1b and type of MOU s in place and integration 1c 4 and type of new or improved programs 1d and type of changed or new policies 2a and type of accessibility activities Improved knowledge of best practices 3a and type of training mentorship in ECD activities Accessibility initiatives Increased accessibility Training mentorship opportunities ECD Evaluation Project User Guide Revised January 2011 Improved Community Planning and Coordination More inclusive active ECD community table Improved knowledge and ability to use research and evidence to guide initiatives Increased use of local ECD plan to guide initiatives Increased use of evaluation for improvement Improved Community Awareness and Mobilization 1 Increased community awareness of th
46. reach strategies 7ARDRAAAAA A Development of integrated neighbourhood services Hub model Other please specify n 34 Please tell us if there are any MOUs Memorandum of Understanding in place that impact your local ECD planning and coordination check all that apply r None a There is a Memorandum of Understanding between funders local or regional a There is a Memorandum of Understanding between community agencies r There is a Memorandum of Understanding involving Aboriginal bands or communities Other please specify 35 What has your ECD community planning table done to address access barriers to service for young children and families in the last 12 months check all that apply a No activity in the last 12 months B Developed an accessibility plan a Conducted accessibility training r Conducted needs assessment on accessibility ECD Evaluation User Guide 24 Addressed barriers related to families accessing programs Addressed barriers related to participation at our ECD table Other please specify a 36 If you have made ECD services more accessible in the past 12 months e g programs delivered in various languages satellite or mobile programs bus taxi vouchers extended days and hours of service changed location of services to families with young children please tell us which groups you have put accessibility initiatives in place for please check all that apply Low income families Aboriginal
47. rm of address you usually use The deadline for responses to the Stakeholder survey is date Thanks to those of you who have responded If you have not yet completed a survey please try to do so by the deadline Your participation is important Here again is the link to the survey survey link Our ECD Community Table Code is 3 letter code and our MCFD Region is IMCFD Region and our Success By 6 region is Success By 6 region if applicable Thank you for your participation your name ECD Coordinator P S Please remember that you must complete the online survey at one sitting once you have exited the survey link you will not be able to re enter Offer incentives or prize draws for all those who have completed the survey early or by the requested date Prizes can be anything such as a gift certificate a book or anything else you can muster up A day or two after your deadline you may contact the Survey Administrator Cheryn Wong cherynw successby6bc ca to determine how many people have responded to your survey we ECD Evaluation User Guide 10 won t be able to tell you who has responded though just the number of responses If you feel that you need more responses you can send out a final email For example Dear Colleagues or whatever form of address you usually use The deadline for responses to the Stakeholder survey is now past Thanks to those of you who have responded The Survey Administrato
48. s on long term outcome 4 building community capacity for ECD The partners who worked together to make this happen are Ministry of Children and Family Development Public Health Agency of Canada United Way HELP Community Action Program for Children Children First Success By 6 Max Bell Foundation and local ECD coalitions The evaluation was first piloted in 2007 and then rolled out provincially in 2008 and 2009 All reports are available on the Success By 6 website http www successby6bc ca early childhood development resources 2 The original wording was slightly different ECD Evaluation User Guide 35 Appendix F Quick Guide to the Community Building Evaluation Use this map for quick reference Refer to the User Guide for more information Review instructions in ZA the User Guide Section 6 Review the Form and 4 explanations of questions Provide one page information sheet Inform potential respondents Section 5 and Appendix B about the upcoming survey 44 inthe User Guide Assure confidentiality ahead of time Best done in person N e g at table meeting Clarity anything you are ESE C Cie notsure about Send out link to survey C Gather your data see email example in Call for help if you Give a maximum of Section 6 58 are unsure about anything 2 weeks for response Enter your data on Survey Monkey timeline on page 4 of the guide I Stake
49. sland E South Peace G North Okanagan C Cowichan E South Vancouver Island C North Peace Northern Rockies r East Kootenay Ft Nelson Thompson Nicola Cariboo s Eastern Fraser Valley C North Vancouver Island West Kootenay G Northwest Prince Rupert Would you say that 4 Our ECD community planning table reflects the diversity of our community e g parents service providers Aboriginal business faith groups municipal education health etc G Strongly Agree C Neither Agree Ea Disagree G Strongly C Don t know Agree or Disagree Disagree 5 We are working well together at the ECD community planning table to strengthen ECD services and supports i e progressing towards better coordination collaboration C C G Strongly s Agree C Neither Agree Disagree Strongly Agree or Disagree Disagree Don t know 6 Our ECD community planning table used research to inform planning and to guide our work over the past 12 months e g community socio economic data information on current services service gaps use of data from the Early Development Instrument EDI information from parents G Strongly G Agree G Neither Agree Disagree G Strongly Don t know Agree or Disagree Disagree 7 Our ECD community planning table used our ECD strategic community plan to guide or influence activities in our community over the past 12 months if you don t yet have an ECD plan do not answer this question G Strongly s Agree s Neither
50. terpreted in various ways As Coordinator you will have your own perspective Others will look at your information through different eyes Greater understanding usually ECD Evaluation User Guide 7 results when you take the time to hear how different people interpret the same information so it will be important to involve your ECD table in the interpretation process It is recommended that you hold a data interpretation workshop with your ECD table We would like your table to review your successes challenges and what you plan to do regarding the issues you have identified This meeting would provide an opportunity for the group to engage reflect upon and interpret data and to develop implications from the data about your initiative An outline for such a workshop and the reporting template are attached to the Guide as Appendix D 4 4 Reporting your Evaluation Outcomes At the end of the evaluation process it is anticipated that you will provide your respective funders with copies of 1 The Data Analysis Reports provided to you by central data processing These will include your Manager s Report Outputs Report a one page Outcomes Chart and an Outcomes report based upon your Stakeholders surveys 2 Other reports as requested by your funders 5 Completing the Managers Surveys The Managers Survey allows you to document the direct products of your activities It is anticipated that this information can be extracted from your me
51. tt Meadows A A A HEBEBBHSBSISEIE 52 Prince Rupert 53 Okanagan Similkameen 54 Bulkley Valley 57 Prince George 58 Nicola Similkameen 59 Peace River South 60 Peace River North 61 Greater Victoria 62 Sooke 63 Saanich 64 Gulf Islands HOoOoAAAAAAA A 78 Fraser Cascade 79 Cowichan Valley 81 Fort Nelson 82 Coast Mountains 83 North Okanagan Shuswap 84 Vancouver Island West 85 Vancouver Island North 87 Stikine 91 Nechako Lakes 92 Nisga a 4 Please provide your contact information Your Name Your Title Your phone Your Email Address 5 Please tell us whether your ECD planning table is r r Children First Success By 6 Children First and Success By 6 Other please specify 6 If you are a Success By 6 initiative please indicate which Success By 6 region you work in If you are not a Success By 6 initiative please go to the next question HHOAA Boundary Grand Forks Central Coast Central Okanagan Central Vancouver Island Cowichan C C Haida Gwaii Lower Mainland Sunshine Coast C C North North Central North Okanagan ECD Evaluation User Guide C Moo Northwest Terrace Kitimat Powell River South Okanagan South Peace South Vancouver Island 15 G East Kootenay G North Peace Northern Rockies G Thompson Nicola Cariboo G Ft Nelson C Eastern Fraser Valley C West Kootenay North Vancouver Island G Northwest Prince Rupert 7 Pl
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