CargoSmart User Guide-COSCON Shipping Instruction
Contents
1. User Reference Type If Other please specify Bill of Lading Reference Number Y Fatze Bill of Lading Reference Number 1234567890 User Reference Number Consignee Forwarder F To Order Desired Text on B L TP Desired Text on B L P Forwarder s name Forwarder s address Consignee s name Consignee s address FMC Number Origin of Goods Notify Party Also Notify Party Desired Text on B L T 1 Desired Text on BIL PP Notify Party s name Notify Party s address 2 Desired Text on B L TP Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 5 CargoSmart i v If there is no booking confirmation available then the SI submission page is blank You can input the shipment party information via below e Manually input the shipment party information q e Find the party information by using the find party icon a the shipment party information can be retrieved from system Notes The shipment party information is retrieved from the previous submitted SI records Shipper Desired Text on B L FP h s Input the first few e PE EE REE NEE EEE OPEN FREE ER EY FREE REY FPEH OPEN FREY OPEN Se ect t e S Ipi Y ent K WT Shippe E wgl Leg E a Desired Text on BIL Sah ST T E Not support wildcard characters to activate Reguired the system lookup Car2. v Remark on B L e For the purpose that user need to input additional information for the B L Other Instructions on the B L Requested B L Date Ocean Freight Select v Prepaid Collect Remarks on B L Input the B L remark on this text box Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 8 CargoSmart m Nuci Step 6 B L Handling Instructions v Draft B L Receiving Party and Receive By v Ifthe Receive By is via Email then user needs to specify the email address in the other instructions on the B L B L Handling Instructions Draft B L Receiving Party Select Draft B L receiving party Receive By If Fax please specify Email e Country Area Local s igor the list enee Forwarder Notify Party Receive By lf Other please specify Select B L Handling Instructions Draft B L Receiving Party Shipper e Select the way GC if Fax please specify that the Draft B L would be sent Country Area Local if Other please specify v Final B L handling e Select the B L type and Receive By e Ifthe Receive By is selected to be Others please specify the details Final B L Di p Receive By if Other please specify Select Select Original ea VWWavbi Forwarder Consignee
3. Final B L BIL Type if Other please specify Select B L Distribution Consignee Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 9 CargoSmart v BIL Distribution Please specify the B L type and number of copy for each shipment party B L Distribution Shipper Forwarder Consignee Notify Party b Also Notify Party Original Copy Original Copy Original Copy Original Copy Non Freighted Freighted All Charges i Freighted Prepaid Only Freighted Collect Only v Other B L Handling Instructions e lf itis a Tele Released B L please specify the B L type and the distribution number and indicate on the handling instructions text box for Tele Released C Input other B L handling instructions here Other B L Handling instructions Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 10 CargoSmart a 3 When the Details tab is completed user can click onthe Container and Cargo tab to input the container and cargo information Details Container and Cargo Preview Step 1 Input container information e Select the corresponding booking number for this container e Ifthe available booking confirmation message has the container information system would pop up on the page User need to verify the information to proceed or manual input if necessary e Select co
4. Print v There are two options for user to save the SI for late submission or modification e Click Save as Draft save the SI as draft if user can not submit SI at this moment e Click Save as Template Save as template which can be used as template for future submission v If user needs to submit the SI please click on the Validate SI button v In addition user can click on the Preview tab to verify SI information before it is sent out shipping Instructions Submission Preview the inputted SI details to check for Details Container and Cargo Preview anything missing or not Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 14 CargoSmart a Note 1 Once user clicked on the Validate SI and if the SI information is not match with the received Booking Confirmation message there will be a system warning as below Shipping Instructions Submission Following discrepancy in data was found Click Submit Sl to submit the Shipping Instructions Request or click Modify to edit the Shipping Instructions Request e The request information is different from the Shipper information in booking Requested Sh Shipper Name Shipper Address e The requested Container information is different from the Container information in booking Requested Container 5025641000 CBHU434922 20 x 3 General Purpose Booking Container 5025641000 IPXU3230
5. Save as Tenia Save as Template Required Name rest TEMPLATE o Description hark as Favorite Share with users in my Company v Ifthe option Mark as Favorite is checked when the SI is saved as template user can get the template directly on a new SI submission page Shipping Instructions Submission Live Chat _ Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 17 CargoSmart a v Ifthe option Share with users in my Company is checked when the SI is saved as template the other users in your company can use the shared templates directly to submit a new Sl shipping Instructions Templates My Templates My Company Templates Shared by Associates Shared by Carriers Y You can search for the saved templates by clicking Templates SHIPMENT MONITORING REPORTING SCHEDULE AND BOOK FINANCE ADMINISTRATION Welcome ws hm 15 Jan 2015 Shipping Instructions Submission My CargoSmart Center Shipment Folder To Do List Search Last Days Next24Hours Next7Days Cargo Tracking A Shipment Plan A 4 User Defined LU Ki Vi l Shipping Instructions Templates My Templates My Company Templates Shared by Associates Shared by Carriers Template Name Description Shared Favorite e Created Last Modified Actions Total 1 Template s Add Template v You can process the saved templates via below buttons View Template Modify
6. Bill of Lading Received by Carrier Sample Customs Status Sample UP Cargo Release Sample TP Click Save to save the setting All Steps Completed Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 21
7. Changchun Branch China Shipping Logistics Northern Company Limited Cosco Logistics Dalian Changchun Branch China Shipping Logistics Northern Company Limited China Shipping Logistics NESTLE LANKA PLC Northern Company Limited Origin Dalian Dalian Liaoning China Liaoning China Dalian Dalian Liaoning China Dalian Dalian Liaoning China Dalian Dalian Liaoning China Dalian Dalian Liaoning China Dalian Dalian Liaoning China Destination Port Kelang Selangor Malaysia Date Submitted 11 Dec 2014 14 41 CCT 03 Dec 2014 10 54 CCT 28 Nov 2014 10 33 CCT 14 Nov 2014 09 07 CCT 05 Nov 2014 13 42 CCT 31 Oct 2014 13 53 CCT 28 Oct 2014 13 47 CCT 27 Oct 2014 09 44 CCT Action Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 19 CargoSmart i e The bars in search result indicate information as below v CargoSmart SI Reference Number when SI is submitted successfully CargoSmart will generate a reference number automatically for user to check the details Version the version of SI submission e g first submission would be version 1 Booking Number the booking number on the SI Carrier the carrier selected on the SI Shipper Consignee Forwarder parties information on the SI Origin Place of Receipt on the SI Destination Destination on the SI Date Submitted the date and time when the SI is submitted Act
8. Template Copy to New SI E Delete Template Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 18 CargoSmart Meanwhile you can click Add Template button to create a new SI template 3 Search v You can search for the submitted SIs by search function SHIPMENT MONITORING REPORTING Welcome ws hm 15 Jan 2015 My CargoSmart Center To Do List SCHEDULE AND BOOK Bill of Lading Shipment Folder Search Last 7 Days Next 24 Hours Cargo Tracking User Defined Milestones A Shipment Flan FINANCE ADMINISTRATION Shipping Instructions Submission Cargo Descriptions Bill of Lading Number Y Click search button after inputting search criteria Notes only Sls within previous 6 months can be displayed Shipping Instructions Amendment Search Search by A maximum of the previous 6 months can be displayed Carrier All Submission Date Range From To 01 Jan 2015 15 Jan 2015 Booking Number Bill of Lading Number JP Reference Number Search Result CargoSmart SI BL Reference Number Number Booking ae Carrier Shipping instruction s 1 to 8 of 8 Shipper Consignee Forwarder China Shipping Logistics Northern Company Limited China Shipping Logistics Northern Company Limited China Shipping Logistics Northern Company Limited Cosco Logistics Dalian
9. and EE details are not available This message indicates there is no booking confirmation message received from the carrier and the EEI has not been submitted If the booking number is correct user can proceed the SI submission by manual input e Sl has already been submitted for booking 123456789 This message indicates that the booking number had been used for SI submission gt Please double check the booking number and input the correct number if needed gt Or if itis for split booking case submission user can proceed v Please add an additional letter for the booking number to distinguish the split SI v For example 123456789A 123456789B etc Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 4 CargoSmart Step 3 Provide add parties e g Shipper Consignee Notify Party and Also Notify Party v After entering Booking Number all party information will be brought forward from the booking v User can verify the information and see if it matches the BL requirement or not v Modify the shipment party information if necessary Shipper Booking Number Bill of Lading Number Desired Text on B L Top Delete Shipper s name 123456789 Shipper s address 44 Booking and EEI details are not available amp Si has already been submitted for booking 123456739 Export References Carrier Rate Type Carrier Rate Reference Number Carrier Rate Reference Number e ABC123456
10. is mandatory field Shipping Instructions Submission Step 1 Select the carrier as COSCON from the drop down list Step 2 Input a Booking Number and click on Add button Shipping Instructions Submission Details Container and Cargo Preview Required Carrier COSCON v Shipper Booking Number Desired Text on B L 2 Delete j 23456789 v If booking confirmation is returned from carrier booking confirmation details will be populated in the SI form v If no booking confirmation is returned from carrier booking details need to be inputted manually e Howto combine multiple bookings into one SI You can combine bookings by adding another booking number if needed all the containers will be placed in one Shipping Instruction e Howto split one booking into multiple Sls Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 3 E CargoSmart NSIS For the split bill function you can create more than one Shipping Instruction against the same booking number choosing which containers to include or exclude e How to remove a booking number from the SI You could select the Booking Number Click Delete Booking Number After the booking number is added there might be warning messages Booking Number 123456789 44 Booking and EEI details are not available Se hale 44 Si has already been submitted for booking 123456789 e Booking
11. v After the SI is sent to ocean carrier user can still e Click on the print button to print out the submitted SI e Click on Done button and back to My CargoSmart Center home page Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 15 rr n CargoSmart NS The Use of Drafts Templates Search and E mail Subscriptions 1 Drafts v Ifyou do not want to submit the SI immediately you can click Save as Draft on SI submission page Save as Draft Required ner fesor fT Description SHIPMEN PORTING SCHEDULE AND BOOK DOCUMENTATION FINANCE ADMINISTRATION Welcome ws hm 15 Jan 2015 e egen Bill of Lading Submission My CargoSmart Center To Do List Search EE eg i Last7Days Next24Hours Next7Days Cargo Tracking User Defined a S Shipment Plan Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 16 CargoSmart v You can click z to proceed the modification or submission for the Shipping X Instruction details or click x to delete the draft Shipping Instructions Draft Draft List Draft Name Description Booking Number Created Last Modified Actions 1234567890 15 Jan 2015 01 43 15 Jan 2015 01 43 SS x 2 Templates v If the SIs that you submitted is for routine shipments you can click Save as Template on SI submission page to save it as a template for future usage
12. 14 20 x 8 General Purpose 5025641000 TEMU400169 20 x 9 General Purpose Click on modify button if there is the need to revise the SI Or if the SI information is correct please click on the button Submit SI Modify Submit SI e GC Click to proceed to next step S S v After user clicking on the Submit SI button the page will be directed to Shipping Instruction Summary page v Atthis stage the SI has not been sent out to ocean carriers yet User can still check the SI information and modify if necessary v Ifany third party needs to be informed for the SI submission user can input the email semicolon Click this button on the summary page and the SI would be finallv sent out address in the text box with a maximum of 10 email addresses separated by sl d would like to send a receipt copy to IS Maximum 10 E mail addresses separated by semicolon E EN stitute a binding agreement to carry or jement The actual provision of carriage services is subject to the availability of the Carrier s equipment and vessel and subject to the terms and conditions set out ithe Carrier s Modify Submit Shipping Instructions Note 2 Once user click onthe Validate SI button if there is not corresponding booking confirmation message is available in the system it will be directed to the SI summary page And user can click on the Submit Shipping Instructions to send the SI to ocean carrier
13. CargoSmart a CargoSmart ee CargoSmart User Guide COSCON Shipping Instruction Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 1 a e CargoSmart ja ae CargoSmart Website www cargosmart com System Requirements http cargosmart com en company fag htm sysre Please input your user ID and password and login My CargoSmart Center SOLUTIONS PLATFORMS SERVICES CUSTOMERS NEWS COMPANY User ID wshmcos o Innovating Shipment Success through Intelligent Visibility Introducing innovating a newsletter that provides intelligent insight about cargo S b ib delays around the globe for your strategic planning and daily shipment management upscribe subscribe to innova ti N g Newsletter Contact Us 24 7 Learn More Register Get Training SHY i NEWS CargoSmart Launches Next Generation Sailing Schedules Mobile App 19 Jun 2014 Follow Us On T he home page of My CargoSmart Center is shown as below SHIPMENT MONITORING REPORTING SCHEDULE AND BOOK Welcome ws hm 30 Aug 2014 My CargoSmart Center To Do List User Defined Milestones Documents Shipment Plan Template Manage Standard Milestones Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Last7 Days 3 Next 24 Hours Next7 Days S DOCUMENTATION FINANCE ADMINISTRATION Search Shipment Details Cargo Tracking Shipment Plan Ship
14. ct v Select Select Container Total Cargo Gross Weight Select Kilograms E Select F Shipper Owned Cargo Marks and Humbers Cargo Nature Description Weight Volume Actions Marks and Numbers Quantity Cargo Nature Harmonized Code Gross Weight Copy Cargo to Select e General e Kilograms v B Package Type Cargo Description Net Weight Select e Select k Kilograms z Volume Cubic Meters e Add to Favorite Add to Favorite Add Cargo Input the number of container and click to add Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 13 DP e CargoSmart io Step 3 User can click on the validate SI button to proceed SI submission Cargo Marks and Numbers Cargo Nature Description Weight Volume Actions Marks and Numbers Quantity Cargo Nature Harmonized Code Gross Weight Copy Cargo to v Select v 1000 i General v i 1000 Kilograms v Marks and Numbers a Package Type Cargo Description Net Weight Box ke Select v 900 Kilograms m S Volume Cargo Description lume 100 Cubic Meters v Ka Add to Favorite Add to Favorite Add Cargo Number of containers tobe added 2 e Add to List Details Container and Cargo Preview Save as Template v If user needs to cancel the SI please click on the Cancel button v l f user needs to print out the SI on paper please click on the button
15. ion user can modify and copy to new SI by clicking the buttons below View SI details Ed Modify submitted SI Se es Ce ON ON SG AN Copy to New SI which is similar to the use of templates Notes you can modify SI before SI Cutoff but need to inquire carrier after SI Cutoff 4 E mail Subscriptions v You can subscribe to e mail notification via My Profile SHIPMENT MONITORING REPORTING SCHEDULE AND BOOK DOCUMENTATION FINANCE ADMINISTRATION My Profile Change Password Primary Information Preferences Access E mail Subscriptions Define your Subscriptions Mark the corresponding option as kel if you would like to receiwe the e mail notification s Company Profile You can select below option to receive e mail receipt for Sis Amendment request submitted Shipping Instructions E Recerne e mail notification if carrier creates modifies or deletes a Shi Recetve e mail receipt for each Internet Shippin Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 20 CargoSmart You can select below option to receive e mail notification if SI is received by carrier Milestone Notifications Receive e mail notification for Booking Status All Status Booking Details Received from Carrier Sample My related shipments P All shipments Recene e mail notification for Documentation and Freight Status All Docu B L Freight Cleared by Carrier Sample Original
16. ment Folder Bill of Lading Number Booking Number Container Number Maximum 6 container numbers separated by a space Reference Number Select User Profile Manage My Profile Change Password ContactUs Help Are you compliant Preview CargoSmart s EEI and ISF solutions today Announcements 10 Aug 2014 R48 0 Release Notes Read more 29 Jun 2014 R48 0 Release Notes Read more 18 May 2014 R47 0 Release Notes Read more Archive SSM Mobile App CargoSmarts latest mobile app innovation SSM allows you to access multiple carrier sailing schedules and view schedule reliability information alongside schedule search results anytime anywhere The free application enables you to select the best routes for your shipments for the top 30 ports Download SSM Today CargoSmart Training Learn more about CargoSmart solutions at your own pace Watch a video training course today Page 2 DP e CargoSmart io 1 How to submit the Shipping Instruction from My CargoSmart Center e Click on the party menu DOCUMENTATION gt Shipping Instructions gt Shipping Instructions Submission to open the SI submission page SCHEDULE AND BOOK OCUMENTATION WW ADMINISTRATION Templates Drafts Shipment Folder Marks and Numbers Search Cargo Descriptions Next 7 Days Cargo Tracking Ship search 2 Click on the Details tab input the required information Notes
17. ntainer size type from the drop down list e Input the cargo gross weight e Select the seal type and input the seal number Container Container 1 Associated Bkg Container Size Type 123456789 e 20 General Purpose Container j Total Cargo Gross Weight TEST1234567 10000 B F Shipper Owned Kilograms v Step 2 Input the cargo information e Input Marks and Numbers e Input cargo quantity and select the package type from the drop down list e Select cargo nature from the list e Input the cargo weight and volume accordingly Marks and Numbers Quantity Cargo Nature Description Weight Volume Actions Marks and Numbers juantity argo Nature Harmonized Code Gross Weight Copy Cargo to Select v oot i General v 1200 Kilograms Marks and Numbers Cargo Description Net Weight i Select v 1000 Kilograms v Kitchen Ware one l 15 Cubic Meters e Add to Favorite Add to Favorite Add Cargo Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 11 CargoSmart a v How to add or delete cargo information for a container e Click on the hyper link Add Cargo to add a new cargo item onto this container e User can select from the Action column as copy cargo to other containers and this cargo item s information would be copied to other specified cargo items e Click onthe button to delete an
18. rier cos Company Name Watch party from the pop up o list Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 6 D e CargoSmart rece Step 4 Input the vessel voyage POL POD and Traffic Mode v If booking confirmation is available all related information would pop up on the page v User can verify the information and see if it matches the BL requirement or not e If itis matched with the BL requirements move to the next step e If itis not matched with the BL requirements user can modify the information directly on the page Pre Carriage by Place of Receipt Loading Pier Terminal Vessel Voyage amp Direction Desired Text on B L Final Destination Traffic Mode Mecired Tey AE Cal Desired Text on B L Select y Port of Discharge Desired Text on B L v If booking confirmation is not available user need to input the information manually v Traffic Mode need to be selected as FCL FCL Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR FEDK Page 7 CargoSmart m Necmi Step 5 Other Instructions on the B L v Select B L Date v Select Ocean Freight Other Instructions on the B L Reguested B L Date Ocean Freight Select B L Date Prepaid Collect Select Onboard Vessel Date Onboard Rail Date Received for Shipment Date
19. y unnecessary cargo items Cargo Marks and Numbers Quantity Cargo Nature Description Weight Volume Actions Marks and Numbers Quantity Cargo Nature Harmonized Code Gross Weight aa 10000 i General v 1200 Kilograms v Copy Cargo to Ges e TEST1234567 Marks and Numbers a Package Type Cargo Description Net Weight All Other Containers Carton _ Select e 1000 Kilograms e Kitchen Ware _ Mmmm 4 Select to copy the S Add to Favorite Cargo Item S Aalto Emone information to Marks and Numbers Quantity Cargo Nature d Harmonized cis others J E Select e General e bb A 4 l a Package Type Cargo Description Net Weight 4 Select E Select v Kilograms v A y Volume A Cubic Meters v 4 Le E Click to delete Add to Favorite Add to Favorite cargo item Add Cargo be e Click to add more cargo items onto the same container be Copyrighted Material Unauthorized re distribution prohibited ISS HH CargoSmart FA RARR SI Page 12 CargoSmart a v How to add or delete a container for SI submission e Select for how many containers that you need to add from the drop down list e Click on the hyperlinked Add to List e User can copy the cargo information from the other containers or manual input x e Click on ES to delete unnecessary container Click to delete container Container 2 Associated Bkg Container Size Type Seal Type Sele
Download Pdf Manuals
Related Search