Employee User Guide
Contents
1. Profile Notifications Leave Overview Leave is booked in the Leave Details section of the Leave and Absence Overview Home My Self My Staff HR Administrator My Self gt Overview Leave and Absence Overview The calendar shows leave and absences currently recorded Send E Send and New YX Cancel Y Calendar Time Accounts Leave Requests View November w 2013 v Apply lt November 2013 December 2013 January 2014 gt Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su 44 28 29 30 31 1 2 3 48 25 26 27 28 ag 30 1 1 30 31 i 645 6MMS 234568 s 1142 13 14 15 16 17 so 9 MO 11 12 13 14 15 3 B 14 15 16 17 18 19 47 M8 19 20 2122 2324 s 16 17 18 19 20 21 22 4 20 21 22 23 24 25 26 4 25 26 27 28 29 30 1 52 23 24 25 26 27 2829 5 27 28293031 1 2 ss HR NS a ae MM 12345 o a co A A ae a Absent Multiple Entries E Sent J Deletion Requested Non Working Day Wose The system will A ano Denia ua calculate absence hours uu for you when you use Type of Leave shift select See Step 2 Type ofLeave Annual Leave y below Description Annual Leave General Data Start Date End Date Absence hours Approver Ms Jennifer Aniston Lines for Notes Select the type of leave you require e g Annual Leave from the drop down list Enter the start date and end date using the calendar using shift select T2. click Send This will send a notification through to the HR department Once the change has been verified by HR your details will change Personal data changes for Employee Mr Paul Merton Check Send Attachments 0 Personal Data Changes You are able to change your title first last names and known as name Current data Title and full name Mr Paul Merton Personnel ID Campus All Saints Position description Changed data Title First Name Last Name Known as First Name Known as Surname Notes 66013689 SAP Consultant Select your new title from the drop down list or write your new name in the text boxes Prof If you are changing your title to eith firstlast name you should attach appropriate evidence PDF less than 1 MB size When you have co your changes and attached docum Fr ess SEND Rev Sir For HR use Please check the request and choose Send if all data is in order This will update the employee s master data Choose Back to Author in case of queries and specify t New Comments Personal data changes for Employee Mr Paul Merton y Check EM Send Upload your evidence by clicking Choose File selecting the relevant document and clicking Attach Attachments 1 Certificate Path No file chosen y Personal Data Changes Attachment Academic Certificate v Academic Ww uploaded If you
3. delete it using the You are able to change your title first last names and known as name Current data Title and full name Mr Paul Merton Personnel ID Campus All Saints Position description Changed data Title Dr First Name Paul Last Name Merton Known as First Name Paul Known as Surname Merton Notes your changes and attached documentary evidence if required press SEND 14 66013689 SAP Consultant If you are changing your title to either Dr Professor or your official first last name you should attach appropriate evidence PDF less than 1 MB size When you have completed dustbin The document will appear here when successfully accidentally upload the wrong document just Being a nominated substitute myHR allows managers to nominate substitutes to act on their behalf for example during their holiday Some managers will wish to nominate substitutes on a permanent basis for example their secretary or personal assistant or the person who coordinates any rotas for the department Managers can also set up a substitute who does not usually act on their behalf however this substitute is able to assume the ability to respond to notifications during a period of unexpected absence such as illness As a substitute you will be able to act on the manager s behalf to respond to employee requests such as annual leave and overtime claims Wh
4. 24 27 28 29 30 1 6 iza Sorting lists In certain sections of Manager Self Service where you are viewing a list you are able to sort the list into order by clicking on the column heading In the example below clicking on the column heading will sort the data alphabetically Hover your mouse pointer over the column heading to see how the data will be sorted Launch Report Employee list report Launch Report Period All w From 01 01 1800 To 31 12 9999 Display Direct Reports v Employee f Mrs Jo Brafid BENA2734 Sorted in ascending order E Mr Paul Merton 21 Version 1 Date of Issue December 2013 WwWwW2Z mmu ac uk humanresources
5. Boreanaz 06 06 2014 06 06 2014 Sent 7 Hours 16 Approve Annual Leave Mrs Jennifer Lawrence 06 06 2014 06 06 2014 New Y romo 3erejea y Calendar Time Accounts Leave Requests View December v 2013 v lt December 2013 January 2014 February 2014 gt Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su 25 26 27 28 29 30 A 3031123 4 5 27 28 29 30 31 E E 23987 e 6 7 8 181011 12 mms o 7 Wp s 9 10 M1 12 13 14 15 13 14 15 16 17 18 19 7 40 11 12 13 14 15 16 51 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 s2 23 24 25 26 27 28 29 27 128129 30 31 1 2 24 25 26 27 28 1 2 1 PB 1 234 5 a 14 eee 000 i A E eae idee E eh TA PA E 7 Absent Multiple Entries I Sent WN Deletion Requested Non Working Day Holiday Leave Details Type of Leave Type ofLeave Annual Leave Description Annual Leave General Data StartDate 06 06 2014 EndDate 06 06 2014 Enter notes here to explain the reason for rejecting the leave request Absence hours Approver Mr David Boreanaz Lines for Notes Lines for Notes Several people are on holiday already on this date and there won t be enough cover for the Note for Request Once the leave is rejected the employee will receive a notification in their Leave and Absence Overview y Leave and Absence Data Overview Action Personnel Assignment Type of Leave Start Date End Date Approver Status Absence hours T 66013692 Business Consul
6. My Self HR Administrator Deputy My Self gt Overview Full Screen Options Edit Main bank Eqsave 2 Back Bank Data Payee Mr Paul Merton Country United Kingdom Bank SortCode 404314 0 HSBC Bank plc Account Number 17106041 Payment Method BACS Transfer w o Remittance If the change has been successful the change will be effective immediately and you will see the following notice Personal Profile wy Data saved successfully In the days immediately prior to a payroll run you will not be able to update your bank details and will receive an error message You will be able to change your bank details once the payroll run is complete 13 Changing your name or title If you are changing your title to either Dr or Professor or your official first or last name you will need to provide appropriate evidence such as a scanned copy of your deed poll marriage certificate or doctoral certificate Click on My Self on the top menu bar Under My Personal Information click Change Personal Data A new window will appear which shows the current data on file for you and options to change the data To change your title select the relevant title from the drop down list Alternatively write your new name into the boxes In the Attachments section upload any evidence to support the name or title change When you ve finished click Check which will check that any supporting evidence is correctly attached Then
7. S Send and New XK Cancel eave and Absence Request Del ox Leave Details Check PP Type of Leave Type of Leave Type of Leave Delete Annual Leave Type of Leave Annual Leave Description Annual Leave General Data Leave and Absence Overview Start Date 02 01 2014 02 01 2014 General Data 780 amp Cancellation request was sent successfully Start Date 02 01 2014 Mr David Boreanaz End Date 02 01 2014 Mr David Boreanaz Recording overtime Some staff members are entitled to paid overtime You are now able to record overtime using myHR which replaces the need to complete timesheets You simply record your overtime in myHR and the details will be sent to your manager for authorisation Once authorised the details are passed to Payroll for processing You may also use this function for recording Keeping in Touch KIT days during maternity or adoption leave Please note you can record overtime up to twelve weeks after the date of the overtime You cannot request authorisation of overtime for future dates However you can make a note of the overtime in the system and send it to your manager once the overtime has actually been completed From the Home screen click Time Recording If you have more than one contract with MMU for example you work 0 5 FTE in one role and 0 5 FTE in another then click on the Contracts button and select the role for which you wish to claim overtime 2 My Self HR Administrator Dep
8. book this as two separate instances Cancelling leave If you wish to cancel leave which has not yet been approved by your line manager i e the status says Sent rather than Approved go to Leave Overview Click on the trash can next to the leave date you wish to cancel A pop up box will appear prompting you to check the details Click yes and you ll receive notification that the leave has been cancelled eave and Absence Overview Leave and Absence Data Overview I New Type of Leave Start Date End Date l i i Leave and Absence Overview 8 A J Annual Leave 20 05 2014 20 05 2014 5 Leave 20 05 2014 7 Annual Leave 26 03 2014 26 03 2014 Your leave request is canceled Annual Leave 10 02 2014 31 12 9999 Annual Leave 10 02 2014 10 02 2014 ves No Sickness 05 02 2014 05 02 2014 To cancel leave which has already been authorised by your line manager i e the status says Approved there the process is slightly different Click on the trash can next to the leave you wish to cancel You will move to a Leave Details page which gives you the option to include a note to your line manager providing extra details on why the leave has been cancelled When you have completed this click Send to send the message to your line manager A pop up box will appear prompting you to check the details Click Yes and you will receive notification that the leave has been cancelled Leave and Absence Overview
9. rate Standby All Low is the lower rate 2981 NCont O T x 1 0 01 01 1900 31 12 9999 2982 NCont O T x 1 5 01 01 1900 31 12 9999 2983 NCont O T x 2 0 01 01 1900 31 12 9999 2985 Call Out Payment 01 01 1900 31 12 9999 2986 Standby All High 01 01 1900 31 12 9999 2987 Standby All Low 01 01 1900 31 12 9999 Select the relevant wage type You will return to the Record Working Times screen Add the hours of overtime you wish to claim in the relevant column Below the example shows a claim for 8 hours of overtime on Monday 2 December 2013 Use a different line to record each different overtime rate or reason When you have finished entering your overtime claim click the Check button If you wish to amend any details or include extra information to help your manager easily understand your overtime claim you can do so by clicking on the Edit Details button shows below Record Working Times 66013692 Business Consultant Active 66013692 31 12 9999 E Save Draft Submit Directly Preview and Submit Contracts Calendar Timesheet lt Previous Period NextPeriod gt WeekFrom 02 12 2013 F Apply Da Template Favorites 4 Insert Row Per Rec WBS Wage Pay assignan CCtr Element Type Scale PS level Total MO 02 12 Det TU 03 12 Det WE 041 Det TH 0512 Det FR 06 12 Det SA 07 12 Det SU 08 12 Det Group if Delete Pers Ass M 660136 6601 2981 0 0 h A pop up wi
10. with your obligations under the University s Data Protection Policy at Data Protection Policy and the University s IT policies at IT Policies The data contained in this portal must not be downloaded copied or stored on any unsecure unencrypted device Logging out is equally easy Just click Log off in the top right hand corner from any page You will be prompted Are you sure you want to log off to ensure you don t click this by accident The system will automatically log you out after 15 minutes of inactivity gt History Favorites View Welcome Mrs Jennifer Lawrence My Self HR Administrator Deputy d Home gt Home Full Screen Options Welcome x o amp L Q Request Leave Public Holidays Time Tables Time Recording My Payslips My Benefits How do 1 Workflow Profile Notifications Leave Overview The Home Page When you log in you will go straight to the Home page which has quick links to many of the key features of myHR All staff will see the top section in purple Staff with line management responsibility will also see the bottom section in blue which allows you to respond to requests from your team run reports and nominate a substitute to handle certain functions on your behalf Log off gt History Favorites View Welcome Mrs Jennifer Lawrence My Self HR Administrator Deputy Home gt Home Full Screen Options Welcome My Payslips 5 How d
11. 24 25 26 27 28 29 30 31 1 2 E February 2014 gt Mo Tu We Th Fr Sa Su 27 28 29 30 31 1 2 3 4 5 6 7 WB 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 Sa o fod ds A Non Working Day The Time Accounts tab below shows your remaining annual leave entitlement in hours My Self gt Overview Full Screen Options Leave and Absence Overview 4 Send E Send and New YX Cancel Calendar Time Accounts Leave Requests Time Account All Types v Show from fT Time Account Deduction from Deduction to Entitlement Balance Remaining Annual Leave Inc 01 04 2013 30 04 2014 259 00 Hours 139 50 Hours The Leave Requests tab shows all leave requests recorded in the system The Status column shows whether the request has been authorised My Self gt Overview Full Screen Options Leave and Absence Overview Calendar Time Accounts Leave Requests Type of Leave Start Date End Date Approver Absence hours Annual Leave 13 01 2014 13 01 2014 Ms Jennifer An nit 4 00 Annual Leave 10 12 2013 10 12 2013 Ms Jennifer An ent 3 50 Care Provision 29 11 2013 29 11 2013 7 00 Requesting leave You can request leave up to thirteen months in advance You can also retrospectively record leave to the start of the current holiday year From the Home screen click Request Leave Welcome L Request Leave Polic Holidays Time Tables Time Recording My Payslips My Benefits How do I
12. Development Developer ean quickly find the right employee by FAL S E E Mrs Jo Brand El 66013731 SAP HR Team Developer using the search function Q Sir Paul Merton El 66013664 system Development SAP Consultant Substituted Tasks Substituted Tasks of Mr David Boreanaz Team Team Annual Leave and Absences Create Amend Absence Team Annual Leave and Absences allows you to view the attendance overview and team calendar of the manager you are substituting Create Amend Absence allows you to report an absence on behalf of a member of the manager s team Click on Create Amend Absence Highlight the relevant employee by clicking in the box just to the left of the employee s name Then click To Overview Leave Details Employee Selection Employee Selection Direct Reports Display Organizational information Fi Name Personnel Number Manager Position Job Organizational Unit Cost Center Personnel Area Personnel Subarea Multiple Assignments Sir Paul Merton 66013689 Mr David Boreanaz SAP Consultant Business Support Officer System Development REWARD 8 PLANNING All Saints All Saints B MrHugh Laurie 66013716 Mr David Boreanaz Developer System Development REWARD 8 PLANNING All Saints All Saints Complete the details of the leave in the Leave Details screen Choose the leave type from the drop down list In this example we are recording sickness absence Other leave types include bereavement care provision funeral and industrial ac
13. Employee User Guide Human Resources Contents A AI O UE IA 3 Policies g vemning USA Oc se tee peceosth eames cee aneedacisactunccenanecol oases daesase set endcanacciansastena tube unetesmtedevesenesanesctenetuteeedenaeteads 3 O a A A A A 3 so nn e on O E A A 3 Employee Self Service Eso asistan dins 4 LOGO OIR Manda O Ultrasonido talle act 4 FNS end AG A O 0 RO SU o ven On UE An s Holidays and other Save scsi tall li 5 ROQUES IM CAVE interior a dia tio 6 A e A A 8 BS ONIN OY O codiciados N A ecc E 9 Viewing your pays A 11 Changing your personal details oocccocncoocncconnoconnoconccnonccnnnononnnnannonannnnnnonnnnnnnnnnnnnnnnnnannnnannenannenaninos 12 POOS E ronen E EE EE EEEE EE EEE EE EEEE 12 Changing your Dank An A 13 Changing your Name or title ssesssisssrsiisissinidnsnea iannis aaan EAN aaia adaa iaeia 14 Being a nominated substitute occcoccccocnccocnoconnoconccnnncnnnnononnonannonnnnnnnnnnnnnonannnnnnnrnnnnnnnnnnannnnannnnnnnennnananess 15 A EE E OAE ENEE E AAA AET 15 PACS GUDS UUN S apta 18 A CUE ne EEE E N E E E EE E E CO O EE AEE E A 18 Supada TaI K a E S E E E sueeenesaien 18 VN OE O WIN noi E E E E E R 20 Millet o AAA AA o o A A e e E O E E 20 Navidad UM esc cee can a llcdeda 20 SOFUN 2 ea ee E nn E ee ee E ee ee eee ee 21 Overview Employee Self Service ESS and Manager Self Service MSS provides managers and staff with the ability to update personal details view payslips and b
14. Known as Surname Date of Birth Addresses Permanent Address 12356 The Road South Manchester House Number and Street Address Line 2 Address Line 3 PostCode M1 2BA Mailing Address 1234 The Road South Manchester House Number and Street Address Line 2 Address Line 3 PostCode M1 2BP Navigating dates hide and show sections 2 Personal Profile MMU HR C burgos mmu ac uk 50200 irj portal tasks Metropolitan University 4Back Forward History Favorites View Home My Self My Staff HR Administrator My Self gt Overview Personal Profile Personal Data Addresses Permanent Address 12356 The Road South Manchester House Number and Street Address Line 2 Address Line 3 PostCode M1 2BA Mailing Address 1234 The Road South Manchester House Number and Street Address Line 2 Address Line 3 PostCode M1 2BP To speed up booking leave use the arrows to move skip forward or back lt and gt allow you to skip back or forward by one month lt lt and gt gt allow you to skip forward or back by one year Leave Details Check Type of Leave Type of Leave Description General Data Start Date Annual Leave Annual Leave 09 12 2013 End Date Absence hours Approver Lines for Notes lt Novel Mo Tu We 28 29 30 31 4 5 11 12 7 18 19 25 26 es E 20 f Su f 2 Netye 6 f E 9 M 13 14 15 16 17 20 21 22 23
15. en acting on behalf of the manager it is vital that you check for notifications regularly so that staff members are not waiting unnecessarily for a response To act as a substitute a manager must nominate you first There are separate instructions for this in the myHR Manager Self Service Guide Once you have been assigned as a substitute log in to myHR using your own credentials Go to the My Self section and click Assigned Substitution shown on the screen below Overview 2 My Personal Information EA My Notifications Y Display and change your personal data View your notifications here Quick Links Quick Links Personal Profile SS Change Personal Data Assigned Substitution oe My Payments View your payslips for the past 12 calendar months here My Working Time Submit annual leave request or requests for other types of time off You can submit time Quick Links claims such as overtime on call call out and view claims you have already made Payslips Quick Links Submit Leave Absence Request Leave and Absences Overview Public Holidays Submit Time Claims A new window will appear with four key sections Overview Active Substitutions Team and Substituted Tasks Overview From the Overview you can manage your own substitution rules and view the tasks and approvals of any substitutions assigned to you Manage Substitution Rules You have not assigned any substitutes Tasks and Approvals To view tasks and app
16. mple you might want to focus Task Monitoring Current Month 0 Next Month on leave or working time authorisation Time Management Previous Month 4 Time Management Leave Approval View Standard View v Approve Reject Deta s J Print Version Export Lai Fa H Type of Leave Owner Approver Employees Absent Start Date End Date Used Attachments Annual Leave Mrs Jennifer Lawrence Mr David Boreanaz 06 06 2014 06 06 2014 7 Hours Annual Leave Mrs Jennifer Lawrence Mr David Boreanaz 14 04 2014 15 04 2014 Bereavement Mrs Jennifer Lawrence Mr David Boreanaz 18 10 2013 18 10 2013 To approve a leave request highlight the relevant row s and click Approve View Standard View Approve Reject Details PrintVersion Export W Type of Leave Owner Approver Employees Absent Start Date End Date Status Used Attachments E Annual Leave Mrs Jennifer Lawrence Mr David Boreanaz 06 06 2014 06 06 2014 Sent 7 Hours To reject a leave request or to view more details such as any comments from the employee you should always provide details for the reason for rejection To do so click on the blue words in the first column for example Annual Leave A new window will appear with further details of the leave A andara view y Approve Reject Details PrintVersion Export Lara W Type of Leave Owner Approver Employees Absent Start Date End Date Status Used Attachments rs Jennifer Lawrence Mr David
17. ndow appears for you to add extra information You can add further details as below Click OK to change the details or Cancel to abandon the changes Details Recorded Data Contract ID 66013692 Contract Description 66013692 Business Consultant Active 6 Receiver cost center WBS Element Wage Type NCont O T x 1 0 2981 Pay Scale Group Pay scale level Recorded Time Date 02 12 2013 Cell content 8 0 Further Details Full day Reason for rejection Processing status In process Document Number Information As discussed came in on Monday to help out with an event Cancel Now you re ready to send your overtime claim to your manager You can either Preview and Submit Submit directly By clicking Preview and Submit your data will be saved but not If you re experienced in submitting released to your manager for authorisation This is useful if you are overtime you can just click Submit testing the system for the first time and want to see how it works or Directly to send the information if youre making a note of overtime you re expecting to work in the straight to your manager for approval future Record Working Times Release a My Self gt Overview f 1 Bani 96 Cancel Record Working Times 66013692 Business Consultant Active Your data has been saved H Save Draft SubmitDirectiy Preview and Submit Contract s Your data has been relea
18. niversity will be sent to your mailing address so do ensure that you regularly access mail at your mailing address To update your address simply click on the blue pencil symbol next to your permanent address or mailing address On the Edit Permanent Address screen change any fields which need updating Fields with a blue asterisk are compulsory fields When you ve made your changes click the Save button or to abandon the changes just click Back Don t forget to update both your permanent and mailing address if applicable 12 My Self gt Overview Edit Permanent Address EQsSave J Back Country United Kingdom Address House Number and Street Oulton Road Address Line 2 Hulme Address Line 3 Address Line 4 Manchester County SCENE ESS Post Code Durham Mandatory field Dyfed East Lothian East Sussex East Yorkshire Essex Fermanagh Fife Gloucestershire Greater Manchester Changing your bank details If you want to change the bank account which you get paid into click on the My Self button on the top menu bar Go to Personal Profile and your bank details will be on the right hand side of the screen To edit your bank details click the blue pen next to Main Bank From here you can update your sort code and account number and click Save at the top of the page Your bank name e g HSBC will automatically update 4Back Forward History Favorites View Welcome Mr Paul Merton Home
19. o 1 My Benefits x KJ 1 Request Leave Public Holidays Time Tables Time Recording Work Profile Notifications Leave Overview Holidays and other leave Through myHR you are able to request time off for holiday medical appointments jury service and a selection of other reasons This system will replace the need for holiday cards Your manager will respond to your request via myHR too Through myHR you ll also be able to keep track of your outstanding leave balance and any holidays sickness or absence recorded on the system for you To get started click on the Request Leave on the home page The calendar screen shows holidays and other absences which have been recorded in myHR The two tabs next to Calendar circled in red below reveal additional information ack Forward History Favorites View Welcome Mr David Boreanaz Home My Self My Staff HR Administrator My Self gt Overview Full Screen Options gt Leave and Absence Overview 7 Send Send and New x Cancel Calendar Time Accounts Leave Requests View December Apply lt December 2013 Mo Tu We Th Fr Sa Su 4 25 26 27 28 29 30 1 s 2 G 4567 58 so 9 M0 11 12 13 14 15 51 16 17 18 19 20 21 22 52 23 24 25 26 27 28 29 1 3031 1 a Si E 5 Absent Holiday 1 2 3 4 5 6 Multiple Entries i Sent IN Deletion Requested January 2014 Mo Tu We Th Fr Sa Su 30 31M 2 3 BHE 6 7 8 9 10 11 12 43 14 15 16 17 18 19 20 21 22 23
20. o do this use your mouse to click on the first day of leave and press the Shift button whilst clicking on the last day of leave This will populate the date boxes and calculate the absence hours for you 3 Click Check This check will let you know if there are any clashes in the system for example existing holidays or appointments or bank holidays It will also tell you how many hours of holiday you will be using in the absence hours field 4 Make any amendments following the check e g addressing any clashes To book a half day of leave simply halve the number of hours which appear in the Absence Hours field For example 7 5 hours becomes 3 75 hours 5 Optional Use the free text box for any additional notes for example birthday treat day at the races etc If you are requesting a half day s leave use this section to let your manager know whether you re requesting leave in the afternoon or morning NO When you are ready click the Send button at the top of the page This will send your request on to your manager for approval If you re requesting a few holidays or absences at once leave click Send and New to go back to the beginning If you don t want to book the leave just press Cancel Don t forget your holiday is not approved until your manager authorises it If you want to book a combination of full days and part days for example Wednesday afternoon and all day on Thursday you will need to
21. ook annual leave via a secure web based portal called myHR saving unnecessary paperwork and administration Policies governing usage This portal contains personal data about staff Before accessing you must make sure you are familiar with your obligations under the University s Data Protection Policy and the University s IT policies The data contained in this portal must not be downloaded copied or stored on any unsecure unencrypted device Help We hope that both ESS and MSS are intuitive and straightforward to use This guide will lead you through some key functions However if you require further assistance please email myHRsupport mmu ac uk Feedback The system has been designed through extensive consultation and has been thoroughly tested However we recognise that there is always room for improvement and we are glad to hear any suggestions If you have any suggestions for improvements or enhancements please email feedbackonmyHR mmu ac uk Employee Self Service ESS Logging in and out To log on to myHR Click on the myHR icon on your desktop a myHR Portal Logging in is straightforward just enter your usual MMU credentials in the boxes Input your usual MMU log in details here then click Log On my ik Manchester Metropolitan University Password eocccccccs This portal contains personal data about staff Before accessing you must make sure you are familiar
22. per payslips will be phased out altogether and replaced by electronic versions You can view the previous twelve months payslip by clicking on the My Payslips icon on the home page Hover your mouse over the payslip to see additional functionality including printing and saving your payslip My Self gt Overview Full Screen Options Payslips lt Previous Payslip Next Payslip gt Overview and Selection Show Last 12 months v Payment Date Gross Pay NetPay H 15 11 2013 1 908 66 GBP 1 515 94 GBP 15 10 2013 2 004 08 GBP 1 580 71 GBP 13 09 2013 2 004 09 GBP 1 580 92 GBP 15 08 2013 2 004 09 GBP 1 580 72 GBP 15 07 2013 2 004 09 GBP 1 580 72 GBP y Payslip ES E payslip printed from MMU s myHR staff self service portal Manchester Metropolitan University ip Employee Name Mr David Boreanaz Period End 30 11 2013 MMU ID 55112030 Payment Date 15 11 2013 Payroll Area MM Tax Period 08 Primary No 66013688 Tax Code Mth1 842L 0 INI Number WB234222A Tax Reference 080 MDCM300 INI Category A l PAY ALLOWANCES EXPENSES THIS MONTH DEDUCTIONS THIS MONTH Nov Monthly Pay 2 004 09 Tax paid 241 20 IN MMU U id 7 00 136332 65 95 Mu ula npai a Q a Lun Fit to Fill screen Zoom in Save as Send to screen with and out PDF file printer size document Changing your personal details myHR enables you to keep your personal details such as your address bank detail
23. rovals related to the substitutions assigned to you On the Manage Substitution Rules page you can view create and manage substitution rules for anything you would normally approve and see any substitutions assigned to you 15 Manage My Substitutions You can view create and manage your substitution rules for items which you would normally approve You can also see substitutions which have been assigned to you My Substitution Rules for Workflow Items Create Rule Delete Refresh Where you are filling in you are able to start and end the substitution takeover by clicking here This will usually be during periods of unexpected absence Assignee Substitution Type Status Rule Activatic If you are nominated as a substitute the manager controls the start and end date of this nomination You may be nominated on a temporary or permanent basis Other Users Substitution Rules Task Owner Tasks Substitution Type Status Substitution Takeover 55112030 All Fill In Ongoing End Takeover PERUMALLAS Receive All Ongoing To view outstanding notifications go to the Overview page and click Tasks and Approvals From here you can see outstanding tasks Tasks and Approvals Workflow Tasks Notifications 24 Work Items 20 Use these links to navigate around Working Time Approval 1 the different types of approval For exa
24. s and telephone numbers up to date You can change most details from the Personal Profile page To get here from the home page just click My Self in the top menu bar then Personal Profile in the My Personal Information section 4Back Forward History Favorites View Home My Self HR Administrator My Self gt Overview Personal Profile Personal Data Name Known as Name Known as Surname Date of Birth Deputy Sir Paul Merton Paul Merton 01 06 1975 Details Addresses Permanent Address House Number and Street Address Line 2 Address Line 4 Post Code Mailing Address House Number and Street Address Line 2 Address Line 4 Post Code Oulton Road Hulme Manchester M13 3XX 12 B Road Smethwick Birmingham B66 4SS Welcome Mr Paul Merton Full Screen Options Bank Information Main bank Payee Mr Paul Merton Bank name HSBC Bank plc Bank Account 17106041 Communication Office E mail Address P MERTON MMU AC UK Details Internal Phone Number 441612472975 2975 Details Personal E Mail Address TEST MMU AC UK Private Mobile Number 079345667 MMU Mobile Number 07987966666 Details Click on the blue pen to edit each section Additional Personal Data Ethnic Origin White British Sexual Orientation Heterosexual Address You can have up to two addresses on file a permanent address and a mailing address Any correspondence from the U
25. sed Display Message Log Display Message Log Choose the Release button to release the selected rows You can deselect rows you do not want to release Calendar Timesheet lt Previous Period Next Period gt WeekFrom 02 12 2013 fr Apply Di Templa H Period Start Date Date Pers Assgn Per assignmTxt Pay EE Scale PS level Total TE Delete PersAss PS WBS Wage i 25 11 2013 25 11 2013 66013692 66013692 Business Consultant Active 66013692 31 12 9999 Tr Delete PersAsst assign CC Element Type Seale i 660136 6601 2981 0 0 10 If you re happy with the details select the rows you want to release to your manager and then click the Release button at the top of the screen Record Working Times 66013692 Business Consultant Active 66013692 31 12 9999 H Save Dra Submit Directly Preview and Submit Contract s Your data has been released Display Message Log Calendar Timesheet lt Previous Period NextPeriod gt WeekFrom 25 11 2013 7 Apply A Template Favorites Check Insert Row er Rec WBS Wag Ea ze Scale assit CCtr Eleme Type Group Total MO 25 Det TU 26 Det WE 2 Det TH 28 Det FR 29 Det SA 30 Det SU 01 Det PS level TT Delete Pers 660 66 2980 00 80 Cy Viewing your payslip Your payslips are now available to you electronically Over the next few months pa
26. tant Annual Leave 06 06 2014 06 06 2014 Mr David Boreanaz Rejected 7 00 T 66013692 Business Consultant Annual Leave 14 04 2014 15 04 2014 Mr David Boreanaz Rejected 0 00 If the staff member clicks on the leave type in the Type of Leave column they will be able to view the name of the person who rejected the leave and any associated notes eave Overview Type of Leave Type of Leave Annual Leave General Data Status Rejected Start Date 14 04 2014 End Date 15 04 2014 Absence hours 0 00 Approver Mr David Boreanaz Lines for Notes 06 12 2013 10 32 11 Sir Paul Merton Several people are on holiday already on this date and there wont be enough cover for the office Therefore unfortunately cant approve this request 17 Active Substitutions If you are nominated as a substitute by more than one manager you are able to switch between managers using this drop down list Active Substitutions Select Substituting Manager Mr David Boreanaz Team The team screens allow you to see some details of the employees reporting to the nominating manager Team of Mr David Boreanaz Click on the column headings to organise the data alphabetically or in numerical order Display All Employees below me Data Organizational Search All Attributes Reporting Line Mr David Boreanaz Name Personnel No Org Unit Position In larger teams you T E E Mr Hugh Laurie El 66013776 system
27. tion 18 Enter the start and end dates of the absence and select an illness description from the drop down list You can use the free text box to record any relevant notes Leave Details Type of Leave Type ofLeava Sickness Description Sickness General Data Start Date 04 12 2013 End Dale 05 12 2013 Absence hours illness description Chest Infection illness code FRESPO3 Lines for Notes Hugh has a chest infection He saw the doctor yesterday who prescribed medication He is hoping to be back at work on Friday 6 December When you ve completed the form click Send to save the changes A pop up box appears for you to check Click OK to save the absence or Cancel to return to the Leave Details screen If you re entering multiple absences click Save and New instead of Save to return to the Employee Selection screen 19 Worth knowing Here are a few nifty features to help you make the most of myHR Minimising sections You can minimise certain sections of the screen to create more space to focus on the details you re really interested in Before a Personal Profile MMU HR burgos mmu ac uk 50200 irj portal tasks 4 Back Forward History Favorites View Home My Self My Staff HR Administrator After Just click these arrows to R My Self gt Overview Personal Profile x Personal Data Mr David Boreanaz Dave Boreanaz 12 12 1968 Name Known as Name
28. uty y Self gt Overview Full Screen Options Record Working Times 66013692 Business Consultant Active 66013692 31 12 9999 Save Draft Submit Directly Preview and Submit Contract s 66013692 Business Consultant Active 66013692 31 12 9999 Calendar 66013694 Pensions Manager Active 66013692 31 12 9999 Timesheet lt Previous Period Next Period gt WeekFrom 02 12 2013 fT Apply Da Template Favorites Check Insert Row Per Rec WBS Wage assignn CCtr Element Type Pay Scale PS level Total MO 02 12 Det TU 03 12 Det WE 04 1 Det TH 05 12 Det FR 06 12 Det SA 07 12 Det SU 08 12 Det Group W Delete Pers Ass Next select the relevant date period You can do this either by typing into the Week From field or clicking the calendar icon next to it to search for dates Alternatively you can browse through dates using the Previous Period and Next Period buttons Period refers to a week In the Wage Type column click the expand button to reveal this list earch Wage Type mx Results List 9 results found for Wage Type A Wage Type Long text Start Date End Date i lai Overtime x 1 0 overtime at plain time 2801 KIT Days Maternity 01 12 2013 31 12 9999 Overtime x 1 5 is at time 2800 KIT Days Adoption 01 12 2013 31 12 9999 2980 NCont Add Hours 01 01 1900 31 12 9999 and a half and so on Standby refers to on call payments Standby All High is the higher
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