ARAMS Electronic Holding Register Application User Guide – June
Contents
1. Add Item e Date of replacement Enter the date of when the tag has been replaced e Species Select the species of the animal e Previous identifiers Enter the tag number you are replacing if known e Comments Any comments regarding the replacement of their tags e Number of replacements This field is greyed out so you will not be able to enter any information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers e Replacement Identifiers This is a drop down list of EID tags number you have allocated to your account i e tags that you have ordered and received from your supplier It also allows you to upload a list of tag numbers in the Upload Individual EID Tags upload _ gt vereree ere To move a replacement identifier over to selected identifiers simply click on the tag and click add If you select the incorrect one and wish to move it back click on the tag and click remove After you have entered all of the relevant information you can click on the save button This will create a record on your holding register you can also cancel the replacement at any time by just clicking on the cancel button next to the save button Add Batch will allow you add replacement tags as a batch rather than individual tags in cases where you do not know the animal s individual tag number Replacement Tag Information Date of Replacement2. Species Sheep Previous Identifier Comments Number of Replacements Batch Identifiers w Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description Add Item e Date of replacement Enter the date of when the tags have been replaced e Species Select the species of the animals e Previous identifiers Enter the tag number you are replacing if known e Comments Any comments regarding the replacement of their tags e Number of replacements This field is greyed out so you will not be able to enter any information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers e Batch Identifiers This allows you to upload a batch of tag numbers if available or allows you to select the number of animals the flock herd mark for that batch and a description Click the Replacement Tags menu to see an overview of the information that you have just added Date of ID Date of ID will allow you to record view and edit Births on your holding register Home Keeper details Replacement tags Deaths Movements Annual Inventory For Official Purposes Guidance Notes The Date of ID information screen is an overview of all the information within the date range you have selected If you need to add new information to this page click the Add Individual button for individual tag nu
3. e SouthWestern ARAMS Electronic Holding Register Application User Guide June 2015 Contact Animal Reporting and Movement Service ARAMS Tel 0844 573 0137 Web http www arams co uk Terms amp Definitions Terms Definitions RPA CPH EID Introduction The purpose of this document is to provide the user with guidelines and procedures to assist them to enter information correctly and accurately into their electronic Holding Register It lays out step by step procedures to follow to navigate the Holding Register application so that the user can complete the following actions e Register to use the Holding Register e Record Replacement Tags e Record Date of Identification of Animals and Births e Record Deaths e Record Off and On Movements e Record the Annual Inventory Registering for the Holding Register The ARAMS electronic Holding Register is available to users of the ARAMS movement reporting service Its use is voluntary for them If you have not yet signed up to use the ARAMS Farmers portal please go www arams co uk and click the link entitled Please click here to register for an ARAMS account New User Home Guidance Log in Contact Us Movement Documents pdf Useful Links Data Protection Careers ou are here Animal Reporting and Movement Service gt ARAMS Home VOLUNTEERS WANTED Animal Reporting and Movement Service Welcome to the Animal Reporting and Movement S
4. where you keep exclusively sheep or goats Your holding register records for each CPH must go back 3 years from the last day when an animal is referred to in a movement record dies or leaves the holding Once you start using the ARAMS Electronic Holding Register you should retain your previous paper register for at least 3 years On the top menu bar of the Farmers portal you will now have the option to select Holding Register see the image below Farmers Portal Record movement v Confirm movement Search Movements Link other CPHs User v You are currently logged in as a Farmer Portal user Home When you have accessed the Holding Register via the Farmers Portal you will be asked to select your CPH number The CPH numbers you can see will depend on the CPH numbers you have linked to your main holding You can then select the premises number from the drop down box and click apply see the image below This is the Holding Register for premises 00 000 0000 Please select your CPH Premises number Apply Select the date range that you want to view it defaults to 6 months from today on your first login If you manually change the Start Date and leave the End Date blank it will automatically populate the End Date to Start Date 6 months or today whichever comes first If you manually change the End Date and leave the Start Date blank it will automatically populate the Start Date to End Date 6 months It will al
5. Count Enter the amount of animals you have on your holding This can be reset at any time Business Name Farm Company Name Correspondence Address If different from the CPH address Security question Pick from drop down box Security Answer Answer the above question Accept the Terms and Conditions by ticking the box To read these simply click on the blue link which will open on a webpage Once all fields are complete click Register NOTE If you have already registered to use the Farmers Portal all you will need to do is login to the portal as normal and you should see User on the menu bar Home Record movement Confirm movement Holding Register Search Movements Link other CPHs User w Click on the User drop down option and select Edit HR status This will allow you to sign up for the holding register User Edit HR Status Tick the box to Sign Up for Holding Register Edit Holding Register Settings Sign Up for Holding Register Please indicate if you want markets abattoirs collection centres and assembly centres to update your holding register for moves to and from these locations CPH Animal Count Type of Production Species Flock No Additional Identifiers CPHs 00 000 0000 3120 Meat Sheep v UK 111111 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1089 Meat Sheep v UK 111112 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1000 Meat z Sheep v UK 111113 00 000 0000 W
6. Numbers Add Item Batch Animal Details Selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item e Date Moved Enter the date of the movement e Species Enter the species of the animal ee e Number of Animals moved This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals being moved e CPH or Location animals arrived from Enter your CPH e Adjacent move Tick the box to select if the move is either an active move or an inactive move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report to ARAMS See below for a more detailed explanation An active move means that the move will always be displayed at the top of the Movement Register An inactive move means that the move will not be displayed at the top of the Movement Register it will appear according to the date it was first created e Animals on movement Enter the Individual Animal Number and click Add Item ndividual Animal Numbers Selected Animal Numbers Add Item If you enter an incorrect number press Remove and edit the number After you have entered all of the relevant information you can click on the Save button If you do not have the Individual Animal Numbers there is an option to batch the animal s Count Number of animals moved Herd Mark Herd number An example where
7. created automatically via Markets Abattoirs Collection Centres and Assembly Centres who received your animals if you have selected this option otherwise you will need to enter update the information manually yourself Once a movement has been created a list of movements will appear in the Movements section of your register and the underlying detail including any list of tag numbers can be viewed and amended by clicking on the View Edit button or removed by clicking on the Delete button lhcraerraend Fisher Por eT omenia 1 Ta DFii Bieri ical imine Eee ami of eich aner CPH Lee Biais ai i ASi Of Li i o ee a a ae Ta Sree Huis oer et Lace ba mim peer Caper Le BS H r Tarif nett po ewet omi flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have not selected to have the automatic uploads click on the Add button and manually input the information r Animal Off Movement Information Date Moved Species Number of Animals moved CPH or Location Animals moved to Haulier Name Haulier Registration Number Individual Animal Numbers Batch Animal Details Animal Count Herd Mark e Date Moved Enter the date of the movement e Species Enter the species of the animal e Number of Animals moved This field is greyed out so you will not be able to enter any information The system will automatically enter
8. record Death records on your holding register The death screen is an overview of all the information provided within the date range you have previously selected To add information to this page click the Add Individual button to add death of individual animals or Add Batch to record the deaths of a batch of animals r View Animal Death Information 08 12 2014 08 06 2015 Month Year of Death Individual Identification Number where appropriate Number of Animals Dead Breed if Known Approved disposal route used Individual Batch Add Individual Add Batch Add Individual means you will need to enter the Animal death information into the fields provided Animal Death Information Month Year of Death format 01 2014 Species Sheep Breed if Known Approved Disposal Route Used Number of Animals Dead Individual Identifiers w Upload Individual EID Tags Choose file No file chosen Upload Individual dentifiers Selected Individual Identifiers UK 0 100425 00001 Add All UK 0 100425 00002 UK 0 100425 00004 UK 0 100425 00005 Add UK 0 100425 00006 UK 0 100425 00008 UK 0 100425 00009 R UK 0 100425 00010 UK 0 100425 00011 UK 0 100425 00012 UK 0 100425 00013 Remove All UK 0 100425 00014 LZA ANNAE ann4c Add Item EE e Month Year of Death Enter the date of death of an animal in the following format MM YYYY e Species Select the animal species e Breed if known Enter the animals breed e Approved Disposal R
9. slaughter tags of you flock herd mark number you have applied Please note you will not be able to use the drop down field if there is any text left in the box circled above and any tag number selected will be ignored r Add Batch will allow you to identify animals as a batch Animal Information Date Of Identification Year Of Birth format 2014 Species Sheep Breed if Known Genotype if Known Own Use Number Of Animals wy Identified Batch Identifiers Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description E e Date of Identification Enter the date when the animal was tagged e Year of Birth Enter the animal s birth year The format of this field is YYYY e Species Select either Sheep or Goat e Breed if Known Enter if known e Genotype if Known Enter if known e Own Use Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Batch Identifiers Here you can upload a file of the batch animal tags or enter as the number of animals the flock herd mark of the batch and an animal description Click the Date of ID menu to see an overview of the information that you have just added Deaths Deaths will allow you to view edit and
10. ervice ARAMS website which provides details in relation to movement reporting for sheep goats and deer within England On the 1st April 2014 a new electronic movement reporting system was launched by the Department for Environment Food and Rural Affairs Defra The new Animal Reporting amp Movement Service ARAMS is provided by SouthWestern from their Milton Keynes office The ARAMS system takes over the processing of sheep goat deer movements from each Local Authority in England This website contains information for the various industry stakeholders as to how they can interact with the new ARAMS system Information documents are available for farmers markets abattoirs shows collection centres and assembly centres Please see our Further Information tab above for a list of Frequently Asked Questions FAQs relating to each of these stakeholders The ARAMS system went live on 1st April 2014 allowing farmers to report their sheep goat deer movements electronically if they wish User Guides for each of the web portals are also available under the Further Information tab Register for ARAMS Account Please click here to register for an ARAMS account To sign up for the holding register please select the first two options as the following Register e Access Type ARAMS Portal user Pade EED few BeSoont mfiprmanes Premises Type Ea Aocees Type Rais Portal Liner n Premises Type Fenn m T Register Please enter n
11. ew account information Access Type Premises Type Username Email Confirm Email CPH CPH Post Code Flock Herd Mark Sign Up for Holding Register Business Name Correspondence Address First Name Business Name Surname Address 1 Address 2 Address 3 Address 4 Post Code County Security Question Security Answer accept Terms And Conditions ARaMS Fortal User Select Register User name Choose a user name you will remember Email Enter your email address Confirm email Confirm your email address CPH Please use the following format XX XXX XXXX CPH Post Code The complete postcode your CPH number is registered to Flock Heard Mark 00000 see footnote page 5 6 Sign Up for Holding Register Tick this box to continue You will then have the option to decide if you want markets abattoirs collection centres and assembly centres to update your holding register for moves to and from these locations Leave the box unticked if you do not want this option Note you will be able to amend correct the downloaded data if you spot errors ry Lig Boer Hendley Rigor a oh ee ee ni pce ee ee Shatin Go pennies ard Bey CERKES WI ee et eddy cede Bor rreswees Bo aed hom hese kabira piii Drp of Pd eee Afar Lon Species Specify whether you farm Sheep Goats or both Type of Production Select one or more options Meat Wool Dairy and Breeding Animal
12. low you to manually populate both date fields with any time period i e 12 months If you need to see data for a different date range then you must change the date range on this Home screen and press the Apply button before selecting the tabs you wish to view or edit Sr a You will be able to view all dates up to 3 years for the Replacements Birth Deaths Off Movements and On Movements Date range set to 30 12 2013 30 06 2014 Start date 30 12 2013 End date 30 06 2014 Keeper Details The keeper s details will show all your information see the image below Keeper Details Keeper name Address of holding ARAMS SouthWestern PO BOX 6299 Milton Keynes Holding identifier 00 000 0000 CPH Additional Identifiers 00 000 0000 CPHs Flock Herd Number UK 111111 Species Sheep Type of production Meat Address of keeper MK10 1Z if different from above Animal count 3120 If you need to change your details such as name address or CPH number you will need to contact your local APHA office Please note any amendments can take up to 72 hours to update You can amend any other details such as Animal count Type of production Species etc by going to the Edit HR status in the Farmers Portal Additional Identifiers This is for any additional CPH numbers that you use for frequent adjacent moves land that you move your animals to from on foot that has a different CPH number and or that shares a common boundary You
13. mbers or Add Batch for recording a batch r View Animal Information 08 12 2014 08 06 2015 Individual Identification Number where Date of Number of Animals Year of Breed if Genotype if Own Individual appropriate Identification Identified Birth Known Known Use Batch Add Individual Add Batch Add Individual will allow you to enter the new ID birth information into the fields provided 2014 e Date of Identification Enter the date when the animal was tagged e Year of Birth Enter the animal s birth year The format of this field is YYYY e Species Select either Sheep or Goat e Breed if Known Enter if known e Genotype if Known Enter if known e Own Use Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Individual Identifiers The list of EID tags number you have allocated to your account The drop down list will contain a list of tags provided by ETAS to your tag supplier for tags they have supplied to you and linked to the CPH that haven t already been used in a movement or birth since signing up for the holding register Selected Identifiers If the tag does not appear in the drop down list use the empty field to the right to enter the tag number yourself and click add You can also use this field to enter the number of
14. ntly linked CPHs Link CPH Allows you to link unlink a CPH to a user User details Username testarams Primary 00 000 0000 CPH Link CPH CPH Link CPH Currently linked CPHs 00 000 0000 Unlink The User details section will show your username and your primary CPH number There is also an option to Logout of Link other CPH section of the portal if you do not wish to continue In the Link CPH section you will need to enter the CPH number and post code you wish to link to your main holding You can then enter the following information regarding the new CPH e Animal Count The number of animals you have on your holding This can be reset at any time RE 021 6 2c a an ene ee en a Sheep Goats or Both e Type of Production Meat Wool Dairy and Breeding select one or more options e Flock Herd Mark 06 UK 244220 e Now click Link CPH The last section indicates the CPH number s you currently have linked to your main holding You will have the option to unlink any of the CPH numbers you have previously linked by clicking the Unlink button r Once you have completed the registration process you will be able to access the holding register by logging into the Farmers Portal Holding Register It is important to note that you must keep a separate holding register for any land that you own with a unique CPH number where you may keep sheep or goats or other land e g temporary grazing
15. o enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below e After you have entered all of the relevant information you can click on the Save button On Movements The On Movements will allow you to view edit and record On Movements records on your holding register and will be an overview of all information provided within the date range you previously selected Movement Register for On Movements 08 01 2014 08 07 2014 Sheep or Number of Animals Individual Identification number or Batch identifier or Cross ref to list of animals where CPH Location Animals arrived Own Date Goats moved appropriate from Use flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have selected the option to have your movements updated automatically they will appear in the movement register on movements list These movements can be amended once they have been downloaded into your register If you have not selected to have the automatic downloads then you will need to click on the Add button and manually input the information Animal On Movement Information Date Moved Species Sheep Number of Animals moved CPH or Location Animals arrived from Own Use Adjacent Move Active Inactive Animals on movement Individual Animal Numbers Selected Animal
16. ool Dairy Breeding Stock Other Save If you would like to receive automatic updates to your holding register for movements from to your holding to from markets collection centres and assembly centres and to abattoirs tick the box to enable this option Edit Holding Register Settings Sign Up for Holding Register Pipaso mdikesig if you wani marke ators cHe E Cees and ELH Centres fo updale pour hadie rege for eres fo and ren haso hoa Deri Poe of Production Displayed is a list of linked CPH s Each CPH number you have linked will have its own holding register with separate date that you will be able amend at any point The following fields will need to be completed for each CPH number e Animal Count The number of animals you have in your holding This can be reset at any time e Type of Production Meat Wool Dairy and Breeding select one or more options SPECIES nosses Select sheep goats or both e Flock Herd Mark UK 244220 Click SAVE to update your CPH holding register Linking a CPH If you wish to link another CPH number to your main holding you can do this by logging into the farmer s portal and going to the tab Link other CPHs Please note you will be asked to log in again to continue Home Record movement Confirm movement Holding Register Search Movements Once logged in again the following sections will be available e User details e Link CPH e Curre
17. os you can create a standing entry in the off on movements section of your holding register to record e that sucha move takes place e the frequency of the move e The CPH numbers of the land the animals are moved from and to You don t need to record precisely which animals are moved where that is impractical Under this option you should select the active button if you are using the adjacent move facility This will ensure that the standing entry that you create will always appear at the top of your OFF or ON movements sections so that an inspector examining your records can appreciate that and will not think that you have failed to report moves if they are examining your movement reports on ARAMS Annual Inventory Annual Inventory should be completed at the end of the year between the 1 and 31 of December to comply with legal requirements This record will show how many animals you have within your business This should be used for inspection purposes Home Keeper details Replacement tags Date of ID Deaths Movements Annual Inventory For Official Purposes Guidance Notes Inventory Date 1 December 20_ Enter current year for example 2014 Total number of Sheep Total number of sheep within your business Total number of Goats Total number of goats within your business Date Entered Date the annual inventory has been carried out Click Save New Inventory details r New Annual Inventory Record Inventory Date 1s
18. oute Used Enter how the animal s where disposed of optional e Number of Animals Dead This field is greyed out so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers e Individual Identifiers List of EID tag numbers you have allocated to your account Move the individual Identifier for the animal that is dead by simply clicking on the tag and press add If you select the incorrect one and wish to move it back click on the tag and press remove After you have entered all of the relevant information you can click on the save button You can select more than one tag at a time but holding the Ctrl button on the keyboard as you select the tags on the list Add Batch allows you to add a batch of animal deaths for times when the individual number is not known Animal Death Information Month Year of Death format 01 2014 Species Sheep v Breed if Known Approved Disposal Route Used Number of Animals Dead w Batch Identifiers Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description Add Item E e Month Year of Death Enter the date of death of an animal in the following format MM YYYY e Species Select the animal species e Breed if known Enter the animals breed e Approved Disposal Route Used Enter how the animal s where dispo
19. sed of optional e Number of Animals Dead This field is greyed out so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers e Batch Identifiers This allows you to upload a list of batch animals or you can record the deaths as the number of animals in the animal count box their flock herd mark and a description of the animals Click the Death menu to see an overview of the information that you have just added Movements Movements will allow you to view to edit and to record OFF and ON Movements and OFF and On Adjacent Movements on your holding register Home Keeper details Replacement tags Date of ID Deaths ovements Annual Inventory For Official Purposes Guidance Notes Select the Movement menu to show the drop down box r Movements Annual h Off movements On movements Of Adjacent Moves i On Adjacent Moves J Off Movements Off movements from your holding is an overview of all information provided within the date range you previously selected To add more information click the Add button Movement Register for Off Movements 07 01 2014 07 07 2014 Sheep or Number of Individual Identification number or Batch identifier or Cross ref to list of CPH Location Hauliers Registration Number of Own Date Goats Animals moved animals where appropriate Animals moved to Name Transport Use This information may have been updated
20. t Total number of Sheep Total number of Goats Date Entered December 20 Save new Inventory details Annual Inventories previously recorded Inventory Date 1st Total number of Sheep Total number of Goats Date Entered December 20 Keeping an accurate holding register including completing the annual inventory as at 1 December is a cross compliance Statutory Management Requirement SMR 8 r
21. the number of animals being moved e CPH or Location animals moved to Enter your CPH e Haulier Name Enter the haulage company name or the individual transporting the animal s e Haulier Registration Number Enter the vehicle registration number used for transport e Own Use You can enter your own comments e Adjacent move Tick the box to select if the move is either an active move or an inactive adjacent move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report via ARAMS Refer to the Adjacent moves section below for a more detailed explanation An active move means that the move will always be displayed at the top of the Movement Register An inactive move means that the move will not be displayed at the top of the Movement Register it will appear according to the date it was first created e Animals on movement You will view the list of EID tags you have allocated to your account If any of these are included in the movement you can move the individual Identifier for the animal s to the animal numbers box by simply clicking on the tag and press Add You can select more than one tag If you select add the incorrect one and wish to move it back click on the tag and press Remove r If itis an adjacent move depending on the scenario it may not be possibly to precisely state which animals in the flock herd are subject to this provision and s
22. will be able to record these for your reference Replacement Tags The Replacement tags tab will allow you to view edit and record Replacement Tag on your holding register Home Keeper details replacement tags Date of ID Deaths Movements Annual Inventory For Official Purposes Guidance Notes The replacement tags screen is an overview of all of the information provided within the date range you selected If you need to add new replacement tag information click the Add Individual button for individual tag numbers or Add Batch for recording a batch of replacement tags View Replacement Tag Information 08 12 2014 08 06 2015 Date of Number of Replacement identifiers Individual number or Previous or Surviving identifier details if Known Individual Individual replacement replacements Flock mark number Comments Batch Add Individual Add Batch Add Individual will allow you to enter the replacement tag s Replacement Tag Information Date of Replacement Species Sheep v Previous Identifier Comments Number of Replacements w Individual Identifiers Upload Individual EID Tags Choose file No file chosen Upload Individual dentifiers Selected Individual Identifiers UK 0 100425 00001 Add All UK 0 100425 00002 UK 0 100425 00004 UK 0 100425 00005 UK 0 100425 00006 UK 0 100425 00008 UK 0 100425 00009 R UK 0 100425 00010 ome UK 0 100425 00011 UK 0 100425 00012 UK 0 100425 00013 UK 0 100425 00014 Lue 9 4nn4ne nnn4c
23. you may wish to do this is if it is an adjacent move where depending on the scenario it may not be possibly to precisely state which individual animals in the flock herd are subject to that provision and so to enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below Select Add Item Batch Animal Details Selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item You can enter more than one herd mark by selecting again the Add item button The total will be automatically calculated in Number of Animals moved in addition to any Individual Animal Numbers Click Save to create the record of the On Movement r Adjacent moves Where you have animals that move frequently to an adjacent or nearby holding that has a different CPH number you are permitted to record that fact in the holding register without having to report the movements to ARAMS but only so long as the movements e are frequent e are on foot i e you don t transport the animals in any vehicle e donot involve contact with other livestock Examples of such moves where it would be impractical to report each animals move to from a different CPH are regular moves to allow animals to graze in a e neighbour s field that shares a gate with yours e neighbour s field you use for grazing across the road from yours where you keep your animals In these scenari
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