PRE-EMPT for Projects USER GUIDE
Contents
1. g UU E D O e 4 _ amp 5 3 h 5 D O 3 IE 4 4 LLI S T l tr D ws Oo i QO 2 PRE EMPT for Projects User Guide Research Team IT support Andrew Dainty a r j dainty lboro ac uk Cath O Connell C 0Connell Iboro ac uk Patricia Carrillo p m carrillo Iboro ac uk Jacqui Glass j glass Iboro ac uk Andrew Price a d f price lboro ac uk Department of Civil and Building Engineering Lee Bosher bosher Iboro ac uk Loughborough University Loughborough LE11 3TU Tel 44 0 1509 223640 United Kingdom http www pre empt org uk Acknowledgements The research and this tool were possible due to contributions from the following funding and collaborating organisations Many more organisations other than those listed below also contributed with their time and personnel We wish to extend our thanks to all of them Research Team Ce Department of Civil amp Building Engineering Loughborough University Funding and Coordinating Bodies EPSRC Engineering and Physical Sciences Research Council EPSRC Engineering and Timken Sakancan Research Count N and emnsincti rer cate Innovative Manufacturing and Construction Research Centre IMCRC I ndustrial and nstitutional Collaborators Camden Camden Borough Council S rk try Coventry Universit Doven y y John laing John Laing plc making infrastructure happen T Scott Wilson E University o2. e Severe The facility is partially damaged contaminated Examples include partial structure breach or some items assets in the facility are damaged beyond repair but the facility remains mostly intact The entire facility may be closed for a period of up to two weeks and a portion of the facility may be closed for an extended period of time more than one month Some assets such as IT equipment may need to be moved to remote locations to protect them from further damage e Noticeable The facility is temporarily closed or unable to operate but can continue without an interruption of more than one day A limited number of assets may be damaged but the majority of the facility is not affected e Minor The facility experiences no significant impact on operations downtime is less than four hours and there is no loss of major assets Bosher L S Dainty A R J Carrillo P M Glass J and Price A D F 2009 Decision support for integrating Disaster Risk Management strategies into construction practice Association of Researchers in Construction Management ARCOM Conference 7 9 September Nottingham UK b etip 6 Loughborough University PRE EMPT for Projects User Guide Vulnerability is defined to be a combination of the exposure of the facility to hazards and the level of deterrence and or defence provided by the existing countermeasures In the context of flooding the exposure of the asset or facility to floo
3. have provided and your case sensitive password that should have sent to your email address upon registration before clicking the Log in button i If you have forgotten your password please enter your details in the appropriate box and click Send password Once you have done this a new password will be sent to your email account E Loughborough University PRE EMPT for Projects User Guide Background information This is an optional webpage providing you with additional information about the project the principles that underpin the process and an opportunity to download the User Guide and a copy of the Flow chart illustrating the PRE EMPT for Projects process Step 1 I dentify the project You can now access your dashboard see Figure 3 for illustration of key components This dashboard will provide you with access to a list of you completed assessments assessments in progress and the option to generate a new assessment Dainty s office RIBA stage C Concept Open a completed assessment Threat identified Flooding riverine Click here for the Action Plan pdf Assessments in progress links to assessment data Test RIBA stage B Design brief Open an assessment that is in progress Threat identified Flooding coastal Click here to review your assessment generate the Action plan to follow Start a new assessment Please select Select existing project Enter new p
4. in Table 2 can be interpreted as follows H These risks are high Countermeasures recommended to mitigate these risks are essential to the long term Sustainability of the development and should be implemented as soon as possible M These risks are moderate Countermeasure implementation is important to the long term sustainability of the development and should be undertaken L These risks are low Countermeasure implementation may enhance security and contribute towards future proofing If a high or moderate risk has been identified it is advisable to consult with the lead Government agencies that would be responsible for dealing with the specific hazard Users would need to consider the implications of the hazards in a number of ways see Table 3 because hazards can have far reaching impacts upon the operations of construction companies the structural and materials requirements associated infrastructure and the project s neighbours and the local community 3 After Environment Agency 2009 Understanding Flood Risk Environment Agency Available http www environment agency gov uk homeandleisure floods 31658 aspx b pretin 7 Loughborough University PRE EMPT for Projects User Guide Table 3 Implications of the hazards Key issues to consider Key issues For instance Operational How might the hazards impinge upon your ability to deliver the project What can you do to address any associated prob
5. our website for news on the latest developments with the tool Any comments on the content of the toolkit can be sent to the research team using the details provided on the inside cover page of this manual This User Guide was last revised on 21 August 2009 Please ensure that you are using the most up to date version In the event of queries or problems please contact Lee Bosher at L Bosher Lboro ac uk Loughborough University L I 15 PRE EMPT for Projects User Guide Glossary CCA CCR Countermeasures Hazards Hazard identification Hazard mitigation Plan of work RIBA Resilience RIBA Risk analysis Threats Vulnerability The Civil Contingencies Act 2004 Central to the Act is multi disciplinary and multi hazard planning engaging a broad range of structural and non structural measures to mitigate potential hazards The Act places a legal duty on local authorities and other key agencies to carry out risk assessments and maintain them in a Community Risk Register The local Community Risk Register CRR is an assessment of the risks within a local area agreed by a Local Resilience Forum LRF as a basis for supporting the preparation of emergency plans XXXX XXXX XXXX XXXX A commonly used framework that provides various stages in the life of a building project See Royal Institute of British Architects 2007 Outline Plan of Work 2007 London RIBA XXXX Royal Institute of British Archi
6. the project Obtaining and appraising tenders submission of recommendations to the client Letting the building contract appointing the contractor Issuing of information to the contractor Arranging site hand over to the contractor Administration of the building contract to Practical Completion Provision to the contractor of further Information as and when reasonably required Review of information provided by contractors and specialists Administration of the building contract after Practical Completion and making final inspections Assisting building user during initial occupation period Review of project performance in use Source Royal Institute of British Architects 2007 Outline Plan of Work 2007 London RIBA The stages when PRE EMPT should be optimally used are shaded in GREEN E Loughborough University 17 PRE EMPT for Projects User Guide Appendix B Framework for PRE EMPT for Projects START It is important to consider which person on the project team is the most appropriate person to take responsibility for this assessment i eo PI Upfront the tool will recommend considering this in Stage B or C of the RIBA Plan Or your Ceveopmenl r gase of Work record this decision for future reference and use PRE EMPT on future projects Initial assessment suggests that hazard mitigation is not a priority as a hazard or threat been identified that could affect your develop
7. to be considered but also the possible long term benefits of using such measures Table 4 Some key considerations when addressing flood risk in England and Wales Key considerations Who can you turn to for specialist advice What measures can eliminate the hazard What measures can reduce or resist the impact of the hazard What might the costs be to mitigate for the hazard Could extra costs be recouped in the short term Could extra costs be recouped in the long term m ap Options indicative Contact the Environment Agency Local Authorities plus a range of engineering and flood risk management consultants Consider the locational planning away from sources of flood risk and landscape design such as bunds and embankments of the development Consider the use of Sustainable Urban Drainage Systems non return valves on sewerage outlets use of water resistant construction materials location of essential services and use of removable flood barriers Consider whether any additional costs will be required because early measures during the concept and design may not incur any extra costs If extra costs are required these could be minimal and possibly recouped in the short term through increased resale prices or in the long term through increased rental revenues associated with a resilient development If you will be operating managing the development benefits could include reduced insurance premiu
8. EMPT toolkit Step 2 Hazard and threat identification The first step in a risk management program is the hazard and threat identification A hazard and threat assessment considers the full spectrum of threats i e natural criminal terrorist accidental etc for a given facility location The assessment should examine supporting information to evaluate the likelihood of occurrence for each threat For natural threats historical data concerning frequency of occurrence for given natural hazards such as floods windstorms or earthquakes can be used to determine the credibility of the given threat Existing information can be obtained from Government sources through localised Community Risk Registers For more information about these registers plus about identifying hazards and threats please click here Links to supporting information Once you have checked the registers lead government agencies should also be able to advise you on the extent to which certain hazards threats might affect your project Click here for information about lead government agencies Please note If you have identified multiple hazards then please undertake a PRE EMPT assessment for each hazard Which hazard is a risk to the site building Choose one hazard only Flooding riverine A i poo T i Click only one of the radio buttons to indicate the identified hazard Flooding pluvial surface drainage Flooding coastal C Windstorms C
9. Earthquakes C Landslip subsidence C Please see Terroristmalicious attack httpv www resilientdesign co uk for more information on this kind of hazard Click here if no hazard has been identified No hazard identified Click here to continue Figure 4 Selecting the identified hazard Please click one of the radio buttons for the hazard treat that you have identified see figure 4 note that you will only be able to check one of these radio buttons If you have identified multiple hazards then please undertake a separate PRE EMPT assessment for each hazard If no hazard has been identified please click the appropriate button so that you can be directed to the end of the assessment Please note that if you have identified terrorism or malicious attacks as a possible threat to your project development then please undertake your assessment on the RE Design website that is located at www resilientdesign co uk When you have selected the identified hazard from the list answer three questions related to your the clients requirements for the project When you answer these three questions you will also be given an opportunity to add some explanatory text maximum of 20 words this will be included in the final project Action Plan Save the page and proceed to the next stage b min 12 Loughborough University PRE EMPT for Projects User Guide Step 3 Implications of the hazards The level of impact table on the
10. O CONTACT US PRE EMPT toolkit introduction and Registration f f Step 3 Risk analysis e Location of the X indicating that A combination of the impact of loss rating the vulnerability rating and consultation in this particular example the overall Risk analysis is HIGH with leading agencies and stakeholders can be used to evaluate the potential risk Hazard amp Threat to the facility from a given threat Identification Level of Vulnerability impact of Loss Moderate Devastating Severe n Noticable 4 Minor The To Do List These risks are high Countermeasures recommended to mitigate these risks are essential to the long term sustainability of the development and should be PRE EMPTIVE Action implemented as soon as possible Plan for the project Save and Continue to Step 4 Designed by Cath O Connell and Rod Shaw W3C XHTML 1 0 W3C CSS 2 0 University Copyright 2009 Loughborough University All Rights Reserved 5 Loughborough Figure 7 Example of the risk analysis matrix The risk ratings provided in the automatically generated table see Figure 7 can be interpreted as follows Red These risks are high Countermeasures recommended to mitigate these risks are essential to the long term sustainability of the development and should be implemented as soon as possible Amber These risks are moderate Countermeasure implementation is important to the long term sustainability o
11. be considered prior to and during the construction project The Action Plan document contains further guidance and information that is structured as follows e Who can you turn to for specialist advice e What measures can eliminate the hazard e What measures can reduce or resist the impact of the hazard e What might the costs be to mitigate for the hazard e Could extra costs be recouped in the short term e Could extra costs be recouped in the long term e Links to other related international and British standards This action plan should ideally be reviewed at each stage of the design construction and operation process such as detailed in the Royal Institute of British Architects Plan of Work 2007 and upon completion of the project the Action Plan can be Included in the project s legacy archive The value and usability of the Action Plan is contingent upon the information provided by the user The information provided in the Action Plan is not prescriptive it is merely provided as a guide to assist the user For instance the Additional situational considerations section of the Action Plan is provided to raise a number of considerations that the user may need to address on the project space is provided for the user to add extra written notes if required Thank you We hope PRE EMPT for Projects proves useful to you and your organisation Improvements to the toolkit will be incorporated in forthcoming versions Please see
12. but the vulnerability rating would stay the same The action plan The final component of the toolkit is the PRE EMPT Action plan which is a project specific report that can be used clients or other interested parties to demonstrate that all the options have been considered even if it is merely demonstrating that a range of hazards have been assessed but did not pose a threat This is a brief printed outline of the key actions and issues that should be considered prior to and during the construction project It should ideally be reviewed at each stage of the design construction and operation process and upon completion can be included in the project s legacy archive Linkages with other relevant Standards This tool has been developed to encourage more joined up thinking in relation to how the built environment is delivered and will therefore complement broader frameworks such as 1S014001 International Environmental Management Standard 1SO02600 Social Responsibility BS8900 2006 Guide for managing sustainable development and BS 25999 1 2006 Business continuity management Code of practice Armitage R 2000 An evaluation of secured by design housing within West Yorkshire Policing and Reducing Crime Unit Briefing Note 7 00 London Home Office gt Multihazard Mitigation Council 2005 Natural Hazard Mitigation Saves An Independent Study to Assess the Future Savings from Mitigation Activities Washington National Inst
13. ding events is determined by a number of factors such as the likelihood of flooding and the extent to which the asset of facility is protected Sample definitions for vulnerability ratings in the context of flood hazards are as follows e High This is a facility that has high exposure to floods and or the level of deterrence and or defence provided by the existing countermeasures are only adequate The chance of flooding each year is greater than 1 3 1 75 years e Moderate This is a facility that has moderate exposure to floods and or the level of deterrence and or defence provided by the existing countermeasures are marginally adequate The chance of flooding is 1 3 1 75 years or less but greater than 0 5 1 in 200 years e Low This is a facility that has low exposure to floods and or the level of deterrence and or defence provided by the existing countermeasures are more than adequate The chance of flooding is 0 5 1 200 years or less Risk Analysis Once an assessment has been made a combination of the impact of loss rating and the vulnerability rating in consultation with leading agencies and stakeholders can be used to evaluate the potential risk to the facility from a given threat An example of a risk matrix is shown in Table 2 Table 2 Identifying levels of vulnerability Level of vulnerability Impact of loss High Moderate Low Devastating H H M Severe H M L Noticeable M M L Minor M L L The risk ratings illustrated
14. e and logic of the process The tool is based upon a well established but simple process of risk assessment that includes the following three components see Figure 1 namely 1 Hazard and threat identification 2 Highlighting the implications of the hazards and 3 The generation of a To do list that will be produced as a bespoke project specific Action Plan PRE EMPT Homepage Background information formaton q PRE EMPT for Projects Registration Hazard Identification User input Output Figure 1 How the PRE EMPT for Projects tool works Hazard and threat identification The first step in risk management is hazard and threat identification A hazard and threat assessment considers the full spectrum of threats for a given facility location The types of threats that a user may wish to consider are listed in Table 1 overleaf which also shows a selected list of whether mitigating for certain hazards is a key consideration in the professional practice of engineers architects and construction managers in the UK These hazards need to be considered more effectively during the professional practice of construction managers in particular but also by architects and engineers A hazard threat assessment should be undertaken that examines supporting information to evaluate the likelihood and potential scale of each threat Of course if no hazards are identified then there is no requirement to proceed
15. f Colorado metin 2 Loughborough University b PRE EMPT for Projects User Guide Contents Section of the User Guide Page number Acknowledgements 2 Introduction and background 4 Overview of the process 5 Navigating through the tool 10 Home page 10 Registration 10 Log in 10 Background information 11 Step 1 Identify the project 11 Step 2 Hazard and Threat Identification 12 Step 3 Implications of the Hazards 13 Step 4 Generation of PRE EMPT for Projects Action Plan 15 Glossary 16 Appendix A RIBA Plan of Work 2007 17 Appendix B Framework for PRE EMPT for Projects 18 Key to symbols Idea or tip l Please take note PLEASE NOTE All advice or information from the PRE EMPT Project is intended for use in the UK only by those who will evaluate the significance and limitations of its contents and take responsibility for its use and application No liability including that for negligence for any loss resulting from such advice or information is accepted Links and referrals to other web sites publications or information resources are provided for guidance purposes only Whilst great efforts have been made to signpost the user to the most relevant external sources we acknowledge that the range of information provided Is not a comprehensive list The PRE EMPT Project makes no representations or claims as to the quality content and accuracy of the information and services which may be provided by external s
16. f the development and should be undertaken Green These risks are low Countermeasure implementation may enhance security and contribute towards future proofing 14 Duis PRE EMPT for Projects User Guide If a high or moderate risk has been identified it is advisable to consult with the lead Government agencies that would be responsible for dealing with the specific hazard Users would need to consider the implications of the hazards in a number of ways because hazards can have far reaching impacts upon the operations of construction companies the structural and materials requirements associated infrastructure and the project s neighbours and the local community Step 4 Generation of the Action Plan After Step 3 a project specific Action Plan will be automatically generated as a PDF file This file will be emailed to your email address and can also be downloaded from the Action Plan webpage You will need Adobe Acrobat Reader to open a PDF file if you do not have this software it can be downloaded free of charge at http qet adobe com uk reader The PRE EMPT Action Plan is a project specific report that can be used for clients or other interested parties to demonstrate that all the options have been considered even if it is merely demonstrating that a range of hazards have been assessed but did not pose a threat This is a brief printed outline of the key actions and issues that should
17. implemented The basic principles underlying this process include a The impacts of natural hazards and the costs of the disasters they cause will be reduced whether mitigation measures are implemented pre disaster preventively or post disaster correctively However proactively integrating mitigation measures into new construction Is always more economically feasible than retrofitting b Risk reduction techniques should address as many applicable hazards as possible This approach known as multi hazard mitigation is the most cost effective approach maximises the protective effect of the mitigation measures and optimises multi hazard design techniques with other building technologies This process can also highlight if there are any potential clashes between the mitigative strategies required i e making a building resilient to floods may not necessarily be congruent with the measures required to make a building resilient to terrorist attacks c All mitigation is local Most mitigation measures whether structural or regulatory fall under the jurisdiction of local government Additionally mitigation initiatives are most effective when they involve the full participation of local stakeholders Loughborough University mii 4 ip PRE EMPT for Projects User Guide Overview f you wish to proceed directly to an overview of the toolkit that explains how to use the tool please turn to page 10 of this document Structur
18. ions can be produced within a short period of time and will deliver a project specific Action Plan for clients or other interested parties to demonstrate that hazard mitigation and risk management options have been considered on your project For further information please download the PRE EMPT for Projects User Guide or visit the More Info page To continue click the image above Figure 2 Home page indicating the Register Log in tab Registration Once you have provided some basic information such as your email address which will become your log in and your name you will be registered An automatically generated email will then be sent to you providing you with your unique case sensitive password please keep this password safe Once you have logged into the website you will be able to use the PRE EMPT for Projects tool Privacy Policy and Data Protection Loughborough University is committed to ensuring that your privacy is protected Should we ask i you to provide certain information by which you can be identified when using this website then you a can be assured that it will only be used in accordance with this privacy statement In accordance with the Data Protection Act 1998 any personal information you provide will not be disclosed to third parties in any form If you do not wish to disclose personal details you are not required to do so Log in Enter your username the email address that you
19. itute of Building Sciences b etip 9 Loughborough University PRE EMPT for Projects User Guide Navigating through the tool Home page The tool can be accessed via this website http preempt boro ac uk index php On launching the tool the home page will be displayed providing some brief information and an opportunity for you to download a copy of the User Guide nitially you will need to register to use the toolkit see Figure 2 MORE INFO CONTACT US REGISTER LOG IN Click on this tab to register and log in Welcome to PRE EMPT for Projects TM The Hazard Mitigation and Resilience checklist for projects The PRE EMPT toolkit is a project focused tool that will help key decision makers in the UK to systematically embed hazard mitigation and resilience considerations into new and existing developments This non commercial web based tool developed by Loughborough University will guide you towards an appropriate approach to be taken for any project that is at risk of a range of hazards By considering processes such as risk assessment and raising awareness of the implications of identified hazards this web based oe ee tool helps decision makers to take the first step towards choosing a project design It and construction strategy This open access tool has been designed for a wide range of users i e technical project managers risk assessors designers chief engineers and in a way that recommendat
20. lems in the delivery of the project Structural What structural changes will be required to mitigate the hazard Materials What types of resilient materials will you need to use At what cost Infrastructure Will the critical services water sewerage power transport etc to your development be affected Can you protect them Neighbours Do the neighbouring developments have a detrimental impact upon the safety and security of your development project To what extent does your project impact upon local resilience How does the local socio economic context influence the resilience of your project The business How might the hazards affect the rental sale value of the development If required could case your adaptations increase the value of the development Local community The To Do list Upgrade Options Recommendations Based on the findings from the risk analysis the next step is to identify countermeasures that can lower the various levels of risk If minimum standard countermeasures for a given facility level are not currently present these countermeasures should automatically be included in the upgrade recommendations Additional countermeasure upgrades above the minimum standards should be recommended as necessary to address the specific threats identified for the facility see Table 4 for examples of countermeasures related to flood risk The estimated installation and operating costs for the recommended countermeasures will need
21. ment Have you assessed what hazards or threats might affect your development Have you clearl identified what the implications of the hazards could be for your development NO Do you know what actions are required to address the identified hazards s NO KEY Decisions Actions Has hazard mitigation been incorporated into the design and construction of the development NO Directions lt Supporting information Please proceed to next stage of the project and review this process for each subsequent stage of the RIBA plan of work 18
22. ms reduced maintenance costs and reduced service disruptions during localised flooding events Loughborough University b PRE EMPT for Projects User Guide Studies of the cost effectiveness and return ratios of investments related to mitigating crime and natural hazards have been carried out and can offer an insight into the long term benefits of proactively mitigating for hazards For example it has been demonstrated that in regard to mitigating crime in residential properties designing in and retrofitting measures cost 26 and 36 respectively of the average cost of a burglary in the UK With regard to the study of natural hazards research into Federal Emergency Management Agency grants showed that for every dollar that was spent on mitigation society saved 4 in the event of a disaster or a hazard causing damage Re Evaluation of Risks Implementation of the recommended security design and or structural upgrades should have a positive effect on the impact of loss and or the vulnerability ratings for each threat The final step is to re evaluate these for each threat in light of the recommended upgrades Using a riverine flood as an example the installation of flood protection resilience measures i e lime plaster on walls and raised electrical points will not prevent the flood from occurring but would reduce the damage caused by the flood waters Therefore the impact of loss rating for a flooding event would improve
23. ng the preparation of emergency plans These CRRs should be accessed when undertaking your hazard and threat identification Details of CRRs are provided at http preempt lboro ac uk downloads identifying_hazards_and_threats doc Details of Lead Government Agencies are provided at http preempt lboro ac uk downloads government_agencies doc Implications of the hazards vulnerabilities Once the credible hazards are identified a vulnerability assessment should be performed This can be a relatively simple process that considers the potential impact of specific hazards as well as the vulnerability of the facility location Impact of loss is the degree to which the operation of the business facility is impaired by the impact of a given threat A key component of the vulnerability assessment Is properly defining the ratings for impact of loss and vulnerability These definitions may vary from facility to facility For example the amount of time for which capability is impaired is an important part of impact of loss If the facility being assessed is a major component of critical infrastructure a downtime of a few minutes may be a serious impact of loss while for an office of a local charity a downtime of a few minutes would be quite minor A sample set of generic definitions have been listed below e Devastating The facility is damaged contaminated beyond habitable use Most items assets are lost destroyed or damaged beyond repair restoration
24. ources Please note that the documents provided via this website are subject to revision from time to time so please ensure that you use the latest versions of the documentation The individual documents provided on this web site are copyrighted by the PRE EMPT Project and may be downloaded for personal use only permission to otherwise reprint copy electronically reproduce or utilise any document on this web site in part or in whole is expressly prohibited unless prior written consent is obtained from the PRE EMPT Project Loughborough University b Preti 3 PRE EMPT for Projects User Guide I ntroduction The Hazard Mitigation and Resilience checklist for projects The PRE EMPT toolkit is a project focused tool that will help key decision makers in the UK to systematically embed hazard mitigation and resilience considerations into new and existing developments This free web based tool developed by Loughborough University will direct you towards an appropriate approach for any project that is at risk of a range of hazards please note that for terrorism related threats please use the RE Design tool that can be found at http www resilientdesign co uk By considering processes such as risk assessment and raising awareness of the implications of hazards this web based tool helps decision makers take the first step towards choosing a design and construction Strategy This open access tool produces recommendations wi
25. rations downtime is less than four hours and there is no lose of major assets Figure 5 Selecting the level of impact 13 PRE EMPT for Projects User Guide Next you will be asked to select the possible level of exposure of the project development to the hazard The table used for this is illustrated in Figure 6 please only select one option To what extent is your development project exposed to the hazard Level of exposure pani 1 only High The facility would have high exposure to the hazard Moderate The facility would have moderate exposure to the hazard C Low The facility would have low exposure to the hazard C Ifa high or moderate level of exposure has been identified it is advisable to consult with the lead Government agencies that would be responsible for dealing with the specific hazard details of these agencies are provided here You will need ta consider the implications of the hazards in a number of ways because hazards can have far reaching impacts upon the operations of construction companies the structural and materials requirements associated infrastructure and the projects neighbours and the local community Save and Continue to Risk Assessment Figure 6 Selecting the level of exposure Risk analysis A risk analysis matrix will now be generated automatically the specific risk analysis for your project will be indicated with an x See Figure 7 MORE INF
26. roject title Start a new assessment Your role on project RIBA stage of project A Appraisal Glick here for summary or RIBA stages Save and Continue to Step 2 Figure 3 Key components of the project identification process Starting a new assessment Enter a new project title in the appropriate box enter information about your role on the project and then choose from the drop down list at which stage of the project you are undertaking the assessment For an overview of the project stages as defined by the Royal Institute of British Architects RIBA please see Appendix A of this document E Loughborou et 11 iiny e PRE EMPT for Projects User Guide Step 2 Hazard and Threat I dentification The next step provides you with information about how to identify any possible hazards or threats to your development or project Existing information can be obtained from Government sources through localised Community Risk Registers Once you have checked the registers Lead government agencies should also be able to advise you on the extent to which certain hazards threats might affect your project It is very important at this stage for you to either conduct your own hazard threat assessment or to obtain information from existing assessments that have been undertaken by the Government The quality of the assessment that you undertake or use isa critical component of how successful your PRE EMPT assessment will be PRE
27. tects London XXXX XXXX XXXX Loughborough miit a University 16 PRE EMPT for Projects User Guide Appendix A RI BA Plan of Work 2007 The Royal Institute of British Architects RIBA The RIBA Plan of Work identifies various stages in the life of a building project as shown below SUMMARY OF ACTIVITIES Appraisal Preparation Technical design e Production O information e O gt L E 00 Tender C documentation Q D af Tender action sa J Mobilisation t Construction K to practical completion L Post practical completion Identification of client s needs and objectives business case and possible constraints on development Preparation of feasibility studies and assessment of options to enable the client to decide whether to proceed Preparation of technical design s and specifications sufficient to co ordinate components and elements of the project and information for statutory standards and construction safety Preparation of detailed information for construction Application for statutory approvals Preparation of information for construction required under the building contract Review of information provided by specialists Preparation and or collation of tender documentation in sufficient detail to enable a tender or tenders to be obtained for the project Identification and evaluation of potential contractors and or specialists for
28. thin a short period of time and delivers a project specific report for clients or other interested parties to demonstrate that hazard mitigation and risk management considerations have been integrated into your project Background Buildings and developments in any geographic location can be subject to a wide variety of natural phenomena such as windstorms floods earthquakes and other hazards While the occurrence of some of these cannot be precisely predicted their impacts are well understood and can be managed through hazard mitigation planning Mitigation means measures that can reduce or eliminate the vulnerability of the built environment to hazards whether natural or generated by human activity The goal is to minimise loss of life property and the function of services systems due to disasters Designing to resist any hazard s should always begin with comprehensive hazard threat and risk assessments This includes identification of the hazards present in the location and an assessment of potential impacts and effects on the built environment based on existing or anticipated vulnerabilities and potential losses Regardless of who is conducting the risk assessment the process of identifying what can happen at a given location how it can affect the built environment and what potential losses could arise remains essentially the same Only after the overall risk is fully understood should mitigation measures be identified prioritised and
29. web based tool see Figure 5 will now give you an opportunity to select your judgement upon the level of impact i e devastating severe noticeable or minor Descriptive details are provided for each option to help you make your judgement please select one option only PRE EMPT toolkit Step 3 Implications of the hazard vulnerability identified Flooding coastal How could the hazard affect your project and the wider buit and Social environments Based on your assessments to what extent could the impact of loss be Chi i Level of impact cose i only Dewastating The facility amp damaged contaminated beyond habitable use Cc e Most tems assets are lost destroyed or damaged beyond repair restoration Severe e The facility is partially damaged contaminated Some temsvassets in the facility are damaged beyond repair but the facility remains mostly intact e The facility may be closed fora period ofupto 2 weeks C or a portion ofthe facility may be closed for an extended period of time more than one month Some assets may need to be moved to remote locations to protect them from environmental damage Noticeable e The facility i temporarily closed or unable to operate but can continue without an interruption of more than c one day lt A limited number of assets may be damaged but the majority ofthe facility is not affected linor e The facilty experiences no significant impact on co ope
30. with the rest of the assessment Nonetheless even by simply undertaking the hazard and threat identification process the user has addressed an important component of risk management that is all too often neglected Bosher L S Dainty A R J Carrillo P M Glass J and Price A D F 2009 Decision support for integrating Disaster Risk Management strategies into construction practice Association of Researchers in Construction Management ARCOM Conference 7th 9th September Nottingham UK b Preti 5 Loughborough University PRE EMPT for Projects User Guide Table 1 Disciplinary perspectives of key UK specific hazards Perspectives of whether the hazard is a key consideration in professional practice Hazard Threat Engineers Architects Construction Managers Riverine flooding Yes Yes Yes Pluvial flooding localised heavy rain No No No Coastal erosion and flooding No No No Windstorms Yes Yes No Terrorist attacks No No No Extreme temperatures Yes Yes No Use existing information from Government sources The Civil Contingencies Act CCA 2004 places a legal duty on local authorities and other key agencies to carry out risk assessments and maintain them in a Community Risk Register Risks in this context are those that could result in a major emergency The local Community Risk Register CRR Is an assessment of the risks within a Local Resilience area agreed by the Local Resilience Forum LRF as a basis for supporti
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