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1. CKNO18 Rotate Sort Every other copy set is rotated by 90 degrees DO and delivered to the copy tray CKNO19 To use the Rotate Sort function two paper trays loaded with paper of the same size and type but in different orientation JO are required For details see Tray Paper Settings Connecting the Machine System Settings 7 3 Copy 1 Press Finishing 1 0121805 801480 8 1 sided 2 sided TtoT 2 sided 2 sided 1 sided Comb 2 orig 1 sided Cormb 4 orig cbe p Sort Stack Staple EERE 2 Select Sort or Rotate Sort and then press OK AA PAS Ad A 5 dg 33S Sort DE v te 2 Holes D Bm 4 EY 3 Enter the number of copy sets using the number keys 4 Place the originals To confirm the type of finishing press the Sample Copy key 5 Press the Start key Depending on your model and which options are installed on it some of these functions might not be available For details see Functions Requiring Optional Configurations Getting Changing the Number of Sets You can change the number of copy sets during copying This function can be used only when the Sort function is selected 1 While Copying is displayed press the Stop key 80 Sort 2 Enter the number of copy sets with the number keys stopped have been suspended T
2. 1 Select the paper size For copier mode see Copying onto Regular Size Paper from the Bypass Tray Copy Document Server For printer mode see page 134 Specifying regular sizes using the control panel 2 Enter the paper size For copier mode see Copying onto Custom Size Paper from the Bypass Tray Copy Document Server For printer mode see page 135 Specifying a custom size paper using the control panel 3 In printer or facsimile mode the maximum horizontal length of the custom size is 600 0 mm 23 62 inches 4 Paper that has a horizontal length of 432 mm 17 1 inches or more is prone to creasing feed failures and jamming 149 9 Adding Paper and Toner Bypass tray Type 5 52 300 g m 14 Ib Bond Paper sizes that can be 100 sheets up to 10 mm 110 lb Cover detected automatically in height Thin Paper Thick Paper 4 Region Thick Paper 1 40 sheets A3D AADD A5DD AGE Thick Paper 2 Thick Paper B5 JISUCZ JISD 11 x 17 3 20 sheets 8 5 x 11D 8 x 13D Thick Paper 4 16 sheet 71 4 101 50 5 5 x 81 225 8KO 10 x 14D 12x 18D2 SRA3E7 SRAA4U Region A3D ASUD B5 JISUD B JISD 11x 17 7 8 x 11DD 8 x 13D 7 4 101 50 5 x 81 225 8 12 x 18D 10 x 14D SRA3D 52 300 g m 14 lb Bond 100 sheets up to 10 mm 110 lb Cover y Region in height Thin Paper Thick Paper 4 Thick Paper 1 40 sheets BA JISC
3. E v e lt CJS113 51 2 Getting Started 2 Edit the copy settings so all functions you want to store in a program are selected 3 Press the Program key 4 Press Program 5 Press the program number you want to register Select No to program 00 0 0 007 Not Programmed 009 Not Programmed 011 Not Programmed 6 Enter the program name 7 Press OK 8 Press Exit The number of characters you can enter for a program name varies depending on the functions as follows 1 5 7 9 1 Copier 34 characters Document Server 34 characters Facsimile 20 characters Scanner 34 characters e When a specified program is registered as the default its values become the default settings which are displayed without pressing the Program key when modes are cleared or reset and after the machine is turned on See Changing the Default Functions of the Initial Screen Convenient Functions 52 Registering Functions in a Program When the paper tray you specified in a program is empty and if there is more than one paper tray with the same size paper in it the paper tray prioritized under Paper Tray Priority Copier or Paper Tray Priority Facsimile in the Tray Paper Settings tab will be selected first For details see System Settings Connecting the Machine System Settings Destinations that a
4. m 2 Make sure that no previous settings remain If a previous setting remains press the Reset key 3 Press the Folder tab B canner Store File gt Ready Set original and specify destination i aad AL to Detect rene Lo Le er or 1 Sided Original Mg 000011 00007 00012188 000131 C ABCD COMPA KYOTO OFFI Branch 01 Branch Original Feed Type RIG NY CE 4 Place originals 107 108 6 Scan 5 If necessary specify the scan settings according to the original to be scanned B canner Store File Scanned Files Stat Rea Set original and specify destination Auto Detect m ABCD COMPA KYOTO OFFI Branch 01 Branch 02 N Example Scanning the document in color duplex mode and saving as a PDF file Press Scan Settings and then press Full Color Text Photo in the Original Type tab Press Original Feed Type and then press 2 Sided Original Press PDF under Send File Type 6 Specify the destination You can specify multiple destinations 7 Press the Start key Creating a Shared Folder on a Computer Running Windows Confirming a Computer s Information The following procedures explain how to create a shared folder on a computer running Windows and how to confirm the computer s information In these examples Windows 7 Ultimate is the operating system and the computer is a member in a network domai
5. 22 Using the Facsimile and the Scanner in a Network 23 Embedding Text Information in Scanned Files sse tnnt 24 Preventing Information Leakage Security Functions sse 25 Centrally Controlling Scan Conditions and Distribution sss 26 Monitoring and Setting the Machine Using a Compulter sse 27 CO VINO rendi dam EU dup PME MSN 28 2 Getting Started Guide to Names and Functions of Components tette tenente 29 Guide to Functions of the Machine s ODIIO BS 33 Guide to Functions of the Machine s External Options sss 99 Changing the Display Language eunn onset tentent rennen Fa er nde tnra re tenter ae reete saxa te rne pad 45 Howto Use 46 Adding Icons to the Home 47 Registering Functions in a PIOGFOI uo nemen tener 51 PN RI T 39 Tamning c Ie POW EMI E E Riu 57 Turning Onthe Main n Ei E NEE Ei 57 Turning Ofthe Main tpa at ud eee tesa de een en sees esac 57 When the Authentication Screen Is Displayed sse 58 User Code Authentication Using the Control Panel 58 n Using the Conirol Pane S 58 logging Our Using the se en tct ISSUED DIR MG E 59 Pacing I NR
6. RARE 60 Placing Originals on the Exposure 60 Placing Originals in the Auto Document Feeder sse 60 3 Copy Basio urere To UC IR NR RR RR C 63 Buc Reduse 65 x COP a E E R 67 Specifying the Original and Copy Orientation nnns 69 Combined gt 7 dI ms 1 NR RR 72 Com 73 Copying onto Custom Size Paper from the Bypass Tray 76 Copying onio Envelope Copying onto Envelopes from The Bypass heel sese oibus ede mods Bere Copying onto Envelopes from the Paper Tray 78 E e MM TRES 79 Changing the Number of Sets cccccccssssscscsssssscscsesescsesesesecsesesesacsesesesscsesesasscsesasacsesesacscsesecscsesesacacseeeees 80 Storing Data the Document Server entente entente tnter tenens 82 4 Fax Basic Procedure for Transmissions Memory Transmission 83 Sending Originals Using the Exposure Glass Memory Transmission esse 85 Registering a Fax ett orn eae ratio orae 86 SS ele NE EO TEE 87 Transmitting while Checking Connection to Destination Immediate 89 Sending Originals Using the Exposure Glass Immediate Transmission sess 90 Canceling a 9 Canceling Transmission Before the Original 15 ScANMe
7. 405 A5U BA JIS D B5 JISDO 8 5 x 11D SRA3D Region B AAD A5D B5 JISE 11 x 17D 81 5 x 14D 81 5 x 11005 7 7 x 101 5 12 x 18D 146 52 300 g m 14 Ib Bond 110 Ib Cover Thin Paper Thick Paper 4 52 300 g m 14 Ib Bond 110 Ib Cover Thin Paper Thick Paper 4 Envelopes Select the paper size using the Tray Paper Settings menu QD Region 11x 17D 8 5 x 14D 81 5 x 13D 8 x 11D 81 4 14D 81 4 13D 8 13D 8 x 106 7 4 10 2UD 8KO 16KDO 12x 1827 11x 15 D 10x 14D Region BA JIS B5 JIS D 81 gt 1307 81 4 14 81 4 x 130 8 x 13D 8 x 100 7 4x 10 20 8 16K DO 11x 1505 10x 14D SRA3D Custom size Region Vertical 182 0 320 0 mm Horizontal 148 0 457 2 Region Vertical 7 17 12 59 inches Horizontal 5 83 18 00 inches Select the paper size using the Tray Paper Settings menu 41 8 91 20 C5 Recommended Paper Sizes and Types 550 sheets 550 sheets 50 sheets 1 When loading paper with a vertical length of more than 304 8 mm 12 0 inches in Trays 2 4 use paper that has a horizontal width of 450 mm 17 8 inches or less 147 9 Adding Paper and Toner Bypass tray Types 1 4 52 300 g m 14 lb Bond Paper sizes that can be 100 sheets up to 10 mm 110 lb Cover detected automatically in height Thin Paper Thick Paper 4 Region Thick Paper 1 40 sheets A3D 40
8. 7 Press the Start key Sending Originals Using the Exposure Glass Immediate Transmission 1 Press Immed TX Email N For V TER EE 1271 3 000031cs t000041cs 100005263 00006163 0 N OFF Lia er OFF ERE YORK 0 LS ake ANGELE ru 2 ERN er LO er Rew ak 00010263 00011263 1000122 88 G OF KONG Brandi 01 Brandt 02 RN Fn Ki m XFile Status RX File Status Mode _ Place the first page face down on the exposure glass Specify a destination Make the scan settings you require Press the Start key gt gt dw Place the next original on the exposure glass within 10 seconds when you send multiple originals and then repeat steps 4 and 5 Repeat this step for each page Transmitting Place next original within 1 sec then press the Start key If none press amp 7 Press the key 90 Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission Canceling a Transmission Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the Start key 1 Press the Reset key CUH002 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned IF you cancel a transmission using the standard memory transmission functi
9. C3003 C3503 C4503 C5503 C6003 series User Guide What You Can Do with This Machine Getting Started Copy Fax Print Scan Document Server Web Image Monitor Adding Paper and Toner Troubleshooting For information not in this manual refer to the HTML PDF Tiles on the supplied CD ROM ww For safe and correct use be sure to read the Safety Information in Read This First before using the machine Guide to the Names and Functions of the Machine s Control Panel This illustration shows the control panel of the machine with options fully installed o 3 EY o e lt E x 20 a lt c oF Press to display the Home screen For details see How to Use the Home Screen Function keys No functions are registered to the function keys as a factory default You can register often used functions programs and Web pages For details see Configuring function keys Getting Started Display panel Displays keys for each function operation status or messages See How to Use the Screens on the Control Panel Getting Started 5 Reset key Press to clear the current settings Program key copier Document Server facsimile and scanner mode Press to register frequently used settings or to recall registered settings See Registering Frequently Used Functions Convenient Functions
10. CREE IV EN T E o meen 1 Sided Original Mg 000017 G3 00002 G3 00003 G3 00004 G mA ied B eh ABCD COMPA YOKOHAMA OJ BERLIN OFF LONDON Original Feed Type Ice NY IKE ICE 00007 G3 00008 G3 00010 G3 0001116 KYOTO OFFI BEIJING OF SHANGHAT HONG Ki CE FICE OFFICE OFFICE Eu Select Stored File B TX File Status RX File S1 6 Configure the transmission settings such as TX Mode as necessary 7 Specify a destination You can enter the destination s number or address directly or select from the Address Book by pressing the destination key If you make a mistake press the Clear key and then enter again 000011 63 00002 63x 00003 G3 00004 63x 00005 53x 0004 NY FICE ICE ICE 5 00007 G3 00008 G3 00010 63x 00011 G3 00012 att 000 CE FICE OFFICE OFFICE TX File Status RX File Status 8 When sending the same original to several destinations broadcasting specify the next destination 84 Basic Procedure for Transmissions Memory Transmission 9 If you send documents to Internet Fax or e mail destinations or enable the E mail TX Results function specify a sender 10 Press the Start key Sending Originals Using the Exposure Glass Memory Transmission 1 Make sure Immed TX is not highlighted 1271 000031cs 1 100005263 00006163 0 EERUN eF OFF Liu er OFF ERE YORK 0 lip aka ANGELE
11. Press to program defaults for the initial display when modes are cleared or reset or immediately the main power switch is turned on See Changing the Default Functions of the Initial Screen Convenient Functions 15 14 13 12 6 10 Interrupt key Press to make interrupt copies See Interrupt Copy Copy Document Server 5 Main power indicator The main power indicator goes on when you turn on the main power switch Energy Saver key Press to switch to and from Low Power mode or Sleep mode See Saving Energy Getting Started When the machine is in Low Power mode the Energy Saver key is lit In Sleep mode the Energy Saver key flashes slowly Login Logout key Press to log in or log out User Tools Counter key User Tools Press to change the default settings to meet your requirements See Accessing User Tools Connecting the Machine System Settings Counter Press to check or print the counter value See Counter Maintenance and Specifications You can find out where to order expendable supplies and where to call when a malfunction occurs You can also print these details See Checking Inquiry Using the User Tools Maintenance and Specifications 11 Simple Screen key 19 Data In indicator facsimile and printer Press to switch to the simple screen See mode Switching Screen Patterns Getting Started Flashes when the mach
12. 1 Press Manual Entry 7 canner Store File gt C Ready Swtch Set original and specify destination Au to Detect C Scan 1 Sided Brana PME 1000012 000021 000031 000041 ABCD COMPA YOKOHAMA O BERLIN OFF LONDON Original Feed Type IGRI NY FFICE ICE ICE 2 Enter the e mail address 3 Press OK Basic Procedure for Storing Scan Files Basic Procedure for Storing Scan Files You can specify a password for each stored file Files that are not password protected can be accessed by other users on the same local area network using DeskTopBinder We recommend that you protect stored files from unauthorized access by specifying passwords Scan file stored in the machine may be lost if some kind of failure occurs We advise against using the hard disk to store important files The supplier shall not be responsible for any damage that may result from the loss of files Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen Duneoiunuugga paniaday CJS113 Make sure that no previous settings remain If a previous setting remains press the Reset key Place originals 4 Press Store File Store File Scanned Files Status Ready Set original and specify destination 5 Press Store to HDD 6 If necessary specify the stored file s information such as User Name File Name
13. Side opening envelopes D Flaps closed Flaps closed Bottom side of envelopes toward the back of the Bottom side of envelopes l machine toward the back of the machine Side to be printed face down Side to be printed face up 1 You cannot load side opening envelopes in the D orientation in Trays and 4 When loading envelopes select Envelope as the paper types using both Tray Paper Settings and printer driver and specify the thickness of envelopes For details see page 103 Printing on Envelopes To print on envelopes that are loaded with their short edges against the machine body rotate the print image by 180 degrees using the printer driver 197 9 Adding Paper and Toner Recommended envelopes For information about recommended envelopes contact your local dealer For details about the sizes of envelopes you can load see page 144 Recommended Paper Sizes and Types Load only one size and type of envelope at a time The Duplex function cannot be used with envelopes To get better output quality it is recommended that you set the right left top and bottom print margin to at least 15 mm 0 6 inches each Output quality on envelopes may be uneven if parts of an envelope have differing thicknesses Print one or two envelopes to check print quality Copied or printed sheets are delivered to the internal tray even if you specified a different tray e Flatten out prints if they
14. When the Machine Makes a Beeping Sound The following table describes the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions Single short beep Panel screen input A control panel or screen key was accepted pressed Short then long beep Panel screen input rejected An invalid key was pressed on the control panel or screen or the entered password was incorrect Single long beep Job completed successfully A Copier Document Server Features job has finished Two long beeps Machine has warmed up When the power is turned on or the machine exits Sleep mode the machine has fully warmed up and is ready for use Five long beeps Soft alert An auto reset was performed through the simple screen of the Copier Document Server function the Facsimile function or the Scanner function Five long beeps repeated Soft alert An original has been left on the four times exposure glass or paper tray is empty Five short beeps repeated Strong alert The machine requires user attention five times because paper has jammed the toner needs replenishing or other problems have occurred Users cannot mute the machine s beep alerts When the machine beeps to alert users of a paper jam or toner request if the machine s covers are opened and closed repeatedly within a short space of time the beep alert might continue even after normal status has resumed
15. machine For details about transmission contact your administrator The HDD of the remote The hard disk became full Delete unnecessary files machine is full after using the remote fax function to scan an original 187 10 Troubleshooting Messages Displayed When Using the Printer Function This section describes the principal messages that appear on the display panel error logs or reports If other messages appear follow their instructions Messages Displayed on the Control Panel When Using the Printer Function Before turning off the power see page 57 Turning On Off the Power Message Causes Solutions Hardware Problem An error has occurred in the Turn off the power and then back on Ethernet Ethernet interface again If the message appears again contact your service representative Hardware Problem An error has occurred in the Turn off the power and then back on hard disk again If the message appears again contact your service representative Hardware Problem An error has occurred in the Turn off the power and then back on USB interface again If the message appears again contact your service representative Hardware Problem The wireless LAN board can Turn off the power and then confirm Wireless Card be accessed but an error was the wireless LAN board is inserted A wireless LAN board or detected correctly After confirmation turn on Bluetooth inte
16. names A function of the machine other than the Scanner function is being used such as the Copier function The TWAIN scanner function cannot be used on this machine The ADF cover is open You tried to register a name that is already in use When there is a problem connecting to the scanner Cannot connect to the scanner Check the network Access Mask settings in User Tools Cannot find XXX scanner used for the previous scan YYY will be used instead XXX and YYY indicate scanner names An access mask is set The main power of the previously used scanner is not set to On e Wait for a while and then reconnect Cancel the job that is being processed Press the Stop key Follow the instructions in the message that appears and exit the function that is running Contact your service representative Check whether the ADF cover is closed Use another name For details about an access mask contact your administrator Check whether the main power of the scanner used for the previous scan has been turned on Cannot find XXX scanner used for the previous scan YYY will be used instead XXX and YYY indicate scanner names Communication error has occurred on the network Scanner is not available Check the scanner connection status Scanner is not available Check the scanner connection status The machine is not connect
17. 2 Low er RE CE d 0163 00011163 000127 ET G OF BUD KONG Brandi 01 Brandt 02 Sa Fn KAG m X File Status RX File Status Mode _ Place the first page of the original face down on the exposure glass Specify a destination Make the scan settings you require Press the Start key e Ue dw de ge Place the next original on the exposure glass within 60 seconds when you send multiple originals and then repeat steps 4 and 5 Repeat this step for each page Scanning Search Dest lI Preview Place next original within 5 sec then press the Start key If none press amp EB 0312345678 7 Press the 4 key The machine dials the destination and starts transmission 85 86 4 Fax Registering a Fax Destination Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Press New Program Press Change under Name The name entry display appears 6 Enter the name and then press OK Press YNext Press the key for the classification you want to use under Select Title Names Select Title Ld emen ie co J er oi Lux 72 eum 2 5 5 51 The keys you can select are as follows Frequent Added to the page that is displayed first e AB CD EF GH UK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in t
18. Change Key Display LONDON OFFICE Display Priority 1 High 10 Low 10 Press Specify Other Auth Info on the right side of Folder Authentication When Do not Specify is selected the SMB User Name and SMB Password that you have specified in Default User Name Password Send of File Transfer settings are applied 11 Press Change under Login User Name 12 Enter the login user name of the destination computer and then press OK 13 Press Change under Login Password 14 Enter the password of the destination computer and then press OK 15 Enter the password again to confirm and then press OK 16 Press Folder 17 Check that SMB is selected Names Auth Protection FaxDest Press Browse Network to select shared fi Browse Network 18 Press Change or Browse Network and then specify the folder To specify a folder you can either enter the path manually or locate the folder by browsing the network 111 6 Scan 19 20 21 22 23 Press Connection Test to check the path is set correctly Press Exit If the connection test fails check the settings and then try again Press OK Press Exit Press the User Tools Counter key Locating the SMB folder manually l 2 Press Change under Path Enter the path where the folder is located For example if the name of the destination computer is User and the folder name
19. Edit Color Dup Combine Series Reduce Enlarge 2 Press Combine 3 Select 1 Sided or 2 Sided for Original If you selected 2 Sided you can change the orientation 28 535 18 o4 ef A4 AG Bess uto Paper Select Select original and copy type and or orientation Original Copy lug Contine 1 Side gt ra Laser o 9 Plena Spread Dplx b Cover Slip Sheet dit Colo Press Combine 1 Side Select the number of originals to combine Press OK Select the paper size m mue Place the originals and then press the Start key Two Sided Combine Combines various pages of originals onto two sides of one sheet 7 3 Copy CKNO74 There are six types of Two Sided Combine 1 Sided 4 Originals Combine 2 Sides Copies four 1 sided originals to one sheet with two pages per side 1 Sided 8 Originals Combine 2 Sides Copies eight 1 sided originals to one sheet with four pages per side 1 Sided 16 Originals Combine 2 Sides Copies 16 1 sided originals to one sheet with eight pages per side 2 Sided 4 Pages Combine 2 Sides Copies two 2 sided originals to one sheet with two pages per side 2 Sided 8 Pages Combine 2 Sides Copies four 2 sided originals to one sheet with four pages per side 2 Sided 16 Pages Combine 2 Sides Copies eight 2 sided originals to one sheet with eight pages per side 1 Press Dup Combine Series 1
20. Events tab and then select Start this program as the computer s response on receipt of scan data For details see your operating system s Help Check the Scan Profile configuration Reduce the number of originals and then scan again Remove any misfed original and then scan again Use Scanner Journal to check there are no jobs awaiting transmission and then scan again 209 10 Troubleshooting When documents cannot be stored on a memory storage device Cannot write on the memory storage device because remaining free space is insufficient Cannot write on the memory storage device because the device is write protected Cannot write on the memory storage device Check the memory storage device and machine settings Exceeded max page capacity per file Press Write to write the scanned data to the memory storage device or press Cancel to delete The memory storage device is full and scan data cannot be saved Even if the memory storage device appears to have sufficient free space data might not be saved if the maximum number of files that can be saved is exceeded The memory storage device is write protected The memory storage device is faulty or the file name contains a character that cannot be used The scan could not be completed because the maximum number of pages that can be scanned by this machine was exceeded during writing to the memory stora
21. Insufficient memory Close all other applications then restart scanning The maximum number of registerable scan areas has been exceeded A paper misfeed has occurred inside the ADF An error has occurred in the driver The application specified scan conditions have exceeded the setting range of the machine An unrecoverable error has occurred on the machine Memory is insufficient The maximum number of scanning areas that can be stored is 100 Delete unneeded scanning areas Remove jammed originals and then insert them again For details about jammed paper see Removing Jammed Paper Troubleshooting When a misfeed occurs replace the jammed originals Check whether the originals are suitable to be scanned by the machine Check whether the network cable is connected correctly to the client computer Check whether the Ethernet board of the client computer is recognized correctly by Windows Check whether the client computer can use the TCP IP protocol Check whether the scanning settings made with the application exceed the setting range of the machine An unrecoverable error has occurred in the machine Contact your service representative Close all the unnecessary applications running on the client computer Uninstall the TWAIN driver and then reinstall it after restarting the computer Messages Displayed When Using the Scanner Function Insuffici
22. MIME has expired There is no device certificate S MIME or the certificate is invalid The device certificate PDF with digital signature or PDF A with digital signature has expired There is no device certificate PDF with digital signature or PDF A with digital signature or the certificate is invalid A new device certificate S MIME must be installed For details about how to install a device certificate S MIME see Security Guide For details about the device certificate S MIME see Security Guide A new device certificate PDF with digital signature or PDF A with digital signature must be installed For details about how to install a device certificate PDF with digital signature or PDF A with digital signature see Security Guide A new device certificate PDF with digital signature or PDF A with digital signature must be installed For details about how to install a device certificate PDF with digital signature or PDF A with digital signature see Security Guide Ifa fax or an e mail cannot be sent and a message appears which states that there is a problem with the device certificate or user certificate a new certificate must be installed For details about how to install a new certificate see Security Guide When Problems Occur While Logging In Authentication has failed Authentication has failed The entered login user name or login password is
23. Select the envelope size and then press OK Press Y Next Select the paper type setting of the paper tray in which the envelopes are loaded e lt X 9 Press Envelope in the Paper Type area and then select the appropriate item in the Paper Thickness area 9 Press OK 10 Press the User Tools Counter key Printing on Envelopes Using the Printer Driver When using the PCL 6 printer driver 1 Click the WordPad menu button in the upper left corner of the window and then click Print 2 In the Select Printer list select the printer you want to use 3 Click Preferences 103 104 5 Print O Spe N p oS uem In the Document Size list select the envelope size In the Input Tray list select the paper tray where the envelopes are loaded In the Paper Type list select Envelope Change any other print settings if necessary Click OK Start printing from the application s Print dialog box Saving and Printing Using the Document Server Saving and Printing Using the Document Server The Document Server enables you to store documents on the machine s hard disk and allows you to edit and print them as necessary Applications with their own drivers such as PageMaker do not support this function Do not cancel the file transfer process while the data is being sent to the Document Server The process may not be canceled properly If you accidentally cancel a p
24. Settings that can be confirmed in System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor For details about how to confirm the settings from Web Image Monitor see Web Image Monitor Help If the paper tray runs out of paper There is no paper Load paper appears on the screen asking you to add paper If there is paper left in the other trays you can receive documents as usual even if the message appears on the screen You can turn this function on or off with Parameter Settings For details about how to do this see Parameter Settings Fax If Check whether there are any network problems appears the machine is not correctly connected to the network or the settings of the machine are not correct If you do not need to connect to a network you can specify the setting so this message is not displayed and then the Check Status key no longer lights For details about how to do this see Parameter Settings Fax If you reconnect the machine to the network be sure to set Display by configuring the appropriate User Parameter When the Remote Fax Function Cannot Be Used Message Causes Solutions Authentication with remote machine failed Check remote machine s auth User authentication on the For details about user authentication see Security Guide main machine has failed settings Authentication with remote machine failed Check remote ma
25. Standard Printing The default setting is 2 sided printing If you want to print on only one side select Off for the 2 sided printing setting e If you send a print job via USB 2 0 while the machine is in Low Power mode or Sleep mode an error message might appear when the print job is complete In this case check if the document was printed When Using the PCL 6 Printer Driver 1 Click the WordPad menu button in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use Click Preferences In the Job Type list select Normal Print In the Document Size list select the size of the original to be printed In the Orientation list select Portrait or Landscape as the orientation of the original Oc Rh W hM In the Input Tray list select the paper tray that contains the paper you want to print onto If you select Auto Tray Select in the Input Tray list the source tray is automatically selected according to the paper size and type specified 8 In the Paper Type list select the type of paper that is loaded in the paper tray 9 Select Color or Black and White in the Color Black and White list 10 If you want to print multiple copies specify a number of sets in the Copies box 11 Click OK 12 Start printing from the application s Print dialog box 99 5 Print Printing on Both Sid
26. e CUV003 1 Vents Prevent overheating 32 Guide to Functions of the Machine s Options Guide to Functions of the Machine s Options Guide to Functions of the Machine s External Options External options for Type 1 and 2 Region A mainly Europe and Asia 12 Aj CUV004 1 Lower paper tray Holds up to 550 sheets of paper 2 Caster table for lower paper tray To use the lower paper tray attach the caster table 3 Tray 3 LCT Holds up to 2 000 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use 33 34 2 Getting Started Large capacity tray LCT Holds up to 1 500 sheets of paper Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3140 Sorts stacks and staples multiple sheets
27. e You can select to enable or disable beep alerts For details about Panel Key Sound see General Features Connecting the Machine System Settings 167 168 10 Troubleshooting Machine When the machine is turned on the only icon that appears on the home screen is the Copier icon The machine has just been turned on and the User Tools screen is displayed but the User Tools menu has items missing The indicator lamp remains lit and the machine does not enter Sleep mode even though the Energy Saver key was pressed The display is off Type 3 4 and 5 models only The display is off Nothing happens when the Check Status key or the Energy Saver key is pressed Functions other than the copier function are not yet ready Functions other than the copier function are not yet ready Time required varies by function Functions appear in the User Tools menu when they become ready for use This occurs in the following cases The ADF is open The machine is communicating with external equipment The hard disk is active The machine is in Low Power mode The machine is in Sleep mode The power is turned off When You Have Problems Operating the Wait a little longer Close the ADF Check if the machine is communicating with external equipment Wait a little longer Touch the display panel or press one of the keys on the control panel to cancel Low
28. envelopes D E Side opening envelopes D Flaps open Bottom side of envelopes toward the left of the machine Side to be scanned face down Flaps closed Bottom side of envelopes toward the back of the machine Side to be scanned face down Flaps open Bottom side of envelopes toward the right of the machine Side to be printed face up e Flaps closed Bottom side of envelopes toward the back of the machine Side to be printed face up e Flaps open Bottom side of envelopes toward the left of the machine Side to be printed face down Flaps closed Bottom side of envelopes toward the back of the machine Side to be printed face down Recommended Paper Sizes and Types 1 You cannot load side opening envelopes in the D orientation in Trays and 4 When loading envelopes specify the envelope size and thickness For details see page 77 Copying onto Envelopes In printer mode The way to load envelopes varies depending on the orientation of the envelopes When printing onto envelopes load them according to the applicable orientation shown below How to load envelopes Types of envelopes Trays 2 4 000 tray Side opening envelopes D Flaps open Flaps open Bottom side of envelopes Bottom side of envelopes toward the right of the toward the left of the machine machine Side to be printed face down Side to be printed face up
29. 8 5 x 14D 81 5 x 13D 81 2 x 11D 81 4 Thick Paper 2 Thick Paper x 140 8 x 13D 8x 10 3 20 sheets Thick Paper 4 16 sheets 7 4x 101 225 16KVD 11x 15D SRA4D Region 409 BA 25 8 5 x 14 D 8 5 x 13D 8 4 14 81 4 13D 8 x 10D 10 16 11x 15D SRAAUP 150 Recommended Paper Sizes and Types 52 300 g m 14 lb Bond Custom size 2 100 sheets up to 10 mm 110 lb Cover yRegion in height Thin Paper Thick Paper 4 Thick Paper 1 40 sheets Thick Paper 2 Thick Paper 3 20 sheets Thick Paper 4 16 sheets Vertical 90 0 320 0 mm Horizontal 148 0 457 2 A Region Vertical 3 55 12 59 inches Horizontal 5 83 18 00 inches 3 4 OHP transparencies AADD 81 5 x 1105 Translucent paper 405 BA JISD BS 1 sheet 15005 Label paper adhesive labels B4 JISE Envelopes Paper sizes that can be 10 sheets detected automatically 41 g x 91 2 37 71 2 UJ C5 C6 DL EnvD Envelopes 10 sheets 4l gx 91 209 37 8 x 71 225 C5 EnvD Env D DL Envy 1 Select the paper size For copier mode see Copying onto Regular Size Paper from the Bypass Tray Copy Document Server For printer mode see page 134 Specifying regular sizes using the control panel 2 Enter the paper size For copier mode see Copying onto Custom Size Paper from the Bypass Tray Copy Document Server For printer mode see
30. Normal Print jobs as Hold Print files When there is not enough memory 84 Error 92 Error There is no work area available for image processing Printing was canceled because Job Reset or the Stop key was selected on the machine s control panel Unlock the folder or specify another folder number that can be used For details about locked folders see Security Guide Delete unneeded forms or fonts registered in the machine Delete unneeded files stored in the machine Alternatively reduce the data size of the Sample Print Locked Print Hold Print or Stored Print file Delete unneeded files stored in the machine Alternatively reduce the data size of the Temporary Print file and or the Stored Print file Decrease the number of files sent to the machine Perform the print operation again if necessary When there is a problem with a parameter 86 Error Parameters of the control code are invalid Messages Displayed When Using the Printer Function Check the print settings When the user lacks privileges to perform an operation No response from the server Authentication has failed Printing privileges have not been set for this document You do not have a privilege to use this function This job has been cancelled You do not have a privilege to use this function This job has been cancelled You do not have a privilege to use thi
31. Normal Print jobs as Hold Print files the maximum page capacity was exceeded The hard disk became full after a file was stored The maximum file capacity of the Document Server was exceeded The maximum page capacity of the Document Server was exceeded Messages Displayed When Using the Printer Function Delete some of the files stored in the Document Server Delete Hold Print files automatic or unneeded files stored in the machine Delete some of the files stored in the Document Server or reduce the number of pages that you want to send Delete unneeded files stored in the machine Reduce the number of pages to print Delete the files stored in the Document Server or reduce the file size to be sent Delete the files stored in the Document Server Delete some of the files stored in the Document Server or reduce the number of pages that you want to send 195 196 10 Troubleshooting The specified folder in Document Server is locked Cannot store The specitied folder is locked When there is not enough free hard disk space HDD is full HDD is full HDD is full Auto When printing with the PostScript 3 printer driver the hard disk capacity for fonts and forms has been exceeded The hard disk became full while printing a Sample Print Locked Print Hold Print or Stored Print file The hard disk became full while using the error job store function to store
32. Pro Dest Tone Pause On Hook Immed TX Recent Select Line P eeu om rer ow ee aom s 00005 1634 00004 263 00005 263 00006 1634 BERLIN OFF LONDON OFF NEW YORK 005 ANGELE 1 2 ICE ICE FFICE 5 Send Later Stores and sends file at a specified time Enter time with the Number keys 24 hr format Start Time Enter the time using the number keys and then press Press OK twice Advanced Fax Features See Fax Operating Instructions SUB SEP Codes Other Transmission Features Privacy can be protected when faxing with a SUB SEP Code since only people who know the SUB SEP Code can receive or print the fax document Printed reports Changing Confirming Communication Information Inform you if a fax has been saved sent or failed to be transmitted LAN Fax features Sending a fax from a computer Fax via Computer How to cancel a transmission Transmission Memory Immediate Before the original is scanned before pressing the Start key Press the Reset key While the original is being scanned Press the Stop key B Press Cancel Scanning or Cancel TX Memory After the original is scanned Press the Stop key Press Standby File List Select the file you want to cancel Press Stop Transmission and then press OK Press Exit How to print the Journal Changing Confirming Communication Information The Journal is pri
33. Storing and Saving the Scanned Documents Scan Try again after they have been delivered Select whether to send the data that has already been scanned Try again after they have been delivered Messages Displayed When Using the Scanner Function When the WSD scanner function cannot be used Cannot communicate with PC Contact the administrator Cannot start scanning because communication was failed Cannot start scanning because communication was failed Cannot start scanning Check the setting s on the PC Could not send the data because the PC timed out before it was sent WSD Device protocol or WSD Scanner protocol is disabled Scan Profile is not set on the client computer The Take no action setting has been selected on the client computer forcing the client computer to remain inactive when it receives scan data The Scan Profile might be incorrectly configured A time out occurred when using WSD Scanner Time outs occur when too much time passes between scanning an original and sending its data The followings are likely causes of time outs Too many originals per set Misfed originals Transmission of other jobs For details about how to enable or disable the WSD protocol see Security Guide Set Scan Profile For details about how to do this see Creating a New Scan Profile Scan Q Open scanner properties click the
34. The program number appears on the bottom of the shortcut icon 8 Address Book Management Press to display the Address Book For details about how to use the Address Book see Address Book Connecting the Machine System Settings 9 Browser Press to display Web pages For details about how to use the browser function see Convenient Functions 10 Document Server O Press to store or print documents on the machine s hard disk For details about how to use the Document Server function see Copy Document Server Adding Icons to the Home Screen You can add shortcuts to programs stored in copier facsimile or scanner mode or Web pages registered in Favorites using the browser function You can also review icons of functions and embedded software applications that you deleted from the Home screen e Shortcuts to programs stored in Document Server mode cannot be registered to the Home screen e Shortcut names of up to 32 characters can be displayed in a standard screen If the name of the shortcut is longer than 32 characters the 32nd character is replaced with Only 30 characters can be displayed in a simple screen If the name of the shortcut is longer than 30 characters the 30th character is replaced with For details about how to make a program see page 51 Registering Functions in a Program For details about the procedure for registering Web pages to Favorites see Specifyi
35. This icon may also appear if the toner is running low The following table explains problems that cause the indicator lamp for the Check Status key to light or flash 165 166 10 Troubleshooting Documents and reports do not print out Documents and reports do not print out An error has occurred The machine is unable to connect to the network The paper output tray is full There is no paper left A function which has the status Error Occurred in the Check Status screen is defective A network error has occurred Remove the prints from the tray Load paper For details about loading paper see Loading Paper Paper Specifications and Adding Paper Press Check in the function which the error has occurred Then check the displayed message and take appropriate action For details about error messages and their solutions see When Messages Appear Troubleshooting You can use other functions normally Check that the machine is correctly connected to the network and that the machine is correctly set For details about how to connect the network see Interface Settings Connecting the Machine System Settings For details about connecting to the network contact your administrator If the indicator lamp is still lit even after trying to solve the problem as described here contact your service representative When the Machine Makes a Beeping Sound
36. according to the message Any of Login User Name Login Password or Driver Encryption Key is incorrect Authentication succeeded However the access privileges for scanner function has been denied Cannot add any more scanning mode Cannot detect the paper size of the original Specify the scanning size The entered login user name password or driver encryption key was invalid The logged in user name does not have permission for scanner function The maximum number of registerable scan modes has been exceeded The set original was misaligned Check your login user name login password or driver encryption key and then enter them correctly For details about login user name login password and driver encryption key see Security Guide For details about how to set permissions see Security Guide The maximum number of modes that can be stored is 100 Delete unneeded modes e Place the original correctly Specify the scan size When placing an original directly on the exposure glass the lifting lowering action of the ADF triggers the automatic original size detection process Lift the ADF by 30 degrees or more 211 212 10 Troubleshooting Cannot specify any more scanning area Clear Misfeed s in ADF Error has occurred in the scanner driver Error has occurred in the scanner Fatal error has occurred in the scanner
37. fr o o e or unt 0000 00002 00003 00004 SIL ABCD COMPA YOKOHAMA O BERLIN OFF LONDON NY FFICE ICE ICE 3 00007 00008 000101 00011 CE FICE OFFICE OFFICE Select Stored File 2 Specify resolution scan size and other settings as required Scan Settings Select Original Type Black amp White Text B amp W Text Line Art B amp W Text Photo Full Colour Text Photo Full Colour Glossy Photo Auto Colour Select 3 Press OK 122 7 Document Server This chapter describes frequently used Document Server functions and operations For the information not included in this chapter see Copy Document Server on the supplied CD ROM Storing Data This section describes the procedure for storing documents on the Document Server A document accessed with a correct password remains selected even after operations are complete and it can be accessed by other users After the operation be sure to press the Reset key to cancel the document selection The user name registered to a stored document in the Document Server is to identify the document creator and type It is not to protect confidential documents from others When turning on the fax transmission or scanning by the scanner make sure that all other operations are ended File Name A file name such as 1 and COPY0002 is automatically attached to the scanned document Y
38. you can still send faxes or scanned documents e f number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 200 communication is not possible 1 Press the Home key on the top left of the control panel and press the Facsimile icon or the Scanner icon on the Home screen gt 6 c FT custi3 2 Press Exit and then perform transmission operation The error message disappears e Any reports are not printed Disposing of Used Toner This section describes what to do with used toner Toner cannot be re used Pack used toner containers in the container s box or a bag to prevent the toner from leaking out of the container when you dispose of it Region mainly Europe and Asia If you want to discard your used toner container please contact your local sales office If you discard it by yourself treat it as general plastic waste material Region B mainly North America 161 9 Adding Paper and Toner Please see our local company website for information on the recycling of supply products or you can recycle items according to the requirements of your local municipalities or private recyclers 162 10 Troubleshooting This chapter describes basic troubleshooting procedures When a Status Icon Is Displayed This section describes the status icons displayed when the machine req
39. 224 A network error has Try the operation again If the occurred and connection message is still shown the has failed network may be busy Check that the correct settings for LDAP server are listed in Administrator Tools of System Settings For details about LDAP server see Programming the LDAP server Connecting the Machine System Settings A network error has Make settings correctly for the user occurred and connection name and the password for LDAP has failed server authentication INDEX 2 aded Prinia 9 100 11 86 87 220 Address Book 47 Dp 9 8 29 60 extender sss 31 Dip n 0 29 37 Authentication screen esses 58 Auto document 8 Auto Reduce 14 65 Auto reverse document 8 B Basic procedure 63 83 99 107 115 119 123 Beeping 167 14 Booklet finisher 34 36 38 40 41 42 44 Bridge Ulli 34 36 38 40 42 44 nee 47 BY DOSS 31 76 77 132 133 C Canceling a 5 91 92 Caster table for lower paper tra
40. 3 Carefully push the paper tray fully in e You can load paper even if Tray LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use Load 30 or more sheets of paper in the left half of the tray 139 9 Adding Paper and Toner Loading Paper into the Large Capacity Tray LCT Region mainly Europe and The large capacity tray LCT can hold paper only If you want to print on 81 2 x 11D or B5 JISD from the large capacity tray LCT contact your service representative Region B mainly North America The large capacity tray LCT can hold 81 2 x 110 paper only If you want to print on or B5 15 from the large capacity tray LCT contact your service representative e Check the paper edges are aligned at the left side 1 Check that paper in the paper tray is not being used and then open the right cover of the large capacity tray LCT CVA020 2 Load paper into the paper tray with the print side down Do not stack paper over the limit mark CVA021 3 Close the right cover of the large capacity tray LCT 140 Loading Orientation fixed Paper or Two sided Paper Loading Orientation fixed Paper or Two sided Paper Orientation fixed top to bottom or two sided paper for example letterhead paper punched paper or copied paper might not be printed correctly depending on how the originals and paper are placed Settings for t
41. 9 2 YOKOHAMA OFFICE NEW YORK OFFICE BERLIN OFFICE CUMO001 You can add shortcuts to often used programs or Web pages to the Home screen The programs or Web pages can be recalled easily by pressing the shortcut icons You can display only the icons of functions and shortcuts that you use e You can change the order of the function and shortcut icons Reference For details about the features on the Home screen see How to Use the Home Screen Getting Started S For details about how to customize the Home screen see Types of Home Screens and How to Customize Them Convenient Functions 15 1 What You Can Do with This Machine Making Copies Using Various Functions CJQ601 You can make copies in full color You can switch the color copy mode depending on the type of originals used and the desired finish See Copying in Color Copy Document Server You can print stamps on copies Stamps can include background numbers scanned images dates and page numbers See Stamps Copy Document Server e You can adjust the color tones and image quality of your copies gt For details about a color adjustment see Adjusting Color Copy Document Server gt For details about an image adjustment see Image Adjustment Copy Document Server e You can reduce or enlarge the copy image Auto Reduce Enlarge function enables the machine to detect the o
42. Cancel the job progress Press Exit and then press the Stop key Follow the instructions in the message that appears and exit the function that is running For details about file size for shortcut image see Displaying the Image on the Home Screen Convenient Functions The file format of shortcut images to be added must be PNG Specify the image again 219 10 Troubleshooting When the Address Book Is Updated Updating the destination list A network error has Check whether the server is has failed Try again occurred connected Antivirus programs and firewalls can prevent client computers from establishing connection with this machine If you are using anti virus software add the program to the exclusion list in the application settings For details about how to add programs to the exclusion list see the anti virus software Help To prevent a firewall blocking the connection register the machine s IP address in the firewall s IP address exclusion settings For details about the procedure for excluding an IP address see your operating system s Help Updating the destination list Please wait Specified destination s or sender s name has been cleared Updating the destination list Please wait Specified destination s or sender s name has been cleared The destination list is being updated from the network using Web Image Monitor A specified destination or
43. D 8 3 A4 AA on ct item gt gt Top to To a bver Slip Sheet Edit Color Reduce Enlarge 4 Press OK 5 Place the originals 6 Press Special Original 68 Duplex Copying 7 Select the original orientation and then press OK 1 B 7 2 B C2 5 B C7 A4 A3 A4 Auto Reduce Enlarge 1 sided 2 sided TtoT 2 sided 2 sided 1 sided Comb 2 oria 1 ur 1 0 ui Sort Rotate Sort Original Orientation 8 Press the Start key Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two sided or if you want to copy onto both sides of the paper Topto Top CKNO11 Top to Bottom ail ad aL al al ul atl at CKNO12 1 Press Orientation 69 3 Copy 2 Select Top to Top or Top to Bottom for Original if the original is two sided Orientation Select opening direction Original gt 3 Select Top to Top Top to Bottom for 4 Press OK 70 Combined Copying Combined Copying This mode can be used to select a reproduction ratio automatically and copy the originals onto a single sheet of copy paper The machine selects a reproduction ratio between 25 and 400 If the orientation of the original is different from that of the copy paper the machine will automatically rotate the image by 90 degrees to make copie
44. General Features Copy Document Server Press Print to copy scanned originals and cancel the scanning data Press Clear Memory to cancel the scanning data and not copy Remove all copies and then press Continue to continue copying Press Stop to stop copying Select a proper paper size For details about paper see Sort Copy Document Server Messages Displayed When Using the Copy Document Server Function Stapling capacity The number of sheets per set Check the stapler capacity For details exceeded is over the staple capacity about the stapler capacity see Specifications for Internal Finisher SR3130 Specifications for Finisher SR3140 Specifications for Booklet Finisher SR3150 Specifications for Finisher SR3160 or Specifications for Booklet Finisher SR3 170 Maintenance and The selected folder is An attempt was made to edit For details about locked folders see locked Please contact the or use a locked folder Security Guide file administrator If you set Memory Full Auto Scan Restart in Input Output of User Tools to On even if the memory becomes full the memory overflow message will not be displayed The machine will make copies of the scanned originals first and then automatically proceed to scan and to copy the remaining originals In this case the resulting sorted pages will not be sequential For details about Memory Ful
45. Key Is Lit or Flashing When the Indicator Lamp for the Check Status Key Is Lit or Flashing If the indicator lamp for the Check Status key lights up or flashes press the Check Status key to display the Check Status screen Check the status of each function in the Check Status screen Check Status screen 1 Check Stat 5 Current Job Job History Maintne Inquiry Mach Info Machine Status Normal Copier Ready Check Facsimile Ready Check Printer Ready Check Scanner Ready Check Document Server Ready Check 1 2 E Next 4 3 2 CUR012 1 Mach Applic Stat tab Indicates the status of the machine and each function 2 Check If an error occurs in the machine or a function press Check to view details Pressing Check displays an error message or the corresponding function screen Check the error message displayed on the function screen and take the appropriate action For details about how to resolve the problems described in error messages see When Messages Appear Troubleshooting 3 Messages Displays a message that indicates the status of the machine and each function 4 Status icons The status icons that can be displayed are described below 9 The function is performing a job An error has occurred on the machine The function cannot be used because an error has occurred in the function or machine
46. Power mode Press the Energy Saver key or the Check Status key to cancel Sleep mode Make sure the main power indicator is off and then turn on the power The power turns off automatically The user code entry screen is displayed The Authentication screen appears An error message remains even if misfed paper is removed An error message remains displayed even if the indicated cover is closed Original images are printed on the reverse side of the paper The Weekly Timer setting is set to Main Power Off Users are restricted by User Code Authentication Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set When a misfeed message appears it remains until you open and close the cover as required Paper is still jammed in the tray One or more covers that are not indicated are still open You may have loaded the paper incorrectly When You Have Problems Operating the Machine Change the Weekly Timer setting For details about the Weekly Timer setting see Timer Settings Connecting the Machine System Settings For details about how to log in when User Code Authentication is enabled see When the Authentication Screen is Displayed Getting Started Enter your login user name and user password For details about the Authentication screen see When the Authentication Screen is Displayed Gettin
47. RX Status Print Store File TX RX Status Print Check Modes destination per ux os eo uw amer 00003 63 f000041cs 000051Gs 00006 63 MA OJ BERLIN OFF LONDON OFF NEW YORK OJ LOS ANGELE ICE IEE FEIGE 5 Eu 2 Press Print Journal 3 Select the printing method 4 If you selected Print per File No in step 3 enter a 4 digit file number using the number keys 5 If you selected Print per User in step 3 select a user from the list and then press OK 6 Press the Start key 7 Press Exit twice 96 5 Print ee This chapter describes frequently used printer functions and operations For the information not included in this chapter see Print on the supplied CD ROM Quick Install You can install the printer drivers easily from the CD ROM provided with this machine Using Quick Install the PCL 6 printer driver is installed under network environment and the Standard TCP IP port will be set Quit all applications Do not close this manual Manage Printers permission is required to install the drivers Log on as an Administrators group member Insert the provided CD ROM into the computer s CD ROM drive If the AutoPlay dialog box appears click Run AUTORUN EXE If you are using a computer that is running Windows 8 or Windows Server 2012 click the drive and CD ROM names when these appear in t
48. access rights Create a folder just as you would create a normal folder in a location of your choice on the computer Right click the folder and then click Properties When using Windows XP right click the folder and then click Sharing and Security On the Sharing tab select Advanced Sharing When using Windows XP on the Sharing tab select Share this folder Proceed to step 5 Select the Share this folder check box Click Permissions In the Group or user names list select Everyone and then click Remove Click Add In the Select Users or Groups window click Advanced Specify one or more object types select a location and then click Find Now From the list of results select the groups and users you want to grant access to and then click OK In the Select Users or Groups window click OK In the Groups or user names list select a group or user and then in the Allow column of the permissions list select either the Full Control or Change check box Configure the access permissions for each group and user Click OK 109 110 6 Scan Step 3 Specifying access privileges for the created shared folder If you want to specify access privileges for the created folder to allow other users or groups to access the folder configure the folder as follows 1 On the Security tab click Edit Click Add In t
49. be copied When placing the original in the ADF place them so that the first page is on the top For details about how to place the original on the exposure glass see page 60 Placing Originals on the Exposure Glass For details about how to place the original in the ADF see page 60 Placing Originals in the Auto Document Feeder To copy onto paper other than plain paper specify the paper type in User Tools according to the weight of the paper you are using For details see Tray Paper Settings Connecting the Machine System Settings 1 Press the Home key on the top left of the control panel and press the Copier icon on the Home screen a S gt ES mg as 1113 2 Make sure that previous settings remain When there are previous settings remaining press the Reset key 3 Place the originals 4 Make desired settings 5 Enter the number of copies with the number keys The maximum copy quantity that can be entered is 999 63 3 Copy 6 Press the Start key When placing the original on the exposure glass press key after all originals are scanned Some functions such as Batch mode may require that you press the TT key when placing originals in the ADF Follow the messages that appear on screen 7 When the copy job is finished press the Reset key to clear the settings 64 Auto Reduce Enlarge Auto Reduce Enlarge
50. be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3160 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3170 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Changing the Display Language Changing the Display Language You can change the language used on the display English is set as default 1 Press the User Tools Counter key CUP009 2 Press language key until the language you want to display appears 3 Press the User Tools Counter key 45 2 Getting Started How to Use the Home Screen The icons of each function are display
51. be sure to specify Paper Type to Coated Paper and Paper Thickness to the appropriate paper thickness To print on high gloss coated paper press the User Tools Counter key press Tray Paper Settings and then for each tray s Paper Type be sure to set Paper Type to Coated Paper Gloss When loading coated paper or glossy paper always fan the paper before using it If a paper jam occurs or if the machine makes a strange noise when feeding stacks of coated paper feed the coated paper from the bypass tray one sheet at a time Thick Paper This section gives you various details about and recommendations concerning thick paper Recommended Paper Sizes and Types When loading thick paper of 106 300 g m 28 Ib Bond 110 Ib Cover follow the recommendations below to prevent misfeeds and loss of image quality Store all your paper in the same environment a room where the temperature is 20 25 C 68 77 F and the humidity is 30 65 When loading paper in Trays 1 4 be sure to load at least 20 sheets Also be sure to position the side fences flush against the paper stack Jams and misfeeds can occur when printing on thick smooth paper To prevent such problems be sure to fan smooth paper thoroughly before loading them If paper continues to become jammed or feed in together even after they are fanned load them one by one from the bypass tray When loading thick paper set the paper direction accordin
52. by user name or intended use You can scan documents efficiently You can compress the data size of scanned documents so that you can send and store them Long term storage scan Unified size scan Digital signature scan Dividing file scan High resolution scan Batch document scan Scan to XXXX replace XXXX by a destination name Storage scan XXXX replace XXXX by a folder name Select PDF A in Send File Type Name In Scan Settings select Mixed Original Sizes in Scan Size and specify the finished size of scanned data in Reduce Enlarge under Edit In Send File Type Name specify PDF in File Type and also specity Digital Signature Specify Divide in Original Feed Type Specify settings to save scanned data in TIFF format Also specify a higher resolution in Scan Settings Select Batch in Original Feed Select e mail or folder destinations from the list that is registered in the machine s Address Book and then specify the scan settings Specify a folder in Target Folder to Store in Store File Registering Functions in a Program You can easily digitize documents to PDF A file format which is suitable for long term storage You can skip this procedure to unify the size when reprinting scanned data You can add a digital signature to an important document such as a contract so that any data tampering c
53. data may have been corrupted The Punch function cannot be used with paper size selected The Staple function cannot be used with paper size selected An irregular paper size is set A paper size not available in Duplex mode has been selected The number of pages the user is permitted to copy has been exceeded Press Exit to display the preview screen without a thumbnail IF the selected document contains several pages press Switch on the Display Page area to change the page and then a preview of the next page will appear For details about paper see Specifications for Punch Unit Internal Finisher SR3 130 Specifications for Punch Unit Finisher SR3 140 Booklet Finisher SR3150 or Specifications for Punch Unit Finisher SR3 160 Booklet Finisher SR3 170 Maintenance and Specifications Select a proper paper size For details about paper see Specifications for Internal Finisher SR3 130 Specifications for Finisher SR3140 Specifications for Booklet Finisher SR3150 Specifications for Finisher SR3160 or Specifications for Booklet Finisher 583 170 Maintenance and Specifications IF you press the Start key the copy will start using the selected paper Select a proper paper size For details about paper see Specifications for the Main Unit Maintenance and Specifications For details about how to check the number of copies available per user see Security Gu
54. describes the basic procedure for transmitting documents using Memory Transmission You can specify the fax IP Fax Internet Fax e mail or folder destinations Multiple types of destination can be specified simultaneously tis recommended that you call the receivers and confirm with them when sending important documents If there is a power failure the main power switch is turned off or the machine is unplugged for about one hour all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Report is printed to help you check the list of deleted files See When an Error Is Notified via a Report or E mail Troubleshooting 1 Press the Home key on the top left of the control panel and press the Facsimile icon on the Home screen ee E e Xe CJS113 2 Make sure Ready appears on the screen 83 4 Fax 3 Make sure Immed TX is not highlighted Email N Folder V JEN P EN 3 00003 63 000041cs 00005 00006163 M 0 IM N OFF Ui er OFF ERE YORK 0 lip aka ANGELE EEN er Uno er RE 00010263 fonottlcs 1000122 88 p G OF Bed Be Ks KONG Brand 01 Brandt 02 Bel nag m X File Status f RX File Status TX Mode _ 4 Place the original into the ADF 5 Make the scan settings such as scan size and resolution internet Fax E mail WV A EX T
55. each function and current Use to insert an SD card or a USB flash memory jobs You can also display the job history and the device machine s maintenance information Simple Screen When you press the Simple Screen key the screen changes to the simplified display Letters and keys are displayed at a larger size making operations easier Certain keys do not appear on the simplified display Tips Paper Size _ 2 a Paper Size eo Ag You can check the paper size using the scale on the exposure glass Auto Image Density Dark texture originals will be copied so that background will not be reproduced Auto Paper Select Selects a suitable size of paper automatically How to Copies Placing Originals Paper Specifications and Adding Paper Basic Copying Press the Home key on the top left of the control panel and press the Copier icon on the Home screen B Press the Reset key E Place the originals e Exposure Glass Face down e Auto Document Feeder Face up ARDF e One pass duplex scanning ADF O Make desired settings E Enter the number of copies Press the Start key How to select a color mode Color Copying Select a color mode Full Color Black amp White Quick Reference Copy Guide How to Reduce Enlarge Basic Copying Auto Reduce Enlarge Press Auto Reduce Enlarge Auto Reduce En
56. eee 30 31 32 W Web Image 27 127 WoD SC a PR RR RT 209 ZA MEMO 228 EN EN CUS EN D146 7503 2013 ENCGB ENCUS EN AUD D146 7503
57. facing the same direction specify different input trays for one sided and two sided printing Note also that two sided printing must be disabled for the tray specified for one sided printing For details about how to make two sided prints see page 100 Printing on Both Sides of Sheets 143 9 Adding Paper and Toner Recommended Paper Sizes and Types This section describes recommended paper sizes and types If you use paper that curls either because it is too dry or too damp a staple clogging or paper jam may occur Do not use paper designed for inkjet printers as these may stick to the fusing unit and cause a misfeed When you load transparencies check the front and back of the sheets and place them correctly or a misfeed might occur Tray 1 52 300 g m 14 lb Bond Region 550 sheets 110 Ib Cover Thin Paper Thick Paper 4 4 Region 81 5 110 52 300 g m 14 lb Bond 550 sheets 110 Ib Cover Thin Paper Thick Paper 4 Region 5 B5 1 8 x 110 Region AAD B5 1 load paper any of the sizes specified above contact your service representative 144 Tray 2 52 300 g m 14 Ib Bond 110 Ib Cover Thin Paper Thick Paper 4 52 300 g m 14 Ib Bond 110 Ib Cover Thin Paper Thick Paper 4 Recommended Paper Sizes and Types Paper sizes that can be 550 sheets detected automatically Region
58. files can be sent but not stored afterward Document Server is not You cannot use the For details about using Document available to use Cannot Document Server function Server function contact your store administrator For details about how to set permissions see Security Guide Exceeded max capacity of The hard disk became full Delete some of the files stored in the Document Server Cannot after a file was stored Document Server or reduce the size store that you want to send 194 Exceeded max number of files of Document Server Cannot store Exceeded max number of files Auto Exceeded max number of pages of Document Server Cannot store Exceeded max number of pages Auto The print job has been cancelled because capture file s could not be stored Exceeded max memory The print job has been cancelled because capture file s could not be stored Exceeded max number of files The print job has been cancelled because capture file s could not be stored Exceeded max number of pages per file The maximum file capacity of the Document Server was exceeded While using the error job store function to store Normal Print jobs as Hold Print files the maximum file capacity for file storage or Hold Print file management automatic was exceeded The maximum page capacity of the Document Server was exceeded While using the error job store function to store
59. folder cannot be deleted Unlock the locked original to delete it because it contains locked because it contains a locked For details about locked files see files Please contact the file original Security Guide administrator Cannot detect original The original placed on the e Place the original on the exposure size exposure glass is a non glass again Face the original standard size down If the machine cannot detect the size of the original specify the size manually do not use Auto Paper Select mode or the Auto Reduce Enlarge function For details about specifying the settings see Sizes Detectable with Auto Paper Select Paper Specifications and Adding Paper Cannot detect original Original is not placed or the Place the original correctly M e o size original placed on the Specify the paper size exposure glass is a non When placing an original directly standard size on the exposure glass the lifting lowering action of the ADF triggers the automatic original size detection process Lift the ADF by 30 degrees or more 174 Cannot display preview of this page Cannot punch this paper size Cannot staple paper of this size Check paper size Duplex is not available with this paper size Exceeded the maximum number of sheets that can be used Copying will be stopped Messages Displayed When Using the Copy Document Server Function The image
60. in the finisher The printer driver settings are incorrect or the tray does not contain paper of the size or type selected in the printer driver The size of the paper in the tray does not match the paper size specitied in the printer driver An error has occurred in the IEEE 1284 interface board Check that the printer driver settings are correct and then load paper of the size selected in the printer driver into the input tray For details about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Remove the paper remaining the finisher Check that the printer driver settings are correct and then load paper of the size selected in the printer driver into the input tray For details about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Paper Select the tray manually to continue printing or cancel a print job For details about how to select the tray manually or cancel a print job see If an Error Occurs with the Specified Paper Size and Type Select tray containing paper that is the same size as the specified paper size Turn off the power and then back on again If the message appears again contact your service representative 189 190 10 Troubleshooting Printer font error Problems with the wireless card Please call service A wireless LAN boar
61. in the order of selection Press User Name to place the documents in order by programmed user name Press File Name to place the documents in alphabetical order Press Date to place the documents in order of programmed date Press Queue to arrange the order of the documents to be sent To view details about stored documents press Details Press the Thumbnails key to switch the screen to thumbnail display If you select a document with a password enter the password using the number keys and then press OK When you want to add your originals to stored documents and send them all at once press Original Stored File or Stored file Original When Original Stored File is pressed the machine sends the originals and then stored files When Stored file 7 Original is pressed the machine sends the stored files and then originals 5 Press OK 6 To add an original to stored documents place the original and then select any scan settings you require Specify the destination and then press the Start key 95 4 Fax Printing the Journal Manually To print the Journal manually select the printing method All Print per File No or Print per User All Prints the results of communications in the order made Print per File No Prints only the results of communications specified by file number Print per User Prints the results of communications by individual senders ES 1 Press TX
62. is Share the path will be NNUserNShare Path Enter computer name IP address shared folder name then press WUser Share LJ ee 2 If the network does not allow automatic obtaining of IP addresses include the destination computer s IP address in the path For example if the IP address of the destination computer is 192 168 0 191 and the folder name is Share the path will be 192 168 0 191 Share Press OK If the format of the entered path is not correct a message appears Press Exit and then enter the path again Locating the SMB folder using Browse Network l 2 112 Press Browse Network The client computers sharing the same network as the machine appear Network display only lists client computers you are authorized to access Select the group that contains the destination computer 3 4 5 Deleting an SMB Registered Folder m mp pP Basic Procedure When Using Scan to Folder Select the computer name of the destination computer Shared folders under it appear Browse Network amp Up One Level MD NPCO4 RNP0026 73441 You can press Up One Level to switch between levels Select the folder you want to register Press OK Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Select the name whose folder you want to delete Press the name key or en
63. jobs stored on the machine s hard disk which have been previously sent from computers using the printer driver The following types of print jobs can be selected Sample Print Locked Print Hold Print and Stored Print See Storing Documents in the Hard Disk Drive and Printing them The finisher allows you to collate staple and punch holes in your prints For details about stapling see Staple For details about punching see Punch If the PictBridge card is installed you can connect a PictBridge compatible digital camera to this machine using a USB cable This allows you to print the photographs stored on the camera using the camera s own interface See Direct Printing from a Digital Camera PictBridge You can print stored a removable memory device and specify print conditions such as print quality and print size See Direct Printing from a Memory Storage Device Print Utilizing Stored Document Utilizing Stored Document You can store files scanned in copier facsimile printer or scanner mode on the machine s hard disk Web Image Monitor allows you to use your computer to search for view print delete and send stored files via the network You can also change print settings and print multiple documents Document Server CJQ603 e You can retrieve stored documents scanned in scanner mode to your computer Using the file forma
64. keys and then press 1 ize with the Number keys then press amp PASOS 90 0 520 0 148 0 600 0 1 7 Press Horizontal 8 Enter the horizontal size using the number keys and then press 9 Press OK twice 10 Press the User Tools Counter key Specifying thick paper thin paper or OHP transparencies for paper type using the control panel Use A4LID or 8 1100 size transparencies and specify their size 135 9 Adding Paper and Toner Usually only one side of OHP transparencies can be used for printing Be sure to load them with the print side down When printing onto OHP transparencies remove printed sheets one by one 1 Press the User Tools Counter key Press Tray Paper Settings Press Printer Bypass Paper Size and then specify the paper size Press OK Press Y Next Press Paper Type Bypass Tray ee de e d Select the proper items according to the paper type you want to specify Press OHP Transparency on the Paper Type area when loading OHP transparencies Toload thin or thick paper press Do not Display on the Paper Type area and then select the appropriate paper thickness in the Paper Thickness area Paper Type Bypass Tray Paper Type Paper Thickness Recycled Paper Color Paper Thin Paper 52 59g m2 82 105g m2 Thick Paper 2 Special Paper 1 Special Paper 2 Specia
65. not correct The machine cannot perform authentication When Other Messages Appear For details about the correct login user name and login password see Security Guide For details about authentication see Security Guide When the User Lacks Privileges to Perform an Operation You do not have the privileges to use this function The selected file s contained file s without access privileges Only file s with access privileges will be deleted The logged in user name does not have permission for the selected function You have tried to delete files without the authority to do so When the LDAP Server Cannot Be Used Connection with LDAP server has failed Check the server status A network error has occurred and connection has failed For details about how to set permissions see Security Guide To check your access permission for stored documents or to delete a document you do not have permission to delete see Security Guide Try the operation again If the message is still shown the network may be busy Check the settings for LDAP server in System Settings For details about settings for LDAP server see Programming the LDAP server Connecting the Machine System Settings 223 10 Troubleshooting Exceeded time limit for LDAP server search Check the server status LDAP server authentication has failed Check the settings
66. out The main power turns off automatically when the machine shuts down If the screen on the control panel does not disappear contact your service representative 58 2 Getting Started When the Authentication Screen Is Displayed If Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is active the authentication screen appears on the display The machine only becomes operable after entering your own Login User Name and Login Password If User Code Authentication is active you cannot use the machine until you enter the User Code If you can use the machine you can say that you are logged in When you go out of the operable state you can say that you are logged out After logging in the machine be sure to log out of it to prevent unauthorized usage e Ask the user administrator for the Login User Name Login Password and User Code For details about user authentication see Security Guide e User Code to enter on User Code Authentication is the numerical value registered in the Address Book as User Code User Code Authentication Using the Control Panel This section explains the procedure for logging in to the machine using the control panel while User Code Authentication is active If User Code Authentication is active a screen prompting you to enter a User Code appears 1 Enter a User Code up to eight digits and then press OK qo To use
67. page 135 Specifying a custom size paper using the control panel 3 In printer or facsimile mode the maximum horizontal length of the custom size is 600 0 mm 23 62 inches Paper that has a horizontal length of 432 mm 17 1 inches or more is prone to creasing feed failures and jamming 151 9 Adding Paper and Toner Tray 3 LCT 52 300 g m 14 Ib Bond Region A 1000 sheets x 2 110 Ib Cover AAD Thin Paper Thick Paper 4 B 81 5 x 11D 52 300 g m 14 Ib Bond 1000 sheets x 2 110 lb Cover OTTA Thin Paper Thick Paper 4 81 3 x 11D Region B AAU 1 Toload paper any of the sizes specified above contact your service representative Large capacity tray LCT 52 300 g m 14 lb Bond Region 1500 sheets 110 Ib Cover AAD Thin Paper Thick Paper 4 8 5x 11D 52 300 g m 14 lb Bond 1500 sheets 110 lb Cover ORA Thin Paper Thick Paper 4 B5 JISU 81 x 11D Region A4D B5 1 1 To load paper any of the sizes specified above contact your service representative Paper Thickness Thin Paper 2 52 59 g m 14 15 Ib Bond 152 Recommended Paper Sizes and Types 1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight Change the paper weight setting to thinner or thicker 2 Depending on the type of thin paper the edges may crease or the paper may be misfed Certain types of paper such as translu
68. sender s name was cleared when the destination list in the delivery server was updated Wait until the message disappears Do not turn off the power while this message is displayed Depending on the number of destinations to be updated there may be some delay before you can resume operation Operation is not possible while this message is displayed Specify the destination or sender s name again When Other Messages Appear When Data Cannot Be Sent Due to a Problem with the Destination Some invalid destination s contained Do you want to select only valid destination s 2 In the message that appears at each The specitied group contains fax destinations e mail transmission press Select destinations and or folder destinations either of which SMTP authentication E mail address and Administrator E mail address mismatch are incompatible with the specified transmission method The SMTP authentication e mail address and the administrator s e mail address do not match For details about how to set SMTP authentication see File Transfer Connecting the Machine System Settings When the Machine Cannot Be Operated Due to a Problem with the User Certificate The destination cannot be selected because its encryption certificate is not currently valid The group destination cannot be selected because it contains a destination with a encryption certificate that is not c
69. the entire stack before loading it into the tray Straighten curled or warped paper before loading For details about the paper sizes and types that can be used see page 144 Recommended Paper Sizes and Types You might at times hear a rustling noise from paper moving through the machine This noise does not indicate a malfunction 129 9 Adding Paper and Toner Loading Paper into Paper Trays Every paper tray is loaded in the same way In the following example procedure paper is loaded into Tray 2 Region mainly Europe and Asia Tray 1 can hold A4D paper only If you want to print on B5 JISD or 81 2 x 110 from Tray 1 contact your service representative e Region B mainly North America Tray 1 can hold 81 2 x 110 paper only If you want to print on A5D or B5 150 from Tray 1 contact your service representative e Check the paper edges are aligned at the right side paper tray is pushed vigorously when putting it back into place the position of the tray s side fences may slip out of place When loading a low number of sheets be sure not to squeeze the side fences in too tightly If the side fences are squeezed too tightly against the paper the edges may crease thin paper may wrinkle or the paper may misfeed 1 Check that paper in the paper tray is not being used and then pull the tray carefully out until it stops CVA010 2 Square the paper and load it
70. the ADF Be sure to lift the ADF by more than 30 degrees Otherwise the size of the original might not be detected correctly 2 Place the original face down on the exposure glass The original should be aligned to the rear left corner Start with the first page to be scanned CVA054 1 Positioning mark 3 Lower the ADF Placing Originals in the Auto Document Feeder Be sure not to block the sensor or load the original untidily Doing so may cause the machine to detect the size of the original incorrectly or display a paper misfeed message Also be sure not to place originals or other objects on the top cover Doing so may cause a malfunction Placing Originals ARDF CSN003 One pass duplex scanning ADF CVA056 1 Sensors 1 Adjust the original guide to the original size 2 Place the aligned originals squarely face up in the ADF Do not stack originals beyond the limit mark The first page should be on the top e ARDF CSN004 e One pass duplex scanning ADF 61 2 Getting Started CVA057 1 Limit mark 2 Original guide 62 3 Copy This chapter describes frequently used copier functions and operations For the information not included in this chapter see Copy Document Server on the supplied CD ROM Basic Procedure To make copies of originals place them on the exposure glass or in the ADF When placing the original on the exposure glass start with the first page to
71. the Machine System Settings Printing from the Bypass Tray Using the Printer Function If you select Machine Setting s in Bypass Tray under Tray Setting Priority in System of the Printer Features menu the settings made using the control panel have priority over the printer driver settings For details see System The default of Bypass Tray is Machine Setting s Any i Settings remain valid until they are changed For details about setting printer drivers see Printing Documents Print The default of Printer Bypass Paper Size is Auto Detect 133 9 Adding Paper and Toner Specifying regular sizes using the control panel 1 Press the User Tools Counter key 2 Press Tray Paper Settings 3 Press Printer Bypass Paper Size 4 Select the paper size Printer Bypass Paper Size Select item then press OK M 502 Aol B4 JISE B5 JIS J C5 EnvE2 C6 Env J C6 Envi DL Env D L ons gt 5 Press 6 Press the User Tools Counter key 134 Loading Paper into the Bypass Tray Specifying a custom size paper using the control panel 1 Press the User Tools Counter key 2 Press Tray Paper Settings 3 Press Printer Bypass Paper Size 4 Press Custom Size If a custom size is already specified press Change Size 5 Press Vertical 6 Enter the vertical size using the number
72. vertical size with the number keys and then press 7 Press OK twice 8 Place the originals and then press the Start key 76 Copying onto Envelopes Copying onto Envelopes This section describes how to copy onto regular size and custom size envelopes Place the original on the exposure glass and place the envelope in the bypass tray or paper tray Specify the thickness of the paper according to the weight of the envelopes you are printing on For details about the relationship between paper weight and paper thickness and the sizes of envelopes that can be used see page 144 Recommended Paper Sizes and Types For details about how to handle envelopes supported envelope types and how to load envelopes see page 155 Envelopes The Duplex function cannot be used with envelopes If the Duplex function is specified press 1 sided 2 sided TtoT to cancel the setting To copy onto custom size envelopes you must specify the envelope s dimensions Specify the horizontal and vertical length of the envelope Bypass Tray Paper Bypass Tray Usage Select the paper size M Specify paper size with the Number keys then press ee Clear Program m Vertical Recall CJF005 lt gt Horizontal 1 Vertical Be sure to include the fully open flap in the horizontal dimension Copying onto Envelopes from the Bypass Tray Before using this function select Envelope
73. with select LAN Fax as the printer and then specify the destination You can also check the sent image data Reference For details about the machine s settings see Network Settings Requirements Connecting the Machine System Settings For details about how to use the function see Sending Fax Documents from Computers Fax 19 1 What You Can Do with This Machine Sending and Receiving Faxes via the Internet CJQ606 E mail Transmission and Reception This machine converts scanned document images to e mail format and transmits and receives the e mail data over the Internet e send a document specify an e mail address instead of dialing the destination telephone number Internet Fax and e mail transmission See Specifying an Internet Fax Destination by Entering It Manually Fax Q This machine can receive e mail messages via Internet Fax or from computers Internet Fax Reception and Mail to Print See Receiving E mail by Internet Fax Mail to Print Fax QJ Internet Fax compatible machines and computers that have e mail addresses can receive e mail messages via Internet Fax IP Fax The IP Fax function sends or receives documents between two facsimiles directly via a TCP IP network To send a document specify an IP address or host name instead of a fax number IP Fax Transmission See Specifying an IP Fax Destination by Entering It Manually Fax Q This
74. 0 34 36 38 40 42 44 Lower right cover 32 M MAGGIO ZI 14 57 Main power 30 Managing 106 Memory transmission essere 83 85 Message 168 174 178 188 191 192 194 196 197 196 201 203 205 206 207 209 209 210 2 214 217 218 219 220 221 229 Model Specific Information 7 N Names of major 8 Network settings sse 179 ee SI m 24 OHP es seio ses reram innt tnis 135 One pass duplex scanning ADF 29 37 One Sided 72 Sl C 9S Orientation fixed 141 67 Papel ele ole e p tM ne mere 144 31 Paper SZE uiuon 134 144 Paper 144 Paper 30 130 T TO 144 Paperless MUR 9 Parallel 97 114 97 Placing RR 60 Preventing information leakage 25 Printer 46 99 188 191 192 194 196 197 198 Printer Bypass Paper Size 134 135 Printer GITVel eec oontra rre ti trente ii Une he 98 Melo sil MONTRER RETRO RE 168 218 T 12
75. 12 o3 8 0 480 wv amp A4 A4 led 2 sided 1 sided Comb 2 orig 1 sided Comb 4 oria 0 CAs bver Slip Sheet Edit Color Dup Combine Series Reduce Enlarae 2 Press Combine 74 Combined Copying 3 Select 1 Sided or 2 Sided for Original Select original and copy type and or orientation Original Copy ID Ug amp 2 0 1 Ceca Spread Dplx T Finishing Cover Slib Sheet Edit Color Press Combine 2 Sides 5 Press Orientation Select Top to Top or Top to Bottom for Original and or Copy and then press OK Select the number of originals to combine 8 Press OK 9 Select the paper size Place the originals and then press the Start key 5 3 Copy Copying onto Custom Size Paper from the Bypass Tray Paper that has a horizontal length of 148 0 457 2 mm 5 83 18 00 inches and a vertical length of 90 0 320 0 mm 3 55 12 59 inches can be fed in from the bypass tray 1 Load the paper face down in the bypass tray The bypass tray is automatically selected Press the key Press Paper Size Press Custom Size Pe S om Enter the horizontal size with the number keys and then press Bypass Tray Paper Bypass Tray Usage Select the paper size i Specify paper size with the Number keys then press ed Clear Program Vertical Recall 16 6 Enter the
76. 21 34 36 38 40 42 44 Frequently used 5 12 FIOI COVE Eos er ESQ 30 H gale alo NR RR REN 35 39 43 miele M dT 16 Home 13 46 A7 48 219 Home screen 46 How to Read the 5 6 Immediate 89 90 165 Information screen 9 2 NE TE 12 Internal HEP 34 36 38 40 Internal shift 34 36 38 40 42 44 Internal tray seccion retten 30 Internal tray 2 34 36 38 40 42 44 P A REIN 20 225 226 tiscemotsviceoe cous 96 L 9 18 Large capacity tray 8 34 35 38 40 42 43 Large Capacity 140 LCT 8 33 34 35 37 38 39 40 41 42 43 138 140 LDAP Server 223 Loading orientation fixed paper 141 Loading 129 Loading two sided 141 Vere 16 Logging Om 223 Logging in to the 58 Logging out the 59 Lower paper tray 33 35 37 39 41 43 Lower paper trays 3
77. 5 A5SUD AbD Thick Paper 2 Thick BA JIS B5 JISUD BS JIS Paper 3 20 sheets D Thick Paper 4 16 sheets Region B 11x 17D 8 5x 1 105 51 2 81 269 12 18D SRA3UP 52 300 g m 14 lb Bond 100 sheets up to 10 mm 110 lb Cover Region A in height Thin Paper Thick Paper 4 l Thick Paper 1 40 sheets 11x 17D 8 2 x 140 81 5 x 13D 81 5 x 11005 Thick Paper 2 Thick 8 x 14D 8 4x 13D 8 Paper 3 20 sheets 130 8 x 10D Thick Paper 4 16 sheets 7 4 01 2605 51 2 81 2D 8KD 16KDD 12 x 180 11 x 150 10x 140 SRA4DO Q Region B A4DD ASD BA JISC B5 1 2 B JIS 8 5 x 14D 8 5 x 13 81 4 14D 81 4 13 8 13D 8 x 10D 7 4 x 10 gt 8KO 16KDO 11 x 15D 10x 14 SRA4D C 148 Recommended Paper Sizes and Types 52 300 g m 14 lb Bond Custom size 2 100 sheets up to 10 mm 110 lb Cover yRegion in height Thin Paper Thick Paper 4 Thick Paper 1 40 sheets Vertical 90 0 320 0 mm Thick Paper 2 Thick Horizontal 148 0 457 2 Paper 3 20 sheets mm 9 4 Thick Paper 4 16 sheets Region Vertical 3 55 12 59 inches Horizontal 5 83 18 00 inches 3 4 OHP transparencies AADD 81 5 x 1105 Translucent paper 40 BA JISO BS 15005 Label paper adhesive labels 4 JISC 4027 Envelopes 10 sheets 4 g x 91 00 37 8 x 71 229 C5 EnO C DL
78. 51 Q TIS dio em ene 97 R Reducing my COSS to roe EE ceu 9 icio 7 Regiom 7 Registering 1 Remote FOX socer etre rere otro ve 22 185 32 161 5 Sample ee ee eee ae ee eee 16 DIC 115 119 SCAN SelTIT OS eoeseurtoc iter etat eur iate prevede versi etos 122 Scan to Folder 23 107 Scanner 46 107 201 203 205 206 207 208 209 219 214 Sending scan 10 23 Shared foldet 108 Shortcut icon 47 48 110 112 113 EE 79 80 Slandard NN NT 99 163 Stored 94 125 120 UNIT OR ERNEUERBARE URINE 16 Storing a document 93 Sloring CNN 82 Sioring documen PERRO 105 Storing received 18 6 Thick 135 154 159 161 Tay 30 lij 2 30 Tray 3 QNOD I VIEN 33 35 37 39 41 43 138 Turning On Off the 57 Two Sided Combine eee 73 Two sided paper sss 141 U Unauthorized copy prevention 28 Used LODE ANNE ERR TR 161 LS Ce arai mE verenda 221 User code 58 V
79. A4DJU7 ASL BA JIS D B5 315065 8 5 x 110 SRA3E7 Region B AAD B5 JIS 11 x 17D 8 x 14D 81 5 x 1127 7 x 101 50 12 x 18D Select the paper size using the 550 sheets Tray Paper Settings menu Qj Region A 5 A6D B JISD 11 x 17D 8 x 14D 8 5 x 13D 81 5 x 11D 8 7 x 1AD 8 x 13D 8 x 13 Ly 8 x 7 x 10 2D0 51 5 8 5E 8KD 16 D 12x 1805 11 15D 10 x 14D Region B A3D A5D ASD BA 1905 B5 JISD B6 JISD 8 5x 13D 8 x 14D 81 4 13D 8x 13D 8 x 100 7 4 x 101 29 51 5 81 07 8KD 16KDD 11 x 15D 10 14D 145 9 Adding Paper and Toner 52 300 g m 14 lb Bond Custom size 550 sheets 110 Ib Cover Region Vertical 90 0 320 0 Horizontal 148 0 457 2 Region Vertical 3 55 12 59 inches Horizontal 5 83 18 00 inches Thin Paper Thick Paper 4 Envelopes Select the paper size using the D 50 sheets Tray Paper Settings menu s D 41 8 x 91 2 37 8 71 229 C5 EnO C6 Env DD pi Env DE Single flap 25 sheets Double flap 15 sheets 1 When loading paper with a vertical length of more than 304 8 mm 12 0 inches in Trays 2 4 use paper that has a horizontal width of 450 mm 17 8 inches or less Trays 3 and 4 52 300 g m 14 lb Bond Paper sizes that can be 550 sheets 110 lb Cover detected automatically Thin Paper Thick Paper 4 Region
80. Document Server 25 programs Facsimile 100 programs e Scanner 25 programs The following settings can be registered to programs Copier Color mode original type density Special Original paper tray Store File except for User Name File Name and Password Auto Reduce Enlarge Create Margin Finishing Cover Slip Sheet Edit Color Dup Combine Series Reduce Enlarge number of copies Document Server on the initial document print screen 2 Sided Copy Top to Top 2 Sided Copy Top to Bottom Booklet Magazine Finishing Cover Slip Sheet except for Main Sheet Tray in Designate Chapter Edit Stamp number of prints Facsimile Scan Settings density Original Feed Type File Type Store File except for User Name File Name and Password Preview transmission type destinations except for folder destinations Select Line Adv Features memory transmission immediate transmission Communi Result Rep TX Mode except for Subject Scanner Scan Settings density Original Feed Type Send File Type Name except for Security Settings and Start No Store File except for User Name File Name and Password Preview Destinations selected from the Address Book Text Subject Security Recept Notice This section explains how to register functions in a program using copier function as an example 1 Press the Home key on the top left of the control panel and press the Copier icon on the Home screen
81. Password and Select Folder User Name 119 120 6 Scan Press User and then select a user name To specify an unregistered user name press Manual Entry and then enter the name After specifying a user name press OK File Name Press File Name enter a file name and then press OK Password Press Password enter a password and then press OK Re enter the password for confirmation and then press OK Select Folder Specify the folder to save the stored files 7 Press OK 8 If necessary press Scan Settings to specify scanner settings such as resolution and scan size 9 Press the Start key Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files 1 Press Select Stored File can ua p Ls ole RENE SL ASIE ABCD COMPA YOKOHAMA O BERLIN OFF LONDON NY FFICE ICE ICE 00007 00008 000101 00011 See nien EE CE FICE OFFICE JOFFICE P Select Stored File 2 Specify the folder in which the stored files are saved 3 From the list of stored files select the file you want to check You can select more than one file 4 Press Preview Specifying the File Type Specifying the File Type This section explains the procedure for specifying the file type of a file you want to send File types can be specified when sendin
82. The machine automatically detects the original size and then selects an appropriate reproduction ratio based on the paper size you select CKNO08 f you select a reproduction ratio after pressing Auto Reduce Enlarge Auto Reduce Enlarge is canceled and the image cannot be rotated automatically This is useful to copy different size originals to the same size paper IF the orientation in which your original is placed is different from that of the paper you are copying onto the machine rotates the original image by 90 degrees and fits it on the copy paper Rotate Copy For example to reduce 11 x 17 originals to fit onto 8 5 x 11 paper select a paper tray containing 8 5 x 11 D paper and then press Auto Reduce Enlarge The image is automatically rotated For details about Rotate Copy see Rotate Copy Copy Document Server The original sizes and orientations you can use with this function are as follows Region mainly Europe and Asia Exposure glass BA JISE 400 B5 JISUD 5 81 5 x 13D B4JISD A4DD B5 1527 ASUD JISUD 11 170 8 5 x 11005 8 x 130 B mainly North America Exposure glass 11x 17D 8 5 14D 8 5 x 1100 51 5 x 8 5U 11x 17D 81 5 x 14D 8 5 x 1100 5 5 x 8 UJ D 10x 1409 71 x 10 20 400 65 3 Copy 1 Press Auto Reduce Enlarge amp Bypass 1 sided 2 sided Tt
83. The maximum number of files that can be stored in the Document Server has been exceeded IF the scaling factor specified in Specify Reproduction Ratio is too large part of the image may be lost Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution For details about the settings for scan function see Relationship between Resolution and Scan Size Scan Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution For details about the settings for scan function see Relationship between Resolution and Scan Size Scan Reduce the resolution or Specify Size value and then try to scan the original again Check the files stored by the other functions and then delete unneeded files For details about how to delete files see Deleting Stored Documents Copy Document Server Reduce the scaling factor in Specify Reproduction Ratio and then try to scan the original again If displaying the entire image is not necessary press the Start key to start scanning with the current scaling factor Not all of the image will be scanned The size of the scanned data is too small Check the resolution and the ratio and then press the Start key again Messages Displayed When Using the Scanner Function Using Specify Reproduction Ratio to scale
84. Waiting status use User name cannot be sender s name whose status cleared or the DeskTopBinder setting changed is Waiting or that is and then change the user name being edited with DeskTopBinder 207 10 Troubleshooting Some of selected files are currently in use They could not be deleted You cannot delete a file which is waiting to be transmitted Waiting status displayed or whose information is being changed with DeskTopBinder Cancel transmission Waiting status cleared or the DeskTopBinder setting and then delete the file When data cannot be sent because there are too many documents or pages Exceeded max number of pages per file Do you want to store the scanned pages as 1 file Exceeded max number of stored files Cannot send the scanned data as capturing files is unavailable Exceeded max page capacity per file Press Send to send the scanned data or press Cancel to delete Exceeded maximum number of file to store Delete all unnecessary files The file being stored has exceeded the maximum number of pages for one file Too many files are waiting to be delivered The number of scanned pages exceeded the maximum page capacity Too many files are waiting to be delivered Specify whether to store the data or not Scan the pages that were not scanned and then store them as a new file For details about storing files see
85. __ _ ECTS a CET ee Punch Press Finishing Select one of the punch hole positions Copies will be hole punched Press OK Enter the number of copies Place the originals and then press the Start key Staple and Punch can be done at the same time Availability of finishing depends on your configuration Advanced features Reduce Enlarge e Zoom You can specify the reproduction ratio in increments of 1 e Magnification You can specify the horizontal and vertical reproduction ratios individually Series Copies e Separately copies the front and back of a 2 sided original onto two sheets Booklet Magazine e Copies two or more originals in page order Document Server Basic Copying Why use it To store often used documents centrally and print on demand To reduce network load How to use in copy mode Press Store File Store File Enter a file name user name or password if necessary User File Name Password Specify a folder in which to store the document if necessary Press OK E Place the originals G Make the scanning settings for the original H Press the Start key Cy Docu bons Guanti ip One Level The machine stores scanned originals in memory and makes one set of copies To find your doc
86. able for lower paper tray To use the lower paper tray attach the caster table 5 Tray 3 LCT Holds up to 2 000 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use 37 38 2 Getting Started 6 Large capacity tray LCT Holds up to 1 500 sheets of paper Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following
87. an be detected You can scan a multiple page original as one file by splitting it into groups of a specified number of pages Scanned documents maintain much of the detail of the originals but the size of the data may be quite large You can apply multiple scans to a large volume of originals and send the scanned originals as a single job If you register destinations and scan settings that you use often you can skip the procedures to specify them when sending a scanned file You can use folders to organize stored files by user name or intended use 95 2 Getting Started Facsimile mode Transmission result Select Preview in the initial display You can check whether the notification fax and specify E mail TX Results in TX transmission settings are correct Mode before and after transmission Specified time fax Specify Send Later in TX Mode You can send a fax at a specified transmission time Departmental fax Specify Fax Header Print in TX This setting can be used if the transmission Mode receiver specifies forwarding destinations by senders Depending on the options installed some functions cannot be registered For details see Functions Requiring Optional Configurations Getting Started The names of programs given above are just examples You can assign any name to a program according to your objectives Depending on your business details or the ty
88. anner Function essere 201 Messages Displayed on the Control Panel When Using the Scanner 20 Messages Displayed on the Client Computer sse nnns 211 When Other Messages Appear tenente tenente tenente reete 2b When There Is a Problem Scanning or Storing Originals sss 218 When the Home Screen Cannot Be Edited essent 219 When the Address Book Is Updated trennen 220 When Data Cannot Be Sent Due to a Problem with the 221 When the Machine Cannot Be Operated Due to a Problem with the User Certificate 221 When Problems Occur While Logging In essent 223 When the User Lacks Privileges to Perform an Operationn cccccscsescsesesesesssseecscseseseseseeecseseseseeeeeeeeees 223 When the LDAP Server Cannot Be Used sse 223 How to Read the Manuals Symbols Used in the Manuals This manual uses the following symbols Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations i Indicates supplementary explanations of the machine s functions and instructions on resolving user errors Reference This symbol is located at the end of sections It indicates w
89. aper Settings Connecting the 153 154 9 Adding Paper and Toner Machine System Settings For the setting procedure of the Auto Tray Switching function see General Features Copy Document Server e When loading label paper We recommend that you use specified label paper It is recommended to place one sheet at a time Press Bypass and then select the appropriate paper thickness for Paper Type When loading transparencies It is recommended to place one sheet at a time When copying onto OHP transparencies see Copying onto OHP Transparencies Copy Document Server When printing on OHP transparencies from the computer see page 135 Specifying thick paper thin paper or OHP transparencies for paper type using the control panel Fan OHP transparencies thoroughly whenever you use them This prevents OHP transparencies from sticking together and from feeding incorrectly Remove copied or printed sheets one by one When loading translucent paper When loading translucent paper always use long grain paper and set the paper direction according to the grain Translucent paper easily absorbs humidity and becomes curled Remove curl in the translucent paper before loading Remove copied or printed sheets one by one When loading coated paper To print on coated paper press the User Tools Counter key press Tray Paper Settings and then for each tray s Paper Type
90. are creased or curled e Check the envelopes are not damp High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased Depending on the environment copying or printing on envelopes may wrinkle them even if they are recommended Certain types of envelopes might come out creased dirtied or misprinted If you are printing a solid color on an envelope lines may appear where the overlapped edges of the envelope make it thicker 158 Adding Toner Adding Toner This section explains precautions when adding toner how to send faxes or scanned documents when the toner has run out and how to dispose of used toner A WARNING Do not incinerate toner new or used or toner containers Doing so risks burns Toner will ignite on contact with naked flame A WARNING Do not store toner new or used or toner containers anywhere near naked flames Doing so risks fire and burns Toner will ignite on contact with naked flame A WARNING Do not use a vacuum cleaner to remove spilled toner including used toner Absorbed toner may cause a fire or explosion due to electrical contact flickering inside the vacuum cleaner However it is possible to use a vacuum cleaner that is explosion proof and dust ignition proof If toner is spilled on the floor remove the spilled toner slowly using a wet cloth so that the toner is not scattered A CAUTION Do not cr
91. asic Procedure for Sending Scan Files by E mail 1 Press the Home key on the top left of the control panel and press the Scanner icon on 2 3 the Home screen Xe m Make sure that no previous settings remain If a previous setting remains press the Reset key Press the E mail tab 25 canner Store File TORY Set original and specify destination qr Acta 000013 00002 00003 00004 ABCD YOKOHAMA O BERLIN OFF LONDON NY FFICE _ lICE ICE r Place originals If necessary specify the scan settings according to the original to be scanned y gt canner Store File Scanned Files Stat Ready Set original and specify destination Auto Detect P reu e ws er 1 Sided Original Mg 00001 00002 00003 00004 00005 Suae Ae ABCD COMPA YOKOHAMA O BERLIN OFF LONDON OFF NEW YORK O Original Feed Type RIERI NY FFICE ICE ICE FFICE 9 00007 00008 00010 00011 000121488 Send File Name OFFI BEIJING OF SHANGHAI HONG KONG Branch 01 B CE FICE OFFICE OFFICE L Select Stored 15 116 6 Scan Example Scanning the document in color duplex mode and saving as a PDF file Press Scan Settings and then press Full Color Text Photo in the Original Type tab Press Original Feed Type and then press 2 Side
92. ax and IP Fax 8 Press OK 4 9 Press Exit 10 Press the User Tools Counter key 88 Transmitting while Checking Connection to Destination Immediate Transmission Transmitting while Checking Connection to Destination Immediate Transmission Using Immediate Transmission you can send documents while checking the connection to the destination You can specify fax or IP Fax destinations If you specify Internet Fax e mail folder destinations and group or multiple destinations the transmission mode is automatically switched to Memory Transmission tis recommended that you call the receivers and confirm with them when sending important documents 1 Press the Home key on the top left of the control panel and press the Facsimile icon on the Home screen CJS113 2 Make sure Ready appears on the screen 3 Press Immed TX etfaN Email Folder N 1271 3 100003163 000041cs 00005 00006163 M 0 GERN e OFF Lin er OFF MG YORK 0 lip aka ANGELE EIN er Low er RE ile 000101c 100011163 000121 EN G OF Bd Ks KONG Brandi 01 Brenda 02 Ss nad m X File Status RX File Status Mode _ A Place the original into the ADF 5 Select the scan settings you require 89 4 Fax 6 Specify a destination If you make a mistake press the Clear key and then enter again
93. cent paper transparencies may produce noise when delivered This noise does not indicate a problem and print quality is unaffected The paper capacity described in the tables above is an example Actual paper capacity might be lower depending on the paper type When loading paper make sure the stack height does not exceed the limit mark of the paper tray f multiple sheet feeding occurs fan sheets thoroughly or load sheets one by one from the bypass tray Flatten out curled sheets before loading them Depending on the paper sizes and types the copy print speed may be slower than usual e When loading thick paper of 106 300 g m 28 Ib Bond 110 Ib Cover see page 154 Thick Paper When loading envelopes see page 155 Envelopes When copying or printing onto letterhead paper the paper placing orientation is different depending on which function you are using For details see page 141 Loading Orientation fixed Paper or Two sided Paper f you load paper of the same size and same type in two or more trays the machine automatically feeds from one of the trays in which Yes is selected for Apply Auto Paper Select when the first tray in use runs out of paper This function is called Auto Tray Switching This saves interrupting a copy run to replenish paper when making a large number of copies You can specify the paper type of the paper trays under Paper Type For details see Tray P
94. chine s auth settings Authentication with remote machine failed Check remote machine s auth settings User Code Authentication is set on the device connected via the remote fax function The user does not have permission to use the function on the main machine The remote fax function does not support User Code Authentication Disable the User Code Authentication on the main machine For details about how to set permissions see Security Guide 185 10 Troubleshooting Check whether there are An IP address has not Check that the correct IP address any network problems been registered for the is specified for the machine in 16 00 main machine System Settings For details about the IP address of the main connected properly machine contact your administrator For details about network problems contact your administrator Connection with the remote A network error occurred Check that the main machine machine has failed Check while using the remote fax supports the remote fax function the remote machine status function e NN PR E ES working normally Check that the correct IP address or host name is set for the main machine in System Settings For details about these settings contact your administrator Check that the LAN cable is correctly connected to the machine For details about network problems contact your administra
95. d c ccccsssscscsesesseseseseescscsesecscseseeecseseseecsesees 91 Canceling a Transmission While the Original Is Being Scanned sss 9 Canceling a Transmission After the Original 15 Scanned sss 92 Se EKADI 4 MEE RR MUCH v 93 Sending Stored 94 Pining ihe Joomal eee ees eee 96 5 Print 9 97 Displaying the Printer Driver Properties essent nnne nennen 98 TT 99 When Using Ihe PCLO Printer Divet epe tie ete tnter 99 Printing on Both Sides of Sheets sss tnter tnnt tnter nnns 100 When eB duel Modum EPI PRU UU T T TT 100 Types 2 100 Combining Multiple Pages into Single Page sse nnn 101 When Using the PCL 6 Printer Driver entente tenente nnne tenen 101 TSS Or Ota 101 103 Configuring Envelope Settings Using the Control Panel esses 103 Printing on Envelopes Using the Printer Driver ssssssssssseeeennenentennn entes 103 Saving and Printing Using the Document Server 105 oloring DOCUMENTS In Document 105 Managing Documents Stored in Document Server sss 106 6 Scan Basic Procedur
96. d or Bluetooth unit is referred to as a wireless Cannot print because both the main and designation chapter sheets are set to the same paper tray Press Job Reset to cancel the job To print the job again specify different trays An error has occurred in the font settings The machine has detected a Bluetooth failure or it could not detect a Bluetooth unit It may be incorrectly installed The tray selected for other pages is the same as the one for slip sheets Contact your service representative Check that the Bluetooth unit is installed properly or contact your service representative Reset the job Be sure the tray you select for slip sheets is not providing paper for other pages When using direct print from a memory storage device Exceeded the limit value for total data size of the selected files Cannot select more files The size of the selected exceeds 1 GB The total size of the selected files exceeds 1 GB Files or groups of files larger than 1 GB cannot be printed When the total size of the multiple files that are selected exceeds 1 GB select files separately e When the size of the selected file exceeds 1 GB print from a memory storage device using a function other than the Direct printing function You cannot select files of different formats at the same time Unable to access the specified memory storage device M
97. d Original Press PDF under Send File Type Specify the destination You can specify multiple destinations 7 To specify the e mail sender press Sender Name and then press OK 8 To use Message Disposition Notification press Recept Notice If you select Recept Notice the selected e mail sender will receive e mail notification when the e mail recipient has opened the e mail 9 Press the Start key Registering an E mail Destination Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Press New Program Press Change under Name The name entry display appears 6 Enter the name and then press OK Press Y Next Press the key for the classification you want to use under Select Title BEES Autr nro J Protection J Select Title Title 2 2 sp s The keys you can select are as follows Frequent Added to the page that is displayed first Basic Procedure for Sending Scan Files by E mail e AB CD EF GH UK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in the selected title You can select Frequent and one more key for each title 9 Press E mail 11 12 13 14 15 16 17 Press Change under E mail Address Fax Dest Email Folder Add to Group Change Internet Fax Destination O
98. details about setting Paper Type see Tray Paper Settings Connecting the Machine System Settings Wait a while and then retry the operation 171 172 10 Troubleshooting The Address Book cannot be The Address Book cannot be changed from the display panel Cannot use Web Image Monitor to print documents stored in Document Server The function does not run or cannot be used The function does not run or cannot be used Paper is bent changed while it is being backed up from Web Image Monitor or other tools running on the computer When print volume limits are specified users cannot print beyond their print volume limit Print jobs selected by users who have reached their print volume limits will be canceled If you are not able to carry out your job it may be that the machine is being used by another function The function cannot be performed while the Address Book is being backed up from Web Image Monitor or other tools running on the computer Paper may be bent when it is ejected from the finisher upper tray Wait until the Address Book backup is complete and then try to change the Address Book again If an SC997 error occurs press Exit For details about specifying print volume limits see Security Guide To view the status of a print job see Print Job History In Web Image Monitor click Job on the Status Information menu And then click Pr
99. ding Text Information in Scanned Data Scan Preventing Information Leakage Security Functions Preventing Information Leakage Security Functions CJQ608 You can protect documents from unauthorized access and stop them from being copied without permission You can control the use of the machine as well as prevent machine settings from being changed without authorization By setting passwords you can prevent unauthorized access via the network You can erase or encrypt the data on the hard disk to minimize the risk of information leakage Youcan limit the usage of functions for each user Reference See Security Guide 25 1 What You Can Do with This Machine Centrally Controlling Scan Conditions and Distribution You can use the distributed scan management DSM system Windows Server 2008 R2 to manage the destinations and scan settings for each individual user in a group and to use the information when distributing scanned data You can also use this system to centrally manage information about people using the network and the machine s scanner functions Both delivered files and user information can be controlled 600 CUL004 You must set up and configure a Windows server to use the distributed scan management system This system is supported under Windows Server 2008 R2 Reference For details about how to deliv
100. down a large document may cause part of the image to be lost The data being scanned is too small for the scale ratio specified in Specify Size Specify a large size in Specify Size and then try to scan the original again If displaying the entire image is not necessary press the Start key to start scanning with the current scaling factor Specify a higher resolution or a large size in Specify Size and then try to scan the original again When documents cannot be scanned because the memory is full Memory is full Cannot scan The scanned data will be deleted Memory is full Do you want to store scanned file Because of insufficient hard disk space the first page could not be scanned Because there is not enough free hard disk space in the machine for storing in the Document Server only some of the pages could be scanned Try one of the following measures Wait for a while and then retry the scan operation Reduce the scan area or scanning resolution For details about changing scan area and scanning resolution see Scan Settings of Various Scan Settings Scan Delete unneeded stored files For details about how to delete stored files see Deleting a Stored File Scan Specify whether to use the data or not 205 10 Troubleshooting Memory is full Scanning has been cancelled Press Send to send the scanned data or press Cancel to delete Beca
101. e Information Screen Getting Started Reducing electricity consumption See Saving Energy Getting Started See Timer Settings Connecting the Machine System Settings 1 What You Can Do with This Machine Converting Documents to Electronic Formats Easily BQX138S Sending scan files See Basic Procedure for Sending Scan Files by E mail Scan Sending the URL of the folder which scan files are stored See Sending the URL by E mail Scan Storing scan files a shared folder See Basic Procedure When Using Scan to Folder Scan Storing scan files on media See Basic Procedure for Saving Scan Files on a Memory Storage Device Scan Embedding text information in scanned files See Embedding Text Information in Scanned Data Scan Converting transmitted faxes to electronic formats and sending them to a computer See Overview of Folder Transmission Function Managing and using documents converted electronic formats Document Server See Relationship between Document Server and Other Functions Copy Document Registering Destinations Registering Destinations E XX aaa bbb ccc EIE BRLO60S Using the control panel to register destinations in the Address Book See Registering Entered Destinations to the Address Book See Registering a destination the address book manually Scan Using Web Image Monit
102. e When Using Scan To Folder rte ban eins 107 Creating a Shared Folder on a Computer Running Windows Confirming a Computer s Information U 108 Registering an SMB Folder 110 Deleting an SMB Registered Foldet 113 Entering the Path to the Destination Manually sss 114 Basic Procedure for Sending Scan Files by E mail sss 115 Registering an E mail Destination oett dritte indeed bevor eae 116 Deleting an E mail 1 nnn trn nnns 118 Entering an E mail Address Manually sss 118 Basic Procedure Tor Sieb can PIS tem sordo HIP hei ix PRA I RHEINE PRU REFUS 119 Checking a Stored File Selected from the List s s ccssnisoasdessisserdeovoasseansnsviensvoussiosinvarserneaanaeantiieniseaasineierits 120 bpecib dns helle 12 Specifying Scan Seling S RI RI T 122 7 Document Server 123 Stored OC UG TS 125 8 Web Image Monitor BIS Medus 127 9 Adding Paper and Toner Precauions tor Loading cle o TT 129 loading Paper into Paper TES ite erit eite rae bb ie n relictae bua be ie 130 Loading Paper uelle o c Mo NET ae ats ean ecm 52 Printing from the Bypass Tray Using the Printer Function 133 loading Paper mio Tray 3 LCT MIETEN RR RR 138 Loading Paper int
103. e top left of the control panel and press the Scanner icon on the Home screen Make sure that no previous settings remain If a previous setting remains press the Reset key Press the E mail or Folder tab Place originals If necessary specify the scan settings according to the original to be scanned If necessary press Send File Type Name to specify settings such as file name and file format Quick Reference Scanner Guide Specify the destination s You can specify multiple destinations For scan to e mail Before you select destination s make e sure you have selected To If necessary 9 t press Cc or Bcc and then select destination s For scan to e mail only Specify the e mail sender Depending on the security settings the logged in user may be specified as Sender Name Sender Name Select name to be attached Frequent AB co EF cH rx uw 4 00001 1 022 000031 00004 00005 ABCD Compa Bei j ny fice T 00007 t00008 00009 ing Of To specify the e mail sender press Sender Name e Select a sender e Press OK e For reception confirmation e mail press Recept Notice For scan to e mail only Enter a subject line if necessary Press Subject e Enter the subject e Press OK Press the Start key How to save to the machine s hard disk Storing and Savi
104. ecommended to load the paper in D orientation 132 Loading Paper into the Bypass Tray Certain types of paper might not be detected properly when placed on the bypass tray If this happens remove the paper and place it on the bypass tray again Pull the extender out when loading sheets larger than A4L7 81 5 x 11D in the bypass tray When loading thick paper thin paper or OHP transparencies specify the paper size and the paper type Letterhead paper must be loaded in a specific orientation For details see page 141 Loading Orientation fixed Paper or Two sided Paper e You can load envelopes into the bypass tray Envelopes must be loaded in a specific orientation For details see page 155 Envelopes e Specify the sizes of paper that are not automatically detected For details about the sizes that can be detected automatically see page 1 44 Recommended Paper Sizes and Types For details about how to specify sizes see page 133 Printing from the Bypass Tray Using the Printer Function or Copying from the Bypass Tray Copy Document Server e When copying from the bypass tray see Copying from the Bypass Tray Copy Document Server When printing from a computer see page 133 Printing from the Bypass Tray Using the Printer Function e When the Panel Key Sound is turned off it does not sound if you load paper into the bypass tray For details about Panel Key Sound see General Features Connecting
105. ect 192 The job was canceled because you specified invalid settings for saddle stitching or half fold The classification code has not been entered or the classification code has been entered incorrectly Check if the computer is working correctly Specify the correct paper size and then print the file again Specify the correct paper type and then print the file again Check the settings for saddle stitching or half fold Enter the correct classification code Classification Code is incorrect Duplex has been cancelled Exceeded max pages Collate is incomplete Exceeded the maximum number of multi sheet fold Half Fold Output tray has been changed The classification code is not supported with the printer driver Duplex printing was canceled The number of pages exceeds the maximum number of sheets that you can use Collate with The maximum number of multi sheet folds Half Fold was exceeded The output tray was changed because the paper size of the specified output tray is limited Messages Displayed When Using the Printer Function Select Optional for classification code For details about how to specify classification code settings see Configuring Classification Codes Print Select the proper paper size for the duplex function For details about paper see Specifications for the Main Unit Maintenance and Specifications Change t
106. ed on the Home screen You can add shortcuts to frequently used programs or Web pages to the Home screen The icons of added shortcuts appear on the Home screen The programs or Web pages can be recalled easily by pressing the shortcut icons To display the Home screen press the Home key 1 2 3 4 5 Q Copier Facsimile Scanner Printer S 1 Document Browser Address Book Eco copy Server Management 10 9 8 f CUV215 l Copier 9 Press to make copies For details about how to use the copy function see Copy Document Server 2 Facsimile amp Press to send or receive faxes For details about how to use the fax function see Fax 3 Scanner Press to scan originals and save images as files For details about how to use the scanner function see Scan 4 Printer amp Press to make settings for using the machine as a printer For details about how to make settings for the printer function see Print 5 Home screen image You can display an image on the Home screen such as a corporate logo To change the image see Displaying the Image on the Home Screen Convenient Functions 6 A V Press to switch pages when the icons are not displayed on one page A6 How to Use the Home Screen 7 Shortcut icon You can add shortcuts to programs or Web pages to the Home screen For details about how to register shortcuts see page 47 Adding Icons to the Home Screen
107. ed to the network correctly A communication error has occurred on the network The machine s power is off The machine is not connected to the network correctly Messages Displayed When Using the Scanner Function Check that the previously used scanner is connected to the network correctly Cancel the personal firewall of the client computer For details about firewall see Windows Help Use an application such as telnet to make sure SNMPv1 or SNMPVv2 is set as the machine s protocol For details about how to check this see Remote Maintenance Using telnet Connecting the Machine System Settings Select the scanner used for the previous scan Check whether the client computer can use the TCP IP protocol Turn on the power Check whether the machine is connected to the network correctly Deselect the personal firewall function of the client computer For details about firewall see Windows Help Use an application such as telnet to make sure SNMPv1 or SNMPVv2 is set as the machine s protocol For details about how to check this see Remote Maintenance Using telnet Connecting the Machine System Settings 215 216 10 Troubleshooting Scanner is not available Check the scanner connection status Network communication is not available because the machine s IP address could not be obtained from the host name If only IPv6 is set to Active the addres
108. ent memory Reduce Scanner memory is Reset the scan size A the scanning area insufficient P Set with no compression For details about the settings see TWAIN driver Help The problem may be due to the following cause Scanning cannot be performed if large values are set for brightness when using halftone or high resolution For details about the relationship between scan settings see Relationship between Resolution and Scan Size If a misfeed occurs you might not scan an original Remove the misfeed and then scan the original again Invalid Winsock version You are using an invalid Install the operating system of the Please use version 1 1 or version of Winsock computer or copy Winsock from the higher operating system CD ROM No response from the The machine or client Check whether the machine or scanner computer is not connected to client computer is connected to the network correctly the network correctly Disable the client computer s own firewall For details about firewall see Windows Help No response from the The network is crowded Wait for a while and then try to scanner reconnect 213 214 10 Troubleshooting Scanner is in use for other function Please wait Scanner is not available on the specified device Scanner is not ready Check the scanner and the options The name is already in use Check the registered
109. er Features The entered file name contains invalid character s Enter the file name again using any of the following 1 byte characters O to 9 Ado Z atoz _ The entered file name contains invalid character s Enter the file name again using any of the following 1 byte characters Oto9 Ato Z atoz 2 The maximum enterable number of alphanumeric characters has been exceeded The destinations selected while registering to the program contain a folder destination for which one of the following destinations is set manually entered destination delivery server destination WSD destination or DSM destination Print amp Delete Scanner Journal in Scanner Features is set to Do not Print Disable Send and Scanner Journal is full The file name contains a character that cannot be used The file name contains a character that cannot be used Check the maximum number of characters which can be entered and then enter it again For details about the maximum enterable number of characters see Values of Various Set Items for Transmission Storage Delivery Function Scan WSD destinations and DSM destinations cannot be registered to the program because they cannot be registered in the address book For manually entered and delivery server destinations register the destinations in the address book and then try to register them to the program aga
110. er files using the distributed scan management system see Managing Scan Conditions and Other Settings in the Block using Distributed Scan Management Scan Q 26 Monitoring and Setting the Machine Using a Computer Monitoring and Setting the Machine Using a Computer Using Web Image Monitor you can check the machine s status and change the settings ile CJQ609 You can check which tray is running out of paper register information in the Address Book specify the network settings configure and change the system settings manage jobs print the job history and configure the authentication settings See Using Web Image Monitor Connecting the Machine System Settings See Web Image Monitor Help 27 1 What You Can Do with This Machine Preventing Unauthorized Copying ES You can print embedded patterns on printouts to prevent unauthorized copying 28 CUMO003 Using the copier function or the printer driver you can embed a pattern in the printed document If the document is copied on a machine with the Copy Data Security unit protected pages are grayed out in the copy This can minimize the risk of confidential information being copied Protected fax messages are grayed out before being transmitted or stored If a document protected by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security unit the machine beeps to notify users that unauthorized copying is bein
111. es of Sheets This section explains how to print on both sides of each page using the printer driver The types of paper that can be printed on both sides are as follows Plain 60 to 81 g m2 Recycled Special 1 Special 2 Special 3 Middle Thick 82 to 105 g m2 Thick 1 106 to 169 g m2 Thick 2 170 to 220 g m2 Thick 3 221 to 256 g m2 Thin 52 to 59 g m2 Color Letterhead Preprinted Bond Cardstock When Using the PCL 6 Printer Driver 1 Click the WordPad menu button in the upper left corner of the window and then click Print 2 In the Select Printer list select the printer you want to use 3 Click Preferences 4 Click the Detailed Settings tab 5 Inthe Menu box click the Edit icon 6 Select the method for binding the output pages in the 2 sided list 7 Change any other print settings if necessary 8 Click OK 9 Start printing from the application s Print dialog box Types of 2 Sided Printing You can select which way the bound pages open by specifying which edge to bind Portrait Landscape 100 Combining Multiple Pages into Single Page Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet When Using the PCL 6 Printer Driver 1 Click the WordPad menu butt
112. essages Printed on the Error Logs or Reports When Using the Printer Function e An error occurred when the machine accessed the memory storage device or a file stored on the memory storage device An error occurred when the user used the Direct printing function to print from a memory storage device Messages Displayed When Using the Printer Function Save the file to a different memory storage device and then try to print again This section describes likely causes of and possible solutions for the error messages that are printed on the error logs or reports When print jobs are canceled 9 Error An error occurred while processing an Unauthorized Copy Prevention job The job was cancelled An error occurred while processing an Unauthorized Copy Prevention job The job was cancelled Printing was canceled by the auto job cancel function due to a command error You tried to store a file in the Document Server when the Unauthorized Copy Prevention was specified The Enter User Text field on the Unauthorized Copy Prevention for Pattern Details screen is blank Check that the data is valid On the printer driver select a job type other than Document Server in Job Type or deselect Unauthorized Copy Prevention On the printer driver s Detailed Settings tab click Effects in Menu Select Unauthorized Copy Prevention and then click Details to display Unaut
113. for the paper type under Tray Paper Settings in User Tools For details see Tray Paper Settings Connecting the Machine System Settings Fi 78 3 Copy 1 Load the envelopes face down in the bypass tray The bypass tray is automatically selected Press the key Press Paper Size Specify the envelope size and then press OK twice ge d gt Place the originals and then press the Start key Copying onto Envelopes from the Paper Tray Before using this function specify the paper size and type under Tray Paper Settings in User Tools For the paper type select Envelope For details see Tray Paper Settings Connecting the Machine System Settings 1 Select the paper tray where the envelopes are loaded 1eclzeczecl4ecol wa A4 Bypass Envelope 1 sided 2 sided TtoT 2 sided 2 sided 1 sided Comb 2 orig 1 sided Comb 4 orig Rotate Sort Sort Cover Slip Sheet Edit Color Dup Combine Seri 2 Place the originals and then press the Start key Sort Sort The machine assembles copies as sets in sequential order You cannot use the bypass tray with Rotate Sort Sort Shift Sort Copies are assembled as sets in sequential order To use Shift Sort a finisher or the internal shift tray is required Each time the copies of one set or a job are delivered the next copy is shifted to separate each set or job
114. g Started After removing misfed paper fully open the front cover and then close it For details about removing jammed paper see Removing Jammed Paper Troubleshooting Close all the covers of the machine Load paper into the paper tray or tray 3 LCT with the print side up Load paper into the Large Capacity Tray LCT or the bypass tray with the print side down 169 10 Troubleshooting Misfeeds occur frequently Using curled paper often Take the stiffness out of the paper causes misfeeds soiled with your hands to straighten out paper edges or slipped the curl positions while performing Load the paper up side down so staple or stack printing that the curled edges face downward For details about recommended paper see Recommended Paper Paper Specifications and Adding Paper Lay cut paper on a flat surface to prevent paper from curling and do not lean it against the wall For details about the proper way to store paper see Paper Storage Paper Specifications and Adding Paper Misfeeds occur frequently The tray s side or end fences Remove misfed paper For details may not be set properly about removing jammed paper see Removing Jammed Paper Troubleshooting Check that the side or end fences are set properly For details about setting the side and end fences see Changing the Paper Size Paper Specifications and Adding 170 Misfeeds occ
115. g attempted If the document is copied on a machine without the Copy Data Security Unit the hidden text becomes conspicuous in the copy showing that the copy is unauthorized Using the copier function or the printer driver you can embed text in the printed document for unauthorized copy prevention If the document is copied scanned or stored in a Document Server by a copier or multifunction printer the embedded text appears conspicuous in the copy discouraging such unauthorized copying Reference For details see the printer driver Help and Security Guide For details about this function in the copier mode see Preventing Unauthorized Copies Copier Document Server For details about this function in the printer mode see Printing Documents that Are Not Authorized for Duplication 2 Getting Started This chapter describes how to start using this machine Guide to Names and Functions of Components A CAUTION Do not obstruct the machine s vents Doing so risks fire caused by overheated internal components Front and left view 04 2 Sm 0 3 zu DM 1 ARDF or one pass duplex scanning ADF The illustration shows the one pass duplex scanning ADF Lower the ADF over originals placed on the exposure glass IF you load a stack of originals in the ADF the ADF will automatically feed the originals one by one The ARDF scans both sides of an original o
116. g files by e mail or Scan to Folder sending stored files by e mail or Scan to Folder and saving files on a memory storage device You can select one of the following file types 2 3 Single Page TIFF JPEG PDF If you select a single page file type when scanning multiple originals one file is created for each single page and the number of files sent is the same as the number of pages scanned Multi page TIFF PDF If you select a multi page file type when scan multiple originals scanned pages are combined and sent as a single file Selectable file types differ depending on the scan settings and other conditions For details about file types see Notes About and Limitations of File Types Press Send File Type Nf for A tec e aene ABCD COMPA YOKOHAMA O BERLIN OFF LONDON NY FFICE ICE ICE 00007 00008 000107 00011 m CE FICE OFFICE _ OFFICE Text Select a file type ining 5541 96 a Scanner Remaining MB Ready Set original then press the Start key Send File Type Select item Single Page Multi page File Type m PDF File Setting PDF A OCR Settings Security Settings Digital Signature Start No ce NENNEN M If necessary configure PDF File Setting Press OK 12 6 Scan Specifying Scan Settings 1 Press Scan Settings Auto ene
117. g to its grain as shown in the following diagram recommended Select Thick Paper 1 Thick Paper 2 Thick Paper 3 or Thick Paper 4 as the paper thickness in Paper Settings Even if thick paper is loaded as described above normal operations and print quality might still not be possible depending on the paper type Prints might have prominent vertical creases Prints might be noticeably curled Flatten out prints if they are creased or curled Envelopes This section gives you various details about and recommendations concerning envelopes Do not use window envelopes Misfeeds might occur depending on the length and shape of the flaps Only envelopes that are at least 148 mm 5 9 inches wide and whose flaps are open can be loaded in the orientation 155 156 9 Adding Paper and Toner e When loading envelopes in the orientation load them with flaps fully open Otherwise they might not feed into the machine Before loading envelopes press down on them to remove any air from inside flatten out all four edges If they are bent or curled flatten their leading edges the edge going into the machine by running a pencil or ruler across them In copier mode The way to load envelopes varies depending on the orientation of the envelopes When copying onto envelopes load them according to the applicable orientation shown below How to load envelopes e Side opening
118. ge device Replace the memory storage device If the document is scanned as single page or divided multiple pages data already written to the memory storage device is saved as is Replace the memory storage device and then press Retry to save the remaining data or press Cancel to redo the scan Unlock the write protection on the memory storage device Check to see if the memory storage device is defective Check the memory storage device It might be unformatted or its format might be incompatible with this machine Check the file name set at the time of scanning For details about the characters that can be used in file names see Specifying the File Name Scan Q Reduce the number of documents to be written to the memory storage device and then try again Memory is full Press Write to write the current scanned data to the memory storage device or press Cancel to delete Messages Displayed When Using the Scanner Function The scan could not be completed because there was insufficient hard disk memory at the time of saving to the memory storage device Messages Displayed on the Client Computer Select whether or not to save the scanned document to the memory storage device This section describes likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver If a message not described here appears act
119. hat the correct alias phone any network problems you entered is already number is listed in H 323 13 10 registered on the gatekeeper Settings of Facsimile Features by another device For details about H 323 Settings see Initial Settings Fax For details about network problems contact your administrator Check whether there are Cannot access gatekeeper Check that the correct gate any network problems keeper address is listed in H 323 13 11 Settings of Facsimile Features For details about H 323 Settings see Initial Settings For details about network problems contact your administrator 179 10 Troubleshooting Check whether there are Registering of user name is Correct that the correct SIP Server any network problems rejected by SIP server IP Address and SIP User Name 13 17 are listed in SIP Settings of Facsimile Features For details about SIP Settings see Initial Settings Fax Q For details about network problems contact your administrator Check whether there are Cannot access SIP server Check that the correct SIP Server any network problems IP Address is listed in SIP 13 18 Settings of Facsimile Features For details about SIP Settings see Initial Settings For details about network problems contact your administrator Check whether there are The password registered for For details about network problems any network prob
120. he Select Users or Groups window click Advanced CO oO A C N Right click the folder created in step 2 and then click Properties Specify one or more object types select a location and then click Find Now From the list of results select the groups and users you want to grant access to and then click OK 7 Inthe Select Users or Groups window click OK In the Groups or user names list select a group or user and then in the Allow column of the permissions list select either the Full Control or Change check box Press OK twice Registering an SMB Folder a FB C N Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Press New Program Press Change under Name The name entry display appears 6 Enter the name and then press OK Press Y Next Press the key for the classification you want to use under Select Title Mames E Select Title Ld emen ie co J er oi Lux ee eum c 2 545 Basic Procedure When Using Scan to Folder The keys you can select are as follows Frequent Added to the page that is displayed first e AB CD EF GH UK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in the selected title You can select Frequent and one more key for each title 9 Press Auth Info and then press YNext LONDON OFFICE
121. he User Tools Copier mode Specify Yes for Letterhead Setting in Input Output under the Copier Document Server Features menu and then place the original and paper as shown below Printer mode Specify Auto Detect or On Always for Letterhead Setting in System under the Printer Features menu and then place the paper as shown below For details about the letterhead settings see Input Output Copy Document Server or System Print Original orientation and paper orientation The meanings of the icons are as follows Place or load paper scanned or printed side face up Place or load paper scanned or printed side face down Original orientation Readable orientation 141 9 Adding Paper and Toner Unreadable orientation Paper orientation Copier mode One sided Two sided Printer mode One sided Two sided 142 Loading Orientation fixed Paper or Two sided Paper n copier mode For details about how to make two sided copies see page 67 Duplex Copying n printer mode To print on letterhead paper when Auto Detect is specified for Letterhead Setting you must specify Letterhead as the paper type in the printer driver s settings e Ifa print job is changed partway through printing from one sided to two sided printing one sided output after the first copy may be printed facing a different direction To ensure all paper is output
122. he selected title You can select Frequent and one more key for each title 9 Press Fax Dest Press Change under Fax Destination Basic Procedure for Transmissions Memory Transmission 11 Enter the fax number using the number keys and then press OK SC J rue e Fax Header and Label Insertion are also available for internet fax and IP Fax 12 Specify optional settings such as SUB Code SEP Code and International TX Mode 13 Press OK 14 Press Exit 15 Press the User Tools Counter key Deleting a Fax Destination e If you delete a destination that is a specified delivery destination messages to its registered Personal Box for example cannot be delivered Be sure to check the settings in the fax function before deleting any destinations 1 Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected a ES Select the name whose fax destination you want to delete Press the name key or enter the registered number using the number keys You can search by the registered name user code fax number folder name e mail address or IP Fax destination 5 Press Fax Dest 6 Press Change under Fax Destination 87 4 Fax 7 Press Delete All and then press OK under Fax Destination Enn J rue pm EXT Fax Header and Label Insertion are also available for internet f
123. he setting for Apply Duplex in System Settings to enable duplex printing for the paper tray For details about setting Apply Duplex see Tray Paper Settings Connecting the Machine System Settings Reduce the number of pages to print For details about the maximum number of multi sheet folds Half Fold see Fold Print Specify the proper output tray 193 10 Troubleshooting Print overrun Images were discarded PCL 6 while printing Select a lower resolution on the printer driver For details about how to change the resolution setting see the printer driver Help PostScript 3 Select a lower resolution on the printer driver For details about how to change the resolution setting see the printer driver Help Punch has been Punch printing was Check the paper orientation print cancelled canceled orientation and then punch position Certain settings can produce print results that might not be as expected Staple has been Stapling printing was Check the paper orientation paper cancelled canceled quantity print orientation and staple position Certain settings can produce print results that might not be as expected When documents cannot be stored in the Document Server Cannot store data of this The paper size exceeded Reduce the paper size of the file that size the capacity of the you want to send to a size that the Document Server Document Server can store Custom size
124. he upper right corner of the screen and then click Run SETUP EXE 3 Select an interface language and then click OK A Click Quick Install a 11 12 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next Click Next Select the machine model you want to use in the Select Printer dialog box Click Install Configure the user code default printer and shared printer as necessary Click Continue The installation starts If the User Account Control dialog box appears and then click Yes or Continue Click Finish When you are prompted to restart your computer restart it by following the instructions that appear Click Exit in the first window of the installer and then take out the CD ROM 97 98 5 Print Displaying the Printer Driver Properties This section explains how to open the printer driver properties from Devices and Printers Manage Printers permission is required to change the printer settings Log on as an Administrators group member You cannot change the machine default settings for individual users Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Devices and Printers 2 Right click the icon of the printer you want to use 3 Click Printer properties Standard Printing
125. hen press You can use four to eight digits for the password For double check enter the password again and then press OK Place the original Specify the original scanning conditions Press the Start key The original is scanned The document is saved in the Document Server After scanning a list of folders will be displayed If the list does not appear press Finish Scanning Printing Stored Documents Printing Stored Documents Prints stored documents on the Document Server The items you can specify on the printing screen are as follows Paper tray e The number of prints Finishing Sort Rotate Sort Stack Staple Punch Half Fold Cover Slip Sheet Front Cover Front Back Cover Designate Chapter Slip Sheet Edit Stamp Margin Adj Stamp 2 Sided Copy Top to Top 2 Sided Copy Top to Bottom Booklet Magazine For details about each function see Copy Document 1 Select a folder Folder Created Date Time st File Shared Folder User001 28 Feb 11 03 User 002 28 Feb 11 03 User 003 28 Feb 11 04 User 004 28 Feb 11 04 User 005 28 Feb 11 04 2 Select a document to be printed 3 When printing two or more documents at a time repeat step 2 Up to 30 documents can be printed 4 When specifying printing conditions press To Printing Screen and then configure print settings 5 Enter the number of print copie
126. here you can find further relevant information 1 Indicates the names of keys the machine s display or control panels e Indicates instructions stored in a file on a provided CD ROM Region mainly Europe and Asia mainly Europe or mainly Asia Region B mainly North America Differences in the functions of Region A and Region B models are indicated by two symbols Read the information indicated by the symbol that corresponds to the region of the model you are using For details about which symbol corresponds to the model you are using see page 7 Model Specific Information Model Specific Information This section explains how you can identify the region your machine belongs to There is a label on the rear of the machine located in the position shown below The label contains details that identify the region your machine belongs to Read the label CUV010 The following information is region specific Read the information under the symbol that corresponds to the region of your machine Region mainly Europe and Asia If the label contains the following your machine is a region A model e CODE XXXX 27 29 e 220 240 V Region B mainly North America If the label contains the following your machine is a region B model e CODE XXXX 17 120 127V Dimensions in this manual are given in two units of measure metric and inch If your machine is a Region A model refer to the metric
127. hine Administrator Toner EJ Status OK 5 W Waste Toner Bottle wy Status OK Input Tray Out of Paper W Output Tray Status OK Check Details CVD004 1 Menu area If you select a menu item its content will be shown 2 Header area The dialog box for switching to the user mode and administrator mode appears and each mode s menu will be displayed The link to Help and dialog box for keyword search appears 127 8 Web Image Monitor 3 Refresh Help 9 Refresh Click 9 at the upper right in the work area to update the machine information Click the Web browser s Refresh button to refresh the entire browser screen 2 Help Use Help to view or download Help file contents A Basic Information area Displays the basic information of the machine 5 Work area Displays the contents of the item selected in the menu area 128 9 Adding Paper and Toner This chapter describes how to load paper into the paper tray and recommended paper sizes and types Precautions for Loading Paper A CAUTION When loading paper take care not to trap or injure your fingers 9 Important Do not stack paper over the limit mark i To prevent multiple sheets from being fed at once fan the paper before loading it If you load paper when only a few sheets of paper remain in the tray multiple sheet feeding may occur Remove any remaining paper stack them with the new sheets of paper and then fan
128. horized Copy Prevention for Pattern Details Enter text in Enter User Text 191 10 Troubleshooting An error occurred while processing an Unauthorized Copy Prevention job The job was cancelled Collate has been cancelled Exceeded the maximum unit count for Print Volume Use The job has been cancelled Receiving data failed Sending data failed The selected paper size is not supported This job has been cancelled The selected paper type is not supported This job has been cancelled The resolution is set to a value less than 600 dpi when Unauthorized Copy Prevention is specified Collate was canceled The number of pages the user is permitted to print has been exceeded On the printer driver set the resolution to 600 dpi or higher or deselect Unauthorized Copy Prevention Turn off the power and then back on again If the message appears again contact your service representative For details about print volume use limitation see Security Guide Data reception was aborted Resend the data The machine received a command to stop transmission from the printer driver Job reset is automatically performed if the specified paper size is incorrect Job reset is automatically performed if the specified paper type is incorrect 0 When there is a problem with the print settings Booklet Half Fold Error Classification Code is incorr
129. ic characters for the path The destination computer name or folder name is invalid An antivirus program or a firewall is preventing the machine connecting to your computer You have entered an incorrect user code The maximum number of specitiable alphanumeric characters in a path has been exceeded Check whether the computer name and the folder name for the destination are correct Antivirus programs and firewalls can prevent client computers from establishing connection with this machine If you are using anti virus software add the program to the exclusion list in the application settings For details about how to add programs to the exclusion list see the anti virus software Help To prevent a firewall blocking the connection register the machine s IP address in the firewall s IP address exclusion settings For details about the procedure for excluding an IP address see your operating system s Help Check the authentication settings and then enter a correct user code The maximum number of characters which can be entered for the path is 256 Check the number of characters you entered and then enter the path again 20 202 10 Troubleshooting Message Causes Solutions Exceeded max number of alphanumeric characters Programmed Cannot program the destination s that is not programmed in the address book Scanner journal is full Please check Scann
130. ide 175 10 Troubleshooting File being stored exceeded max number of pages per file Copying will be stopped Magazine or Booklet mode is not available due to mixed image mode Maximum number of sets is n A figure is placed at n Memory is full nn originals have been scanned Press Print to copy scanned originals Do not remove remaining originals n in the message represents a changeable number Press Continue to scan and copy remaining originals Rotate Sort is not available with this paper size The scanned originals have too many pages fo store as one document You selected the Magazine or Booklet function for originals scanned using different functions such as copy and printer The number of copies exceeds the maximum copy quantity The scanned originals exceed the number of pages that can be stored in memory The machine checked if the remaining originals should be copied after the scanned originals were printed A size of paper for which Rotate Sort is not available is selected Press Exit and then store again with an appropriate number of pages Make sure originals for the Magazine or Booklet function are scanned using the same function You can change the maximum copy quantity from Max Copy Quantity in General Features under Copier Document Server Features For details about Max Copy Quantity see
131. ified in the Folder Number box documents will be saved in the Shared folder 8 If the folder is protected by a password enter the password in the Folder Password box 9 Click OK 10 Change any other print settings if necessary 11 Click OK 12 Start printing from the application s Print dialog box You can print the documents stored in the Document Server using the control panel Managing Documents Stored in Document Server When this machine is configured as a network printer using TCP IP you can view or delete the documents stored in the machine s Document Server using DeskTopBinder or Web Image Monitor from a client computer connected to the network You can print and operate this machine remotely without operating the control panel 106 6 Scan ee 4 This chapter describes frequently used scanner functions and operations For the information not included in this chapter see Scan on supplied CD ROM Basic Procedure When Using Scan to Folder Before performing this procedure refer to Preparation for Sending by Scan to Folder Scan and confirm the details of the destination computer Also refer to Registering Folders Connecting the Machine System Settings and register the address of the destination computer to the address book 1 Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen
132. in Print or delete Scanner Journal For details about Scanner Features see General Settings Scan Check the file name set at the time of scanning For details about characters that can be used in file names see Specifying the File Name Scan Check the file name specified at the time of scanning The file name specified in the Sending Scan Files to Folders function cannot contain the following characters g lt gt The name cannot start end with a period The program is recalled Cannot recall the destination s for which access privileges are required The program is recalled Cannot recall the destination s that is deleted from the address book The program is recalled Cannot recall the folder destination s with protection code s Messages Displayed When Using the Scanner Function The program contains a destination for which the currently logged in user does not have permission to view The destination stored in the program could not be called because it was deleted from the address book Destinations registered in the program contain a folder destination for which the protection code is set When documents cannot be scanned properly All the pages are detected as blank No file was created Check original s orientation No PDF file was created because all the pages of the scanned original were detected as blank when On is
133. ine is receiving print jobs 12 key Enter key or LAN Fax documents from a computer See Fax and Print 20 Communicating indicator Fax Received indicator Confidential File indicator Press to confirm values entered or items specified 13 Start key Press to start copying printing scanning or Communicating indicator sending Lights continuously during data transmission 14 Sample Copy key and reception Press to make a single set of copies or prints to Fax Received indicator check print quality before making multiple sets Lights continuously while data other than See Sample Copy Copy Document Server personal box or Memory Lock file is being received and stored in the fax memory 15 Stop key See Substitute Reception Fax vail Confidential File indicator Press to stop a job in progress such as copying m Lights continuously while personal box data scanning faxing or printing 16 Clear key Press to delete a number entered Boxes and Printing a File Received with 17 Number keys Memory Lock Fax 21 Media access lamp is being received Blinks while Memory Lock file is being received See Personal Use to enter the numbers for copies fax numbers and data for the selected function Lights up when a removable memory device is 18 Check Status key inserted in the media slot 22 Media slots Press to check the machine s system status operational status of
134. int Job History in Document Server Wait until the current job is completed before trying again For details about Function Compatibility see When Multiple Functions Cannot Be Executed Simultaneously Troubleshooting Wait a while When the Address Book backup is complete the function will be performed Change the output tray to the finisher shift tray e f you cannot make copies as you want because of paper type paper size or paper capacity problems use the recommended paper For details about recommended paper see page 144 Recommended Paper Sizes and Types When You Have Problems Operating the Machine When Multiple Functions Cannot Be Executed Simultaneously If you are not able to carry out your job it may be that the machine is being used by another function Wait until the current job is completed before trying again In certain cases you can carry out another job using a different function while the current job is being performed For details about Function Compatibility see Function Compatibility Troubleshooting 1759 10 Troubleshooting Messages Displayed When Using the Copy Document Server Function e If you cannot make copies as you want because of the paper type paper size or paper capacity problems use recommended paper For details about recommended paper see page 144 Recommended Paper Sizes and Types Message Causes Solutions Cannot delete the folder The
135. isk correctly This data cannot be printed The specified data is either corrupt or it cannot be printed from a memory storage device using the Direct printing function For details about automatic registration of user information see Security Guide For details about user authentication see Security Guide Check that the data is valid Turn off the power and then back on again If the message appears frequently contact your service representative Check that the data is valid For details about the kinds of data that can be printed from a memory storage device using the Direct printing function see Direct Printing from a Memory Storage Device Command Error Compressed Data Error Data storage error Error has occurred Exceeded max number of files to print for temporary stored jobs Exceeded max number of pages to print for temporary stored jobs An RPCS command error occurred The printer detected corrupt compressed data You tried to print a Sample Print Locked Print Hold Print or Stored Print file or to store a file in the Document Server when the hard disk was malfunctioning A syntax error etc occurred While printing a Sample Print Locked Print Hold Print or Stored Print file the maximum file capacity was exceeded While printing a Sample Print Locked Print Hold Print or Stored Print file the ma
136. ission has failed Transmission has failed Allocate sufficient space Insufficient memory in the There was not enough free destination hard disk To space on the hard disk of the check the current status SMTP server FTP server or press Scanned Files client computer at the Status destination Transmission has failed To While a file was being sent If the same message appears again check the current status a network error occurred after scanning again the cause could press Scanned Files and the file could not be sent be a mixed network or else network Status correctly settings were changed during WSD scanner transmission For details about network error contact your administrator When data cannot be sent because a currently used file is selected Selected file is currently You cannot change the Cancel transmission Waiting status use File name cannot be name of a file whose status cleared or the DeskTopBinder setting changed is Waiting or that is and then change the file name being edited with DeskTopBinder Selected file is currently You cannot change the Cancel transmission Waiting status use Password cannot be password of a file whose cleared or the DeskTopBinder setting changed status is Waiting or thatis and then change the password being edited with DeskTopBinder Selected file is currently You cannot change the Cancel transmission
137. l Auto Scan Restart see Input Output Copy Document Server 177 178 10 Troubleshooting Messages Displayed When Using the Facsimile Function Message Causes Solutions Cannot find the specified The name of the computer or path Please check the folder entered as the settings destination is wrong Error occurred and Original jammed during transmission was cancelled e A problem occurred the machine or noise occurred on the telephone line The power was turned off Functional problem occurred Stopped while the machine was processing receiving a document by Internet Fax Functional problems with There is a problem with the facsimile Data will be fax initialized Memory is full Cannot The memory is full scan more Transmission will be stopped Put original back check it Original jammed during and press the Start key Memory Transmission Immediate Transmission Check that the computer name and the folder name for the destination are correct Press Exit and then send the documents again Even if you turn on the power immediately depending on the mail server the machine might not be able to resume reception of the Internet Fax if the timeout period has not expired Wait until the mail server s timeout period has expired and then resume reception of the Internet Fax For details about reception of the Internet Fax contact your admini
138. l Paper 5 170 220g m2 Envelope Coated Paper Coated Paper Gloss ee Apply Duplex 8 Press OK 9 Press the User Tools Counter key We recommend that you use specified transparencies 136 Loading Paper into the Bypass Tray For details about paper thickness see Tray Paper Settings Connecting the Machine System Settings 137 9 Adding Paper and Toner Loading Paper into Tray 3 LCT Region mainly Europe and Tray 3 LCT can hold A4D paper only If you want to print on 81 2 x 110 from Tray 3 LCT contact your service representative Region B mainly North America Tray 3 LCT can hold 8 5 11D paper only If you want to print on from Tray 3 LCT contact your service representative When paper loaded the right side of Tray 3 LCT runs out paper on the left is automatically shifted to the right Do not pull out Tray 3 LCT while the tray is moving paper wait until sounds stop coming from the tray e For the right stack align the right edge of the paper with the right edge of the tray For the left stack align the left edge of the paper to the left edge of the tray 1 Carefully pull out the paper tray until it stops 2 Square the paper and load it print side up Do not stack paper over the limit mark Whole tray pulled out CVA018 138 Loading Paper into Tray 3 LCT Left half of the tray pulled out CVA019
139. large B Select the paper size Place the originals and then press the Start key Preset Reduce Enlarge Press Reduce Enlarge Reduce Enlarge Select a ratio and then press OK Place the originals and then press the Start key Paper size is selected automatically How to save paper Basic Copying See if original is 1 sided or 2 sided duplex Dup Combines Ser ies Press Dup Combine Series Select the original and copy types and or the orientation Place the originals and then press the Start key Duplex 1 Sided 2 Sided Copies two 1 sided pages on one 2 sided page gt 2 Sided gt 2 Sided Copies one 2 sided page on one 2 sided page zely Combine 1 sided Combine Copies multiple 1 sided or 2 sided originals on one side of copy paper 2 sided Combine Copies multiple 1 sided originals Copies multiple 2 sided originals on two sides of copy paper on two sides of copy paper o For more functions on Combine see Basic Copying Copy Document Server How to finish your document Basic Copying Staple Press Finishing Select one of the stapling positions Copies will be sorted automatically Press OK Enter the number of copies Place the originals and then press the Start key 1 012805 80 480 A4 A3 A4 A4 Rotate Sort Stack PA 59 8 unch un 5 5 9 es le Li RJER Ale _
140. lder for forwarding are correctly specitied Check that the folder for forwarding is correctly specified Confirm that the computer with the folder for forwarding is properly working For details about network problems contact your administrator Check that the correct E mail Address is listed in Fax E mail Account of System Settings For details about Fax E mail Account see File Transfer Connecting the Machine System Settings For details about network problems contact your administrator Messages Displayed When Using the Facsimile Function Check whether there are POP3 IMAPA server Check that the correct Server any network problems address is registered Name or Server Address is listed 15 01 in POP3 IMAPA Settings of System Settings For details about POP3 IMAPA Settings see File Transfer Connecting the Machine System Settings For details about network problems contact your administrator Check whether there are Cannot log in to the POP3 Check that the correct User Name any network problems IMAPA server and Password are listed in Fax E 15 02 mail Account of System Settings For details about Fax E mail Account see File Transfer Connecting the Machine System Settings For details about network problems contact your administrator Check whether there are No machine e mail address Check that the correct machine e any network p
141. lems the SIP server is not the contact your administrator 13 24 as the password registered for this machine Check whether there are In Effective Protocol the IP Check that IPvA in Effective any network problems address is not enabled or an Protocol is set to Active in 13 25 incorrect IP address has been System Settings For details registered about effective protocol see Interface Settings Connecting the Machine System Settings Check that the correct 4 address is specified for the machine in System Settings For details about IPv4 address see Interface Settings Connecting the Machine System Settings For details about network problems contact your administrator 180 Check whether there are any network problems 13 26 Check whether there are any network problems 14 01 Messages Displayed When Using the Facsimile Function The Effective Protocol and SIP Server IP Address settings are different or an incorrect IP address has been registered The DNS server SMTP server or folder specified for transfer to was not found or the destination for Internet Fax around not through the SMTP server could not be found e Check that the correct IP address is specified for the machine in System Settings For details about IP address see Interface Settings Connecting the Machine System Settings For details about network prob
142. lems contact your administrator Check that the following settings in System Settings are listed correctly e DNS server Server name and IP address for the SMTP Server For details about these settings see Interface Settings or File Transfer Connecting the Machine System Settings Check that the folder for transfer is correctly specitied Check that the computer in which the folder for transfer is specified is correctly operated Check that the LAN cable is correctly connected to the machine For details about network problems contact the administrator of the destinations For details about network problems contact your administrator 181 182 10 Troubleshooting Check whether there are any network problems 14 09 Check whether there are any network problems 14 33 E mail transmission was refused by SMTP authentication POP before SMTP authentication or login authentication of the computer in which the folder for transfer is specitied E mail addresses for the machine and the administrator are not registered Check that User Name and Password for the following settings in System Settings are listed correctly e SMTP Authentication POP before SMTP e Fax E mail Account For details about these settings see File Transfer Connecting the Machine System Settings Check that the user ID and password for the computer with the fo
143. les being sent to the machine Insufficient Memory A memory allocation error PCL 6 occurred On the printer driver s Detailed Settings tab click Print Quality in Menu and then select Raster in the Vector Raster list In some cases it will take a long time to complete a print job Memory Retrieval Error A memory allocation error Turn off the power and then back on occurred again If the message appears again replace the RAM For details about replacing the RAM contact your service representative If printing does not start contact your service representative The contents of errors may be printed on the Configuration Page Check the Configuration Page in conjunction with the error log For details about how to print the Configuration Page see List Test Print Print 200 Messages Displayed When Using the Scanner Function Messages Displayed When Using the Scanner Function Messages Displayed on the Control Panel When Using the Scanner Function This section describes likely causes of and possible solutions for the error messages that appear on the control panel If a message not described here appears act according to the message Message Causes Solutions Cannot find the specified path Please check the settings Cannot find the specified path Please check the settings Entered user code is not correct Please re enter Exceeded max number of alphanumer
144. machine can receive documents sent via Internet Fax IP Fax Reception See Types of Reception Fax Using a VolP gateway this machine can send to G3 facsimiles connected to the public switched telephone network PSTN 20 Sending and Receiving Faxes via the Internet Reference For details about the machine s settings see Network Settings Requirements Connecting the Machine System 21 1 What You Can Do with This Machine Sending and Receiving Faxes by Using the Machine without Fax Unit Installed mp You can send and receive faxes through a different machine s fax functions via a network Remote Fax CJQ612 To use the remote fax function install the fax connection unit on the main machine and sub machine The procedure for sending faxes is as same as that of for the machine with the fax unit When a job has finished confirm results displayed on sending history or printed on reports e You can forward documents received by the main machine with the facsimile function to sub machines Reference For details see Sending Receiving Documents Using a Remote Machine Remote Fax Fax 22 Using the Facsimile and the Scanner in a Network Environment Using the Facsimile and the Scanner in a Network Environment CJQ607 You can send scan files to a specified destination using e mail Sending scan files by e mail See Overview of E mail Transmi
145. midity temperature and printing factors such as number of prints paper size and paper type Wait for the machine to get ready When There Is a Problem Scanning or Storing Originals Cannot detect original size Select scan size The machine failed to detect the size of the original Place the original correctly e Specify the scan size and then place the originals again For details about the settings for when fax function is being used see Scan Settings Fax Q When placing an original directly on the exposure glass the lifting lowering action of the ADF triggers the automatic original size detection process Lift the ADF by 30 degrees or more Captured file exceeded max number of pages per file Cannot send the scanned data Original s is being scanned for a different function The maximum number of pages per file has been exceeded Another function of the machine is being used When the Home Screen Cannot Be Edited The image data size is not valid See the manual for required data The format of the image data is not valid See the manual for required data The image data size is not valid The file format of the shortcut image to be added is not supported When Other Messages Appear Reduce the number of pages in the transmitted file and then resend the file For details about the maximum number of pages per file see Storage Function Scan
146. moved For consumables with a lid make sure that the lid is shut Always replace the toner cartridge when a notification appears on the machine Fault may occur if you use toner other than the recommended type When adding toner do not turn off the main power If you do settings will be lost Store toner where it will not be exposed to direct sunlight temperatures above 35 C 95 F or high humidity Store toner horizontally Do not shake the toner cartridge with its mouth down after removing it Residual toner may scatter Do notrepeatedly install and remove toner cartridges This will result in toner leakage Follow the instruction on the screen regarding how to replace a toner cartridge f Toner Cartridge is almost empty appears the toner has almost run out Have a replacement toner cartridge at hand f L appears when there is a lot of toner follow the toner replacement instructions that appear on the screen Pull out the cartridge and then reinstall it You can check the name of the required toner and the replacement procedure using the Add Toner screen 160 Adding Toner For details about how to check contact number where you can order supplies see Inquiry Maintenance and Specifications Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner the indicator on the display lights Note that even if there is no toner left
147. n Write down the confirmed information Step 1 Confirming the user name and computer name Confirm the user name and the name of the computer you will send scanned documents to 1 On the Start menu point to All Programs then Accessories and then click on Command Prompt 2 Enter the command ipconfig all and then press the Enter key 3 Confirm the name of the computer The computer s name is displayed under Host You can also confirm the IPv4 address The address displayed under IPv4 Address is the IPv4 address of the computer 4 Next enter the command set user and then press the Enter key Be sure to put a space between set and user 5 Basic Procedure When Using Scan to Folder Confirm the user name The user name is displayed under USERNAME Step 2 Creating a shared folder on a computer running Microsoft Windows Create a shared destination folder in Windows and enable sharing In the following procedure a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example 11 12 13 O 00 NO You must log in as an Administrators group member to create a shared folder If Everyone is left selected in step 6 the created shared folder will be accessible by all users This is a security risk so we recommend that you give access rights only to specific users Use the following procedure to remove Everyone and specify user
148. ne side at a time The one pass duplex scanning ADF scans both sides of an original simultaneously 2 Exposure glass Place originals face down here 29 2 Getting Started 3 Vents Prevent overheating 4 Control panel See Guide to the Names and Functions of the Machine s Control Panel 5 Main power switch To operate the machine the main power switch must be on If it is off open the main power switch s cover and turn the switch on 6 Internal tray 1 Copied printed paper and fax messages are delivered here 7 Front cover Open to access the inside of the machine 8 Paper trays Trays 1 2 Load paper here 9 Lower paper trays Load paper here 30 Guide to Names and Functions of Components Front and right view NN WAN S TAA AN We ag NNNNNNNNNNSN CUV002 1 ADF s extender Pull this extender to support large paper 2 Vents Prevent overheating 3 Bypass tray Use to copy or print on OHP transparencies adhesive labels and paper that cannot be loaded in the paper trays 4 Paper guides When loading paper in the bypass tray align the paper guides flush against the paper Extender Pull this extender out when loading sheets larger than 8 5 110 in the bypass tray 3 2 Getting Started 6 Lower right cover Open this cover when a paper jam occurs 7 Right cover Open this cover when a paper jam occurs Rear and left view
149. nformation FAX0001 User Name Press User and then select a user name To specify an unregistered user name press Manual Entry and then enter the name After specifying a user name press OK File Name Press File Name enter a file name and then press OK Password Press Password enter a password using the number keys and then press OK Re enter the password for confirmation and then press OK 5 Press OK 6 If you have selected Send amp Store specify the receiver 7 Press the Start key Sending Stored Documents The machine sends documents stored with the facsimile function in the Document Server The documents stored in the Document Server can be sent again and again until they are deleted The stored documents are sent with the scan settings made when they were stored You cannot use the following transmission methods mmediate Transmission Parallel Memory Transmission On Hook Dial Manual Dial Storing a Document Press Select Stored File memetFaN Ema N Ici 5 d Auto Detect 1 Sided Original Mg 000011 G3 00002 63 00003 G3 ABCD COMPA YOKOHAMA O BERLIN OFF Original Feed R NY FEICE ICE 00007 63 00008 G3 000101 G3 EE FICE OFFICE OFFICE B Select Stored File TX File Status RX File 51 Select the documents to be sent When multiple documents are selected they are sent
150. ng 93 54 2 Getting Started Magazine copy Unified size copy Stamping corporate name Thumbnail copy Storage copy XXXX replace XXXX by a folder name Scanner mode Easy PDF scan High compression PDF scan Specify Magazine in Dup Combine Series and Staple Center in Finishing Specify Mixed Sizes in Special Original and Auto Reduce Enlarge in the initial display Specify User Stamp in Edit Color Specify Combine 1 Side in Dup Combine Series Specify a folder in Target Folder to Store in Store File Select Full Color Text Photo in Scan Settings In Send File Type Name select PDF under File Type and enter the business details such as London branch daily report under File Select Full Color Text Photo in Scan Settings and High Compression PDF in Send File Type You can save paper Also you can perform printing jobs such as producing leaflets in house instead of having them printed by an outside printing company You can print various size copies onto one size of paper so they are easier fo manage You can stamp the name of your company on copies of working or architectural drawings Your company name needs to be pre registered in the machine You can copy up to eight pages onto one side of a sheet so that you can save paper You can use folders to organize stored files
151. ng the Settings for Favorites Convenient Functions Shortcuts to Web pages that are registered to Common Favorites can be registered to the Home screen When user authentication is enabled shortcuts to Web pages that are registered to Favorites by User can also be registered to a user s Home screen For details about the procedure for registering a shortcut using the Program screen see Registering a Shortcut to a Program to the Home Screen Convenient Functions You can register up to 72 function and shortcut icons Delete unused icons if the limit is reached For details see Deleting an Icon on the Home Screen Convenient Functions A7 2 Getting Started You can change the position of icons For details see Changing the Order of Icons on the Home Screen Convenient Functions Adding icons to the Home screen using Web Image Monitor 1 Start Web Image Monitor For details see Using Web Image Monitor Connecting the Machine System Settings 2 Log in to Web Image Monitor as an administrator For details see Security Guide 3 Point to Device Management and then click Device Home Management A Click Edit Icons 5 Point to Icon can be added of the position that you want to add and then click Add 6 Select the function or shortcut icon you want to add 7 Click OK four times Adding icons to the Home screen using the User Tools In the follo
152. ng the Scanned Documents Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen Make sure that no previous settings remain If a previous setting remains press the Reset key Place originals Press Store File Press Store to HDD If necessary specify file information such as User Name File Name and Password Press OK If necessary press Scan Settings to specify scanner settings such as resolution and scan size Press the Start key For details about saving to memory storage device see Storing the Scanned Documents to a USB Flash Memory Device or SD Card Scan on the supplied CD ROM Why use it To store scanned files in the hard disk of the machine for later shared use See Scan Displaying a list of files stored on the machine s hard disk Storing and Saving the Scanned Documents Press the Home key on the top left of the control panel and press the Scanner icon on the Home screen Press Select Stored File The list of stored files is displayed i SCANO009 Administrator 5 4 0008 s SCANOO07 5 0006 Registering an E mail destination Registering Addresses and Users Connecting the Machine System Settings Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected Select the name whose e mail address you want
153. nly only available for internet fax or E mail sending by fax Enter the e mail address E mail Address Enter Email address then press OK Fann cece Press OK Select E mail Internet Fax Destination or Internet Fax Destination Only If E mail Internet Fax Destination is specified registered e mail addresses appear in both Internet fax address display and E mail address display on the fax function screen and in the address display on the scanner function screen IF Internet Fax Destination Only is specified registered e mail addresses only appear in Internet fax display on the fax function screen If you want to use Internet fax specify whether or not to use Send via SMTP Server Press OK Press Exit Press the User Tools Counter key Vy 118 Deleting an E mail Destination 1 Press the User Tools Counter key Press Address Book Mangmnt Check that Program Change is selected om Select the name whose e mail address you want to delete Press the name key or enter the registered number using the number keys You can search by the registered name user code fax number folder name e mail address or IP Fax destination Press E mail Press Change under E mail Address Press Delete All and then press OK Press OK Press Exit 29 Sa e i umm Press the User Tools Counter key Entering an E mail Address Manually
154. nted automatically after every 50 communications You can also request a Journal at any time by following the procedure below Press TX RX Status Print Store File Change TX Info Check Modes Pra Dest Recent Select Line Tone Pause On Hook TX EF cH 1JK LN RST UvW XYZ Chanee Title 6 Jaws 0000514525 00005 sIP 000071323 rau OFF TORONTO OF PARIS iri 12 B Select Print Journal Select the printing method All Print per File No Print per User Press the Start key Press Exit twice Chapter references in this guide refer to the bundled OI CD Fax and Connecting the Machine System Settings To use the scanner functions several settings must be made beforehand For details about these settings see Accessing User Tools Connecting the Machine System Settings and Scan on the supplied CD ROM How to scan Available scan functions Scan to E mail B Scan to Folder SMB FTP NCP Scan Using WSD Web Services on Devices Store to Hard Disk Save to Memory Storage Device Scan to Delivery Server Scan via TWAIN Driver For details about B 8 and H see Scan on the supplied CD ROM How to use Scan to E mail Scan to Folder Basic Procedure for Sending Scan Files by Email Basic Procedure When Using Scan to Folder Press the Home key on th
155. o continue copying and printing pres to cancel copying press Cancel Cop To delete other suspended jobs pres Suspended Copy Job No 101 The quantity of sets of the suspended job can be changed Quantity 10 gt lt 3 99 3 Press Continue Copying starts again 8 82 3 Copy Storing Data in the Document Server The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine Thus you can print them later applying necessary conditions You can check the stored documents on the Document Server screen For details about the Document Server see page 123 Storing Data 1 Press Store File Store File Check Modes C3 3 E 14 E J A4 A4 Bypass ed 2 sided 1 sided Cornb 2 oria 1 sided Comb 4 orig rdf cael ar Enter a file name user name or password if necessary Specify a folder in which to store the document if necessary Press OK Place the originals Make the scanning settings for the original a eS COY SS I9 Press the Start key Stores scanned originals in memory and makes one set of copies If you want to store another document do so after copying is complete 4 Fax This chapter describes frequently used facsimile functions and operations For the information not included in this chapter see Fax Q on the supplied CD ROM Basic Procedure for Transmissions Memory Transmission This section
156. o the Large Capacity Tray indeed rore 140 Loading Orientation fixed Paper or Two sided Paper sse 141 Recommended Paper Sizes and 144 lise 154 155 Adding VOI 159 Sending Faxes Scanned Documents When Toner Has Run sse 161 Disposing of Used 161 10 Troubleshooting When a Status Icon Is Displayed s uica ertet titt irt ihe osea tct edet 163 When the Indicator Lamp for the Check Status Key Is Lit or Flashing sss 165 When the Machine Makes a Beeping Sound entente ees 167 When You Have Problems Operating the Machine sss 168 When Multiple Functions Cannot Be Executed Simultaneously sss 173 Messages Displayed When Using the Copy Document Server 174 Messages Displayed When Using the Facsimile Function sss 178 When There Is a Problem Specifying the Network Settings sse 179 When the Remote Fax Function Cannot Be Used 185 Messages Displayed When Using the Printer Function 188 Messages Displayed on the Control Panel When Using the Printer 188 Messages Printed on the Error Logs or Reports When Using the Printer 19 Messages Displayed When Using the Sc
157. oT 2 sided 2 sided 1 sided Comb 2 orig 1 sided Comb 4 orig awa croci a Rotate Sort V DA Cover Slip Sheet Edit Color Dup Combine Seri 2 Select the paper size 3 Place the originals and then press the Start key 66 Duplex Copying Duplex Copying Copies two 1 sided pages or one 2 sided page onto a 2 sided page During copying the image is shifted to allow for the binding margin CKNO009 There are two types of Duplex 1 Sided 2 Sided Copies two 1 sided pages on one 2 sided page 2 Sided 2 Sided Copies one 2 sided page on one 2 sided page The resulting copy image will differ according to the orientation in which you place your originals D or D Original orientation and completed copies To copy on both sides of the paper select the original and copy orientation according to how you want the printout to appear EBe EB e 7 67 3 Copy UU g gt to Bottom me 1 Press Dup Combine Series 380 480 8 A4 AZ P2 sided 1 sided Comb 2 orig 1 sided Comb 4 orig bver Slip Sheet Edit Color Dup Combine Series Reduce Enlarge 2 Make sure that Duplex is selected If Duplex is not selected press Duplex 3 Select 1 Sided gt 2 Sided or 2 Sided 2 Sided according to how you want the document to be output To change the original or copy orientation press Orientation 5045
158. of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Guide to Functions of the Machine s Options External options for Type 1 and 2 Region mainly North America CUVO005 1 Handset Used as a receiver when a fax unit is installed Allows you to use the On Hook Dial and Manual Dial functions It also allows you to use the machine as a telephone 2 Lower paper tray Holds up to 550 sheets of paper 3 Caster table for lower paper tray To use the lower paper tray attach the caster table 4 Tray 3 LCT Holds up to 2 000 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use 5 Large capacity tray LCT Holds up to 1 500 sheets of paper 39 36 2 Getting Started 6 Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the
159. on you need to follow a different procedure to cancel the transmission See page 92 Canceling a Transmission After the Original Is Scanned 1 Press the Stop key CJN024 91 A Fax 2 Press Cancel Scanning or Cancel TX Depending on the transmission mode and function you use either Cancel Scanning or Cancel TX is displayed Canceling a Transmission After the Original Is Scanned Use this procedure to cancel a transmission after the original is scanned You can cancel transmission of a file while the file is being sent stored in memory or if it fails to transmit All the scanned data is deleted from memory 1 Press the Stop key CJN024 You can also press TX RX Status Print and then Check Stop Transmission File 2 Press Standby File List To cancel transmission of a file stored in the memory press the File List tab 3 Select the file you want to cancel If the desired file is not shown press 4 or Y to find it 4 Press Stop Transmission 5 Press OK To cancel another file repeat steps 3 through 5 6 Press Exit After pressing Check Stop Transmission File under TX RX Status Print in step 1 press Exit twice 92 Storing a Document Storing a Document You can store and send a document at the same time You can also just store a document The following information can be set for the stored documents as necessary User Name You can set this func
160. on in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use Click Preferences Click the Detailed Settings tab In the Menu box click the Edit icon O Oct AR C N Select the combination pattern in the Layout list and then specify the method for combining pages in the Page Order list To draw a border line around each page select Draw Frame Border 7 Change any other print settings if necessary 8 Click OK 9 Start printing from the application s Print dialog box Types of Combine Printing This function allows you to print 2 4 6 9 or 16 pages at reduced size onto a single sheet and to specify a page ordering pattern for the combination When combining 4 or more pages onto a single sheet of paper four patterns are available The following illustrations show example page ordering patterns for 2 and 4 page combinations 2 Pages per Sheet Portrait Landscape 101 5 Print 4 Pages per Sheet 102 Printing on Envelopes Printing on Envelopes Configure the paper settings appropriately using both the printer driver and the control panel Configuring Envelope Settings Using the Control Panel 1 Load envelopes in the paper tray 2 Press the User Tools Counter key CJS039 Press Tray Paper Settings Select the paper size setting of the paper tray in which the envelopes are loaded
161. opies can be punched if the optional punch unit is installed on the finisher Guide to Functions of the Machine s Options External options for Type 5 Region B mainly North America CUVO009 1 Handset Used as a receiver when a fax unit is installed Allows you to use the On Hook Dial and Manual Dial functions It also allows you to use the machine as a telephone 2 Lower paper tray Holds up to 550 sheets of paper 3 Caster table for lower paper tray To use the lower paper tray attach the caster table 4 Tray 3 LCT Holds up to 2 000 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use 5 Large capacity tray LCT Holds up to 1 500 sheets of paper 43 AA 2 Getting Started Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays e Finisher upper tray Finisher shift tray Copies can
162. or to register destinations from a computer See Registering Internet Fax Destination Information Using Web Image Monitor Fax Downloading destinations registered the machine to the LAN Fax driver destination list See Using the machine s Address Book as the LAN Fax destination list Fax 11 1 What You Can Do with This Machine Operating the Machine More Effectively BQX139S Registering and using frequently used settings Program See Registering Functions in a Program Convenient Functions QJ Registering frequently used settings as initial settings Program as Defaults Copier Document Server Fax Scanner See Changing the Default Functions of the Initial Screen Convenient Functions Registering frequently used printing settings to the printer driver See Using One Click Presets Print Changing the initial settings of the printer driver to frequently used printing settings See Displaying the Printing Preferences Dialog Box Adding shortcuts to frequently used programs Web pages See Adding Icons to the Home Screen Convenient Functions Changing the order of the function and shortcut icons See Changing the Order of Icons on the Home Screen Convenient Functions Customizing the Home Screen Customizing the Home Screen The icons of each function are displayed on the Home screen Printer Document Address Book Server Management
163. ou can change the file name User Name You can register a user name to identify the user or user group that stored the documents To assign it select the user name registered in the Address Book or enter the name directly Depending on the security setting Access Privileges may appear instead of User Name For details about the Address Book see Registering Addresses and Users Connecting the Machine System Settings Password To prevent unauthorized printing you can specify a password for any stored document A protected document can only be accessed if its password is entered If a password is specified for the documents the lock icon appears on the left side of the file name 123 124 7 Document Server 1 SS p Press the Home key on the top left of the control panel and press the Document Server icon on the Home screen CI 3 e CU eg lt Press To Scanning Screen Press Target Fldr to Store Specify a folder in which to store the document and then press OK Press User Name Specify a user name and then press OK The user names shown are names that were registered in the Address Book To specify a name not shown in the screen press Manual Entry and then enter a user name 7 Press File Name 8 Enter a file name and then press OK 9 Press Password 11 12 13 14 Enter a password with the number keys and t
164. output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Guide to Functions of the Machine s Options External options for Type 3 and 4 Region A mainly Europe and Asia CUVO006 1 One pass duplex scanning ADF Load a stack of originals here They will feed in automatically 2 ARDF Load a stack of originals here They will feed in automatically 3 Lower paper tray Holds up to 550 sheets of paper 4 Caster t
165. output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3160 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3170 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray C
166. paper trays Finisher upper tray e Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3160 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3170 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher shift tray Guide to Functions of the Machine s Options e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher External options for Type and 4 Region B mainly North America 11 Ny NS ea 15 10 cma 9 8 14 13 HB 00 1 1 1 amp md OB 12 6 CUV007 1 Handset Used as a receiver when a fax unit is installed Allows you to use the On Hook Dial and Manual Dial functions It also allows you to use the machine as a telephone Lower paper tray Holds up to 550 sheets of paper Caster table for lower paper tray To use the lower paper tray attach the caster table Tray 3 LCT Holds up to 2 000 sheets of paper 39 40 2 Getting Started Yo
167. pe of documents to be scanned registering a program cannot be recommended 5G Turning On Off the Power Turning On Off the Power The main power switch is on the right side of the machine When this switch is turned on the main power turns on and the main power indicator on the right side of the control panel lights up When this switch is turned off the main power turns off and the main power indicator on the right side of the control panel goes out When this is done machine power is off When the fax unit is installed fax files in memory may be lost if you turn this switch off Use this switch only when necessary Turning On the Main Power 1 Make sure the power cord is firmly plugged into the wall outlet 2 Open the main power switch cover and push the main power switch The main power indicator goes on CUV031 Turning Off the Main Power A CAUTION e When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock Do not turn off the power while the machine is in operation Do not hold down the main power switch while turning off the main power Doing so forcibly turns off the machine s power and may damage the hard disk or memory and cause malfunctions 1 Open the main power switch cover and then push the main power switch The main power indicator goes
168. print side up Do not stack paper over the limit mark 130 Loading Paper into Paper Trays 3 Carefully push the paper tray fully in Various sizes of paper can be loaded in Trays 2 4 by adjusting the positions of side fences and end fence For details see Changing the Paper Size in Trays 2 4 Copy Document Server You can load envelopes Trays 2 4 When loading envelopes place them the correct orientation For details see page 155 Envelopes 131 9 Adding Paper and Toner Loading Paper into the Bypass Tray Use the bypass tray to use OHP transparencies adhesive labels translucent paper and paper that cannot be loaded in the paper trays The maximum number of sheets you can load at the same time depends on paper type Do not stack paper over the limit mark For the maximum number of sheets you can load see page 144 Recommended Paper Sizes and Types 1 Open the bypass tray 2 Load the paper face down until you hear the beep 3 Align the paper guides to the paper size If the guides are not flush against the paper images might be skewed or paper misfeeds might OCCUF When loading paper into the bypass tray of a Type 5 machine align the paper guides to the paper and then the machine will automatically make fine adjustments to the position of the side fences so that they exactly align with the size of the paper you loaded CVA016 e When you use the bypass tray it is r
169. re registered in the machine s Address Book can be registered to a program of 9 9 prog the scanner mode Destinations can be registered to a program of the scanner mode only when Include Destinations is selected for Program Setting for Destinations in Scanner Features For details about the setting see General Settings Scan Folder destinations that have protection codes cannot be registered to a program of the scanner mode Programs are not deleted by turning the power off or by pressing the Reset key unless the program is deleted or overwritten Program numbers with 9 next to them already have settings made for them Programs can be registered to the Home screen and can be recalled easily For details see Registering a Shortcut to a Program to the Home Screen Convenient Functions and page 47 Adding Icons to the Home Screen Shortcuts to programs stored in Document Server mode cannot be registered to the Home screen Example of Programs Copier mode Eco copy Specify Combine 2 Sides in You can save paper and toner Dup Combine Series Dated confidential In Edit Color specify You can increase security copy CONFIDENTIAL under Preset awareness by printing Stamp and Date Stamp CONFIDENTIAL and the date on copies Conference Specify Combine 2 Sides in You can copy conference materials material copy Dup Combine Series and efficiently Staple in Finishi
170. rface unit is the power again If the message r in contact r servi referred to as a wireless fetis m card representative Hardware Problem The Bluetooth interface Turn off the power and then confirm Wireless Card unit was connected while the Bluetooth interface unit is inserted A wireless LAN board or the machine was turned correctly After confirmation turn on on the power again If the message Bluetooth interface unit is referred to as a wireless The Bluetooth interface PPears again contact your service card unit was removed while representative the machine was turned on 188 Load following paper in n To cancel job press Job Reset A figure is placed at n Paper in staple tray Open cover and remove paper Paper size and type are mismatched Select another tray from the following and press Continue To cancel job press Job Reset Paper size and type can also be changed in User Tools Paper size of is mismatched Select another tray from the following and press Continue Paper type can also be changed in User Tools A tray name is placed at n Parallel I F board has a problem Messages Displayed When Using the Printer Function The printer driver settings are incorrect or the tray does not contain paper of the size selected in the printer driver If printing is stopped before it is finished paper may remain
171. riginal size automatically Also it enables the machine to select an appropriate reproduction ratio based on the paper size you specify If the orientation of the original is different from that of the paper you are copying onto the machine rotates the original image by 90 degrees to match it with the copy paper See Reducing or Enlarging Originals Copy Document Server e Copier functions such as Duplex Combine Booklet and Magazine allow you to save on paper by copying multiple pages onto single sheets gt For details about duplex copying see Duplex Copying Copy Document Server gt For details about combined copying see Combined Copying Copy Document Server gt For details about combined copying see Booklet Magazine Copy Document Server e You can copy onto various types of paper such as envelopes and OHP transparencies See Copying onto Various Types of Paper Copy Document Server Making Copies Using Various Functions The finisher allows you to sort staple and punch holes in your copies See Finishing Copy Document Server 15 1 What You Can Do with This Machine Printing Data Using Various Functions CJQ602 This machine supports network and local connections You can send PDF files directly to the machine for printing without having to open a PDF application See Printing a PDF File Directly Print You can print or delete print
172. rint job use the control panel of the machine to delete the transferred data For details about how to delete documents that are stored in the Document Server see Deleting a Stored Document Copy Document Server Web Image Monitor Help e Up to 3 000 files can be stored in the Document Server New files cannot be stored when 3 000 files have already been stored Even if less than 3 000 files are stored new files cannot be stored when The number of pages a document exceeds 2 000 The total number of stored pages in the machine and the sent data has reached 9 000 It may be fewer depending on the print data The hard disk is full You can send data created on a client computer to the Document Server Storing Documents in Document Server e Ifthe machine s hard disk is used for purposes other than the Document Server the maximum number of the documents that can be stored in the server may be less than the number described in the specification 1 Click the WordPad menu button in the upper left corner of the window and then click Print In the Select Printer list select the printer you want to use Click Preferences In the Job Type list click Document Server Click Details O Oc A C N Enter a user ID file name password and user name as required 105 5 Print 7 Specify the folder number to store the document in the Folder Number box When 0 is spec
173. roblems is programmed mail address is specified in 15 03 System Settings For details about settings of e mail address see File Transfer Connecting the Machine System Settings For details about network problems contact your administrator 183 10 Troubleshooting Check whether there are Cannot find the DNS server Check that the following settings any network problems or 1 server in System Settings are listed 15 11 correctly address of the DNS Server the server name or IP address of the POP3 IMAPA server the port number of the POP3 IMAPA server Reception Protocol For details about these settings see Interface Settings or File Transfer Connecting the Machine System Settings Check that the LAN cable is correctly connected to the machine For details about network problems contact your administrator Check whether there are Cannot log in to the POP3 Check that the following settings any network problems IMAPA server in System Settings are listed 15 12 correctly the user name and password for Fax E mail Account the user name and password for POP before SMTP authentication For details about these settings see File Transfer Connecting the Machine System Settings For details about network problems contact your administrator 184 Messages Displayed When Using the Facsimile Function
174. s function This operation has been cancelled A timeout occurred while connecting to the server for LDAP authentication or Windows Authentication The PDF document you have tried to print has no privileges to print The entered login user name or login password is not correct The logged in user is not allowed to use the selected function The logged in user does not have the privileges to register programs or change the paper tray settings Check the status of the server Contact the owner of the document Check that the user name and password are correct For details about how to set permissions see Security Guide For details about how to set permissions see Security Guide 197 198 10 Troubleshooting When a user cannot be registered Auto registration of user information has failed Information for user authentication is already registered for another user When other errors occur 85 Eror 98 Error 99 Error Automatic registration of information for LDAP Authentication or Windows Authentication failed because the Address Book is full The user name for LDAP or Integration Server authentication was already registered in a different server with a different ID and a duplication of the user name occurred due to a switching of domains servers etc The specified graphics library is unavailable The machine could not access Hard d
175. s might not be obtained Check whether the machine s host name is specified in the Network Connection Tool For the WIA driver check the Network Connection tab in the properties Use Web Image Monitor to set LLMNR of IPv6 to Active In Windows XP IPv address cannot be obtained from the host name Specify the machine s IPv address in the Network Connection Tool When Other Messages Appear When Other Messages Appear Cannot connect with the wireless card Turn the main power switch off then check the card A wireless LAN board or Bluetooth interface unit is referred to as a wireless card Cannot connect with the Bluetooth interface Check the Bluetooth interface The wireless LAN board was not inserted when the machine was turned on The wireless LAN board was pulled out after the machine was turned on The settings are not updated although the unit is detected The Bluetooth interface unit was installed while the machine was turned on The Bluetooth interface unit was removed while the machine was turned on Turn off the power and then confirm the wireless LAN board is inserted correctly After confirmation turn on the power again If the message appears again contact your service representative Turn off the power and then confirm that the Bluetooth interface unit was installed correctly After confirmation turn on the power again If the mes
176. s properly Orientation of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals to be combined Portrait DJ originals 112 Em bora CKNO15 xc ER CKNO016 Placing originals originals placed in the ADF The default value for the copy order in the Combine function is From Left to Right To copy originals from right to left in the ADF place them upside down Originals read from left to right 7 72 3 Copy One Sided Combine Combine several pages onto one side of a sheet There are six types of One Sided Combine 1 Sided 2 Originals Combine 1 Side Copies two 1 sided originals to one side of a sheet 1 Sided 4 Originals Combine 1 Side Copies four 1 sided originals to one side of a sheet 1 Sided 8 Originals Combine 1 Side Copies eight 1 sided originals to one side of a sheet 2 Sided 2 Pages Combine 1 Side Copies one 2 sided original to one side of a sheet A A cuui CKN010 CKN017 CKN014 Combined Copying 2 Sided 4 Pages Combine 1 Side Copies two 2 sided originals to one side of a sheet 2 Sided 8 Pages Combine 1 Side Copies four 2 sided originals to one side of a sheet 1 Press Dup Combine Series 5 B 0418 0 5 A A4 Bypass ed 2 sided 1 sided Cornb 2 oria 1 sided Comb 4 orig Bec ages bver Slip Sheet
177. s with the number keys The maximum quantity that can be entered is 999 6 Press the Start key 125 7 Document Server 126 8 Web Image Monitor This chapter describes frequently used Web Image Monitor functions and operations For the information not included in this chapter see Connecting the Machine System Settings on the supplied CD ROM or Web Image Monitor Help Displaying Top Page This section explains the Top Page and how to display Web Image Monitor e When entering an IPv4 address do not begin segments with zeros For example If the address is 192 168 001 010 you must enter it as 192 168 1 10 1 Start your Web browser 2 Enter http machine s IP address or host name in your Web browser s URL bar Top Page of Web Image Monitor appears If the machine s host name has been registered on the DNS or WINS server you can enter it When setting SSL a protocol for encrypted communication under environment which server authentication is issued enter https machine s IP address or host name Web Image Monitor is divided into the following areas Web Image Monitor 4 Home Lo M English Switch Refresh 3 3 i Status Information E W Device Name MFPOO1 o Device Management Commen t E Host Print Job Stored File gt um wA Convenien It Links zT E Alert E System Call Service W Messages 2item s Logged in Mac
178. sage appears again contact your service representative The scanning glass or guide Clean them See Maintaining Your plate of the ADF is dirty Clean the scanning glass Machine Maintenance and Specifications Located next to the exposure glass Following output tray is full The output tray is full Remove paper from the output tray to Remove paper resume printing If paper is destined for the finisher shift tray to prevent paper from falling off the tray press the Stop key to suspend printing and then remove the paper Press Continue on the display panel to resume printing 217 218 10 Troubleshooting Internal cooling fan is active Self checking Large print runs will cause the machine s interior to heat up triggering the cooling fan The fan will automatically begin running when the print run reaches approximately 3 000 sheets of A4L or 1 500 sheets of The machine is performing image adjustment operations The fan will run for about 30 minutes The fan will emit noise but this is normal and the machine will be operable while the fan is running The amount of paper that can be printed and the total operation time until the fan starts running depends on the temperature of the location at which the machine is installed The machine may perform periodic maintenance during operations The frequency and duration of maintenance depends on the hu
179. shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3160 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Guide to Functions of the Machine s Options 15 Booklet Finisher SR3170 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays e Finisher upper tray Finisher shift tray e Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher External options for Type 5 Region mainly Europe and Asia CUVO008 1 Lower paper tray Holds up to 550 sheets of paper 2 Caster table for lower paper tray To use the lower paper tray attach the caster table 3 Tray 3 LCT Holds up to 2 000 sheets of paper 4 2 Getting Started 42 You can load paper even if Tray 3 LCT is use It is okay to pull out the left half of the tray while Tray 3 LCT is in use Large capacity tray LCT Holds up to 1 500 sheets of paper Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the
180. specified for Delete Blank Page in OCR Settings Documents may sometimes not be scanned depending on a combination of items such as the specified scaling factor and document size For details about how to set permissions see Security Guide Enter the destination directly to send data separately A destination for which the protection code is set cannot be called by the program Cancel the protection code setting or send scanned files to the destination separately Check whether the original is set upside down Change OCR Scanned PDF Blank Page Sensitivity in Scanner Features to Sensitivity Level 1 Change the orientation of the original and then try to scan the original again 203 10 Troubleshooting Exceeded max data capacity Check scanning resolution then press Start key again Exceeded max data capacity Check the scanning resolution then reset n original s n in the message represents a changeable number Exceeded max data capacity Check the resolution and the ratio and then press the Start key again Exceeded max number of files which can be used in Document Server at the same time Not all of the image will be scanned The scanned data exceeded maximum data capacity The scanned original exceeded maximum data capacity The data being scanned is too large for the scale ratio specified in Specify Size
181. ss duplex scanning ADF Press the User Tools Counter key How to fax to Document Server Storing a Document E Make the scan settings you require Specify a destination Press Store File E Press the Start key Select Send amp Store If you choose Memory Transmission you can Set the user name file name and send to more destinations at once To do this password as necessary and then press after step 4 specify destinations and press OK the Start key Specify a destination and then press the Start key To send to an Internet Fax e mail or folder To send a fax from Document Server j j Reg Entry Recent SMTP _ destination press co EF cH LK Press Select Stored File Internet Fax E mail sie 23 2 ICE FFICE CE FICE or Folder to switch Dm mim Select the documents to be sent and the transmission type then press OK Specify a destination and then press the Start key How to send at a specific time Send Later Other Transmission Features Using this function you can instruct the machine to send the fax at a later time via Memory Transmission Advantage you can take advantage of off peak telephone charges without being at the machine Place the original and then select the scan settings you require B Press TX Mode net Fax E mail Folder
182. ssion Function Fax See Basic Procedure for Sending Scan Files by E mail Scan You can send scan files directly to folders Sending scan files by Scan to Folder See Overview of Folder Transmission Function Fax QS See Basic Procedure When Using Scan to Folder Scan e You can use this machine as a delivery scanner for the ScanRouter delivery software Network delivery scanner You can save scan files in the delivery server or send them to a folder in a computer on the same network See Basic Procedure for Delivering Files Scan You can use Web Services on Devices WSD to send scan files to a client computer See Basic Operating Procedure of WSD Scanner Push Type Scan 1 The ScanRouter delivery software is no longer available for sale 23 24 1 What You Can Do with This Machine Embedding Text Information in Scanned Files You can extract text information from a scanned document and embed it in the file without using a computer If you scan a document using this function embedded text can be searched by using the text search function or copied to another document 66 EFG Q To use this function the optional OCR unit is required e You can select a file type from PDF High Compression PDF or PDF A This function can optically recognize characters in various languages and up to approximately 40 000 characters a page Reference See Embed
183. strator Record the code number shown on the screen and then contact your service representative Other functions can be used If you press Exit the machine returns to standby mode and starts transmitting the stored pages Check the pages that have not been sent using the Communication Result Report and then resend those pages Press Exit and then send the documents again Messages Displayed When Using the Facsimile Function Some page s are near The first page of the The original s blank side might have blank document is almost blank been scanned Be sure to place your originals correctly For details about determining the cause of blank pages see Detecting Blank Pages Fax Settings that can be confirmed System Settings or Facsimile Features on the control panel can also be confirmed from Web Image Monitor For details about how to confirm the settings from Web Image Monitor see Web Image Monitor Help If the paper tray runs out of paper There is no paper Load paper appears on the screen asking you to add paper If there is paper left in the other trays you can receive documents as usual even if the message appears on the screen You can turn this function on or off with Parameter Settings For details about how to do this see Parameter Settings Fax When There Is a Problem Specifying the Network Settings Check whether there are The alias telephone number Check t
184. t converter you can download documents stored in copier Document Server or printer mode to your computer Reference For details about how to use the Document Server see Storing Data in the Document Server Copy Document Server For details about the Document Server in copier mode see Document Server Copy Document Server For details about the Document Server in printer mode see Saving and Printing Using the Document Server Print For details about the Document Server in fax mode see Storing a Document For details about the Document Server scanner mode see Storing and Saving the Scanned Documents Scan p 1 What You Can Do with This Machine Sending and Receiving Faxes without Paper Reception You can store and save received fax documents as electronic formats in the machine s hard disk without printing them CJQ604 You can use Web Image Monitor to check print delete retrieve or download documents using your computer Storing received documents Reference See Confirming Printing Deleting Received and Stored Documents Fax QJ Transmission You can send a fax from your computer over the network Ethernet or wireless LAN to this machine which then forwards the fax via its telephone connection LAN Fax Sending and Receiving Faxes without Paper CJQ605 To send a fax print from the Windows application you are working
185. ter the registered number using the number keys You can search by the registered name user code fax number folder name e mail address or IP Fax destination Press Folder Press the protocol which is not currently selected A confirmation message appears Press Yes Press OK Press Exit Press the User Tools Counter key 113 114 6 Scan Entering the Path to the Destination Manually 1 Press Manual Entry Folder Dest 00001 00007 C0001 2 att 0001 3 at ABCD OFFI Branch 01 Branch_02 NY CE 0 Security Rl Sender Name 2 Press SMB 3 Press Manual Entry on the right side of the path field Enter the path for the folder In the following example path the shared folder name is user and the computer name is deskO1 desk01 user 5 Press OK Depending on the destination setting enter the user name for logging in to the computer Press Manual Entry to the right of the user name field to display the soft keyboard Depending on the destination setting enter the password for logging in to the computer Press Manual Entry for the password to display the soft keyboard Press Connection Test A connection test is performed to check whether the specified shared folder exists 9 Check the connection test result and then press Exit Press OK Basic Procedure for Sending Scan Files by E mail B
186. the following function s enter user code with the Number keys then press OK Auto Select Full Color Black amp White Logging In Using the Control Panel This section explains the procedure for logging in to the machine when Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set When the Authentication Screen Is Displayed 1 Press Login qu Press Login then enter Login user name and Login password 2 Enter a Login User Name and then press OK 3 Enter a Login Password and then press OK When the user is authenticated the screen for the function you are using appears Logging Out Using the Control Panel This section explains the procedure for logging out the machine when Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set To prevent use of the machine by unauthorized persons always log out when you have finished using the machine 1 Press the Login Logout key CJS040 2 Press Yes 959 60 2 Getting Started Placing Originals Placing Originals on the Exposure Glass A CAUTION Keep your hands away from the hinges and exposure glass when lowering the ADF Not doing so may result in an injury if your hands or fingers are pinched Do not lift the ADF forcefully Otherwise the cover of the ADF might open or be damaged 1 Lift
187. tion if necessary to know who and what departments stored documents in the machine A user name can be selected from the Address Book or entered manually File Name You can specify a name for a stored document If you do not specify a name scanned documents will be automatically assigned names such as 1 or FAX0002 Password You can set this function so as not to send to unspecified people A four to eight digit number can be specified as a password You can also change the file information after storing files 1 Place the original and then specify the scan settings you require Specify the Original Orientation setting correctly If you do not the top bottom orientation of the original will not be displayed correctly in the preview 2 Press Store File Store File Status Print Ready Search Dest Set original and specify destination 10 0 03 ve Ler or ux uw esr Ly 00001163 00002163 000031cs 000041cs to0o05cs 0000 ABCD COMPA YOKOHAMA OFF LONDON YORK OJILOS NY FEIGE ICE ICE FFICE 5 3 Select Send amp Store or Store Only Select Send amp Store to send documents after they are stored Select Store Only to store documents 73 94 4 Fax 4 Set the user name file name and password as necessary Store File Select item Suec 7208 prie i
188. to register Press the name key or enter the registered number using the number keys Press E mail Press Change under E mail Address Enter the e mail address Press OK For details about registering folders see Registering Addresses and Users a the Machine System Settings Chapter references in this guide refer to the bundled Ol CD Scan and Connecting the Machine System Settings TABLE OF CONTENTS How to Read the Manuals 6 S mb U d i h M 6 ols Used the CICS M d S ifi mati odel opecific Infor ejje p MES TETTE PIT PU NEN ames o ajor Fo GS 1 What You Can Do with This Machine Me Ver ne mC 9 Converting Documents to Electronic Formats Easily essent 10 Kegislering SSI CMOS NE 11 Operating the Machine More Effectively sse tenerent 12 Customizing the Home Omm 13 Making Copies Using Various FUBCHORS occisa ERE e hates 14 Pining Dala Using Various FUNCTIONING ecc 16 Utilizing Stored DOCUMENT 17 Sending and Receiving Faxes without Paper 18 Sending and Receiving Faxes via the Internet sse entente tene 20 Sending and Receiving Faxes by Using the Machine without Fax Unit Installed
189. tor Connection with the remote The main machine s power is Turn on the main machine s power machine has failed Check off the remote machine status Connection with the remote A timeout error occurred Check that the LAN cable is machine has failed Check while an attempt was made correctly connected to the the remote machine status to connect the device via machine remote fax function Check that the main machine is working correctly For details about connection with main machine see Sending Receiving Documents Using a Remote Machine Remote Fax 186 Messages Displayed When Using the Facsimile Function Connection with the remote The settings or machine For details about the settings and machine has failed There is configuration for using the machine configuration for using the a problem with the remote remote fax function to remote fax function to connect to a machine structure Contact connect to the main machine main machine contact your the administrator are incorrect administrator Transfer error has occured A network error occurred Check that the correct IP address Check the status of the during transfer or host name is set for the main remote machine machine in System Settings For details about these settings contact your administrator Check that the main machine is working correctly Check that the LAN cable is correctly connected to the
190. u can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use Large capacity tray LCT Holds up to 1 500 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use Lower paper trays Consists of two paper trays Holds up to 1 100 sheets of paper Each paper tray holds 550 sheets Internal tray 2 If you select this as the output tray copied printed paper or fax messages are delivered here face down Bridge unit Relays paper to the finisher Internal shift tray Sorts and stacks multiple sheets of paper External tray If you select this as the output tray copied printed paper and fax messages are delivered here face down Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper tray e Finisher shift tray Copies can be punched if the optional punch unit is installed on the finisher Booklet Finisher SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray e Finisher
191. uires the user to remove misfed paper to add paper or to perform other procedures 9r Paper Misfeed icon Appears when a paper misfeed occurs For details about removing jammed paper see Removing Jammed Paper Troubleshooting Original Misfeed icon Appears when an original misfeed occurs For details about removing jammed paper see Removing Jammed Paper Troubleshooting J Load Paper icon Appears when paper runs out For details about loading paper see Loading Paper Paper Specifications and Adding Paper Add Toner icon Appears when toner runs out For details about adding toner see Adding Toner Maintenance and Specifications Add Staple icon Appears when staples run out For details about adding staples see Adding Staples Maintenance and Specifications 9 Waste Toner Full icon Appears when the waste toner bottle is full For details about replacing the waste toner bottle see Replacing the Waste Toner Bottle Maintenance and Specifications Zi Hole Punch Receptacle Full icon Appears when the hole punch receptacle is full For details about removing punch waste see Removing Punch Waste Troubleshooting Service Call icon Appears when the machine is malfunctioning or requires maintenance 163 10 Troubleshooting Lit Open Cover icon Appears when one or more covers of the machine are open 164 When the Indicator Lamp for the Check Status
192. ument press the Home key on the top left of the control panel and press the Document Server icon on the Home screen For more functions on Document Server see Document Server Copy Document Server Basic Copying Advanced Copying Edit Stamp Image Repeat Double Copies The original image is copied repeatedly e Centering Moves image to center e Erase Erases the center and or all four sides of the original image e Stamps Copies with the date page numbers etc Cover Slip Sheet e Front Cover Front Back Cover Create cover sheets Designate Copies certain pages of the original onto designation sheets Chapter references in this guide refer to the bundled Ol CD Copy Document Server Quick Reference Fax Guide How to send a fax Transmission How to program a Destination key rai da Registering Addresses and Users Connecting the MOUE Machine System Settings e Memory Transmission or Immediate Transmission selected by Press the User Tools Counter key pressing Immed Press Address Book Mangmnt Place the original Check that Program Change is e Exposure glass selected Face down uu O Press New Program Press Change and set user s information press OK Press Fax Dest Press Change under Fax Destination enter the fax number using the number keys and press OK Press OK Press Exit One pa
193. units If your machine is a Region B model refer to the inch units e f your machine is a region A model and CODE XXXX 27 is printed on the label see Region mainly Europe also e f your machine is a region A model and CODE XXXX 29 is printed on the label see E Region mainly Asia also Names of Major Features In this manual major features of the machine are referred to as follows e Auto Reverse Document Feeder gt ARDF e Auto Document Feeder gt ADF in this manual ADF refers to the ARDF and the one pass duplex scanning ADF Large Capacity Tray LCT 1 What You Can Do with This Machine You can search for a description by what you want to do Reducing my Costs BRLO59S Printing multi page documents on both sides of sheets Duplex Copy See Duplex Copying Copy Document Server Printing multi page documents and received faxes on a single sheet Combine Copier Fax See Combined Copying Copy Document Server See Combine Two Originals Fax Printing received faxes on both sides of sheets 2 Sided Print See Two Sided Printing Fax Converting received faxes to electronic formats Paperless Fax See Confirming Printing Deleting Received and Stored Documents Sending files from the computer without printing them LAN Fax See Sending Fax Documents from Computers Fax Checking how much paper is saved Information screen See How to Use th
194. ur frequently Misfeeds occur frequently Cannot print in duplex mode Cannot print in duplex mode An error has occurred when the Address Book is changed from the display panel or Web Image Monitor Paper of undetectable size has been loaded There is a foreign object on the finisher tray You have selected a paper tray that is not set for duplex printing You have selected a paper type that cannot be used for duplex printing The Address Book cannot be changed while deleting the multiple stored documents When You Have Problems Operating the Machine Remove misfed paper For details about removing jammed paper see Removing Jammed Paper Troubleshooting If you load a paper size that is not selected automatically you need to specify the paper size with the control panel For details about specifying paper size with the control panel see Changing to a Size That Is Not Automatically Detected Paper Specifications and Adding Paper Remove misfed paper For details about removing jammed paper see Removing Jammed Paper Troubleshooting Do not place anything on the finisher tray Change the setting for Apply Duplex in System Settings to enable duplex printing for the paper tray For details about setting Apply Duplex see Tray Paper Settings Connecting the Machine System Settings In System Settings select a paper type that can be used for duplex printing For
195. urrently valid Transmission cannot be performed because the encryption certificate is not currently valid The user certificate destination certificate has expired The user certificate destination certificate has expired The user certificate destination certificate has expired A new user certificate must be installed For details about the user certificate destination certificate see Security Guide A new user certificate must be installed For details about the user certificate destination certificate see Security Guide A new user certificate must be installed For details about the user certificate destination certificate see Security Guide 221 10 Troubleshooting Message Causes Solutions XXX cannot be YYY because the device certificate used for the S MIME signature is not currently valid XXX and YYY indicate the user action XXX cannot be YYY because there is a problem with the device certificate used for the S MIME signature Check the device certificate XXX and YYY indicate the user action XXX cannot be YYY because the Digital Signature s device certificate is not currently valid XXX and YYY indicate the user action XXX cannot be YYY because there is a problem with the Digital Signature s device certificate Check the device certificate XXX and YYY indicate the user action The device certificate S
196. use there is not enough free hard disk space in the machine for delivering or sending by e mail while storing in the Document Server only some of the pages could be scanned When data transmission fails Authentication with the The entered user name or destination has failed Check password was invalid settings To check the current status press Scanned Files Status Exceeded max E mail size Sending E mail has been cancelled Check Max E mail Size in Scanner Features Sending the data has failed The data will be resent later 206 The file size per page has reached the maximum e mail size specified in Scanner Features A network error has occurred and a file was not sent correctly Specify whether to use the data or not Check that the user name and password are correct Check that the ID and password for the destination folder are correct A password of 128 or more characters may not be recognized Change the scanner features settings as follows Increase the e mail size limit in Max E mail Size Change the Divide amp Send E mail setting to Yes per Page or Yes per Max Size For details about these settings see Send Settings Scan Wait until sending is retried automatically after the preset interval If sending fails again contact your administrator Messages Displayed When Using the Scanner Function Transm
197. ush or squeeze toner containers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and floor and accidental ingestion A CAUTION Store toner new used toner containers and components that have been in contact with toner out of reach of children A CAUTION e If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary A CAUTION e If toner or used toner gets into your eyes flush immediately with large amounts of water Consult a doctor if necessary 159 9 Adding Paper and Toner A CAUTION e If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary A CAUTION When removing jammed paper or replacing toner avoid getting toner new or used on your clothing If toner comes into contact with your clothing wash the stained area with cold water Hot water will set the toner into the fabric and make removing the stain impossible A CAUTION e When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and water A CAUTION When replacing a toner or waste toner container or consumables with toner make sure that the toner does not splatter Put the waste consumables in a bag after they are re
198. wing procedure a shortcut to a copier program is registered to the Home screen 1 Register a program 2 Press the User Tools Counter key CUP009 48 How to Use the Home Screen 3 Press Edit Home 1 Address Book Manamnt Facsimile Features Tray Paper Settinas o Printer Features at Edit Horne Scanner Features Browser Features o Extended Feature Sett 4 Press Add Icon Adi con ores the default icon display on the Home screen rts an image on the top right of the Home screen 5 Press the Program tab Extended Feature 49 2 Getting Started 6 Make sure that Copier Program is selected Secret copy Background numbe ring 7 Select the program you want to add 8 Specify the position where Blank is displayed Add Icon Select a Target Destination Select a target destination Only blank destinations can be selected 006 IIIJ Blank Select Destination i 9 Press OK nations can be selected 10 Press the User Tools Counter key Press on the upper right corner of the screen to check the position on the simple screen 50 Registering Functions in a Program Registering Functions in a Program Depending on the functions the number of programs that can be registered is different Copier 25 programs
199. ximum page capacity was exceeded Messages Displayed When Using the Printer Function Check using the following procedure Check if the communication between the computer and the machine is working correctly Check if the correct printer driver is being used Check if the machine s memory size is set correctly in the printer driver Check that the printer driver is the most up to date version available Check the connection between the computer and the printer Check that the program you used to compress the data is functioning correctly Contact your service representative Check that the PDF file is valid Delete unneeded files stored in the machine Delete unneeded files stored in the machine Reduce the number of pages to print 199 10 Troubleshooting Failed to obtain file system PDF direct printing could not Turn off the power and then back on be performed because the again If the message appears again file system could not be contact your service representative obtained File system is full PDF file does not print out Delete all unnecessary files from the because the capacity ofthe hard disk or decrease the file size sent file system is full to the machine buffer overflow An input buffer overflow n Printer Features under Host occurred Interface select I O Buffer and then set the maximum buffer size to a larger value Reduce the number of fi
200. y 33 35 37 39 41 43 Check Status key sss 165 9 14 Combine printing esses 101 Combined 71 MR 211 KO AON INS 30 Converting documents to electronic formats easily m H 10 COP 46 63 Copy 69 Copy Document 174 Custom S ZE iseina nanea 76 Custom size 189 Data security 28 DesiiiciliOEl 114 221 Display 45 Distributed scan 26 Document Server 10 17 47 82 105 106 123 pro cto 26 bU ee 14 D plex COD euenit 9 67 E eee UI IHR 118 E miaildestinoltlon 116 118 E mail transmission esee 20 Embedding text 24 77 78 103 155 Error LOG 191 191 Exposure 29 60 Extender teneret 31 External 34 36 38 40 42 44 F Facsimile eee 46 83 178 Fax destination 86 87 Zire REC 1

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