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Xerox ColorQube 8900 Administrator's Guide

1. Quick Setup for All Users allows you to set a default limit for all services for all users Under Default for All Services type the limit Manual Setup for All Users allows you to set the limit for each service and impression type Under User Limits type the limit Import Existing Limits from File allows you to import limits from your csv file Under Imported heading select the column heading from your csv file to use for the limit for each service and impression type Note Limits must be in the range of 0 1 6 000 000 If you do not assign a limit the limit is set to 16 000 000 Under Accounts under Group Accounts select the default group to which you want to add imported users Use System Default adds all users to the current system default group Assign New Account allows you to create an account and add all users to the account Under Group Account ID type a unique Account ID number and a unique Account Name for the new group Select Make this the new system default group account as needed Import Existing Accounts from File allows you to import accounts from your csv file Under Imported heading select the column heading from your csv file to use for the Group Account ID and Group Account Name Notes e Combine Account ID and Account Name in a single column Use a colon to separate Account Name and Account ID For example 123 account_A e You can associate a user with multiple accounts Sep
2. Send Diagnostic Information to Xerox Start an Online Troubleshooting Session at www xerox com Download file to your computer Right click and download the UsageLog csv file to your computer 224 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer You can see usage amounts for impressions made sheets images used and images printed copied and faxed 1 In CentreWare Internet Services click Status gt Usage Counters 2 To update the page click Refresh 3 To download the list click Download File to Your Computer then right click on the link Billing Information The Billing Information page displays current readings for printer counters that are used for billing You can view the number of impressions made in color or black and white as well as the total number of impressions The impression counts shown are used for billing Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type 1 In CentreWare Internet Services click Status gt Billing Information The list of pages printed or created by the printer appears 2 To update the page click Refresh ColorQube 8700 8900 Color Multifunction Printer 225 System Admini
3. 7 Inthe Zero Configuration Networking pane for Self Assigned Address select Enabled as needed This option instructs the printer to assign itself an address when a DHCP server does not provide one 8 Click Apply Note If you select Default All the printer disables FIPS 140 mode Configuring IPv6 IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for configuration parameters If suitably configured routers respond to this request with a router advertisement packet containing network layer configuration parameters 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Network next to a connection type click Edit Note The printer uses separate IPv4 IPv6 and DNS settings for wired and wireless network connections Before configuring wireless IP settings install the Xerox Wireless Network Interface and connect to a wireless network For details see Connecting to a Wireless Network on page 30 Under Configuration Settings next to IP click Edit To configure IPv6 click IPv6 Under Protocol select Enabled To allow the router to assign address prefixes under Stateless Addresses select Use Router Supplied Pre
4. Note Select Manual Keying if client devices are not configured for or do not support IKE 6 If you selected IKE under Pre shared Key Passphrase type the passphrase then click Next Configuring Manual Keying Settings Manual Keying is used when client systems either do not support IKE or are not configured for IKE 1 Under IPsec Mode select Transport Mode or Tunnel Mode Transport mode only encrypts the IP payload whereas Tunnel mode encrypts the IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header AH or Encapsulating Security Payload ESP 2 If you selected Tunnel Mode under Enable Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address 3 Under IPsec Security select ESP AH or BOTH ColorQube 8700 8900 Color Multifunction Printer 97 System Administrator Guide Security 4 Inthe Security Parameter Index IN field type a 32 bit number larger than 256 that identifies the inbound Security Association SA 5 Inthe Security Parameter Index OUT field type a 32 bit number larger than 256 that identifies the outbound Security Association SA 6 If you selected ESP under IPsec security under Hash select an option 7 Under Enter Keys as select ASCII format or Hexadecimal number 8 For Hash Key IN and Hash Key OUT type a 20 character ASCII key or 40 character Hexadecimal key 9 If you
5. Touch Device Settings gt General gt Date amp Time To set the time zone touch Time Zone and touch the arrows to adjust the time zone To set the date touch Date select a format and set the date To set the time touch Time and set the time Select Display 24 hour clock to use 24 hour format Touch Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Smart eSolutions and Billing Information Smart eSolutions Smart eSolutions is a suite of features that simplifies printer ownership and administration It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network Before you can use Smart eSolutions register the printer for Smart eSolutions There are three ways to register the printer for Smart eSolutions e Automatic registration is available as a standard feature on many printer models e XDA Lite is an option for small and medium sized businesses To download the client see www xerox com smartesolutions e Xerox CentreWare Web is a browser based software tool that installs configures manages monitors and reports on all network printers and multifunction printers regardless of manufacturer Xerox CentreWare Web is suited for large enterprise businesses For details see www xerox com centrewareweb Note Smart eSolutions is not available in all countries See your Xerox representative for deta
6. 3 If you are using an SMB server for authorization a Under Configuration type the Default Domain b Select the address type c Type the appropriately formatted IP address d Under Login Credentials to Access SMB Server select an option e None does not require the printer to provide the server a user name or password e Logged in User instructs the printer to log in to the repository using the credentials of the logged in user e System uses the information provided in the Login Name and Password Fields to access the server e If you select System type the Login Name and Password used to access the server Type the password then type the password again to verify f Enable Select to save new password to update the password for an existing Login Name g Click Save User Permissions You can control access to service and tools and printing times and methods for a group of users Print permissions are rules that allow you to control printing times and methods for a group of users You can e Restrict color printing requiring users to print in black and white e Restrict 1 sided printing requiring users to print 2 sided e Restrict a Job Type such as Secure Print e Restrict access to specific paper trays e Specify the software applications from which users are allowed to print e Restrict printing color printing and 1 sided printing from specific software applications 78 ColorQube 8700 8900 Color Multifunction
7. Adding Email Addresses to the Rule 1 Onthe Forwarding page next to the desired rule click Edit 2 To forward to an email address select Email 3 Inthe Address fields type the email addresses of the recipients 4 Type the From Address From Name and Subject 184 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 6 7 8 Faxing To customize the name of the attachment click Customize a Under Display select the check boxes next to Date or Time to add the date or time to the file name b To customize the file name type the new name in Custom Text then click Add c Under Position select an item and click the arrows to arrange the items as you want them to appear in the file name d Click Save Type the Message text for the body of the email Type the Signature text for the email message Click Save Adding File Destinations to the Rule 1 2 3 4 On the Forwarding page next to the desired rule click Edit To forward to a file location select SMB Protocol Select IPv4 Address or Host Name then type the address or host name Type the following information a Inthe Share field type the share name b In the Document Path field type the directory path of the folder c Type a Login Name for the printer to use to access the shared folder d Enter the computer login password for the printer to use to access the shared folder then confirm it To update an existi
8. Enabling Extensible Services 1 In CentreWare Internet Services click Properties gt General Setup Click Extensible Services Setup 3 Ensure that the Extensible Service Registration Web service is enabled To enable under Setup next to Extensible Service Registration click Edit 4 Under Enable Extensible Services if your EIP application requires the user password select Export password to Extensible Services 5 Under Browser Settings select Enable the Extensible Services Browser 6 To check the certificates on the remote server select Verify server certificates 7 Configure Proxy Server settings as needed a Under Proxy Server select Proxy from the list b To configure HTTP proxy server settings under HTTP next to Enabled click Edit c To use the same proxy server for HTTPS select Use settings for all protocols d To use a separate proxy server for EIP applications that use HTTPS under HTTPS select Enabled Select the address type Options are IPv4 Address IPv6 Address or Host Name Type the address name or host name e Under Bypass Proxy Rules type the required values and separate them with commas 8 Click Apply 244 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Customization and Expansion Auxiliary Interface Kit An Auxiliary Interface Kit or a Foreign Device Interface Kit is a third party access and accounting device These kits such as a coin operated printer accessory
9. For protocols such as HTTPS the printer is the server and must prove its identity to the client Web browser For protocols such as 802 1X the printer is the client and must prove its identity to the authentication server typically a RADIUS server For features that use these protocols perform the following tasks e Install a device certificate on the printer Note When the printer uses HTTPS a Xerox Device Certificate is created and installed on the printer automatically e Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device Protocols such as LDAP and IPsec require both devices to prove their identity to each other For features that use these protocols perform the tasks listed under one of the following options ColorQube 8700 8900 Color Multifunction Printer 101 System Administrator Guide Security To install certificates option 1 e Install a device certificate on the printer e Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device e Install a copy of the CA certificate that was used to sign the certificate of the other device on the printer To install certificates option 2 If the other device is using a self signed certificate install a copy of the trusted certificate of the other device on the printer Creating and Installing a Xerox Device Certificate If you do not ha
10. 2 Click HTTP 3 Under Force Traffic over SSL select Yes Change the default port number as needed a From the Choose Device Certificate menu select the Device Certificate to use for SSL b To view the selected certificate details or save the certificate to your computer click View Save c If you are using the Default Xerox Device Certificate you can install the Generic Xerox Trusted CA Certificate in your Web browser Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer To download the certificate click Download the Generic Xerox Trusted CA Certificate 4 Click Save ColorQube 8700 8900 Color Multifunction Printer 85 System Administrator Guide Security FIPS 140 2 If FIPS 140 2 encryption is required all computers servers browser software security certificates and applications must comply with the standard or operate in FIPS compliant mode Transmitted and stored data must be encrypted as specified in United States Federal Information Processing Standard FIPS 140 2 Level 1 You can enable the printer to check that the current configuration ensures the specified encryption Enabling FIPS 140 Mode can prevent the printer from communicating with network devices that communicate using protocols that do not use FIPS compliant encryption algorithms To allow non FIPS compliant protocols or features when FIPS 140 mode is enabled acknowledge the notification of non complianc
11. 2 Under Management select Import Using Email 3 Under Enablement select On 4 To allow the printer to add the email addresses of all senders to the Device Address Book under Email Type select All Emails To add email addresses contained in emails sent with a digital signature only select Only Signed Emails 5 To save digital certificates sent with signed email messages select Import encryption certificate from signed emails 6 To add email addresses to the Device Address Book from the From To and CC fields under Add all recipients contained in the following email fields select one or more fields 7 Click Apply Importing Device Address Book from File You can import address book contacts from a csv file Notes e The printer recognizes the second row in the csv file as the first address book entry The first row contains headings for the information in each column e To view an example of the appropriate format for the csv file download a sample file 1 In CentreWare Internet Services click Address Book 2 Under Management select Import from File 3 Under Select an Address Book file to import click Browse or Choose File select your csv file then click Open or Choose 4 Under Record Delimiter select an option 5 Some printer manufacturers allow you to export address book contacts to a csv file but contact information is enclosed in brackets To remove brackets when importing this type of csv file sel
12. Click User Permissions Under Action next to User Permission Roles click Edit Click the Non Logged In Users tab Under Actions click Edit Click the Print tab To edit print permissions next to a print setting that you want to restrict click Edit Setting Black and White and Color Print Permissions 1 2 On the When Users can Print page select an option Under Allow Printing select when users can print Always to allow printing at all times Monday Friday from to allow printing on weekdays Select when users are allowed to print from the From Time and To Time menus Time of Day Advanced to allow printing on specific days during a specific time range Select the From Time and To Time and click Add Time Range next to the day To delete click the trash can icon Never to restrict printing at all times To specify permissions for Color and Black and White printing independently select Make color printing more restrictive than black amp white printing Click Save Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type ColorQube 8700 8900 Color Multifunction Printer 79 System Administrator Guide Security Setting 1 Sided Print Permissions 1 Onthe 1 Sided Printing page under Role State select Not Allowed to require users to print 2 sided 2 Click Save Setting Job Type Print Permissi
13. If Allow additional folders to be created is disabled the Create Folder button does not display on the Scan tab Require password when creating additional folders requires users to type a new password every time they create a folder This feature only allows users to create private folders Prompt for password when scanning to private folder requires users to type the password at the control panel every time they scan a job to a private folder Allow access to job log data file allows users to print a job log containing details for any scanned image Third party applications can be used to search file and distribute jobs based on job log information ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 4 5 Scanning Under Password Management type a minimum and maximum password length and select any password policies that you want to apply Click Apply Managing Folders and Scanned Files Creating a Folder By default all users are allowed to scan to the Default Public Folder If this option has been enabled in Scan Policies users can create and edit additional folders To create a folder 1 2 3 4 In CentreWare Internet Services click Scan Under Display select Mailboxes Under Scan to Mailbox click Create Folder Type a unique name for the folder Type and retype a password as needed Click Apply Editing a Folder To edit a folder 1 Or Ew UN In Centre
14. In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Network next to a connection type click Edit Note The printer uses separate IPv4 IPv6 and DNS settings for wired and wireless network connections Before configuring wireless IP settings install the Xerox Wireless Network Interface and connect to a wireless network For details see Connecting to a Wireless Network on page 30 3 Under Configuration Settings next to IP click Edit 4 Under Protocol select Enabled 34 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity 5 Under IP Address Resolution select an option STATIC disables dynamic addressing and allows you to type a static IP address Type a Machine IP Address Subnet Mask and Gateway Address DHCP allows the printer to obtain an IP address from a DHCP server or a BOOTP server that is configured to accept DHCP requests The printer requests that the server register the IP address and hostname of the printer with the DNS server BOOTP allows the printer to obtain an IP address from a BOOTP server that does not respond to DHCP requests 6 Under Broadcast select Enabled as needed Note If the printer does not obtain an IP address from a DHCP BOOTP server enable broadcast This situation occurs when your DHCP BOOTP server is on a different subnet than the printer and communicates through a router acting as a relay agent
15. Specifying ID Card Copy Settings At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch ID Card Copy Service Do one or more of the following Se Enablement turns on or off the feature Touch Save Side 1 amp 2 Shared Defaults configures the default settings shared by both sides of the ID card copy Touch Save Defaults Side 1 Defaults configures the Original Type Lighten or Darken and Background Suppression features for side 1 of the ID card copy To have these default settings apply to side 2 select Apply Settings to Side 2 Touch Save Defaults Side 2 Defaults configures the Original Type Lighten or Darken and Background Suppression features for side 2 of the ID card copy If you have applied the side 1 defaults to side 2 changing those settings here overrides the original configuration Touch Save Defaults Reduce Enlarge Presets configures how the printer handles image size Both presets apply independently of the other e Proportional reduces or enlarges the image proportionally Touch OK e Independent allows you to reduce or enlarge the width and length of the image by different percentages Touch OK 146 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Copying Disabling Automatic Image Rotation When you have Auto Reduce Enlarge or Auto Paper selected the printer automatically rotates the image as ne
16. Touch Dynamic Addressing Touch Disabled then touch OK Touch IPv4 then type the IPv4 address gateway address and network mask After each address touch OK When finished touch OK ColorQube 8700 8900 Color Multifunction Printer 33 System Administrator Guide Network Connectivity Configuring DNS Settings at the Control Panel Domain Name System DNS is a system that maps host names to IP addresses 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings gt TCP IP Settings 3 Touch DNS Configuration a Touch Host Name b Type a host name c Touch OK d Touch Close Note If DHCP is enabled your DHCP server can provide the following information e Touch Domain Name touch the field under Requested Domain Name then type the domain name using the touch screen keypad f Touch OK g Touch Close 4 Touch DNS Servers a Touch Primary DNS Server then type the server address Touch OK b Touch Alternate DNS Server 1 then type the server address Touch OK c Touch Alternate DNS Server 2 then type the server address Touch OK d Touch Close Configuring IP Settings in CentreWare Internet Services If your printer has a valid network address you can configure TCP IP settings in CentreWare Internet Services For details see Assigning a Network Address on page 17 Configuring IPv4 You can use IPv4 or IPv6 in addition to or in place of the other 1
17. click Edit Synchronize the domain controller time with the time set on the printer Note Xerox recommends that you enable NTP to ensure time synchronization 8 To return to the Login Methods page click Close To associate an LDAP server with your Domain Controller for authorization or personalization under LDAP Server Mapping click Add LDAP Mapping 74 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Configuring OCSP Validation Server Settings If you have an OCSP server or an OCSP certificate validation service you can configure the printer to validate certificates installed on the domain controller Before you begin Add a domain controller 1 2 3 4 6 On the Login Methods page next to Certificate Validation click Edit Select a validation method and click Next On the Required Settings page type the URL of the OCSP server To ensure that the printer can communicate with the OCSP server and the domain controller configure your proxy server settings as needed For each domain controller listed under Domain Controller Certificate select the corresponding domain controller certificate from the menu If there are no certificates installed click Install Missing Certificate Click Save Setting the Inactive Time Limit 1 2 3 On the Login Methods page next to Smart Card Inactivity Timer click Edit Specify the maximum amount of time before a user is log
18. minutes Setting the Alert Options You can configure the printer to alert you when a security event occurs To set the alert options 1 2 3 4 In CentreWare Internet Services click Properties gt Security Click McAfee Embedded Control To configure Alert Feedback options click Edit To configure the printer to send email alerts a Under Locally on the Device click Email Alerts then Save b Next to E mail Alerts under Action click Edit c Under Recipient Group Addresses enter valid email addresses for each applicable group 1 2 or 3 d For each group with email addresses select Enable Group Under Recipient Group Preferences for McAfee Embedded Control select each group that you want to receive alerts Group 1 Group 2 and Group 3 f Click Apply g Atthe prompt click OK Configure your alert feedback method To configure the printer to send alerts to McAfee ePolicy Orchestrator Server under McAfee Remote Solutions select McAfee s ePolicy Orchestrator Server If you use Xerox CentreWare Web to manage your printers configure security alerts in Xerox CentreWare Web If Xerox manages your printers use Xerox Device Manager to send security alerts from registered printers Note When McAfee Embedded Control features are enabled the printer also records security events in the audit log ColorQube 8700 8900 Color Multifunction Printer 95 System Administrator Guide Secur
19. next to Xerox Secure Access Setup click Edit Configure the remote server For details see the instructions provided with your server hardware Once the server is configured it communicates with the printer and automatically completes the configuration process To configure communication manually personalize instructional windows and review accounting options click Manually Configure To return to the Login Methods page click Pending Remote Server Setup To configure any settings that are marked in red text as Required Not Configured in the table at the bottom of the page click Edit Manually Configuring Xerox Secure Access Settings If you are using Xerox Secure Access for authentication you can manually configure remote server communication personalize instructional windows or review accounting options Before you begin Configure the Xerox Secure Access authentication server oo ee NS On the Login Methods page next to Xerox Secure Access Setup click Edit Click Manually Configure Under Server Communication select the address type and port number Type the appropriately formatted address and port number In the Path field type the following HTTP path public dce xeroxvalidation convauth Under Embedded select Enabled Under Device Log In Methods select an option Xerox Secure Access Device Only allows users to access the printer only using the card reader Xerox Secure Access Device a
20. type a password Retype the password to verify Under Job Start Password type a password Retype the password to verify Click Apply to save the new settings or Cancel to return to the previous screen ColorQube 8700 8900 Color Multifunction Printer 113 System Administrator Guide Security USB Port Security You can prevent unauthorized access to the printer through USB ports by disabling the ports Enabling or Disabling USB Ports oN In CentreWare Internet Services click Properties gt Security Click USB Port Security To enable a USB port next to a port select Enabled To disable the ports clear the check box Click Apply Notes e If USB ports are disabled you cannot use a USB card reader for authentication update the software or print from a USB Flash drive e If your printer model has a cover for the USB port on the control panel you can install or remove the cover You can find the installation instructions and the necessary part in the compartment inside of Tray 1 e Only Type A ports can be enabled or disabled These settings do not affect Type B ports Enabling or Disabling all USB Ports at the Control Panel 1 2 3 4 114 At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt USB Port Security To enable or disable the USB ports touch Enabled or Disabled Touch OK ColorQube 8700 8900 Color Multifunction Printer System
21. 166 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt General Under Confirmation Sheet select when you want a confirmation sheet to print A template pool repository can store templates on the network and update the printer list of available templates You can type the time you want this update to happen in the Refresh Start Time field To update the template list now click Refresh Template List Now ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 6 See also Scanning If you are using a template pool repository the printer must access the repository to access the network templates Under Login Source select None to allow the printer to access the repository without authenticating or select one of the following Authenticated User The printer uses the user name and password of the authenticated user to access the server Prompt at User Interface Users type the login name and password at the control panel Select this option if you do not have an authentication server Select this option if your document repository requires different login credentials than the ones required to access the printer Prompt if Authenticated User Does Not Match Template Owner Users are prompted to authenticate when their credentials do not match the template owner Under Job Log select User Name or Domain if you want these names to display in the Job Log If you have added Doc
22. 7 If allowed under Dial Type select your dialing method If you have a tone line select Tone If you have a 10 pulse per second line select Pulse If in doubt touch Tone Notes e Most countries use tone dialing e The Pulse Tone feature is not available in some countries 8 Touch Save Configuring Address Book Settings You can associate fax numbers with contacts in the Device Address Book and configure other address book settings related to fax Before you begin add at least one contact to the Device Address Book and associate a fax number with the contact For details see Address Books on page 227 1 In CentreWare Internet Services click Properties gt Services gt Fax gt Setup 2 Click Address Book 3 To configure the Device Address Book settings stored in the printer click Edit 4 To set the default fax view at the control panel to Favorites under Policies select View Favorites on Fax Service Entry 5 Toallow users to create or edit contacts in the Device Address Book from the printer control panel select All Users 6 To save click Apply 180 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Fax Security When the Fax Secure Receive feature is enabled users must type a fax passcode to release a fax Fax passcodes are also used to secure fax mailboxes You can specify the required fax passcode length Notes e Existing passcodes are not changed e If you ed
23. Apple Macintosh Print Driver Users must select this preset each time they print or send a LAN fax using the print driver 1 2 3 4 10 11 212 Open a document and select File then select Print Select the Xerox printer Select Accounting from the drop down menu Under Accounting System select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Prompt for Every Job if you want users to type their User ID and Account ID every time they print Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed Select Use Default Accounting Codes if you want to specify the default User ID and Account ID Type them in the Default User ID and Default Account ID fields then select the default account type To use XSA with an external accounting device select Auxiliary Accounting Interface To save your settings click the Presets menu and select Save As Type a name for the preset Click OK ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting Printing a Copy Activity Report The copy activity report is a usage report that prints after each copy session The report lists details about the job and the number of copies made during the session 1 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings gt Copy Activity Report Touch Enable Touch OK Co
24. Application ID b Click Save Click Close to return to the Applications page Editing Services and Tools Permissions for the Non Logged In Users Role So ON UT Ew 9 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click the Non Logged In Users tab Under Actions click Edit Click the Services and Tools tab Under Presets select an option If you selected Custom under Role State for each service or tool in the list select Allowed or Not Allowed To hide a service icon on the printer touch screen select Not Allowed and Hidden 10 Click Apply Creating a New Role To edit permissions for a specific group of users you must first create a role D OY U S NS o In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click the Logged In Users tab Click Make Your Own Permission Roles or Add New Role Type a name and description for the role Click View Quick Setup Options Under Allow users select options If you do not select an option print permissions are set to Allowed Click Create Assign users to the role or to configure permissions for the role click either the Print tab or Services and Tools tab 10 To save click Apply ColorQube 8700 8900 Color Multifunction
25. Click Download File Now after the information processes The File Download dialog box appears 7 Select if you want to Find or Save the file 8 Click Close to return to the Network Logs page ColorQube 8700 8900 Color Multifunction Printer 233 System Administrator Guide Administrator Tools Customizing Printer Contact Information The support page In CentreWare Internet Services displays contact information for service and supplies as well about the system administrator You can customize this information to display your company contact information for printer users To add your own custom information 1 In CentreWare Internet Services click Support 2 Click Edit Settings 3 Update the fields with your information then click Save 234 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Display Device Information You can specify the details such as device model IPv4 address host name contact name or HTTP address to appear on the control panel 1 In CentreWare Internet Services click Properties gt General Setup gt Display Device Information 2 To display the required device information under Information Field select an option 3 Click Apply ColorQube 8700 8900 Color Multifunction Printer 235 System Administrator Guide Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help maintenance and troubleshooting informat
26. Guide Security Enabling FIPS 140 Mode and Checking for Compliance Se N gt In CentreWare Internet Services click Properties gt Security gt Encryption Click FIPS 140 2 Click Enable Click Run Configuration Check and Apply A pass or fail message appears If the configuration check passes click Reboot Machine to save and restart the printer If the configuration check fails the reasons for the failed test list in a table at the bottom of the page For each reason a link is provided Click the appropriate link to disable the protocol replace the certificate or allow the printer to use the non compliant protocol Note When FIPS 140 Mode is enabled only FIPS compliant certificates can be installed on the printer ColorQube 8700 8900 Color Multifunction Printer 87 System Administrator Guide Security Stored Data Encryption You can encrypt user data on the printer hard drive to prevent unauthorized access to data stored on the drive Enabling Encryption of Stored Data In CentreWare Internet Services click Properties gt Security gt Encryption Click User Data Encryption Under User Data Encryption Enablement select Enabled a ae ee Click Apply to save the new settings or Undo to retain the previous settings A CAUTION The printer restarts This interrupts or deletes current jobs Xerox recommends that you back up jobs and folders before enabling User Data Encryption 88 ColorQube 8700 890
27. Job Log to write any masked data to the Job Log file Consider data security issues before selecting this option Validate Data Before Scanning options can be available if validation servers are configured for the printer Click Apply to save the new settings or Cancel to return to the previous screen Configuring Other Default Template Scanning Options 1 Click Edit to edit the following settings For details see the CentreWare Internet Services Help Workflow Scanning Advanced Settings Layout Adjustment Filing Options Filename Extension Report Options Workflow Scanning Image Settings Compression Capability To restore the Default Template to its original settings click Apply Factory Default Settings This action deletes any custom settings applied to the Default Template ColorQube 8700 8900 Color Multifunction Printer 165 System Administrator Guide Scanning Configuring a Template to Create a Password Protected PDF You can edit a template to create an encrypted PDF file and require users to protect the scanned PDF file with a password When a user selects the scan template at the control panel the printer prompts the user to create a password or accept a default password The password is required to open the PDF file 1 oe oe NS 11 12 13 Edit the Default Template on the Default Template page or create a template on the Scan tab Add file destinations and edit setting
28. Login Name for the server Typical filters are domain_name USERID or USERID domain_name e Email Address Book Filter allows you to customize the standard filter that is used when a user types a name to search in the Network Address Book e User ID Query Filter allows you to customize the standard filter that the printer uses when searching for the name of the logged in user For example when remote authorization is configured and a user logs in at the control panel the printer searches the authorization server using this filter The standard filter looks in the field mapped as the Login Name field If you are using an ADS LDAP server this field is typically sAMAccountName If you want a search for a specific person to return an exact match do not use wildcard characters Configuring Custom Filters 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to LDAP click Edit 3 Click the Custom Filters tab 4 Under LDAP Authentication select Prepend Domain Name This setting prepends the base Domain Name DN to a user Relative Distinguished Name RDN when authenticating the user Use the Common Name CN attribute to specify USERID in the base DN Notes e If Authenticated User is selected for Login Credentials to Access LDAP Server some UNIX Linux LDAP servers can require setting the Prepend Domain Name attribute e For details on Base DN formatting see the RFC 2849 LDAP Data I
29. Output Location specifies the location for jobs when a finisher is not available Within Job Offsetting instructs the printer to separate print sets within an overall job If you select Disable the printer stacks all printed sets together Staple Productivity Mode specifies where the printer applies staples to a print job 5 When finished touch Save Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Some options are available only if a finisher is installed 140 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Copying This chapter includes Specifying Default Copy Settings sscssscsscsssesnsssssessssssnessssssnecsnesssssssessssesssecsssssssecsnecssscsnscssecsscssacesscessessees 142 Chancingthe Redding Ordes asrasin a 143 Sewing Copy Presets suia enu en ERA E R E TA E ua 144 Specifying IO Gard Copy Seth Secre E E anata weacearins 146 Disabling Automatic THATS ROCOTO kessieri dianes eeraa Ekr Errei EEES 147 Specifying Output Settings sssaaa eean aa En aa Ea a TEA E a aE Ea Eiaa aiaa aa 148 ColorQube 8700 8900 Color Multifunction Printer 141 System Administrator Guide Copying Specifying Default Copy Settings In CentreWare Internet Services click Properties gt Services Click Copy gt Setup Under Output Color select the color mode that the printer uses for copies If you sele
30. Printer Name Folder Name or Accounting Account ID display when Network Accounting is enabled Note Authentication must be configured to record the user name in the Audit Log Completion Status Image Overwrite Status The status of overwrites completed on each job Immediate Image must be enabled See also Audit Log Event Identification Numbers on page 254 92 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Installation Policies For additional security you can restrict installation or upgrades Note To enable software upgrades and installation of files log in as a system administrator To manage installation policies 1 E a In CentreWare Internet Services click Properties gt Security gt Installation Policies To allow users to modify a feature select the feature Click Apply then click OK To view details about the feature click Take me there To view details on sending multiple configuration files click Fleet Management Tips then click OK ColorQube 8700 8900 Color Multifunction Printer 93 System Administrator Guide Security McAfee Embedded Control McAfee Embedded Control consists of two security features e Enhanced Security maintains the integrity of printer software by monitoring system files and alerting you if an unauthorized change is made to a system file e Integrity Control is a software option that combines enhanced security featu
31. Secure Print page click Properties gt Services gt Printing gt Secure Print or click Security gt Secure Print 2 Click the Device Policies tab 3 To reveal or hide the characters in job names with asterisks on the Device Policies tab under Conceal Job names select the desired option Note When a Secure Print job is sent to the printer by default the job name appears in the list of jobs on the control panel touch screen The characters in the job name are shown as asterisks to hide the title of the document that is being printed 4 Under Release Policies for Secure Print Jobs Requiring Passcode When the User is Already Logged In select an option Release Jobs Without Prompting for Passcode allows users who are logged in to release a Secure Print job without typing a password Prompt for Passcode Before Releasing Jobs requires users who are logged in to type a password to release the job 5 Click Apply Configuring Secure Print Driver Defaults 1 On the Secure Print page click the Print Driver Defaults tab 2 Onthe Print Driver Defaults tab under Method select a method for releasing a Secure Print job User ID requires users to log in at the control panel to release their Secure Print jobs Passcode requires users to type a passcode to release a Secure Print job at the control panel 3 Type a number from 4 through10 to specify the length of the Secure Print password 4 Click Apply ColorQube 87
32. Setup Physical Connection Settings You can specify Ethernet and USB settings such as Ethernet Rated Speed USB Connection Mode and Print Timeout for USB printing Setting Ethernet Options The Ethernet interface on the printer automatically detects the speed of your network Any auto sensing devices connected to the network such as a hub do not always detect the correct speed Refer to the configuration report to ensure that the printer detects the correct network speed 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup Next to Wired Connection click Edit To configure Ethernet settings next to Ethernet click Edit For Rated Speed select a connection speed Click Save Note For the new settings to take effect restart your printer We a Configuring USB Settings 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Action next to USB Settings click Edit 3 Under USB Connection Mode select an option Software Tools disables Direct Printing via Driver If you use Xerox Copier Assistant select this option Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities Direct Printing via Driver allows you to connect to the printer using a USB cable 4 Under Print Timeout type the amount of time in seconds that the printer waits inactive before disconnecting from a device c
33. Specify how long the printer remains idle before automatically going from standby mode to low power mode e Specify how long the printer remains idle before automatically going from low power mode to sleep mode Scheduled allows you to set the energy saving mode by time or activity If you select Scheduled the weekly schedule appears To set the schedule select an option e Time allows you set a schedule in the menu by day and time e Activity allows you to set a schedule by job activity Click Apply Setting Energy Saver Mode at the Control Panel 1 2 3 218 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Energy Saver Touch an option Intelligent Ready The printer wakes and sleeps based on previous usage Job Activated The printer wakes when it detects activity Scheduled The printer wakes and sleeps according to a schedule you specify If you selected Intelligent Ready or Job Activated under Fast Resume touch On to reduce the wake time This option changes the default sleep and low power timeout periods and increases energy usage ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 5 6 Administrator Tools If you selected Scheduled as the Energy Saver Mode to select the times at which you want the printer to wake or sleep touch Scheduled Settings a Touch a day of the week in the
34. To see how the service looks on the printer touch screen click Preview Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Specifying the Custom Icon Image Files that Appear on the Service Home Page You can specify the icon image files that you want to represent the service on the Service Home page To ensure that your icon displays consistently when other services are added or removed from the Services Home screen create icon files at three sizes 1 Onthe Design Your Service page click the Services Home Presentation tab 2 Under Logo 1 click Browse or Choose File a Select a 128 x 128 pixel png file that represents the service when 4 or fewer services are displayed on the touch screen b Click Open or Choose 3 Under Logo 2 click Browse or Choose File a Select a 96 x 96 pixel png file that represents the service when 5 8 services are displayed on the touch screen b Click Open or Choose 4 Under Logo 3 click Browse or Choose File a Select a 48 x 48 pixel png file that represents the service when 9 or more services are displayed on the touch screen b Click Open or Choose 5 Click Apply 248 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Customization and Expansion Managing Scan Templates A template contains scan settings and at least one destination for the scanne
35. Touch Device Settings gt Timers gt System Timeout Specify the time the printer waits to log out an inactive user at the control panel Next to Timeout Mins and Timeout Secs touch the arrows To instruct the printer to display a warning message before it logs a user out of the touch screen under Warning Screen touch Enabled Touch Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Overwriting Image Data Image data is any in process or temporary user data on the hard drive such as current jobs queued jobs temporary files saved jobs and saved folders To ensure that image data on the printer hard drive cannot be accessed you can delete and overwrite image data Standard Image Overwrite deletes all image data from the printer memory and hard drive except e Jobs and folders stored in the Reprint Saved Jobs feature e Jobs stored in the Scan to Mailbox feature e Fax Dial Directories e Fax Mailbox contents Note Standard image overwrite takes approximately 20 minutes to complete Full Image Overwrite deletes all image data from the printer memory and hard drive including e Jobs and folders stored in the Reprint Saved Jobs feature e Jobs stored in the Scan to Mailbox feature e Fax Dial Directories e Fax Mailbox contents Note Full image overwrite takes approximately 60 minutes to complete Immediate Job Overwrite prompts the printer to overwrite each job immediately af
36. Warnings on the device s touch screen Click Apply Low Supply Warning You can set the printer to display warnings in the printer status area when supplies reach a designated low level 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Alert Notification gt Low Supply Warning 3 From the menu under each supply select when you want the printer to display an alert in the printer status region The range is 0 20 days 4 Click Apply to save the new settings or Undo to retain the previous settings Notes e You can view the status on the Description amp Alerts page under Status e To view current supplies status click Status gt Supplies ColorQube 8700 8900 Color Multifunction Printer 217 System Administrator Guide Administrator Tools Energy Saving Settings Setting Energy Saver Mode 1 2 3 4 In CentreWare Internet Services click Properties gt General Setup Click Energy Saver Under Energy Saver Strategy and Sleep Mode Settings select an option Intelligent Ready sets wake and sleep times based on previous usage For Intelligent Ready under Fast Resume select an option e Off sets the default to wake up normally when the printer has been in energy saving mode e Onsets the default to resume activity quickly when the printer has been in energy saving mode Job Activated sets the printer to wake when it receives a job For Job Activated under Timers e
37. a Description for the group Under Address List select IPv4 or IPv6 Select an Address Type Options are Specific All or Subnet Type the appropriately formatted IP address To continue to add addresses to the group click Add To delete addresses next to any address click Delete Click Save to apply the new settings or Undo to retain the previous settings oO QS owe YN gt Editing or Deleting a Host Group To edit or delete a host group select the host group from the list and click Edit or Delete ColorQube 8700 8900 Color Multifunction Printer 99 System Administrator Guide Security Managing Security Policies IPsec security policies are sets of conditions configuration options and security settings that enable two systems to agree on how to secure traffic between them You can have multiple policies active at the same time however the scope and policy list order determines the overall policy behavior Defining a Security Policy 1 OF ee a Click Security Policies at the top of the IPsec page Under Define Policy select a Host Group from the menu Select a Protocol Group from the menu Select an Action from the menu Click Add Policy Prioritizing a Security Policy To prioritize policies under Saved Policies select the policy you want to move then click the Promote or Demote buttons Editing or Deleting a Security Policy To delete a policy under Saved Policies select the policy and click Delet
38. all printers Some options apply only to a specific printer model configuration operating system or driver type Some options are available only if a finisher is installed 148 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning This chapter includes Scanning to d Folder on the Printer cssccassccsccsasscessectsccssazenccasssesesgsaceedacbasscoisseasisasevosceanssdhcdosancheaandudbsiahseesnacnuchovacoass 150 Scanming toan Email Addres S n 154 WOUK NOW SCANNING accesses eetesate ENEN E UREE N ONERU 159 SLEET ToN D E E E T E A E T A E E T 170 Scanning toad User HOME FAE rnga a aana 171 Configuring the Printer for the Xerox Soan Wy ci ccnceacenc ean denceernnees 173 Enabling Remote Scanning using TWAIN oi scccssccsasosssacosassasacoesassccussncazesacovocchesnsan caanvetastesncoaussonseantacndencoacnasctbssnass 174 Configunng Scan To Des ti Wet OM isc ccs ccceancieos asneret ens ancien A AN 175 ColorQube 8700 8900 Color Multifunction Printer 149 System Administrator Guide Scanning Scanning to a Folder on the Printer The Scan to Mailbox feature allows users to scan files to mailboxes which are folders created on the printer hard drive These files can then be retrieved through CentreWare Internet Services This feature provides network scanning capability without the need to configure a separate server and is supported in Workflow Scanning For details see Workflow Scanning on page 159 For instructi
39. any script that is required to be run In CentreWare Internet Services click Properties gt Services Click Server Fax gt Fax Repository Setup From the Protocol menu select HTTP or HTTPS Select the address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address and port number of your server To verify that a digital certificate is installed on the printer for HTTPS click View Trusted SSL Certificates To validate the SSL certificate used for HTTPS select Validate Repository SSL Certificate In the Script path and filename field type the path to the CGI script starting at the root For example directoryname foldername In the Document Path field type the directory path of the folder 10 Under Login Credentials to Access the Destination select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password None instructs the printer to access the repository without providing credentials 11 Click Apply Configuring a Fax Repository U
40. available after you install the Xerox Wireless Network Interface 3 To configure IPv4 IPv6 and DNS settings on the Wireless Profile page next to IP click Edit Configure settings as needed then click Apply The printer uses separate IP settings for wired and wireless network connections For details see IP on page 33 4 On the Wireless Profile page next to Wireless Settings click Edit 5 On the Wireless Settings page click Scan for Available Networks A list of detected networks appears 6 Next to the SSID name of the network you want to join click Configure and Select 7 The printer detects the security mode that your network uses Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm select an encryption method Auto automatically detects the algorithm that your wireless network uses Under Authentication Method select the authentication method that your wireless network uses To require the printer to validate certificates under Server Validation select the certificate that you want to use Install the validation server root certificate on the Security Certificates page at Properties gt Security gt Security Certificates For details see Security Certificates on page 101 Under Device Certificate TLS Authentication Certificate select the device certificate that you want to use Install the dev
41. click View Save Certificate details appear on the View Save Device Certificate page a To save the certificate file to your computer at the bottom of the page click Export Base 64 encoded PEM b Click Close to return to the previous page ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 10 11 12 13 Security If you selected EAP TLS as the authentication method you can allow the printer to encrypt 802 1X communication Under Device Certificate TLS Authentication Certificate select the certificate that you want to use To view or save a certificate select the certificate from the menu then click View Save Certificate details appear on the View Save Device Certificate page a To save the certificate file to your computer at the bottom of the page click Export Base 64 encoded PEM b Click Close to return to the previous page Under User Name type the user name for the authentication switch and server Under Password type and confirm a password To save the new password click Select to save new password A password is not required for EAP TLS authentication Click Save Enabling and Configuring 802 1X at the Control Panel 1 MoD N At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Advanced Settings Touch 802 1X Touch Enable Touch Authentication Method then select the method used on your n
42. e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support 14 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup This chapter includes Physically Connecting the 10 Lec ReMpeesereenremnrton oreo tap eet omrreyetiesneer sentry ater nt inanten vsti revienert ey eenceeetetsnyeteerd re fret 16 Assigning a Network Address casera iain Ee aeERE ana 17 Connecting the Printerto a Wireless NetWork ursisesgemincnierieaa i R 18 Accessing Administration and Configuration Settings sssssssssssssssssesssessesssessssesssscssssessecsnssssecesecssseesscense 19 Initial Seas GE COMO PANE lissi anana ar aa hA ANEEL 20 Initial Setup in CentreWare Internet Services oc ec cane ae ee ee 22 Changing the System Administrator Password caicscnssccscssssesnccuessesasenanneanceansessesaecarsecrisanszbarsacnssabsecnusassstaeinesassasath 26 Setting the Date and TiMeasnanna aE eh atc acuaennaat 27 ColorQube 8700 8900 Color Multifunction Printer 15 System Administrator Guide Initial Setup Physically Connecting the Printer 1 Connect the power cord to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the back of the printer Connect the other end of the cable to a correctly configured network port 3 If your printer has fax in
43. gt Security gt Security Certificates For details see Security Certificates on page 101 Under Outer Identity configure the external User ID Under User Name type the user name that the printer uses to access the wireless network Under Password type and confirm a password Click Select to save new password as needed 9 Click Save 10 Navigate back to the Setup page then click Properties gt Connectivity gt Setup 11 Next to Xerox Wireless Network Interface click Make Active ColorQube 8700 8900 Color Multifunction Printer 31 System Administrator Guide Network Connectivity Connecting Directly to a Wireless Network Before you begin purchase and install the Xerox Wireless Network Interface 1 2 3 32 Ensure that the printer is not connected to a wired Ethernet network Restart the printer Refer to the Configuration Report to find the self assigned IP address of the printer in the 169 254 x x range For details see Printing the Configuration Report on page 22 Using an Ethernet cable connect a computer to the printer Notes e Depending on your computer hardware use a crossover cable or adapter as needed e Ensure that wireless connectivity is disabled on your computer Find the IP address of the computer Ensure that the computer obtains an automatic private IP address in the 169 254 x x range and is therefore on the same subnet as the printer On the computer access CentreWare In
44. number of your server ColorQube 8700 8900 Color Multifunction Printer 163 System Administrator Guide Scanning 8 To verify that a digital certificate is installed on the printer for HTTPS click View Trusted SSL Certificates 9 To validate the SSL certificate used for HTTPS select Validate Repository SSL Certificate 10 In the Script path and filename field type the path to the CGI script starting at the root For example directoryname foldername To download working example scripts click Get Example Scripts 11 In the Document Path field type the directory path of the folder For Web server directories type the path starting at root For example directoryname foldername 12 If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs 13 Under Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password f
45. of your authentication server Select the address type Type the appropriately formatted address and port number Click Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 8 9 Security To specify server settings for an alternate authentication server click Add New To copy the settings from another server select a server from the list and click Copy From 10 Click Edit to update the settings Configuring Authentication Server Settings for LDAP NS The printer uses the primary LDAP server for authentication authorization and personalization The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in CentreWare Internet Services If you already have configured LDAP server settings the printer uses this server automatically when you select LDAP as the network authentication or authorization method The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails On the Login Methods page next to Authentication Servers click Edit Under Authentication Type select LDAP Click Add New Configure LDAP server settings then click Apply Configuring Xerox Secure Access Unified ID System Authentication Settings When Xerox Secure Access authentication is configured users swipe a pre programmed identification card at the control panel The printer compares the user credentials
46. oo aasconcsvehssesecareniantoves renarrated xoraneiaterenenmnens 20 Installing Optional Software Features ssescosssccsssecnssccsssessssssonssesssssensecessesesssesonssssssscenssceassesssessonesesses 21 Initial Setup in CentreWare Internet Services ssssssesconsscssssecssesconsecssesecnsscesssecnsscensesssssscensscsssessscceeneeesass 22 Printing the Configuration Report sssessessssssseessessssssssssssrssssssssseeressssssesteererosesssseroresessstsrnreeessensststernssssstt 22 Restricting Access to the Printet sisisi 22 Using the Configuration Overview Page ncaiiintrnsnidianacnumnuanoanamaacannebanaaain 23 Assigning a Name and Location to the Printer ssssssssssssssssssssssessssssesrorssssssssseorssssssesssseorsnssssseseeressssses 23 Selecting Services to Appear on the Touch Screen ssssssssssssssssserssssssssssssroressssssssrsrerssssesesreoresssssssseereees 23 Installing Optional Software Features seccossscsnssscnsscssssessessconeecessecnneessssecssccsenssesssseenssceansseenecseneeerse 24 Supplies Plan Activation Codessisssieicssrercieiirsiiii iria aiii ei NEE 24 Physical Connection Setting S sccssciscutaccannieicneceras nenrntaranonnaneanedancakaeannmeandnncie 25 Changing the System Administrator PASSWOI ssssscssssccseeecsseecnsceesnseccnsescsnecessseesusecsneessssecssneeenseeesneceeneess 26 Changing the System Administrator Password at the Control Panel ssecsssscssessesseecseeesneeeesees
47. operating systems WSD is one of several supported communication protocols Enabling WSD 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to WSD click Edit 3 Under WSD Services select Enabled 4 Click Save 60 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking Before you begin e Ensure an existing operational NetWare network is available e Verify that you have administrator rights to log in to a NetWare file server or tree e Ensure that the printer is connected to the network e Set upa print server object using the appropriate Novell utility Refer to the Novell system documentation for help Configuring NetWare General Settings In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Netware click Edit In the General pane under Protocol select Enabled Under Frame Type select an option Under Queue Poll Interval type a rate from 1 through 240 seconds Under Printer Server Name type a name Under New Print Server Password type a server password Retype the password to confirm Enable Select to save new password Click Save Pes Ae wn gt Enabling SAP Service Advertising Protocol SAP sends periodic broadcast messages to oth
48. or a card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting Settings 3 Touch Accounting Mode gt Auxiliary Access 4 Touch Auxiliary Device Type and select your printer type 5 Touch Save twice See also Accounting on page 199 Local Authentication on page 68 ColorQube 8700 8900 Color Multifunction Printer 245 System Administrator Guide Customization and Expansion Driver Download Link The driver installation link appears on the CentreWare Internet Services Welcome Print and Support pages This link goes to the default driver and downloads page for your printer on the Xerox Support website You can hide or customize this link to go to a location on your network where you post driver installation files for users Customizing or Hiding the Driver Download Link In CentreWare Internet Services click Properties gt General Setup Click Configure Driver Links Under Display Option select Hide Link to hide the link Under Software Links select Custom Link and type a link to direct users to the location for drivers on your network Pw NS 5 Click Apply to save the new settings or Undo to retain the previous settings 246 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Customization and Expansion Creating a C
49. orientation The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer You only download and install the library once Notes e The host print transform only works on AFPDS and SCS files Convert IPDS formatted printer files to AFPDS files to use the WSCO for printing e You must have IOSYSCFG permissions to create a device description or a remote queue e For details on AS 400 refer to the IBM AS 400 Printing V Red Book available on the IBM website Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instructions that are included with the library ColorQube 8700 8900 Color Multifunction Printer 135 System Administrator Guide Printing Print from USB This feature allows you to print a file that is stored on a USB Flash Drive from the USB port on the printer control panel Before you begin Enable USB ports For details see USB Port Security on page 114 Enabling Print from USB 1 In CentreWare Internet Services click Properties gt Services 2 Click Print From gt Print from USB 3 Under Print from USB select Enabled 4 Click Apply 136 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Print from Mailbox Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive Enabling Print From Mailbox In Ce
50. selected ESP or BOTH for the IPsec Security type under Encryption select an option Note If you are configuring an IPsec security policy to communicate with a Linux computer and you selected BOTH for the security type select 3DES encryption If you select AES encryption the data transfer rate is reduced 10 For Encryption Key IN and Encryption Key OUT type a 24 character ASCII key or 48 character Hexadecimal key 11 Click Save Configuring Internet Key Exchange Settings IKE is a keying protocol that allows automatic negotiation and authentication anti replay services and CA support It can also change encryption keys during an IPsec session IKE is used as part of virtual private networking IKE Phase 1 authenticates the IPsec peers and sets up a secure channel between the peers to enable IKE exchanges IKE Phase 2 negotiates IPsec SAs to set up the IPsec tunnel 1 Under IKE Phase 1 in the Key Lifetime field type the length of time until the key expires in Seconds Minutes or Hours When a key reaches this lifetime the SA is renegotiated and the key is regenerated or refreshed 2 Select the DH Group from the following options Group 2 provides a 1024 bit Modular Exponential MODP keying strength Group 14 provides a 2048 bit MODP keying strength 3 Under IKE Phase 2 select the IPsec Mode Options are Transport Mode or Tunnel Mode Note Transport mode only encrypts the IP payload whereas Tunnel mode encrypts th
51. server does not contain a unique Internet fax address field it can be set to match the heading for email address ColorQube 8700 8900 Color Multifunction Printer 195 System Administrator Guide Faxing Configuring Default Internet Fax Settings 1 Onthe Internet Fax Setup page click the Defaults tab 2 To edit default Internet fax settings under Internet Fax click Edit 3 To edit default Image Options Image Enhancement Resolution and Quality File Size settings under Advanced Settings click Edit 4 To edit default Original Orientation and Original Size settings under Layout Adjustment click Edit 5 To edit default File Format and Filename Extension settings under Internet Fax Options click Edit Note For details see the Help in CentreWare Internet Services Setting File Compression Options 1 Onthe Internet Fax Setup page click the Compression tab 2 Select TIFF and PDF settings as needed For details see the Help in CentreWare Internet Services 3 Click Apply Configuring Internet Fax Security Settings Editing Internet Fax Security Settings 1 Onthe Internet Fax Setup page click the Security tab 2 To configure Access Control settings on the Security tab next to Access Control for Internet Fax Service click Edit Editing Internet Fax Network Policies 1 Onthe Internet Fax Setup page click the Security tab 2 To set the user policies for Internet fax next to Access Control for Internet Fax Ser
52. that the printer waits before timing out The default is 30 seconds Note If you are having trouble retrieving results from your LDAP server use the Wait option If your primary LDAP server is connected to additional servers to include those LDAP servers in your searches select LDAP Referrals Under Perform Query on select an option Surname and Given Name Fields instructs the printer to query the configured surname and given name fields Mapped Name Field instructs the printer to query the configured name field After you apply this setting click User Mappings to define the field mapping Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity Configuring LDAP Contexts Contexts are defined starting points in an LDAP database from which the search function begins searching Contexts are used with the Authentication feature You can configure the printer to add an authentication context automatically to the Login Name provided by the user Note Contexts are only used if you configure LDAP server settings and select NDS as the server type Configuring LDAP Contexts 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to LDAP click Edit Click the Contexts tab For Default Login Context type details as needed Click Apply Gi wes Configuring LDAP User Mappings LDAP servers display different results de
53. the Management Actions menu select Import Under File click Browse or Choose File select your csv file and click Open or Choose Under Delimiting Character select an option Under Language select the language of the text in your csv file Under When importing your File select an option Append to existing adds user information from the csv file to the existing user information stored in the database Overwrite existing data replaces all user information in the database with user information from your csv file Click Next Under required Fields under Imported Heading select the column heading from your csv file containing information to use for User Name and Display Name a To build User Name and Display Name from First Name and Last Name under First Name and Last Name select a column heading b Under User Name and Display Name select Build from First and Last Name If you created your csv file by exporting from a non Xerox printer the csv file format can contain unwanted characters To remove unwanted characters from all fields select Remove Unwanted Characters a Under Leading Characters Body Characters and Trailing Characters select an option b If you selected Custom String type the string of characters that you want to remove from each field ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 10 11 12 13 Accounting Under Limits select an option
54. the functions available on the printer CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel Most printer models have a default configuration that restricts access to some settings Access is restricted for settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Accessing the Control Panel as a System Administrator At the printer control panel press the Machine Status button then touch the Tools tab Press the Log In Out button Type admin and touch Next Pon gt Type the administrator password then touch Done The default password is 1111 Accessing CentreWare Internet Services as a System Administrator Before you begin Locate your printer IP address using the Configuration Report For details see Printing the Configuration Report on page 22 Ensure TCP IP and HTTP are enabled If you disabled either of these protocols enable them at the control panel before accessing CentreWare Internet Services 1 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return In the top right area of the page click Login
55. time if you want to send the fax at a specific time Click Apply to save the new settings or Cancel to return to the previous screen Adding Document Management Fields You can add fields to the template to help you manage scanned image files The fields display when you select the template at the control panel You can type in details about the document you are scanning This information is filed with each scanned image file in the Job Log Third party software uses the Job Log to access and retrieve information associated with scanned files 1 2 Under Document Management Fields click Add Type a name for Field Name using up to 128 characters The Field Name text is not shown at the control panel Third party software uses the name to access the Document Management information This field is required To allow users to modify the Field Label field select Editable next to User Editable The Field Label identifies the purpose of this field to the user Select Not Editable to prevent users from changing the value The field does not appear on the control panel and the text typed for the Default Value field is used If you selected Not Editable type a Default Value The Default Value is optional if you selected Editable Select Require User Input to prompt the user to type data for this document management field before scanning Select Mask User Input to prevent typed input from appearing at the control panel Select Record User Input in
56. 0 Color Multifunction Printer System Administrator Guide Security IP Filtering You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses Creating or Editing an IP Filter Rule A a a 11 In CentreWare Internet Services click Properties gt Security Click IP Filtering Click Add IP Filter Under Define Protocol select the protocol Under Action select how you want the filter to manage the incoming packet If you want the printer to allow the packet access select Accept If you want the printer to reject the packet and send an ICMP message back to the source host select Reject If you want the printer to ignore the packet select Drop Type the Source IP Address Type a number from 0 through 32 for the Source IP Mask that uses this rule The range of 0 32 corresponds to the 32 bit binary number comprising IP addresses For example The number 8 represents a Class A address with a mask of 255 0 0 0 The number 16 represents a Class B address with a mask of 255 255 0 0 The number 24 represents a Class C address with a mask of 255 255 255 0 If you selected TCP or UDP type the Destination Port the rule will manage If the incoming packet is not sent to this port the rule is ignored If you selected ICMP type the ICMP Message Type that the rule is going to manage To specify the order that actions are performed under Precedence
57. 00 8900 Color Multifunction Printer 131 System Administrator Guide Printing Hold All Jobs You can enable and configure the Hold All Jobs feature to require users to release print jobs manually at the control panel Configuring the Hold all Jobs Feature 1 132 In CentreWare Internet Services click Properties gt Services Click Printing gt Hold All Jobs Under Enablement select an option Holdall Jobs in a Private Queue The printer holds sent jobs in a locked folder Users must log in at the control panel to view print and delete jobs Hold all Jobs in a Public Queue The printer holds sent jobs in an unlocked folder Users are not required to log in at the control panel unless accessing a Secure Print job Under User Validation Policies for Releasing Jobs select an option Use ID Only The printer allows a user to release a held job by validating the user ID only This option allows users to log in using a different domain than the one the printer is using Use ID and Domain The printer allows a user to release a held job by validating both the user ID and the domain name This option ensures that the printer distinguishes users with the same user name but different domains For example jobs sent by JSmith wgc yourcompany com are filed separately from jobs sent by JSmith na yourcompany com Each user cannot release the job of the other person Under Unidentified Job Policies select an option Not
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59. 26 Installing a Clone File vcrciscsrcaiasintnsronareitasiceadeisinasoaurenidaneaiaiciianeanearcisdeatoamiccons 226 Address BOOKS isscasaaxuntetaseezuk dublin satczonscaniates reassessed bows at cscce keds tessa EE EREE EE EESE 227 ColorQube 8700 8900 Color Multifunction Printer 9 System Administrator Guide Contents 11 10 D vice Address SOON vs esexcasscesszansiccsnanspaehacsctaseaneu estansetsuaconiesbaseresssiucsbasstenamassmecieaaseuuseansecensimvenstensneaieeilen 227 Netw rk Address BOOK oc cveedusciecweanves nceseestenconaunstntcnaeiennnataaneteieaivenaad ean NEEESE ERS 231 LAN Fax Address BOOK caxsccsscescissuessrostenaienierensntss Mieuanen tnceaie on tsesnaiadietsnmadatean aareuneenanaaateiantuers 231 Font Management Utility sssssssesssesssssssssssessssesssessnessnscsssesassssssssssssssssuecsucsssecasssesesssssaesessessnessneesseesaeesees 232 Network LOGS ices deinet REEE E ERRER 233 Downloading a Network Log Using a USB Flash Driven cesssssssessssscsssessscesssessnecssecesscsssessneessees 233 Downloading a Network Logs sssi sses aie aiea RERS e 233 Customizing Printer Contact INFOrMAtiOn ec eessssessssssssssessseesseesssecssesssscssessscsesessnecssecsssessnsesseesseecssessnsessees 234 Display Device INFOrmation eesesssssssssesssssssssssessnecsseccssecsnecsnsccsssssssssnessnecsnscsasessasesasecsssssusessessseesseessnessaeesssesaes 235 Xerox Online SUP POM secsceccerzessssececdastddsancssasszeasesudestssensseoassedasSa
60. 26 Setting The Date and THING airs cnscsneeisier rnconndirastonmranstactastannemecsnastinlolaatantananemenmnenmalonenens 27 Setting the Date and Time in CentreWare Internet Services csescssscsssesesneeccseeesseceesneeseseeesnseessess 27 Setting the Date and Time at the Control Panel n esssscsnsscsssecssesccnnesersscccnsscenseesnsscensecenneesensecesees 27 3 Network Connectivity 29 Connecting to a Wireless Network awisccassaicrsianmaidensemnnniamaccennsuiaannnastanioannnonimennnlontelant 30 Configuring Wireless Settings Manually a sesiccssssscunevssnscessaastonevesonnstenavtasessneeteuinstessnsnndeneishtsaensdvensonndavnnnton 31 Connecting Directly to a Wireless Network ssssccosssccsssessscssnssecssccesneessseceenecceseeesssecennecesseccenssceansesnsseeneesse 32 IP inaano P eR TROT ane STEN TEn TDN remCeror A a Tr eam ce ENEA 33 Enabling 6S cg cgaeree maenreertme tm nnnee unr enn NCU ey me reo iiia i RENCE 7 ony EA Pm ET 33 Configuring the Network Address Manually at the Control Panel cesssssecsssecsnsessnecenseecsnseeesess 33 Configuring DNS Settings at the Control Panel ou esssssssssscsneesssessssecesnsesssscesnsecsssecenseesnseessseessnsesesess 34 ColorQube 8700 8900 Color Multifunction Printer 3 System Administrator Guide Contents 4 Configuring IP Settings in CentreWare Internet Services sssescsssssesseessseecsneecssseesseeeesnecesueeesnseesnees 34 DUS A NE E EE EA Rc ace aaa serena Slade leo Se
61. 4 Auxiliary Interface Kit 2 scccscne ics cscossseszeoncetscccnsetaseccsvasussenessdcbevcornsiGnstheascatssnocshnssdeavatescsvenesaeesserntatteuctdeteueaneetiattedeeeets 245 Driver D wnlodd LINK wscracnunicaietsahwanawamennuerateraaraenianauatoneaauneanae 246 Customizing or Hiding the Driver Download Link 0 eecsssssessssecseesseecsnccsscecssccsacssscsesessscessnecsseesssees 246 Creating a Custom Single Touch Scan Service eecssssssssssssssessnesssecsseesssessssssssssssssssecsucceseesssecssessasssacseatessees 247 Creating a Custom Single Touch Scan Service OVErViW eesssssssssssesssessnessessstecsscssssssassesteesneesseess 247 Creating a Single Touch Scan Service csssessssssssssssessesssecssecsssecsscssscssussssssssncsasccssessucecsscssucsesseesneeseessseees 247 Customizing the Appearance of Your Service essssssssssssesssssssesssecssccsnecssnscsseesssessscceseesnecssccsasessaeesseess 247 Managing Scan Templates 0 csssssssssssesssesssessssssssssssecsnccssnccsnecsuscssecsuecesscessessusessuecsuecsscssacceaseeseesncessnessees 249 Locking or Hiding Your Service from Appearing on the Control Panel 0 0 essssscsseesseesssessteeseees 249 Weblet MGnGg ee iit s cssandaneivcaniuntsennioasnualeidcnndadencmanenslaninelanmsemietnataahouadioumaimncntonls 250 Installing WW Seaasicstesceasiverseteceatoreet eases seonnesesste tere ances aAa R EN EERE Geena 250 Configuring Weblet SeRUINGS sii ciasscasedurenccsensteeasterrnssaeneetaacacente
62. 8 Allowing Users to Interrupt Active Print JODS ccssssssssssssecsnessneccssccssssssessscesnessncsssccsseecssccsscsssseeatessnessneess 139 Specifying Output SOCLIN GS ix secccssteece cscoacc aces a N NRE EREN 140 Copying 141 Specifying Default Copy Settings csesssssssssessseesesssessssscssesssesssecsseessncsssesssessssssssecsuecssecsssesseecsucssaceeseceseesees 142 Specifying Default Copy Settings at the Control Panel 0 eessssssssessssssseecseecssssssssssssestessneesseceneees 142 Changing the Reading OLder icccclivccesctesceds aievsctsasses snssesrdcesieee a E EEA RERAN 143 Setting COPY Presets ieni r au Ea a EE eE ii R aE e rE ni aa a RAEE Ss 144 Accessing COPY Pr SEtSssiuireiininiiaai i a e a E i a e a 144 Edge Erase Presets neien en E A N ERR EAA ENERE RG 144 Changing Image Shift Presets isisisi iieii iiai ai 144 Changing Reduce Enlarge Presets csssssssssssssssssssssssssesssssssssssssssssssssssseessecssecsscssusessucssseseaesessceaecsscenseees 145 Specifying ID Card Copy Settings seesssssessssesssscssssssssssessseessnessncssnessssessssssssssuessssssssessuecsseecassssssesneesnessaeesees 146 Disabling Automatic Image Rotation ecsssssssssesssesssssssessssssssssnssssecsuccssesssessscsesssessscssesesessecsaessscesseesees 147 Specifying OUTPUT SECLINGS cisceseestecie diese eects ed ARANNIRA 148 Scanning 149 Scanning to a Folder on the Printer eesesssssssssesssessssssssscsecsnecsnecssessssessncssucsssssesuecsnecsuecsasc
63. 9 Oe eae ee ee ee E A A E 40 U7 2 2 Spleens ne ennene teeters A een eevee A A ee eter tent wOr TENET Te ETI 43 T DP arora kan eae ena eet ae eae eee ae aeons 44 Microso e INTO TING excisisstsccacsstzciveivcsntveseensidtsoievestuscesecketoviaslpansiansbtdseesietnciacivielesie ealdpneexta sted oriehaneoedarsenie 45 RAW TOPP POTN Gecesine ake Seca east Sees ks Socal te caters oaks cae elena ie 2 eal a in Ss 46 SMIB FUMO resia ER sess EA TE E E 48 SNUP SEVE ecaps TN 49 UDA e Neer nIt Severe ere Sem ne ne eet ener TR ee err rrr errr 51 PUT E E I E I E E O E A len E E A E ENE 59 E E E E RE E EE E AE een E E E 57 PENS NE N EE E A A AEE A E AEI AT 58 U EE E E A a ee eo E 59 WD a BNO elena em OE Sy ene tre rere Nene Weed Werte toy arene fer eer ewer wer Terr 60 PTY Oe E E E E E ea a ee eae A A E E T 61 foe o Log ca diets ert terete seer tien E E E E ee eee ene er eT 63 ColorQube 8700 8900 Color Multifunction Printer 29 System Administrator Guide Network Connectivity Connecting to a Wireless Network If the printer is connected to your wired network you can configure wireless settings in CentreWare Internet Services Note You cannot connect to a wired network and a wireless network at the same time Before you begin purchase and install the Xerox Wireless Network Interface 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Next to Xerox Wireless Network Interface click Edit Note The Edit button is
64. Address of the printer in the address bar then press Enter The printer CentreWare Internet Services home page appears Install print drivers on all user computers if you want to track print and LAN Fax jobs Enabling Network Accounting 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method Click the pencil icon Under Accounting Method select Network Accounting Click Save Setting Network Accounting Workflow Options 1 2 On the Accounting page under Action next to Accounting Workflow click Edit Under Accounting Workflow next to each Job Type select an option Pre Authorization and Capture Usage requires a job limits server to approve each job that a user attempts to send or print The job limits server approves a job based on the credentials of the user and the configured job attributes Capture Usage only tracks usage If you selected Capture Usage click Save If you selected Pre Authorization and Capture Usage for Print Jobs under Pre Authorization Communication Error Notification select an option None instructs the printer not to notify users if pre authorization fails Print Error Sheet instructs the printer to print an error sheet if pre authorization fails Touch User Interface instructs the printer to display a message on the control panel touch screen if pre authorization fails ColorQube 8700 8900 Color Multifunction Printe
65. Administrator Guide Security Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 2 3 In CentreWare Internet Services click Properties gt Security Click Display Network Settings Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information Click Apply Displaying or Hiding Network Settings at the Control Panel 1 2 3 At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Display Network Settings Touch Show IPv4 Address or Show Host Name To hide network information select Hide Network Information Touch OK ColorQube 8700 8900 Color Multifunction Printer 115 System Administrator Guide Security Hiding User Names on the Control Panel You can hide the user name of a logged in user from displaying on the control panel 1 In CentreWare Internet Services click Properties gt Security 2 Click Hide User Name 3 To hide the user name under Hide User Name click Yes 4 Click Apply 116 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Verifying the Software You can test the printer software to confirm that it is operating correctly The test checks software files to confirm that they are not corrupt If the printer software appears to be functioning improperly a
66. CCOUNES ccsssssesseesssecssssssessnessneecsnecsnscsssessscsesecsuecsuscssscssuccsssesssesssccesessnecsucessneesseesasess 201 Adding a User and Setting Usage Limits eessssssesssessssssesssessssessnccsnecssscssscssneessecssessanecsncesseesasesees 201 Managing User Information essessssssssssssnessssssssscsecsnccsnccssnccssessnscsucesessnessncessnecsuccsseesacssasseseesuecsncessees 202 Assigning Users toan ACCOUNE es sssscsssuscossctstasieseensscsscasensssastessedessaseesecnesessco eadeanstesdsbestaseesten so sscabentssostesssoess 204 Usag LimitSannii a NEE aeaiia taria p ie laek Ei i e a TAREE 205 Configuring Validation Policies and Print Job Exceptions oo eeccessssssssssssesssecsneecseecssesssssssesesteeseees 206 Network AccountiNgicssssassensnee e E RERA E E KRN A RENERE NNR 207 Enabling Network ACCOUNt NG vssait 207 Setting Network Accounting Workflow Options ecsscsssesssssssssssecsnecsssessnessssesseesseesseessecsneessnesseees 207 Configuring Job Limits Server Settings ccssssssssssssscsesssessscssssssssesssccssecessceseessscssscssseessucesacsesteesneessees 208 Configuring USEF Prompts sossmiensenana E EROARE EEEE 208 Disabling the Job Limits Web Service essssssssssssesssssssssnecsscssnesssscssnscsssessscsssecsnecsncesascssseessscssseeaneesees 208 Configuring Validation Policies and Print Job Exceptions esssssssssssesseesssssssecsseeestessseessneesnees 209 Accounting Using an Auxiliary Access Devi ecsss
67. Card Inactivity Timer settings e If needed specify the method the printer uses to acquire the email address of a user by configuring email Smart Card Policies e If you want a custom image to appear at the control panel import your image e If you enabled Personalization configure LDAP server settings e Configure authorization settings For details see Authorization on page 77 The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods Setting Up Authentication for a Smart Card System Domain Controller 1 Onthe Login Methods page next to Domain Controllers click Edit The domain controller server must validate the domain certificate on the smart card of the user before the user can access the printer 2 Click Add Domain Controller 3 If you are using a Windows based domain controller under Domain Controller Type select Windows Based Domain Controller 4 Type the domain controller server address information 5 Click Save to apply the new settings or Cancel to return to the previous screen 6 To change the search priority of the domain controller click Change Domain Priority a Tochange the priority of the server select a server in the list and click the arrows b Click Close 7 To configure NTP settings next to Network Time Protocol
68. CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select FTP or SFTP Select the address type Options for FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name In the Repository Server field type the appropriately formatted address and port number for the FTP or SFTP location In the Document Path field type the directory path of the folder beginning at the root of FTP or SFTP services For example directoryname foldername If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs Under Login Credentials to Access the Destination select the method that the printer uses to access the repository Under Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credential
69. DS pane select an option IPv4sets a static IPv4 address Host Name is configured with an NDS server Note Select NDS server only if using Workflow Scanning or server fax 4 Under NDS Tree type a name If using bindery or bindery emulation leave blank 5 Under NDS Context type a name If using bindery or bindery emulation leave blank 6 Under NDS Server type an IP address as needed 7 Click Save NDPS NEPS Novell Distributed Print Services NDPS Novell Enterprise Print Services NEPS allow you to manage printers in an NDPS environment To configure and manage network print services the Xerox NDPS solution provides Xerox plug ins for Novell NWAdmin and iManager tools NetWare users do not need to install individual print drivers When users connect to a printer the proper print driver is downloaded Printer objects are created automatically in the NDS Tree Users can monitor real time printer and job status To download the Xerox NDPS NEPS Agent documentation and print drivers go to www xerox com 62 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity AppleTalk AppleTalk is a proprietary suite of protocols developed for networking computers by Apple Inc An AppleTalk zone is a group of nodes or networks organized by departments or physical locations Before You Begin e Ensure that there is an existing operational AppleTalk network e Determine the AppleTa
70. Guide Accounting Xerox Standard Accounting Xerox Standard Accounting XSA tracks the numbers of copy print scan and fax jobs for each user You can set limits to restrict the total number of jobs by type that a user can produce You can then generate reports listing usage data for individual users and groups When XSA is enabled users must log in to the printer before accessing services They must also provide their account details in the print driver before printing documents from a computer Notes e If XSA is enabled you cannot enable other accounting modes e Install drivers and enable accounting in the drivers for all user computers You can create a maximum of e 2499 unique XSA user IDs e 500 General Accounts e 499 Group Accounts All user IDs must be assigned to one or more group accounts XSA settings and account data are stored in the printer Xerox recommends that you use the Cloning feature to back up settings If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning Enabling Xerox Standard Accounting 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method Click the pencil icon 3 Under Accounting Method select Xerox Standard Accounting 4 Click Save Setting Service Tracking Options 1 Onthe Accounting page under Action next to Service Tracking click Edit 2 Under Presets select an optio
71. Host Name Type the appropriately formatted address in the IP Address and Port field The default port number is 21 Type the path to the file repository in the Document Path field Type the filename for the backup file in the File Name field This name is appended to the end of the document path Type the login name for the FTP server in the Login Name field Type and retype the Password Enable Select to Save New Password Click Start to begin the backup or Undo to retain the previous settings ColorQube 8700 8900 Color Multifunction Printer 125 System Administrator Guide Printing Restoring Saved Jobs from an FTP Repository DWN ae 8 9 10 11 A 126 In CentreWare Internet Services click Properties gt Services gt Print From Click Reprint Saved Jobs gt Restore Jobs Under Settings select FTP as the protocol Select the address type and Port for the FTP server where the saved jobs are stored Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address in the IP Address Port field The default port number is 21 Type the path to the file repository in the Document Path field Type the name for the backup file that you want to restore In the File Name field This name is appended to the end of the document path Type the login name of the FTP server In the Login Name field Type and retype a Password Enable Select to Save New Password Click Start to begin res
72. IETF website Specify the login credentials required to access the LDAP directory None instructs the printer to access the repository without providing credentials Logged in User instructs the printer to log in to the repository using the credentials of the logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password If SSL is desired under SSL select Enable SSL a To allow the printer to validate certificates select Validate Repository SSL Certificate b Under Trusted SSL Certificates select the certificate you want to use c To view the selected certificate details or save the certificate to your computer click View Save Note If the LDAP Server has encryption enabled ensure that a certificate issued from the LDAP server certificate authority is installed on the printer Under Maximum Number of Search Results to define the maximum number of addresses returned that match search criteria type a number from 5 100 The default number is 25 To use the maximum number of search results specified by the LDAP server select Use LDAP Server Maximum To allow the printer use the LDAP server current settings under Search Timeout select Use LDAP Server Timeout To specify a time select Wait and type the number of seconds from 5 100
73. Order select an option Actions are performed in the order defined in the rule list To arrange rule execution order go to the IP Filtering page Click Save Editing an IP Filter Rule pa ae eae In CentreWare Internet Services click Properties gt Security Click IP Filtering Next to the IP filter rule you want to edit click Edit Click Apply ColorQube 8700 8900 Color Multifunction Printer 89 System Administrator Guide Security Arranging the Execution Order of IP Filter Rules In CentreWare Internet Services click Properties gt Security Click IP Filtering Click an IP filter rule Next to Move Up Down click the appropriate arrow Se NS 90 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Audit Log The Audit Log feature records events that occur on the printer You can then download the log as a tab delimited text file to review for potential problems or security issues Enabling Audit Log 1 In CentreWare Internet Services click Properties gt Security 2 Click Audit Log 3 Click Enabled under Enabling Audit Log on machine 4 Click Apply Note When McAfee is enabled this option is unavailable Saving an Audit Log 1 In CentreWare Internet Services click Properties gt Security 2 Click Audit Log 3 Click Export 4 Right click the Download Log link and save the compressed auditfile txt gz file to your computer 5 Extract the Auditfile txt fil
74. POST request and file to the Web server Check to see if the file is in the repository CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A CGI script is required to allow files to be transferred to your HTTP server from your printer When a document is scanned the printer logs in to the Web server sends a POST request along with the scanned file then logs out The CGI script handles the remaining details of file transfer To download a sample CGI script Na ew NS 7 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New Select HTTP or HTTPS from the Protocol menu Under Script path and filename click Get Example Scripts Select a script language supported by your Web server Right click and save the appropriate zip or tgz file to your computer Extract the downloaded file to the root of the Web services home directory Configuring File Repository Settings for HTTP HTTPS Ba NR a a In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select HTTP or HTTPS Select the address type Options are IPv4 Address IPv6 Address or Host Name Type the appropriately formatted address and port
75. Pages To print from the control panel or from CentreWare Internet Services click Status gt Information Pages CentreWare Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center ColorQube 8700 Color Multifunction Printer www xerox com office worldcontacts ColorQube 8900 Color Multifunction Printer www xerox com office worldcontacts Printer registration ColorQube 8700 Color Multifunction Printer www xerox com office register ColorQube 8900 Color Multifunction Printer www xerox com office register ColorQube 8700 8900 Color Multifunction Printer 13 System Administrator Guide Introduction Resource Location On F Xerox Direct online store www direct xerox com Third party and open source software To locate third party and open source software disclosure notices and the terms and conditions related to the third party and open source software included with ColorQube 8700 Color Multifunction Printer go to the Support Drivers amp Downloads page for this product at
76. Printer System Administrator Guide Security Services and Tools permissions are rules that allow you to control access to features or configuration settings for a group of users Configure Services and Tools Permissions to Restrict access to specific services such as Copy Email or Fax Restrict access to settings managed on the Tools menu at the control panel Restrict access to settings managed on the Properties tab in CentreWare Internet Services Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type User Roles A role is a set of permissions associated with a group of users To edit permissions for a group of users you edit permissions for a role There are two types of roles The Non Logged In Users Role applies to any user who accesses the printer but is not authenticated This role also applies to anyone who sends a job that is not associated with a user name or job owner Examples are a job sent using LPR or a job sent from a mainframe application Logged In Users Roles are roles that you create These roles apply to authenticated users only You can assign specific users or user groups to the role or you can create a role that applies to all authenticated users Editing Print Permissions for the Non Logged In Users Role Oe Oe NS In CentreWare Internet Services click Properties gt Login Permissions Accounting
77. Printer 81 System Administrator Guide Security Assigning Users to a Role for Local Authorization Once you configure local authorization add user information to the user database and create a role you can assign users to the role Sy Ew NS In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click the Logged In Users tab Next to a role click Edit User Mappings Under Methods select an option Select Individual Users allows you to select the users that you want to assign to the role All Logged in Users assigns all users to the role To select specific users to remove from the role select All Logged in Users and Exceptions All other users are assigned to the role If you chose Select Individual Users or Exceptions select users from list To create a user entry and add it to the role click Add New User Click Save Assigning User Groups to a Role for Network Authorization Once you configure network authorization you can assign LDAP or SMB groups of users to roles Ne ew Ne gt 82 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click the Logged In Users tab Next to a role click Edit User Mappings Under Methods select an option Assign Groups allows you to se
78. Services click Properties gt Connectivity gt Setup 2 Next to Xerox Wireless Network Interface click Edit 3 To configure IPv4 IPv6 and DNS settings on the Wireless Profile page next to IP click Edit The printer uses separate IP settings for wired and wireless network connections For details see IP on page 33 On the Wireless Profile page next to Wireless Settings click Edit On the Wireless Settings page click Join Other Network Under Network Name type the name of your network Under Security Mode select the security method that your wireless network uses Sao ot E Configure the following security mode settings as needed Under WEP Setting and Key select the bit strength and key Under Encryption Algorithm select an encryption method Auto automatically detects the algorithm that your wireless network uses Under Authentication Method select the authentication method that your wireless network uses To require the printer to validate certificates under Server Validation select the certificate that you want to use Install the validation server root certificate on the Security Certificates page at Properties gt Security gt Security Certificates For details see Security Certificates on page 101 Under Device Certificate TLS Authentication Certificate select the device certificate that you want to use Install the device certificate on the Security Certificates page at Properties
79. Software Reset Under Reset Options select the type of reset you want All Software Network Software Copy Software 6 Touch Reset Gre ws ColorQube 8700 8900 Color Multifunction Printer 237 System Administrator Guide Administrator Tools Taking the Printer Offline To prevent the printer from either sending or receiving jobs over the network at any given time you can take the printer offline Taking the printer offline allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Workflow Scanning are unavailable 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings Touch Online Offline Touch Online or Offline Touch Close Press the Log In Out button then touch Logout to exit the Tools pathway Ov OT DW CN 238 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Resetting the Printer to Factory Default Settings At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt Reset UI to Factory Settings Touch Restart 1 2 3 Ay CAUTION All current settings are lost All settings are reset to factory defaults ColorQube 8700 8900 Color Multifunction Printer 239 System Administrator Guide Administrator Tools Updating the Printer Software You can update yo
80. TP settings next to SMTP click Edit For details see SMTP on page 49 3 To configure POP3 settings next to POP3 click Edit For details see POP3 on page 57 Configuring General Internet Fax Settings 1 Onthe Internet Fax Setup page click the General tab 2 To print a report after all recipients receive the fax next to acknowledgment report select Print Report Note The report can be delayed depending on the response time of the recipient 3 To print an activity report after 50 jobs have been processed next to Activity Report select Enable An activity report lists Internet fax jobs and the current delivery status of each job To print an activity report click Print Activity Report 4 To set the time that the printer waits for a delivery confirmation from recipients type the time in hours next to Delivery Confirmation Timeout 5 Next to Subject type the text that you want to appear in the subject line of emails sent from the printer 6 Next to Message body type the text that you want to appear in the body of emails 7 To include the user name or email address in the body of emails under User select User Name or Email Address 8 To include attachment information in the message body select Number of Images or Attachment File Type 9 To include information about the printer in the body under Multifunction Device System select the information that you want to include 10 Next to Signature type the informati
81. The range is 0 14 3 Touch Save Send Header Text 1 On the Transmission Defaults screen touch Send Header Text 2 Using the touch screen keyboard type up to 30 characters of text to include in the header for the fax 3 To delete any text touch Clear Text 4 Touch Save Automatic Resend 1 On the Transmission Defaults screen touch Automatic Resend 2 Touch the field under Set number of resends and use the arrows to select the number of resends the printer attempts between 0 5 3 Select the condition that prompts the printer to resend jobs automatically Options are Failed pages without a cover page s Whole Job without a cover page Failed page s with a cover page Whole job with a cover page 4 Touch Save Batch Send The Batch Send feature allows you to send multiple fax jobs to a single destination during a single fax transmission session This feature reduces the connection time and cost of call connection that occurs when the faxes are sent independently 1 On the Transmission Defaults screen touch Batch Send 2 To enable Batch Send touch Enabled 3 Touch Save ColorQube 8700 8900 Color Multifunction Printer 183 System Administrator Guide Faxing Setting Fax Feature Defaults The printer uses the default fax feature settings on all embedded fax jobs unless you change them for an individual job You can modify the default fax feature settings 1 At the printer control panel press th
82. Under Instructional Text type instructions for users Line breaks are supported For example type Load documents and press Start File original documents in the file cabinet in Room 423 Scanned files are sent to the following destinations ServerA business_ records ServerB scan_archives ColorQube 8700 8900 Color Multifunction Printer 247 System Administrator Guide Customization and Expansion 6 Click Apply To see how the service looks on the printer touch screen click Preview 7 On the Design Your Service page do the following as needed To specify the image settings that are available to users click the Additional Features tab To specify the custom icon image files that you want to appear on the Service Home page click the Services Home Presentation tab Specifying the Image Settings Available to Users 1 Onthe Design Your Service page click the Additional Features tab 2 Toallow users to use the Build Job option select Display Build Job a To turn on Build Job by default select On by default Note This setting overrides the default setting specified in the scan template that you associate with the service b Under Feature Label Instructional Text type instructions for users 3 Toallow users to configure Output Color 2 Sided Scanning Original Type or File Name settings select Display Image Settings Note The scan template specifies the default image settings associated with the service 4 Click Apply
83. Under Share Name Comment type a comment as needed Under Maximum Connections type the maximum number of connections from 10 through 30 that are allowed Under Connection Timeout type the desired number of seconds until the connection times out from 1 through 32767 Click Save Configuring WINS OT ee a In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Microsoft Networking click Edit In the Server Information pane under Protocol select Enabled Under Primary Server IP Address type an address Under Secondary Server IP Address type an address as needed Click Save Notes e If DHCP is configured WINS IP addresses are overridden e If DHCP and WINS are configured the printer uses the IP address assigned by the DHCP server and ignores the address from the WINS server e You can use WINS and DNS address resolution at the same time ColorQube 8700 8900 Color Multifunction Printer 45 System Administrator Guide Network Connectivity Raw TCP IP Printing Raw TCP IP is used to open a TCP socket level connection over Port 9100 and stream a print ready file to the printer input buffer It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset timeout value Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer Raw TCP IP printing is selected in Windows as
84. Under User ID type admin Under password type the administrator password The default password is 1111 Click Login wr wn ColorQube 8700 8900 Color Multifunction Printer 19 System Administrator Guide Initial Setup Initial Setup at the Control Panel Installation Wizard The Installation wizard starts the first time you turn on the printer The wizard prompts you with a series of questions to help you configure basic printer settings Note You can change these settings at any time Quick Setup Home After the Installation wizard completes the Quick Setup Home wizard appears Use the Quick Setup Home wizard to configure printer settings Note You can complete the wizard at any time e Use the IP Address Settings wizard to assign a static IP address or change the default dynamic addressing settings e Use the Contact Numbers wizard to type phone numbers for support or supplies e Use the Fax Setup wizard to configure basic embedded fax settings After the Quick Setup Home wizard completes the printer restarts and a Configuration Report automatically prints 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings gt Quick Setup Home 3 To start a wizard touch IP Address Settings Contact Numbers or Fax Setup 4 Follow the onscreen instructions Note Not all options listed are supported on all printers Some options apply only to a specific printer mo
85. Users and Limits click Edit From the Management Actions menu select Export Under Delimiting Character select an option Under Language select the language of the text in your csv file Click Export Assigning Users to an Account Sy oe we NS 204 On the Accounting page next to Users and Limits click Edit Select the check box next to the User ID of the user that you want to add to an account Under Action click Access Limits amp Accounts Click the Group Accounts tab or the General Accounts tab Select the check box next to the User ID of the user that you want to add to an account Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting Usage Limits Once a user reaches their maximum usage limit they are no longer able to use that feature until the administrator resets their limit When they log in to the printer they are presented with a notification message that their limit has been reached for that feature Any impressions made after a user reaches their limit are subtracted from their limit once it is reset If the user limit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path finishes printing Notes e The maximum number of impressions or images sent is 16 000 000 e Cover sheets banner pages fax acknowledg
86. Utility by the user who created them e The Xerox Scan Utility is available for Macintosh computers only ColorQube 8700 8900 Color Multifunction Printer 173 System Administrator Guide Scanning Enabling Remote Scanning using TWAIN Enable Remote Start to allow users to scan images into a TWAIN compliant application using the TWAIN driver Before you begin enable the Scan Extension Web service For details see HTTP Web Services on page 56 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Remote Start TWAIN 3 Under Start Job via Remote Program click On 4 Click Apply 174 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Configuring Scan To Destination The Scan To Destination feature allows you to associate scan destinations with address book contacts Users can select these contacts when scanning using the Scan To feature Before You Begin e Add at least one contact to the Device Address Book e Add scan destinations to address book contacts For details see Address Books on page 227 Configuring Default Scan Settings 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan To gt Setup 3 Edit settings as needed For details see the Help in CentreWare Internet Services Setting the Default Scan To View to Favorites In CentreWare Internet Services click Properties gt Services Cl
87. Ware Internet Services click Scan Under Display select Mailboxes Under Scan to Mailbox click Create Folder To change the folder password click Modify Folder To edit the default scan settings for the folder click Personalize Settings gt Edit For details see the Help in CentreWare Internet Services Deleting Scanned Files 1 2 3 In CentreWare Internet Services click Properties gt Services Click Scan to Mailbox gt Files To immediately remove files from the server select an option Delete all files now to delete all files on the server Delete all files older than to delete files older than a specified number of days Type how many days old files must be for deletion Click Delete Files ColorQube 8700 8900 Color Multifunction Printer 151 System Administrator Guide Scanning 5 Under Schedule Clean Up of Folder Files specify the files that you want to delete Type how many days old files must be for deletion 6 Next to Cleanup time select Hourly to have files deleted at the beginning of every hour Daily and specify the time of day for the delete process to run 7 Click Apply Note You can also delete scanned files from the Scan tab Deleting Scan Folders You can modify or delete scan folders from two locations in CentreWare Internet Services Deleting folders from either location deletes them from the printer To delete folders from the Properties tab 1 In CentreWare In
88. Xerox ColorQube 8700 8900 Color Multifunction Printer Imprimante multifonction couleur Xerox ColorQube 8 00 j 8900 Xerox ConnectKey Controller System Administrator Guide Guide de l administrateur syst me xerox 2014 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on Xerox and Xerox and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or othe
89. Xerox representative can ask you to perform this test 1 2 3 4 In CentreWare Internet Services click Properties gt Security Click Software Verification Test To begin the test click Start test To interrupt and cancel the test click Cancel Notes e You can continue to use the printer while the test is running e Ifthe test fails software files are corrupt Xerox recommends that you reinstall the software Contact a Xerox representative for help ColorQube 8700 8900 Color Multifunction Printer 117 System Administrator Guide Security Restricting Print File Software Updates You can restrict users from installing optional software features by sending a print file This option restricts users from updating the software 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Feature Installation 3 To restrict users from installing features using the csv file print method under Allow Print File Updates select Disable 4 Click Apply 118 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Specifying Email and Internet Fax Recipient Restrictions 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings gt Valid Recipients 3 To allow users to send an email or Internet fax only to addresses in the address book touch Limit to Address Book Entries Only 4 Touch Save ColorQ
90. a method that your server supports Note If you are unsure what method your server supports select STARTTTLS if available If you select STARTTLS if available the printer attempts to use STARTTLS If your server does not support STARTTLS SMTP communication is not encrypted Click Apply Configuring SMTP File Size Management 1 2 On the SMTP Email page click the File Size Management tab To define a maximum message size for messages with attachments type a value between 512 20480 KB in the Maximum Message Size field To improve transmission speed set messages to fragment between 1 500 times To set a maximum job size type a value between 512 2000000 KB in the Total Job Size field If you selected more than 1 fragment in Number of Fragments under Email Job Splitting Boundary select an option Page Boundary instructs the mail client not to reassemble the job on receipt Automatic Boundary instructs the mail client to reassemble the job on receipt Click Apply Testing SMTP Configuration Settings 1 2 3 50 On the SMTP Email page click the Test Configuration tab Under To Address type an email address To send a test email to the address click Send Email If the email transmission succeeds a confirmation message appears If the transmission fails an error message appears ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity LDAP This sect
91. a specific printer model configuration operating system or driver type ColorQube 8700 8900 Color Multifunction Printer 83 System Administrator Guide Security Troubleshooting Conflicting Permissions 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click Troubleshooting oY Ee wes To see a summary of permissions for a user on the Permission Role Summaries tab next to a user name click Permissions Summary Temporarily Disabling Print Permissions for all Users 1 Onthe Troubleshooting page click the Permission Enablement tab 2 To disable print restrictions for all users next to Print under Actions select Disable 3 Click Apply 84 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Secure HTTP SSL You can establish an HTTP Secure HTTPS connection to the printer by encrypting data sent over HTTP using SSL Features that require HTTPS use it automatically You can also use SSL encryption for protocols such as LDAP and SMTP Notes e SSL encryption is protocol independent You can turn on SSL for protocols or scan destinations as needed e When the printer uses HTTPS all pages in CentreWare Internet Services contain https in the URL Using SSL for all HTTP Communication 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup
92. able and type the MS Universal Principal Name Note The Subject Alternative Name is only required when using 802 1X EAP TLS for Windows clients or servers Click Finish Uploading a CA Signed Device Certificate Oy Oa Ee NS a In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates Click the CA Signed Device Certificate s tab Select Install CA signed Device Certificate Click Browse or Choose File navigate to the signed certificate in pem or PKCS 12 format and click Open or Choose Click Next If the certificate is password protected type the password then retype it to verify Type a Friendly Name to help identify the certificate in the future Click Next Note The signed certificate must match the CSR created by the printer ColorQube 8700 8900 Color Multifunction Printer 103 System Administrator Guide Security Installing Root Certificates Install the certificates of the root certificate authority and any intermediate certificate authorities for your company Install the self signed certificates from any other devices in your network Oo amr NS In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates Click the Root Intermediate Trusted Certificate s tab Click Install external Root Intermediate trusted certificates Click Browse or Choose File navigate to the signed certificate crt fi
93. able SNMP v1 v2c Protocols To enable SNMP v3 select Enable SNMP v3 Protocol 4 To prompt the printer to generate a trap for every SNMP request processed with an invalid community name for Authentication Failure Generic Traps select Enabled 5 Click Save Configuring SNMPv1 v2c SNMP version 1 SNMPv1 is the initial implementation of the SNMP protocol SNMPv1 operates over protocols such as User Datagram Protocol UDP IP and Novell Internet Packet Exchange IPX SNMPv2c includes improvements in performance confidentiality and manager to manager communications over SNMPv1 however it uses the simple community based security scheme of SNMPv1 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to SNMP click Edit 3 Click Edit SNMPv1 v2c Properties 4 Under GET Community Name type a name GET returns the password for the SNMP GET requests to the printer Applications obtaining information from the printer using SNMP such as CentreWare Internet Services use this password 40 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 5 Network Connectivity Under SET Community Name type a name SET returns the password for the SNMP SET requests to the printer Applications that set information on the printer using SNMP use this password A CAUTION Changes made to the GET or SET community names for this printer require corresponding cha
94. acts can be added to groups or marked as a Favorite To view a contact click the Address tab then do one of the following To view all contacts in the address book under Address Book select All Contacts To view a specific type of contact under Email Fax or Scan To Destination select Contacts To view specific contact information select the contact from the list Adding a Contact 1 In CentreWare Internet Services click Address Book 2 Click Add Note If the Add button is unavailable the address book has reached its limit The Device Address Book can contain up to 5000 contacts 3 Type the contact information a Toassociate ascan destination with this contact under Scan To Destination click the Plus button For details see the Help in CentreWare Internet Services For details about configuring the Scan To Destination feature see Configuring Scan To Destination on page 175 b To mark a contact as a Favorite for email fax or scan to destination when adding or editing the contact click the star next to that field If you click the star next to Display Name the contact becomes a Global Favorite 4 Click Save or select Add Another Contact then click Save amp Add Another ColorQube 8700 8900 Color Multifunction Printer 227 System Administrator Guide Administrator Tools Managing Groups Groups allow you to send a file to multiple address book contacts at the same time Unknown Groups are unrecogniz
95. address see IP on page 33 3 Complete the installation wizards These wizards help you configure basic printer settings such as your location time zone and date and time preferences 4 Print a configuration report listing the current printer configuration Review the report and locate the printer IPv4 address For details see Configuration Report on page 22 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer For details see Accessing CentreWare Internet Services on page 19 Note You can access most configuration settings on the Properties tab in CentreWare Internet Services 6 Print the Configuration Checklist The Configuration Checklist provides space for you to write down important information as you go through the configuration process Use it to record information about your network settings including passwords network paths and server addresses In CentreWare Internet Services click Properties gt Configuration Overview then click View Checklist 7 Create a host name for the printer For details see DNS on page 36 8 Configure Authentication For details see Setting Up Access Rights on page 66 9 Configure Security For details see Security on page 65 10 Enable services in CentreWare Internet Services For details see Enabling Services on
96. arate the account names using a symbol For example 111 account_A 222 account_B The first account is the default user account To associate a user with multiple accounts but use the default system account type the symbol then type the account names For example 222 account_B Under General Accounts select an option No General Accounts does not add users to a General Account Import Existing Accounts from File allows you to import accounts from your csv file Under Imported heading select the column heading from your csv file to use for the General Account ID and General Account Name Notes e Combine Account ID and Account Name in a single column Use a colon to separate Account Name and Account ID For example 123 account_A e You can associate a user with multiple accounts Separate the account names using a symbol For example 111 account_A 222 account_B Click Import ColorQube 8700 8900 Color Multifunction Printer 203 System Administrator Guide Accounting Downloading a Sample File You can download a sample file to see how to format your csv file for import 1 AE a On the Accounting page next to Users and Limits click Edit From the Management Actions menu select Download Sample Under Delimiting Character select an option Under Language select the language of the text in your csv file Click Generate Exporting User Information 1 G1 ew On the Accounting page next to
97. ars on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user attempts to access a restricted feature reminding users to swipe an identification card to access the feature 1 A 76 On the Login Methods page next to Import Customer Logo click Edit Click Browse or Choose File Select a png file that is not larger than 300 x 200 pixels and click Open Click Import Click Reboot Machine ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Configuring Authorization Settings Setting the Authorization Method In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions In the upper right hand corner click the pencil icon Under User Permission Method select an option Click Save Sie Ne Configuring Local Authorization Settings When you configure local authorization the printer references the user database for authorization information for the authenticated user To configure local authorization e Add user information to the user information database e Configure User Permissions The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click User Permissions Configuring Network Authorizati
98. bled Click Apply to save the new settings or Undo to retain the previous settings Click Default All to reset settings to default values ColorQube 8700 8900 Color Multifunction Printer 47 System Administrator Guide Network Connectivity SMB Filing You can specify Kerberos authentication options for features that file images to an SMB shared network location Configuring Kerberos Authentication Options for SMB 1 48 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to SMB Filing click Edit Under With Kerberos Tickets for Workflow Scanning Server Fax and Scan to Home features select an option Always File with Kerberos Ticket instructs the printer to attempt to use Kerberos authentication to the SMB shared network location Configure Network Authentication or Smart Card Authentication using a Kerberos server Prefer Filing with Kerberos Ticket instructs the printer to authenticate to the SMB shared network location with a Kerberos ticket if available If a Kerberos ticket is not available or Kerberos authentication fails the printer attempts to authenticate using other methods such as NT or NTLM Do Not File with Kerberos Ticket instructs the printer to attempt to authenticate to the SMB shared network location using other methods such as NT or NTLM Do not select this option when Smart Card authentication is enabled If you select this option when Smart Card au
99. cascsussesuccssscesnceanecsnecsneesseese 139 Specifying Output SEttINOS ssa cage cwecs areas R en Seen a SAN 140 ColorQube 8700 8900 Color Multifunction Printer 121 System Administrator Guide Printing Paper Management Setting Default Paper Type and Color You can specify the default settings for paper type and color Note After you set the initial default settings changes made on this tab do not affect the paper type and color In CentreWare Internet Services click Properties gt General Setup gt Paper Management Under Paper Type and Paper Color select the default paper type and color Click Apply Enabling Paper Substitution 1 2 3 In CentreWare Internet Services click Properties gt General Setup gt Paper Management Click the Paper Substitution tab Under Nearest Match select Enabled Nearest match replaces the requested size with the closest replacement size Click Apply Selecting Paper Tray Settings For each paper tray you can view or configure the mode priority and auto select settings 1 2 3 4 122 In CentreWare Internet Services click Properties gt General Setup gt Paper Management Click Tray Content amp Settings To edit a specific paper tray click Edit on that row Under Edit Tray select an option Fully Adjustable prompts you to confirm the type of paper loaded in the tray Dedicated assumes that the paper you loaded in the tray is the type specified un
100. cation users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server To configure access rights using network authentication Set the login method to User Name Password Validate on the Network For details see Setting the Login Method on page 67 Provide information about your authentication server and configure authentication server settings If you enabled Personalization configure LDAP server settings Configure authorization settings For details see Authorization on page 77 The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 2 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods ColorQube 8700 8900 Color Multifunction Printer 69 System Administrator Guide Security Configuring Authentication Server Settings for Kerberos 1 2 3 4 va 8 9 10 11 On the Login Methods page next to Authentication Servers click Edit Under Authentication Type select Kerberos Solaris or Kerberos Windows Click Add New Under Server Information in the Domain or Realm field type the domain or realm for your authentication server Select the desired address type Type the appropriately formatted address and port numbers for b
101. ces click Properties gt Connectivity gt Setup Under Protocol next to LPR LPD click Edit Under Protocol select Enabled Under Port Number type a value DUN Under PDL Switching to allow multiple printer languages in a single job select Enabled This option allows the printer to process a single print job that contains two or more printer languages An example is a PostScript print job with a PCL header 6 Under PDL banner page attributes to override LPR control file attributes for job name and owner select Enabled This feature allows you to replace the standard information displayed on a banner page with the user name and job name from the print job 7 Under Place temporary hold on which jobs select an option None Use printer s default banner sheet job name if data file 1st does not wait to receive the job control information This selection can cause banner page information to print incorrectly Only those with data file received 1st holds the job when the data file for the job is received first This option ensures that the printer waits to receive the control file information to print banner page details correctly All consistent with older implementations puts all jobs on hold The job prints when the printer receives all job data This setting can cause jobs to print slowly but results in accurate banner page information 8 Click Save ColorQube 8700 8900 Color Multifunction Printer 43 System A
102. cess eliminates the need to collect and report meter read information manually To view the last transmission of Billing Meter information for your printer 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 Click MeterAssistant The number of impressions is listed in the table Note If the count is zero no data has been transmitted to Xerox 3 Click Edit to enable Meter email alerts For details on setting up alerts see Setting up Alert Notification on page 216 SuppliesAssistant SuppliesAssistant monitors the remaining life of the toner or ink and other printer consumables When Smart eSolutions is configured to communicate with Xerox SuppliesAssistant also monitors the usage of consumables The data reported to Xerox is used to replenish supplies 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 Click SuppliesAssistant The supply list appears with the current Life Remaining of each supply item Note If the Life Remaining is unknown no data has been transmitted to Xerox Maintenance Assistant Maintenance Assistant provides options for troubleshooting your printer You can send detailed diagnostic information to Xerox start online troubleshooting sessions with Xerox and download usage information to your computer in csv format 1 In CentreWare Internet Services click Status gt SMart eSolutions 2 Click Maintenance Assistant 3 Click one of the following
103. communicate using either protocol Xerox Printer Manager Xerox Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and Linux environments Xerox Printer Manager allows you to e Configure and check the status of network connected printers e Set up a printer on your network as well as monitor the operation of the printer once installed e Perform maintenance checks and view supplies status at any time e Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Installing Xerox Printer Manager Before you begin Ensure that you have root or superuser privileges to install Xerox Printer Manager 1 Download the appropriate package for your operating system To locate drivers for your printer see www xerox com office drivers The available files are Xeroxv5Pkg AIXpowerpc x xx xxx xxxx rpm for the IBM PowerPC family Xeroxv5Pkg HPUXia64 x xx xxx xxxx depot gz to support HP Itanium workstations Xeroxv5Pkg Linuxi686 x xx xxx xxxx rpm to support RPM based 32 bit Linux environments Xeroxv5Pkg Linuxi686 x xx xxx xxxx deb to support Debian based 32 bit Linux environments Xeroxv5Pkg Linuxx86_64 x xx xxx xxxx rpm to support RPM based 64 bit Linux environments Xeroxv5Pkg Linuxx86_64 x xx xxx xxxx deb to support Debian based 64 bit Linux environments Xeroxv5Pkg SunOSi386 x xx xxx xxxx pkg gz for Sun Solaris x86 systems Xeroxv5Pkg SunOS
104. confirmation report only when a fax transmission error occurs Touch Save Printing a Fax Report You can print the following fax reports from the printer control panel Activity Report Protocol Report Fax Address Book Report Options Report Pending Jobs Report To print a fax report 1 A ee IS At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Print Fax Reports then touch the arrows to scroll if needed Touch the desired report then touch Print Now Touch Close then log out Deleting Sent Fax Jobs from Memory 1 2 3 4 188 At the printer control panel press the Job Status button Touch the down arrow then touch Scan Jobs and Fax Sent Jobs Touch the pending fax in the list Touch Delete ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Server Fax Server fax allows you to send a fax over a network to a fax server The fax server then sends the fax toa fax machine over a phone line Before you can send a server fax configure a fax filing repository or filing location The fax server retrieves the documents from the filing location and transmits them over the telephone network You can also print a transmission report Note Not all printer models support this feature Configuring a Server Fax Filing Repository Before you can send a server fax configure fax re
105. cssscssaessaneesueseateesseesseess 131 Configuring Secure Print Driver Defaults eesessssessseessessssssssssssssssecsneessnecsnessscssscssutsessessnessneessneesneess 131 Hold All IS cc ecsesse testa faves ees ciassarres ade seenesese tee ee eset a i noe eer 132 Configuring the Hold all Jobs FeQture esssssssssssssesssessssssssssssssessnecsnecsnscsssssssessscseueeesecsnecsneessecssseess 132 UNIX Linux ANd AS 400 Printing uu eessssssssssssssssecsseccsnccssecssscsssccssccssscesecsuccesuccsnscssscssscsssccsuessnecsanecsnessneessseees 133 Xerox Printer MANAgET eaescssssssssssssssssssssssssesessssssssseessssssssssssessssunssesssseeseesnsssesesesnnussssssseseessnenseseseeeseeneesee 133 Printing froma Linux Workstation eecsesssssesssecssssssssssecssecssnecsnessnscsssecsscsssessnecsncessucssseecaeessessscesseesneessees 134 Adding the ed 4 eee ere ner on ee 134 Printing With GUS eree E E aed lee A eect ate eee 134 PLT QU iescccescereeiedesennesite cote oersenneences tearoom ae 135 Print from USB ssessssissssenerencocnenadini pann nuna taken ea nawne ions 136 Enabling Print from USB sicsiisescscivsccsidaccdascssussdecsesavetvesiodiasecrlecauseudtenauecstatcestudeasbladesssddsetaveebioesiuecieean 136 Print from MailbOXseiesnenesnnienimaeironsransininnn a a Aa 137 Enabling Print From Mailbox oe eeessssssssssssssssesssessneecssecsscssassssssssnsessccssecessesssecssessassesssesuscasccsseesaeecscesaeesaes 137 PAUP UME EeP EAE AA E EEEE EEEE EA T 13
106. ct Number of Images or Attachment File Type To include information about the printer in the body under Multifunction Device System select the information that you want to include Next to Signature type the information that appears at the end of the email message Next to Confirmation Sheet select an option Errors Only instructs the printer to print a confirmation sheet only when a transmission error occurs The confirmation sheet lists error information and indicates that the job has reached the SMTP server The confirmation sheet does not indicate that the email message was delivered On instructs the printer to print a confirmation sheet Off instructs the printer not to print a confirmation sheet You can find status about a job in the job log To see the job log at the control panel press Job Status gt Completed Jobs To add the email address of the sender to the To field in email next to Auto Add Me select Enabled 10 Click Apply Configuring Smart Card Policies 1 On the Email Setup page click the Smart Card Policies tab Note To see this tab you must configure Smart Card authentication For details see Configuring Authentication Settings on page 68 Under Acquire logged in user s email address from select an option Auto instructs the printer to attempt to acquire the email address of the user from the Smart Card If an email address is not associated with the Smart Card the printer sea
107. ct Single Color under Single Color select the color To require users to select the output color at the control panel under Color Presets Screen select On This setting allows you to conserve supplies For example when Auto Detect is on the printer detects color in an original document that is almost entirely black and white This setting prevents you from accidentally copying in color when you intend to copy in black and white Click Apply Specifying Default Copy Settings at the Control Panel SE Wh 142 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Copy Service Touch Feature Defaults Make the desired changes to the settings on the following tabs Copy Output Color Reduce Enlarge settings Paper Supply 2 Sided Copying and Copy Output settings Image Quality Original Type Image Options Image Enhancement and Color Balance settings Layout Adjustment Original Orientation Original Size Image Shift and Edge Erase settings Output Options Set Annotations for copy jobs Job Assembly Set Build Job options Touch Save Defaults Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Copying Changing the Reading Order You can change t
108. d image files You can associate a scan template with your service or use the default template Note If you select Default Template configure the default template and add at least one file destination to the template In CentreWare Internet Services click Scan Under Templates select a template Click Save To view or edit the template click View Edit Template To create a template click Create a New Template oe SS Locking or Hiding Your Service from Appearing on the Control Panel To lock or hide the service from appearing on the control panel configure Services and Tools user permissions for the role of non logged in users On the Configure Your Service page under Action next to Define Service Access Permissions click Edit For details see User Permissions on page 78 ColorQube 8700 8900 Color Multifunction Printer 249 System Administrator Guide Customization and Expansion Weblet Management Weblets are small HTML and JavaScript based applications that you can install on the printer to customize the touch screen You can download weblets from the Xerox Home Page Installing a Weblet 1 In CentreWare Internet Services click Properties gt Services gt Custom Services gt Weblet Management To enable the Extensible Services Browser next to Extensible Services Browser under Action click Edit Click Choose File or Browse navigate to a weblet file then click Choose or Open Click Install Weblet E
109. de Faxing Fax This section includes Configuring Required Fax SettingS ccssssssssssssssssssssscsscsnecssesssscssscsssessscssossssnecsnsssnecsssessscsssccescesseesneesneesseesssess 179 Contiguiing Address Book S UuiNGSiaccancisniunasnccnnstiancaianshucucaaciinnnankucciinalaaraian 180 ON SS CU OY ae teers eee aaron en E asian natn RAR T N 181 Sewing Pees ranee E A ace EAE 181 Seting Fax Feature DefduliSscnnissipsnspsritseneesasas aeina Esere niin iN REESS Ea E RESER 184 S FOX FONOTI rer EE oe eae ee 184 e FOPO iroa T E E EAA NOEC A 186 re ee ee en eee 187 Camm TORDE pepeey ere rer teeserertere ce rrpee cneee enter cere ere rete S rete terete ye eeereerere sree 187 When you send a fax from the printer control panel the document is scanned and transmitted to a fax machine using a dedicated telephone line To use the embedded fax feature ensure that your printer has access to a functioning telephone line with a telephone number assigned to it Notes e Not all printer models can send faxes Some printers require an optional fax hardware kit e Not all printer models have multiple fax lines Configuring Required Fax Settings 1 In CentreWare Internet Services click Properties gt Services gt Fax gt Setup Note Before you can send a fax you must set the country code and fax number for the printer Under Country Selection select your country Under Fax Number type your fax phone number Under Lin
110. de ca potes Odevuivcadsadoss 51 Adding or Editing LDAP Servers in CentreWare Internet ServiCes csssccssssccseecseeeeseecesseeeneeeesneeees 51 Configuring LDAP Server Optional Information sssssssescessesesseesnseeesneeceseecsnsecesueesnseesnecesseeesneeesseees 52 Configuring LDAP Cmte NES cc cas conscessz cats ceeatsecsinsacaSs wncenezeiosantvoacheona coos cthe eo oves ese tstaae nee 53 Configuring LDAP User MappingS ssssssssssscsssecssesssessssssssssssssssecsnecsssessscsssessscsssssssssssnecsncessncsaseesscssseesees 53 LDAP Cis Peis Filt Ss nanie a E E AEE SEE 54 APTP a a e a aa beta pg a a bul 55 Enabling HTTP at the Control Panel sssssssssesssssssesssststsssssesretesesssseseereesesesssseseersessssesrereeensssessteteteeessses 55 Configuring HTTP Settings in CentreWare Internet Services ccsssecssescssseecsneecseesneeecssseecnseeesneeesees 55 Accessing HTTP Web Services ninsisti aseetita ketier a aeiiae taani 55 HTTP WV GDS SIVA OS suc assstisescrsss ise susscsvcantzes aa shtuasundasencus a n i a 56 Accessing HTTP Advanced Settings sascssssiscsnscssssscansestoacousacounsssrontctsnysvevtantaaceunteoasepovntatiatentontantatoneneanbeansaeets 56 HTTP Advanced SettingS ssssssssssssssssssssssssssnecsnsssnscssscssssssssssssssassssnessnscssscssscsasessasesnsseassessecsneesssssaseseneessessss 56 PORSA sc casa etna eect aE EE eval a eantersaca EE E a 57 PROXY SEVT ssc ciscse ceevanstesdasntes ade da cctesoniclind
111. del configuration operating system or driver type Setting the Measurement Units At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Measurements To show dimensions in metric or imperial units under Units select an option TOWN GS To specify the decimal mark symbol that the printer uses under Numeric Separator select Comma or Period 5 Click Save 20 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup Installing Optional Software Features When you purchase an optional software feature enable it by providing a feature installation key Some features come with an activation code that you use to get a feature installation key Go to the Xerox Software Activation Portal website at www xeroxlicensing xerox com to enter the activation code The website generates a feature installation key that you can use to enable the feature You can also install optional software features by sending a print file You can install features on multiple printers by sending a formatted csv file as a print job to the printers A Xerox representative creates this file and provides installation instructions Installing a Software Feature at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Feature Installation Click Feature Installa
112. der Paper Types e If you selected Dedicated to edit the paper size type and color for this tray click the Pencil icon e Select the desired options e Click Save Under Priority set the priority for each tray For example the printer uses paper from the Priority 1 tray first If that tray is empty the printer then prints using paper from the Priority 2 tray To have the print driver select the tray set the tray used as the paper source to Auto Selection Enabled Click Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Setting Paper Size Preference Use Paper Size preference to control how paper sizes appear on the screen in inches or millimeters The selected preference appears first on the Paper Size screen This setting also affects the custom size units for the paper tray 1 2 3 In CentreWare Internet Services click Properties gt General Setup gt Paper Management Click the Paper Size Preference tab Select an option Inches sets the paper size preference to inches Metric sets the paper size preference to millimeters Click Apply Setting Paper Size Preferences at the Control Panel 1 2 3 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt Paper Management gt Paper Size Preference Select an option Inches sets the paper size preference to inches Metric sets the pa
113. dit Set the desired parameters Click Apply to save the new settings or Undo to retain the previous settings ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Configuring Layout Adjustment Settings In CentreWare Internet Services click Properties gt Services Click Server Fax gt Defaults and Policies Under Layout Adjustment click Edit Set the desired parameters Oe NS Click Apply to save the new settings or Undo to retain the previous settings Configuring Server Fax Filing Options 1 In CentreWare Internet Services click Properties gt Services Click Server Fax gt Defaults and Policies Under Filing Options click Edit Under Delay Start click Specific Time to adjust the delay start setting Click Apply to save the new settings or Undo to retain the previous settings Ore EN ColorQube 8700 8900 Color Multifunction Printer 193 System Administrator Guide Faxing Internet Fax Internet fax allows you to scan documents at the control panel send them to destination email addresses or receive and print emails with attachments You can also print a transmission report A telephone line connection is not required Accessing the Internet Fax Setup Page 1 In CentreWare Internet Services click Properties gt Services 2 Click Internet Fax gt Setup Configuring Required Settings 1 Onthe Internet Fax Setup page click the Required Settings tab 2 To configure SM
114. dministrator Guide Network Connectivity SSDP Simple Service Discovery Protocol SSDP provides processes to allow network clients with little or no static configuration to discover network services SSDP provides multicast discovery server based notification and discovery routing options In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to SSDP click Edit Under Protocol select Enabled Under Cache Control type a number from 1 through 43200 Under Time to Live type a number from 1 through 60 Click Save Ove Oy ce 44 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity Microsoft Networking When running WINS the printer registers its IP address and NetBIOS Host Name with a WINS server WINS allows the printer to communicate using host name only Using Microsoft Networking removes significant overhead for systems administrators Configuring Microsoft Networking ewes gt oN oS 11 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Microsoft Networking click Edit In the General pane under Protocol select Enabled Under Workgroup type a name Under SMB Host Name type the host name The SMB Host Name provides an authenticated interprocess communication Under SMB Host Name Comment type a comment as needed Under Share Name type the name of the share
115. dress book that users see at the control panel under Default Address Book View select an address book To save click Apply LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses For details about using or configuring the LAN Fax address book see the driver help ColorQube 8700 8900 Color Multifunction Printer 231 System Administrator Guide Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network Use the utility to download soft fonts to your printer such as your company branded fonts or unicode fonts to support multiple languages Then you can add delete or export the fonts to a file You can add or delete printers in the utility printer list to display only those printers you want to manage You can download the CentreWare Font Management Utility for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700drivers e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers 232 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Network Logs Log files are text files of recent printer activity that are created and stored in the printer Log files are used to monitor network activity or troubleshoot network problems A Xerox customer support representative can interpret the encrypted for
116. e 100 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Security Certificates A digital certificate is a file that contains data used to verify the identity of the client or server ina network transaction A certificate also contains a public key used to create and verify digital signatures One device proves its identity to another by presenting a certificate trusted by the other device Or the device can present a certificate signed by a trusted third party and a digital signature proving its ownership of the certificate A digital certificate includes the following data e Information about the owner of the certificate e The certificate serial number and expiration date e The name and digital signature of the certificate authority CA that issued the certificate e A public key e A purpose defining how the certificate and public key can be used There are three types of certificates e A Device Certificate is a certificate for which the printer has a private key The purpose specified in the certificate allows it to be used to prove identity e ACA Certificate is a certificate with authority to sign other certificates e A Trusted Certificate is a self signed certificate from another device that you want to trust Installing Certificates To ensure that the printer can communicate with other devices over a secure trusted connection both devices must have specific certificates installed
117. e Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Hold Jobs All Users can Manage Jobs All users can view print and delete unidentified jobs Users must enter a passcode to release Secure print jobs Hold Jobs Only Administrators can Manage Jobs Only system administrators can view print and delete unidentified jobs System administrators must enter a passcode to release Secure Print jobs Delete Jobs Immediately All unidentified jobs are deleted and are not printed Deleted jobs appear in a list at the control panel in the Completed Jobs queue Print Jobs Immediately All unidentified jobs are printed immediately except for unidentified Secure Print jobs Users must enter a passcode to release Secure Print jobs Click Apply Enable authentication or configure other related settings if necessary At the bottom of the page under Related Configuration Settings click Edit under Action next to the setting you want to configure ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing UNIX Linux and AS 400 Printing UNIX based printing uses LPD LPR port 515 or lp to port 9100 to provide printer spooling and network print server functionality Xerox printers can
118. e and select Import encryption certificate from signed emails Click the Encryption tab To enable Email Encryption on the Encryption tab under Email Encryption Enablement select an option Always On Not editable by user restricts users from turning off Email Encryption at the control panel Editable by user allows users to turn Email Encryption on or off at the control panel If you select Editable by user select the default setting for users at the control panel Under Email Encryption Default select On or Off Under Encryption Algorithm select an encryption method Click Apply ColorQube 8700 8900 Color Multifunction Printer 157 System Administrator Guide Scanning Editing User Policy Settings 1 2 3 On the Email Setup page click the Security tab To edit User Policies under User Policies click Edit To restrict authenticated users from sending emails to others next to Only send to Self select On This setting disables the New Recipient and Address Book buttons preventing users from adding additional recipients To require users to select email addresses from an address book next to Restrict Manual Entry of Email Address select On To clear the To CC and BCC fields after a user presses the Start button on the control panel next to Clear To Cc and Bcc fields after selecting the Start button select On Editing Domain and Email Filter Settings iP 2 3 158 On the Email Setup pa
119. e then open it in a spreadsheet application that can read a tab delimited text file Saving an Audit Log to a USB Flash Drive DAA At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Audit Log Touch Download Log Insert your USB Flash drive into the front USB port The log file downloads automatically ColorQube 8700 8900 Color Multifunction Printer 91 System Administrator Guide Security Interpreting the Audit Log The Audit Log is formatted into ten columns Index Column 1 lists a unique value that identifies the event Date Column 2 lists the date that the event happened in mm dd yy format Time Column 3 lists the time that the event happened in hh mmiss format Event ID Column 4 lists the type of event The number corresponds to a unique description Event Description Column 5 lists an abbreviated description of the type of event Notes e One audit log entry is recorded for each network destination within a Workflow Scanning scan job e For server fax jobs one audit log entry is recorded for each server fax job regardless of the number of destinations e For LAN fax jobs one audit log entry is recorded for each LAN fax job e For email jobs one audit log entry is recorded for each SMTP recipient within the job Other Event Details Columns 6 10 list other information about the event such as Identity User Name Job Name Computer Name
120. e IP header and the IP payload Tunnel mode provides protection for an entire IP packet by treating it as an Authentication Header AH or Encapsulating Security Payload ESP 4 If you selected Tunnel Mode under Enable Security End Point Address select the address type Options are Disabled IPv4 Address or IPv6 Address 5 Under IPsec Security select ESP AH or BOTH 6 Type the Key Lifetime and select Seconds Minutes or Hours 7 Under Perfect Forward Secrecy PFS select None Group 2 or Group 14 Note PFS is disabled by default PFS allows faster IPsec setup but is less secure 8 Under Hash select from the following SHA1 None 98 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security 9 If you selected ESP or BOTH for the IPsec Security type select one or more of the following Encryption types Note If the IPsec Security type is set to AH the Encryption type options do not appear AES 3DES Null 10 Click Save to apply the new settings or Undo to retain the previous settings Editing or Deleting an Action To edit or delete an action select the action from the list then click Edit or Delete Managing Host Groups Host groups are groupings of computers servers or other devices that you want to control using security policies Creating a New Host Group Click Host Groups at the top of the IPsec page Click Add New Host Group Type a Name and
121. e Machine Status button then touch the Tools tab 2 Touch Service Settings gt Embedded Fax Settings 3 Touch Feature Defaults 4 Make the desired changes to the settings on the following tabs Fax configures 1 sided or 2 sided scanning text and photo the default scan resolution and cover sheet settings Image Quality configures image options and image enhancement settings Layout Adjustment configures the original size and reduce split settings Fax Options configures the starting rate and send header text settings 5 Touch Save Defaults Fax Forwarding You can configure the printer to forward incoming faxes to email or file destinations by creating a Fax Forward Rule For different situations you can configure up to five rules and apply them to the available fax lines Note After you configure the fax forwarding rule apply the rule to a fax line Editing a Fax Forwarding Rule In CentreWare Internet Services click Properties gt Services gt Fax gt Setup Click Forwarding gt Edit To base the new rule on an existing rule next to Based on Rule select a rule from the menu Next to Rule Name type a name for the rule Select a File Format Type from the menu Next to Print Local Copy select Always to print all incoming faxes Select On Error Only to print a copy only if the forwarded fax transmission fails 7 Add an email address or file destination to the rule 8 Click Save Oy OV iy NS
122. e Name type a name that appears on the control panel touch screen Under Incoming Fax Options select Add Receive Time to All Pages as needed Select send and receive options as needed Click Apply NOW PWN Configuring Required Fax Settings at the Control Panel Before you can send a fax at the control panel e Enable the required embedded fax settings e Set the fax country e Configure the embedded fax settings ColorQube 8700 8900 Color Multifunction Printer 179 System Administrator Guide Faxing Enabling Embedded Fax At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Fax Setup Touch Enable Touch Save i N Setting the Fax Country at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings gt Embedded Fax Settings gt Fax Country Setting 3 Select your country from the list 4 Touch Save Configuring Embedded Fax Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Line 1 Setup or Line 2 Setup Touch Fax Number then type the fax number using the touch screen keypad wee we Touch Line Name type a Line Name for the printer using the touch screen keyboard then touch Save Under Options select fax send and receive options
123. e during the validation process When non FIPS compliant protocols are enabled after FIPS mode is enabled a message appears indicating the protocols use non FIPS compliant encryption algorithms Examples of non FIPS compliant protocols include SNMPv3 or NetWare When you enable FIPS 140 mode the printer validates the current configuration by performing the following checks e Validates certificates for features where the printer is the server in the client server relationship An SSL certificate for HTTPS is an example e Validates certificates for features where the printer is the client in the client server relationship CA certificates for LDAP Xerox Extensible Interface Platform EIP and Smart eSolutions are examples e Validates certificates that are installed on the printer but not used Certificates for HTTPS LDAP or SNMPv3 are examples e Checks features and protocols for non compliant encryption algorithms For example NetWare and SNMPv3 use encryption algorithms that are not FIPS compliant When validation is complete information and links appear in a table at the bottom of the page e Click the appropriate link to disable a non compliant feature or protocol e Click the appropriate link to replace any non compliant certificates e Click the appropriate link to acknowledge that you allow the printer to use non compliant features and protocols 86 ColorQube 8700 8900 Color Multifunction Printer System Administrator
124. e fax job select Print cover sheet with incoming Email messages Click Apply to save the new settings or Undo to retain the previous settings Configuring Address Book Settings 1 2 On the Internet Fax Setup page click the Address Books tab To configure the Address Book settings stored in the printer on the Address Books tab next to Device Address Book under Action click Edit To use a Network Address book configure LDAP server settings Next to Network Address Book LDAP under Action click Edit If you configured Address Book settings stored in the printer under Policies Use Device Address Book to allow users to access the book select Yes To restrict users from accessing the address book select No If you configured a Network Address Book under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes To restrict users from accessing the address book select No To set the default address book that users see at the control panel under Default Address Book View select an address book To allow users to create or edit contacts in the Device Address Book from the printer control panel select All Users Click Apply Note If the Network Address Book does not appear on the LDAP Server configuration page ensure that Internet fax is not set to No Mappings Available This setting prevents the Network Address Book from displaying on the Internet fax page If your LDAP
125. e network path of the external server For example type servername foldername 7 To create a subdirectory in the network home path type a network path in the Subdirectory field For example type subdirectoryfoldername to scan to servername foldername subdirectoryfoldername 8 To store scanned images in folders named according to each user on your network home path for example servername foldername username select Append User Name to Path The user name is the name used when logging in at the control panel 9 If you want to create individual folders for each user select Automatically Create User Name directory if one does not exist 10 If you created a subdirectory specify your existing directory structure Under Directory Structure select an option 11 If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs 12 If network authentication is configured to use a Kerberos server and you want to modify the Kerberos settings click the link Kerberos Tickets let you use the SMB protocol without selecting login credentials ColorQube 8700 8900 Color Multifunction Printer 171 System Administrator Guide Scanning 13 Under Login Credentials to Access the Destination select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in Us
126. e of alerts that cause email notifications to occur You can set up to three separate groups to receive any combination of email alerts 5 To view definitions of the alert types click Glossary under Status Codes in the Recipient Group Preferences area 6 In Reply to Email Address type the email address of the administrator or user designated to receive any replies sent by Alert Notification group members 7 Type a number between 0 60 minutes for Set jam timer for release of status to selected groups to specify how long the printer waits after a jam is detected before it sends an email status message The default time is 0 minutes 8 Click Apply to save the new settings or Undo to retain the previous settings 216 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Local UI Alerts You can specify when you want the printer to display a warning on the control panel if the printer scan disk memory is low Low memory can cause the printer to slow down or lose jobs 1 2 3 In CentreWare Internet Services click Properties gt General Setup Click Alert Notification gt Local UI Alerts Under Scan Disk Memory Warning select the estimated number of scanned pages that can be held in scan memory before a warning appears Note The higher the number of pages selected the more frequently warnings appear To display low supply warnings on the control panel select Display Low Supply
127. ect Remove brackets from the beginning and end of text fields 6 Select an option Add new contacts to existing Device Address Book adds user information from the csv file to the existing user information stored in the database Replace existing Device Address Book with new contacts replaces all user information in the database with user information from your csv file 7 Click Upload File 8 Click Import 9 To upload a different address book file or revise the settings click Change File Options 10 If the current address book fields match exactly the imported file fields the headings do not appear To see the mapped fields click Show Headings List ColorQube 8700 8900 Color Multifunction Printer 229 System Administrator Guide Administrator Tools 11 If the current address book fields do not match exactly the imported file fields the headings appear The unmapped fields are highlighted To assign a mapping to the field select a heading from the list 12 Click Import Address Book Editing the Device Address Book as a csv File To manage many addresses you can create and edit a list in a spreadsheet application You can save the list as a csv file and upload it to the printer Downloading a Sample csv File To back up your current address book you can export the address book as a csv file To view an example of the appropriate format for the csv file download a sample file You can also use the sample f
128. ed groups that were created in an address book that you imported from another printer You can convert unknown groups to a fax group then add or remove contacts from the group as needed 1 In CentreWare Internet Services click Address Book Under Fax select Groups then click Add Group In Group Name type a name for the group To make this group a favorite next to Add Fax Favorite click the star OY ok Ns To add a contact to the group from the list of available contacts on the left select the contact Contacts in the group appear in the Group Members list to the right To add all available contacts click Add All 6 To remove a contact from the group from the Group Members list on the right select the contact To remove all contacts click Delete All 7 Click Save Converting an Unknown Group 1 On the Address Book tab select Unknown Groups 2 Select the group from the list then click Edit Group 3 Under Group Location select a group type Managing Favorites You can identify a frequently used contact by marking the contact as a Favorite A star next to a contact in the list indicates a Favorite You can mark a favorite as a Global Favorite for all services or as a Favorite for email fax or scan to destinations 1 In CentreWare Internet Services click Address Book 2 To edit a contact marked as a Favorite select the contact from the Favorite list for that section then click Edit Favorite 3 To mark a co
129. eded You can disable image rotation when either Auto Reduce Enlarge or Auto Paper is selected At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Copy Service Touch Auto Image Rotation Under Auto Reduce Enlarge or Auto Paper select Disable Rotation Touch Save ON U ee O ColorQube 8700 8900 Color Multifunction Printer 147 System Administrator Guide Copying Specifying Output Settings At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings Touch Output Make the desired changes to the features ca ae as Contention Management prioritizes copy and print jobs e Priority specifies the relative priority of the copy or print jobs The lower the number the higher the priority e First In First Out schedules jobs to print based on their entry into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples Output Location specifies the location for jobs when a finisher is not available Within Job Offsetting instructs the printer to separate print sets within an overall job If you select Disable the printer stacks all printed sets together Staple Productivity Mode specifies where the printer applies staples to a print job 5 When finished touch Save Note Not all options listed are supported on
130. edit an existing preset 1 Touch Edge Erase Presets 2 Touch Presets then touch the desired preset 3 Touch Side 1 then touch the arrows to change the amount to erase from each edge 4 Touch Side 2 then touch the arrows to change the amount to erase from each edge or touch Mirror Side 1 5 Touch Save Changing Image Shift Presets Touch Image Shift Presets Touch Presets then touch the desired preset For side 1 touch the arrows to change the amount of Up Down and Left Right shift For side 2 touch the arrows to change the amount of Up Down and Left Right shift or touch Mirror Side 1 To change the preset name touch the name field type in the new name then touch Save Pe NS SA 6 Touch Save 144 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Copying Changing Reduce Enlarge Presets 1 Touch Reduce Enlarge Presets 2 To change a proportional preset a Touch Proportional b Touch the desired preset c Type the percentage using the touch screen keypad or touch or d Touch OK 3 To change a preset that uses an independent percentage for the width and length of the image a Touch Independent b Touch the desired preset c Touch the X and Y for the preset you want to change then type the scale percentage using the touch screen keypad or touch or d Touch OK ColorQube 8700 8900 Color Multifunction Printer 145 System Administrator Guide Copying
131. ees 125 Backing Up Saved JODS essssssssssssssssssssessssessnesssscssscsssssssssssessssessuecsnscssscsasesssssssssesessnsessnecsasesaeesssessssssaessnees 125 Restoring Saved Jobs from an FTP Repository scssssssssesssessseessssssssssssssssssssessnessseessssssssesneesacseateesees 126 Printing Jobs from CentreWare Internet Services cesesssssssssssssssssseseecssecsssecssessssssstsssesesnecseecssessseeesseesseeess 127 Configuring General Print Settings oe eesesssssesssssssecssesssecsscssnecsnccsscssscssscssseesnecsssecsuecsuecssscsasecassesnecsuecssneesees 128 Printing an Error SACO t svsscscsicsscceslacecsctevesvssescceestecseteuecenttasuteewavencenucceussdedsteulibueletactusesccnsvsbacscnteteslbebuteeavinseboetestsonds 129 Managing Banner Page Printing Options ssscssssssssessseeseesssesssessccssesssessssssessesscsasesucceseessesaeeaseensensesseenses 130 Enabling Banner Page Printing in CentreWare Internet Services esssssseesseesssessssssesssessseeesees 130 Enabling Banner Page Printing at the Control Panel cssssssssssesssssssesssessneessnessseesseesssesstesseesnees 130 Enabling Banner Page Printing in the Print Driver esessssssssessessssssstecsscssseesssecssccsseesscsestsesesseees 130 Configuring Secure Print S ttingS cesessssssseesssecssssssecssecsscsssecssesssecssscsssssssessnecssnscsscssuecsscesacsessessecsueessnessees 131 Configuring Secure Print Device Policies ecsssssssesssesssssssssssssssssssessseesnessncess
132. eeseees 110 Immediate J b Overwrite esisiini nT a eos nay a ory near ee enn 112 POSES CrIPt RGSSWOMS sis iccsssecsastss ceitece htauiceseze cxctbstevebeedscta a chaschdacusnes oes ldcsdsseostesnchsaubdolase asnsslc htesaactansdhadchetestercanesiuetis 113 Enabling or Creating PostScript PASSWOFS sssssssssssssssesssesscsssecssscssscssssssssecsnecsscsssesssscsssessacssseeesessees 113 USB P rt SO CUTTY oncaran a a a e i e Eia i aa aE E A e i R 114 Enabling or Disabling USB Ports c cssssssssssesssesssssssesssessssessnecsncssssccssesssssssecsnecsssessnecsscesaecsssessesnessneessnes 114 Displaying or Hiding Network SettingS cscsssssscsssssssessssssecsssssssssssesssecssesssssssssssseessessscsessessncssacesscesaceesesses 115 Displaying or Hiding Network Settings at the Control Panel 00 ecesssssssssessseessecsscssssesstscseeeeseesees 115 Hiding User Names on the Control Pomel u ecsessssssssssssseessessssssssessnessssssssessncsssesussssssesseesussssnessnessnessneesaeesaes 116 Verifying the SOFtWAPEC Lu esssesssssssssesssessnsssssssssssssssssssssssssssessessscssssssssssssessacsesssssscesnecasesssesssessssessessassessseseesseesaseess 117 Restricting Print File Software UPdates sessssssssesssssssssssesssscssesssussssesssecsuessscssussssssesseesuesesnessnessncesseesseesaes 118 Specifying Email and Internet Fax Recipient Restrictions cecssssssssssessssssessnessseesssesssccsseesscessesseeseees 119 Disabling
133. eeteasanntsnel cesnrveepussawsivanbysoucsdindsunsuaeuevasreinneniennensenbucnsnanssices 94 Setting the Security Level ccna ancerreraaradhicrnnne nectar een KE a EEN ars 94 Setting the Alert Option issiria iseis aani A R urna 95 ColorQube 8700 8900 Color Multifunction Printer 5 System Administrator Guide Contents 6 TE tT EESE AAEE AENEA 96 EVGA IPSEC anne ia A e AAEE E E AE E EE E ENE 96 Managing ACtIONS issiron iera lees ativan ER E R ENEN AARE 96 Managing Protocol Groups sssssssssssssssssssssseecssecssessssssssssssesssssesnssasccssecssessssssssecsucsesseseceneesasecsscssaceesesesseesss 97 Creating a New ACtiON ssisssstaccciteascsnncecteiuencds ceveatieucecdeansunnstslehvandsesetedtsessecleavgeassclelbsaiescetead easteleabenracteleavianteasees 97 Editing or Deleting OM Action u cssssssssssssesssessssssssssssssssssssecssssssnssnscsssessssssscessscsnccssnceseesasecsscssscesaseesseesee 99 Managing Host Groups scccssssosccsvssssiccsstvescaies siectssootsasssanecuselvencases cebuesssontstvescaieuselvescnssa sbac asendghiesendecdsassienseocsons 99 Managing Security Policies ssssssssssesssecseesscsssssssssessecssecsnecssscsssesssessucsesscessecsnecsussascsasessacesaseesseesneesnees 100 Security Certificates AE ASEE ERE EE E E EEEE A E EEEE 101 Installing Certificates nenen E N EER 101 Creating and Installing a Xerox Device Certificate ccicsssssssssssssssssssssssssssssssssssssssnsssesessssssussssesee 102 Installing the G
134. eight characters in length You can include any characters except control characters To save the new password click Select to save new password Under Print Drivers Remote Clients Account click Account Enabled To reset the default password click Reset This account allows Xerox clients and drivers limited access to objects on the printer Click Save to apply the new settings or Undo to retain the previous settings ColorQube 8700 8900 Color Multifunction Printer 41 System Administrator Guide Network Connectivity Configuring SNMP Advanced Settings You can add edit or delete IP and IPX addresses for Network Management workstations that receive traps from the printer Configuring SNMP Advanced Settings In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to SNMP click Edit Click Advanced Settings To add an IP trap destination address under Trap Destination Addresses click Add IP Address To add an IPX trap destination address under Trap Destination Addresses click Add IPX Address To edit an address next to the address click Edit To delete an address select the check box next to the address and click Delete SO ee ONS a Adding or Editing an IP Trap Destination Address On the Advanced Settings page click Add IP Address or select an existing address and click Edit Type the IP address of the host running the SNMP manager that receives traps Type the UDP Port Numb
135. eld Jobs After enter the time in minutes 6 Click Apply 128 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Printing an Error Sheet In CentreWare Internet Services click Properties gt Services Click Printing gt General To print an error sheet when a print job fails under Print Error Sheets select Enable Click Apply en dee a ColorQube 8700 8900 Color Multifunction Printer 129 System Administrator Guide Printing Managing Banner Page Printing Options You can set the printer to print a banner page with each print job The banner page contains information identifying the user and job name You can set this option in the print driver in CentreWare Internet Services or at the control panel Note Enable Banner page printing in the print driver and at the control panel or in CentreWare Internet Services or a banner page does not print Enabling Banner Page Printing in CentreWare Internet Services fw NS gi In CentreWare Internet Services click Properties gt Services Click Printing gt General Under Print Banner Sheets select Yes to allow banner pages to print or No to disable this option Under Allow the Print Driver to Override select Yes to allow the print driver settings for banner page printing to override the setting selected on this page Under Banner Sheet Identification select the information that prints on the banner page Click Apply to save the new
136. en touch the Tools tab Touch Network Settings gt Advanced Settings Touch HTTP Setting Touch Enable then touch OK Configuring HTTP Settings in CentreWare Internet Services OY ewe In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to HTTP click Edit Under Connection select Enabled Type a connection port number as needed To encrypt HTTP communication using SSL under Force Traffic over SSL select Yes When SSL is enabled all Web pages contain https in the URL a From the Choose Device Certificate menu select the Device Certificate to use for SSL b To view the selected certificate details or save the certificate to your computer click View Save c If you are using the Default Xerox Device Certificate you can install the Generic Xerox Trusted CA Certificate in your Web browser Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer To download the certificate click Download the Generic Xerox Trusted CA Certificate d Change the Secure HTTP Port Number as needed Under Keep Alive Timeout type a time up to 60 seconds The printer waits this amount of time before terminating a connection Note Increasing the Keep Alive Timeout can cause slow connections Click Save Accessing HTTP Web Services To access the HTTP Web Services page from the HTTP page click Web Services ColorQube 8700 8900 Color Multifu
137. end Device Domain select Enabled To add the parent domains of the printer to the Domain Name Search List under Append Parent Domains select Enabled If you have a DHCP server recognized search domain names appear in a list under Domain Name Search List The list of domain names allows the DNS server to recognize unqualified host names If you want the printer to search for other domain names type the domain names under Additional Search Domains To use an IPv6 address before using an IPv4 address select Prefer IPv6 Address over IPv4 Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity FTP SFTP Filing File Transport Protocol FTP is a standard network protocol used to pass and manipulate files over a TCP IP network Several services running on your printer including Network Scanning Saved Jobs Backup and Software upgrade can use FTP as a filing service Secure FTP SFTP is a standard network protocol that is used with SSH to ensure that data is encrypted and transferred securely Configuring FTP and SFTP Filing Settings In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to FTP SFTP Filing click Edit To configure FTP or SFTP filing settings for each service listed under Within Services click the link Under Mode select an option oN Passive mode transfers data over a random port specified by the FTP serv
138. end unidentified print jobs in Designated Source Mode click Add Device g Select an address type h Type the address of the source that is allowed to send unidentified print jobs i Under User ID select the information that the printer uses for the User ID If you selected Custom type the User ID j Click Save ColorQube 8700 8900 Color Multifunction Printer 209 System Administrator Guide Accounting Accounting Using an Auxiliary Access Device You can configure the printer to use an auxiliary access device for accounting Before you begin purchase and install the Auxiliary Interface Kit An Auxiliary Interface Kit or a Foreign Device Interface Kit is a third party access and accounting device These kits such as a coin operated printer accessory or a card reader can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit Enabling Accounting Using an Auxiliary Access Device 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method 2 Click Edit 3 Under Accounting Method select Auxiliary Access Device 4 Click Save Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo The blocking screen appears on the printer touch screen when card reader authentication or an auxiliary accounting device is configured The screen displays a message when a user at
139. eneric Xerox Trusted CA Certificate cciessssssssssssssssssssessssssssssssssssssssssesseessssssnsesee 102 Creating a Certificate Signing Request eessssssssssesssesssessssecssesssssssesssesssessuccssecsssecssessucsssesssesesneeseess 103 Installing Root COrtiTiCQtes secasccscsecscccsssvssetsdacoossdesesdeancacedascendsandscvas ossetasteusgacasccaneseashossessescetes staveeiaseenasenaccedse 104 Installing Domain Controller Certificates 0 0 ceesssssssssssssssessescssesssesssscssscssusssssseseessscsssesssecescssacesseeesees 104 Viewing Saving or Deleting a Certificate ee eeessssssssssssessnessseesssessneccsscssscsssessnessnecseecessessscssseesssesess 104 Specifying the Minimum Certificate Key Length essssssssssssssssessnecsseessessssssssecsccsscssnecsnessseesaseess 105 BO 2 1 X SEEE EA and dana waren eae E E 106 Enabling and Configuring 802 1X in CentreWare Internet Services sescsssecseesesneeecsesecneeceseeese 106 System MIM COUE sissies ireren ia eE DEE EEEE AE E AE E TURER EE 108 Setting System TIMeout VALUES cecssssssssssessecsnscssssssssssnecsnecssscssscssseesuessscessecsnecsucssasessscssscssassesteesnesseees 108 Overwriting Image Datassist iiaei tutes ia a ai EREE E RE Ei aS 109 Manually Deleting Image Data eesssssssssssssseesseesssecssessssssssssssecsnecsnecsssesssesssessasesssesuessncesseesseecsscesaceeaes 110 Scheduling Routine Deletion of Image Data oun essesssssesssessssssesssesssssssesssessnessseecstecsscssssseseses
140. ension 7 Click Save Installing a Clone File In CentreWare Internet Services click Properties gt Cloning Under Install Clone File click Browse or Choose File Browse to the clone file to use then click Open Click Install Click OK awe NS 226 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Address Books This section includes Doyce Address BOOK sx escsscecesessc cts resceces en ccatr esas tsa teats ER 227 WeiWork AddiesS B00 T 231 amp MEPIS iat sacs se ceeds cea EN AET A 231 An address book is a list of individual contacts each associated with an email address fax number or scan destination You can configure the printer to use a Network Address Book or the Device Address Book for email or Internet fax The Network Address Book looks up addresses from an LDAP directory If you do not have an LDAP server you can use the Device Address Book If you configure both address books users are presented with a choice to use either address book at the control panel Device Address Book Email addresses are stored in the Device Address Book An Internet fax address is the email address assigned to an Internet fax machine or service Manually Editing the Address Book You can use contacts groups or Favorites to edit and organize the address book manually Viewing Contacts A contact is a user with an associated email address fax number or scan destination Cont
141. entials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password Click Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning HTTP HTTPS Before you begin Enable HTTP or Secure HTTP SSL Ensure that a certificate is installed on the printer if you are using SSL Configure your Web server and ensure that HTTP HTTPS services are running POST requests and scanned data are sent to the server and processed by a CGI script Note the IP address or host name of the Web server Create a user account and password for the printer on the Web server Note the user name and password Create a home directory for the printer Create a bin directory in the home directory Copy an executable CGI script into the bin directory You can create your own script or download a sample script For details see CGI Scripts on page 163 Note the path to the script The script can be defined with script_name extension or by path script_name extension Create a folder with read and write permissions on the Web server or alternate server Note the directory path user name and password This folder is your file repository Test the connection by logging in to the home directory of the printer on the Web server Send a
142. er The default is 162 for traps Select the SNMP version based on what the system receiving traps supports Select the type of traps that the SNMP manager receives under Traps to be Received Click Save to apply the new settings or Undo to retain the previous settings aoe aS we NS Click Cancel to return to the previous page Adding or Editing an IPX Trap Destination Address 1 On the Advanced Settings page click Add IPX Address or select an existing address and click Edit 2 Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap 3 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application receiving the trap 4 Type the IPX Socket Number of the computer running the SNMP manager application configured to receive the packets The default IPX Socket Number is 9010 Select the SNMP Version Select the type of traps that the SNMP manager receives under Traps to be Received Click Save to apply the new settings or Undo to retain the previous settings Click Cancel to return to the previous page oS oy oun 42 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity LPR LPD The Line Printer Daemon LPD and Line Printer Remote LPR protocols provide printer spooling and network print server functionality for UNIX based systems such as HP UX Linux and Macintosh 1 In CentreWare Internet Servi
143. er select the address type Options are IPv4 Address or Host Name Type the appropriately formatted address alternate address and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart Select the date and time format and type the date and time in the appropriate fields Select the Display 24 hour clock check box to show the time in 24 hour format Under Time Zone select your time zone from the drop down menu Click Apply Setting the Date and Time at the Control Panel Oy Ur D we NS At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Date amp Time To set the time zone touch Time Zone and touch the arrows to adjust the time zone To set the date touch Date select a format and set the date To set the time touch Time and set the time Select Display 24 hour clock to use 24 hour format Touch Save ColorQube 8700 8900 Color Multifunction Printer 27 System Administrator Guide Network Connectivity This chapter includes Connecting to a Wireless NetWotk isicnsininustcasnnamennamesmnAnamadnianamumusnumaamuumaietenS 30 Connecting Directly to a Wireless NetworkK s sssesessssssssroeeeeseesssroeseeesssssootseoeesssssssooroeesssssesroeeeensssssrorseeeeessssstse 32 A EAE EN O E ES E EE I A O OE E T E EEE een O E TAA 33 OPPS FP RUN re T T O 37 TPR nian a a E E A E 38 E N ieee E ee eee eee eee 3
144. er from a connection made from the printer Active mode transfers data over a fixed known port from a connection made from the server 5 Click Save ColorQube 8700 8900 Color Multifunction Printer 37 System Administrator Guide Network Connectivity IPP Internet Printing Protocol IPP is a standard network protocol that allows you to print and manage jobs remotely 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to IPP click Edit 3 Inthe IPP Protocol Settings for Protocol select Enabled 4 Click Save 38 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity SLP Printers use Service Location Protocol SLP to announce and look up services on a local network without prior configuration When SLP is enabled the printer becomes a Service Agent SA and announces its services to User Agents UA on the network using SLP Directory Agents DA are components that cache services They are used in larger networks to reduce the amount of traffic DAs are optional If a DA is present then User Agents UAs and System Agents SAs are required to use it instead of communicating directly with the printer Configuring SLP 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to SLP click Edit 3 Under Protocol select Enabled 4 Under Directory Agent type the IP addre
145. er instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password 14 To save a copy of the job log in the scan repository under Report Options under Save Job Log XST in Repository select Enable 15 Click Apply 172 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Configuring the Printer for the Xerox Scan Utility The Xerox Scan Utility allows you to scan directly to your computer and helps you manage and distribute scanned image files Before you can scan create a template in the utility The template is saved on the printer The Xerox Scan Utility installs when you install scan drivers Notes e Before scanning using the Xerox Scan Utility ensure that Secure HTTP SSL is enabled and a certificate is installed on the printer e Ensure SMB is enabled on your computer SMB is not enabled by default on Macintosh computers e You cannot delete templates created in the Xerox Scan Utility from the printer control panel or from CentreWare Internet Services Templates must be deleted in the Xerox Scan
146. er network components about available services on the printer SAP facilitates dynamic adding and removing of services on an IPX internetwork As servers start up and shut down they can advertise and remove their services using SAP 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Netware click Edit In the SAP pane under Protocol select Enabled Under SAP Frequency type a value from 15 through 300 seconds Click Save OT wy ColorQube 8700 8900 Color Multifunction Printer 61 System Administrator Guide Network Connectivity Bindery Settings Bindery services are a stand alone database system that contains user information and security data NetWare can use Bindery services for authentication If you are using Bindery mode under Bindery Settings in the File Server fields type the names of up to four primary file servers Note When the printer uses Bindery mode the NDS Tree and NDS Context fields are ignored Configuring NetWare Directory Services NDS Settings NetWare Directory Services NDS is a hierarchical object oriented database that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to Netware click Edit 3 Inthe NetWare Directory Services N
147. ers 1 In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates To save the file to your computer click Download the Generic Xerox Trusted CA Certificate Install the file in your Web browser certificate store location For details see your Web browser help Ee NS Note You can also download the Generic Xerox Trusted CA Certificate from the HTTP page at Properties gt Connectivity gt Protocols gt HTTP 102 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Creating a Certificate Signing Request If you do not install a Xerox Device Certificate you can install a CA signed device certificate Create a Certificate Signing Request CSR and send it to a CA or a local server functioning as a CA to sign the CSR An example of a server functioning as a certificate authority is Windows Server 2008 running Certificate Services When the CA returns the signed certificate install it on the printer Creating a Certificate Signing Request Doe ee In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates Click the CA Signed Device Certificate s tab Select Create Certificate Signing Request CSR Complete the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address Select Subject Alternative Name if applic
148. es to poll You can also retrieve faxes stored on other fax machines Note Both printers must have the Fax Polling feature Defining Mailbox and Polling Policies iP 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Mailbox amp Polling Policies For Received Documents select an option To delete the file immediately after printing touch Delete On Print To retain the files before deleting them touch Keep 1 72 hours then touch the number of hours To keep files on the printer until you manually delete them touch Keep Forever Touch Stored Documents To delete the file immediately after polling touch Delete On Poll To retain the files before deleting them touch Keep 1 72 hours then touch the number of hours To keep polled files on the printer until you manually delete them touch Keep Forever Notes e The Keep 1 72 hours option begins after the document initially is polled e The Keep Forever option is memory intensive and requires you to delete files manually to maintain printer performance If you are unsure select Keep 1 72 hours then under Hours select 24 For instructions on using this feature see the User Guide for your printer model 186 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Fax Mailboxes You can store faxes locally i
149. esssscsssssssssssssnecsneesseessaeesseessessacesssesees 194 Configuring Required Setting Ssss e EA RE EREN 194 Configuring General Internet Fax Settings sesssssscsssssessnsssssssssessessuccessecsnccsecessccsaessaeeesessueeesnesseees 194 Configuring Internet Fax Receive Settings u csesssssscsecssessnessssssssessecsucsssscessecsscssscssseseaeeesecsneessnesseees 195 Configuring Address Book SettingS csesssssssssssssssssssnessseesssessssssssssssesssesescssneceascsssessucssuecesscsessssneesseesssess 195 Configuring Default Internet Fax Settings 02 sessssssssssssessnssssssssssssesssessnecsscessscesscssscssseessnessneeseeessnees 196 Setting File Compression Options ccsesssssssssssssssesssesssessssesssessussssessuessnessnecsascssscssacsssesesscsesessneesseesssess 196 Configuring Internet Fax Security Settings ou seesssssssesssecssesssssssssssessuessnecssecssscssscssscssseesssessnesseeesseees 196 LAN BP oases saa cescaecvc ENEAN nce maceration EEKE 197 8 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 9 10 Contents Accounting 199 Xerox Standard ACCOUNTING sssrini ieir irin iiei ea iienaa 200 Enabling Xerox Standard Accounting csssssssesssessessssssnecsseessnessneccssccssesssssesessneessncssaessscessessacseaessseessees 200 Setting Service Tracking Options essssssssssssssssscseessecsnecssscssscssussssssssncssscsssessscesssessacsenssssseeseesaeessneesasees 200 General and Group A
150. etting Usage Limits 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method 2 Click Report and Reset 3 Toreset all usage data to 0 click Reset Usage Data 4 Click OK to acknowledge the warning message ColorQube 8700 8900 Color Multifunction Printer 205 System Administrator Guide Accounting Configuring Validation Policies and Print Job Exceptions You can set validation policies and configure print job exceptions for unidentified print jobs Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Validating Accounting Codes 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method 2 On the Accounting page under Action next to Validation Policies Print Job Exceptions click Edit 3 To set the printer to validate the accounting code for all jobs under Validate Accounting Code select Yes then click Save 4 To configure validation options for unidentified print jobs under Validate Accounting Code select Yes with Exceptions 5 Toallow the printer to print unidentified print jobs from any computer under Exceptions for Jobs Not Containing an Accounting Code select Guest Mode 6 Toallow unide
151. etwork Notes e When the printer is in FIPS 140 mode EAP TLS authentication is required e To configure 802 1X settings for EAP TLS use CentreWare Internet Services Touch Username Using the touch screen keyboard type the user name and server that your authentication switch requires Touch OK Touch Password then type the password using the touch screen keyboard Touch OK Touch OK again ColorQube 8700 8900 Color Multifunction Printer 107 System Administrator Guide Security System Timeout You can specify how long the printer waits to log out an inactive user Setting System Timeout Values 1 2 3 In CentreWare Internet Services click Properties gt Security Click System Timeout Under Web System Timer type the inactive time from 6 through 60 000 minutes that the printer waits before it logs a user out of CentreWare Internet Services Under Touch User Interface System Timer type the time that the printer waits before it logs a user out of the touch screen Type the time from 0 through 60 minutes then select the time in seconds Under Warning Screen to require the printer to display a warning message before it logs a user out of the touch screen select Enabled Click Apply to save the new settings or Undo to retain the previous settings Setting the System Timeout Values at the Control Panel 1 2 3 108 At the printer control panel press the Machine Status button then touch the Tools tab
152. existing password select Select to save new password Click Apply Configuring Server Fax General Settings 1 2 3 5 In CentreWare Internet Services click Properties gt Services Click Server Fax gt Defaults and Policies Under Save Job Log in Repository select which options to include on the Job Log The printer adds the selected fields to the job log saved on the server To print a confirmation sheet after every server fax job under Confirmation Sheet select On The confirmation sheet specifies the success or failure of the server fax job If the fax is successful the location of the document on the fax server is also specified Errors Only instructs the printer to print a confirmation sheet only when a transmission error occurs The confirmation sheet lists error information and indicates that the job has reached the SMTP server The confirmation sheet does not indicate that the email message was delivered Click Save Configuring Server Fax Settings we Ye NS In CentreWare Internet Services click Properties gt Services Click Server Fax gt Defaults and Policies Under Server Fax click Edit Set the desired parameters Click Apply to save the new settings or Undo to retain the previous settings Configuring Server Fax Image Quality Settings 1 ae ws 192 In CentreWare Internet Services click Properties gt Services Click Server Fax gt Defaults and Policies Under Image Quality click E
153. eyboard directly to your device using the USB ports Wi Fi Direct keyboards are not supported Depending on the feature you can use the external keyboard to navigate fields and manage input Note These keys are not enabled on all screens Action Moves the cursor from one field to another in the address book a E S SSSSCS S S ColorQube 8700 8900 Color Multifunction Printer 257 System Administrator Guide External Keyboard External Keyboard Shortcuts You can use shortcuts on the external keyboard instead of buttons on the control panel Control Panel Button Keyboard Shortcut 258 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide
154. f the printer from a Web browser To enable the Remote Control Panel feature 1 In CentreWare Internet Services click Support gt Remote Control Panel 2 Under Configuration click Edit 3 Under Enablement select Enable and select an option For Admin only allows system administrators to access the Remote Control Panel For Admin and Diagnostics Users only allows system administrators and Xerox representatives to access the Remote Control Panel For All Users allows all users to access the Remote Control Panel 4 Click Save To access the control panel remotely click Open Remote Control Panel Note If your printer uses an IPv6 address only install Java version J2SE 1 6 or later on your computer to ensure that the viewer displays correctly To restrict other users from accessing the control panel while you are connected select Block Local Control Panel A message appears if a user attempts to access the control panel 220 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Entry Screen Defaults Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel 1 2 3 In CentreWare Internet Services click Properties gt General Setup Click Entry Screen Defaults Under Services select the default screen that appears when you press the Services button on the control panel Under Job Status selec
155. features by sending a print file You can install features on multiple printers by sending a formatted csv file as a print job to the printers A Xerox representative creates this file and provides installation instructions Installing a Software Feature in CentreWare Internet Services 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Feature Installation 3 Under Feature Installation Key Entry click Enter Installation Key or under Action next to the feature you want to install click Install 4 Type the key 5 Click Apply Supplies Plan Activation Code Your Xerox equipment supplier offers supplies and service plans such as PagePack and eClick PagePack and eClick are cost per page based programs that include all service and supplies for your printer in one contract If you have enrolled in a supplies program you must activate the supplies plan at regular intervals To enable your printer for your purchased plan contact your Xerox equipment supplier to get a Supplies Activation Code Contact a Xerox representative to get your supplies plan activation code 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Supplies Plan Activation Code 3 Type the code then click Apply For more information about Xerox supplies and service plans contact your Xerox representative 24 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial
156. fixes 7 Toselect how DHCP operates for IPv6 under Default Dynamic Host Configuration Protocol DHCP Settings select an option OY OT Ese 8 To enter an address manually under Enable Manual Address select Enable Manual Address Select a Router Prefix from the menu or type a new router prefix then click Add 9 Click Apply to save the new settings or Undo to retain the previous settings ColorQube 8700 8900 Color Multifunction Printer 35 System Administrator Guide Network Connectivity Configuring DNS Domain Name System DNS is a system that maps host names to IP addresses 1 2 10 11 12 13 14 15 36 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Network next to a connection type click Edit Note The printer uses separate IPv4 IPv6 and DNS settings for wired and wireless network connections Before configuring wireless IP settings install the Xerox Wireless Network Interface and connect to a wireless network For details see Connecting to a Wireless Network on page 30 Under Configuration Settings next to IP click Edit To configure DNS click DNS Under Requested Host Name type a unique name for your printer If the host name successfully registers to the DNS server the host name appears under Verified Host Name The default host name is XRXxxx where xxx is the MAC address of the printer Note If no host name or a different host name appear
157. g Web Services 3 Next to Scan Template Management click Settings The HTTP page opens 4 On the HTTP page enable Scan Template Management 5 Click Save to apply the new settings or Undo to retain the previous settings Configuring File Repository Settings A file repository is a network location where scanned images are stored Configure the file repository settings before you create a template Your printer supports the following transfer protocols e FTP e SFTP e NetWare NCP e SMB e HTTP HTTPS Note HTTP HTTPS scans to a Web server using a CGI script ColorQube 8700 8900 Color Multifunction Printer 159 System Administrator Guide Scanning FTP or SFTP Before you begin Ensure that FTP or SFTP services are running on the server or computer being used to store scanned image files Note the IP address or host name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Create a folder within the FTP or SFTP root Note the directory path user name and password This folder is your file repository Test the connection Log in to the file repository from a computer with the user name and password Create a folder in the directory then delete it If you cannot create and delete the folder check the user account access rights To configure file repository settings for FTP or SFTP A A a a 10 11 12 160 In
158. g services for a specific user The printer searches an LDAP directory for the home directory and email address of a user when using Scan to Home or Email Scanning features Setting the Login Method In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods In the upper right hand corner click the pencil icon Se To set the authentication method for logging in to control panel under Touch UI Method select an option 5 If you selected Convenience Authentication or Smart Cards as the authentication method you can also allow users to log in at the control panel This option is useful if a user loses their smart card but must access the printer Under Alternate authentication method on the machine s touch interface select User Name Password Validated Remotely on the Network 6 Toset the authentication method for logging in to CentreWare Internet Services under Web UI Method select an option 7 To retrieve the home directory and email address of a user when using Scan to Home or Email Scanning features select Personalize Touch UI 8 Click Save ColorQube 8700 8900 Color Multifunction Printer 67 System Administrator Guide Security Configuring Authentication Settings Configuring Local Authentication Settings When you configure local authentication users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The pr
159. ge click the Security tab To edit domain filter and email filter settings under Network Policies click Edit To enable a domain filter list under Domain Filter settings select Allow Domains or Block Domains Under New Domain type the domain you want to add to the list and click Add To remove a domain from the list select a domain and click Remove To allow LDAP email address searches without the symbol under Allow LDAP Email Address without the Requirement select On Notes e _ Ensure that your mail server supports this requirement e If you select On under Allow LDAP Email Address without the Requirement the number of items returned by an LDAP search can increase ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Workflow Scanning Workflow Scanning allows you to scan an original document distribute and archive the scanned image file The Workflow Scanning feature simplifies the task of scanning many multi page documents and saving the scanned image files in one or more file locations To specify how and where scanned images are stored create a template You can create manage and store multiple templates in a template pool repository on a network server For instructions on using this feature see the User Guide for your printer model Enabling Workflow Scanning 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Scannin
160. ged out automatically Type the time in minutes Click Save Specifying the Method the Printer Uses to Acquire Email Address of Users 1 2 On the Login Methods page next to Acquired Logged in User s Email Address click Edit Under Acquire logged in user s email address from select an option Auto instructs the printer to attempt to acquire the email address of the user from the Smart Card If an email address is not associated with the Smart Card the printer searches the Network Address Book If an email address is not found the printer uses the email address specified in the From Field Edit From Field settings on the Required Settings tab of the Email Setup page Only Smart Card instructs the printer to acquire the email address of the user from the Smart Card Only Network Address Book LDAP instructs the printer to search the Network Address Book to acquire the email address of the user To configure LDAP server settings under Server Configuration next to Network Address Book LDAP click Edit To enable or disable Personalization under Feature Enablement next to Acquire Email from Network Address Book click Enable Personalization or Disable Personalization Click Save ColorQube 8700 8900 Color Multifunction Printer 75 System Administrator Guide Security Displaying Your Company Logo on the Blocking Screen You can customize the blocking screen to display your company logo The blocking screen appe
161. h IPv6 1 2 3 4 5 6 7 8 9 1 0 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to POP3 Setup click Edit Under Server Information select IPv4 or Host Name Type the address or server name Under Login Name type the name assigned to the printer used to log in to the POP3 server Under Password type and confirm a password To save the new password click Select to save new password In the POP3 Settings pane select Enable receipt of Email via POP3 Under Polling Interval type a value from 1 through 60 Click Save ColorQube 8700 8900 Color Multifunction Printer 57 System Administrator Guide Network Connectivity Proxy Server A proxy server acts as a go between for clients seeking services and servers that provide them The proxy server filters client requests and if the requests meet the proxy server filtering rules it grants the request and allows the connection A proxy server has two main purposes e To keep any devices behind it anonymous for security purposes To cache content from resources such as Web pages from a Web server to increase resource access time Configuring the Proxy Server In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Proxy Server click Edit In the HTTP Proxy Server pane select Enabled Select the Proxy Server address type Options are IPv4 Address IPv6 Add
162. he order that pages are scanned in books which impacts Book Copy and Book Fax features You can also change the order that pages are printed which impacts the Page Layout and Booklet Creation features 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Copy Service Touch Reading Order Options Under Scan Order or Print Order touch an option If you selected Show Reading Order under Default Reading Order touch Left to Right or Right to Left 7 Touch Save Oy iN ColorQube 8700 8900 Color Multifunction Printer 143 System Administrator Guide Copying Setting Copy Presets This section includes Accessing CO Pes CS recs sacs nana AA daca oan toasdo ca duneek es iseceibeencca pease 144 a ara i eee ee 144 s Changing Image SMITE Presets ane meen mte re ero meee re errr rete eer ener ere eee er 144 me Changing Reduce Enlarge PS acces coves ccate st eaasacteantinaen teria iiien ii a 145 Accessing Copy Presets 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings 3 Touch Copy Service Edge Erase Presets To create an Edge Erase Preset 1 Touch Edge Erase Presets 2 Touch Presets then touch Available in the list of presets 3 Touch Name at the bottom of the window then using the touch screen keyboard touch Clear Text 4 Enter the name of the new preset then touch Save To
163. ice certificate on the Security Certificates page at Properties gt Security gt Security Certificates For details see Security Certificates on page 101 Under Outer Identity configure the external User ID Under User Name type the user name that the printer uses to access the wireless network Under Password type and confirm a password Click Select to save new password as needed 8 Click Save 9 Navigate back to the Setup page then click Properties gt Connectivity gt Setup 10 Next to Xerox Wireless Network Interface click Make Active 30 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity To verify the wireless status and see the wireless IP address print a Configuration Report For details see Configuration Report on page 22 See the Connectivity Physical Connections and Connectivity Protocols TCP IPv4 sections of the report Note When you switch from a wired connection to a wireless connection the IP address of the printer changes The connection to CentreWare Internet Services through your Web browser closes To reconnect to CentreWare Internet Services type the new IP address or host name of your printer in the address field of your Web browser Configuring Wireless Settings Manually If the printer does not detect your wireless network configure wireless settings manually and provide information about your wireless network 1 In CentreWare Internet
164. ick Scan To gt Setup Click Address Book To configure the Device Address Book settings stored in the printer click Edit Oe ws To set the default Scan To view at the control panel as Favorites under Policies select View Favorites on Scan To Service Entry 6 Click Apply ColorQube 8700 8900 Color Multifunction Printer 175 System Administrator Guide Faxing This chapter includes WG OVONIOW enina ERO E RNR I 178 S E O a etmerertrrre treet veterrrt eevee srere err ereentr arr ee eercrertcr tet metteerewerreerttr rt 179 e 1 21 O bere A eter ener ee Pe ve eee earn ee eee re een 194 e et Ul pcb Seneca nen be em a ener eee ee er eee a eee eee eee eee ee 197 ColorQube 8700 8900 Color Multifunction Printer 177 System Administrator Guide Faxing Fax Overview You can send a fax in one of four ways 178 Fax or embedded fax scans the document and sends it directly to a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails it to a recipient LAN Fax sends the current print job as a fax For details see the print driver software Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type For details contact your Xerox representative ColorQube 8700 8900 Color Multifunction Printer System Administrator Gui
165. ields To update an existing password select Select to save new password None instructs the printer to access the repository without providing credentials 14 Click Save Configuring the Default Template Before you can use the Workflow scanning feature create and edit a template A template contains scan settings and at least one destination for the scanned image files Configure the default template before you create a template After the default template is configured all new templates created inherit the default template settings and can then be edited as required The default template cannot be deleted 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Default Template 3 Under Destination Services select File to add File Destinations Fax to add Fax Destinations 4 Add File Destinations Fax Destinations Document Management Fields and configure other scanning options Adding a File Destination 1 Under File Destinations click Add 2 Select the required Filing Policy from the drop down menu 3 Click Apply to save the new settings or Cancel to return to the previous screen 164 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Adding a Fax Destination 1 2 3 4 Under Fax Destinations click Add Type a fax number in the Add Fax Number field then click Add Under Delivery select Delayed Send and type a
166. iiary Taten ace Kit cranir tertseerhrererer tree teary etre rate pe meet tc tertrr meter rere treme terrvere ret r 245 Bec r DONO HM Ip ddeererenmeeto reece tert gen E cn ent onesie AAE 246 Creating a Custom Single Touch Scan SENICE esos ioc cacmctacicenariemnseenenreeaamenenes 247 Welet Manage niee sissandi ian iteeectertcdsreed Nie rea Ae e ETRE Ear Ea E EE ES 250 CON outing Welet Seting sae a 251 ColorQube 8700 8900 Color Multifunction Printer 243 System Administrator Guide Customization and Expansion Xerox Extensible Interface Platform Xerox Extensible Interface Platform EIP allows independent software vendors and partners to develop personalized and customized document management solutions These solutions can be integrated and accessed directly from the printer control panel These solutions can leverage existing printer infrastructure and databases Examples of applications include ScanFlow Store Scan to PC Desktop Equitrac Office and others For more information on EIP applications for your printer contact your Xerox representative or see www office xerox com eip enus html on the Xerox website Note The printer contains a third party font package Liberation fonts https fedorahosted org liberation fonts licensed under GNU General Public License https fedorahosted org liberation fonts browser source License txt This font is used only with the EIP Second Generation browser For details contact your Xerox representative
167. ile as template replacing the existing values with your own information 1 In CentreWare Internet Services click Address Book 2 Under Management select Download Sample 3 Under Delimiter select an option 4 Select Export in Legacy Mode as needed Legacy Mode omits favorites groups fax and Scan To Destination contact information Display Name is changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 5 To exclude Email Scan to Destination Fax or Internet Fax clear the option 6 Click Download Exporting an Address Book File To back up your current address book or to import it to another machine you can export your current address book contacts as a csv file 1 In CentreWare Internet Services click Address Book 2 Under Management select Export 3 Under Delimiter select an option 4 Select Export in Legacy Mode as needed Legacy Mode omits favorites groups fax and Scan To Destination contact information Display Name is changed to Friendly Name allowing you to import the file directly to an older Xerox printer without mapping address book fields 5 Click Export Configuring Device Address Book Security Settings You can allow users to edit the Device Address Book or restrict editing to system administrators only 1 In CentreWare Internet Services click Address Book 2 To set user permissions to view and manage the addre
168. ils Before You Begin e If your network uses an HTTP proxy server provide information about your proxy server on the HTTP Proxy Server page e Ensure that the printer recognizes your DNS server For details see DNS on page 36 Enabling Smart eSolutions 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Smart eSolutions Setup 3 Under Enrollment select Enrolled 4 Under Daily Transmission Time type the time of day that you want the printer to perform its daily communication with Xerox Click Apply 6 If your network uses an HTTP proxy server provide information about your proxy server on the HTTP Proxy Server page Next to HTTP Proxy Server click Configure gi a On the Proxy Server page under HTTP Proxy Server select Enabled b Select the Proxy Server address type Options are IPv4 Address IPv6 Address or Host Name c Type the appropriately formatted address or host name of your server and change the default port number as needed d Click Save 7 To verify communication with the Xerox server on the Smart eSolutions Setup page click Test Communication Now Under Communication Setup a status message appears indicating if your printer is able to communicate with Xerox ColorQube 8700 8900 Color Multifunction Printer 223 System Administrator Guide Administrator Tools MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This pro
169. ine the supported authentication method Create a user name and password on your authentication server Note This procedure causes the printer to restart and be unavailable over the network for several minutes Enabling and Configuring 802 1X in CentreWare Internet Services i ae a 106 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Network next to Wired Connection click Edit To configure 802 1X settings next to 802 1X click Edit Under Protocol select Enable 802 1X Under Authentication Method select the method used on your network Note When the printer is in FIPS 140 mode EAP TLS authentication is required Under Server Validation Validate server using select the root certificate that you want to use to validate the authentication server If you do not want to validate a certificate select No Validation Notes e You can require the printer to validate certificates used to encrypt 802 1X only if you selected PEAPvO EAP MS CHAPv2 or EAP TLS as the authentication method e TLS authentication and server verification both require X 509 certificates To use these features install the necessary certificates on the Security Certificates page before configuring 802 1X e The Default Xerox Device Certificate cannot be used with EAP TLS in Windows environments It can be used in FreeRADIUS server environments To view or save a certificate select the certificate from the menu then
170. ing Settings 1 2 On the Email Setup page click the Security tab To edit encryption and signing settings on the Security tab under Encryption Signing click Edit Configuring Email Signing Settings Before you begin 4 5 Configure Smart Card Authentication For details see Configuring Smart Card Authentication on page 74 Ensure that signing certificates are installed on all Smart Cards On the Email Encryption Signing page click the Signing tab To enable Email Signing on the Signing tab under Email Signing Enablement select an option Always On Not editable by user restricts users from turning Email Signing off at the control panel Editable by user allows users to turn on or off Email Signing at the control panel If you select Editable by user select the default setting for users at the control panel Under Email Signing Default select On or Off Under Signing Hash select a method Click Apply Configuring Email Encryption Settings Before you begin If you want to use the public keys stored on smart cards to encrypt email messages configure Smart Card Authentication If you want to use the public keys stored in an address book configure a Network Address Book or the Device Address Book Notes e If you only configure Smart Card Authentication users can send encrypted emails to themselves only e To store public keys in the Device Address Book configure the Import Using Email featur
171. inter compares the user credentials to the information stored in the user database If you have a limited number of users or do not have access to an authentication server use this authentication method To configure access rights using local authentication e Set the login method to User Name Password Validate on the Device For details see Setting the Login Method on page 67 e Add user information to the user information database e If you enabled Personalization configure LDAP server settings e Configure authorization settings For details see Authorization on page 77 The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods User Database The user database stores user credential information The printer uses this information for local authentication and authorization and for Xerox Standard Accounting When you configure local authentication the printer checks the credentials that a user provides against the information in the user database When you configure local authorization the printer checks the user database to determine which features the user is allowed to access Note User names and passwords stored in the user database are not transmitted over the network Adding User Information to the User Database 1 In CentreWare Inter
172. ion by touching an icon on the control panel touch screen Before you begin If your network uses a proxy server configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet Enabling Xerox Online Support In CentreWare Internet Services click Properties gt Services Click Service Registration Under Enabled select the check box next to Xerox Online Support Click Apply SS 236 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Restarting the Printer in CentreWare Internet Services 1 In CentreWare Internet Services click Status gt Description amp Alerts 2 At the bottom of the page click Reboot Machine then click OK Notes e If your printer is locked type the system administrator user name and password to access the Properties tab The administrator user name is admin and the default password is 1111 e This procedure causes the printer to restart and be unavailable over the network for several minutes Restarting the Printer at the Control Panel Using Software Resets to restart the printer is faster and wastes fewer consumables than powering the printer on and off Restarting the printer can take up to five minutes during which time CentreWare Internet Services is not available 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Troubleshooting Touch Resets Touch
173. ion includes e Adding LDAP Server Information ecsesssssssssessessssssnsssssssssecsnscssssssscsssessscesuessssccsnecsnecsnessascsasesuscesscsenseeseesnecsneeseee 51 e Adding or Editing LDAP Servers in CentreWare Internet Services ssssecsssccnsescsseecseeessneesenseeeneessneesseees 51 e Configunng LDAP Server Optional Informatio sssissssssssnssneninnssuinn en uak 52 Contiouing LDAP CONTEK ois ries ar enatestnairammansdunnaianinnaeanliant 53 Configuring LDAP User MapPiNgS ieccsesosascieiirirticxer on onracionsinuauaauecaeisaieremeaciblinment 53 e EDAP CUstom Fite Siener eea ea a eee ee eee 54 Lightweight Directory Access Protocol LDAP is a protocol used to process queries and updates to an LDAP information directory on an external server LDAP can also be used for network authentication and authorization LDAP directories are heavily optimized for read performance Use this page to define how the printer retrieves user information from an LDAP directory Adding LDAP Server Information The LDAP Server page displays the current LDAP servers configured for your printer You can configure a maximum of nine LDAP servers for your printer In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to LDAP click Edit Click Add New Under Server Information select the preferred address type Under Friendly Name type a name for the LDAP server Or U o a Type the appropriately for
174. it an existing passcode after changing the passcode length requirement the new password must meet the current length requirement Configuring Fax Passcode Length 1 In CentreWare Internet Services click Properties gt Services gt Fax gt Setup gt Security 2 To configure fax passcode options next to Fax Passcode Length click Edit 3 Toset the passcode length use the arrows 4 Click Save Configuring Fax Passcode Length at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Fax Passcode Length To set the passcode length touch the arrows Touch OK tt Ee a Setting Fax Defaults Setting Incoming Fax Defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings gt Embedded Fax Settings 3 Touch Incoming Fax Defaults to open the Incoming Fax Defaults window Enabling Auto Answer Delay 1 Onthe Incoming Fax Defaults window touch Auto Answer Delay 2 Touch the field under Automatic Answer Delay and use the left and right arrows to select a time between 0 15 seconds for answer delay 3 Touch Save Enabling Ring Volume 1 Onthe Incoming Fax Defaults screen touch Ring Volume 2 If you want the printer to ring when a fax is received touch Enabled 3 For Ring Volume touch an option 4 Touch Save ColorQube 8700 8900 Color Multifunction Printer 181 S
175. ity IPsec Internet Protocol Security IPsec is a group of protocols used to secure Internet Protocol IP communications by authenticating and encrypting each IP data packet It allows you to control IP communication by creating protocol groups policies and actions You can control IP communication on the printer for the following e DHCP v4 v6 TCP and UDP e LPR Print TCP port 515 e DNS TCP and UDP e Port 9100 Print TCP port 9100 e FTP TCP e SMTP TCP UDP port 25 e HTTP Scan Out TCP port 80 e SNMP TCP UDP port 161 e HTTPS Scan Out TCP port 443 e SNMP Traps TCP UDP port 162 e HTTPS Web Server TCP port 443 e WS Discovery UDP port 3702 e ICMP v4 v6 e Upto 10 additional services e IPP TCP port 631 Enabling IPsec In CentreWare Internet Services click Properties gt Security Click IPsec Under Enablement select Enabled a ee a Click Apply to save the new settings or Undo to retain the previous settings Disabling IPsec at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Security Settings gt IPsec 3 Touch Disable IPsec Note IPsec can be enabled in CentreWare Internet Services only Managing Actions Use actions to more specifically manage how IPsec controls dependent protocols 96 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Managing Protocol Groups Protocol Groups a
176. le then click Open or Choose Click Next Type a Friendly Name to help identify the certificate in the future Click Next The digital certificate appears in the list of Installed certificates Installing Domain Controller Certificates Install the self signed certificates from any domain controllers in your network OY I In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates Click the Domain Controller Certificates tab Click Install Domain Controller Certificate Click Browse or Choose File navigate to the signed certificate in pem or PKCS 12 format and click Open or Choose Click Next Type a Friendly Name to help identify the certificate in the future Click Next The digital certificate appears in the list of Installed certificates Viewing Saving or Deleting a Certificate 1 2 104 On the Security Certificates page click a certificate type tab To view or save a certificate under Action click View Save Certificate details appear on the View Save Device Certificate page a To save the certificate file to your computer at the bottom of the page click Save Base 64 encoded PEM b Click Cancel to return to the Security Certificates page To delete a certificate select the check box next to the certificate name and click Delete Note You cannot delete the Default Xerox Device Certificate Click Reset to Machine Device Factory Defaults
177. lect the user groups that you want to assign to the role All Logged in Users assigns all user groups to the role To select specific user groups to remove from the role select All Logged in Users and Exceptions All other user groups are assigned to the role If you chose Select Individual Users or Exceptions select user groups a If you know the name of the group you want to add under Assign Groups type the group name and click Search for Groups Note If LDAP or SMB server settings are not configured you cannot search for and add groups b To add a group to the role select the group from the list and click Add To add all groups from the list to the role click Add All Groups assigned to the role appear in the Users in Assigned Groups list c To remove a group select the group in the Users in Assigned Groups list and click Remove To remove all groups from the list click Remove All Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Editing a Logged In User Role 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Click the Logged In Users tab Next to a role click Edit User Mappings Dap Ee ws Note You cannot edit permissions for the System Administrator or Accounting Administrator roles Users assigned to the System Administrator role can acce
178. list b To allow the printer to wake on activity for that day under Schedule Based On touch Activity To wake the printer at a certain time touch Time c If you selected Time touch Warm Up Time then select the time that the printer wakes on that day Touch Energy Saver Time then select the time that the printer sleeps on that day Touch OK Configuring the Manual Wakeup Screen Settings Manual Wakeup Setting allows you to turn on or off the wakeup sensor It also allows you to set the sensitivity to wake the printer When the sensitivity is high to wake the printer you can press any button or touch the screen When the sensitivity is low only pressing the Power Saver button wakes the printer 1 EN In CentreWare Internet Services click Properties gt General Setup Click Energy Saver Click Manual Wakeup Screen Settings Under Enablement to set sensitivity select On to disable sensitivity select Off Click Apply Configuring the Manual Wakeup Screen Settings at the Control Panel 1 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Manual Wake up Setting To set sensitivity select On to disable sensitivity select Off Touch Save ColorQube 8700 8900 Color Multifunction Printer 219 System Administrator Guide Administrator Tools Remote Control Panel Remote Control Panel allows you to access the control panel o
179. lk Name you wish to assign to your printer e Determine the AppleTalk Zone if used to assign to your printer Configuring AppleTalk In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to AppleTalk click Edit Under Protocol select Enabled Under Printer Name type the printer name Under Zone Name type a name Click Save Oy NS ColorQube 8700 8900 Color Multifunction Printer 63 System Administrator Guide Security This chapter includes Setting AGCESS RIJN tSc E A Rii 66 e Configuring Authentication SettingS cssssssssssscseessesssecssscsssessssesssssssessnssssessnsssssesssecsssesneesncessesssessnscsssessseesse 68 Conngouing Authorization SeN S eaomeiaune eiar E N E URES tf Secure ssc RET N AE wana 85 e FIR IAO 2 noniine sels lioalouelen dees E 86 Stored Data Eney ition prerane aan saan an AGdas ena See RRR 88 S P RENN ar ereerre erent cr meer otter fr viene veneer rge cot tere rtrt E yt citer nisen Taereerree yer rerr 89 s 001 04 K oT a eerie aterteteveertmn tortor cient trvtrrirn ove ere terse tre rant y Wer eecrert reste tt E T A 91 Instalan cao okcarqee eee er cree enter neta ener rere eerie ieee ere etree lire teem rere eee 93 MUN Embedded Conil aissis EE NEEE EERE ET EE inea eas hte 94 TG E E cache eat cases cc cect ce area E A E E E E E E E A A 96 MUN CONE AE e A A T EA 101 e G0 oa E A E AAA E AA E arr 106 S 52552 T Oaa T erner ever net
180. llow users to upgrade software click Allow Upgrade If Restrict Upgrade appears upgrades are enabled already 240 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Manually Updating the Software Using a USB Flash Drive 1 Create a directory folder on your USB Flash Drive called UPGRADE 2 Copy the software dlm file to this directory 3 Insert the USB Flash Drive into the USB host port of the printer The software upgrade process begins 4 When the software update completes the printer restarts Software Upgrade You can configure the printer to connect routinely to an FTP directory on your network to update printer software automatically First manually download the latest software file and copy it to the location on the FTP server The printer retains all configured network settings and installed options after the software upgrade processes e To view all installation policies click Security Installation Policy e To restrict software upgrades click Restrict Upgrade then click OK To upgrade the printer software manually 1 Under Manual Upgrade to locate and select the software upgrade file in dlm format click Browse or Choose File Click Open or Choose File 3 Click Install Software Notes e Software installation begins several minutes after you submit the software to the printer e Once installation begins CentreWare Internet Services is disabled e You can
181. lorQube 8700 8900 Color Multifunction Printer 213 System Administrator Guide Administrator Tools This chapter includes Monitonng Alerts and Stat Ssisrainsi tanita errrerrrererevertrertneicayreey R 216 Energy Saving Setting Sciis aa rana ai iee anaa aaaea iaa a a a ERE 218 Kamote ComM olP one koerren n OR NEEN UAE 220 Enty SCheG wD eduli erecinss arr ine E E ORT 221 SSN e EE AN T E es ies cenen ceeercertter area aver arenrtn se resen tanta ates aeeer avercnsnnreT arereerrOre 222 Smart eSolutions and Billing Information ssa 223 allel nl ac cxpememreees ester treterncrrerrrereeert etree Perera niece wen crirrert eve E E rer terres 226 Foe lot E O A E E E A ere EEA Une erent E Tay Nee ere et enemy Une tenn ene race 227 Font Management Uy sisine sions here el eaee econ ewe een RR 232 PS et LOO siete ctecke cect sgt ecb extctectcc E ER N E A E eras eae eects 233 Customizing Printer Contact IMTOnMOL ON siceiscscs ceca ccseteeteinan a E dcesake anes 234 Display Device A ea TN EEN OMen eenean E N ON NS 235 Xerox Online Sup Port xissss sce scscseceicscsacssccecrmacvasnceacteaatcl ess ccatecaateesess aiaiaaeo aae Paa aiT a aaa aa a EA aaeain aia 236 Restarting the Printer in CentreWare Internet Services sssccssscsnssecsssscnseccssssccnsscennsecsscccensecnseseseseennesses 237 Biol Ar akc ln dav ep Pinter ONNE ees E E E EER 238 Resetting the Printer to Factory Default SettihgSssssisiersrirererankiinia aai 239 Updating the Printer Sonwa ts att s
182. ls applied to email jobs sent from the machine s touch interface select an option None does not require the printer to provide the server a user name or password System uses the information provided in the Login Name and Password Fields to access the server Enable Select to save new password to update the password for an existing Login Name Logged in User uses the credentials of the authenticated user to access the server If network authentication is configured to use a Kerberos server and you want to use Kerberos tickets under Use Kerberos tickets select Always Prompt at User Interface requires users to type a login name and password at the control panel Under SMTP Login credentials for the machine to Access the SMTP Server to send automated emails select an option None does not require the printer to provide the server a user name or password System uses the information provided in the Login Name and Password Fields to access the server Enable Select to save new password to update the password for an existing Login Name Click Apply ColorQube 8700 8900 Color Multifunction Printer 49 System Administrator Guide Network Connectivity Configuring SMTP Connection Encryption Settings iP 2 On the SMTP Email page click the Connection Encryption tab To encrypt SMTP communication under Encryption mechanism used by the multifunction device when communicating with the SMTP server select
183. lternate onscreen authentication method allows users to access the printer by logging in at the control panel When Network Accounting is configured the printer can obtain user accounting information from the authentication server To reduce the number of screens that appear when a user logs in at the control panel select Automatically apply Accounting Codes from the server If you want users to provide an accounting code at the control panel select User must manually enter accounting codes at the device To create login instructions for users under Device Instructional Blocking Window type text in the fields a Inthe Window Title field type text that appears as a title at the top of the touch screen b In the Instructional Text field type instructions that appear below the title Note If the Title and Prompt are configured on the Xerox Partner authentication server then any instructional text that you type is ignored 10 Click Save 72 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Configuring Convenience Authentication Settings When Convenience Authentication is enabled users swipe a pre programmed identification card through a proximity card reader at the control panel To use this method purchase and install a USB card reader and an authentication server that supports the Xerox Convenience Authentication API The Login Methods page in CentreWare Internet Services provides li
184. lts screen touch Default Output Options To staple documents under Staple touch Enable To hole punch documents under Hole Punch touch Enable To have faxes printed on both sides of the page under 2 Sided touch Enable Di en ae Touch Save Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Some options are available only if a finisher is installed Disabling Advanced Capabilities If your printer is not communicating successfully with older fax machines disable the advanced document transmission speed and resolution capabilities 1 Onthe Incoming Fax Defaults screen touch Advanced Capabilities 2 Touch Disable 3 Touch Save 182 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Setting Transmission Defaults 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings gt Embedded Fax Settings 3 Touch the down arrow to scroll 4 Touch Transmission Defaults Setting Automatic Redial 1 On the Transmission Defaults screen touch Automatic Redial Setup 2 Use the arrows to set Redial Time Interval is the time interval before the fax system redials after a failed transmission The range is 1 25 minutes Automatic Redial Attempts is the number of attempts the fax system makes before rejecting the job
185. m Administrator Guide Scanning Monitoring Capacity Capacity is the total space available for all mailboxes Note If the available space is less than 100 MB or the current percentage used is above 99 your system requires cleanup to remove old unneeded mailboxes and files To view the current capacity usage 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan to Mailbox gt Capacity Capacity The total amount of space available on the printer for scanned images Used The space currently used to hold scanned images Available The space left for scanned images Percentage Used The amount of space used by scanned images as a percentage of the total space ColorQube 8700 8900 Color Multifunction Printer 153 System Administrator Guide Scanning Scanning to an Email Address The email feature allows you to scan a document and send it to an email address as an attachment Before you begin e Configure SMTP settings Note the IP Address or host name of your SMTP server For details see Configure SMTP Server Settings on page 49 e Create an email account for the printer The printer uses this address as the default text in the From field of the email For instructions on using this feature see the User Guide for your printer model Email Configure email settings on the Email Setup page in CentreWare Internet Services Email settings apply to all services that use SMTP including Interne
186. mat log files Downloading a Network Log Using a USB Flash Drive At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt Network Logs Touch Enhanced Touch OK Enhanced records a detailed list of network actions that have occurred on the printer Only use enhanced logging when instructed to do so by your Xerox service or support technician as it can cause increased job processing times The printer restarts Pow Nos 5 Navigate back to the Network Logs screen 6 Insert a USB Flash drive in the USB port on the back of the printer then touch Download Enhanced Log File A confirmation message displays when file transfer is complete 7 To disable enhanced logging touch Basic then touch OK 8 Remove the USB Flash drive then touch Restart The printer restarts Downloading a Network Log 1 In CentreWare Internet Services click Properties gt General Setup Click Network Logs 3 Under Information Level select an option Basic records a minimum list of network actions that have occurred on the printer Enhanced records a detailed list of network actions that have occurred on the printer Only use Enhanced logging when instructed to do so by your Xerox service or support technician as it can cause increased job processing times 4 Under Download Files gt Additional Content select the log types that you want to download 5 Click Start Download 6
187. matted address or host name of your server and change the default port number as needed 7 Type the appropriately formatted address or host name of your backup server and change the default port number as needed 8 Under LDAP Server select an LDAP server type Exchange for use with Microsoft Exchange Domino for use with Lotus Domino NDS for use with Novell NetWare Directory Service ADS for use with Microsoft Active Directory Service Netscape for use with Netscape or OpenLDAP 9 Click Apply Adding or Editing LDAP Servers in CentreWare Internet Services In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to LDAP click Edit To configure an LDAP server click Add New eae ra To edit an LDAP server configuration in the Actions column of the server to edit click Edit ColorQube 8700 8900 Color Multifunction Printer 51 System Administrator Guide Network Connectivity 5 6 7 To copy an LDAP server configuration select the server to copy then click Copy From To delete all LDAP servers configured to your printer click Delete All To enable SASL binds click LDAP Policies Configuring LDAP Server Optional Information 1 52 Type the root path of the search directory in the Search Directory Root field using Base DN format For details on Base DN formatting see the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the
188. ment reports and scan confirmation reports count as impressions e Color Impression Prints includes all color print jobs and received server fax documents Color Impression Copies includes all color copies e Black Impression Prints includes all black and white print jobs and received server fax documents Black Impression Copies includes all black and white copies e Scanned Images includes documents sent over the network including network scans scans to email server faxes and Internet faxes e Fax Images Sent includes faxed documents The total number of documents is the number of faxed documents including cover sheets multiplied by the number of destinations Documents sent using the server fax feature are not included e Black Fax Impressions includes received fax documents that are printed Documents sent using the server fax feature are not included e Notall options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Downloading a Usage Report The usage report lists the number of impressions recorded for each user and each account You can download a usage report as a csv file 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method 2 Click Report and Reset 3 To export user ID information in the report under Show User ID in Report select Yes 4 Click Download Report Res
189. monitor the installation progress from the printer control panel 4 Click OK To verify that the software updated check the configuration report To upgrade the printer software automatically click Auto ColorQube 8700 8900 Color Multifunction Printer 241 System Administrator Guide Administrator Tools Adjusting Color Image and Text Detection Settings a we NS 242 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings Touch Input Adjust how the printer detects color images and text in original documents Auto Color Detection lets you customize the bias based on the type of originals being scanned and the output required e Scan from Document Glass selects the bias toward color or monochrome for scanning using the document glass e Scan from Document Feeder selects the bias toward color or monochrome for the document feeder Photo Text Settings selects the bias toward photo or text quality based on which is more important Touch Save Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Customization and Expansion This chapter includes Xerox Extensible Interface PHC R DN IU ics cosas acess sntcaisccestcaacseckoatsa Saas ia i oa iea E aA TASA E A Eaa 244 Au
190. n Disable tracking for all services turns off tracking Enable tracking for all services instructs the printer to track Copies Prints Scans and Faxes Enable color tracking only instructs the printer to track color Copies and Prints Custom allows you to enable tracking for specific services If you select Custom select Enabled or Color Tracking Only next to the services you want to track 3 Click Save Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type 200 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting General and Group Accounts You can create a group account to track and limit the number of copies prints scans and faxes for a group of users The number of copies prints scans and faxes of each user are tracked against the user account and the group account You can limit the usage for each user You can create a general account to track the total usage for a group of users The number of copies prints scans and faxes of each user are not tracked against the user account The usage is only tracked against the general account You cannot specify usage limits for a general account If a user is associated with a group account and a general account they can access the printer using the accounting code for either account Individual copies prints scans and faxe
191. n the printer or on a remote fax machine You can use Remote Polling to print or access a stored fax There are 200 available fax mailboxes Editing a Fax Mailbox 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch Mailbox Setup Touch a mailbox in the Mailbox List then touch Edit Touch Mailbox Name type a name for the mailbox up to 30 characters using the touch screen keyboard then touch OK 6 To assign a passcode to the mailbox touch Mailbox Passcode then Passcode Protect Type a 4 digit passcode using the numeric keypad then touch OK Users must type this passcode when storing faxes to or printing faxes from the mailbox 7 To ensure that the user receives Fax Notifications touch Enable then touch OK A a E Deleting a Fax Mailbox 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Embedded Fax Settings Touch the Down arrow to scroll Touch Mailbox Setup Touch the assigned mailbox that you want to delete then touch Delete Mailbox amp Contents CP A CAUTION Touching Delete Mailbox deletes the mailbox and all documents it contains 6 On the Delete Mailbox confirmation screen to delete the mailbox touch Confirm or to exit touch Close Fax Reports You can configure three different reports e Activity Report e Confirmation Report e Br
192. nabling Weblet Installation at the Control Panel 1 wr WN At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Weblet Settings Touch Weblet Install Policy Touch Allow Installation Touch Close Installing a Weblet at the Control Panel Before you begin save the weblet file to a USB Flash drive ONS OT ee IS 250 At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings gt Weblet Settings Touch Weblet Management Touch Install from USB Insert the USB Flash drive Follow the instructions on the touch screen Browse to the appropriate file folder on the USB Flash drive then touch the weblet file you want to install ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Customization and Expansion Configuring Weblet Settings To configure settings for a specific weblet next to the weblet name under Action click Edit ColorQube 8700 8900 Color Multifunction Printer 251 System Administrator Guide Audit Log Event Identification Numbers This appendix includes e Audit Log Event Identification Numbers sccscasacccssccsscsatscinsccsasasecansasasctseskscadseun vonsssasacasnesadsaesachodaluesishaaieniosaniade 254 ColorQube 8700 8900 Color Multifunction Printer 253 System Administrator Guide Audit Log Event Identification Numbers Audit Log Event Identification Number
193. nction Printer 55 System Administrator Guide Network Connectivity HTTP Web Services You can enable or disable Web Services on the Web Services page This page provides a list of all available Web services on your printer and displays the configuration status of each service e To disable a Web service clear the check box next to the Web service name e To view Web service port numbers or to remove login restrictions click Advanced Settings For more information about Xerox Extensible Interface Platform EIP and Web services see the documentation included in the EIP Software Development Kit SDK The EIP SDK is available on the Xerox EIP website Accessing HTTP Advanced Settings To access the HTTP Web Services Advanced Settings page from the HTTP page click Web Services gt Advanced Settings HTTP Advanced Settings The Advanced Web Services page displays all services currently enabled on the printer and their port numbers To remove all login restrictions for web services on the printer under Web Services IP Lockout click Clear Lockout 56 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity POP3 Post Office Protocol version 3 POP3 is a protocol that allows email clients to retrieve email from remote servers over TCP IP on network port 110 This printer uses POP3 for the Internet fax and email features to retrieve fax jobs over email POP3 is not compatible wit
194. nd hard drive Click Apply Scheduling Routine Deletion of Image Data at the Control Panel SO OU NS At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Image Overwrite Security Touch Disk Overwrite To specify how often the printer overwrites data touch Daily Monthly or Weekly Touch Day of Month Day of Week or Overwrite Time then touch the arrows To change the overwrite mode touch Overwrite Mode then touch an option To set the printer to print a confirmation report after it overwrites data touch Confirmation Report then select an option Touch OK ColorQube 8700 8900 Color Multifunction Printer 111 System Administrator Guide Security Immediate Job Overwrite Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing Enabling Immediate Image Overwrite gr oN a In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security Click the Immediate Image Overwrite tab On the Immediate Image Overwrite tab under Enablement select Enabled Click Apply Enabling Immediate Image Overwrite at the Control Panel 1 E a E 112 At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Image Overwrite Security Touch Job Overwrite Touch Enable Touch OK ColorQube 8700 8900 Color Multifunction P
195. ndary Determination Type the End of Job Timeout between 0 1800 seconds to specify the amount of time to pass before a job processes with an End of Job character The default time is 300 seconds Type 0 to disable end of job detection by timeout Under Backchannel Data Enable Backchannel Data Transmission to Client then enable Out of Order Backchannel Data to allow data from several jobs to be interspersed Note Out of Order Backchannel Data is only available when Backchannel Data Transmission to Client is enabled ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity Under Banner Page Printing To restrict banner pages to print for specific jobs only select the job types from the Banner Page Enabled drop down menu Options are First Job Only No Jobs or All Jobs To enable banner pages to print before each PDL document within a single job select Enabled for Banner Page for Each Document of Job To restrict banner pages to print for jobs that specifically request them through PJL select Enabled for Banner Page for Job Containing only PJL Commands Miscellaneous To allow the printer to switch between multiple PDLs within a single job select Enabled for Language PDL Switching within PJL Job To force parsing of job data select Enabled for Job Data Parsing Override Note Job data is not parsed when bidirectional communication and PDL switching are disa
196. nder Templates select the template and click Update To prevent users from using the Default Workflow Scanning template under Default Template Display select Hide Default Template in the Templates list To require users to select a template before they press the Start button under Template Selection select User must select template before pressing Start button Click Apply to save the new settings or Undo to retain the previous settings Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server oo Pee SS In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt Validation Servers Click Add Select HTTP or HTTPS Under Protocol select the address type Options are IPv4 IPv6 or Host Name Type the appropriately formatted address and port number in the IP Address Port field The default port number is 80 for HTTP and 443 for HTTPS In the Path field type the path on the server Note The format for a directory path for FTP is directory directory while the format for a directory path for SMB is directory directory Type a Response Timeout between 5 100 seconds Click Apply to save the new settings or Cancel to return to the previous screen ColorQube 8700 8900 Color Multifunction Printer 169 System Administrator Guide Scanning Scan to USB You can insert a USB Flash Drive into
197. net Services click Properties gt Login Permissions Accounting Click Device User Database Click Add New User Type a User Name and Friendly Name for the user A a a Type a Password for the user then retype it to verify Notes e The Password field only appears if the selected authentication method is local authentication e If you have configured local authorization you can add the user to a role 68 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Ti Security To add the user to a role select the check box next to the role Accounting Administrator allows the user to access accounting settings and other services and settings that are locked The System Administrator role allows the user to access all services and settings If you have created any user roles they also appear in the list Click Save Specifying Password Requirements 1 ae ws In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Device User Database Click Password Settings Specify the password Minimum Length and Maximum Length Select rules as desired Cannot contain Friendly Name Cannot contain User Name Must contain at least 1 number Click Apply to save the new settings or Undo to retain the previous settings Note New password rules do not affect existing passwords Configuring Network Authentication Settings When you configure network authenti
198. ng capabilities refer to the CUPS Software Users Manual available from www cups org documentation php Installing the PPD on the Workstation 1 Download the Xerox PPD for CUPS from the Drivers and Downloads page on the Xerox Support website 2 Copy the PPD into the CUPS ppd Xerox folder on your workstation If you are unsure of the location of the folder use the Find command to locate the PPD files 3 Follow the instructions that are included with the PPD Adding the Printer Verify that the CUPS daemon is running Open a Web browser and type http localhost 631 admin then click Enter or Return For User ID type root For password type the root password Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list eae ee Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Pprinter filename then click Enter 134 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing AS 400 Xerox provides Work Station Customization Object WSCO files to support AS 400 or Iseries VSR2 or later systems The WSCO file provides printer specific PCL codes The host print transform uses these codes to select the correct tray 2 sided printing option font size and type and
199. ng password type the new password then click Select To customize the name of the file click Customize a Under Display select the check boxes next to Date or Time to add the date or time to the file name b To customize the file name type the new name in Custom Text then click Add c Under Position select an item and click the arrows to arrange the items as you want them to appear in the file name To receive email notifications of forwarded faxes select Email Notification then enter your email address To send an email confirmation when file transfer is complete select Email Notification without Attachment and type the email address in the Notification Address field Click Save Applying a Fax Forwarding Rule 1 2 3 4 In CentreWare Internet Services click Properties gt Services gt Fax gt Setup Click Forwarding gt Edit To apply a rule select Apply to Fax Line 1 or Apply to Fax Line 2 To save click Apply ColorQube 8700 8900 Color Multifunction Printer 185 System Administrator Guide Faxing Disabling Fax Forwarding 1 In CentreWare Internet Services click Properties gt Services gt Fax gt Setup 2 Click Forwarding 3 To disable fax forwarding for a line next to No Fax Forwarding select Apply to Fax Line 1 or Apply to Fax Line 2 4 To save click Apply Fax Polling Fax Polling allows you to store a fax document on the printer and make it available for other fax machin
200. nges to the GET or SET community names for applications using SNMP 6 Under TRAP Community Name type a name Note Use the Default TRAP Community Name to specify the default community name for all traps the printer generates Individual Trap Community Names specified for each trap destination address can override the community name Each Trap Community Name must be unique 7 Click Save to apply the new settings or Undo to retain the previous settings Configuring SNMPv3 SNMPv3 is the current standard version of SNMP defined by the Internet Engineering Task Force IETF It provides three important security features Message integrity to ensure that a packet has not been tampered with in transit Authentication to verify that the message is from a valid source Encryption of packets to prevent unauthorized access Editing SNMPv3 Properties 1 wr a a In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to SNMP click Edit Click Edit SNMPv3 Properties To create the administrator account under Administrator Account select Account Enabled Type and confirm the Authentication Password The Authentication Password is used to generate a key used for authentication Type and confirm the Privacy Password The Privacy Password is used for encryption of SNMPv3 data The passphrase used to encrypt the data must match the passphrase on the Server Note Ensure that the passwords are at least
201. nified ID System Users present a pre programmed identification card to a card reader at the control panel The printer compares the user credentials to the information stored on the Xerox Secure Access server To use this method purchase and install the Xerox Secure Access Unified ID System e Smart Cards enables authentication for a smart card reader Users insert a pre programmed identification card in a carder reader at the control panel To use this method purchase and install a smart card reader system 66 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Authorization Authorization is the function of specifying the features that users are allowed to access and the process of approving or disapproving access You can configure the printer to allow users to access the printer but restrict access to certain features tools and services For example you can allow users to access to copying but restrict access to scanning You can also control access to features at specific times of the day For example you can restrict a group of users from printing during peak business hours There are two types of authorization e Local Authorization verifies user information on the printer to approve access e Network Authorization verifies user information stored externally in a network database such as an LDAP directory to approve access Personalization Personalization is the process of customizin
202. nks to authentication and personalization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click Login Methods To configure access rights using Convenience Authentication e Format and configure identification cards e Connect your card reader to the USB Port e Enable the Xerox Secure Access Web service e Set the login method to Convenience Authentication For details see Setting the Login Method on page 67 e To provide information about your authentication server next to Convenience Authentication Setup under Action click Edit e To enable the Xerox Secure Access Web service next to Web Service Enablement under Action click Edit e To configure card reader policies next to Card Reader Setup click Edit e Tocustomize the title and instruction text that appears on the blocking screen next to Customized Blocking Screen click Edit e If you selected an alternate login method that requires a network authentication server provide information about your server Next to Authentication Servers under Action click Edit e To provide information about your LDAP server for personalization next to LDAP Servers under Action click Edit e Configure authorization settings For details see Authorization on page 77 Configuring an Authentication Server for Convenience Authentication 1 On the Login Methods page next to Convenience Authentication Setu
203. nlaneanaanedinmadaenacees 251 Audit Log Event Identification Numbers 253 Audit Log Event Identification NUMbEeTS ccsssssssssssssssesssssssssssesssecsnccsssesssecsssssussssesssssssnessnessnecsaeesscesseeess 254 External Keyboard 257 External Keyboard Shortcuts wscefcctate cdicsw ic eeceres ced nr EN E divest ease tinct 258 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Introduction This chapter includes tN cataract eect accuse tac A A Ne MOm oaa noun erica E E T ColorQube 8700 8900 Color Multifunction Printer 11 System Administrator Guide Introduction Overview This guide is designed for a system administrator with network administrator rights who understands networking concepts and has experience creating and managing network user accounts Use this guide to help you install configure and manage your printer on a network Notes e Network features are not available when you are connected over USB e Embedded fax features are not available for all printer models Configuration Steps When configuring the printer for the first time complete the following tasks 1 Ensure that your printer is connected physically to your network and as needed to the fax line 2 Confirm that your printer is recognized on your network By default the printer is configured to receive an IP address from a DHCP server over a TCP IP network If you have another type of network or want to assign a static IP
204. nmenenes 216 Energy Saving SettiNgS ssscassccsssusssascescsseacsnccscasstascesssnssiasnes ousctsnostenestn sce CENENE EASE SON SSA suas EEE UREA SA CEREREA E AEEA CEAR ER REEE 218 Setting Energy Saver Mode ccsscsssssssssssssssssssnessnessssessnscsnsssssesssssssssssessucessnessncssasssassssscsanessnessaeessneesseesssees 218 Configuring the Manual Wakeup Screen Settings ccscssssssssssssssssesseecssecssssssecsssssnsssssseseesaeeesscesseess 219 Remote Control Panel cscscscccinseticcesncanstvasenaeawiendenman ERE AAEE EEE 220 Entry Screen Defaults risiini E E AEE EE EEEE EANES 221 Setting the Date and TiMe seessss101000000000ossosososesssesssssrsssrsrsrsrorsresrsrorereereeesenesssessssssssnssssssssnsssrsrsrsrteteereeeeseseeeese 222 Setting the Date and Time in CentreWare Internet Services eecescssssssssecssesssesstessnessnessseecsneesssees 222 Setting the Date and Time at the Control Panel un ceeeesssssssesssssssessnesssecsssesssecssesssesssessnessnecsneesaseess 222 Smart eSolutions and Billing Information we eecesssssssssesssesssecsnecsssccsseccssccssecssccesessnecsnecsssccsscsesscssscessessneeseees 223 Smart ESOl tiONS assiriana itai ies iori riia KEN inesi Ka AEE ASA SENEE Na SEESE iieii 223 View Usage and Billing Information eecsesssssssscsssecssssssessessnessnecsssccsseccssessssessessnessuecssessaeecsneesscesseesaes 225 CIONN gias E ES EE SEN ee ee eee eee eee 226 Creating a Clone Fil sssisiiin isina a AE ARE T N 2
205. ntact as a Favorite for email fax or scan to destination when adding or editing the contact click the star next to that field If you click the star next to Display Name the contact becomes a Global Favorite 4 To clear a contact marked as a Favorite select the contact from the Favorite list for that section click Remove Favorite then click OK The contact is removed from the Favorites list for that section 5 Click Save Importing Addresses Using Email The Import Using Email feature adds email addresses to the Device Address Book from emails sent to the printer Use this feature to populate the address book without manually typing address information You can allow users to send encrypted email by storing encryption certificates from received signed email Note Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently When this feature is enabled the Device Address Book can fill quickly For example if you send an email message to the printer containing 30 recipient addresses in the CC field and you allow the printer to add addresses in the CC field all 30 addresses are added to the address book 228 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Before You Begin Configure the POP3 settings For details see POP3 on page 57 Configuring Import Using Email 1 In CentreWare Internet Services click Address Book
206. nterchange Format LDIF Technical Specification on the IETF website 5 Under Email Address Book Filter select Enable Custom Filter 6 Type the LDAP search string or filter as needed where LDAP represents the string provided for the query The filter defines a series of conditions that the LDAP search must fulfill to return the desired information For example to find people only type ObjectClass Person amp cn LDAP 7 Under User ID Query Filter select Enable Custom Filter 8 Type the LDAP search string or filter where LDAP represents the string provided for the query The filter defines a series of conditions that the LDAP search must fulfill to return the desired information For example to ensure that only a person is returned rather than equipment or conference rooms type objectClass user SAMAccountName LDAP 9 Click Apply 54 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity HTTP Hypertext Transfer Protocol HTTP is a request response standard protocol between clients and servers Clients that make HTTP requests are called User Agents UAs Servers that respond to these requests for resources such as HTML pages are called Origin Servers There can be any number of intermediaries such as tunnels proxies or gateways between User Agents and Origin Servers Enabling HTTP at the Control Panel fw NS At the printer control panel press the Machine Status button th
207. ntified print jobs from specific sources only under Exceptions for Jobs Not Containing an Accounting Code select Designated Source Mode Note The printer deletes invalid unidentified print jobs 7 Click Save 8 To specify the computers or other sources that are allowed to send unidentified print jobs in Designated Source Mode click Add Device 9 Select an address type 10 Type the address of the source that is allowed to send unidentified print jobs 11 Under User ID select the information that the printer uses for the User ID If you selected Custom type the User ID 12 Click Save 206 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities Print scan Internet fax server fax and copy jobs are tracked at the printer and stored in a job log All jobs require authentication of User ID and Account ID which are logged with the job details in the job log Users are prompted for accounting information when submitting jobs to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure Xerox certified network accounting software on your network Refer to the manufacturer instructions for help Test communication between the accounting server and the printer Open a Web browser type the IP
208. ntreWare Internet Services click Properties gt Services Click Print From gt Print From Mailbox Under Scan to Mailbox select Enabled Under Print From Mailbox select Enabled Click Apply Note For instructions on using this feature see the User Guide for your printer model A a ColorQube 8700 8900 Color Multifunction Printer 137 System Administrator Guide Printing AirPrint Use AirPrint to print directly from a wired or wireless device without using a print driver AirPrint is a software feature that allows for driverless printing from Apple iOS based mobile devices and Mac OS based devices AirPrint enabled printers let you print directly from a Mac or from an iPhone iPad or iPod touch AirPrint Notes e AirPrint and all of its required protocols are enabled by default e NotalliOS applications support printing using AirPrint e Wireless devices must join the same wireless network as the printer A system administrator can connect the printer by its wired network interface e The device that submits the AirPrint job must be on the same subnet as the printer To allow devices to print from different subnets configure your network to pass multicast DNS traffic across subnets e AirPrint enabled printers work with iPad all models iPhone 3GS or later and iPod touch 3rd generation or later running the latest version of iOS e The Mac OS device must be Mac OS 10 7 or later In CentreWare Internet Ser
209. ntrol page in CentreWare Internet Services provides links to related configuration settings 1 In CentreWare Internet Services click Properties gt Security 2 Click McAfee Embedded Control Setting the Security Level Unless you have acquired McAfee Integrity Control Xerox recommends that you keep the security level set to the default setting Enhanced Security McAfee Embedded Control has three security levels e Enhanced Security e Integrity Control e Disabled Note Only set the security level if necessary The printer comes standard with an Enhanced Security level which is adequate in many cases 94 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide SN Ee WI Security In CentreWare Internet Services click Properties gt Security Click McAfee Embedded Control To enable McAfee Embedded Control features and configure Alert Feedback options click Edit To set the Security Level under Security Level select Enhanced Security or Integrity Control To turn off McAfee Embedded Control security features select Disable McAfee Embedded Control Xerox recommends that you do not disable this feature If you selected Enhanced Security as the security level click Save If you selected Integrity Control as the security level click Next enter the software feature installation key then click Apply Note When you change the security level setting the printer restarts The process takes several
210. o fA Se N gt 22 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup Using the Configuration Overview Page The Configuration Overview page contains links to the commonly accessed pages on the Properties tab Use the Configuration Overview page to help you install your printer successfully 1 In CentreWare Internet Services click Properties gt Configuration Overview 2 Select an option To open the Configuration Checklist page click View Checklist To open the configuration page for a service or feature next to the desired service or feature click Settings To create a clone file under Cloning click View Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer You can also use a clone file to copy your printer settings to other printers Assigning a Name and Location to the Printer The Description page displays the printer model information and product code or serial number It also provides a place to assign a name and location to the printer Asset tags let you enter unique identifiers for inventory management 1 In CentreWare Internet Services click Properties gt Description Under Device Name type a name for the printer Under Location type the location of the printer Under Customer Asset Tag and Xerox Asset Tag type unique identifiers as needed Click Apply YP ews Selecting Services to Ap
211. oadcast and Multipoll Report Setting Up Fax Reports 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Service Settings gt Embedded Fax Settings 3 Touch Setup Fax Reports Touch the arrows to scroll if necessary 4 Touch Activity Report then touch an option Auto Print to always print an activity report Off to never print an activity report ColorQube 8700 8900 Color Multifunction Printer 187 System Administrator Guide Faxing 11 Touch Save Touch Confirmation Report then touch an option Always Print prints a confirmation report every time Off never prints a confirmation report Print On Error prints a confirmation report only when a fax transmission error occurs Touch Print Options to specify thumbnail image printing options e Touch Reduced Image to print a smaller thumbnail image of the first page of the fax on the confirmation report e Touch Cropped Image to print a larger thumbnail image of the first page of the fax on the confirmation report e Touch No Image if you do not want to print a thumbnail image of the first page of the fax on the confirmation report Touch Save to save and exit the Print Options screen Touch Save Touch Broadcast amp Multipoll Report then touch one of the following options Always Print prints a confirmation report every time Off never prints a confirmation report Print On Error prints a
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213. olor Multifunction Printer 167 System Administrator Guide Scanning Configuring Custom File Naming You can customize the naming convention of files generated during Workflow Scanning For example you can e Assign file names in a numbered sequence e Select standard options or add custom text e Add advanced features such as including the date and time in the name To customize file names 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Single Touch Service 3 Click Create 4 Type a name and description for the service 5 Click Create Notes e After you create a service you can edit the description but not the name of the service e You can create up to 10 services e The service does not appear on the control panel touch screen until you design your service and select a scan template for your service Configuring Template Pool Repository Settings You can store Workflow Scanning templates on your network in a template pool repository Workflow Scanning templates contain details about scan jobs that can be saved and reused for other scan jobs If you use a scanning management application such as SMARTsend or ScanFlowStore provide information about the server that hosts the templates on this page 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Advanced gt Template Pool Setup 3 Under Settings select the desired
214. on Settings When you configure network authorization the printer references an authorization server for authorization information for the authenticated user To configure network authorization e Provide information about your authorization server and configure authorization server settings e Configure User Permissions The User Permissions page in CentreWare Internet Services provides links to authorization configuration settings 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click User Permissions ColorQube 8700 8900 Color Multifunction Printer 77 System Administrator Guide Security Configuring Network Authorization Server Settings 1 On the User Permissions page under Action next to LDAP Server or SMB Server click Edit 2 If you are using an LDAP server for authorization configure LDAP server settings as needed For details see LDAP on page 51 Note The printer uses the primary LDAP server for authentication authorization and personalization The primary LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server page in CentreWare Internet Services If you already have configured LDAP server settings the printer uses this server automatically when you select LDAP as the network authentication or authorization method The printer only uses alternate LDAP servers for authorization and personalization when primary LDAP server communication fails
215. on that appears at the end of the email message 194 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Th Faxing Next to Confirmation Sheet select an option Errors Only instructs the printer to print a confirmation sheet only when a transmission error occurs The confirmation sheet lists error information and indicates that the job has reached the SMTP server The confirmation sheet does not indicate that the email message was delivered On instructs the printer to print a confirmation sheet Off instructs the printer not to print a confirmation sheet You can find status about a job in the job log To see the job log at the control panel press Job Status gt Completed Jobs 12 Click Apply Configuring Internet Fax Receive Settings 1 2 On the Internet Fax Setup page click the Receive Settings tab To print email messages without attachments on the Receive Settings Tab under Filter Options select Accept Email with no attachment Under Accept the following attachments select what types of attachments can be received Under Finishing Options click the drop down menu and select the desired settings for Stapling and 2 Sided Printing To send a Mail Delivery Notification MDN email to the requester when the fax job completes under Receipt Options select Send confirmation reply when requested To print a cover sheet containing the email message of the requester before printing th
216. onnected to the port Type 0 to disable the timeout 5 Click Save ColorQube 8700 8900 Color Multifunction Printer 25 System Administrator Guide Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer Be sure to store the password in a secure location The default password is 1111 1 In CentreWare Internet Services click Properties gt Security Click Password Policies gt Admin Password Type the old password Type the new password then type the password again to verify Click Apply Mw N Changing the System Administrator Password at the Control Panel At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Change Admin Password If changing the password type the old password Type the new password then type the password again to verify Touch OK vee eS a 26 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup Setting the Date and Time Setting the Date and Time in CentreWare Internet Services 1 2 3 In CentreWare Internet Services click Properties gt General Setup Click Date and Time Under Date and Time Setup select Automatic using NTP to allow the NTP service to set the time automatically Manual NTP Disabled to set the date and time manually If you are using an NTP serv
217. ons 1 On the Job Types page under Presets select one of the following options Allow all Job Types allows users to print any job type Only Allow Secure Print ensures that users only send secure print jobs Custom allows you to select the job types that users are allowed to send 2 If you selected Custom under Role State next to each job type select Not Allowed to restrict users from using the job type 3 Click the Lock icon to lock all job types or click the Unlock icon to unlock all job types 4 Click Save Setting Paper Tray Print Permissions 1 On the Paper Trays page under Role State next to each tray select Not Allowed to restrict users from using the tray 2 Click the Lock icon to lock all trays or click the Unlock icon to unlock all trays 3 Click Save Setting Application Print Permissions 1 On the Applications page click Add New Application 2 Under Application List select an application 3 To restrict users from using the printing method under Role State next to Printing Color Printing or 1 Sided Printing select Not Allowed 4 Click Save to apply the new settings or Cancel to return to the previous screen Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Managing the List of Applications Application Manager allows you to associate Application IDs with an Application Group A
218. ons on using this feature see the User Guide for your printer model Enabling or Disabling Scan to Mailbox 1 2 3 In CentreWare Internet Services click Properties gt Services Click Scan to Mailbox gt Enablement Under Scan to Mailbox select Enabled Note When you enable Scan to Mailbox folders appear as templates in the list of Workflow Scanning templates at the control panel To set the default view to show folders on the Scan tab in CentreWare Internet Services select On Scan tab view Mailboxes by default Click Apply to save the new settings or Undo to retain the previous settings Setting Scan Policies Scan policies allow you to manage how users are allowed to scan files create folders and assign passwords to their folders on the printer 1 2 3 150 In CentreWare Internet Services click Properties gt Services Click Scan to Mailbox gt Scan Policies Under Scan Policies select or clear Allow scanning to Default Public Folder allows users to scan files to the Default Public Folder without requiring a password Require per job password for public folders requires users to type a password for every job they scan to the public folder Allow additional folders to be created allows users to create additional public or private folders on the printer If Require password when creating additional folders is disabled assigning a password to the folder is optional and creates a public folder
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220. oth the primary and backup addresses Note A backup address is optional If you want to use an LDAP server for network authorization or personalization a Click Add LDAP Mapping b Select the LDAP server from the list and click Add Mapping or click Add New to add an LDAP server Click Save To specify server settings for an alternate authentication server click Add New To copy the settings from another server select a server from the list and click Copy From Click Edit to update the settings Configuring Authentication Server Settings for NDS 1 2 Rm oy wom On the Login Methods page next to Authentication Servers click Edit Under Authentication Type select NDS Novell Note If you do not see this authentication type ensure that the NetWare protocol has been enabled under Connectivity gt Setup gt NetWare gt Edit Click Add New Under Default Tree Context in the Tree and Context fields type the details Click Save Server To specify server settings for an alternate authentication server click Add New To copy the settings from another server select a server from the list and click Copy From Click Edit to update the settings Configuring Authentication Server Settings for SMB SO Ah we NS 70 On the Login Methods page next to Authentication Servers click Edit Under Authentication Type select SMB Windows NT 4 or SMB Windows 2000 2003 Click Add New Under Domain type the domain name
221. p click Edit 2 Under Server Communication select an address type Type the appropriately formatted address or host name of your server and change the default port number as needed 3 Under Path type the path of the authentication Web service on your server 4 When Network Accounting is configured the printer can obtain user accounting information from the authentication server To reduce the number of screens that appear when a user logs in at the control panel select Automatically apply Accounting Codes from the server If you want users to provide an accounting code at the control panel select User must manually enter accounting codes at the device 5 Click Save ColorQube 8700 8900 Color Multifunction Printer 73 System Administrator Guide Security Configuring Smart Card Authentication Settings When Smart Card authentication is configured users swipe a pre programmed identification card at the control panel Purchase and install a Smart Card reading system before configuring Smart Card authentication To configure access rights using Smart Card authentication e Provide information about your domain controller servers and configure Domain Controller and NTP settings e Set the login method to Smart Cards For details see Setting the Login Method on page 67 e Ifyou want to validate certificates configure Certificate Validation options and provide information about your OCSP server e If needed configure Smart
222. page 23 11 Configure Print Scan and Fax features For details see Printing on page 121 Scanning on page 149 and Faxing on page 177 12 Configure Accounting For details see Accounting on page 199 Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type 12 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Introduction More Information Resource Location Installation Guide Packaged with the printer Other documentation for your printer e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Recommended Media List United States e ColorQube 8700 Color Multifunction Printer www xerox com paper e ColorQube 8900 Color Multifunction Printer www xerox com paper European Union ColorQube 8700 Color Multifunction Printer www xerox com europaper ColorQube 8900 Color Multifunction Printer www xerox com europaper Technical support information for your printer ColorQube 8700 Color Multifunction Printer including online technical support Online Support www xerox com office CQ8700support Assistant and driver downloads ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Information about menus or error messages Press the control panel Help button Information
223. pear on the Touch Screen Services must be enabled before they can be managed through the Tools and Feature Access page A standard service is a service that comes standard with the printer An extensible service is an optional third party service installed on the printer 1 In CentreWare Internet Services click Properties gt Services 2 Click Service Registration 3 Select an option To select all of the services in the list to appear on the touch screen click Select All To clear all of the services in the list so that none appear on the touch screen click Clear All To select individual services to display on the touch screen under Display select the appropriate service 4 Click Apply Note If a service is not enabled on the Service Registration page you cannot view or manage it from the Tools and Features page Ensure that the desired service is enabled ColorQube 8700 8900 Color Multifunction Printer 23 System Administrator Guide Initial Setup Installing Optional Software Features When you purchase an optional software feature enable it by providing a feature installation key Some features come with an activation code that you use to get a feature installation key Go to the Xerox Software Activation Portal website at www xeroxlicensing xerox com to enter the activation code The website generates a feature installation key that you can use to enable the feature You can also install optional software
224. pending on how they implement mappings Use this page to map LDAP fields to fields on your printer Editing current map settings allows you to fine tune server search results Defining User Mappings 1 At the top of the LDAP Server page click User Mappings 2 Under Search type a user name in the Enter Name field then click Search 3 Under Imported Heading click the drop down menu for each field then remap them as needed The schema on the LDAP server defines the headings Notes e If using Internet fax ensure that the Internet Fax field is not set to No Mappings Available This setting prevents the Network Address Book from displaying on the Internet fax screen on the printer control panel If your LDAP server does not contain a unique Internet fax address field it can be set to match the heading for email address e Ifthe user mapping is incorrect an LDAP search in CentreWare Internet Services can work properly but authentication at the printer panel still fails 4 Click Apply ColorQube 8700 8900 Color Multifunction Printer 53 System Administrator Guide Network Connectivity LDAP Custom Filters You can edit custom filters so that text strings typed at the control panel are changed to match the format that the LDAP server requires There are three types of filters that you can customize e LDAP Authentication Filter allows you to add text to the beginning or end of a User ID or the Login Name configured as the System
225. per size preference to millimeters Click Save ColorQube 8700 8900 Color Multifunction Printer 123 System Administrator Guide Printing Saving and Reprinting Jobs The Reprint Saved Jobs feature allows you to save your print job on the printer so that you can print it at any time Enabling the Reprint Saved Jobs Feature In CentreWare Internet Services click Properties gt Services gt Print From Click Reprint Saved Jobs gt Enablement Under Enablement select Enabled a ae oe Click Apply to save the new settings or Undo to retain the previous settings Create and Manage Saved Jobs Folders By default if Reprint Saved Jobs is enabled jobs are saved in the Default Public Folder You can create folders to organize saved jobs Managing certain folder types requires that you log in as the creator of the folder or that you have administrator level permissions You can delete rename or change the permissions for a folder If you want to limit access to the saved jobs assign a password to a folder Creating a Folder 1 In CentreWare Internet Services click Jobs gt Saved Jobs Click Create New Folder Type a name in the field provided Under Folder Permissions select the folder type Click Apply ae YN Managing a Folder 1 Click Manage Folders 2 Click the pencil icon 3 If allowed you can rename the folder and change folder permissions 4 Click Apply 124 ColorQube 8700 8900 Color Multifunction P
226. pository settings Once configured the printer transfers faxed images to the repository The fax server then sends the fax to its destination over the phone line You can set up a repository that uses one of the following protocols e FTP e SFTP e SMB e HTTP HTTPS A Web server using a CGI script e SMTP A mail server e NetWare Configuring a Fax Repository Using FTP or SFTP Before you begin e Ensure that FTP or SFTP services are running on the server or computer where images faxed by the printer are stored Note the IP address or host name e Create a user account and password for the printer When the server fax feature is used the printer logs in using the account transfers the file to the server or computer and logs out Note the user account and password e Create a directory within the FTP or SFTP root to be used as a fax repository Note the directory path 1 In CentreWare Internet Services click Properties gt Services 2 Click Server Fax gt Fax Repository Setup 3 Select the address type Options for FTP include IPv4 IPv6 or Host Name Options for SFTP include IPv4 or Host Name 4 Inthe Repository Server field type the appropriately formatted address and port number for the FTP or SFTP location 5 Inthe Document Path field type the directory path of the folder beginning at the root of FTP or SFTP services For example directoryname foldername ColorQube 8700 8900 Color Multifunction Printer 189 Sys
227. pplication Group Names for common application types appear in the table at the bottom of the Application Manager page The associated Application IDs appear next to each of the Application Group Names An Application ID identifies the application from which the job was sent To control print permissions for an application the Application ID of the application must be associated with an Application Group Name If you send a job from an application that is not in the default list a new Application ID appears in the Custom Application ID list 1 Onthe Applications page click Application Manager 2 To associate a custom Application ID with an existing Application Group under Actions click Merge With a Under Merge With the Application Group select an application from the menu b Click Save 3 To create anew Application Group under Actions click Make This A Group a Under Application Group Name type a name for the group b Click Save 80 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security To delete a custom Application ID under Actions click Delete To delete or disassociate a custom Application ID from an Application Group Name under Actions click Manage next to an Application Group Name a Click Un Merge to disassociate the Application ID or click Delete to delete the Application ID b Click Close To create a custom Application ID click Add Manually a Under Application ID type an
228. protocol from the menu 4 Type the required information for the protocol Follow the same steps used for setting up a file repository for the protocol Notes e For details view the online help in CentreWare Internet Services for the selected protocol e The format for a directory path for FTP is directory directory while the format for a directory path for SMB is directory directory 5 Click Apply to save the new settings or Undo to retain the previous settings Click Default All to reset settings to default values 168 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Updating the List of Templates at the Control Panel If you change a template stored in a template pool repository you can update the list of templates that appears on the control panel Pe N Note If you are not using a template pool repository to return a partial list of templates select Update Now This option does not update workstation based templates created using the Xerox Scan Utility Press the Services Home button on the control panel then touch the Workflow Scanning icon Touch the Advanced Settings tab Touch Update Templates Touch Update Now then touch Update Now Setting Template Display Settings for the Control Panel 1 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt Display Settings To specify the template that appears at the top of the list u
229. r 1 Onthe Accounting page next to Users and Limits click Edit 2 Click Add New User 3 Under Display Name type a name for the user This name is associated with the user in the user database 4 Type a unique user name for the new user To log in at the control panel the user types this name ColorQube 8700 8900 Color Multifunction Printer 201 System Administrator Guide Accounting 9 10 11 Under Color Impressions next to Prints or Copies type the maximum number of impressions or sent images allowed for the user Under Black Impressions next to Prints or Copies type the maximum number of impressions or sent images allowed for the user Under Scanned Images type the maximum number of impressions or sent images allowed for the user Under Fax Images next to Sent or Black Faxed Impressions type the maximum number of impressions or sent images allowed for the user To reset limits next to an impression or image type click Reset To reset all limits click Reset All Click Apply Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Managing User Information You can import or export user information and accounting data as a csv file For details see CentreWare Internet Services help Importing User Information OV OY NS 202 On the Accounting page next to Users and Limits click Edit From
230. r 207 System Administrator Guide Accounting 5 If you selected Pre Authorization and Capture Usage for any Job Types click Next and configure Job Limit server settings 6 Under Server URL type the URL of your job limits server 7 Under Timeout type the time in seconds that the printer waits for the job limits server to respond to job approval requests before it disconnects 8 Click Save Configuring Job Limits Server Settings 1 On the Accounting page under Action next to Job Limits Server Pre Authorization click Edit Under Server URL type the URL of your job limits server 3 Under Timeout type the time in seconds that the printer waits for the job limits server to respond to job approval requests before it disconnects 4 Click Save Configuring User Prompts You can customize accounting prompts An accounting prompt is the text that prompts users to enter accounting information at the control panel You can enable up to two prompts as your validation server requires For example if your company uses a unique numeric identifier for each department you can use that number as the accounting code Then you can customize the prompt text to ask users for a Department ID Code rather than a User ID or Account ID Notes e Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type e When prompts are turned off jobs tha
231. r countries Apple Bonjour EtherTalk TrueType iPad iPhone iPod iPod touch Mac and Mac OS are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries McAfee ePolicy Orchestrator and McAfee ePO are trademarks or registered trademarks of McAfee Inc in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE and other Pantone Inc trademarks are the property of Pantone Inc Document version 1 3 January 2014 Contents 1 Introd
232. rches the Network Address Book If an email address is not found the printer uses the email address specified in the From Field Edit From Field settings on the Required Settings tab of the Email Setup page Only Smart Card instructs the printer to acquire the email address of the user from the Smart Card Only Network Address Book LDAP instructs the printer to search the Network Address Book to acquire the email address of the user To configure LDAP server settings under Server Configuration next to Network Address Book LDAP click Edit To enable or disable Personalization under Feature Enablement next to Acquire Email from Network Address Book click Enable Personalization or Disable Personalization Click Apply ColorQube 8700 8900 Color Multifunction Printer 155 System Administrator Guide Scanning Configuring Address Book Settings 1 2 On the Email Setup page click the Address Books tab To configure the Address Book settings stored in the printer on the Address Books tab next to Device Address Book under Action click Edit To use a Network Address book configure LDAP server settings Next to Network Address Book LDAP under Action click Edit If you configured Address Book settings stored in the printer under Policies Use Device Address Book to allow users to access the book select Yes To restrict users from accessing the address book select No If you configured a Network Address Book
233. re logical groupings of selected protocols based on service type service name port number and device type Create a Protocol Group to apply specific security policies for selected protocols Creating a New Protocol Group 1 Click Protocol Groups at the top of the IPsec page Click Add New Protocol Group Type a Name and a Description for the group Under Service Name select the protocols that you want to add to the group Alle am acl ad To control a service that is not listed under Custom Protocols type a name for the service and select the check box under Service Name 6 Tocontrola service that is not listed under Custom Protocols type a name for the service and select the check box under Service Name 7 Select TCP or UDP from the Protocol list 8 Type the port number and specify if the printer is the server or client 9 Click Save to apply the new settings or Undo to retain the previous settings Click Cancel to return to the previous page Editing or Deleting a Protocol Group To edit or delete a protocol group select the protocol group from the list and click Edit or Delete Creating a New Action 1 Click Actions at the top of the IPsec page Click Add New Action On the Step 1 of 2 page under IP Action Details type in the Name This field is required In the Description field type a description for the action if desired OP oe we Under Keying Method select Manual Keying or Internet Key Exchange IKE
234. res with the ability to monitor and prevent unauthorized executable files from running Enable this option by providing a feature installation key on the Feature Installation page To get a feature installation key contact your Xerox representative You can configure the printer to send email alerts when a security event occurs Email alerts can be sent to you or to a centralized management application such as McAfee ePolicy Orchestrator McAfee ePO Xerox CentreWare Web or Xerox Device Manager For details about McAfee ePO and McAfee Embedded Control visit www mcafee com Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type To configure McAfee Embedded Control e Set the security level and configure alert options as needed Xerox recommends that you keep the security level set to the default setting Enhanced Security e Configure email alerts For details see Email Alerts on page 216 e Ifyou are managing your printers using McAfee ePO provide information about your McAfee ePO server e Download an audit log as needed To download and review security events recorded in the audit log under Action next to Export Audit Log click Export e To test your alert configuration by generating a test security event click Test Feedback Methods After you set the security level and configure alert options the McAfee Embedded Co
235. ress or Host Name Type the appropriately formatted address and port number Click Save Ov Be ON Note Proxy server settings apply to features that use HTTP or HTTPS Examples are Smart eSolutions Xerox Online Support Workflow Scanning destinations and template pool repositories using HTTP or HTTPS Not all printer models support these features 58 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity NTP The Network Time Protocol NTP synchronizes the internal clocks of computers over a network connection at system startup and every subsequent 24 hour period thereafter If your printer uses DHCP and an NTP server or if a DHCP server provides Greenwich Mean Time GMT offset these settings are ignored In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to NTP click Edit Under NTP Enabled select Enabled Select IPV4 Address or Host Name Under IP Address Port and Alternate IP Address Port type the address and port numbers Click Save For the new settings to take effect restart your printer we Or th ees eS ColorQube 8700 8900 Color Multifunction Printer 59 System Administrator Guide Network Connectivity WSD Web Services for Devices WSD is technology from Microsoft that provides a standard method for discovering and using network connected devices It is supported in Windows Vista Windows Server 2008 and newer
236. rinter System Administrator Guide Printing Deleting a Folder 1 Click Manage Folders The list of existing folders appears Select the folder you want to delete The Delete Folder button activates Click Delete Folder A warning message appears informing you that the delete is permanent Click OK to delete or Cancel to exit Saving and Printing Jobs Saving a Job from Your Computer 1 E a E With your file open click the File menu in the application then click Print From the application Print window select your printer from the Printer Name menu Click Properties to access the print settings for the job On the Printing Options tab click the Job Type menu then select Saved Job Type a Job Name for the job or to use the document file name being submitted select Use Document Name From the Save To menu select the destination folder Select Default Public Folder or type a name for a new folder To save the job to the printer and print it immediately click Save and Print To save your job as a secure job select Private type and retype a 4 10 digit passcode then click OK Backing up Saved Jobs oe IN a 10 11 In CentreWare Internet Services click Properties gt Services gt Print From Click Reprint Saved Jobs gt Backup Jobs Under Settings select FTP as the protocol Select the address type and Port for the FTP server to use to back up jobs Options are IPv4 Address IPv6 Address or
237. rinter System Administrator Guide Security PostScript Passwords The PostScript language includes commands that allow PostScript print jobs to change the printer configuration By default PostScript jobs can use these commands and a password is not required To ensure that unauthorized changes are not made you can require PostScript jobs to include a password You can enable the following passwords Run Start Job This password controls the execution of the Sys Start file System Parameters Password Use this password to control the execution of PostScript programs that modify PostScript system parameters Start Job Password The Start Job password used with the Startjob and Exitserver operators restricts PostScript jobs from running unencapsulated to prevent them from changing default printer settings For details see the Help in CentreWare Internet Services OI aN Under StartupMode select Enabled to enable the Run Start job password Under System Parameters Password type a password Retype the password to verify Under Job Start Password type a password Retype the password to verify Click Apply to save the new settings or Cancel to return to the previous screen Enabling or Creating PostScript Passwords CO oy a es In CentreWare Internet Services click Properties gt Security Click PostScript Passwords Under StartupMode select Enabled to enable the Run Start job password Under System Parameters Password
238. rinter can be offline for up to 60 minutes during the deletion process To acknowledge the message and start the process touch Overwrite Now Scheduling Routine Deletion of Image Data a Oe ae eM 110 In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security Click the Disk Overwrite tab Click the Scheduled tab On the Scheduled tab select Enabled Under Frequency select how often the printer overwrites data To set the time when the printer overwrites data under Time type the hour and minute and select AM or PM ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 10 11 Security If you selected Weekly for Frequency under Day of the Week select the day when the printer overwrites data If you selected Monthly for Frequency under Day of the Month select the date when the printer overwrites data To print a confirmation report after the printer overwrites data under Confirmation Report for Schedule Overwrites select On To print a report only if an error occurs select Errors only Under Overwrite Mode select an option Standard Image Overwrite deletes all image data from the printer memory and hard drive except e Jobs and folders stored in the Reprint Saved Jobs feature e Jobs stored in the Scan to Mailbox feature e Fax Dial Directories e Fax Mailbox contents Full Image Overwrite deletes all image data from the printer memory a
239. rmation can be a user name and password or the information stored on a magnetic proximity or smart card If the information is valid you are considered an authenticated user There are several ways to authenticate a user e User Name Password Validate on the Device enables local authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored in the user database If you have a limited number of users or do not have access to an authentication server use this authentication method e User Name Password Validate on the Network enables network authentication Users prove their identity by typing a user name and password at the control panel or in CentreWare Internet Services The printer compares the user credentials to the information stored on an authentication server Note The printer can use one of the following authentication server types Kerberos Solaris or Windows NDS SMB Windows 2000 2003 or LDAP e Convenience Authentication enables authentication for a proximity card reader Users swipe a pre programmed identification card at the control panel To use this method purchase and install a USB card reader and an authentication server that supports the Xerox Convenience Authentication API e Xerox Secure Access Unified ID System enables authentication for the Xerox Secure Access U
240. s Event Identification Number Description System shutdown Manual On Demand Image Overwrite ODIO Standard start Manual ODIO Standard complete Audit Log disable Data encryption enable SSL X509 certificate 254 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Event Identification Number 39 40 4 42 43 44 45 46 47 48 49 50 5 53 54 55 58 59 Audit Log Event Identification Numbers Description IPsec enable disable configure Xerox Secure Authentication enable disable configure Device clock NTP enable disable Grant revoke admin rights Smartcard enable disable configure IPv6 enable disable configure FIPS 140 mode enable disable Print from USB enable disable ColorQube 8700 8900 Color Multifunction Printer 255 System Administrator Guide Audit Log Event Identification Numbers Event Identification Description Number Software self test start eer a B90 User name add delete 90 SSSSSS d seme password change SSCS 96 _ etWebiesatowinsiot SSS a ee Weenie SSCS 99 Network connectivity enabled SW upgrade enable disable Convenience Authentication enable disable configure 256 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide External Keyboard This appendix includes External Keyboard SMOmtic its csccsasecssccssccssscespcesssch aE a Eini 258 You can connect the external k
241. s are tracked against the user and group accounts if the user accesses the printer using the group account If the user accesses the printer using a general account the usage is only tracked against the general account and not the user account Creating an Account 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting gt Accounting Method Next to Group and General Accounts under Action click Edit Click the Group Accounts tab or the General Accounts tab Type a unique Account ID number and a unique Account Name for the new group Click Add Account Ot Ewes Editing Viewing or Deleting an Account 1 On the Group and General Accounts page click Group Accounts or General Accounts 2 To edit the account name or assign users to an account under Actions click Edit a To assign users to the account select the check box next to a user ID b To edit the Account Name under Account Name type a new name c Click Save 3 To view usage details for an account under Actions click View Usage 4 To delete an account in the table at the bottom of the page select the check box next to the account and click Delete Selected Adding a User and Setting Usage Limits Before you can associate users with an accounting group add or import user information to the user database To edit the user database see Configuring Authentication Settings on page 68 To add a user and set usage limits for the use
242. s the host name did not successfully register to the DNS server Configure your DHCP server to perform updates on behalf of the DHCP clients Under Requested Domain Name type the name of the domain to which the printer is connected If the domain name successfully registers to the DNS server the domain name appears under Verified Domain Name Note If no domain name or a different domain name appears the domain name did not successfully register to the DNS server Configure your DHCP server to perform updates on behalf of the DHCP clients To allow users to see and connect to the printer using Bonjour under Multicast DNS Registration select Enabled Under Release this connection s DHCP leases and DNS registrations select Enabled as needed This option allows the printer to send a release request to the DHCP and DNS servers If the servers grant the request the current IP address and any dynamic DNS names are released IP addresses and DNS names are released and renewed immediately and when the printer is turned off Under Additional DNS Server Addresses type addresses as needed If you have a DHCP server recognized addresses appear in the DNS Server Addresses list Under DNS Connection Timeout type the time in seconds that the printer waits if it fails to connect to a DNS server After the timeout period the printer attempts to connect to any additional DNS servers To add the printer domain to the Domain Name Search List under App
243. s as needed Under Document Management Fields click Add Next to Field Name type xrx_pdf_pswd Next to User Editable select Not Editable to set the password or select Editable to allow users to create a password If you selected Not Editable type the password in the Default Value field If you selected Editable do the following if necessary a Type a password in the Default Value field to suggest a default password b Type text in the Field Label field to prompt users to enter a password For example type Please type a password to protect your PDF file c Select Require User Input to require users to provide a password Select Mask User Input to hide characters that a user types at the control panel If you do not select this option the printer saves the password in the Job Log To disable the Job Log see below e If you do not want the PDF password to appear in the Job Log which can compromise security ensure that the Record User Input to Job Log check box is cleared Click Apply Under Filing options click Edit Next to File Format select PDF Note Do not select PDF A If you select PDF A a password protected PDF is not created Click Apply If you allowed users to create a password but did not select Mask User Input disable the Job Log Under Report Options click Edit then next to the Job Log clear the Enabled check box Click Apply Configuring Workflow Scanning General Settings 1 2 3 4
244. s in the User Name and Password fields To update an existing password select Select to save new password Click Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning NetWare Before you begin Enable and configure NetWare protocol settings For details see NetWare on page 61 On the NetWare server create a folder This folder is your file repository Note the server name server volume directory path the NDS Context and Tree if applicable Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Test the connection Log in to the file repository from a computer with the user name and password Create a folder in the directory then delete it If you cannot create and delete the folder check the user account access rights To configure file repository settings for NetWare a Oe eS 12 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New In the Friendly Name field type a name for the repository Select NetWare from the Default Repository Protocol menu In the Default Repository Server field type the server name Under Server Volume type the server volume For NetWare 4 x 5 x 6x and IPX only in the NDS Tree and NDS Context fields type the tree and context In the Default Repository Document Path field
245. saaseees ANER E AEEA AAEE SEENE 236 Enabling Xerox Online SUppott ssesessessssssosessssssssssssssssssssrsrsrorsrorsroroososeeoeeosesonesenssssssssssssrororesrsrorsrerereeeereeee 236 Restarting the Printer in CentreWare Internet Services cessssesssessssesssesssesssssssssssssessessncessncsssecsscesseesaes 237 Restarting the Printer at the Control Panel ecessssssssssssesssessessssssssssssessnecsseessucssscssscssssseseeesnessneessees 237 Taking the Printer Offline sssini e EEE E K a aE chalet 238 Resetting the Printer to Factory Default Settings nc cessssssssssssssseesseessscsssesssssssssssnscssessuccssessscssacesseesees 239 Updating the Printer SoftWare scssi E E SERN 240 Before Vou BEGIM E EEE E ee 240 Determining the Printer Software Version csssssssesssssssssssssssessnescssecsssesssesssccsussesessaeesasessneessscssscesseesaes 240 Enabling UP GOS sisinio EK i KENE EE Ei EN REER 240 Manually Updating the Software Using a USB Flash Drive cseessssssssssssssssessseesseessesssssssessseeeees 241 Softw re Upgr d sssrinin niar iiaei eE E EE EEEREN E E EEEE EEEN 241 Adjusting Color Image and Text Detection Settings oc csssssssssecssesssesssesssssssssesessnsecstesseesseessscssseeess 242 Customization and Expansion 243 Xerox Extensible Interface Platform eecsssssssssssssssssssessnessneccsscsssesssessscssssessncssnccsscssasesssecsacsessseatsssnecsuessaeesasees 244 Enabling Extensible Services si cicsusseectte nec Ge eect ee ERUR 24
246. secs case cs ciaccpsfscdasts guicbetecs ccc a a aaa aa a a dosent sb eaa e S Aa Eaa aiak Se 46 Configuring Raw TCP IP Settings ssssssessssssssessottseesssssseseeessessssesesroeesssssseseotesessnsesteresesesssseteeresessssestereees 46 Configuring Raw TCP IP Advanced Settings ssnsscsossscssescnsescssssecsscccsnsecsscccnescenseesseeccuneessseeceneseesees 46 SMB Rilies erT E A E E A a EA 48 Configuring Kerberos Authentication Options for SMB ssssseccssseccseesseeesnecessecesnseceaseeeneeeeseeesanees 48 SMTP SENET innean a tacts danas Seach a a ea tac cone ct ca hance abso ane aah de coh ESAE aaas Ee 49 Configuring SMTP Server Settings cossccssssconsserssecnsssconsecrsscccsnseessescenecsensesrsescensesessescenssseansessescenseeeaeses 49 Configuring SMTP Authentication Settings sssccssescsssescsseessssessnecsssecessscssueeesnsecsneeesseeesnsesssneeesnseeesees 49 Configuring SMTP Connection Encryption Settings cecssssssssescsnsecsseecssecesnecssscessnsecsseeesseeesneesseees 50 Configuring SMTP File Size MGAGAGEINSN I arc scssssaccabvesatasseiastasersbasteastetenanveanieieennestivedai asad enaenees 50 Testing SMTP Configuration Settings ssseccomsscssesssssccsnssessescssnseessesccnssssnssensccconeesneecenesessnsesseseennesse 50 LDAP seca seascape EE escapee oo tah AAEN O ai ces AREE esate 51 Adding LDAP Server Information sacs tacevatswecaat eget awssennnzssedhvedesesovece deltas au tcoemadavedeca
247. seess 167 Configuring Custom File Naming cessssssssssssssssssssssssecsnecssecsssccssesssecssessuscessecsnecsucesasesssesssceesceesteesnesseees 168 Configuring Template Pool Repository Settings sesssssssssseesssesssessseccsecssesseeesseesssessceseessteeseeseees 168 Updating the List of Templates at the Control Panel essssssssssesseesssesssssssscsnecssecsseessesseesneesees 169 Setting Template Display Settings for the Control POMel wc esesssssssssesssesseessseesssecsscsssssesteesneessees 169 Configuring a Validation Server ou eesesssssesseesssecssesssesssecssecssecssecssscsssecsnecsuccessecsnessscesasessseesscssnecsneessnesseees 169 Scan to US Biserrsnesivsteeteserstceas tet lance taasite ident ae a ons sab A a se Coates tt ga Se 170 Enabling Scarn to WSB exiccaccasteccchensestcica cases atueueladecc each shbdyladicdedessedesete sles Ghendestchca E E 170 Scanning to G User Home Folder e ssssssssssssssecssssssesssssssssssssssssssssessnessscsssessassssssssasssssessessnesasecasesssssesssesneesees 171 Configuring the Printer for the Xerox Scan Utility 0 eesssesssesssesssesssessseessnccssssesscesssessecsscessseeseeesseesees 173 Enabling Remote Scanning using TWAIN csssssssssssesssesssessssssssssssesssesssseessecsseesscsssesssesesssesscessnecsnessneesseeess 174 Configuring SCAN To Destination eeesesssssssssesssssssessssssssssssesssessssessnesssecssessassssessssessnesssssesucsaecsscssscssseseseesees 175 Before Yo BegiMus
248. settings or Undo to retain the previous settings Enabling Banner Page Printing at the Control Panel a WN a gy At the printer control panel press the Machine Status button then touch the Tools tab Touch Service Settings Touch Job Sheets gt Banner Pages Under Print Banner Pages touch Yes To allow users to turn banner page printing on or off in the print driver under Allow the Print Driver to Override touch Yes Under Banner Page Identification select the information that prints on the banner page Touch Save Enabling Banner Page Printing in the Print Driver Sov ES N a 130 With your file open click the File menu in the application then click Print From the application Print window select your printer from the Printer Name menu Click Properties to access the print settings for the job Click the Advanced tab Click to expand the Paper Output option Click Banner Sheets then click the down arrow and select Enabled or Disabled Click OK Note If banner page printing is disabled in CentreWare Internet Services or at the control panel setting the print driver to print banner pages is ignored ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Configuring Secure Print Settings You can configure Secure Print settings to specify how the printer behaves when a user sends a Secure Print job to the printer Configuring Secure Print Device Policies 1 To access the
249. sing SMTP sl ON Es OO I In CentreWare Internet Services click Properties gt Services Click Server Fax gt Fax Repository Setup Select SMTP from the Protocol menu Type the domain name of your SMTP server in the Domain Name field In the Default From Address field type the address you want to display automatically on the fax To enable email security select Enable Click Apply to save the new settings or Undo to retain the previous settings ColorQube 8700 8900 Color Multifunction Printer 191 System Administrator Guide Faxing Configuring a Fax Repository Using Netware Before you begin Enable and configure Netware settings For details see NetWare on page 61 1 noD WN 6 In CentreWare Internet Services click Properties gt Services Click Server Fax gt Fax Repository Setup From the Protocol menu select NetWare Type the Repository Server Server Volume NDS Tree NDS Context and Document Path Under Login Credentials to Access the Destination select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an
250. sparc x xx xxx xxxx pkg gz for Sun Solaris SPARC systems 2 To install the custom driver log in as root then type the following command AIX rpm U Xeroxv5Pkg AIXpowerpc Xx xx XxxX XXXxX rpm HPUX swinstall s XeroxvS5Pkg HPUXia64 x xx xxx xxxx depot gz Linux RPM based rpm U Xeroxv5Pkg Linuxi686 x xx xxx xxxx rpm Linux Debian based dpkg i Xeroxv5Pkg Linuxi686 x xx xxx xxxx deb Solaris x86 based pkgadd d Xeroxv5Pkg SunOSi386 x xx xxx xxxx pkg Solaris SPARC based pkgadd d Xeroxv5Pkg SunOSsparc x xx xxx xxxx pkg The installation creates a Xerox directory in opt Xerox prtsys ColorQube 8700 8900 Color Multifunction Printer 133 System Administrator Guide Printing Launching Xerox Printer Manager To launch Xerox Printer Manager from a terminal window prompt as root type xeroxprtmgr then press Enter or Return Printing from a Linux Workstation To print from a Linux workstation install either a Xerox print driver for Linux or a CUPS print driver You do not need both drivers Xerox recommends that you install one of the full featured custom print drivers for Linux To locate drivers for your printer see www xerox com office drivers If you use CUPS ensure that CUPS is installed and running on your workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products For complete information on CUPS printi
251. ss Hareb sc AE TA 37 Configuring FTP and SFTP Filing Settings csascccsssscnatesnnsscsosssoosoconssacroacconssesanssoneacsdesscehseantbsagendtonestbdnesendoee 37 DP Pca bas Sense EAEE eects cael ca Men arcadia vee seat ato E E abies 38 BU a a E a a che tanecca cata dnealbeboeiat 39 Configuring SUP sesso ccna ae ante att olen he R EE ote Tanith Se ta ag cera 39 SIIB cei isco sche cael cis SE ak CN EEE Cao Oi ue Dah a CaaS abut 40 Enabling SNMP i mesener aiea itia ea ESEE e ech aera ino ie 40 Config ring SIN PW Ly 2225 saceac vce oa acyrasanveds tn t taessa ve ncecoie chev aaesaa mei iaaiiai acenoaestonsimcareoan 40 CONFIGQUTING SNMPV3 eesssssssssssssssssscsscsssccsnecsnecssscssscssscssssccsscesssssnecsnccsssessscsssessscssuseuscessecsnessnecsssesascesssesseesees 41 Configuring SNMP Advanced Settings cesssssscssssccnssssnsscensccsnnsesrsesconssessnesseccconesessescenssessnsssnescenseesanes 42 EP RAL Ds Gosek Hsia Saas ae GSA ace ec al aN Ni AE Sane Asa ME onda 43 SSDP ina ee EEEE ln cou sends g Miles saad cess Data aug ads Dh ea Aii 44 Microsoft NOt WOrkithg i scesceveccscsessiecctccevscz cose cbchcoccnde dun sdsvicestlestutdatenln esncedd dovsdevsustbegetatartnocsusa idensdstsesObecrebdctstebenecle sees 45 Configuring Microsoft N tworking sscsssccsssscsseccsssccnssessueesssecessuesssusessnsessnscesusecsnsecesuseesnseeesecesuseesnseesaees 45 GOMPIGUIFIG WINS nens soe ses chs a E Seah a a ee Sas Set 45 Raw TCP IP Printing sasie
252. ss all features of the printer Users assigned to the Accounting Administrator role can access accounting features only 6 Assign users to the role or to configure permissions for the role click either the Print tab or Services and Tools tab 7 To save click Apply For details see Editing Print Permissions for the Non Logged In Users Role on page 79 and Editing Services and Tools Permissions for the Non Logged In Users Role on page 81 Note For each user permission type you cannot restrict access for logged in users and allow access for non logged in users To restrict access for non logged in users next to a permission setting click the Auto Correct link Specifying Job Override Policies Use Job Override Policies to specify what happens when a user without appropriate print permissions sends a color or 1 sided print job to the printer 1 In CentreWare Internet Services click Properties gt Login Permissions Accounting 2 Click User Permissions 3 Under Action next to Job Override Policies click Edit 4 Under Color Printing select Print Job in Black amp White or Delete Job If an unauthorized user sends a color job the job prints in black and white or is deleted 5 Under 1 Sided Printing select Print Job 2 Sided or Delete Job If an unauthorized user sends a 1 sided job the job prints 2 sided or is deleted 6 Click Save Note Not all options listed are supported on all printers Some options apply only to
253. ss book from the Management list select Security User Permissions 3 Select one of the following System Administrators Only to require users to log in as an administrator to edit the address book Open to All Users to allow anyone to edit the address book 4 Click Save 230 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Administrator Tools Network Address Book The Network Address Book looks up addresses from an LDAP directory If you do not have an LDAP server you can use the Device Address Book Configuring the Network Address Book for Email Before you begin configure LDAP server settings For details see LDAP on page 51 1 2 In CentreWare Internet Services click Properties gt Services gt Email gt Setup gt Address Books Under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes To set the default address book that users see at the control panel under Default Address Book View select an address book To save click Apply Configuring the Network Address Book for Internet Fax Before you begin configure LDAP server settings For details see LDAP on page 51 1 In CentreWare Internet Services click Properties gt Services gt Internet Fax gt Setup gt Address Books Under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes To set the default ad
254. ss for the Directory Agent DA as needed 5 To group services under Scope 1 2 and 3 type a name as needed Printers cannot recognize services that are in different scopes 6 Under Message Type select an option Multicast routes multicast packets between subnets Broadcast does not route packets between subnets 7 Under Multicast Radius type a value from 0 through 255 Multicast Radius defines how many routers the multicast packet can cross 8 Under Maximum Transmission Unit MTU type a value from 484 through 32768 Note The maximum MTU for IP over Ethernet is 1500 bytes 9 Click Save ColorQube 8700 8900 Color Multifunction Printer 39 System Administrator Guide Network Connectivity SNMP Simple Network Management Protocol SNMP is a set of network protocols designed to allow you to manage and monitor devices on your network You can use the SNMP configuration pages in CentreWare Internet Services to Enable or disable Authentication Failure Generic Traps Enable SNMPv3 to create an encrypted channel for secure printer management Assign privacy authentication protocols and keys to Administrative and key user accounts Assign read and write access to User accounts Limit SNMP access to the printer using hosts Enabling SNMP 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup 2 Under Protocol next to SNMP click Edit 3 Select an option To enable SNMP v1 v2c select En
255. ssrsrispn i a a E E E E a 175 Configuring Default Scan Settings cesssssssssssessssssnesssescseesssssssssssssssseessecsuccssecsssessscssusessesssnecsnessseesssess 175 Setting the Default Scan To View to Favorites csssssessssssssssssssnsesssessnsssscesseesssccssessnecsssessneesseesasees 175 8 Faxing 177 FAX OVEMV EW 5 c nsiecesitscasnc estadecnecans enia eai aea a aa e e a ii 178 o b CO EE E A A A A A A A A 179 Configuring Required Fax Settings cecsssssssssssssssssssessseecssesssssssssssesssesseesssessseecssessssssassssesesssaeecseesasees 179 Configuring Address Book SettingS sssssssssssssssssssssesssssssssssssssssssssssssessnccssessscssssecsscssussssesessceseecaseenseees 180 FAX SO CUIILY seecae ee E ed vente E E iea aa a Ei EE E Eaa eSEE E aS EENS 181 Setting Fax Defaults sunrrrisnioniia nnee AE EE EEA A AE 181 Setting Fax Feature Defaults sinnu EE AAE EERE 184 Fax FOPWOCIING sscstsscucsccussocsstesenstubloeecasliesavauceliavoutescessabertsbestsceusdsctusbavesduscvstabivestsoletassovceussesutessscstiueiveertscencsesunienise 184 FOX Polline E R R R EER RAER 186 Fax Mailboxes sssi nni reiii aaia mda aR RNAI 187 FOX REPOS eninin E EOE ASEE EAE A EE AEE AE ASE EREE IRENGE 187 Internet FOX sasvssesiensidssccescansteostsvnsiesteccesssssvsscussdvontestawselovsscusesatdsanequesesstestsvesbeviwsysdseadesstn dsictestansidawastntedeiccsvsveasvaseesioaes 194 Accessing the Internet Fax Setup Page csscssssssssssssssssssessneesssecsns
256. ssseesuecsacceneeesseesees 150 Enabling or Disabling Scan to MailboX 0 esssssssssssssssseesssecsnecsnsccsscssscsssssessssscssnecsscecsscssscesaessaeseseessees 150 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide 7 Contents Setting Scan POLICISS sic cussecescccoscsdasseedsteviucsdoccerssesuscesvccucctiniewasnseanbcesviepueceustvoaeasteriacstecsunseessssessectecctsiovestuats 150 Managing Folders and Scanned Files eessssssssssssssssssessnessnessneccsscsssesssssesecsneessnccsseesssessseesacsssessneessees 151 Scanning toan EMAILAdATESS asisite iien iste cen ate EEEE EENE EE ieee 154 Emaileen Ea i aE EE EE oaaae PaT a aE TAAR aE A Ea Nt na NT EE rE mer 154 Workflow SCANNING sissies ra rs EE ENERE E AES E AN ES E SEEE EEEE 159 Enabling Workflow ScanniNgersssnanee a RERE R NEE RAA RN 159 Configuring File Repository Settings cessssssssssssssssssesssesssessssssssesssssssesessseseecssccsscsssesessessucssseseaeseneesaseess 159 Configuring the Default Template eesssssssssssssssseecssessssssssssssessssssssseseesseesssecsscsssesssscsssesesessnecsneessseess 164 Configuring a Template to Create a Password Protected PDF cesssssssssssesssssssessneessessnsecseessseees 166 Configuring Workflow Scanning General Settings ccecessssssssssssesssessseesssecssssssssssssssssessessnessneessseess 166 Setting Scanned Image File Naming Conventions ccccssssssssssssssssssecsseecssccssssssesssessseeesuecsneesnees
257. ssssssssssssesssessnessneccnscsssessscssseecssssssessneessecsaeessecsseessseess 210 Enabling Accounting Using an Auxiliary Access Device ecsecsssssssesssssssessssessnessneesssesssessssssstseseessees 210 Displaying Your Company Logo on the Blocking Screen sessssssssssssesssesssessneessnessseesseesscesscesseesnees 210 Setting the Auxiliary Access Device Type u cessssssssssssessnsssseessssssessssssssscessecsnecssccsscssscssssecsucessecestecsnecsneess 210 Selecting Services to Restrict or TraCK ccscssssssssssssscssesssessscssssssssessssssnssesneessccascssscssseessscesacessccesteeseesaseess 211 Setting the Job TimeOut eessssssssssssesssssssssssscsssssssessnsssnsssssssussssssssnssssssssnecsnecsucesscssscssassssnsessceesneesneesneess 211 Enabling Accounting in Print Drivers 0 0 ssssssssssssssessecssessssscssscssscsssccssecssccescsssesessessucssssecsnecsucessccsscesseeesseesee 212 Enabling Accounting in a Windows Print Driver esessssssssssesssccssssssssssesssccsseessnesssessseecssseseeessessneessees 212 Enabling Accounting in an Apple Macintosh Print Driver eessscsssssssssssessseesseesssecsessseecssessseessees 212 Printing a Copy Activity Repossession a ia 213 Administrator Tools 215 Monitoring Alerts And Status secssssssssesssessssesssssssesssessnessnecsssecssesesssssssesssesuecsnccssscsasessseesussssessasessnessneesseesssesees 216 Alert NOTING OHO wincsonscnscodarenceoncentenennelncmeniane namie neemannmetienlnm
258. stalled connect it to a correctly configured telephone line 4 Turn on the printer 16 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup Assigning a Network Address The printer automatically acquires a network address from a DHCP server by default To assign a static IP address configure DNS server settings or configure other TCP IP settings see IP on page 33 If the printer does not detect a DHCP server the printer uses an IPv4 self assigned address Address information is listed on the configuration report For details see Configuration Report on page 22 ColorQube 8700 8900 Color Multifunction Printer 17 System Administrator Guide Initial Setup Connecting the Printer to a Wireless Network If the printer is connected to your wired network you can configure wireless settings in CentreWare Internet Services You can also connect directly to a wireless network For details see Connecting to a Wireless Network on page 30 Note You cannot connect to a wired network and a wireless network at the same time 18 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Initial Setup Accessing Administration and Configuration Settings You can access the administration and configuration settings from the Tools tab on the control panel or from the Properties tab in CentreWare Internet Services The control panel consists of a touch screen and buttons you press to control
259. strator Guide Administrator Tools Cloning Cloning allows you to save your current printer settings to a file to use as a backup and restore file for your printer You can also use a clone file to copy your printer settings to other printers e To view all installation policies click Security Installation Policy e To restrict installation to administrators click Restrict Installation then click OK Notes e If you are using a clone file to copy your printer settings to another printer ensure that both printers are the same model and have the same version of software installed e If FIPS 140 2 mode is enabled you cannot install a clone file To determine the software version 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Creating a Clone File In CentreWare Internet Services click Properties gt Cloning Under Create Clone File select the features that you want to clone to other printers All features are selected by default 3 To view the specific attributes that can be cloned for individual features click View Feature Details 4 Click Clone 5 Under Cloning Instructions right click Cloning dlm to download the clone file 6 Click Save Link As then select a name and the location to save the file The default name for the file is cloning dim If you rename the file use dlm as the file ext
260. t Fax and Scan to Email Accessing the Email Setup Page 1 In CentreWare Internet Services click Properties gt Services 2 Click Email gt Setup Configuring Required Settings 1 Onthe Email Setup page click the Required Settings tab 2 To configure SMTP settings next to SMTP click Edit For details see SMTP on page 49 3 To configure From Field settings next to the From Field under Action click Edit Configuring From Field Settings 1 Onthe Email Setup page click the Required Settings tab 2 Next to From Address type the email address that appears in the From field of email sent from the printer 3 Select the LDAP search result conditions in which authenticated users are allowed to edit the From field 4 To allow users to edit the From field when authentication is not required next to Edit From Field when Authentication is not Required select Yes 5 Click Save 154 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Configuring General Email Settings 1 2 On the Email Setup page click the General tab Next to Subject type the text that you want to appear in the subject line of emails sent from the printer Next to Message body type the text that you want to appear in the body of emails To include the user name or email address in the body of emails under User select User Name or Email Address To include attachment information in the message body sele
261. t do not contain an accounting ID are tracked with a generic code On the Accounting page under Action next to User Accounting Prompts click Edit To display prompt 1 or 2 under Display Prompt select Yes To hide prompts select No Under Label and Default Value type the text that you want to appear at the control panel Ee a a To hide text typed at the control panel under Mask Entries select Yes Asterisks replace any characters typed in the field 5 To check that accounting credentials entered at the control panel conform to the format specified in your validation server under Validation select Enabled 6 Under Prompt Options under Presets select an option or select Prompt No Prompt or Color Prompt Only for each service as needed Disabling the Job Limits Web Service If your accounting solution provider recommends disabling the Job Limits Web service or if your job limits server only requires client based calls disable the service 1 On the Accounting page under Action next to Job Limits Web Service click Edit 2 Under Authentication and Accounting Configuration next to Job Limits clear the check box 3 Click Save 208 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting Configuring Validation Policies and Print Job Exceptions You can set validation policies and configure print job exceptions for unidentified print jobs Unidentified jobs are jobs that are not associa
262. t the connection by logging in to the file repository from a computer with the user name and password Create a folder in the directory then delete it If you cannot do this test check the user account access rights To configure file repository settings for SMB Oe a EN 11 12 162 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt File Repository Setup Click Add New In the Friendly Name field type a name for the repository From the Protocol menu select SMB Select the address type Options are IPv4 or Host Name Type the appropriately formatted address and port number of your server In the Share field type the share name In the Document Path field type the directory path of the folder starting at the root of the shared folder For example if you have a folder named scans in the shared folder type scans If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs Under Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository cred
263. t the default screen that appears when you press the Job Status button on the control panel Under Default Walk Up Screen select the screen that appears when you walk up to the printer Under Default Screen when Originals are Detected select the screen that appears when you load original documents Click Apply ColorQube 8700 8900 Color Multifunction Printer 221 System Administrator Guide Administrator Tools Setting the Date and Time Setting the Date and Time in CentreWare Internet Services 1 2 3 In CentreWare Internet Services click Properties gt General Setup Click Date and Time Under Date and Time Setup select Automatic using NTP to allow the NTP service to set the time automatically Manual NTP Disabled to set the date and time manually If you are using an NTP server select the address type Options are IPv4 Address or Host Name Type the appropriately formatted address alternate address and port numbers The default port number is 123 Note Changes to these settings cause the printer to restart Select the date and time format and type the date and time in the appropriate fields Select the Display 24 hour clock check box to show the time in 24 hour format Under Time Zone select your time zone from the drop down menu Click Apply Setting the Date and Time at the Control Panel YS we NS 222 At the printer control panel press the Machine Status button then touch the Tools tab
264. tccdeenctevansaceceanczesccscl ccazaiycocdvcneapczeelvessivasclsctetasxtat evay i aaria 240 Adjusting Color Image and Text Detection Settings cesscsssssesseesssesssesssssssssssssssessnessnecensesseecsessaesese 242 ColorQube 8700 8900 Color Multifunction Printer 215 System Administrator Guide Administrator Tools Monitoring Alerts and Status The Description and Alerts page displays printer information such as printer name and location as well as a list of any current alerts You can view alert information such as the status code description of the issue and the suggested skill level required to resolve the problem To view alerts 1 In CentreWare Internet Services click Status gt Description amp Alerts The Description and Alerts page appears 2 To update the page click Refresh Alert Notification There are several ways to set the printer to send out notifications when alerts occur Possible alert types include low supply status paper supply status and paper jams Email Alerts You can define groups to receive email notifications when selected status alerts occur on the printer 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Alert Notification gt Email Alerts 3 Under Recipient Group Addresses select which group you want to enable and type up to five email addresses to receive selected alerts 4 Under Recipient Group Preferences for the group you created select the typ
265. ted with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services Validating Accounting Codes 1 2 On the Accounting page under Action next to Validation Policies Print Job Exceptions click Edit To set the printer to validate the accounting code for all jobs a Under Enablement select Enabled b Under Validate Accounting Code select Yes c Click Save To set the printer to record information in the job log but not validate accounting codes a Under Enablement select Enabled b Under Validate Accounting Code select No Bypass Mode c Click Save Note When Bypass Mode is enabled users must provide an accounting code but any code is accepted To configure validation options for unidentified print jobs a Under Enablement select Enabled b Under Validate Accounting Code select Yes with Exceptions c To allow the printer to print unidentified print jobs from any computer under Exceptions for Jobs Not Containing an Accounting Code select Guest Mode d To allow unidentified print jobs from specific sources only under Exceptions for Jobs Not Containing an Accounting Code select Designated Source Mode e Click Save Note The printer deletes invalid unidentified print jobs f To specify the computers or other sources that are allowed to s
266. tem Administrator Guide Faxing 6 7 Under Login Credentials to Access the Destination select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password Click Apply Configuring a Fax Repository Using SMB Before you begin USTOD 190 Create a shared folder to be used as a fax repository Note the share name of the folder and the computer name or server name Create a user account and password for the printer with full access rights to the fax repository Note the user account and password In CentreWare Internet Services click Properties gt Services Click Server Fax gt Fax Repository Setup From the Protocol menu select SMB Select the address type Options are IPv4 or Host Name Type the appropriately formatted address in the Repository Server field for the server where the file repository is located In the Share field type the share name In the Document Path field type the directory path of the folder starting at the root of the shared folder For example if
267. tempts to access a restricted feature reminding users to swipe an identification card to access the feature Displaying Your Company Logo on the Blocking Screen 1 Onthe Accounting page next to Import Customer Logo click Import Click Browse or Choose File Select a png file that is not larger than 300 x 200 pixels and click Open Click Import Click Reboot Machine oY ee NS Setting the Auxiliary Access Device Type At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings gt Accounting Mode Touch Auxiliary Access gt Auxiliary Device Type Touch your auxiliary access device type Si NSS Touch Save 210 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Accounting Selecting Services to Restrict or Track 1 2 3 4 va At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings gt Accounting Mode Touch Auxiliary Access gt Service Access and Accounting To track usage of the copy and printing services under Select the services you want to track usage select an option To restrict particular services under Select the services you want to restrict select an option Touch OK Setting the Job Timeout AE o ee NS At the printer control panel press the Machine Status button then touch the Tools tab Touch Accounting Settings gt Accounting Mode Touch Au
268. ter it finishes processing ColorQube 8700 8900 Color Multifunction Printer 109 System Administrator Guide Security Manually Deleting Image Data i OWON S In CentreWare Internet Services click Properties gt Security Click Image Overwrite Security Click the Disk Overwrite tab Click Overwrite Now To print a confirmation report after the printer overwrites data under Confirmation Report for Schedule Overwrites select On To print a report only if an error occurs select Errors only To start a Standard disk overwrite a Click Start Disk Overwrite Now b Click OK to acknowledge the warning message Note Standard image overwrite takes approximately 20 minutes to complete To start a Full disk overwrite a Click Advanced Settings b Select Full c Click Start Disk Overwrite Now d Click OK to acknowledge the warning message Note Full image overwrite takes approximately 60 minutes to complete Manually Deleting Image Data at the Control Panel 1 moe wes At the printer control panel press the Machine Status button then touch the Tools tab Touch Security Settings gt Image Overwrite Security Touch Disk Overwrite Now To change the overwrite mode touch Overwrite Mode then touch an option To set the printer to print a confirmation report after it overwrites data touch Confirmation Report then select an option Touch Overwrite Now Note Depending on how many files are being deleted the p
269. ternet Services Type the IP address of the printer in the address field of a Web browser then press Enter or Return Configure wireless settings in CentreWare Internet Services For details see Connecting to a Wireless Network on page 30 Note When you switch from a wired connection to a wireless connection the IP address of the printer changes The connection to CentreWare Internet Services through your Web browser closes To reconnect to CentreWare Internet Services type the new IP address or host name of your printer in the address field of your Web browser ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity IP Internet Protocol IP is a protocol within the Internet Protocol Suite that manages the transmission of messages from computer to computer Enabling TCP IP 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Network Settings gt TCP IP Settings 3 Touch TCPIP Enablement 4 Touch Enable for IPv4 or IPv6 then touch Close Note By default TCP IP is enabled If you disable TCP IP enable it at the printer control panel before you access CentreWare Internet Services For details see IP on page 33 and HTTP on page 55 Configuring the Network Address Manually at the Control Panel Oe Sa At the printer control panel press the Machine Status button then touch the Tools tab Touch Network Settings gt TCP IP Settings
270. ternet Services click Properties gt Services 2 Click Scan to Mailbox gt Folders 3 To delete a folder select the folder then click Delete Folder To delete folders from the Scan tab 1 In CentreWare Internet Services click Scan 2 Under Display click Mailboxes then select the folder you want to delete If the folder is private type the password 3 Select the folder to delete then click Modify Folder 4 Under Remove folder from device click Delete Folder Managing Folder Passwords You can modify folder passwords from two locations in CentreWare Internet Services Modifying passwords from either location changes them on the printer To modify folder passwords from the Properties tab In CentreWare Internet Services click Properties gt Services Click Scan to Mailbox gt Folders Under Created Folder Operations select the folder from the menu Under Created Folder Operations type a new password for Change Folder Password aw NSN gt Retype the password for Confirm Folder Password then click Save Password To modify folder passwords from the Scan tab 1 In CentreWare Internet Services click Scan Select Mailboxes then select the folder you want to modify Click Modify Folder Under Folder Operations type a new password for Change Folder Password Ae a acl ad Retype the password for Confirm Folder Password then click Save Password 152 ColorQube 8700 8900 Color Multifunction Printer Syste
271. the Standard TCP IP port Configuring Raw TCP IP Settings fw NM gt Om Oy Un In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to Raw TCP IP Printing click Edit Under Protocol select Enabled Next to TCP Port Number ensure that Port 1 is set to 9100 To emulate HP JetDirect EX Plus 3 set Port 2 to 9101 and Port 3 to 9102 Next to Bidirectional for each active port select Enabled Next to Maximum Connections per Port for each active port type a number from 1 through 32 Next to End of Job Timeout for each active port type a time in seconds from 0 through 1800 Next to PDL Switching for each active port select Enabled as needed PDL Switching allows the printer to switch automatically between multiple supported PDLs within a single job Click Apply to save the new settings or Undo to retain the previous settings Configuring Raw TCP IP Advanced Settings 1 2 46 On the Raw TCP IP Printing page click the Advanced tab Under Connections set the following Set the Maximum Connections per port between 1 32 The default port value is 32 Toallow concurrent jobs to process for each port connection type a number between 0 500 jobs in each port Type 0 to allow unlimited concurrent jobs To limit the number of jobs that are active for each port connection type a number between 0 32768 Type 0 to allow unlimited number of active jobs Under Job Bou
272. the System Administrator Password ReSet csssssssssssssssessnesssssssssssssessesssesessessnesscesscseaeeessessns 120 Printing 121 POper MOMGGEMent seccsisscccuscescicesscstanceszscvscnscausscvecsssuessaszen cosss codensenatus essedsscavten cedaddoscosebudussesseusscasten cedetestedecbsasusted es 122 Setting Default Paper Type and Color un eeceessssssssessseessssssssssssssssssssssssessnessnessscssstesssssssssssessssessneesncenseees 122 Enabling Paper SUbStitution oc cessssssssssesssessssssssecssessssssssecssessneesscsssecssscsssesssssesuessscssaccsacsessseseessanseaeesees 122 Selecting Paper Tray Settings ccsssssssssssssssssssssessssessnesssssssscsssssssssssessncssonessnsssssssasessscssasssneesscessneesneesasees 122 Setting Paper Size Preference oscncisorinscanerieniearinniearianaienian naa renesn raw aeanenmenien 123 Saving GE Reprinting JOBS aso cass capetsavsrtsnrececticseaarcaseosernnecea casera naneanieranareaiaoraneaeneannane 124 Enabling the Reprint Saved Jobs Feature esesssssssssssssssssesssecssesssesssssssssssusssseseseesssesssecescesssseatsesaeeesees 124 Create and Manage Saved Jobs Folders uuu essessssssssesssssssssssssssssessssssecssecsseessncssscssasssseseaeesnessneessneesneess 124 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Contents SAVING and Printing JODS seecccssesssccsssvoucestevteceadevecseesacecnceuvecuustovasuedatesceasscsisesdaseudsetasctioconseaseesh svtdusceuscetuadecistvi
273. the printer scan a document and store the scanned file on the USB drive Before you begin Enable USB ports For details see USB Port Security on page 114 Enabling Scan to USB 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan to USB gt General 3 Under Enablement select Enabled 4 Click Apply to save the new settings or Undo to retain the previous settings 170 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Scanning to a User Home Folder Use the Scan to Home feature to scan to their home folder as defined in your LDAP directory or toa shared network folder Before you begin Configure authentication For details see Configuring Authentication Settings on page 68 1 In CentreWare Internet Services click Properties gt Services 2 Click Scan to Home gt General 3 Under Status click Enabled 4 Type a Friendly Name Friendly Name is the default description of the template that appears when you select the template from the list of templates at the control panel 5 Typea Template Name Template Name is the name of the template that appears in the list of templates at the control panel If you leave this field blank the template default name is S2HOME 6 Select how to scan Toscan to the home folder defined in an LDAP directory select LDAP Query Toscan to a shared network folder select No LDAP Query then type the complet
274. thentication is enabled SMB file transmission fails and an error message appears on the touch screen Under Without Kerberos Tickets click the appropriate link to navigate to the Configuration Page for features that use SMB as needed Features listed use SMB but cannot use Kerberos authentication Disable these features or configure them to use a protocol other than SMB for FIPS 140 compliance Click Save ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Network Connectivity SMTP Server Simple Mail Transfer Protocol SMTP is an Internet standard used to transmit email across IP networks Your printer uses SMTP to transmit scanned images Internet fax jobs and alerts through email Configuring SMTP Server Settings 1 In CentreWare Internet Services click Properties gt Connectivity gt Setup Under Protocol next to SMTP click Edit To allow the printer to use DNS to identify an SMTP server on your network automatically under Server select Use DNS To specify an SMTP server manually select Specify SMTP Server manually a For address type select an option Options are IPv4 Address IPv6 Address or Host Name b Type the appropriately formatted address and port number Under Device Email Address type the email address of the printer Click Apply Configuring SMTP Authentication Settings 1 2 On the SMTP Email page click the SMTP Authentication tab Under SMTP Login credentia
275. tication nenien a ava tana pega ena a Eaa a 66 Nan olay Ao 11S A AAE E E E E 67 eale ZO o 1p OTENE EEEE EE 67 Setting the Login Method sisseseade reisiiisi raira k eE SE AE EA EREE EEE 67 Configuring Authentication Settings ssc ss des cessucasevsedssacescicestaesestsecabvesseddedannessatanstaa eaouenbesbadinesbecincieasi oonlaceoibess 68 Configuring Local Authentication Settings ssssccconssessesscnsecesssecssscssnsecsssccssnscesssecsssesonesesneesensessssees 68 Configuring Network Authentication Settings sssecsssscssessssesssseesnsecssneessseecsnsessssceeseessneessneeesneessaeees 69 Configuring Xerox Secure Access Unified ID System Authentication Settings 71 Configuring Convenience Authentication Settings ccssssccsssccssceseersesesnseecsneecsseessnsecsseeesseeersneessees 73 Configuring Smart Card Authentication SettingS cssccsssccsseccseecnssscsssesnseecsneecsseessnsecsneesenssensneessees 74 Configuring Authorization Settings sich niscisssssearasssnanianiannminnnunianimimentineiwantnaiens 77 Setting the Authorization Method esesesesssssososoeseeessosroeteessososeoroeosessosssroroeeessesroroeesessssrseoreeeenesssseroeenese 77 Configuring Local Authorization SEUNG S iiss cuscasnaconrendiniicraticenieeenionmoncnuwiiamananins 77 Configuring Network Authorization Settings snsscssssecsssssnssesnssecsssscssssecssscsansessssessecsconsesssescsoneeesses 77 User PSU Wal SS EONS sci acho ccs des cei bh f
276. tion Under Feature Installation Key Entry type the key Touch OK wr wn ColorQube 8700 8900 Color Multifunction Printer 21 System Administrator Guide Initial Setup Initial Setup in CentreWare Internet Services Printing the Configuration Report The Configuration Report lists all current settings of the printer A configuration report prints at startup by default 1 In CentreWare Internet Services click Status gt Configuration Report 2 To print the report click Print Configuration Page To turn off automatic printing of a Configuration Report at startup see Disabling the Configuration Report at Startup on page 22 Disabling the Configuration Report at Startup 1 In CentreWare Internet Services click Properties gt Services 2 Click Printing gt General 3 Under Configuration Report clear Print at Power on 4 Click Apply to save the new settings or Undo to retain the previous settings Restricting Access to the Printer You can lock or unlock the printer by selecting preset services and tools permissions for the role of non logged in users For details about roles and user permissions see Setting Up Access Rights on page 66 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click User Permissions Under Action next to User Permission Roles click Edit Under Actions click Edit Click the Services and Tools tab Under Presets select an option Click Apply S
277. to delete all certificates except the Default Xerox Device Certificate ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Security Specifying the Minimum Certificate Key Length You can specify the minimum encryption key length required for certificates If a user attempts to upload a certificate that contains a key that does not meet this requirement a message appears The message alerts the user that the certificate they are attempting to upload does not meet the key length requirement 1 In CentreWare Internet Services click Properties gt Security 2 Click Certificates gt Certificate Key Length 3 Under Minimum Encryption Key Length select 1024 bit minimum 2048 bit minimum or No Minimum 4 Click Apply ColorQube 8700 8900 Color Multifunction Printer 105 System Administrator Guide Security 802 1X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines a method for port based network access control or authentication In an 802 1X secured network the printer must be authenticated by a central authority typically a RADIUS server before it can access the physical network You can enable and configure the printer to be used in an 802 1X secured network from the printer control panel or in CentreWare Internet Services Before you begin Ensure that your 802 1X authentication server and authentication switch are available on the network Determ
278. to the information stored on the Xerox Secure Access server To use Xerox Secure Access purchase and install the Xerox Secure Access Unified ID System To configure access rights using Xerox Secure Access Unified ID System authentication Install the Xerox Secure Access authentication server software and configure it with user accounts For details see the Xerox Secure Access Unified ID System documentation Enable the Authentication and Accounting Configuration Web service For details see HTTP on page 55 Format and configure identification cards Connect your card reader to the USB Port Set the login method to Xerox Secure Access Unified ID System For details see Setting the Login Method on page 67 Configure Xerox Secure Access Setup settings Enable the Xerox Secure Access Web service For details see HTTP on page 55 If you enabled Personalization configure LDAP server settings For details see LDAP server settings on page 51 Configure authorization settings For details see Authorization on page 77 The Login Methods page in CentreWare Internet Services provides links to authentication and personalization configuration settings 1 2 In CentreWare Internet Services click Properties gt Login Permissions Accounting Click Login Methods ColorQube 8700 8900 Color Multifunction Printer 71 System Administrator Guide Security Configuring Xerox Secure Access 1 2 On the Login Methods page
279. toring Saved Jobs or Undo to retain the previous settings CAUTION When you restore backed up jobs existing stored jobs are overwritten and the Default Public Folder is emptied ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Printing Jobs from CentreWare Internet Services You can print pdf ps pcl and xps files from CentreWare Internet Services 1 In CentreWare Internet Services click Print The Job Submission page appears Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location Under Printing select the desired options for the job Click Submit Job to print the document Note To ensure that the job was sent to the queue wait for the job submission confirmation message to appear before you close this page ColorQube 8700 8900 Color Multifunction Printer 127 System Administrator Guide Printing Configuring General Print Settings 1 In CentreWare Internet Services click Properties gt Services 2 Click Printing gt General 3 To print a Configuration Report when the printer is turned on under Configuration Report select Print at Power on 4 To restrict printing of the Configuration Report and Information Pages to the system administrator under Configuration Information Pages Report select Restrict to SA 5 Toset the time that the printer holds print jobs before deleting them under Delete H
280. type the directory path of the folder If you want the printer to create XSM subfolders for single page format files select Sub folder XSM for 1 File Per Page File Format jobs Under Default Repository Login Credentials select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user Prompt at User Interface instructs the printer to prompt users at the control panel for the repository credentials System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password Click Save ColorQube 8700 8900 Color Multifunction Printer 161 System Administrator Guide Scanning SMB Before you begin Ensure that SMB services are running on the server or computer where you want to store scanned image files Note the IP address or host name On the SMB server create a shared folder This folder is your file repository Note the directory path Share Name of the folder and the Computer Name or Server Name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Tes
281. ube 8700 8900 Color Multifunction Printer 119 System Administrator Guide Security Disabling the System Administrator Password Reset In CentreWare Internet Services click Properties gt Security Under Password Policies click Admin Password Click the Reset Policy tab Under Password Reset Policy click Disable Password Reset Click Apply A a ca Ay CAUTION If you disable the password reset feature and forget the administrator password you must schedule and pay for a Xerox representative to visit your company and reset the password 120 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing This chapter includes Paper sj elarata n qllereeceener sereerpeeee neem cers rrterrseoieretirk E Stare nreert oe NNN 122 Saving and Reprinting JODS crsssesorsesnr onara 124 Printing Jobs from CentreWate Intemet SONWICES semesenedanseniininnumieiaii uin 127 Contiouiing General Print Seting Skerms EE E E REER 128 tea OMWEN O PEE ona a A ies eietinrete eer tieiattees 129 Managing Banner Page Printing OptiONScesssssasa a a a 130 Configuring Secure Print SCUINGS s2ccacconnacsanancssmansnamanansaterauies iaaa 131 HORANO DS ra A AEA A A REEN TE AS 132 UNIX Limnic and AS 4OOPHNGNGiiscssseners saen nu AE E 133 aE OE A POA A EE EAEE E OE E 136 Prine rom Mal DOK a E A ee 137 APN eee NTE E E A arate eects 138 Allowing Users to Interrupt Active Print JODS ecssecssssssssesssesssssssessssscsssssnccssecsssc
282. uction 11 OVEVIEW taniassncantinciunnnduilshnnminnannialinatnaiednmnnatinadtndrnealnanns undue acannatmuivantieigen 12 Configuration Steps oc eeceeecsesssssssssssssesseessnecsnsccssecssesssssssscesscsnsccsnscssscsssecssecssesssssesecsasessuecsuscsasesssecsscssaessnessseessees 12 More MOrmMAti M AA i ia 13 2 Initial Setup 13 Physically Connecting the Printer es e 0s0seseoesssssossooesesssssosrotoeeeessssooeoeeeesessoeoroeonessssosroereesesoseroreeeeessesestereeessese 16 Assigning a Network Address sessssssssssssssssessssssssssseertsssssssseeteresesssssseeteeenessssesreresesssnsetsreenssssstererossssstsreresesssst 17 Connecting the Printer to a Wireless Network sssscssssccsnssscsseccssscssseecsssseonseessceconscsanessensccennesseseceneeersesees 18 Accessing Administration and Configuration SettingS sscssssccsssecssessnssessseecsseessneessseeesneessneessneessneeseee 19 Accessing the Control Panel as a System Administrator sssscssecsseecseeesnseessseccsnsecessecesscecsneeesneeese 19 Accessing CentreWare Internet Services as a System Administrator esssseeccsecesseeceeeeeneeeesneeees 19 Initial Set py crt the Control PaANEl ssissssssssssiissisresstsisisisieiississaisaianiii iaiia 20 Installation Wizardsissa renat arra ten snr EEEE EEE E EE SEEE ono Mins EEEE ES 20 Quick Setup HOME sxccustanrictivaseeceteomrehnzicenteataonieinslanninemianceddannmunnnemamenamenante 20 Setting the Measurement UI PANES
283. ument Management Fields to a template the Job Log is filed with scanned image files Click Apply Updating the List of Templates at the Control Panel on page 169 Adding Document Management Fields on page 165 Setting Scanned Image File Naming Conventions 1 2 3 4 In CentreWare Internet Services click Properties gt Services Click Workflow Scanning gt Custom File Naming Under File Naming select one of the following Auto Type a prefix for the scanned image file name Custom Naming Under Display select the elements you want to use to build the file name As you select display elements they appear in the Position field The display elements are e Date e Time e JobID e UserID e Custom Text Type any custom text you that want to appear in the file name For example select the first Custom Text field and type an underscore _ The underscore displays in the Position field You can include up to four Custom Text strings in the file name e Position Click an element in the Position field Use the Up and Down Arrow buttons to move the element into the correct position for the file name The file name generated uses all the elements in the Position field in order from top to bottom Advanced Type a string using variables to create the file name For details see the Help in CentreWare Internet Services Click Apply to save the new settings or Undo to retain the previous settings ColorQube 8700 8900 C
284. under Policies under Use Network Address Book LDAP to allow users to access this address book select Yes To restrict users from accessing the address book select No To set the default address book that users see at the control panel under Default Address Book View select an address book Click Apply Note For details see Address Books on page 227 Configuring Default Email Settings 1 2 3 On the Email Setup page click the Defaults tab To edit default Scan to Email settings under Scan to Email click Edit To edit default Image Options Image Enhancement Resolution and Quality File Size settings under Advanced Settings click Edit To edit default Original Orientation Original Size and Edge Erase settings under Layout Adjustment click Edit To edit default File Format and Filename Extension settings under Email Options click Edit To create a custom email attachment file name under Email Options next to Custom Email Attachment Name click Edit Note For details see the Help in CentreWare Internet Services Setting File Compression Options 1 2 156 On the Email Setup page click the Compression tab Select tiff pdf and xps compression settings as needed For details see the Help in CentreWare Internet Services Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Scanning Configuring Email Security Settings Configuring Encryption and Sign
285. ur printer when Xerox releases a new version of printer software or firmware To restrict software upgrades to administrators only 1 In CentreWare Internet Services click Properties gt General Setup gt Software Upgrade 2 To restrict software upgrades click Restrict Upgrade then click OK To view all installation policies click Security Installation Policy Before you begin e Determine the current software version of your printer e Download the latest software update file in dlm format from the Xerox Support website at www xerox com office CQ8 700support To determine the software version 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Before You Begin e Determine the current software version of your printer e Download the latest software update file in dlm format for your printer model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700drivers ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers Determining the Printer Software Version 1 In CentreWare Internet Services click Properties gt General Setup 2 Click Configuration Report 3 Scroll down to Software Versions to verify the software information Enabling Upgrades 1 In CentreWare Internet Services click Properties gt General Setup gt Software Upgrade 2 To a
286. ustom Single Touch Scan Service You can create a custom scan service and associate the service with a scan template You can also customize the icons and text that appears on the printer touch screen Notes e After you create a service you can edit the description but not the name of the service e You can create up to 10 services e The service does not appear on the control panel touch screen until you design your service and select a scan template for your service Creating a Custom Single Touch Scan Service Overview e Create the service e Customize the appearance of your service e Associate a scan template with your service e Lock or hide the service on the control panel as needed e Set the service as the default screen that appears on the touch screen as needed Creating a Single Touch Scan Service 1 In CentreWare Internet Services click Properties gt Services 2 Click Workflow Scanning gt Single Touch Service 3 Click Create 4 Type a name and description for the service 5 Click Create Customizing the Appearance of Your Service 1 On the Configure Your Service page under Action next to Design your Service click Edit 2 Under Color Scheme select a color 3 To replace the default header logo image under Header Logo click Browse or Choose File a Select your 96 x 96 pixel png file b Click Open or Choose 4 Under Service Display Name type the text that you want to appear in the header 5
287. ve a server functioning as a certificate authority install a Xerox Device Certificate on the printer When you create a Xerox Device Certificate the printer generates a certificate signs it and creates a public key used in SSL encryption After you install a Xerox Device Certificate on the printer install the Generic Xerox Trusted CA Certificate in any device that communicates with the printer Examples of other devices include client Web browsers for HTTPS or a RADIUS authentication server for 802 1X Installing the Generic Xerox Trusted CA Certificate ensures that users can access the printer using CentreWare Internet Services and certificate warning messages do not appear Note Creating a Xerox Device Certificate is less secure than creating a certificate signed by a trusted certificate authority In CentreWare Internet Services click Properties gt Security Click Certificates Click Security Certificates Click the Xerox Device Certificate tab Select Create New Xerox Device Certificate Complete the form with the requested information Click Finish pel ONY D IS Installing the Generic Xerox Trusted CA Certificate If the printer uses the Xerox Device Certificate and a user attempts to access the printer using CentreWare Internet Services an error message can appear in their Web browser To ensure that error messages do not appear install the Generic Xerox Trusted CA Certificate in the Web browsers of all us
288. vice click Edit 3 To allow LDAP email address searches without the symbol under Allow LDAP Email Address without the Requirement select On Note If you select On under Allow LDAP Email Address without the Requirement the number of items returned by an LDAP search can increase 196 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing LAN Fax Local Area Network LAN Fax allows you to send faxes using the print driver on your computer to a fax machine over a telephone line For details about using or configuring LAN Fax see the print driver software help Note Not all printer models support this feature Some printers require an optional fax hardware kit ColorQube 8700 8900 Color Multifunction Printer 197 System Administrator Guide Accounting This chapter includes Xerox Standard ACCOUNTING eerteerenenteeeeereeepseence marr erers renee sme verre T A aiSia 200 NEEWOIK ACCOUNTING leemmemeeee tower tee tee evtceericeeeeterey rcrererteeererervert qretrtrertercreteertreetererrertre str etrrerertet any emteerYeeeereerrrterte rt tr 207 Accounting Using an Auxiliary Access DEVIC Riese dccnnedarntatenenin near neieeamneene 210 Enabling Accountimgin Piit DilVels atucicronnnecamiewendiennnwannadieeedweidnasdcntewedentecnen 212 Piatinda Copy AIVI REDON seserian aeaea essa cictgalassedoeemessaseioceciesast stisheacsteses 213 ColorQube 8700 8900 Color Multifunction Printer 199 System Administrator
289. vices click Properties gt Connectivity gt Setup Next to AirPrint click Edit Enable IPP To configure under Action click Edit Enable Multicast DNS Registration To configure under Action click Edit Under Protocol select Enabled ON OY oe NS To edit the name and location for your printer that appears in the list of AirPrint enabled printers on connected devices next to Device Name click Edit 7 Click Save 138 ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Printing Allowing Users to Interrupt Active Print Jobs At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt Interrupt Printing Enablement Touch Enable Touch Save lS ColorQube 8700 8900 Color Multifunction Printer 139 System Administrator Guide Printing Specifying Output Settings At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings Touch Output Make the desired changes to the features ca ae as Contention Management prioritizes copy and print jobs e Priority specifies the relative priority of the copy or print jobs The lower the number the higher the priority e First In First Out schedules jobs to print based on their entry into the Job Queue Out of Staples Options specifies how the printer handles a print job that requires staples when the printer has run out of staples
290. xiliary Access gt Job Timeout Touch Enable To specify the amount of time the printer waits before deleting a job under Job Timeout use the arrows to set the time in seconds The printer only deletes held print jobs or jobs that are waiting for payment Touch Save ColorQube 8700 8900 Color Multifunction Printer 211 System Administrator Guide Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print Driver 1 2 3 From the Start menu select Printers and Faxes Right click the printer in the list and select Properties gt Configuration gt Accounting From the Accounting System menu select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Always Prompt to prompt users to type their User ID and Account ID each time they print If you do not want users to log in select Do Not Prompt and type the user information in the Default User ID and Default Account ID fields Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID Select Auxiliary Accounting Interface if you are using XSA with an external accounting device To specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type Click OK Click OK to exit Enabling Accounting in an
291. you have a folder named scans in the shared folder type scans Under Login Credentials to Access the Destination select an option Authenticated User and Domain instructs the printer to use the user name and domain of the logged in user when accessing the repository Logged in User instructs the printer to log in to the repository using the credentials of the logged in user System instructs the printer to use specific credentials when accessing the repository If you select System type the credentials in the User Name and Password fields To update an existing password select Select to save new password Click Apply ColorQube 8700 8900 Color Multifunction Printer System Administrator Guide Faxing Configuring a Fax Repository Using HTTP HTTPS Before you begin Oy UE IN ee 9 Ensure that Web services are installed on the server where you want to store scanned images Examples of Web servers include Microsoft Internet Information Services IIS and Apache Note the IP address or host name of the server For HTTPS ensure that your Web server is installed with a secure certificate Create a user account and password for the printer When a document is scanned the printer logs in using the account transfers the file to the server or workstation and logs out Note the user account and password details Create a directory on the HTTP HTTPS server to use as a scan filing location Note the directory path Note
292. ystem Administrator Guide Faxing Enabling or Disabling the Secure Fax Feature To secure fax transmissions enable the Secure Fax feature When Secure Fax is enabled a password is required before a fax can be printed or deleted 1 Onthe Incoming Fax Defaults screen touch Secure Receive Settings 2 Under Secure Receive to turn on Secure Receive touch Passcode Protect Note The default password is 1111 3 To change the passcode type the new passcode using the touch screen keypad 4 Toturn off the Secure Receive feature touch No Passcode 5 To allow guest users to turn on or off this feature under Guest Access touch Enable This option appears on the Tools tab under Device Settings gt Fax Secure Receive Enablement Note Guest users cannot change the passcode 6 To hide this feature on the Tools tab touch Disable 7 Touch OK Selecting Default Paper Settings 1 On the Incoming Fax Defaults window touch Paper Settings 2 Touch Automatic to direct the printer to print faxes on the paper size that most closely matches the attributes of the incoming fax If the exact paper size is not available the printer prints to the next best match and scales the fax to fit if needed 3 To specify exact paper attributes for incoming faxes touch Manual If the specified paper size is not available incoming faxes are held until resources are available 4 Touch Save Setting Default Output Options 1 On the Incoming Fax Defau

Xerox ColorQube 8900 Administrator's Guide

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