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Multi-Tech Systems V.34 User's Manual

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1. Mailbox Roger Sher P 7 d Outlook Today Pers Calendar Sven Tucker brick problems Tue 9 30 03 5 53 PM Contacts Soren Achybach Boulder Removal Issues Tue 9 30 03 4 53 PM Ceka Items Mary Sherman Angela s Recital Tue 9 30 03 9 50 AM Se Roger Sherman Fax Received 2428 Message Plain Text Mi E3 File Edit View Insert Format Tools Actions Help e Reply fE Reply to All W Forward amp Le Bs Xx Incoming fax arrives in client s email inbox The fax sender s Remote ID and the client s name appear in email Subject line Remote ID comes from typically the sender s fax number or name Message is labeled as being from the FaxFinder Administrator GEES BEER Client opens email Fax message is graphic file attachment To Roger Sherman with file name automatically assigned by FaxFinder Server oe File type of the attachment PDF or TIF is also set in Subject Fax Server Fax Received From 970 555 2919 To Roger Sherman 192 168 Attached is your fax document Name Roger Sh Remote ID 970 Opening Mail Attachment 24x a a CG Opening v recy0075 001 H Some Files can contain viruses or otherwise be harmful to FaxFinder Server Client can open or save attachment Tiff files are recv0075 001 tif your computer It is important to be certain that this file is automatically associated with the Multi Tech Tiff From a trustworthy source What would you like
2. Schedule Address Book end immediately Schedule Cover Page we Use Cover Page Cover Page Style BoldComplete e View Eat Subject construction review Cover Page Motes Please review these documents There will be many more Send Fax Previews Fax Cancel The FaxFinder Send Fax screen appears a when you print to FaxFinder from any application program or b when you select the Send Fax command from the File menu of the FaxFinder Fax Client Software screen FaxFinder Send Fax Screen Definitions Command Field Name Values Values Description Recipients pane T Name column alphanumeric Party to whom the fax will be sent You cannot type in this window When a recipient is specified either from the Address Book or from the Enter a Fax Recipient window that recipient s name will appear in this field Fax Number column numeric Fax number to which the fax will be sent You cannot type in this window When a fax number is specified either from the Address Book or from the Enter a Fax Recipient window that fax number will appear in this field Multi Tech Systems Inc FaxFinder Client User Guide 18 Chapter 2 FaxFinder Client Software Configuration FaxFinder Send Fax Screen Definitions cont d Command Field Name Description Recipients pane Brings up the Enter a Fax Recipient window At this window you enter the name and fax number of the party to whom the fax will be sent
3. Merwood Langenwiedler 7175654 nat re brick hingle 02 10 07k tif 1 enkaa n aey chen Cover Page Time hh mm ss or 47 o7 Pm D Use Cover Page NIE send immediate sa Ok Cancel Gover Page Woles Send Fax Preview Fax Cancel 4 Click to uncheck the send immediately checkbox 5 Enter the date and time at which you want the fax to be sent 6 Click OK in the Fax Scheduling screen and then click Send Fax in the FaxFinder Send Fax screen Multi Tech Systems Inc FaxFinder Client User Guide 35 Chapter 3 FaxFinder Client Software Operation 7 The fax will be sent at the scheduled time You can view the event as it happens in the FaxFinder client software Device Status screen or after the fact in the Fax Log screen FaxFinder Fax Client Software File Edit Address Book Help Device status Pending Faxes Fax Ports Fax Log Address Book Print Capture idle Fax Finder at 192 168 330 sending fax dialing Menwood Lang nwiedler 71758 Se FaxFinder Fax Client Software File Edt Address Book Help Device Status Fending Faxes Fax Forts Fax Log Address Book Time Date Sent Pages Status o o a Conrad Schmalz Mon Feb 09 18 26 49 Cent 1 unsuccessful no dial tone Nat Harrelson Tue Feb 10 14 34 31 Centr SUCCESS 2 Hans Gregor Wed Feb 11 10 31 09 Cent 2 SUCCESS Mewood Langenwiedler Thu Feb 1213 47 30 Centr 1 lt g SUCCESS F Re Sending a
4. amp Repair Multi Tech Warranty Statement Multi Tech Systems Inc hereafter MTS warrants that its products will be free from defects in material or workmanship for a period of two five or ten years depending on model from date of purchase or if proof of purchase is not provided two five or ten years depending on model from date of shipment MTS MAKES NO OTHER WARRANTY EXPRESS OR IMPLIED AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This warranty does not apply to any products which have been damaged by lightning storms water or power surges or which have been neglected altered abused used for a purpose other than the one for which they were manufactured repaired by Customer or any party without MTS s written authorization or used in any manner inconsistent with MTS s instructions MTS s entire obligation under this warranty shall be limited at MTS s option to repair or replacement of any products which prove to be defective within the warranty period or at MTS s option issuance of a refund of the purchase price Defective products must be returned by Customer to MTS s factory transportation prepaid MTS WILL NOT BE LIABLE FOR CONSEQUENTIAL DAMAGES AND UNDER NO CIRCUMSTANCES WILL ITS LIABILITY EXCEED THE PRICE FOR DEFECTIVE PRODUCTS Repair Procedures for U S and Canadian Customers In the event that service is required products ma
5. After you click OK in this window the FaxFinder Add Recipient window will appear and prompt you as to whether or not you want to add this recipient to the Address Book If you check the Remember this response box the response you select Fax Number 763 555 9510 will be remembered In other words if you check DK Cancel De E Remember this response and click the No button E recipients added using the button on the Send Fax Form will never be automatically added to the Address book If you check Remember this response and click the Yes button recipients added using the button on the Send Fax Form will always be automatically added to the Address book Enter a Fax Recipient Name John Doe FaxFinder Add Recipient Would you like to add this recipient to the address book Yes No Iw Remember this response button Removes a selected entry from the Recipients list You will be prompted by the FaxFinder Delete screen to confirm removal of the recipient from the list of recipients Address Book button Brings up the Address Book screen from which a fax EE EE can be chosen Documents pane Document column entries are alphanumeric with file type extensions Length number of pages of the fax to be transmitted a fl dein Only TIFF files can be added with this a Click this button to remove a document from the list of items to be faxed You will be prompted by the FaxFinder De
6. Fax Retry Date Time Server Priority Advanced Device Status Pending Faxes Minimize On Close Device Minimize After Send Print Capture Outlook Synchronizer I Enable Outlook Syne 192 168 4 81 unknown l 192 168 4 96 FF100 Indep Outlook Folder snot set Browse Ok Cancel 3 Click on Browse Select the desired folder from the Select Contact Folder Outlook screen Click OK If a confirmation screen appears click OK Select Contact Folder Outlook Oo sl of Calendar see k Contacts E Deleted tems E Drafts RD Inbox ve E Journal E Tasks KR Contact Folder Contacts ss OK Cancel At the Options screen click OK Mul Tech Systems Inc FaxFinder Client User Guide 58 Chapter 3 FaxFinder Client Software Operation 4 In the FaxFinder Fax Client Software go to the Device Status tab and select Outlook Synchronizer in the Device list 5 Right click on Outlook Synchronizer and select Synchronize with Outlook The attempt to synchronize the FaxFinder Address Book with MS Outlook will cause Outlook to present a security screen at which you must click the Allow access for checkbox and choose a lt time period gt from the drop down menu For a large address book five minutes should be adequate time for the synchronization to be completed Then click Yes Microsoft Office Outlook X A program is trying to access e mail addresses you have stored in Outlook Do yo
7. Number Of Retries Retry Wait Interval E min g In hr 30 min SECS Fax Expire Time identification Fax Retry Date Time Server Priority Server Priority Ge FirstAvailable C FaxFinder Hylafax Server identification Fax Retry Date Time Server Priority Logging Minimize On Close E Minimize After Send D Enable Outlook Sync P e Trace Outlook Sync EE identification Fax Retry Date Time Server Priority Advanced Lessing Save Log On Exit Trace Level D Custom Log File amwe Defaults View Log Explore Delete Log Delete All Logs Identification tab The Fax Header Local ID can be used to set the ID of the Sending Modem when Sending a Fax using the FaxFinder Client The Modem ID string is displayed in the header information of a sent fax For many Fax machines it is the phone number of the sending fax machine The default is the Modem Fax ID which is set via Modem Configuration in the FaxFinder Server web interface Phone Number will use the Identification Tab s Phone number field as the Modem ID string Fax Number will use the Identification Tab s Fax number field as the Modem ID string Fax Retry tab Here the client user can specify for faxes that were not sent successfully on the first attempt the number of subsequent attempts to be made the interval between these attempts when attempts should expire Date Time tab Here you enter the date and time formats
8. Recipient Fax Finder at 192 168 3 30 2 In the File menu select Open Browse to the directory into which the FaxFinder client software has been installed Typically this will be C Program Files Multi Tech Systems FaxFinder Client Software Cover Pages Select a cover page template from the list For our example we will use the cover page template file FaxComplete cpg 3 In the File menu select Save As and rename the file saving it in the Application Data directory for the FaxFinder client software this is a default directory The default directory will vary for different Windows operating systems For Windows 2000 this will be C Winnt Profiles lt username gt Application Data FaxFinder Client Software Cover Pages For Windows XP this will be C Documents and Settings lt username gt Application Data Fax Finder Client Cover Pages In all cases however the new cover page template must be saved in the default location in order for the FaxFinder Send Fax screen to detect it and make it available for use Multi Tech Systems Inc FaxFinder Client User Guide 85 Chapter 3 FaxFinder Client Software Operation For our example we will rename the file rmc1 cpg for the purposes of our fictitious company Rocky Mountain Construction Inc SS Template Editor new_cpg 100 File Edt Inset View Settings Dell eil gel abl M Save jni CH CoverPages e BoldComplete cpg E FaxComp
9. State Province Postal Code Previous Record ORK Use the Next Record and Previous Record buttons to page through the entries as they would appear if you proceed with importing If the entries are to your liking click OK If the entries are not properly organized will may need to adjust your Delimiter and or First Line Heading settings Or you may need to modify the template see Importing CSV Files into FaxFinder Address Book with a Customized Template later in this chapter Multi Tech Systems Inc FaxFinder Client User Guide 64 Chapter 3 FaxFinder Client Software Operation For example if the first record has a literal value of Name in the Name field a literal value of Organization in the Organization field etc then your import CSV file did indeed have First Line Headings and you may have failed to check the First Line Heading check box To clean up your file import you must correct this by checking the First Line Heading checkbox Using Preview Import to Correct Import Problems Corrected File After the First Line Headings checkbox has been checked the meaningless entry is no longer present Here the import file had included first line headings but the First Line Headings checkbox was not checked The consequence of this mistake is to have a meaningless entry in your Address Book Template Mapping No First Line Headings Delimiter co__ x Template Mapping
10. To follow our example you would select Date to insert a date field next to the Date label you have previously placed on the page S Template Edit ar om File Edit Insert View Settings 8 Lotte SI Object Type Field Text Title Type User Name Destination Phone Mumber Destination Fax Number Multi Tech Systems Inc FaxFinder Client User Guide 82 Chapter 3 FaxFinder Client Software Operation You might want the automated field value to be placed on a line or in a rectangle If so you could use the line cursor to put a line beneath the edit box or use the rectangle cursor to place a rectangle around the edit box You can place lines rectangles and ellipses on the page for any purpose Rectangles and ellipses can have a solid fill or a shading called hilight These graphic functions are described in the table below Shape Cursors lclcle ml B Rectangle C Ellipse D Hilight shape E Fill shape Use to draw Use to draw Use to draw Not supported When selected rectangles ellipses any rectangle or ellipse made will have a black fill To set the line width for lines rectangles and ellipses use the drop down box at the far right of the Template Editor s tool bar You need to have the screen open widely enough to see its entirety SS Template Editor new cpg 100 Fie Edit Insert View Settings Multi Tech Systems Inc FaxFinder Client User Guide 83 Chapter 3 FaxFinder C
11. button in the CSV import field mapping template area of the Address Book Import screen Allows you to create a delimited file from the FaxFinder Address Book for use in applications that can import delimited files The delimiters ae could be comma semicolon colon or tab The comma El primary use of the Export command is to allow Ser E an established FaxFinder Address Book to be shared with other client users Export files have a csv extension Multi Tech Systems Inc FaxFinder Client User Guide 28 Chapter 3 FaxFinder Client Software Operation Introduction This chapter describes the things that a client user can do with the FaxFinder system Three software programs are involved the FaxFinder Client Software the Multi Tech Tiff Viewer or designated PDF viewer and the Multi Tech Cover Page Generator The programs work together with the FaxFinder Client Software acting as the hub of activity The FaxFinder Client Software interfaces with the FaxFinder Server has a user interface and calls upon the Cover Page Generator and viewer program for their special functions When sending faxes the FaxFinder Client Software calls up the Multi Tech Cover Page generator if cover pages are requested When previewing outgoing faxes the PC s operating system calls up the designated TIFF viewer to display the outgoing fax When viewing received faxes the PC s operating system calls up the appro
12. push uninstalls on the product CD It is in the Software folder and is called Remove_InstallShield_FFClient msr GG FaxFinder Client Software Welcome to the FaxFinder Client Software Setup Wizard oe The installer wll guide you through the steps required to install FasFinder Client Software on your computer WARNING This computer program ie protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe Chal or criminal penalties and will be prosecuted to the masimum extent possible under the law Multi Tech Systems Inc FaxFinder Client User Guide T Chapter 2 FaxFinder Client Software Configuration B Atthe Welcome screen click Next ie FaxFinder Client Software Select Installation Folder The installer will metal FaxFinder Client Software to the following folder To install in this folder click Net To install to a different folder enter it below or click Browse Folder C Program Files Mult Tech Systeme F azFinder Client Software C At the Select Installation Folder screen browse to the desired file location for the FaxFinder client software In most cases the default file location is recommended i FaxFinder Client Software Disk Space The list below includes the dives you can install FaxFinder Client Software to along with each drive s available and required disk space Vol
13. 4orking FF110 F ax Finderl dwgs3 recv0137 001 ti 1 of 2 Scab 08 File Edit View Tools Window Help GG 8 N BA E Tee Zini Vist PAS TATA ATS HI TT TRE SYSTRAN Murkie Pond Development Click ine Lot 1225 GH Here Lot TA Se C i e H E Sa sp 820 Ine ni inima mal Colyer l Cul Gaur hy bubechah oetaalp Magnified Image Appears in Secondary Window Multi Tech Systems Inc FaxFinder Client User Guide 52 Chapter 3 FaxFinder Client Software Operation Click and Hold over Area Two additional windows will appear The cursor itself becomes a small secondary window of fixed size The same image also appears on a third window You can adjust the size of the secondary window by dragging on its borders You can re locate the secondary window by putting the cursor inside the window clicking and dragging fig Multi Tech Tiff Viewer O 4orkingSFF110 F ax Finderl dwgs3vrecv0137 001_tif 1 of 2 Scale 10 10 File Edit View Toole Window Help S42 NiEBBO SSoe O ah Ws eo Reals gg D Mf orking FF110 Fax Finderl tdwgss recyv0137 001 tf 1 of 2 Scale 10 10 10 16 2003 16 52 FAX TESTShosT4 MULTI TECH SYSTEMS Click and Hold Over Area and Development STH 19 Lat 1325 7 Lot 1327 s ction line rd unimproved 13TH AVEYCITY proposed culvert Calica County Eubechah Township Main Magnifying Window scale abie Also Appears Scan the Graphic If you click hold and drag you can scan the i
14. Address Book Eed Immediately Schedule Cover Page Vv Use Cover Page Cover Page Style BoldComplete gt View Edit Subject Murkie Pond Subd Lot Sizes Drawing NW 1 4 NW 174 Cover Page Notes 4 When all documents to be transmitted have been listed in the Documents list click Send Fax The documents will be sent in the order listed Multi Tech Systems Inc FaxFinder Client User Guide 42 Chapter 3 FaxFinder Client Software Operation Forwarding a Fax Suppose you receive a fax using the FaxFinder system Suppose that fax message is something you want to pass along to another party in fax form at a later date for example Rocky Mountain Construction Company receives tax information about lots on which it intends to build houses In this case you should note the name of the TIF file in question You can then browse to that TIF file and re send it as a fax message Note Forwarding of faxes applies only to TIF files PDF files cannot be forwarded To forward a fax follow these steps 1 At the FaxFinder Fax Client Software screen go to the File menu and select Send Fax The FaxFinder Send Fax screen will appear 2 In the Documents pane click Then browse to the TIF file to be sent as a fax Sr FaxFinder Send Fax E Lekkt Ea FuCMaidefodig BME calico lot taxes tif Schedule Send Immediately Schedule File name calico lot taxes ti Files of type E file
15. Address Book Import The Address Book Import screen will appear Browse to find the CSV file that you want to import Address Book Import CS import file File name C Source Docsburley mechanical contact list2b cs Browse First Line Headings Delimiter comma CS import field mapping template File name EU Define Template impari Erewiew impart Cancel 3 Click Define Template The Template Mapping screen will appear The Imported Fields drop down box presents a list of all of the fields present in the CSV file Template Mapping With First Line Headings Delimiter comma File details Template File Import File C Jpurley mechanical contact list2b csv Contact details Field Assignment Imported Field s Name Ed Walz we Name Name Ed Walz Company Draco Ironworks Organization Position welder Home Phone 970 555 3568 Home Phone Cell Phone 704 555 1214 Work Phone 970 555 5906 Work Phone Fax Number 970 555 0358 Street Addr 11 Balcomb St Fax Number City Parsonville Address Elz State Province Postal Code H Next Record 1of9 OK Cancel 4 Click on the Imported Fields drop down box and select the field name from the CSV file that matches or most closely matches the name of the New Contact screen field into which that information will be placed Contact details Field Assignment Imported Fields Mame Ed Walz Ma
16. Name owell Campbell File Edit Add Book Hel ete ce Pie EU Sades DOOR Mep Organization Pingree Graphics Device Status Pending Faxes F Home Number De ER Work Number 7863 9236 Jim Olzon Fax Mumber 71 7 5654 Pierpoint Penciltor l Address E mmet Edgerton eS Lowell Campbell City Durango state Province co Postal Code E 301 OR Cancel 6 When you click on Address Book at the FaxFinder Send Fax screen this same contact list will appear Recipients Documents Document murkie pond 1 c tit Address Book Z Organization Add Cover Page Jim Olson Calica County Tax Office Use Cover Page Pierpoint Pencitton Paddington amp Pencitton Ar Egit Emmet Edgerton Edgerton Finance Guaranty Subject Lowell Campbell Pingree Graphics pelete Gover Page Motes Send har Hr sipu Fae Multi Tech Systems Inc FaxFinder Client User Guide 56 Chapter 3 FaxFinder Client Software Operation 7 When you select an item from this list and select Use Cover Page contact info will be added automatically to the appropriate fields of the cover page fig Multi Tech Tiff Viewer C WINNT Profiles pmb 000 Application D ata FaxFinder Client Software Tiffs T emp nf 1 of 2 Scale 100 File Edit View Tools Window Help s6 Nee To Lowell Campbell Phone 783 9238 Fax 717 5854 From Roger Sherman Company Rocky Mountain Construction Inc Fax 970 785 6993 Subject murkie pond layout Messa
17. Office Lowell Campbell Pingree Graphics K Cover Pa E Pierpoint Pencitton Paddington amp Pencilton Ar J Use Cover Page Hame Mat Harrelson Organization Harrelson Shingle Co Home Hummer work Number 717 9246 Fax Number Address TEVE EAK Cancel a Emmett Edgerton Edgerton Finance Guaranty Jim Olson Calico County Tax Office Lowell Campbell Pingree Graphics Mat Harrelson Harrelson Shingle Co Pierpoint Pencilton Paddington amp Pencilton Ar i FaxFinder Send Fax Party will receive EE 1 current fax and __ be registered Oe for future use Click on Address Book When the Address Book screen appears click New At the New Contact screen enter the recipient s name fax number and any other contact information you want to retain The recipient s fax number should be entered as you would dial it from a phone on the public phone network as from a residential phone Click OK At the Address Book screen highlight the recipient in the list and click Select The party will appear in the Recipients list in the FaxFinder Send Fax screen Additional recipients can be added The same fax message will be sent to all recipients Streamlined Approach You can also add a recipient in the FaxFinder Send Fax screen by clicking to launch the Enter a Fax Recipient screen where you can enter Name and Fax Number only You can then choose to send the fax with or without adding the re
18. Page Notes alphanumeric Here you can type a lengthy comment about the fax or related topics Send Fax button Click here to invoke the sending of the fax Preview Fax button a If you have checked Use Cover Page you can select a cover page style for your fax from this drop down menu Six standard cover page styles are standard You can revise any one of these or create a new cover page style using the Template Editor program Brings up the cover page Template Editor program where the chosen cover page template can be seen and or altered Here you can type a brief description of the contents of the fax The placement of this Subject description will depend on the cover page style that you use Click here to see a preview of the fax including the cover page This preview will appear in the TIFF viewer Cancel button Click here to cancel the sending of the fax FaxFinder Client User Guide 20 Chapter 2 FaxFinder Client Software Configuration FaxFinder Fax Client Software Menu Command Definitions Option tab Multi Tech Systems Inc identification Fax Retry Date Time Server Priority Advanced Logging Name Company Phone Number Fax Number Fax Header Local ID Default modem Fax ID v dentification Fax Retry Date T ime Server Priority Advanced Logging Name Company Phone Number Fax Number Fax Header Local ID Defaut modem Fax ID Identification
19. With First Line Headings Delimiter c EN m File details File details Template File C JFaxFinder Client Import Template yml Template File C f FaxFinder Client Import template yml Import File C f Jims addy book contacts1 cs Import File C Jims addy book contacts1 csv z Contact details m Contact details Fields values Fields Values Name Pme Name mosa Organization Organization Organization Calico County Tax Office Home Phone HomePhone Home Phone work Phone Wor Phone work Phone Fax Number Fanm Fax Number 970 555 2919 Address Address Address e City City City ES State Province Satemrovnce State Province E Postal Code Postal Code Postal Code Next Record 1 of OK If you attempt to import with the wrong delimiters suppose the import CSV file is delimited by commas and you attempt to import it using semicolons as the delimiters then an error message will appear Import Error wl Cow Errar Parsing the file C Documents and settingstombApplication Data FaxFinder Client software Templates ims adcy book contacts 1 csv 7 Click Import The importing activity will be indicated in the Device Status tab of the FaxFinder Fax Client Software screen FaxFinder Fax Client Software File Edit Address Book Help Device status Pending Faxes Fax Ports Fax Log Address Book Device L gte Pecipiem LI l Print Capture idle Outlook Synchronizer idl
20. a typical default installation would be located at C Program Files Multi Tech Systems FaxFinder Client Software show FasFinder lent Software exit Multi Tech Systems Inc FaxFinder Client User Guide 12 Chapter 2 FaxFinder Client Software Configuration Associating Client with Specific FaxFinder Unit s Sometimes more than one FaxFinder unit is connected to an Ethernet network In some cases certain client users might be assigned to some FaxFinder units and not assigned to others After the FaxFinder client software is installed you must associate it with one or more FaxFinder units This procedure shows you how to make this association so that faxes may be sent from a particular FaxFinder unit to the email inbox of your PC To do this procedure you will need to know the IP address of the FaxFinder unit Be aware that an individual FaxFinder client user can be associated with more than one FaxFinder unit This could easily be the case in an office that is large and or an office that has a great deal of fax traffic 1 At the main screen of the FaxFinder Fax Client Software click on Edit and select Add Fax Server Ss FaxFinder Fax Client Software i Ioj x File Edit Address Book Help DE add Contact n Ports Fax Log Address Book Edit Cover Page Template sf Status i Recipient P D idle 192 166 4 61 FF110 Independent idle 197 168 4 96 unknown logged in 2 At the Add Device Address screen in th
21. exit either from the tray icon or from the main FaxFinder program screen If the program has been shut down it can be restarted from the Windows Start menu CER S45 5 25 PM FaxFinder Client Sith are Ela TI show FaxFinder Chent Software exit m o Ss FaxFinder Fax Client Software File Edt Address Book Help Device status Pending Faxes Fax Ports Fax Log Address Book Printer idle Fax Finder FaxFinder at 192 168 4 59 idle A Start t FaxFinder Fas Client Softw However you can send faxes through the FaxFinder without bringing up the FaxFinder Client Software screen Multi Tech Systems Inc FaxFinder Client User Guide 30 Chapter 3 FaxFinder Client Software Operation 5 At the application program for example a word processing program or drawing program print to the FaxFinder Setting the destination of the printing job varies from program to program For the common Notepad text editor program for example you must set the destination printer in the Page Setup screen In most cases however the destination printer can be set in a Print menu that appears when each printing job is initiated E FreeHand 9 0 WES Edt View Modify Test tras Window Help Hew Chrl h Open Lili Close Ctrl F 4 save Lia Murkie Pond Development Save As Ctrl Shitt 5 STH 19 Revert Lot 1326 Import Ctrl A Lot 1324 2 Export Ctrl Shitt FA Z Export Again Lot 1325 SS DE i Report Collect For Ou
22. for the fax header Server Priority tab Here you choose to which fax server a sent fax would first be directed to a FaxFinder to a Hylafax or to the first available This applies only to special multiple modem server systems that use both FaxFinder and Hylafax Advanced tab Here you designate the circumstances that will make the Send Fax window become minimized and allow the enabling of the synchronization of the FaxFinder Address Book with a Microsoft Outlook address book Trace Outlook Sync should only be selected when directed by Multi Tech Support as it generates a large amount of logging information and should not be left on for extended periods of time It will generate a debug log that can be be used to debug problems syncing address book entries with Outlook Logging tab Select Save Log on Exit to ensure the Log file exists after the application is closed A Trace Level of 9 is the highest trace setting A Trace Level of 1 is the lowest least amount of trace setting Select Custom Log File to create a log file other than the default You may Browse to an existing File Folder and type in the name of the custom log file in the edit field Click Defaults to restore the Logging information to factory defaults Click View Log to view the existing log file Click Explore to start an explorer window to find existing log files Click Delete Log to erase the current log Click Delete All Logs to remove any previously existing L
23. must select it and double click on it to make the Item ID screen appear It is in the Item ID screen that you specify which type of information will be placed in this position on the fax cover page Use icons to align text to left center or right Use Font icon or command in Settings menu to alter font font size and font style Multi Tech Systems Inc FaxFinder Client User Guide 92 Chapter 3 FaxFinder Client Software Operation FaxFinder Cover Page Generator Software Menu Command Definitions contd Command Name icon Description Insert menu commands Static Text Use to insert text objects needed in the cover page template These uses include labels for automated fields TO FROM DATE etc and plain text like a company name or slogan Use icons to align text to left center or right Use Font icon or command in Settings menu to alter font font size and font style drop down menu at far right of screen to select width of lines drop down menu at far right of screen to select width of lines Use to insert circles or elliptical objects into the cover page template Use Line Size drop down menu at far right of screen to select width of lines Not supported When selected rectangles and ellipses created will have black fill Use the keyboard Delete key to delete a selected object Line Rectangle Ellipse Hilite Filled Object deleting objects Line Size dropdown menu Use to select line width
24. the pending fax would become active and could not be stopped She could select the fax in the Pending Faxes screen and right click on it to bring up a menu Ss FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fax Ports Fax Log Address Book Scheduled Time Date Thu Feb 12 2004 04 46 42 PM reschedule properties Multi Tech Systems Inc FaxFinder Client User Guide 38 Chapter 3 FaxFinder Client Software Operation She could view the details of the fax and at her option view the fax again Ss Fax Details Recipient Documents Name Warte Steele Phone Humber 7175992 nat re brick shingle O2 1 1 Status Status Fax queued Sent Thu Feb 12 16 46 42 Central Pages Attemp 1 of retries Retry Interval 300 Device Used FaxFinder at 192 166 4 96 view Far Cover Page Mo Cover Page BoldComplete Subject Motes She could re schedule the fax for a later time e FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fax Parts Fax Log Address Book Scheduled Time Date Manhoy Steels Thu Feb 12 2004 04 46 42 PM delete Fax Scheduling properties ELE TINT Od TT PR l iz l o4 Dine ks In 46 42 iz Multi Tech Systems Inc FaxFinder Client User Guide 39 Chapter 3 FaxFinder Client Software Operation She could delete the fax which means that that fax transmission would never be com
25. use this IP Office PBX Interface web site manual to configure the FaxFinder unit in conjunction with the Avaya IP Office PBX Client users of the FaxFinder system should expect to receive electronic files of the Client User Guide and the Client Operation Primer from the FaxFinder administrator Print out these manuals in whole or in part as needed Multi Tech manuals and other resources are available on the Multi Tech Web page at http www multitech com Multi Tech Systems Inc FaxFinder Client User Guide 6 Chapter 2 FaxFinder Client Software Configuration To configure the FaxFinder Client Software you must first install the software on a PC and then associate that installed client software with one or more specific FaxFinder hardware units Installing FaxFinder Client Software A Insert the FaxFinder Product CD into the CD ROM drive of the client PC If the CD does not auto start use Windows Explorer to navigate to your CD drive and launch the installation program by double clicking on cd_start exe file on the CD From the menu presented click the Software button From the new screen presented select the Client Software button to install the Mut Tech FaxFinder Client software for using the FaxFinder unit Important Should you have any old versions of the FaxFinder client software installed please uninstall that prior to installing the new version For your convenience there is a mass uninstaller available for
26. Book end immediately Schedule Cover Page wv Use Cover Page Cover Page Style rockymtnos wiew Edi Subject Murkie Pond drawing Cover Page Motes Sven please relay this drawing to the County Tax Office Tell them that Rocky Mountain Construction vill be defining BO more lots in this development within the next 6 months Send Fax Preview Fax Cancel The FaxFinder Send Fax screen also lets you add common items to the fax message a cover page a brief comment etc The FaxFinder Fax Client Software also includes an Address Book in which you can store information about parties to whom you may regularly send faxes The FaxFinder Send Fax screen gives you access to the Address Book so that all of the recipients contact information company name street address voice phone number etc can be added automatically Multi Tech Systems Inc FaxFinder Client User Guide 5 Chapter 1 Introduction Receiving Faxes To receive a fax from the FaxFinder system you simply open the email message received from the FaxFinder Administrator or forwarded from a party who serves as a FaxFinder Attendant for your network The way you receive fax emails either directly from the Administrator or as forwarded from the Attendant depends on the kind of phone service you have whether through a PBX or not and depending also on PBX features The fax email you receive will open either into the PDF viewer program the Multi Tech Tif
27. Chapter 3 Multi Tech Systems Inc FaxFinder Client User Guide 16 Chapter 2 FaxFinder Client Software Configuration FaxFinder Fax Client Software Menu Command Definitions Ss FaxFinder Fax Client Software Edit Address Book Help Send Faw Pause Scheduler Options TI tspus SEH idle Exit 58 3 30 idle FaxFinder Fax Client Software mene cemmand Definitions E Name Elle menu commande menu commands wf Ld eo Pause Scheduler Brings up the FaxFinder Send Fax screen the first step in transmitting a fax message via the FaxFinder system When you invoke the Pause Scheduler command any faxes currently pending will not be sent and any fax transmissions attempted while this command is in force will not be sent When the scheduler has been paused you must select Pause Scheduler to rescind the command That is to say this command toggles on and off when selected repeatedly If the computer is rebooted the FaxFinder Fax Client Software will cancel the Pause Scheduler command at startup Any faxes that had been paused and left unsent when the computer was turned off will be sent immediately when the computer is turned on again Multi Tech Systems Inc FaxFinder Client User Guide 17 Chapter 2 FaxFinder Client Software Configuration The FaxFinder Send Fax Screen FaxFinder Send Fax Recipients Jim leon 970 555 2919 calico lot taxes tif murkie pondd c tit nat re brick shingle 02 10 07btif 1
28. Client Software Jof File Edit Address Book Help Device Status Pending Faxes Fax Ports Fax Log Address Book Time Date Sent Swen Tucker Fri Sep 26 15 16 17 Centra 2 Completed Tyler Addison Fri Sep 26 15 17 12 Centra 2 Completed Heinrich Feldman Fri Sep 26 15 24 57 Centra 2 Completed Multi Tech Systems Inc FaxFinder Client User Guide 34 Chapter 3 FaxFinder Client Software Operation Scheduling Fax Transmissions The FaxFinder allows you to send a fax immediately or delay its transmission until a later time Perhaps the most common motivations for delayed faxing are to enjoy the lower phone rates that may apply at night and on weekends or to broadcast faxes after business hours to avoid tying up fax transmission resources during the busiest weekday hours In any case it is easy to schedule faxing for a later time 1 Send the fax via FaxFinder in the normal way see the procedure Sending a Fax earlier in this chapter 2 When the FaxFinder Send Fax screen appears enter a recipient for the fax either from the Address Book or by entering Name and Phone Number fax number in the appropriate fields and clicking Add Recipient 3 In the FaxFinder Send Fax screen the recipient s name and fax number will appear in the Recipients list and the Schedule pane will no longer be grayed out Click Schedule The Fax Scheduling screen will appear ry S aa P peon Sr FaxFinder Send Fax Documents
29. Cover Page Style BoldComplete M View Edit Subject Murkie Pond Subd Lot Sizes Drawing Cover Page Notes 2 In the Documents pane of the FaxFinder Send Fax screen you can add a cover page re arrange the order of the files or delete items from the list of files to be faxed Multi Tech Systems Inc FaxFinder Client User Guide 41 Chapter 3 FaxFinder Client Software Operation 3 You can also add to the list of files to be faxed out by including items that you have stored In the Documents pane of the FaxFinder Send Fax screen click You could then browse to find for example a fax that you had received earlier had stored as a TIF file and now want to forward to another party Faxes received as PDF files cannot be added to the list fg Multi Tech Tiff Viewer C RMC MurkiePond Proj calico lot taxes tif Scale 10 10 File Edit View Tools Window Help G HS eOoo mea BEI Ha Be CALICO COUNTY CLERK 411 Main St 3rd Floor Wiltonsbury Colorado 970 555 2918 970 555 2919 fax August 18 2003 THES IS NOT A TAX BILL Rocky Mountain Construction Inc 87 Barr St Durango Colorado fax 970 785 2428 Dear Mr She m FaxFinder Send Fax Recipients Documents Liege ax Number O Sven Tucker 917209852428 Lot Dimensions RMCI 03 txt Not If you have any q murkie pond01c FH9 Sincerely calico lot taxes tif shown below Iw Patricia E Zales 4 Schedule
30. Failed Fax Locate the failed fax in the Fax Log tab of the FaxFinder Fax Client Software Select the failed fax and right click on it In the menu that appears select Resend Multi Tech Systems Inc FaxFinder Client User Guide 36 Chapter 3 FaxFinder Client Software Operation Putting Pending Faxes on Hold and Removing the Hold Suppose you have sent a fax to 10 recipients and shortly after clicking on Send Fax you realize that there is something incorrect in the content of your fax it may be something you want to add delete or change You can prevent any pending faxes from being sent by selecting Pause Scheduler in the File menu of the FaxFinder Fax Client screen Suppose that 2 faxes have already been transmitted completely and a third fax is in progress when you click Pause Scheduler The FaxFinder will finish the third fax but will not fax to recipients 4 10 The pausing function allows you to see details about the fax to view the fax again and to delete the fax if you so desire As long as Pause Scheduler is selected no fax message will advance beyond Pending status and so none will be sent To rescind or call off the hold on pending faxes open the FaxFinder Fax Client Software From the File menu select Pause Scheduler The scheduler will resume normal operation and faxes will be sent Consider this example 1 A fax is sent by FaxFinder to three recipients 2 FaxFinder Send Fax Recipients Do
31. FaxFinder V 34 Fax Servers FF Model Series Client User Guide Multi lech systems Multi Tech Systems Inc FaxFinder Client User Guide 1 FaxFinder Client User Guide Fax Client Software for FaxFinder Series PN SO00406E Version E Copyright This publication may not be reproduced in whole or in part without prior expressed written permission from Multi Tech Systems Inc All rights reserved Copyright 2008 by Multi Tech Systems Inc Multi Tech Systems Inc makes no representations or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Furthermore Multi Tech Systems Inc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation of Multi Tech Systems Inc to notify any person or organization of such revisions or changes Check Multi Tech s web site for current versions of our product documentation Revisions Level Date Description A 03 15 06 Initial release for FF 420 820 models B 03 02 07 Revised to add FF 120 220 models amp generalized for all FF models C 04 17 07 Revised tech support listing D 11 20 07 Revised tech support listing removed France office E 07 11 08 Update content for new version Update format Patents This device covered by the following patent 5 673 268 Trademarks Multi Tech Registered Trademarks FaxFinder Mult
32. FaxFinder client can open the file or save the file a Opening the fax message graphic file Incoming fax messages are PDF or TIFF files These graphics files are automatically associated with a PDF or TIFF viewer program that has already been chosen The client can open the fax email attachment directly in the viewer program b Saving the fax message graphic file In some viewer programs the client can do a Save As renaming the graphic file attachment with a meaningful name for subsequent viewing or forwarding 7 The client views the fax message in the PDF or TIFF viewer program Multi Tech Systems Inc FaxFinder Client User Guide 48 Chapter 3 FaxFinder Client Software Operation Using the Multi Tech Tiff Viewer The Multi Tech Tiff Viewer program has a variety of features that enhance the viewing of fax messages in graphic file form thumbnails Zooming spot magnification scrolling rotating etc The program can also manipulate and permanently alter the graphic files Frequently Used Commands Toolbar Icons The most commonly used functions are available as icons on the toolbar In the next three diagrams we label and describe the functions of these icons o Multi Tech Tiff Viewer D Faxes recv0137 001 tit 1 of 2 Scale 10 10 Ele Edit View Tools Window Hep e Edit View Toole Window Ele Edit View Tools Window Hep e E H H e S amp TEM JIE eae Center Full lmage in indow lew Fit in VVindow Proportio
33. Finder Cover Page Generator Software Menu Command Definitions contd oe inact EE BEE EE fm D Creates new cover page template file Ctrl O Opens an existing cover page template file for viewing or editing Sve Bes Saves cover page cpg file at current path Saves cover page cpg file at new path that user specifies Print py ote Prints the current cover page template Exit Closes current cover page template file and closes program User is prompted to save Multi Tech Systems Inc FaxFinder Client User Guide 91 Chapter 3 FaxFinder Client Software Operation Edit Menu The Undo command also accessible using the keyboard shortcut Ctrl 1 The undo Z button Undo reverses the effect of the last command Template Editor C Docun File Edit Insert View Settings Insert Menu SS Template Editor C Documents and Settings y File Edit Inzert View Settings Field Text Static Text Line Rectangle Ellipse Hilite Filled Object FaxFinder Cover Page Generator Software Menu Command Definitions contd _ Command Name Icon Description Insert menu commands a Use to insert a bmp or tif image into the cover page template Field Text Use to insert an automated field into the cover page template The or values inserted into automated fields come from FaxFinder Address Edit Box Book FaxFinder Send Fax screen from client user s PC and from the remote fax sender When you create a new Edit Box you
34. act list2b Cu Contact details Fields Values Mame ee Wate Organization Draco Ironworks Hame Phone 970 555 3868 Work Phone 97 58 8908 Fax Number 970 555 0358 Address 11 Balcomb St City Parsonvite O State Province Postal Code Previnia kecand Mext Record 1of9 OK 14 If the entries are not right you can use the Modify Template command to revise the template as needed 15 When you are satisfied that the mapping is set up correctly click Import at the Address Book Import screen The importing activity will be indicated in the Device Status tab of the FaxFinder Fax Client Software screen FaxFinder Fax Client Software File Edit Address Book Help Device status Pending Faxes Fax Ports Fax Log Address Book Device Stet Recipient Print Capture idle Outlook Synchronizer idle Co Importer applying changes lo ET 192 166 4 205 FFO20 Indepen idle Multi Tech Systems Inc FaxFinder Client User Guide 70 Chapter 3 FaxFinder Client Software Operation 16 The new entries from the CSV file will now appear in your Address Book Organization Bill Brewer Dale Yarsdale Finn Surveying Ed Langley Realty Association Presic Draco lronvworks Emmett Edgerton Edgerton Finance Guarar Jim Jarzon Larson Pizza amp Letze Inc Jim Olson Calico County Tax Office Jim Upson Uppington Pizza Co Lester Rill Eck Sandblasting Lovell Campbell Pingree Graphics Lite Khdooo Calosecpe D
35. also appear on the cover page Which details are included in the cover page depends on the cover page style used The fax stamp at the top of each sheet of the fax which includes sender recipient and time info is inserted automatically based on information from the FaxFinder server software and from the recipient fax machine Same or all contact info about the fax recipient gets transferred onto the cover page automatically The info included depends on the cover page style e used T Address Book Organization Add Jim Olean Calico County Tax Office Fierpoint Penciton Paddington amp Penciton Ar Edit Contact Nat Harrelson Emmet Edgerton Edgerton Finance Guaranty Es Lowell Campbell Pingree Graphics Dete Mat Harrelson Harrelson Shingle Co Mame Nat Harrelson Organization Harrelson Shingle Co Home Number Work Number 717 9246 Fax Number 717 5991 o Address 7 Seet ze lt _ lt City Parsonville State Province co Postal Code ORK Cancel fal Options OM x Identification Fax Retry Dates Time Server Priority Advanced Logging Name Roger Sherman SCH Sab Similarly info about the fax sender is EE Rocky Mountain Construction transferred fram the Options screen Phone Number azo 785 3119 ta the cover page The Options screen is accessible from the FaxFinder Fax Fax Number 570 785 5993 l z Client Software screen using the Fi
36. ation will appear on the fax cover page You can select a standard style from the Cover Page Style drop down menu or create a style of your own in the Template Editor To access the Template Editor software click on the View Edit button For more information see the section Creating or Modifying Cover Page Styles later in this chapter Click on the Preview Fax button to check the fax before you send it The Multi Tech Tiff Viewer program will appear fig Multi Tech Tiff Viewer C WINNT4Profilest pmb 000 4pplication DatatFaxFinder Chent Softwares Tiffe Temp tt 1 of File Edt View Tools Window Help e42 N EBHO SSP Oo ah Jeep gtx g C VWINNT 4 Profilestpmb 000 Application Data FaxFinder Client Software Tiffs Temp ti 1 of 2 Scale 10 15 To Sven Tucker From Gus Smiley Rocky Mountain Construction Inc Subject Murkie Pond drawing Comment Sven pease relay this drawing fo the County Ta In it you can view both the cover page and the main fax page s For more information on this see the section Using the Multi Tech Tiff Viewer later in this chapter When satisfied with your fax close the viewer program and return to the FaxFinder Send Fax screen 8 At the FaxFinder Send Fax screen click on the Send Fax button to send the fax 9 Confirmation of having sent the fax es successfully will appear in the Fax Log tab of the FaxFinder Fax Client Software screen Ss FaxFinder Fax
37. be created or modified See the procedure Creating or Modifying Cover Page Styles in Chapter 6 Help menu commands Online Help is not currently supported See User Guides for detailed instructions An About command brings up the FaxFinder Fax Client About screen which identifies the software s version Multi Tech Systems Inc FaxFinder Client User Guide 22 Chapter 2 FaxFinder Client Software Configuration e FaxFinder Fax Client Software File Edt Address Book Help Device Status Print Capture de Fas Finder at 192 168 3 3 geg delete dizable abort abort and pauze w properties FaxFinder Fax Client Software Menu Command Definitions contd Field Name Device Status tab Device column alphanumeric Shows status of FaxFinder or HylaFAX server units with which the client is associated Also shows status of the Print Capture function and the Outlook Synchronizer function Status column idle negotiating Shows the status of the FaxFinder or HylaF AX preparing to fax server unit pertaining to its fax sending and capture capturing receiving capabilities and to its print image page n sending capturing capabilities fax page n receiving fax page N SUCCESS unsuccessful user aborted unsuccessful no carrier unsuccessful no dial tone unsuccessful error lt descriptor gt Recipient column alphanumeric Shows the name and fax number of recipient to whom fax is currently
38. being sent Print Capture row idle Indicates status of the FaxFinder s Print preparing to Capturing software module capture capturing page n Multi Tech Systems Inc FaxFinder Client User Guide 23 Chapter 2 FaxFinder Client Software Configuration FaxFinder Fax Client Software Menu Command Definitions cont d Command Name Description eee Device Status tab cont d Commands accessed by Right Clicking on a selected FaxFinder delete Dis associates the client from the selected FaxFinder or HylaFAX unit so that the client can no longer send faxes through that FaxFinder unit The FaxFinder Server s IP address is removed from the Device Status list of the FaxFinder Client Software disable Temporarily dis associates the client from the selected FaxFinder or HylaFAX unit so that the client can no longer send faxes through that unit To restore the connection to the FaxFinder HylaFAX unit select Disable Because the FaxFinder Server s IP address remains in Device Status list of the FaxFinder Client Software service can be restored by toggling the Disable command thus enabling the association once again abort and Pause Discontinues a fax transmission in progress and puts all pending faxes on hold After this command has been invoked no more faxes will be sent from this client until a the client PC is turned off and on again or b the command has been turned off by selecting Pause Scheduler in the File menu of the FaxFi
39. ceeecececeeceeceeseecesseeeaeeeesaneessneees 16 SENDING EE S 16 FAXFINDER FAX CLIENT SOFTWARE MENU COMMAND DEFINI IONS n nnnnnnnsannnennnsnrnnenrnenrnsnrrnenrnnrrnerreenrrne 17 The FaxFinder Send Fax Gcreen nonna 18 CHAPTER 3 FAXFINDER CLIENT SOFTWARE OPERATION cccccccsessseeesceeesseeeseeesseeeseesseeessooeaes 29 INTER ODS LOIN E 29 ENDING EE ee 30 SCHEDULING FAX TRANSMISSIONS oec sia cece cazeces cece oieee a ae aae aA aaa aaae Eaa 35 RE OENDINGA FAILED FAX Ee en 36 PUTTING PENDING FAXES ON HOLD AND RESCINDING THE Hop 37 Eer GR EE E 40 SETTING FAX RETRY NUMBER AND INTERVAL 40 SENDING ONE FAX CONTAINING MULTIPLE DOCUMENTS nnnnnsnnnnnsnnnesrrnrrnrrnsrrrrsrrrrnsrrrntnrrnsrrrrsrrrrnnrrrenrneenne 41 ORV DING E 43 Kee 45 Receiving Faxes in Manual Routing Mode nnnannsnennennenensnrnnesrrrsrrrnrrrrsnrrsrrrsnrrsrtrnnrrrsnrrrrrnnrrennrrnnrne 45 Receiving Faxes in Automated Routing Mode ccccccseeceeseeeeeeeeeeeeeeeseeeeeeeseeeseeeesaneesaeeeeseneessaeeeeas 47 USING THE MULTI TECH TIFF VIEWER sc scesccvctine cds csdsecdececcuiscnediushepdccc sbenzasedzeusdseuh peceddnceedseed eeecoddaceoncediaces 49 Frequently Used Commands Toolbar ICONS nnannnnannenennnnnnnnnnrnnnernnrrnrnrnrrrrnrnrrnsnrrennnrrnnrrrrnnrnnnne 49 Importing Fax Images into Other Application Programs cccccecceeeseeeeeeeeeeeeeseeeeeesaeeeeseeeeessaeeeeeens 54 SETTING UP YOUR ADDRESS BOOK MANUALLY sisesesccticuscastecancauds
40. cipient to your Address Book Multi Tech Systems Inc FaxFinder Client User Guide 32 Chapter 3 FaxFinder Client Software Operation Sr FaxFinder Send Fax a n eee Liege E if d Address Book ea i Enter a Fax Recipient x Harme o Brewer Fax Humber 942 0746 FaxFinder Add Recipient Would you like to add this recipient to the address book Contact Bill Brewer Name iw Organizatia FO Home Number fC ork Number Ce Fax Number 342 0746 Address PO City fC stateProvince Postal Code ct OK Cancel You can also access the Address Book directly to add and edit entries At the FaxFinder Fax Client Software screen go to Edit Add Contact 7 If you want to include a cover page with your fax click in the Use Cover Page checkbox Enter information as needed in the Subject and Cover Page Notes fields Automated fields like sender information individual name company name street address phone number fax number etc should be entered in the Address Book The Address Book is accessible in the Options menu of the FaxFinder Fax Client Software screen For more information about addresses and the automated fields used in cover pages see the section Setting Up Your Address Book later in this chapter Multi Tech Systems Inc FaxFinder Client User Guide 33 Chapter 3 FaxFinder Client Software Operation The Cover Page Style chosen will determine how this inform
41. commands from these toolbar buttons throughout this procedure 4 Decide on the categories for which you want automated fields on the fax cover page Generally speaking you will want to include information about the Sender and the Recipient For each type of information you will want a label in Static Text and an Edit Box Field Text into which the automated information will go Information about the sender will be automatically transferred from the FaxFinder Client Software Options screen onto the cover page information about the recipient will come to the cover page from the FaxFinder Address Book s Contact screen or from the FaxFinder Send Fax screen if the Add Recipient button is used to specify the fax recipient and occasional information will come from the FaxFinder Send Fax screen for the subject of fax and the comment and from the client PC for the date of the fax To insert an automated field you must double click on the Edit Box button and then drag open a box at the desired place on the screen Typically one would place the label of the category using the Static Text icon first and then locate the Edit Box beside it The Edit Box button invokes the same function as the Field Text command in the Insert menu Static Text Icon P Edit Box or Field Text Icon wf Multi Tech Systems Inc FaxFinder Client User Guide 80 Chapter 3 FaxFinder Client Software Operation The FaxFinder supp
42. creen in the FaxFinder Server software Click OK 4 Anew FaxFinder entry should appear on the Device Status tab of the FaxFinder Fax Client Software screen FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fax Ports Fax Log Address Book Print Capture idle Fas Finder at 192 168 4 84 idle Fax Finder at 192 168 4 96 idle The status of the newly registered FaxFinder unit should momentarily go from Logging in to Idle If it goes to Login Failure then one of two things is wrong a The IP address or domain name is wrong If that is the case delete that entry by right clicking DELETE and enter a new one otherwise b The Username Password combination may be wrong Verify that the client Username Password combination accessible by right clicking and selecting Properties on the FaxFinder listed in the Device Status tab of the client software matches the User ID Password combination assigned to the client user by the FaxFinder Administrator Multi Tech Systems Inc FaxFinder Client User Guide 14 Chapter 2 FaxFinder Client Software Configuration Disassociating the Client from a Specific FaxFinder Unit In this procedure you will un do the procedure Associating Client with a Specific FaxFinder Unit This situation might occur when changes are being made in the network faxing system In any event this procedure severs the tie between your PC and a sp
43. cuments Arlen Varmerclausen 1175854 Pikhop Andropoy Taxi Service 7175991 Manhoy Steele 175992 Schedule Address Book Bena Immediately Schedule Cover Page E Use Cover Page Toser Page Style BoldCompiete r lau Sadler Gover Page Motes Send Fax Preview Fax Cancel Multi Tech Systems Inc FaxFinder Client User Guide 37 Chapter 3 FaxFinder Client Software Operation 2 While the fax is being sent to the second party the client user realizes that there is something wrong with the fax She brings up the FaxFinder Fax Client Software screen opens the File menu and selects Pause Scheduler Ss FaxFinder Fax Client Software Edit Address Book Help Send Fax e ng Faxes Fax Ports Fax Log Address Book Options PO Stats Recipient E idle Exit sending fas sending page 1 Pikhop Andropoy Tasi Service At that point the FaxFinder will complete the fax in progress that is being sent to the second recipient However the fax to the third recipient is still listed as Pending in the Pending Faxes tab of the FaxFinder Fax Client Software Ss FaxFinder Fax Client Software File Edt Address Book Help Device Status Pending Faxes Fax Ports Fax Log Address Book Scheduled Time Date Manhoy Steele Thu Feb 12 2004 04 46 42 PM The client user can take one of several actions She could click on Pause Scheduler again to cancel that command In that case
44. custom al We want er LL leave it to you to Let us kno Sincerely Roger Sheri Rocky Houni i i Margins inches Durango Gi 970 785 317 Partai Let 075 Bight Jumm Landscape Top Bottorn Header Footer Cancel d Printer L El Dages S etun Printer Name WAS O4QHP4300T MM Properties JANMSOAHPASODTH status 1 N y SO4 PLIB_HP4K Type Acrobat Distiller Network 2 In Notepad we select Print to send the file as a fax via the FaxFinder Multi Tech Systems Inc FaxFinder Client User Guide 74 Chapter 3 FaxFinder Client Software Operation 3 When the FaxFinder Send Fax screen appears it will list the document we want to fax in its Documents pane Next we must specify a recipient The recipient could either be chosen from the Address Book by clicking on the Address Book button or specified directly by clicking on in the Recipients pane and completing the Name and Fax Number fields In this example we will choose the recipient from the Address Book by highlighting the entry and clicking Select Note the detailed address information about the recipient that had been stored when this party was entered into the Address Book you can view the details on any Address Book entry by clicking Edit from the Address Book screen Recipient contact info from the Address Book entry will appear later in the automated fields of the cover page Sender contact info from the Options menu will
45. d Fax Recipients 1 Lovell Campbell 17 5854 d Address Book Cover Page i Ww Use Cover Page 3 Subject murkie pond layout Cover Page Motes Lowell See if this map inspires any ideas for images for the upcoming promo meetings Thanks Roger Send Fax Previews Fax Cancel Multi Tech Systems Inc FaxFinder Client User Guide 89 Chapter 3 FaxFinder Client Software Operation 9 When the fax is sent the automated fields on the cover page template will be filled in with information from the Address Book if the recipient is listed there Click on Preview Fax in the FaxFinder Send Fax screen to examine the fax with cover page HMulti Tech Tiff Viewer C VAWINWNT Profiles pmb 000 4pplication Datat FaxFin File Edit View Tools Window Help Ho PSSe Oo Gab Wale vee C WINNT Profiles pmb 000 Application Datat F axFinder Client S oftware T if P Lisa Zarb ters 71 1 a Haal unt er pn Bea Meeker 1a TD hog re 2s Abe k Lata a foe Pikk ra Dede Ate ee bd ter i LpoaT ing ar Hl gc Turks Niger Building on New Horizons Mul Tech Systems Inc FaxFinder Client User Guide 90 Chapter 3 FaxFinder Client Software Operation Cover Page Generator Menu Icon Command Descriptions File Menu f Template Editor new cpg 100 File Edit Insert View Settings Her Chri h abl NI Upen RER Save Chri 5 Save As Print Ctrl F Emit Fax
46. delete ue Feb 17 19 10 29 Centr SUCCESS Hat Harrelson ue Feb 17 19 11 32 Centr SUCCESS Lowell Campb resend ue Feb 17 19 11 32 Centr SUCCESS properties FaxFinder Fax Client Software Menu Command Definitions contd Field Command Name Values Description O gt Z Fax Log tab o o Faxlogtb gt Recipient column Identifies recipient of each outgoing fax Time Date Sent column day date time zone Indicates when each outgoing fax was sent in the form ddd mmm nn hh mm ss ZZZzzz Pages column Status column SUCCESS Indicates whether each fax was sent successfully unsuccessful user or not and if not indicates reason for failure aborted unsuccessful no Carrier unsuccessful no dial tone unsuccessful error lt descriptor gt Commands accessed by right clicking on a selected fax log entr delete Cancels the selected fax log entry resend Resends the selected fax The Fax Scheduling screen will appear to set a time for the resending to occur properties Brings up the Fax Details screen for the selected fax The Fax Details screen presents information about the recipient transmission status cover page and original source file of the selected pending fax Multi Tech Systems Inc FaxFinder Client User Guide 26 Chapter 2 FaxFinder Client Software Configuration Ss FaxFinder Fax Client Software File Edit Address Book Help Address Book Jm Olson Calico County Tax Of
47. der Belzer Radiator mechanic Terrance Paint Co detailer Draco Ironworks accountant Lamson Supply genl manager Eck Sandblasting blaster Lamson Supply Finn Surveying surveyor Danson Pipefitting pipefitter Home Phone 970 555 3568 970 555 3508 970 555 8568 970 555 9568 970 555 3599 970 555 3539 parts manager 970 555 3768 970 555 1268 970 555 3958 Cell Phone 704 555 1214 970 555 0258 704 555 1564 970 357 2469 704 555 9314 704 555 1277 970 241 5794 970 389 9491 704 555 1834 Work Phone 970 555 5906 970 555 5736 970 555 5942 970 555 5446 970 555 5376 970 555 5830 970 555 4686 970 555 5717 970 555 5646 SN 4 100 O E ae Fax Number 970 555 0358 970 555 6739 970 555 5802 970 555 4759 970 555 9944 970 555 4848 970 555 9122 970 555 3368 970 555 4729 Compare the field structure of this file to that of the New Contact screen of the FaxFinder client Address Book fl Mame Organization Home Number Work Humber Fax Number Address City State Province Postal Code OR Cancel Because this CSV file contains extra fields like Position and Cell Phone that are not in the FaxFinder Address Book New Contact screen a new template will need to be created to map its information into the FaxFinder Address Book FaxFinder Client User Guide Multi Tech Systems Inc 66 Chapter 3 FaxFinder Client Software Operation 2 In the FaxFinder Client software go to
48. e Co Importer applying changes lo ET 192 166 4 205 FFO20 Indepen idle 8 The new entries from the CSV file will now appear in your Address Book Multi Tech Systems Inc FaxFinder Client User Guide 65 Chapter 3 FaxFinder Client Software Operation Importing CSV Files into FaxFinder Address Book with a Customized Template CSV contact lists can be created in many applications MS Outlook MS Excel Notepad etc In general those contact lists may contain information that does not fit directly into the format of the FaxFinder s New Contact screen Suppose a useful CSV file exists but its contents data fields are not in the same order as data in the New Contact screen Or suppose that useful CSV file contains extra information beyond the fields of the New Contact screen In such cases you will have to create a template file with file extension yml that properly maps the useful information from that CSV file into the format of the New Contact screen 1 Consider a CSV file that has been exported from MS Excel E Microsoft Excel burley mechanical contact list2b csv File Edit View Insert Format Tools Data Window Help Adobe PDF Dee gag AIR amp Gs Beta gt an a8 A B C v J SI e LN e EA Y E e 7 Reply w f D v2 l th Changes End Re Name Ed Walz Tim Belzer Ralph Black Tina Lornack Red Wiley Lester Rill Ron Quincy Dale Yarsdale Ted Danson Company Position Draco Ironworks wel
49. e Select Server field highlight FaxFinder In the Enter Address field enter the IP address or domain name of the FaxFinder unit that the client will use A client can be associated with more than one FaxFinder unit but the associations must be established one at a time Add Device Address Ki Select Server FaxFinder Server Behind Firewall Enter Address This can ether be an D Address eg 192 168 2 1 or a domain name that ie assigned to the fax server eq FaxFinderd mutitech pry Username Password This i the user ID passyvord combination assigned to you by your administrator to allow you to send faxes using this tax Server Ob Cancel 3 Enter in the appropriate fields the Username and Password that the client will use when accessing this FaxFinder unit If the client is to be associated with multiple FaxFinder units a different Username and Password could be established for each However in most cases it is advisable for Multi Tech Systems Inc FaxFinder Client User Guide 13 Chapter 2 FaxFinder Client Software Configuration the sake of simplicity and convenience to use the same Username and Password for all FaxFinder units NOTE The Username entered here must match the entry used in the User ID field of the Phone Book screen in the FaxFinder Server Software The password entered here must match the password entered for this client in the Password Administration s
50. e Configuration G You will be asked if you want the Client software to automatically launch when the installation is complete Select your preference ie FaxFinder Client Software install is finished A Do you wish bo Start the FaxFinder Client when the H Then the Installation Complete screen will appear ie FaxFinder Client Software Installation Complete FaxFinder Client Software has been successtully installed Click Close to exit Click Close Multi Tech Systems Inc FaxFinder Client User Guide 10 Chapter 2 FaxFinder Client Software Configuration The FaxFinder Fax Client Software starts automatically when the installation is complete Icons for the FaxFinder software applications will appear in the Windows Start menu After installation the Client Software starts up whenever the computer is booted A FaxFinder icon appears in the tray area at the lower right corner of the screen The FaxFinder Fax Client Software screen can be opened from either the Start menu icon or the tray icon If the Client Software is shut down it can be re opened from the Start menu or by double clicking on the FF110 EXE file which following a typical default installation would be located at C Program Files Multi Tech Systems FaxFinder Client Software show FaxFinder Cher Software exit The FaxFinder Fax Client Software starts automatically when the installation is complete Multi Tech Systems Inc FaxFinder Cli
51. e fax with a single cover letter Here s how this multiple document fax was sent a The user printed the text file to the FaxFinder from the Notepad text editor program b The FaxFinder Send Fax screen appeared However rather than completing the fax transmission the user opened another application program c The user printed the graphic file to the FaxFinder from the Macromedia FreeHand drawing program d When the user returned to the FaxFinder Send Fax screen both documents appeared in the Documents list E Lot Dimensions RMCI 02 Notepad Edit Search Help FreeHand 3 0 SCH ER Edit View Modify Text Xtras Window Help Open Save Development Co New Ctrl N e Open Cla Save As Close Ctrl F 4 Page Setup Save Ctrl S Murkie Pond Development Save As Ctrl Shift S Revert The lot dimensions you requested Import Export Ctrl S hift R 40 x 126 Export Again 48 x 444 Report Collect For Output 40 x 1286 Printer Setup Print Ctrl P en Cub Spe Aquos 66 x 166 Sy z About the likely tax RE talk to the County A Call if there are anw Fecipients SEENT C Document Sincerely Sven Tucker 917209852428 Lot Dimensions RMCI 02 txt Not murkie pond01 c FH9 Roger Sherman Rocky Mountain Const Durango CO 976 785 3119 cell Schedule Address Book Send Immediately Schedule Cover Page Vv Use Cover Page
52. ecific FaxFinder unit so that you will no longer be connected to it for sending fax messages Faxes can be received in email form from the FaxFinder server despite disassociating from the FaxFinder server as long as the receiving party is entered in the FaxFinder Phone Book In cases where the client is currently associated with more than one FaxFinder unit you will need to know the IP address of the specific FaxFinder unit from which you want to disconnect 1 Open the FaxFinder Client Software program and go to the Device Status tab Select the FaxFinder unit from which you want to disconnect you can identify the FaxFinder unit by its IP address or domain name Right click on it and select delete Ss FaxFinder Fax Client Software File Edit Address Book Help Device status Pending Faxes Fax Ports Fax Log Ach Print Captur idle 192 165 496 unknow disable abort abort and pause properties 2 Your FaxFinder Client Software will no longer be able to send faxes through this particular FaxFinder unit Multi Tech Systems Inc FaxFinder Client User Guide 15 Chapter 2 FaxFinder Client Software Configuration Disabling and Re Enabling a Client s FaxFinder Service Disabling a FaxFinder s service to a specific client is simply a temporary version of disassociating the client from that FaxFinder When a client has disabled the FaxFinder s service to that client the client user cannot send faxes through the FaxFinde
53. ent Pa jims addy book contacts1 csv Address Book Export Ed Documents a Delimiter comma Desktop Export Cancel 9 My Documents pe My Computer 3 KH My Network Places Filename RMC main fax addy book 2007 01 csv D Save as type Export Delimited File Ce v Cancel Save the CSV file with an appropriate filename 2 The FaxFinder Administrator should then send the standard Address Book CSV file to the new client user by email Include advice about whether or not First Line Headings are used in the standard Address Book 3 The new client user must put the Standard Address Book CSV file into a convenient directory on his her computer Multi Tech Systems Inc FaxFinder Client User Guide 72 Chapter 3 FaxFinder Client Software Operation 4 At the FaxFinder Client software the new client user should go to Address Book Import At the Address Book Import screen the client user should browse to the established CSV import file at the top of the screen and browse to the standard client to client import template file in the lower part of the screen the file name will be FaxFinder Client Import_template yml or something similar and this file will be available as soon as the client software is installed Address Book Import wl CS import file File name CH WTemplatesiRMC main tax addy book 2007 011 csv Browse First Line Headings Delimiter comma CS import feld mapping template File name LC Wemplat
54. ent User Guide 11 Chapter 2 FaxFinder Client Software Configuration Establishing Client User s ID in System When the FaxFinder Fax Client Software starts you will be prompted to enter your own client user information in the Options Identification screen You will not be able to access or use the FaxFinder client until this step has been done WW Options Identification Fax Retry Date Time Server Priority Advanced Logging FaxFinder Fax Client WARNING x Mame Clem Rawls Please fill in the Options Identification tab for the current user A S Company Foster Peterson Bril LLP Prone Number 604 555 2121 Fax Number 604 555 8324 Fax Header Local IC VE TE Ok Cancel The default value for the Options Identification Fax Header Local ID field is the value taken from the Fax ID field from the FaxFinder Server Modem Configuration screen for the modem used in the fax transmission Icons for the FaxFinder software applications will appear in the Windows Start menu After installation the Client Software starts up whenever the computer is booted A FaxFinder icon appears in the tray area at the lower right corner of the screen The FaxFinder Fax Client Software screen can be opened from either the Start menu icon or the tray icon If the Client Software is shut down it can be re opened from the Start menu or by double clicking on a file named FF110 EXE or something very similar which following
55. er Sherman 192 168 F axFin d er S erver Opening Mail Attachment 24x Q Opening kg recyO075 001 D E s Client can open or save attachment Tiff files are Some files can contain viruses or otherwise be harmful to S recv0075 001 tif your computer It is important to be certain that this file is automatically associated with the Multi Tech Tiff oa hie Ce BE Viewer or with another chosen viewer If FaxFinder Server is set to PDF attached file will open in C Save it to disk user selected PDF viewer IV Always ask before opening this type of file Gg Multi Tech Tiff Viewer C WINNT Profiles rts 000 Application Data FaxFinder Client Software Tiffs recv0075 File Edit View Tools Window Help Client views fax message in viewer program 09 3003 TUE 18 07 FAX 970 555 2919 CALICO COUNTY GOVERNMENT CENTER 0075 001 tif CALICO COUNTY CLERK 411 Main St 3rd Foot Willarisbury Colorado 979 555 2915 4 0 555 2919 tax August 8 2003 TIS I NOT amp TAX BILL TO Rocky Moumain Ceacmzer Inc 8 Burr St Lnmzr on Colorado Ria ARYS3 2428 Dea Mr zhemmm The tax deem oo you requester or De lola m the Markit Pond Develeprrent are show be og Twill mail this ter yo us well 5 The fax recipient a client of the FaxFinder Server opens the email message The incoming fax message takes the form of a graphic file attachment The FaxFinder Server has assigned the file an automatic file name 6 The
56. erman Rocky Mountain Construction Ir PHONE 979 725 4119 FAX GFO 985 5995 Ta Nat Harrelson OF Harrelson Shingle Co A ElI Crimson Crest CTT Parscnvile 5 ATEPROY OS ZF 80809 e DCK od Sinit Sey Safe Poh e 20ge ORY ENT Dat vs Sywanlss Vu ee ee yur gapar op 7 oT abos dhe acsliok gs CT ol D IGUS rg dewelapimenl Sewe de A kal zom TitNants nding on the zer eck and ael 1 mius bend wel with He cuzat rere orvinenir n t oust bo Cone rer wiliin deg art are pat iaf the Cevplatpnpmt t Object Type L Comment S Gh r Multi Tech Systems Inc FaxFinder Client User Guide 84 Chapter 3 FaxFinder Client Software Operation Modifying Existing Cover Page Templates Note While all five stock cover page styles can be readily customized the styles PlainComplete and PlainShort are especially well suited to customization In most cases one can start with these files and simply add one s own company name in text or insert one s graphical company logo 1 Open the Cover Page Generator program Go to Start Programs FaxFinder Client Software Cover Page Generator You can also open the Cover Page Generator program from the FaxFinder Fax Client Software program by opening the Edit menu and selecting Edit Cover Page Template Ss FaxFinder Fax Client Software File Address Book Help Add Fax Server D Add Contact ax Ports l Fax Log Address Book Edit Cover Page Template L ns
57. es FaxFinder Client Import_template rm Browse Modity Template Import Previewy Import Cancel 5 The new client user should click Import The organization s standard Address Book will then be installed and available for use by the new client user Multi Tech Systems Inc FaxFinder Client User Guide 73 Chapter 3 FaxFinder Client Software Operation Using Stock Cover Pages Faxes are often accompanied by a cover page that specifies from whom it was sent to whom it was sent the date and other details about the sending and receiving parties The FaxFinder system offers several ready made stock cover pages that can be used for this purpose These stock cover pages can also be modified or customized to meet individual needs see Creating or Modifying Cover Page Styles later in this chapter In this section we present an example of using a stock cover page 1 We will send the fax from the Windows Notepad program In this program one sets the printer by going to File Page Setup Printer Properties Name and in the drop down list set Multi Tech FaxFinder as the target printer and click OK nat re bick shingle 02 10 04b_tst Notepad Edit Search Help Hew Open Save Save As itects Paddington amp Pencilton contacted you with the design of the facing Page Setup used in the Murkie Pond housing development I m expecting it to be a special 7 J i e before I Page Setup HE e
58. f Viewer or another TIF viewing program that you specify You can then view the fax message print it save it forward it etc as needed Only TIF files can be forwarded PDF files cannot be forwarded through the FaxFinder system These are the basics about FaxFinder The FaxFinder Fax Client Software has many capabilities This manual describes them and shows examples of how they work You will find sections on most common operations in the table of contents We also present detailed descriptions of each software screen The FaxFinder is really pretty easy to use We hope you enjoy it If you have problems call our Tech Support Department at 1 800 972 2439 Related Manuals The FF 120 220 420 820 FaxFinder hardware unit comes with 4 manuals that serve different purposes A fifth reference manual is available on the Multi Tech web site me Format Purpose Administrator User Guide on CD Presents comprehensive info about FaxFinder unit server software amp client software Client User Guide on CD Comprehensive user info for FaxFinder clients this manual Client Operation Primer on CD Brief instructions for sending and receiving faxes via the FaxFinder system Multi Tech recommends that you print out a copy of this document for each user Cabling Guide in print FaxFinder Administrator should use this manual to make cabling connections for the FaxFinder unit FaxFinder Reference Guide on MTS FaxFinder Administrator should
59. fashion If grid is on objects can only be positioned at discrete grid coordinates Reporting Failed Faxes to the Administrator Occasionally clients will receive email messages from the FaxFinder that pertain to faxes that have failed partially or entirely That is some or all of the intended pages of the fax may arrive in a form that cannot be read Here is the sequence of events you may encounter and the proper response 1 The client user receives an email message from the FaxFinder about a partially or wholly failed fax sent to him her 2 Advise the sender of the fax to re send all or part of the fax 3 If the fax was only partially a failure then TIFF PDF files for the successful pages will be attached If any pages of the fax failed then an additional file will be attached to the email message It will have a name like modemOmodem1_date time txt This is the modem log file 4 The modem log file contains information about the conversation between the sending modem and the FaxFinder s receiving modem This information may be valuable to the FaxFinder administrator in protecting the fax system and preventing future errors 5 The client user should forward the modem log file to the FaxFinder administrator in an email message The FaxFinder administrator s email address should be viewable in any fax you have received via the FaxFinder Multi Tech Systems Inc FaxFinder Client User Guide 94 Chapter 4 Warranty Service
60. fice 970556563928 Fierpont Pencilton D Adngton amp Pencilton Arc 3039187171 E mimet Edgerton delete ton Finance Guaranty 6017920194 Lowell Campbell r1 r 5004 Nat Harrelson AEE i 717 5991 FaxFinder Fax Client Software Menu Command Definitions cont d Field Command Name Values Description O gt Address Book tab O Name column Shows the name of the the selected Address Book entry selected Address Book entry Shows the fax number of the selected Address Book entry Commands accessed by right clicking on a selected address book entry delete Removes the selected entry from the Address Book A confirmation screen appears before the deletion is executed properties Brings up the Contact lt name gt screen screen for the selected address book entry The Contact screen shows user contact details name company name fax number phone numbers and street address info Multi Tech Systems Inc FaxFinder Client User Guide 27 Chapter 2 FaxFinder Client Software Configuration FaxFinder Fax Client Software el x File Edit Address Book Help Add Contact Device Statu Fax Log Address Book Import RE j Status Lpeepen JI zl EH Export Outlook Synchronizer 142 166 4205 FF8620 Indepen 1852 168 4 81 FF110 independ FaxFinder Fax Client Software Menu Command Definitions Address Book menu commands Add Contact e Brings up the New Contact screen for adding entr
61. ge Date Jan 26 2004 Lowell See if this layout sparks any graphics ideas for our upcoming promo Roger 8 To delete an entry from your Address Book select the entry and right click on it In the menu that appears select delete In order to complete the deletion command you must click Yes in the confirmation screen FaxFinder Delete x Delete 1 selected item es Mo Multi Tech Systems Inc FaxFinder Client User Guide 57 Chapter 3 FaxFinder Client Software Operation Setting Up Your Address Book by Synchronizing with Outlook What Synchronization Means During synchronization entries from the FaxFinder Client Address Book and from the specified folder of MS Outlook are merged into one list saved in both applications When Synchronize With Outlook command is invoked in the FaxFinder Client software each list is updated with changes from the other Synchronization Procedure 1 In Microsoft Outlook view the folder from which you want to be able to transfer fax numbers to the FaxFinder Client Address Book Confirm that you want those entries in your FaxFinder Client Address Book If so proceed For example you might select the Contacts folder in Outlook as your source of existing fax numbers 2 In the FaxFinder Fax Client Software go to File Options Advanced and click on Enable Outlook Sync FaxFinder Fax Client Soft e Fil Edit Address Book Help Identification
62. hment directly in the viewer program b Saving the fax message graphic file In some viewer programs the client can do a Save As renaming the graphic file attachment with a meaningful name for subsequent viewing or for forwarding applicable to TIFF files only 7 The client views the fax message in the PDF or TIFF viewer program Receiving Faxes in Automated Routing Mode In Automated Routing Mode the FaxFinder Server delivers incoming faxes to client PCs in their email inboxes 1 A PBX extension number must be assigned to the client PC at the FaxFinder Server 2 For fax reception the client PC and the FaxFinder server need not both be connected to the same Ethernet LAN system A sales representative for example could receive faxes sent to her home office fax number even though she is traveling overseas if she uses an Internet email account 3 A fax document is sent to the PBX extension number of a client recipient on the FaxFinder system The fax call is routed to the FaxFinder server and there converted to a PDF or TIFF graphic file The graphic file is attached to an email message that is sent to the intended recipient s email address as specified in the FaxFinder Phone Book Multi Tech Systems Inc FaxFinder Client User Guide 47 Chapter 3 FaxFinder Client Software Operation 4 The incoming fax arrives in the recipient s email inbox as a message with an attachment The email message is marked as being from
63. i Tech and the Moulin Tech logo All other products and technologies are the trademarks or registered trademarks of their respective holders World Headquarters Multi Tech Systems Inc 2205 Woodale Drive Mounds View Minnesota 55112 Phone 763 785 3500 or 800 328 9717 Fax 763 785 9874 Technical Support Country By Email By Phone Europe Middle East Africa support multitech co uk 44 118 959 7774 U S Canada all others support multitech com 800 972 2439 or 763 717 5863 Internet Address http Awww multitech com Multi Tech Systems Inc FaxFinder Client User Guide 2 TABLE OF CONTENTS CHAPTER 1 INTRODUCTION ii sicicctessie tei aaeesinine exincica cc mesieistindaiseainet eabinccanicus avacienemenntasanionuai ienmaniesientmnddedensasucauit 4 ACCESSING THE FAXFINDER ELEMENTER dee 4 SENDING FAE Se aes E E E See tenascin cote auoneees die O tam 5 REC NING Eet 6 RELATED ET EE 6 CHAPTER 2 FAXFINDER CLIENT SOFTWARE CONFIGURATION c esccseeeeeeeeeeeeesneeeeeeeeeeeeneeeeees 7 INSTALLING FAXFINDER CLIENT SOFTWARE os csecodseesnisachswncsidd exondeust sececdeasecsdeh ege Nees ge EE ee 7 ESTABLISHING CLIENT USER S ID IN SYSTEM 0ccccceececeeececeeececeeceesueceeseeceseuceseueeeseueeeseecesseeeessueeesaueeesaees 12 ASSOCIATING CLIENT WITH SPECIFIC FAXFINDER Uwe 13 DISASSOCIATING THE CLIENT FROM A SPECIFIC FAXFINDER UNITA 15 DISABLING AND RE ENABLING A CLIENT S FAXFINDER SERVICE cccceccccceece
64. iedenecsddacnedsnchewuedcudtesesseducesceccbexeqselsewideiedends 55 SETTING UP YOUR ADDRESS BOOK BY SYNCHRONIZING WITH OUTLOOK 58 What Synchronization Means cccccccseeeeeeeeeeeeeeeeeeeeaeeeeeseeeeeeseeeeeeeseeeeeeseaeeesaeeeeesseeeeesseaeeeessaeeeeeas 58 Synchronization Drocedure cece ceeccccseeeeecaeeeeeeaeeeeeeceeeeeesseeeeesseeeeeeseeeeeseeueeesseeeeeseeeeeseeeeessaeseesaaeeees 58 SETTING UP ADDRESS BOOKS WITH GOV TE 60 Exporting a FaxFinder Address Book to CSV File Format ccccccccccceeeeeeseeeeeeseeeeeesaeeeeesaeeeesaees 62 Importing CSV Files into FaxFinder Address Book with Fitted Template 63 Importing CSV Files into FaxFinder Address Book with a Customized Template 66 Transferring an Established Standard FaxFinder Address Book to a New Client User 72 USING STOCK COVER PAGE S geegent EE dE 74 CREATING OR MODIFYING COVER PAGE STYLE Suredaren nnana egen 79 Creating New Cover Page Templates n000nnn00nnn01nnuos1renornrersrrensrrrrrsnrrsrnrrrsnreesnnrrrsnrersnrerrsnrernnen 79 Modifying Existing Cover Page Templates ccccccccecccecseeeceeseeeeeeseeeeeeeseeseeeseeeeeessaeeeeaaeeeeeseeeeesaees 85 COVER PAGE GENERATOR MENU ICON COMMAND DESCRIPTIONS n nnunsnnnesennesrrrensrrrernrrnsrrrrsrnresrrrrsrnrenn 91 SIE EE 91 EO UST EE 92 IRS n EE 92 VON MORU ere 93 SS ISU EE 94 REPORTING FAILED FAXES TO THE ADMINISTRATOR cccssceceeececeeceeceeceseuececeeeeeseeeeseueeeseece
65. ies to client user s personal address book These entries are for parties to whom the client user may want to send faxes The contact info includes the party s Name name their organizational affiliation phone numbers SE fax numbers and land address information The contact information goes into these specific fields Name Organization Home Number Work Number Fax Number Address City State Province and E Postal Code Address City The New Contact screen allows for manual entry of Home Number Work Humber StatePravince Postal Code contacts into the Address Book It can also be ali SSES accessed from the FaxFinder Send Fax screen and om ene from Edit Add Contact Brings up the Address Book Import screen The Import command allows you to import entries into your address book from a delimited file e g a MS Outlook address book exported as a delimited file the ue delimiter could be a comma semicolon colon or a tab In most cases a template file is required to map ba are ees ee Ee the information from the import file into the appropriate ee peet fields of the FaxFinder Address Book i e into the ee fields of the New Contact screen The FaxFinder Client software includes a template that __ cancel allows entries from one FaxFinder client user s Address Book to be imported into the Address Book of another client user Template files are accessible by clicking on the Browse
66. ieses Ce d Select Cancel Multi Tech Systems Inc FaxFinder Client User Guide 71 Chapter 3 FaxFinder Client Software Operation Transferring an Established Standard FaxFinder Address Book to a New Client User A FaxFinder Address Book can be created in any of several ways new contacts can be added manually they can be added when faxes are being sent they can be added by synchronizing with Outlook and they can be added by importing CSV files In many cases it will be desirable that all members of an organization have access to a starter Address Book with a common standard set of contact entries that might be useful to everyone in the organization Thereafter each individual client user can modify his ner Address Book as needed Therefore it may be important to have an established standard Address Book to furnish to a new client user To provide such a standard starter Address Book for new client users follow the steps below 1 The FaxFinder Administrator or other keeper of the standard Address Book should export his her Address Book with an appropriate file name At the FaxFinder Client software go to Address Book Export Choose the required delimiter from the Delimiter drop down list Then at the Address Book Export screen click Export Save Delimited Address Book Save in Templates sl EI rt fv P ER RMC main faxadd book 2007 Q1 csv Sal jims addy book contacts2 csv My Rec
67. iew it by clicking View Edit on the FaxFinder Send Fax screen The requested file will appear in the Template Editor screen S Template Editor new cpg 100 File Edit Insert View Settings Diego lt elam H olola giel af ai Ba Multi Tech Systems Inc FaxFinder Client User Guide T77 Chapter 3 FaxFinder Client Software Operation 6 To see how the cover page appears after the sender and recipient information has been automatically inserted click Preview Fax This is how the fax cover page will be sent fig Multi Tech Tiff Viewer CYWIHH T Profiles pmb 000 4pplication DatatFaxFinde File Edt View Tools Window Help na Peeoan a a e CYWIHH TS Profiles pmb 000 Application Data F axFinder Chent S oftware T iffet Ta Nat Harrelson ti fl T t libk EE SELE Phone 717 0246 Fax 717 5901 Fom Roger Sherman company Rocky Mountain Construction Subject bricks and shingles Date Feb 10 2004 Message Mat Please look at our choice in Plimpton s brick offerings and see Ifyou have any shingles that match well We made three other runner up brick choices Take a look at those as well fwe have to goto one of the runners up to get a good shingle match that s fine by me Let me know Thanks Roger 7 To send the fax simply click Send Fax in the FaxFinder Send Fax screen Multi Tech Systems Inc FaxFinder Client User Guide 78 Chapter 3 FaxFinder Client Software Operation Creating or Modif
68. ion verification that the product is defective etc to our Technical Support department nearest you or email support multitech com When calling the U S please direct your questions regarding repair expediting receiving shipping billing etc to our Repair Accounting department at 763 717 5631 in the U S A or email mtsrepair multitech com Repairs for damages caused by lightning storms water power surges incorrect installation physical abuse or user caused damages are billed on a time plus materials basis Repair Procedures for International Distributors International distributors should contact their MTS International sales representative for information about the repair of Multi Tech product s Please direct your questions regarding technical matters product configuration verification that the product is defective etc to our International Technical Support department at 763 71 7 5863 When calling the U S please direct your questions regarding repair expediting receiving shipping billing etc to our Repair Accounting department at 763 717 5631 in the U S A or email mtsrepair multitech com Repairs for damages caused by lightning storms water power surges incorrect installation physical abuse or user caused damages are billed on a time plus materials basis Multi Tech Systems Inc FaxFinder Client User Guide 96
69. k can do both importing and exporting of CSV files The FaxFinder Client software can also do both importing and exporting of CSV files Typically the reason a FaxFinder client user would export his her FaxFinder Address Book into a CSV file format would be to share entries with another FaxFinder client user A FaxFinder client user might also import a CSV file from another application for example both MS Outlook and MS Excel files can be exported into CSV format in order to expand his her FaxFinder Address Book To import a CSV file a template file is needed to map the fields of the source file into the appropriate corresponding fields of the destination database For client to client imports a standard template file is included with the FaxFinder client software making such imports very easy There is after all a one to one correspondence of the data fields When importing to your FaxFinder Address Book from other sources there generally will not be a one to one correspondence between the data fields and so a customized template will be needed to map the data fields properly Suppose you had a list of potential customers exported to CSV format from an MS Excel spreadsheet and for each customer there were 10 fields of data including their names and fax numbers To import this information into the FaxFinder Address Book which has 9 fields of data in an established order you would have to specify that each customer name and fax numbe
70. le Fax Header Local ID Fax Number menu j Multi Tech Systems Inc FaxFinder Client User Guide 75 Chapter 3 FaxFinder Client Software Operation 4 The FaxFinder Send Fax screen appears again but this time our recipient has been entered 2 FaxFinder Send Fax Mat Harrelson 17 5991 i Boren ees SiE ES SURED FE E OMe Mage MG lea Multi Tech Systems Inc FaxFinder Client User Guide 76 Chapter 3 FaxFinder Client Software Operation 5 Since we intend to use a cover page we click Use Cover Page and then select a stock cover page from the Cover Page Style drop down list We can then type a subject for the fax message and type a cover page note each in the appropriate fields Recipients Documents Mat Harrelson 717 5991 nat re brick shingle O2 10 O04btif 1 Schedule Address Book Send Immediately Schedule Cover Page we Use Cover Page Cover Page Style BoldComplete e View Eat Subject bricks and shingles BoldComplete FaxComplete Cover Page Motes Long Comment Meat Please look at our choice in Plimpton s brick offerings and see if you have any shingles that match well We made three other runner up brick choices Take a look at those as well H we have to goto one of the runners up to get a good shingle match that s fine by me Let me know Thanks Roger Send Fax Previews Fax Cancel Suppose we choose the style called BoldComplete We can v
71. lete screen to confirm removal of the item from the fax queue A button Clicking this button moves a selected document upward in the queue For example if the file jonesbill tif is third in the Document list clicking will cause it to be the second item faxed V button Clicking this button moves a selected document downward in the queue For example if the file Jonesbill tif is fourth in the Document list clicking will cause it to be the fifth item faxed Schedulepane Send field immediately This field specifies when a fax will be sent By default the or fax will be sent immediately If you click the Schedule at designated button and re schedule the transmission the time and later time date of the forthcoming transmission will be listed Schedule button Click here to schedule a fax for transmission at a later File name eee document to be transmitted as a fax time This button brings up the Fax Scheduling screen See the procedure Scheduling Fax Transmissions in Chapter 6 Multi Tech Systems Inc FaxFinder Client User Guide 19 Multi Tech Systems Inc Chapter 2 FaxFinder Client Software Configuration FaxFinder Send Fax Screen Definitions cont d Cover Page pane Kee Use Cover Page Y N Check this checkbox to include a cover page with your fax BoldComplete BoldComplete2 FaxComplete LongComment PlainComplete PlainShort Cover Page Style View Edit button _ 4 Cover
72. lete cpg E LongComment cpg E PlainCormplete cpy E PlainShort cpg Ei BoldComplete cpg File name mc Save as upe Cover Page cpg Cancel 4 You can use the Tab key to skip from field to field in the template Note however that any values added to template fields will be overwritten by values specified in the Address Book in New Contact screens launched from Edit Add Contact in the FaxFinder Fax Client Software program Multi Tech Systems Inc FaxFinder Client User Guide 86 Chapter 3 FaxFinder Client Software Operation 5 Add company logo at top of cover page For our example we will add the graphic file ff rocky mtn logo1 bmp to the cover page In the Insert menu of the Template Editor select Image Template Editor C Documents and Settings pmb Applic File Edit Insert View Settings Image abl H Field Text h Static Text Line Rectangle Ellipse Hilite TO Filled Object KE Browse to the location of the graphics file to be used Click Open Move the cursor to the desired location of the graphic Then click and drag to size the graphic Click and drag on the cursor dots on the periphery of the image to resize it and set its vertical horizontal aspect ratio SS Template Editor new cpg 100 GH File Edit Insert View Settings P abl M Logo graphic added here Multi Tech Systems Inc FaxFinder Client User Guide 87 Chapter 3 Fa
73. lient Software Operation 8 To add a graphic file to the cover page template click on the Image icon il Then browse to the directory that contains the desired graphic file Files of type bmp and tif can be inserted into cover pages Insert graphics files into your cover page template as needed 9 Save the file to the Cover Pages directory in your operating system The cpg file must be saved in this location in order for it to be accessible to the FaxFinder client software When saved to this location the file name of the customized cover page template you have created will appear in the Cover Page Style drop down list on the FaxFinder Send Fax screen 10 We advise previewing and printing your custom cover page template using the Multi Tech Tiff Viewer program rather than the Template Editor program The illustration below shows how the fields specified in the Template Editor program will be filled out when the template is used at the FaxFinder Client Send Fax screen The Object Types from the Properties screen that appears when you double click on an Edit Box for common field types are specified Eg Multi Tech Tiff Viewer CYWINHT YFProfilesipmb 000A pplication Data FaxFinder Chent Software Tiffs4 T emp tif File Edit Ven Tools window Help S Template Editor new cpg 100 ae amp N E mf D D 4 E File Edit Insert View Settings MUL ee Lice bl el abl geb Gost the Fox Moom Sock Webb DE Zb Roger Sh
74. mage in a magnified view Two magnifying windows will appear as in the Click and Hold Over Area description above Mul Tech Systems Inc FaxFinder Client User Guide 53 Chapter 3 FaxFinder Client Software Operation Importing Fax Images into Other Application Programs The Copy command in the Multi Tech Tiff viewer program allows you to import the fax image into other application programs In the illustration below a fax has been Copied from the Multi Tech Tiff viewer program and Pasted into a Microsoft Word document Microsoft Word pimsley edgerton notice re murkiepond eg File Edit View Insert Format Tools Table Window Help Acrobat Normal Times Mew Roman 10 ei B E u l Oct200 3 d Dear Mr Fimsley 4 Rocky Mountain C onstruction has just furnished me with the first round of lots 4 for the Murkie P ond Development project see below We are hopine that Edgerton Finance will continue thei supp ort as this projectexpands 1096 03 THU 15 27 FAX T20 9895 2428 ROCKY MOUNTAIN CONSTRUCTION IHC Won Murkie Pond Development ae BL Ajuines culvert Calico County Eubechah Township Multi Tech Systems Inc FaxFinder Client User Guide 54 Chapter 3 FaxFinder Client Software Operation Setting up Your Address Book Manually The Address Book in the FaxFinder Client Software adds significant convenience to the system When recipient contact information has been entered in the Address Book this infor
75. mation will appear automatically in the corresponding fields of the fax cover page 1 In the FaxFinder Fax Client Software screen click on the Address Book tab 2 In the Edit menu select Add Contact 3 In the appropriate fields of the New Contact screen enter information about the fax recipient Cal TE BA Fax Client Softward fenic File Edt Address Book Help Organization Device Status Pending Faxes F Home Number Work Number Jim Gleon Fax Number FPierpoint Pencilton e ET E mmet Edgerton Lowell Campbell City State Province Postal Code ORK Cancel 4 After an entry has been made in the Address Book you can view and revise it In the Address Book list right click on the name of the contact about whom you wish to review address information and select Properties Ss FaxFinder Fax Client Software Fle Edt Address Book Help Device Status Pending Faxes Fax Ports Fax Lon Address Book Jm Olson Calico County Tax Office Fierpornt Perncilton Paddington amp Pencilton Arc E mmet Edgerton Edgerton Finance Guaranty BIR delete Pingree Graphics properties Multi Tech Systems Inc FaxFinder Client User Guide 19705553920 13039187171 1801 7320194 dd DD4 55 Chapter 3 FaxFinder Client Software Operation D A Contact Recipient screen will appear presenting the contact info for this particular recipient Contact Lowell Campbell FaxFinder Fax Client Softwarda
76. me PO H H Organization FO H H 5 Then click to map that selected field from the CSV file to the corresponding field in the New Contact screen Contact details Field Assignment Imported Fields Company Draco lranvvorks b Mame Mame Ed Walz Organization H H B Multi Tech Systems Inc FaxFinder Client User Guide 67 Chapter 3 FaxFinder Client Software Operation 6 When one field name from the drop down list has been added with the button the next CSV field name in the drop down list will appear Click on the next line to associate that CSV field with the next New Contact screen field if the association makes sense Sometimes the field names will differ but it will be appropriate to map the CSV field to the New Contact screen field anyway For example the Company field from the CSV file can logically be mapped to the Organization field of the New Contact screen Contact details Field Assignment Imported Field s Position Cwelder D Mame Mame Ed Walz H Organization Company Draco Ironworks H 7 When the field names from the CSV file cannot logically be mapped from the CSV file to the New Contact screen for example the Position field from the CSV file cannot be logically mapped to any New Contact screen fields skip that CSV field Contact details Field Assignment Imported Fields Position welder D Mame Name Ed Walz H H Organization C
77. must click on this icon and select show FaxFinder Client Software to make the program s main screen visible You can also start the FaxFinder client software from the Start Programs menu Main Screen of FaxFinder Fax Client Software e FaxFinder Fax Client Software h File Edit Help Device Status Pending Faxes Fax Ports Fax Log Address Book Dei LEE Recipient o Print Capture idle Outlook Synchronizer idle 197 166 4 81 unknown login Failure device not F 192 168 4 96 unknown login Failure device not F However you can send and receive faxes without viewing the main screen Multi Tech Systems Inc FaxFinder Client User Guide 4 Chapter 1 Introduction Sending Faxes To send a fax from an application program you must change that application program s target printer to Multi Tech FaxFinder this option becomes available as soon as the FaxFinder client software is installed on your PC Then when you invoke the Print command from your application software the document will be effectively scanned or captured electronically in preparation for going out as a fax instead of being printed on paper Shortly after you invoke the Print command the FaxFinder Send Fax screen will appear Thats where you specify the recipient s of the fax message Recipients Documents 1 Heinrich Feldman 97059874 murkie pond 1 c tit Sven Tucker 1175854 Tyler Addison 7175752 Schedule Address
78. nally lew File Name bar also shows page page count and magnification Fit to vvidth lew Normal oicel to pixell lew Eig Multi Tech Tiff Viewer D Faxes trecv0137 001 tif 1 of 2 Scale 10 10 File Edit View Tools Window Help oeh Wales Beats ES Current Page Page Down Panning Omni Directional Scroll Magnifying Glass Multi Tech Systems Inc FaxFinder Client User Guide 49 Chapter 3 FaxFinder Client Software Operation a Mut Tech Tiff viewer DO Faxes ect 28 001 un 1 of 2 Scale 10 10 File Edit View Tools Window Help vah d esaa Hr Rotate Left Image Information Rotate Associated File Name Right al C Documents and Geng oe axFinder Client Flip Horizontally Compression Flip Vertically e 3 CCITT Groups 10 FillBits Inver Dimensions Pixel Colors Rezolution DFI Black White width 1728 Planes 1 Horizontal Height 1062 Bits 1 Vertical ES Cancel l l L A secondary screens Copyright Multi Tech Systems Inc 1989 2003 Tel 1 800 328 9717 Web site http rw multitech Com Tiff Viewer Version Version 1 00 Titt DLL Version Version 3 11 Bit Manipulation OLL version 9 11 Mul Tech Systems Inc FaxFinder Client User Guide 50 Chapter 3 FaxFinder Client Software Operation While most of these features are common to many graphical programs some warrant a bit of explanation Copy The Copy function allows you to copy the fax file and insert it i
79. nder 192 168 4 81 ttysi i FaxFinder 192 168 4 96 ttys I List All Fax Ports Recipient FaxFinder Fax Client Software Menu Command Definitions cont d Field Name Fax Ports tab Values Device column alphanumeric died a erin te FaxFinder units with which the client is associated Port column ttysO for FF120 ttysO ttys1 for FF220 ttys_ 0 3 for FF420 ttys_ 0 7 for FF820 idle negotiating preparing to capture capturing page n sending fax page n receiving fax page N SUCCESS unsuccessful user aborted unsuccessful no carrier unsuccessful no dial tone unsuccessful error lt descriptor gt Status column Recipient column List All Fax Ports Y N Multi Tech Systems Inc The fax modem within the FaxFinder server unit the status of which is being tracked ttysO denotes POTS Modem 1 of the listed faxfinder unit ttys1 denotes POTS Modem 2 of the listed faxfinder unit etc for all modems in the FF 420 820 unit Shows the status of the FaxFinder fax server unit pertaining to its fax sending and receiving capabilities and to its print image capturing capabilities whom fax is currently being sent selected only the current active fax port is listed FaxFinder Client User Guide 25 Chapter 2 FaxFinder Client Software Configuration Ss FaxFinder Fax Client Software Hle Edit Address Book Help Fax Log Time Date Sent Tue Feb 17 19 08 19 Cent SUCCESS Lowell Campb
80. nder Fax Client Software properties Brings up the FaxFinder lt IP address gt lt domain name gt screen This screen simply shows the IP address or domain name of the selected FaxFinder unit Ss FaxFinder Fax Client Software File Edt Address Book Help Pending Faxes Lowell Campbell Tue Feb 17 2004 06 36 06 PM Carlisle Hemmmglong Tue Feb 17 2004 06 36 06 PH Olga Blanchard delete Tue Feb 17 2004 06 36 06 PM reschedule properties FaxFinder Fax Client Software Menu Command Definitions cont d Field Command Name Pending Faxes tab WG Recipient column Identifies recipient of each fax for which transmission is incomplete scheduled Time Date Identifies time at which a pending fax is set to be transmitted a Pages column Shows the number of pages of each fax Commands accessed by right clicking on a selected pending fax message Cancels the transmission of the selected pending fax message fax can be scheduled for a different time properties Brings up the Fax Details screen for the selected pending fax The Fax Details screen presents information about the recipient transmission status cover page and original source file of the selected pending fax Multi Tech Systems Inc FaxFinder Client User Guide 24 Chapter 2 FaxFinder Client Software Configuration Se FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fax Ports Fax Log Address Book Status FaxFi
81. nto a different application program See Importing Fax Images into Other Application Programs below Panning Omni Directional Scroll The hand icon allows you to bring any desired portion of the image into view Zoom to Selection Click and drag with the mouse over the rectangular area you would like to view The Multi Tech Tiff Viewer zooms in sufficiently to fill the screen with the selected area Gg Multi Tech Tiff Viewer D Working FF110 Fax Finderl dwgs3 recv01 37 001 HE 1 of 2 Scale 10 10 File Edit View Tools Window Help Selection Box Lot 4907 05 g Workings FF110 Fax Finderl dwgs3 recv0137 001_tif 1 of 2 Scale 44 10 Lot 1324 Calico County Eub Selection Magnified To Fill Window Lot j 325 Multi Tech Systems Inc FaxFinder Client User Guide 51 Chapter 3 FaxFinder Client Software Operation Spot Magnifying Glass In this viewing mode a magnifying glass icon cursor appears Murkie Pond Development proposed culvert It can be used in one of three ways to magnify any portion of the image a Click over Area b Click and Hold Over Area c Scan the Graphic Click over Area A secondary window will appear that shows the clicked on area magnified You can adjust the size of the secondary window by dragging on its borders You can re locate the secondary window by putting the cursor inside the window clicking holding and dragging fg Multi Tech Tiff Viewer D
82. og Files Click OK to save your changes Click Cancel to Cancel any changes made FaxFinder Client User Guide 21 Chapter 2 FaxFinder Client Software Configuration e FaxFinder Fax Client Software File Address Book Help Add Fas Server 4dd Contact Edit Cover Page Template FaxFinder Fax Client Software Menu Command Definitions cont d ___CommandName Values Description gt Z OO Edit menu commands Ee Add Fax Server Brings up the Add Device Address screen so that a FaxFinder or HylaFax server on the network can be associated with the client A client can be served by more than one FaxFinder unit See the procedure Associating Client with Specific FaxFinder Unit s earlier in this chapter Brings up the New Contact screen so that an recipient can be added to the Address Book Once a recipient s contact info has been entered into the Address Book faxes sent to that party will have the destination fax number automatically conveyed to the FaxFinder unit Info from recipient s Address Book entry will also be included in automated fields on fax cover pages where applicable for example the voice phone number company name and city of the recipient might be two fields included on the cover page See the procedure Setting Up Your Address Book Manually in Chapter 6 Add Contact Edit Cover Page Template Brings up the Cover Page Generator or Template Editor program so that fax cover pages can
83. ompany Draco Ironworks wema HS 8 Search in the Imported Fields drop down list for appropriate CSV fields and use the button to map such CSV fields to New Contact screen fields as needed Contact details Field Assignment Imported Fields Home Fhone 970 555 3568 SE Name Ed Walz Name Ed Walz Company Draco lronworks Company Draco Ironworks Position welder Home Phone 970 555 3568 Home Phone Cell Phone 704 555 1214 Work Phone 970 555 5906 9 Use the button on any line to delete an unwanted mapping Organization 10 The CSV file may have more or fewer fields than the New Contact screen In any event you must map a fax recipient Name and a Fax Number from the CSV file to the New Contact screen to create valid entries in the FaxFinder Address Book Multi Tech Systems Inc FaxFinder Client User Guide 68 Chapter 3 FaxFinder Client Software Operation Finish mapping all appropriate CSV fields to New Contact screen fields Template Mapping With First Line Headings Delimiter comma X File details Template File Import File LI Jpurley mechanical contact list2b cey Contact details Field Assignment Imported Fields Mame Ed Walz Mame Mame Ed Walz Organization Company Draco Ironworks Home Phone Home Phone 970 555 3565 wwork Priore Work Phone 970 555 5906 Fax Number Fax Number 970 555 0355 Address Street Addr 11 Balcomb St City City Parsonville State Pr
84. orrect installation physical abuse or user caused damages are billed on a time plus materials basis Multi Tech Systems Inc FaxFinder Client User Guide 95 Chapter 4 Warranty Service amp Repair Repair Procedures for International Customers Outside U S A and Canada Your original point of purchase Reseller may offer the quickest and most economical repair option for your Multi Tech product You may also contact any Multi Tech sales office for information about the nearest distributor or other repair service for your Multi Tech product The Mul Tech sales office directory is available at www multitech com PARTNERS Channels offices In the event that factory service is required products may be shipped freight prepaid to our Mounds View Minnesota factory Recommended international shipment methods are via Federal Express UPS or DHL courier services or by airmail parcel post shipments made by any other method will be refused Please include inside the shipping box a description of the problem a return shipping address must have street address not P O Box and your telephone number If the product is out of warranty a payment in advance is required Acceptable means of payment include credit card wire transfer or a check in U S dollars drawn on a U S Bank Repaired units shall be shipped freight collect unless other arrangements are made in advance Please direct your questions regarding technical matters product configurat
85. orts the automated field types listed in the table below Object Type in Source of Info Placed in Description Template Editor Field FF Client Add Device Address User Name within FaxFinder system screen FF Client Options screen Sender s Name n s Name From Company FF Client Options screen Gender s ee Name Name FF Client Options screen Sender s Voice Phone Number From Fax Number FF Client Options screen Gender es Fax Number Destination Name FF Client Contact screen or Recipients Name Send Fax screen Destination FF Client Contact screen Recipient s Company Organization Company Name Name Destination Phone FF Client Contact screen Recipient s Voice Phone Number Number Destination Fax FF Client Contact screen or Recipient s Fax Number Number Send Fax screen Date client s pcient sPC Date Date of Fax Transmission Fax Transmission n FF Client Reg Fax screen Lisette of Fax Message FF Client Send Fax screen Comment about Fax Message Department not used not used Address 1 FF Client Contact screen Recipient s Street Address FF Client Contact screen Recipient s City FF Client Contact screen Recipient s State Province County etc ZIP Code FF Client Contact screen Recipient s ZIP code or postal code 5 Select the Static Text cursor labeled JN and drag to open the desired field To have freedom to move the cursor in a continuous fashion leave the Grid button SE in the unselected position its darker shade repre
86. outing Mode than in Manual Routing Mode In Automated Routing Mode faxes come directly to client users in Manual Routing Mode all faxes come to an attendant who forwards them to the intended recipient Receiving Faxes in Manual Routing Mode In Manual Routing Mode all faxes are emailed to an attendant using a single fax number 1 The incoming fax arrives in the attendant s email inbox as a message with an attachment 2 The attendant uses email to forward the message to the appropriate recipient Recipients could be on the local Ethernet network or outside of it 3 The recipient opens the email message The incoming fax message takes the form of a graphic file attachment The FaxFinder Server has assigned the file an automatic file name Multi Tech Systems Inc FaxFinder Client User Guide 45 Chapter 3 FaxFinder Client Software Operation 4 The incoming fax arrives in the client s email inbox as a message with an attachment The email message is marked as being from the FaxFinder Administrator The sender s Remote ID and the client s name appear in the Subject line of the email message The Remote ID comes from the sending fax machine and is typically the sender s fax number or name Sa Inbox Microsoft Outlook I File Edit View Go Tools Actions Help e amp By Xx Co Reply Go Reply to All w Forward e Send and Receive Find Z Organize Inbox ra a Folder List seg From Subject Received
87. ovince State Prov CO Postal Code Zip Previous kecara Next Record 1of3 OK Cancel i 11 When the mapping is complete click OK You will then be prompted to name the template file that you have just created to accommodate this CSV file cave Import Template File Save in E Templates sl des RE Fe FaxFinder Client Import Template yml My Recent Documents Desktop My Documents My Computer hay hl etwork l Save as type Template Filet yml MM Cancel E Mul Tech Systems Inc FaxFinder Client User Guide 69 Chapter 3 FaxFinder Client Software Operation 12 The Address Book Import screen will return It will list both the CSV import file and the template file you have just created Address Book Import wl CS import file File name CSource Docsburley mechanical contact list2b csy Browse First Line Headings Delimiter comma CS import field mapping template File name CuFaxFinder Client SotthwarelTemplates burley1 vm Browse Modity Template Import Previews Import Cancel 13 To confirm that the field mapping is appropriate click on Preview Import At this screen you can view each entry before importing If the entries are correct click OK to return to the Address Book Import screen Template Mapping With First Line Headings Delimiter com X File details Template File C Documents and Settings pmby Jourley yml Import File Ci dpurley mechanical cont
88. pleted Ss FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fax Parts Fax Log Address Book Scheduled Time Date WETTEN Thu Feb 12 2004 04 46 42 PM delete reschedule properties Pause is canceled on reboot If she shuts down her computer for the day while leaving this fax in a pending state that fax will be sent shortly after booting up her computer again that is shortly after the FaxFinder client software is functioning again So any faxes put in the pending state by using the Pause Scheduler command will be sent the next time the FaxFinder software is activated Canceling a Fax If the fax is in progress Open the FaxFinder Fax Client Software On the Device Status tab select the FaxFinder unit that is in the process of sending your fax In the list right click on that FaxFinder entry In the menu that appears select Abort If the fax is pending Open the FaxFinder Fax Client Software On the Pending Faxes tab select the fax transmission that you want to cancel In the list right click on that fax message entry the recipient will be shown In the menu that appears select Delete To cancel the current fax and simultaneously put a hold on sending any other faxes from your PC select Abort and Pause To resume faxing go to the File menu and cancel the pause by selecting Pause Scheduler Any pause applied to a pending fax is cancelled when the computer is reboo
89. priate viewer PDF or TIFF The choice of file types PDF or TIFF is made in the FaxFinder Server software Note that client users can choose to display either on the Multi Tech TIFF viewer or on a different non Multi Tech TIFF viewing program see Step 7 of Installing FaxFinder Client Software in Chapter 5 Likewise if the FaxFinder system distributes incoming faxes as PDF files the client can designate which PDF viewer to use Multi Tech Systems Inc FaxFinder Client User Guide 29 Chapter 3 FaxFinder Client Software Operation Sending a Fax To send a fax by printing from an application program on a client PC follow the steps listed below 1 The FaxFinder client software must be installed on the PC See the section Installing FaxFinder Client Software earlier in this manual 2 The client PC and the FaxFinder server must both be connected to the same Ethernet LAN system 3 The association must be made between the client PC and the FaxFinder Server See the section Associating Client with Specific FaxFinder Unit s earlier in this manual 4 After installation the FaxFinder Fax Client Software program will be running whenever the PC is on You can view the FaxFinder program s main window by clicking on the FaxFinder icon at the lower right of the PC s monitor screen in its Application Tray Then select Show FaxFinder Client Software Note The user can shut down the FaxFinder program by selecting
90. r Faxes can be received in email form from the FaxFinder server despite this disabling as long as the receiving party is entered in the FaxFinder Phone Book The client can easily re establish FaxFinder service by toggling the Disable command now shown with a beside it thus enabling service once again 1 Open the FaxFinder Client Software program and go to the Device Status tab Select the FaxFinder unit from which you want to disconnect temporarily you can identify the FaxFinder unit by its IP address or domain name Right click on it and select disable FaxFinder Fax Client Software File Edit Address Book Help Device Status Pending Faxes Fa Device Frink Capture 197 168 4 61 FFL10 Independe delete abart abort and pause properties 2 When disabled a check mark will appear beside the disable command 3 To re enable the FaxFinder unit for your use that is to avail your PC of its service once again open the FaxFinder Client Software program and go to the Device Status tab Select the FaxFinder unit to which you want to re connect Right click on it and select disable You will now be re connected to service by this FaxFinder unit Sending Test Fax To verify that the software installation has succeeded you should use the FaxFinder client software to send a fax to a regular fax machine preferably a local fax machine To do so follow the instructions for the Sending a Fax procedure in
91. r from this CSV file gets transferred into the Name and Fax Number fields of the FaxFinder Address Book Other fields from the customer list might fit into other FaxFinder Address Book fields as well but some fields may not fit Cosmetics amp More Customer List Customer Name eme Organization Home Number Work Humber Phone Number Fax Number Address City State Province Postal Code OK Cancel Multi Tech Systems Inc FaxFinder Client User Guide 60 Chapter 3 FaxFinder Client Software Operation To map the fields from the CSV file to the FaxFinder Address Book format you create a custom template file using the FaxFinder s Template Mapping screen Template Mapping With First Line Headings Delimiter comma X File details Template File Import File Cilosmet n more cust listl csr Contact details Field Assignment Imported Fields Customer Mame Abigail Anderson e Mame Customer Mame Abigail Anderson Hair Color bron Organization Eye Color green Shoe Size 8 Home Phone Phone Number 970 555 2435 Fax Number 970 555 5095 Work Phone Fax Number Address City State Province Postal Code Previous Reborn Multi Tech Systems Inc FaxFinder Client User Guide 61 Chapter 3 FaxFinder Client Software Operation Exporting a FaxFinder Address Book to CSV File Format 1 At the FaxFinder Client software go to Address Book Export The Address Book Expo
92. rt screen will appear Address Book Export X Delimiter comme Export Cancel 2 Use the Delimiter drop down list to choose the kind of character that will be used to separate the fields of information in the Address Book entries Address Book Export X Delimiter omma Cormena Export colon semi colon tab 3 Click Export 4 The Save Delimited Address Book screen will appear Save the CSV file with an appropriate filename Save Delimited Address Book Save in Templates ES fe jims addy book contacts 2 csv Get Gd jims addy book contacts 1 cs My Recent Documents Desktop My Documents gr My Computer e Mach etw ork Places nave as type Export Delimited Filet Cu Cancel File name ims acdly book contacts csv sl Le Multi Tech Systems Inc FaxFinder Client User Guide 62 Chapter 3 FaxFinder Client Software Operation Importing CSV Files into FaxFinder Address Book with Fitted Template 1 In the FaxFinder Fax Client software go to Address Book Import The Address Book Import screen will appear Address Book Import x CS import file File name Browse First Line Headings Delimiter comma CS import tield mapping template File name E Wetime Template impari Erewiew impart Cancel 2 Under CSV Import file click Browse A list of CSV files will appear Select the CSV file that you want to import The CSV file will likel
93. s for line objects rectangle objects and ellipse objects This icon is located at the far right on the screen You may need to open the program to Full Screen view to see this drop down menu ma mam E View Menu SS Template Editor Untitled Cover Page File Edt Insert View Settings KALE oom In ALM ee 0000 Ut HLM Fit to width Fit to Wmdouw w Toolbar FaxFinder Cover Page Generator Software Menu Command Definitions contd Command Name icon Description View Menu commands template file in greater magnification template file in a lesser magnification Fit to Width E Use to get magnification of file such that its horizontal dimension fits proportionally into the window Fit in Window Use to get magnification of file such that the entire cover page template fits proportionally into the window Toolbar me Use to show or hide toolbar of command icons Mul Tech Systems Inc FaxFinder Client User Guide 93 Chapter 3 FaxFinder Client Software Operation Settings Menu SS Template Editor File Edit Insert View Settings Delale ei Ge BEES ri w FaxFinder Cover Page Generator Software Menu Command Definitions contd Command Name Icon Description O Z O Settings Menu commands Font Al Brings up Font dialog box in which font font size and font style can be set Grid oe Use to turn grid on and off If grid is off objects can be positioned in cover page in a continuous
94. sents its unselected state You can also turn the Grid on and off in the Settings pull down menu Multi Tech Systems Inc FaxFinder Client User Guide 81 Chapter 3 FaxFinder Client Software Operation 6 Enter the field label in the Static Text box Be sure to allow enough room for the size of font you have chosen If the box is too small for the font size the text will be cut off To select font the font style and font size use the cursor You can also access font settings from the Settings dropdown menu To align the text to the left edge right edge or center of the box use the cursor For example you might create a static text item of the word Date To move the box click on it and move it when the 4 direction cursor appears To expand or contract the box click on it and drag an edge or a handle until the desired size shape is achieved 7 Select the Edit Box or Field Text cursor labeled and drag to open the desired field Double click on the box you have opened The Properties screen will appear Scroll down the list and highlight the field type listed in the Type drop down list that you want on the cover page There is no need to use the Title field Click OK You will not type anything in the Edit Box that appears on the screen However be sure to make the Edit Box large enough for the font size you have chosen If the box is too small for the font size the text will be cut off
95. sl Cancel Open az read only Send Fax Preview Fax Cancel Click Open 3 The selected file will appear in the Documents list in the FaxFinder Send Fax screen Document calico lot taxes tif Multi Tech Systems Inc FaxFinder Client User Guide 43 Chapter 3 FaxFinder Client Software Operation 4 In the FaxFinder Send Fax screen specify a recipient for the fax The recipient could either come from your Address Book or be entered by clicking in the Recipients pane and then typing the Name and Fax Number in the Enter a Fax Recipient dialog box Then click OK 2 FaxFinder Send Fax Recipients Documents Cl Conrad Schmalz 7175854 Schedule Send Immeciatels Schedule Coven Page SiE BoldComplete r NIE sa a Gover Page Motes a Lal v i F 1 send Fax Preview Fax Cancel Finally you would click Send Fax The TIF file will be reconverted into a fax message that can be received by a fax machine Multi Tech Systems Inc FaxFinder Client User Guide 44 Chapter 3 FaxFinder Client Software Operation Receiving a Fax The FaxFinder Server delivers incoming faxes to client PCs in their email inboxes Since faxes received through the FaxFinder are transformed into email attachments they can be directed anywhere email goes The final recipient can be inside the office or across the ocean Fax reception works differently when the FaxFinder is operating in Automated R
96. sseecessuecesaneeesaeees 94 CHAPTER A WARRANTY SERVICE amp REPAIR cccccccsssseeceesseescenseeesoasseeseenseseenseeseoeseessones 95 Multi Tech Systems Inc FaxFinder Client User Guide 3 Chapter 1 Introduction The FaxFinder Fax Client Software lets you deal with faxes in a new and convenient way You can now send faxes simply by printing files from application programs word processors graphics programs Notepad essentially any program that can print You receive fax messages as graphics file attachments to email messages from the FaxFinder Administrator or Attendant You will view these graphics files PDF or TIF using either a PDF viewer or a TIFF viewer The PDF viewer could be any commercial viewer or any open source PDF viewer The FaxFinder is shipped with the Multi Tech Tiff Viewer as part of the suite of FaxFinder client software Other TIFF viewers are available from many different sources This arrangement lets you send and receive faxes at your own desk and deal with them entirely electronically if you so choose Accessing the FaxFinder Client Software After the FaxFinder Fax Client Software has been installed it will be on whenever your computer is running unless you specifically turn it off An icon for the FaxFinder Fax Client Software will appear in the tray area in the lower right corner of your computer screen SCE St 5 25 PM SUE show FaxFinder Clent Software exit You
97. ted Any fax left pending with the FaxFinder Scheduler paused will be sent as soon as the FaxFinder client program opens when the PC is turned on again Setting Fax Retry Number and Interval You can set the FaxFinder client software to retry a fax transmission if it fails on the first attempt You can set both the number of additional attempts and the interval between each additional attempt You can set these parameters as follows 1 In the FaxFinder Fax Client Software screen open the File menu and select Options When the Options screen appears click on the Fax Retry tab Ss FaxFinder Fax Client Software e Biel Ei E Options Miel Edt Address Book Help STEE Identification Fax Retry DateTime Server Priority Advanced Logging o ng Faxes FaxL Pause Scheduler Options Time WS n Mon Number Of Retries E Tue Gett i Y Wait Interval min ZECE ans Gregor Wed J Menvood Langenwiedler Thu Ok Cancel 2 Set the number of retries and the interval between these repeated attempts and click OK Multi Tech Systems Inc FaxFinder Client User Guide 40 Chapter 3 FaxFinder Client Software Operation Sending One Fax Containing Multiple Documents The FaxFinder allows you to include multiple documents in a single fax transmission Those multiple documents could come from the same or different application programs 1 Consider the example below where a text file and a drawing file are included in the sam
98. the FaxFinder Administrator The sender s Remote ID and the recipient s name appear in the Subject line of the email message The Remote ID comes from the sending fax machine and is typically the sender s fax number or name Inbox Microsoft Outlook el ES DEEN File Edit View Go Tools Actions Help Incoming fax arrives in client s E amp a X Co Reply Go Reply to All 4 Forward Send and Receive 2p Find ig Organize email inbox The fax sender s Remote ID and the client s Inbox f aa a mee 0 Em Ser name appear in email Subject Folder List SI O From ject eceive ba Ee TAEA KA line Remote ID comes from o d i Outlook Today Pers mee sending fax machine and is Calendar Sven Tucker brick problems Tue 9 30 03 5 53 PM typically the sender s fax Contacts Soren Achybach Boulder Removal Issues Tue 9 30 03 4 53 PM b I Deleted Items 2 Mary Sherman Angela s Recital Tue 9 30 03 9 50 AM number or name Se Roger Sherman Fax Received 2428 Message Plain Text Ea Message is labeled as being from File Edit view Insert Format Tools Actions Help the FaxFinder Administrator EE ae Client opens email Fax message is graphic file attachment To Roger Sherman with file name automatically assigned by FaxFinder Server E File type of the attachment PDF or TIF is also set in Subject Fax Server Fax Received From 970 555 2919 To Rog
99. to do with this file IV Always ask before opening this type of file Viewer or with another chosen viewer If FaxFinder Server is set to PDF attached file will open in C Save it to disk user selected PDF viewer Gg Multi T ech Tiff Viewer C WINNT Profiles rts 000 Application Data FaxFinder Client Software Tiffs recy0075 File Edit View Tools Window Help Client views fax 09 3003 TUE 18 07 FAX 970 555 2919 CALICO COUNTY GOVERNMENT CENTER message in viewer program CALICO COUNTY CLERE 471 Main St 3rd Foot Willarisbury Colorado 979 555 2918 4 0 555 2919 tax August 8 2003 TIIS I NOT amp TAX BILL TO Rocky Moumain Conztucder Inc 8 Burr St Lnm eum Colorado Ria ARYS3 2428 Dea Mr Sherri The tax deem oo you requester or De lola m the Markit Pond Develeprrent ace show be og Twill mail this ter yo us well Multi Tech Systems Inc FaxFinder Client User Guide 46 Chapter 3 FaxFinder Client Software Operation 5 The FaxFinder client opens the email message The incoming fax message takes the form of a graphic file attachment The FaxFinder Server has assigned the file an automatic file name 6 The FaxFinder client can open the file or save the file a Opening the fax message graphic file Incoming fax messages are PDF or TIFF files These graphics files are automatically associated with a PDF or TIFF viewer program that has already been chosen The client can open the fax email attac
100. tput Lot 4937 1 Printer Setup Print Chrl P S P Publish as HTML i RE Preferences Chrl Shittt D d Customize Output Options Printer Mul Tech FaxFinder Properties ee i PDFSS5 murkie pondil c FAS Mut Tech FasF inder l murkie pond 1 FH9 Acrobat POP Writer murkie pondt bh EH Acrobat Distiller Front b FHS WAMWS O4 54LE5 HPDAK WAS O4 PLB HF4K RE Print Range Output Exit Altera CG Al CC Curent page Copies li C Pages fi Ce Composite Separations Selected objects T Printto file Convert Text mee Hob Leave Properties Preferences at Default Settings After the FaxFinder has been chosen as the target printer a Properties Preferences screen can be accessed by clicking on either Properties or Preferences on the Print dialog box for most application programs its a Properties button for a few its a Preferences button However we strongly advise you not to change any parameters on the Device Settings tab or the Profile Manager tab of that screen If you have changed any parameters click on the Restore defaults button to reset the parameters Multi Tech Systems Inc FaxFinder Client User Guide 31 Chapter 3 FaxFinder Client Software Operation 6 After the printing has been initiated by the application program the FaxFinder Send Fax screen will appear Sr FaxFinder Send Fax Organization Emmett Edgerton Edgerton Finance open Jim OlSson Calico County Tax
101. u want to allow this If this is unexpected it may be a virus and you should choose Na M Allow access for lui The Outlook Contact information will be copied into the FaxFinder Address Book Entries from the FaxFinder Address Book if any will also be copied into the Outlook Contact list A relationship will be created between the corresponding entries for future synchronizations The Outlook Synchronizer feature has many options For further details see the Administrator User Guide FaxFinder Fax Client Software E Fie Edit Address Book Help Device status Pending Faxes Fax Forts Fax Log Address Book Inbox Microsoft Outlook File Edit wiew Go Tools Actions Help lt bal 2 Forward 4 Seno Ctrl 2 ol Contact Chr Favorite Folders Subject a GSjinber 125 Tasks Ctrl 4 OS thread iat a Notes Clip F For Solow bp E sent Items RE possible a Deleted Item Shortcuts Ctrl 7 E Drafts 34 9 Journal Ctri 6 RE MVPioog Ua Outbox Gut of Office Folder List Ctril 6 Folder Chr RE voip add Multi Tech Systems Inc FaxFinder Client User Guide 59 Chapter 3 FaxFinder Client Software Operation Setting Up Address Books with CSV Files Files in CSV format comma separated values consist of spread sheet data presented in ASCII plain text form As such the data can be transferred between different application programs Many common programs like MS Excel and MS Outloo
102. ume Disk Size Available Required Difference E L AIP 656GB 23MB 656GB Clicking on the Disk Cost button will show you the size of the software being installed as well as the available disk space of the target drive When the destination location is correct click Next Multi Tech Systems Inc FaxFinder Client User Guide 8 Chapter 2 FaxFinder Client Software Configuration D At the Confirm Installation screen click Next to begin the installation ig FaxFinder Client Software Saks Contirm Installation The ingtaller is ready to install FasFinder ent Software on your computer Click Nest to start the installation E A transient screen will appear while files are being copied GG FaxFinder Client Software d Associate H and cpg files with FasFinder viewer application F You will be asked whether or not you want to associate tif and cpg files with the Multi Tech Tiff Viewer Click Yes unless you prefer to use a different viewer program lf a Question screen appears asking Warning the extension tifis already registered Overwrite you must respond Click Yes if you wish to use the TIFF viewer installed with the FaxFinder Client Software Click No if you prefer to use a different software package for viewing tiffiles Question Ea S Warning the extension tif is already registered Overvnite Mul Tech Systems Inc FaxFinder Client User Guide H Chapter 2 FaxFinder Client Softwar
103. xFinder Client Software Operation 6 Add company slogan to bottom of template For the purposes of our fictitious company Rocky Mountain Construction Inc we will use the slogan Building on New Horizons Select the Static Text cursor labeled TN and drag to open a text box at the bottom of the template page Enter the slogan d EE Template Editor new cpg 1004 File Edit Insert View Settings Oleaje asi abl Slogan added he Mul Tech Systems Inc FaxFinder Client User Guide 88 Chapter 3 FaxFinder Client Software Operation 7 In the File menu select Save As and overwrite the file using the same filename used in step 3 saving it in the Application Data directory for the FaxFinder client software For Windows NT4 2000 this will be C Winnt Profiles lt username gt Application Data FaxFinder Client Software Cover Pages For Windows XP this will be C Documents and Settings lt username gt Application Data Fax Finder Client Cover Pages For our example we will overwrite the file using the file name rmc1 cpg which befits the purposes of our fictitious company Rocky Mountain Construction Inc 8 To use your customized template when sending a fax you must click Use Cover Page in the FaxFinder Send Fax screen Then scroll through the Cover Page Style list to find the file name of the custom template you have created In our example it is rmc1 2 FaxFinder Sen
104. y be a file outputted from MS Outlook or a file containing contacts from another client user of the FaxFinder system 3 A delimited file can be exported with or without a first row that defines the columns Check the First Line Headings checkbox if the import file has first line headings 4 In the Delimiter dropdown menu choose the delimiter used in the CSV file comma semicolon colon or tab 5 Under CSV import field mapping template click Browse Select the template file the file extension is yml that is needed to map the entries of the CSV file into the fields of the FaxFinder s New Contact screen If the CSV file is one that was exported from another FaxFinder client user you will need the FaxFinder Client Import_template yml template file Multi Tech Systems Inc FaxFinder Client User Guide 63 Chapter 3 FaxFinder Client Software Operation 6 To find out whether or not the new entries are being properly placed into the Address Book format click Preview Import The Template Mapping screen will appear Template Mapping No First Line Headings Delimiter co__ wl File details Template File Documents and Settings pmby silvermine template yml Import File C Documents and Settings pmby Jims phoanebook cs Contact details Fields Valles Mame Pierpoint Penciton Organization Paddington amp Penciton Architects Home Phone fF Work Phone na Fax Number 970 s58 7928 Address City
105. y be shipped freight prepaid to our Mounds View Minnesota factory Multi Tech Systems Inc 2205 Woodale Drive Mounds View MN 55112 Attn Repairs Serial A Returned Materials Authorization RMA is not required Return shipping charges surface will be paid by MTS to destinations in U S and Canada Please include inside the shipping box a description of the problem a return shipping address must have street address not P O Box and your telephone number If the product is out of warranty payment in advance is required Acceptable means of payment include credit card wire transfer or a check in U S dollars drawn on a U S bank For out of warranty repair charges go to COMPANY Policies warranty Extended two year overnight replacement service agreements are available for selected products Please call MTS customer service at 888 288 5470 or visit our web site at PARTNERS Programs overnight_replacement for details on rates and coverages Please direct your questions regarding technical matters product configuration verification that the product is defective etc to our Technical Support department at 800 972 2439 or email support multitech com Please direct your questions regarding repair expediting receiving shipping billing etc to our Repair Accounting department at 800 328 9717 or 763 717 5631 or email mtsrepair multitech com Repairs for damages caused by lightning storms water power surges inc
106. ying Cover Page Styles The Multi Tech Cover Page Generator program allows you either to produce custom cover pages or to use existing style templates In this section we will describe both processes making a new template and customizing an existing stock cover page style template Creating New Cover Page Templates 1 Open the Cover Page Generator program Go to Start Programs FaxFinder Client Software Cover Page Generator You can also open the Cover Page Generator program from the FaxFinder Fax Client Software program by opening the Edit menu and selecting Edit Cover Page Template Ss FaxFinder Fax Client Software File Address Book Help Add Fas Server Le Add Contact ax Ports Fax Log Address Book Edit Cover Page Template Status L ecpiet Fas Finder at 192 168 330 2 The main Template Editor screen will appear Open it to full screen size SS Template Editor new cpg 100 File Edit Insert View Settings Multi Tech Systems Inc FaxFinder Client User Guide 79 Chapter 3 FaxFinder Client Software Operation 3 Several types of objects can be added to a cover page file These are listed in the Insert dropdown menu SS Template Editor new cpg File Edit Inzet View Settings Image Field Test Static Text Line Rectangle Ellipse Hilite Filled Object The commands to create these objects can be invoked either here or from buttons on the Tool Bar We will invoke various

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