Auralog Corporate 7.0 - Admin Tools User Guide
Contents
1. Select the student group type that you want to modify Click on the icon Modify a student group type S Modify the name then confirm by clicking on the green tick In the Student group types box click on the green tick to modify the student group type in Admin Tools To remove one or more student group types Note A student group type currently in use cannot be modified 1 2 3 TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 14 Select one or more student group types Click on the icon Remove student group type s SS In the Student group types box click on the green tick to confirm the removal of the student group type s from Admin Tools Auralog ADMIN TOOLS User Guide The Students window You must create student accounts using Admin Tools either student by student to know more about this refer to the To add a student account section or by importing a student list to know more about this refer to the To import a student file section 2G Click on the icon Students EJ Students s Cuse H ID Surname First name Localization E Martin Laure B Local 2 Davis John Si Distant amp 4 Julien Pauline 8 Distant 5 Luca Bel a Distant 76 Chris Robert Local 11 Mendoza Ana B Local To add a student account This function allows you to save all the information concerning an individual student to his her personal account Simply follow these ste2. E mail dedicated auralogtutor provider Com POP server pop provider com POP server port f 10 User name POR auralogtutort Password bier Send messages SMTP server smtp provider com SMTP server port 25 ia Authentication type Login Parameter type Use the POP server parameters User name SMTP Passyword 7 Type in the different parameters using the table below to help you Confirm your choices by clicking on the green tick Note It is important to fill in this table correctly If incorrect data is provided the Tutor will be unable to communicate via e mail when using Tutor Tools Ask for the necessary data from the person responsible for the training Permanent connection Selected by default A permanent Internet connection enables frequent automatic mail searches If this box is not ticked the Tutor must in order to send and receive messages regularly click on Receive Send Mail in Tutor Tools Search for messages every x Available when Permanent connection is activated minutes Frequency of searching for messages entering and leaving the system E mail dedicated E mail address in the Tutor account that is dedicated to exchanges with students and communication with the system It must be different from the address given in the principal window POP server POP server port Name and number of the POP server port 110 by default User name POP Password User name and password of th
3. added successfully The file contains no errors but information is missing the box Information necessary for student import will appear TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 26 Auralog ADMIN TOOLS User Guide Information necessary for student import Results of file analysis Q import 4 student filets du Mo localisation has been specified for 3 student vrorkstation s du Mo e mail address has been specified tor 4 studentia du Mo lesson language has been specified for 2 student s Language Brrench Localization EERE Lesson languages Language group i spanish If lesson language information i e language group or lesson language is missing for one student this information will be asked for to complete the importation of all student data The lesson language added will be allocated to all students for whom this information was missing If the location has not been specified for at least one student then location by default is requested e If all the students for whom location has not been specified have an e mail address the application will propose Local Distant or Online by default If at least one of the students for whom location has not been specified does not have an e mail address the application will propose Local or Online by default The location that you select is then used for all of the students for whom the information is missing
4. cannot select a language group that appears in blue as it belongs to another workgroup 2 Then click on the icon Modify a language group 5 You can also double click on the corresponding line or select the menu Language groups Modify a language group The Modify a language group box appears 3 Carry out the modifications and confirm by clicking on the green tick To know more about this refer to the To add a language group section To remove one or more language groups Note You cannot remove a language group containing students You must first move or remove the student accounts before removing the language group For more details refer to The Students window section 1 Inthe Language groups window select the language group s you want to remove Note You cannot select a language group if it is in blue It belongs to another workgroup 2 Click on the icon Remove one or more language groups i You can also select the menu Language groups Remove one or more language groups A message asks you to confirm the removal of this group 3 Confirm by clicking on the green tick TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 10 Auralog ADMIN TOOLS User Guide The Student groups window The student groups concept allows students to be grouped together thus enabling easy administration of TELL ME MORE e Learning solutions A student can be allocated to one or several stude
5. communicate with them using Tutor Tools language groups creation modification and removal A language group is a group of students with the same ability level learning the same language with the same Tutor This facilitates the Tutor s consultation of the student tracking as well as the sending of options files and individual Learning Paths To know more about this refer to the Tutor Tools manual student groups creation modification and removal A student group groups together students irrespective of the target language This enables administrative management of the groups and production of Summary Reports indicating student progress for the person responsible for the training course student accounts creation copying import export modification and removal To install distant Admin Tools If you are the administrator of a TELL ME MORE e Learning solutions workgroup that is hosted on a distant server you must install and configure Admin Tools 1 Copy into a directory on your hard drive the executable Admintools exe provided through downloading or using another method You can also copy the documentation in pdf format if you wish To enable the downloading process the file may have been compressed into zip format Once you have copied the file decompress it 2 Run Admin Tools by double clicking on the executable xi Server au FEB Hot e Use Internet Explorer far HTTP Requests 3 Type in t
6. on the green tick 4 Click on the icon Add a field B Choice of fields to export X du First name Q Student D du Student group name du Student group Di du User name 5 Select the field s you want to export e g surname first name user name etc then confirm by clicking on the green tick v 6 You can modify the order of the fields to be exported using the icons and You can also remove one or more fields using the icon 7 Confirm by clicking on the green tick The Export the selected student accounts box appears 8 Type in the name of the file you want to export then click on Save The fields selected during any previous export of files are retained by default They will automatically appear in the Fields to export section To modify a student account This function allows you for example to move a student from one language or student group to another to add or remove language groups change passwords etc 1 Inthe Students window select the student whose account you want to modify 2 Click on the icon Modify a student account So You can also double click on the corresponding line or select the menu Students Modify a student account 3 Carry out the modifications For more details on student information refer to the To add a student account section 4 Confirm by clicking on the green tick TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 28 Au
7. on the icon Personal information TELL ME MORE e Learning solutions Auralog P Copyright 2004 Auralog S A All rights reserved 22 ADMIN TOOLS User Guide Personal information X du Telephone number Q E mail du Area V X To create and save a form You are going to create the fields and or text boxes that will constitute the different sections of your form 1 Click on the icon Add a new field Op Add a new field x Field type Text box Field name v X 2 Select the type of field If you select Text box enter the name of the field In the form you will enter open information such as address town and postcode Go directly to point 7 If you select Selection box Add a new field appears Add a new field Field type Selection box e choice el Field name Protession v sales manager karl Receptionist Y x Engineer Computer scientist Click on the icon Add a choice H l Type in a name for the value that you are adding to the selection box Start again for each choice that you wish to add to the selection box SE Ek p Confirm by clicking on the green tick A line corresponding to the field is added 7 Start again for each field that you want to add If you want to save the form that you have created in order to use it for other student accounts go directly to point 9 8 Confirm by clicking on the green tick 9 Click on the icon Save the form as a template Le The b
8. taught and level 3 Type in a description of the group This is optional but it does allow more details about the language group to be given e g the group s ability level the date of the group s creation 4 Select the lesson language Note Once you have confirmed the addition of a language group you can no longer modify the lesson language 5 Select the Tutor Note Only those Tutors teaching the lesson language and whose accounts are active appear in the list If you are the administrator of only one workgroup go directly to point 9 6 Ifyou wish to make this language group visible from the other workgroups click on the icon Make the language group visible from other workgroups This optional function allows you to connect a language group and a Tutor to several workgroups TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 9 Auralog ADMIN TOOLS User Guide x Oo Mame dC G H LP S 7 Click on Add a workgroup PS 8 Select the workgroup from which you wish to make the language group visible 9 Confirm by clicking on the green tick The language group appears in the Language groups window To modify a language group You may need to modify the name description or Tutor assigned to a language group Note You cannot modify the lesson language of a language group 1 Inthe Language groups window select the language group you want to modify Note You
9. 22005 222005 2022005 2a22005 1 1 1 1 1 1 r in order to update the list in real time Copyright 2004 Auralog S A All rights reserved 30
10. File with SurName FirstName UserName Password LearningGroups Location Email town and workstation columns the last two columns refer to the personal information that you choose to enter e Import Dt Bloc notes IOl sl File Edt students surname firstname UserName Password LearningGroups Location email profession city Tyron william wtyron Espa ol 3 Distant wtyron email com sales manager london smith robert rsmith Fran ais 2 local receptionist paris Keller myriam mkeller Espa ol 3 Frangais 2 local sales manager paris Carlos alfonso acarlos English 2 local Tondon Some basic rules for creating a valid file to be imported The minimum any student import file must include is the UserName column The lesson language will be subsequently asked for in order to complete the importation You can therefore either add one of the columns Learninggroups IDLearninggroups or Lessonlanguages or wait for the conclusion of the importation The lesson language you add will be the same for all the students imported in the file To know more about this refer to the To import the file section The Tutor accounts language groups and student groups must have first been created in Admin Tools for them to be integrated into the file to be imported Certain fields represent the same element PupilsGroup and IDPupilsG
11. Last update 30 04 04 D LEARNING LANGUAGE SOLUTIONS Admin Tools User Guide Copyright 2004 Auralog S A All rights reserved Auralog ADMIN TOOLS User Guide Contents Tu ele ET d o g RE 3 TOMS ad ON ACMI LOOMS EE 3 TOTON acai iM kolo eee te ee tne ere ere re ec rn Te ee ee er er er eT 4 THE TUOS WO E 5 TO Create a Tutor ACCOUING EE 5 eu ily DR KENE T Toremove at OF ACC EENEG 8 The Language Groups WINKOW ccccccceeeeeeeeeeeneeceneeeeneecenseeeeea esas eeea sees saesesseaeesaessaaescagsseaassaeaaeseneesanessogs 9 Toadd EM ee e Ee Le Le EE 9 TO modify a language ele e EE 10 To remove one or more language drops EEN 10 the Student CORO Tele 11 he Late a student le EE 11 TO modify a student GROUP EE 12 To remove one or more student goroupe ENEE 12 Student group Ivpes EEEn EEEren Er en rEn meeen 13 To add aStudent group AE 13 To add a predefined student group type s nnnnnssnnesnnnsnnnsnrrrnrnnrrsnrrsnrrerrrerrrrrrerrrenrrenirenrrenrrrrreninennrrnnrrnnrrnrrrnnenn 13 To modify the name of a student group bwvpe 14 To remove one or more student group types EEN 14 The Students ae e create cate a seca E E A E AE AEREE REA 15 FOGG A SIGS acount socrii e a a E 15 1 Create a st dent account EE 15 2 S6l ct the lesson E Lee GE 16 3 AlloGate 16 a St dent grO P E 17 4 Define a training schedule AA 18 5 Enter personal information ccccccccccseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeseeee
12. LearningGroups or IDLearningGroups Location The file contains one or more errors a message warning you of the number of errors will be displayed This will be followed by the opening of a Notepad file which will give further details about the errors To export one or more student accounts This function allows you to export a list of student accounts in text format txt The exported file can contain any combination of the following data Surname First name Student ID Student group name Student group ID User name Password Lesson languages Tutor name Language Language group name Language group ID Account status active inactive 1 Select the menu Students Export student accounts TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 27 Auralog ADMIN TOOLS User Guide File layout exported i Fields to export a Kristell Dupong TD Surname 4 John Coast du First name Marta Valiente Q Student D Inmaculada Hidalgo du Student group names See du Student group D du User name du Passyyord du Lesson languages 2 Click on the the icon Select Student s E The Students in the database box opens You can then sort by student group and or language group then by ID surname and first name to locate the student accounts you want to export 3 Select the students whose accounts you want to export then confirm by clicking
13. MORF user name Password to access TELL ME MORE Student group name or ID LearningGroups or Language group name or ID Tutor led training IDLearningGroups If a student has been allocated to a language group it is not necessary to state the lesson language If a student has not been allocated to a language group and or training without a Tutor you must only state the lesson language Lesson language 3 letter code ee ANG E FRA French ALL German ITA Italian ESP Spanish AME American English DUT Dutch Language Interface language 3 letter code FRA French ALL German ITA Italian ESP Spanish AME American English DUT Dutch Optional Note The column names reproduced in the file to be imported must be exactly the same as those appearing in the table above Examples of files to be imported Example 1 File with the SurName FirstName UserName Password LearningGroups Location and Email columns i Import txt OF File Edt s5tudents surname firstname UserName Password LearningGroups Location email Tyran william woyron Espanol 3 Distant wtyrongemail com smith robert rsmith 3 Frangais 2 local Keller myriam mkeller Espa ol 3 English 2 local Carlos alfonso acarlos Frangais 2 local TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 25 Auralog ADMIN TOOLS User Guide Example 2
14. ameters according to the fields available Note The parameters selected by default that appear on the screen when an account has been created were defined by the principal administrator in the Server parameters application Send detailed results of Placement Test directly to the student Send first Learning Path directly to the student Send reports directly to the student E mail of other recipients Allows you to send Detailed Reports to other people such as the person responsible for the training Send a work follow up message every Allows you to send regular follow up messages to the student if s he has not worked for x days local or online students or if s he has not sent in his her tracking for x days distant student Activate the training schedule Selected by default 5 Enter personal information This function enables you to Selected by default when the student does not have a Tutor for the language concerned The results will be sent immediately to the student as part of an automated response Selected by default Allows you to send the student the Learning Path that corresponds to his her level either defined using the Placement Test or by evaluating his her level directly Selected by default when the student does not have a Tutor for the language concerned create a form in which to enter personal information load forms in order to enter extra information about students 1 Click
15. confirm this choice by clicking on the green tick the account will be definitively removed TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 8 Auralog ADMIN TOOLS User Guide The Language Groups window A language group is a group of students learning the same language with the same Tutor who is assigned to the group when it is created The student accounts created thereafter can be allocated to one or several language groups but only one per lesson language or indeed not allocated to any language group m In Admin Tools click on the icon Language groups Language groups 2 BS Sg ID Name Lesson Language Tutor Description Be Business English_vwriting skills Grupot W British English Brenda Newman 03 2004 Be 1 Beginner EE American English John Smith Be 5 Deutsch Beginner Le German Joseph Werner 11 2003 a Fran ais Affaires KBrrench Joseph Werner Note Check the Tutor account you want to assign to the language group has already been created If this is not the case refer to the To create a Tutor account section To add a language group 3 1 Click on the icon Add a language group a You can also select the menu Language groups Add a language group Add a language group x Mame Beginner Description f 2 students Lesson language PE american English Tutor name KE John Smith V xX Ss 2 Type in a name for the language group e g language
16. d or modify the server name and the port number by clicking on the icon Define server eR 5 Confirm by clicking on the green tick connection parameters This is optional Principal administrators if Select a workgroup appears select the workgroup that you wish to open then confirm by clicking on the green tick The Admin Tools application comprises five main windows f The Tutors window e This window allows you to create modify or delete Tutor accounts Tutors The Language groups window This window allows you to create modify or delete language groups The Student groups window This window allows you to create modify or delete student groups The Students window This window allows you to create duplicate import export modify or delete student accounts The Licences journal window This window allows you to view and update the list of licences used Licences journal TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 4 Auralog ADMIN TOOLS User Guide The Tutors window This window allows you to create modify or remove Tutor accounts f Tutors Click on the Tutors icon Tuters Smith John VS Spanish American English EI Local Newman Brenda ER Anglais britannique French SL Distant Meunier S bastien VS talian Spanish French E Local Werner Joseph fa French German B Local Maria Diaz KS German B Local To create a Tu
17. days This is optional 5 Confirm by clicking on the green tick To use the training schedule templates You can save the schedule that you have just created in order to use it for other students use a Schedule template and apply it to the student account 1 To save the training schedule 1 Click on the icon Save the schedule template E Save the schedule template E X Title Schedule 1 year Description vw X 2 Enter a name and possibly a description of the template tasks duration of schedule etc 3 Confirm by clicking on the green tick 2 To use a schedule template a 1 Click on the icon Use a schedule template TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 21 Ad ralog ADMIN TOOLS User Guide Use a schedule template Title BRE Schedule 3 Months Description Starting date 22 02 2005 sl Type Date Task L Send link for objectives form D Ka 2200S 2 03 2005 12 03 2005 1106 2005 11 07 2005 TOE 2005 O90g 2005 UO 02005 0611 2005 e z g g z g Detailed Report Detailed Report Detailed Report Detailed Report Detailed Report Detailed Report Detailed Report Detailed Report 2 Select the name of the training schedule template that you want to use 3 Select the start date of the application of the training schedule template 4 Confirm by clicking on the green tick Other parameters 1 Modify the par
18. e POP server account Send messages SMTP server Name and number of the SMTP server port 25 by default SMTP server port Authentication required by the Box to tick if the SMTP server requires authentication server Authentication type Login Plain or CramMDS Parameter type e Use the POP server parameters Automatically employs the user name and password defined for the POP server e Define user account parameters Enter the user name and password of the SMTP server account TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 6 Auralog ADMIN TOOLS User Guide 10 11 Jp to send messages User name SMTP Password User name and password of the SMTP server account if different from those of the POP server account Type in a user name between 2 and 50 characters and a password optional max 16 characters This data must be given to the Tutor to access Tutor Tools Go to the Languages tab and click on the icon Add a language zi The Add a language box appears Choose the language then confirm by clicking on the green tick When the Tutor has been assigned to a language group the name of this group appears under the heading Language Group If the Tutor account is distant go directly to point 13 Click on the Access rights tab to modify the access rights of local Tutors This is optional VR Languages 465 Access rights Rights of access to All student accounts Pos
19. elect the student group you want to modify 2 Click on the icon Modify a student group i You can also double click on the corresponding line or select the menu Student groups Modify a student group 3 Carry out the modifications and confirm by clicking on the green tick To know more about this refer to the To add a student group section To remove one or more student groups This function enables you to delete one or more student groups Note You cannot remove a student group containing students You must first move or remove the student accounts before removing the student group For more details refer to The Students window section 1 Inthe Student groups window select the student group s you want to remove TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 12 Auralog ADMIN TOOLS User Guide 2 Clicking on the icon Remove student group s i i You can also select the menu Student groups Remove student group s A message will ask you to confirm the removal of this group 3 Confirm this choice by clicking on the green tick Student group types A student group type is an extra piece of information allowing the student groups to be more specifically categorised thus facilitating their organisation TELL ME MORE e Learning solutions proposes five predefined student group types Business Service Department Branch and Site You can also create your own student group t
20. eseeeeeseeeeeeseeeeesaeeeessseeeessaeeeesaaes 22 DEONAR E E E ere ae et eee eee ee reer 24 To add a student account by duplicating another account 24 TO import a student EE 24 Format and contents of file tobeummported 0 cecccceeccc seca ececeececeeceeeeeeeseceseecesseeeeseeeeseeeeseeeesesueeesaeeeseueessnees 24 Some basic rules for creating a valid file to be wmmported ce ccceeeccceeeeeeceeeeeeeeeeeeeeeeeesaeeeeeeeeeeseeeeeesaeeeeesaeeeesaaes 26 PO WOO Se Ee 26 To export one or More student accounts n nneneenesrererrrsrrorrrrrrrrrrrorrrrrrrrrnrrrrrnrrrernrrrrrsrrrerarurnrrnrrerrnrnnernrrerrenenmen 27 TO modify a stud nt ACCOUNM inca cccsiancss necherasecauuensnnsivus seedeoawnanancsiued sodaudendenantelesns Sedaudnadenneets eebbededwbenddedanses ints seeebonaenbaeenes 28 To remove one or more student accounts cccceecccscecesecccsececsecseecenseceseueeseueceeeceseueeseueeessecensueeessaeessuecsseesensesensaess 29 URB ZER I IT EIN le e UNE 30 TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 2 Auralog ADMIN TOOLS User Guide Introduction Admin Tools allows you to organise the training structure within TELL ME MORE e Learning solutions by managing Tutor accounts creation modification and removal A Tutor is a teacher training course leader or the organiser of a language group a group of students all learning the same language The Tutor can track students progress and
21. etc 4 Confirm by clicking on the green tick The task is added to the training schedule To add a request for a Language Achievement Test 1 Click on the icon Add a request for a Language Achievement Test Ki Add a request for a Language Achievement Test l x Date tor sending the link to the test 03703 2004 r V X 2 Select the send date of the link to the Language Achievement Test 3 Confirm by clicking on the green tick The task is added to the training schedule To remove one or more tasks Note Certain tasks depending upon their status current task and completed task cannot be removed 1 Select the task s that you want to remove 2 Click on the icon Remove the selected task s To postpone the execution of one or more tasks 1 Select the task that you wish to postpone 2 Click on the icon Postpone the execution of one or more tasks 3 TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 20 Auralog ADMIN TOOLS User Guide Put back the date one or several tasks are carried out X Task Detailed Report Date of creation 0970472004 sl Postpone E days E Postpone all the following tasks by the same number of days V X 3 Select the type of postponement put back by a certain number of days or define a new date 4 Ifyou want to postpone all tasks preceding or on this date you can tick the box Postpone all the following tasks by the same number of
22. he name of the server or the IP address and the port number provided by the TELL ME MORE e Learning solutions technician 4 In some companies communication with an external server TELL ME MORE e Learning solutions server goes through a Proxy server In this case you must tick Use Internet Explorer for HTTP requests 5 Confirm by clicking on the green tick Administrator identification User name Administrator Password va me 6 Type in your workgroup s user name and password defined and transferred by the principal administrator of TELL ME MORE e Learning solutions 7 Confirm by clicking on the green tick Admin Tools opens TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 3 Auralog ADMIN TOOLS User Guide To run Admin Tools Before running Admin Tools you must install TELL ME MORE e Learning solutions and define the server parameters 1 Go into the Start menu 2 Select Programmes TELL ME MORE e Learning solutions Applications Admin Tools Administrator identification User name Administrator Password PO V i ER 3 Type in the password The user name defined by default during the installation of TELL ME MORE e Learning solutions is not modifiable Administrators of an e Learning solution containing several workgroups you must type in the user name given to you by the principal administrator 4 You can check an
23. lect the student group name 4 Confirm by clicking on the green tick To remove one or more student groups 1 Select the student group s to which you no longer want to allocate students 2 Click on the icon Remove one or more student groups E 4 Define a training schedule The training schedule includes the important tasks access to the personal objectives form reports follow up messages and Learning Paths and events of a student s training in a given language 1 Click on the icon Training schedules fs x Lesson language RS English start date 2470272004 sl Date of project creation 24 02 2004 sl End date 23 02 2005 sl Licence expiry date 19 02 2006 sl IT Suspend training Suspension start date 24 02 2004 sl Suspension end date 24 02 2004 sl D Gm WWW Pa Type Date Tease Status A Ley 2402 2004 Student account creation or manual reactivation of training schedule Process complete Ley 2402 2004 Account activation message sent automatically activation key Process complete 03 03 2004 Certification test Task not started Send detailed results of Placement Test directly to the student Send first Learning Path directly to the student Send reports directly to the student Electronic addresses of other addressees Send a work follow up message every E days Jh Activate training schedule vw A 2 Select the lesson language Note This function is only available if the student has seve
24. nt groups or indeed not allocated to any student group EZ dx wah In Admin Tools click on the icon Student groups estiasz ecudent groupe SS ID Mame Group type Description S 1RD 8eranch amp 9 GE Department DI d Cass site To add a student group E 1 Click on the icon Add a student group 7 Add a student group X Mame Marketing Description Group type ER Department 2 Type in a name for the student group you are creating e g class name level year 3 Type ina description This is optional but does allow more details about the student group to be given e g number of students year level 4 Select a student group type To know more about this concept refer to the Student group types section 5 Click on the icon Receipt of Configuration Test results EI Note This function only appears if the e Learning solution allows you to create student accounts online 6 Type in the e mail address of the person responsible for receiving the Configuration Test results online students only Confirm by clicking on the green tick If you wish to programme the Summary Reports go to the section entitled Summary Reports If not confirm by clicking on the green tick The student group is added to the Student groups window TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 11 Auralog ADMIN TOOLS User Guide Summary Reports This function allo
25. ou can also select the menu Students Add a student account by duplicating another student account 3 Select or type in the personal data of the student for whom you want to create an account name first name user name etc To know more about this refer to the different stages described in the To add a student account section To import a student file Format and contents of file to be imported The file you want to import must be in text format txt comprising different columns of data separated by a semicolon As the file is being imported Admin Tools will use the information contained within the columns to create the student accounts The file must begin with the following lines students this indicates the importation of student accounts number of columns separated by the character Refer to the table below for a description of the column format If the file to be imported contains characters such as speech marks extra commas etc the importation cannot be successfully completed TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 24 Auralog ADMIN TOOLS User Guide Name and description of column format Column name Explanation SurName Student s surname by default the entry in the UserName column PupilsGroup or IDPupilsGroup Workstation location local distant or online Email Student s e mail address obligatory for distant student accounts TELL ME
26. ox Save the form as a template appears TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 23 Auralog ADMIN TOOLS User Guide 10 Type in a name then confirm by clicking on the green tick To modify a form You can modify a field by clicking on the icon Modify a field amp f move a field in the form by clicking either on the icon Move the field up amp or on the icon Move the field down CU 3 remove one or more fields by clicking on the icon Remove the selected field s G To load a form template This function allows you to open an existing form template and to apply it to the student account 1 Click on the icon Load a form template Load a form template Ei telephone number address 2 Select the form template then confirm by clicking on the green tick 3 Confirm by clicking on the green tick 6 Confirm an account In Add a student account confirm by clicking on the green tick The corresponding line of the new student account is added to the Students window To add a student account by duplicating another account You can create a new student account based on an existing account by copying the non personal data e g student group language group lesson language interface language and training schedule 1 In Students select the student whose account you want to copy 2 Click on the icon Add a student account by duplicating another student account S Y
27. ps 1 Create a student account 2 Select a lesson language 3 Allocate to a student group 4 Define a training schedule 5 Enter personal information 6 Confirm the account Note Certain functions dependent upon the workgroup parameters defined and the choices made in the Server parameters application may not be available 1 Create a student account 1 Click on the icon Add a student account TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 15 Auralog ADMIN TOOLS User Guide x Gurtarme one First name erry Language YE Spanish Localization Soistrt d E mail fterryoneii mymallcom User name terry Passyyord sed Contirmation ee Lesson languages Language group a i spanish d Principiante K Pablo Diaz Student groups eX Department Marketing Ri Activate account Es v A 2 Type inthe surname and first name of the student max 50 characters in each text box 3 Select the TELL ME MORE default language 4 Select the location of a student workstation refer to the information in the table below Local the student is working on TELL ME MORE on the local network on CD Rom e Type in the user name minimum two characters You also have the option of creating a password maximum 16 characters to access TELL ME MORE A password ensures that the student s data remains confidential on the network the student is working on TELL ME MORE online e T
28. ral lesson languages TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 18 Auralog ADMIN TOOLS User Guide 3 Define the start and end dates of the training schedule If the student is expected to suspend his her training for a predefined period during the holidays for example you can tick the box Suspend training This is optional You should then specify the language training suspension start and end dates Note This function is only available if the student has a Tutor You can now define the different tasks that will constitute the student s training schedule To add a request to access the personal objectives form Note This function is optional and depends upon the parameters defined by the administrator in Server parameters for the student group 1 Click on the icon Add access to the personal objectives form E Add access to the objectives grid Date sent 11 03 2004 sl 2 Select the send date The current date is selected by default If you retain this date the link will be sent to the student as soon as you have confirmed the addition of the student account If you select another date the link will be sent during the night preceding the chosen date 3 Confirm by clicking on the green tick The task is added to the training schedule To add one or more requests for a report 1 Click on the icon Add one or more requests for reports Add one or more requests for repo
29. ralog ADMIN TOOLS User Guide To remove one or more student accounts You can remove a student account when the student has completed his her training This removal entails the deletion of all information concerning the student including those results obtained while working in TELL ME MORE 1 Inthe Students window select the student s whose account s you want to remove 2 Click on the icon Remove one ore more student account s E You can also select the menu Students Remove one or more student account s A message asks you to confirm the removal of the account 3 Confirm by clicking on the green tick TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 29 Auralog ADMIN TOOLS The Licences journal window This window allows you to visualise the number of licences used by each student User Guide Licences journal Z IN 7 Martineke Number of licences 45 used 100 remaining Surname First name Lesson language amp Davon D Jul gt 10 Carrare gt 10 Carrare gt 10 Carrare Click on the icon Update the licences journal TELL ME MORE e Learning solutions Auralog Maria Jack Pauline Roberto Roberto Roberto HIS British English HIS British English RN German fe Dutch H British English J talian Date of registration Expiry date Licences E mail 2402 2004 2402 2004 2402 2004 2402 2004 2402 2004 2402 2004 2022005 2a02 2005 2
30. roup or LearningGroups and IDLearningGroups The simultaneous presence of these fields in the same file could cause conflicts You must therefore choose either the name or the ID The columns can be arranged in any order If a student is learning multiple languages or belongs to multiple language groups and or student groups the different codes must be separated by a comma Refer to example 1 of the files to be imported above the first student is learning two languages You can decide to put no data in a certain column However in this case you must retain the semi colons marking out the column and put a space between them Example durand michel fra Do not forget to put students at the beginning of the file and before the name in the first column The file must be in text format txt The file may contain extra columns for example town address etc that you should have separated in the same way with semicolons The data entered in the columns is added under personal information to the student account To import the file 1 Select the menu Students Import student accounts from a file 2 Select the file you want to import The file will be analysed during importation There are several scenarios which may occur during this analysis The file contains no errors the importation is completed successfully the list of student accounts is updated and the following message will appear x student s
31. rts i x Report Detailed Report End date 03203 2004 Create other reports Every d g days V A Select the type of report Select the time period end date For local and online students the report will be created on this date a day n 1 For distant students the report will be created the day after the student has sent in their tracking from within TELL ME MORE You can then create other reports that can be sent as frequently as you wish Every x days Every x months or Every week If you have requested the creation of other reports these task s will be added to the student s training schedule Add to send a Learning Path 1 Click on the icon Add to send a Learning Path p TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 19 Auralog ADMIN TOOLS User Guide xi Date sent 030372004 sl Lesson family Beginner l Learning Fath title Level 1 Functional Language Patterns no d V A Select the send date Select the lesson family Select the title of the Learning Path to be sent to the student St oe SS Ss Confirm by clicking on the green tick The task is added to the training schedule Add a message to send 1 Click on the icon Add a message to send zj x Date Sent 03 03 2004 sl Message Send account details 2 Select the send date 3 Select the type of message to be sent Registration information first contact message
32. s it contains the same tabs as the box used to add a Tutor account 3 Ifyou want to maintain a Tutor s account but cancel his her access to TELL ME MORE e Learning solutions at the end of a training session for example clear the Account activation box Note You cannot remove a Tutor account if the Tutor is responsible for a language group TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 7 asi ADMIN TOOLS User Guide 4 Carry out the modifications then confirm by clicking on the green tick For more details on these tabs refer to the To create a Tutor account section 5 Ifyou have modified the connection parameters Message Reception or Send Messages parameters click on the Send account creation message A icon to send the distant Tutor his her new parameters To remove a Tutor account Note You cannot remove a Tutor account if the Tutor is responsible for a language group You must first remove the language group before you can remove the Tutor account For more details refer to the section entitled The Language groups window To remove one or more language groups 1 Inthe Tutors window select the Tutor s whose account s you want to remove 2 Youcan then do this either by clicking on the icon Remove one or more Tutor account s E or select the menu Tutor Remove one or more Tutor accounts A message will ask you to confirm the removal of the account concerned 3 Ifyou
33. sibility of using additional licences Learning path management taal Option management taal Linguistic and pedagogical content printing tool a lt 1 lt 1 lt 1 ia Standard message management tonl 12 Tick the boxes to modify access rights to certain functions of the Tutor Tools application Access rights All student accounts Access all student accounts By default the Tutor only has access to his her students accounts Possibility of using additional Enable the Tutor to use additional licences if s he has to licences postpone training sessions until after the licence expiry date Learning path management tool Create and modify Learning Paths in Tutor Tools Option management tool Create options files Free to Roam Mode options and Guided TTT Nedeapo TELL ME MORE o n content inti de tool asked by students Organise them in tables and by theme 13 Confirm by clicking on the green tick The tutor s corresponding line is added to the Tutors window 14 Click on Send account creation message to allow the distant Tutor to run and use Tutor Tools The account creation message is sent to the Tutor s personal e mail address To modify a Tutor account 1 Inthe Tutors window select the Tutor whose account you want to modify 2 Click on the icon Modify a Tutor account You can also double click on the corresponding line or select the menu Tutor Modify a Tutor account The Modify a Tutor account box open
34. ss to all Lesson Families of the selected lesson language Note If access to certain Lesson Families is restricted the pedagogical content contained within those Lesson Families will be inaccessible to students 6 Click on the icon Add a Lesson Family ie The Add a Lesson Family box appears 7 Select the Lesson Family or Families to which you want to restrict access then confirm by clicking on the green tick 8 Confirm by clicking on the green tick To modify a lesson language 1 Inthe Lesson language box select the lesson language 2 Click on Modify lesson language parameters You can also double click on the language 3 Carry out the modifications then confirm by clicking on the green tick To remove one or more lesson languages 1 Inthe Lesson language box select the lesson language s 2 Click on the icon Remove one or more languages 3 Confirm by clicking on the green tick 3 Allocate to a student group A student can be allocated to one or several student groups of different types or indeed not allocated to any student group For more details refer to the Student groups window TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 17 Ad ralog ADMIN TOOLS User Guide To add a student group 1 Click on the icon Add a student group ES Add a student group x Group type 8 service Mame Auralog 2 Select the type of student group 3 Se
35. tor account 1 Click on the icon Add a Tutor account H x SUrnamE Smith First name ann Description P Interface language PE american Engisn Localisation Sort d E mail Smithi mymall com User name smith Passyyord Contirmation ee VS Languages Languages taught American English Language group E Activate account y Xx 2 Type in the surname and the name of the Tutor maximum 50 characters for each text box 3 Type in any useful additional information in the Description text box e g Tutor s title availability etc This is optional 4 Select the Tutor s interface language for the Tutor Tools application 5 Select the Tutor account location If you select Local type in the user name and if necessary a password for the Tutor Tools application Go directly to point 8 If you select Distant type in the personal e mail address which will be used to manage the Tutor account notably the activation of Tutor Tools and the user name TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 5 Auralog ADMIN TOOLS User Guide 6 Click on the icon Configure the message system The Configure the message system box appears This allows you to define the parameters of the distant Tutor account sending and receiving messages Set mailbox parameters i X EI Permanent connection Search for messages every E minuters Message Reception
36. ws you to programme the arrival of requests for summary reports indicating student progress to be sent to the person responsible for the training course 1 Click on the icon Summary reports GC The Summary reports box appears 2 Click on the icon Add a request for a report Add a request for a report Fa Date of next report 12 03 2004 sl Every 30 days Report Summary Report E Learning Recipients Surname and first name michael carras jenny swift Carrasmignymail com switten mail corm written in PE American English Select the date of the next report Define the frequency of the reports Every x days Every month on the x or Every week on the x Select the type of report Type in the surname and first name of the recipient s separated by a semi colon no spaces see illustration Type in the e mail address es of the recipient s separated by a semicolon no spaces see illustration eo wN m oO en w Select the report language then confirm by clicking on the green tick Once the request is programmed the Summary Reports are generated and sent to the recipients on the defined dates in line with the report dates and frequency requested 9 Confirm by clicking on the green tick The student group appears in the Student groups box To modify a student group Note You cannot modify the group type of a student group which already contains students 1 Inthe Student groups window s
37. ype in the user name minimum two characters You also have the option of creating a password maximum 16 characters to access TELL ME MORE online the student is a distant learner working on TELL ME MORE on CD Rom 2 Select the lesson language To add a lesson language 1 Click on the icon Add a lesson language TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 16 Auralog ADMIN TOOLS User Guide Add a lesson language Ei Lesson Language PE american English Language group E a Beginner Tutor John Smith E Restrict access ta Lesson Families Ce Intermediate Bi Business Beginner 2 Select a lesson language 3 You can also select a language group optional The name of the Tutor responsible for the selected language group will be displayed Note A student does not have to be allocated a language group select None from the drop down menu In this case the student will not have a Tutor If you wish to restrict access to Lesson Families go directly to point 5 4 Confirm by clicking on the green tick 5 If you wish to restrict access to Lesson Families tick Restrict access to Lesson Families This is optional Note This function is only available if specified in the TELL ME MORE e Learning solutions licence file A Lesson Family is a collection of lessons grouped together according to an ability level a theme or both criteria By default students have acce
38. ypes In the Student groups window select the menu Student groups Student group types Student group types X To add a student group type This function allows you to create your own student group types 1 Click on the icon Add a student group type S Add a student group type Ei eme Direction V X 2 Type in the name of the new student group type max 50 characters then confirm by clicking on the green tick 3 Inthe Student group types box click on the green tick to add a new student group type to Admin Tools To add a predefined student group type This function is only useful if you have removed one of the default predefined student group types and you want to return it to the list In TELL ME MORE e Learning solutions the predefined student group types are Business Service Department Branch and Site 1 Click on the icon Add a predefined student group type SS Predefined student group types j X G Branch TELL ME MORE e Learning solutions Copyright 2004 Auralog S A All rights reserved 13 Auralog ADMIN TOOLS User Guide Select the predefined student group type that you want to add from the list then confirm by clicking on the green tick In the Student group types box click on the green tick to recreate the predefined student group type in Admin Tools To modify the name of a student group type Note You cannot modify the name of a predefined student group type 1 2 oe 4
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