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1. cccccsccccccsseeeeeceeseeeeseeeeeeeseeeeeeesaeeeeees 91 6 5 5 Stoning trie Print Cartridge sis sei ac diccns ce but due t Ru vai dead ees 92 7 Nello caleelnem m T Ea 93 TAL UBITOLIMOSSQOe S undis dubai a obscurus a Rud unde atten urbium augu E 94 Tels adici olalu CREE OO TEL S DS 94 Scanner COMMNGUPAUOM zs icd caupeeau ot ke aa aa 94 AETIA a AEA ER T EREENT 95 Faper Manin sects c tem ispmaeee 96 Gellium 97 IID FIOM acinus tine i wudcaa cuc edat cuadbap nies deu ERR VEG o Vui DE des EE PE dava dau Mud K UD E Eun UE 98 JO spar MR E T MTM 98 camera GallDEQllOD s etesectes tette a ctae unl rd teil M he eo nko 99 cM Clo ci HE S 101 SM gol Qu cm 107 S006555 Rev D vii Spectrum XF Operator Manual Figure 2 1 Figure 2 2 Figure 3 1 Figure 3 2 Figure 3 3 Figure 3 4 Figure 3 5 Figure 3 6 Figure 4 1 Figure 4 2 Figure 4 3 Figure 4 4 Figure 4 5 Figure 4 6 Figure 4 7 Figure 4 8 Figure 4 9 Figure 4 10 Figure 4 11 Figure 4 12 Figure 4 13 Figure 4 14 Figure 4 15 Figure 4 16 Figure 4 17 Figure 4 18 Figure 4 19 Figure 4 20 Figure 4 21 Figure 4 22 Figure 4 23 Figure 4 24 Figure 4 25 Figure 4 26 Figure 4 27 Figure 4 28 Figure 4 29 Figure 4 30 Figure 4 31 Figure 4 32 Figure 4 33 Figure 4 34 Figure 4 35 Figure 4 36 Figure 5 1 Figure
2. J i L3 Figure 3 1 Spectrum XF Scanner The Spectrum XF uses internal SHARPSHOOTER 7 CCD cameras with to capture and digitize both sides of a document in a single pass whether the image is color grayscale or bitonal black and white This digital information is sent via the host PC to various storage media including magnetic and optical Note us Only the Spectrum 8140DC 8120DC 8090DC and 8090SC models scan in color If you purchased a bitonal grayscale only Spectrum scanner you may purchase a color upgrade at any time Please refer to the Contact Information page in this manual for details on where to purchase a color upgrade The scanner can scan both controlled and uncontrolled document types Controlled documents like standard forms are uniform in size and do not require a lot of preparation such as sorting or removal of staples Uncontrolled documents invoices shipping documents loan applications photographs carbon copies etc are rarely S006555 Rev D 9 of 113 Spectrum XF Operator Manual uniform differing in size and weight The scanner minimizes prep work by handling both controlled and uncontrolled documents The scanner adjusts itself to accommodate the size volume condition and skew angle of each document scanned The front of the scanner houses a control panel containing 13 keys and a diagnostic operator interface display Control Panel LCD or LCD An explanation of the control panel i e
3. 80 81 Removing 80 Replacing 81 82 Replacing 82 Glossary 120 H HiZOOM 8 64 Hole Punched Paper 60 Home Menu 26 28 Batch Counter 26 Feed Mode Display 26 Load Paper 28 108 of 113 Model Number Display 26 Host PC System Requirements 14 Host PC Connection 20 Hours On 75 I Image Options 66 Image Problems 111 Imperial 32 Imprint String 44 Imprinter 8 41 Alphanumeric Imprint String 44 Alphanumeric Imprint String 44 Audit Trail 41 Back Post scan 41 Base Imprint String 44 45 Base Index String Enable Disable 46 Character Orientation 42 Characters for Index String 45 Characters for the Base String 45 Cleaning the Imprinter Head 107 108 Cleaning the Imprinter Head 50 Cleaning the Imprinter Head Menu 50 Default Setting 44 Document Sizes 42 Enabling and Disabling 51 Enabling Disabling 51 Endorsing Locations 47 48 49 52 Endorsing Locations 47 Error Messages 117 Font Attributes 46 Font Attributes 46 Fonts 42 44 Front Pre scan 41 Front Printer Menu 43 Imprint Delay 47 Imprint Delay 47 Imprint String 41 43 51 Imprinter Handle 47 Imprinter Head Troubleshooting 51 Imprinter Mechanism 47 Index String 44 45 Index String Default 45 Ink jet Print Head 41 Inserting the Print Cartridge 48 Location 47 Maintenance 106 Maintenance 106 Max of Characters 42 Menu Navigation 43 Paper Definitio
4. Press the F3 key NEXT to view the scanner firmware revision number Press the F3 key NEXT to view the feeder revision number Press the F3 key NEXT to view the front IJPM imprinter revision number where applicable 6 Press the F3 key NEXT to view the back IJPM imprinter revision number where applicable 7 Press the F3 key NEXT to view the page entry sensor revision number 8 Press the F3 key NEXT to view the page exit sensor revision number 9 Press the F3 key NEXT to view the operator interface revision number 10 Press the F3 key NEXT to view the EGSA software revision number 11 Press the F3 key NEXT to view the EGSA hardware revision number 12 Press the F3 key NEXT to view the EGSA FPGA revision number 13 Press the F3 key NEXT to view the EGSA CPLD revision number 14 Press the F3 key NEXT to view the EGSA CCD IF revision number 15 Press the F3 key NEXT to view the EGSA camera LCA revision number 16 Press the F3 key NEXT to view the MBX revision number 6 4 General Maintenance This section details scanner maintenance tasks that must be performed on a daily weekly monthly or yearly basis to achieve optimum performance from your scanner Below is a typical maintenance schedule for your scanner Individual maintenance schedules may vary somewhat depending on the documents that are being scanned and the environment the scanner is operated in Activity Hours of Operation Symptom
5. p Some documents such as folded card stock laminated documents or labels sticky notes may trigger the multifeed alarm You can prevent unwanted multifeed alarms by setting the Multifeed Ignore by Size feature Please refer to section 5 3 Setting the Multifeed Ignore by Size in this manual for more information opectrum XF scanners contain a Multifeed Page Eject feature that works in conjunction with the Multifeed Mode s Stop setting See 5 2 5 Setting Multifeed Detection Parameters for more information regarding the various settings for multifeeds When the Multifeed Mode is set to Stop and the scanner detects a multifeed the following menu is displayed on the scanner s Ol Multifeed To eject paper Press CLEAR Figure 5 12 Multifeed Page Eject The multifeed document s held in the exit rollers is easily removed by pressing the CLEAR key which triggers the scanner to automatically eject the offending document s S006555 Rev D 59 of 113 Spectrum XF Operator Manual into the exit tray At this point the following menu is displayed on the scanner s Ol and one of two actions can be taken f Multifeed To resume ma Press CLEAR or MF Ignore Figure 5 13 Multifeed Clear or Ignore e Resolve whatever caused the multifeed to occur e g a Post It or label of some kind stuck to a document and place the multifeed document s back in the ADF Press the CLEAR key to resume scanning This functionality prevents the operator f
6. three hole AC outlet E TI Figure 3 5 Power Cord Receptacle S006555 Rev D 15 of 113 Spectrum XF Operator Manual To connect the scanner to the host PC follow the procedure below 1 Connect the SCSI cable supplied with the scanner to the SCSI 3 high density 68 pin female connector located on the back of the scanner EGSA SCSI 3 Interface discussed in 3 3 Secure the screws wg tne Figure 3 6 Scanner to Host PC Connection 2 Load the VRS software on the host PC To do this please follow the instructions contained in the Production Scanners Installation Procedure section in the VRS Installation Guide that you received with your scanner 3 After the VRS software is loaded install the Kofax Adrenaline 650i SCSI Interface board into your host PC Caution Anytime the SCSI cable is connected or disconnected from either the scanner or the host pc make sure to power off the scanner and shut down the host PC first 16 of 113 S006555 Rev D 4 Operational Overview 4 Operational Overview Before you begin to scan documents there are some functions of the scanner you should know This section takes you through the steps of powering the scanner on and off and familiarizes you with the scanner s control panel i e menus commands error messages function keys etc Once you have learned these basics you will be introduced to daily operational procedures including document preparation setting scanner
7. 20 seconds is the system default and is not adjustable ARROW Keys There are three ARROW keys located directly below the FUNCTION keys on the control panel Each has a specific function e LEFT ARROW Key enables the user to proceed to the left or previous selection in the scanner s menu system e UP ARROW Key enables the user to proceed upward in the scanner s menu system e RIGHT ARROW Key enables the user to proceed to the right or next selection in the scanner s menu system 4 2 2 Control Panel LCD The Control Panel LCD LCD is used to display the active state of the scanner along with various diagnostic and error messages It is located at the top of the control panel slightly off center to the left The LCD also displays and allows the operator to step 20 of 113 S006555 Rev D 4 Operational Overview through the different menus used to setup scanner parameters scanner attributes and scanner component specifications and maintenance The default state of the LCD is the Home menu which displays a status message of either READY or LOAD PAPER It also displays the model number of the scanner and batch count information The batch counter records the number of pages that are scanned successfully It updates continuously while scanning is in progress The second line of the Home menu displays the scanner model number 8140D 8120D 8090D 8090S and also the currently selected feed mode AUTO FEED or MANUAL Diag
8. BOWE BELL HOWELL Spectrum Operator Manual S006555 Rev D Spectrum XF Operator Manual Contact Information BOWE BELL HOWELL On the Web www bbhscanners com United States Bowe Bell Howell Scanner Division 760 S Wolf Road Wheeling Illinois 60090 Corporate 1 847 675 7600 Sales 1 800 SCAN 494 Scanner Help Desk 1 800 SCAN 495 TTY Line 1 847 423 3032 Fax 1 847 423 3047 Europe Asia The Bowe House No 2 Room 601 Tower W3 Oriental Plaza The Sterling Centre Eastern Road No 1 East Chang An Ave Dong Cheng Bracknell Berkshire RG12 2PW Dist United Kingdom Beijing 100738 China PRC Sales 44 0 1344 462 103 Fax 44 0 1344 462 101 Telephone 86 10 85181839 Tech Support Fax 86 10 85181839 engsupport scanner bowebellhowell com 2007 Bowe Bell Howell Scanners L L C All Rights Reserved All material in this publication is confidential is to be used by and distributed to authorized personnel of the purchaser only All intellectual property rights remain the property of Bowe Bell Howell Scanners L L C No part of this publication may be reproduced distributed modified displayed transmitted stored in a retrieval system or translated into any human or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of the copyright owner Bowe Bell Howell Scanners L L C 760 S Wolf Rd Wh
9. Quiet Jet Quiet Jet Plus print cartridge HP 51604A Ink Jet Print The box containing the print cartridge has a date Cartridges stamped on it For best results install the print cartridge by that date Each cartridge prints approximately 250 000 standard characters Scanner m Throughput The imprinter has no effect on scanner throughput Table 4 Imprinter Print Characteristics The various Imprinter attributes can be controlled from the scanner control panel or from the host PC if supported by your software application It can imprint a string of characters for each document one at a time or imprint a repeating character string with an automatically incrementing suffix on each document that is scanned It does this without any slowdown of the scanning process Note my If the host PC software application supports the imprinter its commands will always override the commands established at the scanner s control panel Refer to the endorser section of the Kofax VRS User Manual for guidance on controlling the imprinter from the host PC 4 4 1 Setting the Print String Note For purposes of this document it is assumed that setting any of the Imprinter features is done through the scanner s control panel The Imprinter can be controlled from the control panel by using the three ARROW keys LEFT UP RIGHT and three FUNCTION keys F1 F2 F3 to navigate through the appropriate menu To access the Setup mode perform the followi
10. Set the right and left hand document feed guides to the proper width so that the documents are center justified between the two Feed the documents into the scanner s transport manually the skimmer rollers will not rotate to draw the document in automatically with the left edge of the document against the left hand document feed guide The scanner will beep and the upper right corner of the Home menu will indicate that your system is ready to scan a manually fed document 48 of 113 S006555 Rev D 5 Normal Operating Routine Assisted Manual Feed Mode For scanning individual documents Assisted Manual mode can also be used This is considered a manual mode of feeding documents into the scanner however in this mode the skimmer rollers rotate drawing the document into the scanner The operator does not need to push or feed the document as far into the scanner s transport as they would in regular Manual mode The skimmer assists the operator in feeding the document into the scanner To use the Assisted Manual Feed mode follow the procedure below 1 From the Home menu press the RIGHT ARROW key until the Select Feeder Mode menu is displayed From the Select Feeder Mode press the F2 key MANUAL Move the lever located to the left of the ADF to the M position Press the CLEAR key to return to the Home menu Lower the skimmer until it rests on the ADF elevator table gar ci so Der de Set the left and right hand document f
11. code upgrade to v3 32 Was The Calibration in Progress menu contains a counter that displays the amount of time left in the calibration process Now The Calibration in Progress menu contains a counter that displays the amount of time the calibration is taking to complete Added Caution message after step 11 and the addition the additional instruction step to clean the separator roller after cleaning the skimmer rollers Spectrum XF Operator Manual item S Status Locationin Manual Detail Was Place one of the transport path cleaning sheets in the ADF and lower the Added additional Revised Cleaning the skimmer instruction Transport Area Now Place one of the transport path cleaning sheets in the ADF in landscape mode Lower the skimmer Was Figure showed lamp l l being held incorrectly for Moure Bao UE removing it from the housing l Removing the i Replaced Figure 6 30 Revised Now New figures show LADS ee correct procedure for Peusing removing lamp bulbs from the housing The flat screen cleaner S005658 used to clean the back camera s glass cover in the event of a liquid spill is no longer available to BBH The area in the manual noted NOTE Cleaning a here has been revised to Change in descriptive verbiage and part Revised Liquid Spill Using a reflect this number Tech Wipe WAS If a liquid spill should occur use the appropriate flat screen cleaner 8005658 NOW
12. ignore by size functionality and onboard VirtualReScan VRS technology we re sure you ll agree that your new Spectrum XF scanner offers the best combination of features and performance you ll find in a high volume production scanner opectrum XF has been designed specifically to handle heavy workloads and harsh production environments The scanner can handle volumes of up to 60 000 documents a day and even more in demanding environments with more than one scanning shift opectrum XF consumables last longer than other scanner in its class with rollers both skimmer and separator that last up to 600 000 scans of 20 bond paper and 250 000 scans of NCR paper as well as lamps that last up to 5 000 hours all of which can be purchased inexpensively as part of the Spectrum XF All In One Consumables Kit or individually With its self diagnostic exam at start up Spectrum XF requires minimal operator adjustments particularly with the many auto features of VRS Like all Bowe Bell Howell scanners Spectrum XF offers robust scanning capabilities while delivering huge savings in time money and maintenance over the life of the scanner Spectrum XF and Bowe Bell Howell Always adding value This manual provides detailed information about owning and operating your Spectrum XF Scanner It is divided into sections that document how to e Safely setup and operate the scanner e Setup and manipulate scanner features and their functionalit
13. lt gt Figure 4 34 Front Printer Imprinter Menu 2 Press the F1 key to turn the imprinter ON Front Printer On v ON OFF REFILL CLEAN 4 gt Figure 4 35 Front Printer Imprinter ON Menu 3 From the same menu press the F3 key CLEAN To test the Imprinter make sure the Imprinter is located in the proper position and that the document is wide enough to be imprinted 5 Insert a document in the ADF and position the skimmer in the down position S006555 Rev D 41 of 113 Spectrum XF Operator Manual 6 Press the F1 key OK The document will feed into the scanner and a black rectangle will be printed on the document This primes all nozzles on the imprint head Print on next page fed aia NN CANCEL Figure 4 36 Cleaning the Imprint Head Menu a 4 4 8 Testing the Imprint String You are now ready to test the imprint string that you have just programmed Note If the host PC software application supports the imprinter its commands will always override the commands established at the scanner s control panel Refer to the endorser section of the Kofax VRS User Manual for guidance on controlling the imprinter from the host PC To test the imprint string perform the following 1 Make sure that the imprint string is in the appropriate location before beginning your scanning application Insert a sample document into the ADF and initiate a sca
14. plastic lever from the top down over the top of the cartridge to secure it in place Note The Imprinter prints approximately 2 75 70 mm to the left of the green imprinter handle s location 40 of 113 S006555 Rev D 4 Operational Overview 8 Using the green imprinter handle move the imprinter mechanism in the position that you would like to endorse the documents one of four Endorsing Locations see 4 4 5 Positioning the Imprinter 9 Close the scanner transport cover 10 Power ON the scanner 11 Boot up the host PC Caution Always remove the ink cartridge and store it in the container provided when not in use After removing the ink cartridge make sure the Imprinter is moved from the SERVICE position to one of the four endorsing locations before closing the scanner transport cover and operating the scanner 4 4 7 Cleaning of the Imprinter Head Before you use the imprinter for the first time it is important to clean the imprinter head to ensure Its proper operation Note mp The imprint cartridge must be installed and the Imprinter must be turned on prior to cleaning the Imprinter Head Refer to 6 5 3 Replacing the Print Cartridge for directions on how to install the cartridge if you have not already done so To clean the imprint head follow the directions below 1 From the Home menu press the RIGHT ARROW key until the Front Printer menu is displayed a Front Printer Off oe ON OFF REFILL SETUP
15. 110 111 Operational Overview 2 12 14 22 Power Off 23 Power On 22 Optic Cleaning Pad 80 81 82 96 105 122 Output Resolution 12 P Page Frame Errors 111 Page Sensors Entry Exit 93 Pages Fed 75 Paper Jams 71 72 Parts Ordering 75 Perpetual Counters 75 Post scan Imprinting 41 Power On Power Off 22 Power Switch 22 Pre scan Imprinting 41 Print Cartridge 50 106 107 108 Error Messages 117 R Ready 28 Ready Home Menu 28 Release Notes iii Retention Lever 100 Revision Numbers Back Imprinter 77 EGSA Camera 77 EGSA CCD 77 EGSA CPLD 77 EGSA FPGA 77 EGSA Hardware 77 EGSA Software 77 Front Imprinter 77 Motherboard 78 Operator Interface 77 Page Entry Sensor 77 Page Exit Sensor 77 Revision Numbers Feeder 77 Scanner Firmware 77 RGB 63 65 85 Rollers Separator Roller 105 Separator Roller Sleeve Assembly 102 105 Skimmer 100 S Safety 3 Fuses 3 S006555 Rev D 9 Index Lifting 5 6 9 Safety Interlock 3 80 94 122 safety Guidelines 3 Safety Interlock 94 Scan Order 39 Scanner AC Power amp Host PC Connection 19 Dimensions 13 Electrical Requirements 13 Environmental Requirements 14 Feeder Capacity 14 Front of Scanner 14 Operating Environment 9 Power Off 23 Power On 22 Power Usage 13 Rear of Scanner 18 Receipt and Installation 5 Repacking 9 System Specifications 12 Th
16. 15 16 17 18 19 20 6 Operator Maintenance Figure 6 40 Separator Roller Assembly Slide the new separator roller sleeve onto brake assembly The brake assembly is keyed to allow the separator roller sleeve to slide on in only one position Put the new spacers on each end of the separator roller assembly Slide the new retaining o rings onto each end of the separator roller assembly Lower the auto manual feed lever located to the left of the ADF to the A position Open the separator roller access door Carefully place the separator roller assembly into the separator cradle The separator assembly can only be placed in the separator cradle in one direction One end of the separator assembly is keyed flat edge on the shaft The keyed end should be on the right side of the scanner when being inserted back into the separator cradle Once the separator roller is placed back in the separator cradle push down on it lightly to ensure it is located properly Replace the skimmer assembly refer to section 6 4 10 Removing and Replacing the Skimmer Assembly for instructions Close the scanner transport cover Power on the scanner Boot up the host PC 6 4 13 Cleaning the Separator Roller As the separator roller becomes dirty from paper dust ink or toner transfer it may begin to cause multifeeds To prevent feeding problems clean the separator roller once per week or as needed S006555 Rev D 89 of 113 Spectr
17. 4 3 10 Document Stacking in the Exit Tray As documents leave the scanner they are placed face down in the Exit Tray in the order they were originally fed into the scanner Do not reposition documents in the Exit Tray This might cause mishandling of the return order The Exit Tray may be placed in various positions for various sizes and types of documents For instance if you are scanning very small documents such as checks tilt the Exit Tray so that it slopes downward toward the exit This keeps the documents together If you are scanning long or flimsy documents for example tilt the Exit Tray so that it slopes downward away from the Exit Tray toward the ADF Like the ADF with its Document Feed Guides the Exit Tray has something similar called Document Exit Guides The Side Exit Guides should be adjusted for the width of the documents being scanned and the Stop Guide should be adjusted for the length To adjust the Document Side Guides follow the procedure below 1 For document width grasp the top of the Side Guides and gently slide them in the grooves 2 Set the Guides slightly wider than the width of the documents to ensure that the documents do not bind on the Guides as they exit the transport The Document Feed Guides on the ADF should roughly match the setting of the Side Guides on the Exit Tray 32 of 113 S006555 Rev D 4 Operational Overview 3 If you are going to scan very short documents such as checks slid
18. 4 7 ADF elevator doesnt Feeder sensor needs Clean the feeder sensor drop when out of paper cleaning 6 4 8 Image too dark Lamps need to be Replace the lamps 6 4 9 replaced scanner will Calibrate the camera 6 4 3 indicate Camera needs to be calibrated Slippage of documents Front skimmer rollers are Replace the skimmer or multifeeds worn out assembly 6 4 10 Skimmer needs cleaning Poor imprint quality Imprinter head needs to be Clean the imprinter print Letters printed are cleaned or replaced head 4 4 7 incomplete e g dots are Print cartridge is out of ink Replace the print cartridge missing 6 5 2 Color image lacks fidelity Camera needs to be Calibrate the camera 6 4 3 calibrated Table 7 Troubleshooting Tips S006555 Rev D 93 of 113 Spectrum XF Operator Manual 7 1 Error Messages Scanner Status Error Condition Message Displayed Explanation Remedy The scanner transport cover or side access panel is open Scanner error Waiting for host The user has cleared a scanner error from the Ol but the host interface has not yet handled this error Scan again to clear the error message Software reset Resetting The host interface has reset the scanner Table 8 Home Menu Error Status Messages Scanner Configuration Error Condition Message Displayed Explanation Remed Front Camera Error Bad missing front The EGSA reports that the front camera camera is not connected
19. D 6 Operator Maintenance 2 Power off the scanner 3 Open the scanner transport cover 4 Raise the auto manual feed lever located to the left of the ADF to the M position 5 Using your left hand pull the spring loaded green lever toward the left Secure it behind the lock pin 6 Insert the skimmer assembly into position placing the right side in first 7 Slowly release the spring loaded green lever back to its original position so that it secures the skimmer assembly 8 Toreplace the skimmer flag lift the flag retention lever Make sure the new flag is in the correct position with the imprinted word UP facing upward towards the operator 10 Place the flag in the U shaped sensor until the top of the flag is flush A Positioning and Inserting the Skimmer Flag 11 Lower the retention lever Make sure that when the skimmer assembly is raised and lowered manually that the flag raises and lowers with it 12 Lower the auto manual feed lever located to the left of the ADF to the A position 13 Close the scanner transport cover 14 Power on the scanner 15 Boot up the host PC 16 Clean the skimmer rollers refer to section 6 4 5 Cleaning the Skimmer Rollers for instructions 6 4 11 Replacing the Skimmer Rollers Note sa If the skimmer housing is damaged replace the entire skimmer assembly and skimmer flag refer to 6 4 10 Removing and Replacing Skimmer Assembly for instructions S006555 Rev
20. If a liquid spill should occur use an ammonia based window cleaner Was Error Condition Back Lamps Error Message Displayed Corrected error Revi Error Message Check Front Lamps evised eme i message Illumination Error Condition Back Lamps Error Message Displayed Check Back Lamps iv S006555 Rev D Table of Contents Table of Contents C5 ACE MIAO HUN all Ole ssae ones TITRE i misistis eic EE TENEO D iii Tabled STi cr V E Wege aunts Gane tiaras aera et seat ouete aun A T nine Cnet aoaane vill EISE Ol Wa DICS cccteeetitatiden teach TEE DO ARN xi GOmMmPIANCE TO DO LE xii Canadian Department of Communications Compliance Statement xii ge Seem T Um xii SECHON 50S COMPIAM CC LE PT T xii Information to the User Section 15 21 ici hd s nor tUa RUD E vua R Fo vin Pet eni bus xiii Special Accessories Section 15 39 24 oos testa tani lated dest aurais VD pue ian qu Iud xiii Symbols Yo Should KNOW siccis iesu aee oes ens nata tut bae aiaa a denda ats uc dc Mo Mte cet aaan xiv Moose 1 dal How this Manual iS OrganizeQ e et re eto atia b seo RE Sce spot px bre RE Ru rue denos 2 12 Sale ly GUC MCS E TU QUT DN MS 3 2 Receiptcand Operating ENVirOnMent occ aote ied oe eot edle tee eet etie e te een bred es 5 2 1 Unpacking Your SoSnlel ecu tenia dott tie tts eoie cd esten elaken t ade eos 5 What You Should Have Received eesseeessesessseeeenenenenen 7 2
21. Kofax VirtualReScan VRS and Adrenaline Interface Kit VRS License VRS CD and Manuals Installation Guide User Manual Quick Guide Adrenaline 650i SCSI Interface board for host PC SCSI 3 male to SCSI 3 male cable e Camera Calibration Kit Control sheets Calibration instructions Test targets Order forms The optional front page pre scan imprinter includes the following e Ink cartridge e Ink cartridge storage container If your Spectrum XF scanner does not come with a VRS CD please check the Spectrum XF install CD for the VRS software The VRS software was integrated onto the Spectrum XF install CD and packaged with scanners shipped after mid August of 2006 If you have any questions or concerns please contact our Scanner Help Desk at 1 800 SCAN 495 or visit the Spectrum XF Support pages on our web site at www bbhscanners com S006555 Rev D 7 of 113 Spectrum XF Operator Manual A 2 2 Repacking of the Scanner Warning The scanner is heavy and should always be moved by two people Caution Do not lift the scanner by the ADF Lift it from beneath its sides Note If you do not have the original carton the scanner came in you can purchase one from B we Bell Howell Please refer to the Contact Information page in this manual for details If for any reason you find you need to repack the scanner carefully perform the following 1 ow de e Use the original shipping ca
22. Manual 59 Assisted Manual Feed Mode 59 Manual 58 Manual Feed Mode 58 Multifeed Detection 6 Multifeed Detector 60 Test 60 Test Mode 60 Document Jams 71 Clearing Document Jams 72 Documents Batch Size Selection 57 Batch Size Selection 56 Clearing Document Jams 71 72 Controlled 11 Controlled and Uncontrolled 11 Doc Prep 68 Doc Prep Level 68 Error Messages 115 Full Batch 69 Hole Punched Paper 61 Image Options 66 Jams 72 Leading Edge 92 Multifeed Detection 70 Multifeeding 98 103 Multifeeds Ignore by Size 67 70 Negative Image 66 Preparation 54 Preparation for Scanning 55 56 107 of 113 Spectrum XF Operator Manual Preventing Jams and Multifeeds 56 Scanning 69 Scanning 69 Scanning Documents 69 Sizes 12 56 Skew 71 111 Skewing 36 71 91 Smaller than the Minimum Width and Length 56 Stacking in the Exit Tray 39 Thickness and Weight 12 56 Throughput 68 Throughput Rates 12 Trailing Edge 91 Uncontrolled 11 Dust Buildup 71 E EGSA Error Messages 88 111 EGSA SCSI 3 Interface 18 20 Endorsing Locations 48 Error Messages 88 112 Exit Guides 39 Exit Tray 16 39 40 41 Document Stacking 39 Extended Exit Tray 41 F Feeder Capacity 14 G General Maintenance 78 Glas Flat 79 82 Glass Cover Cleaning 82 Glass Flat Cleaning 79 81 86 Cleaning Both Sides 81 Cleaning the Front Side 80 Removing
23. Press the F1 key YES A Calibrate Front Camera message will be displayed for several seconds followed by the Front Lamps Reset confirmation message 16 Press the F1 key CONTINUE 17 If you replaced the back lamps press the F2 key BACK Figure 6 31 18 Press the F1 key YES A Calibrate Back Camera message will be displayed for several seconds followed by the Back Lamps Reset confirmation message C Back lamps replaced ew Leconte YES CANCEL Figure 6 32 Back Lamps Replaced Confirmation 19 Press the F1 key CONTINUE 20 Press the CLEAR key to return to the Home menu 21 Boot up the host PC Note am After lamp replacement the camera calibration Le icon will flash indicating the need to recalibrate the camera to the new lamp levels refer to 6 4 3 Calibrating the Cameras for instructions For best results after lamp replacement calibrate the cameras immediately ignoring the 40 minute warm up period and then re calibrate after the 40 minute warm up period has occurred 6 4 10 Removing and Replacing the Skimmer Assembly The skimmer assembly is comprised of two rollers housed in a molded body Even though the rollers last up to 600 000 scans each they will wear out over time which may result in document slippage or multifeeding Therefore the rollers are considered a consumable item and are available for purchase individually and as part of the Spectrum XF All In One Kit Skimmer ho
24. Size menu press either the key or the key to change the batch size when Full is selected the ADF elevator table will move to the full down position When the Small size is selected the ADF elevator table will move up to the Small batch size position unless there already is a document in the ADF If there is a document s in the ADF then the ADF elevator table won t move 3 After the appropriate batch size is selected press the CLEAR key to return to the Home menu Note un Depending on the user s needs enable the Quick Restart operation mode when scanning using the Small batch size see 4 3 5 Setting the ADF Operation Mode for further details 5 2 3 Document Feed Modes Documents can be scanned during normal operation using one of three different paper feed modes ADF Automatic Document Feed mode Manual Feed mode and Assisted Manual Mode There is also a fourth document feed mode used for purposes of testing and maintenance It is called the ADF Test mode Select Feeder Mode ADF MANUAL TEST lt gt Figure 5 2 Select Feeder Mode Menu ADF Mode ADF mode is used when you are feeding batches of documents that are similar in size and weight The batch of documents if placed in the ADF and the scanner grabs them one at a time and automatically feeds them into the scanner s transport S006555 Rev D 47 of 113 Spectrum XF Operator Manual To scan in ADF mode follow the procedu
25. Stop Guide 39 Transport Cover Release Handle 17 Transport Cover Release Handle 17 Troubleshooting 2 27 28 110 111 Scanner Environment 9 Scanner Initializing 27 54 Scanner Overview 2 11 Front of the Scanner 14 Rear of Scanner 18 Scanner Stopped 29 Scanner Stopped Message 29 Scanner Throughput 6 Scanning 29 Scanning Documents 69 Error Messages 88 111 114 115 Full Batch 69 Jams 72 Multifeed Page Eject 70 71 Quick Restart 70 115 Skew 71 Troubleshooting 2 27 28 110 111 Scanning Message 29 scanning speeds 1 SCSI Cable 22 Section 508 Compliance xii Sensor Errors 111 Sensors ADF 94 Entry 60 Exit 60 Page Entry 91 Page Exit 91 Receiver 91 Transmitter 91 Transport Cleaner 92 Sensors Feeder 94 Sensors Feeder 94 Sensors Page Entry Exit 92 Separator Access Door 103 Separator Roller 105 Separator Roller Sleeve Assemblies Purchasing 103 Separator Roller Sleeve Assembly 102 103 105 Service Position 48 Settings 112 of 113 Alphanumeric Imprint String 44 Batch Size 57 Beep Volume 31 Cleaning Reminder 30 Color Drop 62 Doc Prep Level 68 Hole Punched Paper 60 Image Options 66 Imprint Delay 47 Imprinter Font Attributes 46 Measurement Units 31 Menu Access Feature 34 Multifeed Detection Parameters 67 Multifeed Ignore by Size 67 Print String 43 System Language 31 Side Access Panel 17 83 95
26. be inserted between the base and index strings 8 When the Base Imprint String is set the Index Imprint String can be set to something other than the default which is comprised of six zeroes To do this press the F2 key INDEX 9 Use the or keys to specify the number you wish the Index String to be and the HIGHT ARROW key to move the cursor to the next position Index auto increment step size is fixed at one Available characters are SP and 0 9 Note p In index strings leading spaces are stripped and used to set the numbers of digits printed The maximum length of an index string is 10 characters 10 The function of the Base and Index strings can be independently enabled or disabled by pressing the corresponding F key FUNCTION key for either the Base or the Index and then by pressing the F3 key ON OFF 11 If both the Base and Index Imprint Strings are set to OFF the Imprinter cannot be turned on S006555 Rev D 37 of 113 Spectrum XF Operator Manual 4 4 3 Setting the Imprint Font Attributes Note The imprinter must be off to change the font settings To set the font attributes for the Imprinter follow the procedure below 1 Press the UP ARROW key so the Set Text to be Printed menu is displayed 2 From the Set Text to be Printed menu press the F2 key FONT to set the font attributes Set text to be printed nsen STRING FONT DELAY Figure 4 30 Set Text to be Imprinted Menu Pr
27. either automatically or manually see Feed Mode Assisted manual mode The manner in which documents are moved from the Automatic Document Feeder into the scanner s transport Used for scanning single documents the Assisted Manual mode requires a document to be manually fed as far as the skimmer rollers at which time the skimmer rollers grab the document and assist it into the transport for scanning see Feed Mode Auto Manual feed lever The lever to the left of the ADF which can be placed in either the up or M manual position or the down or A auto position Which position this lever should be placed in correlates with what feed mode the scanner is in Batch count A record of the number of pages that were scanned successfully which updates continuously while scanning is in progress Bitonal Black and white CRC check CRC stands for Cyclical Redundancy Checking The scanner performs a CRC check during the start up initialization It is a data check or compare to ensure the boot record is correct Camera calibration A process by which the white level and balance the red green blue RGB color balance and gain setting and horizontal level correction are re set in the camera s Camera calibration is periodically required as the lamps in the scanner age or new lamps have been installed Cameras can be calibrated independently of one another or together Code revision numbers Code revision numbers the ha
28. erii 56 Golor Gamma WSU ier rei tee a ret pdt Rande t been RACE ERES don EU EN DER 57 Setting the Multifeed Ignore by Size eeeeseeeeeeeseeeeeee 57 DOC Prep Men MATER NETT 58 M ltireed Page 3 mre ER 59 M ltteed Clear orlono cesis cutie aee RS 60 Opening the Scanner Transport Cover cccccccccceceeeeeeseeseeeeseeeeeeeseaaeeees 61 Removing the Paper Jam ccccsccccsssececcsseecceseeseaseeeccuseeseuseessaseessoaeees 61 COUMES MENU ecce pr EEE Eie Eeus duh nM UmUS DUANE D CARN uU NEED eR UE 63 Total Pages Scanned Counte cuissin ioe T E 64 TotakHoOurs Ori COUDLe riisi a eie atus 64 Total Pages Fed Counter tnm eode diee arta eed ee eae cee 64 Front Lamp Hours OCOUFlel ie ee o tee tec ie Sa ote etulice i nietos o seen E 64 Back Lamp Hours COuntel ccccccccceseececceeeeceseeeeecesseeeeessuaeeeeeseaaeeeesaaaes 64 Code Revision Numbers M nu cccccsesceceseececeesceseeseeeeeeeceeeeeeesseseeetanes 64 Glass m ES TM Imad PM TRE E NR P 67 Preparing to Remove the Glass Flat eeeseeessseeeeeren 68 Lining he Glass Flat OLD uisce i obti roni e ie Capt e REO 68 CaS COVE qwe 70 Opening the Side Access Panel ircre a 70 Removing the Lamp Assembly eese 71 Insering The LECH WDE nasere bhe tula eve ucc nn dod e e petita 71 Wiping the Length of the Glass Cover ccccsccccccsseeeesseseeeessesseeesneaeees 72 Gamera Calibration MT aired Eo ERE
29. four different locations controls the side to side position of the printing Each of the four locations has limited room to fine tune the position of the imprint string Max of Characters 22 characters Low grade shipper to regular bond documents can be used NOTE Glossy paper should NOT be used as the ink drying time is too long for this type of paper and smearing will result Document Sizes Minimum 4 0 x 3 5 102 mm x 89 mm Maximum 11 7 x 17 0 297 mm x 432 mm The imprinter prints 4 locations left of center with limited ability to fine tune the location 1 38 3 00 4 25 and 5 75 35 mm 76 mm 108 mm and 146 Paper Definition Print Area mm The imprinter prints at an adjustable distance from the leading edge of the document refer to section 4 4 1 Setting the Print String Fonts are user selectable from the scanner control panel or the host PC software application The available font types include Standard Normal 10 cpi Standard Wide 5 cpi Large 8 cpi and Large Wide 4 cpi Character orientation is user definable from the scanner Character control panel or the host PC software application Orientation Imprinting is always in the vertical direction The options are 0 90 180 and 270 34 of 113 S006555 Rev D 4 Operational Overview Print Resolution ponte so ODI Vertical Variable based upon scanning resolution The imprinter uses the Hewlett Packard ThinkJet
30. from the imprinter Note ud If you can see dried ink on the bottom of the print cartridge gently remove it with a soft cloth Take care not to damage the foil below the ink or the cartridge will no longer work properly 90 of 113 S006555 Rev D 6 Operator Maintenance 6 5 2 Replacing the Print Cartridge To replace the print cartridge follow the procedure below 1 Remove the empty print cartridge refer to section 6 5 1 Removing the Print Cartridge Caution Do not touch the foil on the bottom of the new print cartridge with your fingers Hemove the new print cartridge from the box and inner container Slide the new cartridge into the imprinter refer to section 4 4 6 Inserting the Print Cartridge Move the black plastic cartridge securing lever up over the cartridge to secure it Close the transport and check imprinter operation refer to section 4 4 7 Cleaning the Imprinter Head 9 10 11 From the Home menu press the RIGHT ARROW key until the Front Printer menu is displayed Press the F2 key REFILL a Front Printer Off oe ON OFF REFILL SETUP P Figure 6 41 Front Printer Menu Refill Press the F1 key YES New cartridge installed n E CANCEL Figure 6 42 New Cartridge Installed Reinstall the cartridge Close the scanner transport cover Request a scan to check imprinter operation refer to section 4 4 7 Cleaning the Imprinter Head S006555 Rev D
31. not the scanner is already in Manual mode If it is press the F1 key ADF 3 Then press the F3 key TEST displaying the Test ADF menu lf the scanner is not in Manual mode but is in ADF mode press the F3 key TEST displaying the Test ADF menu 5 From the Test ADF menu press the F1 key START The transport will run until the STOP key is pressed even though there is a STOP command in the Test ADF menu the actual STOP key must be used to physically stop the transport Press the STOP key not the corresponding FUNCTION key to stop the transport From the Test ADF menu press the F3 key EXIT to return to the Select Feeder Mode menu 8 Press the CLEAR key to return to the Home menu Note To reset the transport speed used in ADF Test mode to the full speed of your scanner model power cycle the scanner 5 2 4 Settings for Hole Punched Paper The entry and exit sensors can be adjusted to ignore holes on the leading or trailing edge of a document like three hole punched paper that may cause the scanner to detect false starting or trailing edges of the document Use this setup procedure to adjust for the maximum size hole that may appear in the leading or trailing edge of your documents To adjust the scanner sensors for holes follow the directions below 1 From the Home menu press the RIGHT ARROW key until you reach the User setup menu Press the F3 key NEXT until you reach the Max Hole Size menu 2 Press t
32. or not responding Please call Technical Support at 1 800 SCAN 495 Back Camera Error Bad missing back The EGSA reports that the camera back camera is not connected or not responding Duplex scanners only Please call Technical Support at 1 800 SCAN 495 Unknown Host Unknown EGSA host The host type ID sent from the Type Error type host interface is not recognized Please call Technical Support at 1 800 SCAN 495 Simplex EGSA in EGSA not duplex The EGSA reports simplex only Duplex Scanner capable capability but the scanner model is duplex Please call Technical Support at 1 800 SCAN 495 Binary EGSA in EGSA not color The EGSA reports binary only Color Scanner capable capability but the scanner is color Please call Technical Support at 1 800 SCAN 495 94 of 113 S006555 Rev D 7 Troubleshooting Error Condition Message Displayed Explanation Remedy Interface Slot Error Bad missing EGSA The power up self test reports board that the EGSA board is missing from interface slot Please call Technical Support at 1 800 SCAN 495 Interface Not EGSA board init The EGSA did not respond with Responding Error failed the proper initialization sequence within the allowable timeout period after power up Please call Technical Support at 1 800 SCAN 495 Feeder Error Bad missing feeder The ADF is not connected or is not responding Please call Technical Support at 1 800 SCAN 495 Stepper Board Stepp
33. parameters and finally scanning documents 4 1 Power On Power Off Once you have connected the scanner to both an AC power source and the host PC you are ready to power on the scanner The following explains how to power the scanner on and how to power it off 4 1 1 Power On the Scanner Caution Never connect or disconnect the SCSI cable from the rear panel of the scanner while power is being applied to the scanner or to the host PC Doing so may damage the scanner Take the following steps to power on the scanner 1 Make sure the AC power cord is properly connected to both outlets Make sure the host PC is powered OFF Make sure the SCSI cable is properly connected to the scanner and the host PC inserting the IEL 320 end first Make sure the scanner transport cover is closed securely 5 Press the power switch on the scanner s rear panel When power is applied the scanner goes through a short initialization sequence while displaying messages on the control panel s LCD When initialization is complete the LCD steadily displays the Home menu refer to section 4 2 2 Control Panel LCD for an explanation of these messages and the Home menu S006555 Rev D 17 of 113 Spectrum XF Operator Manual Note i You must power on your scanner and have the Home menu displayed before booting up the host PC 6 Boot up the host PC 7 Start the scanner application software on the host PC according to the manufacturer s in
34. retry If calibration fails after three attempts contact Bowe Bell Howell Technical Support Refer to the Contact Information page in this manual for details Note For a list of possible of camera calibration errors and how to troubleshoot them please refer to 7 1 Error Messages Calibrating Cameras in this manual 6 4 4 Software Download The control panel contains a Software Download menu which is used to prepare the scanner to receive new control firmware The new control firmware is downloaded using special software for the host PC and a standard serial cable In the unlikely event that you must download new control firmware Bowe Bell Howell Technical Support will contact you with instructions Download new software f i mw Press F1 to confirm T gt Figure 6 22 Download New Software Menu Note m If the Download New Software menu is started by mistake and no actual download has begun it is safe to cycle scanner power shut down the host PC first then power the scanner off and then back on The scanner will reset itself and power up normally 6 4 5 Cleaning the Skimmer Rollers As the skimmer rollers become dirty they may begin to slip on the paper or cause multifeeds To prevent feeding problems clean the skimmer rollers once a day or as needed Note m Different documents types and the condition of the documents being scanned may require more frequent cleanings S006555 Rev
35. the Scanner When you apply power to the scanner it goes through a short initialization sequence as described in section 4 2 2 Control Panel LCD Scanner Initializing When the scanner has finished initializing the LCD displays the Home menu 5 2 Setting the Parameters for Scanning This section serves as an introduction to the processes for setting parameters You may have to adjust these parameters periodically You can set most scanner parameters using the procedures provided by the manufacturer of your application software Otherwise you can set parameters using the scanner control panel which is discussed here Note d To limit the degree of operator access to various menus and functionality refer to 4 3 6 Setting the Menu Access Feature in this manual for directions on how to select limited access The following sections provide you with a guide for setting scanner parameters 5 2 1 Document Preparation Organize the documents to be scanned in an orderly stack using the guidelines in the following subsections to prepare the documents for scanning S006555 Rev D 45 of 113 Spectrum XF Operator Manual Determining Width Length and Thickness The scanner can scan documents that fall within the specifications in Table 5 MN Min Min Max Min Max j Max Manual LM Table 5 Acceptable Document Specifications for Scanning Remove documents from the stack that fall outside these ranges prior to sca
36. values are to be entered and displayed 255 000 000 R 255 J um R G B Figure 5 6 R G B Settings for Custom Color Press the corresponding FUNCTION key F1 F2 or F3 to select R G or B An asterisk will appear next to the active or enabled R G B component Using the key or the key set the value for the R G and B settings which you determined and made note of when using the HiZOOM utility Based on the example R GB values noted in Step 3 above you would set R to 105 G to 198 and B to 67 A value must be set for all three settings R G and B in order for the feature to work properly When the R G B values are set press the UP ARROW key twice to return to the FRONT BACK menu Repeat steps 5 through 9 for the BACK camera if you are scanning in duplex mode and the color appears on the back side of the document as well If there is a second color you wish to drop assuming you have already made note of the second color s R G B values press the UP ARROW key twice to return to the 54 of 113 S006555 Rev D 13 14 5 Normal Operating Routine FRONT BACK menu Select FRONT or BACK the Color Drop Custom Color 1 menu is then displayed R GB values for Custom Color 1 are already set so use the key or the key to get from the Custom Color 1 menu to the Custom Color 2 menu Repeat steps 6 through 9 to set the R G B values Repeat the steps for entering the R G B values for the BACK camera dependi
37. 2 REDACKING or Te S6 atem coe iot pula or sae ERE o EMO edax nia EM uM Ded n EE E 8 2 9 Scammer EDnviIFODIOeEe acera tont Lee ie cune Pad dines puzbau dE vex EE E Cete ves on eu bob UR ot kon 8 9 Soa er OVelVvIeW xeitesamtd femi sous t AM CM Mu DL e M MS DE Edd 9 3 1 Scanner and System SpecificationsS cccccseeccecesseeeeeceeeeeeeseeeeeeeseeeseeseeeeeeeseas 10 Recommended System Configuration Host PC 11 S 2 IRFODCOD te Sabes er epi ble scade Ei dustkRi puc Donuts ex Fore epu Qo FE PUD dud alin been id kon 11 ADF Automatic Document Feeder or Feeder ssss 12 Tray Mm C 12 Scanner Transport Cover Release Handle sss 13 Side ACGeSS TPallelsssendpasuc ata itte Mo unie pM AD OR UE EE 13 deje INS MN EEUU P 13 9 9 Cal Ol S CAN INC I esci ene Ea Dre nU Eae N usa Bees pd ub Ha nC TUM 13 Diagnostic Inter fae sernir aa aarti mee De sp Eds ME 14 EGSA oOGSIS dIntentab e scoaedtup eis thes tieni Vasibas cem decr Puri at estet qu Tid ds 14 TANI UAE Ot DNE 14 POWEN FECCDIAGCIC Bt Ec 15 aisi i e ille a MENOR EE rm 15 3 4 AC Power amp Host PC COUDOCHOEDcosistiet aci moudpteuitef ere v EpM REPE laastaeinbod Eee rni Se Id 15 4 Operallonal OVelVIGQW ceucacepes aspe ee tan EE tust aestas esten rx tud uvae uer EA 17 al Power On POWER OM adu eet deti re en e be o cede te tous 17 41 PoweroOndie SCAMMER stica ia iu o pedea mE Ma ou U
38. 28 Image Options Menu 66 Lamp Replacement 97 Lamp Replacement Menu 97 110 of 113 Language 31 Language Menu 31 Load Paper 28 Max Hole Size Menu 67 Measurement 32 Measurement Menu 32 33 Menu Access 34 54 Menu Access Menu 34 Multifeed Ignore by Size 67 Multifeed Mode Menu 62 Negative Image Menu 67 Select Feeder Mode Menu 56 59 60 Set Font Attributes Menu 47 Set Text to be Printed Menu 45 Software Download 88 Software Download Menu 88 System Setup 29 System Setup 29 User Setup Menu 67 Metric 32 Model Types 12 Multifeed Detection 67 70 103 Multifeed Ignore by Size 67 Multifeeds 60 Error Messages 115 Ignore by Size 67 70 Multifeed Page Eject 70 71 Notify Setting 62 Off Setting 62 Quick Restart 70 115 Skimmer Rollers 89 100 Stop Setting 62 70 Troubleshooting 111 N Number of Pages Scanned 75 O Operation ADF Mode 58 Advanced Color Drop 62 Assisted Manual Feed Mode 59 Batch Size Selection 57 Doc Prep Level 68 Document Feed Modes 57 Document Jams 72 Document Preparation 55 56 Error Messages 88 111 116 Hole Punched Paper 60 Image Options 66 Initializing 54 Maintenance 75 Manual Feed Mode 58 Multifeed Ignore by Size 67 70 Multifeed Page Eject 70 71 Multifeeds 60 Quick Restart 70 115 S006555 Rev D R GB Settings 65 Scanning Parameters 54 Test Mode 60 Troubleshooting 2 27 28
39. 37 Location 37 ADF Jams 111 ADF Mode 58 Advanced Color Drop 65 HiZOOM 8 64 VRS 64 ASPRs 41 75 ASPs 41 75 Assisted Manual Feed Model 59 Audit Trails 41 B Base Imprint String 44 Available Characters 45 Enable Disable 46 Batch Counter 26 Batch Size 56 Beep Volume 31 C Camera Calibration Error Messages 114 118 Lamp Replacement 98 Times 87 Cameras Back Page 79 82 Calibration 79 82 85 98 Calibration 85 Calibration Failure 88 Calibration Warmup Period 86 Camera Calibration Icon 85 86 Camera Calibration Menu 86 Error Messages 88 112 114 SharpShooter 1 11 124 Cleaning Cleaning the Imprinter Head 107 108 Cleaning Reminder 30 Code Revision Numbers 76 77 Color Drop 62 Color Upgrade 11 Compliances xii Consumables and Maintenance Kits S006555 Rev D 9 Index 9 Index Ordering 75 Contact Information 11 2 3 9 11 28 35 44 73 88 Control Panel 12 17 23 24 26 27 54 Control Panel LCD 26 Diagnostic Messages 27 Status Messages 27 Control Sheets 87 Counters Back Lamp Hours Used 76 Counters Menu 76 Front Lamp Hours Used 76 Total Hours Scanner has been On 76 Total Pages Fed 76 Total Pages Scanned 76 D Diagnostic Interface 18 Diagnostics 27 Doc Prep 68 Model Availability 68 Document Feed Guides 36 37 Adjusting 36 Document Feed Modes 57 ADF 58 ADF Mode 58 Assisted
40. 5 2 Figure 5 3 viii List of Figures Removing the Plastic Packaging esses 6 Proper Hand holds for Lifting the SCANNEL ccccccceceeeeeeeeeeeeeeeeseeeeesaaees 6 eren mEcItcit i o oil ete nee 9 Front View Of SDecIF m XF uico de Co opidi sete tee tuba esa deu e co DE 12 ADF COK Pa ices E m A 12 Rear VIEW Ol SCANNCT TEE MM 14 Power Cord Receptacle ssanie er e TENNES 15 Scanner to Host PC Connection senssa aa enne 16 COMMON AMC NERO T TT 18 Example Ol FUNCUOM KEYS uiae rutas uet bD deu eb avus D end Rue Quas uk isis 19 Firstiniualzing Mon enti N E rr TNR 22 Second Initializing Menu eeeeeseseeeeeeeeeenn nennen 22 Third Iniialization MCN ceric ure on tos ea Coe att Eua DE Sa Su Oca ue aea Rc e oae a cis 22 Syste mko eUD MENU arasia LE 23 cleaning Remmar Menlo caeco estt statui adie e adi eee 24 Beep Volume Menu as aci ceo eedem stie an pe d tac terc ete R aE atout de 24 Language IIO eus e cautior d esDuurk Du exk dum reex ea Pug ain cede UT Ax ECU Reto checanenaveuee dubs 25 Measurement M Nnu cccccccescccseecsseeceeeceececseesaeeseeeseeeeaueeseusesaeesenesaaes 25 ADF Operatlon MGM EEUU UU T 27 Quick Restart Operation Mni ao ea arco s te eb eoe tes 27 Ment Access MCN eroe b ral don kind sed ca tino E ree cM UE dU DE 28 Change Menu Access Code Menu ccceccceceeseeeeeeeeeeeeeeeeeeeesaeeeseesaaaes 29 EMG eee ic Rib EET EMT 29 New Gode MENU enarrare tius aen eua put
41. 8 Testing the Imprint String ce cccccccseceecceeeeeeeseeeeeeeseeeeeeseeeeeeeseaeeeeeeeas 42 449 Enabling and BISabliIig s 5952 6 den abe a De a a 42 5 Normal Oe cutehnio PEE T TT 45 Oat Imitializing tae SCAMMON adus a ltd aane e enu etus TV qu Du uad ut ad hee 45 5 2 Setting the Parameters for Scanning eeesssesessesesssseeeeen eene 45 5 2 1 DOCUMENT PrebDdtallOld xcsaedo ees dama dex a pni nudi rede cud etus 45 Determining Width Length and Thickness ccccsssceeseeeeeeeeeeeeeeeeeees 46 Preventing Document Jams and Multifeeds suus 46 522 BANSI SCICON E oo 46 5 23 DOCUMENT Feed MOGOBS iso ptt P a aea DE dinb ed tus 47 IB ee E eee 47 Manual ROCCO GC e 48 Assisted Manual Feed Mode ccccccssececeseeecceeeecceeeeeseeeesseeessaneeeeas 49 Jes MO tub tecto nr er ne eee ee ee ee eee dM 49 5 2 4 Settings for Hole Punched P pin a A 50 5 2 5 Setting Multifeed Detection Parameters cccccccccseeeeeeeeeeeseeeeeeneeeeees 51 5 2 6 Setting the Advanced Color Drop Feature eseseeuessse 52 5 2 7 Setting Negative Image ccccseeccccseeccceeseeceeeeecseneeeceeeeseueeesseeeessneeeeas 55 5 2 8 Setting Camera Gamma sess nennen nnne nennen nnn 56 5 2 9 Setting Multifeed Ignore by SIZeC cc eececcssesceeceeseeeeseeseeeeseeseees
42. 91 of 113 Spectrum XF Operator Manual 6 5 3 Storing the Print Cartridge To get optimal use out of your imprinter the print cartridge should be removed from the imprinter and stored if it has not been used for more than one hour A plastic storage container has been provided for this purpose Caution Make sure that the storage container lid is secure during storage Store the container and cartridge at room temperature Storing below room temperature can increase the likelihood of leakage 92 of 113 S006555 Rev D 7 Troubleshooting 7 Troubleshooting This section contains troubleshooting information regarding scanner components Refer to the following table for troubleshooting procedures Streaks in the image Glass flat needs to be Clean the glass flat 6 4 1 Reduced recognition cleaned Clean the back camera glass rates Back camera s glass cover cover 6 4 2 Blurred images needs to be cleaned Clean the lamps 6 4 9 Artifacts in the image Lamps need to be cleaned Calibrate the cameras Camera needs to be 6 4 3 calibrated Skewed documents Feeder needs cleaning Clean the skimmer rollers Multifeeds Skimmer rollers need 6 4 5 Feeder jams cleaning Clean the separator roller 6 4 13 Page frame errors Transport needs cleaning Clean the transport area Transport jams Page sensors need 6 4 6 cleaning Clean the page sensors 6 4 7 Entry exit sensor errors Page sensors need Clean the page sensors cleaning 6
43. Calibration 98 Cleaning 94 95 Cleaning 95 Error Messages 88 111 118 Perpetual Counters 75 Purchasing 95 Purchasing 95 Replaced Won t Operate 96 Replacing 94 96 Replacing 95 Replacing 96 Language 31 LCD 22 26 Status Messages 27 List of Figures viii List of Tables xi Load Paper 28 Load Paper Home Menu 29 Lock Pin 99 M Maintenace Camera Calibration 85 Glass Flats Replacing 82 Maintenance 75 ADF Sensor 94 Calibrate Cameras 97 Camera Calibration 79 82 85 87 98 Camera Calibration Failure 88 Camera Calibration Icon 85 86 Camera Calibration Warm Up Period 86 Cleaning the Feeder Sensor 94 Cleaning the Glass Flat 79 Cleaning the Imprinter Head 107 108 Cleaning the Lamps 95 Cleaning the Page Sensors 91 Cleaning the Skimmer Rollers 89 Cleaning the Transport Area 90 Code Revision Numbers 77 Control Sheets 87 Cotton Swabs 92 General 78 Glass Cover 82 Glass Flat 79 80 81 82 86 Glass Flat Cleaning Both Sides 81 Glass Flat Cleaning the Front Side 80 Imprinter 106 Lamps 94 Lamps Replacing 95 96 Lamps Replaced Won t Operate 96 Ordering Kits 75 Perpetual Counters 75 Print Cartridge 50 106 107 Print Cartridge Storage 108 Removing the Glass Flat 80 Rubber Tire Cleaner 89 109 of 113 Spectrum XF Operator Manual Schedule 78 Sensor amp Transport Cleaner Can 92 94 Separator Roller 105 Sepa
44. D Compliances communicate through a series of beeps to convey meaning in addition to its visual display allowing users with visual impairments to operate the scanner audibly Product documentation has been extended to cover these features and the electronic version of the Operator Manual has been evaluated for and by persons with visual impairments Specific documentation extensions include e The creation of a quick reference guide in Braille and large print to instruct visually impaired users how to use the Audible Tone Assistance feature with the Operator Interface and e The revision of the operator manual PDF in tagged format so that it is compatible with screen reading and magnification software Additionally all models contain moving parts that require less than six pounds of force to use and adjust Bowe Bell Howell also strives to provide the highest level of support for all of our product users including those with auditory impairments As such users with auditory impairments can contact Bowe Bell Howell Scanners L L C technical support via a TTY line at 847 423 3032 Information to the User Section 15 21 The user is cautioned that any changes or modifications not expressly approved by the party responsible for compliance could void the users authority to operate the equipment Special Accessories Section 15 27 This product requires the use of shielded cables All cables used in connecting peripherals mu
45. D 75 of 113 Spectrum XF Operator Manual To clean the skimmer rollers follow the procedure below pL s S qe ue Remove all documents from the ADF and exit tray Press the CLEAR key to return to the Home menu Press the CLEANING MENU key on the control panel Press the F1 key START to start the transport Using the rubber tire cleaner spray the center leading edge of one skimmer cleaning sheet Place the skimmer cleaning sheet in the ADF holding the back of the page with one hand so that the skimmer cleaning sheet does not feed into the transport Lower the skimmer While holding the sheet let the skimmer rollers spin on the area of the sheet that has been sprayed with rubber tire cleaner The skimmer wheels should spin freely on the paper Figure 6 23 Holding the Cleaning Sheet under the Skimmer Rollers Slowly let the scanner pull the sheet into the scanner Release the sheet allowing the scanner to pull the sheet all the way through the transport and deposit it in the exit tray 10 Remove the skimmer cleaning sheet from the exit tray 11 Repeat step 8 through 10 two or three times Caution The rubber tire cleaner that is used for the skimmer rollers during cleaning can drip down on the separator roller during the cleaning process The rubber tire cleaner contains an ingredient that can damage the separator roller if it is exposed to it over time Therefore the separator roller should also be cleaned af
46. D 85 of 113 Spectrum XF Operator Manual Note e The procedure for replacing the front and rear skimmer assembly rollers is the same To replace the skimmer rollers perform the following 1 Remove the skimmer assembly refer to section 6 4 10 Removing and Replacing the Skimmer Assembly for instructions 2 To remove the top cover of the skimmer assembly squeeze the tabs located on top of the assembly together and pull the cover off the assembly Figure 6 36 Lifting Out the Rollers 4 Pullthe roller shaft from the roller assembly It should slide out easily Discard old rollers 86 of 113 S006555 Rev D 6 Operator Maintenance Figure 6 37 Removing the Roller 5 Place the new roller on the roller shaft so that the larger opening faces the gear 6 Place the roller assemblies back in to the lower housing 7 Snap the top housing cover back onto the lower housing Figure 6 38 Replacing the Skimmer Assembly Cover 8 Replace the skimmer assembly in the scanner refer to section 6 4 10 Removing and Replacing the Skimmer Assembly for instructions 6 4 12 Replacing the Separator Roller Sleeve Assembly The separator roller sleeve assembly is comprised of a separator roller sleeve also known as just the separator roller a brake assembly spacers and retaining o rings Even though the separator roller lasts up to 600 000 scans it will eventually wear out which may result in document slippage and or multi
47. Dust and small particles of paper may build up on the sensor causing the ADF not to lower after the last page is fed Cleaning the ADF sensor once per week or as needed will reduce this problem To clean the ADF sensor follow the procedure below 1 Remove all paper from the ADF 2 Using the sensor and transport cleaner spray a short burst of air onto the sensor S006555 Rev D 79 of 113 Spectrum XF Operator Manual Figure 6 28 The ADF Sensor 6 4 9 Cleaning and Replacing the Lamps Note When the side access panel is opened a safety interlock removes power from the transport motor Warning L The lamps may be very HOT Use precaution when changing the bulbs The scanner lamps should be cleaned monthly or as needed and periodically may need to be replaced Lamp replacement may be required if the control panel LCD displays one of the following messages e Check front lamps e Check back lamps e Low front lamp level or e Low back lamp level Lamps themselves are available for purchase and as part of the Spectrum XF All In One Kit through Bowe Bell Howell Authorized Service Providers ASPs Authorized Spare Parts Resellers ASPRs and at www bbhscanners com For a complete listing of ASPs and ASPRs please visit our website at www bbhscanners com The simplex scanner has two individual lamps and the duplex scanner has two pairs of individual lamps front and back one pair per camera All l
48. EM MM E E PUMA 17 Power OF the Sod e oeste ce ornetur E dra dea up 18 22 SOME WR Se bes snc nti A dete ena dues ntes UM AE ce asian en ora 18 423 X Sontol Panel Keys iiim a oe monos se ean iod ooo ed Ma uae tote d upon 18 MULTIFEED IGNORE Key i ette paa srt Soin vara toda De suia DBa rite orat 18 CLEANING MENU Key rta nha rst ima e npar t d vittis mid ie PE Ecc RU 19 COUNTER RESETK V ceni Sih celtic a ac o adorat Ua Uca sen alle 19 FUNC TION NOUS sei teo tecidesie inet there ch e Le leei nte qu aee uera denda 19 xd 19 d T 20 S006555 Rev D V Spectrum XF Operator Manual GE EA ROY 20 STOP KOV c M 20 ARR ONK OYO NN CN EDEN 20 4 22 Xonio Patel DO D ernan dee a EM Framed tuu Dea adire ek Ed ts 20 SCANNER INITIALIZING icc ibeEt teet oi ai e Cheadle tees elan el eo Lu tn 22 READY OMG sMICNU EE T mM 22 LOAD PAPER Home Nri seseruco tides euesceusceeniadentGatasst coset eonated saat 23 enudcume T E 23 SCANNER SO PRED i eite m aee eei tenetis ele ee 23 WATTHBNOGTORUBOS is icishonsiGH 15s025sciesocutU t epo eae ed 6E core iro aur 23 AS ele P 23 4 3 1 Setting the Cleaning REMINCEL c ccccccsescceeseseeeeseeeeeeeseeeeeeeseeeeeeeeas 24 4 3 2 Setting the Beep VOIUME ccccccceececcseseeceeee
49. Eeork a E b ER antes a 73 Camera Calibration Timer M nu ccccccssececeesceeeeseceeseeeeeseueesseneeetanes 79 Feed Control Sheets Menu ccccccccssseceeeeeeeeeeseeeeeeseeeeeeseeeeeeseeeeeeeeas 74 Calibration in Progress Men ciedri aa aa 74 Saving Front Gall Data MOeflliso qe S EP oio R ue tuendis 74 Calibration Complete M SSaQ cccccccsseeeeceeseeeeseeeeeeeseeeeeeeesaeeeeeesaanes 74 Download New Software M nu cccccccssececesecetseseeeteeeceeseeeeeeeeeetaneees 75 Holding the Cleaning Sheet under the Skimmer Rollers 76 Page Entry Transmitter Sensors irisean aeit 78 Page Exit Transmitter Sensors e anesceseeedies tee esit h ente anna eror Rara Ra o 78 Page Entry Receiver SENSO usce use usce reuera tedi duis Lacs Exstat 79 Page Exit Receiver SeriSOES uus eoo tbe or e lesa eee ii edis un ceo bac Me Le cid 79 TEADE SONS OM RE t m E 80 Pulling the Lamp Housing Out cccccececcsseeeceeeeecceuceeceeeecsaesesseeessaaees 81 Removing the Lamps from the HOUSING ccccsssceeseeeseeeeeeeeeeneeeeseeeeeees 82 Lamp aeplacemernbMOfPU sss iere a VA Pembaci da n a eoe th tudin V 83 Back Lamps Replaced Confirmation ccccccccssseceeseeeeeeeseeeeeeeseeeeeeseas 83 SKirmmepmemovalsssstesondne E Fu en 84 Positioning and Inserting the Skimmer Flag sseessssssse 85 Removing the Skimmer Assembly s Cover c ssscceec
50. Insert the glass flat into the left end first gently pressing down against the spring and guiding the tip about 2 12 7 mm into the machine This enables the other end of the glass to swing down and rest easily into the groove 3 Gently slide the exposed tip 1 6 4 mm to the right guiding it into its socket The springs will press the glass flat against the holder surface Slide the glass left and right to feel if it is centered and seated 4 Using an Optic Cleaning Pad carefully clean the exposed surface of the glass Inspect the glass flat after cleaning to ensure all dust and residue has been removed 5 Close the scanner transport cover 6 4 2 Cleaning the Back Camera s Glass Cover If you have a simplex scanner proceed to 6 4 3 Calibrating the Cameras Duplex scanners contain a glass cover not to be confused with the glass flat which is used for the back page camera It is located directly beneath the bottom lamp assembly and can be easily seen and accessed for cleaning once the bottom lamp assembly is removed from the scanner Dust on the glass cover can cause streaks or make the image fuzzy therefore the glass cover should be cleaned often Depending on use it may be necessary to clean the glass cover more frequently S006555 Rev D 69 of 113 Spectrum XF Operator Manual Figure 6 11 Glass Cover To clean the glass cover perform the following 1 Power off the scanner 2 Lift the scanner transpor
51. NEXT pee i gt Figure 4 9 Language Menu 2 From the Language menu press the key or the key to step through and select a language 3 Press the CLEAR key to return to the Home menu 4 3 4 Setting Measurement Units To select which type of measurement unit the scanner should use and display follow the directions below 4 From the System Setup menu press the F3 key NEXT until you reach the Measurement menu 5 Measurement Imperial 1 nUMC Tr NEXT 4 1 Figure 4 10 Measurement Menu 5 From the Measurement menu press the key or the key to select between IMPERIAL displays all dimensions in inches or METRIC displays all dimensions in millimeters 6 Press CLEAR key to return to the Home menu S006555 Rev D 25 of 113 Spectrum XF Operator Manual 4 3 5 Setting the ADF Operation Mode There are two settings the user can select which define how the ADF will operate during scanning Normal and Quick Restart The scanner defaults to the Normal mode or setting which is most commonly used It allows for normal or typical operation of the scanner with small average and large batches of documents being scanned The Quick Restart mode is a feature that reduces the ADF s speed up time for customers scanning small batches of documents Note sa The scanner s Batch Size must be set to Small for Quick Restart to be enabled The Quick Restart feature disables the Out
52. NORE key The CLEANING MENU key allows you to conveniently access the scanner s Cleaning menu This menu gives the option to start the scanner transport so that cleaning sheets can be fed through the transport and skimmer assembly COUNTER RESET Key The COUNTER RESET key is located on the far left side of the control panel directly below the CLEANING MENU key The COUNTER RESET key allows you to reset the page batch counter The counter itself appears in the upper right corner of the Control Panel LCD display LCD The COUNTER RESET key is active only when the scanner is at the Home Ready or Load Paper menu FUNCTION Keys There are three FUNCTION keys located directly below the LCD They are e Ft e F2 and e F3respectively The action of an individual FUNCTION key is dictated by the menu that is currently active being displayed on the LCD The action is displayed directly above the corresponding FUNCTION key see Figure 4 2 w Set text to be printed oome STRING FONT DELAY EM Fi F2 F3 Figure 4 2 Example of Function Keys In Figure 4 2 the F1 key controls the text STRING the F2 key controls the text FONT and the F3 key controls the text DELAY If there is no text displayed above a particular FUNCTION key then that key is inactive Key The key minus key is used to decrement or toggle between values displayed in a menu on the LCD The key minus key is the first button located directly to the rig
53. Operator Manual Scanned 244657 NE PUBNCTEKON XT 4 Figure 6 2 Total Pages Scanned Counter Press the F3 key NEXT to view the total hours the scanner has been on Hours On 381HR 36 MIN Figure 6 3 Total Hours On Counter Press the F3 key NEXT to view total pages fed Pages Fed 245681 PLP TRL N E XT 4 gt UNCTIO NEXT gt Figure 6 4 Total Pages Fed Counter Press the F3 key NEXT to view front lamp hours used Front lamp hours 2450 Press the F3 key NEXT to view back lamp hours used d Back lamp hours 2450 Figure 6 6 Back Lamp Hours Counter Press the CLEAR key to return to the Home menu FUNCTION NEXT gt Figure 6 5 Front Lamp Hours Counter acrem NEXT lt gt 6 3 Code Revision Numbers The Code Revision Numbers menu displays the hardware and software revision numbers for various parts of the system To review the code revision numbers follow the procedure below 1 From the Home menu press the RIGHT ARROW key until you reach the Code Revision Numbers menu Press the F3 key NEXT to scroll through the list of devices that report a software revision number The number and type of revision numbers displayed will depend on the particular set of options fitted to the scanner Code Reusion Numbers a FUNCTION NEXT 4 Figure 6 7 Code Revision Numbers Menu 64 of 113 S006555 Rev D 6 Operator Maintenance
54. S screen shot VirtualReScan Interactive Viewer Status OK Profile Tools Help v3 F5 Default sellings A Canby Braghiriezs and Donprasl A C faa ka Noise Skew Blark Page cancer Reim VRS Screen Shot Clarity Dialogue Window S006555 Rev D 53 of 113 Spectrum XF Operator Manual Making sure the scanner is fully warmed up the cameras have been recently calibrated and the Brightness and Contrast settings in the VRS Clarity tab are set to 50 scan the document in color From the host PCs desktop double click on the HiZOOM utility to launch it Move the host PC s pointer over the scanned image specifically the color to be dropped and make note of the individual R G B values that HiZOOM reports for that 10 11 12 color e g 105 198 67 From the Home menu on the scanner press the RIGHT ARROW key on the control panel until the Advanced Color Drop menu is displayed Advanced Color Drop e FRONT BACK lt gt Figure 5 3 Advanced Color Drop Menu F 1 h Press the F1 key FRONT to display the front camera s Color Drop Custom 1 menu Color Drop Custom 1 Us ON OFF lt i gt Figure 5 4 Color Drop Custom 1 Menu Press the F1 key ON Color Drop Custom 1 ec ON OFF SET ei gt Figure 5 5 Color Drop Custom 1 ON Menu L Press the F3 key SET to display the menu where the R G B
55. Side Exit Guides 39 Skew 36 71 91 Transport Area 71 88 91 Troubleshooting 111 Skimmer Removing 98 Replacing 98 99 Rollers 100 Skimmer Assembly 98 Components 99 Purchasing 98 Removing 98 Replacing 99 Skimmer Rollers 89 100 Cleaning 89 Replacing 100 Rubber Tire Cleaner 89 Skimmer Cleaning Sheets 89 Software Download 88 Specifications Scanner 12 Status Messages 27 Load Paper 28 Ready 28 Scanner Initializing 27 Scanner Stopped 29 Scanning 29 Waiting for Host 29 Stepper Board Error Messages 88 111 Stop Guide 39 Stop Key 72 Symbols Caution xiv Note xiv Warning Symbol xiv Symbols You Should Know xiv System Language 31 T Table of Contents v Tech Wipes 84 Test Mode 60 S006555 Rev D Throughput 1 68 Hole Size 61 Reset Transport Speed 60 Transport 12 Test Mode 60 Transport Path Cleaning Sheets 91 Transport Cover Release Handle 17 Transport Jams 111 Troubleshooting 2 27 28 110 111 ADF Feeder Issues 111 Camera Calibration Errors 118 Document Skew Jams Multifeeds 110 111 Illumination Errors 113 Images 110 111 Imprint Issues 111 Imprinter Errors 117 Internal Errors 117 Operator Errors 115 Paper Handling Errors 114 Scanner Configuration Errors 112 Scanner Status Errors 112 Sensor Errors 110 Transport Problems 110 S006555 Rev D 9 Index U Unpacking 5 R
56. This could cause the smaller documents to enter the scanner skewed If skewing occurs and is not corrected by VRS and its automatic de skew functionality re sort your documents by size so that the Document Feed Guides can correct it Take the following steps to adjust the Document Feed Guides 1 Lift the skimmer assembly Place documents in the ADF Set the Document Feed Guides close enough together so that they touch both sides of the documents 4 Lower the skimmer assembly Figure 4 18 Adjusting the Document Feed Guides 4 3 9 Using the ADF Extension Tray If the document stack that is to be scanned exceeds the length of the ADF attach the ADF Extension Tray for additional support To attach the ADF Extension Tray follow the procedure below 1 The ADF Extension Tray located on the bottom of the existing ADF To remove it for use place your fingers on the bottom of it with your thumbs on the top where it meets the ADF 30 of 113 S006555 Rev D 4 Operational Overview Figure 4 19 Removing the ADF Extension Tray Push up with your fingers while pulling the ADF Extension Tray away from its mounting brackets with your thumbs Pull the ADF Extension Tray toward you so that it slides fully out of its mounting rails Turn it over and slide the mounting holes over the mounting brackets to attach it to the ADF Figure 4 21 ADF Extension Tray Attached S006555 Rev D 31 of 113 Spectrum XF Operator Manual
57. al ud Note For the purpose of this procedure Figure 6 15 was taken from the back of the scanner with the back scanner cover removed in order to better illustrate how the glass cover should be cleaned using the Tech Wipe This is for illustration purposes only The proper cleaning procedure for the glass cover does not include removing the back scanner cover M p a i a Figure 6 15 Wiping the Length of the Glass Cover 7 Remove the Tech Wipe from the scanner 8 Re insert the bottom lamp assembly 9 Close the scanner s side access panel 10 Close the scanner transport cover 11 Power on the scanner i 6 4 3 Calibrating the Cameras Camera calibration resets the white level and balance in the scanner It performs red green blue RGB color balance and gain setting and horizontal light level correction Cameras can be calibrated independently or together If the camera calibration icon is flashing on the control panel LCD and the message Calibrate Front Camera or Calibrate Back Camera duplex scanners only is displayed one or both of the cameras is in need of calibration Cameras will need periodic recalibration as the lamps age and after new lamps have been installed Note p With duplex scanners make sure to clean the glass flat before calibrating the back camera Cleaning Both Sides of the Glass Flat to ensure the best possible calibration results 72 of 113 S006555 Rev D 6 Operator Mainte
58. alibration Error camera L the front camera needs to be calibrated Perform front camera calibration 6 4 3 Back Camera Calibrate back The hour counter indicates that Calibration Error camera L the back camera needs to be calibrated Perform back camera calibration 6 4 3 lamps v Table 10 Illumination Errors Paper Handling Feed Time Out Feed Time Out Too much time elapsed Error between scan command and document being fed Press the CLEAR key and continue with scan process You may wish to increase scan timeout setting within scanning application Unexpected Page Over Feed Manual mode only user fed a Feed Error page into the transport without a scan command queued by the host Press the CLEAR key and begin scanning Page Jam in Paper Jam Transport paper jam The Transport Error page took too long to pass between the entry and exit sensors Clear the document jam 5 3 4 96 of 113 S006555 Rev D 7 Troubleshooting Error Condition Message Displayed Explanation Remedy Multifeed Error Notify Multifeed Multiple pages entered the Stop Line 1 transport refer to section 5 3 2 Multifeed To resume Multifeed Document Handling Line 2 Press CLEAR or MF Ignore Page Entry Bad page entry The entry sensor saw too sensory Error sensor many or too few leading or trailing page edges as compared to scan commands Adjust hole size setting to reject holes in page
59. amps can be replaced through the side access panel while the scanner transport cover is open 80 of 113 S006555 Rev D 6 Operator Maintenance Note With duplex scanners both the front and back lamps should be replaced at the same time for the best reliability and image quality Cleaning the Lamps To clean the lamps follow the procedure below Shut down the host PC Power off the scanner Open the scanner transport cover o d x Open the side access panel of the scanner by pulling it away from the scanner to the left as you would open the cover of a book The operator accessible areas of the scanner are now exposed A Warning The lamps may be very HOT Use precaution when changing the bulbs 5 Remove the front page lamp housing by grasping the black handle and gently pulling it out away from the scanner to the left 6 Pull each lamp out of the housing carefully Figure 6 29 Pulling the Lamp Housing Out 7 After the lamps are cool use an Optic Cleaning Pad to wipe the lamps until they are free of dust 8 Insert both lamps back into the housing 9 Slide the lamp housing back in to the side frame of the scanner until it stops 10 Repeat steps 4 through 7 to remove and clean the back page lamps Note If after cleaning the lamps do not operate or the light source is still degraded re check the position of the lamps and housing s Improperly installed lamps S006555 Rev D 81 of 113 Spectrum XF Oper
60. ance This section covers the maintenance of your scanner how to order parts kits specific to XF information the scanner provides for assisting in its maintenance and required general maintenance procedures 6 1 Ordering XF All In One Consumables and Maintenance Kits Note m Spectrum XF scanners have All in One Consumable and Universal Maintenance Kits that are specific to the XF model series Other B we Bell Howell All in One Consumable and Universal Maintenance Kits will not contain some of the necessary items required for maintaining your XF scanner Spectrum XF All in One Consumable and Universal Maintenance Kits are available through B we Bell Howell Authorized Service Providers ASPs Authorized Spare Parts Resellers ASPRs and from www bbhscanners com A complete listing of all Bowe Bell Howell ASPs and ASPRs can also be found there 6 2 Perpetual Counters The scanner has perpetual page and hour counters for monitoring quantity and hours of operation These counters are used by the scanner for monitoring when lamps should be replaced as well as assists the operator in the over all maintenance of the scanner To review the perpetual counters take the following steps 1 From the Home menu press the RIGHT ARROW key until you reach the Counters menu a as Counters M MURET NEXT E gt Figure 6 1 Counters Menu 2 Press the F3 key NEXT to view total pages scanned S006555 Rev D 63 of 113 Spectrum XF
61. are accessible This protects the user from the possibility of the transport running while the scanner transport cover is open LCD LCD stands for Liquid Crystal Display It refers to the mechanism located on the control panel of the scanner that is used to negotiate the various system menus scanner status messages and error or diagnostic messages Lamps Lighting devices used to illuminate documents so that the cameras can take a proper scan of it creating a picture like image Manual mode The manner in which documents are moved from the Automatic Document Feeder into the scanner s transport Used for scanning batches of uncontrolled documents the Assisted Manual mode requires a document to be manually fed all the way into the scanner s transport for scanning without assistance from the skimmer rollers see Feed Mode Menu access Menu Access refers to a feature of the scanner that allows a customer to limit the user s accessibility to certain menus on the scanner Menu Access is often established after a customer has a scanner set up and configured precisely to their needs and would rather not have a user be able to manipulate those settings Metric measurement Operating the scanner and its various features using millimeters where applicable Model Model refers to the type of scanner its capabilities and its features i e 8140DC refers to the 8000 series of scanner with the throughput capability of 140 ppm duplex scan
62. as queue eevee oun vae ba cue ese 29 Access Code Unchanged Menu cccccecccccseseceeceeseeeeseeeeeeseeeseeesaaeeees 29 Adjusting the Document Feed Guides cccccccsseeeeceeseeeeseeeseeesseaeeees 30 Removing the ADF Extension Tray ccccccssceceeseceeseeceeeeceeeesseseessesenees 31 Attaching the ADF Extension Tray cccccsscccsseceseeeeneeeeseeeeeaeeeenneeneeeesees 31 ADF Extension Tray Attached cccccccccsececsseccceeeceeseeseeseceueesseeesneesenees 31 Various Positions of the Exit Tray cccccccsscccceeeeceeeeseeeeeaeeeeeeeeesseeesseeeess 32 Adjusting the Side Guides sese 32 AQIUSIING TOF hort DOCUMENTS eas cuoco aiu desde as erat ade sai detected 33 Aajusting for Long DOCUMENTS ioco ein oo lee bc esed Ced coeno vto dove mt eod oou e 33 FON MATER MoA RT D TTE 35 Mpe MGN NETTE E S LTEM 36 Set Text to be Imprinted M Nu cccccccseeececeeseeeeeeeeeeeeeeaeeeeeesauaeeessaaaes 36 Base Imprint String Example 55 ener ec edt e tbt eis 37 Set Text to be Imprinted Menu A 38 Imiprrnter Font 9izeMSnnilas ue e ote remos eee eene Dee ten vitae abt 38 Imprinter Font Width Menu cccccsseeecesecceececeeeeceeseeceesecsesesseeesneeeenees 38 Imprinter Font Angle Menu 1 eese nne 38 Front Printer Imprinter Meri 23 3 oo oes tee Sorte anco ted bna eoe dae ots 41 Front Printer Imprinter ON M nu ccccccececeece
63. ator Manual 11 are acommon source of these conditions Replace lamps in pairs if necessary Close the side access panel 12 Close the scanner transport cover 13 Power up the scanner 14 Boot up the host PC Replacing the Lamps To replace the lamps follow the procedure below Pu de un 10 11 12 13 Shut down the host PC Power off the scanner Open the scanner transport cover Open the side access panel of the scanner by pulling it away from the scanner to the left The operator accessible areas of the scanner are now exposed Remove the front page lamp housing by grasping black handle and gently pull it toward you Figure 6 29 Gently pull each lamp out of its housing Figure 6 30 Removing the Lamps from the Housing Insert new lamps back in to the housing Slide the lamp housing back in to the side frame of the scanner until it stops Repeat steps 5 through 8 for the back page lamps Close the side access panel Close the scanner transport cover Power on the scanner From the Home menu press the LEFT ARROW key until you reach the Lamp Replacement menu 82 of 113 S006555 Rev D 6 Operator Maintenance Lamp Replacement Y nsen FRONT BACK lt gt Figure 6 31 Lamp Replacement Menu 14 If you replaced the front lamps only or both the front page and back page lamps press the F1 key FRONT If you only replaced the back page lamps skip ahead to step 17 of this procedure 15
64. ave a simplex scanner proceed to 6 4 2 Calibrating the Cameras Duplex scanners contain a glass flat which is used for the back page camera 66 of 113 S006555 Rev D 6 Operator Maintenance Figure 6 8 Glass Flat Image Dust or smudges on the glass flat can cause vertical streaks or make the image fuzzy therefore the glass flat should be cleaned daily Depending on use it may be necessary to clean the glass flat more frequently Note au When the scanner transport cover is open a safety interlock removes power from the transport motor before any hazardous parts are accessible To clean only the front side of the glass flat perform the following 1 Open the scanner transport cover lifting it as high as it will rise 2 Using the Optic Cleaning Pad carefully clean the front surface of the glass Inspect the glass flat after cleaning to ensure all dust and residue has been removed 3 Close the scanner transport cover 6 4 1 1 Removing the Glass Flat Caution Do not twist or turn the glass flat while removing it so as not to damage it To remove the glass flat from the scanner follow the procedure below 1 Open the scanner transport cover 2 Place your fingers on each end of the glass flat S006555 Rev D 67 of 113 Spectrum XF Operator Manual Figure 6 9 Preparing to Remove the Glass Flat 3 Push down on the right side of the glass flat and slide it to the right until you see the edge of the glass f
65. briefly display a message notifying the user that a multifeed has occurred The scanner s transport however will continue to run and feed documents ignoring the multifeed document s The host PC does not display any sort of multifeed detection message and the multifeed document s image s remains as part of the scanned batch When the Multifeed Detector is set to Off there is no notification of any kind that a multifeed has occurred either from the scanner or the host PC and the resulting image s remains on the host PC as part of the scanned batch Note mii Settings are restored at power up Setting these parameters sets the default behavior on detection of a multifeed To set Multifeed Detection parameters follow the procedure below 1 From the Home menu press the RIGHT ARROW key until you reach the User Setup menu 2 From the User Setup menu press the F3 key NEXT until you reach the Multifeed Mode menu 3 From the Multifeed Mode menu use the key or the key to select STOP NOTIFY or OFF depending on what you wish to occur S006555 Rev D 51 of 113 Spectrum XF Operator Manual 4 Press the CLEAR key to return to the Home menu 5 2 6 Setting the Advanced Color Drop Feature Note The Advanced Color Drop feature can be used in bitonal or color modes but the feature is only available on Spectrum XF color scanners When scanning in bitonal or color you can remove all instances of up to six colors 3 per f
66. ccccccccssscecssececeseeeceeseeeseaeceseeeeeteeeesseneeeeas 95 Taben Mamai Erro Sese bin ERR ra Qaa a anta onda ex prnduks aaa e 96 Table 11 Paper Handling and Transport Errors ccccccccceececeeeeceeeeeeeeeeeeeeeseeeeeaaees 97 Ire E o ircueldimio T E Em I M TM 97 Table 135 Imprinter EITOLS se fetet eect he uS aia die Soc ESO Ucet eden To haiuegete vor Dor Uu eae 98 Table T4 Mermal Eno S simon bases dins na do didtn iis Poi De deett dee ieee aldea dico RUE 99 Table 15 Camera Calibration BIOS vedi o Lionielbcete Ege epe ind er avete ape bn ert RE 99 S006555 Rev D xi Spectrum XF Operator Manual Compliances Canadian Department of Communications Compliance Statement This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the radio interference regulations of the Canadian Department of Communications Avis de conformit aux normes du minist re des Communications du Canada Le pr sent appareil num rique n met pas de bruits radioel ctriques d passant les limites applicables aux appareils num riques de la classe A prescrites dans le Reglement sur le brouillage radio lectrique dict par le ministere des Communications du Canada FCC Compliance NOTE This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harm
67. cess Paned Left Document Feed Guide Right acunernt Feed Guide Figure 3 2 Front View of Spectrum XF ADF Automatic Document Feeder or Feeder The ADF is made of stainless steel and plastic and protrudes at a slight angle from the front of the scanner Document s to be scanned are placed in the ADF The ADF has two adjustable guides Right and Left Hand Document Feed Guides that when adjusted properly keep the documents in an orderly stack preventing them from entering the scanner at an angle which could cause paper jams or multifeeds Another feature of the ADF is the cork pad which resides just behind the ADF sensor on the ADF s elevator table It too assists in preventing multifeeds by making it easier for the skimmer to grab one document at a time from a batch to feed into the scanner Upon receipt of a scan command from the application software running on the host PC the scanner moves one document at time from the ADF into its transport system Cork Pad Figure 3 3 ADF Cork Pad Exit Tray The Exit Tray is the plastic tray located on the top front of the scanner where scanned documents are moved to as they exit the scanner s transport The Exit Tray is adjustable and can be placed in different positions depending on what size of documents you are scanning 12 of 113 S006555 Rev D 3 Scanner Overview Side Document Exit Guides and a Document Stop Guide assist in stacking documents as they exit the scanner s tran
68. cseeeeseeeeseeeeseeeeseeeesees 41 Cleaning the Imprint Head Menu cccecececeeeeeeseeeeeceeeaeeeeeesaaeeeeesaaaes 42 Baten S2e MENU t dentads 47 Select Feeder Mode Menu cccccsseececceeeeeeeceeeceeceeeeceeeeeeeeeessaeeeeesaeeeeess 47 Advanced Color Drop Menu eeeesssseessseeeee nnne nennen nennen 54 S006555 Rev D Figure 5 4 Figure 5 5 Figure 5 6 Figure 5 7 Figure 5 8 Figure 5 9 Figure 5 10 Figure 5 11 Figure 5 12 Figure 5 13 Figure 5 14 Figure 5 15 Figure 6 1 Figure 6 2 Figure 6 3 Figure 6 4 Figure 6 5 Figure 6 6 Figure 6 7 Figure 6 8 Figure 6 9 Figure 6 10 Figure 6 11 Figure 6 12 Figure 6 13 Figure 6 14 Figure 6 15 Figure 6 16 Figure 6 17 Figure 6 18 Figure 6 19 Figure 6 20 Figure 6 21 Figure 6 22 Figure 6 23 Figure 6 24 Figure 6 25 Figure 6 26 Figure 6 27 Figure 6 28 Figure 6 29 Figure 6 30 Figure 6 31 Figure 6 32 Figure 6 33 Figure 6 34 Figure 6 35 Figure 6 36 Figure 6 37 Figure 6 38 Figure 6 39 S006555 Rev D List of Figures Golor Drop Gustorm 1 WSU ioter eoe de seks re ED eee ova ets sods yen EE en 54 Color Drop Gustom 1 ON MOndb iret eto oit i ehe Sx Ru pte cr Rum eb ERE dea dus 54 HGB SelliingSTor Custom Color sesto ente tou o iae pet tou RE tails 54 aCe O DilOMS WOM Ue Ro nada seid otha Soe O 55 Negative Image Men nserita Poe bot Dd sa kam iud aki xe don
69. ct the front camera Press either the key ON Press the UP ARROW key to return to the previous menu If a back negative image is necessary press the F2 key BACK to select the back camera and then press either the key to select ON 6 Press the CLEAR key to return to the Home menu 5 2 8 Setting Camera Gamma Adjusting the camera gamma allows operators to lighten the dark areas in an image The operator can increase the camera gamma through the Color Gamma menu on the scanner a Note The Camera Gamma feature is only available with machine code firmware v3 32 and EGSA firmware v2 70 017 or greater Refer to section 6 3 Code Revision Numbers in this manual on how to determine what machine control scanner firmware and EGSA firmware versions are currently loaded on your Spectrum XF scanner If an update to your Spectrum XF scanner is necessary to utilize the Camera Gamma feature contact your local BOWE BELL HOWELL authorized service provider ASP A list of ASPs can be found on our web site at www bbhscanners com The Camera Gamma feature can be used when scanning in color bitonal and or grayscale The default camera gamma setting is 1 0 This setting can be incrementally increased to 2 5 using the Color Gamma menu on the scanner Power cycling the scanner does not reset the camera gamma level to 1 0 The camera s gamma will remain at whatever level it was set to using the Color Gamma menu if it was changed to somet
70. d mode Environmental Temperature 16 to 37 C 60 to 100 F Requirements Relative Humidity 20 to 80 non condensing Table 1 Spectrum XF Scanner Specifications Recommended System Configuration Host PC Note Contact your scanning application software vendor for the system requirements pertaining to their product The following are Bowe Bell Howell Scanners recommended system requirements for the host PC as they pertain to a color scanner See the above note regarding system requirements for the scanning application software 2000 Professional XP Professional Host PC Pentium IV or equivalent 3 0 GHz 512 MB RAM AGP or PCle video card with 128 MB of dedicated video RAM non shared When scanning in color host PC display properties ideally should be set to True Color 32 bit or High Color 16 bit at a minimum Table 2 Recommended Host PC System Requirements 3 2 Front of the Scanner The following are key components that are used to operate the scanner and monitor its status Fully detailed instructions on how to read and operate these components are found in this manual see 4 Operational Overview Figure 3 2 illustrates the front of the scanner and points out where the components are located S006555 Rev D 11 of 113 Spectrum XF Operator Manual Side Document Exit Guide Document Stop Guide d Ert Tray Control P anel Scanner Transport C over Release Handle Side Ac
71. date various document lengths Stream feeding Stream feeding is the continuous feed of overlapping documents into the transport resulting in bad images Test mode The manner in which documents are moved from the Automatic Document Feeder into the scanner s transport Used to test and verify the document feed on a scanner the Test Mode allows the user to continuously scan documents without having to generate a scan command from the host PC see Feed Modes Throughput The number of documents that can be scanned properly per minute by a scanner Transport The mechanical system for moving a document through the scanner Transport cleaner Transport cleaner refers to specialized cleaning sheets that when run over the black rollers within the transport clean dirt dust and ink from them Uncontrolled documents Uncontrolled documents is the name used to refer to those document batches that require scanning which are rarely uniform differing in size and weight VRS VRS VirtualReScan is an electronic check point for scanned images As images pass through the scanner VRS performs a multi point inspection of each document S006555 Rev D 105 of 113 Spectrum XF Operator Manual VRS automatically checks and adjusts for alignment skew brightness contrast and image clarity 106 of 113 S006555 Rev D A AC Power Connection 19 ADF Cork Pad 16 121 Sensor 94 Troubleshooting 111 ADF Extension Tray
72. e the Document Stop Guide in toward the transport exit 24 Adjusting for Shor Figure 4 t Documents 4 f you are going to scan any documents longer than 11 279 mm slide the Stop Guide out to accommodate them ru Figure 4 25 Adjusting for Long Documents Note nad If you need to scan documents that are 17 28 432 711 mm long you may order the Extended Exit Tray through a Bowe Bell Howell Authorized Service Provider ASP an Authorized Spare Parts Reseller ASPR or from www bbhscanners com A complete listing of all Bowe Bell Howell ASPs and ASPRs can also be found there S006555 Rev D 33 of 113 Spectrum XF Operator Manual 4 4 Optional Imprinter Note If your scanner does not have an imprinter proceed to 5 Normal Operating Routine in this manual Imprinting documents assists your process by creating an audit trail of the document scanned The option of a factory installed Imprinter includes a circuit board that controls an ink jet print head This allows for front page pre scan and back page post scan optional imprinting of a string of alohanumeric characters on documents as they pass through the scanner s transport The print head is stationary and prints a string of characters one at a time as the document passes under it The printed character string s position from the leading edge of each document is adjustable The operator who can physically position the print head in one of
73. ecord total documents scanned total hours of operation total number of documents fed and total number of used lamp hours front and back Data cable s The cable s connecting the scanner to the workstation Diagnostic message Diagnostic messages are messages displayed on the LCD that make the user aware of maintenance required by the scanner such as camera calibration required low lamps levels etc Document feed guides The rails on the ADF when adjusted properly guide documents into the scanner s transport Duplex scanner A scanner capable of scanning both sides of a document in a single pass EGSA board Enhanced grayscale adapter board in the scanner Elevator table The tray of the ADF that raises the top of the stack of documents to the correct height for proper feeding into the transport When the scanner is in Automatic Document Feed mode ADF mode the elevator table lowers after the last document has been fed into the transport to permit the loading of another stack of documents for scanning Endorsing locations The four locations a user can choose from to position the imprinter mechanism at so that an imprint string is placed on documents being scanned Error message A message displayed on the LCD which communicates to the user that an error that has occurred in with the system such as a multifeed or a paper jam etc Exit tray The table that the documents are placed in after they exit the scann
74. ecseeeeeceeeeesueeesseeeesseneeeeas 24 4 3 3 Setting the System Language ccccceccccccsseeeeeeeeeeeeeceeeeeeeseaeeeeeeeeeeeeeeas 25 4 3 4 Setting Measurement Units cceccccsseecceeseecseeeecceeeeesseeeesseeesseneeeeas 25 4 3 5 Setting the ADF Operation Mode ccccccseccceeeeeeeeeseeeeeeeseeeeeeeeeeeeeneeas 26 4 3 6 Setting the Menu Access Feature cccccceeccccceeeeeeeceeeeeeeseeeeeeeseeeeeeeeas 27 4 3 7 Changing the Menu Access Code cccccceeececceeeeeeeceeeeeeeseeeeeeeeeeeeeeeeas 28 4 3 8 Adjusting the Document Feed Guildes ccccccsecceseeeeeeseeeeeeeeeeeseeeeeees 29 4 3 9 Using the ADF Extension Tray cccccsseccccseeecceeeeeceeeecseeeeesueseesaneeeeas 30 4 3 10 Document Stacking in the Exit Tray eeeeseeeeeseeeeeeeee 32 44 Opionaldmbprinlter custo oo nected a n a ud de 34 4 4 1 Setting the Print String e eeecseeeseiecsee retenu nnne rh rana gara reae 35 4 4 2 Setting the Alphanumeric Imprint String eeeseseeessssssss 36 4 4 3 Setting the Imprint Font Attributes eeesseeeeeeeee ess 38 4 4 4 Setting the Imprint Delay issis R a e a i 38 AAS Positioning the IMPNNIG ei S 39 4 4 6 Inserting the Print CartridQe ccccccscsccecseeeeecseeeeeseeeeeeseeeeeeseeeeeeeeeas 40 4 4 7 Cleaning of the Imprinter HE d cccecccesseeeceeeeeeeeeeeeeseeeeeseeeeeseeeeeas 41 4 4
75. ediately to file a damage claim 2 Undo the straps and lift the box off of the scanner S006555 Rev D 5 of 113 Spectrum XF Operator Manual 3 Remove the plastic shipping bag and the packaging inserts from the top of the scanner Figure 2 1 Removing the Plastic Packaging 4 Remove the scanner accessories from the cutouts in the packaging inserts Warning The scanner is heavy and should always be moved by two people Caution Do not lift the scanner by the ADF Lift it from beneath each side of the scanner itself 5 With another person grasp the scanner firmly underneath each side and lift it from the shipping carton Do not lift it using the ADF E Figure 2 2 Proper Hand holds for Lifting the Scanner 6 Place the scanner on a sturdy level surface 7 Make sure to read 2 3 Environment and Installation before continuing with the scanner set up 6 of 113 S006555 Rev D 2 Receipt and Operating Environment What You Should Have Received The following items are included in each shipment e Spectrum XF scanner with ADF and exit tray e Power cord e Spectrum XF CD which includes Spectrum XF Operator Manual English Version Chinese French German Dutch Japanese Korean and Spanish Versions Scanner product line brochures Spectrum XF All In One and Maintenance Kit inventory list and order form HIZOOM color utility e Warranty card please fill out and return to Bowe Bell Howell e
76. eed Ignore by Size Press the key or the key to set the Multifeed Ignore by Size to the largest document overlap that will scan without a multifeed occurring Press the CLEAR key to return to the Home menu S006555 Rev D 57 of 113 Spectrum XF Operator Manual 5 2 10 Setting the Doc Prep Level Doc Prep allows the user to slow down the scanner s throughput in the event the documents to be scanned are of the uncontrolled variety are not in an orderly stack or may be of a fragile nature Slowing down throughput helps to avoid stream feeding problems and jamming of fragile documents which can occasionally occur at the maximum throughput rate Note a The Doc Prep feature is only available with the 8140 model To set the Doc Prep feature follow the procedure below 1 From the Home menu press the RIGHT ARROW key until you reach the User Setup menu 2 From the User Setup menu press the F3 key NEXT until you reach the Doc Prep menu Doc Prep Good NURETON NEXT Etr Figure 5 11 Doc Prep Menu 3 From the Doc Prep menu press the key or the key to select either Good or Average document preparation Select Good if documents are well prepared and aligned i e skew is less than 6 Select Average if documents are poorly aligned or are of a fragile nature i e skew is more than 6 or paper specification is less than 9 Ibs or 34 g m 4 Press the CLEAR key to re
77. eed guides to the proper width so that the documents are center justified 7 The left and right hand document feed guides can be opened to the maximum width to accommodate different paper sizes but pages should be fed into the transport center justified to reduce skew The scanner will beep and the upper right hand corner of the Home menu will indicate that your system is ready to scan a manually assisted document 8 When the scanner displays the Feed Paper message after receiving a scan command from the host PC application move the document forward along the feeder table towards the skimmer When the document passes the paper sensor on the ADF table the skimmer rollers will start automatically Once the document reaches the skimmer the rollers will advance it into the transport Note ap scanning in Manual or Assisted Manual mode automatically turns off the multifeed detector Test Mode To test and verify the document feed on a scanner use the ADF Test mode ADF Test mode allows a user to feed documents without having to generate a scan command from the host PC Once ADF Test mode is selected the transport will run at the speed set by the last host PC driven scan To use the ADF Test mode follow the procedure below 1 From the Home menu press the RIGHT ARROW key until the Select Feeder Mode menu is displayed S006555 Rev D 49 of 113 Spectrum XF Operator Manual 2 From the Select Feeder Mode menu determine whether or
78. eeling IL 60090 The information given in this Manual is subject to change without notice Please go to www bbhscanners com to download the most current Manual The instructions and descriptions contained in this document were accurate at the time of publishing However succeeding products and documents are subject to change without notice Therefore Bowe Bell Howell Scanners L L C assumes no liability for damages incurred directly or indirectly from errors omissions or discrepancies between the product and this document ii S006555 Rev D Release Notes Release Notes ltem S Status Locationin Manual Detail SharpShooter Logo Hevised Throughout Corrected European office information Contact Information Correction to what is included with Calibration Kit What You Should Have Received Scanner and System BTU rating corrected Specifications Setting Camera Gamma New Camera Gamma Feature Explanation of timer or counter function found in the Calibration in Progress menu corrected Calibration in Revised Progress menu New step added to the procedure for cleaning the skimmer rollers Cleaning the Skimmer Rollers S006555 Rev D Replaced original logo with final design Address and contact information revised Calibration Sheets Calibration Instructions 88 BTUS 854 BTUS New Explanation of new Camera Gamma feature introduced with a machine
79. ent jam in the scanner 1 Ilf a jam occurs the scanner should stop automatically If the scanner does not stop press the STOP key on the scanner control panel or the application software 2 Open the scanner transport cover nh 2 E q d T TER s 5 B E L rs yeh n s i n as E bi Y aA L s d L LP ue p E um LA LS nz En p 5 n Em zs Ps Du ET Lx E uh E 7s kw a f rs Lp o elt e f bus E d s yE mi Sg Figure 5 14 Opening the Scanner Transport Cover 3 Locate the paper jam and observe the location of the leading edge of the jammed sheet often this is the source of why the jam occurred i Figure 5 15 Removing the Paper Jam 4 Remove the jammed sheet or sheets up and through the feeder do not pull backwards through the skimmer and inspect the steel tray for debris that might have caused the jam Caution Do not use sharp objects when clearing a paper jam S006555 Rev D 61 of 113 Spectrum XF Operator Manual Note If you cannot clear the jam contact your service representative Please refer to the Contact Information page in this manual for more details 5 Close the scanner transport cover 6 Place the documents that didn t scan back into the ADF and resume scanning 7 Press the CLEAR key to clear the scanner error and clear any application error 62 of 113 S006555 Rev D 6 Operator Maintenance 6 Operator Mainten
80. entative S006555 Rev D 3 of 113 Spectrum XF Operator Manual 4 of 113 S006555 Rev D 2 Receipt and Operating Environment 2 Receipt and Operating Environment This section addresses the receipt of your scanner what you should expect and look for and what you should have received with it It explains what do if the scanner is damaged upon receipt if something is missing and gives instructions on how to repack the scanner should it need to be returned The physical installation of the scanner is also discussed in this section along with recommendations for the optimal operating environment Please follow the instructions carefully No tools are required for the installation which should take approximately 15 minutes Note Save all of the shipping cartons and packaging materials If it is ever necessary to move or ship the unit or any of its accessories pack them in their original cartons Note The scanner s packaging material does not contain PCB polybrominated biphenyl oxide polybrominated biphenyl ether or polybrominated biphenyl Warning The scanner is heavy and should always be moved by two people Caution Do not lift the scanner by the ADF Lift from beneath each side of the scanner itself 5o0o70 2 1 Unpacking Your Scanner When unpacking your scanner follow the procedure below 1 Inspect the shipping cartons and their contents for any signs of damage If there is damage notify the freight carrier imm
81. epacking of the Scanner 9 What You Should Have Received 8 V Voltage 19 VRS Loading 20 W Waiting for Host 29 Waiting for Host Message 29 113 of 113
82. er Feed mode The manner in which documents are moved from the Automatic Document Feeder into the scanner s transport i e ADF mode Manual mode Assisted Manual mode and Test mode Feeder See ADF Glass cover Not to be confused with the Glass Flat the glass cover protects the back camera from dust and debri and assists with better imaging Available only in duplex scanners Also called the Back Camera s Glass Cover Glass flat Available only in duplex scanners the glass flat is a long narrow piece of glass through which the scanner camera sees the document light from the lamps passes through this glass to illuminate the back page of the document for scanning Host PC The computer to which the scanner is connected The software application that is used to issue scan commands to the scanner is located on the host PC Imperial measurement Operating the scanner and its various features using inches where applicable 102 of 113 S006555 Rev D 8 Glossary Imprinter A scanner option that allows for front page pre scan imprinting of a string of alphanumeric characters on documents imprint string as they pass through the scanner transport Initialization A series of diagnostic routines performed by the scanner immediately after powering it on Interlock A safety device safety interlock that when the side access panel is opened removes power from the transport circuitry before any hazardous parts
83. er Bd Config Please call Technical Support Error at 1 800 SCAN 495 Table 9 Scanner Configuration Errors Illumination Front Lamps Low Low front lamp The front lamp sensor indicates Error level 9 that front lamps are too low for proper scanning The lamps are old and need to be replaced one lamp is out or there is a sensor problem Check front lamps and sensor and replace lamps if necessary 6 4 9 Back Lamps Low Low back lamp The back lamp sensor indicates Error level 9 that back lamps are too low for proper scanning The lamps are old and need to be replaced one lamp is out or there is a sensor problem Check back lamps and sensor and replace lamps if necessary 6 4 9 Front Lamps Error Check front The front lamp sensor indicates that one or both front lamps are off Check and replace lamps if necessary 6 4 9 lamps v S006555 Rev D 95 of 113 Spectrum XF Operator Manual Back Lamps Error Check back The back lamp sensor indicates that one or both back lamps are off Check and replace lamps if necessary 6 4 9 Front Lamp Replace front lamps Front lamp hours counter Replacement Error indicates front lamps have reached end of life Replace the lamps 6 4 9 Back Lamp Replace back lamps Back lamp hours counter Replacement Error indicates front lamps have reached end of life Replace the lamps 6 4 9 Front Camera Calibrate front The hour counter indicates that C
84. ess the F1 key SIZE Press the key or the key to select Large or Normal a Font Size is Large SIZE WIDTH ANGLE Figure 4 31 Imprinter Font Size Menu From the same menu press the F2 key WIDTH to set the font width Press the key or the key to select Normal or Double Font Width is Normal nenos SIZE WIDTH ANGLE A Figure 4 32 Imprinter Font Width Menu 7 From the same menu press the F3 key ANGLE to set the font angle Press the key or the key to set the font angle at 0 90 180 or 270 Font Rotation is 180 na SIZE WIDTH ANGLE Figure 4 33 Imprinter Font Angle Menu i L 8 Press the UP ARROW key once so that the Set Font Attributes menu is displayed 4 4 4 Setting the Imprint Delay The imprint string can begin immediately as a document gets scanned or up to 13 5 342 9 mm after the leading edge of the document It can be adjusted in 0 1 2 54 mm increments 38 of 113 S006555 Rev D 4 Operational Overview To set the Imprint Delay perform the following 1 From the Set Font Attributes menu press the F3 key DELAY Press the key or the key to set the delay distance from the leading edge of the document that the imprint string will begin printing at 2 Press the CLEAR key to return to the Home menu You have now completed setting the Alohanumeric Imprint String 4 4 5 Positi
85. ey and continue scanning If error persists please call Technical Support at 1 800 SCAN 495 Message Displayed Lamp error prevents calibration No page fed into transport 20 second timeout Cover opened during calibration User cancel Page is too short to calibrate Can t calibrate due to lamp error Calibration aborted page not fed Calibration aborted cover opened Calibration aborted User canceled Calibration aborted Page too short Table 15 Camera Calibration Errors S006555 Rev D Check and replace lamps if necessary 6 4 9 Perform calibration again 6 4 3 Feed the control sheets and perform calibration again 6 4 3 Close the cover and perform calibration again 6 4 3 Exit the menu by pressing the CLEAR key Feed the control sheets and perform calibration again 6 4 3 99 of 113 Spectrum XF Operator Manual 100 of 113 S006555 Rev D 8 Glossary 8 Glossary ADF Automatic Document Feed mode The manner in which documents are moved from the Automatic Document Feeder into the scanner s transport In the ADF mode batches of documents are automatically fed into the transport see Feed Mode ADF The component of the scanner where a document or batches of documents are placed prior to scanning Documents rest on the elevator table and are held in position in the ADF by left and right document feed guides until they are fed into the scanner s transport
86. feeding Therefore the rollers are considered a consumable item and are available for purchase individually and as part of the Spectrum XF All In One Kit New separator roller sleeve assemblies separator rollers and Spectrum XF All In One Kits are all available through Bowe Bell Howell Authorized Service Providers ASPs S006555 Rev D 87 of 113 Spectrum XF Operator Manual Authorized Spare Parts Resellers ASPRs and at www bbhscanners com For a complete listing of ASPs and ASPRs please visit our website at www bbhscanners com To remove and replace the separator roller sleeve assembly take the following steps 1 Shut down the host PC 2 Power off the scanner 3 Open the scanner transport cover 4 Hemove the skimmer assembly refer to section 6 4 10 Removing and Replacing the Skimmer Assembly for instructions gl Raise the auto manual feed lever located to the left of the ADF to the M position p Open the separator access door As the door is opened the separator roller assembly will come loose from the separator roller cradle Figure 6 39 Separator Roller and Access Door Separator Roller Assembly Separator Roller Access Door Legend for Figure 6 39 7 Remove the separator roller assembly 8 Remove a spacer and retaining o ring from one end of the separator roller assembly 9 Slide the separator roller sleeve away from the brake assembly 88 of 113 S006555 Rev D 10 11 12 13 14
87. ftware DOWLDlOSC scu estie e orale ewan oar Dai ur TiO cud aad eed 75 6 4 5 Cleaning the Skimmer Rollers ccccccssecccsesceceeeeeccegeeecseeeeeseeeeesaaeees 75 6 4 6 Cleaning the Transport Area cccccssceccsseeccseeeecseeeecseaeeeseeeeessaneessegeees 77 6 4 7 Cleaning the Transmitter and Receiver Sensors seus 17 6 4 8 Cleaning the ADF SensSOl cccccscccccsssececcesseceeceseeeessaseeeeseasseeessaeeees 79 6 4 9 Cleaning and Replacing the LAMps ccccseccccseeeccseeecseeeeseeseessaeees 80 i r 1 gta UA acts e I T ne Se a eee 81 Ieplacing 4he AIMS case aspe nx erc poke ad ek Eo edna Guactoanclucasememuctiaue 82 6 4 10 Removing and Replacing the Skimmer Assembly 83 Removing the Skimmer ASSEMDI ccccseeeccsseeecceeeeeeeeeeeseeeeeseneeeees 84 Replacing the Skimmer Assembly eese 84 6 4 11 Replacing the Skimmer Rollers cccccsccccsseeeceeeeecceneeeeseeeeeseeessaaeees 85 6 4 12 Replacing the Separator Roller Sleeve Assembly 87 6 4 13 Cleaning the Separator Roller sees 89 6 5 Imprinter MAINTCNANC Gi usse oua deo dh icutu acus ast Me PERO sk uda aHa V kHvRda pecado do LeVoh unte UR M PURME 90 6 5 1 Removing the Print Cartridge cccccsccccccseseeeeceeeeeeeeeeeeeeeseeeeeeesaneeeees 90 6 5 2 Replacing the Print Cartridge
88. ful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference with radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Heorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected and or e Consult the dealer or an experienced radio TV technician for help Section 508 Compliance Bowe Bell Howell strives to make its products accessible to all people including those with visual and auditory impairments B we Bell Howell has taken significant steps to enhance the accessibility of Spectrum XF scanners and to meet the standards of Section 508 of the Rehabilitation Act of 1973 To assure compliance with Section 508 Bowe Bell Howell has implemented the Audible Tone Assistance feature to provide both visual and auditory access to the scanner s status and settings This feature allows the operator interface Ol to xii S006555 Rev
89. ge sensors may accumulate dust or small pieces of paper that can cause the miss detection of the leading or trailing edge of a document This can cause errors to occur within the scanner To prevent this from occurring clean the page sensors once a week or as needed To clean the page sensors follow the procedure below 1 Shut down the host PC S006555 Rev D 77 of 113 Spectrum XF Operator Manual 2 Power off the scanner 3 Remove any documents in the exit tray 4 Open the scanner transport cover lifting it as high as it will rise Caution Do not touch page sensors with cotton swabs or anything else when cleaning the scanner Use the transport cleaner only Note d Do not turn the sensor and transport cleaner can upside down or tip it sideways more than 40 degrees while using In some instances you will need to bend the red extension tube that comes with the transport cleaner can to avoid tipping the can itself 5 Clean the entry sensors of the scanner using the sensor and transport cleaner Note the location of the sensors as illustrated in Figures 6 24 6 25 6 26 and 6 27 z 3 E i ill Figure 6 25 Page Exit Transmitter Sensors 78 of 113 S006555 Rev D 6 Operator Maintenance ee MP Figure 6 27 Page Exit Receiver Sensors Close the scanner transport cover Power on the scanner Boot up the host PC 6 4 8 Cleaning the ADF Sensor The ADF sensor detects paper in the ADF
90. h the LCD displays for more information refer to section 7 Troubleshooting in this manual READY Home Menu A status of READY which is also referred to more often than not as the Home menu is displayed on the LCD after initialization is complete and the scanner is in Manual Feed Mode The scanner is ready to scan documents 22 of 113 S006555 Rev D 4 Operational Overview LOAD PAPER Home Menu A status of LOAD PAPER is the message displayed on the LCD after initialization is complete the scanner is in ADF Mode and there are no documents in the ADF This too is often referred to as the Home menu since the same batch count and scanner model information is displayed as when the READY status message is displayed SCANNING The scanner executes commands received from the host PC There is no message display for most commands as they execute too quickly During the scanning process however the information line displays a status message of SCANNING as well as a count of the number of documents in the batch that scanned successfully The scanner can queue up to six scan requests to ensure maximum throughput for different document sizes The number of scan requests currently in the scanner is graphically displayed by a paper stack icon on the far right side of the first line of the display As pages exit the scanner the paper stack decreases and as new requests are received from the scanning application on the host PC the paper stac
91. he key or the key to adjust the hole size in increments of 05 1 2 mm Set the parameter to a width just slightly larger than the holes in the paper 3 Press the CLEAR key on the scanner to exit and return to the Home menu Note a Setting a hole size to be greater than O slightly decreases the throughput of the scanner 50 of 113 S006555 Rev D 5 Normal Operating Routine 5 2 5 Setting Multifeed Detection Parameters The Multifeed Detector uses ultrasonic technology to sense air gaps between documents Regardless of the document s thickness or size the Multifeed Detector can sense whether or not more than one document has been fed into the transport simultaneously Note p You are able to set multifeed detection parameters in ADF mode but this function is turned off in Manual and Assisted Manual mode However the parameters remain in the same position as they were set when you return to the ADF Mode On the scanner there is a User Setup menu called Multifeed Mode that controls the result of a multifeed detection There are three settings available under the Multifeed Mode menu 1 Stop default 2 Notify and 3 Off When the Multifeed Mode is set to Stop and a multifeed occurs the scanner s transport stops running and an error message will appear on the host PC signaling that a multifeed has occurred When the Multifeed Mode is set to Notify and a multifeed occurs the scanner will sound an alarm and its Ol will
92. he System Setup menu Press the F3 key NEXT to display the Change Menu Access Code menu oe a du qun xs From the Change Menu Access Code menu press the F1 key START a 5 Change menu access code X mow START NEXT gt Figure 4 14 Change Menu Access Code Menu 6 Enter a new 4 digit access code using the FUNCTION keys on the control panel Enter code LEC TROY Press A to abort ote Figure 4 15 Enter Code Menu 7 After entering the new code do one of the following Press the F1 key ACCEPT to finalize the access code update or New code F3F2F3F1 Vom ACCEPT CANCEL Figure 4 16 New Code Menu O Press the F3 key CANCEL if you do not wish to change the access code a ess Access code unchanged 7 CONTINUE Figure 4 17 Access Code Unchanged Menu Press the F1 key CONTINUE Press the CLEAR key to return to the Home menu 4 3 8 Adjusting the Document Feed Guides The Right and Left Document Feed Guides on the ADF are self centering Moving either guide toward the center also moves the other one the same distance toward the center S006555 Rev D 29 of 113 Spectrum XF Operator Manual Note When the Document Feed Guides are not set to the correct width you may notice a slight skewing of the documents If small and large documents are included in the same stack the smaller documents will not be controlled on both sides by the Document Feed Guides
93. hing other than the default of 1 0 56 of 113 Note Scanning with Auto Color Detection enabled overrides the gamma level set on the scanner through the Color Gamma menu A camera gamma of 1 0 is automatically used when Auto Color Detection is enabled S006555 Rev D 5 Normal Operating Routine To adjust the camera gamma setting perform the following 1 From the Home menu press the RIGHT ARROW key until the Image Options menu is displayed Press the F3 key NEXT until the Color Gamma menu is displayed Color Gamma e NEXT DRESS Figure 5 9 Color Gamma Menu Press the key to increase the camera gamma setting from 1 0 use the key to incrementally decrease the level back to 1 0 Press the CLEAR key to return to the Home menu 5 2 9 Setting Multifeed Ignore by Size You can set the maximum size of a multifeed that will NOT trigger a multifeed error when scanning This is used to scan documents with labels often barcodes or stickers mailing labels documents with taped photographs or receipts or to scan envelopes all while still having multifeed detection active To set the multifeed ignore by size follow the directions below T From the Home menu press the RIGHT ARROW key until you reach the User Setup menu From the User Setup menu press the F3 key NEXT until you reach the Multifeed Ignore by Size menu C Multifeed if gt 3 0 M emm NEXT ij Figure 5 10 Setting the Multif
94. ht of the LCD This key is active when a symbol is viewable in the bottom right hand corner of the LCD S006555 Rev D 19 of 113 Spectrum XF Operator Manual Key The key plus key is used to increment or toggle between values displayed in a menu on the control panel s LCD The key plus key is located directly to the right of the key minus key This key is active when a symbol is viewable in the bottom right hand corner of the LCD B CLEAR Key The CLEAR key is located in the top right hand corner of the control panel It allows the scanner to resume operation after action is taken to correct an error In the example of a paper jam the user must remove the paper from the transport eliminating the physical error The CLEAR key then needs to be pressed to resolve the diagnostic error from the LCD in order to resume scanning Also when navigating the menu system on the scanner pressing the CLEAR key will return the user to the Home menu STOP Key The STOP key is located directly below the CLEAR key It causes the scanner transport to stop running It can be used if there is a large batch of documents being scanned incorrectly rather than wait for the batch to finish It can also be used to stop the transport from running in the event of an emergency Normally it is unnecessary to use this key during day to day operations as the scanner transport will automatically stop after it has been idle for 20 seconds
95. k increases SCANNER STOPPED The SCANNER STOPPED message is displayed when all scanner activity halts due to the STOP key being pressed If there is paper in the scanner transport it is not ejected Be sure to remove this paper and return it to the ADF before pressing the CLEAR key to resume scanning WAITING FOR HOST The WAITING FOR HOST status message is displayed when the scanner is waiting for the host PC to resolve an internal conflict and issue a command to it It is not a commonly displayed status message 4 3 System Setup The System Setup menu allows you to control various scanner configuration features To get to the System Setup menu perform the following e From the Home menu press the RIGHT ARROW key until the System Setup menu is displayed System Setup PC TR N EXT 4 A Figure 4 6 System Setup Menu S006555 Rev D 23 of 113 Spectrum XF Operator Manual Note ud Instructions for the following scanner configuration features contained within the Spectrum Setup menu are documented beginning at the System Setup menu versus the Home menu 4 3 1 Setting the Cleaning Reminder Your scanner has a cleaning reminder feature that displays a warning message prompting you to clean the scanner each time the scanner reaches a specified page interval The scanner is defaulted to give a Cleaning Reminder every 10 000 pages To turn the cleaning reminder on and off and to set the number of pages between reminde
96. lat on the left side The glass flat will slightly lift away from the metal tray for you to grasp j BU OO VP a 4 Holding the left side gently pull the glass flat towards the left taking care not to twist or leverage the tip where it still touches the scanner 5 Check the glass flat for chips and scratches Note d If the glass flat is chipped or scratched replacement flats are available for purchase individually and as part of the Spectrum XF All In One Kit through B we Bell Howell Authorized Service Providers ASPs Authorized Spare Parts Resellers ASPRs and at www bbhscanners com A complete listing of ASPs and ASPRs can also be found there Cleaning Both Sides of the Glass Flat To clean both sides of the glass flat follow the procedure below 1 Remove the glass flat from the scanner refer to section 6 4 1 1 Removing the Glass Flat 68 of 113 S006555 Rev D 6 Operator Maintenance 2 Using the Optic Cleaning Pad carefully clean the front and back surfaces of the glass Inspect the glass flat after cleaning to ensure all dust and residue has been removed Note Glass flats that are brand new should also be cleaned on both sides before installation 3 Place the cleaned glass flat back into the scanner refer to section 6 4 1 2 Replacing the Glass Flat 6 4 1 2 Replacing the Glass Flat To replace the glass flat once it has been cleaned perform the following 1 Open the scanner transport cover 2
97. lete Note The amount of time the calibration process takes to complete changes depending on the model of scanner e 8140 approximately 7 minutes e 8120 approximately 5 minutes e 8090 approximately 3 5 minutes a Saving front cal data c DO NOT TURN OFF POWER Figure 6 20 Saving Front Cal Data Menu 1 If the back camera is being calibrated instead of the front camera the message on the display will be changed accordingly to reflect this 10 After the calibration process completes the control sheets are ejected from the scanner and the control panel LCD displays the following message Calibration Complete DO NOT TURN OFF POWER Figure 6 21 Calibration Complete Todo 11 The expected or normal result is that the calibration will pass When it passes press the UP ARROW key to return to the Camera Calibration menu 74 of 113 S006555 Rev D 6 Operator Maintenance 12 Press the CLEAR key to return to the Home menu reset the initial scanner feed mode refer to section 5 2 3 Document Feed Modes for instructions and resume scanning 13 In the event of an error during calibration the menu being displayed on the control panel indicates which camera failed along with a numeric error code Make sure the control sheets are clean and perform the calibration again If the control sheets show dark marks after calibration clean the transport area refer to section 6 4 5 Cleaning the Transport Area and
98. mark name referring to the new tri linear CCD camera design used by XF Side access panel The door panel located on the left side of the scanner It allows access to the lamps and color filters after the scanner transport cover has been opened Side exit guides Side exit guides are the side rails located on the exit tray that assist in neatly stacking documents as they leave the scanner Simplex scanner A scanner designed to scan a single side of a document as it passes through the scanner Skew Skew occurs as a result of feeding a document into the transport at an angle The resulting image appears crooked or skewed on the display and also prints the same way To minimize skew make sure the document butts up against the left document feed guide Skimmer The mechanism that is used to automatically feed documents into the transport one at a time It is often referred to as the skimmer assembly and contains skimmer rollers Skimmer assembly The skimmer assembly is comprised of a skimmer body that is attached to the rear feed rollers the front skimmer rollers and the associated bearings pulleys and belt Skimmer cleaning sheet Specialized pieces of paper used to remove ink and dirt from the skimmer rollers Stop guide The Stop Guide is a piece of plastic located at the outer end of the exit tray that is used to stop documents from falling off the exit tray as they exit the scanner It can be adjusted to accommo
99. menus commands error messages and key functionality appears later in this manual see 4 Operational Overview Both the feeding and retrieval of documents are executed from the front of the scanner As documents travel through the transport which is the mechanical system for moving a document through the scanner they are guided by seven pairs of transport rollers Scanned documents are then moved to the exit tray maintaining their original feed sequence 3 1 Scanner and System Specifications Model Type 8140D 8120D 8090D 8090S Output Resolution 100 150 200 240 300 400 dots per inch dpi Document Sizes ADF Mode Manual Mode Min 2 6 w x 2 6 I Min 2 6 w x 4 0 I 66 mm w x 66 mm l 66 mm w x 102 mm l Max 11 7 w x 40 0 I Max 11 7 w x 40 0 I 297 mm w x 1 016 mm I 297 mm w x 1 016 mm I Paper Thickness and ADF Mode single sheets Manual Mode Weight 0 0018 to 0 008 0 0018 to 0 02 0 046 mm to 0 20 mm 0 046 mm to 0 51 mm 9 Ibs to 110 Ibs 9 Ibs to 110 Ibs ii ai Host Interface Kofax Adrenaline 650i SCSI interface board with SCSI 3 cable Electrical Requirements 100 240 VAC 50 60 Hz auto sensing Power Usage 224 watts maximum BTU Rating 854 BTUs Size H x W x D 18 x 22 75 x 27 5 with ADF 457 mm x 578 mm x 699 mm with ADF 10 of 113 S006555 Rev D 3 Scanner Overview Feeder Capacity Single feeder with 500 sheet mode 100 sheet mode and manual fee
100. mputer System Interface Connector Serves as one the interface between the scanner and a host computer system SERVICE position The far left location the imprinter mechanism is moved to for maintenance purposes lt is not an endorsing location Scan request command Issued from the application software on the host PC the scan Request Command tells the scanner to begin scanning documents Scanner transport cover The plastic molding that covers the transport system of the scanner often referred to as the clam shell The Scanner Transport Cover is opened anytime any maintenance or troubleshooting needs to occur within the scanner Scanner transport cover release handle The plastic handle to the right of the control panel on the side of the scanner used to open the scanner transport cover Sensors Components of the scanner that sense when a document is placed on the ADF and when it enters and exits the transport When triggered these sensors serve a specific purpose like lifting and lowering the elevator table recording the leading edge of a document identifying when a document leaves the transport see Paper Jam etc 104 of 113 S006555 Rev D 8 Glossary Separation roller The separator roller is the lower feeder roller It holds back all but the top page in the stack of documents to be scanned This roller allows the skimmer module to feed a single document at a time into the transport SharpShooter Trade
101. n 42 Poor Print Quality 111 Positioning 47 Positioning 47 Positioning 48 Print Area 42 Print Cartridge 49 Print Cartridge Removing 106 Print Cartridge Replacing 106 S006555 Rev D Print Cartridge Storing 108 Print Cartridge Removal 106 107 Print Cartridge Replacement 50 107 Print Cartridge Storage 108 Print Cartridges 42 Print Characteristics 43 Print Characteristics 42 Print Head 41 Print Resolution 42 Scanner Throughput 43 Scanner vs Host PC 43 Scanner vs Software 43 51 Service Position 48 Service Position 48 Set Text to be Printed Menu 45 Setting the Print String 43 Storage of the Print Cartridge 49 String 44 String Components Base and Index 44 Testing the Imprint String 51 Index Imprint String 44 Available Characters 45 Default 45 Enable Disable 46 Initialization Sequence 22 Initializing 27 K Keys minus key 25 Key 25 plus key 25 Key 25 Arrow 26 Arrow Left Up and Right 26 Cleaning Menu 24 Cleaning Menu 24 Clear 25 Clear 25 Control Panel Keys 24 Counter Reset 24 Counter Reset 24 Error Messages 116 Fl 24 F2 24 F3 24 Function 24 Function F1 F2 F3 24 Left Arrow 26 Multifeed Ignore 24 Multifeed Ignore 24 Right Arrow 26 Stop 25 Stop 25 Stop 72 Up Arrow 26 Kofax Adrenaline 650i Board Installing 20 S006555 Rev D 9 Index L Lamps 95 Camera
102. n Your imprint string should appear on the document after it is scanned Make sure that the imprint string is in the location you specified Note am You may have to reset the index string to 000000 if you want to start indexing at zero see 4 4 2 Setting the Alohanumeric Imprint String You are now ready to imprint batches of documents 4 4 9 Enabling and Disabling The imprinter is always enabled when power is applied to the scanner It becomes operational when an ink cartridge is installed and the base string or the index string or both are set to ON Caution Do not operate the scanner with the imprinter in the SERVICE position the left most position where it is protruding beyond the scanner s metal frame 42 of 113 S006555 Rev D 4 Operational Overview To disable the imprinter remove the ink cartridge while in the SERVICE position and slide the imprinter to one of the four endorsing locations see section 4 4 5 Positioning the Imprinter before closing the scanner transport cover Caution Always remove the ink cartridge and slide the imprinter to one of the four endorsing locations subtle stops when not in use S006555 Rev D 43 of 113 Spectrum XF Operator Manual 44 of 113 S006555 Rev D 5 Normal Operating Routine 5 Normal Operating Routine Normal scanner operation includes the following e Initializing the scanner e Setting various scanner parameters and e Scanning documents 5 1 Initializing
103. n software the scanner goes through a power up sequence and a series of diagnostic routines If a scanner component fails an error is displayed Note ud Errors displayed during initialization should be reported immediately to a Bowe Bell Howell service representative Please refer to the Contact Information page in this manual for further details This is the first display after power on or after a software reset While this is displayed the machine performs a CRC check flashing contents that verify the integrity of the program code Initializing sx SPECTRUM HF Series Figure 4 3 First Initializing Menu If the CRC check passes the following message is displayed for several seconds Initializing b MURETO CRC OK Figure 4 4 Second Initializing Menu The scanner then performs the remainder of its initialization and then waits for the EGSA board to complete its initialization as well During this wait the following message is displayed the scanner waits at this display for up to 1 to 2 minutes for EGSA initialization to complete r 8 EQGSA initializing l w Please wait Figure 4 5 Third Initialization Menu When the EGSA initialization is complete the scanner checks for proper system configuration and reports any errors The LCD then displays the Home menu If a problem with EGSA initialization occurs an appropriate error is posted and the system moves to the Home menu whic
104. nance Note i With duplex scanners make sure to clean the back camera s glass cover 6 4 3 Cleaning the Back Camera Glass Cover before calibrating the back camera to ensure the best possible calibration results Note a For best results the scanner should be warmed up for at least 40 minutes before running camera calibration Camera calibration requires that you feed two clean calibration control sheets from the Camera Calibration Kit in landscape operation Caution Before calibrating either of the scanner s cameras make sure to close all open applications on the host PC before you begin If an open application attempts to communicate with the scanner during the calibration process irreversible problems with the scanner s EGSA board could result To calibrate the camera s perform the following 1 Set the scanner in Manual Feeder Mode refer to section 5 2 3 Document Feed Modes Manual Feed Mode for instructions 2 From the Home menu press the LEFT ARROW key until the Camera Calibration menu is displayed a Camera Calibration Y 9 FRONT BACK BOTH e gt Figure 6 16 Camera Calibration Menu 3 Press one of the following FUNCTION keys F1 FRONT F2 BACK or F3 BOTH depending on which camera you wish to calibrate The camera calibration icon will indicate which camera needs to be calibrated 4 During the first 40 minutes of scanner operation the following menu will prompt you to wait until the scan
105. ner and lamps are fully warmed up before calibrating a Wait XX min for warm up WELL OK CALIBRATE Figure 6 17 Camera Calibration Timer Menu 5 Press the F1 key OK to cancel the calibration and return to the previous menu or press the F3 key CALIBRATE to ignore the warm up requirement and proceed with the calibration Caution Ignoring the warm up requirement may result in degrading color image quality and is recommended only after lamp replacement If calibration is performed S006555 Rev D 73 of 113 Spectrum XF Operator Manual 6 re 9 during the warm up period the scanner will continue to prompt for re calibration until a successful calibration is performed after 40 minutes The control panel LCD prompts the operator to feed the control sheets Feed white pages FUNCTION CANCEL Figure 6 18 Feed Control Sheets Menu Fa li In Manual Feed mode simultaneously feed a stack of two clean control sheets in landscape orientation The control sheets feed into the transport and remain there they are not ejected from the transport into the exit tray Once the control sheets are fed into the transport the control panel LCD displays the following messages menus Calibration in progress Euh SO CANCEL Figure 6 19 Calibration in Progress Menu The Calibration in Progress menu contains a counter that displays the amount of time the calibration is taking to comp
106. ng 1 From the Home menu press the RIGHT ARROW key until the Front Printer menu is displayed Front Printer Off e ON OFF REFILL SETUP e gt Figure 4 26 Imprinter Menu S006555 Rev D 35 of 113 Spectrum XF Operator Manual Note at If you do not see the above menu you may not have the imprinter feature If you are certain that you should this may be a problem with the Imprinter itself Please refer to the Contact Information page in this manual for information on how to receive support assistance 2 The default setting for the imprinter is OFF In the Off mode the Setup mode is available to the user for access to the following functions STRING enables the user to establish the alphanumeric string to the imprinter and FONT enables the user to establish the size width and angle of the imprint string 4 4 2 Setting the Alphanumeric Imprint String The imprint string consists of two parts a base and an index Either of the two may be disabled for printing The base string is the same on each page and can be up to 22 characters long The index string is a number that is appended to the base string and automatically incremented for each document fed The base string defaults to ON and is set to the make and model number of the scanner e g SPECTRUM 8140D The index string also defaults to ON and begins at 000000 Both the base and the index strings are saved at power off T
107. ng on whether or not you re scanning in simplex or duplex mode and if the color appears on both sides of the document Press the CLEAR key to return to the Home menu to begin scanning You will need to rescan the original document to drop the specified color s from it Note 3 The operator must set the Color Drop menus for each individually set Custom Color s 1 2 and or 3 FRONT and BACK to OFF F2 key to disable the Advanced Color Drop feature see Figure 5 5 for an example of the OFF menu setting Note Colors can also be dropped when scanning in bitonal mode Perform the same steps listed above to set the R G B values of the colors to be dropped then scan 5 2 Setting Negative Image When scanning documents the operator can request inverted or negative bitonal grayscale images by using the Negative Image menu found on the scanner This menu is a sub menu of the Image Options menu Each camera front or back can be set independently of one another ON or OFF To request a negative image follow the procedure below 1 From the Home menu press the RIGHT ARROW key until the Image Options menu is displayed Image Options Pile Te Mest Figure 5 7 Image Options Menu Press the F3 key NEXT to display the Negative Image menu S006555 Rev D 55 of 113 Spectrum XF Operator Manual Megative Image OFF x necnon Front BACK air Figure 5 8 Negative Image Menu Press the F1 key FRONT to sele
108. ngs in the Service menu are Disabled Bitonal Only and All Modes Disabled means the feature is disabled on the scanner and the corresponding operator feature menus are not available via the scanner s Ol Bitonal Only means the feature can only be used when scanning in Bitonal mode and All Modes means the feature can be used when scanning in Bitonal and Color modes Service menus are accessible and therefore changeable by Authorized Service Providers ASPs only A list of ASPs can be found under the Support section of our web site at www bbhscanners com S006555 Rev D 5 Normal Operating Routine Assuming the Advanced Color Drop menu is available via the scanner s OI perform the following to define custom colors to be dropped from your scanned images Note 3 For best results make sure the scanner is fully warmed up and the cameras recently calibrated before measuring R G B values for Advanced Color Drop More frequent camera calibration may be required when using Advanced Color Drop than with normal scanning Note p To determine the exact R G B values for an existing color on a scanned image use the HiZOOM utility found on the CD that was included with the delivery of your scanner HIZOOM should be loaded on and controlled using the host PC Note When scanning to measure the R G B values via HiZOOM the Brightness setting in the VRS Clarity dialog window must be set to 50 The Contrast setting must also be set to 50 see VR
109. ning in color Multifeed Occurs when more than one document is fed into the transport simultaneously Multifeed page eject feature A feature enabled only when the Multifeed Mode is set to Stop the Multifeed Page Eject feature allows the scanner operator to automatically eject a multifeed document by pressing the Clear key on the scanner s control panel NCR paper Treated paper that is used in lieu of carbon copies Optic Cleaning Pad Specially treated pads used for wiping down certain components of the scanner Paper jam Instances of having more than one document in the scanner transport at the same time The scanner will also issue a paper jam error if a document takes longer than normal to exit from the scanner e g there could be a problem with the exit sensor or depending on the size of the document it missed the exit sensor all together when exiting the transport and therefore thinks the document is still in the transport Paper path The path of a document as it passes through the scanner Perpetual counters See Counters S006555 Rev D 103 of 113 Spectrum XF Operator Manual Power cord The cord that connects the scanner to AC power Power cord receptacle The connector at the rear of the scanner into which the power cord is inserted The other end of the power cord is plugged into the wall outlet or other source of AC power Power cycle Power cycle is a term used when a scanner needs to be powered
110. nning Note ud You can tape documents that are smaller than the minimum width and length requirements to a larger piece of paper However the multifeed alarm will sound if set to Notify or Stop on multifeeds Preventing Document Jams and Multifeeds Documents that contain tape staples rubber bands paper clips or multi page forms that are still attached will cause jams or multifeeds and can possibly damage the scanner Take the following steps prior to scanning 1 Remove any staples rubber bands or paper clips 2 Be sure that nothing sticky such as the sticky side of tape is exposed on the document 3 Remove any multi page forms that are still attached Note F e Do NOT duplicate currency e Do NOT duplicate copyrighted material or the work of others except for the purpose of private use e Do NOT duplicate any kind of certificates licenses passports official or private documents 5 2 2 Batch Size Selection The ADF can be set to use two different batch sizes Full and Small Use the Full size for feeding batch sizes of up to 500 documents Use the Small size for feeding batch sizes of 100 documents or less 46 of 113 S006555 Rev D 5 Normal Operating Routine Batch Size Full j eee ti Figure 5 1 Batch Size Menu To set the batch size follow the steps below 1 From the Home menu press the RIGHT ARROW key once to display the Batch Size menu 2 From the Batch
111. nostic messages as well as error messages are displayed via the LCD To view a list of diagnostic messages and error messages as well as descriptions and resolutions for each go section 7 Troubleshooting in this manual Various menus dealing with scanner setup maintenance operation and document handling are displayed and navigated via the Control Panel and the Control Panel LCD The individual menus of Spectrum XF are discussed in greater detail throughout the rest of this manual There are six different status messages the LCD will display to depict the state or status of the scanner during normal operation These status messages change and update automatically as the scanner s current conditions dictate They are Occurs at power on Scanner is running SCANNER INTIALIZING through an internal sequence of events for operation READY Ready to scan waiting for command from the host PC This is a Home menu state Paper not present in the ADF This is also LOAD PAPER a Home menu state when the scanner is in ADF Mode SCANNING Scanner is scanning documents SCANNER STOPPED STOP key was pressed WAITING FOR HOST Scanner i IS waiting for host PC to resolve an internal function Table 3 Scanner Status Messages These six status messages are described in more detail below S006555 Rev D 21 of 113 Spectrum XF Operator Manual SCANNER INITIALIZING When you apply power to the scanner or request a reset through the applicatio
112. o set the alphanumeric imprint string take the following steps 1 From the Home menu press the RIGHT ARROW key until the Front Printer menu is displayed 2 From the Front Printer menu press the F1 key OFF to turn the Imprinter off e Front Printer Off Y 0e ON OFF REFILL SETUP gt Figure 4 27 Imprinter Menu 3 From the Front Printer menu press the F3 key SETUP The Set Text to be Printed menu will be displayed 4 From the Set Text to be Printed menu press the F1 key STRING a Set text to be printed 7 STRING FONT DELAY 2 Figure 4 28 Set Text to be Imprinted Wenu 36 of 113 S006555 Rev D 4 Operational Overview 5 The following menu will appear showing the current base imprint string d SPECTRUM XF Series Somer BASE INDEX ONJOFF a Figure 4 29 Base Imprint String Example 6 To set or change the Base Imprint String press the F1 key BASE Using the and keys scroll through the letters numbers and other characters that are available When you find what you want use the RIGHT ARROW key to automatically select the aloha numeric character while moving the cursor to the next position Available characters are SP 1 4 96 amp 4 2 52 Q GH 0 9 and A Z Note In base imprint strings underlining is not supported Leading spaces in the message string are stripped trailing spaces are not This allows a gap to
113. o you or to others if you do not know how to use it safely Please follow the safety guidelines in this manual exactly e Make sure all electrical outlets are properly grounded e Do not under any circumstances remove or obstruct the function of any safety feature e Observe all precautions printed on the scanner s safety labels and in this operator manual e Read section 2 3 Environment and Installation before connecting the scanner to the power line e The socket outlet must be installed near the equipment and must be easily accessible e Make sure the scanner is connected to the correct voltage before connecting it to the power line e Donotremove the ADF Only qualified personnel should remove the ADF Note 2 When the side access panel is opened a safety interlock removes power from the transport circuitry before any hazardous parts are accessible This interlock protects the user from the possibility of the transport running while the scanner transport cover is open e Do not override the safety interlocks e Do not place cups containing liquids or other such objects on top of the scanner Normal scanner operation may cause cups to overturn and spill their contents into it causing damage to the scanner e Do not lean on the scanner Note mie There are no user replaceable fuses in the unit If the unit fails to power up please refer to the Contact Information page in this manual to contact a Bowe Bell Howell repres
114. of Paper message normally displayed on the host PC after a batch of documents is fed through the scanner With Quick Restart once the last document is fed the transport continues to run and the ADF table automatically lowers in preparation for the next small batch of documents to be placed in the ADF If documents are not placed in the ADF the scanner s transport motor will time out stop after 20 seconds and the host PC will display a message of Feeder Timed Out Note m Users of this feature accept the following conditions e During the first 40 minutes of scanning if there is no batch restart or any fault that stops the scanning process the camera s black tracking will drift meaning the contrast and or light dark settings will change The cost and time savings the Quick Restart feature provides is measured to be more important e Some level of acceptable image degradation may occur during the first 40 minutes of scanning e The default setting for the ADF Operation mode is Normal and that if Quick Restart is selected turning off or powering down the scanner will reset the ADF to Normal e During Quick Restart the scanning application is holding for the scanner to either have a Feeder Timeout or if the scanner s STOP button is pressed and e After a Feeder Timeout the following screens are displayed 26 of 113 S006555 Rev D 4 Operational Overview VirtualReScan Auto Resolve M b Scanner Error Feede
115. of its physical features is provided along with instructions on how to install the scanner e 4 Operational Overview This section provides a detailed look at the most commonly used components for operation from powering on and powering off the scanner to defining the user interface i e functional keys and interpreting displayed messages e 5 Normal Operating Routine The fifth section of this manual describes how to prepare the scanner for normal operation It discusses setting document and scanner parameters to be able to effectively and efficiently scan batches of documents with a minimal of amount of error and or interruption e 6 Operator Maintenance How to keep the scanner in good working order is detailed in this section It includes cleaning removal and replacement procedures for various components of your scanner Instructions on how to order Spectrum XF All In One consumable and maintenance kits are found here as well e 7 Troubleshooting The seventh section offers common troubleshooting tips and instructions regarding your scanners components Various error messages are also defined with solutions provided for each e 8 Glossary The glossary defines terms commonly used in conjunction with the set up operation and maintenance of your scanner 2 of 113 S006555 Rev D 1 Introduction 1 2 Safety Guidelines Please read these safety guidelines before you operate or maintain the scanner Any machine can be dangerous t
116. off and then powered back on Power down or Power off Turning off the scanner This is generally done by moving the scanner rear panel power switch to the OFF position Power up or Power on Applying power to the scanner This is generally done by connecting the scanner to a live electrical outlet and then turning on the rear panel scanner power switch Quick restart mode The Quick Restart mode is a feature that reduces the ADF s speed up time for customers scanning small batches of documents It disables the Out of Paper message normally displayed on the host PC after a batch of documents is fed through the scanner Once the last document is fed the transport continues to run and the ADF table automatically lowers in preparation for the next small batch of documents to be placed in the ADF Resolution Resolution is measured in dots per inch dpi It is a measurement of the ability of a scanner to reproduce small objects The higher the resolution the smaller the object the scanner can reproduce RGB Red green blue Three components of color used by the scanner Rollers Rollers are rubber tires of sorts that are used to grab and move a document into the scanner and along the paper path that runs through the mechanical section of the scanner i e transport Rubber tire cleaner Specialized cleaner used to spray the skimmer cleaning sheets which aids in the cleaning of the skimmer rollers SCSI Small Co
117. oning the Imprinter The imprinter resides along the top inside of the scanner s transport cover It can be positioned for printing using the green imprinter handle to slide the Imprinter Mechanism back and forth between four different locations called endorsing locations The endorsing locations are to the left of center and are not marked but can easily be identified by subtle stops as the imprinter mechanism is slid past each of them The location of each of the four endorsing locations subtle stops each to the left of center is as follows e 1 38 85 mm e 3 00 76 mm e 4 25 108 mm and e 5 75 146 mm To position the imprinter mechanism at one of these four locations follow the procedure below 1 Open the scanner transport cover The green handle used for sliding the imprinter mechanism resides inside and just below the top cover of the scanner s transport 2 Using the green imprinter handle slide the imprinter mechanism back and forth between the four endorsing locations left of center choosing one of the endorsing locations for printing 3 You will notice that each of the endorsing locations aligns the print head with each print hole located in the top of the scanner s transport Caution Confirm that the Imprinter is positioned over one of the four holes in the scanner transport prior to scanning documents S006555 Rev D 39 of 113 Spectrum XF Operator Manual There is also a fifth loca
118. ont imprinter but no front print head is detected Either the imprinter cartridge is not installed or not installed correctly Remove and reinstall imprinter cartridge 6 5 1 and 4 4 6 respectively Back Print Head Bad back print head The host attempted to use the Error back imprinter but no back print head is detected Either the imprinter cartridge is not installed or not installed correctly Remove and reinstall imprinter cartridge 6 5 1 and 4 4 6 respectively Table 13 Imprinter Errors Internal Error Condition Message Displayed Explanation Remedy EGSA Internal EGSA error xx Please call Technical Error Support at 1 800 SCAN 495 Unhandled Error System Error Reboot scanner host PC Number and software in that order If this does not resolve the error please call Technical Support at 1 800 SCAN 495 98 of 113 S006555 Rev D 7 Troubleshooting Error Condition Message Displayed Explanation Remedy Software Debugging Trap EGSA Communication Error File xxxxx c LINE yyy EGSA serial comm error Table 14 Internal Errors SHARPSHOOTER f Camera Calibration Machine control software has executed an unexpected line of code Try rebooting the scanner and software If that doesn t work report displayed file name and line number to Technical Support at 1 800 SCAN 495 Serial communication error occurred between the scanner controller and EGSA Press the CLEAR k
119. r Timeout COTO22 Check reload feeder then clear scanner error I Click Cancel vcdemo32 Error 20481 Feeder timeout Click OK To set the ADF Operation mode perform the following 1 From the System Setup menu press the F3 key NEXT until you reach the ADF menu Figure 4 11 ADF Operation Menu 2 The scanner defaults to the Normal setting If the Quick Restart operation mode is preferred press the F3 key NEXT M PUMCDON NEXT 1 J Figure 4 12 Quick Restart Operation Menu 3 Press CLEAR key to return to the Home menu Note ud The scanner s Batch Size must be set to Small for Quick Restart to be enabled 4 3 6 Setting the Menu Access Feature A customer can control how many menus are accessible and therefore visible on the scanner s control panel to its users With Menu Access set to FULL the full set of user menus is available With Menu Access set to LIMITED only a subset of the user menus S006555 Rev D 27 of 113 Spectrum XF Operator Manual is available Many customers take advantage of this feature in order to preserve the scanner s original settings Regardless of how the Menu Access feature is set the Menu Access Code must be entered before the Menu Access menu becomes visible This ensures that only authorized users can turn the Menu Access feature on and off To set the Menu Access follow the directions below 1 At the Home menu enter the current access code using the cu
120. r messages follow the directions below 1 From the System Setup menu press the F3 key NEXT to display the Cleaning Reminder menu 5 Cleaning Reminder Y ON OFF NEXT 21 gt Figure 4 7 Cleaning Reminder Menu 2 From the Cleaning Reminder menu do one of the following Press the F1 key ON to turn the Cleaning Reminder on or Press the F2 key OFF to turn the Cleaning Reminder off 3 Press the key to increment the cleaning reminder page interval by 1 000 pages or press the key to decrement the cleaning reminder page interval by 1 000 pages 4 Press the CLEAR key to return to the Home menu 4 3 2 Setting the Beep Volume To set the volume of the beep that sounds on your scanner follow the directions below 1 From the System Setup menu press the F3 key NEXT until the Beep Volume menu is displayed Beep Volume Low 5 USC AO 4 7 Figure 4 8 Beep Volume Menu 24 of 113 S006555 Rev D 4 Operational Overview 2 From the Beep Volume menu press the key or the key to increase or decrease the current beep volume setting by selecting OFF LOW or HIGH 3 Press the CLEAR key to return to the Home menu 4 3 3 Setting the System Language To set the language that the scanner will use follow the directions below 1 From the System Setup menu press the F3 key NEXT until the Language menu is displayed Language English
121. rator Roller Cleaning 105 Separator Roller Sleeve Assembly 103 105 106 Separator Roller Sleeve Assembly Replacing 102 Skimmer Assembly 98 Skimmer Assembly Purchasing 98 Skimmer Assembly Removing 98 Skimmer Assembly Replacing 99 Skimmer Cleaning Sheets 89 Skimmer Flag Removing 99 Skimmer Flag Replacing 100 Skimmer Rollers 89 100 101 Software Download 88 Software Download 88 Tech Wipes 84 Transmitter and Receiver Sensors 91 Transport Area 71 88 91 Transport Cleaner 92 Transport Path Cleaning Sheets 91 Troubleshooting 2 27 28 110 111 Maintenance Schedule 78 Manual Glossary 3 Introduction 2 Normal Operating Routine 2 Operational Overview 2 Operator Maintenance 2 Receipt and Installation 2 Scanner Overview 2 Troubleshooting 2 Manual Feed Mode 58 Measurement Units 31 Menu Access Code 35 Menu Access Feature 34 Changing the Code 35 Factory Default Code 35 Menus ADF Quick Restart 32 33 57 Batch Size 57 Batch Size Menu 57 Beep Volume 31 Beep Volume Menu 31 Calibration In Progress iii 87 Camera Calibration Menu 86 Camera Calibration Timer Menu 87 Cleaning Reminder 30 Cleaning Reminder Menu 30 Cleaning the Imprinter Head Menu 50 Code Revision Numbers 77 Code Revision Numbers Menu 77 Color Drop Menu 63 64 Counters Menu 76 Custom Color 1 63 Doc Prep Menu 68 Front Printer Menu 43 50 107 Home Menu 26
122. rdware and software revision numbers for various components of the scanner They can be found by accessing the Code Revision menu Color drop An optional feature of the scanner and VRS software that allows the user to remove all instances of one or up to three colors in a scanned image Consumables Components of the scanner such as lamps and rollers that wear out over time with normal use These items can be purchased through a Bowe Bell Howell ASP ASPR or from www bbhscanners com Control panel The operator panel mounted on the front of the scanner that contains the scanner s function keys Control sheets Sheets of bright white paper that are used to calibrate the scanner s camera s so that the camera interprets saturated white as true white The sheets are also cut with precision to be exactly as wide as the camera and long enough to be handled easily S006555 Rev D 101 of 113 Spectrum XF Operator Manual Controlled documents Controlled documents is the name used to refer to a batch of documents which require scanning that are uniform in size and don t require a lot of prep Work such as sorting and removing of staples Cork pad New to the XF but compatible with all Spectrum scanners ADF in its entirety the Cork Pad is a small piece of cork recessed onto the ADF s elevator table just behind the ADF sensor It assists with the prevention of multifeeds Counters Perpetual counters used to r
123. re below 1 S D Gu oe pe I9 e From the Home menu press the RIGHT ARROW key until the Select Feeder Mode menu is displayed From the Select Feeder Mode menu press the F1 key ADF Press the CLEAR key to return to the Home menu Lower the auto manual feed lever to the left of the ADF to the A position Lift the skimmer assembly Place a batch of documents in the ADF Set the right and left hand document feed guides to the proper width so that the documents are center justified Lower the skimmer assembly Begin scanning by following the application instructions for the software on the host PC Manual Feed Mode Manual Feed mode is used when feeding mixed batch applications or documents that are different sizes and weights In Manual Feed mode the operator is required to manually feed the documents into the scanner s transport To scan in Manual Feed mode follow the procedure below 1 From the Home menu press the RIGHT ARROW key until the Select Feeder Mode menu is displayed From the Select Feeder Mode menu press the F2 key MANUAL Move the Auto manual feed lever to the left of the ADF to the M position If the skimmer is not already in an up position lift the skimmer assembly Note d If the skimmer is not in an up position the LCD will display the message Lift Skimmer until the skimmer is lifted into the up position Press the CLEAR key to return to the Home menu
124. rn to Home menu The LCD display lets you monitor the scanner s operational status and navigate its functional menus 3 3 Rear of Scanner Components on the back of the scanner allow it to interface to a power source and to the host PC enable power on and power off and help cool the scanner during operation Figure 3 4 illustrates the scanner s rear panel and points out where its key components are located followed by a description of each key component S006555 Rev D 13 of 113 Spectrum XF Operator Manual Air Vents EGSA SOS 3 Interface Power Swatch D OT 1 Cn L egnosbic Interface Power Recepltacle Figure 3 4 Rear View of Scanner Diagnostic Interface The diagnostic interface plug is located in the lower left corner on the back of the scanner This is for authorized service personnel use only EGSA SCSI 3 Interface The EGSA SCSI 3 Interface is located just above and to the left of the Diagnostic Interface It is a SCSI 3 High Density 68 pin female connector that allows connectivity to exist between the scanner the Kofax 650i SCSI Adapter Board and the host PC Using a SCSI cable the scanner can receive commands from the host PC as well as send scanned images to it The SCSI cable and the Kofax 650i SCSI Adapter Board are part of your host PC connectivity kit which is included with the delivery of your scanner Caution When plugging in the SCSI cable take care to plug it in correctly Avoid jamming
125. rom having to scan the entire batch again It also works in conjunction with VRS so that any bad images created by the multifeed are automatically deleted and document images are kept in their original order e Place the multifeed document s back in the ADF Press the MULTIFEED IGNORE key and the scanner will begin feeding the documents ignoring the multifeed detection for that one single occurrence As a result the image of the multifeed document is retained on the host PC as part of the scanned batch The scanner s operator is required to repeat the process each time a multifeed detection occurs The Multifeed Page Eject feature is not enabled if the Multifeed Mode is set to Notify or Off 5 3 3 Document Skew Document skew occurs when a document enters the scanner at an angle and can happen for several reasons e Documents are poorly prepared not neatly stacked e Document feed guides are not properly adjusted e here is dust buildup on the feeder rollers The feeder rollers should be cleaned to solve this problem refer to section 6 4 5 Cleaning the Transport Area and or e The scanner transport cover is not fully closed Note ud The scanner s automatic de skew capability through VRS can compensate for document skew Pleas refer to the skew section in the Kofax VRS User Manual for more details 60 of 113 S006555 Rev D 5 Normal Operating Routine 5 3 4 Clearing Document Jams Follow the directions below to clear a docum
126. ront camera and 3 per back camera in a scanned image through the use of the Advanced Color Drop feature This feature identifies the colors to be eliminated or dropped out using the color s individual R G B settings which the operator enters via the Color Drop menu on the scanner s control panel If a color is to be dropped from both sides of an image the color s R G B values must be entered for both the front and back cameras However the front and back settings are not dependent on one other In other words if the R G B values for the front camera are entered under Custom Color 1 the same values can be entered under the back camera s Custom Color 1 2 or 3 a i 52 of 113 Note The availability of the Advanced Color Drop menu with six independent colors is dependent on having a Spectrum XF color scanner and machine code v3 20 or higher The feature must be enabled in the appropriate Service menu and the Operator Menu Access feature set to FULL If your Spectrum XF color scanner meets the machine code criterion but the Advanced Color Drop menu is not available on your scanner s Ol first contact your local IT administrator to enable the Advanced Color Drop feature Note The Advanced Color Drop feature can be used in both color and bitonal scanning modes or can be disabled all together The availability of this feature and what mode of scanning it can be used in is dependent on the setting of the appropriate Service menu The setti
127. roughput Rates 12 Unpacking 5 What you should have received 8 Scanner Components ADF Feeder 16 ADF Extension Tray 37 ADF Extension Tray 37 Air Vents 19 Air Vents 19 Cameras Back Page 79 82 Control Panel 12 17 23 24 26 27 54 Control Panel 17 Control Panel 23 Control Panel Keys 24 Control Panel LCD 26 Control Panel LCD 26 Diagnostic Interface 18 Document Exit Guides 39 Document Feed Guides 36 37 Document Stop Guide 17 40 EGSA SCSI 3 Interface 18 Error Messages 88 111 115 116 117 Exit Tray 16 39 40 41 Exit Tray 16 Exit Tray 39 Extended Exit Tray 41 Feeder Sensor 94 Glass Flat 79 82 Imprinter 106 Imprinter 41 Lamps 95 LCD 17 Page Sensors 92 Page Sensors Entry 92 Page Sensors Exit 93 Perpetual Counters 75 Power Receptacle 19 Power Receptacle 19 Power Switch 19 Power Switch 19 Print Cartridge 50 106 107 108 Retention Lever 100 111 of 113 Spectrum XF Operator Manual Safety Interlock 94 Separator Access Door 103 Separator Roller 105 Separator Roller 105 Separator Roller Sleeve Assembly 102 105 Separator Roller Sleeve Assembly 103 Separator Roller Sleeve Assembly 104 Side Access Panel 17 83 Side Access Panel 17 Side Document Exit Guides 17 Side Exit Guides 39 Skimmer Assembly 98 99 Skimmer Assembly 98 Skimmer Assembly 99 Skimmer Flag 99 Skimmer Rollers 100 Skimmer Rollers 89
128. rrent FUNCTION key sequence factory default is F3 F2 F1 F3 Press the RIGHT ARROW key to display the System Setup menu From the System Setup menu press the F3 key NEXT to display the Menu Access menu ss Menu Access Full M PUNCON NEXT gt Figure 4 13 Menu Access Menu Press the key or the key to select either FULL or LIMITED Press the CLEAR key to return to the Home menu 4 3 7 Changing the Menu Access Code This menu allows you to create and save a Menu Access Code by pressing a four digit sequence of FUNCTION keys This FUNCTION key sequence can then be used to gain access to the full user menu tree if menu access is set to LIMITED and to the Menu Access Code menus Note F As with the Menu Access menu the current four digit access code must be entered before this menu is visible i e you must know the existing access code in order to be able to change it Scanners ship with a default FUNCTION key access code sequence of F8 F2 F1 F3 Note If you forget the Menu Access code that you defined please contact the B we Bell Howell Help Desk see the Contact Information page in this manual A new Access Code will be provided 28 of 113 S006555 Rev D 4 Operational Overview To change the Menu Access code follow the procedure below Press the CLEAR key to return to the Home menu Enter the current Access Code Press the RIGHT ARROW key to display t
129. rton and packaging materials you saved from unpacking the scanner With another person grasp the scanner firmly underneath each side and lift it onto the skid and into the shipping material Do not lift it using the feeder Replace the scanner accessories and the cutouts in the packaging inserts Replace the plastic shipping bag and the packaging inserts to the top of the scanner Place the box back over the scanner otrap the scanner box to the skid with strapping material 2 3 Scanner Environment The scanner equipment has been designed to operate in a normal office environment with emphasis on the following Place the scanner in a clean well ventilated room free of combustible vapors The minimum clearance in back for the cables should be 6 152 mm The minimum clearance on the left side for the left entry door should be 15 881 mm Make sure all electrical outlets are properly grounded Use of a dedicated power line is recommended Place the scanner at the front edge of a level surface 8 of 113 S006555 Rev D 3 Scanner Overview 3 Scanner Overview System specifications and guidelines for both the scanner and the host PC are provided in this section How the scanner operates and the identification of its physical features is provided along with instructions on how to install the scanner Note This manual assumes that you have a duplex scanner Separate procedures are included for simplex scanners if necessary
130. s Clean back Biweekly or as needed Streaks in the image camera s glass If the glass flat is being Reduced OCR ICR barcode cover cleaned due to recognition rates degradation in image Blurred images quality the glass cover should be cleaned as well Clean glass flat Once per day or as Streaks in the image needed Reduced OCR ICR barcode recognition rates Blurred images S006555 Rev D 65 of 113 Spectrum XF Operator Manual Activity Hours of Operation Symptoms Clean skimmer Once per day or as Skewed documents rollers ADF needed Multifeeds Feeder jams Clean separator Once per week or as Multifeeds rollers ADF needed Clean transport Once per week or as Page frame errors needed Transport jams Clean page Once per week or as Entry exit sensor errors mel bee needed Page frame errors Clean feeder Once per week or as ADF elevator doesn t lower when sensor needed out of paper Clean lamps Once per month or as Reduced OCR ICR barcode needed recognition rates Low image brightness Replace lamps Every 5 000 hours Poor color image quality e g white tinted to green red or blue persists even after camera calibration Scanner will indicate with an error message v Camera Every 500 hours Scanner will indicate with a calibration blinking camera icon L2 Poor color image quality e g white tinted to green red or blue Table 6 Maintenance Schedule 6 4 4 Cleaning the Glass Flat If you h
131. s and ragged page edges 5 2 4 Clean page entry sensors 6 4 7 If the problem persists please call Technical Support at 1 800 SCAN 495 Page Exit Sensory Bad page exit sensor The exit sensor saw too many Error or too few leading or trailing page edges as compared to scan commands Adjust hole size setting to reject holes in pages and ragged page edges 5 2 4 Clean page entry sensors 6 4 7 If the problem persists please call Technical Support at 1 800 SCAN 495 Table 11 Paper Handling and Transport Errors Operator otop Key Error Scanner Stopped User pressed the STOP key on the front panel Cover Open Error Cover Open oide access panel is open Open the scanner transport cover close side access panel firmly and close the scanner transport cover Table 12 Operator Errors S006555 Rev D 97 of 113 Spectrum XF Operator Manual Imprinter Error Condition Message Displayed Explanation Remedy Front Printer s Ink Front Printer ink low The number of dots printed Low Error since front ink cartridge was installed has exceeded the manufacturer s recommendations Replace the print cartridge 6 5 2 Back Printer s Ink Back Printer ink low The number of dots printed Low Error since back ink cartridge was installed has exceeded the manufacturer s recommendations Replace the print cartridge 6 5 2 Front Print Head Bad front print head The host attempted to use the Error fr
132. seeeeeeseas 57 5 2 10 Setting the DOC PrEP LCV Clic tinct cs ted eie ned E 58 5 9 ocanning DOCUMENTS ooa rope ide oae eoe etate dun te tes En oec eafe aec nderit 58 vi S006555 Rev D Table of Contents 5 3 1 Scanning a Full Batch of Documents eeeeeeesseeeeeeese 59 5 3 2 Multifeed Document Handling ccccseeccccseeecseeeecceneeecseesesseeeesseneeeeas 59 So JOOCUME TIL SKEW EOD 60 5 5 4 Xoleanhng Docimeliballis auteni ost v Eee iate een atate ied aet 61 b Operator MAINTENANCE secat ient o cp E BUD od nid alltel ciS Md IE 63 6 1 Ordering XF All In One Consumables and Maintenance Kits 63 6 2 Perpetual OUI NS rcii a boda tani asia dune cena br tedio utei dass sn eM ace M uM pA DaEEs 63 6 9 Code Revision NUMDETS 5 pe ioixc te eidem eve Ode a UO EU hequuE 64 6 4 General Maine aN Ce asd ra ro Seven eurem c satia Citat at etitesne Doa ett si ent ette 65 6421 Cleaning the Glass RISE diee E I diac SERM e epum E i ERE Eun Oeo us at az ie 66 6 4 1 1 Removing the Glass Flat eeeeseeeeeeeeeeeeeeeeeee 67 Cleaning Both Sides of the Glass Flat ccccceccceccseeeeeeseeeeeeeseeeeeeeeas 68 6 4 1 2 Replacing the Glass Flat eeseeeeeseeeeeeeseeee 69 6 4 2 Cleaning the Back Camera s Glass Cover eeeeeeeeeeeesse 69 64 3 Calibrating the Cameras sss etie ee e eai ted oie EE eeu aa 72 04A So
133. sport The Side Document Exit Guides should be adjusted to accommodate document width whereas the Document Stop Guide adjusted to accommodate document length Scanner Transport Cover Release Handle The Scanner Transport Cover Release handle is located on the right side of the scanner lts function is to open the scanner for access to the transport system This is done to clear the occasional paper jam or for transport maintenance To open the scanner disengage the latch by pulling the Scanner Transport Cover Release Handle towards you using your right hand Caution lf the scanner appears to be closed but does not feed the latching mechanism might not be firmly engaged Please ensure that the scanner is closed by firmly pushing down on the scanner taking care not to slam it shut Side Access Panel The side access panel is located on the left side of the scanner It allows the user internal access to the scanner for performing certain types of maintenance The side access panel is held shut by a magnetic latch and can only be opened when the scanner transport cover is opened The scanner will not operate with the side access panel open Control Panel The control panel is located on the front of the scanner It contains 13 keys and a two line LCD display The keys perform the following functions e Stop scanning immediate stop e Carry out scanner diagnostics and calibration e Select scanning options and e Clear errors retu
134. sseeeeeeeeeeeeeeeeeeeeeees 86 Liting Out the FOUGTS ausos uoti veiut de quld eo ebodt e esie eee este bi a a 86 micinnie Vila stile s rol geometra NN 87 Replacing the Skimmer Assembly CoVe ccccseseceeeeeeeeeeeeeeeeeeeeeeeeeeens 87 Separator Roller and Access Door cc cccccccccseeeeeeeeeeeceseaeeeeeesaaeeeesaaees 88 Ix Spectrum XF Operator Manual Figure 6 40 Separator Roller Assembly cccccccceeeeceeeeeeceeeeeeeeeeeseeeeeeseeeeeeeseaeseeteas 89 Figure 6 41 Front Printer Menu Refill Figure 6 42 New Cartridge Installed S006555 Rev D List of Tables List of Tables Table 1 Spectrum XF Scanner Specifications ccccceccccsseeeceeeeeceeeeeeseeeeeeseeeeeseeeeeeas 11 Table 2 Recommended Host PC System Requirements ccccseececeeeceeeeeeeeeseeeeees 11 Table 3 Scanner Status MESSAGES apdisbsacsicnbirpute eniro bv bec datugovieRo cub ck USE RES 21 Table 4 Imprinter Print Characteristics ccccccsssscecsssececcsseecseseeccaseceneuseessaseesnagerenes 35 Table 5 Acceptable Document Specifications for Scanning sssss 46 Table Maintenance Schedule sees exti xia our RR ORE INNER EUR SPI ones SU ct x vab ES 66 Table 7 Troubleshooting TIDS e teorie desea a et oia a ao Lao edo eu ti eI eto c Dese n 93 Table 8 Home Menu Error Status Messages esesseeeeeenenens 94 Table 9 Scanner Configuration ErrOrs cc
135. st be shielded and grounded Operation with cables that are not shielded may cause interference to radio and TV reception S006555 Rev B xiii Spectrum XF Operator Manual symbols You Should Know You will see three types of symbols in this manual a Warning symbol a Caution symbol and a Note symbol Each time a symbol appears in the manual it is followed by important information that you should read and follow carefully Below are examples of each of the three symbols A p XIV Warning This symbol identifies a hazard or procedure that could cause bodily injury or loss of life if performed incorrectly When you see this symbol be sure to read all the information in the section before you continue Caution This symbol identifies a hazard or procedure that could damage or destroy equipment if performed incorrectly When you see this symbol be sure to read all the information in the section before you continue Note This symbol identifies important information that requires special attention When you see this symbol be sure to read all the information in the section before you continue S006555 Rev D 1 Introduction 1 Introduction Performance AC without Top Speeds SHARPSHOOTER CCD Cameras Onboard VRS Compromise With scanning speeds up to 140 PPM 8140D model 120 PPM 8120D model and 90 PPM 8090 S D models along with the new SharpShooter CCD camera design ultrasonic multifeed detection with
136. structions Power Off the Scanner To power off the scanner simply press the power switch located on its rear panel to the OFF position or 0 4 2 Control Panel The Control Panel is the interface to the scanner system It contains 13 keys that control basic operation as well as a two line LCD Liquid Crystal Display CGH TARGL PAHEL Lee T ALT LCRA WALL dad sap 1 FAR KEY MULTI OCD TGRORE i an ra NECI 4 rr F3 on ab auto CO RSS LU e oT DETECT j ur p rex HHT ASSHDMW EIOP REY KEY KEY Figure 4 1 Control Panel 4 2 4 Control Panel Keys The following is a list of the keys found on the Control Panel and a description of each MULTIFEED IGNORE Key The MULTIFEED IGNORE key is located in the upper left hand corner of the control panel It enables and disables the Multifeed Ignore function This key is only active after a multifeed error has occurred When enabled the Multifeed Ignore will ignore a multifeed error on the next page fed only thus allowing a document that falsely triggers a multifeed error to be successfully scanned e g a document that has a label attached to it or an envelope Please refer to section 5 2 5 Setting Multifeed Detection Parameters and your software application guide for more information 18 of 113 S006555 Rev D 4 Operational Overview CLEANING MENU Key The CLEANING MENU key is located on the far left side of the control panel directly under the MULTIFEED IG
137. t cover as high as it will rise 3 Open the scanner s side access panel Figure 6 12 Opening the Side Access Panel Warning The lamp assembly may be hot After the scanner has been powered off make sure to let it sit for five to ten minutes to ensure the lamps have cooled down A 4 Remove the bottom lamp assembly by pulling it out of the scanner towards you and set aside 70 of 113 S006555 Rev D 6 Operator Maintenance Figure 6 13 Removing the Lamp Assembly 5 Insert the Tech Wipe into the scanner where the lamp assembly usually resides m Figure 6 14 Note Tech Wipes are part of the Spectrum XF All In One Maintenance Kit Refer to 6 5 Ordering XF All In One Consumables and Maintenance Kits in this manual for information on whom and where they can be purchased from Tech Wipes can also be purchased independent of the Spectrum XF All In One Maintenance Kit 6 Lay the foam end of the Tech Wipe flat side down on top of the glass cover and gently wipe any dust particles from its surface making sure to cover the entire length of the glass Note For best results do not re use Tech Wipes Doing so may re introduce dust from previous cleanings Note For best results Tech Wipes should not be sprayed with any type of cleaner except in the event of a liquid spill If a liquid spill should occur use an ammonia based window cleaner S006555 Rev D 71 of 113 Spectrum XF Operator Manu
138. ter the skimmer rollers to avoid damage and the need for replacement see 6 4 13 Cleaning the Separator Roller 76 of 113 S006555 Rev D 6 Operator Maintenance 12 Press the STOP key and then the CLEAR key 13 Discard the used skimmer cleaning sheet 14 Clean the separator roller see 6 4 13 Cleaning the Separator Roller 6 4 6 Cleaning the Transport Area As the transport assembly components become dirty they may feed documents erratically or skew the documents as they enter the scanner To prevent erratic feeding clean the transport section about once a week or as needed The clean the transport area perform the following Remove all documents in the ADF and exit tray Open the right and left hand document feed guides to the maximum width Press the CLEAR key to return to the Home menu Press the CLEANING MENU key located on the control panel Press the F1 key START to start the transport P p ic c9 YS Place one of the transport path cleaning sheets in the ADF in landscape mode Lower the skimmer The sheet will be pulled through the transport and deposited into the exit tray 7 Remove the sheet from the exit tray and run it through the transport again 8 Remove the sheet from the exit tray and flip it over 9 Repeat steps 6 through 8 10 Press the STOP key and then the CLEAR key 11 Discard the used transport cleaning sheets 6 4 7 Cleaning the Transmitter and Receiver Sensors The entry and exit pa
139. the plug into the SCS 3 High Density 68 pin female connector on the scanner Bent pins could result and cause serious damage to the scanner once power is applied Air Vents Air vents are located horizontally across the top rear of the scanner as well as vertically along the right side of it They allow air to circulate through the scanner to cool the internal components Do not block these air vents 14 of 113 S006555 Rev D 3 Scanner Overview Power Receptacle The power receptacle for your scanner is located just left of the vertical air vent located along the rear right side of the scanner A power cord connects to this receptacle and to an external AC power source NEMA 3 to IEC 320 Power Switch The power switch for the scanner is located between the right vertical air vent and the power receptacle This is the main switch for applying power to and removing power from the scanner 0 is OFF 1 is ON 3 4 AC Power amp Host PC Connection Once you have set up the scanner you are ready to connect it to an AC power source and to the host PC Take the following steps to connect the scanner to AC power 1 Plug the female end of the power cord into the power receptacle on the rear of the scanner Note You can plug the scanner into either a 100 or a 240 VAC 50 60 Hz outlet The scanner identifies the voltage and automatically adjusts itself 2 Connect the three pronged male end of the power cord into a properly grounded
140. tion the Imprinter can be moved to which is called the SERVICE position It is to the far outside left beyond the four endorsing locations The SERVICE position is to be used only for servicing the imprinter Caution Do not close the scanner transport cover with the Imprinter in the SERVICE position The Imprinter may interfere with the side access panel Caution Do not operate the scanner with the Imprinter in the SERVICE position the left most position where it is protruding beyond the scanner s metal frame 4 4 6 Inserting the Print Cartridge To insert the print cartridge follow the directions below Shut down the host PC Power off the scanner Open the scanner transport cover PS Edw s Locate the green imprinter handle which resides just inside the top cover of the scanner s transport Slide the handle all the way to the left to the SERVICE position You should be able to see the imprinter protruding from the scanner s metal frame on the left side A Remove the new print cartridge from the box and inner container Warning Do not touch the foil on the bottom of the ink cartridge with your fingers Slide the new cartridge into the black rectangular seat on the end of the Imprinter The rectangular seat protrudes from the left of the scanner s transport cover when the Imprinter Mechanism is in the SERVICE position It is more easily accessed if you are standing on the side of the scanner 7 Move the black
141. turn to the Home menu 5 3 Scanning Documents When you scan a variety of document sizes and types it is unlikely that all documents or batches of documents will require the same settings Therefore you may have to adjust scanner parameters the ADF and or the exit tray This section integrates procedures for making and adjusting those settings into the regular scanning routine As you become more familiar with your scanner and the types of documents that you will encounter you will begin to intuitively make the adjustments described here without interrupting your workflow 58 of 113 S006555 Rev D 5 Normal Operating Routine 5 3 4 Scanning a Full Batch of Documents Now that you have set up scanner parameters and made any necessary adjustments you are ready to scan a full batch of documents Note r Follow the guidelines for setting document feed guides and exit tray guides before you begin scanning Take the following steps to scan a full batch of documents Lift the skimmer assembly Place an orderly stack of documents in the ADF Lower the skimmer assembly Ue dur es From the application software located on the host PC initiate a batch scan command according to the procedure provided by the software manufacturer Images of the documents are captured by the scanner and then sent to the host PC 5 When the batch is finished scanning remove the documents from the exit tray 5 3 2 Multifeed Document Handling Note
142. um XF Operator Manual Note aa Different types of documents and their condition may require more frequent cleanings to avoid intermittent multifeeds Take the following steps to clean the separator roller 1 Remove the separator roller refer to section 6 4 12 Replacing the Separator Roller Sleeve Assembly following steps 1 through 9 Clean the separator roller sleeve using a dust free cloth dampened in fresh water Scrub the roller wiping from side to side with a clean section of the wet cloth Repeat as necessary till the roller is free of dust and dirt Wipe the roller dry by using a dry section of the cloth Avoid touching the roller sleeve rubber material with your fingers Hold the roller by the end Wipe the roller sleeve using an Optic Cleaning Pad This removes any remaining oil film from the roller surface Reinstall separator roller refer to section 6 4 12 Replacing the Separator Roller Sleeve Assembly following steps 9 through 20 6 5 Imprinter Maintenance The following subsections explain how to maintain the imprinter on your scanner 6 5 1 Removing the Print Cartridge To remove the print cartridge follow the procedure below Et ox iw c Open the scanner transport cover olide the imprinter to the Service position see 4 4 5 Positioning the Imprinter Flip the black plastic lever that secures the print cartridge up over the cartridge Grasp the print cartridge by its clear plastic tab and remove it
143. usings are also available should they crack or break New skimmer assemblies rollers Spectrum XF All In One Kits and skimmer housings are all available through Bowe Bell Howell Authorized Service Providers ASPs Authorized Spare Parts Resellers ASPRs and at www bbhscanners com Fora complete listing of ASPs and ASPRs please visit our website at www bbhscanners com S006555 Rev D 83 of 113 Spectrum XF Operator Manual Removing the Skimmer Assembly To remove the skimmer assembly take the following steps Shut down the host PC Power off the scanner Raise the auto manual feed lever located to the left of the ADF to the M position pe D me ij Open the scanner transport cover Optional Raise the skimmer flag retention lever and remove the skimmer flag 5 Using your left hand pull the spring loaded green lever toward the left Secure it behind the lock pin 6 Slide the skimmer assembly to the left until it is loose E P Figure 6 33 Skimmer Removal Skimmer Flag Retention Lever Skimmer Flag Legend for Figure 6 33 Note up If the skimmer flag needs to be replaced lift the skimmer flag retention lever and remove the flag 7 Gently pull the skimmer assembly down and through the ADF 8 Release the spring loaded green lever back to its original position Replacing the Skimmer Assembly To replace the skimmer assembly follow the procedure below 1 Shut down the host PC 84 of 113 S006555 Rev
144. y e Perform routine maintenance tasks and e Diagnose and troubleshoot problems should they occur This manual also provides information on how to order consumable parts for your scanner as well as offers a glossary of commonly used terms Note p Before operating and or servicing your scanner please read this manual carefully If you need help and cannot find the information in this manual please refer to the Contact Information page for information on how to contact a Bowe Bell Howell representative S006555 Rev D 1 of 113 Spectrum XF Operator Manual 1 1 How this Manual is Organized This manual is divided into the following eight major sections e 1 Introduction The manual s purpose and organizational layout is explained here It outlines important safety guidelines that must be read before operating the scanner e 2 Receipt and Operating Environment This section of the manual deals with the receipt of your scanner what you should expect and look for and what you should have received with it It explains what do if the scanner is damaged upon receipt if something is missing and gives instructions on how to repack the scanner should it need to be returned The recommended operating environment of the scanner is also discussed in this section e 3 Scanner Overview oystem specifications and guidelines for both the scanner and the host PC are provided in this section How the scanner operates and the identification

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