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Vault Administrator Guide

1. 0 0 loading and unloading media tnn 9 mom 12 10 Preparing the Vault for a new project 13 11 During a project Clearing space on the Internal Storage 16 lA UTR E Rt m 18 Fo 22 Pe ________6 6 6___ __ H OMNES T Rt 40 E U ea 9 TZ Audio Sync and on screen proxy playDack ss mn 63 MES a a N E N E E 67 A 68 ng 4 23 Using media with clashing name o 24 Using a keyboard and mouse with the Vault software t 25 Supported media types and file formats 16 26 Cleaning the Process Module Air Filter 21 Setting up the Vault for a single tape ArChiVe issssssss me 3 ADMINISTRATOR GUIDE 1 Introduction Welcome to this guide for the Codex Vault a next generation modular solution for backup archive and dailies production that supports a range of digital camera systems Software version this guide assumes the Vault is running software version 2013 r1 3204 or higher An Administrator will set up the Vault and create User accounts for a specific project The Administrator could be a data workflow specialist and the Users could be members of the camera team The workflow for the project may involve several Tasks e g copying backing up making reports and the Administrator can design Work Templates which run the Tasks in a given order when these Tasks are runnin
2. button to load files from an attached device e g USB drive Locate files select them and click Continue Codex Vault Audio Sync gt Audio Files 12 03 34 Audio File Name Sound Roll Timecode 001 wav A001 00 Fetch More Auto Sync All Audio Sync gt Audio Files E x EL 1 Audio File Press the Play shot button to check the sync has been successful You can step through using the Forward 1 frame and Back 1 frame buttons to confirm this with accuracy and monitor via the headphone output of the Vault If the sync is not accurate look at the image and line up the Playhead with the clapper frame Then use the Slip audio forward or Slip audio back buttons to slip the audio in 0 25 frame increments to line up the Audio playhead with the clapper peak on the waveform Now when you play the shot the audio and video should be sync d If required you can use the Zoom in waveform and Zoom out waveform controls for greater accuracy If there is more than one audio file matching to a particular shot click the More button to choose which audio file to sync Once the sync on all shots has been checked press the Finish Sync button and then Confirm to finalise the changes Codex Vault Ul Apply audio sync changes 1 1 miami 01 Audio file 1 10 001 1 This screen will then be shown ADMINISTRATOR GUIDE Codex Vault Ul Audio sync completed successfully When an audio syn
3. For example rather than finishing as expected a Generate task could stop due to an error with the external disk corruption power loss etc If this happened the Vault would still proceed with subsequent tasks in the template because you may still want an LTFS backup despite the disk issue for example It is therefore important to confirm on the Task Scheduler that tasks have completed as expected and that no errors have occurred The setting on the right of the screen shows which previous Task must finish before that particular Task can begin In the above image by changing this setting to None it means the Archive Task does not need to wait for the Generate Task to complete ADMINISTRATOR GUIDE Codex Vault Template Builder 16 44 16 UTC Info Etats Generate and Archive Start Generate Generate gem MediaPort Vault internal 1 Archive MediaPort Vault internal 1 User Admin Add Task Now the Generate and Archive Tasks can run from the Internal Storage in parallel ADMINISTRATOR GUIDE The Storage screen allows the User to view general information about media that is loaded in the Vault The Volumes section shows details of the volumes that are loaded including their name formatting type location status and the free space Before physically removing a storage device Capture Drive or external hard disk it should be ejected from this screen by selecting it and then pressing the Eject butto
4. and the 2 5 SSD and 1 8 SSD ports The drives must be formatted with one of the following filesystems before it can be used with the Vault e FAT e Ext3 HFS e HFS e NTFS e XFS ExFAT e UDF Loading connect the external drive or gently insert the SSD fully into one of the SSD ports The loading process will begin and when the drive has loaded it will be shown on the Storage screen Unloading go to the Storage screen of the Vault User Interface select the drive and press Eject Now disconnect the drive or pull to remove it from the SSD port ADMINISTRATOR GUIDE 9 The Main Menu After logging in you will be shown the Task Scheduler screen This is where you can monitor the progress of any Tasks that are running so the screen is initially empty Select the blue Codex ring at the bottom of the screen to bring up the Main Menu the blue Codex ring is available from any of the main screens of the user interface Codex Vault UI Task Scheduler Library Storage Work Package Templates Settings Lock VAULT Log Out Power Down VAULT Clear Completed Clear Pending Manual Jobs Alerts View The Main Menu provides access to the following Task Scheduler to monitor the status of Tasks Library to edit metadata play a preview of loaded shots and sync audio Storage to view details of the loaded media Work Package Templates for setting up the project Work Templates Settings for creating deleting user ac
5. It is advised to periodically clean the filter on the air intake for the Process Module This is particularly important if the Vault has been exposed to dusty environments Follow these steps to remove the filter for cleaning Turn the central plastic disk of the air intake anti clockwise to remove it Remove the air intake grill It is clipped in place but can be freed with a small amount of wiggling A pair of needlenose pliers can be used for this holding the grill near to the central disk With the air intake grill removed the filter material is visible Carefully remove the filter material ADMINISTRATOR GUIDE Clean the filter material using a vacuum can of air duster from the inner side or similar ADMINISTRATOR GUIDE 27 Setting up the Vault for a single tape Archive To set the Vault to use only one LTO drive for archiving follow the instructions below 1 Connect a USB keyboard to the Vault Open a terminal window by pressing CTRL ALT F2 and Login as user root password codex Type the following command and press enter vi etc codex ltfs offloader conf Use the cursor keys to move down to the line num mount points 2 Press the i key to enter test insert mode Change the line to be num mount points 1 Press ESC to exit insert mode and then SHIFT Z Z i e hold SHIFT and press Z twice the following command and press enter reboot CODEX VAULT 2 ADMINISTRATO
6. Pending buttons can be used to remove jobs from the Task Scheduler that have a status of completed or pending This can be useful to simplify the screen if lots of tasks have been running The Vault cannot be powered off when there are tasks running Wait for the tasks to finish or cancel them before powering off Ensure a reliable power source because if power is lost during the middle of a Job it will have to be started again ADMINISTRATOR GUIDE 15 1 Manual Jobs When a Work Template is set up to be triggered manually it is available on the Manual Jobs screen and the User can press Start to begin any job Codex Vault UI Manual Jobs If the required media is not available to start a manual job then an error message will be displayed VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PARE 49 15 2 Alerts View If there are Alerts that require a response from the User than an alert button is shown on the Task Scheduler screen Codex Vault UI Task Scheduler 11 27 39 UTC Job Media Check Capture Drive Clear Completed Clear Pending Manual Jobs Alerts View 1 To view a full list of alerts press the Alerts View button Codex Vault Ul 11 27 43 UTC Task Media Check State Running Open Prompt m User Admin 7 Tasks View Press Open Prompt for a to view details and make a decision on the specific alert 16 Library 16 1 General Library Info The general Libra
7. SxS cards Loading push the SxS card into one of the two SxS card slots until there is a small click It will load automatically and a green light will be shown next to the slot to indicate it is loaded ADMINISTRATOR GUIDE Unloading push the SxS card into the slot to trigger the spring release 8 5 SR Memory cards Loading open one of the doors on the SR module and push the SR Memory card into the drive The loading process will begin and during this time the lights next to the card slot will flash blue When the SR Memory card has loaded the lights will be constant blue Reading Writing the lights next to the SR Memory card will flash green when reading writing Unloading press the Unlock button next to the card slot then pull the SR Memory card to remove it from the drive Do not push the Unlock button while the card is reading writing 8 6 AXSM Memory cards Loading gently insert the AXSM memory card fully into one of the AXSM ports The loading process will begin and when the AXSM memory card has loaded the LED will become solid green Reading Writing the LED will be solid red when reading writing Unloading to the Storage screen of the Vault User Interface select the AXSM memory card and press Eject Now pull the AXSM memory card to remove it from the port 8 7 External drives and SSDs The Vault allows general purpose hard drives and 5508 to be loaded a range of connections SAS eSATA 0583 0
8. and press Eject While the Datapack is unloading the LED on it will flash red When it becomes constantly red the unloading process has completed Now pull the lever next to the Datapack fully to eject it from the port 8 2 Capture Drive Transfer Drive Loading gently insert the Capture Drive fully into one of the Codex ports The loading process will begin and during this time the LED on the Capture Drive will flash blue When the Capture Drive has loaded the LED will flash green Reading Writing the LED will be solid green when reading writing Unloading to the Storage screen of the Vault User Interface select the Capture Drive and press Eject While the Capture Drive is unloading the LED on it will flash blue When it becomes constantly blue the unloading process has completed Now pull the Capture Drive to remove it from the port 8 3 REDMAG 1 8 Loading gently insert the REDMAG fully into one of the RED ports The loading process will begin and during this time the LED next to the port will flash blue When the REDMAQG has loaded the LED will flash green Reading Writing the LED will be solid green when reading writing Unloading go to the Storage screen of the Vault User Interface select the REDMAG and press Eject While the REDMAG is unloading the LED next to the port will flash blue When it becomes constantly blue the unloading process has completed Now pull the REDMAGto remove it from the port 8 4
9. as a group of shots The Vault then processes shots in these groups for operations such as cloning and archiving Network a connection between computer systems the most common type of which is Ethernet Reel a metadata property of shots with multiple shots being recorded to the same reel Roll equivalent to Reel Shot equivalent to Clip SR Memory card a type of solid state media used in the Sony F65 camera SxS card a type of solid state media used in the ARHI Alexa camera Task one of several possible processes that can be performed on media such as a Clone or Archive Transfer Drive a type of Codex Storage device generally used on the Vault to clone from a Datapack or Capture Drive Work Template a set of Tasks that form part of the workflow ADMINISTRATOR GUIDE 3 Product Elevations Top Elevation Showing touchscreen interface and LED Status ring Right Elevation Sony AXSM Gapture Transfer Drive REDMAG RED 1 RED 128GB SSD Process Module Storage Module STORAGE Archive Module LTO ULTRIUM 1 LTO ULTRIUM 2 Base ADMINISTRATOR GUIDE Left Elevation 2 0 SSD PORT 1 8 SSD PORT GIGABIT ETHERNET PORT SxS PORTS x 2 USB PORTS x 6 CF PORT POWER ON OFF Rear Elevation SAS PORT DC POWER INPUT 20 34V ADMINISTRATOR GUIDE Front Elevation MODULE LOCKED INDICATOR LOCKED GREEN UNLOCKED 4 Modules There are several modules that c
10. issues detected Num good frames show how many frames from the total have no issues detected Depending on what is found during the Media Check some of the following information may also be displayed These messages are for information and no action is required shots have same video format shots have same audio format shots have same timecode format No audio These messages may or may not be expected depending on the project WARNING X different video formats WARNING X different audio formats WARNING X different timecode formats These messages provide warnings that are important to prevent issues in post production WARNING X Y shots have timecodes which clash with other shots WARNING X Y shots have timecode clashes if normalised to 24fps SMPTE WARNING X Y shots have timecode breaks repeats WARNING X Y shots names are not unique The image below shows a Media Check where issues have been found ADMINISTRATOR GUIDE Media Check Task If there is more than one shot with the same name there will be a Fix Name Dupes button shown Pressing this will add a number in brackets to the end of any duplicate shot names For example TTA 14 3 Clone Task Note the Clone Task must be used to copy from third party media SxS SR Memory AXSM REDMAG onto XFS formatted Internal storage before any other task can be performed with these files The Clone Task makes an identical copy of data from on
11. naming rule on the recorder s This can be useful for batch renaming when shot names are manually deleted on the Vault the Shot naming rule is used to apply new shot names based on the individual metadata items e g Scene Take that are stored with the shots o Codex Vault UI Settings gt Project 16 22 56 UTC 01 System Rules iscenel Take User Admin The Clear Media History button should only be used before a new project begins as detailed in the earlier section Preparing the Vault for a new project ADMINISTRATOR GUIDE 21 2 Users This screen is used for managing user accounts o Codex Vault UI Settings gt Users 13 06 41 UTC User Admin Add New User When logged in you can delete other accounts but not your own account To create additional user accounts select Add a New User Complete all possible fields and then highlight the Administrator button if the user should have administrative privileges Then select Save amp Finish 21 3 Network The Vault has two Gigibit Ethernet ports and optionally the capability to set up a Wireless Access Point for controlling it remotely if the correct hardware is fitted On the side of the Vault Network Port 1 is on the left and Network Port 2 is on the right Click to choose if a Network port is Static or DHCP When set to static you must manually enter the rest of the settings When set to DHCP the Vault should be conne
12. up to 2 4GHz will not be able to connect 21 4 System Codex Vault Ul Settings gt System 13 06 55 UTC Logs Settings Feature Licensing System Key Licence ID Licensed Features Licence Expires User Admin This screen is used for saving system log files adding feature licences and adjusting the system date time If logs are requested by Codex support they will specify if they require Default level or Full level logs To save the logs to a USB stick plug it in and then click the Save button and a file browser will appear Choose the USB stick and then click Select to save the logs If you don t have a USB stick available choose use the tmp directory on the Vault system disk to save the logs to To access logs saved locally on the Vault the root samba share can be used It is recommended to only allow more advanced users to do this as deleting or moving files when connected to the Vault in this way can stop the system from working For further details on connecting to samba shares refer to the Codex guide Getting Logs and Loading LUTs Burn Ins and sysconfigs If you have been issued a licence key by Codex for a specific software feature use the Add Licence button and copy paste the licence key into the box and click OK The timezone setting by default is UTC which is equivalent to GMT To adjust the timezone you can add an offset of between 12 and 14 hours For example UTC 08 or 10 If necess
13. well as audio mxf files For example if shot 1 1 A001 has two audio channels then generating an mxf will result in three files 1 1 A001V1 mxf 1 1 A001A1 mxf 1 1 A001A2 mxf These video and audio mxf files contain metadata so that when they are loaded into an Avid edit system they will be linked automatically As well as image audio files the Vault can also generate some metadata file types CodexShot xml these files are generated per shot and contain a wide range of metadata that can be used in post production with custom tools FinalCut xml this file is designed to allow easy organisation of mov files in FCP There is one file generated for all shots that can be loaded into FCP along with the media and the software then automatically creates bins for the media ASC CDL xml these files are generated per shot for any shots with CDL Data captured from Truelight TL Onset software Pomfort LiveGrade or Framewright LinkColor They can be used later in post production software to apply the same LUT that was used on set Metadata txt this file is for proprietary metadata and should not be used under normal circumstances 14 5 4 Applying LUTs and Burn Ins The Vault can apply 1D LUTs 3D LUTs and burn ins to deliverable files The most common use of this feature is for editorial and dailies files to have a colour corrected image optionally with production information and a watermark ADMINISTRATOR GUIDE When in the Settings f
14. white Timecode BottomL eft xml Timecode_BottomRight xml Timecode_TopCentre xml Timecode TopLeft xml Timecode TophRight xml Click the Add box next to the Burn In field to open a browser and highlight Select from the files available on the Vault Repeat this process to add multiple Burn Ins to a file type ADMINISTRATOR GUIDE o Codex Vault Ul Generate Task 16 29 23 UTC 01 Choose a Burnin to apply VAULT etc gt codex gt burnins lt Go Back Select CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 42 o Codex Vault UI Generate Task 10 57 32 UTC File type Audio file type Directory First frame 0 kutir 1 El Exposurelndex _EE_codex3d lut Scaling FPS Burn in Roll transform Compression Conv Quality User Admin Close Settings Panel 14 6 Import Task The Import Task can be used to import files from an external disk e g attached USB or eSATA hard drive or LTFS tape to one of the following media types e Vault Storage module formatted as either RAID 3 Codex or RAID 5 XFS e Capture Drive e Transfer Drive If the files were archived from Codex formatted storage they should be imported to Codex formatted storage Similarly if they were archived from XFS formatted storage they should be imported to XFS formatted storage Once the files have been imported then they can be processed using other types of task such as a Generate In the Settings for the Import Tas
15. will be asked to select which of these Rolls to include in the media check Here is an example of the results from a Media Check task ES Media Check Task This shows a Media Check where no issues have been found The User could optionally press to view the Library as described in the later section where they can check metadata view on screen playback and sync audio CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 28 They can then proceed by selecting from the given options OK this should be selected if the user agrees with the results of the Media Check The Vault then proceeds with any subsequent tasks that have been configured Not Sure this should be selected if the user is not sure that the results of the Media Check match their expectations The Vault then proceeds with subsequent tasks but any PDF reports produced later will show that the user did not mark the Media Check as OK Cancel this should be selected if the user does not agree with the results of the Media Check The Vault will not proceed with subsequent tasks in that Work Template 14 2 1 Media Check Information The Media Check always provides the following information MUL this is the Media User Label for the media that is being checked followed by the media location in brackets MULFilter if a selection of shots are included based on their MUL this is shown here Num good shots shows how many shots from the total have no
16. 1620p Bayer 48 1 1620p Bayer 50 1620p Bayer 59 P L PEREI 1620p Bayer_23 00000 ari 1620p Bayer 23 00001 ari 1620p Bayer 23 00002 ari 1620 23 00003 ari 1520 23 00004 ari l620p Bayer 23 00005 ari 1620p Bayer_23 00006 ari 1620p Bayer 23 00007 ari 1620 23 00008 ari Each Generate Task automatically creates an ALE Avid Log Exchange file called generate ale in the main generate folder The ALE can be used to bring all the original shot metadata into Avid CODEX VAULT 2 R EV 06 08 18 PAGE 36 14 5 3 Compression Quality Settings When using ProRes 422 or compression there is a Compression Quality setting available Below are details on how this setting relates to the compression codec that is used ProRes 422 Compression Quality ProRes 422 codec DNxHD 422 E e pesos E e oa oso owas Using High Compression Quality the DNx codec will be 8 bit for source material that is captured as 8 bit The DNx codec will be 10 bit for source material that is captured as 10 bit or higher Medium and Low Quality will use an 8 bit DNx codec DNxHD 444 23 98 24 DNx360x 29 97 30 DNx440x When mxf files are generated for any shots with audio there will be a video mxf as
17. 3 01 32 UTC Info Filter Select All Clear Selection Filter on Datapack Vault Codex 2 001 01 Filter on Source MUL User Admin The rest of the column on the left shows all metadata that is stored with the shots Click on one of these to enter a value For example if we just want to see the shots from scene 2 we would scroll down and enter this value next to the Scene metadata item Codex Vault UI Then click the button to return to the Library View and click the Filter button to only show shots that match the filter Click the Filter button to turn the filter on and off Values can be entered for multiple metadata items and shots will only be shown that match the values entered for all items ADMINISTRATOR GUIDE 19 Parallel Tasks The Vault can use media for more than one task at the same time For example the Internal Storage could be used for both a Generate and an Archive task at the same time We will look at an example of how to set this up When making a Work Template there is a setting to the right of each Task apart from the first task Codex Vault Template Builder 16 43 56 UTC Generate and Archive Start Generate MediaPort Vault internal 1 User Admin By default the first Task must finish before the second Task begins and the second Task must finish before the third Task begins and so on Important Note a Task is considered finished when it ends for any reason
18. 85 Full Width xml Overlays a 5096 opaque mask to provide the defined aspect ratio There are also Mask 185 With 5 Percent Safe xml 5 Percent Safe options that move the mask a further 5 towards the middle of the Mask 239 Full Width xml image in all directions Mask 239 With 5 Percent Safe xml Mask 240 Full Width xml Mask 240 With 5 Percent Safe xml Holl and Shotname BottomCentre xml Overlays the Roll name and Shot name at the indicated position on the image Text is Roll and Shotname BottomLeft xml white Holl and Shotname BottomhRight xml Holl and Shotname TopCentre xml Holl and Shotname TopLeft xml Holl and Shotname TophRight xml Holl BottomCentre xml Overlays the Roll name at the indicated position Text is white Holl BottomLeft xm BottomRight xml TopCentre xml Holl TopLeft xml TopRight xml ohotname BottomCentre xml Overlays the Shotname name at the indicated position Text is white Shotname_BottomLeft xml Shotname_BottomRight xml Shotname_TopCentre xml Shotname_TopLeft xml Shotname_TopRight xml Timecode and Framecount BottomCentre xml Overlays the Timecode and Framecount at the indicated position Text is white Timecode and Framecount BottomL eft xml Timecode and Framecount Bottomhight xml Timecode and Framecount lopCentre xml Timecode and Framecount Timecode and Framecount TopHRight xml Timecode BottomCentre xml Overlays the Timecode at the indicated position Text is
19. 9 Licence ID 00171033 Licence Expiry Never Licensed Features SW JPEG2000 SISTI Ge ID 218318672 With the Vault connected to a network with internet access click Start and a 9 digit ID should be displayed in the Remote Connection box From another computer you can then run the TeamViewer software and enter this ID and the password codex to connect to the Vault Press CTRL T on your keyboard to disable the touchscreen on the Vault so you can use your keyboard and mouse via TeamViewer Remember to press CTRL T again to reenable the touchscreen before disconnecting from TeamViewer ADMINISTRATOR GUIDE 23 Using media with a clashing name The Vault keeps a database of all the Capture Drives and Datapacks media that get loaded When a Task is started the Vault will check that the name of the media being used does not clash with any media that has been loaded previously If a clash is detected you will be given the opportunity to rename the media before proceeding It is strongly recommended to rename the media at this stage If this is not done there is the possibility of files with clashing Roll and Timecode information being delivered to post production which will cause a great deal of confusion Codex Vault UI Error There is another pack whose Media User Label is also 001 24 Using a keyboard and mouse with the Vault software If you want to use a USB keyboard and mouse with the Vault connect them and then press c
20. BottomCentre xml Framecount_BottomLeft xml Framecount_BottomRight xml Framecount TopCentre xml Framecount TopLeft xml TopRight xml 185 Full Width 1920 xml Framelines 185 Full Width 2880 xml Framelines 185 With 5 Percent Safe 1920 xml Framelines 185 With 5 Percent Safe 2880 xml Framelines 239 Full Width 1920 xml Framelines 239 Full Width 2880 xml Framelines 239 With 5 Percent Safe 1920 xml Framelines 239 With 5 Percent Safe 2880 xml Framelines_ 240 Full Width 1920 xml Framelines 240 Full Width 2880 xml Framelines 240 With 5 Percent Safe 1920 xml Framelines 240 With 5 Percent Safe 2880 xml Logo Large lransparent Centre xml Logo Medium Transparent Centre xml Logo Small Opaque BottomLeft xml Logo Small Opaque BottomHRight xml Logo Small Opaque TopLeft xml Logo Small TophRight xml logo png Close Settings Panel Overlays a frame count starting from 00000 at the indicated position on the image Text is white Overlays 1 pixel thick lines showing the defined aspect ratio over the image There are also 5_Percent_Safe options that move the framelines a further 5 towards the middle of the image in all directions The framelines are white Overlays the logo png file see next section for how to load a new logo png file Large_Tranparent 50 of image width 10 opaque Medium Transparent 25 of image width 10 opaque Small 10 of image 100 opaque Mask 1
21. Codex USER GUIDE VAULT 2 ADMINISTRATOR GUIDE REVISION 06 08 2013 oafety Warnings Please observe any warnings and follow all instructions Do not use this equipment near water and clean only with a dry cloth Do not block any ventilation openings Install in accordance with the manufacturer s instructions Do not install near any heat sources such as radiators heat registers stoves or other equipment including amplifiers that produce heat Do not expose to excessive vibration or drop this product Do not defeat the safety purpose of the polarised or grounding type plug A polarised plug has two blades with one wider than the other A grounding type plug has two blades and a third grounding prong The wide blade or the third prong is provided for your safety If the provided plug does not fit into your outlet consult an electrician for replacement of the obsolete outlet Protect the power cord from being walked on or pinched particularly at plug ends convenience receptacles and the point where they exit from the equipment Only use attachments accessories specified by the manufacturer Use only with the cart stand tripod bracket or table specified by the manufacturer or sold with the equipment Unplug this equipment during lightning storms or when not in operation for long periods of time Hefer all servicing to qualified service personnel Servicing is required when the equipment has been damaged in any way such
22. It is recommended to only allow more advanced users to do this as deleting or moving files when connected to the Vault in this way can stop the system from working For further details on connecting to samba shares refer to the Codex guide Getting Logs and Loading LUTs Burn Ins and sysconfigs 14 8 Media Verify Task The Media Verify Task can be used to check the integrity of cloned data after it has been copied Note the Clone Task performs checksum verification by default on any files that are cloned in the system Note the Media Verify Task cannot be run directly on third party media i e SxS AXSM SR Memory REDMAG Instead use the Media Verify Task on the copy of files made from this media to XFS Internal formatted storage 14 9 Media Clear Task The Media Clear Task formats the media so that it can be used again When setting up a Media Clear task in Settings you can specify ADMINISTRATOR GUIDE 6 Codex Vault Media Clear Task 11 12 22 UTC Create new volume User sets new label User Admin Close Settings Panel Create new volume Yes If this is set to No the media will need to be reformatted with a new Roll number before it can be used This is normally done in the camera or recorder on set If this is set to Yes the media will be reformatted with a new Roll number and the additional option will be available User sets new label Yes or No If this is set to Yes the user will be asked to
23. R GUIDE REV 06 08 13 PAGE 19 Notes 24 hour support line 44 7885 467 665 Codex Digital Limited reserve the right to alter the specification at any time and without prior notice Copyright Codex Digitial Limited January 2013
24. Syntax for From and To Expressions When specifying the From or To expression manually it must be written with the correct syntax If spelling case or spacing is incorrect then it will not work The software will not warn you if the syntax of the expression is wrong Here are some basic rules 1 You must at minimum specify MediaPort followed by an equals symbol and the name of the port in quotes Examples are MediaPort Vault Onboard data pack MediaPort Vault Codex data pack 1 2 There are no spaces between the words in MediaPort and the M and P must be capitalized with other letters lower case For example entering Media port will not work 3 When specifying the name of the MediaPort there are spaces between the words For example Vault Onboard data pack is correct whilst VaultOnboarddatapack is not correct 4 The asterisk symbol can be used to mean any For example MediaPort This can be useful if for example you want to set up a Work Template to run automatically when media is loaded in any port and the user will then be asked to choose the port Or you could be more specific MediaPort Vault Codex This could be used to run a task on media loaded into any of the Capture Drive ports Here are some more advanced rules 5 After specifying the Mediaport name you can combine other parameters with the following operators and or not For example MediaPort Vau
25. TRATOR GUIDE REV 06 08 13 PAG Codex Vault UI Click in a field to make changes to metadata then either Save amp Finish or Quit amp Forget to return to the Library Fields that are grey in colour cannot be edited The top centre thumbnail that is highlighted blue is the shot selected for editing Click the thumbnail to the left or right to select that shot for editing Click the Edit All button to select all shots for editing When this is done any metadata that is common to all selected shots will be shown as normal Any metadata that varies between the selected shots will be shown as lt mixed gt 16 3 Setting the correct Aspect for shots All shots have a Pixel Aspect setting and this metadata can determine how they are processed on the Vault and in some cases also how the files are handled by other software An example is ARRIRAW files which have this metadata setting in the file header Viewing applications such as Da Vinci Resolve read this metadata and apply the appropriate desqueeze when playing back the files When shooting with the ALEXA XT it is important to ensure that this setting is applied correctly to shots when they are loaded into the Vault in SUP8 0 it is not possible to set this in the camera For material recorded on the Codex Onboard S there is an Aspect setting that can be set prior to recording However if this setting was not correct at the time of recording it can be changed on the Vau
26. an be used to build a Vault system These are Process module depending on the configuration this allows loading of various media such as Codex Datapacks Capture Transfer Drives SxS cards AXSM cards RED mags and SSDs e Storage module this contains 8TB of fixed RAID storage that is used as intermediate storage for data prior to archiving and or file generation e SH module this allows loading of two SR Memory cards from the Sony F65 camera Archive module this contains two LTOS drives that can be used to make backups The Process module can function alone but other modules can only be used with the Process module IMPORTANT only disconnect and reconnect the modules of the Vault when the system is not powered on 5 Power The Vault requires an input voltage of between 20V and 34V The power required will vary depending on the modules being used The maximum required is 500W Only the included Codex power supply should be used for the Vault when running off mains electricity Anton VCLX batteries are suitable for powering the Vault when mains electricity is not available ADMINISTRATOR GUIDE 6 Starting Up With a power source connected press the Power Button on the side of the Vault The Vault takes around 1 minute to start up during which time you will see the Initialising screen Codex Vault UI version 2013 r1 2700 codex digital limited all rights reserved When it has finishe
27. ary the Date and Time can be entered manually After a change is made click the Save Changes button ADMINISTRATOR GUIDE 21 5 Interface o Codex Vault UI Settings gt Interface 13 06 59 UTC Lock Screen n a minutes User Admin On this screen the Vault can be set to automatically lock after a specified amount of time Once the Vault is locked then a user account and password is required to log back in ADMINISTRATOR GUIDE 22 Info At the top of the Vault screen is an overall progress bar for tasks and to the right of this is the Info button The image below shows the information displayed in the Info box Codex Vault UI System Info UI Version 2012 r2 2802 Build date Dec 3 2012 Server Version 2012 r2 2802 Serial number 1006 Copyright Codex Digital Limited 2003 2012 IP Address 10 82 95 48 System Key C717 6008 776F 4607 Licence ID RND Licence Expiry Never Licensed Features SW 2000 SONYRAW 22 1 Remote Connection TeamViewer In the Info box there is a Remote Connection option This allows you to connect to the Vault from another computer using TeamViewer to observe and control the Vault TeamViewer is a free application that can be downloaded from www teamviewer com System Info Ul Version 2012 r2 2802 Build date Nov 30 2012 Server Version 2012 r2 2802 Serial number 1033 Copyright Codex Digital Limited 2003 2012 IP Address 10 82 95 92 System Key 1ED1 AF3C 67EF CD2
28. as power supply cord or plug is damaged liquid has been spilled or objects have fallen into the equipment has been exposed to rain or moisture does not operate normally or has been dropped To reduce the risk of fire or electric shock do not expose equipment to rain or moisture To avoid electrical shock do not attempt to open this equipment Refer servicing to qualified personnel only Caution Media may become hot during normal use Disclaimer Codex products are continually developed to remain at the forefront of the industry and as such the information in this guide is subject to change without notice Whilst Codex endeavour to ensure that all documentation provided is correct at the time of writing this document is not guaranteed to be error free Codex does not assume responsibility for issues or losses due to misinterpretation of the information in this document errors in this document or incorrect configuration or installation of the equipment described herein Please report any errors found in this document to support codexdigital com oupport and Servicing For assistance with your Codex Vault 2 please contact support codexdigital com For servicing please contact service codexdigital com ADMINISTRATOR GUIDE Contents odfety Warnings 2 E 2 1 MEL 4 SEEN LUIS 0 eee MIS CD E E 6 MB
29. at is on the disk tape to the original data This is the recommended setting If Backup is used then the Verify option can be used later and this compares what is on the tape disk with md5 checksum files that were created from the original data These md5 files are stored on the Vault therefore the Verify must be done on the same machine as the Archive task oet the Frame Rate to be correct for the project This is very important to allow successful conforming from the archive later in post production There is also an option to Add Other Files This can be used to include any other files in the Archive An example might be Sound Files or Lens Data files brought to the Vault on a USB stick Set this option to Yes and then use the browser to set the path for the Other Files Location 14 4 2 File types and structure of Archives For material stored on XFS formatted Vault Internal storage the file types and directory structure are copied directly onto the disk tape when the Archive task is done For material stored on Codex Intermediate Format drives the file types and directory structure for the Archive Task is as follows Per frame files for ARRIRAW material containing extensive metadata Per frame files for all other material containing essential metadata These are Uncompressed files in the same colourspace as the source data Per shot Broadcast WAV audio files containing timecode and roll metadata Per shot Codex metadata fi
30. c is done a new version of the shot is created with the sync d audio The original shot remains and will have original added to the end of the shot name as shown at the bottom right of this image Codex Vault Ul 13 27 08 UTC Filter Select All Clear Selection pup e Manage List View To continue working with just the audio sync d versions of the shots for subsequent tasks e g Archive or Generate select the copy of the shots that have had original added to the name and delete them from the Library Note if the audio file is longer than the video file the later part of the audio waveform will be shown in grey Codex Vault Ul Audio Sync 1 10_M001_1 wav Ich 48 0kHz 24 bit CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 The Filter option in the Library allows you to limit the shots that are visible This is done by applying a filter based on metadata This can be useful if you want to view or edit metadata on multiple shots that share common metadata e g all the shots from a Roll Click the button to choose a metadata item to filter on Codex Vault UI 13 00 46 UTC Info Filter Select All Clear Selection Filter on Datapack Internal 1 INT1000 User Admin At the top of the list are the options to Filter on Datapack physical media and Filter on Source MUL if there is material from multiple MULs on a single media this is most likely with the Internal Storage Codex Vault Ul 1
31. counts and other system settings only accessible to Administrator accounts Lock Vault to prevent unauthorised people from using the Vault Log Out as above but also to allow a different user to log in Power Down Vault to initiate the shutdown process Alternatively press the Power Button on the side of the Vault which will bring up the option to power down the system The system cannot be powered down if there are active Tasks ADMINISTRATOR GUIDE 10 Preparing the Vault for a new project There are some important steps that should normally be done before the start of a new project 10 1 Saving Logs The first step is to save the system log files which includes the media history a record of all the media from a project Log in with an Administrator account open the Main Menu and go to the Settings screen Select the System tab o Codex Vault UI Settings gt System 16 44 59 UTC 01 Logs Settings Feature Licensing System Key Licence ID Licensed Features Licence Expires es RR Mt 2013 04 10 UTC 01 User Admin The logs can either be saved onto the Vault itself or onto a USB stick If you are saving the logs to a USB stick connect it now There is a toggle button for either Default level or Full level Set this to Full level then press Save The file browser screen will be shown If you are saving the logs to the Vault system drive choose the tmp directo
32. cted to a DHCP server and it will be assigned network settings automatically ADMINISTRATOR GUIDE Codex Vault Settings gt Network 13 15 53 UTC 01 Network Port 1 DHCP 1 0 Gb s Link Up Address Mask Gateway DNS 1 DNS 2 UICE 192 168 3 120 255 255 2550 Gateway DNS 1 DNS 2 User Administrator Save Changes p To set up a Wireless Access Point click the Off button and set this to Access Point Codex Vault Ul Settings gt Network 13 15 17 UTC 01 Wireless Port 1 2 4 GHz HIP acc 19 255 255 255 0 Network Port 1 DHCP 1 0 Gb s Link Up Address Gateway DNS 1 DNS 2 Y uu EE TEMO User Administrator Save Changes oet the details for the Access Point to make it secure and only provide these details to authorised users of the Vault The password must be between 8 and 63 alphanumberic charaters with no spaces Codex Vault Ul Settings gt Network 13 15 27 UTC 01 Wireless Port 1 2 4 GHz EI CodexVault 1 accessvault DIET 192 16 8 1 1 255 255 255 0 Network Port 1 DHCP 1 0 Gb s Link Up Address Mask Gateway DNS 1 DNS 2 __ 0 User Administrator Save Changes The Access Point can operate at 2 4GHz or 5GHz Click the 2 4GHz button to change this setting Note when the Access Point is set to 5GHz equipment that can only operate
33. d from the Vault and it can be safely removed For most Tasks there are Settings that can be chosen Full options for each task type will be described later in this guide Once you have finished defining a Work Template select Save amp Finish If you don t want to save the Work Template select Quit amp Forget It will be added to the list of Work Templates on the system o Codex Vault UI Work Templates 10 01 36 UTC Manual Manual User Admin Create a New Template From this screen you can select if a Work Template is Active If a Work Template is set to start Automatically then it will only be able to start when it is Active If a Work Template is set to start Manually then it will only be shown on the Manual Jobs screen when it is Active You can also choose to Edit or Delete any Work Template from this screen ADMINISTRATOR GUIDE In the From and fields for a Task we can set expressions which are used to define where the source and destination media are loaded Next to the From or fields there is an Add expression button pot ores erara Template Builder 14 51 56 UTC 01 select the Add expression button to open list of categories for different media ports on the Vault Select an expression to add Choose the relevant category and then select the media port you would like to use You can select a specific media port or i
34. d initialising you will be presented with the Logon screen 7 Logging In When the Vault is started you will need to log in with details provided by the owner of the Vault Once logged in with an Administrator account you can set up accounts for other Users as detailed in the later section Settings in this guide ADMINISTRATOR GUIDE 8 Loading and unloading media Following the correct procedures for loading and unloading media is very important Failure to do so may result in damage to the media and or compromise data integrity WARNING Do not unload media when it is reading or writing Vault Onboard data pack Vault Codex data pack 1 Vault Codex data pack 3 Vault Codex data pack 2 Vault Codex data pack 4 AXSM 1 Vault Codex data pack 1 Vault RED 1 AXSM 2 Vault Codex data pack 2 Vault RED 2 1 RED 1 RED I Z8GB S350 RED 2 RED I Z8GE SSD ADMINISTRATOR GUIDE 2 9 SSD port 18 SSD port GIGABIT Ethernet port SXS ports x 2 USB ports x 6 CF port Power On Off 8 1 Onboard Datapack Loading gently insert the Datapack fully into the port The loading process will begin and during this time the LED on the Datapack will flash orange When the Datapack has loaded the LED will flash green Reading Writing the LED will be solid green when reading writing Unloading go to the Storage screen of the Vault User Interface select the Onboard Datapack
35. diate Format using a Codex Onboard M Onboard S or ALEXA XT camera ARRIRAW It cannot contain material from other types of recording system such as ARRI ALEXA XT or SxS ProRes Sony SR Memory AXSM RED drives etc XFS RAID 5 XFS When formatted in this way the Internal storage can contain material recorded to other types of recording system such as ARRI ALEXA XT or SxS ProRes Sony SR Memory AXSM RED drives etc It cannot contain material recorded in the Codex Intermediate Format using a Codex Onboard M Onboard 5 ALEXA XT camera ARRIRAW Open the Main Menu and go to the Storage screen ADMINISTRATOR GUIDE Codex Vault UI Storage 17 07 38 UTC 01 Info Type Location Status Free Space Codex Desktop 1 Ready VOL_008 Codex internal 1 Ready CODEX BLANK vfat SxS 1 Aounted CANON XF vfa mnt Vault 1 Mounted User Admin 10 4 Reformatting the Storage module The Storage module may contain shots from the previous project which will be indicated in the Free Space area by the coloured bar and the remaining capacity You will probably want to reformat the storage to delete these shots which should only be done if there is confirmation that the data has been securely backed up to another storage location This can be done by reformatting the Storage module with the following steps 1 Open the Main Menu and go to the Storage screen Press the Devices button 2 Press to highlight the Internal storage and the
36. e User Admin Add Task Important Note a Task is considered complete when it finishes for any reason For example rather than completing as expected a Generate task could stop due to an error with the external disk e g power loss If this happened the Vault would still proceed with subsequent tasks in the template because you may still want an Archive to LTFS despite the disk issue It is therefore important to confirm on the Task Scheduler that tasks have completed as expected ADMINISTRATOR GUIDE For each Task you can specify a more descriptive name e g Clone from Capture Drive to Internal By default each Task is simply called by its type e g Clone Archive etc If there is more than one of the same task type they must be given unique names Any Task can be removed from the Template using the Delete button and the order of the Tasks in the Template can be changed using For most Tasks there is a field for which you select the media that is used as the input for the Task where the data is coming from Some Tasks also have a field for which you select the media that is used as the output for the Task where the data is going to Setting up the expressions for the From and fields is described in the section From and To Expressions some Tasks have an option to Eject Output This means that when the Task has completed the media used as the output for the Task will be ejecte
37. e is where the Vault internal storage is used as the source media for a task The internal storage is normally used as a destination for cloning data to and after several Datapacks Capture Drives have been cloned to the Vault internal storage it will contain shots from several MULs Then for example if an Archive task is run using the Vault internal storage as the source the User can select which MULs to include in the Archive The Tasks will now be discussed in more detail They are presented on the Vault screen in alphabetical order but they will be discussed in the order they are more likely to be used CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 27 14 2 Media Check Task Note Media Check cannot be run on third party media SxS SR Memory AXSM REDMAG The contents of this media should first be Cloned to XFS formatted Internal storage and then the Media Check can be done on this The Media Check Task provides the following features Reports the number of shots and frames on the media e Provides a summary of the video audio timecode formats on the media e Checks for duplicate timecodes Checks for duplicate shot names Reports any issues found during these checks In the example shown below the video format information displayed means 2178p Image height and scan format Th Coturspace ie RGB Bayer Theomerpossiiyi Y meaning YO If the media being checked contains shots from multiple Rolls the user
38. e media to another This includes all data image audio and metadata The Source and Destination media need to be compatible Clone to Storage Module RAID 5 XFS Clone to Storage Module RAID 3 Codex Capture Drive Codex Intermediate Format Yes Capture Drive ProRes from Alexa XT Yes There is an Eject Output option for a Clone Task if this is highlighted then the target media will be automatically ejected from the system once the Clone task has finished For Capture Drives in the Codex Intermediate Format the Clone Task will read the source data and create CRC32 samples that are compared to CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 30 the copy ensuring data integrity If the source data already has CRC32 samples then the system will compare these to the copied data also For files from third party media an md5 verification is performed during the Clone process 14 3 1 Dual Clone The Clone Task can be used to clone data to two targets at the same time This can only be set up for cloning between media formatted as Codex Intermediate Format It cannot be used when cloning from third party media SxS SR Memory AXSM REDMAQ When setting up the template dual clone is achieved by including details of each target in the To expression for the task separated by a semi colon symbol For example MediaPort Vault Codex data pack 1 MediaPort Vault Codex data pack 2 oetting this up as a Work Template is sh
39. ed with a Codex Onboard M Recorder and then brought to the Vault for checking backup and archive Ethernet type of network connection between computers Generate Task this process copies files from the source media containing as much metadata as possible Job an active set of Tasks as configured by the Administrator LTFS Linear Tape File System a type of formatting for LTO digital archive tape LTO a digital tape media used for data backup Media any type of removable data storage disk or tape Media Clear Task this process deletes data from a specified media Media Check Task this process checks media for number and length of clips and also valid timecode and roll information It produces a report for the user including a summary of any issues that have occurred Media Sign Off Task this process should be run on media once all other required tasks are complete and marks that all required tasks are completed with media so it can be cleared Media Verify Task this process checks that disks in media are readable and that CRC32 checksums are correct Metadata information that relates to the image data such as timecode roll Exposure Index White Balance Comments etc Metadata is always carried through the system where possible into different file formats MUL when media is formatted it is given a MUL Media User Label Shots recorded to the media then belong to this MUL which can be though of
40. g they are grouped together as a Job The User s operate the Vault and complete the Tasks guided by a series of on screen prompts Depending on the size of the production the Administrator may also be a User who interacts with the system on a daily basis On larger productions the Administrator may configure the Vault initially and then other Users will operate the system This guide will detail how to configure and operate the Vault as an Administrator 2 Glossary AXSM Memory card a type of solid state media used in the AXS R5 recorder for the Sony F55 camera Capture Drive a type of Codex Storage device used with a Codex Onboard S Recorder and then brought to the Vault for checking backup and archive Clip a clip represents a take normally from Roll Camera to Cut The term Shot rather than Clip is used in Codex software but they are essentially interchangeable A Shot Clip will contain image data metadata and possibly audio Clone Task this process makes an exact copy of all the data from one media to another Codex Intermediate Format files are recorded to a Capture Drive or Datapack in this format and can then be transcoded to other file formats using the Vault ProRes files recorded on the Alexa XT are in their native format CRC32 this is a type of checksum used in the software to verify the integrity of files as they are copied from one media to another Datapack a type of Codex storage device us
41. in expressions is detailed in the next section ADMINISTRATOR GUIDE InitialTaskMULList A shortcut to this is available through Add expression Common Expressions Source clips Same as initial task InitiallaskMULList can be used when there are several tasks grouped together a Work Template The first task will process a group of shots and the use of InitialTaskMULList in the From expression for any subsequent tasks means they will also process the same shots PreviousTasklnputMUL A shortcut to this is available through Add expression Common Expressions Media Same as previous task input PreviousTaskInputMUL can be used when there are several tasks grouped together in a Work Template A task will process a given media and the use of PreviousTaskInputMUL in the From expression for the next task means this will use that same physical media Use of Previous TaskInputMUL in expressions is detailed in the next section PreviousTaskOutputMUL A shortcut to this is available through Add expression Common Expressions Media Same as previous task output Previous TaskOutputMUL can be used when there are several tasks grouped together in Work Template A task will utilize a specified media to output to and the use of PreviousTaskOutputMULj in the From expression for the next task means this will use that same physical media Use of PreviousTaskOuputMULj in expressions is detailed in the next section 13 2
42. input a new number for the media If this is set to No the Vault will automatically create a new Roll with a length of 8 characters on Codex media incremented from the previous Holl number Here are some examples of Roll numbers created automatically by the Vault New volume name created automatically by Vault 00100002 00100003 001 A263 A2630002 SxS and SR Memory cards will be cleared and given the name CODEX BLANKED These should be reformatted in the camera before use AXSM Memory cards cannot be cleared on the Vault and should therefore always be reformatted on camera ADMINISTRATOR GUIDE If a Media Sign Off has not been completed before the Media Clear then a prominent warning will be displayed as shown below c Codex Vault UI Media Clear Task ADMINISTRATOR GUIDE 15 Task Scheduler The Task Scheduler is the main screen that the User will interact with on a daily basis It displays progress information about active Jobs Work Templates that are running and information about previous Jobs as shown below Codex Vault Task Scheduler 1 25 29 UTC Info Status All shots checked and OK d Status Cloning shot 2 64 Jobs can be paused or stopped if required using the buttons next to the progress bar for an individual job The list of Jobs on the Task Scheduler screen is cleared when the Vault is restarted Tasks that belong to the same Job are colour coded for clarity The Clear Completed and Clear
43. is set up When set to start Manually the Work Template will be accessible from the Manual Jobs screen available from the Task Scheduler screen 12 2 Adding a Task to the Work Template A range of possible tasks are shown at the bottom of the screen 2 Codex Vault UI Template Builder 12 51 01 UTC 01 Check and Archive Capture Drive User Administrator Click a task type to add it After adding a task click Add Task again to add further tasks to the Work Template The table below gives a brief description of these Tasks Task Name Description Archive Copies data to 5 tape and then performs verification Clone Makes an identical copy of data from one media to another Generate Generates files for post production to an external drive The next image shows the Template builder screen with Media Check and Archive Tasks that have been added Media Check Provides an overview on the contents of media and reports any issues found ADMINISTRATOR GUIDE gt Codex Vault UI Template Builder 17 48 33 UTC Info Check and Archive Capture Drive Quit amp Forget Start Media Check Media Check Capture Drive enter input expression User Admin Add Task x Codex Vault UI Template Builder 9 58 39 UTC Info Check and Archive Capture Drive Start Media Check Media Check Capture Drive enter input expression gt Archive Archive enter input expression Delet
44. k you can select if the Source for the import is File disk or Tape LTFS For file sequences the Num Frames setting allows you to set how many frames will be imported which can be useful if you are checking an archive and want to check a sample of frames rather than whole shots If the files for import will always be in the same directory set Predefine Filepath to Yes and specify the correct location If Predefine Filepath is set to No then when a Import task runs the user selects the location of the files to import using a the file browser When importing from an LTFS tape the left hand tape drive is used ADMINISTRATOR GUIDE 14 7 Media Sign Off Task The Media Sign Off task should be configured to run when all required tasks have completed with a given media It provides PDF reports for the media and also means a Media Clear task can be run without prominient warnings Note the Media Sign Off Task cannot be run directly on third party media i e SxS AXSM SR Memory REDMAG Instead use the Media Sign Off Task on the copy of files made from this media to XFS Internal formatted storage The Media Sign Off task provides the following prompt Codex Vault Sign Off Task The Media Sign Off task can produce a range of reports Media Report provides a PDF report with a summary on the contents of the media and the history of jobs tasks that have been carried out with the media Job Report provides a PDF report on
45. les containing all metadata with the exception of per frame metadata Per frame files for Canon Cinema RAW material containing extensive metadata Directory Structures In Archive lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt TC Frames gt lt Extension gt lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt TC Frames gt lt Extension gt bwf lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt Channel gt lt Extension gt xml lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt Shot gt lt Extension gt rmf Roll Shot Shot Frame Number gt lt Extension gt bwf RHoll Shot Shot 00000001 Extension xml lt Roll gt lt Shot gt CLIPINFO XML ari lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt ChannellD gt lt Shot gt lt TC Frames Extension lt Roll gt lt Extension gt lt Roll gt lt Shot gt lt UniquelD gt lt ChannellD gt lt Shot gt lt TC Frames gt lt Extension gt Note the rmf and second bwf and xml structures will only be used for Canon Cinema RAW recordings The structure allows these files to be loaded into third party software such as Canon Cinema RAW Development The second ari and dpx structures will only be used for 2 channel generally Stereo 3D shots The files fo
46. lt To set the Pixel Aspect for shots first select the shots in the Library so they are highlighted blue then select Manage Edit Metadata Once in the Edit Metadata view select Edit All and then select the Shot Info tab CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 005 007 005 008 Edit All Shot Info oelect the Pixel Aspect field and a pop up box will show the settings that can be applied to one or more of the selected shots 005 008 Edit Shot Info Choose the required setting and a summary box will show how many shots the selected changes will apply to ply 1 metadata changes to 2 select select Save and then Save amp Finish to apply the changes Back in the Library the shot thumbnails will change to indicate the new aspect ADMINISTRATOR GUIDE 16 4 Shots locked against editing Shots will be locked against editing during an Archive When shots are locked in the Library a padlock icon is shown over the shot thumbnail 16 5 Deleting individual shots When the Manage options are opened there is also the option to Delete Selected which deletes any selected shots This option is only available to Administrator accounts WARNING Deleting a shot is an irreversible process so be very sure you want to delete a shot when selecting this option CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 56 17 Audio Sync and on screen proxy playback The Audio Sync option allows you to playback sh
47. lt Codex and MediaEmpty 1 6 You can use brackets in the expression too For example MediaPort Vault Onboard data pack or MediaPort Vault Codex data pack 1 and MediaEmpty 1 This could be used for example to run a Media Clone on an Onboard Datapack or Capture Drive in port 1 only if it was empty ADMINISTRATOR GUIDE 7 The MULList option operates a bit differently In order for a task to process the same group of shots as the previous task use PreviousTaskMULList in a syntax like this MediaPort Vault internal 1 and MULList Previous TaskMULList 8 In order for a task to process the same group of shots as the intial task use InitialTaskMULList in a syntax like this MediaPort Vault internal 1 and MULList InitialTaskMULList 9 In order to process the same MUL physical media as was used in the previous task in the input expression for a task use either MUL PreviousTasklnputMUL Or alternatively MUL Previous TaskOutputMUL 14 Task Types 14 1 Selecting a MUL for a Task As a general note for all tasks if the source media contains more than one group of shots MUL the User is given the option to select which groups MULs are involved in the task When this is the case a list of available MULs are shown but none are initially selected The User must manually set which MULs will be involved in the task Select Source For Media Check An exampl
48. lut El640 EL codex3d lut EI800 EL codex3d lut EI1000 EL codex3d lut EI1280 EL codex3d lut EI1600 EL codex3d lut EI2000 EL codex3d lut EI2560 EL codex3d lut EI3200 EL codex3d lut El Exposurelndex EE codex3d lut El Exposurelndex _EL_codex3d lut Click the Add Lut button to open a browser and highlight Select a LUT file from those loaded on the Vault Repeat this process to add multiple LUTs to a file type ADMINISTRATOR GUIDE Codex Vault UI Generate Task 15 58 48 UTC 01 Choose a LUT to apply VAULT gt codex gt luts lt Go Back Select To apply one of the pre installed LUTs based on the Exposure Index metadata of the clip change the value in the filename to be Exposurelndex as shown below Codex Vault Ul Generate Task 10 55 20 UTC File type Audio file type Directory First frame Num frames ET El Exposurelndex EE codex3d lut Scaling FPS Burn in None Compression Conv Quality User Admin Close Settings Panel If the clips were recorded with CDL Data click the Add CDL button to burn this look into the files Generate Task File type Audio file type Directory First frame O Codex Vault Ul 16 25 21 UTC 01 CDLData Scaling None FPS Original Burn in 9 Frames since midnight EH TM None User Administrator Burn In Name Framecount_
49. n Codex Vault UI Storage 13 05 05 UTC Volume Type Location Status Free Space INT1000 Codex Internal 1 Ready m dex 4 300005 Codex Vault Codex 3 Ready 00 36 4 001 01 Codex Vault Codex 2 Ready 00 12 09 t HFSplus hfsplus mnt Vault 1 Mounted User Admin The Devices section shows details of the devices including all media ports and their status There are also options to Create Load and Eject Codex Vault UI Storage 13 05 16 UTC Location Status Information Vault Codex 3 Loaded Vault Codex 4 Vault Codex 1 No Datapack Vault Codex 2 Loaded Vault Onboard No Datapack O Internal 1 Loaded User Admin The Create option can be used on unformatted Codex media to apply a name and specify the RAID type in order that it can be used by the Vault Onboard 5 recorder or Alexa XT If an unformatted Capture Drive or Datapack is inserted into the Vault an error message like this will be displayed Error Vault Codex data pack 3 contains an unformatted Datapack This cannot be used 21 Settings From the Vault Main Menu select Settings This option is only available to accounts with Administrator privileges This screen provides the following menus 21 1 Project Here the Administrator can set the Shot naming rule for the project When using Codex Onboard 5 or M recorders this setting on the Vault should be set to match the Setup gt Slate gt Shot
50. n press the Create button 3 Set the Name of the Internal storage this is limited to 8 characters 4 Set the Type as either RAID 3 Codex Internal or RAID 5 XFS Internal depending on the requirement for your workflow 5 Press OK and a progress bar will be shown as the drives are formatted as the selected type Once complete the message Volume created successfully will be shown ADMINISTRATOR GUIDE The Storage Module has a capacity of 8TB and during a project it can become full and you will need to clear off older material that you know has been backed up securely of course 1 For safety go to the Storage screen and eject all other media from the Vault so that only the Internal storage is loaded Codex Vault UI Storage 17 11 44 01 Volumes Location Status Free Space O VOL_008 Codex internal 1 Ready User Admin 2 Open the Main Menu and go to the Library Press the icon and then set Filter on Media to the Internal storage Codex Vault UI 17 14 10 UTC 01 Info Select Clear Selection Filter on Media Internal 1 VOL_008 User Admin 3 Press Filter on Source MUL and then highlight the groups that you want to delete Codex Vault UI 4 Press the Filter button to apply this filter and then press to return to the main Library view 5 Press Select All and then press Manage 6 Press Delete Selected You will be shown a list of the shots tha
51. n some cases select to use any of a particular type of media port Select an expression to add Internal Codex Ports Third Party Ports y Codex 1 Common Express Codex 2 Codex 3 Codex 4 Any Codex In the From field the full expression will then be automatically inserted Template Builder 14 52 20 UTC 01 Media Check Capture Drive 1 els Automatically Manually Save amp Finish Media Check Media Check MediaPort Vault Codex data pack 1 Add expression Add Task Most Tasks require a From expression that specifies the MediaPort physical location of the media for the Task So in this case the Media Check will run on the media that is loaded in the CODEX 1 port In addition to an input expression the Media Clone Task also requires an output expression in field as shown here Template Builder 15 33 38 UTC 01 Start Manually Eject output This Task will clone material from the media loaded in the CODEX 1 port to the Internal 1 Storage Module The Add expression button allows the most common expressions to be entered very easily More advanced users can enter expressions manually if required using the information in the next section 13 1 Full options for From and To Expressions The options for these expressions are MediaPort MediaPort can be Vault Onboard data pack Vault Codex data pack 1 Vault Codex data pack 2 Vault Codex data pack 3 Vault C
52. odex data pack 4 AXSM 1 AXSM 2 Vault RED 1 Vault RED 2 Vault internal 1 Vault internal 2 Vault removable 1 Vault removable 2 Ex OXO 2 SR Memory 1 SR Memory 2 ADMINISTRATOR GUIDE This diagram shows how the MediaPort names correlate to the physical ports on the Vault Vault Onboard data pack Vault Codex data pack 1 Vault Codex data pack 3 Vault Codex data pack 2 Vault Codex data pack 4 AXSM 1 Vault Codex data pack 1 Vault RED 1 AXSM 2 Vault Codex data pack 2 Vault RED 2 2 5 SSD port 1 8 SSD port GIGABIT Ethernet port SxS ports x 2 USB ports x 6 CF port Power On Off Note Only the SxS ports on this side of the Vault can be used in expressions MediaEmpty MediaEmpty can be 01 This is used with the output expression to only copy to empty media value of 1 means the destination is required to be empty before copying A shortcut to this is available through Add expression Common Expressions titled Only If Media Is Empty PreviousTaskMULList A shortcut to this is available through Add expression Common Expressions gt Source clips Same as previous task PreviousTaskMULList can be used when there are several tasks grouped together in a Work Template A task will process a group of shots and the use of PreviousTaskMULList in the From expression for the next task means this will also process the same shots Use of Previous TaskMULList
53. or a single file type but you can set up multiple Generate Tasks to run in a sequence as part of your Work Template 14 5 1 Settings for different file types The table below shows the different image audio file types and options available for them CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 33 Option File Type dpx bmp jpg rmf avi mov mxf 3D DNxHD mxf None wav 7 BWF User Input Value User Input Value User Specified Lut None Scaling factor specified v v v v Fixed size specified 1 2 v v x x v v x 1 4 v 4 4 v 4 x 1 8 v v x x v v x 1 16 x x v x x lt User Input Value gt lt User Input Value gt 23 98 v x v v v v v v 24 00 v x v v 25 00 v v v v v 29 97 v x x v v 4 4 30 00 v v v v v 41 95 v x x v 48 00 v v 50 00 v v v 59 94 v v x 60 00 v X Natural v v v v v v v M RENE MEL OMNE RUNE OR x x User Specified Burn In gt Append Channel ID Prepend Channel ID Frame number Frames since midnight v DNxHD 422 x x x x x x v DNxHD 444 x x x x x x v v ProRes 422 x x x x x x v x x ProRes 4444 x x x x x x v x x jpeg x x x x x High Medium Low High Medium 4 v v Low Mono Stereo Keep Exi
54. or a Generate Task there are separate boxes to specify LUT and Burn In files There are a range of pre loaded LUT and Burn In files available to choose from on the Vault C3vid_F lut Canon LUTs for C500 recordings These are 1D LUTs to scale the image values to either Full range or Legal C3vid_L lut range giving more contrast than the native Canon Log image El160 EE codex3d lut ARRI LUTs for Alexa LogC recordings These 3D LUTs convert from LogC to Rec709 They resulting values EI200 codex d lut are Extended range so these LUTs are suitable for creating ProRes mov files EI250 EE codexad lut EI320 codex3d lut If you have material with a range of Exposure Index values use this as the LUT setting to apply the correct 1400 codex3d lut LUT based on Exposure Index metadata EI500 EE codexad lut El640 EE codexad lut EI800 EE codexad lut 11000 EE codex3d lut EI1280 EE codex3d lut El1600_EE_codex3d lut EI2000 EE codex3d lut El2560_EE_codex3d lut EI3200_EE_codex3d lut El160 codex3d lut ARRI LUTs for Alexa LogC recordings These 3D LUTs convert from LogC to Rec709 They resulting values EI200 EL codex3d lut are Legal range so these LUTs are suitable for creating DNxHD mxt files EI250 EL codex3d lut EI400 EL codexad lut If you have material with a range of Exposure Index values use this as the LUT setting to apply the correct EI320 EL codexad lut LUT based on Exposure Index metadata EI500 EL codex3d
55. ots on the Vault and synchronize audio files from an external recorder to shots based on timecode Note the Audio Sync feature is not compatible with RED RAW files For other file types it is recommended to wait for the audio waveform to finish building before starting playback When in the Library select the shots you want to work with so they are highlighted blue then click the Manage button and then Audio Sync o Codex Vault UI Audio Sync OPEN LIST TO SELECT LOAD FINISH AUDIO AUDIO FILES SYNC PROCESS LOAD PREVIOUS SHOT LOAD NEXT SHOT BACK 1 FRAME FORWARD 1 FRAME PLAY SHOT BACKWARDS PLAY SHOT GO TO START GO TO END Embedded audio 1ch 48 0kHz 24 bit MORE AUDIO MATCHES PLAYHEAD CLICK AND DRAG SELECT AUDIO CHANNEL Chan 2 4 TC 13 31 13 13 I i AUDIO OFFSET VIDEO SLIP AUDIO ZOOM OUT PLAYHEAD FORWARD WAVEFORM SLIP AUDIO ZOOM IN FIT WAVEFORM AUDIO BACK PLAYHEAD WAVEFORM TO SCREEN If your shots were not recorded with audio the waveform area at the bottom of the screen will be empty ADMINISTRATOR GUIDE Codex Vault Ul Audio Sync No embedded audio for this shot Click the Open List button and this will show a view of the available audio files This will initially be empty o Codex Vault UI Audio Sync Audio Files UTC Sound Roll Timecode Duration Audio File Name Remove Fetch More Rack RAN 155 3 Click the Fetch More
56. own below Codex Vault UI Template Builder 10 39 39 UTC Check and Dual Clone Capture Drive Start l Media Check Media Check MediaPort Vault Codex data pack 1 ipu MediaPort Vault Codex data pack 1 LEH MediaPort Vault Codex data pack 2 MediaPort Vault internal 1 User Admin Add Task 14 4 Archive Task 14 4 1 Tape and Disk Archive options The Archive Task performs a Backup and Verify operation of data to Tape using 5 drives in the Vault or external Disk An external disk can be formatted with any of the following supported filesystems e FAT e Ext3 HFS e HFS e NTFS e XFS ExFAT e UDF ADMINISTRATOR GUIDE The LTO tapes for an Archive task are formatted by the Vault as LTFS Linear Tape File System which is an open standard By default the system will do either a single disk archive or a dual tape archive This can be changed to a single tape archive by editing a system configuration file For more information on changing this system configuration contact Codex support When using large disks e g 4TB it is good practice to format with multiple smaller partitions to assist with data management After adding an Archive Task to the Template select Settings Set the Target as Disk or LTFS and set the Operation as Backup Backup And Verify or Verity The Backup And Verify option copies the files and then does a byte for byte verification by comparing wh
57. r each eye are contained in a separate folder and the Roll metadata includes the Channel ID e g left eye Roll AOO1L right eye Roll AOO1R ADMINISTRATOR GUIDE 14 4 3 Prompts during the Archive Task New tapes have to be formatted when an Archive Task starts which takes a couple of minutes In this case the following prompt will appear During the formatting process the system will prompt for a tape name Cancel Typically this would match the barcode label There should be no spaces in tape names When the Archive process starts a message will be displayed that says Status Applying shot filter this may be shown for several minutes whilst the system prepares to run the archive The disk tapes will then be mounted which may take a minute or two Then a prompt will appear asking for a user friendly name for the offload for logging purposes 001 Typically this would match the Roll metadata for the material that is being archived but anything can be entered In the case of a disk Archive you will also be prompted to enter a name for the disk for tracking purposes 14 5 Generate Task The Generate Task can be used to output a range of file types to external disk to be used for post production Note the Generate Task is not compatible with SONY RAW MXF or RED RAW R3D files When preparing the Generate Task select Settings to define the File type and any other options for it Each Generate Task is configured f
58. ry Alternatively select your USB stick There will be two files saved e g vaults1048 20130308 142631 logs tgz vaults1048 20130308 142631 settings tgz The naming of these files uses this information vaults SerialNumber Date Time logs tgz The logs tgz includes a file called localdb that contains the history of all media that has been processed on the Vault in the most recent project i e since it was last cleared It is therefore important to keep a copy of this file for future reference The _settings tgz contains the Work Package Templates and other more general settings files ADMINISTRATOR GUIDE 10 2 Clear Media History Now you have a backup of the history and settings from the last project these can be cleared from the Vault From the Settings screen select the Project tab Codex Vault Settings gt Project 16 56 23 UTC 01 System Rules inani meta 5 User Admin Press the Clear Media History button which will delete the localdb file Doing this will prevent the Vault from reporting clashing media names during the new project if a name matches media from the previous project 10 3 Setting up the Storage module The Storage module can be formatted in two ways and this determines what type of material can be stored Supported materia Codex RAID 3 Internal When formatted in this way the Internal storage can contain material recorded in the Codex Interme
59. ry is the same as Media Check Library except it applies to all media loaded in the Vault rather than just the media currently involved in a Media Check The Library allows the User to view thumbnails or a list of shotnames and key metadata If accessing the Library during a Media Check this can be useful to assist the User in confirming the results of the Media Check To activate List View click the List View button at the bottom of the screen The information shown with each shot thumbnail is Roll Roll name metadata Chans Number of channels of video audio and timecode Start Start timecode of shot Length Length of shot expressed as HH MM SS FF Hours Minutes Seconds Frames 16 2 Editing Metadata To view edit metadata for a shot click on the thumbnail so the shot is highlighted in blue Alternatively to work on multiple clips select and highlight several thumbnails Then click the Manage button and click Edit Metadata CODEX VAULT 2 ADMINISTRATOR GUIDE REV 06 08 13 PAGE 51 The Edit Metadata screen shows the full range of clip metadata divided into these headings e Filecard a selection of metadata most likely to be edited e Project a selection of metadata that is the same for all clips on a Roll and less likely to be edited All every metadata item stored with the shot s Shot Info general metadata information that is not editable except in the case of Pixel Aspect CODEX VAULT 2 ADMINIS
60. sting Format x x x x x x x x Convert to 10 bit RGB v x x Uncompress v x x x x x x x x Convert to 12 bit RGB v x x x x x x Convert to 16 bit RGB v x x x x x x x x CODEX VAULT 2 ADMINISTR REV 06 08 13 PAGE 34 14 5 2 Setting the destination for a Generate Task The Vault will auto mount external drives that are formatted with the following filesystems e FAT e Ext3 HFS e HFS e NTFS e XFS ExFAT e UDF When using large disks e g 4TB it is good practice to format with multiple smaller partitions to assist with data management Drives can be connected to the following ports on the Vault SAS a cable is available to connect up to 4 eSATA devices to the SAS port e USB 2 0 e USB 3 0 2 5 Sob e 1 8 SSD In the settings for the Generate Task leave the Directory field blank or containing a if you want to choose the location of the external drive when the task starts o Codex Vault UI Generate Task 15 35 26 UTC 01 File type Audio file type Directory All Lut Scaling FPS Roll transform File numbering Compression User Administrator Close Settings Panel If the mounted device directory is always the same then the exact path can be specified in the Directory field when setting up the Generate Task Click the symbol to choose a directory ADMINISTRATOR GUIDE Generate Task Select destination directory HFSplus mnt Vaul
61. t 1 Codex Vault UI hfsplus A top level directory will always be created on the drive used for the Generate Task which is given a unique name based on the date and time the task was started in the following format generate_DDMMYY_HHMMSS Per shot files such as mxf or mov will be copied into a Roll folder within the main generate folder generate 20121211 174353 generate 20121211 175650 generate 20121211 180417 generate 20121211 180551 generate 20121211 180505 generate 20121211 182048 generate 20121211 182521 generate 20121211 183248 generate 20121211 183423 gt gt p F _ ARRIRAW fe generate ale JPEG 1620 23 mov l620p Bayer 24 maov 1520 25 1620p Bayer_29 mov 1620p Bayer_30 mov 1620p Bayer_48 mov 1620p Bayer_50 mov For per frame files such as ari dpx the generate folder will contain a folder for each shot and individual files will be in these folders generate 20121211 174353 generate 20121211 175650 generate 20121211 180417 generate 20121211 180551 generate 20121211 180805 generate 20121211 182048 generate 20121211 182521 generate 20121211 183748 generate 20121211 183423 P 1620 _23 gt 1620 _24 1620 _25 1620p Bayer 29 L3 1620p Bayer 30 1620p Bayer 48
62. t will be deleted Press the Delete button to proceed or if you are not sure press Cancel Note the Delete Selected function in the Library is only available to Administrator accounts ADMINISTRATOR GUIDE select Work Package Templates This is where the Administrator can create and view the different Work Templates on the Vault system The Work Templates define the workflow for the Vault on a project and therefore setting up the Work Template s is an important responsibility of the Administrator Note only Administrator accounts can edit the Work Templates The Work Templates screen may initially be empty Codex Vault UI Work Templates 17 18 04 UTC User Admin Create a New Template 12 1 Creating a Work Template Create a New Template and the Template Builder screen is shown 6 Codex Vault UI Template Builder 15 16 19 UTC 01 enter the work template name gt Automatically Save amp Finish User Administrator Add Task At the top of the screen you can edit the name of the Work Template normally to something self explanatory e g Check and Archive Capture Drive The Work Template can be set to start Automatically Manually or both Simply highlight the setting in blue that is required When set to start Automatically the Work Template will begin when media is loaded in the specified port this could be any port or a specific port depending on how the Work Template
63. the current running job that the media is involved in Shot Report provides a PDF report of the shots on the media with key metadata such as Roll Timecode Duration File size and Format Here is an example of a Shot Report ADMINISTRATOR GUIDE Codex Vault UI Ld Sign Off Shot Report mnt codex ACQUISITION REPORT PRODUCTION CODEX AUTHOR Admin 10 Dec 2012 SHOOT DATE 23 Nov 2012 SUMMARY 3 shots 2 020 frames 18 GB 1 mini sec ROLL F START FRAMES CHANS DIMENSSONS FORMAT NA 3 NO 25 00 35 45 amp 13 1208 VIAL amm lobt Bayer ADM 4B 3 50 50 35 jm L P 386 WLAL Iais Lun 0 12711104700 12 11 12 45 545 VIAL Bayer 50 Note all shots must have matching ShootDate metadata in the format YYYYMMDD for this to appear on the Shot report Confirm when the Confirm button is pressed the Vault marks the media as signed off i e all required tasks have been completed and a Media Clear can be carried out without any warnings Cancel cancels the Media Sign Off meaning effectively that the media is not finished with When viewing a report click the button next to the Path field From here the User can select an external device or a directory on the Vault to save the report to A good directory on the local file system for saving reports is tmp To access reports saved locally on the Vault the root samba share can be used
64. trl T on the keyboard This disables the touchscreen allowing a keyboard and mouse to be used ADMINISTRATOR GUIDE 25 Supported media types and file formats The Vault supports the following media file formats and compression codecs ARRI Alexa SxS PRO Quicktime ProRes 422HQ 422 422LT 1920x1080 10 bit 4 2 2 Proxy ARRI Alexa SxS PRO Quicktime ProRes 422HQ 422 422LT 2048x1152 10 bit 4 2 2 Proxy ARRI SxS PRO ProRes 422HQ 422 42217 2048x1536 Proxy 2 2 ARHI Alexa Capture Drive ARI Uncompressed 2880 x 1620 12 bit HAW ARHI 2880 x 2160 12 bit HAW Alexa Capture Drive Uncompressed C500 C500 RMF RMF 4096 x 2160 4096 x 2160 10 bit RAW 10 bit A Canon Capture Drive Uncompressed JPEG2000 JI Canon Capture Drive Sony F5 AXSM 16 bit linear RAW 16 bit linear RAW 16 bit 16 bit linear RAW linear RAW F55 AXSM MXF 16 bit linear RAW Sony F55 AXSM MXF 16 bit linear RAW F65 SR Memory MXF F65RAW SQ 16 bit linear RAW F65 MXF F65RAW Lite 16 bit linear RAW 4096x2160 4096x1080 16 bit 16 bit linear RAW linear RAW MIAS SH Memory HED EPIC REDMAG R3D REDCODE RAW 5K 12 bit and 16 bit RAW RED AEDCODE RAW REDCODE RAW Support audio files for Audio Sync are Broadcast Wave Files with timecode at 48KHz 16 20 24 32 bit from 1 to 8 channels ADMINISTRATOR GUIDE 26 Cleaning the Process Module Air Filter

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