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Toshiba TF 631 Fax Machine User Manual

1. Welcome to your fax machine Control panel E Recording paper cassette Document tray Exit document extension tray F Side cover J Control panel release button Exit document tray G Top cover release button K Document guides o oO WwW gt Recording paper tray H Telephone connection 1 DISPLAY Displays indications about the operating modes of your fax machine Your con trol monitor for all function settings 2 Warning lamps If there is a malfunction on your fax machine the lamp under the corre sponding symbol will light up Paper jam eV Indicates that there is a docu ment jam or copy paper jam see page 116 117 Paper out Indicates that the user must replenish the copy paper Ii lt see page 9 W Toner out 2 Indicates that the user will use have to replenish the toner see page 6 Drum operating time Indicates that the printing unit will soon have to be replaced see page 8 3j Alarm lamp Indicates an operating mal function which cannot be clearly identified Please con tact service personnel in these cases gt 3 MENU KEYS Use th
2. Icy START LOAD DOCUMENT IF POLLING PRESS START Is amp START POLLING SECURITY CODE 1 YES 2 NO WITHOUT PROTECTION Go to A Go to B A WITHOUT PROTECTION B WITH TOSHIBA CODE POLLING SECURITY CODE START WITH TOSHIBA CODE Standby mode Enter the fax number of the fax machine from which you wish to poll Confirm with START Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B The polling procedure is stored as a job and carried out Enter the TOSHIBA code Confirm with START The polling procedure is stored as a job and carried out Polling 61 Polling Multiple polling It is not only possible to poll documents from a single fax machine you are also able to use your fax machine to poll documents from several fax machines You are able to define up to 309 fax partners using any combination of the following e User defined fax numbers e Alphabet dialling memories e One touch dial keys e Defined groups If you wish to use the delayed multiple polling facility you must first carry out the steps described on page 92 before proceeding as described in the following 62 Polling 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SHIFT a POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL
3. Irrespective of the basic setting for printing out the transmission report see page 81 the facility for printing out the transmission report can be activated or deactivated in relation to a specific fax partner Listening in 4 If the listening in option is activated for a fax transmission the call establishment attempt is played back via the built in speaker This provides the operator with an additional acoustic check of the call establishment procedure This is useful whenever a connection is not established The cause is frequently an incorrect number or a fax machine which is not ready to receive Low Speed TX 5 When sending documents overseas or if an increased error ratio is encountered you should lower the transmission speed in order to reduce the number of errors Similar to a situation in traffic where speed is adjusted to the given conditions Please note that when lower transmission speeds are used the actual transmission time is longer Sub Address 6 This operating mode is used for sending fax documents in PC networks The fax number the number of the fax server in the network and also the subaddress of the workstation in the network must be entered to enable the fax document to be forwarded in the network for further information see page 109 TF631 TOSHIBA COMM OPTION 1 YES 2 NO FAX OPTIONS 1 COMPLETE 2 DELAYED COMM 3 TX REPORT Procedure up to this menu item Se
4. Page error Polling error Memory overflow Line busy How to correct Put more paper in the paper cassette Remove the jammed paper see page 116 Remove the document jam as described on page 116 Allow these covers to snap carefully into position Replace the toner see page 6 A power failure has occurred Try to remedy the printer fault yourself otherwise contact the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer If this error occurs frequently please notify the customer service of your TOSHIBA dealer Start the transmission process again or request your fax partner to repeat the transmission process A specific number of pages has been set but a different number of pages has been sent see page 47 Polling was not reserved or the password was incorrect or polling protection did not meet the speci fied criteria see page 58 Use a lower resolution for your docu ments or send these documents in the direct mode see page 36 If this error occurs frequently please contact your dealer for a memory exten sion Test the connection using the listening in option see page 42 Have you pressed on the extension for obtaining an outside line see page 15 TOSHIBA TF 631 Possible problems Code De 60 80 B0 B5 C0 C4 DO D2 F0 F1 81 B1 B9 82 83 84 85 86 8 TF
5. See page 69 Display message for existing alphabet dial number Menu displayed when alphabet dial number already exists Select a menu item Option for editing the first fax number and or Confirm with START Option for editing the second fax number and or Confirm with START Option for editing the name and or Confirm with START Option for editing Options YES See alphabet dial options NO See below Select a menu item Assign the alphabet dial number to the one touch dial key see page 75 Confirm with START Make your selection for further alphabet dial numbers O Press STOP return to standby mode TOSHIBA TF 631 Store numbers Delete ABB numbers ABB NUMBER ENTRY Please refer to page 69 for the ALREADY ASSIGNED procedures as described under If you want to delete ABB numbers just ABB NBR 007 Enter alphabet dial number enter them Toshiba Display message for existing alphabet dial If it is already assigned you can select number how to proceed Example ABB NBR 7 after 2 seconds name TOSHIBA ABB NUMBER ENTRY Menu displayed with existing alphabet 1 CANCEL dial number 2 MODIFY 3 RETAIN Select a menu item ABB NUMBER ENTRY ABB NBR 007 CANCELLED after 2 seconds ENTER ABB NUMBER Make your selection OR PRESS for further alphabet dial numbers BACK TO PREVIOUS STOP TO COMPLETE O Press STOP return to standby mode STOP
6. TF631 TOSHIBA DIAL TYPE FILE NBR STOP CANCEL 1 123456789 2 N0 15 03 98 SUN 008 123456789 19 56 RESIDUAL MEMORY 77 JOB CANCEL JOB CANCEL 1 RECEIVE 2 TRANSMIT 3 DOCUMENT JOB CANCEL ENTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 98 FILE NBR 19 33 008 ce C O SINGLE TRANSMIT BOND 21 03 98 FILE NBR JOB CANCEL DELETE FILE NBR START 19 45 007 007 Transmit documents Cancel job during direct transmission Fax machine is dialled in direct mode transmission Press STOP Confirmation prompt Select a menu item Job is cancelled Cancel from stack Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make your selection for selecting the required job The first available job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START The selected job is cancelled 55 GB Polling Reserve polling General The polling procedure is used for receiving a document The difference between polling and normal reception is that the call is established by the person wishing to receive the document and that the call charges are incurred by the person receiving the document More and more companies are using the polling facility as FAX on
7. The first 4 menu items are displayed Select a menu item Make your selection 1 Copy reduction ON 2 Copy reduction OFF Select a menu item Press STOP return to standby mode TOSHIBA TF 631 Transmit documents Document format The following table gives you an idea of the documents your fax machine can handle Please note e Documents longer than 420 mm can only be loaded manually e lf you load several sheets at one time they should all be of the same size and paper quality TF 631 TOSHIBA Document size min 148 mm W x 100 mm L Effective scanning width 206 mm How many sheets max 20 sheets LEGAL can be loaded at max 50 sheets LETTER one time Thickness of paper 0 05 0 15 mm 0 065 0 1 mm Quality of paper Uncoated on both sides al Problem documents May not feed This applies to e torn wrinkled or damp pages e folded pages or pages with holes e transparent pages or pages with a smooth shiny finish e textile or metallic douments There are two ways of avoiding this problem by photocopying or using a carrier sheet Your TOSHIBA dealer can supply you with the necessary carrier sheets N N How to use carrier sheets Place your document face up on the carrier sheet under the transparent cover Carrier sheets can be used like normal documents except for one restriction only one carrier sheet can be fed at one time N How to load documents corr
8. co O OOOO OOOO OOOO 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 SET ECM 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine displays the current setting Select a menu item The setting which is now selected is applicable only for the current job When the document has been read in the setting is reset to the default value Dialling the fax partner TOSHIBA TF 631 Transmit documents Transmission options number of pages Enter the number of pages to be transmitted before the transmission procedure commences in the mode Direct transmission see page 36 Before sending a document you can use this option to enter the number of pages being sent The until will compare the number of pages actually sent with the number you entered e Because the ratio of transmitted pages is automatically displayed when a document is transmitted from stack memory the function represents a feed check in this mode If the specified number of pages is not identical with the actual situation the following message is displayed PAGE MISMATCH TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER co
9. 01010 07070 0100 I Ce STOP Bas c setting protected 15 03 98 SUN 19 56 transmission RESIDUAL MEMORY 100 The transmission of documents is re stricted You can now only send documents to fax machines whose ID is identical to the dialled fax number You can thus only fax your documents to specific fax partners 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 6 0 00 Any changes to this basic setting have far reaching consequences SET SECURITY TX 1 0N 2 0FF TF631 TOSHIBA Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode Advanced settings 107 Advanced settings Basic setting superfine reception only with memory expansion If a memory expansion is not used the maximum possible reception resolution is Fine If a memory expansion has been installed see page 10 you can decide whether your fax machine can also receive documents with superfine or ultrafine resolution The higher resolutions place a certain amount of strain on the reception memory Under unfavourable conditions reception of documents may be incomplete if these resolutions are used and if t
10. 106 Basic setting ECM error Correction mode c ceeeeeeeeeees 107 Basic setting protected transmission 107 Basic setting superfine reception only with memory EXPANSION cceeeceeteeeeseeeeees 108 Additional features SUB SEP PWD 109 Additional paper cassettes optional 109 Possible problems Error messages in the display 111 Error codes in journal cece eens 113 Transmission problems cccccceeeees 115 RECEIVING problems cccscccceceeeeecseees 116 Cleaning document scanner 06 117 DOCUMENT JAM uu ceececcccececseceeteeteeeeees 117 How to clear a recording paper jam 118 Cleaning the corona ssec 118 Remote maintenance COMLINE 119 Connection to PABX o s 119 UK Connection information UK Connection information 6 120 EPA ENERGY STAR nrncrorcrnsnn 120 Index MdK sarean 121 Contents 3 Preparation Unpacking The correct location When unpacking your machine please check that all parts shown 10r your tax machine S easly tourd here are present and in perfect condition s nears 20 VAC 1 Fax machine 8 Drum unit e near a telefphone connection ideally with a single line reserved for your fax machine No other equipment with high power consumption such as a photocopier or equipment which generates electrical noise such as a radio computer radio t
11. 1 No polling protection 2 TOSHIBA code 3 Telephone number 4 TOSHIBA code telephone number concealed Select a menu item Example 4 Both Make your selection for TOSHIBA code Enter the TOSHIBA code Confirm with START Make your selection For the number code of the polling fax machine Enter the number Confirm with START The document will be stored in memory and is ready for polling Polling 97 Polling Reserve polling perma nent general infobox With permanent polling the document is retained in the memory of the fax ma chine so that it can be constantly polled FAX on DEMAND can be configured in this way Items of information such as weather report current price lists stock market news traffic jam forecasts etc can thus be constantly maintained for polling A Only one form of polling reserva tion is possible at any one time Please refer to page 60 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory upgrade The choice of resolution see page 44 also has an effect on the memory behaviour The higher the resolution the greater the strain on the memory volume 58 Polling 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT POLLING ES Ly Loy POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL 0
12. Cover sheet The cover sheet is a form which is placed at the head of your fax transmission It is a tool to enable the operator to classify an incoming fax more easily You are able to choose between a nor mal cover sheet which sets out the information in text form and a personal cover sheet With the personal cover sheet you can add a diagram to the normal informa tion This diagram is scanned into the machine in the same way as a document and is retained in memory as the cover sheet diagram The following diagram illustrates the relevant area of the document which is subsequently displaced on the cover sheet All white areas are omitted Cover sheet Effective area Space for logos graphs diagrams Please refer to page 50 for details of how to send the cover sheet 102 Advanced settings 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 mm C 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 6 0 00 COVER SHEET 1 0N 2 0FF WITH DOCUMENT 1 0N 2 0FF COVER SHEET LOAD DOCUMENT START Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for cover sheet function 1 Cover sheet is activated 2 Cover sheet is cancelled Select a menu item Make your selection for cover sheet character 1 Cover sheet with diagram and text 2 Cover sheet only with text Example cover s
13. FAXNO or or or or or or ONE ONE ONE TOUCH TOUCH TOUCH or or or GB 40 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER MULTI MULTI GROUP ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY Is START MULTI GROUP ENTER MORE OR PRESS START Is START Standby mode Load original Remember Printed side face down Document ready Press the MULTI key Make your selection for fax number page 32 alphabet dial page 70 one touch dial page 75 telephone directory page 39 group page 78 Confirm with START depending on selected action Make your selection for further group elements OF Confirm with START The document is read into memory see page 32 TOSHIBA TF 631 Transmit documents Stored broadcast If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages the stored broadcast facility is just what you need You can store 50 different group of your choice Additional you can assign each group to a one touch dial key Multi adress transmission is then carried out by pressing the appropriate one touch dial key One touch dial key 999 3 2 EE ere dial memory Please refer to page 77 for details of how to program permanent groups TF 631 TOSHIBA 15 03 98 SUN 19 56 B
14. Replace the existing contents with the new contents 2 Add the new contents to the existing contents 3 Exit the menu without making any changes Select a menu item Polling 99 Polling Cancel polling reserva tion If you have reserved a document for polling you can cancel the reservation as follows GB 60 Polling 15 03 98 SUN 19 56 RESIDUAL MEMORY 77 JOB CANCEL JOB CANCEL 1 RECEIVE 2 TRANSMIT 3 DOCUMENT OOOO OOOO OOOO JOB CANCEL ENTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds POLLING RESERVE FILE NBR START DELETE FILE NBR JOB CANCELLED Standby mode Press the JOB CANCEL key Make your selection for cancel operation Select a menu item Make your selection for selecting the required job The first available job is displayed Please refer to page 55 for details of the job format Select the job which you wish to cancel Confirm with START Confirmation prompt Select a menu item The job is cancelled TOSHIBA TF631 Polling Single polling If your fax partner has reserved a document for polling you can poll the document using the procedure described in the following If you would like to use the delayed polling facility you must first carry out the steps described on page 92 before proceeding as follows TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 01010 07070 07070 01010
15. TOSHIBA TF 631 Possible problems Receiving problems Problem You press START to receive an document But you receive nothing Your recording paper is not fed out The dcoument received is difficult to read You receive a completely blank document The document received is partially printed You can send fax messages without any problem although you cannot receive any TF 631 TOSHIBA Your fax machine reports an operating error or fails to perform the required function Before you make an unnecessary call on your service Possible causes Your have an error displayed The fax machine is not correctly connected The display is blank There is still a document in the feeder Your fax machine is set in manual receiving mode and you replaced the handset before pressing START The operator control panel is not closed The recording paper in your machine is jammed Document quality is poor The telephone connection is poor The sender made a mistake when loading the document The operator control panel of your fax machine is not closed properly on both sides Receiving protection is activated technician take your time and see if you can help yourself This checklist will help you recognise and eliminate errors and solutions If the display shows an error message eliminate the fault and delete the display with STOP Check the wiring See page 8 Check there is power to the mac
16. 2 0N ERROR Select a menu item Further transmission reports follow auto matically for setting TF631 TOSHIBA Report prints 81 Report prints The various transmission reports and related options Further information on this subject is set out in a special TOSHIBA issue Relays and mailboxes available from your dealer GB 82 Report prints TX REPORT SET MEMORY TX REPORT SET MULTI ADD REPORT SET MULTI POLL REPORT RELAY TX ORIGINATOR TERMINAL REPORT RELAY TX RELAY STATION REPORT RELAY TX END TERMINAL REPORT Transmission report printed out after every transmission in the direct transmission mode Setting e Always printed out e Printed out only if transmission is errored Printed out after every memory transmission Setting e Always printed out e Printed only if transmission is errored e Printed with without image of document Printed out after entire broadcast has been completed Setting e Always printed out e Printed only if transmission is errored e Printed with without image of document Printed out after entire multiple polling has been completed Setting e Always printed out e Printed only if transmission is errored e Never printed out This list is generated by the originator as soon as the document has been transmitted to the relay machine This list contains the settings of the originator e Always printed out e Printed out only if transmiss
17. 46 Transmission options number of pages 47 Transmission options protected TTANSMISSION 0 00 ccecececceececsecsessesecseeeeseeseees 48 Transmission options reduced speed 49 Transmission options send cover sheet 50 Chain dialing cccceccccseecsscssesessesssesseesees 51 DSO Ie scisssadsnssisdwedeontendtassnsensandasasaannaucddsauentn 52 Resend retained job cceeeeeeeeee 53 Cancel a retained job with retain job 54 Cancel transmission cccccecceccseeeeeetees ae Polling Reserve polling 0 0 0 cceccseeseeeeeseseeeeeee 56 Polling protection ccceccceceeeseeeeeeen 5 Reserve polling permanent general infobox o n 58 Reserve polling append documents 59 Cancel polling reservation ccee 60 Single polling o on 61 Multiple polling 0 0 0 cccsceseeseseeseeseeees 62 Cancel poling scecisennannsianarnaras 64 Program Continous Polling c0c 65 Reverse direction ecceeccseeseeseeseseeeeeee 67 Store numbers Alphabet dial memory cccccecceeeeeees 69 Alphabet dial options cccccceceeeees 71 Modify ABB numbers cccccccceeeeee 72 Delete ABB numbers cccccccecseeeeeees 73 One touch dial keys ccc cccecceceseeeeteeee 74 Cancel one touch dial keys cccee 76 Deine GROUNDS are tess dudicecda ons cnlesdatedvauaien 71 E Gl UDG ocus 79 Cancel groups cceececcscccecsessese
18. 631 TOSHIBA Cause Wrong codeword Line busy Communication error Compatibility error Training error Image error Line error Image cannot be saved How to correct A document has been retrieved with the wrong codeword see page 57 send the document again Bad line The document has probably not been transmitted You should transmit your document again to be safe A function which is not a TOSHIBA fea ture or an ITU T standard feature is used during a transmission procedure Bad line Before the documents are transmitted the fax machines check the line quality with test signals If this error occurs the document is not transmitted No images were transmitted after handshaking between the fax machines If this error occurs the document is not transmitted Various lines have not been detected during the transmission procedure Call the other party to establish whether the document is legible Memory overflow on the other machine Transmit your document again later Possible problems 113 Possible problems Transmission problems Problem Your document is not automatically pulled into the feeder The text transmission is not displayed when you press the START key The document is damaged during sending Or Copying Your fax machine performed transmission correctly but the message was not received by the receiver The receiver received a blank sheet instead of the docume
19. DOW 07070 0100 START Save fax number directly on one touch dial key Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The menu items are displayed Select a menu item Make your selection press required one touch dial key closed one touch dial cover One touch dial key 1 35 open one touch dial cover One touch dial key 36 69 Press the one touch dial key Example 40 Make your selection for first fax number Fax number input For obtaining the outside line for equipment connected to PABXs please enter the key before the actual number Use the lt q key to correct the entry Confirm with START Make your selection for alternative fax number Enter the alternative fax number and or skip with START TOSHIBA TF 631 Store numbers ONE TOUCH 40 Make your selection for name ID NAME MAX20 E Enter the name refer to page 12 for diagram and or skip with START ONE TOUCH 40 ID NAME MAX20 BROWN Ika Confirm with START START COMM OPTION Make your selection 1 YES for options 2 NO YES see alphabet dial options page 71 NO see below Select a menu item ENTER ABB NUMBER Make your selection OR PRESS for further one touch dial keys BACK TO PREVIOUS STOP TO COMPLETE or Press STOP return to standby mode STOP 2 Assign alphabet dial number to a one touch dial key When the fax nu
20. EE CHAIN DIAL COMM _ CHAIN DIAL COMM ENTER TEL NUMBER ENTER ABB NBR OR ONE TOUCH KEY or SPEED DIAL ABB DIRECTORY GROUP CS D START Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection the fax number can be made up of vari ous items of input Enter the number s when you are ready Confirm with START Dialling the fax partner Transmit documents 51 Transmit documents Redial If it was not possible for your fax message to be sent this may be due to various reasons please read page 114 One reason may be that the other fax machine is busy In this case it would make sense to call your partner again at a later time This is done automatically by your fax it attempts to send the fax message again approx every 2 minutes You are able to individually set the period between the call redial attempts and also the number of redial attempts see page 95 Manual call redial If the memory contains a job which you wish to redial immediately you can select this job and manually select the redial procedure see adjacent diagram e Manual call redial does not have any influence on the preset number of call redial attempts see page 95 GB 52 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 75 REDIAL PAUSE REDIAL E
21. LIST procedure is first stored in memory before it is subsequently printed out If the ca 01010 0 peek ERO pacity of the memory is not sufficient OE there will be a delay in printing out the documents in the correct sequence If you find that the memory Is N frequently too small ask your COLLATED PRINT Make your selection dealer for a memory expansion a 1 Correct sequence printout ON 2 Correct sequence printout OFF 2 0FF DOG Select a menu item Press STOP return to standby L mode TF631 TOSHIBA Reception of documents 29 Reception of documents Multiple printout 15 03 98 SUN 19 56 Standby mode As your fax machine handles all reception RESIDUAL MEMORY 100 jobs via its memory it is possible for several copies instead of merely one copy to be printed out up to 99 This means LS om Start the menu that the operator does not have to go to iv the photocopier Please note that great strain is placed on the memory if you 1 COMM OPTIONS The first 4 menu items are displayed increase the number of copies and if 9 LISTS several jobs are received simultaneously 3 INSTALLATION 4 MENU LIST If you find that the memory is frequently too small ask your 6 0 Select a menu item dealer for a memory expansion OOOO OOOO OOOO RX MULTI COPY PAKE VOUT Secun Number of incoming copies COPY NUMBER 01 99 01 Select the required quantity YO Aare DOG xample 8 copies
22. NBR DATE TIME DURATION PGS FROM DEPT NBR ACCOUNT MODE STATUS 02 252 09 12 14 21 01 48 01 MAX MEIER EC 310 NG D1 Meaning of the items in the journal Every job in the transmission and reception journal is given a sequential number 001 999 The number in the transmission journal is displayed under the entry T xxx in the transmission header on the inbound copy Where transmission jobs are grouped together see page 34 these positions are displayed under an identical number FILE NBR Corresponds to the job number This job number is displayed under the entry F xxx in the transmission header of the inbound copy TO FROM Fax number of the fax partner A diamond is displayed in front of the number if an alternative number see page 69 has been selected DEPT NBR Department code see page 99 only displayed if journal is printed out under the master code ACCOUNT Cost centre code see page 98 p me STATUS Error codes see page 112 Codes used for transmission modes HS TOSHIBA High Speed mode EX ECM with abbreviated protocol G3 Group 3 transmission P Polling EC ECM error correction Transmission from PC TF631 TOSHIBA Report prints 87 Report prints Reservation list This list illustrates the status of stack memory See page 33 It contains all jobs which have not yet been completed The function list This list provides information concerning all settings of the fax machine They correspond with
23. O 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 PAGE NUMBER PAGE NUMBER 1 99 START COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the number of pages Enter the page number Confirm with START Dialling the fax partner 47 GB Transmit documents Transmit documents Transmission options protected transmission The transmission of documents is restricted Documents can only be transmitted to fax machines whose ID is identical to the dialled fax number This means that you can only fax your documents to specific fax partners Please refer to page 107 if you wish to change the basic setting of transmission protection GB 48 Transmit documents OOOO OOOO COO OOOO OOOO OOOO 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 90 SET SECURITY TX 1 0N 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item The fax machine display
24. PRINTER RESOLUTION HOME POSITION 16 RESOLUTION 17 CONTRAST 18 MEMORY TX 19 SECURITY TX COMMUNICATION 20 PRIVILEGED RX 21 ECM 22 MEMORX RX 23 TTI 24 RTI 25 REDIAL MODE INTERVAL 26 REDIAL MODE COUNTER E 8 Number of rings before fax machine connects to line Set dialling method Type of telephone connection for PABXs type of obtaining outside line when outside line obtained via a digit digit for obtaining outside line Call ringing volume 7 Setting printer Power Saver Status of cover sheet function Sg 0 102 Status of receive reduction 3 Discard off pay Status of copy reduction Setting of max printer resolution o O1 7 Status of receive memory C co Basic setting of scanning resolution RO Boy co Bo co WJ N NO mf po gt gt gt gt gt ot elo co co co gt gt 5 Ol o CO O CC CE CO ol Ey CO 0 Nj N N O1 o s N O1 Od Od CO Sg N TF631 TOSHIBA JOURNAL 32 MANUAL 33 AUTO 34 ERROR CODE COMMUNICATION REPORT 35 DOCUMENT FEEDER TX 36 MEMORY TX 37 MULTI ADDRESS TX 38 MULTI ADDRESS POLL 39 RELAY STATION 40 RELAY END STATION RECEPTION LIST 41 RELAY STATION 42 LOCAL MAILBOX ON 43 REMOTE MAILBOX ON INSIDE OFF 3MIN 44 REMOTE ACCESS TOTAL PAGE 45 SCAN 46 PRINT unction Status of reception trailer S
25. With the reverse direction facility the RESIDUAL MEMORY 100 machine automatically polls another document after having transmitted a document For this to be effective a document must have also been reserved for polling on the receiver side 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST TURNAROUND POLL SECURITY CODE 1 YES 2 NO WITHOUT PROTECTION WITH TOSHIBA CODE Go to A Go to B A WITHOUT PROTECTION COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START TF631 TOSHIBA Standby mode Load original Remember Printed side face down Document ready Enter the menu The first 4 menu items are displayed Select a menu item Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the document is subsequently polled Polling 67 Polling GB 68 Polling B WITH TOSHIBA CODE TURNAROUND POLL SECURITY CODE P OOOO OOOO GOOO START COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START Enter the TOSHIBA c
26. a public line Digital PABXS saacanapectirssecacatenssatatescenaetatine 15 Set language ee 16 Set date and time ccccccceseeesseeeeeeeee 17 Reception of documents Set standby Mode ccccccceeeceteceeees 18 Automatic reception s s s 18 Manual reception s s s 18 Reception reduction ccccceceeeseeeeeees 19 Memory reception c cccccccseeeeneeees 20 SECURE HX sssr 21 Activate and deactivate Secure Rx 24 Correct sequence printout ee 25 Multiple printout 0 0 cece ceeecseceeeeesees 26 Delete reception cccccecesessesesecseenes 2 Reception protection ccc cece 28 Local COPY scientiis 29 Copy VECUC OM sareei 30 Transmit documents Document format o n 31 Automatic fax messages cceceeeereeees 32 Stack mode oseere 33 Useful job management cccceeees 34 Important transmission cccceeceeeeeeeee 39 Direct transmission cess cucvrazanisnsecemmeeseeceiiens 36 Transmission using alpha dial 0 oT Transmission one touch dial 0006 38 Faxing with telephone directory 39 Single multi address transmission 40 Stored broadcast sides ceadevesincdedevecacederestnds 41 Monitoring direkt occ eee 42 Monitoring by job oc eceeecseeeceeees 43 TF 631 TOSHIBA Set MESOIUTION ccxcesiarssa cksocarsatenoceveseeaineatanes 44 DL CONTAS aa 45 Transmission options ECM on off
27. fabric remove only by tapping the fabric if necessary brush out or use a vacuum cleaner Never rub e Wash hands in cold water and clean thoroughly with soap e Wash eyes with plenty of water e If you have inhaled toner breath deeply in the open air e If toner gets in your mouth wash it out with plenty of water e In an emergency call a doctor Consumables are taken back and N recycled by your TOSHIBA dealer TF631 TOSHIBA Preparation 7 Preparation Replace drum unit As soon as the drum operating time warning lamp see page 2 lights up on your fax machine you should ensure that a new drum unit is near to hand The DRUM LIFE WARNING message in the display indicates that the fax machine will only print out a further approx 300 documents depending on the print density If you fail to change the drum in this period the REPLACE DRUM message appears in the display this indicates that the fax machine will not print out any more documents If the drum unit is not replaced incoming fax documents are saved in memory 1 Pull the release button to open the fax machine 2 Hold the green handles and remove the printer unit 3 Remove the drum unit from the developer assembly e Do not touch the developer roller the black roller with a toner coating 4 Take the new drum unit and insert it into the developer assembly as detailed in the drawing e Any damage to the prin
28. menu item Make your selection for Power Saver mode 01 see part A 02 see part B Make your selection for mode 1 Active after preset delay 2 Active after the SUPER POWER SAVER key is pressed 3 Cannot be activated Select a menu item Example Automatic Make your selection for the delay time Enter the delay time Confirm with START Press STOP return to standby mode Make your selection for power saver 1 Power saver on 2 Power saver off Select a menu item Make your selection period for power saver time Enter 00 00 00 00 to permanently activate the power saver facility 24 hours Enter the period 97 GB Advanced settings Advanced settings Cost centre manage 15 03 98 SUN 19 56 Standby mode ment RESIDUAL MEMORY 100 Transmission jobs can be assigned to any 4 digit number The number can be used to find the specified job within the transmission report see page 86 In this way special transmission jobs can be linked to specific cost centres 7 LISTS If this function has been activated your 3 INSTALLATION are able to enter the cost centre number 4 MENU LIST before every transmission Start the menu The first 4 menu items are displayed Select a menu item Press the START key to skip entry of the cost centre number ACCOUNT CODE Make your selection for ACCOUNT CODE 2 0FF 1 Activate cost centre management 2 Deactivate mode Select a menu item Press STOP retur
29. or colour documents a to make the required setting FINE For the grey stages you can The setting selected in this way is only choose between fine and super A Ue applicable for the current job When the fine U FINE U FINE document has been read in the resolu tion is reset to the default value If the resolution is increased or if l HALFTONE the grey stage mode is selected the transmission time is length ened this involves additional costs as more lines or more information are trans mitted Dialling the fax partners Please refer to page 106 if you wish to change the BASIC SETTING for resolution 44 Transmit documents TOSHIBA TF 631 Transmit documents Set contrast Where the print on documents is weak or where colour character sets are used it is possible that some characters might not be transmitted In such cases you should set the contrast to darker On the other hand some documents contain characters in coloured fields In such cases you should set the contrast to ligther You can judge the effect of this setting and thus also the quality of your fax trans mission by using the self copy facility see page 29 Please refer to page 106 if you wish to change the basic setting of the con trast TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT CONTRAS
30. printed out in order to provide you with a list of lost criteria Allow this cover to snap carefully into position Close the housing cover carefully Send your document s with a lower resolution or send them using the direct mode see page 36 If this error persists please contact your dealer for a memory expansion Follow the instructions on page 116 to rectify the document jam Load new recording paper see page 9 Load new recording paper see page 9 Load new recording paper see page 9 Load new recording paper see page 9 Install a new cartridge see page 6 Install a new cartridge see page 6 Please contact your TOSHIBA dealer for ordering a new printer unit TOSHIBA TF 631 Possible problems Display REPLACE DRUM CONFIRM PROCESS UNIT PRINTER DISORDER LOAD DOCUMENT COMMUNICATION ERROR SORRY NOT POSSIBLE LINE BUSY PAGE MISMATCH POLLING ERROR NOT ALLOWED NOW TF 631 TOSHIBA Cause The printer unit is spent The printer unit is missing or has not been installed correctly Indicates a fault in the printer unit No document A transmission error occurs while a document is being transmitted Selected function not possible at present Other party was busy Page counter and actual documents are differ ent see page 47 A polling attempt has been made and resulted in an error You have tried to start a function which Is blocked How to correct R
31. security code 2 Activate Secure RX only possible of security code is used SECURE RX 1 SECURITY CODE 2 ACTIVITY MODE 21 GB Reception of documents Reception of documents A2 Security code edit SECURITY CODE ENTRY Make your selection CURRENT CODE for old security code SECURITY CODE Enter the old security code SECURITY CODE ENTRY NEW CODE SECURITY CODE Confirm with START SECURITY CODE ENTRY Make your selection NEW CODE for new security code SECURITY CODE Enter the new security code OOOO OOOO OOOO SECURITY CODE ENTRY NEW CODE SECURITY CODE Confirm with START SECURE RX Make your selection 1 SECURITY CODE 1 Enter edit security code 1 SECURITY CODE P 2 ACTIVITY MODE i Activate Secure RX only possible if security code is used 22 Reception of documents TOSHIBA TF631 Reception of documents TF 631 TOSHIBA Activate deactivate Secure RX SECURE RX SECURITY CODE SECURE RX 1 0N 2 0FF SECURE RX TIME PERIOD 16 00 09 00 START SECURE RX FOR EACH DAY 1 YES 2 NO MONDAY SET ALL DAY SECURE 1 YES 2 NO STOP Make your selection for the current security code Enter the current security code Make your selection for configuration of Secure RX 1 Configure and activate Secure RX 2 Deactivate Secure RX Select a menu item Make your selection for the period in which Secure RX is active Move the cursor wit
32. the menu The first 4 menu items are displayed Select a menu item Make your selection for retain job Select a menu item Make your selection for retaining time preset retaining time is displayed Input retaining time and or confirm with START Press STOP return to standby mode Advanced settings 103 Advanced settings Query job status The status display is made up as follows The LINE status lamp enables you to recognise whether your fax machine is Line 1 TRANSMIT P 001 Indication of activity transmission reception polling currently active etc Indication of current number of pages P xxx If you require more precise information current status of the machine This status query also enables you to cancel the Line 3 JEC 14400 BPS Indication of transmission type ECM G3 High Speed current job Indication of transmission speed 14400 BPS etc 15 03 98 SUN 19 56 Standby mode RESIDUAL MEMORY 77 The LINE lamp lights up and indi LINE w cates activity on the line JOB STATUS iS l Press the JOB STATUS key The current status is displayed TRANSMIT FILE NBR 123 EC 14400 BPS 44 2131 123456 Do you wish to cancel the current status nea a TRANSMIT The current status is displayed FILE NBR 123 EC 14400 BPS 44 2131 123456 JOB CANCEL Press the JOB CANCEL key i e Confirmation prompt CANCEL FILE NBR 123 1 YES 2 NO confirm with START iS The current job is inter
33. the settings which you have made Keep this list for any service work which may be necessary GB 88 Report prints 19 56 15 03 98 SUN RESIDUAL MEMORY 100 RESERVATION LIST a RESERVATION LIST TIME TEL NUMBER NAME FILE NBR FUNCTION 003 MULTI TX POLL FAX MAILBOX FILE NBR FUNCTION RECOVERY TX FILE NBR FUNCTION 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 r C 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 03 03 98 44 1234567890 TOSHIBA MARKETING TF631 Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The reserve list is printed out 14 23 PGS MAIL DATE TIME TO 01 03 03 13 32 0T NBROL DATE TIME TO PGS MAIL DATE TIME TO Standby mode Start the menu The first 4 menu items are displayed Select a menu item The function list is printed out TOSHIBA TF 631 Report prints FUNCTION LIST TIME TEL NUMBER NAME 03 03 98 14 23 gt 44 1234567890 TOSHIBA MARKETING TF631 AUTO RECEIVE MODE MEMORY FUNCTION RING DELAY DIAL TYPE EXCHANGE TYPE RINGER VOLUME SUPER PWER SAVER 27 REVERSE ORDER PRINT 28 RX MULTI COPY 29 RECOVERY TX 30 SECURE RX 31 MEMORY OPTION PRINTER POWER SAVER START TIME END TIME 9 ACCOUNT CODE 10 COVER SHEET SCANNER amp PRINTER 11 DOCUMENT LENGHT 12 RX REDUCTION 13 DISCARD OFF 14 COPY REDUCTION 15
34. wy UZ Select the job which you wish to IEJ Cy QO activate SINGLE TRANSMIT BOND 21 03 98 19 45 FILENBR 007 Confirm with START START Make your selection SINGLE TRANSMIT 1 Job is reactivated unchanged 1 START 2 Fax number can be changed 2 MODIFY Select a menu item Example Change the fax number Current fax number is displayed TEL NUMBER MAX128 1234567890 Enter new fax number Confirm with START es START The selected job is used again If no job is retained the following error message Is display NO ENTRY If the retained job function is not activated the following error mes sage is display NOT ALLOWED NOW TF 631 TOSHIBA Transmit documents 93 Transmit documents Cancel a retained job 15 03 98 SUN 19 56 with retain job RESIDUAL MEMORY 77 If your fax machine is set to retain job see page 103 you can use the following steps to cancel the retained job SHIFT RECOVERY TX ce Loy Loo RECOVERY TRANSMIT ENTER S TART CANCEL DELETE A V SEARCH after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 98 19 33 FILENBR 008 re C O SINGLE TRANSMIT BOND 21 03 98 19 45 FILE NBR 007 JOB CANCEL DELETE FILE NBR 007 1 YES 2 N0 START 54 Transmit documents Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for selecting the requir
35. 0 Reserve permanent polling Infobox Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item The document is read into the memory and is kept available for various polling attempts until it is cancelled TOSHIBA TF631 Polling Reserve polling append documents When a document has already been reserved for polling you can append additional documents or replace these documents This means that the operator is able to make additions without previously having to cancel the entire job TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT POLLING POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING 1 POLLING 2 PUBLIC FAX M BOX ALREADY ASSIGNED 1 CANCEL 2 ADD 3 RETAIN Add documents Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for reservation type Select a menu item Documents can be added only if an existing reserved document is selected Make your selection 1
36. 00 DEPT CODE ENTRY 1 YES 2 N0 DEPT CODE ENTRY DEPT NUMBER 1 40 DEPT CODE ENTRY ALREADY ASSIGNED DEPT NBR XX Fanny Bones after 2 seconds DEPT CODE ENTRY 1 CANCEL 2 MODIFY 3 RETAIN Standby mode Enter master code confirm with START Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code this menu is available only if the master code is entered Select a menu item Make your selection for required department Enter the department number confirm with START Make your selection Department 1 cannot be can celled as it is permanently linked to the master code Select a menu item Proceed as indicated in the menu Press STOP return to standby mode TOSHIBA TF631 Advanced settings Disable department code If the department code is disabled the previously entered departments cannot be accessed by entering the master code again TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 DEPT CODE ENTRY 3 INSTALLATION 4 MENU LIST Standby mode Enter master code confirm with START Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code this menu can only be accessed by entering the mas ter code Select a menu item The fax machine is permanently enabled Advanced settings 101 Advanced settings
37. 07010 DOH RX MULTI COPY COPY NUMBER 01 99 08 IS Confirm with START START Press STOP return to standby IS mode STOP 26 Reception of documents TOSHIBA TF631 Reception of documents Delete reception 15 03 98 SUN 19 56 Standby mode It is not possible to immediately recognise RESIDUAL MEMORY 77 whether your fax machine is transmitting or receiving a document The LINE lamp does not distinguish between these two modes You a only identify that a w LINE ue he amp lights upang maicates document is being received after you Au h press the JOB STATUS key JOB STATUS Press the JOB STATUS key L LINE RECEIVE P001 The current status is displayed FILE NBR 122 RECEPTION is displayed EC 14400 BPS 44 2131 123456 JOB CANCEL Press the JOB CANCEL k ress the CANCEL Confirmation prompt FILE NBR 123 1 YES 2 NO Confirm with START START Current reception is terminated TF631 TOSHIBA Reception of documents 27 Reception of documents Reception protection The process of receiving documents is not subject to any restriction in principle However if reception protection is acti vated it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine The transmitted code of the transmitter is compared against the con tents of your alphabet dial memory or one touch dial keys If the comparison is not successful the transm
38. 1 UNSUCCESFUL ONE TOUCH NUMBER 01 GROUP 0001 MULTI POLLING REPORT TIME TEL NUMBER NAME FILE NUMBER 003 DATE 030s 1Ss12 START TIME 03 03 13232 END TIME 03 03 13459 SUCCESSFUL ONE TOUCH NUMBER 01 GROUP 0001 SUPERGROUP UNSUCCESSFUL ONE TOUCH NUMBER 01 GROUP 0001 SUPERGROUP 03 03 98 44 11234567890 TOSHIBA MARKETING TF631 10370398 44 11234567890 TOSHIBA MARKETING TF631 14 23 001 002 003 004 PAGES SENT 005 1500 14 23 005 1500 85 Report prints Report prints Transmission and reception journal Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals These lists are printed out automatically after every 40 transmissions You can also manually request the journal at any time You should file this list as a record of the document jobs if your fax machine has to be serviced this list can provide valuable assistance for to cure the problem Use the following steps to influence the way in which the journal is printed out in accordance with your requirements Manual output of journal GB 86 Report prints 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST Bo 0 0 00 JOURNAL 1 MANUAL OOOO OOOO OOOO 2 AUTO OOOO OOOO OOOO MANUAL OUTPUT 1 TX amp RX JOURNAL 2 TX JOURNAL 3 RX JOURNAL OOOO OOOO OOOO 15 0
39. 3 98 SUN 19 56 RESIDUAL MEMORY 77 SHIFT JOURNAL S i i Standby mode Start the menu The first 4 menu items are displayed Select a menu item The journal options are displayed 1 Printed out only if the JOURNAL key is pressed 2 Printed out automatically every 40 jobs Select a menu item For manual output Output options are displayed 1 Output of transmission and reception journal 2 Output of transmission journal 3 Qutput of reception journal Select a menu item Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Output of journal TOSHIBA TF 631 Report prints Total number of printed pages Drum count Number of printed pages x10 in relation Additional details relating to the TRANSMTESTON TOURNAI operating data of the fax machine TIME 03 03 98 14 23 Scan count 44 12345607890 Number of scanned documents TOSHIBA MARKETING TF631 150 00000096 Print count JT COUNT 191 000000BF DRUM COUNT 1480 O00005C8 00000001 TONER COUNT 1 to the current drum unit NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS RECEPTION JOURNAL TIME 03 03 98 14 23 TEL NUMBER gt 44 1234567890 NAME TOSHIBA MARKETING TF631 SCAN COUNT 150 00000096 PRINT COUNT 191 000000BF DRUM COUNT 1480 Q00005C8 TONER COUNT 00000001 NBR FILE
40. 98 JOB NO 94 JOB NO 93 JOB NO 92 JOB NO 91 JOB NO 90 Some jobs of the stack have the same fax number black JOB NO 99 JOB NO 98 JOB NO 98 JOB NO 97 JOB NO 96 JOB NO 95 JOB NO 94 JOB NO 93 JOB NO 92 JOB NO 91 JOB NO 90 OUTPUT LINE TRANSMISSION The first job with the same fax number pulls the other jobs together TOSHIBA TF 631 Transmit documents Important transmission The stack of your fax works according to FIFO first in first out This situation can be compared to a queue The most recently entered job has to wait the longest This might be problematical for transmitting a certain document particularly if stack memory already contains several jobs The important transmission function is available for such situations If this function is selected the current job is given top priority This job is carried out immediately after the last action irrespective of the position in stack memory TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT PRIORITY TX Lo PRIORITY RESERVE ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY START Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for Fa
41. BER 44 1234567890 NAME TOSHIBA MARKETING TF861 DEPT NBR NAME DEPT CODE RX PGS COPY PGS DOL MASTER 12345 D02 Mains failure report e This list is printed out if memory is lost UE eas ale due to a lengthy power failure eae SB Recciy cee SER i NAME TOSHIBA MARKETING TF861 Memory may be lost approx one hour after a power failure depending on the charge status of the internal back up battery and the size of image memory TX RX FILE NBR FUNCTION 007 SINGLE TX POLLING FAX M BOX MAILBOX FILE NBR FUNKTION MAIL FROM DATE TIME MEMORY RECEPTION FILE NBR FROM DATE TIME RECOVERY TX FILE NBR FUNCTION TF631 TOSHIBA Report prints 91 Advanced settings Delayed fax job 15 03 98 SUN 19 56 Standby mode RESIDUAL MEMORY 100 You can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low rate charges Again it is particularly advantageous that your document or documents are not read into memory as the document feed is not Document ready blocked Load original Remember Printed side face down The delay applicable for sending the fax job is not only limited to 24 hours You can program the fax job up to 30 days in advance Open the one touch dial cover N The setting of the start time relates to the following fax jobs SHIFT DELAYED comm Press the Shift key and then the Broadcast
42. Before closing the operator control panel return the white roller to its former position Switch your fax machine on again Document jam How to clear a document jam Press the release button to open the control panel cover A Keep the power ON The jammed document can be carefully removed Do not try to send the jammed N document again Use a carrier sheet or make a photocopy and transmit this instead Close the control panel Take care that the cover locks firmly into place Now by pressing STOP delete the error message 116 Possible problems TOSHIBA TF 631 Possible problems How to clear a After opening ae f the upper cover and side cover of the housing recording paper jam you will see the possible locations where the i paper may be jammed Remove the paper from 4 2A ea here without applying force EA RYS O o ey Or from underneath the process unit va lt lt 1 N Do not touch any parts inside the machine other than those described here The heater cover may be very hot even when the machine is switched off When paper is jammed never open the recording paper cassette If necessary pull up the fixer unit and carefully pull out the jammed paper After you have replaced the process unit close the covers by pressing down lightly until they lock into place Now delete the error message by pressing STOP Cleaning t
43. DEMAND for instance for providing information such as weather reports current price lists stock exchange news traffic jam predictions etc For the polling facility to be used it must be reserved beforehand Reserve polling Other fax partners can poll information from your fax machine if you set up this facility with this function Your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked There are two types of reservation available e single reservation Your stored document is deleted as soon as the document has been polled e permanent reservation Your stored document is permanetly available for polling A Only one document can be reserved for polling 56 Polling Polling reserved oneto End of polling TOSHIBA TF 631 Polling Polling protection Polling reserved in this manner is not protected l e every fax machine which has a polling facility is able to poll docu ments from your machine The polling protection facility is activated in order to prevent unauthorised polling only possible with single reservation Two options are available for polling pro tection 1 NUMBER With this option you specify the number of the fax ma chine which is permitted to poll docu ments from your machine However it is essential that the code of the polling fax machine is identical to the number which you enter as polling pr
44. E Make your selection 1 EARTH 2 FLASH 3 DIGIT Select a menu item Example digit SET ACCESS TYPE SET ACCESS TYPE ACCESS DIGIT 1 3 Enter the digit s for obtaining public line Example 0 SET ACCESS TYPE ACCESS DIGIT 1 3 Confirm with START i235 START Press STOP return to standby iS mode STOP Installation 15 Installation Set language 15 03 98 SUN 19 56 Standby mode Your fax machine is set to English Please RESIDUAL MEMORY 100 carry out the following menu steps if you wish to use another language for the the list prints menu and the list prints IS om Seen 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST DOG 0 0 O Select a menu item LANGUAGE 01 ENGLISH 02 ITALIANO 03 DEUTSCH 01010 Select a menu item SoS E Press STOR return to standby 2 mode STOP 16 Installation TOSHIBA TF 631 Installation Set date and time Enter the current date and time at this point so that all details relating to date and time is correct The internal clock of your fax machine then runs automatically even in the event of a power failure TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 6 0 00 SET TIME FORMAT 1 24HOURS 2 12HOURS SET DATE amp TIME DD MM YY HH MM WW 15 03 98 SUN 19 56 START SET DATA MODE 1 MM DD YY 2 DD MM YY 3 YY
45. MM DD SET MONTH MODE 1 NUMERIC 2 NAME Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for 12 or 24 hour format Select a menu item Example 24 hour format Enter the date and the time Confirm with START Make your selection for the date format Select a menu item Make your selection for the month using figures or the name Select a menu item Press STOP return to standby mode Installation 17 Reception of documents Set standby mode Automatic reception Manual reception To set reception mode do the following GB 18 Reception of documents If your fax machine is connected to the PSTN there are two different ways of receiving documents If the line is reserved exclusively for fax operation If the line is used primarily for telephone traffic 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ts C 2 LISTS 3 INSTALLATION 4 MENU LIST 06 0 00 AUTO RECEIVE MODE 1 AUTO RECEIVE 2 MANUAL RECEIVE OOOO WOOO OOOO COCO OOOO GOOG AUTO RECEIVE RING DELAY 01 05 OOOO COO COOOL START STOP The fax machine switches over to recep tion as soon as the line rings The number of rings before the fax machine is activated can be set see below The fax machine is always activated even if the call is initiated by a voice partner The call must be accepted manually the fax
46. NTER START A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds SINGLE TRANSMIT Toshiba Europa 21 03 98 19 33 FILENBR 008 oe C O START REDIAL NUMBER NOT LISTED Manual call redial from memory Standby mode Requirement There must be at least one job which has already been dialled and not transmitted Press the REDIAL PAUSE key Make your selection for selecting the required job The first available job is displayed Please refer to page 55 for details of the job format Select the job which you want to redial Confirm with START The job is carried out again If there is no job available for the redial facility the machine displays the following message TOSHIBA TF 631 Transmit documents Resend retained job 15 03 98 SUN 19 56 Standby mode If your fax machine is set to retain a job RESIDUAL MEMORY 77 see page 103 you can resend this job by the following procedure The criteria applicable for a fresh job are applicable for the newly activated job Open the one touch dial cover SHIFT HEUMEN 1 Press the Shift key and then the IEJ l E corresponding function key RECOVERY TRANSMIT Make your selection ENTER START for selecting the required job CANCEL DELETE A V SEARCH after 5 seconds The first available retained job is dis SINGLE TRANSMIT paved Denta 19 33 Please refer to page 55 for details of the FILENBR 008 O goa
47. POLLING MULTI POLLING ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY START MULTI POLLING ENTER MORE OR PRESS START START MULTI POLLING SECURITY CODE 1 YES 2 N0 WITHOUT PROTECTION GotoA WITH TOSHIBA CODE GotoB Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Press the MULTI key Make your selection for fax number page 32 Alphabet dialling page 70 One touch dialling page 75 Telephone directory page 39 Group page 78 Confirm with START depending on selected action Make your selection for further group elements OF Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B TOSHIBA TF631 Polling A WITHOUT PROTECTION Multiple polling is stored and carried out as a job B WITH TOSHIBA CODE MULTI POLLING SECURITY CODE Enter the TOSHIBA code IS Confirm with START D Multiple polling is stored and carried out START as a job TF631 TOSHIBA Polling 63 Polling Cancel polling The process of polling a document is also a job Proceed as follows if you wish to cancel this polling job 64 Polling RESIDUAL MEMORY 77 A PREVIOUS SCREEN V NEXT SCREEN after 5 secon
48. Press STOP return to standby mode Advanced settings 105 Advanced settings Basic setting resolution 15 03 98 SUN 19 56 Standby mode and contrast RESIDUAL MEMORY 100 The basic setting of contrast and resolu tion can be changed Please read pages 44 et seq for information concerning contrast and resolution Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST QOO D Select a menu item SET RESOLUTION Display the basic setting for resolution 1 STANDARD 2 FINE 3 U FINE Select a menu item Display the basic setting for contrast SET CONTRAST 1 for normal documents 1 NORMAL 2 for mainly light documents 2 DARKER 3 for mainly dark documents 3 LIGHTER Select a menu item Press STOP return to standby mode STOP 106 Advanced settings TOSHIBA TF631 Advanced settings Basic setting ECM er ror correction mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Your fax machine is equipped with an error correction facility ECM If your fax partner also has an error correction facility this permits error free fax transmission One effect linked with ECM is that the transmission time increases if there are any problems on the line This may involve very high costs with oversees calls For this reason you can completely deactivate the ECM facility 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 6 0 00 SET ECM 2 0FF
49. R 3 GROUP NUMBERS SEARCH LETTER SEARCH LETTER B BOND BROWN START COMM RESERVATION ABB NBR BROWN SEARCH LETTER Standby mode Load original Remember Printed side face down Document ready Activate the dialling key Make your selection for the dialling mode 1 Dialling with abbreviated numbers 2 Dialling with telephone directory 3 Group dialling via group numbers Select a menu item Make your selection for the initial letter Please refer to page 12 for entering letters Enter the alphabet dial number Example B use the control keys to select the required name Confirm with START The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position The document is read into memory see page 32 This display appears if no name is stored under the selected letter Transmit documents 39 Transmit documents Single multi address transmission If you intend to send a document to several fax partners as quickly as possible this function can be used for defining a single free group The group is cancelled after the procedure is completed Up to 309 users can be grouped together in this way from one touch dial memories alphabet dial memories or user defined numbers Permanently stored groups see page 78 can also be integrated into the group in this way USER DEFINED GROUP FAXNO FAXNO
50. SS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE Confirm with START Make your selection for further group partner Or Confirm with START Make your selection for one touch dial key to which the group is assigned O Confirm with START Make your selection for further groups O Press STOP return to standby mode TOSHIBA TF 631 Store numbers Edit groups If you wish to edit the contents of a group simply enter the corresponding group number see under Define groups If this group number already exists a further selection option is dis played All stored data can be overwritten or skipped using the START key Example group number 444 name Supergroup TF631 TOSHIBA GROUP NBR ENTRY ALREADY ASSIGNED GROUPNBR 0444 SUPER GROUP after 2 seconds GROUP NBR ENTRY 1 CANCEL 2 MODIFY 3 RETAIN GROUPNBR 0444 GROUP NAME MAX20 SUPER GROUP START GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE ABB NBR 007 CANCEL 1 CANCEL 2 RETAIN GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE START GROUPNBR 0444 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER GROUP NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE STOP Refer to page 77 for procedure as described under Define groups Display message for existing group number Menu
51. T eS Ly Loy SET CONTRAST 1 NORMAL 2 DARKER 3 LIGHTER COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for the contrast setting Select a menu item The setting which has now been selected is applicable only for the current job When the document has been read in the contrast Is reset to the default value Dialling the fax partner Transmit documents 45 Transmit documents Transmission options ECM on off Your fax machine is equipped with an error correction facility ECM If your fax partner also has an error correction facility this permits error free fax transmission One effect linked with ECM is that the transmission time increases if there are any problems on the line This may involve very high costs with oversees calls For this reason the error correction facility can be temporarily disabled If the error correction mode is disabled in the basic setting see page 107 ECM is tempo rarily enabled using the adjacent method Please refer to page 107 if you wish to change the basic setting of the error correction mode GB 46 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER
52. TF631 TOSHIBA Store numbers 73 Store numbers One touch dial keys The one touch dialling facility is a very user friendly method for dialling the number of your fax partner You can configure 69 keys with fax numbers of your choice Simply push a button to reach your fax partner Two numbers can be stored on every one touch dial key on your fax machine A further 34 number places are available when you operate the one touch dialling cover Two options are available 1 Direct configuration of one touch dial keys Apart from numbers and names N it is also possible for additional options to be assigned to a one touch dial key see page 71 Alphabet dial options If the operator attempts to save an identical fax number under a one touch dial key the system displays an error message This prevents identical fax numbers from being saved Criteria which can be assigned to a one touch dial key Fax number 128 ONE 1234567890 TOUCH xx 2 Fax number 128 0987654321 Name 20 2 DELAYED COMM GB 74 Store numbers 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SHIFT TEL LIST ENTRY DIAL ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 0NE TOUCH KEYS ENTER ONE TOUCH KEY OR PRESS BACK T0 PREVIOUS STOP TO COMPLETE ONE TOUCH 40 TEL NUMBER MAX128 E ONE TOUCH 40 TEL NUMBER MAX128 1234567890 START ONE TOUCH 40 2nd TEL NBR MAX128 01010
53. achines is that the document tray is blocked while a document is being Job XX transmitted no other documents can be e g transmission transmitted while the fax machine is transmitting or receiving documents This is different with your fax ma chine All documents are read into the memory and are then transmitted from this memory Incoming documents are also read into the memory before they are printed out The advantage of this method is that the document tray is virtually al ways free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine Each procedure is known as a job A job may consist of one or more documents which you can transmit to your partners A job can also be a multi address trans mission or a delayed transmission Your fax machine is able to manage 99 such jobs Each of these jobs is placed on a stack from where they are processed in sequence Your fax machine accepts jobs even while it is transmitting or receiving the jobs documents this means that the docu ment tray is always ready Job 2 e g broadcast Job 1 e g delayed transmission The fax machine allocates a number to each job and this number can be viewed via the job list reservation list s page 88 The stack memory is protected via an internal battery This means that no memory loss occurs if the machine Is switched off or if there is a power failure As soon as th
54. ady to receive documents however incoming fax documents are not printed out and are retained in memory for a defined period This for instance prevents fax documents which are received outside normal office hours from falling into the wrong hands The user is able to set the period during which the Secure RX mode is active The user can also expand specific days in the week Outside this period all stored faxes are automatically printed out and further documents are received without any restriction Secure RX can only be activated if memory reception has been activated see page 20 TF631 TOSHIBA cS COM Enter security code for first time Go to Al 1 SECURITY CODE LF Standby mode 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Start the menu 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 6 00 The first 4 menu items are displayed Select a menu item SECURE RX Make your selection Enter edit security code see A 2 Activate Secure RX only possible if security code is used see B 2 ACTIVITY MODE Select a menu item Security Activate code edit deactivate Secure RX Go to A22 GotoBB 1 Enter security code for first time Make your selection for security code SECURITY CODE ENTRY NEW CODE SECURITY CODE Enter the security code SECURITY CODE ENTRY NEW CODE SECURITY CODE Confirm with START START Make your selection 1 Enter edit
55. as for group polling 15 MODE KEY with status lamps Use this key to select the resolution for the current fax job The status lamps represent the selected mode If no Status lamp lights up the STD resolution has been set 16 COPY KEY The user is able to make copies of documents which have been inserted If no document has been inserted press this key to request the journal 17 TXREPORT KEY Use this key to set the output criteria for the transmission report 18 ENTER KEY Activates selected menu items and also used for terminating data input 19 STOP KEY Cancels error messages and terminates menu input 20 START KEY Activates transmission reception off hook and selected menu items 21 SUPER POWER SAVER KEY Immediately activates the Super Power Saver features see page 97 TOSHIBA TF 631 Contents Preparation UDAC RIG earrannan 4 Remove transport fittings ccceeeeeees i Prepare and insert the printer unit D Change TONEY anai 6 Replace drum unit s snssonenonenenninnsineeeeenesn 8 Connection to the MAINS 8 How to insert the recording paper g Install exit paper trays oe eect g Insert memory card 0 0 ccececeeeeeeeeeeeeees 10 Installation The menu system ou ceececceeetecteteeteeseees 11 Enter user NAME n se 12 Enter terminal ID ccccccccceceseeseeseeeees 13 Setting dialling method cccceeeeeee 14 Connection to PABX obtaining
56. ax number is then permanently stored under this address 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 Standby mode Load original Remember Printed side face down The alphabetic dialling facility thus enables you to save time with frequently used fax numbers 15 03 98 SUN 19 56 Document ready RESIDUAL MEMORY 100 ENTER TEL NUMBER Please refer to page 69 for details of how to save alphabet dialling numbers SPEED DIAL Activate the dialling key ABB DIRECTORY GROUP TELEPHONE NBRS LIST Make your selection 1 ABB NUMBERS for type of dialling 2 SEARCH LETTER 1 Dialling with abb numbers 3 GROUP NUMBERS 2 Dialling with telephone directory 3 Group dialling using group numbers Select a menu item Make your selection for the alphabet dial number COMM RESERVATION ABB NUMBER 1 999 E Enter the alphabet dial number Example 1 COMM RESERVATION ABB NUMBER 1 999 Confirm with START START The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position ABB NBR The document is read into memory see Toshiba Europe page 32 COMM RESERVATION TF631 TOSHIBA Transmit documents 37 Transmit documents Transmission one touch dial One touch dialling provides you with a very easy method of dialling the number of your partner Your can assign any fax numbers to 69 keys Simply press a single button to s
57. cancel error message in display 4 If necessary switch off fax machine for 10 seconds and press STOP key again Cause Alphabet memory and internal settings have been lost due to a lengthy power failure Contents of the image memory have been lost following a power failure The cover on which the keypad is located has not snapped into position The upper part of your fax machine housing has not snapped into position The transmission reception memory is full Documents have jammed in the document feeder Only in conjunction with additional paper cas settes No more paper in the upper cassette Only in conjunction with additional paper cas settes No more paper in the middle cassette Only in conjunction with additional paper cas settes No more paper in the bottom cassette The recording paper is empty The toner is almost out Only enough toner for approx 100 more copies There is not enough toner for printing The printer unit is almost spent About 100 sheets can be printed after this is displayed All error messages are re N tained in the display until they are acknowledged with the STOP key If this error message does not disappear the cause of the error has still not been rectified How to correct Press the STOP key If the error message does not disappear activate the installa tion procedure see page 11 and confirm all settings The mains error report see page 91 is
58. ceesecseeees 80 Report Prints Program selection list ccccseeeeeeee 81 ransmission reports o on 81 ransmission report oo eee ceeeeeseeecteeseees 83 Multi transmission report ccceeeeceeee 85 Multi polling report 0 0 0 ccc ceccceceeeeteeee 85 Transmission and reception journal 86 The function list ccccccccceeseeseseesseseeerees 88 Reservation list ccccccccccccsesseeeseeeeen 88 The dial number lists cccccceeeeeeeee 90 Department NSE cisiccisiictassinsevnsieiseddetasteciulis 91 Mains failure report ececeeeeseseeeeeeeeees 91 Advanced settings Delayed fax job sicccteveesteceedecesereeilv ade 92 Set transmission header position 03 Reception trailer RTI oo eee 94 Permanent monitoring ceceeeeeeeees 94 all redial cc cecsacuntenstsetcia tes ccusetaitdcczenees 95 Set ringer volume ccceeeeseessseeeeeeeeee 96 Power saver Stand Dy ccccecceeeeeees 97 Cost centre management cce 98 Divider sheet norrasse 98 Department code cccccccseecesetseseeeees oo Modify or delete a department 100 Disable department code c ce 101 Cover sheet 102 RETAIN JODS cadensunazassbosdeteraasunninsaninnscetuians 103 Query JOD status oo cet ceeteees 104 Basic setting document length 105 Basic setting transmission memory 105 Basic setting resolution and contrast
59. ct a menu item Make your selection for transmission header position Select a menu item Press STOP return to standby mode Advanced settings 93 Advanced settings Reception trailer RTI You can activate the reception trailer facility to ensure that reception of a document is precisely documented The RTI is printed at the bottom of the incoming copy and contains the current reception data such as time and date of reception as well as the IDs of the transmitter and receiver Please note that when the reception trailer is activated the inbound fax is always reduced before being printed out Permanent monitoring When a fax transmission is monitored the call establishment attempt is played back via the built in speaker This means that you have an additional acoustic check for monitoring the call establishment procedure This facility is useful whenever a connection is not established This is frequently due to a wrong number or a fax machine that is not ready to receive In this setting all transmission N procedures are played back via the speaker 94 Advanced settings 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 LISTS 3 INSTALLATION 4 MENU LIST 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 2 LISTS 3 INSTALLATION 4 MENU LIST LINE MONITOR 1 0N 2 0FF is Ce STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selec
60. d be entered in the international format Example 44 2131 12345678 Le number Space to improve legibilitly Area code without initial 0 Country code here Germany Plus symbol for the international form A In Germany it is obligatory to enter the terminal ID TF631 TOSHIBA INT CODE LINE 1 1 ADD 2 NOT NEEDED SET TERMINAL ID TEL NUMBER MAX20 E SET TERMINAL ID TEL NUMBER MAX20 44 2131 123456 m START re Ce STOP Continued from Enter user name Option for selecting the national or international form Please always select the international form Select a menu item Make your selection Now enter the code Insert a pause with pause button Code is complete Confirm with START Press STOP return to standby mode Installation 13 Installation Setting dialling method 15 03 98 SUN 19 56 Standby mode There are two dialling methods The RESIDUAL MEMORY 100 pulse dialling method is normally used in the public switched telephone network If your fax machine is connected to a PABX the DIMF dialling method may also be used As the public network is modernised this dialling method may also be used in the public network If you are 2 LISTS in any doubt first try the pulse dialling 3 INSTALLATION method basic setting If the dialling 4 MENU LIST procedure fails try DIMP dialling OOO 0 O Select a menu item Depending on the sal
61. dby mode If you have a fixed number of partner to RESIDUAL MEMORY 100 whom you frequently send broadcast transmissions the stored broadcast facility is just what you need You are permitted to define 50 different groups whereby each group can be assigned a group number from 1 1999 and a name consisting of max 20 charac ters uel TELLISTENTRY Press the Shift key and then the Each group can contain max 309 fax L a a corresponding function key partners and these must be stored either in the alphabet dial memory or under the one touch dial keys Open the one touch dial cover DIAL ENTRY The menu items are displayed 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH KEYS ONE TOUCH KEY DOG D Select a menu item OOO ENTER GROUP NUMBER Make your selection OR PRESS Group number 1 1999 BACK TO PREVIOUS STOP TO COMPLETE Enter group number Example 444 2 1 Alphabet dial IS O Confirm with START START GROUP NBR 044 Make your selection for group name GROUP NAME MAX20 E Enter group name see page 12 for diagram GROUP NBR 0444 GROUP NAME MAX20 SUPERGROUP Confirm with START START GROUP NBR 0444 Make your selection for group partner ENTER ABB NBR OR Alphabet dial number or ENTER TO COMPLETE one touch dial key TF631 TOSHIBA Store numbers 77 Store numbers GB 78 Store numbers GROUPNBR 0444 ENTER ABB NBR OR ENTER TO COMPLETE GROUPNBR 0444 PRE
62. displayed if group number already exists Select a menu item Make your selection for new group name O Confirm with START Make your selection for group partner If the operator enters existing group partners they can be cancelled see following example Enter an alphabet dial number Make your selection Cancel the selected group partner 1 YES 2 NO Select a menu item Make your selection for further group partners and or Confirm with START Make your selection for one touch dial key to which the group is assigned O Confirm with START Make your selection for further groups O Press STOP return to standby mode Store numbers 19 Store numbers Cancel groups GROUP NBR ENTRY Refer to page 77 for procedure as ALREADY ASSIGNED described under Define groups If you wish to cancel a group simply GROUPNBR 0444 Display message for existing group enter the corresponding group number SUPERGROUP number see under Define groups If this group number already exists a further selection after 2 seconds option is displayed Menu displayed if group number already Example group number 444 name GROUP NBR ENTRY exists Supergroup 1 CANCEL 2 MODIFY 3 RETAIN Select a menu item Group is cancelled GROUP NBR CANCELLED after 2 seconds ENTER GROUP NUMBER Make your selection OR PRESS for further groups BACK TO PREVIOUS STOP TO COMPLETE oe Press STOP r
63. ds re C O Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make your selection for selecting the required polling job The first available polling job is displayed Select the job which you wish to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START Selected polling job is cancelled TOSHIBA TF631 Polling Program Continous Polling The polling procedure is automated with the program continuous polling During a defined period your fax machine calls one Or more stations in order to poll a docu ment from the station It is also possible for several procedures to be carried out during the day TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SHIFT _ POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING _ PROG CONT POLL INTERVAL 10 70 MIN 00 START PROG CONT POLL TIME PERIOD 08 00 17 00 START PROG CONT POLL AV FOR SETTING SCHEDULE MON FRI Le START Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Make your selection for the period after which the polling attempt Is to be repeated enter data in steps of 10 minutes Enter the periods Confirm with START Make your selection for the period durin
64. e fax machine is switched on again or as soon as the power supply is restored the job is resumed at the point at which it was interrupted The bridging period depends on the memory status although it is at least one hour The transmission and reception memory is activated in the basic setting of the fax machine You can change these basic settings to suit your individual requirements see page 105 TF 631 TOSHIBA Stack memory Print out via telephone line Transmit documents 33 Transmit documents Useful job management As the stack memory in your fax machine is So large it may happen that several jobs have to be transmitted to the same fax number As a fax connection is used more economically if more data are transmitted it would make sense to transmit all of these jobs in a single proc ess Whenever it handles a new job your fax machine therefore checks the stack to establish whether there are additional jobs with the same fax number If this is the case these jobs are handled together irrespective of their position in the stack The job number of these jobs is retained until stack management encounters the first job of the same fax number The process is recorded in the transmis sion journal see page 86 with an identi cal sequential number In case of delayed transmission the jobs are sent together if time and fax number are equal GB 34 Transmit documents JOB NO 99 JOB NO
65. e page 69 Make your selection for options Select a menu item Display the first options Further options are to be found under the display and can be selected using the W key The menu items can of course also be selected directly by entering the specific number Store numbers 71 Store numbers Modify ABB numbers If you wish to modify the contents of an alphabet dial number all you have to do is simply enter the corresponding alphabet dial number see under Alphabet dial number If this number has already been used a further selection option is dis played All stored data can be overwritten or Skipped with the START key Example ABB NBR 7 name TOSHIBA Error message appears if you try to store the same fax number again in the alphabet dial memory This is to avoid storing equal numers GB 72 Store numbers a OOOO OOOO a OOOO ABB NUMBER ENTRY ALREADY ASSIGNED ABB NBR 007 Toshiba after 2 seconds ABB NUMBER ENTRY 1 CANCEL 2 MODIFY 3 RETAIN ABB NBR 007 TEL NUMBER MAX128 1234567890 START ABB NBR 007 2nd TEL NBR MAX128 987654321 START ABB NBR 007 ID NAME MAX20 Toshiba START COMM OPTION 1 YES 2 N0 ABB NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP START ENTER ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE Procedure as described under Enter alphabet dial number
66. e to install up to two additional paper cassettes each holding 250 sheets Please contact your TOSHIBA dealer for details Additional paper cas settes optional TF631 TOSHIBA Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for additional parameters 1 complete 2 SUB 3 SEP 4 PWD Selection of required menu item Example Sub address SUB Entry prompt for the sub address confirm with START when all data have been entered end with 1 Entry prompt for the fax number Advanced settings 109 Possible problems Error messages in the display Your fax machine indicates operating errors or does not carry out a function in accordance with your requirements Before you contact customer service consider a moment and identify the error message in the following list You will probably then be able to remedy the fault yourself Display BROKEN REGISTRATION PRESS STOP CONFIRM DIAL LIST POWER FAILURE TX COVER OPEN RX COVER OPEN MEMORY FULL DOCUMENT JAM UPPER PAPER EMPTY MIDDLE PAPER EMPTY LOWER PAPER EMPTY PAPER EMPTY TONER LOW TONER EMPTY DRUM LIFE WARNING 110 Possible problems General procedure to be followed for error messages in the display 1 Analyse error message 2 Rectify cause of error 3 Press STOP key to
67. ectly Remove any paper clips staples and similar objects before transmitting the document If you intend to load documents which are longer than A4 format you should pull out the exten sion of the document support Push the side paper guide up against the document s Now place your document s on the document tray up to 50 at one time as shown All documents must be inserted face down Adjust the document guides to the edges of the sheets After 2 seconds your document will be automatically pulled in by about 2 cm Transmit documents 31 Transmit documents Automatic fax mes sages To send fax messages in the traditional manner Insert document s enter the fax number and the connection is automati cally established The fax machine reads the documents into memory and then transmits them The advantage for the user The docu ment feed is only ever used for a brief period of time irrespective of whether a fax is being transmitted or not please also refer to page 33 Transmission from memory If you decide to use the listening in version see page 42 you can also acoustically monitor the call establishment process This is useful whenever you have problems with establishing a connection The rea son is frequently a wrong number or a fax machine which is not ready to receive The free memory display varies depending on the utilisation level of stack memory Ifa transmission error occurs an appro
68. ed job The first available retained job is dis played Please refer to page 55 for details of the job format Select the job which you want to cancel Press the JOB CANCEL key Confirmation prompt Confirm with START Selected job is cancelled TOSHIBA TF 631 Transmit documents Cancel transmission If you enter the wrong fax number or if you have dialled the wrong fax partner the relevant job has to be cancelled It is important to distinguish between a job which is read into memory stack mode page 33 or transmitted directly direct transmission page 36 If the job is read into memory the current action of the fax machine Is not related to the momentary operation of the machine In order to cancel a specific job it is necessary to select it specifically from other jobs which are waiting to be handled This is achieved by paging through the job stack JOB DELETE JOB NO 42 JOB CANCELED The job is displayed as follows SINGLE TRANS MIT BOND 21 03 98 19 45 FILE NBR 007 Job number 1 999 Date and time when the job was entered Name of the fax partner if the number is dialled via the numeric keypad or if no name has been entered the machine displays the fax number Type of job In addition to cancelling a specific job from the stack you can also cancel the current transmission For this purpose please refer to page 104 query job status
69. eeeeeee of Abbreviated dialling memory 000 69 Alternative fax NUMDED ccceccceeeeeees 69 Broadcast o oo ceeeceeceseecesceseestsecsceseeeens 40 41 Ghain CHANIA G serris 51 Change toner o s 6 Cleaning SCANNING soisissa 116 COMUNE sparieaceh a eisencenessledes nnna 118 COMTAS aranna 45 106 Eria ET E AA 29 GOONG osrnniiencon 117 Correct sequence printout c cee 25 COST CENTES mosnidieninaain 98 Cover sheet seeen 50 102 Date oo cceccceccseescesscssseceescstseseesestteseeseass 17 Delayed fax job sceeticcsetcacettonnctieiisiarniss 92 Delete ABB numbers sssieieissneiesnnn 73 Delete one touch dialling keys 0 76 Delete groups cccccceccceesecsesseteeeees 80 Delete transmission cccceceeeeeeeeeeeee 99 Department code ccccceeseeeesesseeeeees gg Developer assembly ccccceccseeeeeees 5 Dialling Method cccccseeceeeeeeeeeeeeee 14 Digital PABX o ae 15 118 Divider SHIBET ccacavasctiectansarasececoemnattuacuenanens 98 Document Ja ies siivsieciscnndadeuanuyanch Voebivaiunsties 116 Document length cccceceeeeeeeeeee 105 DOCUMENTS ceccccseeesseseeeeeeeeeseeeeteaes 31 Drum unit 5 8 Dual tone multi frequency dialling 14 Earth key spsssascanstioindutieiadat obeiaatdanimatiananaden 15 EOM usinssosnncsotsanebaanatenencntommenessnsaznanass 46 107 Edit OOU esaa nS 79 Eror COUS srn N 112 Error MESSAQES cceccssescee
70. eeeeeeeeeeeeeee 38 One touch dialling keys cceeececceeees 74 PABX ssccsttesnnisnnstscumatastesaiatacd wtseavedeammmntestade 15 Paper FANN steccdacdtanizase belecsiccacatseataaymncnbunet 117 Polling protection ccccccseeeceseeseeees Ji Polling cancel cccscceeseseceeseeees 60 64 Polling CONTINUOUS scccsivecoascssctnctacssanconsneetie 65 Poling mupo saz ccacscusscescinesnazelinvandecctaanes 62 Polling single polling cccceceeeeeee 61 Power SAV GP scscaissaszacscatscstnsnssossceecaattausses 97 Printer unit o s 5 Problems with reception cece 119 Problems with transmission 000 114 Program Selection list cccseceeeeeee 81 Protected transmission cccccceceeeees 107 Pulse dialling method ccccceeeeeees 14 FV E reine E E N EA E A 109 Reception protection c cccceceeeceeees 28 Reception trailer saisiiimriiiiiaidoscaiins 94 Reception automatic c cceceeceeeee 18 Reception delete oo ccc ccccccescseeeeeees 2I Reception manual s s s 18 Reception MEMO cceccceecsecseteseeees 20 Recording paper saciicdaseuaconssudcssewnsnsaaadcavsns 9 Reduction COPIES cccccceeceeseeeeees 30 Reduction reception ccceeeeeeeee 19 Remote maintenance cccccceeeeeeeees 118 Report memory transmission 06 82 Report multi polling 0 0 0 82 85 Report multi transmission 00 82 85 Report tra
71. eplace the process unit see page 5 Install the process unit correctly Activate the lock facility Contact your TOSHIBA dealer and notify him of the code in the display message The action requires a document Consult the transmission report see page 81 and try to establish the cause of the error with the following pages Read the operating instructions for any restrictions concerning your selected action Test the connection using the listening in option see page 42 Have you pressed on the extension for obtaining an outside line see page 15 Ask the other party to identify which page has not been transmitted Polling was not reserved or the password was incorrect or polling protection did not meet the specified criteria see page 58 Wait until the current action of the fax machine has been terminated Possible problems 111 Possible problems Error codes in journal 20 21 E0 E6 22 23 30 32 33 42 50 112 Possible problems If TRANSMISSION ERROR appears in the display of your fax machine the error code describes the specific error The same code is shown also in the journal and transmission report Cause No recording paper Paper jam Documents have jammed in the document feed Open the upper covers Toner empty Power failure Printer fault Pix Mem error Memory error Internal fault Transmission interrupted by the transmitter receiver
72. es area this function may be not available Start the menu The first 4 menu items are displayed DIAL TYPE The current dialling method is highlighted 1 MF 2 DP Select a menu item OOOO OOOO OOOO SET EXCHANGE TYPE The current connection type is 1 PSTN highlighted Continue with Connection to main line 2 PABX PABX s EXCHANGE PSTN EXCHANGE PABX GotoA GotoB 14 Installation TOSHIBA F631 Installation Connection to PABX obtaining a public line Digital PABXs The TF 631 can be connected not only to the public switched telephone network public line but also to a PABX In this case additional parameters have to be entered With PABXs the public line is obtained in various ways e Number Dial one digit or several digits in order to obtain the public line e Earth key Earth potential is con nected to the line in order to obtain the public line e Flash key With this method of obtaining the public line the connection circuit is interrupted briefly When the method of obtaining a public line has been entered you must always press the key before the actual number when you dial your fax partner This is also applicable for saving the fax numbers see page 69ff TF631 TOSHIBA A PSTN SET EXCHANGE TYPE 1 PSTN 2 PABX Select a menu item Press STOP return to standby mode B PABX SET EXCHANGE TYPE 1 PSTN 2 PABX Select a menu item SET ACCESS TYP
73. ese keys to select the menu or a specific menu item DTMF key V When the pulse dialling mode has been selected see page 14 this button temporarily switches over the dialling procedure to DTMF 2 4 DIALKEYPAD Used for entering telephone numbers or selecting characters 5 MONITOR When you press this key the fax ma chine connects to the line and the speaker enabling the user to listen into the call establishment attempt is acti vated The subsequent fax connection is handled directly i e without job admin istration via the memory G REDIAL PAUSE Activates the last number dialled in serts a dialling pause 7 SPEED DIAL Press this key to select a stored alpha bet dial number a name or a group 8 Line lamp Indicates transmission on the telephone line Q PCCOMM lamp If this lamp flashes it indicates that data are being transmitted form the PC to the interface the PC interface is optional 10 One touch dial cover for one touch dial keys 36 69 and func tion keys 11 ONE TOUCH DIAL KEYS Sends documents at the push of a button 12 JOB STATUS KEY You can use this key to query the status of individual jobs Welcome to your fax machine 13 JOB CANCEL KEY Use this key if you wish to cancel a job which has been stored or which is due to be handled 14 MULTI KEY To create a group consisting of one touch dial ABB dial and manual dial numbers Available for group dialling as well
74. etting 3 times Enter the required figure confirm with START Press STOP return to standby mode Advanced settings 95 Advanced settings Set ringer volume 15 03 98 SUN 19 56 Standby mode An incoming call sets off the ringer via the RESIDUAL MEMORY 100 speaker You can adjust the volume of this signal Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST 01010 0 o Select a menu item DOGO QOO DOG Make your selection SET VOLUME for ringer volume VOLUME 1 7 Enter the required figure L gS confirm with START OOOO OOOO OOOO START Ie Press STOP return to standby mode STOP 96 Advanced settings TOSHIBA TF631 Advanced settings Power saver stand by The printer unit of your fax machine requires a heat source of approx 170 C in order to be able to print out documents immediately This heat source is heated at specific intervals in order to maintain the temperature at the required level This consumes electricity and the fan also has to run constantly If you wish to save electric current or prevent the fan noise you are able to deactivate the permanent heating facility The heater in such cases would only be activated if a fax document is received or printed out There is a delay of around 1 minute before documents can be printed out Two alternatives are available Super Power Saver In this alternative all co
75. eturn to standby ies mode STOP 80 Store numbers TOSHIBA TF 631 Report prints Program selection list 15 03 98 SUN 19 56 Standby mode The program selection list provides you RESIDUAL MEMORY 100 with a complete overview of the menu system for your fax machine It is the only list which can be selected via the main menu item Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item The report is printed 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 PRINTING LIST Transmission reports The transmission reports provide you with ON ERROR The transmission report is printed out only if a transmission error occurs extensive and individual information con cerning the various transmission jobs of or The transmission report is never printed out your fax machine You can use a special menu to adjust the appearance of these The first page of the document can be printed in reduced form on the reports to meet your specific require DOCUMENT transmission report This means that the transmission report can easily be ments allocated to the document 15 03 98 SUN 19 56 Standby mode RESIDUAL MEMORY 100 Start the menu 1 COMM OPTIONS The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST ODO a0 Select a menu item 999 0 0 00 The options of the first transmission SET TX REPORT report can be selected 1 ALWAYS
76. f the page activate the discard facility to suppress printout on the second page Original A4 TOSHIBA Reception reduction ON TOSHIBA Reception reduction OFF Discard OFF TOSHIBA Reception reduction OFF Discard ON TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 6 8 00 RX REDUCTION 2 0FF 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 0 0 DISCARD 2 0FF 01010 01010 01010 is 2 STOP Reception of documents 19 Reception reduction ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception reduction ON 2 Reception reduction OFF Select a menu item Press STOP return to standby mode Discard ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Discard ON 2 Discard OFF Select a menu item Press STOP return to standby mode Reception of documents Memory reception Under certain circumstances the machine cannot print out any further incoming copies e lf there is no recording paper e f there is a paper jam In order to prevent problems with reception the remaining pages are buffered in the memory of your fax mach
77. g which program continuous polling is active Move the cursor using the lt B gt keys Enter the period Confirm with START Make your selection for the period of the week in which program continuous poll ing is active from to Use the lt gt keys to move the from to cursor Use the A F keys to set the day Enter the period of the week Confirm with START Continued on next page Polling 65 Polling PROG CONT POLL ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY START MULTI POLLING SECURITY CODE 1 YES 2 NO WITHOUT PROTECTION WITH TOSHIBA CODE GotoA GotoB WITHOUT A PROTECTION B WITH TOSHIBA CODE MULTI POLLING SECURITY CODE te OOOO OOOO OOOO START 66 Polling Make your selection for the numbers of fax partners to be served with program continuous polling Enter e User defined numbers see page 32 e Alphabet dialling numbers see page 70 e Telephone directory function see page 39 e One touch dial keys see page 75 Confirm with START Make your selection for polling protection 1 with TOSHIBA code 2 without polling protection Select a menu item without protection A with TOSHIBA code B Program continous polling is stored and carried out as a job Enter the TOSHIBA code Confirm with START Program continous polling is stored and carried out as a job TOSHIBA TF631 Polling Reverse direction 15 03 98 SUN 19 56
78. g department codes If the fax machine has been enabled by a department code and if no further action takes place the code must be entered again after a further approx 1 5 minutes TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 06 0 00 DEPT CODE ENTRY 1 YES 2 N0 MASTER CODE ENTRY DEPT NBR 01 DEPT NAME MAX20 MASTER CODE ENTRY DEPT NBR 01 DEPT NAME MAX20 Ghostbusters START MASTER CODE ENTRY DEPT NBR 01 MASTER CODE EEEN START DEPT CODE ENTRY DEPT NUMBER 1 40 i Co STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the department code 1 Enter department code 2 Clear and cancel department codes Select a menu item Make your selection for the department name this name appears in the transmission header of the fax partner see page 12 for diagram Enter the department name confirm with START Make your selection for department code use master code when first entered confirm with START Make your selection for further departments 2 50 OL Press STOP return to standby mode Advanced settings 99 Advanced settings Modify or delete a department 100 Advanced settings 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 DEPT CODE ENTRY 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 06 0
79. h the lt gt keys Enter the period Confirm with START Make your selection for Secure RX 1 Settings for day menu 2 Same setting for all days Select a menu item Example Menu item 1 Make your selection Is set period applicable for Monday 1 YES 2 NO Select a menu item All days of the week up to Sunday can be set individually Press STOP return to standby mode Reception ofdocuments 23 Reception of documents Activate and deactivate Secure Rx You can also activate the Secure Rx mode outside the set period if for in stance staff leave the office early You can also deactivate the Secure Rx mode at any time assuming that you know the security code in order to obtain a printout of the saved documents The setting made in this way is retained for the rest of the day From midnight onwards the fax machine behaves in accordance with the setting made on page 23 If you wish to activate Secure N RX for another period please follow the steps on page 21 GB 24 Reception of documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SECURE RX _ SECURE RX 1 START 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SHIFT SS SECURE RX 1 START 2 STOP SECURE RX _ SECURE RX OOOO OOOO OOOO SECURITY CODE OOOO OOOO GOOO START Activate Secure RX for the rest of the day Standby mode Open the one touch dial cover P
80. he corona If toner inadvertently enters the interior of the fax machine it may be necessary for the charge corona to be cleaned The charge corona consists of a very thin wire which stretches along the entire length of the image drum in a metal cage The supplied special tool enables you to clean the charge corona without any danger LZ P e Switch of the fax machine ae fF X e Pull the release button to open the fax a eee machine see page 5 ENT a aie ce LE A e Place the cleaning tool carefully on the i A metal cage as illustrated in the drawing and then slide it backwards and forwards several times along the entire length of the corona wire The other parts of the cleaning kit are reserved for a service call out Please store these objects in a safe place TF631 TOSHIBA Possible problems 11 7 Possible problems Remote maintenance COMLINE Your fax machine enables remote diagnosis to be carried out This means that internal settings can be read and changed via the telephone line In order to ensure that all requirements of data protection are observed COMLINE is possible only if you temporarily enable your fax machine for this facility Connection to PABX If your fax machine is connected to a PABX additional sources of errors are possible In the event of any problems you should work through the following items and compare them against the current installation of your fax
81. he memory capacity is exhausted If you also use your fax machine as a printer the settings correspond to the maximum possible printer resolution The maximum printer resolution also determines the maximum copy resolution which can be chosen 108 Advanced settings 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 mm C 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 00O 8 0 0 0O PRINT RESOLUTION 1 FINE 200 DPI 2 S FINE 300 DPI 3 U FINE 400 DPI Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting 1 Reception with max fine 200 dpi resolution 2 Reception with max superfine 300 dpi resolution 3 Reception with max ultrafine 400 dpi resolution Select a menu item Press STOP return to standby mode TOSHIBA TF631 Advanced settings Additional features SUB SEP PWD Because of the high level of innovation pressure in the telecommunications industry fax technology is also being continuously improved The ITU T formerly CCITT operates as an international body and is responsible for ensuring standardisation of new telecommunication options This ensures that non proprietary compatibility is guaranteed All additional features described at this point are related to fax networks and are added as additional information digits to the telefax numbers Please note that the partner fax machine must al
82. heet with diagram Select a menu item Insert required cover sheet docu ment confirm with START The document is saved as the cover sheet diagram TOSHIBA TF631 Advanced settings Retain jobs If a job cannot be transmitted because for instance the partner fax is busy your fax machine attempts to redial the number at regular intervals of approx 2 minutes After the XXth redialling the job will be automatically deleted from the stack and a transmission report see page 83 will be printed out To prevent the deletion of such a job use this procedure Each job will then be available for a certain time 1 24hours If this job can not be suc cessfully sent during this period it will be deleted automatically from the memory Every time you retain a job in memory your fax prints out a transmission report see page 83 to inform you how long this job will be retained in memory To send retained jobs see page 53 Depending on setting see page 95 If too many documents are retained in memory the fax memory will become full since every retained job requires memory If you find that the memory is N frequently too small ask your dealer for a memory expansion TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 6 0 00 RECOVERY TRANSMIT 1 0N 2 0FF RECOVERY TRANSMIT STORED TIME 01 24 06 START STOP Standby mode Start
83. hine The machine must be switched on see page 8 Press STOP and remove the document When receiving the next fax be sure to replace the handset only after you have pressed START Close the cover Both sides of the cover must be firmly locked in place Remove the jammed paper see page 117 Ask the sender to reset the resolution and contrast or improve the quality of the document e g by making the print on the photocopy darker enlarging or reducing Then have it send again Ask the sender to transmit the document again see page 31 Check whether the sender loaded in the correct manner Close the cover Both sides of the cover must be firmly locked in place Switch off receiving protection see page 28 115 Possible problems Possible problems Cleaning document Before you open the operator control panel as shown scanner print out any data which may be stored Never use abrasive materials to clean your Then switch off your fax machine fax machine they could cause damage If documents transmitted are difficult to read the document scanner must be cleaned You can easily tell when Make a test copy of the document on your fax machine and compare the copy with the original Using a soft cloth wipe the movable white roller and the glass pane underneath If these parts are very dirty you can also use a slightly moist cloth and then wipe off with a dry cloth
84. ide line when equipment is connected to a PABX the key must be saved before the actual fax number N the user attempts to store an identical fax number in the alphabetic dialling memory This facility prevents identical fax numbers from being stored not applicable for alternative numbers An error message is displayed if Example Alphabet dial 421 Fax number 128 1234567890 2 Fax number 128 0987654321 Name 20 2 Delayed Comm Alphabet dial memory TOSHIBA 998 422 41 420 5 3 2 1 TF 631 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 01010 07070 07070 1010 SHIFT DIAL ENTRY TEL LIST ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 0NE TOUCH KEYS ENTER ABB NUMBER OR PRESS BACK TO PREVIOUS STOP TO COMPLETE START ABB NBR 007 TEL NUMBER MAX128 1234567890 START ABB NBR 007 2nd TEL NBR MAX128 E START Enter alphabet dial number Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key The menu items are displayed Select a menu item Make your selection Enter alphabet dial number 1 999 Enter the alphabet dial number Example 7 Use the lt d key to correct data input Confirm with START Make your selection for first fax number Enter the fax number For obtaining the outside line when equipment is connected to PABXs please e
85. ine Once the problem has been solved the document is printed out automatically A If the fax machine is to receive documents in memory in the event of paper out or paper jam the memory reception facility must be activated This ensures that the fax machine is still able to receive documents outside normal business hours e g at weekend or during the night In the event of a power failure the contents of memory are retained for approx one hour When the memory capacity is full no further calls will be accepted If the memory regularly proves to be too small you can purchase a memory expansion from your dealer GB 20 Reception of documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 rs C 2 LISTS 3 INSTALLATION 4 MENU LIST 6 0 9080 OOOO QOTO OOOO SET MEMORY RX M 15 03 98 SUN PAPER EMPTY 19 56 RESIDUAL MEMORY 100 MEMORY RECEPTION 15 03 98 SUN PAPER JAM 19 56 RESIDUAL MEMORY 100 MEMORY RECEPTION Memory reception ON OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Memory reception ON 2 Memory reception OFF Select a menu item Press STOP return to standby mode Display messages for memory reception Display in case of paper low or Display in case of paper jam TOSHIBA TF 631 Reception of documents SECURE RX In the Secure RX mode the fax machine is re
86. ion is errored This list is generated by the relay machine as soon as the document has been transmitted to the end machines This list is equivalent to a group transmission report e Always printed out e Printed out only if transmission is errored This list is a copy of the Relay transmission list of the distributor machine If there is a correct correlation between the ID of the originator and the entry in the alphabet dial memory of the relay machine this list is faxed to the originator after the relay transmission has been completed e Always printed out e Printed out only if transmission is errored e Never printed out TOSHIBA TF 631 Report prints Transmission report MEMORY TRANSMISSION REPORT TIME 03 03 97 14 23 TEL NUMBER 1 44 12345367890 NAME TOSHIBA MARKETING TF631 FILE NUMBER 042 DATE 03 03 14 23 TO 541 DOCUMENT PAGES 01 START TIME 03 03 14 23 END TIME 03 03 14230 SENT PAGES STATUS FILE NUMBER xx SUCCESSFUL TX NOTICE Memory TX report The entries and their meanings FILE NUMBER Corresponds to the job number This job number is displayed in the transmission journal q v and also under the entry F xxx in the transmission header on the inbound copy DATE The date and the time when the job was placed in the fax machine TO FROM Fax number entered on the transmitted fax DOCUMENT PAGES Number of document page
87. ions 2 Hold the ends of the developer assembly and shake the assembly several times from side to side This will loosen the toner e Avoid touching the metal roller 3 Hold the developer assembly securely in one hand and use your other hand to peel the protective film off from the toner cartridge e Avoid touching the protective film as there may be toner residues on the film 4 Take the drum unit and insert it into the developer assembly as detailed in the drawing e Any damage to the printer drum will impair the image quality You must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes 5 Use the green handles to hold the printer unit and place the unit in the fax machine as detailed in the drawing 6 Press lightly on the green rectangles on the ee k drum unit so that the unit audibly clicks into position p The printer unit must be removed N before the machine is transported or moved TF631 TOSHIBA Preparation 9 Preparation 7 Take the fixing roller cleaner out of its WSs packaging and install it as detailed in the D N es drawings ip yo 25 2 f SE AALA OS p f2 i SEE a 8 Insert the ozone filter a N 9 Close the cover of the fax machine which must audibly click into place Change toner 1 Pull the release button to open the fax machine As soon as the t
88. ise and eliminate errors and solutions If the display gives an error message clear the fault and delete the display with STOP Check there is power on the machine The machine must be switched on see page 8 Use acceptable documents only see page 31 Close the cover It should be firmly locked in place on both sides Try again Replace the receiver only when you have pressed START Use acceptable documents only see page 31 Adjust the document guides accordingly Ask the receiver to put paper in his machine Send your document again the image must be face down on your document feeder Make a copy of your document on your fax machine see page 29 If your copy is also difficult to read clean the document reader Make a copy on your fax machine see page 29 and adjust the settings to your document You can also improve document quality By making the print on the photocopy darker enlarging or reducing see page 44 45 Then send again Redial You may get a better conncection Check and correct stored numbers see page 70 75 Check that your telephone is connected correctly to the socket see page 8 Plug the connecting cable of your fax machine into the socket see page 8 Switch to the correct dialling procedure DTMF or pulse dialling see page 14 Set the line types to EXTENSION see page 15 Plug the connecting cable of your fax machine into the socket see page 8
89. ission is re jected Please note that fax reception is limited when the reception protection facility has been activated If you have not stored any fax numbers no further fax documents can be received GB 28 Reception of documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 FY 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 6 0 00 OOOO OOOO OOOO SET PRIVILEGED RX 1 0N 2 0FF STOP Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Reception protection ON 2 Reception protection OFF normal Select a menu item Press STOP return to standby mode TOSHIBA TF 631 Reception of documents Local copy You can use your fax machine to make one or more copies up to 99 You can select a sorter function if several copies of various documents are to be made simultaneously The copies are sorted and reproduced in the sequence in which the original documents were in serted into the document feed Sorter function ON e Copies are sorted automatically e Requires adequate memory if memory is full the copying process is terminated If you find that the memory is frequently too small ask your dealer for a memory expansion e All documents are scanned into the machine resulting in a longer copying procedure Sorter function OFF e Copies are sorted manually e Not much memory required e The co
90. machine Where necessary consult the person who installed your PABX e Does the PABX have public line capability e Does the PABX have DDI capability e Have you entered the key before the actual fax number e How is the public line obtained earth key flash number e What dialling method is used pulse dialling DIMF dialling 118 Possible problems 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST REMOTE ACCESS 1 ALWAYS ON 2 SINGLE ACCESS 3 ALWAYS OFF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Male your selection 1 REMOTE ACCESS always possible 2 Temporarily enable REMOTE ACCESS 3 REMOTE ACCESS not possible Select a menu item Press STOP return to standby mode TOSHIBA TF 631 UK Connection information This TOSHIBA Facsimile Transceiver is intended for connection to public telecommunication services as follows By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual This cable plugs into the socket on the left hand side of the TF 851 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK This terminal equipment complies with the following requirements Group 3 fax modem Automatic call initiation Storage of telephone numbers for retrieval by a predetermined code Automatic dialling Auto
91. machine is not activated when the line rings The call must be accepted manually the fax machine is not activated when the line rings The call must be accepted by an additional telephone If you wish to transmit a document you must press the START key of the fax machine Ensure that any fax calls can be accepted by means of the external telephone Pressing the start key only has an effect if the handset is off hook Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection 1 Automatic reception 2 Manual reception Select a menu item Example Automatic reception Make your selection for the number of ringing signals before the fax machine connects to the line Enter the required number Confirm with START Press STOP return to standby mode TOSHIBA TF 631 Reception of documents Reception reduction Your fax machine uses A4 paper For technical reasons the entire length of this page cannot be used So the fax machine reduces the length of the incoming document max 90 This means that the received image may be slightly compressed In general this effect is not problematical However if the sizes of the documents must be absolutely identical it is necessary to deactivate the reception reduction facility In this case that part of the copy which no longer fits on the page is printed out on a second page If you are able to do without the rest o
92. matic repeat attempts Call progress monitor Series connection facility LD or MF dialling Operation with or without dial tone being present Any other usage will invalidate the approval of the apparatus if as a result it then ceases to conform to the standards against which approval was granted We declare that TOSHIBA is using C mark in compliance with EN 50 082 1 EN 55 022 B and EN 60 950 EPA ENERGY STAR rere fy Addendum to the TF631 Operator s Manual The United States Environmental Protection Agency EPA has introduced a voluntary program the ENERGY STAR Program to encourage the widespread and voluntary use of energy efficient technologies that enhance the workplace improve product performance prevent pollution and reduce your energy costs As an ENERGY STAR Partner to Toshiba Europa 1 G GmbH has determinded that this facsimile model meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR guidelines require that all ENERGY STAR facsimiles maintain very low power consumption during idle state or have a Power Saver feature that will automatically stand down to an idle state after a period of inactivity For more information on the ENERGY STAR Program please contact ENERGY STAR Printers Fax Machines US EPA 62021 Washington DC 20460 ENERGY STAR is an U S registered mark TF 631 TOSHIBA UK Connection information 119 Index Abbreviated dialling ccccccsee
93. mber has been stored in an alphabet dial memory it can be additionally assigned to a one touch dial key This assignation is not subject to any restrictions i e any one touch dial key can be used see page 69 User defined assignation of alphabet dial memories to one touch dial keys 999 240 l O 4 6NE TOUCH 40 Alphabet dial memory TF631 TOSHIBA Store numbers 75 Store numbers Cancel one touch dial ONE TOUCH 01 Refer to page 75 for procedure as keys ALREADY ASSIGNED described under One touch dial y ONE TOUCH 01 keys If you wish you cancel the contents of a pase Display message for existing one touch one touch dial key simply enter the corre after 2 seconds dial key sponding one touch dial key in the menu see under one touch dial keys If this ONE TOUCH KEY ENTRY one touch dial key is already being used 1 CANCEL fen digplavedur metouchdalkey a further selection option is displayed 2 RETAIN Pde example one touch dial key 1 name pees oe TOSHIBA Q Select a menu item OOOO OOOO OOOO ONE TOUCH KEY ENTRY Programming of one touch dial key is ONE TOUCH 01 cancelled CANCELLED after 2 seconds ENTER ONE TOUCH KEY Make your selection OR PRESS for further one touch dial keys BACK TO PREVIOUS STOP TO COMPLETE or Press STOP return to standby mode STOP 76 Store numbers TOSHIBA TF 631 Store numbers Define groups 15 03 98 SUN 19 56 Define groups Stan
94. mponents which are not required are switched off almost the entire electronics and the display is therefore also switched off These measures reduce the entire power consumption of the fax machine to below 2 VA Watt The fax machine resumes its functions as soon as a Call is made or as soon as a document is inserted The Super Power Saver mode is set either with a delay which can be adjusted between 1 and 60 minutes after the last action or it can be activated by the SUPER POWER SAVER key e The Super Power Saver mode cannot be activated when the memory is full memory display lt 100 and when a fault lamp is lit Printer Power Saver The printer Power Save mode only switches off the heating facility for the fixing roller and the fan All other functions are retained The power consumption in this mode is approx 15 VA Watt You can use a menu for specifying the period during which the printer Power Saver mode is activated TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 3 INSTALLATION 4 MENU LIST POWER SAVER 01 SUPER P S 02 PRINTER P S A Super P S POWER SAVER 1 AUTOMATIC 2 MANUAL 3 OFF STARTTIME TIME 01 60 MIN 01010 OOO 0100 01010 START B Printer P S SET POWER SAVER 2 0FF SET POWER SAVER TIME PERIOD 00 00 00 00 O00 STOP START Standby mode Start the menu The first 4 menu items are displayed Select a
95. n if required TF631 TOSHIBA Preparation Insert memory card 1 Switch your fax machine OFF Stack memory is deleted when a N memory expansion is inserted Please ensure that before the memory expansion is inserted the memory display is 100 in order to prevent the transmission job being lost SILL LLL II JHII HHIHH a Pa 2 Remove the cover for the memory modules 3 Insert the memory expansion card so that the soldered side is pointing upwards Close the cover for the memory modules 10 Preparation TOSHIBA TF 631 Installation The menu system Your fax machine is equipped with a four line display which provides you with infor mation concerning all operating modes This display makes it more easy for you to work with the various functions of your fax machine and everything is set out in a clear menu Up to four menu items are displayed on each occasion and a number is assigned to each of these items A special group of keys is used for activat ing the menu as well as for control activities within the various menu levels The A key activates the menu and moves the highlight bar up The W key moves the highlight bar down The key selects the appropriate submenu level The lt 4 key selects the superior menu level Once a menu item has been selected with the highlight bar via these control keys it is activated by pressing the I EN TER key Al
96. n to standby mode Divider sheet 15 03 98 SUN 19 56 Standby mode A divider sheet is automatically added RESIDUAL MEMORY 100 after every transmission in order to enable the individual fax documents received to be distinguished more easily IS om Start the menu The first 4 menu items are displayed 1 COMM OPTIONS 2 LISTS Documents received from 3 INSTALLATION fax A 4 MENU LIST Divider sheets 3 0 0 Select a menu item Q Make your selection SEPARATOR PAGE for divider sheet Documents received from fax B 2 0FF Select a menu item Press STOP return to standby mode 98 Advanced settings TOSHIBA TF631 Advanced settings Department code In order to prevent your fax machine from being used by unauthorised persons you can lock it using a 5 digit code 50 such codes are possible and a separate journal is assigned to each of these codes It is conceivable that this code can be used for setting up a cost centre management system The fax machine can now only be enabled by entering the relevant depart ment code The five digit code is entered and confirmed with the START key If a fax is transmitted after being released by the department code the name of the corresponding department is displayed in the transmission header of the fax partner The code for department number 01 is the master code This code must be entered for creating further department codes or cancelling existin
97. nsmission cccceceeeseeeteeeees 82 Resend o ceccccscccescesessceecsecseeseesscssseseesenens De Reserve polling ccccccescscseeeenees 56 58 Resolution printer resolution 108 Resolution superfine o n 108 Ringer volume ossessione 96 Pll e E E T TTEA 94 DIG Gs sarsana 21 GEP eeose rnn Easan EA a ecient 109 Separator Page 00 cccccccccsesecseseeseseesees 98 Stack MOMO sere avcuarae cca ennai 3J SECINA n O AEE 97 SUD EE E E arene E er 44 SUD peee E 109 Sub addressing n se 71 SUPEREINE sarraa een ene cree ee 44 Telephone directory function 0 39 Telephone network connection to 8 iini E EEE A easbeecanes 74 Dien o E E E EE E EA 7 TOSHIBA cod sscvscsestascsscstiveccdeswsieccsiansestinct af Transmission header ccceeeccceceeeeeeeees 93 Transmission report 71y Ody 112 TPANSMISSION reports o s 81 ransmission speed cceeceeeeceeeeeees 49 71 Transmission delayed ccccccececceceees 71 Transmission delete ccccceseeeeseeeees ae Transmission important ccceeeeeeee J9 Transmission protected 00 48 107 WUD AAE AEEA 93 E E e e toe oe Eee ern enero eee 44 User NAME 0 0 ecececeeceecsscesesecseeseeseeeeesees 12 Warning lamps ccccccsccecsecsesecseeeeteeseeeees 2 TOSHIBA TF631
98. nt sent The receiver reports The document transmitted is difficult to read Abbreviated or one touch dialling do not work No dial tone is heard when handset is off hook Your call does not arrive although you have dialled the correct number 114 Possible problems Your fax machine reports an operating error or fails to perform the required function Before you make an unnecessary Call on your service Possible causes Your machine displays an error The display is blank Document size or thickness of paper are not acceptable The operator control panel is not firmly locked You replaced the receiver before pressing START Document format or paper thickness not as specified The document guides are not properly adjusted to the paper size The other machine is out of paper You loaded your document in the machine with the image face up Your machine s document reader is dirty or damaged RESOLUTION and CONTRAST are not set correctly The telephone connection is poor Abbreviated or one touch dialling number is not correctly stored The telephone is not correctly connected The fax machine is not correctly connected Your fax machine has been set to the wrong dialling mode If you are connected to a PABX You have set the wrong line type Your fax machine is not connected to the PSTN technician take your time and see if you can help yourself This checklist will help you recogn
99. nter the 3 key before the actual number Use the lt q key to correct the entry Confirm with START Make your selection for alternative fax number Enter the alternative fax number and or skip with START 69 GB Store numbers Store numbers ABB NBR 007 Make your selection for name ID NAME MAX20 E Enter the name see scheme page 12 and or skip with START ABB NBR 007 ID NAME MAX20 Toshiba ILS Confirm with START START Make your selection COMM OPTION for options 1 YES YES See alphabet dial options page 71 2 NO NO See below Select a menu item Assign the alphabet dial number to the one touch dial key see page 75 ABB NBR 007 PRESS ONE TOUCH KEY TO ENTER OR ENTER TO SKIP For further procedure see under one touch dial keys P Confirm with START START ENTER ABB NUMBER Make your selection OR PRESS l further alphabet dial numbers BACK TO PREVIOUS STOP TO COMPLETE Or L Press STOP return to standby mode STOP 70 Store numbers TOSHIBA TF 631 Store numbers Alphabet dial options Apart from numbers and names It is also possible for additional options to be as signed to an alphabet dial memory posi tion Delayed Comm 2 The fax partner is linked to a specific transmission time with this option e g for fax partners in other time zones this ensures that the documents always arrive during business hours Journal 3
100. odes Confirm with START Make your selection for fax number alphabet dialling one touch dial or telephone directory Confirm with START The document is read into memory see page 32 When contact is made with the fax partner the document is transmitted and the other document is then polled TOSHIBA TF631 Store numbers Alphabet dial memory The alphabet dial facility enables you to enter a single address instead of the fax number of your partner which is fre quently a long number This address can be any number between 1 and 999 The real fax number is stored under this address With frequently used fax num bers the alphabet dial facility enables you to save time A further component of the alphabet dial memory is the alternative fax number second number It is dialled if no fax connection is established under the nor mal fax number It is not essential for the second fax number to be entered 240 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory You can use up to 20 characters of your choice in this memory See page 12 enter the user name It is also not absolutely necessary for this data to be entered In addition to numbers and names it is also possible for additional options to be assigned to an alphabet dial memory position see next page Alphabet dial options Please note that in order to obtain an outs
101. oner out warning lamp see page 2 lights up on your fax machine you should replace the toner cartridge The TONER LOW message in the display indicates that the machine can only print out approx 100 more documents depending on the print density If you fail to replenish toner during this period the TONER EMPTY message will appear in the display this message indicates that no further documents will be printed out If toner is not replenished incoming fax documents are saved in memory 2 Hold the green handles and remove the printer unit 3 Remove the drum unit from the developer assembly e Do not touch the developer roller the black roller with a toner coating e Any damage to the printer drum will impair the image quality You must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes TOSHIBA TF 631 Preparation 4 Press the green button on the developer assembly and slide the toner cartridge in the direction of this button You can then remove the unlocked toner cartridge 5 Take the new toner cartridge and shake it ZEN as detailed in the diagram This loosens the a toner CH SS 6 Place the toner cartridge on the developer assembly and slide it under the four guides 7 Then proceed as detailed on page 5 Caution In case you come into contact with toner e If any toner dust comes into contact with a textile
102. or a fax ma chine which is not ready to receive With the listening in alternative the document is not read into the memory it is retained on the tray until the receiving fax machine has been contacted 42 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER MONITOR R a ON HOOK TEL NUMBER m ON HOOK TEL NUMBER 1234567 START Standby mode Load original Remember Printed side face down Document ready Activate monitoring Make your selection for the fax number Enter the fax number Dialling starts As soon as you hear the other fax ma chine constant whistle confirm with START The document is transmitted immediately without being read into memory TOSHIBA TF 631 Transmit documents Monitoring by job If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number or a fax ma chine which is not ready to receive With this listening in version the document is read into memory The listening in facility is linked to the job as an additional option Please follow the descriptions of page 94 if all outgoing fax transmis
103. otection It is sufficient if you enter the telephone number without the prefix as the machine only checks as many numbers as you have en tered 2 CODE If you wish to reserve the polling facility exclusively for TOSHIBA fax machines you can use the four digit TOSHIBA code as polling protection Documents can then only be polled if this code is identical in both fax machines A Only one form of polling reserva tion is possible at any time Please refer to page 60 for details of how to cancel polling reservation In case of memory overflow your dealer is able to offer a memory up grade The choice of resolution see page 44 also has an effect on memory behaviour The higher the resolution the higher is the strain placed on memory volume TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER POLLING _ POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL 0 0 SECURITY CODE TEL 2 SECURITY CODE 3 TEL NO POLLING RESERVE SECURITY CODE START POLLING RESERVE SECURITY TEL MAX20 E START Reserve single polling Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for polling modes Select a menu item Polling protection
104. priate comment appears in the display However this does not have any effect on the subsequent trans mission or reception mode of the fax machine To clear this error message from the display press the STOP key Please refer to page 110 for trouble shooting GB 32 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER COMM RESERVATION TEL NUMBER MAX128 021311234567 START READING INTO MEMORY FILENBR 01 RESIDUAL MEMORY 99 LINE 15 03 98 SUN 19 56 RESIDUAL MEMORY 78 Standby mode Load original Remember Printed side face down Document ready To remove the document from the docu ment feed press the STOP key again Enter the fax number The entered fax number is displayed Any corrections can be made using the lt key or the complete number can be cleared by pressing the STOP key To remove the documents from the document feed before they are proc essed press the STOP key again Confirm with START While the document is being read into the machine The machine displays the job number file number and current memory capacity The LINE lamp lights up as soon as the fax machine connects to the line The display indicates normal transmission or reception mode during this process TOSHIBA TF 631 Transmit documents Stack mode A frequently encountered problem with a fax m
105. pying procedure is shorter The copy is also reduced see page 30 The copy is always made with fine resolution see page 44 Depending on the equipping and basic setting see page 44 on your fax machine you can set resolution to superfine or ultrafine as required The halftone mode setting is always possible A copy cannot be made when the fax machine is receiving a document TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 COPY COPY PAPER A4 COLLATE ON OFF COPIES 1 99 START Reception of documents Standby mode Load original Remember Printed side face down Document ready Press COPY key Make your selection Activate or deactivate COLLATE Enter amount of copies Confirm with START 29 GB Reception of documents Copy reduction If the document to be copied is 10 mm larger than A4 format the additional length is automatically printed on a sec ond page If you wish to prevent a second page from being printed you can activate the copy reduction facility In this case the copy is reduced to max 90 If the reduction scale is not sufficient a second page is automatically printed 30 Reception of documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 000 0 0 00 COPY REDUCTION 1 0N 2 0FF Standby mode Start the menu
106. ransmitting and receiving equipment should be connected to this mains supply AC power You will find the mains connection on the back of the machine The ON OFF switch is situated above the mains jack Now switch your machine on 9 User manual 10 Address sheet 3 Document exit tray S 11 Overlay L gt 4 Recording paper exit tray Please protect your machine from lt G 12 AC Power cord 2 vibration 5 Recording paper size label 13 Charger cleaner direct sunlight Ga 6 Fuser cleaner 14 Scrapper Su lt I dust 7 Developer assembly 15 Cotton swab Pa humidity heat 4 Preparation TOSHIBA TF 631 Preparation Remove transport Before you start to use your fax machine please remove all transport fittings fittings Prepare and insert the 1 Pull the release button to open the fax hine printer unit iia KAS 7 In order to prevent any transport damage A the high quality printer unit of your new SSS fax machine is supplied with the additional i protection of special packaging Please Rey A also follow the enclosed instructions N cg The printer unit consists of two separate ao components namely the drum unit and ic A the developer assembly Remove these two parts from their packaging and follow the following instruct
107. ress the Shift key and then the corresponding function key Make your selection 1 Activate Secure RX mode 2 Deactivate Secure Rx mode Select a menu item The Secure RX mode is activated for the rest of the day This mode can be set only if Secure Rx has been configured see page 21 Deactivate Secure RX for the rest of the day Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection 1 Activate Secure RX mode 2 Deactivate Secure Rx mode Select a menu item Make your selection for the current security code Enter the current security code Confirm with START The Secure RX mode is deactivated for the rest of the day The memory contents are printed out immediately This mode can be set only if Secure Rx has been configured see page 21 TOSHIBA TF 631 Reception of documents Correct sequence print 15 03 98 SUN 19 56 Standby mode out RESIDUAL MEMORY 100 If more than one document is transmitted it is normal to start with the first page As wy received copies are printed out face up Ike One Start the menu this means that the received stack of documents is in reversed order This would mean that the first nage is the last page 1 COMM OPTIONS The first 4 menu items are displayed to be printed You can set your fax ma 2 LISTS chine to cope with this factor 3 INSTALLATION Please note that the entire reception 4 MENU
108. ress the Shift key and then the corresponding function key Selection menu for various numbers TELEPHONE NBRS LIST 1 Alllists 1 ALL OF LISTS 2 Alphabet dial numbers 2 ABB NUMBERS 3 Group numbers 3 GROUP NUMBERS 4 One touch dial numbers Select a menu item The required list s are printed out ONE TOUCH NUMBER INFORMATION TIME 03 03 98 14 23 TEL NUMBER 44 1234567890 NAME TOSHIBA MARKETING TF631 OT NBR NAME FUNCTION ABB GROUP TEL NUMBER TIME MON BPS REPORT LINE STAMP 01 GROUP NBR 0001 29 ABB NBR 002 GROUP NUMBER INFORMATION TIME 03 03 98 14 23 TEL NUMBER 44 1234567890 NAME TOSHIBA MARKETING TF631 OT ABB NUMBER GROUP NUMBER NAME 001 ALL ABB 001 002 003 004 ABBREVIATED TEL NUMBER LIST TIME 03 03 98 14 23 TEL NUMBER 44 1234567890 NAME TOSHIBA MARKETING TF631 ABB NBR NAME TEL NUMBER TIME MON BPS REPORT LINE STAMP 001 FIRST 11 002 601 12 TOSHIBA TF 631 Report prints Department list 15 03 98 SUN 19 56 Standby mode This list is useful for controlling costs per RESIDUAL MEMORY 100 department If a mastercode is stored and entered a five digit departement code will appear additionally Start the menu The first 4 menu items are displayed 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item The function list is printed out An error message is displayed if no departments are defined DEPARTMENT CODE LIST TIME 2 03403 98 14 23 TEL NUM
109. rmation on the cover sheet is entered via the numeric keypad see page 12 Load original Remember Printed side face down 15 03 98 SUN 19 56 Document ready If you wish to use this option RESIDUAL MEMORY 100 you must first enable the cover ENTER TEL NUMBER sheet function see page 102 Open the one touch dial cover SHIFT COVER SHEET me E Wes Press the Shift key and then the corresponding function key COVER SHEET Make your selection 1 0N for sending cover sheet 2 0FF Select a menu item ENTER REMOTE NAME Enter the addressee refer to page 12 for the procedure L Confirm with START START ENTER YOUR NAME Enter the sender refer to page 12 for the procedure Confirm with START IE START COMM RESERVATION Dialling the fax partner RESIDUAL MEMORY 100 ENTER TEL NUMBER 50 Transmit documents TOSHIBA TF631 Transmit documents Chain dialing When dialling unabbreviated numbers the number can be made up of various parts You are able to combine all forms with each other e One touch dialling see page 75 e Dialling with telephone directory function see page 39 e Dialling with alphabet number see page 69 e Dialling via the numeric keypad e Dialling pause using the PAUSE key TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT
110. rminal ID Place character The character of your choice is placed wherever the flashing cursor is located Please use the lt keys to control the highlighted input Cancel characters Move the highlighting to the appropriate position and press the DELETE key on the one touch dial key field The character is then deleted and is replaced by an empty character If you do not wish to have an empty character press the INSERT key on the one touch dial keyfield before deleting the character In this mode the characters to the right move one position to the left The insert mode is indicated by a corresponding symbol in the display Press the INSERT key again to exit this mode Replace character Move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a new character The character is then overwritten Insert character Press the INSERT key before you insert a character To exit this mode press the INSERT key again If a character has just been inserted you cannot delete it immediately In this case move the cursor to the next field and then return immediately to the previous position The character can then be deleted When the name is completed press the START key Example TOSHIBA 12 Installation TOSHIBA F631 Installation Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached The number shoul
111. roadcast via group number Standby mode RESIDUAL MEMORY 100 Load original Remember Printed side face down 15 03 98 SUN 19 56 POENT A RESIDUAL MEMORY 100 ENTER TEL NUMBER SPEED DIAL IST LO Activate the dialling key ABB DIRECTORY GROUP TELEPHONE NBRS LIST MAYE YoUr Seeria for the dialling mode 1 Dialling with abbreviated numbers 2 SEARCH LETTER 2 Dialling with telephone directory 3 GROUP NUMBERS 3 Group dialling via group numbers Select a menu item COMM RESERVATION Make your selection for group number GROUP NBR 1 1999 Enter group number COMM RESERVATION GROUP NBR 1 1999 0007 Confirm with START The document is read into memory see page 32 15 03 98 SUN 19 56 Broadcast via one touch dial key Standby mode RESIDUAL MEMORY 100 Load original Remember Printed side face down 15 03 98 SUN 19 56 Document ready RESIDUAL MEMORY 100 ENTER TEL NUMBER 01 69 Press one touch dial key under ae which a group Is stored i The document is read into memory see C JeC page 32 Transmit documents 41 Transmit documents Monitoring direkt If the operator listens into a fax transmis sion the call establishment attempt is played back via the built in speaker This provides you with an additional acoustic check of the call establishment proce dure This is a valuable asset whenever a call is not established The reason is frequently a wrong number
112. rupted and the job is cancelled START 104 Advanced settings TOSHIBA TF631 Advanced settings Basic setting document length In the basic setting of your fax machine the document length is limited to one meter If the document is longer than one meter the machine displays the error message document jam after one meter is exceeded and the transmitted is interrupted You are able to disable this restriction to prevent this from happening Basic setting transmis sion memory The transmission memory is activated in the basic setting of your fax machine This enables transmission jobs to be stacked as jobs in this memory see page 33 If you disable the transmission memory the document is retained in the document feed until the transmission procedure is completed TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST 009 0 0 00 DOCUMENT LENGTH 1 1m 2 UNLIMITED STOP 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 0O00 0 0 00 SET MEMORY TX 2 0FF Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Display the basic setting Select a menu item
113. s scanned into the machine TF631 TOSHIBA Report prints 83 Report prints You can also subsequently N request the transmission report for the previous 40 transmissions first document not illustrated 84 Report prints RESIDUAL MEMORY 77 ZS Loo PREVIEW TX REPORT COPY PRINT REPORT A PREVIOUS SCREEN V NEXT SCREEN after 5 seconds 44 2131 123456 44 2131 123456 Standby mode Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for selecting the required entry The most recent available entry is dis played Select the entry which you wish to print Press the COPY key The required transmission report is printed out TOSHIBA TF 631 Report prints Multi transmission report After the successful multi adress transmission your fax will print a list of all fax partys Multi polling report When the multi polling procedure has been completed the machine lists the fax partners for whom the polling procedure was successful and the fax partners for whom the polling procedure was not successful This list is always printed out when the multi polling procedure has been completed TF 631 TOSHIBA MULTI TRANSMISSION REPORT TIME TEL NUMBER NAME FILE NUMBER 003 DATE Ue 05 13 12 DOCUMENT PAGES 01 START TIME 03 03 T3832 END TIME 0S0 LSe59 SUCCESFUL ONE TOUCH NUMBER 01 GROUP 000
114. s the current setting Select a menu item The selected setting is applicable only for the current job When the document has been read in transmission protection is reset TOSHIBA TF 631 Transmit documents Transmission options reduced speed When documents have to be transmitted overseas or if the error ratio increases you should reduce the transmission speed in order to avoid errors As is the case in traffic speed has to be adapted to meet the specific circumstances TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SHIFT LOW SPEED TX gt aa LOW SPEED TX 1 0FF 2 14400BPS 3 9600BPS COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Standby mode Load original Remember Printed side face down Document ready Open the one touch dial cover Press the Shift key and then the corresponding function key Make your selection for transmission speed 1 Maximum speed Select a menu item The selected setting is applicable only for the current job Dialling the fax partner Transmit documents 49 Transmit documents Transmission options 15 03 98 SUN 19 56 Standby mode send cover sheet RESIDUAL MEMORY 100 The cover sheet is a form which is placed in front of your fax transmission It is used as a tool to enable an incoming fax to be classified more easily The info
115. seseeees 110 111 EXtQNSION eccccescescsssseceeceeseseeseeseesnens 118 FEU Ee o ar 44 Flash KOY aceruzsctocuncdnandeonicwtiadsauasdersuseacecagauns 15 GREY A E AE eee 44 Group dialling scence cern vdcsatiesussaadsceaceses 40 Group free oo eccececcceecscsecseteescsecseseceesees 40 COUNT eee eeeeee ne et ee nnR rene rere nen re 71 120 Index A E EEEE T 13 WTO ON sidicticsiictacd de ecccaceseisddeenseamutransnumnecins 58 QUOD sae dice E E I E 33 103 Job management n 34 JOD SLAUUS irisi 104 Jounal sses 86 112 Language sassccstecaivatsseyspacaniddvevsemrstedsingeabis 16 Last number redial 0 0cccceeeeeee m2 0 List departments 0 0 cece ccseeeeseceteeees 91 List TUNGONG saccseccicencecteantneaitanendesansacsaay 88 List NUMDOTS iccceessrsscite Seduce eae ltent cindcetisieanes 90 List FESEIVATIONS sscrsccessasadesevazeizcaseanceartanss 88 Listening in ccescesseseeeeeeeeereeees 42 43 71 DVS MME ea 15 Mains failure report ccc cece 91 Memory cccccccceecsecsseeceesseeseseeecseteesees 36 Memory card ou eee cecceccecsetecteeseceeteeeeees 10 Memory transmit from ou cece J3 Memory transmit Memory cceeees 105 MONU sironnan 11 Modify ABB numbers cccceeeceeeeeeeee 72 Multiple printout ss ccccciexctensnesscaeesi naanannseieeects 26 Number GF calls cscs sccsscentacesssanataesttoasnanate 18 Obtaining a public line 0 0 0 eee 15 One touch dialling ccceee
116. sions are to be played back via the loudspeaker TF631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST LINE MONITOR 1 0N 2 0FF COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER START Standby mode Load original Remember Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Select a menu item Make your selection for fax number alphabet dial one touch dial or telephone directory Confirm with START The document is read into memory see page 32 Transmit documents 43 Transmit documents Set resolution 15 03 98 SUN 19 56 Standby mode In its basic setting your fax machine uses RESIDUAL MEMORY 100 high resolution for transmitting or copying your documents You can also adjust the resolution to suit the particular documents Use the following as a rough guide Load original Remember Printed side face down STD basic setting For hand written or typewritten documents 15 03 98 SUN 19 56 Document ready FINE For documents with small type RESIDUAL MEMORY 100 such as newspapers and ENTER TEL NUMBER diagrams U FINE For documents with very small Press MODE and detailed diagrams GREY 64 grey stages for photographs a i Press the RESOLUTION key several times
117. so support these features These functions would otherwise not be carried out SUB ADDRESS COMM Sip 1 COMPLETE l 2 SUB Sub Addressing This mode is used for 3 SEP faxing documents in PC networks The fax number the number of the fax server in the network and also the sub address of the workstation in the network must be entered to enable the fax to be forwarded in the network The sub address is entered in the form of a number with max 20 digits 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 SHIFT al SUB ADRESS COMM E SEP Separation Polling This mode is used for polling from a PC network The fax number the number of the fax server in the network as well as the polling address of the workstation in the network from which a fax document is to be polled must be entered The polling address is entered in the form of a number with max 20 digits SUB ADDRESS COMM SUB MAX20 PWD Password The password is used as additional security for actions in the PC network This enables transmission and polling procedures in PC networks to be protected Facilities such as electronic signature as well as PIN number mode are also possible The password is entered in the form of a number with max 20 digits 1 COMPLETE 2 SUB 3 SEP 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER If the 250 sheet paper cassette is not adequate you are abl
118. tart the dialling procedure Two numbers can be stored on every one touch dialling key on your fax machine A further 34 number places are available as soon as you use the one touch dialling cover Please refer to page 74 for details of how to store one touch dialling numbers 38 Transmit documents 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER COMM RESERVATION ONE TOUCH Toshiba Europe Standby mode Load original Remember Printed side face down Document ready Press the one touch dial key Example one touch 35 The machine displays the selected one touch dial key and the fax partner assigned to this one touch dial key The document is read into memory see page 32 TOSHIBA TF 631 Transmit documents Faxing with telephone directory This type of dialling is similar to the process of searching in a telephone directory If you enter the initial letter of your fax partner the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one touch dial key This procedure is particularly useful when you know the names of specific fax partners TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 ENTER TEL NUMBER SPEED DIAL ABB DIRECTORY GROUP TELEPHONE NBRS LIST 1 ABB NUMBERS 2 SEARCH LETTE
119. tatus of reverse order print Number of inbound copies Status of subsequent transmission S tatus of secure RX ize of memory expansion S Journal output criteria for manual request Status of automatic journal output S tatus of error code output in journal Status of transmission report for direct transmission Status of transmission report a uw NS 82 for memory transmission 82 tatus of group transmission report tatus of transmission report for multiple polling S S Status of relay transmission report Status of transmission report to the originator S S tatus of reception report for relay reception Al A RB BBY Co alJ oO G3 GO GI GO CO GI NO BY RY BO NOT ROT DO Ol CO RO CG CO CO WJ oO oil Co O CO CO N Oo 01 gt CO CO CO CO CO CO CO CO CO NINI OT BOT NI CO CO CO CO 0 J MI BS RO BOT RS BST ROT RO O CO CO 01 01l OT CO CO NS O Report prints 89 Report prints The dial number lists The dial number lists are made up of the following lists e Alphabet dial numbers e Group numbers e One touch dial numbers e Relay numbers Select a specific list or all lists in order to obtain an overview of the stored numbers GB 90 Report prints 19 56 Standby mode 15 03 98 SUN RESIDUAL MEMORY 100 Open the one touch dial cover SHIFT TEL LIST PRINT el P
120. ter drum will impair the image quality You must therefore never touch the green drum surface or expose the drum to direct sunlight for more than three minutes 5 Now proceed as described on page 5 the fixing roller cleaner is not replaced Consumables are taken back and recycled by your TOSHIBA dealer Connection to the mains Telephone connection Connect your fax machine LINE jack to the telephone socket as shown on the right 8 Preparation III J DY JIII HIHI J LMM Ls On off switch TOSHIBA TF 631 Preparation How to insert the Remove the paper cassette recording paper p oA Insert cassette index A4 Prepare the recording paper by flexing and fanning out the stack to separate the sheets 5 Press down the pressure plate until you hear it lock in place D Place the paper so that it lies straight in the cassette with the side to be printed facedown and don t forget The paper cassette holds a maximum 250 sheets 80 g sm The paper is never stacked above the limit mark as shown on the left Then Slide the cassette into the slot until you hear it lock in place N Do not use damp wrinkled on torn paper Install exit Install the exit paper tray fits in the slots on the left side of the fax paper trays Secure the document tray Insert the pins of the tray into the corresponding receptacles Unfold the extensio
121. ternatively you can use the START key for this purpose It may well happen that more than four items are displayed in one menu In this case press the A V control keys several times to display these concealed menu items Example Menu 3 1 Installation Setup 1 Menu item highlighted AUTO RECEIVE MGuc LANGUAGE TERMINAL ID DATE amp TIME TF631 TOSHIBA 15 03 98 SUN 19 56 Standby mode RESIDUAL MEMORY 100 Start the menu The first 4 menu items are displayed 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST Select a menu item 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST Confirm with Start START Select a menu item To select a sub menu there is no need to see it in the LCD The only requirement is that this menu item has to be in the same menu level 15 03 98 SUN 19 56 The report is printed RESIDUAL MEMORY 100 PRINTING LIST One version of the menu selection procedure is to enter the corresponding number of the particular menu item It is not necessary to press the INSERT button As soon as the relevant number has been entered the menu item is executed This is also applicable for the concealed menu items A Consider the following example in order to familiar ise yourself with the menu system The system prints out the program selection list on which you receive the complete menu structure of your fax machine If no further key is pressed d
122. tion for reception trailer Select a menu item Press STOP return to standby mode Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection for permanent monitoring 1 ON 2 OFF Select a menu item Press STOP return to standby mode TOSHIBA TF631 Advanced settings Call redial If the machine is not able to transmit a fax job the job is retained in memory and the machine attempts to send the fax job again at a later date You can set two criteria for this call redial facility e Period between the call redial at tempts e Number of redial attempts TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 2 LISTS 3 INSTALLATION 4 MENU LIST VO 8 0 00 REDIAL MODE 1 INTERVAL 2 COUNTER INTERVAL COUNTER GotoA Go to B INTERVAL REDIAL MODE INTERVAL 01 15 MIN DOH START B COUNTER REDIAL MODE COUNTER 00 14 9 O 4 START Standby mode Start the menu The first 4 menu items are displayed Select a menu item Make your selection Select a menu item 1 see part A 2 see part B Period between call redial at tempts Make your selection call redial interval default setting 1 minute Enter the required figure Confirm with START Press STOP return to standby mode Number of call redial attempts Make your selection Number of call redial attempts default s
123. transmission L E al Single polling Multiple polling DELAYED COMM Make your selection TIME HH MM_ DD for start time HH MM and day DD TT ATT Enter the start time Example 22 33 hours on the 18th OOOO OOOO OOOO If the delayed fax job is to be DELAYED COMM N carried out on the same day do TIME HHMM DD not enter any information under 23 33 18 oe COMM RESERVATION The following fax job is linked to the start time which has just been set RESIDUAL MEMORY 100 Any fax job ENTER TEL NUMBER e Single transmission e Broadcast transmission e Single polling e Multiple polling 92 Advanced settings TOSHIBA TF631 Advanced settings Set transmission header position The transmission header contains the code the name time of transmission and the current page number Normally it appears in the top 5 mm of the incoming copy If this area contains important information this information is overwritten by the transmission header In order to prevent this from happening you are able to displace the transmission header Accordingly the transmission header is first printed before the copy is printed The effect is that the length of the incoming copy is extended by approx 5 mm TF 631 TOSHIBA 15 03 98 SUN 19 56 RESIDUAL MEMORY 100 1 COMM OPTIONS 3 INSTALLATION 4 MENU LIST 6 0 00 TTI 1 INSIDE 2 0UTSIDE Standby mode Start the menu The first 4 menu items are displayed Sele
124. uring a minute the menu is automatically exited Installation 11 Installation Enter user name 15 03 98 SUN 19 56 Standby mode In order to ensure that a transmitted fax RESIDUAL MEMORY 100 document can also be uniquely identified a transmission header is printed on the top 5 mm of the document This transmis iw om Start the menu sion header contains various items of Lv information incl the user name and the sender ID of the fax machine which trans 1 COMM OPTIONS The first 4 menu items are displayed mitted the documents 7 LISTS 3 INSTALLATION User name 4 MENU LIST You can enter any 40 characters max for the user name Use the number keypad for entering the characters Several characters are as signed to each number and the charac ters can be selected by repeatedly press ing the corresponding key The following table sets out all characters i are allocated to the various number SET TERMINAL ID Make your selection eys Allocated characters ID NAME MAX40 2 _ ABC2abcAAAAAAARadaaadee Enter the name DEFSdeftEEEe Example losmba 4 GHI4ghillll 1x8 gt T 7x4 gt i 5 JKL5jki 7x6 gt 0 6x2 gt b 9x7 gt s 5X2 gt a 7 PORS7pqrs 6x4 gt h 8 TUV8tuvUUUU odd Trae SET TERMINAL ID FG 0 space Gal S amp 0 0 G Select a menu item OOOO OOOO OOOO Name is ready ID NAME MAX40 TOSHIBA m iS Confirm with START START Continue with Enter the te
125. x number Enter the fax number or select alphabet dial one touch dial or telephone directory q v Confirm with START Transmit documents 939 Transmit documents Direct transmission 15 03 98 SUN 19 56 Standby mode In the normal transmission mode your fax RESIDUAL MEMORY 100 machine reads all documents into the memory before they are transmitted see page 33 If the documents are too large for the memory or if you have too many documents you can also send directly from the document tray without reading the documents into the memory If you find that the memory is frequently too small ask your dealer for a memory expansion Load original Remember Printed side face down Document ready Open the one touch dial cover SHIFT DEEL Us Press the Shift key and then the iT ae corresponding function key DIRECT TRANSMIT 1 YES Make your selection for direct transmission Select a menu item COMM RESERVATION RESIDUAL MEMORY 100 ENTER TEL NUMBER Enter the fax number or Select alphabet dial one touch dial or telephone directory q v Confirm with START The documents are now transmitted START directly via the document feed 36 Transmit documents TOSHIBA TF 631 Transmit documents Transmission using alpha dial The alphabetic dialling facility enables you to enter a brief address instead of the frequently long fax number of your partner The real f

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