Bid document for solar home system
Contents
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3. On behalf of the SLSEA Signed insert signature in the capacity of insert title or other appropriate designation On behalf of the FA Signed insert signature in the capacity of insert title or other appropriate designation On behalf of the Supplier Signed insert signature of authorized representative s of the Supplier in the capacity of insert title or other appropriate designation In the presence of witnesses For SLSEA 35 2 PERFORMANCE SECURITY Unconditional PERFORMANCE GUARANTEE No We have been informed that name of Contractor hereinafter called the Contractor has entered into Contract No reference number of the Contract dated with you for the insert contract of name of Contract and brief description of Works hereinafter called the Contract Furthermore we understand that according to the Conditions of the Contract a performance guarantee is required At the request of the Contractor we name of Agency hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of amount in figures amount in words upon receipt by us of your first demand in writing accompanied by a written statement statin
4. Aaea e sama 56 0 50 HoGa GSQOO Ho oD Daa Sm 10 DO 63d GOS CUGEE GEM 6098 06 BOD sens GBHede 2014 AB 14 Za 9 0 10 30 azcada HBO CSSOO OD GEES MADAM EQD FOO 848036 sem 6686 DOW GMOTO Bema DOQO 8 49803 DESDE 5 AD mG SEQ OME BMICH MDLa HAD 07 2014 8 27 Qo 854 GBO 2014 28 Za 02 00 9 Scope of Programme The Sri Lanka Sustainable Energy Authority SLSEA wishes to support the government policy target set by the Mahinda Chinthana of providing electricity to 100 of the households in Sri Lanka by the end of 2014 In that context the programme Sunithyaloka with the aim of providing electricity to the households that are away from the national grid using off grid renewable energy solutions has been initiated As the Phase 1 the programme is initiated with providing of 1 200 off grid solar home system to the households that are in the non accessible areas to the National Grid SLSEA has provided in annex A considering non electrification area under phase 1 of this programme The said programme will be executed by three parties namely Sri Lanka Sustainable Energy Authority SLSEA Facilitating Agency FA and Technical providing company Supplier The task of each party is given b
5. Contract We hereby extend our full guarantee and warranty in accordance with Clause 27 of the Conditions of Contract with respect to the Goods offered by the above firm Signed insert signature s of authorized representative s of the Manufacturer Name insert complete name s of authorized representative s of the Manufacturer Title insert title Duly authorized to sign this Authorization on behalf of insert complete name of Bidder Dated on day of insert date of signing 21 Section V Schedule of Requirements Contents List of Goods and Delivery Schedule scission 24232282439 22209823224 ada List of Related Services and Completion Schedule cccccesssssecececeeessesssseaeeeeeesenees Technical 50601102110 5 TE TE TE INSPECTIONS SS ee 22 1 List of Goods and Delivery Schedule Table 03 Item Description of Goods Unit Maximum Final Project Delivery Date Quantity inati No Site Destination Required Delivery Date Bidder s offered as specified in j li d BDS From date of awarding Delivery date to letter be provided by the bidder 01 50 W Solar home system 5 W LED ultra Sets 1200 See Annex A efficiency bulb PV Solar Panels Charge Awarding 31 July 2014 controller Battery DC wires Mobile Delivery 30 September 2014 Charger U
6. Weight Please mention Front Glass 3 2 mm tempered high transmission glass Low iron Efficiency 15 or higher Open circuit voltage Please mention Nominal voltage 12V Maximum Power Voltage Please mention Maximum Power Current Please mention Short circuit current Please mention Operating Temperature O C to 85 C Operating Humidity 0 100 Junction Box Sealable and moisture resistance Frame Aluminum or resist to corrosion 25 Certification Provide Standard Please mention Solar charge controller MPPT controller Max PV input 40 100 W 05 Years MPPT system voltage 12 24V Maximum charging Please mention current Display LED Operating Temperature 0 C to 85 C Operating Humidity 0 100 Indicator Charging Charging Full Medium Battery Low Load Cut Off Protection Battery Over Voltage amp Under Voltage Cut Off Reverse Polarity Reverse Current at night Lightning Protection Low Battery Load Please mention Disconnect Low Battery Load Please mention Reconnect Topicalization Conformal Coated printed Circuit Board Corrosion Resistance Terminals Self Consumption Please mention Certification Please provide 12 V 70 Ah battery Type Fully sealed maintenance free Deep cycle battery 02 Year SMF Valve Regulated Lead Acid VRLA Full Charge Please ment
7. January 2015 Minimum 6 month from 2014 July D Submission and Opening of Bids The inner and outer envelopes shall bear the following identification marks No SEA RE 04 01 2014 Pro 03 and Sunithyaloka Programme For bid submission purposes the contact address is Sri Lanka Sustainable Energy Authority Attention Head Support Service Address Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 The deadline for the submission of bids is Date 09 July 2014 Time 1400 hrs The bid opening shall take place at Address Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 Date 09 July 2014 Time 1400 hrs Bidders are kindly requested to attend before 10 minute of the bid opening event to prevent any delay Bidders are not allowed to enter while bid opening event E Evaluation and Comparison of Bids a Domestic preference shall not be a bid evaluation factor See Section III Bidder should quote for all items of one unit in page 16 SLSEA amp FA allow to selected bidders who decided the supply quantities on awareness the beneficiaries after awarding the contract Interest bidder mention unit price in page 19 The Employer reserves the right to accept or reject any Bid or accept part of items and to cancel the bidding process and reject all Bids at any time prior to the award of Contract without thereby incurring any liability to the affected bidder or bi
8. SRI LANKA SUSTAINABLE ENERGY AUTHORITY Selecting the Suppliers for Sunithyaloka Programme To Provide off grid solar home systems NO SEA RE 04 01 2014 Pro 03 Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Bauddaloka Mawatha Colombo 07 Tel 0112677445 Fax 0112682534 Email info energy gov k SRI LANKA SUSTAINABLE ENERGY AUTHORITY Identification No RE 04 01 2014 Pro 02 Selecting the suppliers for Sunithyaloka programme to provide off grid solar home systems Bidder s Name SEE 2 0 2 7 4 Address SO EEE PE ULTA Tel NN REN Issued Officer Seal BIDDING DOCUMENT Selecting suppliers for Sunithyaloka programme to provide off grid solar home systems INVITATION FOR BIDS SRI LANKA SUSTAINABLE ENERGY AUTHORITY IDENTIFICATION NO SEA RE 04 01 2014 Pro 3 1 The Chairman Procurement Committee on behalf of Sri Lanka Sustainable Energy Authority SLSEA invites sealed bids from eligible and qualified bidders for supplying delivering installing commissioning and maintenance of 1200 off grid solar home systems under Sunithyaloka programme 2 Bidding will be conducted through the National Competitive Bidding Procedure and selected prospective suppliers maximum five are eligible for entering to the Sunithyaloka programme according to the SLSEA requirements 3 Bid documents may be inspected a
9. Schedules shall coincide with the List of Goods and Related Services specified by the project implementer in the Schedule of Requirements See page 18 17 VI SCHEDULE OF REQUIREMENTS 1 Bidders should quote for all items of one unit 2 Evaluation will be based on each item separately complying with specifications 3 The Chairman Procurement committee reserves the right to accept or reject any or all bids and to accept a part of the offer before awarding the contract Table 01 Item Brief Description Specifications Make Model Country of Year of Quantity of Minimum Number for One Unit Origin Manufacture components warranty per one Requirements system 1 Solar Panel 01 20 Year 2 5 0 W DC LED Lamp 05 02 Year 3 SMF deep cycle 70 Ah VRLA 01 02 Year Battery 4 Charge Controller See Table 05 01 05 Year 5 Mobile Charger 01 01 Year 6 Universal Mobile Different 01 01 Year Output Jack set 7 DC Cable Connection Box and 01 01 Year all other necessary fixing accessories 8 UserManual ee Ol Note User manual should be provided in own languages as per ethnic of the people for selected areas for individual house while installing the system 18 PRICE SCHEDULE Place of Delivery Any Delivery amp Period in Days from Unit Rate Discount installation issue of awa
10. any time before the expiration of that period f If our bid is accepted we commit to obtain a performance security in accordance with ITB Clause 18 and CC Clause 7 for the due performance of the Contract g We have no conflict of interest in accordance with ITB Clause 19 h Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared blacklisted by the National Procurement Agency or Department of Public Finance or any other Government institute i We understand that this bid together with your written acceptance thereof included in your notification of award shall constitute a binding contract between us until a formal contract is prepared and executed 15 j We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive Signed ennta TER Te Baten avi Sheba li the NAMES Duly authorized to sign the bid for and on behalf 4 Dated on day of Common Seal 16 Price Schedule The Bidder shall fill in these Price Schedule in accordance with the instructions indicated The list of line items in column 2 of the Price
11. dders or any obligation to inform the affected bidder or bidders of the grounds for the Employer s action The law of Democratic Socialist Republic of Sri Lanka is applicable Within fourteen 14 days of the receipt of notification of award the successful five bidders shall furnish the performance security in accordance with the CC issued by bank or any commercial bank operated within Sri Lanka and registered under central bank of Sri Lanka A bidder that is under a declaration of ineligibility by any government institute at the date of submission of bids or at the date of contract award shall be disqualified a 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 Section Ill Evaluation Criteria After opening the bids the Technical Evaluation Committee TEC will undertake the detail study and evaluation of the Bids received to determine the substantially responsive five Bidders among others and after that ranking of ascending as per considering price Prior to the detail evaluation of Bidders the TEC will determine whether each Bidder has fulfilled the followings Bids are rejected if they do not have the following Meets the eligibility criteria Whether required documents are submitted properly and signed Substantial responsiveness of the bidder to the requirements conditions Necessary warranty required Past Experience and Performances Human resources availability of the company Previou
12. ed free maintenance period for more years the purchaser will release retaining amount as the equal part year by year Method of releasing the retained amount will be detemined after selecting the suppliers A Performance Security Rs 600 000 shall be required Performance security will be released at the end of successful 31 completion of the installed systems The inspections and tests shall be required See page 30 The Inspections shall be conducted by related experienced Engineers from SLSEA and the Facilitating Agency CC 10 Selected bidders should be willing to sign try party contract agreement with SLSEA and FA CC 12 The period of contract of defects in the warranty period is within 07 days If the supplier is being notified fails to remedy the defect s within seven 07 working days the purchaser may proceed to take such remedial action as may be necessary at the supplier s risk and expenses and without prejudice to any rights which the purchaser may have against the supplier under the contract Purchaser will do break down and deduct the cost of such repairing from retaining amount if suppliers fail to attend the repairing within notified period in free maintenance period CC 13 Maintenance Services a Free maintenance services shall be provided by the Supplier during the period of warranty After Completion of the warranty period the contractor or the supplier should sign the maintenance agreement a For sup
13. elow SLSEA The SLSEA has decided to involve an existing Rural Consumer Network as a Facilitating Agency and a suitable suppliers to fulfil the below mentioned tasks and to support SLSEA in ensuring the sustainability operating the solar home system for many years This scheme of finance would comprise of subsidy component and loan component Subsidy component is Rs 30 000 00 per house which undergo by SLSEA and directly pay to the suppliers on recommendation of beneficiaries and FA SLSEA Engineers and Technical staff are responsible for monitoring the tasks of other two parties and giving certification for payments SLSEA provide the list of villages to FA FA should select the suitable consumer according to the list who lives in non accessible areas where extension of the grid is not possible within next five years Apart from the subsidy component SLSEA will further discuss potential Bank and other financial agencies to implement loan mechanism for the target beneficiaries in order to pay the up front balance payment to the suppliers FA Visit the listed villages mobilize the community and select the villagers who are willing to get off grid solutions a Provide a list of households who are willing to install solar home systems b Coordinate with the technology providing company and monitor the installation of the systems c If the financial assistance given by the programme is not adequate and if the consumers need financial assi
14. eting The cost of visiting the meeting shall be at the bidder s own expense Chairman Board Procurement Committee Sri Lanka Sustainable Energy Authority Block 05 1 Floor BMICH Colombo 07 27 June 2014 Closing date amp time 28 July 2014 1400 hrs Aaaa HED eaa mado goe 6 860 GIG 5 SE SEM 690 8 DEeDS go a ou SEA RE 04 01 2014 Pro 3 01 gos Maoa gaSenem gega OF MdABKGoOS AzAGOMD HDEOD oma amdo agag 1200 ago BOO sa SAO O6HOO Qed HEM MADAM Gav 02 DBD DVOME GAHOBS 5 6 aean 60 aD 60 625 QOwmdz 5 OcAsOMD sew GDIONIAW 6098 03 yos amod DEEDS DZADOD HAE waas MOE 60076 6 8 30 4 15 ME 6608 GMGEGS B6OO EMO So ows arcee BSS o8eGxdz
15. g that the Contractor is in breach of its obligation s under the Contract without your needing to prove or to show grounds for your demand or the sum specified therein This guarantee shall expire no later than the day of 2014 insert date 28 days beyond the Time for Completion and any demand for payment under it must be received by us at this office on or before that date signature s J 36 Annex B Item No Descriptions Bidders Response 1 Availability of stocks 2 Do you have storage capacity 3 How many years do you offer the free of charge service for the system 4 Taxes Pls attach copy of VAT certificate of registration if any 5 After sale service Maintenance i How many dates hours are required to attend from the failure notified date ii How do you arrange to sign the service agreement after system warranty period 111 How many days are needed to repair the item from notified date Annex D Check List for Bidder No Item Yes tick Reference 1 Table 01 2 Table 02 3 Table 03 4 Table 05 5 Annex B 6 Product Certification 7 Company Certification 8 Manufacture Authorization letters 9 Brochures Manuals 10 VAT certificate of registration if any 11 Each Warranty 12 Bid submission form 13 Bid security 37 ANNEX A Identification of Rural Villages for Electrification through Solar home systems
16. ion Usage Charge Please mention Usage Charging time Please mention Full Temperature Range 0 C to 85 C 26 Operating Humidity 0 100 Self discharge Less than 10 Design life time Please mention Weight Please mention Autonomy 3 Days Certification Please provide Bulb LED DC Ultra efficient with heat sink 02 Years Lighting color Pure White Operating Voltage Range Please mention Power 5 W Base type Screw Design life time 40 000 hrs or higher Lumens 450 500 vertical 5 accuracy DC Cable Connection Box and other all fixing necessary accessories Please provide the details Mobile Charger Providing any type of hand phone can be charged Universal Mobile Different Output Jack set Jacks can be used to any type of hand phone Z e Brochures should be provided for all components e Operation demonstrations should be provided for customers 27 At least one two person will be trained for minor repair from each area village After sales service should be mentioned See Annex B Provide all serial numbers of each item for installed system All houses are provided customer check sheet Format of the check list will be received to the supplier by SLSEA Provide the warranty card for all items to the customers 28 4 Drawing
17. nd to accept the lowest evaluated bid or any other bid that you may receive Signed insert signature of person whose name and capacity are shown In the capacity of insert legal capacity of person signing the Bid Submission Form Name insert complete name of person signing the Bid Submission Form Duly authorized to sign the bid for and on behalf of insert complete name of Bidder Dated on day of 5 _ insert date of signing Common Seal 14 Bid Submission Form To Director General Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 We the undersigned declare that a We have examined and have no reservations to the Bidding Documents including b We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods solar panel battery controller bulbs universal mobile different output jack set with Mobile charger DC cables related fixing accessories and Related Services necessary training with after sale service c The total price of our Bid without VAT including any discounts offered is d The total price of our Bid including VAT and any discounts offered is e Our bid shall be valid for the period of time specified in ITB Clause 10 from the date fixed for the bid submission deadline in accordance with ITB Clause 12 and it shall remain binding upon us and may be accepted at
18. niversal Mobile Different Output Jack set and all necessary fixing accessories amp Manual See table 01 Note The Supplier warrants that all the Goods are new unused and of the most recent or current models free from defects and that they incorporate all recent improvements in design and materials 23 2 List of Related Services and Completion Schedule Service 01 Description of Service Installation and Commissioning of the system with free maintenance Set Unit Maximum Quantity 1200 Place where Services shall be performed See Annex A Final Completion Date s of Services As per the selected bidders discuss with FA but all system will be installed before 31 March 2015 24 Table 04 3 TECHNICAL SPECIFICATIONS Table 05 The Technical specifications may be provided in the following format The bidder shall fill the columns 6 and 7 Bidder s failure to provide the information requested in the columns 6 and 7 may be a reason for the rejection of the bid If any discrepancy is observed between the information provided by the bidder in the columns 6 and 7 and the other technical information attached to the bid the information provided herein shall take precedence Item Item Feature Purchaser s Requirements Bidder s Offer Remarks No Minimum Yes Y No N Warranty 1 PV Solar panel Type Mono crystalline 20 Year Capacity 50 W
19. nter and the Supplier and each shall be read and construed as an integral part of the Contract a This Contract Agreement b Contract Data c Conditions of Contract d Technical Requirements Including Schedule of Requirements and Technical Specifications e The Supplier s Bid and original Price Schedules f The project implementer s Notification of Award g Supplier s acceptance h Performance Security g Contract agreement with FA 3 This Contract shall prevail over all other Contract documents In the event of any discrepancy or inconsistency within the Contract documents then the documents shall prevail in the order listed above 34 4 In consideration of the payments to be made by the SLSEA to the Supplier as hereinafter mentioned the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract 5 The SLSEA hereby covenants to pay the Supplier in consideration of the provision of the Goods and Services and the remedying of defects therein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Democratic Socialist Republic of Sri Lanka on the day month and year indicated above
20. obile charger DC cables related fixing accessories Related Services necessary training with after sale service and sample of sale document warranty certificates operational manual c The total price of our Bid without VAT including any discounts offered is insert the total bid price in words and figures d The total price of our Bid including VAT and any discounts offered is insert the total bid price in words and figures e Our bid shall be valid for the period of time specified in ITB Clause 10 from the date fixed for the bid submission deadline in accordance with ITB Clause 12 and it shall remain binding upon us and may be accepted at any time before the expiration of that period f If our bid is accepted we commit to obtain a performance security in accordance with ITB Clause 18 and CC Clause 7 for the due performance of the Contract g We have no conflict of interest in accordance with ITB Clause 19 h Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared blacklisted by the National Procurement Agency or Department of Public Finance or any other Government institute i We understand that this bid together with your written acceptance thereof included in your notification of award shall constitute a binding contract between us until a formal contract is prepared and executed 13 j We understand that you are not bou
21. ply the spare parts to FA b For giving technical input if it is needed 32 Section VIII Contract Forms 1 Contract Agreement 2 Performance Security 33 1 Contract Agreement Draft THIS CONTRACT AGREEMENT is made the insert number day of insert month insert year BETWEEN 1 Director General Sri Lanka Sustainable Energy Authority Block 05 1 Floor BMICH Colombo 07 hereinafter called SLSEA 2 Coordinator Facilitating sansa esnsess hereinafter called FA 3 insert name of Supplier a corporation incorporated under the laws of insert country of Supplier and having its principal place of business at insert address of Supplier hereinafter called the Supplier WHEREAS the SLSEA invited bids for certain Goods and ancillary services viz Supply Delivery Installation Commissioning and free maintenance of off grid Solar Home Systems and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of insert Contract Price in words and figures expressed in the Contract currency ies hereinafter called the Contract Price NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to 2 The following documents shall constitute the Contract between the project impleme
22. rding Rs amp Cts offered letter Description Supply Delivery Installation See Annex A Commissioning and Maintenance of the Solar Home Systems Common Seal Maintenance Free maintenance period of bidder offered 19 Unit Price Rs amp Cts Table 02 VAT Rs amp Cts Manufacturer s Authorization This letter should be provided for separate components Mainly Solar panel charge controller battery LED bulbs DC cables The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated This letter of authorization should be on the letterhead of the Manufacturer and should be signed by a person with the proper authority to sign documents that are binding on the Manufacturer The Bidder shall include it in its bid if so indicated in the BDS Date insert date as day month and year of Bid Submission No insert number of bidding process To Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 WHEREAS We insert complete name of Manufacturer who are official manufacturers of insert type of goods manufactured having factories at insert full address of Manufacturer s factories do hereby authorize insert complete name of Bidder to submit a bid the purpose of which is to provide the following Goods manufactured by us insert name and or brief description of the Goods and to subsequently negotiate and sign the
23. s i Bids may be submitted by any reputed Solar Manufacturer who has a registered business in Sri Lanka or any accredited local agent who takes fullest responsibility for the whole bid The local agent shall submit evidence of status obligations power of attorney and any other documentary evidence that he is duty authorized and eligible to bid on behalf of the manufacturer ii The bidders should also have previous experience of at least five years in the supply installed and maintenance of stand alone off grid solar home systems in Sri Lanka Evidence of registration of business with evidence list of address no of systems were sold amp present situation and also technical and financial capability necessary to perform the contract iii Bidder shall not have been blacklisted iv Bidders are requested to submit Manufacturer s Authorization Certificate as per the Sample format given in Section IV v They should posses the Certificate of Business Registration issued by a Government Authority of Companies Provincial Registrar of Business in the relevant field vi Bids will be rejected as non responsive if documentary evidence in proof of above has not been provided Period of time the Goods are expected to be functioning within project period Suppliers should be able to provide spare parts for many years of operation At least 5 years After sales service is required See Annex B The bid shall be valid until 21
24. s These Bidding Documents does not include the drawings 29 5 Inspections and Tests Selected bidders are requested the following inspections and sample tests shall be performed by related institutions if it is needed PV Solar panel battery Sample test reports of above all items should be provided from receiving National Engineering Research and Development Centre NERD Solar charge controller MPPT controller Sample test report of above item should be provided from receiving University of Moratuwa LED Bulb Sample test report of LED bulb should be provided from Regional Center for Lighting RCL Office is in the BMICH premises Block 05 floor Installation amp Commissioning Normally Inspection is done by Facilitating Agency FA SLSEA will check the system randomly before and after installing Item Description of Goods Serial No Physical Working No Condition Condition Good Bad Good Bad 1 Solar Panel 5 0 W DC LED Lamp 3 SMF VRLA deep cycle 70 Ah Battery 4 Charge Controller 5 Mobile Charger 6 Universal Mobile Different Output Jack set 7 DC Cable Connection Box and all other necessary fixing accessories 8 Installation amp Commissioning Technical Inspections and Tests Physically checked by Signature of technical person level 1 Technically inspected by Signature of technical person level 2 Certified by Signat
25. s Present client list After that preliminary examination of above the TEC will attend to a detail examination of Bidders considering the following Total Prices Conformity with specifications Financial Stability After Sale Service Delivery Schedule Installation and commissioning period Technical Capacity Able to maintain the spare parts after warranty period Technical verification certificates of all parts of the system if necessary Supplier should be able to provided this during the project period as well 11 Section IV Bidding Forms Table of Forms Price and Completion Schedule Related Services ssseee enn ssseennssssen nesses sense Bid S urity GUILLEN SEL SS eR Manufacturer sAuthorization see Te 12 Please fill in page 15 16 Bid Submission Form Date insert date as day month and year of Bid Submission No insert number of bidding process To Director General Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 We the undersigned declare that a We have examined and have no reservations to the Bidding Documents including Addenda No insert the number and issuing date of each Addenda b We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods solar panel battery controller bulbs universal mobile different output jack set with M
26. stance arrange the necessary facilities to the consumers with the banks Balance amount will be paid by customer as obtained loan in an agreed manner Monitor the progress of the project and periodical reporting of the project Two parties FA amp Suppliers should be responsible for the sustainably operation of the system for many years f Recommend payments to supplier Technical providing company Suppliers a Supply the requested solar home system as per the specification without delay b Delivery install and commission to the selected homes within one week period c Providing the necessary documentation warranty agreement amp manuals and demonstration to the customers d Providing the necessary technical training to beneficiary and local activist of the FA e Selected suppliers discuss with FA and decides the final completion date of the installation But all systems expect to be installed when 31 March 2015 f Apart from the warranty period suppliers should agree for providing after sales service and maintenance the sufficient spare parts for sustainably operating the systems for many years through FA At least five years g Suppliers cannot increase the price of the system during the project period without obtain a consent from SLSA NB Bidder should not be allowed any comments changes propose or any adding to this bid document But bidder could be allowed for such things in the pre bid meeting If SLSEA agreed with yo
27. t free of charge and bidder may obtain further information and clarifications from SLSEA or Engineer Renewable Energy over the telephone number 011 267 7445 0715344175 or facsimile number 011 268 2534 011 2682969 or e mail sooriyakumara energy gov lk during normal office hours 0830 1615 Bid documents are published through SLSEA web site www energy gov lk for perusal only 4 Acomplete set of Bidding Documents in English language are issued free of charge to interested bidders on the submission of a written application on a business letter head to Head Support Service HR amp Administration Division Sri Lanka Sustainable Energy Authority 3G 19 BMICH Colombo 07 from 2 July 2014 until 25 July 2014 during normal working days from 0900 hrs to 1500 hrs 5 The sealed bids marked Sunithyaloka programme on the top left hand corner of the envelop may be deposited in the tender box placed at the HR amp Administration Division of SLSEA or could be sent by registered post to reach the Head Support Service HR amp Administration Division Sri Lanka Sustainable Energy Authority 3G 19 Colombo 07 on or before 28 July 2014 at 1400 hrs Late bids will be rejected Bids will be opened soon after the closing time at following place in the presence of the bidder s representatives who choose to attend 6 A pre bid meeting will be held on 14 July 2014 at 1030 hrs at the address given below All bidders are requested to be present at this me
28. ur comments which add to the bid document as an amendment All party should be signed the try party agreement for the executing the task successfully Section Il Bidding Data Sheet BDS The following specific data for the goods to be procured shall complement supplement or amend the provisions in the Instructions to Bidders ITB Whenever there is a conflict the provisions herein shall prevail over those in ITB CEN The Purchaser is beneficiaries The name and identification number of the Contract are Selecting the Suppliers for Sunithyaloka Programme to Provide off grid solar home systems No SEA RE 04 01 2014 Pro 03 Finance would comprise government subsidy and loan component SLSEA subsidy Rs 30 000 per off grid house hold Financial Institute loan component This is the balance payment 8 Contents of Bidding Documents For Clarification of bid purposes only the contact address is Attention Engineer RE Address Sri Lanka Sustainable Energy Authority Block 05 1 floor BMICH Colombo 07 Telephone 0112677445 0715344175 Facsimile number 0112682534 0112682969 Electronic mail address sooriyakumara energy gov lk ls The price shall be fixed The price shall be fixed during the project period the project period DE C Preparation of Bids The bidder shall quote all prices in Sri Lankan Rupees only If it is not that bid will be rejected Eligibility amp Qualification requirement
29. ure of technical person level 3 30 Section VII Contract Data The following Contract Data shall supplement and or amend the Conditions of Contract CC Whenever there is a conflict the provisions herein shall prevail over those in the CC The Purchaser is beneficiaries Final Destinations are in the given list See Annex A For notices the contract address shall be Attention Chairman Procurement Committee Address Sri Lanka Sustainable Energy Authority Blok 05 1 floor BMICH Colombo 07 Telephone 0112677445 0715344175 Facsimile number 0112682534 0112682969 Electronic mail address sooriyakumara energy gov k The rules of procedure for arbitration proceedings pursuant CC Clause shall be as arbitration Act 11 of 1995 with single arbitrator Details of Shipping and other Documents to be furnished by the Supplier are Not Applicable The method and conditions of payment to be made to the Supplier under this Contract shall be as follows a First Payment While installing the systems first payment will be paid by beneficiaries as received loan component b Final payment Rs 25 000 will be paid by SLSEA according to the conformation of FA and beneficiaries under installing properly and operating successfully Five thousand Rupees Rs 5000 will be retained from each system until after the warranty period Free maintenance Free maintenance period should be minimum one year If the bidder offer
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