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GIS Compli-9 User Manual

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1. ELL ad Lhe EET Wu d EL ID 10 10 2097 11 19 2007 11152007 Loy 31 2007 21 15 2007 Lora len LO L207 a5 4554545 11 12 2007 rolopr 11 27 2007 On 12 2001 cwood Cenera Information Sari copmuht d 2057 i u e gl Rights BParerved Powers by r3 I5 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 13 Initiate an l 9 2 The Employee Search section consists of the Search parameters and Employees sections The Search parameters section includes fields you can use to define a variety of search and filter criteria such as name employee ID Social Security Number or location criteria in order to locate the employee for which you want to update or initiate an l 9 from the Employees section Once you use the Search parameter fields to type or select the criteria by which you want to search or filter for employees you can click Search to apply your criteria and refresh the employee records that display in the Employees section Cm loree L EF iha ok Charestoan SC Criareston Sc toy31 2007 Columua SC 11 16 2007 HB Naw Grog po 31 2007 Case Sc NEC Hows Group boys L207 458455455 WE Hows Group 11 12 2007 i Spartenburng SAC 11 27 2097 NES wt Groug Doy 12 2001 5partenluurg c Seep rege i zi General Iniomeatbon Sarveced Drs ei EM Aight Reserved Step 16 Click the Select hyperlink of the correspondi
2. Convnght 2007 2012 General Information Services Enc Powered by GIS El Roghitz ase iid a Dy The following list a description of the menu hyperlinks for the Navigation Menu Dashboard Click to return to the COMPLI 9 Dashboard page from other areas of the system Initiate an l 9 Click to initiate the l 9 verification process by either adding a new employee or selecting from a list of current employees Employees Click to create maintain and delete employee records Verifications Click to verify documents that new employees present You can also click the Verifications hyperlink to access details on pending and overdue 1 9 verifications that display on the COMPLI 9 Dashboard page Reverifications Click to re verify documents that rehired or current employees present Employers will re verify upon rehire or upon expiration of legal documents Doc Receipt Pending Click to certify actual document numbers of documents for which you originally only receive a receipt when verifying documents that employees present 7 Sec 1 SSN Pending Click to review employees that did not originally provide a Social Security Number SSN when completing Section 1 of the Form l 9 and update credentials so employees can supply their SSN as necessary and then provide their electronic signature to complete Section 1 The Sec 1 SSN Pending hyperlink only displays if your business or organization submits EEV E Verify orders and if system
3. Step 11 From the Attach a File page click Browse locate and select the scanned paper Form 1 9 file you want to attach and then click Upload this file Form 9 Employment Eligbidiry Verification Attachment Type Dashboard leitete an 1 3 Verifications Please select the file you want to attach Ravarificaticrnes Doc Receipt Pending Admmistratsan Resources 1 Notes Logout 1 Currently supported file bipes are bmp doc gif jng Ipeg pdf titit tet 2 Manwmum fie ae sz amp MB GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 66 Attaching Copies of Documents EH Step 12 The Attach a File page refreshes to display a message to indicate that the document has been uploaded successfully Click Attach This File to confirm you want to attach the file Form 1 9 Employment Ehgibikty Verification Fie my form i Sti has been uploaded successfully Please conhrm that you warnt to attach it Step 13 The Attach a File page refreshes to display a message to indicate that you have successfully attached the file Click Continue Form I 9 Employment Eligbiliry Verification You successfully attached tha Fila Dashboard Employees varifications Rasarificabicms Doc Receipt Pending Rapports Administration Resources Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo
4. Farm I 9 Employment Eligibility Venfcation GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 84 Step 3 Step 4 View Reports E The Reports Page refreshes to display report parameter fields you can use to apply filter criteria or choose options for the report data For example you can use the Begin Date and End Date fields to effectively filter report data to only display records that meet the date range you choose The report parameter fields that display on the refreshed Reports Page may differ based on the type of report you selected in the previous step Form I 9 Employment Elgbdlity Verfication Please select the report to view Completed i Dashboard End Date in xate an l Employees Wenhicatans TE EE EA Frst Name keverik stans Dac Receipt Pending wexs Admirestration Employment Status Acte Resources Logout Use the report parameter fields to apply filter criteria or choose report options as necessary and then click View Report Form 9 Employment Eldgbliry Verification Please select the report to view Completed J n Fria ats E Fiaba Dashboard l End Date in zate an 9 ecation M Rc T Employees Last Name M enficatkoans es rst fame Reverificatins Dac Receipt Pending Employment Status Active Renarts Adminestrabicn view Repot Resources Logout GIS Electronic
5. Step 10 From the expanded Attachments section you can click the View Print column hyperlink to open and then view or print the document You can also click the Delete column hyperlink to remove the document as necessary Stabs intiasta nmgpieted Attachments 02 25 2014 Attach 1 LIS dE Ic T GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 74 Verifying Pending Document Receipts 8 8 Verify Documents with Pending Receipts Step 1 When verifying Il 9 documents if the employee provides a temporary receipt for a Social Security Number SSN card you must use the Doc Receipt Pending function to provide the actual SSN for the employee once they receive their official SSN card from the Social Security Administration From the COMPLI 9 Dashboard page click the Initiate an l 9 hyperlink from the Navigation Menu r j Farm 1 9 Employment Eligibiity Verification Dashhaard There are 28 Initiate an 3 Employees verification C There ara J The re sre neo pis GIS Step 2 The Document Receipts Pending page displays From the Document Receipts Pending page perform a search and apply filter criteria as necessary to locate the employee for which you want to provide the official SSN Fern b9 Ernptkoyrimien Eliyibiliy Weri a Lina Search parameters Lust N ame Frat Mame GIS Elec
6. a Admmistratorn ZIP Code 5 555 Resources aMail Address Phone Mumbi Save Changes Cancel Changes GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 107 Update amp Maintain Company Locations or Levels B Step 7 Click Save Changes to save your changes and return to the initial Company Hierarchy page Gis Form 1 9 Employment Eligibility Verification Selected Lacation Atlanta Dashboard Description Alanla Customer Location Code Address 1 5i Atlama Address 2 Cil Atlanta a Stara Geongia ZIP Code 25555 m Step 8 From the initial Company Hierarchy page click the hyperlink for the location or location level you want to remove from the Locations list and then click Remove selected location GIS Form I 9 Employment Eligibility Verification Please sert a location then select an action button Dashboard TDnitiate an 1 9 E Mp oyees Reports Admmnistraban Logout Selected Location Florence eM GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 108 Update amp Maintain Company Locations or Levels B Step 9 The Company Hierarchy page refreshes to display a message indicating that the location or level has been deleted and the location or location level you removed no longer di
7. rserepbinnm Chrigtreamg Gay Mires mart Day STA fopyrghe 037 General inftermaben Senor Ine Ul Rights Repsnved Powered by ril GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 104 Update amp Maintain Company Locations or Levels 13 R Update amp Maintain Company Locations or Levels Step 1 From the COMPLI 9 Dashboard page point to the Administration menu hyperlink and then select the Company Hierarchy submenu hyperlink to create and maintain the Compli 9 Company Hierarchy for the company GIS Form I 9 Employment Eligibikty Verification Dashboard There are 28 overt Initiate an 1 9 Emplayees Verification There are 5 pending 1 9 Rewerfications Dor Receipt Pending There are 3 Admmnistrabon User Administration 4 Resources Campany Profile l There ara no Logout Company Fliierarch Deleted Users Gis Step 2 The initial Company Hierarchy page displays The Company Hierarchy page contains information about the locations or hierarchy levels in your company s structure i AL j Company Hiararchry Form 1 2 Employment Elgbibty Verificabon 0 Flaarg HEE a hoon to work wih Dy checking id itate an 1 2 Eaardu gies eos R LN une Pie rg GIS Ld If your business or organization submits EEV E Verify orders you cannot access the Company E Hierarchy page In this case
8. Exprati n Date Description U S Passport ar LLS Passport Card GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 44 Completing Section 2 of the Form l 9 5 Step 10 From the Documents section of the Verify 9 Document page click the Select hyperlink for the List B document D scriptbori Form Aumber State driver s license or ID card ID card issued by government agency School ID card with a photagragh Voter registration card US Military card or draft record Military dapendent ID card U 5 Coast Guard Merchant Mariner card Natwe Amencan tribal document Canadian Drivers license issued by a govenmment authonty Schaol record or repart card Clirsc doctor or hospital record Day care or nursery school record Step 11 The Verify l 9 Documents page refreshes and the Documents section displays fields you can use to provide details for the selected List B document Complete the fields from the Documents section to provide details for the List B document ee If the employee provides an employment eligibility document from List B the document must A contain a photograph in order to process the EEV order Description Exnrmiiumber ID card issued by government agency School 10 card with a photograph Voter registration card UWS Military card ar draft record Miltary dependent ID card US Coast Guard Merchant Manner card Native American tribal document
9. The employee s first day of employment fl iM MM i See for exempticas Inrtia amp e an 1 5 Employees Vaerimcaticres Dec Receipt Pending Reports Administration Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 77 Verifying Pending Document Receipts Step 7 Type your name exactly as it displays for your User record in the box to acknowledge that you are providing a valid eSignature The Date signed field displays the current date by default Form I 9 Employment Eligibility Verification for employee Kim James CERTIFICATION I attest under penalty af perjury that 1 1 have examined the documentis presented by tha above named employee 2 The abovetisted document s appear to be genuine and bo relate fo the employee named and 13 to the best Of my knawledge the employee is authorized te work in the United States Dashboard The employee s frst day of emolovmant gus pU IMHM DD VYYY See mab ns far examptians Intiate an 1 9 ee 3 have read and agree with the certification statement above Employees des acknowledge the ts a valid elactranic signature Reverificat ans Date ssned Doc Receipt Pancing Resort Admirestraticn Resources Logout Step 8 Click Next to complete your changes to the pending employment eligibility document and save the data Form I 9 Employment Ebgiblty Verification f
10. Employee Oscar James Other Names N A Hee sec ideam Address 100 Main Street Date of birth 10 10 1990 City Stata ZIP Lexington SC 29072 Citizenship atizen of the United Stabes WAE Date N A Section 2 Employer Review and Verification To be completed by employer Examine onc document from List A OR examine one document from List B and one from List C and record the title document number issuing authority and expiration date ues Wasser or IS reer an Document u s Passport ar U S Passport Card Passport Number E Exparati n Date ri ri MMIDD nnn Description LI 5 Passport or LI 5 Passport Card GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 43 Completing Section 2 of the Form l 9 5 Step 8 From the Documents section of the Verify l 9 Document page click the Select hyperlink for the List A document The Verify 9 Documents page refreshes and the Documents section displays fields you can use to provide details for the selected List A document If your business or organization automatically or manually submits EEV E Verify orders and the 1 W employee presents a U S Passport U S Passport Card Permanent Resident Card 1 551 or Employment Authorization Document l 766 you are required to make a copy of this document and retain it with the Form l 9 Dashboard Initiate an 1 9 Emplayees Verification Beverficatiens Doc Receipt Pe
11. Print this 1 9 l Ga lo Dashboard GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 49 Completing Section 2 of the Form l 9 5 If your business or organization manually submits EEV E Verify orders the Order an EEV button also displays You can click Order an EEV to manually initiate the EEV order process Under these circumstances the View EEV Details Close EEV hyperlink does not initially display In this case you must click Order an EEV before you click the View EEV Details Close EEV hyperlink to navigate to the E Verify Case Details page If your business or organization automatically or manually submits EEV E Verify orders refer to Appendix D for further instructions on completing the EEV E Verify request If employees select the Social Security Number Applied For checkbox when completing Section 1 of the Form l 9 your business or organization automatically or manually submits EEV E Verify orders and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 you should use the Sec 1 SSN Pending function to reset their login credentials and allow them to provide their SSN and electronic signature At this point you can automatically or manually submit the EEV E Verify order Refer to the Pending Social Security Numbers for Form l 9 Section 1 chapter for more information on
12. in the employee signature block and 2 the employer writing minor under age 18 of special placement under List B in Section 2 FonrnI 9Instucton 9246 13 H GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 111 Appendix A Form l 9 A an individua far les than 3 business days Secion 2 must be completed no iater than the fit day of employ mient plover mar complete Form I 9 before the first day of employment ployer has offered the individual a job and the individual has accepted the lest paze of Fomm 9 to establish deny and employment horton Employees must present one selection fom r nbination of one selection from List B and one election iT List A document List B contams document PEA and List C rience tint cane thine authorization only If an employee presents a List A document be or she should mot present a List B and List a ee ete en ee In the field below the Section 2 introduction employers must enter the last name first name mplaovee entered m Section 1 This will help to identify the pages of the form should they get separated Physically examine each original document the employee presents to determine it reasonably appears to be genuine t ens monst be the same person who signs nm ERG a M um _ sxchange should also enter in Section 2 a The student s Form I 20 or DS 2019 mmber Student and Exchange Visitor Info and
13. 2014 page 27 Create Maintain amp Delete Employee Records E Step 20 The Employee Documents page refreshes and the Status column of the page displays a value of Void for the Form l and l 9 verification record you voided You can click the View hyperlink from the Void column to view the voided Form 1 9 Form 1 9 Employment Eligb ty Verificatio Employes Name Shannon Connelly D Personal Datla Cridarai caned Image l Rev eriy a Wold ey BIS Step 21 The Voided l 9 page displays which includes the reason for voiding the l 9 and the effective date of the void transaction You can click Print Voided l 9 to access a printable copy of the voided Form l 9 for the employee Step 22 The voided Form l 9 displays as a PDF file within a new window and you can click the Print icon to print a copy of the voided Form l 9 as necessary B t qa Hele pe miki i imis EFF Pe 1 ies Hee Py STC PA Thy TESH inii leter met Farini X E tip quranta com v s x M B dir Farite a nttps oazcompls geninin Print asspx gStDes e Emplormen Eligibilir Verification R4 c miernik mesi einan a 758 Ciki acd epr eee FIRI HIAL Rrum miraria eiar itor ENA T LL ee iri roh uae PSs CTT ogee Ps afa doelgcamh Pa pi pisce ee an pp mE pra hg gne EM Prep See cd gcn CEUTY Y EINE Toy SEDE ITUR um are POPSET a 7 apu Fp SC e p id GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo co
14. Employee Search section consists of the Search parameters and Employees sections The Search parameters section includes fields you can use to define a variety of search and filter criteria such as name employee ID Social Security Number or location criteria in order to locate the employee record of the employee you want to update or delete Once you use the Search parameter fields to type or select the criteria by which you want to search or filter for employees you can click Search to apply your criteria and refresh the employee records that display in the Employees section Step 4 The Employee Page refreshes to display one of the following pages based on the selected Personal Data Credentials or l 9 Documents tab Employee Edit h T 2 r 3 LE ae GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 17 Employee Credentials Employea Credentials Gis Alar Daniel K Patrick l m Dashbaard Imiss an 1 3 Ugernname rules r on Dor Receipt Pending Employee Documents Employee Documarits Elrgdbdity Doc Receipt Pending Agjmewstrabon Fuss COLI ae Ss GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 Upemname dpanzkerao com Employee Name Holly Berry EEY Staus Accepted Create Maintain am
15. GIS is responsible for creating and maintaining your company hierarchy to ensure that it stays in synch with the hierarchy within the GIS eQuest system GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 105 Update amp Maintain Company Locations or Levels 3 Step 3 Do one of the following as necessary e f you want to add locations click the hyperlink for the location under which you want to add a location click Add this location and then continue to Step 4 e If you want to update existing locations click the hyperlink for the location or location level you want to update from the Locations list click Update selected location and then proceed to Steps 6 7 e If you want to remove existing locations refer to Steps 8 9 0 LE j Company hierarchy Form 1 9 Employment Ekgebibty Venhtication Dashboard Initiate an 1 9 Re verbena Pac Recap Pedii amp dmmuetracon H vau want Eo dalatg Ehe checked locamond s tham ches GIS Step 4 The Company hierarchy page refreshes to display fields you can use to provide information for the new location Type the location name if the Description field and then type the location code in the optional Location Code field ric IS Please salect a lcation fo work with Gy checking it Required Dashboard xvz Hierarchy Test COTON T T laoutheastern Regional Manager SERIM Qut i Opt
16. THC Dashhaard BFE ae n DHS verification Number 201306609111660 m Emad Address Dum A LEemams mules Must ba between amp and 100 charechers lorsg P Initiate an 1 9 lust include at least one upper and one lower F E m Must indude a lasst ane of these special char accom Lix rl sable User Credentials Effect va Date GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 90 Create amp Maintain Company Users EN Step 9 The User Credentials page also allows you to reset the previous passphrase for the user account and then either print the updated credentials or e mail the updated credentials for the new user account Click Reset Passphrase amp Print Credentials to print the updated login credentials for the employee via the Print User Info page or click Reset Passphrase amp Send Email to send the updated login credentials to the e mail address associated with the employee s new system user account r gt Farm I 9 Employment Eligibility Venfication Name Diame Harris ID 48753201 EEY Status Complete amd closed MMN Ehgd amp ile Statement SSA Tentative Noscontirmation THC Dashbaard umm DHS verification Number 20130660011166G0 Initiate an 1 9 Employees Verificatio
17. administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 3 Welcome to the I 9 Dashboard a Reports Click to generate reports from the Compli 9 system Compli 9 system reports allow you to choose several reporting options and include a variety of information from the l 9 verification process in report format such as the l 9 status employee status or user status among other options Administration Click to access administrative functions for the Compli 9 system The Administration menu is only available to system users with a User Type of Administrator The Administration menu item includes three subitems User Administration Company Profile and Company Hierarchy e User Administration Click to create and maintain Compli 9 system users e Company Profile Click to update and maintain company business information and rules e Company Hierarchy Click to create and maintain company locations or corporate levels for viewing security and reporting purposes The Company Hierarchy submenu item may not display if your business or organization does not utilize the Compli 9 Company Hierarchy functionality 10 Resources Click to access important informative resources for the 9 verification process The Resources menu may differ based on your
18. amp Miltary dependents ID card certificate Issued by a State the following 7 U S Coast Guard Merchant Manner meras run eua cid 1 The same name as the passpor cand bearing an official seal a B Nate American tribal document m Pana 2 An endorsement of the allens 3 Naive American tial document ee ama amp U S Citizen ID Card Form H37 that period of endorsement has iment auf ldentification Card for Use of For persons under age 18 who are Resident Citizen In the United unable to present a document States Form I 179 listed above Passport from the Federated States Of Maie School record or report cand documen Issued py the the Marshall stands RMI with Form 11 Clink doctor or hospital record E34 or Form AtA indicating nonimmigrant admission under the 12 Day care or nursery School record the United States and the FSM or EMI Illustrations of many of these documents appear in Part 8 of the Handbook for Employers M 27 4 ection 2 of the instructions titled Employer or Authorized Representative Review and Verification for more information about acceptable receipts Fons 1 9 03 0813 N GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 118 Appendix B Resources B B Appendix B Resources Throughout the system there are a number of resources that can be used to assist you with any questions additional information or help you may
19. com effective March 2014 page 67 Attaching Copies of Documents EH Step 14 The Employee Documents page displays Note that the Status column value for the l 9 verification record to which you attached the document in Steps 9 13 now displays with a Status column value of Scanned on the Employee Documents page indicating that you have successfully attached a copy of the document for the employee The Attachments column also displays a number in parenthesis to indicate that Form l 9 employment eligibility document supplements exist for the l 9 verification record You can click the number hyperlink to expand the Attachments section for the I 9 verification record Form I 9 Employment Eligiiliry Venficaton ane David Brown Io Dashboard inate an 1 3 Verhcahons Rewertication Doc Receipt Pending Admmistratson Step 15 From the expanded Attachments section you can click the View Print column hyperlink to open and then view or print the scanned paper copy of the Form l 9 You can also click the Delete column hyperlink to remove the document as necessary Form I 9 Employment Eligiiity Venfication Name David rown Dashboard Initiate an 1 9 Marihicatione Farm 2 or Paper Form 1 3 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 68 Attaching Copies of Documents EH Uploading and Attaching Form l 9 Employment Eligibility Document Supp
20. for which you want to attach the document and then click the corresponding Select hyperlink for the employee record 10 21 2907 li 12 2007 11 27 2007 OS 12 2001 Tones d DT rere inier Seres mg Ml Rights Paoerved ES Hews Grou Charleston 5c Charleston C Columbia SC HEC News Group Columbia SC HEC Hows Group NES Nieves Grou Spartenburg SC NES News Grou Spartenburg C Powered by ri I5 Step 9 Click the l 9 Documents tab to access the Employee Documents page and then locate the l 9 verification record for which you want to attach the document which displays with a Status column value of New Click the Attach hyperlink from the Attachments column for the corresponding record MM Status IEEE WE ub 02 25 2014 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 65 Attaching Copies of Documents EH Step 10 The Attach a File page displays From the Attach a File page select the Form l 9 or Paper Form l 9 option from the Attachment Type drop down field Form I 9 Employment Eligibility Verifscation Attachment Type i T hbe rd Intiate an 0 9 Emples ess M enfscations Reverie stars Duc Receant Pendng Regparts Adminestration Feeourees Petram aca repr qm Notes i Current y supported file types ara bmp doc of jpg peg padi tit cxi Z Maximum file size is 8 MB
21. information that displays on the Initiate an l 9 page and then click Next to initiate the l 9 process The Initiate an l 9 page refreshes to display the Employee Information section Refer to Steps 10 13 to complete the Initiate an l 9 procedure Form 1 9 Employment Elkgb ry Verficatior Enter the Employee s nene upemame First Hime Jane Dashboard Last Name Gustin Employees eMail Address Musinga com vermcabions Stat Date 1 fil wor ma in E svenfirstons Eenple a Dni Doc Receqgit Pendaeng y li 4 gms eni an i Ls erm Ais hoc com T z Ld rans tree EANSOUDDES GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 15 Create Maintain amp Delete Employee Records 3 3 Create Maintain amp Delete Employee Records Step 1 From the COMPLI 9 Dashboard page click the Employees hyperlink from the Navigation Menu section to create maintain and delete employee records in the Compli 9 system Copyright 2007 2012 General Information Services Enc a n All Razghite Repersed Poweired By GIS Step 2 The initial Employee Page displays Do one of the following e f you want to update or delete an existing employee record for an employee continue to Steps 3 11 of this chapter e f you want to initiate an l 9 verification request for an existing employee pr
22. nized to work in the United States may subject the Purse icm cR UT m ROUTINE USES This information will be wed by employers as a record of their basis for determiminz eligibility of an employee to work in the United States The employer will keep this form and make it available for inspection by authorized officials of the Department of Homeland Security Department of Labor and Office of Special Counsel for An agency may not conduct or sponsor an information collection and a person is not required to respond to a collection of information unjess it displays a curently valid OMB control number The public reporting burden for this collection of onmation is estimated at 35 princes per response including the time for reviewing mstructian and completing and EE e Drio Office at Policy amd Stratezy 20 Massachusetts Avenue NW edschn DC 20539 2140 OMB No 1615 0047 Do not mail rour completed Form I 9 to this address FonmI PIaiructionm 0305 13 H GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 115 Appendix A Form l 9 a Employment Ehzibihty Verification USCIS Form I 9 Department of Homeland Security OMB No 1615 0057 US Citizenship and Immigration Services Expires 03 31 2016 START HERE n REL M HN ANTIHXISCRIMINATION NOTICE 1115 legal to discriminate against Jas poyers CANNOT specify which document s they will a
23. not have an SSN but has applied for their SSN and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 the employee selects the Social Security Number Applied For checkbox e If the employee selected the Social Security Number Applied For checkbox when initially completing Section 1 of the Form l 9 and is returning to provide their SSN the employee types their SSN in the Social Security and Re enter SSN fields Under these circumstances all other fields display as inactive on the Employee Information and Attestation page and the employee can click Next to proceed to the Employee eSignature page f employees initially select the Social Security Number Applied For checkbox to indicate that they have applied for their SSN your business or organization automatically or manually submits EEV E Verify orders and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 you should use the Sec 1 SSN Pending function to reset their login credentials once they receive their SSN Once you reset login credentials for the employee they should provide their SSN via the Employee Information and Attestation page and then electronically sign Section 1 of the Form l 9 which allows you to complete Section 2 of the Form 9 as necessary if you have not already done so At this point you can automaticall
24. of the Form l 9 is complete and is awaiting completion of Section 2 Employer signed Indicates that Section 2 of the Form l 9 is complete Void Indicates that an employer representative has voided the Form 1 9 Scanned Indicates that the Form l 9 record was initially created by uploading attaching or importing documents such as a scanned paper copy of the Form l 9 Historical version Indicates that the Form l 9 record serves as a historical record only and is not the most updated version of the Form l 9 for the employee The Historical version status is only applicable if system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 Under these circumstances only the Print hyperlink displays as active for the Form l 9 record Copyright 2007 General Infarmaban Services Ene All Rights Reserved Powered by GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 25 Create Maintain amp Delete Employee Records E Step 16 If you want to void the Form l 9 and current l 9 verification information for the employee from the Employee Documents page locate the l 9 record you want to avoid for the employee Employee Documents Form 9 Employment Eligb ty Venhcabon Employee Name Becky Boland ib EEV Status Accepted G
25. open m ZOXF 2DLlJ meneral jnfarmatian Services Enc Power GIS Al Fights Packervind ee Ey GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 80 Step 2 Pending Social Security Numbers for Form l 9 Section 1 EN The Section 1 SSN Pending page displays From the Section 1 SSN Pending page perform a search and apply filter criteria as necessary to locate the employee for which you want to update login credentials from the Section 1 SSN Pending list so they can provide their SSN and electronic signature Employee records that display with red font in the Section 1 SSN Pending list indicate that the employee has exceeded the due date to provide their SSN The Compli 9 system is designed to automatically apply this font color change to records in the Section 1 SSN Pending list if the employee does not provide their SSN within 90 days of their Hire Date Form I 9 Employment Bigibdity Venftication Daaroor Initiate an L3 05 23 2013 08 27 2013 Main Office 05 15 2013 03 12 2013 Main Office Emplowers Yenc atins Reverificatians Doc Receipt P end n P Sec 1 SSN Pending Reports Admirestration Logout Step 3 GIS Click the SSN Received hyperlink of the corresponding employee record for which you want to update login credentials Form I 9 Employment Bigidity Venfication 05 23 2013 08 27 2013 Main Office 06 15 2013 09 13 2013 Mai
26. radio button types their passport number in the Passport Number field selects the country of issuance for their passport from the Country Of Issuance drop down field and then clicks Next e f the employee did not obtain their Admission Number from the CBP the employee selects the No radio button and then clicks Next Department of Homeland Secunty ics U S Citizenship and Immigration Services Employment Eligiblity Verification Required Field Alien Work Until Date 1C 10 2015 MMW DO reyv Check here if Ae Ged do not have a work until date Aliens whose employment does not expire inchide refugees asylees and certain citizens of the Federate States of Micronesia the Republie af the Marshall islands or Palau See instrucbians For aliens authorired bo work provida your Allen Registration Number UscTS Number OR Farm I 94 Admission Murmbar Alien Registration Number Uscrs Number DOOU 12 JOCE M a Form 1 34 Admission Number GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 37 Completing Section 1 of the Form l 9 4 Step 11 The Employee eSignature page displays From the Employee eSignature page the employee must click the checkbox to indicate that they have read and agree with the certification statement type their first and last name as their electronic signature and then click Next If the employee types a different name than the one
27. receipt you must use the Doc Receipt Pending function to verify the SSN for the employee once they receive their actual Social Security Card from the Social Security Administration Refer to the Verify Documents with Pending Receipts chapter for more information on this functionality Additionally if employees select the Social Security Number Applied For checkbox when completing Section 1 of the Form l 9 your business or organization automatically or manually submits EEV E Verify orders and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 you should use the Sec 1 SSN Pending function to reset their login credentials once they receive their SSN Once you reset login credentials for the employee they should provide their SSN via the Employee Information and Attestation page and then electronically sign Section 1 of the Form l 9 which allows you to complete Section 2 of the Form l 9 as necessary if you have not already done so At this point you can automatically or manually submit the EEV E Verify order Refer to the Pending Social Security Numbers for Form 9 Section 1 chapter for more information on this functionality GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 46 Completing Section 2 of the Form l 9 5 GIS Farm I 9 Employment Eligibility Verification Em
28. record you are attempting to add is a duplicate record click the Select hyperlink from the Possible Duplicates section for the corresponding existing employee record If you are not whether the employee record you are attempting to add is a duplicate record or if you need to cancel initiating the l 9 to confirm this transaction click Cancel to return to the initial Initiate an I 9 page GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 10 Step 11 Initiate an l 9 D The Initiate an l 9 page refreshes to display the Employee Information section which indicates that the employee data has been saved The Employee Information section provides basic information for the new employee record along with buttons you can use to print credentials for the employee or e mail credentials and instructions to the employee as the final step in initiating the l 9 verification request Form 1 9 Employment Elgibliry Venficatior Employee data has been saved Select a Button below to inate Form 9 Prnt Credentials Ermal Credentials If you click Email Credentials continue to Step 11 If you click Print Credentials continue to Steps 12 13 Once you click Email Credentials from the final Employee Information section of the Initiate an l 9 page the final Initiate l 9 Completed page displays indicating that you have successfully initiated the l 9 verification reques
29. the program end date from Form I 20 or D5 019 cation enter the employee s first day of employment Temporz J enter the first day yee was placed in a job pool Recruiters and recruiters for a fee do not enter the er aployee s first dav of id ame and title af the person completing Section 2 in the Signature of Employer or Authorized Representative field Sign and date the attestation on the date Section is completed Record the employer s busimess name and address Employers may but are not required to photocopy the document s presented If photocopies are made they should be made for ALL new hires or reverificanons Photocopies must be retained and presented with Form I 0 in case of an inspection by DHS or other federal zovernment agency an any Sei ae even if they E photocopies of an employee s document s cannot take the place of GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 112 Appendix A Form l 9 A 1 Unerpired Document Generally o ee that an employee may present a certified copy of a birth certificate Additions eee scepble te expiration dare sow on The ice of dhe document has been e ded i mele mg Form L9 ALITA or 9 If an employee is unable to present a required document or documents the employee can present an acceptable receipt in lieu of a document from the Lists of Acceptable Documents on the last page of
30. this functionality GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 50 Reverification of Documents Form l 9 Section 3 n n Reverification of Documents Form I 9 Section 3 Step 1 From the COMPLI 9 Dashboard page do one of the following e Click the Reverifications hyperlink from the Navigation Menu section to reverify documents that a current employee presents e f the Work Authorization documentation has expired for the employee click the overdue 1 9 re verifications hyperlink from the COMPLI 9 Dashboard page and proceed to Step 3 e f the Work Authorization documents for employee will expire within 90 days or less click the pending l 9 re verifications hyperlink from the COMPLI 9 Dashboard page and proceed to Step 3 Hello Tim Tompkins Copyright Z 2007 2032 General Information Services Enc Powered by All Regis Reseed ae oe GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 51 Reverification of Documents Form I 9 Section 3 Step 2 The Employee Verifications page displays From the Employee Verifications page you can click Pending Reverifications to access the Pending Reverifications page or click Overdue Reverifications to access the Overdue Reverifications page Refer to the Welcome to the I 9 Dashboard chapter for more information on the pending and overdue 1 9 reverification Sta
31. you make during the reverification process towards the most current version of the Form l 9 e Select the Initiate a new Form I 9 radio button to initiate a new l 9 verification request to obtain the updated Work Authorization documents for the employee and then click Next Refer to Steps 14 18 of the Initiate an l 9 chapter for details on how to initiate the new I 9 verification request Step 5 The Employee Verifications page refreshes to display fields you can use to specify the type of reverify action you want to perform Do one or more of the following as necessary e Select the New Name checkbox if you need to make changes to the employee s name Select the Rehire checkbox if you are rehiring the employee Select the Reverification of work authorization checkbox if you only want to reverify the Work Authorization documents for the employee Copyright Z007 2012 General Information Services Inc A All Bases Pais rein GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 53 Reverification of Documents Form I 9 Section 3 Step 6 Click Next The Re verification page displays The Re verification page includes fields you can use to update the employee s name provide the rehire date or update their employment eligibility documents as necessary Depending on the reverify action you selected in the previous step some fields may display as inactive in sec
32. 014 page 82 Pending Social Security Numbers for Form l 9 Section 1 EN In the event that your business or organization automatically submits EEV orders and you verified l 9 documents for the employee and provided your electronic signature for Section 2 before the employee provides their SSN and electronic signature for Section 1 the EEV E Verify order is automatically submitted If your business or organization automatically or manually submits EEV E Verify orders refer to Appendix D for further instructions on completing the EEV E Verify request GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 83 E View Reports Step 1 From the COMPLI 9 Dashboard page generate Compli 9 system reports Dashhaard Initiate an 1 3 Employees Varifications Reverfications Doc Receipt Pending Admesnistrat on FugsoLimes View Reports E click the Reports hyperlink from the Navigation Menu to Form I 9 Employment Eligibikty Verification There are 28 even There ara 5 li There are J There ara no p GIs Step 2 The initial Reports Page displays Select the type of report you want to generate from the Please select the report to view drop down field Gis Dashboard Initiate an 1 3 ee Verification Reveriicstions Dor Receipt Pending Raporta Ajmmistratin Esso urzes Please select the report ta view
33. 14 page 36 Completing Section 1 of the Form l 9 4 Step 9 The employee can do one of the following as necessary depending on their employment authorization documents e f the employee has an Alien Registration Number or USCIS Number the employee selects the Alien Registration USCIS Number radio button and then types their 9 digit Alien Number in the additional field that displays Proceed to Step 7 e f the employee has a Form l 94 Admission Number the employee selects the Form l 94 Admission Number radio button and then types their 11 digit Admission Number in the additional field that displays Continue to the next step Department of Homeland Secunty FE pue TEE E eee Employment Eligibility Verification Required Field Alien Work Until Date i HM DD renr 9 Check here F N you do not have a wark until date Abens whose employment does not expire include relugees asylees and certain otizens of the Federate States of Micronesia the Republic of the Marshall Islands or Palau See inztructiong EEV Salf Check For alens authorized bo work mrevide pour Alien Registration Number USCIS Namber OR Far I 94 Admission Narmber Step 10 The employee can do one of the following as necessary in response to the subsequent question regarding how they obtained their Admission Number e f the employee obtained their Admission Number from the U S Customs and Border Protection CBP the employee selects the Yes
34. 33 5696 info geninfo com www geninfo com effective March 2014 page 55 Reverification of Documents Form l 9 Section 3 6 Step 10 From Section B type the rehire date in MM DD YYYY format for the employee in the Date of Rehire fields Do one of the following e f you only selected the Rehire checkbox in Step 5 continue to Step 13 e f you also selected the Reverification of work authorization checkbox checkbox in Step 5 proceed to the next step Description J i Th Foreign passport with amp rrreal Departure record Passport fram the Federated States of Micronesia or the Republic of the Marshall Islands Department of Homeland Secunty Step 11 Do one of the following as necessary depending on the type of employment eligibility document you want to reverify e From Section C click List A if the employee provides an employment eligibility document from List A of the Form l 9 e From Section C click List C if the employee provides an employment eligibility document from List C of the Form l 9 Foreign passport with Arrival Departure record Passport from the Federated States af Micronesia or the Republie af the Marshall Islanda GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 56 Reverification of Documents Form l 9 Section 3 6 Step 12 Click the corresponding Select hyperlink for the List A or List C document you
35. 88 333 5696 info geninfo com www geninfo com effective March 2014 Hame Adam Harris First Name Maddie Initial Last Mame bar Other Names Used Social Seourity Number Date of Birth Street Address d Apartment Linit Number Tarmmation Date You must remove the existing termination date from the Termination Date field if you intend to rehire the employee Form I 9 Employment Eligibikty Verification ID 766786 page 19 Create Maintain amp Delete Employee Records E Step 7 Doone of the following as necessary e Click Save amp Return to List to save your changes and return to the initial Employee Page e Click Save amp Continue to save your changes and proceed to the Employee Credentials page Fergsonal Lista Step 8 When you click either Save amp Return to List or Save amp Continue the Compli 9 Duplicate Entry function may execute The Compli 9 Duplicate Entry function is designed to compare the full name of the employee you created along with the Start Date and Location you provided to determine if you are attempting to add a duplicate record in an attempt to avoid duplicating employee records Step 9 If an employee record does not already exist for the employee in the Compli 9 system The Employee Edit page refreshes to display the Employee Information section which indicates that the employee data has been saved The Employee Informat
36. 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 76 Verifying Pending Document Receipts 8 Step 5 When the employee provides the Social Security Number SSN card type the official SSN for the employee in the Document field from the List C column of Section 2 and then click Next 15S Form I 9 Employment Eligibility Verfication Section 1 Employee Information and Verification Employee 4 Haiden Rame Address 100 Hi trei Date of birth li Initiste an 3 City State ZIP ce 36 Ssh Empeayees cCEmanshgp amp Varificaticn WAE Date Date signed 10 Exceptions Ron varifitsakicna Doc Receipt Pending Section 2 Employer Review and Verification Reports List E List C Admemistratan Document Document Logout lesung authority ith Expiration Date Employer representalive acknowledges the Social Security Card has been received Step 6 The User eSignature page displays Click the checkbox indicating you have read and agree with the statement above Form 9 Employment Elgblity verfication for emplayeo Kim James CERTIFICATION 1 attest under penalty of perjury that 1 E have examined the document s presented by the above named amplowee 2 the above listed documentis appear to be genuine and to relate to the employed named and 3 ta the best Dashhoard of my knowledge the employee is authonzed bo work in the United States
37. Canadian Drrearz licenza issued by a government authority Schaal record or repart card Chnic doctor or hospital record Day carg nr nursery school record GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 45 Completing Section 2 of the Form l 9 mi Step 12 Click Next The Verify l 9 Documents page refreshes and the Documents section displays List C documents Serion 2 Fnspioyer Review and s be employer Faam ne dormers from tet A C erame lone document from List B and one Iram List C and ep ip ne m mA issuing aute ond aqhatien de State rbaa a hoe of ID cand ird jed Gy gowt mien agency ache D cand with a photograph ober regestraticn card 5 tawy card ar drait record Military dependent ID card US Coast Guard Merchant Manner card Ie Amencan tribal dumani rz kente eu by a porermnnent autivonty doal record or report card ic dotor ar hospital record Docnament State drovers censa or D card Pests paian one Drima dene ID card Step 13 Click the Select hyperlink for the List C document The Verify l 9 Document page refreshes to display fields you can use to provide details for the selected List C document f you click the Select hyperlink for the Social Security Acct Number card document type from the Documents section and then select the Applied For checkbox to indicate the employee is providing a temporary Social Security Number SSN
38. General Information Services Inc GIS Background Screening and Employment Solutions Compli 9 User Manual E Verify Employer Agent since 2003 E Verify GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 Table of Contents a 6 Reverification of Documents Form l 9 Section 3 51 dq Attaching Copies of Documents ccccceceesceesseeceenceesseeesens 61 8 Verify Documents with Pending Receipts eeeeeesee 75 9 Pending Social Security Numbers for Form l 9 Section 1 80 w WAICWHRE DORES ore E E E S 84 n Create amp Maintain Company Users eeeeeen 87 2 Update amp Maintain Company Information eese 99 B Update amp Maintain Company Locations or Levels 105 I E Appendix A Form I 9 nnnnnn 110 B Appendix B Resources eesessssssessesseeseeeeee ee eher r enn 119 n Appendix C Error M SSaQ ccccesccscceccestenceessessenseeseessenees 120 bD Appendix D Employment Eligibility Verifications EEV E Verify 121 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 Welcome to the I 9 Dashboard a E Welcome to the l 9 Dashboard Step 1 Step 2 Step 3 Navigate to the Electronic l 9 Solutions site at https members com
39. IS The following list provides details for each verification status section of the COMPLI 9 Dashboard page Overdue 1 9 Verifications Refers to l 9 verifications where the employee has not yet completed Section 1 or the employer representative has not yet completed Section 2 and the l 9 verification process has exceeded the requirement of the 3 business day period of the date employment begins Pending I 9 Verifications Refers to I 9 verifications where the employee has not yet completed Section 1 or the employer representative has not yet completed Section 2 but the l 9 verification process has not exceeded the requirement of the 3 business day period of the date employent begins The Pending l 9 Verifications status may also refer to instances where documents were not produced at the time Section 2 was completed but the l 9 verification is still within the 90 day period Overdue l 9 Re Verifications Refers to l 9 verifications where the Work Authorization documentation has expired for the employee Pending l 9 Re Verifications Refers to l 9 verifications where the Work Authorization documents for employee will expire within 90 days or less GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 2 Welcome to the I 9 Dashboard a The COMPLI 9 Dashboard page also includes a Navigation Menu that allows you to navigate to other areas of the Compli 9 system
40. Navigation Menu section locate the employee for which you want to create a new Compli 9 system account and then click the corresponding Select hyperlink for the employee record 10 10 2007 ii i9 2007 Lie 2007 10 31 2007 HEC Hews Group Charleston 5c Charleston 7 Columtia SC li HI5 2007 10 31 2007 10 21 2007 11 12 2007 11 27 2007 Os 12 2001 TEETE FtS l LII ai e TFE 33g EB aS Bas roker beci HES How groug Columbia C HES Maras Grou HDS Hee Grou Spartenburg SC HES Nas Graig Spartenburg C cones d SDS Gere Information Gare Ins AH Fights Haarved Powered by GIS Step 5 Click the Personal Data tab to access the Employee Info page Since the employee has completed the l 9 verification process notice that the Employee radio button is currently selected for the User Type field GENER O Aie IR 5iizt Luis 0o OR NR RN DE B um Era are P E poo eo SEERA 100 Bull Simat r Targa of Hirt GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 88 Create amp Maintain Company Users EN Step 6 Select the radio button of the user type option you want to apply to the new user account for the employee from the User Type field The user type option you select effectively determines the permission level for the user account and in most cases you should choose either the Standard or Administr
41. PLI 9 Dashboard page point to the Administration menu hyperlink and then select the User Administration submenu hyperlink Capyright 2007 2022 Genaral Infarmabian Services Inc All Fights Reserved Powered by CSS Step 2 The User Administration Page displays Do one of the following e If you want to create a Compli 9 user account for a new company user continue to Steps 3 9 e f you want to update user account information for an existing company user proceed to Steps 10 13 e If you want to deactivate or reactivate the login credentials for an existing company user refer to Steps 14 22 zupgright F207 General Er cernation erias Inc z ul Rights Aaderved Passed by GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 87 Create amp Maintain Company Users EN Step 3 When you create a new Compli 9 system accounts for a new system user in most cases the user is also a new company employee Under these circumstances you should initiate an 1 9 verification request for the new employee the employee should complete Section 1 of the Form l 9 and the employer representative should complete Section 2 of the Form l 9 before you attempt to create a new Compli 9 system account for the new employee Step 4 Once the l 9 verification process is complete or if the user is an existing company employee click the Employees hyperlink from the
42. Section 1 chapter for more information on this functionality GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 79 Pending Social Security Numbers for Form l 9 Section 1 EN 9 Pending Social Security Numbers for Form l 9 Section 1 When employees work to complete Section 1 of the Form l 9 if system administrators configure your Compli 9 environment to allow employees to avoid providing their Social Security Number SSN when completing Section 1 employees can optionally choose not to provide their SSN as they provide their name address personal identification and contact information via the Employee Information and Attestation page However if your business or organization automatically or manually submits EEV E Verify orders the employee must provide their SSN before you can successfully process the EEV E Verify order Under these circumstances you can update the login credentials for the employee so they can present their SSN via the Employee Information and Attestation page and then supply their electronic signature for Section 1 Once the employee provides their SSN and electronic signature and you verify l 9 documents for the employee you can automatically or manually submit the EEV E Verify order Step 1 From the COMPLI 9 Dashboard page click the Sec 1 SSN Pending hyperlink from the Navigation Menu Hallo Adam Willis of Joe s Smokehouse
43. The employea s first day of employment i i MM ni 5eg for exemptions Initiate an 1 9 have read and agree with the certification statement above Employees L acknowledge this is a valid electronic signature Venfscations Reverificatians Waste gimen Dac Receipt Pencdeag Adminstration Reecurces Lageut Step 16 Click Next to complete Section 2 of the Form l 9 and save the data Form I 9 Employment Eligibility Venfication for employee Oscar James CERTIFICATION I attest under penalty of perjury that 1 have axamined the document s presented by the above named employee 2 the abave Asred documentis appear to be genuine and bo relate to the employee named and 3 to the best Daahbaard Of my knowledge the employee is authorized to wark m the United States The employea s first day of amploymaent rj HE yr See for exemptions Imitate an 9 have read and agree with the certification statement above Employees Werfications acknowledge this is a valid electronic signature FTN Reverificatians s Date signed Admirestratien Resources Lageut GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 48 Completing Section 2 of the Form l 9 mi Step 17 In the event that your business or organization is an EEV Client that utilizes the EEV E Verify ordering process an additional E Verify pop up may disp
44. ach docament Dmtiate an 1 3 i Employees Verifications Soler 1S Fasori or US Passport Card D cument U S Passport or U S Passport Card zum Passport Number Authority Expiration Date Admenistrat an D ascmption Rana circa Step 5 Click Show Sec 1 details as necessary to view the information that the employee provided when completing Section 1 of the Form l 9 If you click Show Sec 1 details you can subsequently click Hide Sec 1 details to collapse this information on the Verify 9 Document page Farm 9 Employment Ekgblity Venficaton Section 2 Employer Review amd Verification Ta be completed by employer Examine one document fram List A CR amine Dashboard one document from List B and one from List C amd record the title document number issuing authority and expiration date Jil amy far cach dacument LInitiate an 1 3 i Emp ayees Verifications Salor US Passped or US Passport Card Ravertications Document US Passport or U S rh zum Auttvarrtv Doc Receipt Pending Passport Mumbar Raports apo Expiration Date Admmistraton Descnption Rgsourcas GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 42 Completing Section 2 of the Form l 9 mi Step 6 The Verify l 9 Documents page refreshes to display the Section 1 Information secti
45. alien authorized to work If vou are not a citizen or rational of the United States or a lawful permanent resident 1uthorized to work in the United States check this box If you check this bor Marshall Islamds or Palau may write N A on this lime MA EN AT prf IF you bae not received an A NunberUSCIS Number i You can find your Admis d I parime directed by USCIS ox US Casu and Fonder Prater 1 If you obtained your admission number from CBP in connection with your arrival in the United States then issuamce 2 I vou obtained your admission number from USCIS within rhe United States or you entered the United States without a foreign passport vou must write H A in the Foreign Passport Number and Country of Issuance Sign your name in the Signature of Employee block and record the date you completed and daring this form you attest tbat the citizenship or immigration status you selected is correct and that you are aware Parens or legal guardians assisting minors individuals under 18 sil cs E eal ieee we the guidelines in the Handbook for Employers Inzmuctonz for Completing Form 1 9 M 274 on ww usc gov E 9Central before completing Section 1 These individuals have special procedures for establishing identity if they cannot present an identity document for Form I 9 The special procedures include 1 the parent or legal guardian filling out Section and writing minor under age 1 of special placement whichever applies
46. and expiration date 3 Initial and date the change See the Handbook for Emplowerz Instructions for Completmg Form 1 9 M 274 at www usc sae Sind Section 3 Sie ase ae eee ae ria situation if the employee s name has changed record the name change in Block A For employees who provide an employment authorization expiration date in Section 1 employers must reverify employment authorization on or before the date provided FonmI PIasrurction 0308 13 H GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 113 Appendix A Form l 9 A ra nnns employment authorization does not expire e g asylees refugee rated 5 1 i the Republic of the Marsa lands or Palau Reverifcation does not apply for such employees unless they chose n UT such as Form 1 768 Employment Authorizati Eeverification applies if evidence of employment at expires However employers sould not event 1 U S citizens and noncitize Revenfiicaton does not apply to List B do If both Section 1 and Section 2 indicate expirz For reverification an employee must present unexpired di entation from either List A or List C showing he or she is Employers CANNOT require the employee to present a particular document from List A or List te Section 3 employers should follow these instructions l Complete Block A if an employee s name has changed at the time you complete Section 3 2 Com
47. ashboard Ebay Initiate an 1 3 Empo ees verifirstions Revencabions Doc Receipt Pending amp gdmeriestracen Logout BIS Step 17 Click the Void l 9 hyperlink from the Void column of the Employee Documents page to void the corresponding Form l 9 and l 9 verification record for the employee F ic Employen Documents Form 9 Employment Eligb ty Verihicabon Emplayee Name Becky Boland ID BEY Status Accepted s Dashboard Etgbaty imise an 1 3 Empeses arnngis Berencana Dor Receipt Persi EdmenrestTatcaon EESSODNLDES Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 26 Create Maintain amp Delete Employee Records E Step 18 The Void I 9 page displays Select the corresponding radio button that best describes the reason for voiding the Form l 9 and l 9 verification record from the Reason field and then type the date by which you want to void the Form 1 9 and I 9 verification record in the Effective Date of Void field The Effective Date of Void field displays the current date by default Step 19 Click Void l 9 A message displays to confirm whether you want to void the Form l 9 and l 9 verification record for the employee Click OK to continue v Are you sure you want to void this 1 97 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March
48. ate against work authonzed indraiduals Employers CANNOT specify weh documentis they will accept fram anm emplogee The refusal ra hire an individual because the documentation presented Form 8 English has a future expiration date may also constitute illegal discrimination Spanish Section 1 Employee Information and Attestation Employees must complete and sign Sectio i of Farm L 0 mo later iret day of employment but oot behare accepting a job offer Logout Required Field Fra Name Given Vane Middle real Last Name Family Namen Other Names Used if any Address 5treet Numper amd Marmal Apartment Lira Cry or Town State Please Select ZIP Cade GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 33 Completing Section 1 of the Form l 9 4 Step 4 The employee types their date of birth in MM DD YYYY format in the Date of Birth field and then does one of the following as necessary depending on whether they have a Social Security Number SSN e If the employee has an SSN the employee types their SSN in the Social Security and Re enter SSN fields The Social Security and Re enter SSN fields display as required if your business or organization submits EEV E Verify orders and system administrators do not configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 e f the employee does
49. atians Dac Receipt Pending Regarts Amine ation Resources L gaut Step 4 From the Employee Documents page click the Attach hyperlink from the Attachments column of the corresponding l 9 verification record for which you want to upload and attach Form l 9 employment eligibility documents Form I 9 Employment Eligibility Venrfication D Dashboard Intate an 5 Employers Veni atioans i Reverificatians Doc Receipt Pendng Reports Ademirestrabien RERDUrrez L gaut GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 70 Attaching Copies of Documents ZH Step 5 The Attach a File page displays From the Attach a File page do one of the following as necessary depending on the type or category for the employment eligibility document e If astandard attachment type option is applicable select the attachment type for the document from the Attachment Type drop down field Form I 9 Employment Eligibility Venfication COE Inhate an 1 9 MEES ventications Fe verification Doc Receipt Pending Admemnistrabon Resources 1 Motes 1 Currently supported file types are bmp doc a ipa jpeag pdf Hiti et 2 Maximum fila size is 8 MEE e If astandard attachment type option from the Attachment Type drop down field is not applicable select the Other option from the Attac
50. ation Shore 596 Emel wWThompsondghoetmail com Prii Credentials EmaiCmdemas Step 10 From the Employee Credentials page if you want to reset the Compli 9 user account password for the employee do one the following e Click Reset Password amp Print Credentials and then print a copy of the updated credential information for the employee that displays on the Print User Info page e Click Reset Password amp Email Credentials to send an e mail notification of the updated credential information to the employee GIS Employee Credentials Form 1 9 Employment Eligiblty Verificatior Mame Daniel K Patrick ID 456454546 osos Emad Address drainckinad com Intiat an 1 3 Ugemame dpa kiad com Empieyeer Leennamee nubes Ee venficstions Doc Receipt Pending Cis able User Credentials EPfectnee Date Snszo0x Regest Fassphras e amp Pret Credentials Resa Passphrasa Send Email eaten Thou Brang Save amp Aium io Dashboard Save Raun io Use List GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 22 Create Maintain amp Delete Employee Records E Step 11 Click Save amp Return to Dashboard to return to the COMPLI 9 Dashboard page or click Save amp Return to User List to return to the initial Employee Page GIS Step 12 From the initial Employee Page click Add an Employee to add a new employee
51. ator radio buttons The following provides a summary of the permissions for each user type option you can select from the User Type field e Administrator Indicates the user can access functions available from the Administration menu hyperlink of the Navigation Menu section such as creating and maintaining company users and the company profile in addition to the Compli 9 system functionality available with the Standard user type e Standard Indicates the user can initiate l 9 verification requests verify employment eligibility documents and re verify documents In most cases users for which you select this user type option consist of employer representatives for your business or organization e Limited Indicates the user has permissions to verify and re verify employment eligibility documents e Auditor Indicates the user has basic read only permissions for the Comli 9 system which only allows the user to view information that other users provide during the l 9 verification process e Employee Indicates the user can access the Compli 9 system to complete Section 1 of the Form l 9 The Compli 9 system is designed to automatically apply the Employee user type option for new user accounts that you create as you initiate new l 9 verification requests by default Laar plaia ee Sor hunsa aar Heei zacpneg itur E B B Tom a TESTES E ajel enn B i l frat Peeve Geurgqiui VIE el 11410 Main Office Save amp R
52. cation Barsiness Day Settings Locatior Dashboard j Initiate an 1 9 Holidays Employees Verificaticres RoaverifiEsticns Dor Receipt Pending Descnption Halsen j e C Administration Add Holiday Resources Warkweelk Sunday Mow ay Tues da Logout Check each day that your i a r Wednesday H R area procesqes 3 forms won i Thursday Frida TAA Sahurday Step 7 Select the corresponding checkboxes for the business days that the company processes l 9 verifications from the Workweek section ts Ir Form I 9 Employment Eligibility Venfcation Business Day Settings Choose a Location to work with W Location esi cimariscaion Dashboard z Tnitiate an 1 39 Holidays Employees Varifications Roa varificskicns Dor Receipt Pending Desorption Halloween Admmistratan Resources Warkweek Sunday ki E i s a y Logout as kh Tuezgay Check each day that jour e H R aras pro cesqes 3 forms discs dual TAurscay TIT ST ISTIS Frida Saturday GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 103 Update amp Maintain Company Information 2 Step 8 Click Save amp Complete to save your changes and return to the COMPLI 9 Dashboard page
53. cation statement above L sarah James acknowledge this is a valid electronic signature Date signed Last Mame Family Nar Allen First Mame ien Nam Doug Address Street Sumber and Name 100 Ree See City or Town Savanna Stata Georgia Tod ZIP Code 3141 4 attest under penalty of perjury that 1 have assisted in the completion of the Term and that to Ehe best of my knowledge the information is true and correct Doug Allen acdenowkedge this is a valid electronic signature Date signed Praanus Prom this 3 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 38 Completing Section 1 of the Form l 9 m Step 13 Upon clicking Next the Employee Reminder page displays indicating that the employee has successfully completed Section 1 of the Form l 9 The Employee Reminder section includes further instructions for the employee along with a list of the appropriate employment eligibility documents the employee needs to provide to their employer representative in order to complete Section 2 of the Form l 9 LS Passport or U5 Passport Cand Permanent Resident Card or Alien Regrstration Recept Card Foreign passport with 551 stamp or 551 printed notation on a machine readable visa Emphayment Authonzation Document that contams a pleotograph Foreign passport with Arrival Departure record Passport fram the Federated States af Micronesia ar th
54. ccent from an employee The refusal to hire an individual because the documentation presented has a future expiration date may also constitute Ilegal discrimination Section 1 Employee Information and Attestation Empiayees must complete and sign Section 1 of Form 9 no later Last Mame Fami Mame am aware that federal law provides for Imprisonment andior fines for Talse statements or use of false documents In connection with the completion of this form attest under penalty of perjury that am check one of the following A citizen of the United States A noncittzen natianal of the United States See Insirctions C A lawful permanent reskient Allen Registration Number USCI5 Number C An allen authorized to work unti expiration date if applicable mmddyy Some alens may write N A In fis field See instructions For alens authorized fo work provide your Allen Registration Number Usc s Number OR Form Hi Admission Number 1 Allen Registration Humbert SS Number OR 2 Form H34 Admission Number If you obtained your admission number from CBP In connection with your amval in e United States Inciude hie following Foreign Passport Number Country of Issuance Ln some alens may wie iA on the Foreign Passport Number and Country of lssuance fields See Mstructions Fonuml D 03 08 13 N GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 116 Appendix A F
55. citizen of the United States A noncitizen national of the U S see instructions 34 lawful permanent resident Alen Registration Number USCIS Number Loo Gan alien authorized to work Step 8 The Employee Information and Attestation page refreshes to display fields the employee can use to provide additional citizenship information for their citizenship status The employee can do one of the following to complete the Alien Work Until Date field e f the employment authorization for the employee has an expiration date the employee types their employment authorization work date in MM DD YYYY format in the Alien Work Until Date fields e f the employment authorization for the employee does not expire the employee selects the checkbox next to the statement below the Alien Work Until Date fields Department of Homeland Security U S Citizenship and Immigration Services Employment Eligiblity Verification Check here d N A you do not have a work until date Aliens whose employment does not expire include refugees asylees and cartam otizens of the Fadarate States of Micronesia the Republic of the Marshall Islands or Palau See ingtructions For aliens authorizeg fo work provide your Alen Registration Nuymber UsSCTS Number OR Form 7 04 Admission Number Alien Registratean Number Lc T5 Number Fern 1 34 4dmission Number GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 20
56. configuration and can include the following submenu items User s Manual Training Video Frequently Asked Questions Official Form and Instructions Official Employer s Handbook Surname Instructions Completed Example and Contact Us Logout Click to log out of the Compli 9 system Once you log out of the system you must re type your user name and password in order to log back into the system GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 4 E Initiate an l 9 Initiate an l 9 2 Step 1 From the COMPLI 9 Dashboard page click the Initiate an I 9 hyperlink from the Navigation Menu section to start the l 9 verification process GIS Initiate an T 3 Emplayees Verifications Reverifications Doc Receipt Pending Dashhaard There ara 5 Form I 9 Employment Eligibility Verification There ara noa GIS Step 2 The Initiate an l 9 page displays The initial Initiate an l 9 page includes two radio button fields you can use to specify how you want the l 9 verification process to start Add a new employee Select to indicate that you want to create a new employee record and then initiate the l 9 verification process for the new employee In this case continue to Steps 3 11 of this chapter Find an existing employee Select to indicate that you want to initiate the l 9 verification pr
57. ctr acum Passwornd Exgsration Period 5 5mty days voliniety days iz J Show Locabon felis isum Retort Im uecargempoloyaogs 2 Completion Request eMads 7 Sw 1 9 completion elis to Emploregs b aca n Em Fi j j drcde Archie old data jots 4 Lans eMp sheets br HIR For dv riue beams l b Canbnue m GIS Step 4 The Update Company Profile page refreshes to display the Business Day Settings section The Business Day Settings section allows you to define holidays and normal business days for the company Update Company Profit Form 1 59 Employment Elkg eiktry Venfication Iusiness Day Settings Chouoss a Location to work with l piitan HOC Mrest Group Hialidays Empey mes Peg ft es Dazcng Revere geo Add Hindi i Work ciek Sut zd Marsa ay por haat Pei Mies i T Check mach day Ee peur riadia preosapag f ioma PETERET 4 Faridi Erid y Saturday D U GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 101 Update amp Maintain Company Information 2 When defining holidays and normal business days for the company if your company utilizes the Compli 9 Company Hierarchy functionality you can use the Location field in the Business Day Settings section of the Update Company Profile page to choose the location to which you want to apply changes Locatio
58. days Passphrase Expiration Period O Sity days Ninety days 9 Completan Request eMails Allow 1 3 completion eMails to Employees Destruction Allow destruction of eligible 1 9 s Destruction Email 2 Allow email ne amp fscsians af eligible 1 95 that will be or haee been destroyed Alerts 7 Send eMail alerts to H R for overdue items Save amp Contre The following table provides details of the fields that display on the initial Update Company Profile page Field Definition Company Name Text field used to type the name of the company Address 1 Address Text fields used to type first and second lines of the street address for the company 2 City Text field used to type the city for the company address State Drop down field used to select the state for the company address ZIP Code Text field used to type the postal code for the company address Contact Name Text field used to type the name of the main contact for the company Contact eMail Text field used to type the e mail address of the main contact for the company Address Contact Phone Text fields used to type the primary phone number and extension of the main contact for the company Contact Fax Text fields used to type the fax number and extension of the main contact for the company Passphrase Radio buttons used to select choose the number days after which the login passphrase for user Expiration Period accounts is set to expire for the company Options are
59. ddregg moutig ce Iahata an 1 70 m HL et onn a O Imate an Upernams E CwensgaaE C Tas gen E s Udermams rule vericationgs Must be betwen B and 100 characters long least one upper aud one beer at character iHi lacere ae z s Loi Bavarfications Must inchude at 5f rss apaa c ee 3 Be uH BENI 1 D Bs apa I ger E E ESk Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 97 Create amp Maintain Company Users EN Step 22 Click Save amp Return to Dashboard to save your changes and return to the COMPLI 9 Dashboard page or click Save amp Return to User List to save your changes and return to the User Administration Page Chaynght D 2557 General Loleerrantion Serve ine all fights Reserved Pons oy GIs GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 98 Update amp Maintain Company Information 2 2 Update amp Maintain Company Information Step 1 From the COMPLI 9 Dashboard page point to the Administration menu hyperlink and then select the Company Profile submenu hyperlink 3 HE Form I 9 Employment Eligibikty Verification Dashboard There ara 258 ngerdipe 0 sn catiai T nitiz a an 1 9 Employees Verification There are 5 pend Rewertications Dor Receipt Pending There are jJ erie J Ad
60. e Employee Search section of the Initiate an l 9 page perform a search and apply filter criteria as necessary to locate the employee and then click the corresponding Select hyperlink for the employee record GIS 10 10 2007 HES Hews Group li i 2007 Charleston SC 11 18 2007 Charleston 7 10 31 2007 Columbia SC 11 15 2007 HEC How Group 10 31 2007 Columbia 5C HEC Hows Group 10 21 2007 rrer aga HIT News Group 11 12 2007 11 27 2007 uiid ehes S 12 2001 Adar fa Sopp d eT Ganera DrnPgernahbon Gers nz Bl Rights Aanerved Powered by GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 62 Attaching Copies of Documents EH Step 4 The Initiate an l 9 page refreshes to display fields that include demographic information for the existing employee Do not change any of the information Click Next Farm I 9 Employment Eligibility Verification Enter the Employee s name s uxse amp marne and or email address Dashboard First Marne Last Mam Kvtate an 3 Mal Addies Ctar Date 11 21 JP I a Eeverficatins mo gyes 0 Emgplo yes D Doc Receipt Pending E F Lermarma i Lie rr miks s Husi pe between B8 and 100 characters lona e Must include at least one upper and one lower case character a Myst ingude at least one of these pegal characters amp ss5 149 10V Logout Step 5 The Initia
61. e Republic af the Marshall Islands State divers bcense or ID card D card issued by government agency Schaal ID card with a photograph Voter registration card US Miltary card or draft record Hibrary dependent DD card U S Coast Guard Merchant Mariner card Natie American tribal document Social Security Acct Number card Certification of Birth Abroad Certificatian of Report of Birth Ongnal of certiied copy of a birth certificate Matwe American tribal document U S Citizen DD Card D Card for use of Resident Citizen 1 351 1 766 84 344 54 34 Canadian Drivers license issued by a government authonby osleert auburziten document deemed Dr Hoa Far persons under ape 19 who are onable to present a document listed abore Scho record or repart card Cink doctor or hospital record Day care ar nursery schoal record Department af Homeland Security GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 39 Completing Section 2 of the Form l 9 T E Completing Section 2 of the Form l 9 Employer representatives can use the Verifications or Reverifications functions to verify employment eligibility documents and complete Section 2 of the Form l 9 once employees successfully complete Section 1 of the Form l 9 If employees select the Social Security Number Applied For checkbox when completing Section 1 ofthe Form l 9 your business or organization aut
62. e Thirty days e Sixty days e Ninety days l 9 Completion Checkbox used to indicate whether you want to send automatic e mail notifications to Request eMails employees when initiating l 9 verification requests Destruction Checkbox used to indicate whether you want to activate the Delete Purge functionality which allows you to delete or purge Form l 9 records within the Compli 9 system at the end of the record retention period Destruction Email Checkbox used to indicate whether you want to continue to send e mail notifications if the l 9 verification record is either set to be destroyed or has already been destroyed Alerts Checkbox used to indicate whether you want to automatic e mail notifications for overdue items GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 100 Update amp Maintain Company Information L Use the fields that display on the initial Update Company Profile page to modify the company Step 3 profile information as necessary and then click Save amp Continue Update Company Profile Form 1 9 Employment Fiobilty Venfication Company Name GS Test Coengany Address 1 310 Chapin Road Augdress 2 CRy Chigit Stake South Carona T ZIP Code 22005 Contact Hama John Dor Initiate an 1 9 ITIDGT ee Pe ee ines Cortact Maal Adress Contes Phone S03 741 300 geet Contact Fax O03 j 1 9999 d Ravenna lt ety days Admuini
63. eckbox to deactivate the login credentials for the user account Notice that the Effective Date field displays the current date by default Continue to the next step to modify the Effective Date otherwise proceed to Step 18 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 94 Create amp Maintain Company Users EN j H j User Credentials Form 1 9 Employment Ebgdhity Venfication Employee Name Frances P Owens ID 4508547 Dashboard Emad Address mcurisggeninia com Initiate an 1 3 E Username FOwers a MECTest gen CELILIL Emgpis sss verification Username rules Egeria Must be between B and 100 ihi ktea long Bda aat unu s j FLUE Eam 2 uem Tm Ico mE ko Mustincdude at least one upper amd ona lower casa character inched at least one of these specu characters RIA ET ZILE eC I Eu Eus npa Ec ad Must d i Disable User Credentials EMectivo Date 7 30 2008 Edmenestramon GIs Step 17 Click the hyperlink for the Effective Date value hyperlink to modify the date by which you want to deactivate the login credentials for the user account as necessary The User Credentials page refreshes to display the Calendar control which you can use to choose the effective date GIS Liver Credentials Fom 1 9 Employment Eodbiry Vernfication Employes Mame Frances P Owens ID 498547 Dashboard Emad Address me urh ip co
64. ecky Boland at riw emplowee of GIS Tesi Compsdny you Mir the opportunity En 1 form onbma Yos are responsible for maintaining the comdidentiality of this information PLEASE DO NOT SHARE THIS WITH ANYONE even family mombers To eder s a Us ernaene BBnlandi amp GISTestCompany gen is cwornd They dip modern ice cream GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 12 Initiate an l 9 2 You can click Print from the Print User Info page to print a copy of the page and then give the copy to the employee as they complete Section 1 of the Form l 9 on site Once you distribute the copy to the employee click Go to Dashboard to return to the COMPLI 9 Dashboard page At this point the Initiate an l 9 procedure for the new employee is complete Step 14 From the initial Initiate an l 9 page select the Find an Existing Employee radio button and then click Next The ability to initiate an l 9 verification request for an existing employee is useful for companies that enter basic employee information prior to the hire date Once this basic information exists the employer representative can add or update the employee record as they receive more information from the employee Je 012 Genes Dnlanmatian Services Inc Die GIS 2 Powered by Step 15 The Initiate an l 9 page refreshes to display the Employee Search section which lists all employees in the system
65. ect the A noncitizen national of the U S radio button to indicate that they are a noncitizen national of the United States click Next and then proceed to Step 7 e Select the A lawful permanent resident radio button to indicate that they are a lawful permanent resident and then continue to the next step e Select the An alien authorized to work radio button to indicate that they are an alien authorized to work click Next and then continue to Step 4 I am aware that federal law provides for imprisonment and or fines for false statements or use of false documents in connection with the completion of this form I attest under penalty of perjury that I am check one of the following OA citizen of the United States UA noncitizen national of the U S see instructions OA lawful permanent resident coan alen authorized to work GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 35 Completing Section 1 of the Form l 9 4 Step 7 The Alien Registration Number USCIS Number field displays The employee types their 9 digit Alien number in the Alien Registration Number USCIS Number field and then clicks Next Continue to Step 7 I am aware that federal law provides for imprisonment and or fines for false statements or use of false documents in connection with the completion of this form I attest under penalty of perjury that I am check one of the following 4
66. ep 14 Do one of the following as necessary e Click Save amp Return to List to save your changes and return to the initial Employee Page e Click Save amp Continue to save your changes and proceed to the Employee Credentials page GIS Farm 9 Employment Eligibility Verification Hama ID Dashboard First Name Bran inixate an l 9 Hiddle Initial Employees Last Mame r XR Other Names zad re mec Other Names Legd Reverie atari Social Security Humber 17 Date of Birth j i Dac Receipt Pending Street Address Ti M Apartmernt Uunit Humber Resources City L tate Z h 7 ZIP Code g al Address bharis amp Employee ID hil Stam Cate 07 Foi fai HADO Yr 9 Termination Dake i f Lacatian GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 24 Step 15 Create Maintain amp Delete Employee Records E Click the I 9 Documents tab to navigate to the Employee Documents page and then click the Print hyperlink to print the Form l 9 for the employee as necessary Each record on the Employee Documents page corresponds to each subsequent phase of the Form l 9 completion process Additionally each record can display with one of the following values in the Status column to identify the status of the corresponding Form l 9 document record New Indicates that Section 1 of the Form l 9 is not complete Employee signed Indicates that Section 1
67. er e f you want to review the EEV order from the Employee Documents page click the Employees hyperlink from the Navigation Menu section and continue to Step 3 e If you want to review the EEV order directly from the Verification Completed page click the View EEV Details Close EEV hyperlink and proceed to Step 5 Step 3 From the Employees Page perform a search and apply filter criteria to locate the employee record as necessary and then click the Select hyperlink for the employee record ast wame Lars Dale rr Location Bradford 10 10 2007 HES News Group Brokaw Lift aySoo7 03 chaezlazton SC C onum 11 15 2007 Charleston Sc Moret lu 31 2007 Columba SC 11 15 2007 x HES News Groug 10 31 2007 Calumina SC HE Hres Group 10 21 2007 oda NEG N ves Group 11 12 2007 Spartenburg SC 11 27 2007 sient NES Nowa Group nartenburg C Sep d DOS Ganera Erfoernaibon Sereusz nz Ml Rights Paosrved Pars rud by ris GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 121 Appendix D Employment Eligibility Verifications EEV E Verify bD Step 4 Click the l 9 Documents tab to access the Employee Documents page and then click the View Details Close EEV hyperlink that displays next to the EEV Status field from the EEV Information section ariel Cnmpgleted ETE LUUD BI TI Brewery Print 12 07 2007 01 02 2008 Bevery Bint Coprm
68. eturn to List Delete Employee Record GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 89 Create amp Maintain Company Users EN Step 7 Once you select a user type radio button from the User Type field the User Edit page displays since the employee no longer has a basic user account with Employee user type permissions At this point you need to update the login credentials for the new user account From the User Edit page type a description of the Job Title for the employee as necessary and then select the Credentials tab Form I 9 Employment Eligibility Verification Name Kim R Jaspes ID EEV Status Complete and closed rl Eligbikty Statement SSA EMPLOYMENT AUTHORIZED DHS Venfication Number 7013113105727177 Intzate an 1 9 me anm Veohcahong aMall dddress Empleyee ID E Start Dabe Termiriatsan Date Jb The Step 8 The User Credentials page displays Note that the Username field displays the user name for the original basic user account you created during the l 9 verification process While the user name is still valid in this case you can click Generate Username or Use Email Address to modify the user name for the new Compli 9 system user account as necessary r 3lt3 Farm I 9 Employment Eligibility Verification Mame Diare Harris ID 4875332501 EEV Skatus Complete and closed E Blighty Statement SSA Tentative Nomconfirmatiom
69. fication ou have completed the 9 form for Doris Martis and the data has been saved Now you may Print iHa 1 3 Reverfications i 16 Dashboard Doc Receipt Pending Reporte Admenistratan Resources If your business or organization manually submits EEV E Verify orders the Order an EEV button also displays You can click Order an EEV to manually initiate the EEV order process Under these circumstances the View EEV Details Close EEV hyperlink does not initially display In this case you must click Order an EEV before you click the View EEV Details Close EEV hyperlink to navigate to the E Verify Case Details page If your business or organization automatically or manually submits EEV E Verify orders refer to Appendix D for further instructions on completing the EEV E Verify request If employees select the Social Security Number Applied For checkbox when completing Section 1 of the Form l 9 your business or organization automatically or manually submits EEV E Verify orders and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 you should use the Sec 1 SSN Pending function to reset their login credentials and allow them to provide their Social Security Number and electronic signature At this point you can automatically or manually submit the EEV E Verify order Refer to the Pending Social Security Numbers for Form l 9
70. fo com effective March 2014 page 123
71. ght i 2007 General Informater Servecen Doc Al amp iahis Kerervesd Powered bi Step 5 The Background Report page displays From the Background Report page point to the EEV menu item and then select Status to access the EEV E Verify Case Details page Employment Eligibility Verification Report Subject Name JACKSON MARK Attn Of Kroger EEV Residence Addr 123 TEST Account KROGERE COLUMBIA SC 29229 Kroger EEV Date of Birth 1 15 1981 Social Security 123 45 6789 Requested 1 13 2014 by Kroger EEV Date Completed Division Not provided Store Location Not provided Work Order 27842 For California consumers This report does not guarantee the accuracy or truthfulmess of the information as to the subject of the investigation but only that it is accurately copied from public records and information generated as a result of identity theft including evidence of criminal activity may be inaccurately associated with the consumer who is the subject of the report If the consumer seeks to obtain a copy of a report or to review his or her file we will provide the consumer a written notice in simple plain English and Spanish of his or her right to receive all Service Summary Employment Eligibility Verification 1 13 2014 1 40 26 PM 1 13 2014 1 40 36 PM Employment Eligibility Verification Report vacktotop Verification Number 2014013124034DA EEV Process Status Verification Complete Waiting to Close GIS Elec
72. hment Type drop down field and then type a description for the document in the subsequent Attachment Description field You can type up to 80 alphanumeric characters for the Attachment Description field Form I 9 Employment Eligibility Verification Attachment Troe Dashboard Initiate an 1 9 Employees WVanfhcations Attachment Des Plaase select the file you want ta attach Motes 1 Currently supported file types are bmp doc of ipaimed pdf HPM ext 2 Maximum file size is 8 MB GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 71 Step 6 Step 7 Attaching Copies of Documents ZH Click Browse locate and select the employment eligibility document you want to attach and then click Upload this file Dashboard Initiate an 1 9 Employees verificaticne Rasvarificakicrns Doc Raceipt Pending Form I 9 Employment Eligibility Venfsication Attachment Type Please select thee fle you want to attach E 1 Currently supported file types are bmp doc of jog ped pdf uiti tet 2 Maximum file size is H MB The Attach a File page refreshes to display a message to indicate that the employment eligibility document has been uploaded successfully Click Attach This File to confirm you want to attach the file Dashbaard Initiate an 1 3 Employees verification Reverif
73. icate employee Matching fields are highlighted im Yellow Posie C jupliicates Chick the Continue button to add Ehe me employee Cit Cadecr E fori has prozessg vr an qo viam Ome Chek the C anc button to stop Ele preces Adewnislracgon If the employee record you are attempting to update is not a duplicate record click Continue to continue adding the record for the new employee If the employee record you are attempting to add is a duplicate record click the Select hyperlink from the Possible Duplicates section for the corresponding existing employee record GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 21 Create Maintain amp Delete Employee Records E If you are not whether the employee record you are attempting to add is a duplicate record or if you need to cancel this transaction click Cancel to return to the initial Employee Page The Employee Edit page refreshes to display the Employee Information section which indicates that the employee data has been saved The Employee Information section provides basic information for the new employee record along with buttons you can use to print credentials for the employee or e mail credentials and instructions to the employee as necessary GIS Form 9 Employment Eligibility Verificatior Employee data has been saved Select a button below to aniate a Form 9 Employes Name Bill Thompson Loc
74. ications Doc Receipt Pending Admimnistratian Resourced Form 9 Employment Gigbdity Verification File mh sanmpledoc di has been uploaded successtulh Please confinm that you want to attach ik NOTE The sefectem hie type cannot be nneviewed GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 72 Attaching Copies of Documents ZH Step 8 The Attach a File page refreshes to display a message to indicate that you have successfully attached the file Click Continue Form I 9 Employment Eligibility Verification You suecbDassrully attached the hile Initiate an 1 8 Employees 5 Verification Raevarfications Dec Receipt Pending Administr atan Resources Step 9 The Employee Documents page displays and the Attachments column displays a number in parenthesis to indicate that Form l 9 employment eligibility document supplements exist for the l 9 verification record You can click the number hyperlink to expand the Attachments section for the l 9 verification record Form I 9 Employment Bigibdity Venfication Name Chuck Brown ID Dashboard Initiate an 1 8 Employees Reavertications Doc Receipt Pending Admimnistraban iRBsaurres GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 73 Attaching Copies of Documents EH
75. ications page or click Overdue Verifications to access the Overdue Verifications page Refer to the Welcome to the I 9 Dashboard chapter for more information on the pending and overdue 1 9 verification statuses Form 1 5 Employment Ekg bikry Venficaton Inhate an 1 3 Verificsticns Euewerficabicns Doc Receipt Pending Admanestraon Resortes Logout GIS Step 3 Click the Select hyperlink for the employee record for which you want to verify employment eligibility documents The Select hyperlink only displays for employees who successfully complete Section 1 of the Form l 9 and for which a value of Employee signed displays within the Status column on the Overdue Verifications or Pending Verifications page r j Won fic abinnes Form 1 59 Employment Plodukty Venficabon Cerda wir art axfrrriztT ae m i GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 41 Completing Section 2 of the Form l 9 5 Step 4 The Verify l 9 Document page displays and the name of the employee displays within the Employee field Form l 9 Employment Ekgdblity Verification Other Hames NM Section 7 Employer Rewlew and Verification To be completed by oplayer Examine ana document fram List A CORB examine Dashboard one document from List B amd one from List C and record the title document number issuing authority and expiration date Jill aay for c
76. impaired call 1 877 875 6028 To obtain USCIS forms or the Himdbook Jor you can download them from the USCIS Web site at www msgs govifonns You may order USCIS forms by calling our toll free number at 1 804 870 3676 You may also obtain forms and information by contacung the USCIS National Customer Service Center at 1 804 375 8783 For TOD hearing ee E EA mst be available to all employees completing this fom Employers must retain each employee s completed Form I 9 for a5 long as the individual works for the emplover Emplovers are required to retam the pages of the form on which the employee and employer enter data If copies of documentation presented by the employes are made those copies must also be kept with the form Once the individual s employment ends the employer must retain this form for either 3 years after the date of hire or 1 year after the date employment ended whichever 15 later E CFR 2744 2 AUTHORITIES The authority for collecting this information is the Immigration Reform and Control Act of 1986 Public Law 99 603 8 USC 13242 PURPOSE This information is collected by employers to comply with the require i Control Act of 1986 ies a eee teal M MEE horizati j an ee a er ae authorized to work in the United States Submission of the information required in this form is voluntary However failure of the employer to leron of this form for each employee may result in the imposition of civil or criminal penalties I
77. info geninfo com www geninfo com effective March 2014 page 29 Create Maintain amp Delete Employee Records E Step 25 Select the Personal Data tab to access the Employee Edit page From the Employee Edit page click Delete Employee Record Form 1 9 Employment Eligibibty Verification Hama Robert Harris ID Dashboard Inmate an l 9 Employeas Yeni shang Reverificatians Dac Recent Pending Reports Administration Resources f eMail Addrass Employee ID Start Date Termination Date Step 26 The Delete Employee Record page displays Select the radio button that best describes the reason for deleting the employee record from the Reason field and then click Delete ris Delete Employee Record Form 1 9 Employment Eligibility Verification Hamo dan davis ce au e aani Duphcate Error Initiate an 1 9 Other Fueerihcations Dux Recapt Pending Administration Fursources Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 30 Create Maintain amp Delete Employee Records E Step 27 A message displays to confirm whether you want to delete the employee record Click OK to proceed with deleting the employee record or click Cancel to cancel the delete transaction GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 31 Completi
78. io nal fie ld Tutte 3n 1 9 1 Verte stats WER P caton Corda Dot Recept Pending Reporta lf fou want ta delete the checked loegmenis then dick l Admaustramon Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 106 Step 5 Step 6 Update amp Maintain Company Locations or Levels B Click Add this location to save your changes and return to the initial Company Hierarchy page Sachboard 4 xYZ Hierarchy Test Company lSouttieastern Regional Manager SERM Fr Di E Please salect a location Eo work with by checking it Ianas 3n 1 9 Ema pees If you are addeng or updating a location please enter the following Verh aos Dascription Nowtheastern Regional hia Location Coda HEB meyerications required at pour cCompang s discretion If you want to delete the checked location s than click Adgdmaniitraoon Sescurces The Company Hierarchy page refreshes to display fields you can use to update the existing location or location level you selected Use the fields that display on the Company Hierarchy page to update the description location code and contact information for the company as necessary Form I 9 Employment Eligibikty Verification Selected Locatan Atlanta Description Atlanta Customer Location Come Address 1 Git Arlamia Address 2 Diy Aidanba a State Cepia wu Ps
79. ion section provides basic information for the new employee record along with buttons you can use to print credentials for the employee or e mail credentials and instructions to the employee as necessary GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 20 Create Maintain amp Delete Employee Records Form 9 Employment Elqiity Venhica bor l Presei i 1 L S NM T i lr Momo db d re peel ok i amp T7 Emp data has been jrd Select 3 button Dew ED matus Perr j Empl Heres larus Austin B ashhoad Locabon Sore 296 Initiate an 1 3 Em Mustingaal caom Sy Dor Receipt Pending Admeniszracon If an employee record does appear to already exist for the employee in the Compli 9 system the Duplicate Check page displays The Duplicate Check page consists of two sections Employee Being Added and Possible Duplicates The Employee Being Added section displays information for the employee record you are attempting to update The Possible Duplicates section displays information for employee records that may possibly match the new employee record you are attempting to update j 5 ie 3 Duplicate Check Form 1 9 Employment Ebyb ry Verficatior d mips Melag Added Employee Name Bill Thompson Emad Address WThompson amp hotmal conm Empleyime ID Start Date 3 1 2010 Locsbon Shore 5596 Please review the list below to determine if this is a dupl
80. l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 85 View Reports E Step 5 The Compli 9 Reports page displays within a new browser window The Compli 9 page allows you to view the results of the report you chose to generate Do one of the following as necessary e Click Print Report to print a copy of the current report e Click View as Spreadsheet to convert the report to CSV Comma separated Values file format and then either save a copy of the file or open the file within Microsoft Excel Work Authorization Type MEC With Hierarchy Report Date 10 10 2007 Sub level 1 1 An alien authorized t work in U S Last Name First Name Hire Date Completed Date Cat Alice 10 08 2007 10 08 2007 Level Again Sub 10 15 2007 Sub Total Grand Sub Total Sub level 1 2 A cHizen of national of the U S Last Hame First Name Hire Date Completed Date Employee second 10 02 2007 10 08 2007 Sub Total A Lawful Permanent Resident Last hari First Hama employee third Sub Total Grand Sub T tal GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 86 Create amp Maintain Company Users EN EN Create amp Maintain Company Users Step 1 The Administration menu hyperlink from the Navigation Menu of the COMPLI 9 Dashboard page allows you to access administrative functions for the Compli 9 system From the COM
81. lay All employers are required to complete the Form l 9 within 3 business days of the date employment begins If your company participates in EEV E Verify and the Form l 9 has not been completed within the required 3 day period the E Verify pop up is designed to record the reason why the EEV E Verify order was not completed on a timely basis when you click Next from the User eSignature page Select the radio button of the appropriate reason for the delay and then click Next Tween y gag The federal government requres the E Vernfy to be ordered within 3 business days of the date employment begins Select or enter the reason why this case has not bean subenitbed within 3 business days of hire then select Next amp wdaitrig Soda Security Number 2 Techrecal Problems Auda Revealed that Wow Hire Was Not Run Federal Conf actor with E Wenty Clause verifying an ex s bng employee Other Step 18 The final Verification Completed page displays Do one of the following as necessary e Click the View EEV Details Close EEV hyperlink to navigate to the E Verify Case Details page The View EEV Details Close EEV hyperlink only displays if your business or organization automatically submits EEV E Verify orders e Click Print this l 9 to open the completed Form l 9 in PDF file format within a new browser window and then print a copy of the Form l 9 as necessary e Click Go to Dashboard to return to the COMPLI 9 Dashboard page Now you may
82. lements Step 1 In order to upload and attach file copies of Form I 9 employment eligibility documents to supplement the existing I 9 verification record for an employee you do not need to initiate a new l 9 verification record for the employee Instead from the COMPLI 9 Dashboard page click the Employees hyperlink from the Navigation Menu section Copyright 2007 2012 General Information Services Enc Al Raghitz Fiemerend Powered by GIS Step 2 From the Employee Search section of the Employee Page perform a search or apply filter criteria to locate the employee record for which you want to upload and attach Form l 9 employment eligibility documents and then click the corresponding Select hyperlink from the Employees section Star Dare 10 10 2007 li twrz007 P ii 15 2007 10 31 2007 li iE T0QT ee 10 31 2007 10 21 2007 ttres 256455456 HOS Hiag Greun li 12 2007 roker Spartenburg SC 11 27 2007 queria al HES Haws Groom zer vce Spartanburg SC Topig dz PT General Ir cematon Seres Inc Wi Rights Aegerved Powered by GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 69 Attaching Copies of Documents EH Step 3 Click the l 9 Documents tab to navigate to the Employee Documents page aa Form I 9 Employment Eligibility Venfication Hame Chuck Brown D Initiate an I 5 Employers We nifaca onas Reverfic
83. lick the name of the location to select the location for the employee The Location field refreshes to display the location name you selected rit Form I 9 Employment Elgbitry Venfica tion Eater the Draped name Sierra bro el ad regs _ _ F WTH E Dashboard Last Name iiae an T 3 asd adl eee s venfhicabores Stat Date i i da rer m E ID Doc Receipt Perig Serre Characters eng rog d ore bragr tate character el nee ial characters Pa pp Lisp La GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 8 Initiate an l 9 2 Step 9 Carefully review and confirm the employee information that displays on the Initiate an l 9 page Click Next to save your changes or click Previous to cancel your changes and return to the initial Initiate an I 9 page Form I 9 Employment Ehgibity Verfscatio Enter the Dmpeleyes amp name 3 ueermusme and or anual addregs mize am ha et Daai ares cmn Username _ Leer Lora Cor aLocaneon by ccm ong s Compoum amp Eset Reji Step 10 When you click Next the Compli 9 Duplicate Entry function may execute The Compli 9 Duplicate Entry function is designed to compare the full name of the employee you created along with the Start Date and Location you provided to determine if you are attempting to add a duplicate record in an attempt to avoid duplicating employee records If an employee
84. m Jake an 1 9 Liter Fore GEC Test gen 2 ER Usona nales Warmratrons Bust be between Bib anehsde xti E otek upper acu ene wer ease Charge zs Bgl mele eau one Of ee Soe chae amp cters esih EO n z iB and 100 character Ig Kaverfcationg I i Enable User Croden BIS Step 18 Click Save amp Return to Dashboard to save your changes and return to the COMPLI 9 Dashboard page or click Save amp Return to User List to save your changes and return to the User Administration Page GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 95 Create amp Maintain Company Users EN ral Usar Cradantals Form 1 9 Employment Eiguwity Venfication Ermploayec Name Frances P Owens ID Aes Dashboard Emai Address murbani com mutate an 1 3 Username FOweesipMECTest gen a Bit be between D wel 100 aha eter lee Must s upper and ona lower casg character amp Must m fhe CDI chatter GIS Step 19 Once you deactivate login credentials for the user account the employee can no longer user their login credentials to access the Compli 9 system However if you need to reactivate the user account from the User Administration Page use the Search parameters section to perform a search and apply filter criteria to locate the user account you want to reactivate as necessar
85. m effective March 2014 page 28 Create Maintain amp Delete Employee Records E Step 23 Once you void the Form l 9 and l 9 verification record for the employee you can initiate a new l 9 verification request for the employee as necessary When you initiate a new l 9 verification request an additional record will display on the Employee Documents page for the employee Employer ssgnaed pinau Dp1 l70g8 Vend Zeparigrt i S007 General Infomeabon Sero Det ul Rights Rexterved Powered by GIS Step 24 In the event that duplicate employee records exist in the Compli 9 system for the same employee and you do not require more than one employee record for that employee you can also delete duplicate employee records as necessary From the initial Employee Page locate the employee for which you want to delete duplicate records and then click the Select hyperlink Stan Date E Emplegyier I0 Location 10 10 2007 NEC Hows Group lifltaf2007 Charleston SC 11 15 2007 2 Charleston C luf31 2007 Columa SC 11 15 2007 HES News Grou 10 31 2007 Columbia SC HEC Hoss Group 10 21 2007 eee eae 456456456 HIT New Group 11 12 2007 roker Spartenburg SC 1i1 27 2007 ete NEO News Group OS 001 ranta 3454 wad Spartenburg C Sopp d OT Ganera DrPgernabon Sereusz mg Bl Rights Basarvigd Pomered by GIS GIS Electronic l 9 Solutions 888 333 5696
86. mmnistrabon User Admmnistraban Resources Company Profile 4 There are no Logout Company Flierarchs Daleted Users Gis Step 2 The initial Update Company Profile page displays The initial Update Company Profile page includes fields that display information about your company such as address main contact passphrase expiration for user accounts and other system options E i r1 Update Coemanmy Pros Form Employment ESg eiiy Van icanon Camay Hamg NEC Hiari rip ii Address I 75 Tv Avenue City Houston State Texas UP Code 7X1 Contact Hama Contact eMail Address Shaenon giahardqerenio Tol Contact Phong a thal Contact Fax inst ix hety Bart Passeond Exgeration Parad tints days ONnDety days Asin locations to utersienploayedk 7 Show Location fid La Completion Regaest oals F low 1 9 complartcon eid to releye s Arcbeeng Archie old data Aderta mend offed arts to HR for overdue toms H Cenlin GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 99 Update amp Maintain Company Information 2 Form I 9 Employment Eligibility Verification Company Name Gig Test Company Address 1 123 Marn Default Address Address 2 City Columbia State Souilh Carolina ZIP Code 22056 Contact Mame John Smith Contact eMail Address jsmth grstest com Conte Phone 23 J 41 C 1900 Contact Fax j E Thirty
87. n GIS Test Company cancan Description Christmas 12 25 2007 Independence day 07 04 2019 Thanksgiving 11 25 2010 holiday 01 01 2012 10 got fae i BM oe If you choose a highest level location from the Location field and then apply holiday or business day changes the changes you make apply to all locations under the location you select based on the company hierarchy If you want to apply holiday or business day changes to a specific location other than the highest level location in the company hierarchy you should choose the specific location from the Location field before you save your changes Step 5 Doone or more of the following as necessary e If you want to add update holidays for the company continue to Step 6 e If you want to modify normal business days for the company continue to Step 8 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 102 Update amp Maintain Company Information 2 Step 6 Do one or more of the following to update holidays for the company as necessary e Type a description of the holiday you want to add for the company in the Description field type the date in MM DD YYYY format for the holiday in the Date field and then click Add Holiday to add new holidays to the Holidays list Click the corresponding Delete hyperlink to remove existing holidays from the Holidays list 15 Form I 9 Employment Eligibility verifi
88. n Office Vent abionis Revenficamans Doc Receipt Pendmg Sec 1 SSN Pending Reporta Adminstration Resources Electronic I 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 81 Pending Social Security Numbers for Form l 9 Section 1 EN Step 4 The User Credentials page displays Do one of the following as necessary e Click Reset Passphrase amp Print Credentials to print the updated login credentials for the employee via the Print User Info page e Click Reset Passphrase amp Send Email to send the updated login credentials to the e mail address associated with the employee s system user account Name Melissn James Email Address Username M lamesiinas S mokehnuse gan Use Email amp ddrems Username rues Must be between 8 and 100 characters long Must include at least ane upper and one blower case character Must incdude at least one of rese spenal characters I8s25 IT1IM Desable User Credentials Effective Date 10 22 2013 Reset Passphrase amp Prnt Credenteats Reset Fassphrase amp Sand Email Return Without Sawing Save d Return to Dashboard Save amp Relan bo Weer Lisi Once the employee logs in to the Compli 9 system provides their SSN via the Employee Information and Attestation page and then supplies their electronic signature for Section 1 yo
89. n exte Email Sodreass Baverficstiens Usemame Doc Receipt Pending E LUsaemamea miles amp Must be between B and 100 characters long a PHM istincdude a least ane upper and one lower cate character Administration a Must induce af lesast ane of these special characters 1O 9 S0V_ CFI Resources I xsable User Credentials Elffactree Date The User Credentials page refreshes to display a message indicating that you have successfully updated the new user account for the employee At this point the user can log in to the Compli 9 system and access the COMPLI 9 Dashboard page GIS anaia Form 1 9 Employment Elgibliy Venfication De 4d 5d 7 Dopehioard Imta an 1 9 Emad Areas mcums genmnte com Username F Owens ME CTest gen L Jeter ni Qoc R cipr Pandeg Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 91 Create amp Maintain Company Users EN Step 10 From the User Administration Page use the Search parameters section to perform a search and apply filter criteria to locate the user whose information you want to update as necessary and then click the corresponding Select hyperlink for the user account Form 1 5 Employment Elgibikty Verification Select User fram the list to vire details or dd a Ure IER SF 1 vero us Re resto Dor F
90. nding Admsnistratsan Rasounces Farm 1 9 Employment Eligibikty Verification Employes iv Jami Other Hames ALE Address a Date of wrth 1 City Staba ZEP 55M Citizenship A ctiz WAE Date M Date signed 0f Exceptibre mployer Review and Verification To be completed by employer Examine one document from List A OR examine nent from List B and one from List C and record the title document number Izzuimg authority ard expiration date fii any tor each docurmvent ILS Passpost or W S Passport Carl Document 8 esuk Lagout Passport Number pho hy Authiaontby Expratian Date Descrintion Step 9 Once you provide details for the List A document click Next to save the information and then proceed to Step 15 Dashboard Initiate an 1 9 Emplayees Varificabicaes Reverfications Dx Receipt Pending Admsnistrat an Fnsoluncas Legout Farm 1 9 Employment Eligibility Verification Emplovec Other Names N Address Main Street Date of birth City Stabe ZIP Lexington SC 29072 SSM Citizenship WAE Date Date signed Exceptions Section 2 Employer Review and Verification To be completed by emplayer Examine ome document from List A OR examine one document from List B and one from List C and record the tite document number issuing suthority and expiration date Tif any for each document UL Passport or I 5 Passport Car Document U S issuing imi Passport Number E
91. need You can access this information from the Navigation Menu section by pointing to the Resources hyperlink and then selecting any of the submenu hyperlinks Hello Tim Tompkins of Joe s Smokehouse Copyright 2007 2013 ct Us lI All Rights Reserved Powered by ESIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 119 Appendix C Error Message D e Appendix C Error Message When using the Compli 9 system if you receive the following error as you attempt to log in or at any time after you successfully log in and begin using the system please contact your GIS Account Manager who can assist you in troubleshooting the issue DIS Electronic l 9 Solutions Copyright 2007 General Information Services Inc All Rights Reserved vest CIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 120 Appendix D Employment Eligibility Verifications EEV E Verify bD bD Appendix D Employment Eligibility Verifications EEV E Verify Step 1 From the final Verification Completed page click Order an EEV The Verification Completed page refreshes to display a message indicating whether the EEV E Verify order was ordered successfully and the View EEV Details Close EEV hyperlink displays EEV ordered successfully Step 2 Do one of the following as necessary to review the EEV ord
92. ng Form I 9 For the purpose of completing this form the term employer mens al employer ichding hos recrute and referer for a fee who are arcu associations agricultural employers or farm labor contractors Fom L 9 is made up of three sections D ai T pie etaminz completed forms Do not mail completed forms to U 5 Immigration and Customs Enforcement ICE Newly hired employees must Pi section 1 of Form L no later than the first day of employment Section 1 should never be complete employee has accepted a job offer Name hdd di Mos ee ere RE E E sumame If you have two last names or a hyphenated last name include both names in the last name Geld Your first name is your given name Your middle mitial is the first letter of your second given name i Other name used Provide all other names used if any including maiden name If you have had no other legal names write N A Address Provide the address where you currently live imchiding 5treet Number and Name Apartment Number if applicable City State and Zip Code a post office box address P O Box Only border commuter from Canada or Mexico may use an internationz i Date of Birth Provide your date of birth in the mum ddyyyy format For example January 25 1950 should be written as 01 23 1950 is voluntary However if your employer participates in E Verify you must provide your Social Security number E mail Address and Telephone Number Optional You may p
93. ng Section 1 of the Form l 9 4 4 Completing Section 1 of the Form l 9 Employees will receive their credential information for the l 9 verification request by e mail or printed document depending on the method you choose when initiating the l 9 verification request The credential information includes the User Name and Passphrase the employee can use to log in to the Compli 9 system and complete Section 1 of the Form l 9 Upon successfully logging in to the system the Employee Information and Attestation page displays Required fields on the Employee Information and Attestation page display with a red asterisk u s imei E lt e Employment Eligibility Verification START HERE Read instructions carefully before completing this form The instructions must be available during completion of this form ANTI DISCRIMINATION NOTICE It i3 dlegal t discriminate against work authewed indeaduals Employers CANNOT man which documentis they wil accept fram an employee The refusal bo hire an individual because the documentation presented has a future expiration date may also constitute illegal discriminatian Section 1 Employee Information and Attestation mplcyess must complete and sign Sectisn 1 c Farm 3 no Ister first day of employment but not before accepting a job affer Farst Name Greer Nave Middle intial Last Name Family Aure Other Hames Used if arr Mn other names Address Street Numer and Name Apariment Urat City
94. ng employee record from the Employees section for which you want to update or initiate an l 9 ert Lae EL Emoplages EU Lenation 10 10 2007 NEC News Group 11 19 2007 singe CharWeston Sc 11 16 2007 7 Charleston SC 10 31 2007 Columbia SC 11 16 2007 d HEC Hews Group tration Columbia SC HBC Hows Group ID21 2007 liie 4554545 45 45 Hac Hewz Group 11 12 2007 moker Spartenburg SC Lifer eno alus NEC News Group 09 12 2001 NN We nwo Spartenburg SC eet a S097 Genera Information Saree Dec Copyright D 2057 AM Righe Berrrved DP amer ls GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 14 Initiate an l 9 2 Step 17 The Initiate an l 9 page refreshes to display fields that include demographic information for the existing employee sea Enter the Employee s nee 3 usemame alor emad address First Hame lane T Dashhaad Form 1 9 Employment Elgb ty Venhicatior Irihia 1 8 Last Name Gust E ae an 3 eMald amp ddregg Juara com Vertical Dr Start Date 1 i 11 J 200 T rs Empiypro DD Doc Recept Pendang FF com a semame diosa com UHermueme riley Mo Ge between B aud 1090 characters kori Administration a jeje at least one upper and one lower case character E nee pah maragrerg gt Stare 555 User Location LM a 4 Step 18 Update the demographic
95. nt methods for attaching copies of documents for employees e Upload a scanned paper copy of the Form l 9 e Attach Form Il 9 employment eligibility document supplements The primary difference between these two methods is that you must initiate a new I 9 verification record when uploading a scanned paper copy of the Form 1 9 to retain for employees When attaching employment eligibility documents to supplement an existing 9 verification record you do not need to initiate a new l 9 verification record for the employee Instead you can simply upload and attach the document to the existing l 9 verification record for the employee via the Employee Documents page Uploading Form l 9 Copies Step 1 In order to attach a file copy of the scanned paper Form l 9 to the employee record for employees you must initiate a new l 9 verification record for the employee From the COMPLI 9 Dashboard page click the Initiate an l 9 hyperlink from the Navigation Menu Helle Tim Tompkins Copyright 2007 2022 General Information Services Enc Al Rage Reserved wee BIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 61 Attaching Copies of Documents EH Step 2 Since an employee record already exists for your employee within the Compli 9 system from the initial Initiate an l 9 page select the Find an existing Employee radio button and then click Next Step 3 From th
96. nty i l lem U S Citizenship and Immigration Services f eee START HERE Read insiructions carefully before completing this form The imstructions must be available during completion of this form ANTI DISCRIMINATION NOTICE It is egal to descriminate against work authorized individuals Employers CANMOT spenty which documentis they will accept from an employee The refusal to hre an indedual because the docimentatbon presented hax a Future expration date may also constitute illegal discrimmatian Section 1 Employee Information and Attestation Employees must complete and mgm Section i of Farm 1 9 na later first day of employment but oot before accepting 8 job offer Frat Name Given Name Middle Initial E Last Name Family Name a Other Names Used if any Na ather names Address Street Number and Mame 10 Maen Strat e Apartment Unit City or Town 5x refon State South Carina e ZIP Code 25072 at Date of Birth 10 10 1990 evpomm Social Security Number Applied For a es Bie Bere rz m c E mail Address Telephone Number il Step 6 From the Citizenship section of the Employee Information and Attestation page the employee can do one of the following e Select the A citizen of the United States radio button to indicate that they are a citizen of the United States click Next and then proceed to Step 7 e Sel
97. oceed to Steps 14 18 of this chapter You should only add an employee from the Employee Page when if you want to scan a paper copy of the Form l 9 into the Compli 9 system If you want to initiate an l 9 verification request for a new hire refer to Step 1 of the previous Initiate an l 9 chapter eee l1lfiuf2n007 seit 11 15 2007 10 31 2007 il i5j200T ee 10 31 2007 10 21 2007 piri 4565456456 HIT Mews Grows 11 12 2007 roker Spartenburg 5C iifg7 2007 dbi NES News Group ET cwond Spartenburg 5C Sopris d cO Genera Dnformmabon Gaerne Inc RH Rights Fayerved Byrd Dy GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 16 Create Maintain amp Delete Employee Records E Step 3 From the Employee Search section of the Employee Page perform a search or apply filter criteria to locate the employee record for which you want to update information or delete and then click the corresponding Select hyperlink from the Employees section ES Misi Bradford 10 10 2007 Brokaw llfigrz 007 Tikung 11 15 2007 lows Lis Lair Laer 11 15 2007 Hager 10 21 2007 Columbia C Oda HEC Howa Group Brie 10 21 2007 255455455 HIC Hawg Group Roker 11 12 2007 roker Spartenburg SC Trasmgrson 11 27 2007 HB News Grow cuood Spartenburg c raping 4i S097 Gamera Enforrnation S ries nc EM Right Haoarvid Powered by pies The
98. ocess for an existing employee within the Compli 9 system In this case proceed to Steps 14 18 of this chapter Dashboard Find an existing Employee Initiate an l 9 i Emolowmes venhcabarns Raevenficatiang Resources Ld a ew employee Form 9 Employment Ebgibiity Verification t Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 5 Step 3 Initiate an l 9 2 Select the Add a new employee radio button from the initial Initiate an l 9 page and then click Next The Initiate an l 9 page refreshes to display fields you can use to enter demographic information for the new employee GIS Fom I 5 Employment Elighity Venficatior i tha Er it Ent 1 i p First Nama Dashboard lam iniae an 3 iM dl Address Emo es mM LL Start Date j f Ee verficatons Emeoicyee ID PES Doc Receqt Pending I ga Reports a SERE E EG Upamane nies Hust be between 8 and 100 characters long s Mus 7 nad e leges Adjmmnustrateon u E r i Lik Fu ut MICH Uu is i WE i H ieee Le I po OLS Ligo Bore 396 l LHM L i m Step 4 Step 5 Do one the following based on the e mail address of the employee Type the employee s first and last name in the First Name and Last Name fields respectively Gis If you want the employee to complete Section 1 of the Form l 9 at home type the personal e mail address for the emplo
99. oetal Perd Ui Step 11 Select the Personal Data tab to access the User Edit page Form I 9 Employment Eligibdity Verification Nama Kim A James ED 45 gB5 4B8 BEY Status Compete amil clased View D T Eligbibt E amp abarmsarit SSA EMPLOYMENT AUTHORIZED Dashboard l mor m DHS Verification Number 20131131052217C inmate an l 9 Employees Venfscatians Reveni ators wipt Pandng Reports Adminstration Resource eMad Address Employee ID Start Date Tenminatian Date Jab Title Empicyer Pap GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 92 Create amp Maintain Company Users EN Step 12 Use the fields that display on the User Edit page to modify the information for the user account as necessary such as the job title for the user j d m 1 70 3 Lime pose Data Credentials V3Ducumens u w w Hag K E Es E P A E 7 n n ee Ges ii e f aw F Fi E TY Mi DIT el IE 1 Lu AD LM p 7 HHE dd x u nw 4 Step 13 Click Save amp Return to List to save your changes and return to the User Administration Page or click Save amp Continue to proceed to the User Credentials page for the current system account Personal Data Credential ni i 4 Documents z m T i z T dn 7 pio deke Ea N GEOES 100 Bull Street G
100. omatically or manually submits EEV E Verify orders and system administrators configure your Compli 9 environment to allow employees to avoid providing their SSN when completing Section 1 you can use the Sec 1 SSN Pending function to reset their login credentials and allow them to provide their SSN and electronic signature Refer to the Pending Social Security Numbers for Form l 9 Section 1 chapter for more information on this functionality Step 1 From the COMPLI 9 Dashboard page do one of the following e Click the Verifications hyperlink from the Navigation Menu section to verify employment eligibility documents that the new employee presents e f the l 9 verification is currently pending but overdue click the overdue l 9 verifications hyperlink from the COMPLI 9 Dashboard page and proceed to Step 3 e If the l 9 verification is currently pending and not overdue click the pending l 9 verifications hyperlink from the COMPLI 9 Dashboard page and proceed to Step 3 Hello Tim Tompkins m rnurum m nn7 9 97 rZ T Tairere Cmm mr In Cnyrignt Ge auld cenaral IPO servie Lnc n iis n FOE ed Ey Al Regis esd GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 40 Completing Section 2 of the Form l 9 5 Step 2 The Employee Verifications page displays From the Employee Verifications page you can click Pending Verifications to access the Pending Verif
101. on which provides an overview of the information the information the employee provided when completing Section 1 of the Form l 9 Form I 9 Employment Eligibikty Verification Employee Oscar lames Other Names N A Hite Sec i detade Address 100 Main Street Date of birth 10 10 1990 City Stata ZIP Lexington SC 29072 55M 190D Citizenship A otizen of the United States WAE Date N A Date signed 06 25 2013 Exceptions Section 2 Employer Review and Verification To be completed by employer Examine one document from List A OR examine one document fram List B and one fram List C and record the tle document number e2uing authority and expiration date jit any for each document Heip Gocument U5 Passport or U S Passport Card Passport Number x Expiration Date y y MMDD YYY x Description U 5 Passport or U 5 Passport Card Step 7 Doone of the following as necessary depending on the employment eligibility documents that the employee presents after completing Section 1 of the Form l 9 e Click List A from the Documents section if the employee provides an employment eligibility document from List A of the Form l 9 and then continue to Step 8 e Click List B C from the Documents section if the employee provides employment eligibility documents from List B and C of the Form l 9 and then continue to Step 10 You can also click Help if you need additional assistance Farm 1 9 Employment Eligibility Verification
102. or Town State ZIP Code Date of Birth Sodal Secunty Card Applied For Social Secunty Re enter Soh E masl Address Telephone Number f Step 1 From the Employee Information and Attestation page the employee provides their name information in the First Name Middle Initial and Last Name fields Department af Homeland Security Dc ccc Je US Citizenship and Services Employment Eligibikty Verification START HERE Read instructions carefully before completing this form The imstructions must be available during Completion of this farm ANTI DISCRIMIMATION NOTICE It is illegal ta against work authonzed individuals Employers CANNOT specify which documenti s they will accept fram an employee The refusal ta hire an individual because the documentation presented has a future expiration date may also constitute illegal discrimination Section 1 Employee Information and Attestation Employees must complete and sign Section 1 of Form I 3 no later first day of employment but not before accepting a poo offer First Name Gen Mame Gil Middle Inial E Last Name Fami Names Eeuw Other Names Used f any Ma ather names GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 32 Completing Section 1 of the Form l 9 Step 2 The employee types any other names by which they have been known such as their maiden name in the Other Names Used field as nece
103. or employee Kim James CERTIFICATION I attest under penalty of perjury that 1 E have examined the document s presented by the above named employee 2 the above listed documentis appear to be genuine and to relate to the employee named and 3 to the best Dashboard of my knowledge the employee i5 authonzed to work in the United States The employee s first day of employment UT fod p201 Mey OD ege inst far exemptions Infate an 1 9 Emal J have read and agree wh the certification statement above Ample ees Venfications acknowledge this rs a vald electronic ssgnatura Revenfscatinns Doc Receipt Pending Sr Reports ome ow 1 Admine atian Resmurces GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 78 Step 9 Verification Verifying Pending Document Receipts rn The final Verification Completed page displays Do one of the following as necessary e Click the View EEV Details Close EEV hyperlink to navigate to the E Verify Case Details page The View EEV Details Close EEV hyperlink only displays if your business or organization automatically submits EEV E Verify orders e Click Print this l 9 to open the completed Form 1 9 in PDF file format within a new browser window and then print a copy of the Form l 9 as necessary e Click Go to Dashboard to return to the COMPLI 9 Dashboard page Form I 9 Employment Eligibility Veri
104. orm l 9 a Beer ar reir avthorzemd mpmesentadve musr rompere ang sk Sectien 2 hin 3 nummer days of the employee s rt day of employment You must physically examine one document fram Li OR erami a combaton ai ene document fram List E and one document from Ls C as Ested on issuing authority document number and exniration dade NY any Employes Lact Hame First Name and Middle Initial from Section 1 List A Identity and Employment Authortzation Exxcument Tile eewing Authority Expiratior Date nf anyvimmoayyyy atteat under penalty of perjury that 1 have examined the document s presented by the above named employes 2 the above listed documentis appear to be genuine and to relate to the employes named and 3 to the best of my knowledge the employes Is authorized to work In the United States The employee s Mret day of amploymaent mm gdyyyy See ipszr cmons for exemprons C Penis previous granit c employment auian Fas expired preside He Injtorrmeation Tor he document fom Ust A or Led C Eye emo presented hart eztaini is her curent employment authorization In the space provided beicw 1 atteat under penalty of perjury that to the bast of my knowledge this employes Is z Sass pe ecg Wi cigs eee ei See ME sa Ws es ea Signature of Employer or Autortzed Representative Fons 1 9 03 08 13 N GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 117 A
105. ow and then print a copy of the Form l 9 as necessary e Click Go to Dashboard to return to the COMPLI 9 Dashboard page Step 16 In the event that you need to initiate a new l 9 for a rehired employee on the COMPLI 9 Dashboard page click the Employees hyperlink from the Navigation Menu section perform a search to locate the employee record on the Employee Page as necessary and then click the corresponding Select hyperlink for the rehired employee 10 10 2007 11 19 2007 11 16 2007 Charleston C 10 31 2007 Columbia SC lii amp z007 HEC Hews Grou 10 31 2007 Columbia SC HEC Hews Group 10 21 2007 NT Hiag Grew 11 12 2007 Spartenburg SC 11 27 2007 EM NES News Group OS 12 2001 nartenburg C raping i 4 DT rere Erfgermahbon Seres mg Ul Right Basarvid Pomme by GIS GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 59 Reverification of Documents Form l 9 Section 3 6 Step 17 Select the l 9 Documents tab to access the Employee Documents page From the Employee Documents page click the Re verify hyperlink and then repeat Steps 4 14 of this chapter ana ETE EE Empleyer signed 0 17 2011 2 12 2011 GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 60 Attaching Copies of Documents ZH Iu Attaching Copies of Documents The Compli 9 system provides two differe
106. p Delete Employee Records Farm I 9 Employment Elgibity Verifscatior ib 456454546 Emad Address dratnckiraci com Must bo betereon 5 and 100 characters long 4 Mustindude at least one upper and one lower case character a Must include M least one ol these sposa characters PB4T titel he e User Credentiale E Mectrze Date Form 1 9 Employment Elg bikty Verihicabon iD 121713 page 18 Step 5 Create Maintain amp Delete Employee Records E Select the Personal Data tab to access the Employee Edit page and then update basic information for the employee as necessary In this example we have changed the employee s address Dashboard Employees Venficatians Reverificatiana Doc Receipt Pandng Resources Step 6 Hama Adam Harris First Mame d Middle rafal Last Mame Har Other Hamas Used Social amp ecuriby Number Form I 9 Employment Eligibility Verification ID BS Fas Apartment Link Number State uut ZIP Cade eMail Address Employee ID Stat Date 07 y Termination Date i j The Termination Date field from the Employee Edit page is required in order for the Automated Retention Period Schedule for Deletion function to work properly in the Compli 9 system If you need to insert a Termination Date value you should type the termination date for the employee record in the Termination Date field i W GIS Electronic l 9 Solutions 8
107. plete Block B with the date of rehire if you rehire an employee within 3 years of the date this form was originally completed and the employee is still authorized to be employed on the same basis as previously indicated on this form Also complete the Signature of Employer or Authorized Representative block j E N E E E ee ized to work in the United States and b Record the document title document number and expiration date if any O dm A B or C complete the Signature of Employer or Authorized Rey original Form L9 a cipium ofa new Fom I9 YOu may anach jus Do anining mplavyee s name entered at the top of the page to the employee s original Form I 9 If there is a more current version of Form 9 at the time of reverification ii e of that version of the form There is no fee for completing Form I 9 This form is not fled with USCIS or amy goverment agency Form I 9 must be retamed by the employer and made available for inspection by U S Government officials as specified in the USCIS Privacy Act Statement below muere uum upemreies mplowvees Employers Inzfructions for Completmeg Fi Fons 1 9 Instructions 0308 13 H GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 114 Appendix A Form l 9 a SS eee ee ee Se Isi u by e mailing ACTS entrala dis goy or by calling 1 888 464 4718 For TDD hearing
108. pli 9 com Login aspx You will be automatically transferred to a secure server The Login to COMPLI 9 page displays Type your e mail address user name in the Username field type your case sensitive password in the Password field and then click Log In SiS Electronic l 9 Solutions Welcome to the COMPLI 9 website Please login Username Passphrase on az The COMPLI 9 Dashboard page displays The COMPLI 9 Dashboard page serves as the home page for the Compli 9 system You can use the COMPLI 9 Dashboard page to view pending work overdue work and navigate to other sections of the system ris Farm I 9 Employment Eligibility Verification Dashboard There are 28 Initiate an 1 9 Employees Verihications Thiere ara 5 RFavarfiations Dec Receipt Pending Thies a Sec 155N Pending Administration There ara na Resources i GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 1 Welcome to the I 9 Dashboard a The COMPLI 9 Dashboard page consists of four primary sections which differ based on the status of the corresponding Form l 9 verification Overdue items which comprise verifications that require immediate attention display as the first item in this section followed by pending verification items Copingh 2097 Genera irdcemeaton Seres Inc bk al Riis Rererved Pussnad Ey G
109. ployee John Dawes Maidan Nama Address 100 Main Street Date of beth 16 10 1990 Dashboard Ciki aba P Le stan SC 29072 SSN n sate am I9 Citizenship A ctizen of the United State WAE Date Date gmned Q Az Employees Exceptions Vernfic ations Secon 3 Employer Review and Verification To be completed by employer Exermine one document from Lest A OR examine Revernthcations eur dacumicent frm List B and ene from Leat C aed record the tithe decuneesnt amber r amp uang AWtherily and expiration date il any For each decumnmuint Doc Receipt Pending Mote E Verity Employers can only accept a List B document with a photograph Eenartz ministratian Select Social Securliy Ac Number card Document Socal 5 z II LE ud d a CELIO Document Humber lesung Social Secunty Administration a Ei anr gt MLT Mns Description 27 9 ws Step 14 Once you provide details for the List C document click Next to save the information rics Farm I 9 Employment Eligibility Verification Employee John Da Maiden Name Address 100 Mam Street Date of birth Dashboard City Etabe ZIP Lexngton 5 a5H Initiate an I 5 Cizenshin WAE Date Date signed Employees Exceptions le i Atene Section 2 Employer Review and Verification To be completed by employer Exsmine one document from List A OR examine Revenficacons ane document fram List B ard one from bist C amd record the tle document number issuing authori
110. ployee to utilize when completing e Click Use Email Address to create a user name for the employee based on the e mail address you provided for the employee The Username field populates with the same value as the eMail Address field e Click Generate Username to automatically create a user name based on the employee and company name The Username field populates with a value based on the first character of the First Name field the Last Name field the at sign character and then the name of the company such as AMimseNicklnc gen Drev amd bitte an 9 Resverficationm Doc Receipt Pending adres Cree Foe Wes Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 w ILi Lizecriaeree males Farm 1 9 Employment Ekgibl ry Venficatior Jy f 3 d Hust be beeen 8 a Burst ache j ac dH Eas TER i nt c Bs ne 595 page 7 Initiate an l 9 2 Step 8 The User Location section displays if your company utilizes the Compli 9 Company Hierarchy functionality You can also click Show Location List to choose the location for the employee as necessary r3 H Fam I 9 Empkryment Elgbkry Ve rifscation peu g name a vieimams Aui ered addregs First Narr a LiH Mere Li Admenistracon When you click Show Location List the User Location section refreshes to display a list of all the locations you are authorized to view C
111. ppendix A Form l 9 A a a a a I a LISTS OF ACCEPTABLE DOCUMENTS All documents must be UNEXPIRED Employees may present one selection from List A or a combmation of one selection from List B and one selection from List C LIST B Documents that Establish Identity US Passport or U S Passport Card i Drivers icense or ID card issued Dy a 1 A Social Security Account Number Stale or outlying possession of the card uriess the card incudes one of Saranac comet ange United States provided It contains a the following restrictions photograph or Information such as 1 NOT VALID FOR EMPLOYMENT Foreign passport that contains a ie s a 2 WALID FOR WORK ONLY WITH temporary 1 551 stamp or temporary INS ALITHORIZATION n iamen state orlocal 3 WALID FOR WORK ONLY WITH readable Immigrant visa ment agencies or antttiae 1 Brovided tt contains a photograph or Employment Authorization Document Imamato such as name date of birtn 2 Certification of Birth Abroad issued that contains a photograph Form gender height eye color and address by tie Deparment of State Form 766 F2 545 1 ID card with a photograph For a nonimmigrant allen authorized Certification of Report of Binh in work for a specific employer Voter s registr Igsued by the Department of State because of his or her status TT EIUEEECUESETENES Form 03 1350 a Foreign passport and enm y Original or certified copy of birth b Form 1 24 or Form I 34A that has
112. record e You should only add an employee from the Employee Page when if you want to scan a paper copy of the Form l 9 into the Compli 9 system If you want to initiate an l 9 verification request for a new hire refer to Step 1 of the previous Initiate an l 9 chapter EIE ED IU tag a Laocatianm 10 10 2007 mE Brokaw ll l9 2007 duisi Charleston SC lowes 10 31 2007 Columbia 5C Laver 1i 15 2007 HES News Grou Mercer 10 31 2007 Columbia C 10 21 2007 eel NEC News Group Raker 11 12 2007 ar Spartanburg SC 11 27 2007 76665 HBC News Groun WODds Soptt 09 12 2001 ett 3455 Spartenburg SC Coping 2007 Ganerd Irfprmabon Seraces Inc Ul Rights Raderved Pomered by Tag ES GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 23 Create Maintain amp Delete Employee Records E Step 13 The Employee Edit page displays Use the employee information fields on the Employee Edit page to provide details for the new employee record as necessary Form 9 Employment Eligibility verification ID Dashboard First Mama initiate an l 9 Middle Initzal Venfications Other Names sed Reverificatians Seal Secuntby Number 3 Date af Birth Doc Receipt Pending i Street Address Apartment lni Number Resources City ZIP Code 2921 aMail Address Employees DID 500 Start Dabe 7 Terminatean Date St
113. record does not already exist for the employee in the Compli 9 system The Initiate an l 9 page refreshes to display the Employee Information section which indicates that the employee data has been saved The Employee Information section provides basic information for the new employee record along with buttons you can use to print credentials for the employee or e mail credentials and instructions to the employee as the final step in initiating the l 9 verification request Form I 9 Employment Eigidity Venficatior Employees Mime Jane Austin Locaben Stone 596 Em Emad Credentials Resources Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 9 Initiate an l 9 2 If an employee record does appear to already exist for the employee in the Compli 9 system the Duplicate Check page displays The Duplicate Check page consists of two sections Employee Being Added and Possible Duplicates The Employee Being Added section displays information for the new employee record you are attempting to create The Possible Duplicates section displays information for employee records that may possibly match the new employee record you are attempting to create murt Lhabr 11 11 2007 If the employee record you are attempting to create is not a duplicate record click Continue to continue adding the record for the new employee If the employee
114. rins raf Hirer LE IT un E mi E k Er E in Mago i oz e na ET 4 savannah Em L Lo mplcryar R apresantaitiva Main Cffice MM 7 mL Step 14 From the User Administration Page use the Search parameters section to perform a search and apply filter criteria to locate the user account you want to deactivate as necessary and then click the corresponding Select hyperlink for the user account GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 93 Create amp Maintain Company Users EN r r r 1 Usor divanes tration Page Form 1 9 Employment Elg ikty Venfication Select a User from the list to vire detis or id a ee Sar parameter Ibm _ t HNBmi mii fie ri 1 H Dashboard geri Es Resection Det Rerept Pending freus r Ui Step 15 Select the Credentials tab to access the User Credentials page Form I 9 Employment Eligibility Verification Name Kim R Janes ID FEW Status Complete and chosed View Eli bikty Statement SSA EBMPLOTMENT AUTHORIZED Dashboard E DHS Venfhicabion Number 201311310522170 In amp xate an G m e Venficatiang Rev erificatians Dac Receipt Percing Admingstraticn Res iDurces eMad Address Employee ID Employer Ri Start Date Tarmnaian Date Job Tila Step 16 Select the Disable User Credentials ch
115. rovide your e mail address and telephor number Department of Homeland Security DHS may contact you i DHS learns of a musicam ap RERUM the information provided and the information m DHS or Social Security Administration 55 4 records You may write NAA if vou choose not to provide this information a EMPLOYERS MUST RETAIN COMPLETED FORM L9 Form 1 9 Imstractions 3 08 13 N unm MM EM EIE MESE ER EE E GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 110 Appendix A Form l 9 a All employees must attest in Section 1 under penalty of perjury to their citizenship or immigration status by checking one of the following four boxes provided on the form A citizen of the United Stat A noncitizen national of the United States honcitizen nationals of the United States are persons born in American Sampoa certain former citizens of the former Trust Territory of the Pacific Islands and certain children of noncitizen nationals bom abroad A lawful permanent resident A lawful permanent resident is any person who is not a US citizen and who resides mmi nie er epp eru nized and bawfully recorded permanent residence as an immigrant The term nditional residents If vou check this box write either your Alien Eggistration Number A Number or USCIS Number in the field next to your selection At this time the USCIS Number is the same as the A Number without the A prefix An
116. splays in the Locations list GIS SL IAN GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 109 Appendix A Form l 9 A a Appendix A Form l 9 The following content consists of sample images from the official Form l 9 effective 3 8 2013 Instructions for Employment Eligibility Verification USCIS Form I 9 Department of Homeland Security OMB mper US Citizenship and Immigration Services Expires 03 31 2016 Anti Discrimination Notice It is illegal to discriminate agar r authorized individual m hiring discharge recruitment or referral for a fee or in the employment eligibility verification Form L9 and E arifv process based on i iti Ip ration status or national bsc which Tation date may also constitute For more information call the Office of Special Counsel for icc lial Unfair Employment Practices OSC at 1 800 755 7688 employees 1 800 755 8155 employers or 1 800 737 2515 TDD or visit www qustice gov crt about oxc horizatior employee both citizen and noncitizen vovember nu Tn the Com mwe Mi i Sumus employers must complete Form I 9 to document eiiiai a fhe identity pd yiner izati ployee ak a ea citizen hired after November 77 2011 Employers should have used Form L 9 CNMI between November 23 2009 and November 27 2011 ET e for completing and retaini
117. ssary If the employee does not have any other names by which they have been known the employee selects the No other names checkbox ric Department of Homeland Security a ee ee i US Chizonship and Immigration Borvices Employment Eligibikty Verification START HERE Read i carefully belore completing thes form The instructions must be available during completion of this form ANTI DISCRIMIMATIOM NOTICE It is illegal to discriminate against work authonzed individuals Employers CANNOT specify which donument s they will accept from an employes The refusal to hire an individual because the documentation presented Form 1 9 English has a future experation date may ako constitute illegal descriminscian Form 1 3 Spanish REN Section 1 Employee Information and Attestation Employees must complete and sign Section 1 of Form I 9 no later first day af employment but not before accepting a pod offer Required Field First Mame Given Marr Middle Initzal Last Name Fammi Name Step 3 The employee provides their address information in the Address Apartment Unit Z City or Town State and ZIP Code fields um mi ant nf Hram alzar rin 7 apanman Ton ay Employment Eligibility Verification U S Citizenship and Immigration Services START HERE Read instructions carefully before completing this form The instructions must be available during completion of this form ANTI DISCRIMIMATIONM NOTICE It is ilegal to discmin
118. t for the employee and that the Initiate an l 9 procedure for the new employee is complete From the final Initiate l 9 Completed page you can click Initiate Another 1 9 to initiate another l 9 verification request or click Go to the Dashboard to return to the COMPLI 9 Dashboard page Form 1 9 Employment Eligibility Verificatior m You duccedehully wstated a Form 9 for Jane Aislin The data has been saved and an emil sent to the emp i Dashboard babe Another 1 3 Go bo tha Dashboard Employees Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 11 Initiate an l 9 2 Step 12 If you did not click Email Credentials in Step 10 and the employee is going to complete Section 1 of the Form l 9 in the HR department at a specified terminal click Print Credentials Form 9 Employment Elgblty Venhicatior Employed data had been red Select d butten Dele I mea as Farm 1 9 Employed Himi Jane Austin Lithia Son 5360 Emu AMrstiniaol com _ PR Verficabons Cm Reverficabons Dor Receipt Pending Ad minisiracan RPeSOLFDOES Logaut Step 13 When you click Print Credentials the Print User Info page displays The Print User Info page includes the Username Passphrase and URL that the employee needs to navigate to in order to complete Section 1 of the Form l 9 Webcane t 615 Text Company B
119. te an l 9 page refreshes to display the Employee Information section which indicates that the employee data has been saved and a new l 9 verification record has been initiated for the employee Click Print Credentials Farm 1 3 Employment Eligibility Verification Pitate an 1 9 Reverficabeons Dor Receipt Pending LPs scan GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 63 Attaching Copies of Documents ZH Step 6 From the Print User Info page avoid printing the updated credentials for the employee Click Go to Dashboard Your credentials are Usemame BRob TestingPRODDB gen Passphrase Terry drives dull boats To login go to https members compli 9 com L Step 7 From the COMPLI 9 Dashboard page click the Employees hyperlink from the Navigation Menu ralt3 Farm I 9 Employment Eligibility Verification Dashhaard There are 258 overdue 9 yernficatien Initiate an 1 9 Employees Verifications There are 5 Roe verifirstions Doc Receipt Pending There are J erdiu 1 9 re vertications Admenistratean Resources There are no Logout a i GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 64 Attaching Copies of Documents ZH Step 8 From the Employee Search section of the Employee Page perform a search or apply filter criteria to locate the employee record
120. ted the Reverification of work authorization checkbox in Step 5 refer to Step 11 From Section A type the new first name middle initial and last name for the employee in the First Name Initial and Last Name fields Do one of the following e If you only selected the New Name checkbox in Step 5 continue to Step 13 If you also selected the Rehire checkbox in Step 5 proceed to the next step e f you did not select the Rehire checkbox but selected the Reverification of work authorization checkbox in addition to the New Name checkbox in Step 5 proceed to Step 11 D Lir E er i 503 rur 2v nisl RB E elie Pari P mr im tila EL eat e HT T TL ppm an awerni r Ted rr Le ru T ES Hisl udi ud Sal ee ITE TUUE so ore Se WAT Fs LECT TE REB ERUIT DES apt 9 ETTITURUIT TALES UH E CIT SETS ales TES ESI T sur ISTIS cur Srt sur til ns puri rit zit din siisii eaa Basay ATOLO APT OPHITTEETETATRUTTTLEE TEES UEM a LB Haneut ise Sy SE rey Eee Se ees rd ETT SUA COPIE ERI Select Foreign passport with Anival Departure record L 1 335 Select Passport fram the Federated States of Miirenesra or Fhe Republie of the Marshall slands 5d 1 344 LS Se er ec GSLs Cf E E E d T GERE TEE Gad al eh e D Dry 1 DESIT E CAN 123404 3210 i mn 5 Eya is i Se eee Deparment of Homeland Security eerste Sister E i Is i i Geran Eble ie KURO Ec sri rie Urania xb palco Grr t GIS Electronic l 9 Solutions 888 3
121. they provided on the Employee Information and Attestation page an error message displays indicating that the name they type on the Employee eSignature page does not match the name information they provided U S peat M pcs vic Employment Eigiblity Verfication The Name you typed in does mot match the name you supplied earlier If ou are under age 16 or handicapped special rules may apply Click here for details OO imprisonment and or fines for false statements or ose of false documents in connection with the completion of this form 4 have read and agree with the certification statement above i Jaca ones ndg this is a valid electronic signature Deen ul iab Date signed Has this form been prepared by a person other than you Yes 9 No Previous Pnri thus l 3 Step 12 If the employee had a preparer or translator assist in the completion of Section 1 they can select the Yes radio button for the Has the form been prepared by a person other than you field complete the additional Preparer and or Translator Certification section that displays and then click Next mio Department of Homeland Security GIS U S Citizenship and Immigration Services Employment Eigiklity Verlication If you are under age 16 or handicapped special rules may apply Click here for details Eom m Dn Dl HE EE Ee DCINDC rt Tar do rne Hr URN ating mi connection with the completion of this form have read and agree with the certifi
122. this form Gir La a person has applied for an initial grant of employme horiz acceptable Employers cannot accept receipts if employment will last less than 3 days M cH ni by the date that reverificaton is required and must present valid replacement documents within the time frames described l A receipt showing that the employee has applied to replace a document that was lost stolen or damaged The employee must present the actual document within 90 days from the date of hire 2 The amval portion of Form I 94 1 94A with a temporary 1 551 stamp and a photograph of the immdrvidual The employee must present the actual Permanent Resident Card Form I 551 by the expiration date of the temporary I 55 stamp or if there is no expiration date within year from the date of issue parure portion of Form 1I 04 1 94A with a refugee admission stamp The employee must present an unexpirec Employment Authorization Document Form I 766 or a combination of a List B document and an unrestricted Social Security card within 90 days 1l Record the document title in Section 2 under the sections titled List A List B or List C as applicable 2 Write the word receipt and its document number in the Document Number field Record the last day that the receipt is valid in the Expiration Date field By the end of the receipt validity period the employer l Cross out the word receipt and amy accompanying document number
123. tions A B or C on the Re verification page For example if you only select the Reverification of work authorization checkbox in the previous step only the Section C section includes active fields Form I 9 Employment Eligibility Verification Initial Last Nama Employees Reverificatians Dac Receipt Pending Admirestratican Resources Step 7 Click Show Sec 1 details as necessary to view the information that the employee provided when completing Section 1 of the Form l 9 If you click Show Sec 1 details you can subsequently click Hide Sec 1 details to collapse this information on the Re verification page Fon 1 9 Employment Eligibility Verification Employee Other Names M Section 3 Updating and Reveriilzatbon To be completed and signed by amplayer Dashboard Firat Name ast Nama initiate an i 5 FATUR Pace Last Nam Emplowees Venticatans Reverie atana Doc Receipt Pending Reports Administration Resources amp Authoarizaban document f anpiicablal Cmaose the new Work Nul Logout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 54 Reverification of Documents Form l 9 Section 3 6 Step 8 Step 9 Do one of the following e If you selected the New Name checkbox in Step 5 continue to the next step If you selected the Rehire checkbox in Step 5 proceed to Step 10 e f you selec
124. to wark in the United States The employee s frst day of amploymaent U g Us Felt pago Seg i5 For exemptions l have read and agree with the certification statement above Employees 2 mAckrum v lex E this 16 a alid electronic signature Vents atkins i ii J gnata Reverficatians Date signed Step 14 Click Next to complete Section 3 of the Form l 9 and save the data Form I 9 Employment Eligibility Verification lar employee Oscar James CERTIFICATION T attest under penalty of perjury that 1 T have examined the document s presented by the above named employee 2 the aboye tsted document s appear to be genuine and bo relate to the employee named and 3 to the best el my knowledge thes employee is authorized to wark m the United States The employee s frst day of amploymant j pua pal haD See For exemptions have read and agree with the certification statement above Vurilcztinng acknowledge this is a walid electronic signature Rewverificat ans Date signed Doc Receipt Pending Egpartz EGSDUrres Lagout GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 58 Reverification of Documents Form l 9 Section 3 6 Step 15 The final Verification Completed page displays Do one of the following as necessary e Click Print this l 9 to open the completed Form l 9 in PDF file format within a new browser wind
125. tronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 122 Appendix D Employment Eligibility Verifications EEV E Verify bD Step 6 The Employment Eligibility Verification EEV Case Details page displays The Case Details page serves as a historical record of the case you initiated via the work order The Case Verification Number value also displays on the Form l 9 PDF file within the Compli 9 system Employment Eligibility Verification EEV Case Details Page E eri General Information Services Inc E Verify Employer Agent Case Verification Number 2014013124034DA GIS Work Order 27842 Initial Verification Last Name Jackson First Name Mark Middle Name Other Names Used Social Security Number 6789 Date of Birth 1 15 1981 Hire Date 1 13 2014 Citizenship Status A citizen of the United States List B Document Type Driver s license Document State South Carolina Document Expiration Date 1 15 2015 List C Document Type Social Security Card Initiated By Kroger EEV Initiated On 01 13 2014 Initial Verification Results Last Name First Name Initial Eligibility SSA Employment Authorized n m Process Status Verification Complete Waiting to Close xl 1 Please refer to the GIS EEV User Manual for further instructions on the processing of EEV E Verify cases GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www genin
126. tronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 75 Verifying Pending Document Receipts 8 Step 3 Click the Doc Received hyperlink for the corresponding employee record for which you want to provide the official SSN is Form I 9 Employment Eligibility Venfication n Search parameters Last Name First Name Dashboard Initiate an 1 2 Emplayees Yaerticabicurs Ra ysrificakions Dor Raceipt Pending Agdministraban Resources Logout Step 4 The Document Pending Verification page displays Review the previously entered information for the employee that displays in Section 1 and Section 2 List B The information that displays will be retained on the new Form l 9 15S Form I 9 Employment Eligibility Venfication Section 1 Employee Information and Verification Employee G ka Maiden Name Dashboard 25 T bith 1r Address 100 P zi Date of brth 10 e Initiate an 1 9 City State 7IP SSN Emplayees CEanshp A Verification WAE Date Date sgned 10 25 201 Exreptiens av rifien tiens Dor Receipt Pending Section 2 Employer Review and Verification List B List C Admmistration 7 Document St Resgourtes Document z 007307585 Logout Issuing authority Expiration Date Eniployer representative acknowledges the Social security Card has been received H GIS Electronic l
127. tuses ris Pending Reverifications Form 1 9 Employment Eligibility Verification iube an 1 3 Dor Repeat Poning amp Adewustratan amp L Local intranet Protected Mode Of Step 3 Click the Reverify now hyperlink for the employee record for which you want to reverify employment eligibility documents The Reverify now hyperlink only displays for employees who have Work Authorization documents associated with their employee record that have either already expired or that will expire within 90 days Farm 9 Employment Eligibility Verification Verification Revarificakiens Dor Receipt Pending Administration Resources bl Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 52 Reverification of Documents Form l 9 Section 3 6 Step 4 The Employee Verifications page refreshes to display fields you can use to indicate your preference for the reverification process Do one of the following e Select the Complete Section 3 on the existing Form l 9 radio button to complete Section 3 on the current Form l 9 during the reverification process and continue to Step 5 e DHS requires all reverifications to be completed on the most current version of the Form l 9 If the Form l 9 from the original verification uses an expired version of the form the Compli 9 system is designed to automatically apply the changes
128. ty and expiration date if any for eech document li Dac Receipt Pending i i Ligt amp Nate E Verify Employers can only accept a List B document with a photograph Reports Admirestrati n Sein focal Security Ace hamber card Respun es Lagout Document Sor CEE i ddhk d a ssu mg Document Mumbar inst aE Ly Social Securty Adrmminestration Desorption GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 47 Completing Section 2 of the Form l 9 5 Step 15 The User eSignature page displays The User eSignature page is designed to verify the start date for the employee certify that you have read and agree with the certification statement of the Form l 9 and obtain your electronic signature to meet legal requirements of the l 9 verification process Select the checkbox to indicate you have read and agree with the certification statement and then type your name in the subsequent eSignature text field The Date signed field displays the current date by default Farm I 9 Employment Eligibility Verification for employee Oscar James CERTIFICATION I attest under penalty of perjury that 1 T have examined the document s presented by the above named employee 2 the abave isted documentis appear ba be genuine and fo relate to the employee named and 3 to the best Dashboard ef my biowledge the employee is authorized to wark in the United States
129. u can verify l 9 documents for the employee as necessary and then automatically or manually submit the EEV E Verify order When employees log in to the Compli 9 system to provide their SSN via the Employee Information and Attestation page it is important to note that the employee can only modify the SSN related fields on the page and all other fields display as inactive or disabled Department of Homeland Security tee U S Citizenship and Immigration Services Employment Eligiblity verification START HERE Read instructions carefully before completing this form The instructions must be available during completion of this farm ANTI DISCRIMIMATION NOTICE It is illegal to discriminate against work authonzed individuals Employers CANNOT specify which document s they will accept from an employee The refusal to hire an individual because the documentation presented has a future experatien date may ao congtitube illegal decrimneaian Section 1 Employee Information and Attestation Employees must complete and sign Section 1 af Form 1 9 na later first day of anmapiry mnt but nob before accepting a ph cifar First Name Given Name Middle Initial Last Mame Family Mame Other Names Used any Address Street Murmber and Nara AgartmentUnit Cty or Town State ZIP Code Date af Birth E mail Addrezz Telephone Number GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2
130. want to reverify The Section C section refreshes to display fields you can use to provide details for the employment eligibility document Complete the fields from the refreshed Section C section Description aleae Authorization Document that contains e photograph y Faresgn passport with Annval Departure recond 34 1 944 Passport from the Federated States of Micronesia or the Republic of the Marshall Islands 1 94 1 944 w fie fos Step 13 The User eSignature page displays The User eSignature page is designed to certify that you have read and agree with the certification statement of the Form l 9 and obtain your electronic signature to meet legal requirements of the l 9 reverification process Select the checkbox to indicate you have read and agree with the certification statement and then type your name in the subsequent eSignature text field The Date signed field display the current date by default GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 57 Reverification of Documents Form l 9 Section 3 Farm I 9 Emplayment Eligibility Verification for employee Oscar James CERTIFICATION I attest under penalty of perjury that 1 T have examined the document s presented by the above named employee 2 the abave isted document s appear ba be genuine and fo relate to the employee named and 3 to the best Dashboard of my knawledge the employee is authorized
131. y and then click the corresponding Select hyperlink for the user account Form 1 5 Employment ElgiHbty Verification Sabet g User Pree tha list Ea wire datis or Add a Weer Dashboard vene ams Es enuabicna Doc Repnpt Pending Ui GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 96 Create amp Maintain Company Users EN Step 20 Click the Credentials tab to access the User Credentials page Form I 9 Employment Eligibility Verification Name Kim A Janies ID EEV Status Complete and chased Ehgdbibkry Statement SSA EMPLOYMENT AUTHORIZED Dashboard DHS Venhcahon Number 201311310522172C Initiate an 1 9 Employers es o vomas Vesifsc aibiansg d c User Tyne Adminestration Resources eMail Address kja Employee It i Start Gabe Terminatsan Gate Jb The Step 21 Deselect the Disable User Credentials checkbox to reactivate the login credentials for the user account for the current date For security purposes all reactivations are effective on the day you make the change While you can click the hyperlink for the Effective Date value and then choose a new date from the Calendar control once you save your changes the current date displays as the Effective Date value j d r3 Uer Credentas Form I 9 Employment Ekgibiety Vetan Emgesyee Name Frans P Urini Ih 459044 Dashboard Emad Ju
132. y or manually submit the EEV E Verify order Refer to the Pending Social Security Numbers for Form l 9 Section 1 chapter for more information on this functionality RET i rage dq em Employment Eligibility Verification carefully before completing this form The imstructions must be available during ANTI DISCRIMIMATICH MOTICE It is illegal to discriminate against work authorized individuals Employers CANNOT specify whech document s they will accept from an employee emp uem bo hire an individual because the documentation presented has a future expirsb an date may alsa c ilegal discreninatian 1 Employer Information and Attestation Employees must completa and sign Section 1 ef Form T 3 ne later first day al employment but nat before accepting a job affer Required Field First Name Given Mar 21 Middle Initial 5 Last Name Family Name Brown Other Names Used V any Address Street Number and Name 100 Main Street Apartment Unit amp City or Town it axington Stabe South Carolina ZIP Code 25072 Date af 6rth 10 10 p1290 im Socal Serurity Number Applad Far GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page 34 Completing Section 1 of the Form l 9 4 Step 5 The employee types their e mail address in the E mail Address field and types their phone number in the Telephone Number field as necessary Department of Homeland Secu
133. yee in the eMail Address field If you want the employee to complete Section 1 of the Form l 9 at work type the work e mail address for the employee in the eMail Address field Form 1 5 Employment Ekgib ty Venficatior i h i FE e i F arme il L Initzate an 1 9 f i Venficaticns tart Da E Reverfications Empieyee ID Dac Receipt Pending Us erum af Lig tig w en LF a 1 brat ti ond e cdharactos amp djmanustrateon z a xmesnistrateon a E eat Bagh Je 1 E _ i J LOEO Uf maya Steve 596 L Locacon l GIS Electronic l 9 Solutions 888 333 5696 info geninfo com www geninfo com effective March 2014 page Step 6 with your business or organization in the Start Date field GIS nitizte an 1 3 Empayees Verification Ravarificsakions Administratean Logout Step 7 Dashboard Doc Receipt Pending Resaurtes Enter the Employee s name a username andor email address First Name Initiate an l 9 2 Type the date in MM DD YYYY format by which the employee is set to begin employment Farm I 9 Employment Eligibiity Verification i fi Must ba between 8 and 100 characters long s Mustincdude at least one upper and one lower case character amp Must include at east ane of these special characters Section 1 of the Form 1 9 Do one of the following to create a user name for the em

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