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1. Logbooks Quick Reference User Guide Page 50 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Orthopaedic Surgery SHORT DESCRIPTOR LINE ENTRY Amputation Anterior Ethmoidal Artery Ligation Arthrodesis Arthroplasty Arthroscopic surgery diagnostic Arthroscopic surgery theraputic Arthroscopy Biopsy Bone Graft Bony Fixation s internal or external Bony Reconstruction Electrode Insertion Exostoses Removal Finger Tip Repair terminalisation Fracture open reduction ankle Fracture open reduction tibia Fracture open reduction upper limb Fractures closed reduction Hips CDH Implant or Expander Insertion Implant or Expander Removal Neurectomy Orthopaedic major Orthopaedic minor Osteotomy Other Recurrent dislocation Repair fractures specify Logbooks Quick Reference User Guide Page 51 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use p
2. Bronchoscopy Rigid Cardiac tumour excision Cardiac valve repair replacement aortic Cardiac valve repair replacement mitral Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 40 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Cardiac valve repair replacement multiple Cardiac valve repair replacement pulmonary Cardiac valve repair replacement tricuspid Cardiac valve replacement Cardiothoracic other Catheterisation therapeutic Chest wall reconstruction Chest wall thoracoplasty Circulatory support BiVAD Circulatory support ECMO Circulatory support LVAD Circulatory support RVAD Congenital other Coronary artery grafting distal coronary Coronary artery grafting endarcterectomy Coronary artery grafting off pump Coronary artery grafting on pump Coronary artery grafting other Coronary artery grafting proximal aorto coronary Coronary artery grafting whole case Electrode Insertion Gastrectomy Bilroth pa
3. Laryngoplasty Other Laryngoscopy Direct Biopsy Lateral Rhinotomy Lymph node dissection not axillary Lysis Tongue Tie Mastoid Obliteration Mastoidectomy Modified Radical Mastoidectomy Revision Maxillectomy MaxilloFacial Osteotomy inc mandible Meatoplasty Meatotomy Minor procedure meningeal biopsy EVD ICP monitor Ommaya reservoir etc Myringoplasty Nasal Septal Surgery Nasal Septum Turbinate Cautery Diathermy or Reduction Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 54 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Nerve Decompression other than CT Nerve Graft Nose EUA Nasal Packing Nose Foreign Body Removal Nose Fracture Reduction Orbital Decompression Oro antral Fistula Repair Ossicular Reconstruction Other Pain Trigeminal Decompression Balloon RF etc Pharyngeal pouch surgery Plastic minor Polypectomy Other Reduction Facial Fracture Not Nasal Removal foreign body Re
4. Thoractomy specify Thoractomy thoracoscopy not for trauma Tracheostomy Transplant heart Transplant lung Logbooks Quick Reference User Guide Page 42 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Tumour Excision Ventral hernia repair major Logbooks Quick Reference User Guide Page 43 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX General Surgery SHORT DESCRIPTOR LINE ENTRY Abdominal specify Abdominal abscess drainage Abscess drainage Abscess haematoma fluid drainage Access Surgery for Haemo Dialysis Adhesiolysis Adrenalectomy Amputation major limb Amputation minor Amputations
5. Colonoscopic dilation Colonoscopic polypectomy Colonoscopy Colorectal specify Colostomy ileostomy revision Craniectomy craniotomy Critical limb ischaemia Cystoscopy urethroscopy Defunctioning colostomy ileostomy Diagnostic laparoscopy Dupuytrens Surgery Endoscopic gastrostomy jejunostomy Endoscopic procedures other Endoscopic removal of ablation of lesion ERCP Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 45 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX ERCP and insertion of stent ERCP and sphincterotomy Ex skin subcutaneous lesion Excision simple Excision following needle localisation Excision of Large and or Deep lesion DC Fasciotomy Fem pop tibial bypass incl pedal Femoral hernia Femoro distal bypass graft Fibreoptic sigmoidoscopy Gastrectomy Bilroth partial Gastrectomy total Gastro enterostomy Gastrostomy open Haemorrhoidectomy Hartmann s reversal of Hartman
6. ROYAL AUSTRALASIAN COLLEGE OF SURGEONS Web Logbook Quick Reference Guide Author Last Updated M Zille 9 December 2009 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 PREFACE How to Use this Manual This manual describes the setup and operation of the Web Logbook Section 1 Introduction provides an overview of the Web Logbook Section 2 Technical Requirements describes recommended system requirements Section 3 Getting Started describes system features layout of the initial interface screen and the initial set up Section 4 Entering and Editing Data describes how to create edit and view logbook and account data Section 5 Generating Reports describes the reports that can be generated Section 6 Mobile User Guide describes how to access the Web Logbook on a mobile or handheld device Section 7 Appendix contains details on line entries and optimising Firefox This document has been prepared for Trainees Supervisors and Fellows who may or may not have had previous experience in the use of an electronic logbook system This guide is d
7. 3 3 7 Data Filters Data Filters appear at the top of the page wherever there is a list of items that can be filtered The filter window can be expanded at any time to reveal more filtering options by clicking the Expand button at the right of the window 5 x Searchin All Fields Look For KI Search Clear Operation All Procedures Anatomical Zone All Anatomical Zones Magnitude All Magnitudes ASA Grading All ASA Grades Please Select Urgency All Levels Of Urgency Complications All Complications Not Yet Referred You can collapse the filter window back again by pressing the Collapse button at the right of the window A A filtered page of results can be viewed by selecting values from the drop down lists and or typing in keywords and then pressing Search If Clear is pressed the filter will be cleared and all items will be displayed in the list The records per page filter will retain its settings even after the Clear button is pressed This setting can only be changed manually 3 3 8 Navigation Tabs The Navigation Tabs are displayed on every page in Web Logbook They allow quick access to all of the main sections of Web Logbook They appear at the top of the page and can be selected by clicking anywhere on the tab The functions of the first three tabs will be explained in greater detail in further sections of this manual The LocourT tab securely logs you out of the system once
8. Preference Name T Status Type Value a 2 Type network htip in the filter field _about config Mozilla Firefox File Edit yiew History Bookmarks Tools Help HG ve L about config IG P Most Visited Getting Started Ai Latest Headlines Fiter network http Show All Preference Name Status Type Value B network http accept encoding default string gzip deflate network http accept default default string text html application xhtml xml application xml q 0 9 q 0 8 network http default socket type default string network http keep alive default boolean true network http keep alive timeout default integer 300 network http max connections default integer 30 network http max connections per server default integer 15 P SR network tp max peste conectins et Prxy deta bese 8 network htip pipelining network http max persistent connections per server default integer 6 default boolean etwork http pipelining maxreguests default integer network http pipelining maxrequests network http pipelining ssl default boolean false network http proxy keep alive default boolean true S SC network http proxy pipelining network http proxy version default string 1 1 network http redirection limit default integer 20 network http request max start delay default integer 10 network http sendRefererHeader default integer 2 network http sendSecurexsiteReferrer default boolean true network http use c
9. Status These logbook items can be sorted by any of these properties Click the appropriate heading at the top of the list For example to sort by patient click the word Patient This will sort the records in ascending order as indicated by a down arrow Clicking Patient again will turn the arrow upside and sort the records in descending order Logbooks Quick Reference User Guide Page 14 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 3 New Logbook Record Minimum Dataset To create a new logbook item select the New button from the button bar The MINIMUM DATASET NEW LOGBOOK ITEM tab appears allowing the user to add a new record to the logbook The tab contains the following areas Patient Details Operation Non Operation Details Comments History 4 3 1 Patient Details 1 Enter the first and last names of the patient 2 Enter the patient UR number 3 Enter the date of birth of the patient in dd mm yyyy format or click on the calendar ES icon to select a date The age of the patient will be automatically calculated or Se alter
10. button to the left of the record details to select it and then press the Edit button Internet Explor an 4 9 42 X gf http 91 186 5 217 8080 Mobil Option Button Inferior vena cave or iliac vein open removal of thrombus or tumour Assist This will present the user with all of this patient s information that is able to be edited When you have finished editing go to the Operation Details Op section and press Save and go to List at the bottom Logbooks Quick Reference User Guide Page 38 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 6 Viewing a record To view a record in the list view tap the option button to the left of the record details to select it and then press the View button Internet Explor 4 9 43 X gf http 91 186 5 217 8080 Mobil Inferior vena cave or iliac vein open Katie This will present the user with all of this patient s information in read only view If you would like to edit this information you will need to go back to the list of records select the desired
11. containing all the data entered by the user for a particular patient The Individual Patient Transcript Report contains the following filters e Select Patient e From Date e To Date e From Age and e To Age To report upon a specific date range enter the From and To dates in dd mm yyyyy format or click on the calendar icon to select a date To report upon a specific age range enter the From and To Age birthdates in dd mm yyyy format or click on the calendar icon to select a date If the user is unable to select a patient from the drop down box the Choose Patient button opens a further search function which provides more detail to determine the patient required for the report Logbooks Quick Reference User Guide Page 26 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 1 2 3 Summary Report The Summary report counts the procedures line entry in a specified date and age range and lists the records Not Yet Referred to the users supervisor as well as a summary table of operations entered grouped by Anatomical Zone and Complexity The Summary Repo
12. e To Age To report upon a specific date range enter the From and To dates in dd mm yyyyy format or click on the calendar icon to select a date To report upon a specific age range enter the From and To Age birthdates in dd mm yyyy format or click on the calendar icon to select a date If the user is unable to select a patient from the drop down box the Choose Patient button opens a further search function which provides more detail to determine the patient required for the report Logbooks Quick Reference User Guide Page 30 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 2 2 3 Summary Report The Summary report counts the procedures of selected trainees in a specified date and age range and lists the records Not Yet Referred to the users supervisor as well as a summary table of operations entered grouped by Anatomical Zone and Complexity The Summary Report contains the following filters e Available Persons e Selected Persons e From Date e To Date e From Age and e To Age 5 2 2 4 Weblogbook Summary Report The Weblogbook Summary repor
13. fields select the relevant procedure listed under Operation NonOperation Details then select Edit Field Magnitude ASA Grade Level of Urgency Complications Complication Grade Data Description Used to record the magnitude of the procedure Populated automatically when a procedure is selected Used to record the anaesthetic assessment of the patient Used to specify the need for the procedure Used to specify the complications that occurred during or after the procedure Used to record the postoperative grade of complication 4 4 4 Supervisor amp Comments Data Input Drop down list Drop down list Drop down list Drop down list Field Data Description Data Input Supervisor Status Used to identify the status of the record i e Not Yet Referred Referred Accepted Rejected Complete Comments History Used to record comments against this Text record Logbooks Quick Reference User Guide Page 18 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 5 Additional Specialty Dataset Some speci
14. or the EXPANDED ADDITIONAL DATASET tabs are selected 4 3 5 Send Logbook Record to Supervisor If you are satisfied with the logbook record you can send it to your supervisor for review Selecting this option automatically saves the record and returns you to the JOURNAL view 1 Click Send to Supervisor The record will be saved and sent directly to your Supervisor The status of the logbook item will change from Not yet referred to Referred You can no longer edit this item unless your supervisor chooses to reject the record 4 3 6 Save Logbook Record If you have not already sent the record to your supervisor click the Save button at the bottom of the screen to save the information and return to the JOURNAL view The logbook item has a status of Not yet referred Select Cancel to discard the information entered and return to the JOURNAL view Logbooks Quick Reference User Guide Page 16 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 4 Expanded Dataset The EXPANDED DATASET tab allows for the following additional information t
15. reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Vascular Surgery SHORT DESCRIPTOR LINE ENTRY Amputation major limb Amputation minor Aneurysm Aneurysm dissection repair Arch Aneurysm dissection repair ascending Aneurysm dissection repair descending Angiogram diagnostic Angioplasty Aorto iliac reconstruction Bypass autologous Bypass autologous prosthetic Bypass Prosthetic Cannulation cardioplegia Cannulation cerebral perfusion Cannulation for cardiopulmonary bypass central Cannulation for cardiopulmonary bypass femoral Cardiothoracic other Carotid body tumour Congenital other Critical limb ischaemia Dilatation amp Stent Endarterectomy Endovascular Procedure Fem pop tibial bypass incl pedal Femoro distal bypass graft lliofemoral bypass Intra aortic balloon pump Laparotomy specify Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 63 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive righ
16. run any of the available reports 5 1 1 Creating a Report The reporting process is a 3 step process 1 Select the report you would like to run Adjust the report filters and select report data and Press Generate Report and save the Adobe Acrobat PDF file to your computer 5 1 2 Existing Reports Currently the reports under development are e Non Operative Summary e Individual Patient Transcript e Summary and e Web Logbook Summary Note Currently none of the fields in these reports is mandatory Logbooks Quick Reference User Guide Page 24 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS There are a number of fields that may appear in these reports They include Field Data Description Data Input From Date Used to specify the start of the date range Date required for the report Selection To Date Used to specify the end of the date range Date required for the report Selection From Age Used to specify the start of the age range Date required for the report Selection To Age Used to specify the end of the age range Date required for the rep
17. you are finished 8 9 2009 2 02 PM lt Logbook Reports Version 1 0b1 377 Account Logout 3 3 9 Page Traversal A blue bar appears at the bottom of the screen when viewing a list of items in Web Logbook This allows navigation through the pages of the list This bar scrolls with the screen so that it is always accessible Previous Next gt The Previous button takes you to the previous page of the list The Next button takes you to the next page in the list It is also possible to select a specific page by selecting the drop down between the Previous and Next button Logbooks Quick Reference User Guide Page 7 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 3 10 Item Selection To select an item from a list simply select the radio button that is shown at the front of the list item Procedure Datea Patient Details Line Entry Magnitude ASA Supervision e Urgency Complic Status O 07 10 2009 henry Jones 753159 Aneurysm dissection r Major s3 None Not Yet Referred O 06 10 2009 Peter Smith Laparotomy explorat Major 52 None Not Yet Referred Sel
18. 2 2 1 Adding a hospital to your favourites 1 Select the hospital from the window on the left 2 Click the right pointing arrows The hospital is added to the list on the right 4 1 2 2 2 Removing a hospital from your favourites 1 Select the hospital from the window on the right 2 Click the left pointing arrows The hospital is removed from the list on the right 4 1 2 2 3 Adding a new hospital 1 Click the feedback link be if you require a New Hospital to be added Logbooks Quick Reference User Guide Page 13 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 2 Logbook Module Trainee Fellow The Logbook module displays all of your logbook items and provides the ability to create edit view items You may also refer logbook items to your supervisor through this module The Logbook module is accessible by selecting the LOGBOOK tab from the navigation tabs at the top of the screen There are two ways of viewing logbook items as indicated by the JOURNAL and PROCEDURES tabs 4 2 1 Journal View In the JOURNAL tab you will see a list of all your rec
19. APPENDIX Tracheostomy Transplant lung Tumour Excision Tumour Skull base includes acoustic neuroma Urological not circumcision specify Vascular Aneurysm Clipping trapping etc Vessel reconstruction Logbooks Quick Reference User Guide Page 59 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Plastic amp Reconstructive Surgery SHORT DESCRIPTOR LINE ENTRY Abdominoplasty Abscess drainage Abscess haematoma fluid drainage Amputation Amputation minor Arthrodesis Arthroplasty Axillary Dissection Bone Graft Bony Fixation s internal or external Bony Reconstruction Breast Augmentation Breast reconstruction Breast Surgery Other Congenital other Dermabrasion Chemical peel Laser resurface Dupuytrens Surgery Ex skin subcutaneous lesion Excision simple Excision of Large and or Deep lesion DC Finger Tip Repair terminalisation Fracture Reduction hand Fracture Reduction jaws mandibl
20. Internet Expk Z7 X lt 10 56 X Enter your login and password into the appropriate fields and then tap the Login button Logbooks Quick Reference User Guide Page 32 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 2 Web Logbook Main Screen When you log into Web Logbook you will see a screen similar to the following Note If this is your first time logging in you will not see any records you need to create them first Internet an 9 34 X Button Bar Sort Functions of i artery common eg reas pe ebe eh replacement by graft unilateral Assist C Antibiotics EI Inferior vena cave or iliac vein open removal of thrombus or tumour Assist Previous 1 1 Page Traversal 6 2 1 Button Bar The New Edit and View buttons allow you to create new logs edit existing logs or simply view existing logs The Logout button logs you out of the system 6 2 2 Sort Functions Your records can be sorted alphabetically by procedure name or by date performed To switch between sorti
21. Peripheral Nerve minor Carpal tunnel ulnar nerve transposition sural nerve biopsy Repair fractures specify Spinal discectomy foraminotomy any level Spinal dysraphism Spinal fusion anterior non instrumented Spinal fusion posterior instrumented Spinal fusion posterior non instrumented Spinal fusion instrumented any level Spinal Laminectomy Laminoplasty any level Spinal procedure other Spinal tumour Extradural Spinal tumour AVM Fistula Intradural Stereotactic DBS Biopsy Lesion creation Trauma Craniotomy EDH SDH Depressed skull fracture etc Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 49 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Trauma Other dural repair etc Tumour Craniotomy Glioma Metastasis Tumour Craniotomy Meningioma Tumour resection specify Tumour Pituitary any method Tumour Skull base includes acoustic neuroma Vascular Aneurysm Clipping trapping etc Vascular AVM cavernoma Moya moya
22. RING amp EDITING DATA 4 Entering and Editing Data 4 1 Account Module The Account Module is accessed by clicking the ACCOUNT tab at the top of the page and is used to complete the following tasks e Verify personal details e Update training post information 4 1 1 Personal Details The personal details page will show by default You can access this page from other sections of the Account Module by pressing the Personal Details button on the left hand side of the page These details are populated using your information registered in iMIS If you require changes please log in to the College website and click update your personal information in the members area NOTE Please check the email address listed is the one you want to use for your logbooks account Field Data Description Data Input Given Name Used to specify the first name of the user Text Last Name Used to specify the last name of the user Text Preferred Name Used to specify an informal name if different Text from the first name iMIS ID Unique RACS number used to identify the user Actual Rotation Start Date Used to record the actual start date of the Date users current rotation Selection Actual Rotation End Date Used to record the actual end date of the Date users current rotation Selection Mobile Number Used to record the mobile phone number of Text the user Email Address Used to record the email address of the user Text S
23. Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 3 3 Operative Procedure 11 Select the relevant sort option from the Sort dropdown list 12 Select the relevant anatomical zone from the Anatomical Zone dropdown list 13 Select the relevant line entry from the Line Entry dropdown list 14 Select the actual procedure displayed in the Procedure box Nor This will be added to your Favourites which stores the last 10 ten procedures selected In future you can simply select from your favourites list 15 To remove a procedure click the relevant item and select Remove 16 Enter the date of the procedure or click on the calendar icon to select a date 17 Select the relevant level of supervision from the Level of Supervision dropdown list 18 Select the relevant supervising surgeon from the Supervising Surgeon dropdown list 19 Click Save at the end of the Editing New Operative Procedure section To add another procedure return to step 5 4 3 4 Comments History The Comments History field displays comments recorded against the procedure To enter a comment in the Enter Comments field type in the relevant comment and click Add The comment is displayed in the Comments History section together with the user s name and date NOTE An error message will appear if the record is incomplete when Save
24. ache default boolean true network http version default string ID 3 Double click network http pipelining this should change it from false to true 4 Double click network http proxy pipelining this should change it from false to true 5 Double click network http pipelining maxrequests and enter 30 into the popup window that appears 6 Right click anywhere and choose New gt Integer Enter nglayout initialpaint delay into the preference name field and press OK Logbooks Quick Reference User Guide Page 65 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX New integer value g Enter the preference name nglayout initialpaint delay 7 Then enter 30 into the next field titled Enter integer value and press OK Enter integer value IS nglayout initialpaint delay 30 8 Close and then reopen Firefox Logbooks Quick Reference User Guide Page 66 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be rep
25. alties require collection of further data which is captured in the ADDITIONAL DATASET tab At any time you can navigate back and forth between the New LOGBOOK ITEM and ADDITIONAL DATASET tabs as long as all mandatory fields have been completed Additional datasets available are e Aetiology e Bariatric e Bi National Cancer Colorectal Audit e Breast e Colonoscopy e Endoscopy e Prostate Audit e Tonsillectomy Audit e Endoluminal Aortic Stent Graft and e MVSA Logbooks Quick Reference User Guide Page 19 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 6 Edit Logbook Record To edit a logbook record from the JOURNAL view 1 Click the option button in front of the desired record in the list 2 Select the Edit button from the button bar The MINIMUM DATASET EDIT LOGBOOK ITEM tab appears displaying the information currently entered for the selected logbook item Make relevant changes Select Save to save the changes and return to the JOURNAL view or select Cancel to close the form without saving any changes made 4 7 View Logbook Record To v
26. ars allowing the user to add a new record to the logbook 3 Enter a fictional patient called My Favourites in the MINIMUM DATASET tab and fill in the basic details 4 Select the EXPANDED DATASET tab Within the pre management diagnosis area select Edit Favourites A screen will load containing nearly every diagnosis recognised by the ICD10 coding system 6 Query the list by typing in a word in the search area or alternatively interrogate each of the headings and pursue the tree branches for the diagnosis description you are after 7 Click the appropriate check boxes to select the items NOTE A maximum of 20 items can be selected Select Done to save these items to the Favourites drop down list Repeat this process for the post management diagnosis area Although time intensive to set up this facilitates the individual patients being entered later on 10 Click Save at the bottom of the MINIMUM DATASET tab The screen closes and you are returned to the main Journal Procedures screen Logbooks Quick Reference User Guide Page 10 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTE
27. ate Picker then click the Year that appears you will get a view where you can select one of 10 years and then scroll 10 years at a time as per below screenshots using the arrows either side of the displayed year This way it takes a few seconds to select a date in e g 1960 Date Selection Drop Down lists are frequently used to restrict entry to data Select anywhere on the drop down box to display the available list Select the desired entry by clicking on the one you wish to select Drop Down Lists Option Button The option buttons are used to allow the selection of one item only from a list Selecting an option button shown at the front of a list item will allow you to perform the available actions on that item Text Boxes Text boxes are frequently used to obtain input with minor limitations Simply enter the desired text alphabetical or numerical in the text box There may be a limit on the number of characters that can be entered into certain text boxes Logbooks Quick Reference User Guide Page 6 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED
28. ates Trainee Name UR Line Ent Magnitude ASA Supervision Urgen Complic Status CH 07 10 2009 beth marchiori 753159 Aneurysm dissection re Major s3 None Not Yet Approved oO 06 10 2009 beth marchiori Aneurysm dissection re Major SI None Approved 0 Admission Date E EE O Patient Name Wednesday Child Jone Approved O S UR SE done Approved ro tatus Rejecte Se Le gt 2 S oO Line Entry 06 10 2009 Tumour Skull base includes acoustic neuroma done Approved F oO done Approved d Anatomical Zones CRANIAL done Approved Logbooks Quick Reference User Guide Page 22 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 12 1 View Accept Reject Records Button Details View This will open a form with current information as entered by the trainee but is not editable Accept Changes the status of the record to Accepted and returns the supervisor to the remaining listed items Accept All Records Changes the status of all the records to Accepted To view a record 1 Select the option button next to the record and click View The logbook
29. ation grade and additional comments are also able to be added When you are finished completing Operation Details press the Jump to Specialty Details button to go to the next section Jump to Specialty Details At this point you can also press the Save and go to List button to save the record and go back to the main screen of the application Save and go to List 6 4 3 Specialty Details The Specialty Details abbr Specialty section allows you to enter information relating specifically to the patient s condition This section requires you to first select which additional dataset of information you require breast colonoscopy or endoscopy Each of these options has a different set of fields associated to it When you have completed this section press the Save and go to List button to save the record and go back to the main screen of the application Logbooks Quick Reference User Guide Page 37 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 5 Editing an existing record To edit an existing record in the list view tap the option
30. ative Procedure Fields will appear specific to the record type that you select If you select Non Operative Management you will then be able to provide the procedure recommended and the outcome as well as any other comments If you select Operative Procedure you must specify the procedure s undertaken When you select a procedure from the Procedure box it will automatically populate in a window underneath You can add as many procedures to this window as you like To delete a procedure tap it to select it and then press the Del button OC J 30332 Lymph nodes of axi 31500 Breast benign lesic 31533 Fine needle aspirati You will also need to provide details on the procedure such as Logbooks Quick Reference User Guide Page 36 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE e Level of supervision e Level of urgency and e The supervising surgeon s name You are able to add any complications in the same way that a procedure is added i e you can select multiple procedures or delete them using the Del button Complic
31. book items Cancels any changes made to the logbook item that is currently open and returns you to the listed items Adds a new item to the current list Deletes the selected item in the current list Allows you to edit the list of favourites for a particular option Logbooks Quick Reference User Guide Page 5 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 3 5 Command Buttons Supervisor Button Details Accept Changes the status of the record to Accepted and returns the supervisor to the listed items Reject Changes the status of the record to Re jected and returns the supervisor to the listed items Cancel Returns the supervisor to the listed items without changing the status of a record Add Adds a new item to the current list 3 3 6 Data Entry There are a number of types of input that are found throughout the Web Logbook application Data Input Details Check Box Are used instead of option buttons if an option is not required Multiple boxes can be checked In order to select a date into a date field click on the Month Year on the D
32. bove e Mozilla Firefox v1 0 6 and above e Safari v2 0 and above and e Standard Mobile Phone Browsers capable of displaying HTML 2 3 Screen Resolution This application is designed for use on a desktop PC with a screen resolution of 1024X768 pixels or above The site design will remain centred horizontally and vertically when accessed by users with large screen settings 2 4 User Roles Web Logbook allows users to have different roles controlling their level of responsibility and permissions User Roles Trainee Trainee can create records and refer their records onto the allocated supervisor Fellow A fellow can create and edit their own records without submitting records to a supervisor Supervisor Supervisors can view all records that have been referred to them from each trainee that they have been assigned to System Administrators can view all records modify the system and create Administrator new users 2 5 User Assistance Click Wi to launch the user manual WW to launch the Frequently Asked Questions or d to send an email to logbooks surgeons org Logbooks Quick Reference User Guide Page 2 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College
33. box and entering text in as you would for a text box see above Text Boxes ras OVVU d EE Please Select Blood and immune mechanist Common infectious and para Mental behavioural and ne Logbooks Quick Reference User Guide Page 34 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 4 Creating a new record To create a new record tap the New button at the top of the main screen The following menu will appear at the top of each section Internet Explor 47 X 4 9 36 X Record Menu Patient Details Mandatory Fields Hospital Hospital 10 The Patient Op and Specialty are links to each of the three sections in a record whilst the List link will take you back to the main list screen 6 4 1 Patient Details The first section that you will see is Patient Details abbr Patient Fill out the fields using text entry and dropdown selection NotE Fields with a red asterisk next to them are mandatory and must be completed before any other pages can be accessed When adding pre mana
34. copy therapeutic Oesophagoscopy Biopsy Oophorectomy Other Pancreatic other specify Pancreatic pseudocyst Pancreatico duodenectomy Parathyroidectomy Perianal abscess fistula in ano Pilonidal sinus Plastic minor Pneumonectomy Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 47 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Procto colectomy Rectal prolapse abdominal repair Rectal prolapse perineal repair Removal foreign body endoscopic Repair fractures specify Salivary gland excision Skin Graft Small bowel resection Splenectomy not for trauma Sternal wound debridement Subareolar excision of ducts Tendon repair Testis exploration of Thoractomy specify Thyroidectomy lobectomy Thyroidectomy subtotal Thyroidectomy total Tracheostomy Trans anal tumour resection Transplant lung Trauma specify Umbilical paraumbilical epigastric hernia Under run gastr
35. cscscscecececececececececcccccssssssesssesssesssesssssssessssseeeesees 32 6 1 LOGGING IN WEE 32 6 2 WEB LOGBOOK MAIN SCREEN s sicdsrissiinicoriadsiieerasirino iada idda didaa c daet dn ua rriddarddsninan ardon tida 33 6 2 1 Button EE 33 6 2 2 ele dl Diet e 33 6 2 3 Page Traverse 33 6 3 ENTERING DATA INTO WEB LoGpock nn nnnnnnnn nenene nnn 34 6 3 1 Text El KEE 34 6 3 2 Drop Down Menus edu geet elites eee dae ain ala aaa ieee ee 34 6 4 GREATING A NEW RECORD 2 siehe geed enee E ee EE EEN eg e 35 6 4 1 Patient Detalls iccsieiccccadsen cette anaana Eei AA EEA A EEEE 35 64 2 ee 36 6 43 Specialty Details szcccsvceedeccygaze eveedvhanvagecde iaeei eaaa iaaa e aE ENEE 37 6 5 EDITING AN EXISTING BECORD 38 6 6 VIEWING A R CGOR I use ee ENNEN 39 7 APPENDICES 00 0 0 cccccsssssssssecececcnnnesnseseceeenesnasssecusenesnaseesseeeneonnnsseeseseeeanonseseseseconoasnesss 40 APPENDIX 1 LINE ENTRIES soss dess eege ee ege A0 CARDIOTHORACIC SURGERY ssssssssriririrrrrrrrrrrr1n 1111111111 1n 111111111 1111A ELELE EEEEEEEEEEEEEEEEEEEEEEEEEE EEEE Ent 40 GENERAL SURGERY ENNEN EEN AANEREN An 44 NEU Ee ee eg Eh ee e 49 ORTHOPAEDIC SURGERY ivcccsciececstatarecstcnerecetacecdcasdnarecetanansedusidsatsvdiaceraresdsccasddaseeaedsdiccerdoataneeas 51 OTOLARYNGOLOGY HEAD amp NECK SURGERV c c0cseseseseseseeeseessseeesesesessseeeeeseseeeeeeeeeeeeeeeeeeees 53 PAEDIATRIC SURGERY cccccccccscceeececceececeaueueeeeeeeeeaeaueseeeeeuaeaueesseeeeeeseaueese
36. diatric Surgery SHORT DESCRIPTOR LINE ENTRY Anoplasty biliary other specify Biopsy Bronchoscopy Bronchoscopy flexible Bronchoscopy Rigid Calculi closed Cardiothoracic other Chest wall reconstruction Chest wall thoracoplasty Circumcision Cranio cervical junction decompression tumour Chiari trans oral procedure etc Ex thyroglossal cyst Femoral hernia Gastrostomy button change Gastrostomy open Herniotomy Hirschsprung s definitive surgery Infection Cerebral Abscess SD empyema Spinal Intrathoracic tumour Laparotomy for GI atresia Liver biopsy Lung operation Lung surgery lobectomy Lung surgery pneumonectomy Lung surgery segmentectomy Lung surgery wedge excision Meatotomy Logbooks Quick Reference User Guide Page 57 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Mediastinoscopy Minor procedure meningeal biopsy EVD ICP monitor Ommaya reservoir etc Neonatal surgery inclu
37. digital Anal sphincter repair Anal rectal perianal specify Aneurysm Anoplasty Anterior resection Anti reflux operation laparoscopic Anti reflux operation open A P resection abdominal A P resection perineal Appendicectomy open or laparoscopic Axillary Dissection Axillary lymph node sampling Banding injection of haemorrhoids Bariatric surgery Bile duct exploration open biliary other specify Breast abscess drainage Breast Augmentation Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 44 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Breast biopsy Breast reconstruction Breast Surgery Other Bronchoscopy Bronchoscopy flexible Bronchoscopy Rigid Burn injuries Burr holes Cholecystectomy cholangiogram laparoscopic Cholecystectomy cholangiogram open Choledocho jejunostomy Circumcision Closure of stoma Colectomy partial Colectomy total Colonic lavage on table
38. ding PDA other major Oesophageal resection Orthopaedic major Orthopaedic minor Other Other major procedure Paediatric other specify Pain procedure DREZ Cordotomy Stimulator etc Pain Trigeminal Decompression Balloon RF etc Pericardial drainage Peripheral Nerve major Brachial plexus operation nerve graft cervical rib etc Peripheral Nerve minor Carpal tunnel ulnar nerve transposition sural nerve biopsy Plastic major Plastic minor Pyeloplasty Removal foreign body Spinal discectomy foraminotomy any level Spinal dysraphism Spinal Laminectomy Laminoplasty any level Spinal procedure other Sternomastoid division for torticollis Sternotomy open primary Tendon repair Thoracoscopy Thoracotomy Thoracotomy VATS decortication Thoracotomy VATS pleurectomy Thoracotomy VATS pleurodesis Thoracotomy thoracoscopy not for trauma Logbooks Quick Reference User Guide Page 58 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7
39. e Supervisor To access the SEH section of SC after logging into the system click the Switch to Supervisor View button 2 Switch to n The Logbook module displays logbook items that have been referred by your trainees and provides the ability for you to View Accept Reject these items The Logbook module is accessible by selecting the LOGBOOK tab from the navigation tabs at the top of the screen Each logbook item shows the Procedure Date Trainee Name UR Line Entry Magnitude ASA Supervision Urgency Complications and Status These logbook items can be sorted by any of these properties Click the appropriate heading at the top of the list For example to sort by procedure click the words Procedure This will sort the records in ascending order as indicated by a down arrow Clicking Procedure again will turn the arrow upside and sort the records in descending order Using the mouse pointer hover over the option button to reveal a pop up window displaying a summary of the record All v Searchin AliFields Look For From al To gt Q Search Clear Operation All Procedures e Anatomical Zone All Anatomical Zones v Status All Status v Magnitude All Magnitudes v ASA Grading All ASA Grades v Supervision Please Select x Urgency All Levels Of Urgency KA Complications All Complications v Q bebe e S LO E view Accept E Accept All Records Procedure D
40. e Graft Bony Fixation s internal or external Bony Reconstruction Bronchoscopy amp Foreign Body Removal Bronchoscopy Biopsy Cauldwell Luc Choanal Artesia Repair Cochlear Implant Dressing or Exam under Anaesthetic Ear Foreign Body Removal Ear Reconstruction Ear Surgery Other Ear Toilet Micro inspection Suction Endolymphatic Sac Operation Ethmoidectomy Ethmoidectomy External Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 53 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Ex thyroglossal cyst Excision simple Excision of Large and or Deep lesion DC Exostoses Removal Exploration Facial Nerve Decompression Through Horizontal amp Vertical Segments Frontal Sinus Ablation Osteoplastic Flap Frontal Sinus Trephine Head amp neck other Implant or Expander Insertion Labyrinthectomy Laryngectomy Hemi Vertical Laryngectomy Supraglottic Laryngectomy Total Laryngofissure External Operation on Larynx
41. e or maxilla Free Flap Dissection Implant or Expander Insertion Implant or Expander Removal Ingrown toenail operation Ligament Repair Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 60 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Liposuction Lymph node dissection not axillary Lymph node dissection not for breast Mastectomy subcutaneous Microvascular Anastomosis es Myo cutaneous flap Nerve Decompression other than CT Nerve Repair major Other Peripheral Nerve major Brachial plexus operation nerve graft cervical rib etc Pilonidal sinus Plastic major Plastic minor Plastic other specify Rheumatoid Hand Surgery Skin Graft Soft tissue tumour resection Spinal fusion instrumented any level Spinal procedure other Sternal wound debridement Sternotomy close Synovectomy Tendon repair Tendon Sheath Incision Wound debridement repair major Wound exploration debridement repair Logboo
42. e reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 3 3 Command Buttons Trainees The forms in the Web Logbook feature command buttons These buttons perform the described action on the data selected on the current screen Save Cancel Send to Supervisor Add Remove Search Done Edit Favourites Details Saves the information entered in to the current form and returns you to the list of logbook items Cancels any changes made to the logbook item that is currently open and returns you to the listed items Sends the information entered into the current form to your supervisor and returns you to the list of logbook items This item now has a Status of referred and is no longer editable Adds a new item to the current list Deletes the selected item in the current list A pop up list appears displaying all the relevant items for a particular option Allows you to search and add items Adds the selected item s for a particular option Allows you to edit the list of favourites for a particular option 3 3 4 Command Buttons Fellows Button Save Cancel Add Remove Edit Favourites Details Saves the information entered in to the current form and returns you to the list of log
43. ecting an item will allow you to perform the available operations on that item Hovering over an item with the mouse will display more information about the item in a tooltip Journal Procedures Bnew E New Episode E Edt E view D Sendto Supervisor lure Datea Pati ils Lit itude ASA Su n U mplic tus Admission Date ue Not Yet Referred o Patient Name henry Jones one Not Yet Referred o UR 753159 one Not Yet Referred o Status Not Yet Referred BS ENEE o Line Entry 07 10 2009 Aneurysm dissection repair ascending one Not Yet Referred Anatomical Zones THORACIC R Next gt 3 3 11 Timeout The Web Logbook will timeout after twenty minutes without a command You can track your timeout status which is indicated at the top right hand corner of the screen The red bar reduces over time Logbooks Quick Reference User Guide Page 8 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 4 Initial Setup It is recommended that the following steps be completed upon entering the Web Logbook for the first time 3 4 1 Account Preferences T
44. ee digtevaltesandcna funwezshguhavd eiieas dati tonvasdbsea dance 21 4 12 LOGBOOK MODULE GUpERVISOR ec eceeeee eee eene ee tee see tesee see seesessaeseeseneeaetas 22 4 12 1 View Accept Reject RECOrds 20 0 cceccccessssceceseeeeeeseneeeesseeeeeeeeseneaeesseesaeens 23 5 GENERATING REPORTS cccscccsssssssssesesecececesececcsssessscssssesssesscssesssesessseseeeeeeess 24 5 1 REPORTS MODULE TRAINEE FELLOW ccccccccccccccceeceeeceeeeeceeceueueeeeeeeeseeeeeeeeeeaneeenens 24 5 1 1 Creating a TEEN 24 5 1 2 EXISTING e e CC 24 5 1 2 1 Non Operative Summary Report cccccccecseeceeeeeeeeeeeeeeeeeeeesecaeeesaeeeenees 26 5 1 2 2 Individual Patient Transcript ccccecceeeeseeeeeeeeeeeeeeeaeeeeeeeeseeeeseaeeseneeee 26 5 1 2 3 SUMMAry e EE 27 5 1 2 4 Weblogbook Summary Report ssssssssssssssssirssirssirssinssrnssinnsrnnnsrnssrnssrnnsnnnt 27 5 2 REPORTS MODULE SUPERVISOR cccccccccecscccecececececeeeceeeeeeececeeeeecesaeeeanenananeeaneeanananans 28 5 2 1 Creating a Ee TEEN 28 5 2 2 EXISTING Ee e CET 28 5 2 2 1 Non Operative Summary Report ccccccceesceceeceeseeeeeeeaeeeeeeesecaeeesaeeeenees 30 5 2 2 2 Individual Patient Transcript cccceeeeeeeeeeeeneeeeeecaeeeeeeaeeeeeeeaeeeeeeiaeeeeneaa 30 5 2 2 3 SUMMary Heport cece cece nienia adaa aiat 31 5 2 2 4 Weblogbook Summary Report ccccccseececeeeeeeeeeeeeeeeeeeeeeeeaeeeseaeeeeeeeee 31 6 MOBILE USER GUIDE 0 cccccccs
45. eeaeeeeeeeseeeeesaeeesaeeseneessanes 6 3 3 6 Data Entry EE 6 3 3 7 REI WEI 7 3 3 8 Navigation Tab reires ienien deiae iadaaa ienie gadaa nadaan itaat 7 3 3 9 Page Traversal aiming ainiaan tinaaa anria dea aaa aaan iadaa Een 7 33910 fem Se ONO EE 8 CSC E e Ri E ene a E EAE E E a O EE AT 8 3 4 Ana SETUP ee EA EA A E AAEE EAA E E E AEE E A 9 3 4 1 Account Preferences Traineeitellow 9 3 4 2 Account Preferences SUPCIVISON ccccecceeececeeeeeeeeeeeeeeeeeeeeseaeeesaeeeeaeeseeeeetaas 9 3 4 3 Clinical Diagnoses Favourites cccceeececceeeeeceeeeeeeeeeeeeeaeeeeneeeseaeeeeaeeneneeee 10 4 ENTERING AND EDITING DATA ccccccscscscscececececeseceseceseceeecneneseseseseseseseseseeeseeeees 11 4 1 ACCOUNT MODULE 0 cccccececccecece sees eecceeeseeaeeeeeueeseeauaeeesseseeeuseaueaseeeeeeeuauauaeeeeeeeneas 11 4 1 1 P rsonal D tallS eege gess aere ees bacledaack Seaecadeaddenceslu dices satdhacdasdaecweacees kia 11 di2 Fa Lace e EE 13 4 1 2 1 S rgeons In UUs eases sas ede cid ceacstea apace scet caneasgyacacs aaa aa aT a RES 13 4 1 2 2 RE rene eereer meres prey ereeeere Perr err a S errr etree errr 13 4 2 LOGBOOK MODULE TRAINEE FELLOW c ccccccceceseececceesseeaueeseceeeeeeeaueueseeeeueeauaaeeeees 14 4 2 1 Beien 14 4 2 2 Procedures View 14 4 3 NEW LOGBOOK RECORD MuNMIMUMDATASET 15 4 3 1 Patient Details enera aaa aaa aaa aaa a iE 15 4 3 2 Non Operative Management 15 4 3 3 Operative Procedure te
46. ermitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Revision Rheumatoid Hand Surgery Rotator cuff amp decompression Spinal discectomy foraminotomy any level Spinal procedure other Spine Synovectomy Tendon Sheath Incision Total Joint replacement primary Total Joint replacement revision Tumour Excision Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Otolaryngology Head amp Neck Surgery SHORT DESCRIPTOR LINE ENTRY Adenoidectomy Adenotonsillectomy Angiofibroma External any approach Angiogram diagnostic Anterior Ethmoidal Artery Ligation Arthrodesis Arthroplasty Arthroscopic surgery theraputic Arthroscopy Atticotomy Aural Polypectomy Biopsy Bon
47. esigned to provide a quick reference for users For a more comprehensive guide to Web Logbooks please refer to the Web Logbook Manuals It is recommended that the INITIAL SETUP in Section 3 be completed upon entering the Web Logbook for the first time to ensure a more efficient use of the system 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 TABLE OF CONTENTS 1 INTRODUCTION EE 1 2 TECHNICAL REQUIREMENTS cccccccceeeeeeeeeee seen seen seen eeeeeeeeeneeeeenseenegenedeneeeneeenenenenen 2 2 1 INTERNET CONNECTION Eeer ec edd Eed eege Ed e 2 2 2 Ela E EE 2 2 3 SCREEN RESOLUTION EE 2 2 4 USERROLES EE 2 2 5 LSER ASSISTANGE A E A E OEE AAE E 2 3 GETTING S MAR TE D e eege EEN E 3 3 1 DOCUMENTATION CONVENTIONS 3 3 2 OGG ING VIN VE 3 3 3 WEB LOGBOOK INTERFACE 4 3 3 1 PRS CU TEE 4 3 3 2 B tton CEA te ce ai geet hea Ga toate A aatiaae 4 3 3 3 Command Buttons Trainees c cece cece cece csceeeeececceeeueeaueeeeeeeeseuanaeeaeeeewesaeaa 5 3 3 4 Command Buttons FellowS cccccceccecccceeecseeeececeeeeeseaeeeeeeseseeeauaaeeeeeeeeeaeaa 5 3 3 5 Command Buttons Gupervleor eee ee
48. gement or post management diagnoses you may either select a diagnosis from the Favourites dropdown list or type in one manually Logbooks Quick Reference User Guide Page 35 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE When selecting a diagnosis from the dropdown list of favourites you can first filter this list by selecting an item from the Filter favourites dropdown list To enter a diagnosis manually type the name in the text field and select the add button Please note the entered diagnosis name must match a diagnosis available from the database otherwise an error will appear To remove a diagnosis tap it to select it and then press the Del button Blood and immune mechanism d Del When you have filled out the patient s details satisfactorily please click the Jump to Operation Details button to go to the next section Jump to Operation Details 6 4 2 Operation Details The Operation Details abbr Op section requires you to first select whether the record type should be Non Operative Management or Oper
49. iew a logbook record from the JOURNAL view 1 Click the option button in front of the desired record in the list 2 Select the View button from the button bar The MINIMUM DATASET VIEW LOGBOOK ITEM tab appears displaying the information currently entered for the selected logbook item 3 You are not able to edit any of the fields Once you have finished viewing the record click Cancel to return to the JOURNAL view 4 8 Send Logbook Record to Supervisor To send a logbook record to your supervisor from the JOURNAL view 1 Click the option button in front of the desired record in the list 2 Select Send to Supervisor The status of the logbook item will change from Not yet referred to Referred You can no longer edit this item unless your supervisor chooses to reject the record 4 9 New Episode To enter a new episode for a patient from the JOURNAL view 1 Select the relevant patient record from the list and then select the New Episode button from the button bar The New EPISODE LOGBOOK ITEM tab appears displaying the Patient Details information currently entered for the selected logbook item 2 Enter the new episode Refer 4 4 2 Non Operative Management or 4 4 3 Operative Procedure Logbooks Quick Reference User Guide Page 20 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any
50. indow displays a scrolling list of the bulletins that are active for the current user 3 3 2 Button Bar The Web Logbook features a common set of function buttons The functions vary according to the user profile These buttons perform the described action on the selected logbook item Button Details New Opens the New Logbook Item form allowing you to create new logbook items Edit Opens the Edit Logbook Item form displaying current information for the selected logbook item This information is editable View Opens the View Logbook Item form displaying current information for the selected logbook item This information is not editable New Episode Opens the New Episode Logbook Item allowing you to create a new episode for the selected patient Send to Supervisor Trainees only This button sends the selected logbook item to your supervisor for review This item now has a status of referred and is no longer editable Complete This button will mark the selected record as complete This item Fellows only will now have a status of complete and is no longer editable Switch to This button enables a Fellow who is also a Supervisor to switch Supervisor Fellow Supervisors only between their profiles Logbooks Quick Reference User Guide Page 4 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may b
51. item as recorded by the trainee will open allowing you to review all the information entered Select either Accept or Reject To add a comment type your remarks into the Enter comments field and press the Add button NOTE It is mandatory to enter a comment when rejecting a record An error message will appear to remind the supervisor to Add a comment The supervisor is also able to accept a record without viewing it first by selecting the option button for the relevant record and clicking the Accept button Selecting the Accept All Records button will accept all records at once without having to select or view them To return to your Fellow profile click the Switch to Fellow View button a switch to os Fellow Yiew Logbooks Quick Reference User Guide Page 23 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 Generating Reports 5 1 Reports Module Trainee Fellow The Reports module is accessible by selecting the REPORTS tab from the top of the screen When this tab is selected the report options will be displayed to allow the user to define and
52. ks Quick Reference User Guide Page 61 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Urology SHORT DESCRIPTOR LINE ENTRY Adrenalectomy Biopsy Bladder cystectomy Calculi closed Circumcision Dilatation amp Stent Endoscopic resection bladder tumour prostate Hydrocoele cyst Laparotomy exploratory diagnostic Nephrectomy Other Prostate open enucleation Prostate radical prostatectomy Prostate or bladder neck incision or deep loop biopsy including deroof abscess using any energy source Pyelolithotomy Pyeloplasty Suprapubic cystotomy Testis exploration of Ureter open exploration and ureterolysis partial or total ureterectomy or ureterolithomy Ureteric operation specify Urological other specify Varicocoele Vasectomy Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 62 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be
53. lege of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 1 2 Training Post The training post section allows you to enter information relating to the current rotation You can access this page by clicking the Training Post button on the left hand side of the page 4 1 2 1 Surgeons in Unit This section contains information about the specific unit You can add and remove surgeons from the unit by selecting the Add and Remove buttons under the Surgeons in unit window 4 1 2 1 1 Adding a surgeon 1 Click Add The Choose Surgeon pop up appears 2 Navigate through the lists of names using the numbers at the bottom or search for a particular surgeon using the search functionality Click the name to select it Click Done to add it to your Surgeons in unit 4 1 2 1 2 Selecting a surgeon as your Supervisor 1 Select a surgeon s name from the Surgeons in unit window 2 Click Select as Supervisor This will automatically fill in the supervisor details name email and mobile phone number 4 1 2 2 Hospitals The bottom section of the page contains information about hospitals in your area The list on the left contains all the hospitals on the system The list on the right contains all the hospitals you have nominated as your favourites You can add and remove hospitals from your favourites list by selecting them in the windows and pressing the relevant arrow buttons 4 1
54. llege Logbook application to enable user access If you require changes to these details please log in to the College website and update your personal information in the members area Logbooks Quick Reference User Guide Page 3 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 3 Web Logbook Interface The following section describes the layouts of the Web Logbook interface S Bulletins ROYAL AUSTRALASIAN fien COLLEGE OF SURGEONS Ate eremm Bulletins Navigation l Tabs Logbook Reports 11122009 1 06 PM Account Logout Megan Zille Trainee Timeout Data Filters z Journal Procedures Searchin AlFieds v Look For From 2 To RE 2 e Button Bar Radi Admissionw Procedure Date Patient Details Line Entry Magnitude ASA Supervision Urgency Complic Status aalo p 8 A n BE Buttons 23 11 2009 test email 123456 Abdominal specify Major Al None Referred Page da Previous DEI Next dam Traversal 3 3 1 Bulletins Bulletins are displayed on every page in Web Logbook The Bulletins w
55. mber as well as a search facility Select Person Used to specify which trainee is required for Drop Down the report List Select Trainee Used to specify which trainee is required for Drop Down the report List Available Lists the trainees currently attached to the Trainees Persons supervisor Selected Used to specify which trainee is required for Trainees Persons the report Logbooks Quick Reference User Guide Page 29 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 2 2 1 Non Operative Summary Report The Non Operative Summary Report counts the procedures in a specified date and age range for a particular trainee The Non Operative Summary Report contains the following filters e Select Person e From Date e To Date e From Age and e To Age 5 2 2 2 Individual Patient Transcript The Individual Patient Transcript Report is a detailed report containing all the data entered by the user for a particular patient The Individual Patient Transcript Report contains the following filters e Select Patient e From Date e To Date e From Age and
56. n s procedure Hemicolectomy right Hepatic resection major Hepatico jejunostomy Hydrocoele cyst Ingrown toenail operation Kidney Transplant Laparotomy exploratory diagnostic Laparotomy specify Laparotomy for GI atresia Laparotomy for major trauma Liver other specify Liver biopsy Liver tumour Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 46 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Lung operation Lung surgery lobectomy Lung surgery pneumonectomy Lung surgery segmentectomy Lung surgery wedge excision Lymph Node Biopsy Lymph node dissection not axillary Mastectomy simple Mastectomy subcutaneous Mediastinoscopy Minor procedure meningeal biospy EVD ICP monitor Ommaya reservoir etc Myotomy specify Nephrectomy Nerve Decompression other than CT Oesophageal specify Oesophageal dilatation Oesophageal resection Oesophagectomy Oesophagoscopy diagnostic Oesophagos
57. natively can be entered without the date of birth NoTE To select a date click the calendar icon click the Month Year at the top then click the Year that appears a view allowing you to select one of 10 years is displayed you can then scroll 10 years at a time using the arrows either side of the displayed year Select the relevant hospital from the Hospital Name dropdown list Select either Non Operative Management or Operative Procedure from the New Record dropdown list NOTE Selection of a New Record will display additional fields For Non Operative Management go to Step 6 for Operative Procedure go to step 11 4 3 2 Non Operative Management 6 Select the type of non operative management applied to the patient from the Non Operative Management dropdown list 7 Select the relevant outcome from the Outcome dropdown list 8 Select the relevant level of supervision from the Level of Supervision dropdown list 9 Select the relevant supervising surgeon from the Supervising Surgeon dropdown list 10 Click Save at the end of the Editing New Non Operative Procedure section To add another procedure return to step 5 Logbooks Quick Reference User Guide Page 15 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of
58. nder development are e Non Operative Summary e Individual Patient Transcript e Summary and e Web Logbook summary Note Currently none of the fields in these reports are mandatory Logbooks Quick Reference User Guide Page 28 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS There are a number of fields that may appear in these reports They include Field Data Description Data Input From Date Used to specify the start of the date range Date required for the report Selection To Date Used to specify the end of the date range Date required for the report Selection From Age Used to specify the start of the age range Date required for the report Selection To Age Used to specify the end of the age range Date required for the report Selection Select Patient Used to specify which patient is required for Drop Down the report If unsure as to which patient List select the Choose Patient button to reveal more detail Choose Patient Used to specify which patient is required for Command a report providing more detail including UR Button Nu
59. ng types click the Procedure or Date links 6 2 3 Page Traversal The main screen will display 5 records a time To go to another page of records either use the Previous and Next buttons or select a specific page using the dropdown box Logbooks Quick Reference User Guide Page 33 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 3 Entering Data into Web Logbook 6 3 1 Text Boxes To enter text into text boxes simply select the appropriate text box and use your preferred method of text entry to enter the data To change the method of data entry select the up arrow on the bottom right of the screen You can choose between Block Recogniser Keyboard Letter Recogniser and Transcriber 6 3 2 Drop Down Menus To enter data from a drop down box first select the drop down box and then a list of available entries will be displayed Select the desired entry to populate this field If the desired entry is not present you may be able to enter your own customised entry into the drop down menu Do this by selecting the text section of the drop down
60. o be entered 4 4 1 Patient Details Field Gender Admission Date Discharge Date Recognised Co morbidities Data Description Used to specify the gender of the patient Mandatory field Used to record the admission date of the patient Mandatory field Used to record the discharge date of the patient Used to record the co morbidities of the patient May select more than one or remove an incorrect selection 4 4 2 Pre and Post Management Diagnosis Field Filter Favourites Favourites Details Data Description Used to filter the diagnoses saved as Favourites Used to specify the primarily used diagnoses for the logbook user Populates automatically when a Favourite is selected Data Input Option Button Date Selection Date Selection Drop down list Data Input Drop down list Drop down list Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 17 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 4 3 Procedure Details The following fields are not initially visible To access these
61. o duodenal bleeding vessel Vagotomy drainage procedure Varicocoele Varicose veins Vasectomy Ventral hernia repair major Wide excision quadrantectomy Wound debridement repair major Wound exploration debridement repair Logbooks Quick Reference User Guide Page 48 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Neurosurgery SHORT DESCRIPTOR LINE ENTRY Cranio cervical junction decompression tumour Chiari trans oral procedure etc Cranio facial procedure Craniotomy Endoscopic Procedures 3rd ventriculostomy etc Epilepsy procedure Hydrocephalus Other Hydrocephalus Shunt insertion or revision Hydrocephalus Shunt removal Infection Cerebral Abscess SD empyema Spinal Minor procedure meningeal biospy EVD ICP monitor Ommaya reservoir etc Other major procedure Pain procedure DREZ Cordotomy Stimulator etc Pain Trigeminal Decompression Balloon RF etc Peripheral Nerve major Brachial plexus operation nerve graft cervical rib etc
62. of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 3 Getting Started 3 1 Documentation Conventions The following conventions have been utilised in this manual when describing different areas of the database and providing step by step instructions Convention Explanation Boldface Indicates a button keyboard key or other element you need to locate or select i e Save Cancel Send to Supervisor Web Logbook modules will also be in bold and referred to as Logbook Module Reports Module and Account Module Bold Indicates a field on the screen i e First Name Menu gt Item Instructs you to select the named menu and then submenu TAB NAME Indicates a tab in the Web Logbook i e ACCOUNT Courier New Indicates text that will appear in a field 3 2 Logging In 1 Open your preferred Internet browser and login to the College website Note You need to have cookies enabled to access the application Select Online Logbooks The Logbook application opens in a new window Click Login to accept the Terms and Conditions and access the Web Logbook ROYAL AUSTRALASIAN COLLEGE OF SURGEONS The information entered and appearing therein may be subject to ethical legislative standards and other requirements The user accepts sole and complete responsibility in ensuring that the information entered meets those requirements Information from IMIS is transferred to the Co
63. ords ordered by admission date Each logbook item shows the Procedure Date Patient Line Entry Magnitude ASA Supervision Urgency Complications and Status These logbook items can be sorted by any of these properties Click the appropriate heading at the top of the list For example to sort by line entry click the words Line Entry This will sort the records in ascending order as indicated by a down arrow Clicking Line Entry again will turn the arrow upside and sort the records in descending order Using the mouse pointer hover over the option button to reveal a pop up window displaying a summary of the record Journal Procedures Bnew E New Episode E Edt E view Ya Sendto Supervisor Procedure Datea Patient Details Line Entry Magnitude ASA Supervision Urgency Complic Status d ge 0 Admission Date RE ER Referred O 0 Patient Name henry Jones one Not Yet Referred Ge 0 UR 753159 one Not Yet Referred Co o Status Not Yet Referred Rae Yer Rell Oo o Line Entry 07 10 2009 Aneurysm dissection repair ascending one Not Yet Referred Anatomical Zones THORACIC v Next gt 4 2 2 Procedures View In the PROCEDURES tab you will see a list of all your records ordered by line entry excluding those with a Status of Accepted Each logbook item shows the Admission Date Procedure Date Patient Line Entry Magnitude ASA Supervision Urgency Complications and
64. ort Selection Select Patient Used to specify which patient is required for Drop Down the report If unsure as to which patient List select the Choose Patient button to reveal more detail Choose Patient Used to specify which patient is required for Command a report providing more detail including UR Button Number as well as a search facility Logbooks Quick Reference User Guide Page 25 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 1 2 1 Non Operative Summary Report The Non Operative Summary Report counts the procedures in a specified date and age range The Non Operative Summary Report contains the following filters e From Date e To Date e From Age and e To Age To report upon a specific date range enter the From and To dates in dd mm yyyyy format or click on the calendar icon to select a date To report upon a specific age range enter the From and To Age birthdates in dd mm yyyy format or click on the calendar icon to select a date 5 1 2 2 Individual Patient Transcript The Individual Patient Transcript Report is a detailed report
65. pair fractures specify Salivary gland excision Sinus endoscopy Skin Graft Stapedectomy or Revision Sternomastoid division for torticollis Submandibular Gland Excision Synovectomy Tonsillectomy Tonsillectomy Quinsy Tracheal Resection Tracheostomy Transposition Tumour Excision Tumour Skull base includes acoustic neuroma Turbinectomy Logbooks Quick Reference User Guide 2009 Royal Australasian College of Surgeons All rights reserved Page 55 This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Uvulo palato pharyngoplasty Vascular other Vessel reconstruction Logbooks Quick Reference User Guide Page 56 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Pae
66. pecialty Used to record the specialty of the user Drop down list Supervisor Used to record the current supervisor of the user Populated from the Training Post screen Email Reminders Used to identify whether the user would like Check Box Logbooks Quick Reference User Guide Page 11 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA to receive email reminders Reminder Frequency Used to set the frequency for email Check Box Supervisor only EIER Supervisory Period Used to record the period of supervision Text Supervisor only Make relevant changes select Save to save the changes to the system and refresh the page Selecting Cancel will cancel your changes and refresh the page Logbooks Quick Reference User Guide Page 12 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons Col
67. process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 10 Supervisor Status Code Change When you log in after your supervisor has made a status code change i e accepted or rejected one of your records you will be prompted to view all records for which changes have been made Press View to display the updated records selecting Cancel will display all records 4 11 Complete Logbook Fellows When satisfied with the logbook item you can mark it as complete by pressing the Complete button The status of the logbook item will change from Draft to Complete and you are no longer able to edit this item Select Save to save the information and return to the JOURNAL view Select Cancel to cancel the information and return to the JOURNAL view Logbooks Quick Reference User Guide Page 21 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 4 ENTERING amp EDITING DATA 4 12 Logbook Modul
68. rainee Fellow After logging in to the log book system for the first time you need to setup your preferences 1 Select the ACCOUNT tab 2 Select the Personal Details page These details are populated using your information registered in iMIS If you require changes please log in to the College website and click update your personal information in the members area NOTE Please check the email address listed is the one you want to use for your logbooks account 3 Update actual rotation dates 4 Click the Email Reminders button to activate email notification A tick appears to indicate option is selected click on this field again to deselect 5 Select Save to store changes 6 Select the Training Post page Check the information for surgeons in the unit and your supervisor 7 To add a surgeon select Add The Choose surgeon pop up is displayed 8 Select a relevant name and click Done 9 To remove a surgeon select the relevant name and click Remove 10 To select a surgeon as a supervisor select the relevant name and click Select as Supervisor If you are working in more than one hospital tracking the case load in each facility will be important ensure all hospitals are listed 11 To add a hospital make a relevant selection from the left hand column click arrow button gt gt gt to add to column on right 12 To remove a hospital make a relevant selection from the right hand column click arrow button lt lt l
69. record and choose Edit When you have finished viewing the record press the List link to go back to the main screen Logbooks Quick Reference User Guide Page 39 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX 7 Appendices Appendix 1 Line Entries Cardiothoracic Surgery SHORT DESCRIPTOR LINE ENTRY Abdominal specify Aneurysm Aneurysm dissection repair Arch Aneurysm dissection repair ascending Aneurysm dissection repair descending Aneurysm dissection repair ventricular Angiogram diagnostic Anti reflux operation laparoscopic Anti reflux operation open Anti reflux operation open Aortic Root replacement repair homograft Aortic Root replacement repair prosthesis Aortic Root replacement repair valvesparing Arrhythmic surgery Combined LA amp RA Arrhythmic surgery LA Arrhythmic surgery RA Arrhythmic surgery ventricular Artery Harvesting other Artery Harvesting radial Biopsy Bronchoscopy Bronchoscopy flexible
70. roduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008
71. rr restnotrnstrnnetnnetnnernnennnennsenneennnennenn 16 4 3 4 Comments History ceecceceeeeeeeeeeeeeeeeeeeeeceaeeeeaaeeseeeeeseaeeseaaeseeeeeseaeeesaeeseneeee 16 4 3 5 Send Logbook Record to Gupereor 16 4 3 6 Save Logbook Record ccceccceceeeeeeneeeeeeeeeeeeeeaeeeeceeesaaeeeeaaeseneeeseaeessaeeeeneeee 16 4 4 EEN EN DEET 17 4 4 1 Patient Details aieiai e eke stds cad dew a a aAa a a de aE 17 4 4 2 Pre and Post Management Diagnosis ccccccceseeceeseeeeeeeteeeeeeeeeeeeneeee 17 4 4 3 Procedure Details 18 4 4 4 Supervisor amp Comments eee eeeeaeeeeeneeseeeeetaeeesaeeeeneeees 18 4 5 ADDITIONAL SPECIALTY DATASET 00c0ccccccccseeeeesecceeesseuueeseceeeeeeaueeseseeeeeeuaeauaeeeeeeeeees 19 4 6 EDIT LOGBOOK RECORD WEE 20 4 7 VIEW LOGBOOK H copp A a a aaa ra inara ird aaia 20 4 8 SEND LOGBOOK RECORD TO GuptEpvsoOn 20 4 9 MSNA E EOE eege SS EE 20 4 10 SUPERVISOR STATUS CODE CHANGE ccccccccccccccccecccceecceceeecceeseeeceseeceeeceeanenenenesenenenans 21 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 TABLE OF CONTENTS 4117 GOMPLETEILOGBOOK FELLOWS h iccissc ecu
72. rt contains the following filters e From Date e To Date e From Age and e To Age 5 1 2 4 Weblogbook Summary Report The Weblogbook Summary report lists the procedures cmbs in a specified date and age range and lists the records Not Yet Referred to the users supervisor grouped by Anatomical Zone and Complexity The Summary Report contains the following filters e From Date e To Date e From Age and e To Age Logbooks Quick Reference User Guide Page 27 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 5 GENERATING REPORTS 5 2 Reports Module Supervisor The Reports module is accessible by selecting the REPORTS tab from the top of the screen When this tab is selected the report options will be displayed to allow the user to define and run any of the available reports 5 2 1 Creating a Report The reporting process is a 3 step process i Select the report you would like to run 2 Adjust the report filters and select report data and 3 Press Generate Report and save the Adobe Acrobat PDF file to your computer 5 2 2 Existing Reports Currently the reports u
73. rtial Gastrectomy total Gastrostomy open Intrathoracic tumour Lung operation Lung surgery lobectomy Lung surgery pneumonectomy Lung surgery segmentectomy Lung surgery wedge excision Mediastinoscopy Logbooks Quick Reference User Guide Page 41 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Mediastinoscopy Myomectomy Myotomy specify Myotomy specify Oesophageal specify Oesophageal specify Oesophageal dilatation Oesophageal resection Oesophagectomy Oesophagoscopy diagnostic Oesophagoscopy therapeutic Oesophagoscopy Biopsy Other Pacemaker lead insertion or removal transverse endocardial Pericardectomy Pericardial drainage Pneumonectomy Removal foreign body endoscopic Sternal wires removal Sternal wound debridement Sternotomy open primary Thoracoscopy Thoracotomy Thoracotomy VATS decortication Thoracotomy VATS pleurectomy Thoracotomy VATS pleurodesis
74. seeeeeeuauausseeeeeeaneneess 57 PLASTIC amp RECONSTRUCTIVE SURGERY ccccccccccccccccececeecceeeeeseceeeseseeececeeeeeeacenenesaeananananananangs 60 UROLOGY eebe ebe 62 VASCULAR SURGERY EE 63 APPENDIX 2 OPTIMISE FIREFOX j ccssssssesseseccccssesssceseeeseansussesueeseanausseesesuenauansesesesnens 65 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 1 INTRODUCTION 1 Introduction The Royal Australasian College of Surgeons has developed a web based logbook which aims to enrich education and training experiences promote communication between the Trainee Supervisor and Training Board and provide summary and individual reporting functions To ensure a high level of access for surgeons the logbook will be available using a web based system through a variety of technologies including mobile and handheld devices that are web enabled It is envisaged that there will be progression towards the establishment of an audit system available to Fellows Features of the Web Logbook include e Data entry fields e Diagnosis pre and post management driven by ICD 10 compatible list e Opera
75. t to remove from column on right 3 4 2 Account Preferences Supervisor After logging in to the log book system for the first time you need to setup your preferences 1 Select the ACCOUNT tab 2 Select the Personal Details page Check the information for Specialty and contact details is correct Update if necessary 3 Select the Email Reminders option to activate email notification Logbooks Quick Reference User Guide Page 9 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 3 GETTING STARTED 4 3 4 3 Select the relevant reminder frequency e g hourly daily weekly etc This option allows you to select the frequency for receiving email notification of logbook records submitted by your trainee s for approval Select Save to store changes Clinical Diagnoses Favourites If you are required to use the Expanded dataset to enter clinical diagnoses it is more time effective to do this initially and then continue to modify update these as you gain experience 1 Select the LOGBOOK tab 2 Select the New button from the button bar The NEw LOGBOOK ITEM tab appe
76. t be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 7 APPENDIX Minor procedure meningeal biopsy EVD ICP monitor Ommaya reservoir etc Peripheral Nerve major Brachial plexus operation nerve graft cervical rib etc Removal foreign body Revision Rib resection Sympathectomy Tendon repair Tumour Varicose veins Vascular other Vascular repair Vessel reconstruction Logbooks Quick Reference User Guide Page 64 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 Filter Field SECTION 7 APPENDIX Appendix 2 Optimise Firefox If you use Mozilla Firefox as your browser it is possible to tune it to run faster by following these steps 1 Type about config into the address bar and hit return Address Bar about config Mozilla Firefox File Edit yiew History Bookmarks Tools Help cecx a dem P Bi Most visited gt Getting Started S Latest Headlines Fiter
77. t lists the procedures cmbs in a specified date and age range and lists the records Not Yet Referred to the users supervisor grouped by Anatomical Zone and Complexity The Summary Report contains the following filters e From Date e To Date e From Age and e To Age Logbooks Quick Reference User Guide Page 31 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 6 MOBILE USER GUIDE 6 Mobile User Guide This section explains how to use the Web Logbook on a Mobile or handheld device The Web Logbook mobile system has been developed using standard HTML browsers H your mobile phone is a WAP xHTML HTML enabled phone you may be unable to access the logbooks mobile interface 6 1 Logging In To log onto Web Logbook you must first open the internet browser on a mobile or handheld device Locate the Internet Explorer shortcut on your device usually in the menu Start menu and tap select it to open the browser Once it has opened enter the following address into the address bar http racs cmoglobal com mobilepages You should be presented with the following screen
78. tions based on CMBS codes that have been categorised for short name body part anatomical zone access and magnitude complexity e Hospitals e Supervisors e Complications and e Additional specialty data fields This information has been written to assist Trainees Supervisors and Fellows to use the Web Logbook to record procedures during their surgical training There has been considerable consultation in the preparation of this manual however feedback positive or critical from users of the manual is welcomed Please email your comments to logbooks surgeons org Logbooks Quick Reference User Guide Page 1 2009 Royal Australasian College of Surgeons All rights reserved This work is copyright Apart from any use permitted under the Copyright Act 1968 no part may be reproduced by any process nor may any other exclusive right be exercised without the permission of Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street Melbourne VIC 3000 Australia 2008 SECTION 2 TECHNICAL REQUIREMENTS 2 Technical Requirements The following subsections describe the recommended system requirements and user configurations necessary for you and your organisation to utilise the Web Logbook system 2 1 Internet Connection The system is designed to minimise server response and page download times 2 2 Browser Types The Web Logbook has been tested with these browsers e Internet Explorer v6 0 and a

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