Home

- Fuji Xerox Printers

1. 12 ColorQube 8700 8900 Color Multifunction Printer User Guide Safety Power Cord Use the power cord supplied with your printer Plug the power cord directly into a properly grounded electrical outlet Ensure that each end of the cord is connected securely If you do not know if an outlet is grounded ask an electrician to check the outlet Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal WARNING Avoid the potential of electrical shock by ensuring that the printer is grounded properly Electrical products can be hazardous if misused Only use an extension cord or power strip designed to handle the electrical current capacity of the printer Verify that the printer is plugged into an outlet that is providing the correct voltage and power Review the electrical specification of the printer with an electrician if necessary Do not place the printer in an area where people can step on the power cord Do not place objects on the power cord Do not plug or unplug the power cord while the power switch is in the On position If the power cord becomes frayed or worn replace it To avoid electrical shock and damage to the cord grasp the plug when unplugging the power cord The power cord is attached to the printer as a plug in device on the back of the printer If it is necessary to disconnect all electrical power from the printer disconnect the power cor
2. Note If the paper supply is set to Auto Select exception pages are unavailable 2 Under Paper Supply touch the tray containing the paper for the body pages of the job 3 Touch the Output Format tab then touch Special Pages gt Exceptions 4 On the Exceptions screen touch the beginning Page Number field then use the alphanumeric keypad to enter the starting value for the range of the exception pages 5 Touch the ending Page Number field then use the alphanumeric keypad to enter the ending value for the range of exception pages Note To specify a single page as an exception enter its number as the start and end of the range 6 To specify the paper used for the exception pages a Touch Paper Supply b Touch the tray containing paper for the exception pages c Touch Save 7 Touch Add The exception pages are added to the list on the right side of the screen 8 Repeat the four previous steps to add additional exception pages 9 Touch Close The exception pages appear in the list on the right side of the screen Note To edit or delete an exception page touch the page in the list then touch the desired operation in the drop down menu 10 Touch Save 104 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Adding Annotations You can automatically add annotations such as page numbers and the date to your copies Notes e Annotations are not added to covers tabs inserts or blank chapter star
3. Select your printer then click Properties to open the print driver dialog box On the Paper Output tab from the Job Type list select Fax Click Recipients G1 E Do one or more of the following e Click the Phonebook button select a phone book from the list select a name from the upper list then add it to the Fax Recipients Repeat the procedure to add more names Click OK e Click the Add Recipients button type the recipient name and fax number add other information then click OK Add new recipients as needed 6 To include a cover sheet click Cover Sheet then from the Cover Sheet Options list select Print a Cover Sheet 7 Inthe Cover Sheet Notes field type notes that you want to appear on the cover sheet 8 On the Options tab select the options for this fax 9 Click OK 10 In the Printer Properties window click OK 11 In the Print window click OK ColorQube 8700 8900 Color Multifunction Printer 157 User Guide Faxing Using the Address Book This section includes PGT MG GROUP APY NOMEN EMCO serores r e E E ovespesaseavs ee sane 158 Adding a Group EMY pemeteaesrets evstrere every tesvetpeevere iA A 159 Editing or Deleting Speed Dial Entries oc eecesssssssssssssessseesseesscssssssscsssssssecsnecsnessseessessssessacssasseassessessnessseessees 160 OE RENN nE o A E E errr ote E tent ane ees treo ere erent reer ee on eee en eee nee ee 160 Adding an Individual Entry A total of 1000 speed dial entries ca
4. ccccscsssessessessesssssesssssecssssscsssssesscssesecssesscssesacssssacsssssesssssessssecssseeeees 254 Collection and Disposal of Equipment and Batteries ssscssescsnssecsssecsseeesneessseeesnseeesseecsseersneessaes 255 Battery Symbol Note sss aeina a A a E AN AAR A a A AR 255 Battery Removal srna a RERE OA R E R R 255 Other COUN SS Sie casscanssethcovescascaxzsndscashcaensiatinll aaa aaa a ra rE E 256 ColorQube 8700 8900 Color Multifunction Printer 9 User Guide Safety This chapter includes Electiical Safe tyor a evrre sora ever tcseree veayriee aE 12 Operation A e eran E TE ES 14 Maintenance Sae onnon rena E A EE 16 Punter Sym 81 essan a T mer eer 17 Environmental Health and Safety Contact Information csiccssatecsssncsntevssnesscatoesn osnshncoaserts chansolasastensncosnociaasese 18 Your printer and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer ColorQube 8700 8900 Color Multifunction Printer 11 User Guide Safety Electrical Safety Please read the following instructions carefully before operating your printer Refer to these instructions to ensure the continued safe operation of your printer Your Xerox printer and supplies are designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagneti
5. 186 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance Remove the waste tray from the printer WARNING The waste tray can be hot handle it carefully 4 5 Empty the waste tray in a waste container Twist the waste tray slightly to dislodge the waste ink The ink is non toxic and can be discarded as normal office waste Place the tray in a plastic bag for storage d lay N SS Close the front door ColorQube 8700 8900 Color Multifunction Printer 187 User Guide Maintenance Turning Off the Printer 1 Turn off the printer using the power switch on the back of the printer 2 Within 60 seconds after turning off the printer on the printer control panel select Power Off to Move 3 Wait for the printer to complete the cool down period for the ink to solidify The printer fans shut down when the printer is cool enough to move 4 After the cool down cycle is complete unplug the printer A CAUTION Do not unplug the printer until the cooling sequence completes and the printer turns off Packing the Printer for Shipment Repack the printer and its options using the original packing material and boxes or a Xerox Repackaging Kit Additional instructions for repacking the printer are provided in the Repackaging Kit To uninstall options reverse the steps in the installation instructions If you do not have all the original packaging or
6. Services for UNIX Systems code package and a printer support package The Xerox Services for UNIX Systems code package must be installed before installing the printer support package Note You must have root or superuser privileges to perform the UNIX print driver installation on your computer At the printer do the following a Verify that both the TCP IP protocol and the proper connector are enabled b On the printer control panel for the IP address do one of the following e Allow the printer to set up a DHCP address e Enter the IP address manually c Print the Configuration Report and keep it for reference For details see Configuration Report on page 25 At your computer do the following a Goto www xerox com office CQ8700drivers or www xerox com office CQ8900drivers as appropriate and select your printer model b From the Operating System menu select UNIX then click Go c Select the Xerox Services for UNIX Systems package for the correct operating system Install this package before installing the printer support package d To begin downloading click the Start button Repeat steps a and b then click the printer support package for use with the Xerox Services for UNIX Systems package that you selected earlier ColorQube 8700 8900 Color Multifunction Printer 41 User Guide Installation and Setup f To begin downloading click the Start button g Inthe notes below the driver package that you se
7. Basic SCanNi NG seseriai io ta ea onuesencth sbucebacassvenhonscatuenclensatlstasebavatessshensastueasevcstdetexcdneetectboee 116 Document NGS S scscisccantaaceriarcivasantedsrseve weneedr chemise rescaled ee nega 117 Doc ment Feeder a nes ee eto i aria a iiia 117 Scanning tord FOIL sesine ee E EEEE ENEE EEE E E EE ESERE EEEE 118 Scanning to the Public Foldersesssisusnsiserisirenia n EEA EEREN 118 SCANNING tod Private F ldETsessssniisrisitiriiieitarii iiin ien e NAAR 119 Creating oO Private Folderin tiii ndanenaumenrnnomnunaniowe 119 Retrieving Scan Files isisccsvstiestscccieaascseibaedcdceuteontge i A a A AA Ni 120 Scanning to Network File Repositories scasscsscessicevcassicnsceanzasacasceavvvansianscaiseaiveairesscardvasvsaseunntarsarieaerersnseaneoue 121 Scanning to a Predefined Network File REPOSItOrY eeceesssssssssssessseesseecssecssssssesssessseesnessnessneessseess 121 Adding a Scan DeStination eeesssessssssssssssssssecssessssessssssssssssssssssessnecsnsesssesssessssssassessesssessucssaeesseessscssasesses 122 SCANNING to Your HOME Directory ssiri iesirea 123 ColorQube 8700 8900 Color Multifunction Printer 5 User Guide Contents Setting SCAM OPtlOns sssrinin ni ei ae iai E NE e iii E iii ie 124 Changing the Basic Scan Settings ccseessssssssssessnecsseessscsssssssssssssessssssecsnecsascsssecsscssssssatsesessnessnessneesaseess 124 Selecting Advanced Settings cescsssssssssssssssssssesssessnessseesssssssssss
8. For correct operation total of the RNs of all devices connected to a single line at any time should not exceed five ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information Material Safety Data Sheets For Material Safety Data information for your printer go to North America e ColorQube 8700 Color Multifunction Printer www xerox com msds e ColorQube 8900 Color Multifunction Printer www xerox com msds European Union e ColorQube 8700 Color Multifunction Printer www xerox com environment_europe e ColorQube 8900 Color Multifunction Printer www xerox com environment_europe ColorQube 8700 8900 Color Multifunction Printer 249 User Guide Recycling and Disposal This appendix includes AWCOUM evs manaa EE R eE E E 252 POEA E AEAEE E renveceryetrr er etree 253 EuropeaM URO arresi E EE E A E E AA A 254 VO ie eT elas E DUMI a T Vane a nena eee ne ne Renee ey ar 256 ColorQube 8700 8900 Color Multifunction Printer 251 User Guide Recycling and Disposal All Countries If you are managing the disposal of your Xerox product please note that the printer may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlora
9. To accept the current installation location click Install or select another location for the installation files then click Install 8 Enter your password then click OK 40 ColorQube 8700 8900 Color Multifunction Printer User Guide 10 11 12 Installation and Setup From the list of discovered printers select your printer then click Next If your printer does not appear in the list of discovered printers a Click the Network Printer Icon b Type the IP address of your printer then click Continue c Select your printer in the list of discovered printers then click Continue To accept the print queue message click OK Select or clear the Set Printer as Default and Print a Test Page check boxes Click Continue then click Close Note The printer is automatically added to the printer queue in Macintosh OS X version 10 5 and later To verify the installation of printer options with the print driver 1 D eee From the Apple menu click System Preferences gt Print Select the printer in the list then click Options and Supplies Click Driver then confirm that your printer is selected Confirm that all of the options installed on the printer appear correct If you change settings click Apply Changes close the window and quit System Preferences Installing Drivers and Utilities for UNIX and Linux Xerox Services for UNIX Systems is a two part installation process It requires the installation of a Xerox
10. To clean the paper release blade 1 Open the top left side door 2 3 4 Release the exit guide ColorQube 8700 8900 Color Multifunction Printer 165 User Guide Maintenance 5 Locate the clear plastic strip on the paper guide Wipe the entire length of the lower half especially the side facing you with a cloth pre moistened in 90 isopropyl alcohol 7 Close the door Cleaning Tray 1 Rollers Periodically inspect the feed rollers in each of the installed trays and clean them if paper dust or other residue is visible Dirt on the feed rollers can cause paper jams or deteriorate print quality To clean Tray 1 rollers 1 Open Tray 1 166 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 2 Clean the gray pick roller using a clean soft cloth 3 Close the tray Cleaning Trays 2 5 Rollers Periodically inspect the feed rollers in each of the installed trays and clean them if paper dust or other residue is visible Dirt on the feed rollers can cause paper jams or deteriorate print quality To clean Trays 2 5 rollers 1 Open the paper tray lift the front of the paper tray and pull it completely out of the printer Note Do not remove the high capacity feeder tray because it e
11. e Wait 30 seconds after the printer turns off before proceeding to the next step e Ifthe printer does not turn off after two minutes it is not able to complete a standard power off sequence Disconnect the power cord wait 30 seconds and reconnect it 4 Turn on the power switch If restarting the printer does not resolve the problem see the table in this chapter that best describes the problem Printer Does Not Turn On Probable Causes Solutions The power cord is not correctly plugged into Turn off the printer power switch and plug the power cord securely the outlet into the outlet Something is wrong with the outlet connected e Plug another electrical appliance into the outlet and see if it to the printer operates properly e Try a different outlet The printer is connected to an outlet with a Use a power source with the specifications listed in the Electrical voltage or frequency that does not match the Specifications on page 235 printer specifications ColorQube 8700 8900 Color Multifunction Printer 191 User Guide Troubleshooting Printer Resets or Turns Off Frequently Probable Causes Solutions The printer is connected to an outlet with a Use a power source with the specifications listed in the Electrical voltage or frequency that does not match the Specifications on page 235 printer specifications The printer is plugged into an Uninterruptible e Do not use a UPS Only use an extension
12. 1 2 9 10 On the Paper Output tab from the Job Type list select Sample Set Verify that the paper is the correct size type and weight If not change the paper settings Note You can select the paper for your print job using Select By Tray Select an option for 2 sided printing If your printer has a finisher installed select a stapling option The image next to Stapling displays the staple position Select a print quality mode Select an output destination To send the job to the printer in the Print window select the number of copies to print and click OK or Print A sample copy prints immediately The sample copy is not counted as part of the print job After reviewing the copy use the printer control panel to print or delete the remaining copies Note You can use Sample Set as a part of the Earth Smart settings In Earth Smart settings set Sample Set as your default Job Type To print the job select it from the job list on the printer control panel Press OK Releasing the Remainder of Prints After Printing a Sample Set 1 2 At the control panel touch Jobs Touch the corresponding print job in the list Note The control panel displays Held Sample Set next to the job name Touch Release The remainder of the job prints and the job is deleted from the printer hard drive ColorQube 8700 8900 Color Multifunction Printer 81 User Guide Printing Delay Print You can delay a print job for u
13. 2 3 4 5 6 To select collated copies 1 Press the Services Home button then touch Copy 2 Under Copy Output touch Collated if it is not already selected Selecting Uncollated Copies Uncollated copies print in the following order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 6 To select uncollated copies 1 Press the Services Home button then touch Copy If your printer has a finisher under Copy Output touch More 2 Under Collation touch Uncollated 3 Touch Save Stapling Copies If your printer has a finisher it can staple your copies To select stapling 1 Press the Services Home button then touch Copy 2 Under Copy Output select an option 3 For additional stapling options touch More 4 Under Staple select an option ColorQube 8700 8900 Color Multifunction Printer 93 User Guide Copying 5 To change the orientation of the page touch Original Orientation then select an option 6 Touch Save 94 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Image Quality Settings This section includes SPECIING tHE Original TYDE serar eearri esT EEr E EE E E SER 95 Adjusting Brightness Sharpness and SaturatiON sssisissiiassiisosisidsindsrdisisiiasii 95 Automatically Suppressing Background VOTH scescsccssecasssncssnsccnsscssasesasesasnsacssdenssannecnsosetaanchisnasnsasesaancoasiasnsscos 96 Adiustung ME COTS siin A E E IE E EE EEE 96 Selecung Color Eie GiS sese n E N nia amen 96
14. 7 On the printer touch screen touch Confirm Loading Paper in a 525 Sheet Feeder 1 Pull out the tray until it stops 2 Move the length and width guides out a Pinch the guide lever on each guide b Slide the guides outward until they stop c Release the levers ColorQube 8700 8900 Color Multifunction Printer 51 User Guide Paper and Media 3 Fan the edges of the paper before loading it into the paper trays This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams Note To avoid paper jams and misfeeds do not remove paper from its packaging until necessary 4 Load the paper with the short edge against the left side of the tray Notes e Load paper into the tray with the print side face up e Load hole punched paper with the holes toward the back e Do not load paper above the maximum fill line Overfilling can cause paper jams 5 52 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media 6 Close the tray A message appears on the control panel 7 Verify that the paper is the correct size type and weight If not change the paper settings 8 On the printer touch screen touch Confirm Configuring the 1800 Sheet High Capacity Feeder The 1800 Sheet High Capacity Feeder is a dedicated paper tray It must be configured to support the paper in use If the tray has not been used
15. In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job Touch Save ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Setting the Resolution 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Advanced Settings tab then touch Resolution On the Resolution screen touch the desired resolution e 72 dpi produces acceptable image quality for onscreen viewing and the smallest file size e 100 dpi produces good image quality for onscreen viewing and small file size e 150 dpi produces good image quality for onscreen viewing and small file size e 200x100 dpi produces good image quality and moderate file size e 200 dpi produces good image quality and moderate file size This setting is the default e 300 dpi produces high image quality and large file size e 400 dpi produces higher image quality and larger file size e 600 dpi produces the highest image quality and the largest file size Touch Save Note Check with the system administrator to determine the largest file size that the email system allows Setting the Quality and File Size The Quality File Size o
16. Observe the paper tray fill line never overfill the tray Remove transparencies from the output tray immediately after printing Adjust the paper guides in all trays after inserting the paper A guide that is not properly adjusted can cause poor print quality misfeeds skewed prints and printer damage After loading the trays select the correct paper type and size on the control panel When printing select the correct type and size in the print driver Store paper in a dry location Use only Xerox paper and transparencies designed for the printer Avoid the following Polyester coated paper that is designed specially for inkjet printers Highly glossy or coated paper Paper that is folded wrinkled or excessively curled Fanning transparencies before loading in the paper tray Loading more than one type size or weight of paper in a tray at the same time Loading hole punched paper or paper with folded corners or staples in the document feeder Overfilling the paper trays Allowing the output tray to overfill Allowing the output tray to fill with more than a few transparencies Refer to the control panel Paper and Media Information Pages for information on supported paper or see Supported Paper on page 44 ColorQube 8700 8900 Color Multifunction Printer 209 User Guide Troubleshooting Troubleshooting Paper Jams This section includes Multiple Sheets Pulled Together s ciasscox ccscstusccscivescosaivesstnsinc
17. Remove any remaining pieces of paper ColorQube 8700 8900 Color Multifunction Printer 199 User Guide Troubleshooting 4 Close the door 5 Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams 6 Replace the paper in the tray 7 Verify that the paper is the correct size type and weight If not change the paper settings 8 On the printer touch screen touch Confirm 200 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Clearing 525 Sheet Feeder Jams at Trays 2 5 1 Before removing the paper tray from the printer look at the jam message on the control panel If another jam is shown clear that jam first 2 Pull out the tray until it stops 3 Ensure that the paper is an approved type weight and size for the tray Print custom size paper only from Tray 1 4 Remove any crumpled paper from the tray Note If the paper is torn remove all torn pieces from the printer a NU 5 Push the tray completely back into the printer ColorQube 8700 8900 Color Multifunction Printer 201 User Guide Troubleshooting 6 Verify that the paper is the correct size type and weight If not change the pa
18. Xerox representative or go to the Xerox Supplies website for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies ColorQube 8700 8900 Color Multifunction Printer 181 User Guide Maintenance Ay CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details Recycling Supplies For information on Xerox supplies recycling programs go to e ColorQube 8700 Color Multifunction Printer www xerox com gwa e ColorQube 8900 Color Multifunction Printer www xerox com gwa 182 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance Moving the Printer This section includes Precautions Pom Moving the Pinter sai ccsateiscevedssoctvaryicinstves aar sland EEE 183 amp Moving the Printer Within the OFFICE sssrinin enia 184 Preparing the Printer for Shipment esssssnssersonissnrienini n i R R ARR 186 Precautions for Moving the Printer To avoid injuring yourself or damaging the printer fol
19. a Load the originals for the first segment b Select the required settings such as layout adjustments image quality and so on c Press the green Start button on the control panel Program and scan additional segments a Load the originals for the next segment b When the Build Job screen appears touch Program Next Segment c Using the appropriate tabs select the required settings d Press the green Start button to scan the originals for that segment Repeat the previous step for each remaining segment Note At any time you can touch Delete Last Segment or Delete All Segments to modify the job When all of the segments have been programmed and scanned touch Submit the Job The Job Progress screen appears and the individual segments are faxed as a single job On the Job Progress screen touch Job Details to view a summary of the job Note If necessary touch Delete gt Delete Job to cancel the job ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Sending a Server Fax If a fax server is connected to the network you can send a document to a fax machine without requiring a dedicated telephone line When using the Server Fax a document is scanned and sent to a fax repository located on the network The fax server then sends the fax over a telephone line to a fax machine The system administrator must enable the Server Fax service and configure a fax repository or filing location before you can
20. are unable to repackage the printer contact your local Xerox reseller or go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Ay CAUTION Failure to repackage the printer properly for shipment can result in damage not covered by the Xerox Warranty Service Agreement or Total Satisfaction Guarantee The Xerox Warranty Service Agreement or Total Satisfaction Guarantee do not cover damage to the printer caused by improper moving 188 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting This chapter includes Print Qualy Problems eners aianei EE ERER Cony anad Scan PrODIE MS nenni A a ere FO PODEM aeaaea E E E E E E E EA Eee k aE e E E E E eee E E E E NE eee ColorQube 8700 8900 Color Multifunction Printer User Guide 189 Troubleshooting General Troubleshooting This section includes e Minimeng aie eccroscacsesice aneaiarerstooe N T E 190 Restarino te PTUNLEN sosnami a A R A E 190 e Printer Does NOt TO OM nesters recto eige o r a 191 Printer Resetsor Turns OFF Preguentl y ic carunndoninesundebsubukonimemaeouenaiensavenndem 192 e Pining Takes TOO LONG ccs ee ec ET 192 Document Prinits From Wong MAy soservseicesani tereira n an EN 193 s D ciment Fadile to IN exe Sece aeea EE 193 s Pinter Makes Unusual NOISES 01s cocennnamemensbaarenanacnnananmnnnameanGaanaamaame 19
21. wrinkled or folded originals use the document glass Clearing Jams at the Exit Area 1 If the paper is visible at the output tray exit remove the paper by pulling it in the direction shown 204 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting 2 If another jam appears on the control panel clear that jam 3 If the jam at exit message has not cleared open and close the top left side door to clear the error Clearing Jams in the 650 Sheet Finisher Clearing Jams Under the Finisher Top Cover 1 Open the finisher top cover 2 Remove the jammed paper Note If the paper is torn remove all torn pieces from the finisher ColorQube 8700 8900 Color Multifunction Printer 205 User Guide Troubleshooting 3 Close the finisher top cover Clearing Jams in the Finisher Transport 1 Grasp the handle and open the finisher transport cover 2 Remove the jammed paper 3 Close the finisher transport cover 206 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Clearing Jams in the Finisher Transport Left Door 1 To open the finisher transport left door pull out the handle 2 Remove the jammed paper 3 Close the finisher transport left door ColorQube 8700 8900 Color Multifunction Printer 207 User Guide T
22. 8900 Color Multifunction Printer 65 User Guide Printing This chapter includes 6 PIETRO osseesccascscecazsecsscsass ca secsscestepacecaaescesaasastcosanessesseuact eaassuctesuavestcosansas Ra 68 Selecting Pintng OSU ONS cic cncsnmcrennansiaanad asians siesesmmscseeucramoncescapanaal aciueniaiecsaine male 69 Pining FEATURE Serennu r TEE AE E E ER 73 ColorQube 8700 8900 Color Multifunction Printer 67 User Guide Printing Printing Overview Before printing your computer and the printer must be plugged in turned on and connected to an active network Make sure that you have the correct print driver software installed on your computer For details see Installing the Software on page 39 1 Select the appropriate paper 2 Load paper in the appropriate tray On the printer control panel specify the size color and type 3 Access the print settings in your software application For most software applications press CTRL P for Windows or CMD P for Macintosh 4 Select your printer from the list 5 Access the print driver settings by selecting Properties or Preferences for Windows or Xerox Features for Macintosh The title of the button can vary depending on your application 6 Modify the print driver settings as necessary then click OK 7 Click Print to send the job to the printer See also Loading Paper on page 49 Selecting Printing Options on page 69 Printing on Both Sides of the Paper on page 73 Printing on Special P
23. AN hea aie Ganars Gu E EE 20 e Left Front View of the ColorQube 8700XF Color Multifunction Printer uu cesssesssesseessecssessessessecsneeaes 21 GAC VEN ares acter eee eee ree eee een PE et e a teresa EER pee eee eee ttn een cee vera E e Scanner with Document Feeder 50 Sheet FINiSHer ces ecceeceseesesececeesessesecececeeeees Left Front View Tray 2 Left Side Door Tray 1 Top Left Side Door Release Top Left Side Door Convenience Stapler Scanner with Document Feeder Document Feeder Top Cover Document Feeder Tray Document Feeder Output Tray WO CON DUM BWDN gt 20 ColorQube 8700 8900 Color Multifunction Printer User Guide 14 15 16 17 10 Output Tray Paper Stop 11 Ink Access Door 12 Output Tray 13 Control Panel 14 Front Door 15 Tray 2 16 Cleaning Unit 17 Waste Tray Features Left Front View of the ColorQube 8700XF Color Multifunction Printer 9 10111213 14 etl 20 1 1800 Sheet High Capacity Feeder 11 Output Tray 2 Left Side Doors 12 Output Tray Paper Stop 3 Tray 1 13 Ink Access Door 4 Top Left Side Door Release 14 650 Sheet Finisher 5 Top Left Side Door 15 Control Panel 6 Convenience Stapler 16 Front Door 7 Scanner with Document Feeder 17 Cleaning Unit 8 Document Feeder Top Cover 18 Waste Tray 9 Document Feeder Tray 19 T
24. Adjusting ine Color BINGE ask acaecs ceased vatette aeea TENEKE ESNA EEOAE STENTA pE Arae in ENA tastes scence TEE EENEN SES CER ETSE Eaa 97 Specifying the Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify the original type 1 2 3 Press the Services Home button then touch Copy Touch the Image Quality tab then touch Original Type On the Original Type screen select the appropriate settings e Onthe left side of the screen touch the content type of the original document e If known select how the original was produced Touch Save Adjusting Brightness Sharpness and Saturation You can lighten or darken copies and adjust the sharpness and saturation To adjust the image 1 2 3 Press the Services Home button then touch Copy Touch the Image Quality tab then touch Image Options On the Image Options screen adjust the sliders up or down as necessary e _Lighten Darken lightens or darkens the image e Sharpness sharpens or softens the image e Saturation makes the image colors more vivid or pastel Touch Save ColorQube 8700 8900 Color Multifunction Printer 95 User Guide Copying Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side Use the Auto Suppressi
25. All Edges arrows to specify the amount to erase from the edges e Individual Edges specifies different amounts for the edges Touch Side 1 then touch the Left Right Top and Bottom arrows to specify the amount to erase from each edge Touch Side 2 then touch the Left Right Top and Bottom arrows to specify the amount to erase from each edge or touch Mirror Side 1 Note You can use preset values that were previously saved by the system administrator Touch Presets in the lower left corner of the screen and select a preset from the drop down menu 4 Touch Save Inverting the Image You can invert your original as a mirror image or as a negative image You can use one or both of these options To invert the image 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Invert Image 3 On the Invert Image screen select the desired options e Mirror Image reflects each image left to right on the page The default setting is Normal Image e Negative Image reverses the black and white values The default setting is Positive Image 4 Touch Save 100 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Output Format Settings This section includes Creina a BOOKE cesnprin ienna a EI ERT E E EENE AE 101 CLI COS as eke ee een en ee eae eee ea 102 Specii ying Chapter Start PAGiNGtON cnncancnsannantnsnsiaccusaawnuacanns aancmanensunaatacanecs 103 PUIG Se
26. American Standard Sizes A4 210 x 297 mm 8 3 x 11 7 in Letter 216 x 279 mm 8 5 x 11in A5 148 x 210 mm 8 3 x 5 8 in Legal 216 x 356 mm 8 5 x 14in JIS B5 182 x 257 mm 7 2 x 10 1 in Executive 184 x 267 mm 7 25 x 10 5in B5 176 x 250mm 6 9 x 9 8 in 216 x 330 mm 8 5 x 13 in Statement 140 x 216 mm 5 5 x 8 5 in In addition to the standard sizes you can use the following custom size paper for automatic 2 sided printing e Minimum size 139 7 x 210 mm 5 5 x 8 3 in e Maximum size 216 x 356 mm 8 5 x 14 in Supported Custom Paper Sizes Tray Paper Sizes Tray 1 Minimum 76 x 127 mm 3 x 5 in Maximum 216 x 356 mm 8 5 x 14 in Note Print custom size paper from Tray 1 only Supported Envelope Sizes Envelope Sizes DL envelope 110 x 220 mm 4 33 x 8 66 in No 10 envelope 241 x 105 mm 4 1 x 9 5 in C5 envelope 162 x 229 mm 6 4 x 9 in No 5 envelope 111 x 146 mm 4 4 x 5 75 in Envelope 6 x 9 152x228 mm 6x9 in No 6 envelope 92 x 165 mm 3 6 x 6 5 in A7 envelope 133 x 184 mm 5 25 x 7 25 in Monarch envelope 98 x 190 mm 3 9 x 7 5 in Choukei 3 envelope 120 x 235 mm 4 72 x 9 25 in Choukei 4 envelope 90 x 205 mm 3 54 x 8 07 in 525 Sheet Feeder Trays 2 5 DL envelope 110 x 220 mm 4 33 x 8 66 in No 10 envelope 241 x 105 mm 4 1 x 9 5 in C5 envelope 162 x 229 mm 6 4 x 9 in 48 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Med
27. Chapter Start Pagination If you select 2 sided copies you can set each chapter to start on the front or back of the page If necessary the printer leaves one side of the paper blank so that the chapter starts on the specified side of the paper To set the start side of particular pages 1 Press the Services Home button then touch Copy 2 Under Paper Supply touch the tray containing the paper for the body pages of the job Note If the paper supply is set to Auto Select Chapter Starts is unavailable 3 Touch the Output Format tab then touch Special Pages gt Chapter Starts 4 On the Chapter Starts screen touch the Page Number field then use the alphanumeric keypad to enter the page number 5 Under Start Chapter select the appropriate page e On Right Page specifies the front side of the paper e On Left Page specifies the back side of the paper Touch Add That page is added to the list on the right side of the screen Repeat the three previous steps to set other pages Touch Close The page settings appear in the list on the right side of the screen go oo No Touch Save Adding Inserts You can insert blank pages or pre printed sheets in specific locations in your copy job You must specify the tray containing the inserts Note The paper used for the inserts must have the same width as the paper used for the rest of the document Inserts cannot be added if Booklet Creation is selected To add inserts 1 P
28. Fax Options on page 148 or Selecting Internet Fax Options on page 153 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned ColorQube 8700 8900 Color Multifunction Printer User Guide Document Glass Document Feeder Faxing Lift the document feeder cover and place the first page face down in the upper left corner of the document glass The original must be aligned to the matching paper size printed on the edge of the glass The document glass automatically detects standard paper sizes The document glass accepts paper sizes up to 210 x 297 mm 8 3 x 11 7 in Insert originals face up with page one on top Adjust the paper guides so they fit against the originals The document feeder automatically detects standard paper sizes The document feeder accepts paper sizes from A5 148 x 210mm 5 8 x 8 3 in through Legal 216 x 356 mm 8 5 x 14 in The document feeder accepts paper weights from 60 150 g m The maximum document feeder capacity is approximately 50 sheets of 80 g m paper For Legal 216 x 356 mm 8 5 x 14 in documents raise the output tray paper stop ColorQube 8700 8900 Color Multifunction Printer 135 User Guide Faxing Sending an Embedded Fax 1 Load the original document in the document feeder or on the document glass 2 Press the Services Home button then touch Fax 3 To address t
29. Private Saved Job 1 2 On the Paper Output tab from the Job Type list select Saved Job In the Saved Job window for Job Name do one of the following e Type a name for the job e Click the arrow to the right of the field and select a name from the list e Click the arrow to the right of the field and select Use Document Name to use the name of the document Note The print driver retains 10 names When adding an 11th name the name used least is automatically deleted from the list To remove names from the list other than the selected name select Clear List For Folder do one of the following e Type a name for the folder e Click the arrow to the right of the field and select a name from the list e Click the arrow to the right of the field and select Default Public Folder to use the default public folder To store your job at the printer select Private In the Passcode field type a passcode The passcode is associated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode Notes e If you do not supply a passcode the printer assigns a passcode and displays it in the Passcode Required window Use this passcode to print the document at the printer or click Cancel and type your own passcode to use in the Secure Print window e The passcode is ass
30. R 92 Selecting 2 Sided Copy Opt ONS carer ind nn arene EE E EA E REN 92 Selecting collated Copies asro 93 amp Selecung Uncoated Copies Ea ekine E i ASEE a OCAR EEO E EESAN Ea SEEE EE ETATS 93 s PNTE OPIO a eee eee a seen ee ee oe 93 Selecting Color or Black and White Copies If the original document contains color you can create copies in full color a single color or in black and white To select the output color 1 Press the Services Home button then touch Copy 2 Under Output Color select one of the following e Auto Detect detects the color content in the original document If the original is a color document the printer makes copies in full color If the original is a black and white document the printer makes copies in black only e Black amp White copies in black and white only Colors in the original are converted to shades of gray 3 For additional options touch More then select one of the following e Auto Detect detects the color content in the original document If the original is a color document the printer makes copies in full color If the original is a black and white document the printer makes copies in black only e Black amp White copies in black and white only Colors in the original are converted to shades of gray e Color copies in full color output using all four printing colors cyan magenta yellow and black e Single Color copies in shades of a single color Under Colors select a
31. You can select a value from zero to 1 point Using Color Options The Color Options control the way the printer uses color to produce your document The Windows PostScript and the Macintosh drivers provide the widest range of color controls and corrections Each system has three standard modes of color control for normal use and Custom Color Options for the more advanced users The three standard color modes are e Automatic Color applies the best color correction to text graphics and images This setting is recommended e Vivid Color applies automatic color correction to make office colors more saturated e Black and White converts all color in the document to black and white or shades of gray Custom Color Options provide three ways of adjusting the colors for more specific color requirements Click the Custom Color Options bar to open the Custom Color Options window e Color By Words provides a three step process for defining custom color correction By making a selection from each of the three fields you create a sentence for controlling the color characteristics of the document You can create several sentences to more precisely control the color content of the document The sentence structure is made of three parts e What Color to Change provides a drop down list to select a color or range of colors to adjust such as All Foliage Green Colors e How Much Change lets
32. added if the paper supply is set to Auto Select To add transparency separators 1 Press the Services Home button then touch Copy 2 Touch the Output Format tab then touch Transparency Separators gt On 3 Under Separator Supply touch the tray containing the paper to use for the separators If the tray containing the separator paper is not displayed touch More touch the desired tray then touch Save 4 Under Transparency Supply touch the tray containing the transparencies If the tray containing the transparencies is not displayed touch More touch the desired tray then touch Save 5 Touch Save Printing Multiple Pages per Side You can copy a single page and have it print multiple times onto one or both sides of the paper The printer reduces the pages proportionally to fit To print multiple original pages on a side 1 Press the Services Home button then touch Copy 2 Touch the Output Format tab then touch Page Layout gt Pages per Side 3 Touch the number of original pages for each side of the paper To specify a different number a Touch Specify Rows amp Columns b Touch the Rows arrows to change the number of rows c Touch the Columns arrows to change the number of columns d Select the Rotate check box to rotate the page Note The right side of the screen contains a diagram of the image layout 4 Touch Original Orientation then touch one of the following e Portrait Originals e Landscape Originals
33. alphanumeric keypad to enter the four digit mailbox passcode 6 Touch Save 142 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Printing Local Mailbox Documents To use this feature you must have documents stored in a mailbox For details see Storing a Fax in a Local Mailbox on page 142 To print local mailbox documents 1 WN Press the Services Home button then touch Fax Touch the Fax Options tab then touch Mailboxes Touch Print Local Mailbox Documents Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode Touch Print All Documents The documents in the mailbox are printed Deleting Local Mailbox Documents 1 E E Press the Services Home button then touch Fax Touch the Fax Options tab then touch Mailboxes Touch Delete Local Mailbox Documents Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode Touch Delete All Documents To confirm touch Delete All All documents in the mailbox are deleted Storing a Fax for Local or Remote Polling Turn on Secure or Non Secure Local Polling to make fax documents stored on one printer available for remote polling by other printers When Secure L
34. an option e Print All prints all stored fax documents e Delete All deletes all stored fax documents Touch Delete All to confirm the action Polling a Remote Fax If remote polling is turned on you can retrieve documents that were stored using local polling on another fax machine Note If Local Polling is turned on Remote Polling is not available To turn off Local Polling touch Local Polling gt Off gt Save To poll a remote fax 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Remote Polling 3 Touch Poll a Remote Fax 4 Select one or more options for addressing the fax e The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add e The Speed Dial check box allows you to select recipients from your address book Touch the Enter Number and Press Add field then use the alphanumeric keypad to enter the three digit speed dial number Touch Add e Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save e Address Book allows you to select fax numbers from your Fax Address Book Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close 5 To seta later time when
35. and media recommended for your printer Recommended Media A list of paper and media recommended for your printer is available at North America ColorQube 8700 Color Multifunction Printer www xerox com paper ColorQube 8900 Color Multifunction Printer www xerox com paper European Union e ColorQube 8700 Color Multifunction Printer www xerox com europaper e ColorQube 8900 Color Multifunction Printer www xerox com europaper See also Paper Tips Page for details see Information Pages on page 25 44 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media Ordering Paper Order supplies from your local reseller or go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies General Paper Loading Guidelines e Do not overfill the paper trays Do not load paper above the maximum fill line in the tray e Adjust the paper guides to fit the paper size e Fan paper before loading it in the paper tray e If excessive jams occur use paper or other approved media from a new package e Use only recommended Xerox transparencies Print quality could vary with other transparencies e Do not print on label media once a label has been removed from a sheet e Use only paper envelopes Print envelopes 1 sided only Paper That Can Damage Your Printer Some paper and other media types can cause poor output qual
36. and other Pantone Inc trademarks are the property of Pantone Inc Document version 1 0 February 2012 Contents 1 Safety 11 EL CEIGOUSOTOLY scssesscsshcsscossecsecetsicosiccdsscoctestsbsenoasdesessanseduiesasddabendshiesbctsetsbescdadensscduiibeatbdsetedidoeebletsdelbaccibclesaslanatieantiele 12 General Guidelines aranin a A AA A reels 12 PowerCord irene a eee esac ead E N E E R ERN 13 Telephone Line COP Ch accuse cecctvenvescscdetencsvsenssnsctbcnscausess tua AEE RARER TAREE AEE EREEREER 13 Operational Sal etyssireom o enn a ela NAER ER NRA E N abe ed 14 OZONE Reledsenaniainra tin o R EE EEE A AE 14 Printer LOCAHON a ccsctd cuca aviacadadsiacatisunnabdaasn saad TEER NEE AENEA EEES EE EREE ENEE EEES 14 Operational Guidelin s sssrini iriste tee E NEE ee aE EEEE ESEA 15 Printer Supplies eeen e AA EE E A ee eee ae 15 Maintenance Safetyostesrassianeien enr S E A E ERE EERE ERA 16 Print r Symbols iissinesssinrsnotani e E a EE N Ea a A AEREE a REEE 17 Environmental Health and Safety Contact Information sssssseessssssssssssrsrsssssssesrstseesssssseeroresssssseseeresese 18 2 Features 19 Parts OF the Pinter scsscissssssascertscicsscnsncsivinaaise hols ienavicnsssseansieichi N RA REEE REEERE RS ERE 20 Left Front VieWsnesssisnnnia a a E E EA A A a 20 Left Front View of the ColorQube 8700XF Color Multifunction Printer esssssessesesseesnes 21 Right Reat VIEW sccistiactce cudvcastnsnasitataseasranesaaneas en AANE EEREN E EA ETES 22 Co
37. causes the printer to wake when it detects activity e Scheduled causes the printer to wake and sleep according to a schedule you specify If you selected Intelligent Ready or Job Activated under Fast Resume touch On to reduce the wake time This option changes the default sleep and low power timeout periods and increases energy usage If you selected Scheduled as the Energy Saver Mode to select the times at which you want the printer to wake or sleep touch Scheduled Settings a Touch a day of the week in the list b To wake on activity under Schedule Based On touch Activity ColorQube 8700 8900 Color Multifunction Printer 35 User Guide Installation and Setup c Towake the printer at a certain time touch Time gt Wake Up Time then select the time for the printer to wake up d To set the printer to sleep at a certain time touch Time gt Energy Saver Time then select the time for the printer to sleep 4 Touch Save 36 ColorQube 8700 8900 Color Multifunction Printer User Guide Installation and Setup Managing Jobs Managing Jobs at the Control Panel From the control panel Job Status you can view lists of active jobs secure jobs or completed jobs You can delete print or view job progress or job details for a selected job From the Print From menu you can view lists of saved jobs jobs stored on a USB Flash drive or jobs stored in printer folders You can select and print jobs from any of the lists Se
38. ceteris R ARE 123 SUA Sh GON ansc aaa e aaa 124 Sern PSs Piety te cas rca ea en ca Ska ea a ae 129 SCAN Ming todi EMG AGNES rinn EO nanance aura 130 The system administrator must set up this feature before you can use it For details see the System Administrator Guide for your printer model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs ColorQube 8700 8900 Color Multifunction Printer 115 User Guide Scanning Basic Scanning The Scanning feature provides several methods for scanning and storing an original document The scanning procedure using your printer differs from that of desktop scanners The printer is connected typically to a network rather than a single computer so you select a destination for the scanned image at the printer The printer supports the following scanning functions e Scan documents and store images on the printer hard drive e Scan original documents to a document repository on a network server e Scan original documents to an email address e Scan original documents to your home directory e Scan original documents to a USB Flash drive e Import scanned images into applications using TWAIN and WIA To scan an image 1 2 oyu D a 116 On the control panel press the yellow Clear All button to clear previous settings Load your original documents e Use the document glass for s
39. color The sample page shows your color selection 4 Touch Save ColorQube 8700 8900 Color Multifunction Printer 91 User Guide Copying Reducing or Enlarging the Image You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 To reduce or enlarge the image 1 Press the Services Home button then touch Copy 2 Under Reduce Enlarge touch an option e To reduce or enlarge the percentage incrementally touch the arrows You are ready to make copies e To use the alphanumeric keypad to type a specific value touch the current displayed value You are ready to make copies 3 Touch More for additional options a Toreduce or enlarge touch an option e Proportional reduces or enlarges the image proportionally e Independent allows you to reduce or enlarge the width and length of the image by different percentages b To select custom or preset values touch an option e Proportional or Independent allows you to specify exact values Touch the arrows or touch the field then use the alphanumeric keypad to enter the value e Presets X Y or Presets Y X allows you to select from a list of preset values c To center the image on the page select the Auto Center check box 4 Touch Save Selecting the Paper Tray Select a paper tray loaded with the desired paper to make copies on letterhead colored paper transparencies or different paper sizes To select the tray to us
40. cord power strip or Power Supply UPS or shared power strip surge protector designed to handle the electrical current capacity of the printer If you plug the printer into a 20 amp surge protector do not plug any other device into the surge protector Do not plug the printer into the same outlet with other high power devices such as kitchen appliances A network configuration problem exists Unplug the network cable If the problem is resolved contact your network administrator to reconfigure your network installation A system error occurred Contact your Xerox representative with the error code and message Check the control panel fault history For details see Viewing Error Messages on the Control Panel on page 226 Printing Takes Too Long Probable Causes Solutions The printer is set to print on a paper type that Certain paper types like heavyweight paper and transparencies requires slower printing take more time to print Ensure that the print driver and control panel are set to the proper paper type The printer is in Energy Saver mode Wait It takes time for printing to start when the printer is coming out of Energy Saver mode The way the printer was installed on the e Determine if a print spooler or a computer sharing the printer is network could be an issue buffering all print jobs and then spooling them to the printer Spooling can slow print speeds To test the speed of the printer print some information
41. for the rest of the document To select the type of covers and the tray to use for the cover paper 1 Press the Services Home button then touch Copy 2 Under Paper Supply touch the tray containing the paper for the body pages of the job Note If the paper supply is set to Auto Select covers are unavailable 3 Touch the Output Format tab then touch Special Pages 4 On the Special Pages screen touch Covers 5 Under Covers Options select an option e Front amp Back Same includes front and back covers from the same tray e Front amp Back Different includes a front and a back cover from different trays e Front Cover Only includes only a front cover e Back Cover Only includes only a back cover Note The Front amp Back Different option includes two Printing Options menus 6 Touch Printing Options 7 From the drop down menu that appears select an option e Blank Cover inserts a blank cover e Print on Side 1 prints on the front side of the cover e Print on Side 2 prints on the back side of the cover To rotate the image on side 2 by 180 degrees touch Rotate Side 2 e Print on Both Sides prints on both sides of the cover To rotate the image on Side 2 by 180 degrees touch Rotate Side 2 8 Touch the tray containing cover paper 9 Touch Save 10 On the Covers screen touch Save 11 On the Special Pages screen touch Save 102 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Specifying
42. gateway address and subnet mask click the top button and enter the addresses into the Gateway and Subnet Mask fields c If you know the address of another printer on the same subnet click the middle button and enter the address in the IP Address field d Click Search From the list of discovered printers select your printer then click Next Note When the printer appears in the Discovered Printers window it displays the IP address Record the IP address for future use 10 Select the desired driver 11 Click Install If the installer prompts you for the IP address enter the IP address of the printer If the installer prompts you to restart your computer click Restart to complete the installation of the drivers 12 To complete the installation click Finish Installing Drivers and Utilities for Macintosh OS X Version 10 5 and Later To access all the features of your printer install the Xerox print driver and the Xerox scan driver To install the print and scan driver software 1 Insert the Software and Documentation disc into the appropriate drive on your computer 2 Open the Mac folder then open the Mac OS 10 5 Universal PS folder 3 Open Xerox ColorQube 8700 CD dmg or Xerox ColorQube 8900 CD dmg as needed for your printer To run ColorQube 8700 CD pkg or ColorQube 8900 CD pkg double click the appropriate file name When prompted click Continue To accept the license agreement click I Agree py UN Ee
43. line connection If incorrectly the telephone line is disconnected connect it There is a problem with the fax Contact the recipient machine of the recipient The fax feature is not installed or is Ensure that the fax feature is installed not enabled and enabled Server Fax is enabled Ensure that Server Fax is disabled An access number is required to If the printer is connected to a PBX connect to an outside line system it could be necessary to enter a number to access the outside telephone line The fax number needs a pause To insert a pause press the Dial Pause between the prefix for an outside line button A comma appears in the and the telephone number corresponding location If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Problems Receiving Faxes Symptoms Probable Causes Solutions The fax received by the recipient There is a problem with the telephone Verify that the printer can make clean connection or with the fax machine of copies If it can have the sender fax the the sender document again The sender loaded the pages Contact the sender incorrectly The printer answers the call but The memory is full To increase available memory delete does not print the fax stored jobs and wait for the existing jobs to complete The received fax size i
44. minutes to 24 hours from the current time Note The printer must be set to the current time before you can use this feature To specify the time to send your fax 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Delay Send 3 Touch Specified Time and set the time a Touch the Hour field and use the keypad or touch the arrows to set a number b Touch the Minute field and use the keypad or touch the arrows to set a number c If your printer is set to display the 12 hour clock touch AM or PM 4 Touch Save The fax is sent at the specified time Sending Header Text The system administrator must set up this feature before you can use it For details see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs To include the fax header text 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Send Header Text ColorQube 8700 8900 Color Multifunction Printer 141 User Guide Faxing 3 Touch an option e Offis the default setting e Onsends the header text with the fax 4 Touch Save Sending a Fax to a Remote Mailbox 1 Press the Services Home button then touch Server Fax 2 Touch the Fax Options tab then touch Mailboxes 3 Touch Send to Remote Mailbox 4 To address the fax sel
45. new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local reseller or Xerox representative for end of life take back information 254 ColorQube 8700 8900 Color Multifunction Printer User Guide Recycling and Disposal Collection and Disposal of Equipment and Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries pleas
46. own passcode to use in the Secure Print window e The passcode is associated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode 4 Click OK 5 Verify that the paper is the correct size type and weight If not change the paper settings Note You can select the paper for your print job using Select By Tray 6 Select an option for 2 sided printing 7 If your printer has a finisher installed select a stapling option The image next to Stapling displays the staple position 8 Select a print quality mode 9 Select an output destination 10 Click Apply and select another tab or click OK Releasing a Secure Print 1 At the control panel press the Job Status button Touch the Secure Print tab Touch the corresponding print job in the list then touch Release Enter the passcode number that you assigned to the print job using the keypad To start printing touch Release Job ae wey 80 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing Sample Set The Sample Set job type allows you to print a sample copy of a multiple copy job and hold the remaining copies at the printer After you review the sample copy you can select the job name from the printer control panel to print the additional copies Sending a Sample Set Print Job
47. own private folders For details see Creating a Private Folder on page 119 To scan to a private folder 1 oe WN wo Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select All Templates from the menu From the list select the private folder If required enter the password On the Document Management screen touch Enter Password for Folder then use the touch screen keyboard Touch Done Touch Save Press the green Start button Creating a Private Folder For you to create a private folder the scan policy to allow additional folders to be created must be enabled The system administrator can create a private folder at any time To create a private folder with a password 1 oo SN Oi DT oe N At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address for your printer see Finding the IP Address of the Printer on page 29 Click the Scan tab In the Display section select Mailboxes In the Scan to Mailbox section click Create Folder Click the Folder Name field and type a name for the folder In the Folder Password field type a password that adheres to the password rules In the Confirm Folder Password field type the password again Click Apply Your private folder appears in the folder list
48. pages such as the Office Demo Page If the page prints at the rated speed of the printer you could have a network or printer installation issue For additional help contact the system administrator The print quality mode in the driver is set e Change the print quality mode in the print driver to Standard to Photo e Noaction needed Photo print quality mode takes longer to print The job is complex Wait No action needed 192 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Document Prints From Wrong Tray Probable Causes Solutions Application and print driver have conflicting Check the tray selected in the print driver tray selections Go to the page setup or printer settings of the application from which you are printing Set the paper source to match the tray selected in the print driver or set the paper source to Automatically Select Note Set the paper source tray selection to Automatic to have the print driver select the tray Document Fails to Print Probable Causes Solutions Selected tray has wrong paper size loaded To view the Job Status for a failed print on the touch screen Press the Job Status button then touch the Active Jobs tab Find the failed print job in the list Note the status of the failed print job such as Held Resources Required Touch to select the print job for more details then touch Job Details Note the Tray number listed under R
49. particular job change the Printing Preferences from the application before sending the job to the printer For example if you want to use the Enhanced print quality mode when printing a particular document select Enhanced in Printing Preferences before printing the job 1 With the document open in your software application access the print settings For most software applications click File gt Print or press CTRL P for Windows 2 Select your printer and click the Properties or Preferences button to open the Printing Preferences window The title of the button can vary depending on your application 3 Click a tab in the Printing Preferences window then make selections 4 Click OK to save and close the Printing Preferences window 5 Click Print to send the job to the printer Selecting Finishing Options for Windows If your printer has a finisher installed you can select finishing options in the Printing Preferences of the print driver To select finishing options in the PostScript and PCL print drivers 1 Inthe print driver click the Paper Output tab 70 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing To select stapling options click the arrow to the right of the Stapling field and select an option e None stacks the print job without stapling the sets e 1 Staple puts a staple in the top left corner of each set To select the output tray click the arrow to the right of the Output Destination filed
50. parts the orange handle cartridge and the staple refill in a case Both parts are customer replaceable To replace the staples Ay WARNING Do not perform this procedure while the printer is copying or printing 1 Open the finisher stapler door at the rear of the finisher as shown MULL 7 2 HAT 7 amp 7 ColorQube 8700 8900 Color Multifunction Printer 177 User Guide Maintenance 3 Pinch both sides of the staple case 1 and remove the staple case from the cartridge 2 4 Insert the front side of the new staple case into the staple cartridge 1 then push the rear side into the cartridge 2 5 Grip the new staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks HIT a a 6 Close the door wy MILLI z7 178 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance Billing and Usage Information Billing and printer usage information appears on the Billing Information screen The impression counts shown are used for billing To view Billing and Usage information 1 At the printer control panel press the Machine Status button 2 To view basic impression counts touch the Billing Information tab e Black Color Level 1 Impressions shows the total number of pages with only black color or up to 1 3 combined coverage of cyan magenta or yellow
51. print job Press the green Start button To go back to the last screen touch Back To look for other folders and printable files touch Browse Printing from Saved Jobs For details about sending saved jobs see Saved Jobs on page 82 To print from saved jobs 1 2 3 At the control panel touch Print From Select Saved Jobs then touch the name of the folder containing the saved job Touch the name of the saved job you want to print then select paper size 2 sided printing and finishing options Note To print a private saved job touch the name of the job then enter the passcode Press the green Start button After the job prints to return to the list of saved jobs touch Browse To return to the list of folders touch Back Printing from Mailbox Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive To print from a mailbox 1 2 3 At the control panel touch Print From Select Mailbox then touch the name the folder containing the document Touch the name of the document you want to print then select the paper size 2 sided printing and finishing options Press the green Start button After the job prints to return to the list of documents in the mailbox touch Browse To return to the list of folders touch Back ColorQube 8700 8900 Color Multifunction Printer 85 User Guide Printing Printing from CentreWare Internet Services You can print pd
52. printer It allows you to configure and administer the printer from a Web browser CentreWare Internet Services requires e A TCP IP connection between the printer and the network in Windows Macintosh UNIX or Linux environments e TCP IP and HTTP enabled in the printer e Anetwork connected computer with a Web browser that supports JavaScript For details see the Help in CentreWare Internet Services or the System Administrator Guide Accessing CentreWare Internet Services At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Finding the IP Address of the Printer You can view the IP address of your printer on the control panel or on the Configuration Report Finding the IP Address on the Control Panel If Display Network Settings is set to Show IPv4 Address the address appears in the top left corner of the touch screen display To display the IPv4 Address on the control panel do one of the following e To configure Display Network Settings using CentreWare Internet Services click Properties gt Security gt Display Network Settings gt Show IPv4 Address gt Apply For details see the Help in CentreWare Internet Services 28 ColorQube 8700 8900 Color Multifunction Printer User Guide Features e Toconfigure Display Network Settings at the control panel press the Machine Status button Touch Tools gt Network Settings gt Display Network Settings
53. rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to switch to Energy Saver Mode 1 after two minutes and to Energy Saver Mode 2 after thirty minutes from the last copy or print For details see Setting Energy Saver Mode on page 35 ColorQube 8700 8900 Color Multifunction Printer 235 User Guide Specifications Performance Specifications Printing Resolution Maximum Resolution 2400 FinePoint Print Speed Print Mode Print Speed in ppm 1 sided 2 sided Fast Color 44 31 Standard 30 25 Enhanced 19 18 High Resolution Photo 6 6 PCL 400 x 600 Mode 20 18 PCL 600 x 600 Mode 11 11 236 ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information This appendix includes Basic 2Y ve ol ate 9 komemenrre teeter eperteeree peer ercerreesecaertee revert eser ER ii i GAEE 238 L lovo yal eexo 0 Lola a 9 eepeereevenreee erty ate terre se eter cerereserecteycertrecfiertrtceryrtrerereey feertetey 00 aire erenrtecyiscfeecqrertfierertarrer tre titre trere 242 Fax 521910 Fell 0 cameramen met E mn ee Oe ee Pee ee ere 245 Maternal Satety Dota Sheets nace wean woes ae eee ean eee eee 249 ColorQube 8700 8900 Color Multifunction Printer 237 User Guide Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards These
54. reloaded paper or paper heavier than 122 g m for automatic 2 sided printing Note Reloaded paper is paper previously printed or copied on laser or solid ink printers Incorrect setting In the print driver Properties select 2 Sided Print on the Paper Output tab Date and Time are Incorrect The date and time are set automatically when the printer is connected to a network that has a Network Time Protocol NTP server NTP is used to synchronize the internal clocks of computers over a network connection at system startup and every subsequent 24 hour period thereafter This feature ensures that the internal clock of the printer stays synchronized with the NTP server you specify Note To access this feature at the control panel log in as an administrator Probable Causes Solutions The time zone date or time is set incorrectly 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Date amp Time To set the time zone touch Time Zone and touch the arrows to adjust the time zone To set the date touch Date select a format and set the date To set the time touch Time and set the time Select Display 24 hour clock to use 24 hour format Touch Save 194 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Scanner Errors Probable Causes Solutions Scanner is not communicating Turn off the printe
55. size type and color settings Change the selection for any incorrect setting 6 On the printer touch screen touch Confirm 7 Inthe Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Loading Labels in a 525 Sheet Feeder 1 Remove all paper from the tray 2 Load labels face up with the top of the sheet against the left side of the tray 3 64 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media Close the tray On the control panel change the type to Label Verify the size type and color settings Change the selection for any incorrect setting On the printer touch screen touch Confirm In the Printing Preferences of the print driver on the Paper Output tab change the Paper Type setting Transparencies Use only Tray 1 for printing transparencies Guidelines for Printing Transparencies Remove all paper before loading transparencies in the tray Handle transparencies by the edges using both hands Fingerprints or creases can cause poor print quality After loading transparencies change the paper type to Transparency on the printer control panel In the print driver software select Transparency as the paper type Do not load more than 20 transparencies Overloading the tray can cause the printer to jam Do not use transparencies with stripes on the side Do not fan transparencies ColorQube 8700
56. the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode 7 Touch Poll Now to retrieve and print the faxes in the mailbox Note Touch Close to cancel the operation Building a Fax Job Use this feature to fax an assorted group of originals each with different settings Each segment is programmed and scanned and the images are stored temporarily in the printer Once all segments have been stored the individual segments are faxed as a single job To build a fax job 1 Press the Services Home button then touch the appropriate fax 2 Address the fax using one or more of the available options e The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add e Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save e Address Book allows you to access the printer address book e Speed Dial allows you to access directories of group or individual fax telephone numbers ColorQube 8700 8900 Color Multifunction Printer 145 User Guide Faxing Aa de a 10 146 Touch the Job Assembly tab then touch Build Job gt On Select or clear the Display this window between segments check box Select or clear the Turn Build Job Off after Job is Submitted check box Program and scan the first segment
57. the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 2 3 Press the Services Home button then touch Server Fax Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select one of the following e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job Touch Save ColorQube 8700 8900 Color Multifunction Printer 149 User Guide Faxing Sending a Delayed Fax You can set a time in the future for the printer to send your fax job The time delay can be from 15 minutes to 24 hours from the current time Note The printer must be set to the current time before you can use this feature To specify the time to send your fax 1 Press the Services Home button then touch Server Fax 2 Touch the Fax Options tab then touch Delay Send 3 Touch Specified Time and set the time a Touch the Hour field and use the keypad or touch the arrows to
58. the Recipients list 7 Touch Close You can now send the fax 160 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance This chapter includes General 2 bos lt 0 ULF 80 Reneswnmenecner eee seenenrete errapree veri cer EA E arr ter RAR 162 Cleonini tne PNTE heceeneetrere ety eateeterre te epeereeetertereeceeycertret eet ecesyrtrestrtegrfea E 163 Routine MaNntenaNe leone cept eerrrer es trees eer rec E EEA 172 Billingia nd Usage atone Oticawrcnnn nace rte tinia mina nnuene cui e ee 179 ORENA E eremeeter eer carereet carteceetre Meercene Teac tie eee ennr Mamita rta rer area rinererc ave Cart rete et arene nrtenns ean anreDterer ererrerer are 180 Movih gte PANNE ota aoe cee ea eee oe ae eee 183 ColorQube 8700 8900 Color Multifunction Printer 161 User Guide Maintenance General Precautions A A WARNING Parts of the printer are hot and need time to cool down before moving or packing the printer To avoid personal injury or printer damage wait 30 minutes for the ink to solidify and the printhead to cool down CAUTION When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners Do not pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation WARNING Keep all cleaning materials out of the reach of children WARNING Do not use pressurized spray cleaning aids on or in the printer Some pressurized sprays contain explosive mi
59. to erase from the binding edge e Right Page Only scans the right page of the book If necessary touch the Binding Edge Erase arrows to set the amount to erase from the binding edge 4 Touch Save Printing a Confirmation Report You can print a report that confirms when your faxes are sent or received The report contains information on timeouts busy signals and retry failures To set up a confirmation report printing 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Confirmation Report 3 Touch an option e Always Print generates a report for all fax jobs e Print on Error Only only generates a report for fax jobs that fail to send 4 Touch Save 140 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Selecting the Starting Rate Select the highest starting rate unless the destination for the fax you are sending has special requirements To select the transmission speed for a fax 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Starting Rate 3 Touch an option e Super G3 33 6 Kbps e G3 14 4 Kbps e Forced 4800 bps 4 Touch Save Note Some telephone networks can require the fax starting rate to be set to Forced 4800 bps The slow data rate ensures more reliable transmission of data Sending a Delayed Fax You can set a time in the future for the printer to send your fax job The time delay can be from 15
60. you want your printer to retrieve faxes from other fax machines a Touch Delay Send b Touch Specified Time to set the time c Touch Save 144 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing 6 Touch Poll Now to retrieve and print the faxes Note Touch Close to cancel the operation Polling a Remote Mailbox If remote polling is turned on you can retrieve documents that are stored in a fax mailbox on another fax machine Note If Local Polling is turned on Remote Polling is not available To turn off Local Polling touch Local Polling gt Off gt Save To poll a remote mailbox 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Remote Polling 3 Touch Poll a Remote Mailbox 4 To specify the fax number you want to access do one of the following e The Fax Number field allows you to use the alphanumeric keypad to enter the number e Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save e Address Book allows you to select fax numbers from your Fax Address Book Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close 5 Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number 6 Touch
61. 0 Color Multifunction Printer www xerox com office CQ8900supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center e ColorQube 8700 Color Multifunction Printer www xerox com office worldcontacts e ColorQube 8900 Color Multifunction Printer www xerox com office worldcontacts Printer registration e ColorQube 8700 Color Multifunction Printer www xerox com office register e ColorQube 8900 Color Multifunction Printer www xerox com office register On Xerox Direct online store www direct xerox com 30 ColorQube 8700 8900 Color Multifunction Printer User Guide Features Xerox Welcome Center If you need assistance during or after printer installation visit the Xerox website for online solutions and support for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office worldcontacts e ColorQube 8900 Color Multifunction Printer www xerox com office worldcontacts If you require further assistance contact the Xerox Welcome Center for the United States and Canada at 1 800 835 6100 If a local Xerox representative telephone number was provided during printer installation record the telephone number in the following space If you need additional help using your printer 1 Refer to this u
62. 0 Color Multifunction Printer User Guide Troubleshooting Clearing Staple Jams This section includes Clearing Staple Jams in the Convenience Staplet ocscisssccascastesccsssvsoascssssscensencoascasesnccoysnconscapsesaiosensacenaseesaonsonnd 213 e Clearing Staple Jams in the 650 Sheet Finisher Clearing Staple Jams in the Convenience Stapler If the convenience stapler jams replace the staple cartridge For details see Replacing Staples in the Convenience Stapler on page 176 Clearing Staple Jams in the 650 Sheet Finisher 1 Open the finisher stapler door at the rear of the finisher as shown MALAI 7 2 M l Trt 111 TS ColorQube 8700 8900 Color Multifunction Printer 213 User Guide Troubleshooting Note A staple cartridge has two parts the orange handle cartridge and the staple refill in a case Both parts are customer replaceable For details see Replacing Staples in the 650 Sheet Finisher on page 177 3 Pull the staple cartridge clamp firmly in the direction shown to open it 4 Remove the jammed staples 1 then push the clamp in the direction shown until it snaps into the locked position 2 A WARNING The points of the jammed staples are sharp Remove the jammed staples carefully 5 Grip the staple cartridge by the orange handle and insert it into the stapler assembly Push it in until it clicks HIT 7a 214 ColorQube 8700 8900 Colo
63. 3 e Automatic 2 Sided Printing ProbleMSisesnssr senenn R E E 194 Dateand Time are INCOME sercreenessisconpni sinen ean E E RRA 194 e o MERE a a a E E E E A N 195 This section contains procedures to help you locate and resolve problems Resolve some problems by simply restarting the printer Minimizing Ink Usage To save ink leave the printer turned on at all times For more information about minimizing ink usage go to the Xerox Support website for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Restarting the Printer You can use Quick Restart or the power switch to restart the printer Quick Restart is faster because it reinitializes the printer without turning it off To restart the printer using Quick Restart 1 Close the printer doors 2 If menus are visible on the control panel press the Power Saver button If the control panel is dark press the Power Saver button twice 3 Touch Quick Restart gt Restart 4 Ifthe restart process does not begin within 30 seconds restart the printer using the power switch 190 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting To restart the printer using the power switch 1 Close the printer doors 2 Turn off the printer using the power switch on the back of the printer 3 On the touch screen touch Standard Power Off
64. 5 Touch Save ColorQube 8700 8900 Color Multifunction Printer 107 User Guide Copying Repeating an Image You can make multiple copies of an original image on one or both sides of the paper This is useful for duplicating a small image To repeat an image on a sheet of paper 1 Press the Services Home button then touch Copy 2 Touch the Output Format tab then touch Page Layout gt Repeat Image 3 Specify the number of images to print on the page e Preset buttons repeat the image two four six or nine times on each side of the paper e Specify Rows amp Columns allows you to determine the number of images Touch the Rows or Columns field then use the alphanumeric keypad to enter the number of rows and columns or touch the arrows Select the Rotate check box to rotate the paper e Auto Repeat allows the printer to determine the maximum number of images that can fit on the currently selected paper size Touch Original Orientation and select Upright Images or Sideways Images from the drop down menu The sample page shows the image layout 4 Touch Save 108 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying ID Card Copying This section includes Yh UN Boece seats E A E E ness ean ees eee 109 e Selecting Color or Black and White Copies eccsssssssssssesssessssssssssssesssessnsssnsssssessscssaessassestessnecsueesneesseesseesaeess 110 Reswcing Gr Enlarging the eg vtec ccesacnnnnandonnonsaaasan
65. 6 105 x 148mm 4 1 x 5 8 in B5 176 x 250 mm 6 9 x 9 8 in JIS B5 182 x 257mm 7 2 x 10 1 in x 11 7 in A4 210 x 297mm 8 3 x 11 7 in A5 148 x 210mm 5 8 x 8 3 in B5 176 x 250mm 6 9 x 9 8 in JISB5 182 x 257mm 7 2 x 10 1 in A4 210 x 297mm 8 3 x 11 7 in Paper and Media North American Standard Sizes Letter 216 x 279 mm 8 5 x 11 in Legal 216 x 356 mm 8 5 x 14 in 76x 127 mm 3 x 5 in Executive 184 x 267 mm 7 25 x 10 5 in Statement 140 x 216 mm 5 5 x 8 5 in 216 x 330 mm 8 5 x 13 in Letter 216 x 279 mm 8 5 x 11 in Legal 216 x 356 mm 8 5 x 14 in Executive 184 x 267 mm 7 25 x 10 5 in Statement 140 x 216 mm 5 5 x 8 5 in 216 x 330 mm 8 5 x 13 in Letter 216 x 279 mm 8 5 x 11 in Legal 216 x 356 mm 8 5 x 14 in Supported Paper Types and Weights for Automatic 2 Sided Printing Paper Types Plain Hole Punched Letterhead Recycled Pre Printed Lightweight Weights 67 122 g m 67 122 g m 67 122 g m 67 122 g m 67 122 g m 60 66 g m Notes The printer does not support the following paper for automatic 2 sided printing e Reloaded which is paper previously printed or copied on laser or solid ink printers e Envelope e Glossy Cardstock e Paper heavier than 122 g m ColorQube 8700 8900 Color Multifunction Printer 47 User Guide Paper and Media Supported Paper Sizes for Automatic 2 Sided Printing European Standard Sizes North
66. 6 Close the door lt u SiG 170 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 7 Reinstall Tray 2 8 Repeat this procedure for any installed optional paper trays Cleaning the Exit Rollers Ink on the exit rollers can leave marks on pages When roller marks are visible on prints clean the exit rollers To clean the exit rollers 1 Clean one roller at a time by holding a soft clean cloth against its gray surface 2 3 Repeat this procedure for the remaining three exit rollers ColorQube 8700 8900 Color Multifunction Printer 171 User Guide Maintenance Routine Maintenance This section includes PTC aL MR enserre E vests tev E oe aspaseaee Seen 172 Ry ey ccc iis re ete ii a ei ane amereuen 174 6 Replacing Staple ConindG 65 coisas cesarean R ean dauiy esac 176 Adding ColorQube Ink When the ink is low a warning message appears on the control panel When the ink must be replaced an error message appears on the control panel You can add ink any time the printer is idle Notes e Keep ink in its packaging until you are ready to use it e Identify the ink by number color and shape e Do not force the solid ink when inserting it into the printer e To avoid jams never insert broken solid ink into the printer Order supplies from your channel partner Xerox representative or go to the Xerox Supplies website for your print
67. 6 Constant Velocity Transport CVT Glass 2 Document Feeder Width Guides 7 Document Cover 3 Document Feeder Tray 8 Document Glass 4 Document Feeder Output Tray 5 Output Tray Paper Stop 650 Sheet Finisher Right Front View Left Rear View 1 Finisher Transport Left Door 3 Finisher Output Tray 2 Finisher Transport Cover 4 Exit Cover 5 Finisher Top Cover 6 Staple Cartridge 7 Finisher Stapler Door 24 ColorQube 8700 8900 Color Multifunction Printer User Guide Features Information Pages Your printer has a printable set of information pages stored on its internal hard drive Information pages include configuration and font information demonstration pages and more 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages then touch the desired information page 3 Touch Print Note Information pages can also be printed from CentreWare Internet Services Printing the Configuration Report 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages gt Configuration Report gt Print 3 Touch Close after the report prints ColorQube 8700 8900 Color Multifunction Printer 25 User Guide Features Administration Features This section includes PS iy E aces ese este A eases secs c
68. 8700 8900 Color Multifunction Printer User Guide Specifications Clearance Requirements Standard Configurations 0 cm 35 0in 12 7 cm 5 0in a 94 0 cm 37 0in YS 107 0 cm a a20 Configuration with Finisher 1800 Sheet High Capacity Feeder and Two Optional 525 Sheet Feeders 152 4 cm 60 0 in 157 5cm ee 620in ColorQube 8700 8900 Color Multifunction Printer 233 User Guide Specifications Environmental Specifications Temperature 10 32 C 50 90 F Relative Humidity Operating 15 to 85 non condensing Elevation For optimum performance use the printer at elevations below 3200 m 10 500 ft 234 ColorQube 8700 8900 Color Multifunction Printer User Guide Specifications Electrical Specifications Power Supply Voltage Frequency Current Required ENERGY STAR Qualified Product The ColorQube 8700 Color Multifunction Printer and ColorQube 8900 Color Multifunction Printer are ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment ENERGY STAR The ENERGY STAR and ENERGY STAR mark are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between United States European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction printers personal computers and monitors Reducing product energy consumption helps combat smog acid
69. Adjustment tab 3 To specify the orientation of the original image a Touch Original Orientation b On the Original Orientation screen select one of the following options e Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder e Portrait Originals and Landscape Originals refer to the images on the originals c Touch Save 4 Toscan the correct area of the original image a Touch Original Size b On the Original Size screen select one of the following options e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job c Touch Save 126 ColorQube 8700 8900 Color Multifunction Printer User Guide 5 Scanning To specify the amount to erase from the edges of your image a Touch Edge Erase b On the Edge Erase screen select one of the following options e All Edges erases all four edges by the same amount Touch the All Edges arrows to specify the amount to erase from the edges e Individual Edges specifi
70. Color Multifunction Printer User Guide Scanning Scanning to Network File Repositories This section includes e Scanning to a Predefined Network File REpOSitory ccsssssssssssssssssssssessnesssecsssessssssssssssssssesssessnessneesseessseess 121 Adding Scan DestinatioM sirissasnenan n Eea a andes wtaneetoagveabees 122 When using this feature the images you scan are sent to a file repository on a network server The system administrator configures the file repository settings Using CentreWare Internet Services you can add your own scan destinations to templates Scanning to a Predefined Network File Repository To scan an image and send it to a predefined network file repository 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button then touch Workflow Scanning 3 Touch the Down arrow then select All Templates from the drop down menu 4 Select the template created by the system administrator from the list The template defines the scan settings as well as the destination of the image 5 To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Scan Settings on page 124 6 Press the green Start button ColorQube 8700 8900 Color Multifunction Printer 121 User Guide Scanning Adding a Scan Destination 1 Oe WON 122 At
71. ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media Labels Print labels from Tray 1 or from a 525 Sheet Feeder Guidelines for Printing Labels A Use labels designed for laser printing Print only on one side of the sheet of labels Use full sheet labels only Store unused labels flat in their original packaging Leave the sheets of labels inside the original packaging until ready to use Return any unused sheets of labels to the original packaging and reseal it Do not store labels in conditions of extreme heat or humidity Storing them in extreme conditions can cause print quality problems or cause them to jam in the printer Rotate stock frequently Long periods of storage in extreme conditions can cause labels to curl and jam in the printer Do not use vinyl labels Do not feed a sheet of labels through the printer more than once Do not use dry gum labels CAUTION Do not use any sheet where labels are missing curled or pulled away from the backing sheet It could damage the printer Loading Labels in Tray 1 1 2 Remove all paper from the tray Load labels face down with the top of the sheet feeding into the printer ColorQube 8700 8900 Color Multifunction Printer 63 User Guide Paper and Media 3 Adjust the width guides until they touch the edges of the paper 4 On the control panel change the type to Label 5 Verify the
72. ColorQube 8700S Multifunction Printer Standard Features ColorQube 8700X Multifunction Printer Standard Features Fax Optical Character Recognition OCR Enabled Scan ColorQube 8900X Multifunction Printer e Standard Features PagePack Metered Ink 230 ColorQube 8700 8900 Color Multifunction Printer User Guide Specifications Includes ColorQube 8700XF Multifunction Printer Standard Features Fax OCR Enabled Scan 650 Sheet Finisher 1800 Sheet High Capacity Feeder Two additional 525 Sheet Feeders Options and Upgrades 650 Sheet Finisher 525 Sheet Feeder up to 3 additional or 2 additional with an 1800 Sheet High Capacity Feeder 1800 Sheet High Capacity Feeder Storage Cart Foreign Device Interface Network Accounting Wireless Network Adapter Xerox Secure Access Unified ID System FreeFlow SMARTsend Xerox Common Access Card Enablement Kit Xerox Copier Assistant Unicode Print Single Line Fax Kit Not available in North America Scanning software solutions For details go to www xerox com office software solutions ColorQube 8700 8900 Color Multifunction Printer 231 User Guide Specifications Physical Specifications Standard Configurations J 46 5 kg 102 3 Ib lt U 59 5 cm 3 23 4 in 60 5 cm 23 8 in Configuration with Finisher 1800 Sheet High Capacity Feeder and Two Optional 525 Sheet Feeders 86 9 kg 191 3 lb ae D 59 5 cm 23 4 in R p 232 ColorQube
73. E E 238 European Union Radio Interference eecssssssssssssssssssssessecsnecsssecseesssssssssssssessessnessnessaeecssssacssscsesesesseeseees 239 European Union Lot 4 Imaging Equipment Agreement Environmental Information 239 GORITIGIAY asiasia ire ini EEE iA EEEE a E i E Ei Ei E ceases lecboceusceusedetes 240 T rkey RoHS Reg latioN iera REEERE RRR 241 COPY Regulations sssini sires ereit eriin eii er E Rei SERLE deere EEan i aae 242 United SIS cc raccesaetacecvarcossesesesvesleeroevenr oii iiiaio oo EE EE EE E Ea EEEE EEEE EAEE EA RESE a 242 lato lae te lo PE AE E T esc E AE E E 243 Other COUNTES iieii esii aE Ei E AR E RAE 244 Fax Requlations sinea enki eee R ee NER 245 United SCORES sssini andi iia iE E EAE ENON 245 CONG Aa EE AE ET T A 246 E ropean UM ONsesianananatanr ranae aaae E R E e a R a A 247 New Zealandia iiinis aiei E E ee oe oie oe 247 Material Safety Data Sheets 0 csssssssssesssesssessssssssssssssssessnessnecsssesssssssssssssesseesuccsnesssesssessssssasssssseasessnessneessseess 249 Recycling and Disposal 251 EENT a E E E E A E EEE EER 252 North AME ICUs aana ERRAN A RA eee 253 ColorQube 8700 8900 Color Multifunction Printer User Guide Contents European URIO Noesis neii a ii tacotuauccncslie a a aian aa OENE ea Paia i a aaia iE 254 Domestic Household Environment cccceccssessessessesssssesssssecssssscsssssesscssesscssesscssesacsssssesssssesssssecsssecssseseees 254 Professional Business Environment
74. Features from the Copies amp Pages menu Select the desired printing options from the drop down lists Click Print to send the job to the printer ColorQube 8700 8900 Color Multifunction Printer 71 User Guide Printing Selecting Finishing Options for Macintosh If your printer has a finisher installed select finishing options in the Xerox Features of the print driver To select finishing options in the Macintosh print driver 1 2 In the print driver click Copies amp Pages then select Xerox Features To select stapling options click the arrow to the right of the Stapling field and select an option e None stacks the print job without stapling the sets e 1 Staple puts a staple in the top left corner of each set To select the output tray click the arrow to the right of the Output Destination filed and select an option e Automatically Select determines the output destination by the number of sets and the stapling option selected Multiple sets or stapled sets are sent to the finisher output tray e Top Tray selects the output tray on top of the printer e Stacker Tray selects the finisher output tray Do one of the following e To save the settings click Saved Settings at the bottom of the Printing Preferences window then click Save As e To send the job to the printer click Print Saving a Set of Commonly Used Printing Options for Macintosh You can define and save a set of options so that you can apply
75. For example you can add a word like Copy Draft or Confidential as a watermark instead of stamping it on a document before distribution Using the watermark options you can do the following e Create a watermark or edit an existing watermark using the Watermark Editor e Nameallows you to give the new watermark a unique name e Options enables you to use text time stamps or graphics for the watermark e Text provides a field in which you enter the text to be printed as the watermark e Font and Color determine the font size style and color of the watermark e Angle sets the degree of rotation applied to the text or graphics used for the watermark e Density defines how faint or how prominent the watermark appears on the pages e Position from center determines the position of the watermark on the page The default position is in the center of the printed pages e Place a watermark on the first page or on every page in a document e Print a watermark in the foreground or background or blend it with the print job Printing Mirror Images If the PostScript driver is installed you can print pages as a mirror image Images mirror left to right when printed 78 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing Creating and Saving Custom Paper Sizes You can print custom size paper from Tray 1 only Custom size paper settings are saved in the print driver and are available for you to select in all your a
76. Guide Faxing Selecting Server Fax Options This section includes Adung BNIN RES eee en erence teeth een Dn ne eRe moe a Eee 148 e Automatically Suppressing Background Variation eecssesssssssesssssssssssssssnesssessseccscssscsssessssesseeesnecsneesseesseeees 148 Adus the ConuaSthasaiescuscneaoacosecnsanusasinanneacuseaesaentarnaacuusnaasenaunacams 149 Speciiving the Orientation of the Orignal scl cseicac teenies setuaneenetade acetic eceaneticers 149 Specil ying the Size Of the Omega ssc sce cccssaps exe erecesscsencots cavtessctaee avats sacs date A 149 Senang 0 Byclloniy e Ul atch qemmgememe sree tener emrerteteramere erenereerre A ET 150 mas Ua pe hfe Ul Svap Ga alo pene uceneberenes reer tester teeter tee sea ese eerste oe mnt rare nee teres gee eer ete rere 150 Adjusting Brightness You can lighten or darken the image To adjust the image 1 Press the Services Home button then touch Server Fax 2 Touch the Image Quality tab then touch Image Options 3 On the Image Options screen adjust the Lighten Darken slider up or down as necessary 4 Touch Save Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To select Auto Suppression 1 Press the Se
77. On b Touch Apply To and select one of the following e All Pages e All Pages Except First e First Page Only c Under Format select a format for the date Under Position touch an arrow to position the date in the header or footer The sample page shows the location of the date e Touch Save f To change the text formatting touch Format amp Style choose the desired settings then touch Save 6 To insert a Bates Stamp a Touch Bates Stamp gt On b Touch the Starting Page Number field then use the alphanumeric keypad to enter the starting page number Leading zeros can be included c Touch Apply To and select one of the following e All Pages e All Pages Except First d Touch an existing prefix in the list Note To create a new prefix touch a blank row use the touch screen keyboard to type up to eight characters then touch Save e Under Position touch an arrow to position the Bates Stamp in the header or footer The sample page shows the location of the Bates Stamp f Touch Save g Tochange the text formatting touch Format amp Style choose the desired settings then touch Save 7 Touch Save 106 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Adding Transparency Separators You can add blank sheets of paper between each printed transparency The size and orientation of the separators must be the same as the transparencies Note Transparency separators cannot be
78. Rotate Side 2 scans both sides of the original image rotating the second side Touch Original Type and select one of the following options e Photo amp Text e Photo e Text e Map e Newspaper Magazine Note The photo and text options allow you to specify the type of original such as printed photocopied photograph inkjet or solid ink ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning Touch Scan Presets and select one of the following options e Sharing amp Printing produces small file size and normal image quality e Archival Small File Size produces smallest file size and normal image quality e OCR Optical Character Recognition OCR produces large file size and highest image quality e High Quality Printing produces large file size and highest image quality e Simple Scan produces large file size with minimal image processing and compression Selecting Advanced Settings Advanced settings allow you to control image options image enhancements scan resolution file size and updating of templates To select advanced settings 1 2 3 Press the Services Home button then touch Workflow Scanning Touch the Advanced Settings tab To adjust brightness sharpness and saturation a Touch Image Options b On the Image Options screen adjust the sliders up or down as necessary e _Lighten Darken lightens or darkens the image e Sharpness sharpens or softens the image e Saturation makes t
79. Touch Save ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Selecting Book Copying When copying a book magazine or other bound document you can copy either the left or right page onto a single sheet of paper You can copy both the left and right pages onto two sheets of paper or as a single image on one sheet of paper Note You must use the document glass to make copies from books magazines or other bound documents Do not place bound originals in the document feeder To set up book copying 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Book Copying 3 On the Book Copying screen select one of the following e Off copies both pages of an open book as one image on a single sheet of paper e Both Pages copies the left and the right pages of an open book onto two sheets of paper If Binding Edge Erase is required touch the arrows to erase up to 2 in e Left Page Only copies only the left page of an open book on a single sheet of paper If Binding Edge Erase is required touch the arrows to erase up to 1 in e Right Page Only to copy only the right page of an open book on a single sheet of paper If Binding Edge Erase is required touch the arrows to erase up to 1 in 4 Touch Save Shifting the Image You can change the placement of an image on the copy page This is useful if the image is smaller than the page size Originals must be positioned as foll
80. Xerox ColorQube 8700 8900 Color Multifunction Printer Imprimante multifonction couleur Xerox ColorQube 8700 8900 User Guide Guide d utilisation Italiano Guida per l utente Svenska Anv ndarhandbok Polski Przewodnik uzytkownika Deutsch Benutzerhandbuch Dansk Betjeningsvejledning Magyar Felhaszn l i tmutat Espa ol Gu a del usuario Norsk Brukerhandbok Pyccknit PyKOBOAICTBO Nosb30BaTeNA Portugu s Guia do usuario Suomi K ytt opas T rk e Kullan c K lavuzu Nederlands Gebruikershandleiding e tina U ivatelsk p ru ka EAAnvika Eyyerp o yprjorn Xerox 2012 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Inter
81. Xerox refers to this coverage as Useful Color e Color Level 2 Impressions shows the total number of pages with greater than 1 3 and up to 6 combined coverage of cyan magenta and yellow Xerox refers to this coverage as Everyday Color e Color Level 3 Impressions shows the total number of pages with greater than 6 combined coverage of cyan magenta and yellow Xerox refers to this coverage as Expressive Color e Total Impressions shows the total number of pages for all coverages and colors Note A page is one side of a sheet of paper that can be printed on one or two sides A sheet printed on two sides counts as two impressions 3 To view detailed usage information touch Usage Counters 4 Touch Impression Counters then select an option 5 Touch Close ColorQube 8700 8900 Color Multifunction Printer 179 User Guide Maintenance Ordering Supplies This section includes Leryn EESTI NINN EN oes eas vatess cscs eceatb cts a E sien E eanaee 180 On N yeeevn eer te ree pec emerson verre ReDnUss A tlgrete near Nuun eri eter ReTnnr nT rE 180 Routing Maimenanee Mens cacicnceracnn igus mnneaidenwdesadenduenaeuegunemereuentanaas 180 Customer Replaceable UNES sree he Hacer creuntnek amine E E en G 181 Whento Order SU pies acser anc ane 181 u REVNO UDDEN terre ene ee ee ee eee Tee 182 Locating the Serial Number To contact Xerox for assistance you need the printer serial number The serial number is on the left si
82. a lint free cloth The reverse side of the original is showing on Turn on Background Suppression the copy or scan Image is too light or too dark If copying use the Image Quality settings to lighten darken or adjust contrast If scanning use the Advanced Settings tab to lighten darken or adjust contrast Colors are inaccurate If copying use the Image Quality settings to adjust color balance If scanning confirm that the correct Original Type is set If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support ColorQube 8700 8900 Color Multifunction Printer 221 User Guide Troubleshooting Fax Problems This section includes Problems sending Faxe Soo secee cs aepasstzesssapesensasbssacsnts S aera BETAN ELENA ENAN SP EEEE E EESAN 222 Problems Receiving FOXES lt ascecsscsssschscosscssccosaseszcesssnescosashesdancsssedgnassssadseahsbatasonsndielens covedbsoainscnvaceuaseesdenalabetanaqeseaiveaneda 223 Note If you cannot send and receive faxes ensure that you are connected to an approved analog telephone line The fax cannot send or receive when connected directly to a digital telephone line without the use of an analog filter It can also require you to set the fax starting rate to Forced 4800 bps For details see Selecting the Starting Rate on page 141 Problems Send
83. a 203 Clediing Jams at TPE EXIT AGS as ccts tists cecesasvcesasessnecsseiv aE AEAT eE eA eased 204 Clearing Jams in the 650 Sheet Finish ics cssaccascenscannannsacah ans denktens sank igaacdnadennn 205 To avoid damage always remove jammed paper carefully without tearing it Try to remove the paper in the same direction it normally moves through the printer Even a small piece of paper left in the printer can cause a jam Do not reload paper that has jammed Clearing Jams at the Top Left Side Door 1 2 Remove any paper from Tray 1 Open the top left side door ColorQube 8700 8900 Color Multifunction Printer 197 User Guide Troubleshooting 3 Remove the jammed paper Note To avoid damage always remove jammed paper carefully without tearing it Try to remove the paper in the same direction it normally moves through the printer Even a small piece of paper left in the printer can cause a jam Do not reload paper that has jammed 4 Close the top left side door 5 Replace the paper in the tray 198 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Clearing Jams at Tray 1 1 Remove any paper from Tray 1 2 If you did not find jammed paper push up the latch on the left side of the printer to open the top left side door 3
84. aS ara creer recente en hematin ae iene RERE E 103 amp Ser ying Exception PS ares cares een ramet aaa meena 104 PROUT UIT ONS crest ote task ernest capacecoctevar O A E 105 e Adding Transparency Separators cccisccavund cach aenacansiansdenh A sea conacuancanahs 107 Punting Multiple Pages per SIde sguerra erate so ee nE EEA 107 s Repeaiiic an MAJE an AE A 108 Creating a Booklet You can print copies in the form of a booklet The original page images are reduced to print two images per side of each printed page You can then fold and staple the pages manually or automatically using the appropriate finisher Note In this mode the printer scans all of the originals before printing the copies To create a booklet Press the Services Home button then touch Copy Touch the Output Format tab then touch Booklet Creation On the Booklet Creation screen touch On To select a paper tray a Touch Paper Supply b Touch the desired tray c Touch Save EO OWN S 5 To specify 2 sided originals a Touch Original Input b Touch 2 Sided Originals 6 Touch Save ColorQube 8700 8900 Color Multifunction Printer 101 User Guide Copying Including Covers You can print the first and last pages of your copy job on different paper such as colored or heavyweight paper The printer selects the paper from a different tray The covers can be blank or printed Note The paper used for the covers must be the same size as the paper used
85. aie ek ge 156 e Specifying a Reply DO Addr CSS ienanc A RRR 156 s Pinigai ACKHOWIEGOIMEHE ReDo maeneene E E E EA 156 lt CICS 1106 OFIN JO 0 reer renmemmeem ten anecemnete torr ratte AN E A A 156 Adjusting Brightness and Sharpness You can lighten or darken the image and adjust the sharpness To adjust the image 1 Touch the Services Home button then touch Internet Fax 2 Touch the Advanced Settings tab then touch Image Options 3 On the Image Options screen adjust the sliders up or down as necessary e _ Lighten Darken lightens or darkens the image e Sharpness sharpens or softens the image 4 Touch Save Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To select Auto Suppression 1 Touch the Services Home button then touch Internet Fax Touch the Advanced Settings tab then touch Image Enhancement 2 3 Under Background Suppression touch Auto Suppression 4 Touch Save ColorQube 8700 8900 Color Multifunction Printer 153 User Guide Faxing Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Advanced Setti
86. ame in the middle of the driver matches the model name of the printer e Ifthe names do not match install the proper print driver for the printer 6 If the print driver is correct see Selecting Printing Options on page 69 to set the Print Quality mode and Color Options e Set the Print Quality mode to Standard or Enhanced e Set the Color Options to Automatic Color 7 If the problem persists delete then reinstall the print driver 8 If the problem still persists ensure that you are not printing through a print server Try printing directly to the printer If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support ColorQube 8700 8900 Color Multifunction Printer 219 User Guide Troubleshooting Troubleshooting Print Quality Problems in the Printer If you have print quality problems when printing a Demo Page or the Configuration Report from the control panel the problem is in the printer To isolate the problem 1 At the control panel print the Troubleshooting Print Quality Pages For details see Printing the Troubleshooting Print Quality Pages on page 218 2 If the prints are too light to see print details ensure that the printer is loaded with undamaged dry supported paper 3 Compare the print quality problems in your document to each of the examples in the Troubleshooting Print Qual
87. an email address using the touch screen keyboard Touch Save Printing an Acknowledgment Report If the status of each recipient is known you can print a delivery status report The printer waits for a delivery receipt from each recipient then prints the report Note The report could be delayed depending on the response time of the recipients To print an acknowledgment report 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Acknowledgment Report Touch Print Report Touch Save Building a Fax Job For details see Building a Fax Job on page 145 156 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Sending a LAN Fax Local Area Network LAN Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line The Fax window allows you to enter recipients create a cover page with notes and set options Using the options you can select confirmation sheets send speed fax resolution send time and fax dialing options Notes e When the Fax job type is selected some features such as Edge Enhancement Thin Line Enhancement and Black Enhancement are turned off e Notall printer models support this feature To senda LAN fax 1 With the desired document or graphic open in your application open the Print dialog box For most software applications click File gt Print or press CTRL P
88. and select an option e Automatically Select determines the output destination by the number of sets and the stapling option selected Multiple sets or stapled sets are sent to the finisher output tray e Top Tray selects the output tray on top of the printer e Stacker Tray selects the finisher output tray Do one of the following e To save the settings click Saved Settings at the bottom of the Printing Preferences window then click Save As e To send the job to the printer click Print Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options so that you can apply them to future print jobs To save a set of printing options 1 2 With the document open in your application click File gt Print Select the printer then click Properties Click the tabs in the Printing Properties window and select the desired settings Click Saved Settings at the bottom of the Printing Properties window then click Save As Type a name for the set of printing options then click OK to save the set of options in the Saved Settings list Select the name from the list to print using these options Macintosh Printing Options Selecting Printing Options for Macintosh To use specific printing options change the settings before sending the job to the printer 1 Dom W With the document open in your application click File gt Print Select your printer from the list Select Xerox
89. aper on page 58 68 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing Selecting Printing Options This section includes a Pont Dier I sicser cs cosasecossteovaracesene eeeeseoaresoamcin earner E EE A 69 e Widows gd i Tole e761 oSepeeaerenaneeenemp ete e Une reer irre ene E A weer a 70 VCS BAIN 0 asia es ete eee E T E RE 71 Printing options also called print driver software options are specified as Printing Preferences in Windows and Xerox Features in Macintosh Printing options include settings for 2 sided printing page layout and print quality Printing options that are set from Printers and Faxes Printing Preferences become the default setting Printing options that are set from within the software application are temporary The application and the computer do not save the settings after the application is closed Print Driver Help Xerox print driver software Help information is available from the Printing Preferences window Click the Help button in the bottom left corner of the Printing Preferences window to see the Help x gt es es ee S ae a Information about Printing Preferences appears in the Help window on two tabs e Contents provides a list of the tabs at the top and the areas at the bottom of the Printing Preferences window Use the Contents tab to find explanations for each of the fields and a
90. ast Segment or Delete All Segments to modify the job 8 When all of the segments have been programmed and scanned touch Submit the Job The Job Progress screen appears and the individual segments are scanned as a single job 9 On the Job Progress screen touch Job Details to view a summary of the job Note If necessary touch Delete gt Delete Job to cancel the job 128 ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning Scanning to a USB Flash Drive 1 Load the original on the document glass or in the document feeder 2 Insert your USB Flash Drive in the USB port on the printer control panel Note If the USB Flash drive is already in the USB memory port press Services Home then touch Workflow Scanning gt Scan to USB 3 On the USB Drive Detected screen touch Scan to USB 4 To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Scan Settings on page 124 5 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored on your USB Flash drive 6 Remove your USB Flash drive from the printer ColorQube 8700 8900 Color Multifunction Printer 129 User Guide Scanning Scanning to an Email Address This section includes e Sending a Scanned Image to an Email Address 0 esssssssssssssssssssscssesssessnecsssess
91. ator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Logging In Logging in is the process by which you identify yourself to the printer for authentication When authentication is set you must log in to gain access to the printer features Logging In at the Control Panel 1 At the control panel either press Log In Out or touch Guest 2 If an administrator has configured more than one authentication server select your domain realm or tree a Touch Domain Realm or Tree b From the list touch your domain realm or tree c Touch Save ColorQube 8700 8900 Color Multifunction Printer 27 User Guide Features 3 Type your user name then touch Next 4 Type your password then touch Next Logging In to CentreWare Internet Services 1 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 29 At the top of the page next to the lock and key icon click Login Type the User ID in the space provided Type the password in the space provided ae ws Click Login CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the
92. be 8700 Color Multifunction Printer www xerox com europaper e ColorQube 8900 Color Multifunction Printer www xerox com europaper Technical support information for your printer e ColorQube 8700 Color Multifunction Printer including online technical support Online Support www xerox com office CQ8700support Assistant and driver downloads e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Information Pages Print from the control panel Information about menus or error messages Press the control panel Help button Order supplies for your printer e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center e ColorQube 8700 Color Multifunction Printer ColorQube 8700 8900 Color Multifunction Printer 227 User Guide Troubleshooting Resource Location www xerox com office worldcontacts ColorQube 8900 Color Multifunction Printer www xerox com office worldcontacts Printer registration ColorQube 8700 Color Multifunction Printer www xerox com office register ColorQube 8900 Color Multifunction Printer www xerox com office register On A Xerox Dir
93. c regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Note Unauthorized alterations which can include the addition of new functions or connection of external devices can affect the product certification Please contact your Xerox representative for more information General Guidelines A WARNINGS e Donot push objects into slots or openings on the printer Touching a voltage point or shorting out a part could result in fire or electrical shock e Donot remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so Turn off the printer when performing these installations Disconnect the power cord when removing covers and guards for installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The following are hazards to your safety e The power cord is damaged or frayed e Liquid is spilled into the printer e The printer is exposed to water e The printer emits smoke or the surface is unusually hot e The printer causes a circuit breaker fuse or other safety device to activate If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Callan authorized service representative
94. can cause poor output quality increased paper jams or damage your printer For details see Paper That Can Damage Your Printer on page 45 e Ensure the paper type selected in your print driver matches the paper type on which you are printing e Ifyou have the same size paper loaded in more than one tray ensure that the proper tray is selected in the print driver e Store your paper and other media properly for optimum print quality For details see Paper Storage Guidelines on page 45 Print Quality Modes Select the correct print quality setting for your print job from the print driver For instructions on setting the print quality see Selecting Printing Options on page 69 To control the print quality e Use the print quality settings in the print driver to control print quality If the print quality is not suitable adjust the print quality setting to an higher level e Use only Xerox approved paper For details see Supported Paper on page 44 216 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Color Corrections and Color Adjustments Automatic Color is set at the factory for best printing results of mixed text graphics and images on a range of supported paper For instructions on setting the Color Options see Using Color Options on page 75 ColorQube 8700 8900 Color Multifunction Printer 217 User Guide Troubleshooting Troubleshooting Print Quality Problems This section includes e P
95. ccsnecsnscsssesssesssessscesnecsuscsnsesssesesessscssacsesteesnesseees 193 Automatic 2 Sided Printing Problems ssssssesssecsssssssssssssessnessnecsssccssesssssesssssssessessuessaeesseecseeeaseesees 194 Dat Gnd Time are NCO ct ze sccescccxiecectesecvces evaceiec vena tele dastean Eiaa aas TEESE EEEE TE 194 Scanner EM OMS scissdassssssenssstaStcien scksetsduatsisasdisesenisicehenscavetssienieseastisvieaiesvel a aai a a e e i 195 JOM Sinuni aa aa T a E a eiar eean 196 Clearing Paper JAMS sessirnir iiine i i a Ei EEEE KEENE EE A EEEE EEEE 197 Minimizing Paper JAMS sssccsssesssscssnsscsssn cota ccssceassesSencasvonnssesesavacasces sacs RER RA AERO R RARASAN 208 Troubleshooting Paper JAMS cscsssssssssssssesssesssesssssssssssssessessnessnsssasesssecssecsscsssssessecsuecsnecsuccsasesssessscesseesees 210 Cleaning Staple JAMS sssrinin RRR ctuascoussbisdeneresaeoanscaiceasscasteasbias 213 Print Quality Problems resicniserisinennia Reed AN Ree 216 Controlling Print Quality sesssssessssssssssstscsecsnessnecsssccssccssesssssssssesscsssecsnecssscsssccsscsssessseseseesnessnecsneesaseess 216 Troubleshooting Print Quality Problems ccssssssssssssssssscssessnsssneesssesssccsscssusscssecsnecsnecssecsscssscssacesseesees 218 COPY dnd Scan Problem S vezeisasirsseesccassssavicessccedsdousscesebcescapecesteessbiuiadedatsabiesistaccesestecctaleaedicamivanibeeiesseetetescdaaaadelnes 221 16 p20 0 a M Sen eee 222 Problems Sending Faxes wits ss
96. ce era ee ee TIO UpBOOk FOX N Oksen Hasenss casi AA EA Piel CC GN SI ab oar enoe LAE ee CARO ERROSA SSNS NS Starting ROCE sossegado ra N E cnenernueracnneueaicns Sending a Delayed Far cscasutescusetranasndsannusntenbeanunsdmes cued nnnaudeunuenausuaaananiis aa ee Sending crak too Remote MONO ios reniertuniccnwauninswritenaenoieennapecaioeenmenun eo Stonng a Faia a Local MONDON ieee t ney eae in ee ee eaters e Prinbiig Local Mailbox Dares isan diveeciocncaneans oak anrciieeeddoeaoneauamaaueenninn Deleting Local Mailbox Drees a cara eannsencaw candace CRD ERUN RASS Storinga Fax tor Local or Remote Polling cccnucsacnassnancusnnwandusnnanacnanumaacuaantacsinis PHANG GF Deleting Stored Faxe Sirenian rea AE E EAN RUNS Ran F akoes eee eee amp PolingaRemote Te Lesisita eranen eras arira EE EEr EESE EEEF ESES Balmer oe eee Adjusting Brightness and Sharpness You can lighten or darken the image and adjust the sharpness To adjust the image 1 Press the Services Home button then touch Fax 2 Touch the Image Quality tab then touch Image Options 3 On the Image Options screen adjust the sliders up or down as necessary e _Lighten Darken lightens or darkens the image e Sharpness sharpens or softens the image 4 Touch Save 138 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printe
97. copying or printing Viewing Job Status on the Control Panel To see the status of a list of active jobs or completed jobs press the Job Status button e Touch the Active Jobs tab to see the status of the active jobs that are printing e Touch the Completed Jobs tab to see the status of the last 20 jobs that were completed Viewing Error Messages on the Control Panel 1 Press the Machine Status button then touch the Faults tab 2 Touch one of the buttons to view a list of alerts e Current Faults Current faults that affect the operation of the printer such as a paper jam e Current Messages Alert messages regarding the current job status of the printer such as an empty paper tray e Fault History The last 20 fault alerts e Fault Code The fault code for the error that affected printer operation e Date The date when the error occurred e Time The time of the day when the error occurred e Image Count The image count on the printer when the error occurred e Paper The paper that was used when the error occurred Viewing Alerts in CentreWare Internet Services See Accessing CentreWare Internet Services on page 28 to access the embedded Web server in the printer 1 In CentreWare Internet Services click Status gt Description amp Alerts The Description and Alerts page appears 2 Click Refresh to update the page Maintenance Assistant Your printer includes a built in diagnostic capability allowing you to send diagnostic
98. crueiscsssvcivcoosveapsscbuceschcivedVesvevdessessaiposctevavcoeaveasiousveseee 210 Pape Is Ss era a ees 210 lt Jams imtheDocument Feedeiansensaensionsir e nna E 211 6 Pape Jam Message Stays OM Arca erucsnnn iain en EER N anadunacanaacaneais 211 2 Sded ol hl nye Jam sssaaa a E NO 211 Multiple Sheets Pulled Together Probable Causes Solutions The paper tray is too full Remove some of the paper Do not load paper past the fill line The edges of the paper are not even Remove the paper align the edges and then reload it The paper is moist from humidity Remove the moist paper and replace it with new dry paper Too much static electricity is present e Try anew ream of paper e Do not fan transparencies before loading them in the paper tray Unsupported or incorrect paper Use only Xerox approved paper For details see Supported Paper on page 44 The relative humidity of the room is too high Feed paper one sheet at a time Paper Misfeeds Probable Causes Solutions The paper is not correctly positioned in e Remove the misfed sheet and reposition the remaining paper the tray properly in the tray e Adjust the paper guides to fit the paper size The paper tray is too full Remove some of the paper Do not load paper past the fill line The paper guides are not correctly adjusted to Adjust the paper guides in the tray to match the size of the paper the paper size The tray contains warped or wrinkled paper R
99. d from the electrical outlet Telephone Line Cord Ay WARNING To reduce the risk of fire use only No 26 American Wire Gauge AWG or larger telecommunication line cord ColorQube 8700 8900 Color Multifunction Printer 13 User Guide Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Ozone Release This printer produces ozone during normal operation The amount of ozone produced is dependent on print volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in North America go to e ColorQube 8700 Color Multifunction Printer www xerox com environment e ColorQube 8900 Color Multifunction Printer www xerox com environment In other markets contact your local Xerox representative or go to e ColorQube 8700 Color Multifunction Printer www xerox com environment_europe e ColorQube 8900 Color Multifunction Printer www xerox com environment_europe Printer Location e Place the printer on a level solid non vibrating surface with adequate strength to hold the weight of the printer To find the weight for your printer configuration see Physical Speci
100. d on one side of the paper can sometimes be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To select Auto Suppression 1 Press the Services Home button then touch Fax 2 Touch the Image Quality tab then touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch Save Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 Press the Services Home button then touch Fax 2 Touch the Image Quality tab then touch Image Enhancement 3 On the Image Enhancement screen adjust the contrast e Manual Contrast allows you to adjust the contrast manually Under Manual Contrast move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast e Auto Contrast allows the printer to set the contrast automatically 4 Touch Save Specifying the Size of the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 Press the Services Home button then touch Fax 2 Touch the Layout Adjustment tab then touch Original Size 3 On the Original Size screen select one of the following e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan
101. de Copying Adjusting the Color Balance If you have a color original you can adjust the balance of the printing colors between cyan magenta yellow and black before printing your copy To adjust the color balance 1 2 3 Press the Services Home button then touch Copy Touch the Image Quality tab then touch Color Balance To adjust the density levels of all four colors a On the Color Balance screen touch Basic Color b Move the sliders to adjust the level for each color To adjust the highlight midtone and shadow density levels by color a On the Color Balance screen touch Advanced Color b Touch the color you want to adjust c Move the sliders to adjust the levels for highlights midtones and shadows d Repeat the previous two steps for additional colors Touch Save ColorQube 8700 8900 Color Multifunction Printer 97 User Guide Copying Layout Settings This section includes Specifying the Orientation OF the On iadl ss ccvcisss ccsasvcscsnsescc avesycsaseedcooavespssasuceychcavesbescessivsscovaaesccusancocaveascrasecaoecdes 98 Specifying the Size of the ONG itil ys sey eae cans cause awasina enh aens AS 98 Seed BOOK COPYN sss tcuios nares nano sanenasnnen nun A 99 SMTi Me MS a deserve ree tener eacend nea EEIE E EE E E E 99 eS ETGSING UNE ECG Es Ol COMES sneer a recarcn eee sh arene esan oe ete oer eset oe pteeare 100 6 TAVENI the cgcsttcss cnc E E EENE GEE AAE SI 100 Specifying the Orienta
102. de of the printer frame behind Tray 2 The serial number also appears on the control panel Press the Machine Status button to view the serial number on the control panel Consumables Consumables are printer supplies that get depleted during the operation of the printer Consumable supplies for this printer are the Genuine Xerox ColorQube solid ink in cyan magenta yellow and black The ink shapes can vary by printer model Ensure that you order the correct ink for your specific printer model A CAUTION Use of ink other than Genuine Xerox ColorQube solid ink can affect print quality and printer reliability It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this printer For details on adding ink see Adding ColorQube Ink on page 172 To save ink leave the printer turned on at all times For details see Minimizing Ink Usage on page 190 Routine Maintenance Items Routine maintenance items are printer parts that have a limited life and require periodic replacement Replacements can be parts or kits Routine maintenance items are typically customer replaceable Routine maintenance items for this printer include the following e Convenience Staple Cartridge e Finisher Staple Refill e Finisher Staple Cartridge 180 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance e Cleaning Unit Note Standard and extended capacity Cleaning Units include installa
103. down period for the ink to solidify The printer fans shut down when the printer is cool enough to move Ay CAUTION If you do not select Standard Power Off or Power Off to Move the ink takes longer to solidify because the fans do not spin Wait at least 30 minutes for the printer to cool down completely before moving or packing it 5 After the cool down cycle is complete unplug the printer Ay CAUTION Do not unplug the printer until the cooling sequence completes and the printer turns off 184 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 6 Use the hand holds on each side of the printer to lift it Move the printer separately from any optional trays Always use at least two people to lift the printer 46 5 kg 102 3 Ib ColorQube 8700 8900 Color Multifunction Printer 185 User Guide Maintenance Preparing the Printer for Shipment This section includes Removing tie Cleaning Unitand Waste TOY sessssssesarsenseeioona ao 186 TOMAN OIE PN eysa 188 Packing the Printer for SnipiMeNntescncunnshsnnasnancussinsdauseneeneasannanmmannaasuaannadanes 188 Removing the Cleaning Unit and Waste Tray Before turning off the printer remove the cleaning unit and waste tray To remove the cleaning unit and waste tray Ay CAUTION Shipping the printer with the cleaning unit and waste tray installed can damage the printer 1 Open the front door
104. e Basic Scan Settings on page 124 7 Press the green Start button 130 ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning Setting Email Options You can change the following email settings File Name File Format Message Reply To To change the email options I 2 3 Load the original on the document glass or in the document feeder Press the Services Home button then touch E mail To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Scan Settings on page 124 Touch the E mail Options tab Change the file name a Touch File Name b On the File Name screen use the touch screen keyboard to delete or modify the default text c Touch Save Change the file format a Touch File Format b On the File Format screen select one of the following options e PDF e PDF A e XPS e Multi Page TIFF e TIFF 1 File per Page e JPEG 1 File per Page c For PDF PDF A or XPS select one of the following options e Image Only e Searchable d For the searchable option touch Document Language then select a language from the drop down menu e Touch Save ColorQube 8700 8900 Color Multifunction Printer 131 User Guide Scanning 7 Change the message a Touch Message b On the Message screen use the touch screen keyboard to type a message to appear wi
105. e Tools tab Touch Device Settings gt General then touch the setting you want to change e Manual Wake up Setting allows you to turn the Wake up Sensor on or off It also allows you to set the sensitivity to wake the printer When the sensitivity is high you can wake the printer by pressing any button or touching the screen When the sensitivity is low you can wake the printer only by pressing Power Saver e Energy Saver specifies when the printer goes into energy saving mode e Date Time allows you to set the time zone date time and display format Note The date and time are set automatically through Network Time Protocol NTP To modify these settings go to the Properties tab in CentreWare Internet Services and change the Date and Time Setup to Manual NTP Disabled e Language Keyboard allows you to set the language and keyboard layout e Custom Keyboard Button allows you to assign text to the custom key on the virtual keyboard Change settings as needed then touch Save To return to the main screen touch Home Setting Energy Saver Mode You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings gt General gt Energy Saver 3 Touch an option e Intelligent Ready causes the printer to wake and sleep based on previous usage patterns e Job Activated
106. e also Held Print Jobs on page 84 Secure Print on page 80 Saved Job on page 82 Sample Set on page 80 Delay Print on page 81 Print From on page 84 Managing Jobs in CentreWare Internet Services You can view a list of active jobs and delete print jobs from the Active Jobs list in CentreWare Internet Services You can also print copy move or delete saved jobs For details see the Help in CentreWare Internet Services Managing Held Print Jobs If the system administrator has configured the Hold All Jobs feature any job sent to the printer is held until you release it To view held jobs touch the Held Print Jobs or My Held Print Jobs tabs Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Internet Services e Tosee alist of the unidentified jobs touch the Unidentified Print Jobs tab e To release a held job touch the job then touch Release To release all held jobs touch Release All Jobs ColorQube 8700 8900 Color Multifunction Printer 37 User Guide Installation and Setup Managing Secure Print Jobs When you send a secure print job the job is held until you release it by typing a passcode at the control panel To view a list of secure print jobs press the Job Status button then touch Secure Print Jobs For details
107. e contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Disposal Outside of the European Union These symbols are only valid in the European Union If you wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive Hg Battery Removal Batteries should only be replaced by a MANUFACTURER approved service facility ColorQube 8700 8900 Color Multifunction Printer 255 User Guide Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance 256 ColorQube 8700 8900 Color Multifunction Printer User Guide
108. e fon uapritmrcterten vir 226 e Maintenance ASS IS IN oars esse ces ocean anise s eee eae emg eae ees 226 ORNE SUP POrt FSSISIA AE celeecukn Rear E E ESAE 227 More TnboimatiOiesoa coon cre neon cae aa E E AS 227 Xerox provides several automatic diagnostic utilities to help you maintain productivity and print quality Control Panel Messages The printer control panel provides information and troubleshooting help When a fault or warning condition occurs the control panel displays a message informing you of the problem In many cases the control panel also displays an animated graphic showing the location of the problem such as the location of a paper jam For many status and warning messages the control panel Help provides additional information Control Panel Help To view additional information about items and selections that appear on the control panel press Help The Help button is labeled with a question mark symbol u e ey DF 3 MNO 6 wre 9 PETC CEC The control panel menu items also have associated help text that describes the menu item ColorQube 8700 8900 Color Multifunction Printer 225 User Guide Troubleshooting Scan and Fax Alerts Alerts provide messages and instructions that help you solve problems when printing faxing or scanning Alerts appear on the control panel touch screen or you can view them through CentreWare Internet Services Note Fax errors do not prevent scanning
109. e for copies 1 Press the Services Home button then touch Copy 2 Under Paper Supply touch the desired tray 3 If the desired tray is not listed select another tray a Touch More for additional options b Touch the desired tray c Touch Save Selecting 2 Sided Copy Options Use the document feeder or the document glass to copy one or both sides of a 2 sided original To select 2 sided copy options 1 Press the Services Home button then touch Copy 92 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying 2 Under 2 Sided Copying select one of the following e 1 gt 1 Sided scans only one side of the originals and produces 1 sided copies e 1 gt 2 Sided scans only one side of the originals and produces 2 sided copies To rotate the second sides touch Rotate Side 2 e 2 gt 2 Sided scans both sides of the originals and produces 2 sided copies To rotate the second sides touch Rotate Side 2 e 2 gt 1 Sided scans both sides of the originals and produces 1 sided copies 3 Press the green Start button e The document feeder automatically copies both sides of the 2 sided original e A message appears on the control panel when it is time to place the next original on the document glass Selecting Collated Copies You can automatically collate multi page copy jobs For example when making three 1 sided copies of a six page document the copies are printed in this order 1 2 3 4 5 6 1 2 3 4 5 6 1
110. e percentage You are ready to make copies 4 Touch More for additional options a To reduce or enlarge touch an option e Proportional reduces or enlarges the image proportionally e Independent allows you to reduce or enlarge the width and length of the image by different percentages b To select custom or preset values touch an option e Proportional or Independent allows you to specify exact values Touch the arrows or touch the field then use the alphanumeric keypad to enter the value e Presets X Y or Presets Y X allows you to select from a list of preset values c Touch Save 110 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Selecting the Paper Tray Select a paper tray loaded with the desired paper to make copies on letterhead colored paper transparencies or different paper sizes To select the tray to use for ID card copies 1 Press the Services Home button then touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Paper Supply touch the desired tray 4 If the desired tray is not listed select another tray a Touch More for additional options b Touch the desired tray c Touch Save Specifying the Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify the original type 1 Press the Services Home button then touch ID Card Copy 2 Touch the I
111. e print quality problem is an application print driver or print server problem e Ifthe pages still have print quality problems the problem is in the printer 2 If the pages printed properly see Troubleshooting Print Quality Problems in the Application Print Driver or Print Server on page 219 3 If the pages still had print quality issues or did not print see Troubleshooting Print Quality Problems in the Printer on page 220 Troubleshooting Print Quality Problems in the Application Print Driver or Print Server If the printer is printing properly from the control panel but you still have print quality problems the application print driver or print server could be the cause To isolate the problem 1 Print a similar document from another application and look for the same print quality problems e Ifthe document has the same print quality problem it is probably a print driver or print server problem If the problem persists go to step 2 e Ifthe document printed without a print quality problem the application is probably the cause Restart your printer restart the application then print the document again If the problem persists go to step 5 For more information see Restarting the Printer on page 190 Check the print driver used for the print job Click Start gt Settings gt Printers and Faxes Right click on the name of the printer Ge wi Select Properties from the drop down list e Ensure that the model n
112. e scisee eee ace ede Le te 222 Problems Receiving FAXCS csssesssssssssessseessesssssssesssssssssssscessecsnccsascsssecssessusssssesnessuessncesasessscsssessasseseeesneeseees 223 Getting Help ateiscssscte ccsccciencseesd ads acieesdeeteataactciesaterivan ate dadialivartisac EREE A ERR ERE 225 Control Panel MESSAGES cusan e a E S 225 Scan dnd Fax Alerts aessa aE R ERAR NORRAT RS 226 Maintenance Assistant renion E A A EE E 226 ONLINE Support ASsSiStANt arseniat a NKE AREE AREAN ASE EEEE 227 Mor Informatio Nasaan ai eE L RN E AARE er ee ER 227 ColorQube 8700 8900 Color Multifunction Printer 7 User Guide Contents 8 Specifications 229 Printer Configurations ANd Options ceesssesssssssseesseesssecssesssssssssssessssessnecssscsssessscssassssssssscsssecsncesaeesseecsessaeesaes 230 Standatrd MS gcse esac cnet etc daceceeu cacerscheeoccecrusearae teat saugpe tenia e dee cede monies 230 Available ConfiQurations e ssscssssssssssssssssssssesssecssessssecsscsssssssssssssssnessnecssscsasccssesssesesssssseesnessuccsaeesaeecsseesaeenaes 230 Options and U PGrdessscciscccccccitsssussdestecectsanvavdeuscawdcleaseeutsousonsgesstsesezdsectalveeutedysctecsstatssbbevecawbcausseeatteateteuenveciae 231 Physical SpecificQhiONs sis sssenitiannncivivacnhuinandoaunwaaihiuhaddnanbhasustdimandoaubnandet 232 Standard Configurations resnie ai ra E E E EE AAE RENERE 232 Configuration with Finisher 1800 Sheet High Capacity Feeder and Two Optional 525 S
113. eE EEE E a a araea EEEE r NR ESSEE EE EE 69 Windows Printing OPti nSiesnsssienisinnanaririnnien nnn n iacaresoiele 70 Macintosh Printing Options s2scccccc nents cee ae ee Ra Re NaS 71 4 ColorQube 8700 8900 Color Multifunction Printer User Guide Contents Printing FOOtUures cc sascicsccusscascostetesicennelansasvetsbeusccnscenseusstsenccsensebucestensecescentabsacteagstentobucea ensadbbesnseayacdeateateestucsetenuccusctasaele 73 Printing on Both Sides of the Paper jars wsscivacredeireiancivatacartsionretetanertcenirunteoennienriadsquancds 73 Selecting Paper Options for Printing sessssessssesssesssssssssssssssssssesssecsseecsccsscssscsssesssesssessnessneesseessscesseesaes 74 Printing Multiple Pages to a Single Sheet N Up ccessssssssssssesssecssesssesssessssssstessnessnessneessecsscesssesseesaes 74 Printing BOOKS jase ceice cossetevesec css nan EN E AR RN EE REESS 74 Using Color OptiON Sisaria a aS 75 Printing COVER PAQES esee snanar arana ERE E E EEA SEE ATES IE oK ERCAS AEEA SLOER ENERE 76 Printing Insert PAGES sessisccsasecsssncsaudsnvclscstestaiunsceuecsennctsnsnnncedushcotedeansansecdeoncsandeoucedteleedadbanshayacteonscenbesencentenstedsorbereds 76 Printing Exception PAGES sais accucssuscesssnsscasces caastssecassotsnnnccussn sa ctcan cassssabendastennn cesses RE S aE E a AELE ETERS RE ET EESE 77 eo LLLA EEEIEE TA EAAS ITEE AE 77 Printing Watermarks essnee ORERE E REEERE 78 Printing Mirror IMAGES escssssacsnncssnscavcescence
114. ebeectdbesascadhitccadetetuastesssbeectecase 183 Precautions for Moving the Printer ecccssesssssssssssssssssessecsnecsseccssccsscsssssssesesscesnessnecsseecsscssscseacseseeeseeesnees 183 Moving the Printer Within the Office ou ecsesssssssssesssesssesssssssecsnecsnecsssccssessscseussessesuessncesseesseecssesseesees 184 Preparing the Printer for Shipment cessssesssssssessssssssecssecsnccsseccssecssccssessssessessnessnesssscesscssscsssssesesesneeseees 186 10 Troubleshooting 189 General Troubleshooting ccecssssssssssesssessnessnessssssssesssssssssssssssnecsuscssscssscsssessssssssessesssessnccsasesasecssscsasssssseaseaeesneees 190 Minimizing Ink USAJe sisun aireari r A E a E E 190 Restarting the Printer saictcsctosetcisadetcastessecndescticvert Getigeladeesditttesate sles vanesistaviesdelaastesdeeniebtelicbett i 190 Printer Does NOt TUN ON scsscsccssssasccasssescnvcesssssacsdensestesessensedsscovsteensy cases aR EGE E AIEN 191 Printer Resets or Turns Off Frequently uuu ecesssssssssssssssnscssecssscssscsssesssesssssesnecsnecsncessscsssessscesscsesteeseesasess 192 Printing Takes TOO LONGssna aa REEE E EE S EERE 192 Document Prints From Wrong Tray sesssssssssssssessscsscsscsseccnccsscesscesceescsuccasceusessccesesuceascesssescsaeesnecatenseenses 193 Do ment Fails to Print scicsstesscostescstcasscosssudescassecseed a e aR R R ARGAE AE ATEREA 193 Printer Makes Unusual NoOiSeS ssccsscsssessssssscsssssssssssecsn
115. ect an option e The Fax Number field allows you to enter a fax number Use the alphanumeric keypad to enter the number then touch Add e Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save e Address Book allows you to select fax numbers from your Fax Address Book Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close 5 Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number 6 Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode 7 Touch Save Storing a Fax in a Local Mailbox The system administrator must create a mailbox before you can use this feature For details see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs To store a fax in a local mailbox 1 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Mailboxes Touch Store to Local Mailbox Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number ae ws Touch the Mailbox Passcode field then use the
116. ect online store www direct xerox com 228 ColorQube 8700 8900 Color Multifunction Printer User Guide Specifications This appendix includes Printer Configurations and Oe roni6 cccsncciarisechetiennmexnasemnetnnms in EA Physical SOC NCUINO Niicess tai onan acne amenaiel E Environmental SPECCONONS eo cina tocar norateaenntompacwnncnneaniennduehuontiaemateeenewte Blecthicdl SPeCIIICON OAS x4 cess can nent rt enti nen nema cus Bie Peronnance St UN CUNO S essa a reas acetecaveh eia aaae orar oaran E ColorQube 8700 8900 Color Multifunction Printer User Guide 229 Specifications Printer Configurations and Options Standard Features The ColorQube 8700 8900 Color Multifunction Printer provides the following features e Copy print and scan e Automatic 2 sided printing and copying e Maximum copy speed of up to 44 pages per minute ppm for color or black and white e 50 Sheet Document Feeder e Color touch screen display on control panel e Tray 1 with 100 sheet capacity e Tray 2 with 525 sheet capacity e Convenience Stapler e Scan to USB and Print from USB mass storage devices e PANTONE certified e 1 33 GHz processor e 1 GBRAM e Internal 160 GB hard drive e Secure Print e Ethernet 10 100 1000Base TX e Universal Serial Bus USB 2 0 e PostScript and PCL fonts e Embedded PDL support for PCL 5 PCL 6 Adobe PS3 PDF and XPS e Job Based Accounting e Data Security Available Configurations Model Includes
117. el press the Machine Status button then touch the Tools tab 2 Touch Troubleshooting gt Support Pages 3 Touch Troubleshooting Print Quality Page then touch Print 4 Compare your print quality problems to the examples on the pages Eliminating the Paper or Media as the Problem Damaged or unsupported paper or media can cause print quality problems even when the printer application and print driver are working perfectly Use the following guidelines to eliminate the paper as the source of the print quality problem e Make sure that the printer supports the paper or media e Make sure that the printer is loaded with undamaged dry paper e If the condition of the paper or media is in doubt replace it with new paper or media e Make sure that you have the proper tray selected in the print driver and from the control panel e Make sure that you have the correct paper type selected in the print driver and in the control panel of the printer 218 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Isolating the Problem to the Printer or to the Application When you are sure that the paper is supported and in good condition use the following steps to isolate the problem 1 From the control panel of the printer print the pages for Diagnosing Print Quality For details see Printing the Troubleshooting Print Quality Pages on page 218 e Ifthe pages printed properly the printer is working properly and th
118. emove the paper smooth it out and reload it If it still misfeeds do not use that paper The paper is moist from humidity Remove the moist paper and replace it with new dry paper Using paper of the wrong size thickness Use only Xerox approved paper For details see Supported Paper on or type page 44 210 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Probable Causes Solutions The label sheet is facing the wrong way in Load label sheets according to the instructions from the tray or labels have been removed from the manufacturer the sheet Print only on one side of the sheet of labels Use full sheet labels only Load labels face down in Tray 1 Load labels face up in any 525 sheet paper tray Envelopes are loaded incorrectly in the Load the envelopes in the paper tray short edge feed with the flaps paper tray closed For details see Envelopes in Printing on Special Paper on page 58 Jams in the Document Feeder Probable Causes Solutions Using paper of the wrong size thickness Use only Xerox approved paper For details see Supported Paper or type on page 44 Making 2 sided copies using hole Make 1 sided copies when using hole punched paper in the punched paper document feeder Use the document glass Using wrinkled or folded paper Use the document glass The documents loaded in the document Place fewer documents in the document feeder feeder exceed the maximum capacit
119. eously An Ethernet connection provides direct access to printer settings using CentreWare Internet Services To connect the printer 1 Connect the power cord to the printer and plug the cord into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer Connect the other end of the Ethernet cable to a correctly configured network port on a hub or router 3 Turn onthe printer Turning On the Printer The power switch is on the back of the printer above the power cord Ensure that all of the other cables are connected then turn on the printer Initial Printer Setup Ensure that the printer is set up before installing the printer software Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection If the printer has not been turned on and configured previously see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs 34 ColorQube 8700 8900 Color Multifunction Printer User Guide Installation and Setup Modifying General Settings You can modify printer settings such as the language date and time units of measurement display brightness and startup page from the control panel 1 2 At the printer control panel press the Machine Status button then touch th
120. er model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies To add ColorQube ink 1 Press the Ink Access Door Release button 172 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 2 Open the ink access door 3 Place the solid ink into the opening of the appropriate ink loading bin Do not force the solid ink into the bin Each color is shaped uniquely to fit into the correct bin A CAUTION Use of ink other than Genuine Xerox ColorQube solid ink can affect print quality and printer reliability It is the only ink designed and manufactured under strict quality controls by Xerox for specific use with this printer 4 Close the ink access door ColorQube 8700 8900 Color Multifunction Printer 173 User Guide Maintenance Emptying the Waste Tray When the waste tray is full the control panel displays an Empty Waste Tray message To empty the waste tray 1 Open the front door 2 Remove the waste tray from the printer WARNING The waste tray can be hot handle it carefully 3 Empty the waste tray in a waste container Twist the waste tray slightly to dislodge the waste ink The ink is non toxic and can be discarded as normal office waste Ay CAUTION Do not attempt to reuse the waste ink in the printer it can damage the pr
121. er usage information appears on the Billing Information screen The impression counts shown are used for billing For details see Billing and Usage Information on page 179 ColorQube 8700 8900 Color Multifunction Printer 29 User Guide Features More Information Resource Location Installation Guide Packaged with the printer Quick Use Guide Packaged with the printer System Administrator Guide e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Recommended Media List United States e ColorQube 8700 Color Multifunction Printer www xerox com paper e ColorQube 8900 Color Multifunction Printer www xerox com paper European Union e ColorQube 8700 Color Multifunction Printer www xerox com europaper e ColorQube 8900 Color Multifunction Printer www xerox com europaper Technical support information for your printer e ColorQube 8700 Color Multifunction Printer including online technical support Online Support www xerox com office CQ8700support Assistant and driver downloads e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Information Pages Print from the control panel Information about menus or error messages Press the control panel Help button Order supplies for your printer e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 890
122. ermination on an interface could consist of any combination of devices The only limitation to the number of devices is the requirement that the sum of the RENs of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment European Union Radio Equipment and Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorized local dealer This product has been tested to and is compliant with ES 203 021 1 2 3 a specification for terminal equipment for use on analog switched telephone networks in the European Economic Area This product provides a user adjustable setting of the country code The country code should be set prior to connecting this product to the network Refer to the customer documentation for the procedure for setting the country code Note Although this product can use either loop disconnect pulse or DTMF tone signaling we recommend that you set it to use DTMF signaling for more reliable and faster call setup Modification of this product connection to external contro
123. es different amounts for the edges Touch Side 1 then touch the Left Right Top and Bottom arrows to specify the amount to erase from each edge Touch Side 2 then touch the Left Right Top and Bottom arrows to specify the amount to erase from each edge or touch Mirror Side 1 c Touch Save Selecting Filing Options Filing Options provide additional settings for naming images selecting image formats and selecting behavior when a file name exists To select filing options 1 2 3 Press the Services Home button then touch Workflow Scanning Touch the Filing Options tab To define a file name prefix a Touch File Name b Type a name for your image file using the touch screen keyboard c Touch Save To select a file format a Touch File Format b On the File Format screen select one of the following options e PDF e PDF A e XPS e Multi Page TIFF e TIFF 1 File per Page e JPEG 1 File per Page c For PDF PDF A or XPS select one of the following options e Image Only e Searchable d For the searchable option touch Document Language then select a language from the drop down menu e Touch Save To select the action to take if a file already exists a Touch If File Already Exists b On the If File Already Exists screen select an option c Touch Save ColorQube 8700 8900 Color Multifunction Printer 127 User Guide Scanning 6 To define additional network locations as destinations f
124. esources and the Status of the selected tray Load the proper size paper in the tray or select another tray The way the printer was installed on the Determine if a print spooler or a computer sharing the printer is network could be an issue buffering all print jobs and then spooling them to the printer Spooling can slow print speeds To test the printer print some information pages such as the Office Demo Page If the page prints you could have a network or printer installation issue For additional help contact the system administrator Application and print driver have conflicting For details see Document Prints from Wrong Tray on page 193 tray selections Printer Makes Unusual Noises Probable Causes Solutions One of the paper trays is not Open and close the paper tray from which you are printing installed correctly Tray 1 roller is out of position To reset the roller position open and close the top left side door ColorQube 8700 8900 Color Multifunction Printer 193 User Guide Troubleshooting Probable Causes Solutions There is an obstruction or debris inside Turn off the printer and remove the obstruction or debris If you the printer cannot remove it contact your Xerox representative Automatic 2 Sided Printing Problems Probable Causes Solutions Unsupported or incorrect paper Ensure that you are using the correct paper For details see Supported Paper on page 44 Do not use envelopes labels
125. f ps pcl and xps files directly from CentreWare Internet Services without having to open another application or the print driver The files can be stored on a local computer hard drive mass storage device or network drive To print from CentreWare Internet Services 1 86 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 29 In CentreWare Internet Services click Print The Job Submission page appears Type the name of the file in the File Name field or click Browse to select the file from a local network or remote location Under Printing select the desired options for the job Click Submit Job to print the document Note To ensure that the job was sent to the queue wait for the job submission confirmation message to appear before you close this page ColorQube 8700 8900 Color Multifunction Printer User Guide Copying This chapter includes Cm PDE COP a rete meet renerteh ererre eres rrr E vere rere heart sae re cee terr carr a Selecting Copy Set 00S aE ColorQube 8700 8900 Color Multifunction Printer 87 User Guide Copying Basic Copying 1 To clear previous settings press the yellow Clear All button on the control panel 2 Load your original documents e Use the document glass for single pages or paper that canno
126. face Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE
127. fications on page 232 e Donot block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place the printer in an area where there is adequate space for operation and servicing e Place the printer in a dust free area e Do not store or operate the printer in an environment of extreme temperature or humidity e Donot place the printer near a heat source e Do not place the printer in direct sunlight e Donot place the printer where it is exposed directly to the cold air flow from an air conditioning system e Do not place the printer in locations susceptible to vibrations e For optimum performance use the printer at the elevations specified in Elevation on page 234 14 ColorQube 8700 8900 Color Multifunction Printer User Guide Safety Operational Guidelines Do not remove the paper source tray that you selected in either the print driver or control panel while the printer is printing Do not open the doors when the printer is printing Do not move the printer when it is printing Keep hands hair neckties and so on away from the exit and feed rollers Covers which require tools for removal protect the hazard areas within the printer Do not remove the protective covers Printer Supplies Use the supplies designed for your printer The use of unsuitable materials can cause poor performance and a possible safety hazard Follow all warnin
128. function Printer 239 User Guide Regulatory Information Paper Types This product can be used to print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight paper 60 g m which contains less raw material and thus save resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs ENERGY STAR The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models which help to reduce environmental impact Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found at the following website www energystar gov index cfm fuseaction find_a_product showProductGroup amp pgw_code IEQ Power Consumption and Activation Time The amount of electricity a product consumes depends on the way the device is used This product is designed and configured to enable you to reduce your electricity costs After the last print it switches to Ready Mode In this mode it can print again immediately if required If the product is not used for a period of time the device switches to a Power Saver Mode In these modes only essential functions remain active in order to enable reduced product power consumption Upon exiting from Power Saver Mode the first print will take slightly longer than in Ready Mode This delay is the result of t
129. g kit contact your clothing Do not tip the printer It can cause ink to spill Do not touch the area of the printer marked with this symbol After turning it off wait 30 minutes for the printer to cool before moving or tilting it Do not look into the scanner during operation ColorQube 8700 8900 Color Multifunction Printer 17 User Guide Safety Environmental Health and Safety Contact Information For product safety information in the United States and Canada go to e ColorQube 8700 Color Multifunction Printer www xerox com environment e ColorQube 8900 Color Multifunction Printer www xerox com environment For product safety information in Europe go to e ColorQube 8700 Color Multifunction Printer www xerox com environment_europe e ColorQube 8900 Color Multifunction Printer www xerox com environment_europe 18 ColorQube 8700 8900 Color Multifunction Printer User Guide Features This chapter includes Paitsof the Pritheliccssscnccsccsnesectuancrntanneue cian eE aad nisin 20 TM 3 A OA SOTO CM at Ce caceeeemerreetrae tence egeere tr teererecermeerecerertereeeert E erent say retsver frertterer grrr 25 PANGAN ISU UIOh FEUI ES on E e e eset een nee eben eens 26 e Kore inT GlIMQUON crises eee ee eee eee ae eal 30 ColorQube 8700 8900 Color Multifunction Printer 19 User Guide Features Parts of the Printer This section includes Lent Front VIEW spasecsecssassiersisocs uch Gasrarisdierds ciate orth Hahei
130. g slots at the top and in the bottom of the tray LTR LGL Note To allow the plate to drop into place when aligning the front guide plate the middle tab must be aligned properly c Lower the tabs at the bottom of the guide into the slots at the bottom of the tray Click the top tab into the slot at the top of the tray to lock it ColorQube 8700 8900 Color Multifunction Printer 55 User Guide Paper and Media 5 To move the rear paper width guide to the selected paper size follow steps 4a c Loading Paper in the 1800 Sheet High Capacity Feeder Note Do not use glossy paper or labels in the 1800 Sheet High Capacity Feeder 1 Pull out the tray until it stops 2 Fan the edges of the paper before loading it into the paper trays This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams Note To avoid paper jams and misfeeds do not remove paper from its packaging until necessary 56 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media 3 Load the paper with the short edge against the left side of the tray Notes e Load paper into the tray with the print side face down e Load hole punched paper with the holes toward the back e Do not load paper above the maximum fill line Overfilling the tray can cause the printer to ja
131. ges on the long edge The job then can be bound on the long edge of the pages e 2 Sided Print Flip on Short Edge prints the exception pages on both sides of the paper and flips the pages on the short edge The job then can be bound on the short edge of the pages e Job Settings displays the attributes of the paper for the remainder of the job Notes Some combinations of 2 sided printing with certain paper types and sizes can produce unexpected results Scaling You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 The default setting is 100 ColorQube 8700 8900 Color Multifunction Printer 77 User Guide Printing In Windows the Scale Options are located in the print driver on the Paper Output tab in the Paper field Click the arrow at the right side of the Paper field and select Other Size to access the Scale Options e No Scaling does not increase or decrease the size of the image from the original e Automatic Scaling changes the print from one standard paper size to another standard paper size The Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field e Manual Scaling changes the output print size by the percentage entered into the field under the graphic to the right of the Scale Options Printing Watermarks A watermark is special purpose text that can be printed across one or more pages
132. gs and instructions marked on or supplied with the product options and supplies Store all supplies in accordance with the instructions given on the package or container Keep all supplies away from the reach of children Never burn supplies When handling supplies avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble supplies which can increase the risk of skin or eye contact ColorQube 8700 8900 Color Multifunction Printer 15 User Guide Safety Maintenance Safety e Donot attempt any maintenance procedure that is not described in the documentation supplied with your printer e Donot use aerosol cleaners Clean with a dry lint free cloth only e Do not burn any consumables or routine maintenance items For more information on the Xerox supplies recycling program go to e ColorQube 8700 Color Multifunction Printer www xerox com gwa e ColorQube 8900 Color Multifunction Printer www xerox com gwa See also Cleaning the Printer on page 163 Moving the Printer on page 183 16 ColorQube 8700 8900 Color Multifunction Printer User Guide Safety Printer Symbols Description Warning or Caution Ignoring this warning could cause serious injury or even death Ignoring this caution could cause injury or damage to the property Oil from the cleaning kit can stain clothing and material Do not tip the cleaning kit because oil can drip from the tray Do not let the cleanin
133. gt Show IPv4 Address gt Save To view the IP address of the printer on the control panel 1 At the printer control panel press the Machine Status button 2 Touch Tools gt Network Settings gt TCP IP Settings 3 Record the IP addresses from the IPv4 and IPv6 areas on the display Finding the IP Address on the Configuration Report 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages gt Configuration Report gt Print 3 Touch Close 4 IPv4 and IPv6 address information is located in the Connectivity Protocols section of the Configuration Report under TCP IPv4 and TCP IPv6 Automatic Data Collection This printer automatically collects data and transmits it to a secure offsite location Xerox or a designated servicer uses this data to support and service the printer or for billing supplies replenishment or product improvement Automatically transmitted data can include product registration meter read supply level printer configuration and settings software version and problem or fault code data Xerox cannot read view or download the content of your documents residing on or passing through your printer or any of your information management systems To turn off automatic data collection On the Welcome page in CentreWare Internet Services click the link in the note regarding automated services Billing and Usage Information Billing and print
134. h an existing comment then touch Save e Touch an lt Available gt comment touch Edit use the touch screen keyboard to type the text then touch Save Notes e To delete an existing comment touch the comment then touch Clear Touch Clear to confirm the action e To edit an existing comment touch the comment then touch Edit Use the touch screen keyboard to change the comment then touch Save 9 Touch Save Adding a Group Entry To send a fax to multiple individuals create a group speed dial entry Groups can include both previously stored individual and group entries Note Individual entries must be set up before groups can be defined For details see Adding an Individual Entry on page 158 To add a group speed dial entry 1 Press the Services Home button then touch Fax Touch Address Book Touch the Down arrow then touch Groups Touch an available Speed Dial entry using the scroll arrows if necessary UT NM Assign a name to the entry a Touch the Group Name field then use the touch screen keyboard to type the name b Touch Save 6 Touch Add Recipients 7 Touch the Down arrow then touch Individuals to add individual speed dial entries or touch Groups to add speed dial groups 8 Touch the desired speed dial entry then touch Add to Group 9 When all entries have been added touch Save 10 Touch Close ColorQube 8700 8900 Color Multifunction Printer 159 User Guide Faxing Editing or Dele
135. has been developed to assist users and has been issued in relation to the European Union EU Energy Related Products Directive specifically the Lot 4 study on Imaging Equipment This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency In scope products are Household and Office equipment that meet the following criteria e Standard monochrome format products with a maximum speed less than 66 A4 images per minute e Standard color format products with a maximum speed less than 51 A4 images per minute Environmental Benefits of Duplex Printing Most Xerox products have duplex printing also known as 2 sided printing capability This enables you to print on both sides of the paper automatically and therefore helps to reduce the use of valuable resources by reducing your paper consumption The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled during the setup and driver installation Some Xerox models below these speed bands may also be enabled with 2 sided printing settings defaulted on at the time of install Continuing to use the duplex function will reduce the environmental impact of your work However should you require simplex 1 sided printing you may change the print settings in the print driver ColorQube 8700 8900 Color Multi
136. he fax touch one or more of the following e The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add e Dialing Characters allows you to insert characters such as a dial pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Add Add more numbers or touch Close Note One or more dialing pauses can be required between the access number for an outside line and the fax number When inserted the dial pauses appear as commas in the fax number e Address Book allows you to select fax numbers from your Address Book Touch the Down arrow then select Individual or Group from the drop down menu Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close e The Speed Dial check box allows you to select recipients from your address book Touch the Enter Number and Press Add field then use the alphanumeric keypad to enter the three digit speed dial number Touch Add 4 To include a cover sheet a Touch Cover Sheet gt On b Touch the To field use the touch screen keyboard to type the name of the recipient then touch Save c Touch the From field use the touch screen keyboard to type the name of the sender then touch Save d To add a comment do one of the following e Touch an exist
137. he image colors more vivid or pastel c Touch Save To suppress background variation a Touch Image Enhancement b Under Background Suppression touch Auto Suppression c Touch Save To adjust the contrast a Touch Image Enhancement b On the Image Enhancement screen select one of the following e Auto Contrast allows the printer to set the contrast automatically e Manual Contrast allows you to adjust the contrast manually Move the Manual Contrast slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast c Touch Save To set the resolution a Touch Resolution b On the Resolution screen select a resolution from 72 dpi through 600 dpi c Touch Save ColorQube 8700 8900 Color Multifunction Printer 125 User Guide Scanning 7 To set the quality and file size a Touch Quality File Size b On the Quality File Size screen use the slider to select a setting The settings range from Normal Quality and Small File Size to Highest Quality and Largest File Size c Touch Save 8 Toretrieve new templates and remove outdated ones a Touch Update Templates gt Update Now b Touch Confirm Selecting Layout Adjustments Layout adjustments provide additional settings for the size and orientation of the original and erasing the edges To select layout adjustments 1 Press the Services Home button then touch Workflow Scanning 2 Touch the Layout
138. he sample copy is printed Print the remaining copies or delete the job Sore WN e To release and print the remaining copies of the job touch Release e If the sample copy is unsatisfactory touch Delete gt Delete Job Saving Copy Settings To use a particular combination of copy settings for future copy jobs you can save the settings with a name and retrieve them for later use To save the current copy settings 1 Press the Services Home button then touch Copy 2 Touch the Job Assembly tab then touch Save Current Settings 3 Using the touch screen keyboard type a name for the saved settings 4 Touch Save Retrieving Saved Copy Settings You can retrieve and use any previously saved copy settings for current jobs Note To save the copy settings with a name see Saving Copy Settings on page 114 To retrieve saved settings 1 Press the Services Home button then touch Copy 2 Touch the Job Assembly tab then touch Retrieve Saved Settings 3 Touch the desired saved setting Note To delete a saved setting touch the setting then touch Delete Settings 4 Touch Load Settings The saved settings are loaded for the current copy job 114 ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning This chapter includes BASIE S CONAN Sare R N E AEE EnA 116 SCONO tA FAET E 118 Scanning to Network File RE NOS LONE render naerci En E A E T 121 SCANNING TO YourHome Drect icrtiencs cut an teeta aun
139. he system waking up from Power Saver mode and is typical of most imaging products on the market If you wish to set a longer Activation Time or would like to completely deactivate the Power Save Mode please consider that this device may then only switch to a lower energy level after a longer period of time or not at all To learn more about Xerox participation in sustainability initiatives please visit our website at www xerox com about xerox environment enus html Germany Blendschutz Das Ger t ist nicht f r die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um st rende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Larmemission Maschinenlarminformations Verordnung 3 GPSGV Der h chste Schalldruckpegel betr gt 70 dB A oder weniger gemaB EN ISO 7779 240 ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information Importeur Deutschland Xerox GmbH HellersbergstraBe 2 4 41460 Neuss Turkey RoHS Regulation In compliance with Article 7 d we hereby certify it is in compliance with the EEE regulation EEE y netmeli ine uygundur ColorQube 8700 8900 Color Multifunction Printer 241 User Guide Regulatory Information Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalt
140. heet Feeders o eecsessssssssesssssssssssssssssssessnessnessnscsssecssessssssssseasseasessncesaeesaeecseesacesseesaes 232 Clearance Requirements seesi iieri iti ardas iia i AREER ERA Eia 233 Environmental SpecifiCations ecsssssssssssssssscssecsneessecssscsssesssessssssseessnessnccssecsssesssessassssesesssesuessncesaeesasecsscssaessees 234 Temperat r seissanta aR E Na ia EENE e Ea A E RE aA 234 Rel tive Humidity Sosssscnsiccshscsssesscesteecadexssdcaiscdasdesstbsses sed sndbanseedsscavtoolbcssstouase aaae EAE ER E EREE RATERS 234 IG Lilo 1p ccc encase EEE EA ANAE ana nn annned beaseisanoNee 234 Electrical SpecificatiOnS seiere anere E EEE R A EERE LE E EEEE 235 ENERGY STAR Qualified Product ecssssssssssssssssssssssssessessnecsssccssesssssssssssssesseesnecsneesasesasessucseassesesesseesnees 235 Performance Specifications eeesssessssssssssssssssssssecsnecssecssscsssesssesesessssessuessncsssscsasecsscsssesssssesneesuecsucessecsssecsscessessees 236 Printing RESOLUTION sicssuvicssascssc ssce she asteasbcossscdesde incsves shed sicbanscassscuvbonsatevsiossse det spuesbaseasaudasdebasteaeiebtebanssassectmeavnst 236 Pint SGC scecassszs ccs sancosasca say caceansceaneesaeses tums nN E AE EE enue 236 Regulatory Information 237 Basic ROGUIGCIONS sisne A EEE i E E AAE 238 United States FCC Regulations ecsecsssssssssssssssssssssssssssssessnecsssecssessssssnssssesesseesnessnessneesssecssessacsesesessesseees 238 Eo aLe o o AEAEE E E
141. helves or in cabinets e Avoid food or drinks in the area where paper is stored or handled e Do not open sealed packages of paper until you are ready to load them into the printer Leave stored paper in the original packaging The paper wrapper protects the paper from moisture loss or gain e Some special media is packaged inside resealable plastic bags Store the media inside the bag until you are ready to use it Keep unused media in the bag and reseal it for protection Supported Paper Types and Weights Types and Weights Plain 67 122 g m Hole Punched 67 122 g m Transparency Letterhead 67 122 g m Lightweight Cardstock 123 199 g m Cardstock 200 220 g m Recycled 67 122 g m Labels Pre Printed 67 122 g m Lightweight 60 66 g m Custom 525 Sheet Feeder Trays 2 5 Plain 67 122 g m Hole Punched 67 122 g m Letterhead 67 122 g m Lightweight Cardstock 123 199 g m Cardstock 200 220 g m Recycled 67 122 g m Labels Pre Printed 67 122 g m Lightweight 60 66 g m 1800 Sheet High Capacity Feeder Plain 67 122 g m Hole Punched 67 122 g m Letterhead 67 122 g m Recycled 67 122 g m Pre Printed 67 122 g m Lightweight 60 66 g m 46 ColorQube 8700 8900 Color Multifunction Printer User Guide Supported Standard Paper Sizes 525 Sheet Feeder Trays 2 5 1800 Sheet High Capacity Feeder European Standard Sizes A4 210 x 297 mm 8 3 A5 148 x 210mm 5 8 x 8 3 in A
142. ia Loading Paper This section includes ames Se rclolfaceiictelelarcit tli Nien ag Renerrectenteentse ent E E Smr ant A E A 49 Lodging Paper ind 525 Sheet Feeder tienen 51 e Configuring the 1800 Sheet High Capacity Feeder eeeessssssssssssesssessseesseesseecsscsssessstesstecsnecssessseesaeecseesseesaes 53 e Loading Paper in the 1800 Sheet High Capacity Feeder 00 esesssssssssssssesssessssssssssstssstecsnessncesseesasecscssseesass 56 Loading Paper in Tray 1 Tray 1 supports the widest variety of paper types It is intended for small quantity jobs and jobs using special media The tray extension provides support for larger paper 1 Open Tray 1 by rotating it outward 2 ColorQube 8700 8900 Color Multifunction Printer 49 User Guide Paper and Media 3 Fan paper before loading it in the paper tray 4 Insert the paper with the short edge first Notes e Load the printed sheet into the tray with the printed side face down e Load hole punched paper with the holes toward the back e Donot load paper above the maximum fill line Overfilling the tray can cause the printer to jam 5 Adjust the width guides until they touch the edges of the paper 50 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media 6 Verify that the paper is the correct size type and weight If not change the paper settings
143. ies of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as 242 Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA and so on Bonds United States Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars ColorQube 8700 8900 Color Multifunction Printe
144. ils e Torelease a held job touch the job then touch Release To release all held jobs touch Release All Jobs Print From Print From allows printing of documents stored on the printer on a computer on a network or on a USB Flash drive Printing from a USB Flash Drive You can print pdf tiff ps and xps files directly from a USB Flash drive If USB ports are disabled you cannot use a USB card reader for authentication or print or update software from a USB Flash drive The system administrator must set up this feature before you can use it For details see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs 84 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing To print from a USB Flash drive 1 Insert the USB Flash drive into the control panel USB port The Print from USB window appears The list at the bottom of the window displays the contents of the USB Flash drive Note If the USB Flash drive is already in the USB memory port touch Print From gt USB Drive Use the arrows to the right of the list to scroll through the list and locate the printable file If the print file is in a folder touch the name to open the folder Touch the name of the printable file Select the number of copies and the paper size color and type for the
145. in CentreWare Internet Services and on the printer touch screen under Local Templates The contents are stored on the printer hard drive ColorQube 8700 8900 Color Multifunction Printer 119 User Guide Scanning Retrieving Scan Files To retrieve your scanned images use CentreWare Internet Services to copy the scan files from the printer to your computer To retrieve your scan files 1 120 At your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 29 Click the Scan tab In the Display section select Mailboxes In the Scan to Mailbox section click the folder containing the scan Your scan file appears in the Folder Contents window Notes e For a password protected private folder click the Folder Password field type the password then click OK e If your image file does not appear click Update View Under Action select an option then click Go e Download saves a copy of the file to your computer When prompted click Save then navigate to the location on your computer to save the file Open the file or close the dialog box e Reprint prints the file without saving a copy of the file to your computer e Delete removes the file from the mailbox When prompted click OK to delete the file or Cancel to cancel the operation ColorQube 8700 8900
146. information directly to Xerox Maintenance Assistant is a remote diagnostic tool that offers a fast way to resolve potential issues receive assistance and automate the troubleshooting or repair process Use Maintenance Assistant only when requested to do so by a Xerox representative 226 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Online Support Assistant Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve printer problems You can find solutions for print quality problems paper jams software installation problems and more Online Support Assistant offers the latest technical solutions and illustrated step by step operational tips To access the Online Support Assistant go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support More Information Resource Location Installation Guide Packaged with the printer Quick Use Guide Packaged with the printer System Administrator Guide e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Recommended Media List United States e ColorQube 8700 Color Multifunction Printer www xerox com paper e ColorQube 8900 Color Multifunction Printer www xerox com paper European Union e ColorQu
147. ing Faxes Symptoms Probable Causes Solutions The document is not feeding The document is too thick too thin or Use the document glass properly through the too small document feeder The document is scanned at The document feeder width guides Adjust the document feeder width an angle are not adjusted to fit the width of guides so that they fit against the document the document The fax received by the recipient The document is positioned incorrectly Position the document correctly is blurry The document glass is dirty Clean the document glass The text in the document is too light Adjust the resolution Adjust the contrast There is a problem with the Verify that the telephone line is working telephone connection then send the fax again There is a problem with one of the Make a copy to verify that the printer fax machines can make clean copies and prints If the copy prints correctly have the recipient verify that their fax machine is operating correctly The fax received by the recipient The document was loaded incorrectly If using the document feeder place the original document face up If using the document glass place the original document face down Fax was not transmitted The fax number is wrong Verify the fax number 222 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Symptoms Probable Causes Solutions The telephone line is connected Verify the telephone
148. ing comment then touch Save e Touch an lt Available gt comment touch Edit use the touch screen keyboard to type the text then touch Save Notes e To delete an existing comment touch the comment then touch Clear Touch Clear to confirm the action e To edit an existing comment touch the comment then touch Edit Use the touch screen keyboard to change the comment then touch Save 5 Adjust the fax scanning options if necessary a Touch 2 sided Scanning and select from the drop down menu e 1 Sided e 2 Sided e 2 Sided Rotate Side 2 136 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing b Touch Original Type and select from the drop down menu e Photo amp Text e Photo e Text c Touch Resolution and select from the drop down menu e Standard 200x100 dpi e Fine 200 dpi e Super Fine 600 dpi If desired select more options For details see Selecting Fax Options on page 138 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned ColorQube 8700 8900 Color Multifunction Printer 137 User Guide Faxing Selecting Fax Options This section includes e Adjusting Brightness dnd SIG INSEE sirssroansg eanna oana oT E Automatically Suppressing Background Varit sessisssssssssssnonsicanocasodnnucnaadnduinaii Adus the Comes tsen E Specrving the Size Of the OnmgNalisezorenvinienatsan grana a E EE E ER e Soleciingkeducing Or 2 UO ree
149. ingle pages or paper that cannot be fed using the document feeder Place the first page of the document face down in the top left corner of the document glass e Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down Arrow then select the template group from the menu Select a template from the list To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Scan Settings on page 124 Press the green Start button Notes e The printer must be connected to a network to retrieve a scan file remotely e For details see the Help in CentreWare Internet Services e Print copy and fax jobs can print while you are scanning original documents or downloading files from the printer hard drive ColorQube 8700 8900 Color Multifunction Printer User Guide Document Glass Document Feeder Scanning Lift the document feeder cover and place the first page face down in the upper left corner of the document glass The original must be aligned to the matching paper size printed on the edge of the glass The document glass automatically detects standard paper sizes The document glass accepts paper si
150. instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that can be connected to a telephone line Excessive RENs on a telephone line could result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that can be connected to a line as determined by the RENs contact the local Telephone Company For products approved after July 23 2001 the REN is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label To order the correct service from the local Telephone Company you could also have to quote the codes in the following list e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y ColorQube 8700 8900 Color Multifunction Printer 245 User Guide Regulatory Information Ay CAUTION Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack If this Xerox equipment causes harm to the telephone network the Telephone Company could temporarily di
151. inter This damage is not covered under the printer warranty 174 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 4 Insert the waste tray completely into the printer Note The waste tray must be out of the printer for more than five seconds to clear the Empty Waste Tray message on the control panel 5 Close the door ColorQube 8700 8900 Color Multifunction Printer 175 User Guide Maintenance Replacing Staple Cartridges This section includes e Replacing Staples in the Convenience Stapler eseccssssssessssssssssssssssssssesssessssesssssssessssssssssssessessnessneesaeessseees 176 e Replacing Staples in the 650 Sheet Finisher ccsssssssssssssssssssssssesssessscssnessssesssessacssasesstsssnessuessncesseesssessseess 177 A message appears on the control panel when a staple cartridge is empty Replacing Staples in the Convenience Stapler 1 Open the convenience stapler door as shown 2 3 On the new staple cartridge ensure that the staple strips on top of the stack are complete and flat Remove any partial strips and any strips that are bent 4 Grip the new staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks 176 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance 5 Close the door Replacing Staples in the 650 Sheet Finisher A staple cartridge has two
152. inter User Guide Document Feeder Copying Insert originals face up with page one on top Adjust the paper guides so they fit against the originals The document feeder automatically detects standard paper sizes The document feeder accepts paper sizes from A5 148 x 210mm 5 8 x 8 3 in through Legal 216 x 356 mm 8 5 x 14 in The document feeder accepts paper weights from 60 150 g m The maximum document feeder capacity is approximately 50 sheets of 80 g m paper For Legal 216 x 356 mm 8 5 x 14 in documents raise the output tray paper stop ColorQube 8700 8900 Color Multifunction Printer 89 User Guide Copying Selecting Copy Settings This section includes 90 Basic Setting Seanno r e dos mean oan ES 91 Image Quality Settings srrninoninnnsna aA A T Coerteei setter everson erate 95 Layout Soin g ee a E TE E T seers e 98 Output FOnmat SENO Sescu eE O EE 101 NAB A Bot rel Biol os nte meerersres erecere etext tr E ret ceerronn nner roe ne re ae 109 PESTLE CODY ercsi e E eeenseneeones 113 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Basic Settings This section includes e Selecting Color or Black and White Copies secsssssssssssssssssssssssssssessnessssssssessscssssssssssasesssessnecsneessecsasessasssseesaes 91 Redticing or Enlarging the Image ssc ne ans cen cdny cans Ea aSa 92 Seeing Ne Paper FC rec encer nana sarenasaniennun
153. is packaged with your printer ColorQube 8700 8900 Color Multifunction Printer 33 User Guide Installation and Setup Installation and Setup Overview Before printing your computer and the printer must be plugged in turned on and connected Configure the initial settings of the printer then install the driver software and utilities on your computer You can connect to your printer directly from your computer using USB or connect over a network using an Ethernet cable or wireless connection Hardware and cabling requirements vary for the different connection methods Routers network hubs network switches modems Ethernet cables and USB cables are not included with your printer and must be purchased separately Xerox recommends an Ethernet connection because it is typically faster than a USB connection and it provides access to CentreWare Internet Services It also provides access to email workflow scanning and server fax services If the Software and Documentation disc is not available you can download the latest drivers for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700drivers e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers Physically Connecting the Printer to the Network Use a Category 5 or better Ethernet cable to connect the printer to the network An Ethernet network is used for one or more computers and supports many printers and systems simultan
154. it must be configured for the desired paper size If you are changing the paper size you must reconfigure the tray for the new paper size For details on supported paper sizes see Supported Paper on page 44 Before changing the drawer configuration always compare the paper size to the configuration of the 1800 Sheet High Capacity Feeder If the paper size matches no adjustment is needed 1 Pull out the tray until it stops 2 Remove the paper from the paper tray ColorQube 8700 8900 Color Multifunction Printer 53 User Guide Paper and Media 3 Move the paper length guide to the selected paper size a Toremove the paper length guide pinch the tab at the top of the guide and lift it out of the tray b Align the tabs at the top and bottom of the guide with the corresponding slots at the top and in the bottom of the tray c Lower the tabs at the bottom of the guide into the slots in the bottom of the tray Click the top tab into the slot at the top of the tray to lock it Note Do not force the guide into place If properly aligned the top tab locks into the slot with light pressure 54 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media 4 Move the front paper width guide to the selected paper size a Toremove the guide pinch the tabs at each end of the guide plate then lift it from the tray b Align the tabs at the top and bottom of the guide with the correspondin
155. ity increased paper jams or damage your printer Do not use the following e Rough or porous paper e Inkjet paper e Non laser glossy or coated paper e Paper that has been photocopied e Paper that has been folded or wrinkled e Paper with cutouts or perforations e Stapled paper e _ Envelopes with windows metal clasps side seams or adhesives with release strips e Padded envelopes e Plastic media Ay CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or special media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Paper Storage Guidelines Storing your paper and other media properly contributes to optimum print quality e Store paper in dark cool relatively dry locations Most paper is susceptible to damage from ultraviolet and visible light Ultraviolet light from the sun and fluorescent bulbs is particularly damaging to paper e Reduce the exposure of paper to strong lights for long periods of time ColorQube 8700 8900 Color Multifunction Printer 45 User Guide Paper and Media e Maintain constant temperatures and relative humidity e Avoid storing paper in attics kitchens garages or basements These spaces are more likely to collect moisture e Store paper flat either on pallets cartons s
156. ity Pages If you find a match in the Troubleshooting Print Quality Pages look in the Solutions column for the action to take to resolve the problem If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support 220 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Copy and Scan Problems Symptoms Solutions Print quality problems when making a copy Determine if the problem is the document glass CVT glass or the or scan printer by making a copy using the document glass and the document feeder e If you observe the print quality problem in the copies made from both sources go to Troubleshooting Print Quality Problems in the Printer on page 220 If you observe the print quality problem in one copy the problem is with the document glass or the document feeder CVT glass Use one of the following solutions to resolve the problem Lines or streaks present in copies only made There is debris on the CVT glass When scanning the paper from the from the document feeder document feeder passes over the debris on the CVT glass resulting in lines and streaks Clean all glass surfaces with a lint free cloth Spots present in copies taken from the There is debris on the document glass When scanning the debris document glass creates a spot on the image Clean all glass surfaces with
157. iv atvesess cree ease pvt ee 26 ContreWare Intemel Senvices xcs cscti2 sit neasiutins baaacuns ein need TEA A 28 Finding the IP Address of the Printen ssc cccstscscsaiccistnnendaaadaeadandumnnwsimqancadadecncaeends 28 Automate Dota Coleco Nesne E E E R 29 Piling Gnd Vsade Imiarmatiosssarsenssnes nei E EE EE AER 29 For details see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Accessing the Printer To ensure that unauthorized users cannot access the printer the system administrator can configure authentication and authorization If the administrator configures authentication and authorization you can be required to log in to access some or all of the features of the printer If the administrator configures accounting you must type an accounting code to access tracked features Authentication Authentication is the process of confirming your identity When the system administrator enables authentication the printer compares the information that you provide to another source of information such as an LDAP directory The information can be a user name and password or the information stored on a magnetic or proximity ID card If the information is valid you are considered an authenticated user The system administrator can set permissions so that authenticati
158. l software or connection to an external control apparatus not authorized by Xerox will invalidate its certification New Zealand 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom it does not provide any sort of warranty and it does not imply that any Telepermitted product is compatible with all Telecom network services Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model The equipment may not be capable of correct operation at the higher data speeds designated 33 6 kbps and 56 kbps connections are likely to be restricted to lower bit rates when connected to some PSTN implementations Telecom will accept no responsibility for difficulties that arise in such circumstances ColorQube 8700 8900 Color Multifunction Printer 247 User Guide Regulatory Information 248 Immediately disconnect this equipment should it become physically damaged then arrange for its disposal or repair This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing There is no guarantee that Telecom lines will always continue to support pul
159. lected click the Installation Guide link then follow the installation instructions Note To load Linux print drivers perform the preceding procedures but select Linux as the operating system Select Xerox Services for Linux Systems driver or the Linux CUPS Printing Package You can also use the CUPS driver included in the Linux package Supported Linux drivers are available for download for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700drivers e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers For details about UNIX and Linux drivers see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Other Drivers The Xerox Global Print Driver works with any printer on your network including printers made by other manufacturers It configures itself for your printer upon installation The Xerox Mobile Express Driver works with any printer available to your computer that supports standard PostScript It configures itself for the printer you select every time you print If you travel frequently to the same sites you can save your favorite printers in that location and the print driver saves your settings These drivers are available for download for your printer model e ColorQube 8700 Color Multifunction Prin
160. list select Saved Job 2 Inthe Saved Job window for Job Name do one of the following e Type aname for the job e Click the arrow to the right of the field and select a name from the list e Click the arrow to the right of the field and select Use Document Name to use the name of the document The print driver retains 10 names When adding an 11th name the name used least is automatically deleted from the list To remove names from the list other than the selected name select Clear List 3 For Folder do one of the following e Type a name for the folder e Click the arrow to the right of the field and select a name from the list e Click the arrow to the right of the field and select Default Public Folder to use the default public folder 82 ColorQube 8700 8900 Color Multifunction Printer User Guide 10 11 12 Printing Select Public Click OK Verify that the paper is the correct size type and weight If not change the paper settings Note You can select the paper for your print job using Select By Tray Select an option for 2 sided printing If your printer has a finisher installed select a stapling option The image next to Stapling displays the staple position Select a print quality mode Click OK or Print To print the job select it from the job list on the printer control panel Press OK After the job is saved you can print it as needed For details see Printing from Saved Jobs on page 85 Sending a
161. low these guidelines Ay WARNING Parts of the printer are hot and need time to cool down before moving or packing the printer To avoid personal injury or printer damage wait 30 minutes for the ink to solidify and the printhead to cool down The Power Off to Move procedure requires that you remove the cleaning unit and waste tray CAUTIONS e Keep the printer level Tilting the printer can cause the ink to spill inside e Always allow the printer to cool before it is moved to avoid ink spills that can damage the printer e Always turn off the printer using the power switch and wait for the power off sequence to finish Then unplug all cables and cords Never turn off the printer by pulling the power cord or using a power strip with a power switch e For best results use the Power Off to Move procedure on the printer control panel For details see Moving the Printer Within the Office on page 184 e Always use at least two people to lift the printer e When lifting the printer grasp the areas as shown g 102 3 Ib ColorQube 8700 8900 Color Multifunction Printer 183 User Guide Maintenance Moving the Printer Within the Office 1 Close the printer doors 2 Turn off the printer using the power switch on the back of the printer 3 Within 60 seconds after turning off the printer on the printer control panel select either Standard Power Off or Power Off to Move 4 Wait for the printer to complete the cool
162. m 4 Close the tray ColorQube 8700 8900 Color Multifunction Printer 57 User Guide Paper and Media Printing on Special Paper This section includes TESTI aie ieee ceca cea E E E ance tv esses ees eee TS 58 s Lc aes eon rte ener ie an oP Opener A oerteeFE Orson Cree sg E TTT 63 e MONSP el ease essre a N rtrrie E nr trerer tren rien serra 65 A list of paper and media recommended for your printer is available at North America e ColorQube 8700 Color Multifunction Printer www xerox com paper e ColorQube 8900 Color Multifunction Printer www xerox com paper European Union e ColorQube 8700 Color Multifunction Printer www xerox com europaper e ColorQube 8900 Color Multifunction Printer www xerox com europaper See also Paper Tips Page for details see Information Pages on page 25 Order supplies from your local reseller or go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700supplies e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900supplies A CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or special media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Envelopes Print envelopes only from Tray 1 or from a 525 Sheet Feeder For details see Supp
163. mage Quality tab 3 Under Original Type select the appropriate settings e Touch the content type of the original document e If known select how the original was produced Lightening or Darkening ID Card Copies You can lighten or darken the copy for each side Use the slider to lighten or darken the output for the first side After the first side is complete use the slider again to lighten or darken the second side Both sides of the original are printed side by side each using different lighten or darken settings To adjust the image 1 Press the Services Home button then touch ID Card Copy Touch the Image Quality tab To lighten or darken the image for side 1 under Lighten Darken adjust the slider up or down Lift the document cover OTE ws Place the ID card or a document smaller than half the selected paper supply size in the upper left corner of the document glass Press the green Start button Lift the document cover Turn over the document and position it in the upper left corner of the document glass en o To lighten or darken the image for side 2 adjust the slider up or down ColorQube 8700 8900 Color Multifunction Printer 111 User Guide Copying 10 Press the green Start button 11 Lift the document cover and remove the ID card or document Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can sometimes be
164. ment Note To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est conforme a la norme NMB 003 du Canada 238 ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information European Union Radio Interference A CAUTION This is a Class A product In a domestic environment this product can cause radio interference in which case the user could be required to take adequate measures The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC e March 9 1999 Radio Equipment amp Telecommunications Terminal Equipment Directive 1999 5 EC This printer if used properly in accordance with the instructions is not dangerous for the consumer or for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox European Union Lot 4 Imaging Equipment Agreement Environmental Information Environmental Information Providing Environmental Solutions and Reducing Cost Introduction The following information
165. ments eseeeeeessessssseseseoscoecrrororsesssssssesseseeeereerorsrsssssssssseseeeereerersrsrsssssssssseseeeeerere 39 Installing Drivers and Utilities for WiNdOWS ss sssssssssssssssesssssssssssrorssesssssseerosenssssseerornssnsnseseereeesessssesreresess 39 Installing Drivers and Utilities for Macintosh OS X Version 10 5 and Later on sssssssscssseeseeeeees 40 Installing Drivers and Utilities for UNIX and LINUX eesseecssssesssecesneecsssecsnsecesneecesecsnsceesseecneeessnecseees 41 Other TON SS riveted siecle esp eos exhale esha wea ah shh cdc iia 42 4 Paper and Media 43 S pported PE cpr ccev caver acencesshe escapee och ai EREEREER EEEE 44 Recommended ASIUL saisccssccsssvcsveisvciesussnnecennatoavntcnlavtedaneasedeccananbstiantseniaceas rules iii ii a 44 Ordering Pape iensor e A ER EE AEA E E R aeletenlads 45 General Paper Loading Guidelines eesssssssssesssesssecssesssssssssssnecssecssecssscssscssucsssscessecsnecsuessssesaseesscesneesees 45 Paper That Can Damage Your Printer sesssssessrssesssssssrsrssssssrsrerssessssssesresenssssseerorrssssnsesrerennnssssssssternees 45 Paper Storage Gulden eS icncascanstereunsaantunadannceanaennraataanntannamunemen 45 Supported Paper Types and Weights cusiaiinwrustatocmantatasninininndumamongudismudoutan 46 Supported Standard Paper SIZOS caccscsisisaavaincinaistansdievaviareanaananaamnnamnninranemeawaian 47 Supported Paper Types and Weights for Automatic 2 Sided Printing sesc
166. n Settings on page 124 6 For more options touch the Advanced Settings tab For details see Selecting Advanced Settings on page 125 7 Press the green Start button ColorQube 8700 8900 Color Multifunction Printer 123 User Guide Scanning Setting Scan Options This section includes Changing the Basic Scan Seting Sse E NSE 124 Selecting Advanced Seting Siimnnan na a E ERT 125 Selecting Layout Adjustments aereos manaden ddan dnunneumne nade menwecr 126 Selecting Fling i Je kc foyer ete terme reer EE cee eee eee 127 Bay d Scan JOD ane casas ae eo 128 The scanning features in your printer use templates that define the scan settings and the destination for an image Changing the Basic Scan Settings To change the basic scan settings 1 2 124 Press the Services Home button then touch Workflow Scanning Touch Output Color and select one of the following options e Auto Detect detects the color content in the original image If the original image is color the printer scans in full color If the original is a black and white document the printer scans in black only e Black amp White scans in black and while only e Grayscale detects and scans various shades of gray e Color scans in full color Touch 2 Sided Scanning and select one of the following options e 1 Sided scans only one side of the original image and produces 1 sided output files e 2 Sided scans both sides of the original image e 2 Sided
167. n be stored in the printer To store multiple recipients in one speed dial entry store the recipients as a group entry For details see Adding a Group on page 159 To add an individual speed dial entry 1 Ge we 158 Press the Services Home button then touch Fax Touch Address Book Touch the Down arrow then touch Individuals Touch an available Speed Dial entry using the scroll arrows if necessary Assign a name to the entry a Touch the Entry Name field then use the touch screen keyboard to type the name b Touch Save Assign a fax number to the entry a Touch the Fax Number field b Use the alphanumeric keypad to enter the number Note If the fax number requires characters such as a Dial Pause touch Dialing Characters to enter the characters then touch Save Set the starting rate a Under Starting Rate touch one of the following e Super G3 e G3 e Forced b Touch the corresponding speed at the bottom of the screen Select a rate from the drop down menu using the Up and Down arrows to scroll if necessary ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing 8 To include a cover sheet a Touch Cover Sheet gt On b Touch the To field use the touch screen keyboard to type the name of the recipient then touch Save c Touch the From field use the touch screen keyboard to type the name of the sender then touch Save d To add a comment do one of the following e Touc
168. ng Job Completion Notification for WiINAOWSssssssisssrossnsssiocansonrodassiironsiisunions 79 e Printing Special Job Type esssscsssecsssssssssssssssesssessncssnesssscssscsssessssssssessuecsuccsnscsascssscssscssucessessnessnecsnccssesaesaeessacesaes 79 e We ae IOD a eee ee 84 PONPON ceninin teen unineme en aman yesh cunt EN 84 Printing on Both Sides of the Paper Paper Types for Automatic 2 Sided Printing The printer can automatically print a 2 sided document on supported paper Before printing a 2 sided document verify that the paper type and weight are supported Paper weights from 60 g m through 122 g m can be used for automatic 2 sided printing For details see Supported Paper Types and Weights for Automatic 2 Sided Printing on page 47 Printing a 2 Sided Document Options for Automatic 2 Sided Printing are specified in the print driver The print driver uses the settings for portrait or landscape orientation from the application for printing the document ColorQube 8700 8900 Color Multifunction Printer 73 User Guide Printing 2 Sided Page Layout Options You can specify the page layout for 2 sided printing which determines how the printed pages turn These settings override the application page orientation settings Portrait Landscape E FFFFFEFI Hi Portrait Portrait Landscape Landscape 2 Sided Print 2 Sided Print Flip on Short 2 Sided Print 2 Sided Print Flip on Short Edge Edge Selecting Pape
169. ngs tab then touch Image Enhancement On the Image Enhancement screen adjust the contrast e Manual Contrast allows you to adjust the contrast manually Move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast e Auto Contrast allows the printer to set the contrast automatically Touch Save Specifying the Orientation of the Original 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Layout Adjustment tab then touch Original Orientation On the Original Orientation screen touch the desired orientation e Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder e Portrait Originals and Landscape Originals refer to the images on the originals Note If you are using the document glass the orientation of the original is as seen before turning it over Touch Save Specifying the Size of the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 2 3 154 Touch the Services Home button then touch Internet Fax Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select one of the following e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan when it matches a standard paper size
170. nt job without the inserts 76 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing Printing Exception Pages Exception pages have different settings from the rest of the pages in the job You can specify differences such as page size page type and page color You can also change the side of the paper on which to print as your job requires A print job can contain multiple exceptions For example your print job contains 30 pages You want five pages to print on only one side of a special paper and the remainder of the pages printed 2 sided on regular paper You can use exception pages to print the job In the Add Exceptions window you can set the characteristics of the exception pages and select the alternate paper source e Page s specifies the page or range of pages that use the exception page characteristics Separate individual pages or page ranges with commas Specify pages within a range with a hyphen For example to specify pages 1 6 9 10 and 11 type 1 6 9 11 e Paper displays the default size color and type of paper selected in Use Job Settings Click the Down Arrow to the right of the Paper field to select a different paper size color or type e 2 Sided Printing allows you to select 2 sided printing options Click the Down Arrow to select an option e 1 Sided Print prints the exception pages on one side only e 2 Sided Print prints the exception pages on both sides of the paper and flips the pa
171. nt using a restricted method or during a restricted time the job does not print Instead the printer prints an error page and the job appears with an error message in the Job Status lists Where the system administrator stores the authorization information determines the authorization type e Local authorization stores the login information on the printer in the user Information Database e Network authorization stores the login information in an external database such as an LDAP directory The system administrator sets authorization permissions To set or edit user permissions for access to printer features you must log in as the administrator Accounting Accounting monitors the print copy scan and fax impressions produced and who produces them Accounting associates your user name and account identification information with each document you print Accounting data is collected and stored as jobs are submitted to the printer The system administrator must create user accounts and enable the accounting feature When accounting is enabled you must log in to the printer before accessing services You must also provide your account details in the print driver before printing documents from a computer The system administrator can set limits to restrict the total number of jobs by type that a user can produce The administrator can also generate reports listing usage data for individual users and groups For details see the System Administr
172. ntdncneies 31 3 Installation and Setup 33 Installation and Setup OVErViW cccssessssssssssssssssssssesssesssescssesssessacsssssssssssecsnecsuecsssecssecssessussesesesseessessacesaeessseess 34 Physically Connecting the Printer to the Network ssssscssssccssessssesesneecsssecsnseccsneessseeesnseeesseecnscessneeseees 34 T rning OA the Printe issicsronshissisnineaniiian eiai 34 Initial Printer S CEU Ps cscsstecssctestss2sccsssagtdussdeddensadcadscebscasardsscbavecascoauedadsasustoasseoeiougscesedusdeudeedasdedibcaansbaschacaasbepsssdescedis 34 Modifying General Settings urrente acrin t i iE NENE EEEE 35 Setting Energy Saver Mode eecssssssssssssssssssesssessnesssecsssessssssussssssssscsssccsaessscssscssssssasssasessnessuessseesaeecseseaeesaes 35 ColorQube 8700 8900 Color Multifunction Printer 3 User Guide Contents ifs larels gis llc o Krana eevee A NA ENE EE EEE E AE TE 37 Managing Jobs at the Control Panel sssssssssssssssssssssrssssssssssrotesesssseseoresesssssseororesessssesesrneensssesesroresssseses 37 Managing Jobs in CentreWare Internet Services sssccsssccossscssesccnsecesssecsesccsnsesssssccnsscenseesescssoneeesses 37 Managing Held Print JOBS essiisseenisiireiaiiiieaniieesk iaaa a i a a R 37 Managing Secure Print JOOS sxc sicsccccssescccssccoseetesssserdanseritscssnstedaaasnsunnaeiavesam saan ealientaaunasniinanmalendian 38 I stalling th SoftWare assessering ni aiea aaa 39 Operating System Require
173. nter supports connection to various UNIX platforms through the network interface Installing Drivers and Utilities for Windows To access all the features of your printer install the Xerox print driver and the Xerox scan driver To install the print and scan driver software 1 Insert the Software and Documentation disc into the appropriate drive on your computer The installer starts automatically If the installer does not start automatically navigate to the drive and double click the Setup exe installer file To change the language click Language Select your language then click OK Click Install Drivers gt Install Print and Scan Drivers To accept the license agreement click I Agree From the list of discovered printers select your printer then click Next Do ee N ColorQube 8700 8900 Color Multifunction Printer 39 User Guide Installation and Setup 7 If your printer does not appear in the list of discovered printers click Extended Search 8 If your printer still does not appear in the list of discovered printers and you know the IP address a Click the Network Printer icon at the top of the window b Enter the IP address or the DNS name of the printer c Click Search d From the list of discovered printers select your printer then click Next 9 If the printer still does not appear in the list of discovered printers and you do not know the IP address a Click Advanced Search b If you know the
174. ntrol PRM icy concocted arc ta lees anaes eon EAAS EE AEE EEE KES 22 Scanner with Document Feeder ccccsssssssessssssssssessecsncssesssessscssessnssssssscssessncssssesecsscsaecsseesssesessessaceasceseessessees 24 GH 5O SHEE E FiMIS OL eraen e ee e san cedsovastel cndoosesdoslsee vices covskvcsvuieasossasbsteantascele 24 PAP OT VACHE a cicasiiacesicescicasesecereaeseescaneans ccasececes tan ence rapa yoted aa eared armed eee 25 Printing the Configuration Report ssssesesssssesossroeeesssssssroeeeesessseroroeesessssosroreeesssssroroeesessssesreeeeesesssroreeenese 25 Administration FECUUGES s5ccsccsscescts cccaseesshscvessosseScctussoucssstoascsnce sates cba esi ENE hess EERE EE RER RE 26 ACCESSING the Printe keseser ERAS N A ER ERE RAAN 26 CentreWare Internet Service 0 eecececsssssescsssssssscsscsssssessessesssssesssssscsussecsucsucsacssssacssssacsaesaesaessesssesecsncsecenees 28 Finding the IP Address of the Printer css ssrcssciscesisdawrsivcasceavearcanancea loca anumaciananuniaanannnian 28 AUTOMATIC Data COMlECKION iesccessssscscccsssercesssesesesceusesisavsaussissenucebsarisc ssteoseussdeasatesswsavisesetdastesetessdessvatecseuseesseoee 29 Billing and Usage Information uu esssssssessssesssesssesssessssssssssssecsnessnccsnscssscsssecsscsssesessecsnecsnessscecssessseesscesaeesees 29 More Informati essan a NEN N EAEE ORREN AA REARS 30 Xerox Welcome CST ses ioncsi viene wsbaeunvavbvado bev exiedetonsydo oc Adah edendeh vobivighaneddcta
175. ocal Polling is on you create a list of fax numbers that are allowed to access the stored faxes on the printer To store a fax 1 2 3 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Local Polling Under Store for Local Polling touch one of the following options e Non Secure Polling scans your originals and stores them as documents Anyone with this fax number can access the documents e Secure Polling scans your originals and stores them as documents You specify the fax numbers that can access the documents For secure polling touch one or more of the following to add fax numbers to the access list e Fax Number field allows you to enter a fax number manually Use the alphanumeric keyboard to enter the number and touch Add e Address Book allows you to add individual stored fax numbers to the list Select a fax number and select Add to Recipients from the drop down menu Touch Close ColorQube 8700 8900 Color Multifunction Printer 143 User Guide Faxing e The Allow all Address Book fax numbers access check box adds all stored fax numbers to the list Note To modify existing entries in the access list touch the entry then select Edit Remove or Remove All from the drop down menu 5 Touch Save Printing or Deleting Stored Faxes 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Local Polling 3 Under Stored Local Documents touch
176. ociated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode ColorQube 8700 8900 Color Multifunction Printer 83 User Guide Printing 6 Click OK 7 Verify that the paper is the correct size type and weight If not change the paper settings Note You can select the paper for your print job using Select By Tray 8 Select an option for 2 sided printing 9 If your printer has a finisher installed select a stapling option The image next to Stapling displays the staple position 10 Select a print quality mode 11 Click OK 12 To print the job select it from the job list on the printer control panel 13 Press OK After the job is saved you can print it as needed For details see Printing from Saved Jobs on page 85 Held Print Jobs Jobs can be held or paused for various reasons For example if the printer is out of paper the job holds If you send a sample job the first copy of the job prints and the rest of the copies hold until you release them If the system administrator has configured the Hold All Jobs feature any job sent to the printer is held until you release it Releasing Held Print Jobs 1 At the control panel press the Job Status button 2 Touch Active Jobs e To determine why a job was held touch the job then touch Job Deta
177. on is required when accessing features at the control panel in CentreWare Internet Services or in the print driver If the administrator configures local or network authentication you identify yourself by typing your user name and password at the control panel or in CentreWare Internet Services If the administrator configures card reader authentication you identify yourself by swiping a magnetic or proximity card at the control panel and typing a passcode Note The system administrator can allow you to type your user name and password when Smart Card authentication is the primary authentication method If the administrator configures an alternative authentication method and you misplace your card you can still access the printer 26 ColorQube 8700 8900 Color Multifunction Printer User Guide Features Authorization Authorization is the function of specifying the features that you are allowed to access and the process of approving or disapproving your access The system administrator can configure the printer to allow you to access to the printer but restrict your access to certain features tools and services For example the printer can allow you access to copying but restrict your access to color printing The system administrator can also control your access to features at specific times during the day For example the system administrator can restrict a group of users from printing during peak business hours If you attempt to pri
178. on on the touch screen Services Home provides access to printer features such as copy scan and fax Touch Screen displays information and provides access to printer functions Log In Out provides access to password protected features Help displays information about the current selection Language changes the touch screen language and keyboard settings Ink Access Door Release turns on the release motor to open the ink access door Power Saver enters and exits low power mode USB Memory Port provides USB Flash drive connection for use with Scan to USB and Print from USB functions Clear All if pressed once resets to the default settings and displays the first screen for the current selection If pressed twice Clear All resets all the features to their default settings Stop temporarily stops the current job Follow the onscreen instructions to cancel or resume your job Start starts the selected copy scan fax or Print From job such as Print from USB Interrupt Print interrupts or resumes the current print copy or fax job Alphanumeric Keypad enters alphanumeric information C clear deletes numeric values or the last digit entered using the alphanumeric keys Dial Pause inserts a pause in a telephone number when transmitting a fax ColorQube 8700 8900 Color Multifunction Printer 23 User Guide Features Scanner with Document Feeder 1 Document Feeder Top Cover
179. on setting to reduce the sensitivity of the printer to variations in light background colors To change this setting 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch Save Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To increase or reduce the contrast of the copies 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Image Enhancement 3 On the Image Enhancement screen adjust the contrast e Auto Contrast allows the printer to set the contrast automatically e Manual Contrast allows you to adjust the contrast manually Move the Manual Contrast slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast 4 Touch Save Selecting Color Effects If you have a color original you can adjust the color of the copy using preset color effects For example you can adjust colors to be brighter or cooler To select a preset color effect 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Color Presets 3 On the Color Presets screen touch the desired preset color effect The sample images show how the colors are adjusted 4 Touch Save 96 ColorQube 8700 8900 Color Multifunction Printer User Gui
180. or scanned documents a Touch Add File Destinations b On the Add File Destinations screen touch the desired destinations c Touch Save Note Document Management and Add File Destinations can be modified only after scanning to network file repositories or scanning to home are set up For details see the System Administrator Guide for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs Building a Scan Job Use this feature to combine an assorted group of originals for assembly into a single scan job To build a scan job 1 Press the Services Home button then touch Workflow Scanning Touch the Job Assembly tab then touch Build Job gt On Select or clear the Display this window between segments check box Select or clear the Turn Build Job Off after Job is Submitted check box Program and scan the first segment a Load the originals for the first segment E a ae ad b Press the green Start button on the control panel Note If a password is required contact the system administrator 6 Program and scan additional segments a Load the originals for the next segment b When the Build Job screen appears touch Program Next Segment c Press the green Start button to scan the originals for that segment 7 Repeat the previous step for each remaining segment Note At any time you can touch Delete L
181. ore Status at the bottom of any tab 2 Inthe Status window click Notification then click the desired option 3 Close the Status window Printing Special Job Types Special job types allow you to send a print job from your computer then print it from the printer control panel Select special job types in the Printing Preferences of the print driver ColorQube 8700 8900 Color Multifunction Printer 79 User Guide Printing Secure Print Secure print allows you to associate a 4 10 digit passcode with a print job when sending it to the printer The job is held at the printer until you enter the passcode at the control panel When printing a series of secure print jobs you can assign a default passcode in the Printing Preferences of the print driver Then you can use the default passcode for all print jobs sent from that computer If you must use a different passcode you can override it in the application print driver Sending a Secure Print Job 1 On the Paper Output tab from the Job Type list select Secure Print 2 Inthe Secure Print window type a passcode in the Passcode field You are required to enter this passcode when you print the job from the control panel 3 Inthe Confirm Passcode field type the passcode again Notes e If you do not supply a passcode the printer assigns a passcode and displays it in the Passcode Required window Use this passcode to print the document at the printer or click Cancel and type your
182. orted Envelope Sizes on page 48 Guidelines for Printing Envelopes e Print quality depends on the quality and construction of the envelopes Try another envelope brand if you do not get desired results e Maintain constant temperatures and relative humidity 58 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media e Store unused envelopes in their packaging to avoid the excess moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing e Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them e Inthe print driver software select Envelope as the paper type e Do not use padded envelopes Use envelopes that lie flat on a surface e Do not use envelopes with heat activated glue e Do not use envelopes with press and seal flaps e Donot use envelopes with windows metal clasps side seams or adhesives with release strips e Use envelopes with diagonal seams not side seams ZN SI p lt SAS Loading Envelopes in Tray 1 1 Open Tray 1 by rotating it outward ColorQube 8700 8900 Color Multifunction Printer 59 User Guide Paper and Media 2 Open the tray extension by rotating it outward 3 Insert up to 10 envelopes in the tray align the stack then adjust the guides until the
183. ows for image shift to work correctly e Document Feeder Position originals face up long edge entering the feeder first e Document Glass Position originals face down in the back left corner of the document glass long edge to the left To change the placement of the image 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Image Shift 3 On the Image Shift screen select one of the following e Auto Center centers the image on the page e Margin Shift allows you to specify the position of the image Touch the Up or Down and Left or Right arrows to specify the amount of shift for Side 1 Touch the Up or Down and Left or Right arrows to specify the amount of shift for Side 2 or select Mirror Side 1 Note You can use preset values that were previously saved by the system administrator Touch Presets in the lower left corner of the screen and select a preset from the drop down menu 4 Touch Save ColorQube 8700 8900 Color Multifunction Printer 99 User Guide Copying Erasing the Edges of Copies You can erase content from the edges of your copies by specifying the amount to erase on the right left top and bottom edges To erase edges on copies 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Edge Erase 3 On the Edge Erase screen select one of the following e All Edges erases all four edges by the same amount Touch the
184. p to 24 hours from the original job submission time Enter the time at which you would like the job to print If the time you enter is earlier than the time that you submit the print job it prints on the following day The Delayed Print default time is midnight Sending a Delay Print Job 1 On the Paper Output tab from the Job Type list select Delay Print 2 In the Delay Print window select the Tab key to move from the hour section to the minutes section To select the time to send the print job click the Arrow buttons e Fora 12 hour time format type the hour 1 12 minutes 00 59 then select A M or P M To toggle between A M and P M click the Up Arrow or Down Arrow buttons e Fora 24 hour time format type the hour 1 23 and the minutes 00 59 Note The regional settings on your computer determine the time format 3 Click OK 4 Select other desired printing options and click OK 5 Click OK or Print Note To print the job after you send it but before the scheduled time release the job at the printer control panel Saved Job Saved Job stores a public or private job in the printer and prints the job as requested at the printer control panel This option is useful for documents that you print frequently You can assign a passcode to a private job to prevent unauthorized printing To print saved jobs see Printing from Saved Jobs on page 85 Sending a Public Saved Job 1 On the Paper Output tab from the Job Type
185. per settings 7 On the printer touch screen touch Confirm Clearing 1800 Sheet High Capacity Feeder Jams 1 Before removing the paper tray from the printer look at the jam message on the control panel If another jam is shown clear that jam first 2 Pull out the tray until it stops 3 Ensure that the paper is an approved type weight and size for the tray Print custom size paper only from Tray 1 4 Remove any crumpled paper from the tray Note If the paper is torn remove all torn pieces from the printer 202 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting 5 Push the tray completely back into the printer Clearing Jams in the Document Feeder 1 Lift the lever 1 then open the document feeder top cover 2 2 ColorQube 8700 8900 Color Multifunction Printer 203 User Guide Troubleshooting 3 Close the cover 4 If the original is not visible when the document feeder top cover is opened lift the document cover and remove the original 5 If the original is not wrinkled or torn reload it into the document feeder then follow the instructions on the touch screen Note After clearing a document feeder jam reload the entire document including the pages already scanned The printer automatically skips the scanned pages and scans the remaining pages A CAUTION Torn wrinkled or folded originals can cause jams and damage the printer To copy torn
186. pplications For paper sizes that are supported for each tray see Supported Custom Paper Sizes on page 44 To create and save custom sizes for Windows 1 Click the Paper Output tab of the print driver 2 Click the arrow at the right of the Paper field then select Other Size gt Output Paper Size gt New 3 Inthe New Custom Size window enter the height and width of the new size then select the units 4 Enter a title for the new size in the Name field then click OK to save To create and save custom sizes for Macintosh In the application click File gt Page Setup Click Paper Sizes then select Manage Paper Sizes To add a new size in the Manage Paper Sizes window click the plus sign Double click Untitled at the top of the window and type a name for the new custom size Enter the height and width of the new custom size Click the arrow to the right of the Non Printable Area field and select the printer from the list Or set the top bottom right and left margins for User Defined margins oe eM S 7 To save the settings click OK Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing A message appears on your computer screen with the name of the job and the name of the printer where it was printed Note This feature is only available on a Windows computer printing to a network printer To select job completion notification 1 Inthe print driver click M
187. printer provides a public folder to store scanned images You do not need a password to scan images to the public folder or to retrieve them All users can view scanned documents in the public folder You can also create a password protected private folder For details see Creating a Private Folder on page 119 To scan an image to the public folder 1 Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select All Templates from the menu Select the _PUBLIC folder from the list To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Scan Settings on page 124 6 For more options touch the Advanced Settings tab For details see Selecting Advanced Settings on page 125 ae oN 7 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored on the printer hard drive 8 Use CentreWare Internet Services to move the file to your computer For details see Retrieving Scan Files on page 120 118 ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning Scanning to a Private Folder The system administrator creates private folders on the printer Private folders can require a password You can use CentreWare Internet Services to create your
188. ption lets you choose from three settings that balance the quality of the image and the size of the file Higher quality images result in larger file sizes which are not ideal for sharing and transmitting over the network To set the Internet fax quality and file size 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Advanced Settings tab then touch Quality File Size On the Quality File Size screen use the slider to select a setting The settings range from Normal Quality and Small File Size to Highest Quality and Largest File Size Touch Save Specifying a File Format 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch File Format On the File Format screen select an option e Multi Page TIFF produces a multi page Tagged Image File Format tiff e PDF produces a Portable Document Format pdf e PDF A produces a Portable Document Format pdf with embedded fonts Touch Save ColorQube 8700 8900 Color Multifunction Printer 155 User Guide Faxing Adding a Message 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Message Type a message using the touch screen keyboard Touch Save Specifying a Reply To Address 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Reply To Type
189. r User Guide Regulatory Information Obligations or Securities of any Foreign Government Bank or Corporation 3 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 4 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration papers Draft Registration Cards Seo ga Selective Service Induction papers that bear any of the following Registrant s information e _ Earnings or Income e Court Record e Physical or mental condition e Dependency Status e Previous military service e Exception United States military discharge certificates may be photographed 9 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure and so on unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states e Automobile Licenses e Drivers Licenses e Automobile Certificates of Title The preceding list is not all inclusive and no liability is assumed for its completeness o
190. r Multifunction Printer User Guide Troubleshooting 6 Close the door MIAMI oO E ZL aos ColorQube 8700 8900 Color Multifunction Printer 215 User Guide Troubleshooting Print Quality Problems This section includes Crammer OUTS LI aie MITT onan OUOU enea oor wee tnpe arte en ee E agen URE ee O E ne TIA 216 Troubleshooting Print Ouality Promleiis wcccecscsetectiscresccccienteniicaetncdecmencinesennrbesneanercamntes 218 CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or special media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Controlling Print Quality Various factors can affect the quality of the output of your printer For consistent and optimum print quality use paper designed for your printer and correctly set the Print Quality Mode and Color Adjustments Follow the guidelines in this section to maintain optimum print quality from your printer Paper and Media Your printer is designed to use various paper and other media types Follow the guidelines in this section for the best print quality and to avoid jams e Use only Xerox approved paper For details see Supported Paper on page 44 e Use only dry undamaged paper e Some paper and other media types
191. r Options for Printing There are two ways to select the paper for your print job You can let the printer select which paper to use based on the document size paper type and paper color you specify You can also select a specific tray loaded with the desired paper Printing Multiple Pages to a Single Sheet N Up When printing a multiple page document you can print more than one page on a single sheet of paper Print 1 2 4 6 9 or 16 pages per side by selecting Pages Per Sheet N Up on the Layout Watermark tab Printing Booklets With 2 sided printing you can print a document in the form of a small booklet Create booklets from any paper size that is supported for 2 sided printing The driver automatically reduces each page image and prints four page images per sheet of paper two page images on each side The pages are printed in the correct order so that you can fold and staple the pages to create the booklet 74 ColorQube 8700 8900 Color Multifunction Printer User Guide Printing When you print booklets using the Windows PostScript or Macintosh driver you can specify the gutter and creep e Gutter specifies the horizontal distance in points between the page images A point is 0 35 mm 1 72 in e Creep specifies how much the page images are shifted outward in tenths of a point Shifting compensates for the thickness of the folded paper which would cause the page images to shift slightly outward when folded
192. r accuracy In case of doubt consult your attorney For more information about these provisions contact the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions e Current bank notes or current paper money e Obligations or securities of a government or bank e Exchequer bill paper or revenue paper e The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law e Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Canada or the equivalent printer for a province ColorQube 8700 8900 Color Multifunction Printer 243 User Guide Regulatory Information Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or reco
193. r using the power switch on the back of the printer On the touch screen touch Standard Power Off Wait for the printer to complete its power off sequence On the back of the printer squeeze the two latches on the connector of the scanner cable then remove the cable Reinsert the cable by pushing the connector until both latches click into place Turn on the power switch If the error persists contact your Xerox representative ColorQube 8700 8900 Color Multifunction Printer 195 User Guide Troubleshooting Jams This section includes 196 Cleaning Paper JAMS isc sccrsocaccssercerrassincsterc easeetarensteareniecnataee NAE TEA 197 Minimizing Paber JanS munarani nT RA E T E 208 To bleshootimg Paper JaMScsssssapsysanaa E T T T 210 Ceding Staple JiM S iissenanuen ennnen e A AE RN 213 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Clearing Paper Jams This section includes CleatingJamsat the Top Left Side DOO iscsciss coiaicsacvccs cedvecbiscsvedstoceveivessbuvavsscivatveaxesulvcocevaosctasuean coaavessizasneorsta 197 Cleanng Jame at Tay Teroro 199 Clearing 525 Sheet Feeder Jams Gt Trays 2425 wcnscciscacancacnsnncancauneacnsnanancusanmeaunacns 201 Clearing 1800 Sheet High Capacity Feeder JAMS ss casscccs toss sccesseessccvscteactssctasievncsedsetarecnteiens cdteeoacemneteiet 202 Cleanng Jams in the Document FS Ny aca rgscaste csr races ccnp eee nirtectes aeaaen npn iamn meen
194. rays 2 5 10 Document Feeder Output Tray 20 Locking Wheels ColorQube 8700 8900 Color Multifunction Printer 21 User Guide Features Right Rear View 00 5 q att 3 _ E J a A 1 Fax Line Connector 2 Feature Card Slot 3 Ethernet Connection 4 USB Memory Port 5 USB Port 6 Foreign Device Interface Control Panel 0 i ia HLL Ss lt Me N B o oO A 8 Ee Or g Z 9 o a 10 7 Finisher Interface 8 Scanner Port 9 Power Switch 10 Power Connector for Finisher 11 Power Connector for Printer 12 Hard Drive Cover The control panel consists of the touch screen USB port and buttons you press to control the functions available on the printer The control panel 22 Displays the current operating status of the printer Provides access to copy print scan and fax features Provides access to information pages Prompts you to load paper replace supplies and clear jams Displays errors and warnings Connects to a USB Flash drive for scan and print access ColorQube 8700 8900 Color Multifunction Printer User Guide O ON DWM Lf s N 13 14 15 16 17 18 Features 18 17 1615 Machine Status displays printer status information on the touch screen Job Status displays lists of the active or completed jobs on the touch screen Services provides access to the options for the selected copy scan or fax functi
195. rds kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner This list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 244 ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of
196. reas in Printing Preferences e Search provides a field where you can enter the topic or function for which you need information ColorQube 8700 8900 Color Multifunction Printer 69 User Guide Printing Windows Printing Options Setting Default Printing Options for Windows When you print from any software application the printer uses the print job settings specified in the Printing Preferences window You can specify your most common printing options and save them so that you do not have to change them every time you print For example if you want to print on both sides of the paper for most jobs specify 2 sided printing in Printing Preferences To select default printing options 1 Navigate to the list of printers on your computer e For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows Server 2003 and later click Start gt Settings gt Printers e For Windows 7 click Start gt Devices and Printers 2 Inthe list right click the icon for your printer and click Printing Preferences 3 Inthe Printing Preferences window click a tab select the options then click OK to save Note For more information about Windows print driver options click the Help button in the Printing Preferences window Selecting Printing Options for an Individual Job for Windows To use special printing options for a
197. ress the Services Home button then touch Copy 2 Under Paper Supply touch the tray containing the paper for the body pages of the job Note If the paper supply is set to Auto Select inserts cannot be added 3 Touch the Output Format tab then touch Special Pages gt Inserts 4 On the Inserts screen touch the After Page Number field then use the alphanumeric keypad to enter the page number 5 Touch the Insert Quantity arrows to specify the number of sheets to insert at that location 6 To specify the paper tray to use for the insert a Touch Paper Supply b Touch the desired tray c Touch Save ColorQube 8700 8900 Color Multifunction Printer 103 User Guide Copying 7 Touch Add The insert appears in the list on the right side of the screen 8 Repeat the three previous steps to add additional inserts 9 Touch Close The inserts appear in the list on the right side of the screen Note To edit or delete an insert touch the insert in the list then touch an action in the drop down menu 10 Touch Save Specifying Exception Pages You can print exception pages in a copy job using paper from a different tray The paper used for the exception pages must be the same size as the paper used for the rest of the document Note You cannot add exception pages if the paper supply is set to Auto Select or if Booklet Creation is selected To specify the exception pages 1 Press the Services Home button then touch Copy
198. riginal type lighten darken and background suppression settings for side 2 Change the settings as needed Press the green Start button Lift the document cover and remove the ID card or document ColorQube 8700 8900 Color Multifunction Printer 109 User Guide Copying Selecting Color or Black and White Copies If the original document contains color you can create color or black and white copies To select the output color 1 Press the Services Home button then touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Output Color select an option e Auto Detect detects the color content in the original document If the original is a color document the printer makes copies in full color If the original is a black and white document the printer makes copies in black only e Black amp White copies in black and white only Colors in the original are converted to shades of gray Reducing or Enlarging the Image You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 To reduce or enlarge the image 1 Press the Services Home button then touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Reduce Enlarge touch an option e To reduce or enlarge the percentage incrementally touch the arrows You are ready to make copies e To use the alphanumeric keypad to type a specific value touch the current displayed value Use the alphanumeric keypad on the control panel to enter th
199. rinting the Troubleshooting Print Quality PAGES eecsesssssssssssssssssssecssesssecsseessccssssssssssteessessnecsaeesseesseeesseees 218 e Eliminating the Paper or Media ds the Problem eessssssssssssssssssssssssesssessnecsseessscssasssasssstecsnecsueesneesseessseesaeees 218 e Isolating the Problem to the Printer or to the Application scsssscccssscnssecsesccnneecsssecneccenseesssccenneeesses 219 e Troubleshooting Print Quality Problems in the Application Print Driver or Print Server 219 e Troubleshooting Print Quality Problems in the Printer ce cessssssssssssessseesseecssecsscssseesssscsecsuecssessseeeseeesseees 220 Your printer is designed to produce consistently high quality prints If you observe print quality problems use the information in this section to troubleshoot the problem If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support Ay CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or special media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Printing the Troubleshooting Print Quality Pages 1 At the printer control pan
200. roubleshooting Clearing Jams in the Finisher Output Tray 1 Remove the jammed paper 2 If another jam appears on the control panel clear that jam 3 If the jam message has not cleared open and close the top left side door to clear the error Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper Other paper types can cause jams If supported paper is jamming frequently in one area clean that area of the paper path To avoid damage always remove jammed paper carefully without tearing it Try to remove the paper in the same direction it normally moves through the printer Even a small piece of paper left in the printer can cause a jam Do not reload paper that has jammed The following can cause paper jams e Selecting the incorrect paper type in the print driver e Using damaged paper e Using unsupported paper e Loading paper incorrectly e Overfilling the tray e Adjusting the paper guides improperly Most jams can be prevented by following a simple set of rules e Use only supported paper For details see Supported Paper on page 44 e Follow proper paper handling and loading techniques 208 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Always use clean undamaged paper Avoid paper that is curled torn moist creased or folded To separate the sheets before loading into the tray fan the paper
201. rvices Home button then touch Server Fax 2 Touch the Image Quality tab then touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch Save 148 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 2 3 Press the Services Home button then touch Server Fax Touch the Image Quality tab then touch Image Enhancement On the Image Enhancement screen adjust the contrast e Manual Contrast allows you to adjust the contrast manually Under Manual Contrast move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast e Auto Contrast allows the printer to set the contrast automatically Touch Save Specifying the Orientation of the Original 1 2 3 Press the Services Home button then touch Server Fax Touch the Layout Adjustment tab then touch Original Orientation On the Original Orientation screen touch the desired orientation e Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder e Portrait Originals and Landscape Originals refer to the images on the originals Note If you are using the document glass the orientation of the original is as seen before turning it over Touch Save Specifying the Size of
202. s reduced The paper supply in the printer does Confirm the original size of the in size not match the document size sent documents then load the appropriate paper size in the printer Faxes are not received The printer is set to receive faxes Set the printer to receive faxes automatically manually automatically The memory is full If the printer is out of paper faxes and print jobs can deplete the printer of memory Load paper and print the jobs stored in the memory The telephone line is connected Verify the telephone line connection If incorrectly the telephone line is disconnected connect it ColorQube 8700 8900 Color Multifunction Printer 223 User Guide Troubleshooting Symptoms Probable Causes Solutions There is a problem with the fax Make a copy to verify that the printer machine of the sender can make clean copies and prints If the copy prints correctly have the recipient verify that their fax machine is operating correctly If the problem persists go to e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support 224 ColorQube 8700 8900 Color Multifunction Printer User Guide Troubleshooting Getting Help This section includes e Contol Pane TR ec ecco cacsasccs enna E NE 225 SCamand Fax Aleis innuni sorte yee caer coert py UmpreyecSertewirve rte sort ey vorrtrere sarin eevee cre ch
203. saiiesastestsosneasescen asscesecaiasu sdss connssnndeon ceuencodsnssuesdadtdesnsetedeonsentensetbeansenbi 78 Creating and Saving Custom Paper Sizes qu sesssssesssssssssssssssssssesssecsseccssecsscssssssstssstsssnessnessseesaeeesscesaeesses 79 Selecting Job Completion Notification for WiINdOWS ccccsssssssscsssesssseeceseeesnsesssssecnseessneeessecesneestaeees 79 Printing Special Job Types a a r a 79 Held Print ODS sacs icrxas cha caseewaccadeas casas iad eaauac na EEA E EO E 84 Print FONNT ccssnsscscadassanusansssaceconcveocansant Eee aANT LEE Ee NAE i EAE EE EELNE a 84 Copying 87 Basic COP Yi io sies esas seadedctecccassazesenseavesuctendendassteccvasbeasensesvoruchsnddeletsdavaccubeussandcavest chuaddelehetatitsblauatandeaverrauieedehecaniansesieddeds 88 Document Glass erstere rrara a R E E ncaa REAGANS 88 Doc ment Feedef suseni a ra aean i a aaa EN 89 Selecting Copy Settings sancecnancassntencanenantaancmanenina aneatnnennrarindaueaeneniaramancuees 90 Basie Setting Se ssaianae niisiis seire ea eei EEE desu AE Ee casas EEEE EE EEEE EEE e 91 Imag Quality Setting Seasin e a enie EE 95 Layout SCLEIMN GS 2 s sicces adectasicactin sncdteanageccstacecccvieapssosdscusddauscttsasdecaubestssansesan sigdlitnayucenia Ra ENEE 98 OUTPUT Format Setting Sire ccicisessnsessecetovanecdsvdtennssndesandennvanadennsanienddecetadnsecobsonsenscivsnessbeddr e dea 101 PD Ceitd COD Vine EE E E EE E LS 109 Advanced Copying essiens E RAAE E E e 113 Scanning 115
204. scontinue service to the telephone line to which it is connected If advance notice is not practical the Telephone Company notifies you of the disconnection as soon as possible If the Telephone Company interrupts your service they can advise you of your right to file a complaint with the FCC if you believe that it is necessary The Telephone Company could change its facilities equipment operations or procedures which could affect the operation of the equipment If the Telephone Company changes something that affects the operation of the equipment they should notify you in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this Xerox equipment please contact the appropriate service center for repair or warranty information Contact information is contained in the Machine Status menu on the printer and in the back of the Troubleshooting section of the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request you to disconnect the equipment until the problem is resolved Only a Xerox service representative or an authorized Xerox Service provider are authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subjec
205. se dialing Use of pulse dialing when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tones dialing is the preferred method because it is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges WARNING No 111 or other calls can be made from this device during a mains power failure This equipment may not provide for the effective hand over of a call to another device connected to the same line Some parameters required for compliance with Telecom Telepermit requirements are dependent on the equipment computer associated with this device The associated equipment shall be set to operate within the following limits for compliance with Telecom Specifications For repeat calls to the same number e There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next attempt For automatic calls to different numbers The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no less than five seconds between the end of one call attempt and the beginning of another
206. see Secure Print on page 80 Note Only the user that sent the job or the system administrator can delete a secure print job 38 ColorQube 8700 8900 Color Multifunction Printer User Guide Installation and Setup Installing the Software This section includes Operating System Ce MICS IHS INES eisscussves ccvasparecixss cd encaosiscanseses covasnsecsustpsoasseases IENE CANAAN Si cavesses Guseres NESEN 39 e Installing Drivers and Utilities for WiNdOWS sic csicssciscccmsncaincsschetics ntneataucinionmacinsanenciee 39 e Installing Drivers and Utilities for Macintosh OS X Version 10 5 and Later ceseessssessseesseesseecseessseseees 40 e Installihg Driversand Utilities for UNIX and LNK ssid rer sacceonesa cece nen A RUER 41 e Other DINES essre ocr i ee E E 42 Before installing driver software verify that the printer is plugged in turned on connected correctly and has a valid IP address The IP address usually appears in the upper left corner of the control panel If the Software and Documentation disc is not available you can download the latest drivers for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700drivers e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers Operating System Requirements e Windows XP SP3 and later Windows Server 2003 and later e Macintosh OS X version 10 5 and later e Novell Netware 5 0 and later e UNIX and Linux Your pri
207. seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To change this setting 1 Press the Services Home button then touch ID Card Copy 2 Touch the Image Quality tab 3 Under Background Suppression touch Auto Suppression 112 ColorQube 8700 8900 Color Multifunction Printer User Guide Copying Advanced Copying This section includes BUCO 0 sacs se E A E E acu ay oisevasseeseus S 113 Phimtiiqna Sample CODY x saiseecs nes oes ean antes ead ee an eee en ee eanenuadenaenye 114 Savino COPY SENOS run A a A R A E 114 Retneving Saved Copy SetiNg Serera tridan rei a REE A EES 114 Building a Copy Job Use this feature to produce complex copy jobs that include a variety of originals requiring different copy settings Each segment of the job can have different copy settings Once all the segments are programmed scanned and temporarily stored in the printer the copy job prints To build a copy job with multiple segments 1 2 Press the Services Home button then touch Copy Program and scan the first segment a Load the originals for the first segment b Select the required settings such as layout adjustments image quality and so on c Touch the Job Assembly tab then touch Build Job gt On d Select or clear the Display this window between segments check box e Select or clear the Turn Build Job Off after Job is Submitted check bo
208. ser guide 2 Contact the system administrator 3 Visit our customer website for your printer model e ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700support e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900support To assist you the Welcome Center needs the following information e The nature of the problem e The serial number of the printer e The fault code e The name and location of your company Locating the Serial Number To contact Xerox for assistance you need the printer serial number The serial number is on the left side of the printer frame behind Tray 2 The serial number also appears on the control panel Press the Machine Status button to view the serial number on the control panel ColorQube 8700 8900 Color Multifunction Printer 31 User Guide Installation and Setup This chapter includes e Installation and Setup OVErVview cscssssssssssssessessnesssessneesssessscsssssesssessecsuccssscsnscsssessscssuccessessnecsnessucssaecscssuceeseesses 34 Modifying General SettihgSssssssisusssssarussousnrnsnnnnnan 35 e Monago JABS diosa peor n ss ete ee repress nee oa eae apnoea 37 TS ane SO ie oe sete ena een eto aan 39 See also The System Administrator Guide for your printer model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs The Installation Guide
209. sessssssassesseesnessneesnecsseessssesseess 130 lt Seting Wed 130 E 8 cye 6 beeen omeseerenremrr Or cenecpeer erencesrete E ARE 131 When using this feature the images you scan are sent as email attachments Sending a Scanned Image to an Email Address To scan an image and send it to an email address 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button then touch E mail 3 To enter an email address a Touch New Recipient b Touch the Down arrow then select To or Cc or Bcc from the menu c Touch the Enter email address and select Add field then use the touch screen keyboard to type the email address d Touch Add e Use the touch screen keyboard to type additional email addresses f When you are finished touch Close 4 To enter an email address from the network address book a Touch Address Book b Use the touch screen keyboard to type part of the name then touch Search c Select the desired name from the list then touch Add 5 To add a subject line a Touch Subject then use the touch screen keyboard to type the desired text Note To modify the default subject that appears touch Clear Text to clear the field or use the Left and Right arrows to edit the text b Touch Save 6 Tochange any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing th
210. set a number b Touch the Minute field and use the keypad or touch the arrows to set a number c If your printer is set to display the 12 hour clock touch AM or PM 4 Touch Save The fax is sent at the specified time Building a Fax Job For details see Building a Fax Job on page 145 150 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Sending an Internet Fax If an SMTP email server is connected to the network a document can be sent to an email address This feature eliminates the need for a dedicated telephone line and the associated service costs When sending an Internet Fax the document is scanned and sent to an email address To send an Internet fax 1 2 3 Load the original on the document glass or in the document feeder Touch the Services Home button then touch Internet Fax Address the fax a Touch New Recipient b Touch the Down arrow then select To or Cc from the menu c Touch the Enter email address and select Add field then use the touch screen keyboard to type the email address d Touch Add e Use the touch screen keyboard to type additional email addresses f When you are finished touch Close To add a subject line a Touch Subject then use the touch screen keyboard to type the desired text Note To modify the default subject that appears touch Clear Text to clear the field or use the Left and Right arrows to edit the text b Touch Save Adjust the In
211. ssasssassessessnessnessseessseess 153 Sendinga LAN FX esien eien E A E E A vhsadeddaxteedhcchaadelh ett Gariebdeliaeetieanteaes 157 Using the Address BOOKasersesisnrerm ARERO REER ERRER RRR 158 Adding an Individual Entry oe ecessssssssssssscssecssessnsecssecsssssusessssesnecsnecsncsssesssessacsenscessecsnecsuccsaeceasessacesseesaes 158 Adding A Group Entry arisera DR TAREA EERE 159 Editing or Deleting Speed Dial Entries 0 ecsssssssssssssessnecsnsccsscsssessscsssecessecsnecsscesssesssessscssassesteeseesesees 160 Using Chain Dilsnsisimsesecennnnnonii ieii A ii nen arte eT 160 9 Maintenance 161 General PreCaUtONS isssansssusensneninenn ot ienna ay EEEE ESEE Aoa a ee Eaa Sapas E Ea 162 Cleaning the Printer ssreiraioi enni S NRE ERE REE E R ERS 163 Cleaning the Printer Exterior cesssssssssssssssssssssessnecsseesssssssssssssssssessesssecsnccsscsssessssssacssasssaseesnessneesneesaseess 163 Cleaning the Document Glass and Document COVET cessssssssssssessneessecsssesssessscssssssseesnecsneesseesaseess 164 Cleaning the Paper Release Blade u cesssssssssssssessssssseesssesssssssssssssesssessecsnccssscsssessscssssssueseanecsnecsneesseesaseess 165 Cleaning Tray T RUGS sissssreseninesnetecnsennsanneannn annann GRR AERE RE aS 166 Cleaning Trays 2 5 Rollers e cessssssssssssssssssssscssessnessnecssscsssessscsssssssssessecsnecssccssscsssessscssucssneeeaseesnecsnessseesaseess 167 Cleaning the Exit Rollers csssteessatcscsetisecsesscevteedateuss
212. sseccseeceeeeesneeeeseees 47 Supported Paper Sizes for Automatic 2 Sided Printing ssessssecssesccsseeceseeesneecssseecnseessnecesseeeneeersnsees 48 SUP POLS C stom Paper SiZeSesssssssneisiiiieressirrieis isesi iee eases ieia iS E aeeiiaii 48 Supported Envelope SiZeS cesssssssssssssssssssssessnessnscssscsssesssesssssssssessessnccsnscsasecssessssssassessessnessucssseesaessacesaeesees 48 Loading PADE inisinia a sod Ea R 49 L dding Paper in Tray I sciccrizsienseaisearmensermennescniemnanenneanuensasianneencnometesananin 49 Loading Paper in a 525 Sheet Feeder scacsuscatacicincnnnancinamumianannianiuamudnmnalans 51 Configuring the 1800 Sheet High Capacity Feeder ssecssssscsssesnseessseessseeesnsessssecsnseessnsessneeesneesseees 53 Loading Paper in the 1800 Sheet High Capacity Feeder sssssccssssssssessseecsneecssseesnsecesseecneeessneessess 56 Printing on Special Paper isos sss siacaedeiciccasaececnncaterennnlmcehieeudu sad eneieamednuneradened earns 58 BESS 1E EN N inner waren iar encode ome endowed 58 PSS E EE A dee aie eee inane 63 WEFOMS PON OM CIOS sisii ree aeaoe eei a ANE EENE EE E E EERE AE ER FAR a par e ai 65 5 Printing 67 Printing OVEVIOW iscvsscucesvasdesssasucensvenucronaveacesesenn ase vetetvsanwvetaysonescusbensasuocarssdesatanssons eutcnsuapantashee date Ene a E Ea E EE Eara 68 Selecting Printing OPLIONS catcnissnacaneuastamanceranntaaanuatniahancuanunauanasnadnunennacunente 69 Print Driver Helpysssisnenirsi ninn a
213. ssssesssssssnessnecssscsssessssssasssassesessnessneesseessseess 125 Selecting Layout AdjUStMEentS ssiri ienien ia a i 126 Selecting Filing OPTIONS ssssssssnnn rann nR r SRA E A E AAE EAR NN 127 B ilding d Scam JOD saisin a a 128 Scanning toa USB Flash Drive sci sscesscsssscessecsissvertssetcases vias csodsvesiscevtecesnasssisaeanecancestesahmnrtemtesavlasadheastameec 129 Scanning to AN EMail AAAreSS cessssssssssssessssessscssssssssssssscsnecsuecsnscssscsesessscssssesscessecsncssnsesasesssessacssasseateesneeseees 130 Sending a Scanned Image to an Email Address qu sssssesconsecssssecnescenssecssccconsecssescenscsenneesnsccsonsserses 130 Setting Email OPthonssceccssstos classed ences aces a eeetuceacee desta eas wa vatoansee Ganev aude ated iecontacce caveat 131 8 Faxing 133 Basit FAXING inina NANA EARN RU RAA A 134 D c ment NGS Se irssi iiia iioii te Ee ER LEE ES KEA EREEREER 135 Do c ment Feed l ssiri eisista eise adhana esa Ea easta aa SERE a Aea EES EEEE nan wate 135 Sending an Embedded Fox sissies eE a E AE EE EE EEN a 136 Selecting FAX Option S wc sastescocciensciesdaccccesdecdviscciasbecusculeStshec A a E RE E 138 Sendinga Server FaXsssnierniae e r AR EN ices ee TA NR 147 Selecting Server FAX OPNS sssrini iik iiae iE E NS 148 Sending an Internet FOX sciecanuaciaiunaannhaiatwaninmaanadiedcnakishangakdtdanwnuin can 151 Selecting Internet Fax Options cessssssssssssssesssessnessnecssessssssssssssssssssssecsnccsssssasesssc
214. standards are designed to mitigate interference caused or received by this printer in a typical office environment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e _ Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equip
215. t be fed using the document feeder Place the first page of the document face down in the top left corner of the document glass e Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder 3 Press the Services Home button then touch Copy 4 Use the alphanumeric keypad on the control panel to enter the number of copies The number of copies appears in the upper right corner of the touch screen Note To correct the number of copies entered using the alphanumeric keypad press the C button then re enter the number 5 Change the copy settings as needed For details see Selecting Copy Settings on page 90 6 Press the green Start button Notes e To pause or cancel a copy job press the red Stop button on the control panel e To interrupt a copy job press the Interrupt button on the control panel e On the touch screen touch Resume Scanning to continue the job or Cancel Scanning to cancel the job completely Document Glass e Lift the document feeder cover and place the first page face down in the upper left corner of the document glass e The original must be aligned to the matching paper size printed on the edge of the glass e The document glass automatically detects standard paper sizes e The document glass accepts paper sizes up to 210 x 297 mm 8 3 x 11 7 in 88 ColorQube 8700 8900 Color Multifunction Pr
216. t pages e Annotations cannot be added if Booklet Creation is selected To add annotations 1 Press the Services Home button then touch Copy 2 Touch the Output Format tab then touch Annotations 3 To insert page numbers a b On the Annotation screen touch Page Numbers gt On Touch Apply To and select one of the following e All Pages e All Pages Except First Touch the Starting Page Number field then use the alphanumeric keypad to enter the page number Under Position touch an arrow to position the page number in the header or footer The sample page shows the location of the page number Touch Save To change the text formatting touch Format amp Style choose the desired settings then touch Save 4 To insert a comment C Touch Comment gt On Touch Apply To and select one of the following e All Pages e All Pages Except First e First Page Only Touch an existing comment in the list Note To create a new comment touch a blank row use the touch screen keyboard to type the text then touch Save d Under Position touch an arrow to position the selected comment in the header or footer The sample page shows the location of the comment Touch Save To change the text formatting touch Format amp Style choose the desired settings then touch Save ColorQube 8700 8900 Color Multifunction Printer 105 User Guide Copying 5 To insert the current date a Touch Date gt
217. t to a recipient LAN Fax sends the current print job as a fax For details see the print driver software To senda fax 1 134 Load your original documents e Use the document glass for single pages or paper that cannot be fed using the document feeder Place the first page of the document face down in the top left corner of the document glass e Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder Press the Services Home button then touch the appropriate fax Address the fax using one or more of the available options e The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add e Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save Note One or more dialing pauses can be required between the access number for an outside line and the fax number When inserted the dial pauses appear as commas in the fax number e Address Book allows you to access the printer address book e Speed Dial allows you to access directories of group or individual fax telephone numbers On the Fax tab adjust the available fax options as needed Adjust additional fax options as needed For details see Selecting Fax Options on page 138 Selecting Server
218. t to state tariffs Contact the state public utility commission public service commission or corporation commission for information Your office could have specially wired alarm equipment connected to the telephone line Make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what could disable alarm equipment consult your Telephone Company or a qualified installer Canada This product meets the applicable Industry Canada technical specifications A representative designated by the supplier should coordinate repairs to certified equipment Repairs or alterations made by the user to this device or device malfunctions could cause the telecommunications company to request you to disconnect the equipment 246 ColorQube 8700 8900 Color Multifunction Printer User Guide Regulatory Information For user protection make sure that the printer is properly grounded The electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present must be connected together This precaution could be vital in rural areas Ay WARNING Do not attempt to make such connections yourself Contact the appropriate electric inspection authority or electrician to make the ground connection The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The t
219. te Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate 252 ColorQube 8700 8900 Color Multifunction Printer User Guide Recycling and Disposal North America Xerox operates an equipment take back and reuse recycle program To determine if this Xerox product is part of the program contact your Xerox representative 1 800 ASK XEROX For more information about Xerox environmental programs go to e ColorQube 8700 Color Multifunction Printer www xerox com environment e ColorQube 8900 Color Multifunction Printer www xerox com environment ColorQube 8700 8900 Color Multifunction Printer 253 User Guide Recycling and Disposal European Union Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase
220. ter www xerox com office CQ8700drivers e ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900drivers 42 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media This chapter includes Supported Paper Loading Paper Printing on Speci PO ios haere E TE EE E TT ColorQube 8700 8900 Color Multifunction Printer User Guide 43 Paper and Media Supported Paper This section includes Recommended MEWO sapier ona parsie meer Gaede N O 44 OaE EENE a E E E EA E RE E E E EE E E E ene E E E EAE E E ater 45 General Paper Loading GurdelNESisesssscsouvesssnronit iinan E e R R 45 Paper That Can Damage Your PANtefsesnusriiunstsspiu inen tR u A E TEER 45 Paper Stordge Guideline Seinere E A A 45 Supported Paper Typesand Welg MiSyossrsiicossriamocarnano ndr anna n mierictesermionte 46 Supported Standard Paper SIRS occa rc aE OE ser Eana a S 47 Supported Paper Types and Weights for Automatic 2 Sided Printing sssssssssecsseeesneecrseecnseeesneeeeseees 47 Supported Paper Sizes for Automatic 2 Sided Printing sseccosssccsssccnsscensescssssconeecssececnsecenseeesseceeneeeensees 48 Supported C stom Paper Ses iene cocacedeeecennenniocie an TA E REN 48 Supported Envelope 1 sca enie ara a Ra 48 Your printer is designed to use various paper and other media types To ensure the best print quality and to avoid jams follow the guidelines in this section For best results use Xerox paper
221. ternet fax options if necessary a Touch Output Color and select from the drop down menu e Auto Detect e Black amp White e Grayscale e Color b Touch 2 sided Scanning and select from the drop down menu e 1 Sided e 2 Sided e 2 Sided Rotate Side 2 c Touch Original Type and select from the drop down menu e Photo amp Text e Photo e Text e Map e Newspaper Magazine ColorQube 8700 8900 Color Multifunction Printer 151 User Guide Faxing 6 Adjust fax options if necessary 7 Press the green Start button The printer scans the pages and sends the document as an email attachment in pdf or tiff file format when all pages have been scanned 152 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing Selecting Internet Fax Options This section includes e Adjusting Brightness dnd SHG NCES serrara reanna annan oT aE ENa 153 e Automatically Suppressing Background VarictiOn eesssssssssssesssesssssssssssnecssessseecsccsscsssesessessesssnessneesseesseeess 153 Austino tne Comas kossies A EE 154 Speciiying ithe Orientation of the Ongingl ccna swcscocinecainaadem an dn E 154 Speer Wns the Size OF the ON ace seer ae ee ee 154 e TST II URNS RE O eaea E E 155 SettingtheQudlity and File Sizes x 3accacennnanhcunacanaienasanh A a EEN 155 e Spey AFE FONA so cosccronccaccasecn dices cesaivsniceses coaevassoneceeecacmastoocereoneeedireaeeceenatiooxmemnmnenuenacmaeumaseed 155 a aes eet ee
222. th the images c Touch Save 8 Change the Reply To address a Touch Reply To b On the Reply To screen use the touch screen keyboard to type an email address c Touch Save 9 Press the green Start button 132 ColorQube 8700 8900 Color Multifunction Printer User Guide Faxing This chapter includes MSGi Te MCh ces serach ssc cesar sce RN caauveas osevasteases ses tasossekcaassecbeoass osecusunes tssosask eumess toss astcatunasrtolonnsb neeeesoess 134 Sendinga EmDedded FOX a n c5 cnnncusacuaraesanneneschasneadamumnancnenanenaamanaai 136 Sendinga SOIC ST Fak ruanan EEE A E EN 147 Sendo dh Intenet Fix ommeer etree ener aera E 151 STepiel eye a ANEP eo a aver ere tierer ave Cont reste iT actor enrtenns mente anrea aver rer re retrere 157 Usmo the tes ON aac enh cee ee re ee ee 158 The system administrator must set up this feature before you can use it For details see the System Administrator Guide for your printer model ColorQube 8700 Color Multifunction Printer www xerox com office CQ8700docs ColorQube 8900 Color Multifunction Printer www xerox com office CQ8900docs ColorQube 8700 8900 Color Multifunction Printer 133 User Guide Faxing Basic Faxing You can send a fax in one of four ways Embedded Fax scans the document and sends it directly to a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails i
223. the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges For instructions on programming the Fax Send Header information refer to the section of the System Administrator Guide on Setting Transmission Defaults Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQH TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It connects to a compatible modular jack that is also compliant See installation instructions for details You can safely connect the printer to the following standard USOC RJ 11C modular jack using the compliant telephone line cord with modular plugs provided with the installation kit See installation
224. them to future print jobs To save a set of printing options oe ee SS 72 With the document open in your application click File gt Print Select your printer from the Printers list Select the desired printing options from the drop down lists in the Print dialog box Click Presets gt Save As Type a name for the printing options then click OK to save the set of options in the Presets list To print using these options select the name from the Presets list ColorQube 8700 8900 Color Multifunction Printer User Guide Printing Printing Features This section includes me MPR Oi both sides Ol the Papi ssena nner a OE 73 Selecting Paper Options for Primtit Gcssccccccoscciecsvscsuesacossncansosqunssscadssanscananotseahsserv absesnseasiecnvasesasteadansbatesanesssoassuassoass 74 Printing Multiple Pages to a Single Sheet NUD icc cttarmnasecadmnmieemmnmacdaneunasakenan 74 e Printing BookletSipresyre arrn EE T R E EE 74 e Using Color OPHOR Sem T E E 75 Printing Cover Pagese casscsusesssscascasess en a E E EAE arenes EEE 76 Printing insert Pages rrpros rren E 76 Printing EXCEDUON PAGES ss uscsenssnaanannusaniannuianmaaausaneacausaanaeiame nana aubnacuscee 77 Cmte 110 tree ete et EA N eevee ere ee ere E cree ee reece aren rere eereeren rr 77 e Panino air eer es ee ee ee 78 ARPANSA I PU GOS acta eset car caietnctac vette a s 78 s Creating and Sevag Custom Paper Sites one cet ee CAN E EUNDO A S 79 Selecti
225. ting Speed Dial Entries To modify or delete existing speed dial entries 1 Press the Services Home button then touch Fax Touch Address Book Touch the Down arrow then touch Individuals or Groups Touch the desired Speed Dial entry using the scroll arrows if necessary Oe wn Touch one of the following e Edit Details allows you to modify the properties of the speed dial entry For details see Adding an Individual on page 158 or Adding a Group on page 159 Touch Save e Clear Entry removes the entry from the address book Touch Clear Entry to confirm the action 6 Touch Close Using Chain Dial Chain dial creates a single fax recipient telephone number by adding two or more numbers together For example an area code or extension number can be stored separately from the rest of the telephone number Access chain dialing from the Address Book To create a chain dial number 1 Press the Services Home button then touch Fax Touch Address Book Touch the Down arrow then touch Individuals Touch Chain Dial To combine numbers with an existing speed dial entry use any combination of the following ae YN a Touch the Recipient field then use the touch screen keypad to enter numbers b Touch the desired speed dial entry from the list using the scroll arrows if necessary Touch Add to Recipient The numbers are added together in the Recipient field 6 Touch Save The combined number appears as a single recipient in
226. tion instructions See also Replacing Staples in the Convenience Stapler on page 176 Replacing Staples in the Finisher on page 177 Customer Replaceable Units Customer replaceable units CRUs are printer parts that can be replaced without need for technical service intervention These parts have longer rated lives than routine maintenance items Note Each customer replaceable unit includes installation instructions Customer Replaceable Units for this printer include the following e Feed Roller Kit includes the pick and separator roller for any paper tray including the 1800 sheet high capacity feeder e Tray 1 Separator Pad e Document Feeder Roller and Separator Roller Kit e Scanner with Document Feeder e 650 Sheet Finisher When to Order Supplies A warning appears on the control panel when supplies near their replacement time Verify that you have replacements on hand It is important to order supplies when the messages first appear to avoid interruptions to your printing An error message appears on the control panel when supplies must be replaced To view information about the remaining life of supplies 1 At the printer control panel press the Machine Status button 2 Touch the Supplies tab To print supplies information 1 At the printer control panel press the Machine Status button 2 Touch the Information Pages tab 3 Touch Supplies Usage Page 4 Touch Print Order supplies from your channel partner
227. tion of the Original If you plan to have the copies automatically stapled specify the orientation of the original 1 2 3 Press the Services Home button then touch Copy Touch the Layout Adjustment tab then touch Original Orientation On the Original Orientation screen touch the desired orientation e Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder e Portrait Originals and Landscape Originals refer to the images on the originals Note If you are using the document glass the orientation of the original is as seen before turning it over Touch Save Specifying the Size of the Original To scan the correct area of the original specify the original size 1 2 3 98 Press the Services Home button then touch Copy Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select one of the following e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job
228. ts the front and back cover pages from the same tray e Front and Back Different prints the front and back cover pages from different trays After making a selection for printing the cover pages you can select the paper for the front and back covers by size color or type You can also use blank or pre printed paper and you can print side one side two or both sides of the cover pages Printing Insert Pages You can add blank or pre printed insert pages before page one of each document or after designated pages within a document Adding an insert after designated pages within a document separates sections or acts as a marker or placeholder Make sure that you specify the paper to use for the insert pages e Insert Options provides the options to place an insert After Page X where X is the specified page or Before Page 1 e Insert Quantity specifies the number of pages to insert at each location e Page s specifies a page or a range of pages after which you want an insert added Separate individual pages or page ranges with commas Specify pages within a range with a hyphen For example to add inserts after pages 1 6 9 10 and 11 type 1 6 9 11 e Paper displays the default size color and type of paper selected in Use Job Settings for the insert pages Use the down arrow to the right of the Paper field to select a different paper by size color or type e Job Settings displays the attributes of the paper selected for the pri
229. usacanaseseannaxanananaen 110 Selecting the Papen Fray serorari etre ner E E E rate ica neem 111 Speciiying the Original AY 10 ckereteeeeesesvempene peter tere repr rent treet cere mere ee ee een reuters nerd eer eter 111 Lighteningor Darkening ID Card COpiES sco cscsscinsnctszia aanessSbatscnncactvenybocasnesenci den siseses todarare deudas bansodnieg 111 e Automatically Suppressing Background VarictiOn eessessssssssssssssssssssssssessnessseecssessscssscssseessteessessneesseesseeess 112 Copying an ID Card You can copy both sides of an ID card or small document onto one side of paper Each side is copied using the same location on the document glass The printer stores both sides and prints them side by side on the paper To copy an ID card 1 Grew IN 10 11 12 13 Press the Services Home button then touch ID Card Copy Touch the ID Card Copy tab Verify the output color paper supply and reduce enlarge settings Change the settings as needed Touch the Image Quality tab Verify the original type lighten darken and background suppression settings for side 1 Change the settings as needed Lift the document cover Place the ID card or a document smaller than half the selected paper supply size in the upper left corner of the document glass Press the green Start button Lift the document cover Turn over the document and position it in the upper left corner of the document glass Verify the o
230. use this feature To senda server fax 1 2 3 Load the original document in the document feeder or on the document glass Press the Services Home button then touch Server Fax To address the fax touch one or more options e The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add e Dialing Characters allows you to insert characters such as a dial pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Add Add more numbers or touch Close e Fax Directory allows you to select fax numbers from your Fax Directory Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close Adjust the fax scanning options if necessary a Touch 2 sided Scanning and select from the drop down menu e 1 Sided e 2 Sided e 2 Sided Rotate Side 2 b Touch Original Type and select from the drop down menu e Photo amp Text e Photo e Text c Touch Resolution and select from the drop down menu e Standard 200x100 dpi e Fine 200 dpi If desired select more options For details see Selecting Server Fax Options on page 148 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned ColorQube 8700 8900 Color Multifunction Printer 147 User
231. when it matches a standard paper size In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job 4 Touch Save ColorQube 8700 8900 Color Multifunction Printer 139 User Guide Faxing Selecting Reducing or Splitting You can determine the method to use for handling images that are too large To select reducing or splitting 1 Press the Services Home button then touch Fax 2 Touch the Layout Adjustment tab then touch Reduce Split 3 Touch an option e Reduce to Fit shrinks large documents to fit on smaller paper e Split Across Pages continues a single image across several pages 4 Touch Save Setting Up Book Faxing You can determine the method used for scanning images in a book To select book faxing 1 Press the Services Home button then touch Fax 2 Touch the Layout Adjustment tab then touch Book Faxing 3 Touch an option e Offis the default setting e Both Pages scans both pages of the book If necessary touch the Binding Edge Erase arrows to set the amount to erase from the binding edge e Left Page Only scans the left page of the book If necessary touch the Binding Edge Erase arrows to set the amount
232. x f Press the green Start button on the control panel Program and scan additional segments a Load the originals for the next segment b When the Build Job screen appears touch Program Next Segment c Using the appropriate tabs select the required settings d Press the green Start button to scan the originals for that segment Repeat the previous step for each remaining segment Touch the Quantity for Final Job field and use the alphanumeric keypad to enter the number of copies In the upper right corner of the Build Job screen touch Print the Job Note If necessary touch Delete gt Delete Job to cancel the job ColorQube 8700 8900 Color Multifunction Printer 113 User Guide Copying Printing a Sample Copy You can print a test copy of a complex copy job before printing multiple copies This feature prints a single copy and holds the remaining copies After you inspect the sample you can print or cancel the remaining copies Note The sample copy is not counted as part of the quantity selected For example if you select three copies one sample copy prints and three other copies are held until they are released for printing The result is a total of four copies To print a sample copy of your copy job Press the Services Home button then touch Copy Touch the desired copy settings Touch the Job Assembly tab then touch Sample Job gt On Touch Save On the control panel press the green Start button T
233. xcccessas ascarccecceses eaea a ES 171 Cleaning the Printer Exterior Regular cleaning keeps the touch screen and control panel free from dust and dirt To clean the printer exterior 1 To remove fingerprints and smudges clean the touch screen and control panel with a soft lint free cloth Use a lightly dampened cloth to clean the outside of the document feeder output trays paper trays and outside areas of your printer ColorQube 8700 8900 Color Multifunction Printer 163 User Guide Maintenance Cleaning the Document Glass and Document Cover To ensure optimum scan and copy quality clean the document glass regularly Cleaning helps avoid output with streaks smears and other marks that transfer from the glass while scanning documents To clean the document glass and document cover 1 Use a lint free cloth lightly dampened with Xerox Anti Static or another suitable non abrasive glass cleaner Clean the document glass and the constant velocity transport CVT glass to its left 2 Use a lint free cloth and Xerox Cleaning Fluid or Xerox Film Remover to clean the underside of the document cover and the document feeder 164 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance Cleaning the Paper Release Blade Cleaning the paper release blade removes ink residue which can cause streaks smears and other marks on the printed page
234. xtends far enough to provide the necessary access ColorQube 8700 8900 Color Multifunction Printer 167 User Guide Maintenance 2 Remove the pick roller assembly a Open the Tray 2 left side door b Remove the separator roller assembly by squeezing in the two outer tabs 1 and pulling it straight out 2 C 168 ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance d Raise the release lever which allows the roller assembly to swing down Note Remember the position of the roller assembly for reinstallation e 3 Toclean the pick roller lay a strip of clear packing tape on a table sticky side up Run the pick roller assembly along the length of the tape Note Do not use masking tape or duct tape because they can leave residue on the roller ColorQube 8700 8900 Color Multifunction Printer 169 User Guide Maintenance 4 Reinstall the pick roller assembly a Hold the pick roller assembly vertically so that it aligns with the spaces into which it fits b Gently snap the assembly into the slots The assembly hangs down in the same position it was in when you pulled it out of the printer in step 2d C 5 Reinstall the separator roller assembly Squeeze in the two outer tabs and push the assembly straight into the opening until both ends click in place
235. xtures and are not suitable for use in electrical applications Use of such cleaners increase the risk of fire and explosion WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer WARNING Internal parts of the printer can be hot Use caution when doors and covers are open To avoid damaging the printer follow these guidelines 162 Do not place anything on top of the printer Do not open covers and doors during printing Do not tilt the printer while it is hot Do not touch the electrical contacts or gears Doing so could damage the printer and cause the print quality to deteriorate Ensure any parts removed during cleaning are replaced before you plug in the printer ColorQube 8700 8900 Color Multifunction Printer User Guide Maintenance Cleaning the Printer This section includes Cleaning the Printer lo senmenn ea aV NAT 163 Cleaning the Document Glass and Document COVES sessssssssessssesseesssessssesscesnecsnccsseessscssscssscesuseesesesneeseees 164 Cleaning the Paper Release Blade ssossssiocinssenreprysiiun h aa E 165 Cleaning may 1 SS onccsrncinstecaiervnneeeandtiinenadeannvicanbabausadeaanetuonitesaieueeenwcon 166 Cleaning Tays 2 5 Rollei unnn eden anata renin ate nneeewance aan 167 Cleaning Me Exe a oc
236. y allowed The document feeder width guides are not Adjust the paper guides so that they fit against the originals adjusted to fit the width of the document Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer the media path and make sure that you have removed all of the jammed paper One of the printer doors is open Check the doors on the printer Close any door that is open 2 Sided Printing Jams Probable Causes Solutions Using paper of the wrong size thickness e Use only Xerox approved paper For details see Supported or type Paper on page 44 e Do not use envelopes labels reloaded paper or paper heavier than 122 g m for automatic 2 sided printing ColorQube 8700 8900 Color Multifunction Printer 211 User Guide Troubleshooting Probable Causes Solutions Paper type is set incorrectly in the print driver The following types of paper can be used for automatic 2 sided printing Plain Recycled Bond Letterhead Pre Printed Ensure that the paper type is set correctly in the driver and the paper is loaded in the correct tray For details see Supported Paper Sizes and Weights for Automatic 2 Sided Printing on page 48 Paper is loaded in the wrong tray The paper must be loaded in the correct tray For details see Supported Paper on page 44 Tray is loaded with mixed paper Load the tray with only one type and size of paper 212 ColorQube 8700 890
237. y are touching the edges of the stack e Load side flap envelopes with the flaps closed flaps up and flaps toward the front of the printer e Load end flap envelopes with the flaps closed flaps up and flaps on the leading edge going into the printer 60 ColorQube 8700 8900 Color Multifunction Printer User Guide Paper and Media 4 At the control panel select the envelope size from the paper size list 5 Verify that type is set to Envelope then touch Confirm Loading Envelopes in a 525 Sheet Feeder 1 Pull out the tray until it stops 2 Move the length and width guides out a Pinch the guide lever on each guide b Slide the guides outward until they stop c Release the levers ColorQube 8700 8900 Color Multifunction Printer 61 User Guide Paper and Media 5 6 62 Load the envelopes into the tray align the stack then adjust the guides to touch the edges of the envelopes e _ Load side flap envelopes with the flaps closed flaps down and flaps toward the front of the tray e Load end flap envelopes with the flaps closed flaps down and flaps at the left side of the tray Note Do not load envelopes above the bottom fill line Overfilling the tray can cause the printer to jam Close the tray Verify the size type and color settings Change the selection for any incorrect setting On the printer touch screen touch Confirm
238. you select how much effect to make such as A Lot More to the selected color ColorQube 8700 8900 Color Multifunction Printer 75 User Guide Printing e What Type of Change lets you select the type of change such as Vivid from the drop down list As you create a Color By Words sentence it appears in the window below the selection fields e Color Correction provides a list of commercial press spot color CIE and gray image simulations from which you can select to match your document color e Color Adjustments provides a set of six sliders for adjusting the individual components of the selected colors Use the sliders to adjust the lightness contrast saturation cyan magenta and yellow components of the color Printing Cover Pages A cover page is the first or last page of a document You can select paper sources for the cover pages that are different from the source used for the body of a document For example you can use your company letterhead for the first page of a document You can also use heavyweight paper for the first and last pages of a report You can use any applicable paper tray as the source for printing cover pages Select one of these options for printing cover pages e No Covers does not print cover pages No cover pages are added to the document e Front Only prints the first page on paper from the specified tray e Back Only prints the back page on paper from the specified tray e Front and Back Same prin
239. your computer open a Web browser type the IP address of the printer in the address field then press Enter or Return Click the Scan tab In the Display area select Templates Under Template Operations click Create New Template In the New Distribution Template area under Add Destination to Template click Enter a Scan Destination Click the Friendly Name field and create a name for the template Under Protocol select an option Configure the destination IP address port document path filing policy and login credentials as needed Click Add The template is stored on the printer hard drive ColorQube 8700 8900 Color Multifunction Printer User Guide Scanning Scanning to Your Home Directory The Scan to Home feature allows you to scan an image to your home directory Note To use the Scan to Home function you must log in with a valid user name and passcode For details see Logging In on page 27 To scan an image to your home directory 1 Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select Scan to Home Templates from the menu Select the template created by the system administrator from the list AE a al a To change any of the scan settings use the options at the bottom of the touch screen e Output Color e 2 Sided Scanning e Original Type e Scan Presets For details see Changing the Basic Sca
240. zcasivasosssecexsossedaieesgucassectvesaehiascesaprevdeelaceuspesata sea AERES 171 Routine Maintenant sariaren taiias hol evetanabceustanucansbontctsbdbencesbunstthsceysantvennssoast luabvoseensbeusbieaes 172 Adding ColorQube IKs eneee EA A EELEE AE KEE AEA EEE 172 Emptying the Waste Tray sissies niss iesiti EEEE EERE E ENE isea 174 Replacing Staple CartridGes csesssssssssssssesssesssssssssssssssseessecssessnscsssesssessuesssecesseesnessecesaesssecsscssassesteeseeseees 176 Billing and Usage Information uu seesssssssssssssssecssccsnesssscsssesssesesesesssssnessnccssscsasesssesssssessesseesuecsuccssecssessscesseesees 179 6 ColorQube 8700 8900 Color Multifunction Printer User Guide Contents Ordering SUP PIIOS srs e e aE E 180 Locating the Serial NUMDBEF sseesssssssesssesssssssssssssssscessecsnecssscssscsssessassssscesnessnessncesssesasesssssssssssesesseeseees 180 Consumables sisaan EAEEREN ii E E ENEON 180 Routine Maintenance IteMs ccsscssssssscsssssssessncsstsssssssccssssassnsssassrescncssncsasssassnscsasssascasscasenessacessssaserscenses 180 Customer Replaceable UnitS sn snin eiie ENE EEEE E RAAE R aE EES 181 When to Order Supplies ccessssssssssssssssssssssssnsessssssssssssssssssssessnessneesnsesasessscssssssssseassessessuecsaessaesssessseesaeesees 181 RECYCLING Supple Sesine R RAER ARARE 182 Moving th PriIMte rs scsscesscsssicsscesiacabosedsteectetsteuccratsacveetais tcsedabatssedesschveelusseestenascsubsteectub
241. zes up to 210 x 297 mm 8 3 x 11 7 in Insert originals face up with page one on top Adjust the paper guides so they fit against the originals The document feeder automatically detects standard paper sizes The document feeder accepts paper sizes from A5 148 x 210mm 5 8 x 8 3 in through Legal 216 x 356 mm 8 5 x 14 in The document feeder accepts paper weights from 60 150 g m The maximum document feeder capacity is approximately 50 sheets of 80 g m paper For Legal 216 x 356 mm 8 5 x 14 in documents raise the output tray paper stop ColorQube 8700 8900 Color Multifunction Printer 117 User Guide Scanning Scanning to a Folder This section includes Sea MAN tothe Public Folden rsss NERE 118 lt ScannngtoadPrivate Folder sapnena nsn E E A AEA 119 Creating a Pruvate Foldei arcee T R RRT 119 s Reen SCC HSS ssassn e E E E E meals 120 Scanning to a folder is the simplest scanning method When you scan an image at the printer the scan file is stored in a folder on the internal hard drive You then use CentreWare Internet Services to retrieve the stored scan file to your computer The default settings create a 1 sided color portable document format pdf file You can change these settings using the printer control panel or using CentreWare Internet Services at your computer Control panel selections override the settings in CentreWare Internet Services Scanning to the Public Folder The

- Fuji Xerox Printers

Contents

Download Pdf Manuals

Related Search

Related Contents