Printing guide
Contents
1. E MEMORY RX UNE On this Screen use the JOB TYPE drop down menu to select HOLD USER FUNCTIONS R COUNTER ENERGY SE o E FUNCTION CLEAR amp PRINT User a FAX ADMIN PASSWORD K E MEMORY RX Fune ACCESS PRINT DATA CLEAR 3 The HOLD screen will now be displayed On this Screen select the desired user and then press OK 10 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 4 A list of all documents you have sent to the HOLD queue will now be displayed JOB TYPE HOLD P User01 2011 0 he JOB STATUS ACCESS CLEAR PRINT DATA On this screen select the document you wish to release and press PRINT The machine will now print out the document s you have selected Note You can select individual documents numerous documents or all documents to print at the same time If the document is no longer needed select the document and press DELETE Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 11 Printing From a USB Device This feature is not available on some older models of Toshiba MFDs If in doubt please refer to your Toshiba user manual USB direct printing can documents in the following PDF Encrypted PDF XPS ONLY be used to print out file formats JPEG PRN PS 1 Insert your USB Device of the machine into the USB port on the side After a short period the message Found USB D2. Removing a USB device while this message is displayed could destroy the data held on your USB device or cause a malfunction of your Toshiba MFD Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 13 By far the biggest improvement is in customer service exactly where we wanted results Susan Horn Senior Business Analyst Leeds Building Society We are constantly amazed at how we managed without mstore I was sceptical about how electronic document management could help my business but am now a complete convert Glyn Brown Managing Director Archerdale Ltd mstore The management of documents has become a major and costly issue for many businesses over recent years This is particularly felt within sectors that are governed by rules surrounding document processing retention safeguarding and security mstore document management software allows you to store share reference move track and process documents quickly and efficiently in electronic format This has multiple benefits which are explained below all result in cost savings for your business Greater efficiency and productivity Reduced time spent filing documents mstore stores a mixture of digital file tyoes such as scanned documents in various formats images emails PDFs and SMS in one central place for easy retrieval Batch import tools allow quick filing of multiple documents which can be indexed manually or
3. Filing SS Plain Auto 2 100 R EESE Destination KH Tray 2 nd EO Eo ra HA Release at Copier Panel Settings Number of Copies 1 1 999 Profile None zl Orientation Save Profile Portrait Landscape Colour Restore Defaults oe Auto ba use the drop down menu under Print Job and select Hold Print then Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 3 You will now be returned to the Print Dialogue screen Prinker Name lt 4 TOSHIBA MFO status Idle l Find Printer TOSHIBA Universal Printer 2 Type Where LPT1 Print to file Comment Manual duplex Page range Copies ail Number of copies i C Current page C Pages Collate Enter page numbers and or page ranges separated by commas For example 1 5 5 17 zoom Prink what Document Pages per sheet 1 page Print All pages in range ss ai Scale to paper size Qptions On this screen select OK Your document will now be sent to the Toshiba device and stored in the hold print queue pending release See instructions on pages 11 12 of this guide on how to release prints from the hold print queue Created by Martin Sturgess Senior Installation Technician Arena Group Ltd Releasing Private Prints 1 On the control panel select the PRINT button The PRINT screen will now be displayed PRINT E MEMORY RX Dune PRINT DATA ed user and
4. automatically using optical character recognition OCR barcodes or links to your computer system Faster customer service response and audit preparation A powerful search engine puts files at your fingertips such as when dealing with customer queries and preparing for audits or legal cases This can significantly reduce time spent searching for files and speeds up your response time Reduced document loss and filing errors Once a document is indexed in mstore it can be shared and processed electronically never leaving the system at risk of loss or damage Version control tools in the software let you retain original documents alongside amended and updated versions giving you a full audit trail Streamlined processing for accounts payroll and other functions Workflow tools enable requests and automatic alerts to prompt actions associated with particular documents Reporting functionality lets you track the progress of selected tasks and workflows Simplified compliance security and disaster recovery Simplified compliance and security mstore assists compliance with regulations and guidelines related to the auditing safeguarding security and archiving of documents In particular obligations under the Freedom of Information Act 2000 Data Protection Act 1998 and Public Records Acts 1958 and 1967 mstore can also aid in adopting best practice standards such as BS10008 14 Created by Martin Sturgess Senior Installation Technici
5. press OK FUNCTENS INTERRUPT COUNTER ENERGY ply Hack Space 3939999999955 DopDE nnn pDonne Dopo oonooe ee JIIIAIITIII9 a nm ACCESS CLEAR PRINT DATA On this screen enter the password that you created when sending the document to print and then press OK 8 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 3 The private print screen will now be displayed PRINT JOB TYPE PRIVATE FUNCTION CLEAR b User e FILING Document txt 10 0603 TiAl ahh eo Eo Liocumaenii iki PARS 000 amp START Documentid ii Documenta bet ACCESS CLEAR PRINT DATA On this Screen select the document you wish to release and press PRINT Note You can select individual documents numerous documents or all documents to print at the same time If the document is no longer needed select the document and press DELETE The machine will now print out the document s you have selected Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 9 Releasing Hold Prints 1 On the control panel select the PRINT button The PRINT Screen will now be displayed USER FUNCTIONS R COUNTER ENERGY nena 1200 MENU JOB TYRE saath eS FILING 9 0 TF FUNCTION CLEAR y fi 1 Leer fd 1 User 5 STOP Usor DB Y ERINI 7 A CATI PA SOA 2 000 aED ACCESS CLEAR PRINT DATA
6. 1 page No Scaling On this screen ensure you have selected the Toshiba device you wish to print to and then select Properties 2 The Printer properties screen will now be displayed TOSHIBA MFD Properties Basic Print Job ef Private Print Mormal Print EE J D Scheduled Print ef Private Print 2 Els Proof Print ES Hold Print f Print to Overlay File D Store to e Filing Li E a Release at Copier Panel Settings Profile None a Save Profile i Restore Defaults Orientation Colour Number of Copies Finishing Paper Handling Effect Others Templates MA Original Paper Size Ea EJ ad 210 x 297mm Print Paper Size M Image Scale Same as Original Size se fico 9625 4001 Paper Source Paper Type Plain auto Destination Tray z i i 1 999 Tarr BH i Portrait Tae il 0 Landscape Rp ooo On this screen use the drop down menu under Print Job and select Private Print Then click on the small box to the right of the drop down menu arrowed above Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 3 The Private Print Password screen will now be displayed Private Print Please enter the password For private print Acceptable number of characters are between 1 and 63 Password SEE EE Ee Cancel On this screen create a unique password to be used in order to release th
7. Basic User Guide for Toshiba Multi Function Devices Arena group the document experts Printing Guide Contents Topic Page Printing To The Private Print Queue 4 6 Printing To The Hold Print Queue 7 8 Releasing Prints From The Private Print Queue 9 10 Releasing Prints From The Hold Print Queue 11 12 Printing From A USB Device 13 14 This Guide has been produced to provide you with a quick reference on how to perform the very basic most commonly used features For more detailed information on these topics please refer to the official Toshiba user manual provided with this machine To request further training on any of these topics or on the more advanced functions please call Arena Group Ltd on 0844 863 8000 calls charged at local rates 2 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd Printing to the Private Print Queue 1 With the document open on screen select File then Print The print dialogue screen will now be displayed Printer Mame Status Idle Type TOSHIBA Universal Printer 2 Where LFT1 Comment TOSHIBA MFD Page range all O Current page O Pages Enter page numbers andfor page ranges separated by commas For example 1 3 5 12 Document lis Print what All pages in range Print Copies Number of copies zoom Pages per sheet Scale to paper size Print to file Manual duplex Collate
8. an Arena Group Ltd Without mstore we would need to employ around 30 people worldwide to collate all the correct documents for every product we ship Owen Clarke IS Manager MRC Transmark the document experts mstore e Access and activity on individual documents and files can be monitored and controlled using reporting audit trails and user logins This lets you evidence that only authorised staff are accessing your confidential files e Easy records management and archiving mstore lets you set retention rules for your documents enabling you to review and destroy files when they reach the end of their retention period This removes the time and cost associated with archiving and destroying paper documents e Protection from crises such as fire flood and theft Storing documents electronically with back up to secure or external servers protects them from fire flood theft and other risks Reduce costs and boost your green credentials e Create a less paper office and release storage space mstore helps you to reduce the amount of paper you need to store process copy and print This can help you to save costs associated with external storage and to liberate office space taken up by filing cabinets e Reduce your print and copy costs Working with mstore instead of paper driven processes delivers obvious financial savings in terms of efficiency and productivity It also reduces the need for p
9. e and stored in the private print queue pending release See instructions on pages 9 10 of this guide on how to release prints from the private print queue Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 5 Printing to the Hold Print Queue 1 With the document open on screen select File then Print The print dialogue screen will now be displayed Printer Mame amp wee Status Idle Type TOSHIBA Universal Printer 2 nl Where LPT1 Print to file Comment Manual duplex Page range Copies al Number of copies ET OC Current page Pages Collate Enter page numbers and or page ranges separated by commas For example 1 3 5 17 Print what Document a E e Fages per sheet 1 page Print All pages in range Scale to paper size No Scaling On this screen ensure you have selected the Toshiba device you wish to print to then select Properties 2 The printer properties screen will now be displayed On this screen press OK TOSHIBA MFD Properties Basic Finishing Paper Handling Effect Others Templates Print Job Original Paper Size El ad 210 x 297mm M Normal Print i J Print Paper Size I Image Scale WY Scheduled Print a Same as Original Size z fico 25 400 eo Private Print El Proof Print i Paper Source ot Tan i Auto HE Print to Overlay File Paper Type 2 Store to e
10. e private print job at the Toshiba device then press OK Passwords can be any combination of alpha numeric characters from 1 to 63 digits in length 4 You will now be taken back to the Print Properties screen TOSHIBA MFD Properties Original Paper Size E as 210 x 297mm l 4 Print Paper Size I Image Scale Same as Original Size uid po 525 400 Al 100 fe Paper Source Shem Paper Type Plain Auto T Destination Tray Z Release at Copier Panel Settings Settings Number of Copies 1 H 1 999 m Frofile None zl Orientation Save Profile Delete Portrait Landscape Restore Defaults 222 Colour Auto Details ok cance Hel On this screen select OK 4 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 5 You will now be taken back to the Print dialogue screen Printer Name m Status Idle l l Find Printer Type TOSHIBA Universal Printer 2 Where LPT1 Print to File Comment Manual duplex Page range Copies all Mumber of copies i Lal O Current page F pages LC m Collate Enter page numbers and or page ranges af a separated by commas For example 1 3 5 12 Print what Document agan i 7 Pages per sheet 1 page Print All pages in range m PE RRE aia Scale to paper size No Scaling Mptions On this screen select OK Your document will now be sent to the Toshiba devic
11. evice will be displayed in the lower left corner of the touch screen Note The location of the USB port may vary between different models of Toshiba MFDs Please refer to your main user manual for details of its location 2 On the Control Panel select PRINT The print screen will now be displayed fi PRINT FILING Do h FUNCTION CLEAR 000 e Ey he STOP E ADMIN PASSWORD E Four USB DEVE PRINT DATA On this screen use the JOB TYPE drop down menu and select USB 12 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 3 The USB PRINT screen will now be displayed showing all the compatible files and folders stored on your USB device yay MENU FUNCTIONS INTERRUPT COUNTER ENERGY O0 OA 000 FUNCTION CLEAR Document Folder Mame e FILING MN D FouDERo1 g GH M 3 FOLDERG2 SCAN E FOLDEROS PARS O FieU pat PRINT 3 Fetare Filedaps FAX ACCESS CLEAR PRINT DATA On this screen select the document you wish to print and then select PRINT lf the document you wish to print is stored in a folder select the folder where the document is located and press OPEN Then select the document and press PRINT The machine will now print out the document you have selected Important Whilst the machine is printing a document from a USB device the message USB Device in use Do not remove USB Device will appear in the lower left corner of the screen
12. rint copy and related consumables such as paper and toner to produce a major impact on your budget Enable secure remote access to your documents e Our Hosted Service Our Hosted Service allows you to upload documents to a secure online repository for access 24 7 from anywhere with an internet connection This provides all the benefits of mstore without any installation on your servers or investment in new hardware or upgrades The added benefit is that you only pay for the storage space you use Why Arena Our business has been built on customer service we invest heavily in training and have won numerous national awards 98 of our customers would recommend us We work with hundreds of educational establishments including schools academies colleges and universities Our aim is always to reduce costs and build efficiencies we can also help you to be more energy efficient and meet your low carbon targets At Arena we believe in giving back to our community many of our charitable and voluntary activities focus on helping children and young people KG Compatible with 2 a A Microsoft Partner gt Gold Independent Software Vendor ISV Midmarket Solution Provider Server Platform Desktop Virtualization BSI BSI INVESTORS Vv Y W IN PEOPLE Q Q ISO 14001 Windows 7 Created by Martin Sturgess Senior Installation Tecnnmician Arena Group Lia Our Managed Print Service MPS Research carried o
13. ut by Arena shows that print is an unrecognised and often uncontrolled cost in many organisations Do you know much you spend on print and copy Regular findings from our free print audits e Over 90 of organisations have no idea how much they spend on print e A business with over 25 different brands among their 93 printers e A housing association was dealing with 10 different suppliers for printers and consumables e A school had stockpiled toners worth almost 7 000 in case they ran out e An independent school thought they had 39 printers In fact they had 89 printers e Many organisations store toner for obsolete printers What is our Managed Print Service MPS e The right mix of printers and copiers to meet your demands and minimise costs MPS could reduce your print and copy costs by upto 30 e Software automatically monitors toners despatched as you need them e Remote monitoring engineers on site often before you know there is a problem e Print copy and imaging consolidated into one monthly cost e Single monthly invoice no surprise bills e Arena can take away old printers and recycle them For more information visit htip www arenagroup net page print the hidden costs in http www linkedin com company arena group y arenagroup E service arenagroup net T 08448638008 16 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd
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