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Owner Builder User Manual for the New Home Buyer Protection

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1. The Owner Builder Profile for your NHBPS account will be created automatically when your NHBPS Access Request is approved Your Owner Builder Profiles can be edited in the NHBPS by the Administrative User for the account Alte Government OB User Manual NHBPS 05 20 15 Note When an application for owner builder authorization is created in the NHBPS the person whose information is entered in the Owner Builder Profile as Account Owner will be designated as the Primary Applicant by default The Primary Applicant can be changed on the application if necessary changing the Primary Applicant on an application will not affect the Owner Builder Profile Co applicants i e persons who share the title of the proposed property with the Primary Applicant must be added to the application but will not appear in the Owner Builder Profile Figure 4 Owner Builder Profile Builder Profile Details and Addresses Primary Contact First Name Last Name Mike O Brian Builder Type Residential Owner Physical Address Address Line 1 City 567 Testing Avenue Edmonton Address Line 2 Province Postal Code Alberta v A1A 2B2 Mailing Address Physical amp mailing addresses are the same D ES Address Line 1 City 1234 Testing Street Edmonton Address Line 2 Province Postal Code Alberta M A1A 2B2 Si To edit an Owner Builder Profile 1 Click Builder Profile in the primary navigation menu The Builder Profile screen will be
2. appropriate tab and make the necessary changes or additions When all information has been provided and verified click the Submit button The application will be moved to Awaiting Payment status in the NHBPS workflow The Rental Exemption application will not be processed by the NHBPO until payment has been made Payment may be made online through the Payments tab of the Residential Builder Portal or by cheque money order or bank draft For information about the online payment process see section 2 11 Online Payment on page 21 Note At any time during the process of creating a rental exemption if you need to stop working on the application but do not want to lose the progress you have made you can save the incomplete application as a draft and come back to it later To save an application in progress click the Save as Draft button at the bottom of the form 2 16 Entering Occupancy Dates The NHBPS provides builders with the ability to provide occupancy dates of rental properties for which they have submitted rental exemptions in the system New Home Buyer Protection staff has the ability to enter occupancy dates into the system on behalf of builders and to modify occupancy dates if necessary Only one occupancy date is required regardless of the actual number of units in the building the date provided should be the date the first unit was occupied 37 Alte Government OB User Manual NHBPS 05 20 15 Figure 25 Occupanc
3. NHBPO To submit a new home registration to a warranty provider for confirmation the builder must select the appropriate warranty provider from a dropdown list on the New Home Registration form This applies to both residential builders and owner builders building with warranty coverage Note Builder validation is not required for submission of Owner Builder Authorizations as there is no warranty provider involved When a builder account is created in the NHBPS no warranty providers will appear in the dropdown list on the New Home Registration form To add a warranty provider to the dropdown list a builder must submit a Builder Validation Request to the warranty provider When the warranty provider validates the builder the warranty provider will appear in the dropdown list on New Home Registration forms for that builder Figure 5 Builder Validation Request Request Validation Warranty Provider Ted eeh allem cesar etm ile Millennium Insurance Corporation Progressive Home Warranty Echelon Sall Cancel Travelers Insurance Company of Canada WBI Home Warranty Ltd RSA 11 Sibertom Government OB User Manual NHBPS 05 20 15 To submit a Builder Validation Request 1 On the All Registrations tab click the Request Validation button this button can also be found on the New Home Registration form The Builder Validation Request window will open Select the appropriate Warranty Provider from the dropdown list This li
4. Number 780 476 0000 e Website www cavanaugh ca Registrar Warranty Provider The Alberta New Home Warranty Program Phone 1 800 321 7654 A tance with provisions of the New Home Buyers Website www anhwp com on Act the On vers Protection Act the Owner Bulder and or the Property Information Property 1 Property Type Single Detached Home Total Number of Units 1 Warrantable Common Property No Additional Warranty on Building Envelope No To download a Registrar s certificate 1 Click Home item in the primary navigation bar Click on the Approved tab on the Owner Builder Console screen 3 Enter the Application ID in the Search tool located above the list of approved applications and click the Search button You can also use the data grid filtering tools to find the appropriate application 4 Click on the Download Certificate icon a printer on a dark blue background in the Actions column for the appropriate application 5 Print a copy of the certificate to present to your permit issuer or save the file to your computer to print later 24 Alte Government OB User Manual NHBPS 05 20 15 2 13 Entering Warranty Commencement Dates The NHBPS provides builders with the ability to provide commencement dates for common property policies and unit policies for new home registrations they have entered into the system Warranty providers and New Home Buyer Protection staff have the ability to enter co
5. account administrator Click on Account Administration in the primary navigation menu The Organization User List will display all existing users for the owner builder account Click the Modify icon a pencil in the Options column for the user to be removed The Request Application Role Change form will be displayed Select the appropriate User Role for the user a Builder accounts must have at least one account administrator b Builder accounts can have no more than two account administrators 7 Click the Submit for Approval button to complete the request or click Cancel to close the window without submitting the request 8 An email notification will be sent once the request has been processed OF SP 4 Learn More For more information about MA Connect and the New Home Buyer Protection System contact the New Home Buyer Protection Office Table 2 New Home Buyer Protection Office Contact Information Website www HomeWarranty alberta ca Information Line 1 866 421 6929 Email HomeWarranty inquiries gov ab ca 41
6. displayed Required fields are marked with an asterisk 3 The Builder Profile will be pre populated with the information entered in the NHBPS Access Request Form 4 The Details and Addresses tab contains owner builder account information as well as physical and mailing addresses and is pre populated from the NHBPS Access Request 5 Builder and Builder Type will be prepopulated based on the MA Connect account information and cannot be edited or changed within the NHBPS 6 Physical Address and Mailing Address are editable M 10 Alte p Government OB User Manual NHBPS 05 20 15 7 The Account Owner tab contains the information entered in the Account Owner section of the NHBPS Access Request form and is editable Changes made to the information on this tab will not alter the Owner Builder Account name or the account owner s MAConnect user profile information 8 Click the Save button to update the profile or click the Cancel button to reset the form to its original state without saving your changes Note The Current Address section of your profile should contain your current physical and mailing addresses not the address of the home you intend to build unless it will be built on the site of your current home 2 7 Builder Validation Requests New Home Registrations created in the NHBPS must be sent to a warranty provider for confirmation of commitment to provide warranty coverage before the registration is approved by the
7. g Starts with Is equal to Is not equal to Contains 3 Enter the constraining data that completes the rule For some columns data will be entered ina text field for others data will be entered by making a selection from a dropdown list 4 Click the Filter button to filter the grid To remove a filter from a single column 1 Click on the filtering icon in the column containing the applied filter The filtering tool will open Click the Clear button 3 When the filtering tool is closed the filter will no longer be applied to the grid and any removed data will be restored et To remove all filters and restore all data to the grid 1 Click on Reset Filter button Alte Government OB User Manual NHBPS 05 20 15 2 All filters will be cleared and the data grid will be restored to its default state Filtering examples To find all registrations with a status of Awaiting Confirmation click the filter icon in the Status column select Is as the filtering rule and select Awaiting Confirmation as the constraining data To find all registrations submitted by builder ABC Inc click the filter icon in the Builder column select Is equal to as the filtering rule and enter ABC Inc as the constraining data To find all registrations submitted by builders whose company name starts with ABC click the filter icon in the Builder column select
8. in the Commencement Date field in the Common Property section of the tool this field will only be available for buildings identified as condominiums Select the correct Month and Year then click on the correct day in the displayed calendar page 6 To enter unit policy commencement dates click on the Set Commencement Date icon a pencil in the Actions column of the appropriate unit The Unit Commencement tool will open 7 Click on the calendar icon in the Date field Select the correct Month and Year then click on the correct day in the displayed calendar page 8 Click the Save button to save the entered dates or click the Cancel button to exit the Commencement tool without saving your changes 25 Alte Government OB User Manual NHBPS 05 20 15 2 14 Applying for an Owner Builder Authorization for Exemption Owner builders who wish to obtain an owner builder authorization for exemption from the warranty coverage requirement must create and submit an Application for Owner Builder Authorization before building their new home Submitting the online application through the NHBPS is the first part of the process of applying for owner builder authorization To complete the application parts of the online application must be printed signed and submitted to the NHBPO To apply for an owner builder authorization 1 w Complete and submit the online Application for Owner Builder Authorization If more than one individual are applyin
9. modify information on a rejected registration 1 Click Home in the primary navigation menu 2 Click the Rejected tab A list of all rejected registrations associated with the builder will be displayed 20 3 Sbertosm Government OB User Manual NHBPS 05 20 15 If necessary enter the Application ID in the Search tool located above the list of rejected registrations and click the Search button You can also use the data grid filtering tools to find the appropriate application Click on the pencil icon or hyperlinked ID number in the Application ID column for the appropriate registration The registration form will open Modify the registration information as needed Click the Save and Submit button to save the changes and submit the registration to the selected warranty provider IMPORTANT If Building Sub Type or Number of Units is changed after unit location information has been entered the unit location fields will be reset and any entered information will be cleared Building location information will not be affected Unit location information that has been reset and cleared can be quickly repopulated by opening the Building Location tool and using the Copy to Location to Units feature If the form was saved before the units locations were reset and cleared the unit location information can be restored by clicking the Cancel button at the bottom of the form this will cancel all changes made to the form during the session
10. the No button in the dialog The Application for Owner Builder Authorization form will be displayed Required fields are marked with an asterisk Figure 13 Part 1 Applicants top Application for Owner Builder Authorization Part 1 Part 2 Part 3 Part 4 Part 5 Applicants Current Home New Home Contractor Information Verification Required fields are marked with Applicants A co applicant is anyone who share the title of the proposed property You must identify all co applicants Primary Applicant Details First Name Last Name Email Address amber fly amberfly mailinator com Phone Cell Fax 123 123 8907 Driver s License Number Date of Birth 3 16 1997 Questionnaire 1 Iam applying for an authorization to build a single detached site built house without warranty not a modular or manufactured home Yes No 2 lintend to occupy the new house as my residence for less than10 years 10 years or more Part 1 Applicants collects information about the primary applicant and all co applicants associated with the application Enter Primary Applicant information as needed When the 27 Alte Government OB User Manual NHBPS 05 20 15 application is created information from the Account Owner tab of the Owner Builder Profile will be used to populate some fields in the Primary Applicant section These fields are editable so the information can be changed if the account owner is not the primary applicant 5 Complete the Qu
11. 2 11 Online Payment Online payment can be made on New Home Registrations Owner Builder Authorizations and Rental Exemption Applications that have a status of Awaiting Payment The fee for a Rental Exemption Application can be paid online as soon as the application is submitted the fee for a New Home Registration cannot be paid online until warranty confirmation for the registration has been completed by the selected warranty provider A data grid containing all registrations and applications in Awaiting Payment status can be found on the Awaiting Payment tab of the Residential Builder Console To pay an application fee online 7 8 9 10 11 12 Click Home in the primary navigation menu Click the Awaiting Payment tab There are three options for making online payments a To pay fora single application click on the Pay Now icon a dollar sign in the Actions column for the application b To pay for more than one item click on the checkbox in the selection column for each item to be included in the payment transaction Click the Pay Selected button c To pay for all items in the shopping cart click on the checkbox at the top of the selection column this will select all items in the grid Click the Pay Selected button An invoice will be displayed containing a summary of all items selection for the transaction including the total payment required To download a printable PDF of the invoice click the Print bu
12. Figure 7 Owner Builder New Home Registration screen lower half Construction Type Building Type Building Sub type New Construction v Single Family Detached v Site Built Municipality This building is a condominium or part of a condominium development This building will have an additional 2 years building envelope coverage Warranty Warranty Provider Request Validation Building Location Building Location Units Unit Number Location Linc Policy Number Registration Unit ID 1 Unit Location Save and Submit Save As Draft Cancel 15 Alte Government OB User Manual NHBPS 05 20 15 8 When the registration form is complete and you have verified the accuracy of all of the data click the Save and Submit button The registration will be submitted to the selected warranty provider for confirmation of coverage Note At any time during the process of creating a new home registration if you need to stop working on the registration but do not want to lose the progress you have made you can save the incomplete registration as a draft and come back to it later To save a registration in progress click the Save as Draft button located in the lower left corner of the screen New home registrations can be saved as drafts without a warranty provider selected which enables builders to enter registrations into the NHBPS while waiting for their warranty provider to complete their builder validation request When a new home registration i
13. ILDER AUTHORIZATION IS NON REFUNDABLE Privacy Statement The collection of personal information is necessary to support the New Home Buyer Protection Program The collection is authorized under section 33 c of the Alberta Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the Act If you have questions regarding the collection of your personal information please send your inquiry to the New Home Buyer Protection Office 16th Floor Commerce Place 10155 102nd Street Edmonton AB T5J 4L4 or telephone to 1 866 421 6929 6 If more than one individual are applying for the authorization i e if more than one individual shares the title of the proposed property each co applicant must be added to the online application and provide answers for the mandatory questionnaire 7 To adda co applicant click the Add Co Applicants button Enter the required information and complete the Questionnaire for each co applicant 28 SD berbom Government Figure 15 Co Applicant data entry screen OB User Manual NHBPS 05 20 15 Application for Owner Builder Authorization Part 1 Part 2 Part 3 Part 4 Part 5 Applicants Current Home New Home Contractor Information Verification Required fields are marked with A co applicant is anyone who share the title of the proposed property You must identify all co applicants Primary Applicant Co Applicant1 Details First Name Middle Nam
14. Mbuban Government OB User Manual NHBPS 05 20 15 Owner Builder User Manual for the New Home Buyer Protection System v2 0 Prepared by New Home Buyer Protection Office Alberta Municipal Affairs Sibertosm Government OB User Manual NHBPS 05 20 15 Contents 1 INrodUctiON ress gereegelt 3 2 Using the Owner Builder Portal of the NHpbS 3 2 1 NHBPS Account Creation through MA Connect 4 2 2 Logging WEE 5 2 3 Primary Navigation Men 7 2 4 Owner Builder Console 20058 SEENEN 7 2 5 Working with Data Grides 8 2 5 1 Kill 8 2 5 2 EU ED 8 2 5 3 lge UEL 9 2 6 Editing an Owner Builder Profile 9 2 7 Builder Validation REQU StS ccccsessssccececsesesenaeseeeeecesseeuaeseeeeecsssesaaaeseeeescessesauaeseeeeseessesaaaeess 11 2 8 Creating a New Home Registration 12 2 9 Entering Location Information 16 2 10 Rejected REGIStratlONS eigene eege ged RENE eege dereen 20 211 Online Pay EE 21 2 12 Verifying Warranty Coverage Status for a Building Bermht 23 2 13 Entering Warranty Commencement Dates 25 2 14 Applying for an Owner Builder Authorization for Exvemption 26 2 15 Rental Exemption Applications ccccsessccccccessssessaeeecececeesesnsaeeeeecsseeseeeaeeeeecessesesasaeeeeeesesesegs 34 2 16 Entering Occupancy Dates 00eegtegdee geen EES degen EES ENEE ENER ae ER 2 17 Application Search BEE 38 3 Account AdMINIStatiON isisisi a a a 40 3 1 Adding a New User to an Existing Builder Account 40 3 2 Remove an Existing User from
15. Starts with as the filtering rule and enter ABC as the constraining data To find all registrations submitted in 2015 click the filter icon in the Registration ID column select Starts With as the filtering rule and enter 15RF as the constraining data 2 5 3 Browsing Data grids containing more than ten rows of information are split into pages containing a maximum of ten rows per page Page browsing controls can be found at the bottom left of the data grid The controls provide the ability to jump to any page as well as move forward and backward through the pages of the grid The total number of items in the grid as well as the numerical range of items you are viewing can be found in the bottom right of the data grid e To move to any page in a data grid click on the number of the page in the browsing controls e To move ahead one page in the grid click on icon to the right of the numbered links in the browsing controls a right facing triangle e To move to the last page in the grid click on icon furthest to the right in the browsing controls a right facing triangle with a vertical line e To move back one page in the grid click on icon to the left of the numbered links in the browsing controls a left facing triangle e Tomove to the first page in the grid click on icon furthest to the left in the browsing controls a left facing triangle with a vertical line 2 6 Editing an Owner Builder Profile
16. Sub Type For most multi family sub types the system will generate the appropriate number of units e g three units will be generated for a triplex For the Rowhouse Townhouse and Apartment Style Stacked subtypes the 36 10 11 12 13 14 Alte Government OB User Manual NHBPS 05 20 15 user will be able to specify the number of units this number will not be editable once the registration fee has been paid g Select the appropriate Municipality from the dropdown list If a specific municipality does not appear on the list the user should contact the permit issuer to determine if there is an appropriate alternative that should be selected if there is no appropriate alternative the user should contact the NHBPO to request that the municipality be added to the list Enter Building Address information as required Unit location information is not collected on Rental Exemption applications h LINC number i Civic Rural Address j Lot Block Plan k Legal Description ATS Standard or ATS Non Standard When all of the available location information has been provided click the Part 4 Verification tab A summary of the information entered in the application will be displayed Missing information required to submit the application will be identified The Submit button will not appear until all required information is provided To enter missing information or modify the application before submission click on the
17. aeaesececescesaaeaeeeeecesseseasaeeeenens 29 Figure 16 Part 2 Current HOM 6 sess science ocdendes g dd deefe ege ge Seet ebeee Eden 30 Figure 17 Part 3 New Home Location 31 Figure 18 Part 3 New Home Ordinarily Resident Adults 32 Figure 19 Part 4 Contractor Information c ccccccsssccecsssseseessscececssscececsessececseseeceessseceeseeseceesesseeseeseaeess 32 Figure 20 APIA AVIT OT EXCCUBION asc cessscccescicnstssecsn ia aa a dices dadsn sti gedd T dE ENN 33 Figure 21 Rental Exemption Part 1 Applicant ccccccccccscsssssssseceeecessesesnsaecececsseesesaeaeeeeeeeseeseaeaeeeesens 34 Figure 22 Rental Exemption Terms amp Conditions 35 Figure 23 Part2 Builder INFOrmation geed ge Seege ee Seeerei ee Seege 35 Figdre 24 Part 3 New Bumlding Seege ee eege A a Zeie ee saa ees 36 Figure 25 OCCUPANCY tool secinu terurai aaea a Oe E eeuuueuvauccdeedequcsuuue auc E OE EA KE EAEE 38 Figure 26 Application Search screen 39 Tables Table 1 Registration Status OPtions ccccessssccccecessessnnececccsceeseeuaeeeseeeseeseeeeaeeeeecsseesesaeaeeeeeeesseseaeaeeeesens 39 Table 2 New Home Buyer Protection Office Contact Information 41 Siberbosm Government OB User Manual NHBPS 05 20 15 1 Introduction The New Home Buyer Protection Act NHBPA establishes minimum requirements for warranty coverage on new residential construction in Alberta Under the Act a building permit cannot be issued unless appropr
18. ame will be prepopulated and uneditable On a Draft registration User Name Phone and Email will be blank and uneditable when the registration is saved or submitted these fields will populated with information associated with the logged in user who performed the action and remain uneditable 7 Enter Building Information as needed a Building ID will be blank and uneditable for a new registration Building ID will be generated by the system and be uneditable by the user when the registration is saved as a draft or submitted Enter a Project Name if applicable Giving the same Project Name for all buildings in a development will enable users to search the system for all buildings associated with that project Enter a Building Name if applicable If a building is part of a project we recommend giving each building a name that is unique within that project Select a Construction Type Choose Reconstruction only if the building meets the NHBO s specified threshold for reconstruction designation Select the appropriate Building Type Note that a single family residence with a secondary suite that will not be owned under a separate land title should be given the Single Family Detached type Select the appropriate Building Sub Type Different sub type options will be provided for single family detached homes and multi family homes For most multi family sub types the system will generate the appropriate number of units
19. an Existing Builder Account 40 3 3 Changing an Existing User s role ccccccssssccececeesesenscsecececesseseeaeaeeeescesseeuaeceeeessessesnnaeseseessseaes 41 Ao LO Ar MOP E 41 Sibertosm Government OB User Manual NHBPS 05 20 15 Figures Figure 1 MA C onnect login sereen e Sieger ee 5 Figure 2 MA Connect application Selection screen 6 Figure 3 NHBPS Owner Builder Console c cccccccsssssesssseeececesseseseseeeeecessesesaeaeeeescesseseaaeaeeeeseesseseaeaeeeeeens 6 Figure 4 Owner Builder Profile 10 Figure 5 Builder Validation Request ssennnsssssssresrrssssesrreernsssseerrrtsnssrerrrnrnnssnnerrnnrssssnneennnnssssrnennnnnsnno 11 Figure 6 Owner Builder New Home Registration screen Upper halt 13 Figure 7 Owner Builder New Home Registration screen lower halt 15 Figure 8 Building Location tool s acsecertcdscseszaanceeececacheesactcaees soathdesacheceateeaeds esac badeed dE 18 Figure 9 ONIINE payment TOn nesiderina dE 22 Figure 10 Payment Confirmation screen 23 Figure 11 Sample Registrar s Certificate c cccccccssssssssscecececeesesnaececececesseaeaecececeesesesaeaeeeeseesseseseaeeeesens 24 Figure 12 Warranty Commencement tool 25 Figure 13 Part Ti Applicant to Pcsccoeiccccesseasecctedaewctessarccadeseeceeesea acd See epia aana ie aee aaRS 27 Figure 14 Part 1 Applicants bottom EEN 28 Figure 15 Co Applicant data entry screen cccccccesssssssececececsesesnnaececeesecese
20. ation will be moved to Awaiting Payment status in the NHBPS workflow 21 The Owner Builder Authorization application will not be processed by the NHBPO until payment has been made Payment may be made online through the Payments tab of the Residential Builder Portal or by cheque money order or bank draft For information about the online payment process see section 2 11 Online Payment on page 21 22 Click the Download Application button to generate a printable version of the form The printable version will include the mandatory questionnaires for all applicants as well as the Affidavit of Execution and instructions for completing the application process Do not skip this step as the questionnaires and affidavits must be signed and included in the application package Figure 20 Affidavit of Execution Gem SL affidavit of execution pdf SECURED Adobe Reader File Edit View Window Help Mberton Government Affidavit of Execution New Home Buyer Protection Office in the Province of Alberta Name of Witness City Town MAKE OATH TO SAY 1 was personally present and saw sign the Application for Owner Builder Authorization Name of Applicant 2 The Application for Owner Builder Authorization was signed at in the Province of Alberta City Town 3 know and s he is in my belief the full age of 18 years Name of Applicant SWORN AFFIRMED BEFORE ME at the City of i S Signature of Witness in the P
21. ceived by the New Home Buyer Protection Office d Previous Save As Draft TD Cancel Changes Next gt 11 If the primary applicant s physical address and mailing address are not the same ensure that the radio button labelled different is selected and then provide the primary applicant s mailing address 12 Click on Part 3 New Home 13 Enter location information as required for the new home 30 SDM berbom Government Figure 17 Part 3 New Home Location Application for Owner Builder Authorization OB User Manual NHBPS 05 20 15 Part 1 Part 2 Part 3 Part 4 Part 5 Applicants Current Home New Home Contractor Information Verification Required fields are marked with New Home Location You must provide at least one type of location description Civic Rural Address Lot Block Plan or ATS Select address type DZ Civic Address Building ID Unit Number LINC Street Number Street Name Street Type Street Direction Select Street Typ e Select Direction Municipality Postal Code Select Municipality v Lot Block Plan Add Lot Block Plan Lot Block Plan Select ATS type EINES D 14 If anyone over the age of 18 will be residing in the home other than the primary resident and or co applicants they must be listed in the Ordinarily Resident Adults section of the application The data entry fields for this section are hidden by default To add an ordinarily resident individual click the Add Ordinarily Reside
22. clude Instructions for Submitting an Application for Authorization Application for Owner Builder Authorization Mandatory Questionnaire Affidavit of Execution While this user manual is designed primarily to support the online application process the overall processes described here the purpose of each form and the information collected also apply to the offline application process 2 Using the Owner Builder Portal of the NHBPS The Owner Builder Portal of the NHBPS is designed specifically for use by individuals who are building homes in which they intend to live Professional builders who are constructing new homes to be sold to others e g spec homes custom homes condominium developments etc must set up a residential builder account and use the Residential Builder Portal to submit new home registrations for approval and inclusion in the Public Registry Sibertom Government OB User Manual NHBPS 05 20 15 Under the NHBPA owner builders have two options when constructing their homes They can choose to purchase warranty coverage meeting the requirements specified in the legislation or they can apply for an authorization for exemption from the requirement to purchase warranty coverage Both of these options are facilitated by the Owner Builder Portal of the NHBPS Note If you intend to obtain financing for the construction of your home we strongly recommend that you speak to your financial institution i e mortgage broker be
23. d are blank Building location information will only be copied to units with completely blank location fields Click on the Building Location button in the Building Information section of the registration form The Building Location tool will open Ensure that the Copy Location to Units checkbox is checked Enter all building location information that will be copied to unit location Click Save to copy the location information to the units As needed location information for any unit can be modified by clicking the Unit Location button and making the necessary changes 19 Sibertosm Government OB User Manual NHBPS 05 20 15 2 10 Rejected Registrations The warranty confirmation process gives owner builders and warranty providers the opportunity to work together to ensure the accuracy of the registration prior to payment and submission for approval Although warranty confirmation is the most likely outcome of the confirmation process a warranty provider may choose on reviewing a submitted registration to reject the registration Rejected registrations will appear on the Rejected tab of the Owner Builder Console and a notification email will be sent to the builder A warranty provider may reject registrations for a number of reasons e The user selected the incorrect warranty provider e The registration contains incorrect information which the warranty provider is unable or unwilling to change e The warranty provider does no
24. dditional user access see section 3 Account Administration on page 40 Note The first and last names provided by the applicant on the NHBPS Access Request form will be used to set up the MA Connect account for the applicant The applicant s Owner Builder Profile in the NHBPS system will be create using the first and last names from the MA Connect account that information will be pre populated and uneditable in the Owner Builder Profile Alte p Government OB User Manual NHBPS 05 20 15 2 2 Logging In To access the NHBPS you must log in through MA Connect If you are not already logged in to the system the NHBPS Owner Builder Portal link will redirect to the MA Connect login screen Once you have received your username and password you will be able to log in to the system and edit your Owner Builder Profile which will be created based on the information provided in the NHBPS Access Request Figure 1 MA Connect login screen mA Forgot Your Password To log in to the Owner Builder Portal of the NHBPS 1 w Click on the link provided in the email in which you received your access credentials We recommend saving this link via the bookmark feature of your browser Enter the username and password provided in the email Click the Sign In button Click the Launch button in the New Home Buyer Protection System access panel Mbuban Government OB User Manual NHBPS 05 20 15 Figure 2 MA Connect application selec
25. e Last Name Legal Given Name Middle Name ast Name Email Address primary method of contact ail Address Phone Cell Fax Cell Phone Fax Driver s License Number Date of Birth rivers License 5 1 1997 Questionnaire 1 Lam applying for an authorization to build a single detached house without warranty Yes No 2 Lintend to personally occupy the new home as my primary residence for less than10 years 10 years or more 8 When all applicants have been entered click on Part 2 Current Home 9 Inthe Current Home Address section enter the physical address of the primary applicant 10 If the primary applicant s physical address and mailing address are the same ensure that the radio button labelled the same is selected 29 Sibertom Government OB User Manual NHBPS 05 20 15 Figure 16 Part 2 Current Home Application for Owner Builder Authorization Part 1 Part 2 Part 3 Part 4 Part 5 Applicants Current Home New Home Contractor Information Verification Required fields are marked with Physical Address Address Line 1 City Address Line 1 Address Line 2 Province Address Line 2 Select Province X Postal Code Postal Code Current home amp mailing addresses are e EE o ELSES Mailing Address A Please Note Your Application for Owner Builder Authorization will not be considered complete until the original downloadable completed application including the completed sworn Affidavit of Execution has been re
26. e g three units will be generated for a triplex For the Rowhouse Townhouse and Apartment Style Stacked subtypes the user will be able to specify the number of units this number will not be editable once the registration fee has been paid Select the appropriate Municipality from the dropdown list If a specific municipality does not appear on the list the user should contact the permit issuer to determine if there is an appropriate alternative that should be selected if there is no appropriate alternative the user should contact the NHBPO to request that the municipality be added to the list Use the checkbox to indicate whether or not the building is a condominium or part of a condominium development Use the checkbox to indicate whether or not the building will have an additional 2 years of building envelope coverage Select the appropriate Warranty Provider from the dropdown list The registration will be routed to the selected warranty provider when the Submit button is clicked If the appropriate warranty provider does not appear on the list or if no warranty providers appear on the list the user must submit a Builder Validation Request to the appropriate warranty provider For detailed information on submitting a Builder Validation Request see section 2 7 Builder Validation Requests on page 11 Enter Location information for the building if available Location information can be entered for the building as well as each u
27. estionnaire for the primary applicant All questions must be answered More than one answer can be provided for questions that are answered with checkboxes Figure 14 Part 1 Applicants bottom 2 have made a false or misleading statement in a previous application for an authorization Yes No 3 have been subject to the following actions under the New Home Buyer Protection Act Compliance Order Monetary Penalty Conviction of an offence under the New Home Buyer Protection Act None of Above 14 have not been ordinarily resident in a new home for which another person was issued owner builder an authorization in the previous 3 years Yes No 5 1 do not meet all of the criteria for an owner builder and an explanation is attached to this document Yes No A Please Note Your Application for Owner Builder Authorization will not be considered complete until the original downloadable completed application including the completed sworn Affidavit of Execution has been received by the New Home Buyer Protection Office Save As Draft i Cancel Changes Next gt Submission Instructions The Submit button above sends the online version of your application to the NHBPO you will then view your fee summary page where you can confirm your fees and download the form so you may complete your application Payment Information You may pay online or offline please Submit and proceed to the Fee Summary page THE FEE FOR APPLICATION FOR OWNER BU
28. fore deciding whether or not you will obtain warranty coverage Your financial institution may require you to purchase warranty coverage as a condition of financing so be sure to discuss this issue with them before applying for an application for an owner builder authorization for exemption from the requirement for warranty coverage 2 1 NHBPS Account Creation through MA Connect The New Home Buyer Protection System is accessed through MAConnect the secure portal that enables users external to the Government of Alberta to enter certain online applications run by Municipal Affairs MA Connect is not a part of the NHBPS but is used to gain access to the system In order to enter applications i e owner builder authorizations new home registrations rental exemptions into the NHBPS for processing an owner builder must create a builder account in the NHBPS As well at least one user must be created and associated with that account Initial account set up and user creation is done through the NHBPS Access Request Form The NHBPS Access Request Form enables first time users of the New Home Buyer Protection System to create their first owner builder account in the system and obtain MAConnect login credentials for an administrative user who will manage the account Access requests for additional users will be done from within the new builder account once it has been created not through this form For information on how to submit requests for a
29. g for the authorization i e if more than one individual shares the title of the proposed property each co applicant must be added to the online application and provide answers for the mandatory questionnaire Download and print the submitted application including each co applicant s questionnaire Each co applicant including the primary applicant must sign their completed questionnaire An Affidavit of Execution sworn by a witness in front of a Commissioner of Oaths must be obtained for each co applicant including the primary applicant Send the printed application signed questionnaires and sworn affidavits to this address New Home Buyer Protection Office Alberta Municipal Affairs 16 Floor Commerce Place 10155 102 Street Edmonton Alberta 15J 4L4 If payment was not made online a cheque certified cheque or money order in the amount of 750 payable to the Government of Alberta must be included in the application package Note The 15 item mandatory questionnaire is a critical part of the application A completed and signed questionnaire must be provided for the primary applicant and each co applicant The mandatory questionnaire is an essential component in determining whether or not the qualifications for owner builder authorization have been met Your application will not be processed until all documents application questionnaire and affidavit have been received by the New Home Buyer Protection Office We recom
30. g rental exemption applications payment processing and entry of policy commencement dates Each tab provides access to a specific task with the exception of the first tab All Applications which displays provides access to all tasks the builder needs to perform All Applications Lists all new home registrations owner builder authorizations and rental exemptions associated with the account Drafts Lists all new home registrations owner builder authorizations and rental exemptions that have been saved as drafts not yet submitted into the NHBPS workflow Awaiting Payment Lists all new home registrations owner builder authorizations and rental exemptions for which the processing fee has not yet been paid Rejected Lists all new home registrations associated with the account that have been rejected by the warranty provider to whom they were submitted Approved Lists all new home registrations owner builder authorizations and rental exemptions associated with the account that have been approved by the NHBPO Registrar s certificates can be downloaded from this screen Commencement Provides access to the commencement date entry tools for all approved new home registrations associated with the account Sbertosm Government OB User Manual NHBPS 05 20 15 Occupancy Provides access to the occupancy date entry tools for all approved owner builder authorizations and rental exemptions associated with the account 2 5 Working w
31. h results by application type Use the Search By dropdown menu to select a search method Enter the appropriate information in the fields provided When all available information has been entered click the Search button The results screen will show all entries matching the selection criteria Sr Ans w NP When searching by Status a dropdown list containing all of the available status options will be provided Information on the meaning and use of each status is provided in Table 1 Registration Status options Table 1 Registration Status options Approved The registration has been approved by the NHBPO Awaiting Approval The file has been sent to NHBPO staff for manual approval 1 Awaiting Compliance Assessment The registration has been approved and is awaiting a scheduled assessment by a NHBPO Compliance Officer Awaiting Warranty Confirmation The registration is waiting for the warranty provider to confirm the commitment to provide coverage Awaiting Payment The registration fee has not yet been paid Cancelled The registration form was cancelled by the Builder 39 Sbertos Government OB User Manual NHBPS 05 20 15 De Enrolled The warranty provider has withdrawn the conditional warranty coverage on the unit Denied This applies to Owner Authorizations that have been denied by the NHBPO Draft This applies to incomplete registrations that have not been submitted in
32. iate warranty coverage as defined in the legislation or an authorization for exemption from the coverage requirement is in place on the property The NHBPA applies to all new homes built where the building permit is applied for after February 1 2014 In addition to new homes as defined in the NHBPA the legislation also applies to substantial reconstruction as well as manufactured homes includes modular ready to move etc The purpose of this guide is to provide instruction for the use of the Owner Builder Portal of the New Home Buyer Protection System NHBPS including creating an owner builder profile creating and editing a new home registration with warranty coverage creating an application for authorization to build without warranty coverage managing payments searching registrations and managing owner builder accounts This guide is not a resource for interpretation of the legislation Interpretive bulletins and other resources will be made available as needed Contact the New Home Buyer Protection Office NHBPO for more information See Table 2 New Home Buyer Protection Office Contact Information Note In the event that the NHBPS is unavailable e g for extended maintenance or upgrade downloadable forms will be available from the Municipal Affairs website at municipalaffairs alberta ca home warranties information for owner builders cfm so that applications for owner builder authorization can be submitted offline These in
33. ilinator com 780 888 8888 Physical Address Address Line 1 City Address Line 2 Province Select Province KE Postal Code Mailing Address Current physical amp mailing addresses are Same ff D To create a rental exemption application 1 Login to the Owner Builder Portal of the NHBPS 2 Click the Create Rental Exemption button on the All Applications tab of the Owner Builder Console 3 On the Part 1 Applicants tab provide information about the owners of the rental project i e individuals who hold title to the property Primary Applicant will be pre populated with the 34 Sbertom Government OB User Manual NHBPS 05 20 15 logged in user s information this information can be changed as needed Additional owners can be added by clicking the Add Co Applicant button 4 Provide current Physical Address and Mailing Address information for each applicant Figure 22 Rental Exemption Terms amp Conditions Mailing Address Current physical amp mailing addresses are ES O Different Agreement 1 am requesting a rental exemption under Section 3 of the New Home Buyer Protection Act agree to the following terms and conditions by clicking the submit button understand that Pursuant to Section 3 1 8 of the Act when this designation is registered on the certificate of title to the Lands the lands may not be a Sold made subject to an agreement for sale or otherwise disposed of unless it is s
34. ing Type the location entry tools are enabled in both the Building Information and Unit Information sections of the form Unit Location is required as described above and can be provided by entering the information one unit at a time However the Building Location tool can streamline the process of entering Unit Location particularly if the information is the same for all units The Copy Location to Units feature in the Building Location tool will copy building location information into any blank units on the form Information that is common to all units in a multi family building can be entered once as building location and copied to all units The unit location information can then be modified as needed if any of the information is unique for each unit Location information that has been entered in the Unit Location tool will not be overwritten by the copy feature of the Building Location tool building location information can only be copied into a unit if the location fields are all blank The individual components of the location entry tool work the same for both Building Location and Unit Location the only functional difference is that the Copy Location to Units feature does not appear in the Unit Location tool 17 Alte p Government OB User Manual NHBPS 05 20 15 Figure 8 Building Location tool Building Location Address Type Copy Location to units Civic Address Add Address Street Number Street Name Street Suff
35. ith Data Grids On each tab in the Owner Builder Console items that require builder action are displayed in a data grid Although the items listed columns of information and available actions may differ from tab to tab the tabs contain a common set of features for sorting filtering and browsing the data 2 5 1 Sorting Sorting retains all of the rows of information displayed in the grid but changes the order in which it is displayed The data in the grid can be sorted by a particular column by clicking on the column label in the top row of the grid e Clicking once will sort the data in ascending order an upward pointing triangle will appear next to the label e Clicking again will sort the data in descending order a downward pointing triangle will appear next to the label e Clicking a third time will restore the data grid to its default sort order the triangle will disappear 2 5 2 Filtering Filtering displays all rows of information in the grid that meet the filtering criteria and removes all rows that do not meet the filtering criteria The data in the grid can be filtered by a particular column by clicking on the filtering icon which looks like a funnel in a circle that appears at the right of the label for that column When the icon is clicked the filtering tool opens To filter the data grid 1 Click on the filtering icon in the appropriate column The filtering tool will open 2 Select the appropriate filtering rule e
36. ix Street Type Street Direction Postal Code Lot Block Plan Add Lot Block Plan Lot Legal Description Type ATS Add ATS Standard Legal Subdivision Quarter i Township E To enter Location information ES a PE ed 10 11 12 13 Click on the appropriate Location button i e Building or Unit To add an address select the appropriate Address Type Civic or Rural Click the Add Address button A set of blank data entry fields will be displayed Enter the information as needed Additional addresses can be entered by clicking the Add Address button again To add Lot Block Plan click the Add Lot Block Plan button A set of blank data entry fields will be displayed Enter the information as needed Additional Lot Block Plan entries can be provided by clicking the Add Lot Block Plan button again To add a legal description select the appropriate Legal Description Type ATS Standard or ATS Non Standard Click the Add ATS button A set of blank data entry fields will be displayed Enter the information as needed Additional legal descriptions can be entered by clicking the Add Legal ATS button again Click the Save button to save your changes or click the Cancel button to close the location tool without saving your changes 18 Alte Government OB User Manual NHBPS 05 20 15 IMPORTANT If Building Sub Type or Number of Units is changed after unit location information has been entered the unit loca
37. king as Builder Noir Resilnc v New Home Registration Application Information Application ID Status Application Date Draft Builder Information Builder Name User Name Phone Noir Resi Inc Email Building Information Building ID Project Name Building Name Construction Type Building Type Building Sub type New Construction v Single Family Detached v Site Built Municipality This building is a condominium or part of a condominium development To create a new home registration D On the All Applications tab click the Create Application button A dialog window will open asking if you intend to build your new home with warranty coverage If your intent is to build your new home with warranty coverage click the Yes button in the Create Registration dialog box The New Home Registration screen will be displayed Required fields are marked with an asterisk The fields in the Application Information section will be uneditable a Application ID will initially be blank a system generated ID will be provided when the application is saved as a draft or submitted 13 Alte Government OB User Manual NHBPS 05 20 15 b Status will initially be set to Draft and will be updated automatically as the application moves through the workflow Application Date will initially be blank a system generated date will be provided when the application is submitted 6 Enter Builder Information as needed a b Builder N
38. mend the following best practices when applying for an owner builder authorization 1 If you intend to obtain financing for the construction of your new home discuss your options for obtaining warranty with your financial institution i e mortgage broker before applying for an owner builder authorization Read the 15 item mandatory questionnaire carefully before completing and submitting the application Contact the NHBPO if any of the applicants do not understand any of the questions 26 Mbuban Government OB User Manual NHBPS 05 20 15 3 Ensure that you have collected all of the information necessary to complete the application including the full name date of birth driver s license number phone number and email address for all applicants Be sure to verify that online payments for new registrations are processed successfully by the payment system Until payment has been processed successfully applications for authorization cannot be approved by the Registrar or published in the Public Registry If you have any questions during the application process call the New Home Buyer Protection Office at 1 866 421 6929 To create an application for an owner builder authorization for exemption Zi On the All Applications tab click the Create Application button A dialog window will open asking if you intend to build your new home with warranty coverage If your intent is to build your new home without warranty coverage click
39. mmencement dates into the system on behalf of builders Once a commencement date has been provided for a common property or unit policy the date can be changed only by New Home Buyer Protection Office staff If a commencement date must be changed a request should be submitted by email to the New Home Buyer Protection Office Figure 12 Warranty Commencement tool Warranty Commencement Registration Information Builder Unit Commencement m Noir Resi Inc ment 4 d Date Unit Commencement SS Registration Unit ID Civic Address Cancel j By Reported Date Actions 15RU1142364 33 Assessment Ae 05 11 2015 8 ECH Cancel To enter or modify commencement dates 1 Click on the Commencement tab on the Residential Builder Console 2 Enter the Application ID in the Search tool located above the list of registrations and click the Search button You can also use the data grid filtering tools to find the appropriate application 3 To view the full registration form before rejecting coverage click the View Edit icon the pencil or the hyperlinked form ID in the Registration ID column for the appropriate registration We suggest viewing the registration in a new tab or new window 4 To open the Warranty Commencement tool click on the Commence Warranty icon a house on a light blue background in the Actions column for the appropriate registration 5 To enter the common property policy commencement date click on the calendar icon
40. n such as Building Sub Type or Number of Units cannot be changed Refunds will not be issued for amounts of 500 00 or less 2 9 Entering Location Information The NHBPS requires that location information be provided at the unit level for on every new home registration At least one of the following must be provided for each unit in a building e Lot Block Plan 16 Alte Government OB User Manual NHBPS 05 20 15 e Legal Description ATS Standard or ATS Non Standard e LINC Number Civic and rural address information is not required however if provided it can be helpful to warranty providers and NHBPO staff when processing applications As well civic and rural address information can make finding a home on the NHBPS Public Registry easier Tools for entering location information into a registration form can be found in both the Building Information and Unit Information sections of the form For buildings given the Single Family Detached Building Type location information must be entered through the Building Location tool in the Building Information section of the form As there is only one unit associated with a Single Family Detached building the building location information will be automatically used as the unit location The Unit Location tool in the Unit Information section of the form will be disabled for buildings with the Single Family Detached Building Type For buildings given the Multi Family Build
41. nit in the building 14 Mbuban Government OB User Manual NHBPS 05 20 15 i For a Single Family Detached home use the Building Location tool to enter location information Unit Location data entry will be disabled ii For Multi Family homes use the Building Location tool to enter location information that is the same for all units For detailed information on entering Building Location see section 2 9 Entering Location Information on page 16 Enter Location information for each unit in the building this information can be entered manually for each unit or can be automatically populated by using the Building Location tool For each unit in the building one of the following must be provided i Lot Block Plan ii Legal Description ATS Standard or ATS Non Standard iii LINC number IMPORTANT If Building Sub Type or Number of Units is changed after unit location information has been entered the unit location fields will be reset and any entered information will be cleared Building location information will not be affected Unit location information that has been reset and cleared can be quickly repopulated by opening the Building Location tool and using the Copy to Location to Units feature If the form was saved before the units locations were reset and cleared the unit location information can be restored by clicking the Cancel button at the bottom of the form this will cancel all changes made to the form during the session
42. nt Adult button Enter the required information Additional residents can be added by clicking the Add Ordinarily Resident Adult button again When the location and resident information has been entered and verified click on Part 4 15 Contractor Information 31 SD berbom Government Figure 18 Part 3 New Home Ordinarily Resident Adults OB User Manual NHBPS 05 20 15 Ordinarily Resident Adults An Ordinarily Resident Adult is anyone over 18 years of age residing in the home You must identify all ordinarily resident adults Add Ordinarily Resident Adult Legal Given Name Middle Name Last Name Phone Email Date of Birth ap Gc A Please Note Your Application for Owner Builder Authorization will not be considered complete until the original downloadable completed application including the completed sworn Affidavit of Execution has been received by the New Home Buyer Protection Office lt Previous Save As Draft i Cancel Changes Next gt 16 All subcontractors who will participate in the construction of the proposed property must be included on the application To add a subcontractor click the Add New Contractor button Enter the appropriate information about the subcontractor Additional subcontractors can be added by clicking the Add New Contractor button again Figure 19 Part 4 Contractor Information Application for Owner Builder Authorization Part 1 Part 2 Part 3 Part 4 Part 5 Applicants Current H
43. old to a person referred to in Section 3 1 3 of the Act b Included in a condominium plan or a proposed condominium plan or c Subdivided in any other manner during the protection period applicable to the multiple family dwelling s under Section 1 1 of the Act without the written permission of the Registry agree and understand that the Registrar will register a Caveat against the rental property for the duration of the protection period Upon expiry of the protection period the Registrar will discharge the Caveat from the rental property must provide to the Registrar the earlier of the date an accredited agency accredited municipality or accredited regional services commission grants permission to occupy the multiple family dwelling and if permission described in the above clause is not granted the date the multiple family dwelling is first occupied Mi Cancel Changes Next gt Submission Instructions The Submit button above sends the online version of your application to the NHBPO you will then view your fee summary page where you can confirm your fees and download the form so you may complete your application Payment Information You may pay online or off line please Submit and proceed to the Fee Summary page THE FEE FOR APPLICATION FOR RENTAL EXEMPTIONS IS NON REFUNDABLE Privacy Statement The collection of personal information is necessary to support the New Home Buyer Protection Program The collec
44. ome New Home Contractor Information Verification Required fields are marked with Subcontractors who will be involved in building new the home Add new Contractor Trade Business Name Address Phone x A Please Note Your Application for Owner Builder Authorization will not be considered complete until the original downloadable completed application including the completed sworn Affidavit of Execution has been received by the New Home Buyer Protection Office lt Previous Save As Draft i Cancel Changes Next gt 17 All subcontractors who will participate in the construction of the proposed property must be included on the application To add a subcontractor click the Add Contractor button Enter the required information Additional subcontractors can be added by clicking the Add Contractor button again 32 Sbertos Government OB User Manual NHBPS 05 20 15 18 When all available subcontractor information has been entered click on Part 5 Verification A summary of the information entered in the application will be displayed Missing information required to submit the application will be identified 19 To enter missing information or modify the application before submission click on the appropriate tab and make the necessary changes or additions The Submit button will not appear until all missing information is provided 20 When all information has been provided and verified click the Submit button The applic
45. opy of 23 Mbuban Government OB User Manual NHBPS 05 20 15 the Registrar s proof of coverage or exemption they can use the New Home Buyer Protection Public Registry search online or they can combine both options After a registration has been approved by the NHBPO it will become visible on the Public Search Registry As well builders will be able to download a certificate of approval bearing the Registrar s signature and seal this certificate can be presented to permit issuers as verification of warranty coverage Builders should contact their permit issuer before applying for a building permit in order to find out the preferred method of verification As a best practice we recommend always downloading and printing the Registrar s certificate when a new home registration is approved Only the builder of a property can download and the Registrar s certificate permit issuers and your warranty provider do not have access to the certificate Figure 11 Sample Registrar s certificate Mibertan Government Approved New Home Registration Registration Unit ID Civic Address T Legal Description LINC Reales ers Tren Oe HR 123 45th Street NW Edmonton Lot2 Block 27 Alberta T6G 1T4 Plan 717HW New Home Buyer Protection Approved on February 6 2014 Registration Form ID 14RF0111426 Status Approved Registration Approval Date 2014 02 06 Builder Cavanaugh Homes Ltd Address 5807 149 Ave Edmonton AB T5A 0E1 Phone
46. ors 7 Click the Submit for Approval button to send the request to the NHBPO or click Cancel to close the form without submitting the request the data will not be saved 8 Anemail notification will be sent once the request has been processed OV she COIN 3 2 Remove an Existing User from an Existing Builder Account The following process will submit a request for to remove an existing user from an existing builder account 40 Sibertosm Government OB User Manual NHBPS 05 20 15 To remove an existing user from an existing builder account Log into the NHBPS as residential builder account administrator Click on Account Administration in the primary navigation menu The Organization User List will display all existing users for the owner builder account Click the Remove icon an X in the Options column for the user to be removed The Remove Organization Access window will open Verify that the correct user has been selected Enter the reason for requesting the user s removal Click the Submit for Approval button to complete the request or click Cancel to close the window without submitting the request 9 An email notification will be sent once the request has been processed oN AM PWN bP 3 3 Changing an Existing User s role The following process will submit a request for to change an existing user s role in the owner builder account To change an existing user s role Log into the NHBPS as residential builder
47. rovince of Alberta day of 20 A Commissioner for Oaths or Notary Public in and for the Province of Alberta 33 Sibertosm Government OB User Manual NHBPS 05 20 15 After the fee payment for an application has been successfully processed the application will be routed to the NHBPO for approval Approved applications will be displayed on the Public Search Registry 2 15 Rental Exemption Applications Purpose built rental housing is exempt from the requirement for warranty coverage under the NHBPA Builders must register purpose built rental projects with the NHBPO a Registrar s Certificate will be issued verifying the exemption and the property will appear in the Public Registry Rental projects registered in the NHBPS may be subject to compliance assessments by NHBPO compliance officers in order to ensure that the project complies with the NHBPA e g a rental building converted to a condominium will lose its exempt status and be subject to the warranty coverage requirements Figure 21 Rental Exemption Part 1 Applicants Application for Rental Exemption Required fields are marked with Part 1 Part 2 Part 3 Part 4 Applicant s Builder Information New Building Verification A co applicant is anyone who shares the title of the proposed property You must identify all co applicants Primary Applicant Primary Applicant Details First Name Last Name William Klein Email Address Phone noirres primary ma
48. rt 3 Part 4 Applicant s Builder Information New Building Verification Building ID Project Name Building Name Construction Type Building Type Building Sub type New Construction E Multi Family y Semi Detached y Municipality Select Municipality D Building Address You must provide at least one method of identifying the location of rental property LINC separate multiple LINC s with a comma What type of address best describes the building location Civic a ca Add Address Street Number Street Name Street Suffix Street Type Street Direction Postal Code Lot Block Plan Add Lot Block Plan Lot Block Plan 9 Enter information about the rental building as required a Building ID will be blank and uneditable A Building ID will be generated by the system and be uneditable by the user when the application is saved as a draft or submitted b Enter a Project Name if applicable Giving the same Project Name for all buildings in a development will enable users to search the system for all buildings associated with that project c Enter a Building Name if applicable If a building is part of a project we recommend giving each building a name that is unique within that project d Construction Type will be set to New Construction and cannot be changed e Building Type will be set to Multi Family and cannot be changed Rental exemptions cannot be submitted for single family buildings f Select the appropriate Building
49. s submitted to the NHBPS workflow it will be routed to the selected warranty provider for confirmation of warranty coverage regardless of whether payment has been made Online payment of the registration fee will not be possible until the warranty provider has completed warranty confirmation on the registration The warranty confirmation process gives both the warranty provider and the builder the opportunity to verify that the building information entered on the registration form is accurate Information such as Building Sub Type and Number of Units is used to calculate the fee for the registration Requiring warranty confirmation before online payment is enabled will reduce the likelihood of payment being made on an incorrect registration The opportunity for this verification is critical because Building Sub Type and Number of Units cannot be altered on a registration once the fee has been paid After the fee payment for a registration has been successfully processed the registration will be routed to the NHBPO for approval The approval process will not be completed for registrations which are awaiting payment Approved registrations will be displayed on the Public Search Registry http homewarranty alberta ca public registry IMPORTANT Verifying that your registration information is accurate before proceeding to payment is critical After you have paid for a registration information on the registration that affects the payment calculatio
50. st will contain all warranty providers registered in the NHBPS who have not validated the builder appearing in the Working as Builder dropdown list in the primary navigation bar If your warranty provider does not appear in the list contact the NHBPO Click the Submit button The Builder Validation Request will be sent to the selected warranty provider The user who submitted the request will receive an email notification when the warranty provider validates or rejects the builder a If the warranty provider validates the builder the warranty provider will appear in the dropdown list on the New Home Registration form for that builder b If a builder is rejected by a warranty provider the builder should contact the warranty provider to discuss the reason for the rejection The builder can then send a new request to that warranty provider or submit a request to a different warranty provider as appropriate 2 8 Creating a New Home Registration Owner builders who choose to obtain warranty coverage before building their new home must create a New Home Registration in order to submit their new home for approval and inclusion in the Public Registry We recommend the following best practices when creating new registrations 1 Establish a relationship with a warranty provider before creating the registration as the system will require that you are validated i e identified as a client by a warranty provider before you can submit the registra
51. successful Registration Invoice Transaction ID Description of Service 10102299 Registration Fee Date Paid Authorization Code 3 17 2015 12 28 59 PM MST TEST Builder Name True Build Org Registration 15RF1112132 Project Warranty Provider UAT Project Blanket Home Warranty Number of Units Amount Paid 1 95 00 Print Receipt 4 Back to Task List After the fee payment for a registration has been successfully processed the NHBPO approval process will be carried out The approval process will not be completed for registrations which are awaiting payment Approved registrations will be displayed on the Public Search Registry http homewarranty alberta ca public registry Note Most new home registrations for which warranty coverage has been confirmed will be auto approved by the system immediately after payment is successfully processed One percent of all registrations will be subject to manual approval by the NHBPO before appearing on the Public Search Registry 2 12 Verifying Warranty Coverage Status for a Building Permit Under the New Home Buyer Protection Act a building permit cannot be issued unless appropriate warranty coverage as defined in the legislation or an authorization for exemption from the coverage requirement is in place on the property A number of options for verifying warranty coverage or exemption are available to permit issuers They can request that the builder provide a printed c
52. t wish to provide coverage on the building e Other reasons unique to the situation When a registration is rejected by a warranty provider owner builders should contact the warranty provider as soon as possible to discuss the reasons for the rejection and identify the correct next step Rejections resulting from incorrect choice of warranty provider or incorrect building information are addressable within NHBPS rejections due to other circumstances may require cancellation of the registration To submit a rejected registration to a different warranty provider 1 Click Home in the primary navigation menu 2 Click the Rejected tab A list of all rejected registrations associated with the builder will be displayed 3 If necessary enter the Application ID in the Search tool located above the list of rejected registrations and click the Search button You can also use the data grid filtering tools to find the appropriate application 4 Click on the pencil icon or hyperlinked ID number in the Application ID column for the appropriate registration The registration form will open 5 Use the Warranty Provider dropdown to select a new warranty provider If the appropriate warranty provider does not appear in the list you may have to submit a Builder Validation Request to that warranty provider see 2 7 Builder Validation Requests on page 11 6 Click the Save and Submit button to submit the registration to the selected warranty provider To
53. tion fields will be reset and any entered information will be cleared Building location information will not be affected Unit location information that has been reset and cleared can be quickly repopulated by opening the Building Location tool and using the Copy to Location to Units feature If the form was saved before the units locations were reset and cleared the unit location information can be restored by clicking the Cancel button at the bottom of the form this will cancel all changes made to the form during the session To delete location information A IS Click on the appropriate Location button i e Building or Unit The Location tool will open displaying all previously entered location information Click the Delete icon an X in the location entry you want to delete You will be prompted to confirm the deletion The location entry will be no longer be visible but the deletion will not be complete until the Save button is clicked Click the Save button to save your changes or click the Cancel button to close the location tool without saving your changes Note If the Copy Location to Units checkbox is checked information deleted in the Building Location tool will also be deleted from any units to which that information was copied To copy information from building location to unit location 1 NOW Pw Ensure that the Unit Location tool for all units to which location information is to be copie
54. tion is authorized under section 33 c of the Alberta Freedom of Information and Protection of Privacy FOIP Act and will be managed in accordance with the privacy provisions in the Act If you have questions regarding the collection of your personal information please send your inquiry to the New Home Buyer Protection Office 16th Floor Commerce Place 10155 102nd Street Edmonton AB T5J 4L4 or telephone to 1 866 421 6929 5 Ensure that the terms and conditions checkboxes in the Agreement section are checked for each applicant as appropriate 6 When all of the available owner information has been provided click the Part 2 Builder Information tab or click the Next button Figure 23 Part 2 Builder Information Application for Rental Exemption Required fields are marked with Part 1 Part 2 Part 3 Part 4 Applicant s Builder Information New Building Verification Legal Business Name Contact Person Legal Name Phone Number Noir Resi Inc William Klein 780 888 8888 Email Address noirres primary mailinator com d Previous M Cancel Changes Next gt 35 Mbuban Government OB User Manual NHBPS 05 20 15 7 On the Builder Information tab enter information about the building company that will be completing the construction project 8 When all of the available builder information has been provided click the Part 3 New Building tab or click the Next button Figure 24 Part 3 New Building Par 1 Part 2 Pa
55. tion screen EI December 18 MAConnect Announcements uy 5 You will be redirected to the Owner Builder Console which is the landing page i e Home page of the Owner Builder Portal of the NHBPS Figure 3 NHBPS Owner Builder Console New Home Buyer Protection System Current User Noir Owner Home Application Search Builder Profile Account Administration Working as Builder Noir Owner 14051112017 Y Owner Builder Console All Applications Drafts Awaiting Payment Rejected Approved Commencement Occupancy Create Application Create Rental Exemption v Request Validation Q ter registration number Search KEE T Reset Filter Actions Applicatio Builder Ge Project Municip Location Ge Policy st z Noir Owner D 15RF1125877 Address Test Abee 123 Alley Draft 140B1112017 a Noir Owner ddd Paid Abbey G4G E 15RF1124454 Paid 3 Altario t55t6t Approved 140B1112017 464 z 5 Noir Owner 33 Paid Avenue G4G Awaiting Ki 15RE1118295 Paid 2 Acme 140B1112017 4G4 Approval S Noir Owner S i Awaiting EI 15AA1113168 App Authorization Ardmore 333f3f 3333s 3335r52 140B1112017 Approval p Noir Owner 8 D D P 15RF1124212 Paid 1 Abee 33 Paid Abbey E3E 3E3 tttt5 d Approved 140B1112017 Noir Owner Persist Builder 78 Street Avenue Close 15RF1123857 Ardley 3r3r3rr311212 Approved 140B1112017 Information VAV 4V4 aa Noir Owner Awaitina Sibertosm Government OB User Manual NHBPS 05 20 15 2 3 Primary Na
56. tion to that warranty provider for confirmation of warranty coverage For more information about builder validation see section 0 Be sure to verify that online payments for new registrations are processed successfully by the payment system Until payment has been processed successfully new home registrations cannot be approved by the Registrar or published in the Public Registry To streamline the process of creating a new home registration make sure you have all of the following information available before beginning Warranty information a Warranty provider ideally you should be validated by the warranty provider before creating the registration b Warrantable common property if applicable c Additional warranty coverage on building envelope if applicable Property Details a Civic address for each unit if available b Legal land description for each unit c LINC number if applicable 12 Sbertos Government OB User Manual NHBPS 05 20 15 Note The following process applies to new home registrations created by residential builders as well as owner builders who choose to build with warranty coverage This is not the procedure for applying for an owner builder authorization i e authorization to build without warranty coverage Figure 6 Owner Builder New Home Registration screen upper half New Home Buyer Protection System Current User noir res Home Application Search Builder Profile Account Administration Wor
57. to the approval workflow Validation Pending Registration is waiting for validation by warranty provider Warranty Rejected The registration has been rejected by the warranty provider 3 Account Administration The tools found in the Account Administration section of the Owner Builder Portal enable users designated as account administrators to perform the following tasks e Request the addition of new users to an existing owner builder account e Remove an existing user s access to an existing owner builder account e Designate an existing user as Account Administrator for an existing owner builder account or take away the Account Administrator role from an existing user The following sections explain how to carry out these tasks 3 1 Adding a New User to an Existing Builder Account The following process will submit a request for the creation of a new user who will be associated with an existing builder account designated by the account administrator To add a new user to an existing builder account Log into the NHBPS as residential builder account administrator Click on Account Administration in the primary navigation menu Click the Request New User button A blank new user request form will be displayed Fill out the form with the appropriate information for the new user Required fields are marked with 6 Select the appropriate User Role for the new user Builder accounts can have no more than two account administrat
58. tton at the bottom of the invoice Click the Pay Now button to open the online payment tool Enter the required information in the online payment form 21 Siberbom Government OB User Manual NHBPS 05 20 15 13 After verifying that the payment information provided is accurate click the Submit Payment button to complete the transaction 14 If your payment is successfully processed the Payment Confirmation screen will be displayed The Payment Confirmation screen will show the payment status along with a receipt for the transaction To download a printable PDF of the receipt click the Print button at the bottom of the screen Figure 9 Online payment form Please complete all highlighted fields Name Slava 2424 Bourik Phone Number Address Line 1 Address Line 2 City Province Alberta X Postal Code Country Canada x Email slava bourik ca fujitsu com Payment Information Payment processang powered by TD Invoice Order Number 13RF1122472 Amount 95 00 CAD Name on card Credit Card Type VISA v Credit Card Number Expiration Date 01 v 2013 e Comments Back Submit Payment 22 Sbertos Government OB User Manual NHBPS 05 20 15 Note The online payment component is a secure third party system external to the NHBPS Your credit card information is never stored in the NHBPS Figure 10 Payment Confirmation screen Registration Payment Confirmation Payment for Registration Form s 15RF 1112132 was
59. verwrite information that must be retained Once the commencement record is saved Notes can only be modified by New Home Buyer Protection Office staff 8 Click the Save button to save the entered dates or click the Cancel button to exit the Occupancy tool without saving your changes 2 17 Application Search The Application Search tool provides a variety of options for searching for a new home registration or a rental exemption application Builders can search by Street Address Legal Land Description Lot Block Plan Registration Form ID Registration Unit ID Status Project or Policy Number Builders may use whatever search option is most convenient based on the information available 38 Sibertom Government OB User Manual NHBPS 05 20 15 Figure 26 Application Search screen Application Search Search For pick at least one New Home Registrations RR Owner Builder Authorizations J b i Rental Exemptions Search By TEE Civic Address Rural Address Lot Block Plan ATS Standard ATS Non Standard Application ID Unit ID Street Suffix Street Type Street Direction Postal Code Status Project All Any All Any E All Any M Builder Policy Number All Any M Q Search Registration ID Project Status Municipality Location K 2 d is To search for an application Click on Application Search in the primary navigation bar Use the Search For checkboxes to filter the searc
60. vigation Menu The primary navigation menu for the Owner Builder Portal of the NHBPS is a series of links arranged in a row in the upper portion of the page below the NHBPS banner Home Clicking on the Home menu item takes the user to the Owner Builder Console where access is provided to the tools for carrying out the primary activities of Owner Builder in the NHBPS These include creating a New Home Registration creating an application for Owner Builder Authorization for Exemption creating a Rental Exemption submitting online payments and entering Occupancy dates for homes and rental properties built under exemptions Application Search Links to an Advanced Search form providing comprehensive search options for finding registrations owner builder authorizations and rental exemptions Builder Profile Links to the Owner Builder Profile for the account The Owner Builder Profile will be editable only if the logged in user is an administrative user for the account Account Administration Links to user administration tools that allow administrative users to request account access for new users and change roles of existing users 2 4 Owner Builder Console The Owner Builder Console uses a tabbed interface to provide access to the tools used by builders to carry out various activities within the system These include creating and editing new home registrations creating and editing owner builder authorizations creating and editin
61. y tool Occupancy Registration Information REECH a Builder Noir Resi Inc Date 05 01 2015 X Occupancy Information eter Note test Registration Un ID Civic Address Reported Date Actions 15RU1135314 12 34 56 5 15 2015 T Be ESCH Cancel To enter or modify occupancy dates 1 Click on the Occupancy tab on the Owner Builder Console 2 Enter the Application ID in the Search tool located above the list of registrations and click the Search button You can also use the data grid filtering tools to find the appropriate application 3 To open the Occupancy tool click on the Occupancy icon a house on a dark blue background in the Actions column for the appropriate registration 4 To enter or modify the occupancy date click on the Set Occupancy Date icon a pencil in the Actions column The Unit Occupancy tool will open 5 Only one occupancy date is required regardless of the actual number of units in the building the date provided should be the date the first unit in the building was occupied 6 Click on the calendar icon to the right of the Date field Select the correct Month and Year then click on the correct day in the displayed calendar page Once the occupancy record is saved Date can only be modified by New Home Buyer Protection Office staff 7 To enter notes regarding the occupancy date click in the Notes field and enter text as appropriate Only one note is saved per commencement date so be careful not to o

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