Ricoh 1195L User's Manual
Contents
1. Free 25 400 o Paper Size A4 210x 297 mm 83x 11 7in Media Type Plain Paper Copies 1 Resolution 600 dpi Duplex Booklet None Scaling Off Watermark On CONFIDENTIAL Watermark Settings Select Watermark COPY DRAFT l Delete V Transparent In Qutline Text F Custom Settings First Page Other Pages KNONES CONFIDENTIAL CONFIDENTIAL COPY COPY DRAFT DRAFT Geng 1 L Dsg Hep Printing Transparent Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document In Outline Text Check In Outline Text if you only want to print an outline of the watermark It is only available when you choose a text watermark Custom Settings You can choose which watermark to print on the first page or on the other pages Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style Edit Watermark H Watermark Style ise Tex Use Bitmap File Text CONFIDENTIAL Eort a Sye fass J Position Automatically Centred x 100 100 0 z Bitmap y 100 100 Angle 0 359 K Cancel Hep TET You can change the additional watermark s s2. Click OK to import the data 53 PC FAX Send Software 5 Enter the name of the file and then click Open F Note If you chose Text file in step Files of type will be Text files txt csv Lookin D Documents Name ay J Adobe Recent Places A ti A Scanned Documents Desktop Libraries A Computer ke m Network O27 s ha Date modified 7 4 20xx 10 54 AM 7 4 20xx 10 19 AM 7 4 20xx 10 23 AM File name Type File folder File folder File folder Files of type Text files Ces 54 A Administrator cccccecccesesessssesesesseseeeeeeeeeseeeeeees 16 19 B BriGhth SS erara ie 39 C GOMMASE 2 eege aiaa a nE 39 D Drivers ll 4 RUE WEE 36 Net ee 29 E Edit a Profile ecco sinctccenas nceadertacediadscgectadevnseseseiiasinaceies 23 F FAX PC FAX address book ee 49 COVEN page nariai a ovaxeiateecdee seanexts 47 lee EE 50 Seng ege s t eege Sege Eesen 44 le WEE 46 H Header Footer Print c ccccseseceeeeceeeeeeeeeeeees 16 19 P PassWord secede rane e EEN ERR ENAA 19 Print Booklet printing 14 Manual duplex printing c cccccccccccceeesseseeeees 14 Print Vire UE 22 R Remote Setup ceccceeececceeceeeeeeeeeeeseceneaeeeeeneees 42 S Scan Ke Le EE 39 TWAIN Compliant cccccccccccccecceeeessessaeeeeeeeeees 36 WIA Compliant 0 0 ccceceesseessseeeeseseseseeeeeees 29 Scan Type Black amp White oo cccccccececc
3. Multiple Page A Scaling Lock F Watermark Lock E Header Footer Print Lock E Password Enter the password into this box fi Note Click Set Password to change the password E Copies Lock Lock the copy pages selection to prevent multiple copy printing E Multiple Page amp Scaling Lock Lock the scaling setting and multiple page setting to prevent changes being made 19 Printing E Watermark Lock Lock the current settings of the Watermark option to prevent changes being made m Header Footer Print Lock Lock the current settings of the Header Footer Print option to prevent changes being made Other Print Options You can set the following in Printer Function E Density Adjustment E Improve Print Output E Skip Blank Page Density Adjustment Increase or decrease the print density Improve Print Output This feature allows you to improve a print quality problem E Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to the thin setting fi Note This operation will decrease the temperature of the machine s fusing process E Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a
4. See Setting up user information gt gt page 45 46 PC FAX Send Software Setting up a cover page From the PC FAX sending dialog box click the icon to access the PC FAX Cover Page Setup screen The PC FAX Cover Page Setup dialog box appears _ PC FAX Cover Page Setup To Commen t Ree F Department T Company CN Ces Name VI TEL Layout Type 1 xj Mira Cover page title V EMail Default cover page title V Department No cover page title Compan y Custom V Address1 T Address2 Entering cover page information Le Note If you are sending a fax to more than one recipient the recipient information will not be printed on the cover page ETO Choose the recipient information you want to add to the cover page E From Choose the sender information you want to add to the cover page E Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use E Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page Check Count cover page to include the cover page in the page numbering 47 PC FAX Send Software Address Book If Outlook or Outlook Express is installed on your PC you can choose in the Select Address Book drop down list which
5. set the following settings in the Duplex Settings dialog box e Duplex Type There are four types of duplex binding directions available for each orientation e Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimetres E Booklet Manual Use this option to print a document in booklet format using duplex printing it will arrange the document according to the correct page numbers and allows you to fold at the centre of the print output without having to change the order of the pages e Booklet Manual The machine prints all the even numbered sides first Then the printer driver will stop and show the instructions required to re insert the paper When you click OK the odd numbered sides will be printed When you choose Booklet Manual the Duplex Settings button becomes available to select You can set the following settings in the Duplex Settings dialog box e Duplex Type There are two types of duplex binding directions available for each orientation e Booklet Printing Method When Divide into Sets is selected This option allows you to print the whole booklet into smaller individual booklet sets it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the pages You can specify the number of sheets in each smaller booklet set from 1 to 15 This option can help when folding the printed booklet that has a large numb
6. the destination address or fax number into the user interface You can use the Address Book Search feature to quickly find members to send to Le Note The PC FAX software can only send Black amp White fax documents in A4 size Sending a file as a PC FAX 1 Create a file in any application on your PC Click File then Print The Print dialog box appears e Print General Select Printer Badd Printer Ste TYPE 1195L eh Microsoft XPS Document Writer Status Ready Print to file Preferences n Comment TYPE 1195L Find Printer A Number of copies 1 DEE EG L ps ll Ga Il sa e Choose PC FAX TYPE 1195L as your printer and then click Print The PC FAX sending dialog box appears i PC FAX x E Add Cover Page Gi Address Book Dial Restriction as gt aa 44 PC FAX Send Software O Enter a fax number using any of the following methods E Use the dial pad to enter the number E Click the Address Book button and then choose a member or group from the Address Book If you make a mistake click All Clear to delete all the entries O To include a cover page check Add Cover Page E Note You can click the icon to edit a cover page QO Click Start to send the fax E Note e If you want to cancel the fax click Cancel e If you want to redial a number click Redial to scroll through the last five fax numbers choose a number and then click Start Setting
7. 8 in E Executive 184 1 x 266 7 mm 7 1 4 x 10 1 2 in m 10x 15 cm 4 x 6 in E 13 x 20cm 5 x 8 in E 9 x 13 cm 3 5 x 5 in E 13 x 18 cm 5 x 7 in E Postcard 1 100 x 148 mm 3 9 x 5 8 in E Postcard 2 Double 148 x 200 mm 5 8 x 7 9 in Custom If you choose Custom as the size the Custom Document Size dialog box appears Custom Document Size Custom Document Size Name Width 8 9 215 9 Height 8 9 355 6 Unit mm L oe 1 a _ 210 297 inch Enter the Custom Document Size Name Width and Height for the document You can choose mm or inch as the unit for Width and Height 40 Scanning Le Note e You can see the actual paper size you chose on the screen PreScan Width 204 0 mm 2410 pixels Height 291 0 mm 3437 pixels Data Size 23 7 MB e Width shows the width of scanning area e Height shows the height of scanning area e Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG e User adjustable from 8 9 x 8 9 mm to 215 9 x 355 6 mm 41 Remote Setup Remote Setup The Remote Setup program lets you configure many machine settings from a Windows application When you start this application the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen If you change the settings you can upload them directly to the machine Click the Start button A
8. A LORA E ES 13 Manual duplex two sided Booklet cececceeeseeceeeeeeeeeeeeeeseceeeeeeeseceeeeeeseceeeeeeeseeeeeeeeseeeaeeeeteeeaeees 14 Paper Gource ccecccececcccecceceee eee eeaeee cette ese caaaaaeeeeeeeeeee sec ceaaaeaaeceeeeeeeeseeeeeccnieeeeeeeeeeeeeeneeeees 15 Advanced TaD EE 16 OGM E 16 Reverse ul EE 16 Use VWatemmark cae ce eee ee eee eee teeeeeeeeeeeeeeeeeeeeeeeeececececaeaeaaaaaaaaeaeaeaeceseseeeeeeseseseeeeeeeeeeeeeeeanaea 17 Watermark Settings 3 ccccciccccc Waceccestscataeves suid denesd daceceessdanedecel inde cguvisdladsveevaad ETAS 17 Header Footer Pmt tunnt rnrn nnter en tn erenereesrerenenenen nunne nenne 19 Tomer Save Mode isisisi a E R a E a a a aTa EE E EN E 19 Administrator ccceceeceeeeeeeeeeeeeeeeeeeeee eee ae anaes aa ntn EnEn EAE a ceceeeeeeeeeeeeeeeeeeeeesesesesaeaeaeaaaaaaceeeeneeeeeteeeeeeeeees 19 Other Print le e 20 Density Adiustment 2 eeceecee cence eee ee entre eeeeeneneceneeeeeenee nee eseaaecaeseeeeceeeeeeeeneeseasseeaeeneceseeesesseneceneeneeas 20 Improve Print OUTPUT EE 20 Skip Blank Page ccccceceeeseeeeeeeeeneeee ee eeeeeeeeeaeeeeeeeaaaeeeseeeaeeeeeeeaaaeeeeeeecaeeeeeeenaeeeeseeeaeeeeeseneeeeseeeaes 21 Print Profiles tab EE 22 Edita Profile fis sende ees e geneet EE Eet Ee duswadaetseaateoumtatiaaen 23 lee e EE 24 Tray Settings Tab 25 Status Oe ue 27 Monitoring the machine s status 28 3 4 5 A Scanning 29 Scanning a document using the WIA d
9. TWAIN compliant scanner driver is available from the CD ROM attached to your machine TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can scan images directly into hundreds of software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop CorelDRAW and many more Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page Oh Load vour document Start your graphics application and select scan operation The Scanner Setup dialog box appears If necessary adjust the following settings in the Scanner Setup dialog box E Scan Image Type 1 E Resolution 2 E Scan Type 3 E Brightness 4 E Contrast 5 E Document Size 6 4 Click Start 3 4 6 TW TYPE 11951 Scanner Setup Ae wm woes Photo Web Text Resolution 2 7 g T 300 x 300 dpi D EE True Grey x Reduce H Brightness j Contrast Document Size A4210 x 297mm 8 3 x 11 ae When scanning is finished click Cancel to return to the graphics application window 36 Scanning Le Note After you select a document size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required when you want to crop an image when scanning See Pre Scanning to crop a portion you want to s
10. address book to use for PC FAX sending There are five types PC FAX Address Book Outlook Outlook Express Windows XP only Windows Mail Address Book Windows Vista only or Windows Contacts Windows 7 only Click the Browse button to choose the database file gt PC FAX Setup User Information Sending Address Book Select Address Book PC FAX Address Book Addressbook file IC ProgramData PCFaxTx address bai Browse You can use the address book you have chosen in the Select Address Book drop down list by clicking the Address Book button in the PC FAX Sending dialog box Outlook Express Address Book Address Book Type name or select From list Shared Contacts zi Name E MailA Business gt ES Michael Evans Ez Joe Smith Message Recipients Home gt lt gt New Contact Properties lt OK Cancel fi Note e To use your Outlook Address Book you must select Microsoft Outlook 2000 2002 2003 2007 or 2010 as your default E mail application For Microsoft Outlook 2010 the 64 bit version is not supported 48 PC FAX Send Software Address Book Click the Start button All Programs RFG TYPE 1195L PC FAX Sending then PC FAX Address Book The Address Book dialog box appears G Address Book l File Edit Help DEA Name Fax E Mail Setting up a member in the Address Book In the Add
11. fields 51 PC FAX Send Software Click OK to save the data Select tems in the order you want them to be listed You can select the separator character to be inserted between items E Documents OP a Mme pimedat Type J Adobe 7 4 20xx 10 54AM File folder J Fax 7 4 20xx 10 19 AM File folder a Scanned Documents 7 4 20xx 10 23AM File folder A a EE Lasel seve 52 m PC FAX Send Software Importing to the Address Book You can import ASCII text files csv vCards electronic business cards or Remote Setup Dial Data into your Address Book Importing an ASCII text file ON Do one of the following E From the Address Book click File Import then Text E From the Address Book click File Import then vCard and go to step E From the Address Book click File Import then Remote Setup Dial Data and go to step Select Items x Select the fields from the Available Items list in the same order they are listed in the Import text fil You must select the separator character used in the Import text file Divide Character Comma S L From the Available Items column choose the data fields you want to import and click Add gt gt Lei Note From the Available Items list choose the fields in the same order they are listed in the imported text file Choose Tab or Comma based on the file format you are importing from Divide Character
12. it pauses the computer printing operation and then continues printing when copying or fax receiving has finished Lei Note Even if Toner Low or Toner Ended is displayed on the LCD fax sending and scanning are available Printing Printer driver settings You can change the following printer settings when you print from your computer E Paper Size E Orientation E Copies E Media Type E Resolution E Print Settings E Multiple Page E Duplex Booklet E Paper Source Scaling E Reverse Print E Use Watermark m Header Footer Print E Toner Save Mode E Administrator E Density Adjustment E Improve Print Output E Skip Blank Page E Print Profiles The following pages provide an overview of the printer driver settings For more information see the Help text in the printer driver Printing Accessing the printer driver settings For Windows xP Click Start and then Printers and Faxes For Windows Vista Click the button Control Panel Hardware and Sound and then Printers For Windows 7 Click the button and then click Devices and Printers 7 For Windows XP and Windows Vista Right click the TYPE 1195L Printer icon and select Properties The printer properties dialog box appears For Windows 7 Right click the TYPE 1195L Printer icon and select Printer properties The printer properties dialog box appears amp For Windows XP and Windows Vista Choose the General tab and then cli
13. profile E Restore default profiles 3 Click to restore all the default print profiles E Always show Print Profiles tab first 4 E Current print profile view 5 1 Choose your profile from the print profile list box Zen If you want to display the Print Profiles tab at the front of the window from the next time you print check Always show Print Profiles tab first Click OK to apply your chosen profile 22 Printing Edit a Profile The Save your profile changes dialog box appears by clicking Edit a profile Choose an icon you want to use from the Icon list 2 Enter the desired title in Name 3 Choose the print profile you want to overwrite then click OK Lei Note You can overwrite the preset print profiles 23 Printing Support Click Support in the Printing Preferences dialog box m Check Setting 1 You can check the current driver settings E About 2 210x 297 mm 8 3x 11 7in A4 Portrait Landscape 1 E cote Plain Paper 600 dpi Graphics Multiple Page Normal Page Order Right then Down Border Line Duplex Booklet None Duplex Settings Printer Driver Version x xx XX XXX KAN Copyright C 2013 RICOH COMPANY LTD All Rights Reserved ok tee This will list the printer driver files and version information 24 m Printing Tray Sett
14. up user information Lei Note You can access User Information from the PC FAX sending dialog box by clicking the icon See Sending a file as a PC FAX gt gt page 44 ON Click the Start button All Programs RFG TYPE 1195L PC FAX Sending then PC FAX Setup The PC FAX Setup dialog box appears T PC FAX Setup User Information Sending Address Book Name Company Department E mail Address 1 Address 2 Enter this information to create the fax header and cover page 45 PC FAX Send Software Click OK to save the User Information fi Note You can set up the User Information separately for each Windows account Sending setup From the PC FAX Setup dialog box click the Sending tab to display the screen below 5 PC FAX Setup CS User Information Sending Address Book Dial Setting Outside line access For example Dial 9 to access outside line Header JW Include header E Outside line access Enter a number to access an outside line here This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and the Dial Prefix set in the function menu will be ignored E Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box
15. E Paper source 1 E Picture type 2 E Adjust the quality of the scanned picture 3 E Page size 4 E Scan 5 gt Scan using TYPE 1195L Jezel What do you wantto scan Paper source 1 Document Feeder AA Select an option below for the type of picture you want to scan jai Grayscale picture EN Black and white picture or text E Custom Settings 3 You can also Adjust the quality of the scanned picture 4 Page size A4210x 297mm 8 3x 11 7incl O Choose Document Feeder from the Paper source drop down list 1 QO Choose the picture type 2 Choose the Page size from the drop down list 4 30 Scanning If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you have changed the settings ic Te Note Advanced Properties x Advanced Properties Appearance Brightness t Contrast t Resolution DPI Picture type 200 Grayscale picture A e The scanner resolution can be set as high as 1200 dpi e For resolutions greater than 1200 dpi use the Scanner Utility See Scanner Utility gt gt page 32 Click the Scan button in the Scan dialog box 5 The machine starts scanning the document 31 Scanning Scanner Utility The Scanner Utility is used for confi
16. Grey Use for photographic images or graphics This mode is more exact due to using up to 256 shades of grey Brightness Adjust the setting 50 to 50 to get the best image The default value is 0 representing an average You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image You can also enter a value in the box to set the level If the scanned image is too light set a lower Brightness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Contrast You can increase or decrease the Contrast level by moving the slider to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in grey areas You can also enter a value in the box to set the Contrast 39 Scanning Le Note The Contrast setting is only available when Grey Error Diffusion or True Grey is chosen When scanning photographs or other images for use in a word processor or other graphics application try different settings for the contrast and resolution to see which setting best suits your needs Document Size Choose one of the following sizes E A4 210 x 297 mm 8 3 x 11 7 in E JIS B5 182 x 257 mm 7 2 x 10 1 in E JIS B6 128 x 182 mm 5 x 7 2 in E Letter 215 9 x 279 4 mm 8 1 2 x 11 in E Legal 215 9 x 355 6 mm 8 1 2 x 14 in E A5 148 x 210 mm 5 8 x 8 3 in E A6 105 x 148 mm 4 1 x 5
17. PC FAX Send Software Deleting a member or group Choose the member or group you want to delete 2 Click the e icon When the confirmation dialog box appears click OK Exporting the Address Book You can export the whole Address Book to an ASCII text file csv You can also create a vCard for an address book member that can be attached to an outgoing E mail a vCard is an electronic business card that contains the sender s contact information You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine See Remote Setup gt gt page 42 If you are creating a vCard you must first click on the address book member you want to create the vCard for Exporting Address Book entries Lei Note e If you are creating a vCard you must first choose the member e If you choose vCard in step Save as type will be vCard vcf Do one of the following E From the Address Book click File Export then Text E From the Address Book click File Export then vCard and go to step E From the Address Book click File Export then Remote Setup Dial Data and go to step 2 From the Available Items column choose the data fields you want to export and then click Add gt gt Lei Note Choose the items in the order you want them listed 6 If you are exporting to an ASCII file choose Tab or Comma from Divide Character This chooses Tab or Comma to separate the data
18. assword and then click Yes Admin Show details no 33 F Scanning Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page Load your document ES Open your software application to scan the document Do one of the following E Windows Photo Gallery Click File then Import from Camera or Scanner E Windows Fax and Scan Click File New then Scan O Choose the scanner you want to use 6 Click Import or OK The Scan dialog box appears 34 Scanning QO If necessary adjust the following settings in the Scan dialog box E Scanner 1 E Profile 2 E Source 3 E Paper size 4 E Color format 5 E File type 6 E Resolution DPI 7 Brightness 8 E Contrast 9 E Scanning area 10 E Scan 11 New Scan 1 Scanner TYPE 1195L Changes e 2 Profile Documents Default M 3 Source Feeder Scan one side EA 4 _ Paper size as Plus 210 x330 mm 8 3 x13 inc sl 5 Color format Colorformat Grayscale ur 6 tiletype TIF TIFF image Ee 7 Resolution Resolution 9 7 O Preview or scan images as separate files Q Click Scan in the Scan dialog box The machine starts scanning the document d f Cancel 35 Scanning Scanning a document using the TWAIN driver A
19. can gt gt page 37 Pre Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image Follow the steps from to of Scanning a document into the PC gt gt page 36 Choose the settings for Scan Image Type Resolution Scan Type Brightness Contrast and Document Size as needed Click PreScan The whole image is scanned into the PC and appears in the Scanning Area 1 of the Scanner Setup dialog box nner Scan AA eo ome I Less i d i Web i Width 204 0 mm Text i 2410 pixels H Height 291 0 mm Resolution J 3437 pixels 300 x 300 dpi X d b Data Size 7 9MB 1 Scan Type i mm True Grey e d t inch 4 1 Reduce Noise Brightness d D Contrast D Document Size A4 210 x 297mm 8 3x 11 v KEE 37 Scanning O Press and hold down the left mouse button and drag it over the portion you want to scan 1 Scanning area Note You can enlarge the image using the GU icon and then use the QI icon to restore the image to its original size 5 Load your document again Click Start When scanning is finished click Cancel to return to the graphics application window This time only the chosen area of the document appears in your application window In yo
20. ck Printing Preferences The printer driver dialog box appears For Windows 7 Choose the General tab and then click Preferences The printer driver dialog box appears Lei Note To configure the tray settings choose the Tray Settings tab Printing Basic tab You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab 4 Paper Size A4 Print Settings 210x 297 mm 8 3x 11 7in Media Type Plain Paper Copies 1 Resolution 600 dpi Duplex Booklet Auto Select Same as First Page aa Choose Paper Size Orientation Copies Media Type Resolution and Print Settings 1 Choose Multiple Page and Duplex Booklet 2 Choose Paper Source 3 Confirm your current settings in the window 4 Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size From the drop down box choose the Paper Size you are using 10 Printing Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Portrait Vertical Landscape Horizontal A Copies The copies selection sets the number of copies that will be printed E Collate With the Collate check box selected one complete copy of your document will be printed and then repeated
21. e LEE Raa EE EE e KAZES o o e 8 FAX 1195L Software User s Guide Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read Safety Information pamphlet and Product Safety Guide Definitions of notes We use the following icons throughout this User s Guide A Not Notes tell you how you should respond to a situation that may arise or give ote tips about how the operation works with other features Compilation and publication notice Under our supervision this manual has been compiled and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice We reserve the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication 2013 Ricoh Company Ltd IMPORTANT NOTE E This product is approved for use in the country of purchase only Do not use this product outside the country of purchase as it may violate the power regulations of that country E Before using this manual please be sure to install available drivers and software from the CD ROM attached to your machi
22. eeeeeeeeeeensestaaees 39 Grey Error Diffusion ccccceescceeececceeeeseesteeeees 39 True Grey eisene Segen 39 Status Monitor 00 cece ccececeeenessesseseeeeeeeeeeseeeenes 27 SUPPONE srda a lcxseeanasdeteasdannedaastesnaadess 24 T Tray Settings araia eae 25 W Watermark essri iseia i a 16 17 55 This machine is approved for use in the country of purchase only H560 6021
23. er of pages e Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimetres 14 Printing Paper Source You can choose Auto Select Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards 15 Printing Advanced tab Basic Advanced Print Profiles Fit to Paper Size Letter P Free 25 400 100 Gg 210x 297 mm 8 3x 11 7 in Meda Type Pin Paper Setting w N x xr D gt lt OQ On S Nr e E E e e N Copies 1 Resolution 600 dpi E Header Footer Print oo 9 Sts la ea Gee Ge Change the tab settings by clicking one of the following selections E Scaling 1 E Reverse Print 2 E Use Watermark 3 Em Header Footer Print 4 E Toner Save Mode 5 E Administrator 6 E Other Print Options 7 Scaling You can change the print image scaling Reverse Print Check Reverse Print to reverse the data to flip it upside down Printing Use Watermark You can puta logo or text into your document as a watermark You can choose one of the preset Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button 2 of Fitto Paper Size
24. for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the document is printed Ut A Copies 2 v Copies 2 Desig m Ba 11 Printing Media Type You can use the following types of media in your machine For the best print quality select the type of media that you wish to use E Plain Paper E Thin Paper E Thick Paper E Thicker Paper E Bond Paper E Envelopes E Env Thick E Env Thin E Recycled Paper E Label Note e When using ordinary plain paper 60 to 105 g m 16 to 28 Ib choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper e When printing on envelopes choose Envelopes If the toner is not fixed to the envelope correctly when Envelopes has been selected choose Env Thick If the envelope is crumpled when Envelopes has been selected choose Env Thin Resolution You can choose the resolution as follows E 300 dpi 600 dpi HQ 1200 fi Note The print speed will change depending on what print quality setting you choose Higher print quality takes longer to print while lower print quality takes less time to print 12 Printing Print Settings You can change the print settings as follows E Graphics This is the best mode for printing documents that contain graphics E Text This is the be
25. guring the WIA scanner driver for resolutions greater than 1200 dpi You must restart your PC for the new settings to take effect Le Note es If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file E Running the utility You can run the utility by choosing the Scanner Utility located in Start All Programs RFG TYPE 1195L Scanner Settings Scanner Utility Screens on your computer may vary depending on your operating system or the model of your machine Scanner Utility tol es WIA Device ree 1195L K Max Resolution dpi 600x600 1200x1200 2400x2400 4300x4800 C 9600x9600 19200x19200 Cancel 32 Scanning Windows Vista and Windows 7 When the User Account Control screen appears do the following e For users who have administrator rights Click Yes Program name BrScUtil exe Publisher Unknown File origin Hard drive on this computer Y Show details Cru Change when these notifications appear e For users who do not have administrator rights Enter the administrator password and click Yes Program name BrScUtil exe Verified publisher Unknown File origin Hard drive on this computer To continue type an administrator p
26. ine and display its serial number If it fails The Auto Detect function obtains the machine s serial number by initiating communication between the PC and the machine fi Note The Auto Detect function is not available under the following machine conditions e The machine s power switch is Off e The cable is not connected to the machine correctly 26 Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices allowing you to get immediate notification of error messages such as paper empty or paper jam Status Monitor x TYPE 1195L D USB001 You can check the device status at anytime by double clicking the icon in the tasktray or by choosing Status Monitor located in Start All Programs RFG TYPE 1195L on your PC Windows 7 If you have set the Enable Status Monitor on startup during installation you will find the ka button or the Status Monitor icon on the taskbar To show the Status Monitor icon on your taskbar click the button The Status Monitor icon will appear in the small window Then drag the E icon to the taskbar F Note For more information about using the Status Monitor software right click the Status Monitor icon and choose Help 27 Printing Monitoring the machine s status The Status Monitor icon will change colour depending on the machine s status E A green icon indicates the normal sta
27. ings tab fi Note To access the Tray Settings tab see Accessing the printer driver settings gt gt page 9 You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows Paper Source Setting Serial No Source Paper Size Tray1 undefined Auto Detect Manual undefined Paper Source Setting 1 This feature lists the paper size assigned to each tray The settings applied in Paper Size 2 and Update 4 are displayed E Paper Size 2 This setting allows you to define which paper size is used for the tray and manual feed slot Highlight the paper source you want to define and then choose the paper size from the drop down list Click Update 4 to apply the setting to the tray E Default Source 3 This setting allows you to choose the default paper source that your document will be printed from Choose the Default Source from the drop down list and click Update 4 to save your setting The Auto Select setting will automatically pull paper from any paper source tray or manual feed slot that has a defined paper size that matches your document 25 Printing E Update 4 The Update function reflects the Paper Size 2 setting in Paper Source Setting 1 E Serial No 5 By clicking Auto Detect 6 the printer driver will query the ma to receive the information the screen will display E Auto Detect 6 ch
28. ize and position on the page by selecting the watermark and clicking the Settings button E Title Enter a suitable title into the field E Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Darkness E Bitmap Enter the file name and location of your bitmap image in the File box or click Browse to search for the file You can also set the scaling size of the image E Position Use this setting if you want to control the position of the watermark on the page 18 Printing Header Footer Print When this feature is enabled it will print the date and time on your document from your computer s system clock and the PC login user name or the text you entered By clicking Settings you can customize the information E ID Print If you select Login User Name your PC login user name will be printed If you select Custom and enter the text in the Custom edit box the text you entered will be printed Toner Save Mode You can conserve toner use with this feature When you set Toner Save Mode to On prints appears lighter The default setting is Off T Note e We do not recommend Toner Save Mode for printing photo or greyscale images e Toner Save Mode is not available for HQ 1200 resolution Administrator Administrators have the authority to limit access to functions such as scaling and watermark lt e Administrator Settings k zd Password OTI Set E Copies Lock
29. largest paper size Then adjust the print area by changing the right and left margins in your application software Printing Manual duplex two sided printing The supplied printer driver supports manual duplex printing Guidelines for printing on both sides of the paper E f the paper is thin it may wrinkle E f paper is curled turn over the stack straighten it and then put it back in the paper tray or manual feed slot E f the paper is not feeding properly it may be curled Remove the paper straighten it and turn over the stack E When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam see Basic User s Guide Error and maintenance messages If you have a print quality problem see Basic User s Guide mproving the print quality Manual duplex printing The machine prints all the even numbered pages on one side of the paper first Then the printer driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or thick paper is not recommended Printing Simultaneous scanning printing and faxing Your machine can print from your computer while sending or receiving a fax in memory or while scanning a document into the computer Fax sending will not be stopped during the computer printing However when the machine is copying or receiving a fax on paper
30. ll Programs RFG TYPE 1195L and Remote Setup 15 Remote Setup Program TYPE 1195L 1 1 eee H General Setup General Setup Fax Mode Timer 2 Mins z Setup Receive Setup Send Eper iyon Lied a Address Book D aper Size Report Setting A LS Remote Fax Opt Volume Dial Restrict Miscellaneous Ring Copy Beeper E Initial Setup E OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK E Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application 42 Remote Setup E Print Lets you print the chosen items on the machine You cannot print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and then click Print E Export Lets you save the current configuration settings to a file E Import Lets you read the settings from a file Lei Note You can use the Export button to save Quick Dial or all your settings for your machine 43 PC FAX Send Software PC FAX sending The PC FAX feature lets you use your PC to send a document from an application as a standard fax All you have to do is set up the receiving parties as members or groups in your PC FAX Address Book or simply enter
31. nd by condition a 5 34PM RA yellow icon indicates a warning a 5 34PM E A red icon indicates a printing error has occurred There are two locations where you can display the Status Monitor on your PC in the tasktray or on the desktop 28 Scanning The scanning operations and drivers will be different depending on your operating system The machine uses a TWAIN compliant driver for scanning documents from your applications Two scanner drivers are installed A TWAIN compliant scanner driver See Scanning a document using the TWAIN driver gt gt page 36 anda Windows Imaging Acquisition WIA driver See Scanning a document using the WIA driver gt gt page 29 Scanning a document using the WIA driver WIA compliant You can choose Windows Image Acquisition WIA for scanning images from the machine You can scan images directly into any application that supports WIA or TWAIN scanning Scanning a document into the PC You can use the ADF automatic document feeder to scan a whole page Load your document Start Microsoft Paint to scan a document Lei Note The instructions for scanning in this Guide are for when you use Microsoft Paint The scanning steps may vary when using other software applications 3 Click From Scanner or Camera on the File menu The Scanner Setup dialog box appears 29 Scanning O If necessary adjust the following settings in the Scanner Setup dialog box
32. ne m Windows XP in this document represents Windows XP Professional Windows XP Professional x64 Edition and Windows XP Home Edition m Windows Vista in this document represents all editions of Windows Vista E Windows 7 in this document represents all editions of Windows 7 Table of Contents Section Machine operation keys 1 2 Using the control panel 2 Using the printer Kay Sisic uneen eege EES EE de ele 2 JOD CAM Ce ET 2 Section II Windows Printing 4 Using th printer Given ossein aninda a een deen ccinyie casas enna bacegs EE aa E i a aair aden 4 Printing a elef 5 Manual duplex two sided printng i aii 6 Guidelines for printing on both sides of the paper 6 Manual duplex printing EE 6 Simultaneous scanning printing ANd faxing eee eee eeee eee teeter ee etree eee ee taaaeee eee eaeeeeeetaeeeeeesieeeeeeena 7 Printer driver Settings sscicies iiieedececdearieeet anie eg eiedelv aie ieee leave hee tee EES Eed E 8 Accessing the printer driver SettingS 0 0 e eee e tree rennet aaa ae aeeeeeeeeeeesenaaaaaaaeeaeeeeeeesenseeenennieaeees 9 Basic tab EE 10 Paper SIZG oieta aa raa A aa aea reaa Aea iaer aae aE a Aar Aere 10 lu TEE 11 L ell 11 Medie HVDe iieri EE iid Meet ieee NENNEN EE 12 Resolutio Marisaa naa ee noabe sl aa Een Deh E eebe Ee Ee 12 Print SQttagS sic vcssceceecdscedcecvetanadzeedcnnedgued E ERE EEA EREE 13 Multiple Ragers eanta agnace net ahs cece tenant cage aaa EE rae
33. ress Book dialog box you can add edit and delete members and groups 0 In the Address Book dialog box click the D icon to add a member The Address Book Member Setup dialog box appears Sy Address Book Member Setup sc Name 6 mie Company Department Job Title Street Address City State Province Zip Code Post Code Country Region Business Phone Home Phone Fax Mobile Phone E Mail 3 In the Member Setup dialog box enter the members information Name is a required field Click OK to save the information 49 PC FAX Send Software Setting up a group for broadcasting You can create a group to send the same PC FAX to several recipients at one time In the Address Book dialog box click the e icon to create a Group The Address Book Group Setup dialog box appears 3 Address Book Group Setup Group Name Bi Available Names Group Members RFG 3 Enter the name of the new group in the Group Name field In the Available Names box choose each member to be included in the group and then click Add gt gt Members added to the group appear in the Group Members box 4 After all the members you want have been added click OK fi Note You can have up to 50 members in a group Editing member information Choose the member or group you want to edit Click the icon e Change the member or group information Click OK 50
34. rtver nnanet ennn 29 WIA Bee ul ell 29 Scanning a document into the PC 29 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan eessssssssseeeeseertrsseirtrssirtrsstttrrssttnrrnneennsnsennn 34 Scanning a document into the PC ENEE 34 Scanning a document using the TWAIN drtver tanen en unseen 36 Scanning a document into the PC s iccsisccecsieiveeccsavnestecenecesetinas coestbiaaedeest cageseneedeseensaunseneoevnsnedeevins fee 36 Pre Scanning to crop a portion you want tO scan nannten nnn ant 37 Settings in the Scanner Setup dialog box 38 Remote Setup 42 Remote Setup DEE 42 PC FAX Send Software 44 PC FAX SON GING EE 44 Sendinga file as a PC FAX wai ses avatecadsiaiitesuha iene see A E 44 Setting up user INTOFMALON ossein Egeddeken deg d e gedd Addad dE tiadeeeesh yedaceedssnadlea lyase 45 Sending SOUP OTT 46 Seting p a COVE PAGS E 47 Entering cover page informateria EEE EE 47 Address ee 48 tee ee EE 49 Setting up a member in the Address Book 49 Setting up a group for broadcasting cc eeeeeeee ranee AARNA EEE ATARA TATE 50 Editing Member Information ssassn cients Hause velade ENEE 50 D leting a MEMBER OF QrOUP sae EUREN EEEEEEAEEE EEN a aeai E da eraai 51 Exporting the Address BOOK sviri et Veedel ENEE ENEE ends Diaea Naaa KEEA 51 Importing to the Address lee 53 Index 55 Machine operation keys Using the control panel 2 Using the control panel Using the printer ke
35. st mode for printing text documents E Manual You can change the settings manually by choosing Manual and clicking the Manual Settings button You can set brightness contrast and other settings Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper E Page Order When N in 1 option is selected the page order can be selected from the drop down list E Border Line When printing multiple pages onto one sheet with the Multiple Page feature you can choose to have a solid border dashed border or no border around each page on the sheet E Print cut out line When 1 in NxN pages option is selected the Print cut out line option can be selected This option allows you to print a faint cut out line around the printable area 13 Printing Manual duplex two sided Booklet When you want to print a booklet or do manual duplex printing use this function E None Disable duplex printing E Duplex Manual When you want to do duplex printing use this option e Duplex Manual The machine prints all the even numbered pages first Then the printer driver will stop and show the instructions required to re insert the paper When you click OK the odd numbered pages will be printed When you choose Duplex Manual the Duplex Settings button becomes available to select You can
36. thick setting Lei Note This operation will increase the temperature of the machine s fusing process E Reduce Ghosting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 30 or ghosting may increase Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test a small quantity to make sure that the paper is suitable 20 Printing Skip Blank Page If Skip Blank Page is checked the printer driver automatically detects blank pages and excludes them from printing fi Note This option does not work when you choose the following options e Use Watermark e Header Footer Print e Nin 1 or 1 in NxN Pages in Multiple Page e Duplex Manual or Booklet Manual 21 Printing Print Profiles tab Print Profiles are editable presets designed to give you quick access to frequently used printing configurations Basic Advanced Print Profiles Print Profiles are editable presets designed to give you quick access to the best settings for your print job Select the desired Print Profile Manual Print Setting Paper Size A4 210x 297 mm 8 3x 11 7in Media Type Plain Paper Copies 1 Resolution 600 dpi E Print profile list box 1 E Edit a profile 2 You can edit and save a new print
37. ur application window use the options available to refine the image Settings in the Scanner Setup dialog box Scan Image Type Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi True Grey Web Use for attaching the scanned image to web pages 100 x 100 dpi True Grey Text Use for scanning text documents 200 x 200 dpi Black amp White 38 Scanning Resolution You can choose a scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanned image The following table shows the resolutions you can choose Resolution Black amp White Grey Error Diffusion True Grey 100 x 100 dpi Yes 150 x 150 dpi Yes 200 x 200 dpi Yes 300 x 300 dpi Yes 400 x 400 dpi Yes 600 x 600 dpi Yes 1200 x 1200 dpi Yes 2400 x 2400 dpi Yes 4800 x 4800 dpi Yes 9600 x 9600 dpi Yes 19200 x 19200 dpi Yes Scan Type E Black amp White Use for text or line art E Grey Error Diffusion Use for photographic images or graphics Error Diffusion is a method for creating simulated grey images without using true grey dots Black dots are put in a specific pattern to give a grey appearance E True
38. ys You can access the following features from your machine s control panel Job Cancel To cancel the current print job press You can clear the data that is left in the machine s memory by pressing Windows Printing 4 Scanning 29 Remote Setup 42 PC FAX Send Software 44 Printing Lei Note The screens in this section are from Windows 7 Screens on your PC may vary depending on your operating system Using the printer driver A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer using a printer command language or page description language The printer drivers are available from the CD ROM attached to your machine Printing Printing a document When the machine receives data from your computer it begins printing by picking up paper from the paper tray The paper tray can feed many types of paper and envelopes For information about the Paper Tray and Recommended paper see Basic User s Guide 1 From your application choose the Print command If any other printer drivers are installed on your computer choose TYPE 1195L Printer as your printer driver from the Print or Print Settings menu in your software application and then click OK to begin printing E Note You can choose the paper size and orientation in your application software If your application software does not support your custom paper size choose the next
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