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TENDER FOR PURCHASE OF UPS

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1. only by reason of any breach of the terms of the RFP dated by vendor We hereby agree that the decision of the SIDBI regarding breach of the terms of the RFP shall be final conclusive and binding WE do hereby guarantee and undertake to pay forthwith on demand to SIDBI a sum not exceeding I Rupees eee eee eee eee ee eee ee eee only amount of the Guarantee in words and figures and we undertake to pay you upon your first written demand declaring the Vendor to be in default under the RFP and without cavil or argument any sum or sums within the limit of Rupees ly hehe REET SERERE ENEE PKN only Amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein Our obligation to make payment under this Guarantee shall be a primary independent and absolute obligation and we shall not be entitled to delay or withhold payment for any reason Our obligations hereunder shall not be affected by any act omission matter or thing which but for this provision might operate to release or otherwise exonerate us from our obligations hereunder in whole or in part including and whether or not known to us or you 1 Any time or waiver granted to the vendor 2 The taking variation compromise renewal or release of or refusal or neglect to perfect or enforce any rights remedies or securities against the vendor 3 Any Variation of
2. Page 35 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response i Normal operation gt 96 at 40 100 load ii Battery operation gt 96 at 40 to 100 load k Output Power Factor Rating should be 0 5 leading to 0 5 lagging without any derating Battery Protection The inverter should be provided with monitoring and control circuits to limit the level of discharge on the battery system 4 Charging a The battery charging should keep the DC bus float voltage at 1 of tolerance b The battery charging circuit should contain a temperature compensation circuit which will regulate the battery charging to optimize battery life c The battery charging circuit should remain active when in Static Bypass and in Normal Operation 5 Batteries a The UPS battery should support an optional battery plant of modular construction made up of user replaceable hot swappable fused battery modules Each battery module should be monitored for voltage and temperature for use by the UPS battery diagnostic Battery charging current should be temperature compensated b The battery jars housed within each removable battery module should be of the Valve Regulated Lead Acid VRLA type c The UPS should incorporate a battery management system to continuously monitor the health of each remo
3. SIDBI Small Industries Development Bank of India Request for Proposal RfP For Purchase of UPS System Tender No 400 2012 862 BYO ISD dated February 29 2012 Small Industries Development Bank of India Information Services Department 3rd Floor MSME Development Center Plot No C 11 G Block Bandra Kurla Complex Bandra E Mumbai 400 051 Website www sidbi in Price of the document 500 This document is the property of Small Industries Development Bank of India SIDBI It may not be copied distributed or recorded on any medium electronic or otherwise without SIDBI s written permission Use of contents given in this document even by the authorised personnel agencies for any other purpose other than the purpose specified herein is strictly prohibited as it shall amount to copyright violation and thus shall be punishable under the Indian law Request for Proposal for Purchase of UPS System SIDBI 1 Introduction and Disclaimers 1 1 Purpose of RfP The purpose of RfP is to shortlist vendors for supply installation and support of Modular UPS with hot swappable power modules hot swappable batteries and Power Distribution Units PDUs at Datacenter Mumbai SIDBI intends to procure only modular UPS as the system needs to be installed in the datacenter along with existing server network racks Further there is space constraint Details of the UPS under procurement are given in the subs
4. This Guarantee will be returned to the Bank when the purpose of the guarantee has been fulfilled or at its expiry which ever is earlier We Bank Bank Name and Details lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Corporation in writing In witness where of We sesse have set and subscribed our hand and seal this ETE day of anssen 2011 SIGNED SEALED AND DELIVERED BY AT IN THE PRESENCE OF WITNESS 1 Name noii Signature Designation 2 Name noii Signature Designation 0 006 kkkkkkkkkkkkk Page 51 of 51
5. installation and commissioning of modular UPS along with hot swappable batteries and PDUs complying with the technical specifications given in Annexure Illl along with accessories and necessary documentation at Mumbai Office 2 3 2 Providing service and onsite support during warranty period and post warranty period as per Bank s requirement without any extra cost to the bank The support should be directly from the UPS manufacturer 2 3 3 Supply of additional power modules batteries and PDUs as and when required to cater to increase in load at datacenter as per contracted rate 2 3 4 Warranty Support and AMC 2 3 4 1 Warranty and support The Warranty shall be 2 3 4 1 1 On site comprehensive and BACK TO BACK from OEM for a period of one year from the date of acceptance or 15 months from date of delivery 2 3 4 1 2 Replacement of failed hardware within 24 hours 2 3 4 1 3 Software updates and upgrades at no cost to Bank 2 3 4 1 4 Comprehensive on site support from OEM 2 3 4 2 AMC 2 3 4 2 1 On site comprehensive and BACK TO BACK AMC from OEM for a period of 5 years after the expiry of warranty 2 3 4 2 2 Replacement of failed components within 24hours 2 3 4 2 3 Software updates and upgrades at no cost to Bank 2 3 4 2 4 Comprehensive on site support from OEM 2 3 4 3 Detailed scope of work under warranty and AMC given in subsequent chapters 2 3 5 Training The OEM shall impart the training to the banks officials
6. 3 It the vendor has not worked out the total bid price or the total bid price does not correspond to the unit price quoted either in words or figures the unit price quoted in words shall be taken as correct 3 16 5 4 Bank may waive off any minor infirmity or nonconformity or irregularity in a bid which does not constitute a material deviation provided such a waiving does not prejudice or effect the relative ranking of any bidder 3 17 No Commitment to Accept Lowest or Any Offer 3 17 1 The Bank reserves its right to reject any or all the offers without assigning any reason thereof whatsoever 3 17 2 The Bank will not be obliged to meet and have discussions with any bidder and or to entertain any representations in this regard 3 17 3 The bids received and accepted will be evaluated by the Bank to ascertain the best and lowest bid in the interest of the Bank However the Bank does not bind itself to accept the lowest or any Bid and reserves the right to reject any or all bids at any point of time prior to the order without assigning any reasons whatsoever The bank reserves the right to re tender 3 18 Conditional Bids Conditional bids shall not be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained before submission of bids 3 19 Contacting the Bank 3 19 1 Bidder shall NOT contact the Bank on any matter relating to its Bid from the time of opening of Bid t
7. Code of that branch DRIER A ARK RK KK Page 46 of 51 Request for Proposal for Purchase of UPS System Y SIDBI Annexure VIII EMD Performance Security Form Sample Format TO BE EXECUTED ON A NON JUDICIAL STAMPED PAPER To SMALL INDUSTRIES DEVELOPMENT BANK OF INDIA WHEREAS oreiiur iraniane inna r NEENA Name of Vendor hereinafter called the the Vendor has undertaken in pursuance of Request for Proposal RFP No aiei iavaret ia Dated irise riasirs 20r TO SUPDIY aitriai ea oae Description of Products and Services Herein after called the the RFP to you AND WHEREAS it has been stipulated by you in the said RFP that the Vendor shall furnish you with a Bank Guarantee from a commercial Bank for the sum specified therein as security for compliance with the Vendor s performance obligations in accordance with the RFP AND WHEREAS we Bank having its registered office at and inter alia a branch office situate at have agreed to give a performance guarantee in lieu of EMD of Rupees only on behalf of the Vendor We wwennnsenenennen nee Bank further undertake not to revoke and make ineffective the guarantee during it s currency except with the previous consent of the buyer in writing We Bank do hereby unconditionally and irrevocably undertake to pay to SIDBI without any demur or protest merely on demand from SIDBI an amount not exceeding Rs
8. Pre qualification Minimum Eligibility Criteria Annexure Il 5 3 Technical Bid Format Annexure Ill 5 4 Commercial Bid Format Annexure IV 5 5 Manufacturer s Authorisation Form Annexure V 5 6 Undertaking of Authenticity Annexure VI 5 7 Bank Mandate Form Annexure VII 5 8 EMD Performance Security Form Annexure VIII 5 9 Installation cum acceptance Certificate Annexure IX 5 10 Format of Performance Bank Guarantee Annexure X Fkk k k k k KERR kk k k k ERE Page 28 of 51 Request for Proposal for Purchase of UPS System Y SIDBI Annexure Bid Forwarding Letter To be submitted on Vendor s letter head Date The General Manager Systems Small Industries Development Bank of India 3rd Floor MSME Development Centre Plot No C 11 G Block Bandra Kurla Complex BKC Bandra E Mumbai 400 051 Dear Sir Purchase of UPS System We the undersigned offer to submit our bid in response and accordance with your tender No 400 2012 862 BYO ISD dated February 29 2012 Having examined the tender document including all annexures carefully we are hereby submitting our proposal along with all the requisite EMD and other documents as desired by the Bank Further we agree to abide by all the terms and conditions as mentioned herein the tender document We agree to abide by this offer till 6 months from the date of last day for submission of offer Bid If our
9. The Downtime is the time between the Time of Report by the Bank and Time of Restoration resolution within the contracted hours Failure is the condition that renders the bank unable to perform any of the defined functions on the UPS System Restoration is the condition when the selected bidder demonstrates that the UPS System is in working order and the Bank acknowledges the same The Downtime calculated shall not include any 4 14 8 1 Failure due to bank Power etc Page 22 of 51 Request for Proposal for Purchase of UPS System SIDBI 4 14 8 2 Preventive maintenance activity and 4 14 8 3 Force Majeure However bidder shall inform the Bank 7 days in advance before doing preventive maintenance or pre planned activity 4 14 9 The percentage uptime is calculated on monthly basis 4 14 10 If the bidder fails to maintain guaranteed uptime of 99 95 for all the ordered locations the Bank shall impose penalty as mentioned below on slab 4 14 11 Vendor s hardware engineer will report at SIDBI offices within TWO HOURS for Call to Reponse of reporting of breakdown through telephone email portal or Fax or courier at the vendor s office as per call logging and escalation matrix Vendor shall resolve the issue within FOUR HOURS Call to Resolution of its reporting 4 14 12 Call will be deemed as call closure if a hardware or part thereof of similar or higher configuration is provided within the Call
10. The bid prepared by the Bidders as well as all correspondence and documents relating to the Bid exchanged by the Bidder and the Bank and supporting documents and printed literature shall be written in English 3 4 Documents Comprising the Bid The bid shall consist of Pre qualification minimum eligibility criteria Technical bid and Commercial bid 3 4 1 Documents comprising the Pre qualifications cum Technical Bid should be 3 4 1 1 Bid Forwarding Letter as per Annexure I 3 4 1 2 Documentary evidence establishing that the Bidder is eligible to Bid and is qualified to perform the contract i e Pre Qualification Criteria minimum eligibility criteria as per Annexure II 3 4 1 3 Technical Bid as per Annexure III 3 4 1 4 Masked Price Bid without indicating the price as per Annexure IV should be submitted Page 8 of 51 Request for Proposal for Purchase of UPS System SIDBI 3 4 1 5 MAF as per Annexure V 3 4 1 6 Undertaking of authenticity Annexure VI 3 4 1 7 Bank Mandate Form Annexure X 3 4 1 8 DD Pay Order of 500 towards cost of tender form 3 4 1 9 DD Pay Order BG as per Annexure VIII for 80 000 towards EMD 3 4 1 10 Data sheets printed literature of all the network hardware items being quoted 3 4 2 Documents comprising the Commercial Bid should be 3 4 2 1 Commercial bid as per Annexure IV 3 5 Signing Sealing and Marking of Bids 3 5 1 The Bid
11. at the time on the date and at the place specified in the tender document The bidders representatives who are present shall sign a document evidencing their attendance Page 12 of 51 Request for Proposal for Purchase of UPS System MAD 3 15 2 3 15 3 3 15 4 If any of the bidders or all bidders who have submitted the tender and are not present during the specified date and time of opening it will be deemed that such bidder is not interested to participate in the opening of the Bid s and the bank at its discretion will proceed further with opening of the technical bids in their absence The Bidder name and presence or absence of requisite EMD RfP cost if any and such other details as the Bank at its discretion may consider appropriate will be announced at the time of technical bid opening No bid shall be rejected at the time of bid opening except for late bids which shall be returned unopened to the Bidder Bids that are not opened at Bid opening shall not be considered for further evaluation irrespective of the circumstances Withdrawn bids will be returned unopened to the Bidders 3 16 Evaluation Methodology 3 16 1 Clarification of bids 3 16 1 1 During evaluation of Bids the Bank at its discretion may ask the Bidders for clarifications of their Bids The request for clarification and the response shall be in writing Fax e Mail and no change in the price of substance of the Bid shall
12. be specified in the Contract shall be arranged by the Supplier 4 12 4 Should any loss or damage occur the Bidder shall 4 12 4 1 Initiate and pursue claim till settlement and 4 12 4 2 Promptly make arrangements for replacement of any damaged item s irrespective of settlement of claim by the underwriters 4 13 Inspections and tests 4 13 1 Inspection and Quality Control tests before evaluation prior to shipment of Goods and at the time of final acceptance are as follows 4 13 1 1 Inspection Pre shipment Acceptance Testing of Goods as per quality control formats including functional testing burn in tests and mains fluctuation test at full load facilities etc as per the standards specifications may be done at factory site of the Supplier before dispatch of goods by the Bank Bank s Consultants Testing Agency The supplier should intimate the Bank before dispatch of goods to various locations offices for conduct of pre shipment testing Successful conduct and conclusion of pre dispatch inspection shall be the sole responsibility of the Supplier 4 13 1 2 Provided that the Bank may at its sole discretion waive inspection of goods having regard to the value of the order and or the nature of the goods and or any other such basis as may be decided at the sole discretion of the Bank meriting waiver of such inspection of goods Page 21 of 51 Request for Proposal for Purchase of UPS System SIDBI 4 13 1
13. from the date of submission of bids i e till June 18 2012 9 Date of Opening of Pre March 20 2012 at 4 30 pm qualification Criteria Minimum Eligibility Criteria Technical bid 10 Date of Opening of CommercialTo be announced at a later date after the technical bid evaluation is completed Only technically short listed bidders shall be notified in writing or through mail 11 Menue for pre bid meeting amp SIDBI MSME Development Center Opening of bids 3 Floor Information Services Department Plot No C 11 G Block Bandra Kurla Complex Bandra E Mumbai 400 051 12 Contact Details Name Designation Phone Fax E mail C R Prasad AGM Systems 67531238 crorasad sidbi in Asish Topdar DGM Systems 67531244 67531236 jatopdar sidbi in RK Sharma GM Systems 67531228 rksharma sidbi in kkkkkkkkkkkkkkkkkk Page 7 of 51 Request for Proposal for Purchase of UPS System SIDBI 3 Instruction to Bidders The Bidders are expected to examine all instructions forms terms and specifications in the bidding documents Failure to furnish all information required by the bidding documents may result in the rejection of its bid and will be at the bidder s own risk 3 1 Clarification of Bids 3 1 1 The bidder or its official representative is invited to attend pre bid meeting to be held on March 09 2012 at 11 30 hours at the venue mentioned in Section 2 6 11 It would be the responsibility of the Bidd
14. offer is accepted we undertake to provide Service support for the hardware supplied as per the above referred RFP during warranty of 1 year as well as AMC period of 5 years if contracted We have also noted that SIDBI reserves the right to consider reject any or all bids without assigning any reason thereof We understand that the Bank is not bound to accept any proposal it receives We remain Yours sincerely Date Signature of Authorised Signatory Place Name of the Authorised Signatory Designation Phone amp E mail Name of the Organisation Seal Page 29 of 51 Request for Proposal for Purchase of UPS System MSDE Annexure ll Pre Qualification Minimum Eligibility Criteria S N Minimum Eligibility Criteria Bidder s response A General and Financial 1 Name of the bidder company 2 Year of establishment 3 Type of Company Government PSU Pub Ltd Pvt Ltd partnership proprietary 4 Registration No and date of registration Registration Certificate to be enclosed 5 Address of Registered Office with contact numbers phone fax mail 6 Address of Local Office at Mumbai with contact numbers phone fax mail 7 PAN No a Copy of same enclosed Yes No 8 Sales Tax VAT Service tax registration certificate a Copy of certificate enclosed Y
15. refunded immediately upon happening of any the following events 3 7 7 1 The end of the bid validity period including extended period if any OR 3 7 7 2 Receipt of the signed contract from the selected Bidder 3 7 8 Successful Bidder will be refunded the EMD amount BG only after acceptance of the hardware by SIDBI and submission of performance guarantee by the bidder 3 7 9 In case the acceptance of h w is delayed due any reasons beyond the bank s purview successful bidder shall have the BG validity extended for a period of three months till the hardware is accepted by the bank 3 7 10 The bid security may be forfeited 3 7 10 1 If a Bidder withdraws its bids during the period of bid validity 3 7 10 2 If a Bidder makes any statement or encloses any form which turns out to be false incorrect at any time prior to signing of the contract 3 7 10 3 In case of successful Bidder if the Bidder fails to sign the contract or fails to furnish performance guarantee 3 8 Delivery and Installation Schedule 3 8 1 The Bidder should deliver the goods within TEN WEEKS FROM THE DATE OF PURCHASE ORDER 3 8 2 Delivery of the Goods shall be made by the Supplier in accordance with the terms of the Purchase Contract The bidder should take responsibility of the Goods till it reaches the delivery destination as informed by Bank transport to such place of destination in India including insurance and storage as shall be specified in the C
16. shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorised to bind the Bidder to the Contract The Bidder shall seal the bids in non window envelopes containing the documents as under 3 5 1 1 1 Envelope Superscribing Tender No 400 2012 862 BYO ISD Pre qualification Technical Bid a DD Pay order BG towards EMD b DD Pay order towards tender cost c Bid Forwarding Letter d Pre qualification Minimum Eligibility Criteria Form e Technical Bid f Manufacturer s Authorisation Form MAF g Masked blank Commercial Bid h Bank Mandate Form Note Under no circumstances the Commercial Bid should be kept in Technical Bid Covers The placement of Commercial Bid in Pre qualification Technical Bid covers will make bid liable for rejection 3 5 1 2 2nd Envelope Superscribing Tender No 400 2012 862 BYO ISD Commercial Bid a Commercial bid 3 5 2 0n the cover of each envelop name and address of bidder along with contact number should be clearly indicated 3 5 3 The envelope s shall be addressed to the Bank at the address given below The General Manager Systems Small Industries Development Bank of India MSME Development Center 3rd Floor Information Services Department ISD Plot No C 11 G Block Bandra Kurla Complex Bandra East Mumbai 400 051 3 5 4 If the envelop s are not sealed and marked as indicated above the B
17. should utilize a 42U rack mounted N 1 redundant scalable array architecture 3 Each UPS modules should contain a full rated input rectifier boost converter hereafter referred to as Input Converter full rated output inverter and battery charging circuit 4 The system should comprise of a Page 32 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response user replaceable continuous duty bypass static switch module 5 The system should comprise of a user replaceable hot swappable battery modules which can be swapped without switching of the UPS modules when required 6 The system should comprise of redundant main controller modules redundant logic power supplies which can be swapped without switching off any UPS modules when required 7 The UPS should be provided with an output distribution system to distribute quality uninterrupted power for mission critical data centre load This distribution system should be installed outside the UPS modules along with input output amp manual bypass switches in a metal enclosure which is in a rack form factor Output distribution should happen through 3phase amp neutral bus duct 8 The UPS units amp the batteries should be scalable from 100KVA 90KW to 150KVA 135KW without shutting down the
18. the hardware and software against defects arising out of faulty design materials and media workmanship of the hardware and software The bidder will provide support for hardware and pre installed software components including operating system during the warranty period Defective hardware shall be replaced by the vendor at his own cost including the cost of transport The Bidder warrants that the Goods supplied under the Contract are new unused of the most recent or current models and incorporate all recent improvements in design and materials unless provided otherwise in the Contract The Bidder further warrants that all the Goods supplied under this Contract shall have no defect arising from design materials or workmanship except when the design and or material is required by the Bank s Specifications or from any act or omission of the Bidder that may develop under normal use of the supplied Goods in the conditions prevailing at the final destination The warranty should cover all parts including updates upgrades of software maintenance or support for its proper operation performance and output as specified in the tender technical specifications for a period of 36 months from the Date of acceptance by the Bank at no cost to Bank The bidder shall guarantee an uptime of 99 95 for all the locations where the equipments are commissioned during warranty and also during AMC if contracted which shall be calculated on monthly basis
19. the performance of the Contract Disclosure to any such employed person shall be made in confidence and shall extend only as far as may be necessary for purposes of such performance 4 2 2 The Supplier will treat as confidential all data and information about the Bank obtained in the execution of his responsibilities in strict confidence and will not reveal such information to any other party without the prior written approval of the Bank 4 3 Subcontracts 4 3 1 The Supplier shall not assign to others in whole or in part its obligations to perform under the contract except with the Bank s prior written consent 4 3 2 The Supplier shall notify and obtain concurrence from the Bank in writing of all subcontracts Franchisees awarded under the Contract if not already specified in the quotation Such notification in the original quotation or later shall not relieve the Supplier from any liability or obligation under the Contract 4 4 Price 4 4 1 Prices quoted by the bidders should include all local taxes VAT duties levies transportation costs warranty insurance costs etc till the bid validity period 4 4 2 Once a contract price is arrived at the same must remain firm and must not be subject to escalation during the performance of the contract due to fluctuation in Request for Proposal for Purchase of UPS System SIDBI foreign currency change in the duty tax structure changes in costs related to the mater
20. to Resolution 4 14 13 The performance would be measured as under on monthly basis Total contracted minutes in a month downtime Minutes within contracted minutes in a month Performance 2 222 nnn nnn nnn nnn X 100 Total contracted minutes in a month 4 14 14 Penalty for shortfall in Performance Compliance Level Amount of penalty to be calculated on monthly basis for the shortfall in performance compliance level is as under Shortfall in Penalty Performance of the contract value of the equipment ree ee lt 1 1 lt 1 i O gt 1 and lt 3 3 gt 3 and lt 5 5 gt 5 and lt 6 gt 5 and lt 6 ee lt O gt 6 and lt 8 8 gt 8 and lt 10 10 4 14 15 The amount of penalty may be claimed adjusted while releasing the Performance Bank Guarantee or the warranty period for the hardware will be extended accordingly 4 14 16 During the Warranty period the Bidder will have to undertake system maintenance and replacement or repair of defective parts or systems 4 14 17 The Bank shall promptly notify the Bidder in writing e mail fax of any claims arising under this warranty Upon receipt of such notice the Bidder shall as mentioned below repair or replace the defective goods or parts thereof without any cost to the Bank 4 14 18 In case equipment is taken away for repairs the vendor shall provide similar standby equipment so that the equipments can be put to
21. 3 In the event of the hardware and software failing to pass the acceptance 4 13 2 4 13 3 4 13 4 test as per the specifications given a period not exceeding two weeks will be given to rectify the defects and clear the acceptance test failing which the Bank reserves the right to cancel the Purchase Order Nothing stated herein above shall in any way release the Supplier from any warranty or other obligations under this Contract The Supplier shall provide complete and legal documentation of Systems all subsystems operating systems system software and the other software The Supplier shall also provide licensed software for all software products whether developed by it or acquired from others The Supplier shall also indemnify the Bank against any levies penalties on account of any default in this regard On successful completion of acceptability test receipt of deliverables etc and after the Bank is satisfied with the working on the system the acceptance certificate will be signed by the Testing Agency and the representative of the Bank 4 14 Warranty 4 14 1 4 14 2 4 14 3 4 14 4 4 14 5 4 14 6 4 14 7 4 14 8 The warranty of entire equipments hardware including OS amp software deployed for this project shall be onsite comprehensive back to back from OEM for a period of 1 year 12months from the date of acceptance or 15 months from the date of delivery The bidder will warrant all
22. Deviation Response 15 Make and Model Quoted a Make of UPS Quoted b Model No c Technical Specification sheets of UPS attached Date Signature of Authorised Signatory Place Name of the Authorised Signatory Designation Phone amp E mail Name of the Organisation Seal Note Bidder response should be complete with all relevant documents attached Documentary proof sealed and signed by authorized signatory must be submitted Proposal of the bidders are liable to be rejected in case of incomplete information or wrong information or non submission of documentary proof kkkkkkkkkkkkkkkkkkkkkkkk Page 40 of 51 Request for Proposal for Purchase of UPS System MSDE Commercial Bid cum Price Break up Forma t Annexure IV Amt in Item Description Qty Unit Price incl of all taxes Total incl of Figures Words A B all taxes C AxB Cost of UPS System Batteries and PDUs with One year Warrant Modular UPS of 01 100KVA UPS 90KW along with Modular hot swappable batteries for 30miniutes backup along with 12 PDUs Installation configuration Integration and training charges Total A Annual Maintenance Contract AMC 2 Year AMC charges 01 of UPS system 37 Year AMC charges 01 of UPS system 4 Year AMC charges 01 of UPS sys
23. Mandate Form as per Annexure VIII along with cancelled cheque in original with technical bid 4 5 4 Vendor will be required to furnish the documentary proof of delivery delivery challan and installation report duly signed by SIDBI officials of respective locations proof of back to back warranty arrangement certificate while claiming the payment 4 5 5 Vendor will be entirely responsible for all applicable present and future duties levies charges license fees VAT etc in connection with delivery of goods at site including incidental services and commissioning 4 5 6 Payment during AMC AMC payment would be paid half yearly First half year AMC amount would be paid in advance and second half year AMC will be paid in arrears Order for AMC would be placed in respective years as per contracted rate 4 5 7 The Bidder must accept the payment terms proposed by the Bank The financial bid submitted by the Bidder must be in conformity with the payment terms proposed by the Bank Any deviation from the proposed payment terms would not be accepted The Bank shall have the right to withhold any payment due to the Bidder in case of delays or defaults on the part of the Bidder Such withholding of payment shall not amount to a default on the part of the Bank 4 5 8 TDS if any will be deducted while releasing the payment 4 5 9 All Payments will be made to the Bidder in Indian Rupee only Page 18 of 51 Request for Proposal
24. We Vendor name also take full responsibility of both parts amp service SLA as per the content even if there is any defect by our authorised service centre reseller SI etc Authorised Signatory Name Designation Place Date kkkkkkkkkk Page 44 of 51 Request for Proposal for Purchase of UPS System 4 SIDBI da aA wat BANK MANDATE FORM Annexure VII at vidal Wega fear are To be submitted in Duplicate PUM Faas UH Hani HA HX Sel Hel AY eS SAW Fe HT fawea aM Please fill in the information in CAPITAL LETTERS Please TICK wherever it is applicable 1 SuNedi faar sngideeat Hr Aa Name of Borrower vendor supplier Abar Tt HE Vendor Code if applicable 2 sanaat Aha AA HT TAT Address of the Borrower vendor supplier wads pe MA gI B Phone No with STD code aage F Mobile No AJ City Aa gS E mail id Daas Pin Code TmT u Aeal Permanent Account Number VAVES door Ae WAITTA MSE Registration CA Certificate afe aT Aif applicable 3 dH we ar Aa Particulars of Bank account fear apr aay Beneficiary Name ad oT aA Ma HT ATA Bank Name Branch Name QT AT ATA QA HT ANN Branch Place Branch City Maris PIN aT He Code Branch Code TAMSIR E MICR No et oT ART Tdd Saving We Current Apa ale Account type Cash Credit are 3 Cet eg ia EI Account No as appearing in the Cheque b
25. a scheduled commercial Bank for an amount equivalent to 10 of contract value and valid for WARRANTY period THREE months invocation period from the date of acceptance The performance guarantee to be submitted within ONE month after acceptance of goods and before release of full and final payment of the Contract for indemnifying Bank against any default failure in execution of contract as per the format provided by Bank 4 11 2 Since the validity of the BG is linked to the warranty acceptance of the hardware the bidder shall submit the BG only after getting the confirmation from the Bank about the acceptance amp warranty period 4 12 Insurance 4 12 1 The Bidder is responsible for acquiring insurance for all components equipment and software The goods supplied under the Contract shall be fully insured 4 12 2 The insurance shall be for an amount equal to 110 percent of the CIF value of the Goods delivered to SIDBI covering All Risks fire burglary natural calamities such as Earth quake floods etc valid till one month from the date of delivery If the vendor fails to obtain insurance cover and any loss or damage occur the vendor will have to replace the items with new ones without any cost to the Bank 4 12 3 Where the Supplier is required under the Contract to transport the Goods to a specified place of destination within India transport to such place of destination in India including insurance and storage as shall
26. ae Aa sat AAE Began Hel EI Certified that particulars furnished above are correct as per our records de hl Aex Bank s stamp feaieh Date dep amp uit AP ch gea Signature of the Authorized Official from the Banks Runi afe aidtsiwa vasemel Fatt HS WH AN al SAH Tet et HVAT N B RTGS NEFT charges if any is to be borne by the party 1 2 sTsumVEReassaisit amp ax A feof NS fads wore ge wp aena AA ge amp st ANA A Pret dw ear Fr sates wo A aa amp few gare sean Sl Be 11 Heat ot ge raat vA 4 san da h ge at aaa amp aaf Uda step fraser 3p BO ANA adaa rad Coat WO F aM Ay 3H Wea A Uda Sl dH UX Hf VASSAR He FFI RTE HH Usa A 9 3H Ad fae dp rar ht ugar AA S1 mR Aa a aA dat at Arde far fm a Hua Tent at SI FU ste A De UAH UX TPLA ARa HUE HS Ie at Huet dH a Aud AX SA UT Hl ASCH HE WA AC Aha FI 1 2 Note on IFSC MICR Indian Financial System Code IFSC is an alpha numeric code designed to uniquely identify the bank branches in India This is 11 digit code with first 4 characters representing the bank s code the next character reserved as control character presently 0 appears in the fifth position and remaining 6 characters to identify the branch The MICR code Magnetic Ink Character Recognition that appears on cheques has 9 digits to identify the bank branch RBI had since advised all the banks to print IFSC on cheque leaves issued to their customers A customer may also contact his bank branch and get the IFS
27. ank will assume no responsibility for the Bid s misplacement or its premature opening 3 6 Bid Currency Page 9 of 51 Request for Proposal for Purchase of UPS System SIDBI Bids should be quoted in Indian Rupee only 3 7 Earnest Money Deposit EMD 3 7 1 All the responses must be accompanied by a refundable interest free security deposit of amount of 80 000 3 7 2 EMD should be in the form of Demand Draft Banker s Cheque in favour of Small Industries Development Bank of India payable at Mumbai OR in the form of a bank guarantee BG from a scheduled commercial bank strictly in the format as prescribed in Annexure VIII Any bid received without EMD in proper form and manner shall be considered unresponsive and rejected 3 7 3 In case the EMD is submitted in the form of a BG the same should be valid till the date of bid validity i e till June 18 2012 with claim period one month beyond the BG validity ie till July 18 2012 3 7 4 Successful bidder on award of the contract shall arrange to extend the validity of the BG for six months beyond the date of bid validity and with a claim period one month beyond the BG validity Alternatively the bidder may replace the BG with a fresh BG with desired validity and claim periods 3 7 5 No interest will be paid on EMD 3 7 6 Request for exemption from Security Deposit will not be entertained 3 7 7 The EMD amount BG of all unsuccessful bidders would be
28. be sought offered or permitted 3 16 1 2 Bidder to submit point by point compliance to the technical compliance and it should be included in the Bid 3 16 1 3 Any deviations from the specifications should be clearly brought out in the bid 3 16 1 4 Bidder to quote for entire package on a single responsibility basis for the 3 16 2 goods and services it proposes to supply under the contract Preliminary Examinations 3 16 2 1 The Bank will examine the Bids to determine whether they are complete the documents have been properly signed supporting papers documents attached and the bids are generally in order 3 16 2 2 The Bank may at its sole discretion waive any minor infirmity nonconformity or irregularity in a Bid which does not constitute a material deviation provided such a waiver does not prejudice or affect the relative ranking of any Bidder 3 16 2 3 Prior to the detailed evaluation the Bank will determine the substantial responsiveness of each Bid to the Bidding document For purposes of these Clauses a substantially responsive Bid is one which conforms to all the terms and conditions of the Bidding Document without material deviations Deviations from or objections or reservations to critical provisions such as those concerning Bid security performance security qualification criteria insurance Force Majeure etc will be deemed to be a material deviation The Bank s determination of a Bid s responsivene
29. during installation of ordered devices at respective locations The training should include explaining all the features and capabilities of UPS proper Operation Trouble identification Troubleshooting and routine maintenance of the equipment supplied 2 3 6 Periodic preventive maintenance of UPS and its components once in a quarter by the OEM 2 3 7 Any corruption in the Software or media shall be rectified during the full period of the contract including Warranty and AMC if contracted at no extra cost to the Bank 2 3 8 The bidder to note that the Bank reserves the right to upgrade the UPS as and when required by addition of power modules batteries or PDUs 2 3 9 The System spare parts services as and when required and complete maintenance of the Systems during warranty period and AMC if contracted shall be supported for a period not less than 6 years Warranty and AMC from the date of acceptance of the System by the Bank 2 3 10 Submission of Installation cum Acceptance Certificate as per format prescribed in Annexure IX duly signed by the SIDBI officials at the location Page 5 of 51 Request for Proposal for Purchase of UPS System 4 SIDBI 2 3 11 The bidder to study the site requirements after placing of order and provide detailed electrical diagram indicating the requirements for both input and output power and distribution 2 4 Tender Methodology 2 4 1 The tender methodology propos
30. e or omission on its part to do so and against all claims or demands of liability and all consequences that may occur or arise for any default or failure on its part to conform or comply with the above and all other statutory obligations arising therefrom 4 10 2 Compliance in obtaining approvals permissions licenses The Bidder shall promptly and timely obtain all such consents permissions approvals licenses etc aS may be necessary or required for any of the purposes of this project or for the conduct of their own business under any applicable Law Government Regulation Guidelines and shall keep the same valid and in force during the term of the project and in the event of any failure or omission to do so shall indemnify keep indemnified hold harmless defend protect and fully compensate the Bank and its employees officers staff personnel representatives agents from and against all claims or demands of liability and all consequences that may occur or Page 20 of 51 Request for Proposal for Purchase of UPS System SIDBI arise for any default or failure on its part to conform or comply with the above and all other statutory obligations arising therefrom and the Bank will give notice of any such claim or demand of liability within reasonable time to the bidder 4 11 Performance security 4 11 1 The successful bidder s shall provide Performance Security in the form of an unconditional Bank Guarantee BG from
31. ed to be adopted by SIDBI will be THREE Bid System i e Pre qualification criteria Minimum Eligibility Criteria Technical Bid and Commercial Bid 2 4 2 Bidders who qualify in the pre qualification criteria minimum eligibility criteria would only be considered for evaluation of Technical bids 2 4 3 The bidders whose technical bids are found as qualified shall be short listed for commercial evaluation 2 4 4 All bidders who qualify the technical evaluation shall be separately notified in writing mail letter about the date and time of opening of commercials 2 4 5 SIDBI would enter into contract with the bidder s whose commercial bids are determined as Lowest Commercial Bid L1 2 4 6 In this tender either the bidder on behalf of the Principal OEM or Principal OEM itself can bid but both cannot bid simultaneously for the same model product 2 4 7 f a bidder submits bid on behalf of the Principal OEM the same bidder shall not submit a bid on behalf of another Principal OEM for the same item product 2 5 Pre Qualification Criteria Minimum Eligibility Criteria S Criteria Proof to be Submitted N 1 The bidder should be a registered company Copy of registration certificate to incorporated in India registered under be enclosed Company act 1956 2 The bidder should be Original Equipment MAF as per format given in Manufacturer OEM or authorized partner of An
32. equent sections of this tender document 1 2 Information Provided The Request for Proposal document contains statements derived from information that is believed to be relevant at the date but does not purport to provide all of the information that may be necessary or desirable to enable an intending contracting party to determine whether or not to enter into a contract or arrangement with SIDBI Neither SIDBI nor any of its employees agents contractors or advisers gives any representation or warranty express or implied as to the accuracy or completeness of any information or statement given or made in this document Neither SIDBI nor any of its employees agents contractors or advisers has carried out or will carry out an independent audit or verification exercise in relation to the contents of any part of the document 1 3 Disclaimer Subject to any law to the contrary and to the maximum extent permitted by law SIDBI and its officers employees contractors agents and advisers disclaim all liability from any loss or damage whether foreseeable or not suffered by any person acting on or refraining from acting because of any information including forecasts statements estimates or projections contained in this RfP document or conduct ancillary to it whether or not the loss or damage arises in connection with any negligence omission default lack of care or misrepresentation on the part of SIDBI or any of its officers employees con
33. ers representatives only one person per vendor to be present at the venue of the meeting 3 1 2 Clarification sought by bidder should be made in writing Letter E mail FAX etc and submitted at least one day prior to the date of pre bid meeting i e latest by March 07 2012 1500 hours Bank has discretion to consider any other queries raised by the bidder s representative during the pre bid meeting 3 1 3 The text of the clarifications asked without identifying the source of enquiry and the response given by the Bank together with amendment to the bidding document if any will be posted on the website latest by March 12 2012 No individual clarifications will be sent to the bidders It would be responsibility of the bidder to check the website before final submission of bids 3 2 Amendment to the bidding document 3 2 1 At any time prior to the date of submission of Bids the Bank for any reason may modify the Bidding Document by amendment 3 2 2 The amendment will be posted on Banks website www sidbi in 3 2 3 All Bidders must ensure that such clarifications have been considered by them before submitting the bid Bank will not have any responsibility in case some omission is done by any bidder 3 2 4 In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their Bids the Bank at its discretion may extend the deadline for the submission of Bids 3 3 Language of Bid
34. es No 9 OEM or Authorized Partner or dealer of OEM a MAF from OEM as per format given in Annexure V enclosed Yes No 10 No of Years of experience in supply installation configuration and maintenance of UPS Systems a Proof of same by way of PO or Project completion Certificate enclosed Yes No 11 Contact Details of Bidders authorized representative to make commitments to SIDBI a Name b Designation c Mobile No d Fax No e Mail Id 12 Financials Parameter FY Amount in lakh a Annual Turnover 2008 2009 2009 2010 2010 2011 b Cash Profit 2008 2009 2009 2010 2010 2011 c Net worth 2008 2009 2009 2010 2010 2011 d CA certificate submitted Yes No PI do not attach balance sheets 13 OEM Details Page 30 of 51 Request for Proposal for Purchase of UPS System 4 SIDBI S N Minimum Eligibility Criteria Bidder s response a Name of OEM b Address of OEM s office in Mumbai c Contact Details of OEM i Name ii Designation iii Mobile No iv Fax No v Mail Id e Support Center at Mumbai Yes No f Address and contact details of support center at Mumbai g The OEM Should be in manufacturing supply and support of UPS systems for at least ten years in India as on date of this tender Yes No i Proof of same by way of purchase order or project completion cert
35. esent Value basis e Conditional commercial bids would be rejected Date Place Signature of Authorised Signatory Name of the Authorised Signatory Designation Phone amp E mail Name of the Organisation Seal Page 42 of 51 Request for Proposal for Purchase of UPS System Y SIDBI Annexure V Manufacturer Authorisation Format To be submitted on OEM s letter head Ref Date To The General Manager Systems Small Industries Development Bank of India MSME Development Center 3 Floor Information Services Department Plot No C 11 G Block Bandra Kurla Complex Bandra East Mumbai 400 051 Dear Sir Sub Manufacturer Authorisation for RfP No 400 2012 862 BYO ISD dated February 29 2012 We lt OEM Name gt having our registered office at lt OEM Address gt are an established and reputed manufacturer of lt hardware_ details gt do hereby authorise M s Name and address of the Partner to offer their quotation negotiate and conclude the contract with you against the above invitation for tender offer We hereby extend our full guarantee and warranty as per terms and conditions of the tender and the contract for the solution products equipment and services offered against this invitation for tender offer by the above firm and will extend maintenance technical support and updates upgrades for our products for a period of 6 years from the date of acceptance of equipment We also con
36. firm that we will ensure all product upgrades including management software upgrades and new product feature releases are provided by M s for all the products quoted for and supplied to the bank during the three year product warranty period In case this is not considered while quoting and in the event M s fail in their obligations to provide the upgrades within 30 days of release announcement we hereby confirm that we will provide the same to the bank at no additional cost to the bank and we will directly install the updates and upgrades and any new product releases at the Bank s premises We also undertake that in case of default in execution of this RfP by the lt Bidder Name gt the lt OEM Name will take all necessary steps for successful execution of this project as per RfP requirements lt OEM Name gt lt Authorised Signatory gt Name Designation Note This letter of authority should be on the letterhead of the OEM and should be signed by a person competent and having the power of attorney to bind the manufacturer It should be included by the bidder in its bid Page 43 of 51 Request for Proposal for Purchase of UPS System SIDBI Annexure VI Undertaking of Authenticity to be signed by authority not lower than the Company Secretary of the Bidder Ref Date To The General Manager Systems Small Industries Development Bank of India MSME Development Center 3 Floor Informat
37. for Purchase of UPS System SIDBI 4 6 Technical Information 4 6 1 The Bidder should strictly quote for the Brand Model complying with technical specifications given in Annexure III 4 6 2 The technical documentation involving detailed instruction for operation and maintenance users manual etc is to be delivered with every unit of the equipment supplied The language of the documentation should be English 4 6 3 The Models offered should strictly conform to the specifications given in the product literature and these models should be supported for a minimum period of 5 years including warranty period and post warranty maintenance AMC The Models proposed marked for withdrawal from the market and the models under quality testing should not be offered Bank shall reserve right to ask for PROOF OF CONCEPT on working of the newly introduced Models in the market if offered on the agreed terms amp conditions 4 6 4 When the configuration feature required is not available in a particular model the next available higher configuration model shall be offered 4 6 5 In addition to the above if any additional enhanced configuration is suggested in view of technological changes it may be furnished as optional feature with without cost duly explaining the additional utility of the offered model in both the technical offer document as well as Commercial Offer document However the basic quote should be confined only to the configurat
38. fy locations for supply of the items In the event of any change modification in the locations where the hardware items are to be delivered the bidder in such cases shall deliver install and commission at the modified locations at no extra cost to the Bank However if the hardware items are already delivered and if the modifications in locations are made after delivery the bidder shall carry out installation and commissioning at the modified locations The Bank in such cases shall bear the shifting charges arrange shifting and the bidder shall shift the material to the alternate locations at mutually agreed price if bank request The Warranty AMC should be applicable to the altered locations also 4 18 Forfeiture of performance security The Bank shall be at liberty to set off adjust the proceeds of the performance guarantee towards the loss if any sustained due to the supplier s failure to complete its obligations under the contract This is without prejudice to the Bank s right to proceed against the Supplier in the event of the security being not enough to fully cover the loss damage 4 19 Penalty for Default Delivery 4 19 1 If the vendor fails to deliver the items within stipulated period Bank will impose a penalty of 1 of the order value for the late delivered item for each weeks delay or part thereof subject to maximum of 10 of value of the late delivered items 4 19 2 In case the delay exceeds TEN weeks Bank reserves the ri
39. ged from all our liabilities mentioned hereinabove Signature and Seal of Guarantors Vendor s Bank kkkkkkkkk Page 48 of 51 Request for Proposal for Purchase of UPS System Y SIDBI Annexure IX Installation cum Acceptance Certificate To be submitted for respective locations Vendor Name RfP No 400 2012 862 BYO ISD dated February 29 2012 Purchase Order No and Date Description of equipment Date of Delivery Installation Date O gt CO NIA GO PO Serial No s of equipment installed at this location Certificate UPS as per ordered configuration has been delivered and successfully installed amp Commissioned as per our requirements and all the systems are working satisfactorily for the past one week Accordingly the same may be accepted Name of SIDBI official Designation Signature Date Seal kkkkkkkkkkkk Page 49 of 51 Request for Proposal for Purchase of UPS System Mn 4 Annexure X Performance Guarantee Format Sample Format TO BE EXECUTED ON A NON JUDICIAL STAMPED PAPER OF THE APPROPRIATE VALUE KNOW ALL MEN BY THESE PRESENTS that in consideration of the Small Industries Development Bank of India SIDBI a Corporation constituted and established under the Small Industries Development Bank of India Act 1989 and having its Head Office at SIDBI Tower 15 Ashok Marg Lucknow 226001 and office at 3rd Floor SME Develop
40. ght to cancel the order In such an event vendor will not be entitled to or recover from Bank any amount by ways of damages loss or otherwise If orders are cancelled due to non delivery the vendor will be debarred by Bank for participating in any future tenders floated by Bank 4 20 Taken Brought over of Company Subsequent to the order being placed with SIDBI in the event of bidder or the concerned OEM being taken brought over by another company all the obligations and execution of responsibilities under the agreement with SIDBI should be passed on for compliance by the new company in the negotiation for their transfer 4 21 Termination 4 21 1 Prior to the delivery of the hardware items the Bank may at any time terminate the contract by giving written notice to the Bidder if the Bidder becomes bankrupt or otherwise insolvent In this event termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Bank 4 21 2 The Bank reserves the right to cancel the contract in the event of happening one or more of the following Conditions Failure of the successful bidder to accept the contract Delay in offering equipments for pre delivery Inspection Delay in delivery beyond the specified period Page 25 of 51 Request for Proposal for Purchase of UPS System MAD Delay in completing installation implementation and acceptance tests checks beyond
41. he UPS system and power equipment The service should be 24 hours a day 7 days a week 365 days a year service support during Warranty and AMC d Replacement parts Parts should be available through the period of contract 6 years The support center should be capable of providing modules with in stipulated time required as by SIDBI SIDBI will not allow any component level repairs of UPS system in Data Center Equipment room UPS room 11 Standards a ISO 9001 b ISO 140001 c ISO 50001 13 Delivery Submittals a Installation manual which includes instructions for storage handling examination preparation installation and start up of UPS b User manual which includes operating instructions 14 Output Distribution a Modular and scalable distribution consisting of 12 PDUs each of 32Amps along with UPS and battery b All the output cables to the each rack will be fed by the UPS through this distribution panel only c All the cables from modular PDU should be equipped with IEC 310 sockets d Modular PDUs should be replaceable without any schedule downtime to add a breaker as modules including circuit breaker power cord and power connection Page 39 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders
42. he design specification terms and conditions contained or referred to in the said Agreement or in the event of the Vendor refusing or neglecting to maintain satisfactory operation of the equipment or work or to make good any defect therein notified by the Corporation to the vendor during the warranty period or otherwise to comply with and conform to the design specification terms and conditions contained or referred to the said Agreement 3 We Bank Bank Name and Details further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said order as laid down in the said agreement including the Warranty obligations or till validity date of this guarantee i e upto whichever is earlier and subject to the terms of the the said Agreement it shall continue to be enforceable for the breach of warranty conditions within warranty period and till all the defects notified by the Corporation to the vendor during the warranty period have been made good to the satisfaction of Corporation amp the Corporation or its authorized representative certified that the terms and conditions of the said agreement have been fully and properly complied with by the vendor or till validity of this guarantee i e whichever is earlier 4 We Bank Bank Name and Details may extend the validity of Bank Guarantee at the request of the Vendor for further period or periods from time to
43. hether the technical bids are substantially responsive Bids that are not substantially responsive are liable to be disqualified at SIDBI s discretion 3 16 3 3 During Technical evaluation the Bank at its discretion can ask the bidders for the demonstration of all or some components features and components of the hardware items quoted by them However SIDBI will not pay reimburse any expenditure incurred by the vendor for arranging the demonstration 3 16 3 4 Bank may waive off any minor infirmity or nonconformity or irregularity in a bid which does not constitute a material deviation provided such a waiving does not prejudice or effect the relative ranking of any bidder 3 16 3 5 Technical evaluation would be carried out and all bidders who qualify the technical evaluation will be short listed for commercial evaluation 3 16 4 Commercial Evaluation 3 16 4 1 All the bidders who qualify in Technical evaluation as per the criteria mentioned above would be short listed for commercial evaluation 3 16 4 2 Bidders who do not qualify the technical evaluation will not be invited for opening of commercials 3 16 4 3 SIDBI will award the contract to the successful bidder s whose bid has been determined to be substantially responsive and has been determined as the Lowest Commercial bid L1 3 16 4 4 L1 would be based on TCO for six years i e X Y Z where Cost of modular UPS System PDUs and modular batteries as per specificat
44. ials and labour or other components or for any other reason 4 4 3 Octroi alone if applicable will be reimbursed as at actual on production of the original octroi paid receipt in the name of the Bank 4 4 4 The Bank will not be in a position to supply Form C or Form D and vendor will have to arrange for Form 31 or 32 or any other road permit if required on behalf of SIDBI 4 4 5 No other cost whatsoever will be paid by SIDBI 4 4 6 Further subsequent to the orders being placed agreement executed the Bidder shall pass on to the Bank all fiscal benefits arising out of reductions in Government Levies viz Sales Tax Excise Duty Custom Duty etc Otherwise rates are firm during the entire contract period 4 5 Terms of Payment The standard payment terms of SIDBI are given below 4 5 1 90 payment after delivery and verification of items and on submission of duly signed in delivery challans The vendor has to claim octroi paid if any along with 90 payment 4 5 2 10 on acceptance and submission of performance Bank Guarantee equivalent to 10 of the contract value The BG shall be valid for a period of 12 MONTHS from the date of acceptance with invocation period of additional THREE months beyond expiry of warranty i e 12 months 3 months The performance bank guarantee should be as per the format given in Annexure X 4 5 3 All the payments will be made by SIDBI Mumbai electronically through RTGS NEFT Vendor to submit Bank
45. ificate etc attached Yes No h OEM must have trained engineers at Mumbai Yes No i Proof of same attached Yes No i OEM must have supplied UPS system proposed to SIDBI in at least three customer locations in BFSI Govt PSU sector i Proof of same by way of PO or project completion report to be attached j Whether OEM has warehouse in India Yes No i Details of location of warehouse to be provided Address Contact details Date Signature of Authorised Signatory Place Name of the Authorised Signatory Designation Phone amp E mail Name of the Organisation Seal Note Bidder response should be complete with all relevant documents attached Documentary proof sealed and signed by authorized signatory must be submitted Proposal of the bidders are liable to be rejected in case of incomplete information or wrong information or non submission of documentary proof kkkkkkkkkkkkkkkkkk Page 31 of 51 Request for Proposal for Purchase of UPS System Y SIDBI Annexure lll Technical Bid This specification describes the operation and functionality of a continuous duty true online double conversion three phase static Uninterruptible Power System UPS hereafter referred to as the UPS The UPS should utilize a N 1 redundant scalable architecture The system should consist of hot swappable and user replaceable UPS and battery modules of the same make which should operate in paral
46. ill by responding to SIDBI for RfP be deemed to have accepted the terms of this Introduction and Disclaimer 1 10 Requests for Proposal Recipients are required to direct all communications related to this RfP through the Nominated Point of Contact person Contact R K Sharma Position General Manager Systems Email rksharma sidbi com atopdar sidbi in crprasad sidbi in Telephone 91 22 67531228 67531244 67531238 Fax 91 22 67531236 SIDBI may in its absolute discretion seek additional information or material from any of the Respondents after the RfP closes and all such information and material provided must be taken to form part of that Respondent s response Respondents should provide details of their contact person telephone fax email and full address s to ensure that replies to RfP could be conveyed promptly If SIDBI in its absolute discretion deems that the originator of the question will gain an advantage by a response to a question then SIDBI reserves the right to communicate such response to all Respondents SIDBI may in its absolute discretion engage in discussion or negotiation with any Respondent or simultaneously with more than one Respondent after the RfP closes to improve or clarify any response 1 11 Notification SIDBI will notify all short listed Respondents in writing or by mail as soon as practicable about the outcome of their RfP SIDBI is not obliged to provide any reason
47. ion model offered for 4 7 Acceptance 4 7 1 The acceptance performance test will be performed after completion of installation of all the equipments at the respective locations Complete hardware and Software as specified in the tender must have been supplied amp installed properly by the Bidder prior to acceptance of the same The acceptance test will be conducted by the Bank their consultant or other such person nominated by the Bank at its option The Bidder will be responsible for setting up and running the acceptance test without any extra cost to the Bank 4 7 2 The Installation will be deemed as incomplete if any component of the hardware is not delivered or is delivered but not installed and or not operational or not acceptable to the Bank after acceptance testing examination In such an event the supply and installation will be termed as incomplete and system s will not be accepted and the warranty period will not commence The installation will be accepted only after complete commissioning of hardware 4 7 3 In the event of hardware and software failing to pass the acceptance test a period not exceeding two weeks will be given to rectify the defects and clear the acceptance test failing which the Bank reserves the right to get the corresponding component replaced by the Bidder at no extra cost to the Bank or to cancel the order and recall all the payments made by the bank to the bidder 4 7 4 Successful conduct and conclusi
48. ion Services Department Plot No C 11 G Block Bandra Kurla Complex Bandra East Mumbai 400 051 Dear Sir Sub Undertaking of Authenticity for RfP No 400 2012 862 BYO ISD dated February 29 2012 With reference to the UPS System quoted to you vide our quotation No dated in response to your tender no 400 2012 862 BYO ISD dated February 29 2012 we hereby undertake that all the components parts assembly software used in UPS System equipments other hardware items shall be original new from respective OEMs of the products and that no refurbished duplicate second hand components parts assembly software are being used or shall be used We also undertake that in respect of licensed operating system if asked for by you in the purchase order the same shall be supplied along with the authorised license certificate and also that it shall be sourced from the authorised source Should you require we hereby undertake to produce the certificate from our OEM supplier in support of above undertaking at the time of delivery installation It will be our responsibility to produce such letters from our OEM supplier s at the time of delivery or within a reasonable time In case of default and we are unable to comply with above at the time of delivery or during installation for the IT hardware software already billed we agree to take back the same if already supplied and return the money if any paid to us by you in this regard
49. ions given in Annexure lII A to D inclusive of all taxes one year warranty and installation etc charges W Il AMC of UPS System with other components for a period of five years inclusive of all taxes at present values X Ill Cost of additional Items power modules batteries PDUs Y IV AMC of additional Items Z V L1 W X Y Z VI The Present Value PV for the AMC component for UPS system per year will be calculated as per the following formula Page 14 of 51 Request for Proposal for Purchase of UPS System SIDBI C 1 r n Where e C is the annual AMC amount of each year e r is Banks Base Rate which is presently at 10 75 e _ n is number of years i e n is 1 for 1st year 2 for 2nd year 3 16 5 Arithmetic errors correction Arithmetic errors if any in the price break up format will be rectified on the following basis 3 16 5 1 If there is discrepancy between the unit price and the total price which is obtained by multiplying the unit price with quantity the unit price shall prevail and the total price shall be corrected unless it is a lower figure If the supplier does not accept the correction of errors its bid will be rejected 3 16 5 2 If there is discrepancy in the unit price quoted in figures and words the unit price in figures or in words as the case may be which corresponds to the total bid price for the item shall be taken as correct 3 16 5
50. lel and be configured for N 1 redundant operation at rated load 90KW 100KVA and scalable to 150KVA 135KW Each UPS module contains a full rated input rectifier boost converter hereafter referred to as Input Converter full rated output inverter and 10 battery charging circuit The system should also comprise of a user replaceable continuous duty bypass static switch module hot swappable and user replaceable battery modules redundant control modules redundant logic power supplies and interface display System static switch should be hot swappable amp capable of being fed from the same input to the rectifier or a separate input All of the above system components should be housed in standard 42 U Racks 3 phase 400 V power modules of 16 KVA 20KVA each with self testing capability Active Power Factor Correction should be built in to the power modules S N Minimum Specifications Bidders Deviation Response A Capacity and Backup Requirement 1 System capacity 100KVA or 90KW Scalable to150KVA or 135KW in the same rack 2 Type of redundancy N 1 3 Backup time 30 Min on 100KVA or 90KW load B General Specifications This specification describes the operation and functionality of static Uninterruptible Power System UPS hereafter referred to as the UPS 1 The system should be of continuous duty three phase solid state on line double conversion static UPS using IGBT based technology 2 The UPS
51. lt or significant output overload emergency this transfer should be an automatic function Manual transfer to Static Bypass called Requested bypass should be available in order to facilitate a controlled transfer to Maintenance Bypass 5 Maintenance Bypass The system can be equipped with an optional integrated bus connected external make before break Maintenance Bypass Cabinet to electrically isolate the UPS during routine maintenance and service of the UPS The make before break Maintenance Bypass Cabinet should allow for the completely electrical isolation of the UPS An option for an external make before break external maintenance bypass panel should be available D System Characteristics 1 System Capacity The system should be rated for 100KVA or 90KW output and salable upto 150KVA or 135KW over a period in the same rack 2 UPS Input a AC Input Nominal Voltage 230 V 3 Phase 4 wire G 50 Hz b AC Input Voltage Window 340 475VAC while providing nominal charging to the battery system c Maximum Frequency Range 40 70Hz d Input Power Factor Page 34 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response i Greater than 0 99 with load at 100 ii Greater than 0 99 with loads above 50 e Input Current Di
52. me of claiming final payment 4 8 Acceptance Date Vendor shall submit all the duly signed Installation cum Acceptance Certificates at Bank s Mumbai office Post which SIDBI shall arrive at a common acceptance date s for the entire lot of equipment Accordingly the warranty period of 1 year starting from the date of acceptance shall be determined and conveyed to the vendor in writing 4 9 Governing language 4 9 1 The Contract shall be written in English All correspondence and other documents pertaining to the Contract which are exchanged by the parties shall be written in English 4 9 2 The technical documentation involving detailed instruction for operation and maintenance users 4 9 3 Manual etc is to be delivered with every unit of the equipment supplied The language of the documentation should be English 4 10 Applicable laws The Contract shall be interpreted in accordance with the laws prevalent in India 4 10 1 Compliance with all applicable laws The Bidder shall undertake to observe adhere to abide by comply with and notify the Bank about all laws in force or as are or as made applicable in future pertaining to or applicable to them their business their employees or their obligations towards them and all purposes of this Tender and shall indemnify keep indemnified hold harmless defend and protect the Bank and its employees officers staff personnel representatives agents from any failur
53. ment Centre Plot No C 11 G Block Bandra Kurla Complex BKC Bandra E Mumbai 400 051 hereinafter called the Corporation having agreed to accept from M s Vendor Name having its office at Vendors Office Address hereinafter called the Vendor an agreement of guarantee for Rs Rupees only for the due fulfillment by the vendor of the terms and conditions of the Purchase order No dated made between the vendor and the Corporation for providing services for SIDBI s Project Details hereinafter called the said Agreement 1 We Bank Bank Name and Details do hereby undertake to indemnify and keep indemnified the Corporation to the extent of Rs Rupees only against any loss or damage caused to or suffered by the Corporation during warranty period by reason of any breach by the Vendor of any of the terms and conditions contained in the said Agreement of which breach the opinion of the Corporation shall be final and conclusive 2 And we Bank Bank Name and Details do hereby guarantee and undertake to pay forthwith on demand to the Corporation such sum not exceeding the said sum of Rs Rupees only only as may be specified in such demand in the event of the vendor failing or neglecting to execute fully efficiently and satisfactorily the order for implementation services for the Project Details placed with it the work tendered for by it within the period stipulated in the said Agreement in accordance with t
54. ment of Liquidation Damages on the part of the Bidder 3 8 8 The liquidation damages represent an estimate of the loss or damage that the Bank may have suffered due to delay in performance of the obligations relating to delivery installation operationalisation implementation training acceptance warranty maintenance etc of the deliverables by the Bidder 3 8 9 The Bank shall without prejudice to its other remedies under the Contract deduct from the Contract Price as liquidated damages a sum as specified in General Terms and Conditions 3 8 10 Products shall be supplied in a ready to use condition along with all Cables Connectors Software Drivers Manuals and Media etc 3 9 Delivery and Installation Location 3 9 1 The delivery and installation location shall be Small Industries Development Bank of India SIDBI MSME Development Center 3 Floor Information Services Department Plot No C 11 G Block Bandra Kurla Complex Bandra East Mumbai 400 051 3 9 2 The Bank reserves the right to alter the quantities specified in the offer in the event of changes in plans of the Bank The same shall be advised at the time of placing the order with L1 vendor s 3 9 3 Bank reserve the right to place the order with respective vendor for all the items in single or multiple lots within the bid validity period 3 10 Delivery and Documents The details of shipping and or other documents to be furnished by the Supplier are
55. mission critical Data Centre load Cc Modes of Operations 1 Normal The input converter and output inverter should operate in an on line manner to continuously regulate power to the critical load The input and output converters should be capable of full battery recharge while simultaneously providing regulated power to the load for all line and load conditions within the range of the UPS specifications 2 Battery Upon failure of the AC input source the critical load should continue being supplied by the output inverter which should derive its power from the battery system There should be no interruption in power to the critical load during both transfers to battery operation and _ retransfers from battery to normal operation Page 33 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response 3 Recharge Upon restoration of the AC input source the input converter and output inverter should simultaneously recharge the battery and provide regulated power to the critical load 4 Static Bypass The static bypass should be used to provide controller transfer of critical load from the inverter output to the bypass source This transfer along with its retransfer should take place with no power interruption to the critical load In the event of a UPS output fau
56. n at least three customer way of purchase order OR locations in BFSI Govt PSU sector in India Project Completion Certificate from the customer by mentioning the time frame clearly etc 9 The OEM MUST HAVE SUPPORT CENTER Details of support center at with trained engineers at Mumbai Mumbai to be submitted 10 The OEM must have warehouse in India Details of warehouse in India to be submitted 11 The bidder must have OFFICE at Mumbai Details of support center at Mumbai to be submitted Note Proposals of bidders who do not fulfill the above criteria or who fail to submit documentary evidence thereon would be rejected 2 6 Schedule of Events 1 Tender No 400 2012 862 BYO ISD Dated February 29 2012 2 Purpose of RfP Purchase of UPS System 3 Date of Issue of RfP February 29 2012 4 Earnest Money Deposit EMD 80 000 5 Date of Pre bid meeting March 09 2012 11 30am clarifications to be forwarded at least one day prior to pre bid meeting i e latest by March 07 2012 1500 hours 6 Last date for submission ofMarch 20 2012 at 3 30 pm bids 7 Address for submission of bids The General Manager Systems Small Industries Development Bank of India MSME Development Center 3 Floor Information Services Department Plot No C 11 G Block Bandra Kurla Complex Bandra East Mumbai 400 051 8 Bid Validity Proposals shall remain valid 90 days
57. n to terminate the service contract at any time during the contract period by giving a written notice of 30 days without assigning any reason thereof However the selected bidder shall commit himself to service for a minimum period of 6 years unless the service contract is terminated by the Bank and the selected bidder will have no right to terminate the contract within this period 4 15 10 It may be noted that the Bank reserves the right to demand performance Bank Guarantee to the tune of 10 of the value of the original Purchase Order if AMC charges quoted by the bidder are abnormally low below 3 of the cost The Bank has discretion to consider such offer or for seeking clarification from the bidder to decide for consideration This Bank Guarantee will be towards contractual AMC obligations of the bidder Page 24 of 51 Request for Proposal for Purchase of UPS System SIDBI 4 15 11 If during the warranty period and AMC period any hardware and or software items fails on three or more occasions in a quarter such hardware items shall be replaced by equivalent superior new hardware items by the bidder at no additional cost to the Bank 4 16 Repeat Order The bank reserves the right to place repeat order for the same items at the contracted rate up to the extent of 10 of the order value within 90 days of placing the order 4 17 Change Modification in Delivery Locations Bank reserves the right to change modi
58. nexure V to be submitted OEM In case of authorized partner of OEM the bidder should submit Manufacturer Authorisation Form as per format given in Annexure 3 The bidder should be in the business of supply Proof of same to be attached by installation configuration maintenance and way of purchase order OR support of UPS Systems for at least three 3 Project Completion Certificate years as on date of this tender i e February from the customer by 2012 mentioning the time frame clearly etc 4 The bidder should have a minimum average Supporting the fact the bidder annual turnover of 8 0 crore over the last three should furnish auditor s 3 financial years certificate for last three years 5 The bidder should have positive networth and ending March 2011 cash profit ie no cash loss in 2 years out of last 3 years 6 The bidder must have a currently valid Sales Copies of Sales Tax VAT Tax VAT Service tax registration certificate Service tax PAN to be and PAN number enclosed 7 The OEM Should be in manufacturing supply Proof of same to be attached and support of UPS systems for at least ten years in India as on date of this tender Page 6 of 51 Request for Proposal for Purchase of UPS System 4 SIDBI S Criteria Proof to be Submitted N 8 The OEM must have supplied UPS system Proof of same to be attached by proposed to SIDBI i
59. ng all attachments and appendices thereto and all documents incorporated by reference therein 4 1 3 The Contract Price means the price payable to the Supplier under the Contract for the full and proper performance of its contractual obligations 4 1 4 The Goods means all of the equipment machinery and or other materials which the Supplier is required to supply to the Bank under the Contract 4 1 5 The Services means those services ancillary to the supply of the Goods such as transportation and insurance and any other incidental services such as installation commissioning provision of technical assistance training and other such obligations of the Supplier covered under the Purchase Contract 4 1 6 TCC means the Terms and Conditions of Contract contained in this section 4 1 7 The Supplier or the Vendor means the individual or firm supplying or intending to supply the Goods and Services under this Contract and 4 1 8 The Project Site means various Head Office Branches Administrative offices of Small industries Development Bank of India 4 2 Use of Contract Documents and Information 4 2 1 The Supplier shall not without the Bank s prior written consent disclose the Contract or any provision thereof or any specification plan drawing pattern sample or information furnished by or on behalf of the Bank in connection therewith to any person other than a person employed by the Supplier in
60. nication paths to the power and static switch modules Logic power for the control modules should be derived from redundant power supplies each having a separate AC and DC input and output The communication of the control modules should be of Controller Area Network CAN Bus and EIA485 b Graphical User Interface A microprocessor controlled user interface display unit should be located on the front of the system The display should consist of color graphical display c Metered Data the following data should be available on the Graphical User Interface display Input Output Voltages Currents Frequencies Breaker amp Switch Page 37 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response Status Battery Status Event Log d Event log The display unit should allow the user to display a time and date stamped log e Controls All the UPS controls or programming functions should be accomplished by use of the display unit The touch screen display should facilitate these operations 8 Remote Monitoring a Web Monitoring Remote monitoring should be available via a web browser such as Internet Explorer b RS232 Monitoring Remote UPS monitoring should be possible via either RS232 or contact closure signals from the UPS c Simple Netwo
61. o the time a communication in writing about its qualification or otherwise received from the Bank 3 19 2 Any effort by the Bidder to influence the Bank in its decisions on Bid evaluation Bid comparison may result in the rejection of the Bidder s Bid Page 15 of 51 Request for Proposal for Purchase of UPS System SIDBI 3 20 Award of Contract 3 20 1 The Bank will award the contract to the successful Bidder out of the Bidders who have responded to Bank s tender as referred above who has been determined to qualify to perform the contract satisfactorily and whose Bid has been determined to be substantially responsive and is the lowest commercial Bid 3 20 2 The Bank reserves the right at the time of award of contract to increase or decrease of the quantity of goods or services or change in location where equipments are to be supplied from what was originally specified while floating the tender without any change in unit price or any other terms and conditions kkkkkkkkkkkkkkk Page 16 of 51 4 General Terms and Conditions 4 1 Definitions In this Contract the following terms shall be interpreted as indicated 4 1 1 The Bank means Small Industries Development Bank Of India SIDBI 4 1 2 The Contract means the agreement entered into between the Bank represented by its Head Office Zonal Offices and the Supplier as recorded in the Contract Form signed by the parties includi
62. on of Bids by amending the Bid Documents in which case all rights and obligations of the Bank and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended 3 13 Late Bids Any bid received by the Bank after the deadline for submission of bids prescribed by the Bank will be rejected and returned unopened to the bidder 3 14 Modification And Or Withdrawal of Bids 3 14 1 The Bidder may modify or withdraw its bid after the bid s submission provided that written notice of the modification including substitution or withdrawal of the bids is received by the Bank prior to the deadline prescribed for submission of bids 3 14 2 The Bidder modification or withdrawal notice shall be prepared sealed marked and dispatched A withdrawal notice may also be sent by Fax and followed by a signed confirmation copy received by the Bank not later than the deadline for submission of bids 3 14 3 No bid may be modified or withdrawn after the deadline for submission of bids 3 14 4 Bank has the right to reject any or all bids received without assigning any reason whatsoever Bank shall not be responsible for non receipt non delivery of the bid documents due to any reason whatsoever 3 15 Opening of Bids by the Bank 3 15 1 On the scheduled date and time bids will be opened by the Bank Committee in presence of Bidder representatives It is the responsibility of the bidder s representative to be present
63. on of the acceptance tests for the installed components shall also be the sole responsibility and at the cost of the Bidder During acceptance testing the bidder has to demonstrate all the features of the respective hardware items 4 7 5 The Bank s right to inspect test and where necessary reject the Goods after the Goods arrival at destination shall in no way be limited or waived by reason of the Goods having previously been inspected tested and passed by the Bank or its representative prior to the shipment of the goods 4 7 6 Acceptance test criteria for all the h w items are given below Page 19 of 51 Request for Proposal for Purchase of UPS System MAD S N Nature of activity Remarks 1 Physical Delivery of the UPS and The vendor has to deliver and install the its accessoris as per the PO and items mentioned in the PO at SIDBI Mumbai hardware configuration along with Batteries PDUs etc 2 Installation configuration andjThe vendor will configure and commission commissioning the system as per scope of work and integrate the same with existing LAN WAN network 3 lnstallation cum Acceptance As a confirmation to the above activities Certificate mentioned at Sr 1 amp 2 vendor shall obtain Installation cum acceptance certificate as per Annexure XI duly signed by SIDBI officials of respective locations after 1 week of successful operation of the UPS system and submit the same at the ti
64. ontract shall be arranged by the Supplier Bidder shall arrange the Road Permits or any other document wherever required Any letter required for this will be given by the Bank Page 10 of 51 Request for Proposal for Purchase of UPS System MA 3 8 3 The Bank will not be in a position to supply Form C or Form D and bidder will have to arrange for Form 31 or 32 or any other road permit if required on behalf of SIDBI 3 8 4 The Bidder shall install the goods and integrate with existing MCU LAN WAN within THREE weeks from the date of delivery of the equipment at respective locations 3 8 5 After completion of installation the bidder should obtain sign off on the Installation cum Acceptance certificate as per Annexure IX from the Bank official at respective locations SIDBI will carry out acceptance of hardware as per acceptance test plan 3 8 6 Installation will be treated as incomplete in one all of the following situations 3 8 6 1 Non delivery of any hardware or other components viz accessories documentation software drivers media mentioned in the order 3 8 6 2 Non delivery of supporting documentation 3 8 6 3 Delivery but no installation of the components and or software 3 8 6 4 System operational but unsatisfactory to the Bank 3 8 7 The Bank will consider the inability of the Bidder to deliver or install the equipment within the specified time limit as a breach of contract and would entail the pay
65. ook Page 45 of 51 Request for Proposal for Purchase of UPS System Y SIDBI da 31g Taam da ut ia He ASA Po ae Oferta mA w fore fy dey oT aH Wa HT aa Ve RE AM Gel AEM el 30a tH aH fared far gan AH Poa HT Code number appearing on the MICR1 cheque supplied by the Bank Please attach a cancelled cheque of your bank for ensuring accuracy of the bank name branch name amp code and Account Number FRETS HART VaASTHEY ZTALTT ee a fae re IFSC CODE2 For RTGS transfer For NEFT transfer 4 AAR amp yard feu amA cr fara Date from which the mandate should be effective p ge crt shite arcane fr or tae E i ety ce eel ah mm HNO Aaa aera A HS Ra AT GA Har al A MTA at F fast assess dH Hr sae fae sarerht ai sats HA ye sft gaat tar amp fH ae AY ua A Aa als Rada Am at A sah Goa qa ali mA a amA A mAAR UT sar fee aA amp a amp few aAA aaa THe aT ASI hereby declare that the particulars given above are correct and complete If any transaction is delayed or not effected for reasons of incomplete or incorrect information shall not hold SIDBI IDBI Bank responsible also undertake to advise any change in the particulars of my account to facilitate updation of records for purpose of credit of amount through RBI RTGS NEFT ulet Place fecta Date acA renat ch SEAMAL Signature of the party Authorized Signatory yma far stat for aux far
66. or amendment to the RFP or any other document or security so that references to the Contract in this Guarantee shall include each such Variation and amendment 4 any unenforceability invalidity or frustration of any obligation of the VENDOR or any other person under the RFP or any other document or security waiver by you of any of the terms provisions conditions obligations UNDER RFP or any failure to make demand upon or take action against the VENDOR 5 any other fact circumstance provision of statute or rule of law which might were our liability to be secondary rather than primary entitle us to be released in whole or in part from our undertaking and Page 47 of 51 Request for Proposal for Purchase of UPS System SIDBI 6 any change in constitution of the vendor 7 any petition for the winding up of the VENDOR has been admitted and a liquidator or provisional liquidator has been appointed or an order of bankruptcy or an order for the winding up or dissolution of the vendor has been made by a Court of competent jurisdiction The written demand referred to in paragraph above shall be deemed to be sufficiently served on us if you deliver to us at the address as set out in paragraph 3 This guarantee is valid until the day of And a claim in writing is required to be presented to us within three months from i e on or before all your rights will be forfeited and we shall be relieved of and dischar
67. r the bank will be having right to go with any other vendor for AMC The system supplied should be maintained by the vendor for at least 6 years after including one year warranty period The AMC charges for the equipment for 2 3 4 5 and 6 year shall not exceed the rates finalized at the time of purchase The bidder should provide changes and upgrades with regard to changes in statutory requirements to the Bank at free of cost during the contract period Also the bidder should provide and implement functionality changes as required by the Bank during the contract period AMC should cover the total equipment along with software etc procured from the vendor amp minimum of 4 Preventive Maintenance calls during the year as per the requirement of the bank AMC charges shall also include replacement of failed components support services updates upgrades for providing AMC support for period Further provided that the Bank may during the currency of the AMC shift the goods wholly or in part to other location s within the Country and in such case the Supplier undertakes to continue to provide AMC or maintain the goods at the new location without any other additional cost to the Bank AMC Payment will be made quarterly in arrears after satisfactory completion of service during the period and submission of reports and invoices The penalty terms during AMC would be same as warranty as specified above The Bank shall have the optio
68. rk Management Protocol SNMP Remote UPS Monitoring should be possible through a standard MIB II compliant platform d The UPS manufacturer should have available software to support graceful shutdown and remote monitoring 9 Environmental a Storage Ambient Temperature 15 to 40C b Operating Ambient Temperature 0 C to 40 C c Relative Humidity 0 to 95 Non condensing d Altitude Maximum installation with no derating of the UPS output should be 3 000 feet 1000m above sea level 10 Factory assisted start up amp maintenance a Factory assisted UPS start up to be provided wherein factory trained service personnel should perform the following inspections test procedures and on site training b On Site Operational Training During the factory assisted start up operational training for site personnel should include touch screen operation LED indicators startup and shutdown procedures Page 38 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response maintenance bypass and AC disconnect operation and alarm information c The UPS manufacturer should have a service center at Mumbai with available trained field service personnel to perform start up preventative maintenance and service of t
69. s for any such acceptance or rejection kkkkkkkkkkkk Page 3 of 51 Request for Proposal for Purchase of UPS System SIDBI 2 Background 2 1 About SIDBI Small Industries Development Bank of India SIDBI was established in April 1990 The mission of SIDBI is to empower the Micro Small and Medium Enterprises MSME sector with a view to contributing to the process of economic growth employment generation and balanced regional development having objective to serve as a single window for meeting financial and developmental needs of MSME sector The four basic objectives set out in the SIDBI Charter are Financing Promotion development and Co ordination for orderly growth of industry in the MSME sector The Charter has provided SIDBI considerable flexibility for adopting appropriate operational strategies to meet these objectives The activities of SIDBI as they have evolved over the period of time now meet almost all the requirements of sector which fall into a wide spectrum constituting modern and technologically superior units at one end and traditional units at the other The bank provides its services through a network of more than 100 offices located all over India Detailed information on the functions of the bank is provided on the website www sidbi in 2 2 Tender Objective 2 2 1 SIDBI intends to procure one modular UPS System of initial capacity 100KVA or 90KW scalable upto 150KVA or 135KW by addition of po
70. se of disagreement each party may appoint an arbitrator and such arbitrators may appoint an Umpire before entering on the reference The decision of the Umpire shall be final The Bidder shall continue work under the Contract during the arbitration proceedings unless otherwise directed in writing by the Bank or unless the matter is such that the work cannot possibly be continued until the decision of the Arbitrator or the umpire as the case may be is obtained Page 26 of 51 Request for Proposal for Purchase of UPS System SIDBI Arbitration proceedings shall be held at Mumbai India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English Not withstanding anything contained above in case of dispute claim amp legal action arising out of the contract the parties shall be subject to the jurisdiction of courts at Mumbai India only Any notice given by one party to the other pursuant to this Contract shall be sent to the other party in writing or by fax and confirmed in writing to the other party s specified address The same has to be acknowledged by the receiver in writing A notice shall be effective when delivered or on the notice s effective date whichever is later kkkkkkkkkkkk Page 27 of 51 Request for Proposal for Purchase of UPS System SIDBI 5 Annexures 5 1 Bid Forwarding Letter Annexure I 5 2
71. specified hereunder Page 11 of 51 Request for Proposal for Purchase of UPS System SIDBI 3 10 1 Original copy of the duly signed challan with name designation date and seal of the office concerned affixed 3 10 2 Original copy of Suppliers invoices showing contract number goods description quantity unit price and total amount 3 10 3 Inspection Certificate issued by the nominated inspection agency if any and the Supplier s factory inspection report and Quality Control Test Certificates 3 11 Period of Validity of Bids 3 11 1 Prices and other terms offered by Bidders must be firm for an acceptance period of 90 days from date of closure of this RfP 3 11 2 In exceptional circumstances the Bank may solicit the Bidders consent to an extension of the period of validity The request and response thereto shall be made in writing The Bid security provided shall also be extended 3 11 3 Bank however reserves the right to call for fresh quotes at any time during the period if considered necessary 3 12 Deadline for submission of Bids 3 12 1 The bids must be received by the Bank at the specified address not later than March 20 2012 1530hours 3 12 2 In the event of the specified date for the submission of bids being declared a holiday for the Bank the bids will be received up to the appointed time on the next working day 3 12 3 The Bank may at its discretion extend the deadline for submissi
72. ss is to be based on the contents of the Bid itself without recourse to extrinsic evidence The Bank would also evaluate the Bids on technical and functional parameters including possible visit to inspect live site s of the bidder witness demos bidders presentation verify functionalities response times etc 3 16 2 4 If a Bid is not substantially responsive it will be rejected by the Bank and may not subsequently be made responsive by the Bidder by correction of the nonconformity Page 13 of 51 Request for Proposal for Purchase of UPS System SIDBI 3 16 2 5 The Bidder is expected to examine all instructions forms terms and specification in the Bidding Document Failure to furnish all information required by the Bidding Document or to submit a Bid not substantially responsive to the Bidding Document in every respect will be at the Bidder s risk and may result in the rejection of its Bid 3 16 2 6 The bidder should satisfy the pre qualification criteria as specified in the tender 3 16 3 Technical Evaluation 3 16 3 1 Pursuant to the evaluation of pre qualification minimum eligibility criterion mentioned above bidders will be short listed for technical evaluation Technical evaluation will be carried out only for the bidders who succeed the pre qualification criterion 3 16 3 2 SIDBI will review the technical bids of the short listed bidders who qualify the minimum eligibility criteria to determine w
73. stortion with no additional filters should be less than 5 f Soft Start Should be linear from 0 100 input current and should not exhibit inrush This should take place over a user selectable 1 60 second time period with a factory default of 10 seconds 3 UPS Output a AC Output Nominal Output 230V 3 Phase 4 wire G 50 Hz b AC Output Voltage Distortion Less than 2 100 Linear Load Less than 6 for SMPS load as defined by EN50091 3 IEC 62040 3 c AC Output Voltage Regulation 1 For 100 Linear or Nonlinear Load d Voltage Transient Response 5 maximum RMS change in a half cycle at load step 0 to 100 or 100 to 0 e Voltage Transient Recovery within lt 50 milliseconds f Output Voltage Harmonic Distortion should be 2 THD maximum and 1 single harmonic for a 100 linear load g Phase Angle Displacement i 120 degrees 1 degree for balanced load ii 120 degrees 1 degrees for 50 imbalanced load iii 120 degrees 3 degrees for 100 imbalanced load h Overload Rating Normal Operation i 150 for 30 seconds or better before transfer to Bypass ii 125 for 10 minutes or better before transfer to bypass Overload Rating Bypass operation 125 continuous i 1000 for 500 milliseconds j System AC AC Efficiency
74. tem 5 Year AMC charges 01 of UPS system 6 Year AMC charges 01 of UPS system Total AMC Charges B Cost of additional Items S N Component First Second Third Fourth Fifth Year Year Year Year Year Sixth Total Year Cost Cost of additional power module with one year Warranty Cost of one battery module with one year warranty Cost of one PDU of 32Amps_ with one year warranty Total C Page 41 of 51 Request for Proposal for Purchase of UPS System MSDE D AMC charges for additional Items S N Component Second Third Fourth Fifth Sixth Total Cost Year Year Year Year Year 1 AMC of additional power module Total D E Total Cost of Ownership TCO for Six Years Total A Total B Total C Total D Bidders are requested to note the following e All the details must be provided as per format e Masked commercial bids must be given with technical bid e All the rates must be quoted in INR The cost should be inclusive of all taxes e Octroi amount if any shall be reimbursed separately on the production of original receipt in the name of SIDBI Vendor should claim the octroi reimbursement if any at the time of delivery payment i e 90 e L1 would be determined on the basis of the TCO as at E AMC value will be calculated on Pr
75. the specified periods Serious discrepancy in hardware noticed during the pre dispatch factory inspection and 4 21 3 In addition to the cancellation of purchase contract Bank reserves the right to appropriate the damages through encashment of Bid Security Performance Guarantee given by the Bidder 4 22 Patent Rights In the event of any claim asserted by a third party of infringement of copyright patent trademark industrial design rights etc arising from the use of the Goods or any part thereof in India the Supplier shall act expeditiously to extinguish such claim If the Supplier fails to comply and the Bank is required to pay compensation to a third party resulting from such infringement the Supplier shall be responsible for the compensation including all expenses court costs and lawyer fees The Bank will give notice to the Supplier of such claim if it is made without delay 4 23 Force majeure 4 23 1 If the performance as specified in this order is prevented restricted delayed or interfered by reason of Fire explosion cyclone floods War revolution acts of public enemies blockage or embargo Any law order proclamation ordinance demand or requirements of any Government or authority or representative of any such Government including restrict trade practices or regulations Strikes shutdowns or labour disputes which are not instigated for the purpose of avoiding obligations herein or Any other circumstances be
76. time beyond its present validity period but at our sole discretion Page 50 of 51 Request for Proposal for Purchase of UPS System Y SIDBI 5 The liability under this guarantee is restricted to Rupees only and will expire on and unless a claim in writing is presented to us at Bank Bank Name and Details within 3 months from i e on or before all your rights will be forfeited and we shall be relieved of and discharged from all our liabilities there under 6 The Guarantee herein contained shall not be determined or affected by Liquidation or winding up or insolvency or closure of the Vendor 7 The executant has the power to issue this guarantee and executants on behalf of the Bank and hold full and valid Power of Attorney granted in their favour by the Bank authorising them to execute this guarantee Notwithstanding anything contained here in above our liability under this guarantee is restricted to Rs Rupees only Our guarantee shall remain in force until Our liability hereunder is conditional upon your lodging a demand or claim with Bank Bank Name and Details on or before Unless a demand or claim is lodged with Bank Bank Name and Details within the aforesaid time your rights under the guarantee shall be forfeited and we shall not be liable there under This guarantee shall be governed by and construed in accordance with the laws of India All claims under this guarantee will be made payable at Bank Bank Name and Details
77. tractors agents or advisers 1 4 Costs to be borne by Respondents All costs and expenses incurred by Respondents in any way associated with the development preparation and submission of responses including but not limited to the attendance at meetings discussions demonstrations etc and providing any additional information required by SIDBI will be borne entirely and exclusively by the Respondent 1 5 No Legal Relationship No binding legal relationship will exist between any of the Respondents and SIDBI until execution of a contractual agreement 1 6 Recipient Obligation to Inform ltself The Recipient must conduct its own investigation and analysis regarding any information contained in the RfP document and the meaning and impact of that information 1 7 Evaluation of Offers Each Recipient acknowledges and accepts that SIDBI may in its absolute discretion apply selection criteria specified in the document for evaluation of proposals for short listing selecting the eligible vendor s The RfP document will not form part of any contract or arrangement which may result from the issue of this document or any investigation or review carried out by a Recipient 1 8 Errors and Omissions Each Recipient should notify SIDBI of any error omission or discrepancy found in this RfP document Page 2 of 51 Request for Proposal for Purchase of UPS System SIDBI 1 9 Acceptance of Terms A Recipient w
78. use in the absence of the originals replacements without disrupting the Bank s regular work 4 14 19 If during operation the down time of any piece of equipment or component thereof exceeds the agreed Call To Resolution time the Supplier shall provide standby equipment of the same or higher configuration at no cost to the Bank till the original equipment is repaired and made operational Page 23 of 51 Request for Proposal for Purchase of UPS System MAD 4 14 20 In case some equipment is declared by the vendor as beyond repairs the vendor shall provide a replacement equipment of the same of higher configuration from the same OEM with prior approval of the bank 4 14 21 Free on site maintenance services shall be provided by the OEM during the period of warranty 4 14 22 Further provided that the Bank may during the currency of the warranty shift the goods wholly or in part to other location s within the Country and in such case the Supplier undertakes to continue to warrant or maintain the goods at the new location without any other additional cost to the Bank 4 15 Annual Maintenance Contract 4 15 1 4 15 2 4 15 3 4 15 4 4 15 5 4 15 6 4 15 7 4 15 8 4 15 9 The selected vendor will enter into comprehensive onsite AMC Annual Maintenance Contract with the bank if so desired by the bank for post warranty maintenance after the expiry of the 1 year warranty period Howeve
79. vable battery module This system should notify the user in the event that a failed or weak battery module is found d The Batteries should be long life batteries 3 5year and the battery casing should be flame retardant type 6 Software and Connectivity a Network Adaptor The Ethernet Page 36 of 51 Request for Proposal for Purchase of UPS System Y SIDBI S N Minimum Specifications Bidders Deviation Response Web SNMP Adaptor should allow one or more network management systems NMS to monitor and manage the UPS in TCP IP network environments The management information base MIB should be provided b Unattended Shutdown The UPS in conjunction with a network interface card should be capable of gracefully shutting down one or more servers when the UPS is operating from the battery and available runtime has reached a user defined level c Web Monitoring Remote monitoring should be available via a web browser such as Internet Explorer d Simple Network Management Protocol SNMP Remote UPS Monitoring should be possible through a standard MIB II compliant platform 7 Display and Controls a Control Logic The UPS should be controlled by two fully redundant user replaceable hot swappable Intelligence modules IM These modules should have separate optically isolated commu
80. wer modules The UPS should be rack mountable shall utilize rack mounted N 1 redundant scalable array architecture 2 2 2 The UPS shall be true on line double conversion system using IGBT based technology 2 2 3 The UPS system should consist of hot swappable VRLA battery modules for providing backup of 30 minutes at 100KVA or 90KW load 2 2 4 The UPS system should be provided with 12 Power Distribution Units PDUs each of capacity 32Amps The PDUs should be hot swappable i e replaceable without shutting down the system 2 2 5 The batteries and PDUs shall be installed in a separate 42U rack 2 2 6 All the components of UPS should be redundant without any single point of failure 2 2 7 The bidder to note that the technical specifications specified in Annexure lll are minimum specifications 2 2 8 The purpose behind issuing this RfP is to invite pre qualification technical and commercial bids from the eligible bidders and selection of bidder s for the above purpose 2 2 9 The selection process consists of three phase s viz 1 Pre Qualification Minimum Eligibility Criteria 2 Technical Evaluation and 3 Commercial Evaluation 2 2 10 Bidder to note that due to space constraint in the datacenter only modular UPS system with hot swappable batteries and PDUs are considered 2 3 Scope of Work The Scope of Work involves Page 4 of 51 Request for Proposal for Purchase of UPS System SIDBI 2 3 1 Supply
81. yond the control of the party affected then notwithstanding anything here before contained the party affected shall be excused from its performance to the extent such performance relates to prevention restriction delay or interference and provided the party so affected uses its best efforts to remove such cause of non performance and when removed the party shall continue performance with utmost dispatch 4 23 2 If a Force Majeure situation arises the Bidder shall promptly notify the Bank in writing of such condition the cause thereof and the change that is necessitated due to the conditions Until and unless otherwise directed by the Bank in writing the Bidder shall continue to perform its obligations under the Contract as far s is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event 4 24 Resolution of Disputes It will be the Bank s endeavor to resolve amicably any disputes or differences that may arise between the Bank and the Bidder from misconstruing the meaning and operation of the Tender and the breach that may result In case of Dispute or difference arising between the Bank and a Supplier relating to any matter arising out of or connected with this agreement such disputes or difference shall be settled in accordance with the Arbitration and Conciliation Act 1996 The Arbitrators shall be chosen by mutual discussion between the Bank and the Supplier OR in ca

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